SUPPORTING STATEMENT

FOR PAPERWORK REDUCTION ACT SUBMISSION

Indian Education Demonstration Grant Program Application

A. Justification

1. Explain the circumstances that make the collection of information necessary. Identify 

any legal or administrative requirements that necessitate the collection. Attach a copy 

of the appropriate section of each statute and regulation mandating or authorizing the 

collection of information.

The Office of Indian Education (OIE) of the Department of Education (ED) requests 

clearance for the Indian Education Demonstration Grant Application authorized under Title 

VII, Part A, of the Elementary and Secondary Education Act, as amended. The 

Demonstration (CFDA 84.299A) program is a competitive discretionary grant program. The 

grant applications submitted for this program are evaluated on the basis of how well an 

applicant addresses the selection criteria, and are used to determine applicant eligibility and 

amount of award for projects selected for funding. 

The selection criteria used for the Demonstration Grant program are included in [FILL IN]. 

Proposed Section 263.22 also has information collection requirements addressed in this 

clearance request relating to statutory or regulatory requirements. 

2. Indicate how, by whom, and for what purpose the information is to be used. Except for 

a new collection, indicate the actual use the agency has made of the information 

received from the current collection. 

The type of information provided in the application includes: the purpose of the project; the 

objectives, activities, and timelines for the funding period requested, qualifications of key

personnel; the evaluation procedures to be used to measure progress and effectiveness of the 

project; and a detailed budget and description of resources. 

Eligible applicants submit the information to describe the project for which funding is 

requested. The information provided by the applicant addresses the selection criteria for the 

program. The application is evaluated through a peer review process and an application's 

score is used to determine its ranking and selection for funding. 

The information collected reflects the specific components of the selection criteria and 

program services that are to be provided.

Eligible applicants for the Demonstration program include:

(1) a State educational agency, 
(2) a local educational agency, 

(3) an Indian tribe, 

(4) an Indian organization, 

(5) a federally supported elementary school or secondary school for Indian students, 

(6) an Indian institution (including an Indian institution of higher education), or 

(7) a consortium of such entities.

3. Describe whether, and to what extent, the collection of information involves the use of 

automated, electronic, mechanical, or other technological collection techniques or forms 

of information technology, e.g., permitting electronic submission of responses, and the 

basis for the decision for adopting this means of collection. Also describe any 

consideration of information technology to reduce burden.

This grant program will require electronic submission of applications through the grants.gov 

system. For those applicants that do not have the capability for on-line submissions through 

the Internet, the application may also be submitted in hard copy format if an exception is 

requested in writing at least two weeks prior to the closing date. All performance reports 

for this grant program must be submitted through the Department’s e-reports system enabling 

on-line administration and review of the projects.

 

4. Describe efforts to identify duplication. Show specifically why any similar information 

already available cannot be used or modified for use of the purposes described in Item 2 

above.

No duplication of effort exists. This information collection requests information specifically 

for discretionary Indian education programs authorized under section 7121 of the Elementary

and Secondary Education Act. Applicants will be required to provide information that 

addresses the statutory purpose and requirements, as well as the selection criteria. Although 

there are other Indian education programs in the Department, they are authorized under 

different legislation and their purposes and requirements differ from those under this 

program. 

5. If the collection of information impacts small businesses or other small entities (Item 5 

of OMB Form 83-1), describe any methods used to minimize burden.

This information collection requirement impacts small entities, but the Department will limit

the collection to only that information necessary to make grant awards, in order to minimize 

the burden on small entities. 

6. Describe the consequences to Federal program or policy activities if the collection is not 

conducted or is conducted less frequently, as well as any technical or legal obstacles to 

reducing burden.

If this information is not collected, the Department will be unable to make grant awards in a 

timely manner. Applications provide information describing the project for which funding is 
requested. The information collected is necessary to evaluate the applications and select 

projects for funding annually. 

7. Explain any special circumstances that would cause an information collection to be 

conducted in a manner:

 requiring respondents to report information to the agency more often than quarterly;

Only one grant competition for new awards is held annually. Respondents submit the 

information collection for each new grant they desire.

 requiring respondents to prepare a written response to a collection of information in 

fewer than 30 days after receipt of it;

The time period from the date of availability of the information collection, as published in the 

Federal Register, to the date by which respondents must respond (i.e., the closing date which 

is also published in the Federal Register) is not less than 30 days. 

 requiring respondents to submit more than an original and two copies of any 

document;

Respondents are required to submit applications electronically (grants.gov) and annual

performance reports (e-reports). Respondents that meet the exception to submitting an 

application via the grants.gov system are not be required to submit more than an original and 

two copies of any document.

 requiring respondents to retain records, other than health, medical, government 

contract, grant-in-aid, or tax records for more than three years;

Respondents will not be required to retain records for more than three years.

 in connection with a statistical survey, that is not designed to produce valid and reliable 

results that can be generalized to the universe of the study;

The information collection is not connected with a statistical survey.

 requiring the use of statistical data classification that has not been reviewed and 

approved by OMB;

The information collection is not connected with a statistical survey or statistical data 

classification.

 that includes a pledge of confidentiality that is not supported by authority established in 

statute or regulation, that is not supported by disclosure and data security policies that 

are consistent with the pledge, or which unnecessarily impedes sharing of data with 
other agencies for compatible confidential use; or

The information collection does not request data that is confidential. 

 requiring respondents to submit proprietary trade secrets, or other confidential 

information the agency can demonstrate that it has instituted procedures to protect the 

information's confidentiality to the extent permitted by law.

The information collection does not request data that is of a proprietary nature or 

confidential.

8. If applicable, provide a copy and identify the date and page number of publication in 

the Federal Register of the agency's notice, required by 5 CFR 1320.8(d), soliciting 

comments on the information collection prior to submission to OMB. Summarize any 

public comments received in response to that notice and describe actions taken by the 

agency in response to these comments. Specifically address comments received on cost 

and hour burden.

 Describe efforts to consult with persons outside the agency to obtain their views on the 

availability of data, frequency of collection, the clarity of instructions and 

recordkeeping, disclosure, or reporting format (if any), and on the data elements to be 

recorded, disclosed, or reported.

 Consultation with representatives of those from whom information is to be obtained or 

those who must compile records should occur at least once every 3 years -- even if the 

collection of information activity is the same as in prior periods. There may be 

circumstances that may preclude consultation in a specific situation. These 

circumstances should be explained.

This is a discretionary grant application and the Department published a 30 day Federal 

Register Notice inviting comment on the application package.

9. Explain any decision to provide any payment or gift to respondents, other than 

remuneration of contractors or grantees.

No payments or gifts to respondents will be provided.

10. Describe any assurance of confidentiality provided to respondents and the basis for the 

assurance in statute, regulation, or agency policy.

Confidential information is not requested. However, some applicants may include 

information within an application that is personally identifiable. Such information, which 

may include resumes of staff with home addresses, home telephone numbers, or similar 

personal information, is not released under the exemptions of the Freedom of Information 

Act.
11. Provide additional justification for any questions of a sensitive nature, such as sexual 

behavior and attitudes, religious beliefs, and other matters that are commonly 

considered private. This justification should include the reasons why the agency 

considers the questions necessary, the specific uses to be made of the information, the 

explanation to be given to persons from whom the information is requested, and any 

steps to be taken to obtain their consent.

Information of a sensitive nature is not requested.

12. Provide estimates of the hour burden of the collection of information. The statement 

should:

 Indicate the number of respondents, frequency of response, annual hour burden, and 

an explanation of how the burden was estimated. 

The estimated total number of applications anticipated is based on past experience with these 

programs. It is estimated that a total of 80 applications will be received annually for the 

grant competition. The estimated burden includes development and typing for all applicants, 

and recordkeeping and maintenance of evaluation information by actual grantees. 

Respondent Type Number of 

Responses

Estimated Burden 

Hours per Respondent

Total Hours

New Applicants 80 40 3,200 hours

Total: 3,200 hours

 

 If this request for approval covers more than one form, provide separate hour burden 

estimates for each form and aggregate hour burden estimates for each form and 

aggregate the hour burdens in Item 13 of OMB Form 83-I.

The application can be addressed by one information collection. The information to be 

provided for the program is in the program selection criteria that must be addressed by the 

applicant based on the type of services to be provided.

 Provide estimates of annualized costs to respondents for the hour burdens for 

collections of information, identifying and using appropriate wage rate categories. The 

cost of contracting out or paying outside parties for information collection activities 

should not be included here. Instead the cost should be included in Item 14.

The cost per applicant for compilation of the information and completion of the application 

is estimated to take 40 hours. Estimates are based on the basic hourly rate of a GS 13/1 for 

development of the application and the basic hourly salary of a GS 4/1 for clerical support.

Annual Cost to Respondents for the hour burden associated with the collection of 
information:

Estimated 

GS Level

Number of 

Hours

Pay/Hour Cost/Application Total Cost for all 50 

applications

13/1 35 49 1715 85,750

4/1 5 15 75 3,750

13. Provide an estimate of the total annual cost burden to respondents or recordkeepers 

resulting from the collection of information. (Do not include the cost of any hour 

burden shown in Items 12 and 14).

There is no additional annual cost burden to respondents and recordkeepers from this 

collection of information.

14. Provide estimates of annualized cost to the Federal Government. Also, provide a 

description of the method used to estimate cost, which should include quantification of 

hours, operational expenses (such as equipment, overhead, printing, and support staff), 

and any other expense that would not have been incurred without this collection of 

information. Agencies also may aggregate cost estimates from Items 12, 13, and 14 in a 

single table.

We estimate it will take 4 staff at the GS 13 level 40 hours to review applications for 

eligibility. This will result in a total cost to the federal government of 4 Staff at $43/hour X

40 hours each staff person must work = $6,880. In addition, the Department has contractor 

support to conduct the peer review process; the Department can use up to 1 percent of the 

discretionary budget for peer review costs. In FY 2014, the budget was $17,993,000, and we 

estimate similar funding levels for FY 2015. Accordingly, the peer review costs are expected 

to be $179,993. Overall, the cost to the Federal government is estimated at $186,873. 

15. Explain the reasons for any program changes or adjustments reported in Items 13 or 14 

of the OMB Form 83-I.

This is a new data collection. Therefore, there is a program change increase of 3,200 annual 

burden hours. 

16. For collections of information whose results will be published, outline plans for 

tabulation and publication.

Results of the individual information collected will not be published.

17. If seeking approval to not display the expiration date for OMB approval of the 

information collection, explain the reasons that display would be inappropriate.

Such approval is not being requested.
18. Explain each exception to the certification statement identified in Item 20, 

“Certification of Paperwork Reduction Act Submissions,” of OMB Form 83-I.

There are no exceptions to the certifications. 

B. Collections of Information Employing Statistical Methods.

This information collection does not employ statistical methods.