Section 5 Notices and Supports 

User Guide – Secondary Support

Environmental Protection Agency

Office of Pollution Prevention and Toxics

Delivery Order # GS00Q09BGD0022

Task Order # EP-G11H-00154

Project # TDD 9.21

Version 1.0 

December 19, 2014

Table of Contents

Table of Contents.........................................................................................................................i

List of Exhibits......................................................................................................................... iii

1 Introduction ........................................................................................................................1

2 System Requirements ........................................................................................................2

2.1 Supported Browsers .....................................................................................................2

2.2 Screen Resolution ........................................................................................................2

3 Secondary Support Functions ............................................................................................3

3.1 Log into Section 5 Notices and Supports Application....................................................4

3.2 Home Screen Navigation..............................................................................................5

3.3 Section 5 Notices and Supports Forms.........................................................................7

3.4 Enter Passphrase Screen...........................................................................................10

3.5 Navigation Tree ..........................................................................................................10

3.6 Action Bar...................................................................................................................17

3.7 Attach Documents ......................................................................................................19

3.8 Search Substance Registry Services (SRS) ...............................................................22

3.9 Add Facility.................................................................................................................25

4 Edit Joint Premanufacture Notice (PMN) Form.................................................................28

4.1 Edit Joint/Letter of Support PMN ................................................................................28

4.1.1 General Form Information.....................................................................................28

4.1.2 Agent Information .................................................................................................30

4.1.3 Technical Contact Information ..............................................................................35

4.1.4 Chemical Identification..........................................................................................38

4.1.5 Class 1 or 2 Chemical Substances .......................................................................40

4.1.6 Class 2 Substances ..............................................................................................45

4.1.7 Additional Chemical Information ...........................................................................48

4.1.8 Polymer Identification Information.........................................................................53

4.1.9 Monomers and Other Reactants ...........................................................................57

4.1.10 Production Volume and Hazard/Safety Information...............................................62

4.1.11 Use Information ....................................................................................................65

4.1.12 Physical and Chemical Properties Worksheet.......................................................70

4.1.13 Physical and Chemical Properties Worksheet – Continued (Optional) ..................78

4.1.14 Physical and Chemical Properties Worksheet – Continued (Optional) Attach 

Documents ...........................................................................................................80

4.1.15 Site Information.....................................................................................................84

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4.1.16 Sites Controlled By Others....................................................................................85

4.1.17 Submitter Operation Information ...........................................................................87

4.1.18 Occupational Exposures .......................................................................................92

4.1.19 Environmental Releases .......................................................................................95

4.1.20 Industrial Sites Controlled By Others ..................................................................100

4.1.21 Exposures/Releases...........................................................................................103

4.1.22 Byproduct Information.........................................................................................108

4.1.23 Optional Pollution Prevention..............................................................................110

4.1.24 Additional Attachments .......................................................................................112

4.1.25 Attachment Summary .........................................................................................114

4.1.26 Optional Cover Letter..........................................................................................116

4.1.27 Upload XML........................................................................................................117

5 Edit Joint Biotechnology Form........................................................................................119

5.1 Edit Joint/Letter of Support Biotechnology Form.......................................................119

5.1.1 General Form Information...................................................................................119

5.1.2 Technical Contact Information ............................................................................121

5.1.3 Optional Cover Letter..........................................................................................124

6 Edit Letter of Support Bona Fide Form ...........................................................................126

6.1 Edit Letter of Support Bona Fide Form .....................................................................126

6.1.1 General Document Information ...........................................................................126

6.1.2 Primary Contact Information ...............................................................................128

6.1.3 Technical Contact Information ............................................................................130

6.1.4 Chemical Identification Information .....................................................................132

6.1.5 Class 1 or 2/Biotechnology Chemical Substance................................................134

6.1.6 Class 2/Biotechnology Substances.....................................................................137

6.1.7 Polymer Identification Information.......................................................................140

6.1.8 Monomers and Other Reactants .........................................................................143

6.1.9 Use Information ..................................................................................................146

6.1.10 Document Management......................................................................................147

6.1.11 Optional Cover Letter..........................................................................................149

7 Preview ..........................................................................................................................151

8 Validate ..........................................................................................................................153

9 Resources......................................................................................................................155

10 Appendix A.....................................................................................................................158

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List of Exhibits

Exhibit 3-1 Section 5 Notices and Supports User Roles Matrix ...................................................4

Exhibit 3-2 Chemical Information Submission System Screen ....................................................5

Exhibit 3-3: Section 5 Notices and Supports Home Screen.........................................................7

Exhibit 3-4: Section 5 Notices and Supports Forms Screen ........................................................9

Exhibit 3-5: Enter Passphrase Screen.......................................................................................10

Exhibit 3-6: Navigation Prompt..................................................................................................11

Exhibit 3-7: Premanufacture Notice Navigation Tree (Scroll 1)..................................................13

Exhibit 3-8: Premanufacture Notice Navigation Tree (Scroll 2)..................................................14

Exhibit 3-9: Premanufacture Notice Navigation Tree (Scroll 3)..................................................15

Exhibit 3-10: Biotechnology Navigation Tree.............................................................................16

Exhibit 3-11: Bona Fide Navigation Tree (Polymer)...................................................................16

Exhibit 3-12: Bona Fide Navigation Tree (Class 1 or 2 Chemical) .............................................17

Exhibit 3-13: Action Bar – Validate............................................................................................18

Exhibit 3-14: Action Bar – Save.................................................................................................18

Exhibit 3-15: Action Bar – Preview ............................................................................................18

Exhibit 3-16: Action Bar – Help Links ........................................................................................19

Exhibit 3-17: Attach Documents Pop-Up Window......................................................................21

Exhibit 3-18: Search Substance Registry Services Pop-Up Window .........................................23

Exhibit 3-19: Chemical Not Found In Substance Registry Services Pop-Up Window ................25

Exhibit 3-20: Add Facility Pop-Up Window ................................................................................27

Exhibit 4-1: General Form Information Screen (Scroll 1) ...........................................................30

Exhibit 4-2: Agent Information Screen.......................................................................................32

Exhibit 4-3: Add Agent Pop-Up Window....................................................................................34

Exhibit 4-4: Technical Contact Information Screen....................................................................36

Exhibit 4-5: Add Technical Contact Pop-Up Window.................................................................38

Exhibit 4-6: Chemical Identification Screen ...............................................................................40

Exhibit 4-7: Class 1 or 2 Chemical Substances Screen (Scroll 1)..............................................44

Exhibit 4-8: Class 1 or 2 Chemical Substances Screen (Scroll 2)..............................................45

Exhibit 4-9: Class 2 Substances Screen (Scroll 1) ....................................................................47

Exhibit 4-10: Class 2 Substances Screen (Scroll 2) ..................................................................48

Exhibit 4-11: Additional Chemical Information Screen (Scroll 1)................................................52

Exhibit 4-12: Additional Chemical Information Screen (Scroll 2)................................................53

Exhibit 4-13: Polymer Identification Information Screen (Scroll 1) .............................................56

Exhibit 4-14: Polymer Identification Information Screen (Scroll 2) .............................................57

Exhibit 4-15: Monomers and Other Reactants Screen (Scroll 1) ...............................................61

Exhibit 4-16: Monomers and Other Reactants Screen (Scroll 2) ...............................................62

Exhibit 4-17: Production Volume and Hazard/Safety Information Screen ..................................65

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Exhibit 4-18: Use Information Screen (Scroll 1).........................................................................69

Exhibit 4-19: Use Information Screen (Scroll 2).........................................................................70

Exhibit 4-20: Physical and Chemical Properties Worksheet Screen (Scroll 1)...........................77

Exhibit 4-21: Physical and Chemical Properties Worksheet Screen (Scroll 2)...........................78

Exhibit 4-22: Physical and Chemical Properties Worksheet – Continued (Optional) Screen......80

Exhibit 4-23: Physical and Chemical Properties Worksheet – Continued (Optional) Attach 

Documents Pop-Up Window (Scroll 1)......................................................................................82

Exhibit 4-24: Physical and Chemical Properties Worksheet – Continued (Optional) Attach 

Documents Pop-Up Window (Scroll 2)......................................................................................83

Exhibit 4-25: Site Information Screen........................................................................................85

Exhibit 4-26: Sites Controlled By Others Screen .......................................................................87

Exhibit 4-27: Submitter Operation Information Screen (Scroll 1) ...............................................91

Exhibit 4-28: Submitter Operation Information Screen (Scroll 2) ...............................................92

Exhibit 4-29: Occupational Exposures Screen ..........................................................................95

Exhibit 4-30: Environmental Releases Screen (Scroll 1) ...........................................................99

Exhibit 4-31: Environmental Releases Screen (Scroll 2) .........................................................100

Exhibit 4-32: Industrial Sites Controlled By Others Screen......................................................103

Exhibit 4-33: Exposures/Releases Screen (Scroll 1) ...............................................................106

Exhibit 4-34: Exposures/Releases Screen (Scroll 2) ...............................................................108

Exhibit 4-35: Byproduct Information Screen ............................................................................109

Exhibit 4-36: Optional Pollution Prevention Screen .................................................................112

Exhibit 4-37: Additional Attachments Screen...........................................................................114

Exhibit 4-38: Attachment Summary Screen.............................................................................115

Exhibit 4-39: Optional Cover Letter Screen .............................................................................116

Exhibit 4-40: Upload XML Screen ...........................................................................................118

Exhibit 5-1: General Form Information Screen (Joint Biotechnology) ......................................121

Exhibit 5-2: Technical Contact Information Screen (Joint Biotechnology)................................122

Exhibit 5-3: Add Technical Contact Pop-Up Window (Joint Biotechnology).............................124

Exhibit 5-4: Optional Cover Letter Screen (Joint Biotechnology) .............................................125

Exhibit 6-1: General Document Information Screen (Letter of Support Submission)................128

Exhibit 6-2: Primary Contact Information Screen.....................................................................130

Exhibit 6-3: Technical Contact Information Screen..................................................................132

Exhibit 6-4: Chemical Identification Information Screen...........................................................134

Exhibit 6-5: Class 1 or 2/Biotechnology Chemical Substances Screen....................................137

Exhibit 6-6: Class 2/Biotechnology Substances Screen (Scroll 1) ...........................................139

Exhibit 6-7: Class 2/Biotechnology Substances Screen (Scroll 2) ...........................................140

Exhibit 6-8: Polymer Identification Information Screen ............................................................143

Exhibit 6-9: Monomers and Other Reactants Screen ..............................................................146

Exhibit 6-10: Use Information Screen......................................................................................147

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Exhibit 6-11: Document Management Screen .........................................................................149

Exhibit 6-12: Optional Cover Letter Screen .............................................................................150

Exhibit 7-1: Preview Biotechnology Form Screen....................................................................151

Exhibit 7-2 Preview Biotechnology Form PDF.........................................................................152

Exhibit 8-1: Section 5 Notices and Supports Validation Pop-Up Window ................................154

Exhibit 9-1 Resources Screen (Scroll 1)..................................................................................156

Exhibit 9-2 Resources Screen (Scroll 2)..................................................................................157

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Revision Log

Date Version 

No.

Description Author Reviewer Review 

Date

09/20/13 0.01 Initial Draft of User Guide C. Yeh

J. DeRosa 

P. Saari 09/20/13

12/19/14 1.0 Final Section 5 Notices and Supports 

Secondary AO User Guide

Incorporated OPPT comments given 

on 11/07/2013

Incorporated Release 1.00 

enhancements, other OPPT 

comments

C. Yeh J. Bronick 12/19/14

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1 Introduction

This document presents the user guide for the Office of Pollution Prevention and Toxics (OPPT)

Section 5 Notices and Supports Forms application submission process. This document is the user 

guide for the Secondary Support user of the Section 5 Notices and Supports application.

The Section 5 Notices and Supports Forms application is the electronic, web-based tool provided 

by the Environmental Protection Agency (EPA) for the submission of Section 5 Notices and 

Supports data. As a Secondary Support, you can modify a Letter of Support or Joint Submission 

for a Premanufacture Notice (PMN), Biotechnology, or a Letter of Support for a Bona Fide form

that a Secondary Authorized Official (AO) has assigned to you. 

For questions concerning the Toxic Substances Control Act (TSCA) Section 5 Notices and 

Supports software requirements, please contact the Central Data Exchange (CDX) Help Desk at 

helpdesk@epacdx.net or call 1-888-890-1995 between the hours of 8 am – 6 pm Eastern 

Standard Time (EST). For questions concerning the TSCA Section 5 Notices and Supports 

reporting requirements, please contact the TSCA Hotline at TSCA-Hotline@epamail.epa.gov or 

call 202-554-1404 between the hours of 8:30 am – 5:00 pm EST.

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2 System Requirements 

To use the Section 5 Notices and Supports application to submit a Section 5 Notices and 

Supports form, the following are required:

• An e-mail account

• JavaScript enabled web browser 

• Internet access

• Adobe Acrobat Reader 5.0 or higher

• CDX username and password

2.1 Supported Browsers

• Internet Explorer (IE) 7 or above (Internet Explorer 8 or higher is recommended; issues found 

using IE 7 will be resolved on a case-by-case basis during post-production and known issues 

within IE 7 are identified within the appropriate sections of this guide) 

− Go to the following link to download:

− http://windows.microsoft.com/en-US/internet-explorer/downloads/ie

• Mozilla Firefox 3.0 or above

− Go to the following link to download:

− http://www.mozilla.com/en-US/firefox/all-older.html

• Safari 4 or above 

− Go to the following link to download:

− http://support.apple.com/kb/dl877

• Google Chrome 

− Go to the following link to download:

− http://www.google.com/chrome

• Opera 

− Go to the following link to download:

− http://www.opera.com/download 

2.2 Screen Resolution 

• Screen resolution should be set to 1024 x 768 or greater.

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3 Secondary Support Functions

This section describes how to:

• Access the application 

• Navigate the Section 5 Notices and Supports ‘Home’ screen

• Edit the Section 5 Notices and Supports Letters of Support and Joint Submission for a PMN, 

Biotechnology, or a Letter of Support for a Bona Fide form 

• Upload an Extensible Markup Language (XML) file

The Secondary Support is designated by a Secondary Authorized Official (AO) to provide 

supporting information on behalf of a company. A Secondary Support may either work on behalf 

of a United States (U.S.)-based company or non-U.S. based company. Examples of a Secondary 

Support may include, but are not limited to, a corporate on-site contact, a technical contact, a 

paid employee of the company, an outside consultant for the company, or an authorized 

representative agent for the company. Secondary Supports do not have the ability to sign the 

certification statement required for a form, but they may enter or modify data for the form for 

which they have access. The Secondary Support does not have access rights to create or submit a 

joint PMN, Biotechnology, or Letter of Support for a Bona Fide form.

Once the Secondary AO creates a new form, the Secondary AO will provide the Secondary 

Support with the passphrase to access the form and complete all sections of form. The Secondary 

Support can edit a Joint Submission and/or Letter of Support created by the Secondary AO. The 

Secondary Support is only allowed to access forms to which the Secondary AO has granted 

access. 

The system will allow the Secondary Support to save a form at any point during the data entry 

process. The save functionality allows you to return to a form at any point in the future. After the 

Secondary Support completes a form, the Secondary AO will access, review, and submit the 

form to EPA via CDX. 

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Exhibit 3-1 displays a table of the capabilities of user roles within the Section 5 Notices and 

Supports application. 

Exhibit 3-1 Section 5 Notices and Supports User Roles Matrix

3.1 Log into Section 5 Notices and Supports Application 

After you create an account in CDX and click the ‘Secondary Support’ link for the Chemical 

Safety and Pesticide Programs (CSPP) data flow, you will be taken to the ‘Chemical Information 

Submission System’ screen.

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Exhibit 3-2 shows a screen capture of the ‘Chemical Information Submission System’ screen:

Exhibit 3-2 Chemical Information Submission System Screen

Navigation: To access the Section 5 Notices and Supports ‘Home’ screen, select the submission 

type of ‘TSCA Section 5 Notices and Supports – ePMN’ from the drop-down menu and click the 

‘OK’ button.

3.2 Home Screen Navigation

You can access the Section 5 Notices and Supports ‘Home’ screen by selecting ‘TSCA Section 5 

Notices and Supports – ePMN’ from the submission type drop-down menu on the ‘Chemical 

Information Submission System’ screen and clicking the ‘OK’ button. 

The Section 5 Notices and Supports ‘Home’ screen is the first screen within the Section 5 

Notices and Supports application. It provides you with links and tabs to access the ‘Section 5 

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Notices and Supports Forms’ and ‘Resources’ screens. To navigate to either of these screens, 

click the screen link (highlighted in blue text), or click the screen tab (located within the 

application header). The links and tabs provide the same functionality.

There is a ten (10) minute logout timer for this application; the application will automatically log 

you out after ten minutes of inactivity and navigate you back to the CDX login screen.

• Forms: Click the ‘Forms’ link or tab to navigate to the ‘Section 5 Notices and Supports Forms’ 

screen. You can access a Section 5 Notices and Supports form using the ‘Section 5 Notices and 

Supports Forms’ screen. For additional details about the ‘Section 5 Notices and Supports 

Forms’ screen, please refer to Section 3.3.

• Resources: Click the ‘Resources’ link or tab to navigate to the ‘Resources’ screen. You can 

find the Section 5 Notices and Supports user guide, as well as useful links for guidance 

documents on the ‘Resources’ screen. For additional details about the ‘Resources’ screen, 

please refer to Section 9.

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Exhibit 3-3 shows a screen capture for the Section 5 Notices and Supports ‘Home’ screen:

Exhibit 3-3: Section 5 Notices and Supports Home Screen

Navigation: Click the ‘Forms’ link or tab to access the ‘Section 5 Notices and Supports Forms’

screen.

3.3 Section 5 Notices and Supports Forms

You can access the ‘Section 5 Notices and Supports Forms’ screen by clicking the ‘Forms’ link

from the Section 5 Notices and Supports ‘Home’ screen, or by clicking the ‘Forms’ tab located 

within the application header.

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Only one Section 5 Notices and Supports form is created per form alias. The form alias is created 

by the AO to identify and differentiate forms. Each column within the table of the ‘Section 5 

Notices and Supports Forms’ screen can be sorted by clicking the individual column headers.

Edit an ‘In Progress’ Form: To modify an existing Section 5 Notices and Supports form, click

the alias link for a form that has a status of ‘In Progress.’ You are required to enter the 

passphrase created by the AO and associated with that particular form to access and edit the 

form. Refer to Section 4.1 for further instructions on viewing and modifying a form that is ‘In 

Progress.’

The ‘Section 5 Notices and Supports Forms’ screen displays the following columns of 

information: 

• Alias: Displays the form alias provided on the ‘General Information’ screen of a Section 5 

Notices and Supports form. The ‘Alias’ column will display a default alias comprised of a form 

type, date stamp, and time stamp in the following format: <Form Type-YYYYMMDDHH:MM:SS Time Zone> if you accept the system-generated ‘Form Alias’ on the first screen in 

a Section 5 Notices and Supports form. A form alias is helpful when a user or company has 

multiple forms and/or when you must differentiate between forms.

• Type: Displays the form type pertaining to the reported chemical substance or mixture. This 

column can contain the following values: ‘Joint PMN,’ ‘Joint Biotechnology,’ or ‘Joint Bona 

Fide.’

• Subtype: This value will not be populated.

• Case Number: Displays the form case number pertaining to the reported chemical substance 

or mixture after EPA receives the submission. In all cases, the ‘XX’ represents the fiscal year 

in which the form was submitted, and the ‘XXXX’ represents the order in which the form was 

received. A consolidated submission will generate sequential case numbers for each chemical 

identified within the form and will display all case numbers associated with that specific form. 

If the form has not been submitted and received, the ‘Case Number’ field remains blank.

• Status: Displays the status of the Section 5 Notices and Supports form. The values will display 

as ‘In Progress’ or ‘Submitted.’ 

• Modify Date: Displays the date the submission was last modified.

• Submission Date: Displays the date when the form was submitted to EPA via CDX. This date 

populates only after the form has been submitted. 

• Export Options: Displays ‘CSV,’ ‘Excel,’ ‘XML,’ and ‘PDF’ links for you to export the 

‘Section 5 Notices and Supports Forms’ screen in one of the specified formats as an Excel 

spreadsheet, Comma-Separated Values (CSV), Extensible Markup Language, or Portable 

Document Format (PDF). The export options section will not display until a form is created.

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Exhibit 3-4 shows a screen capture of the ‘Section 5 Notices and Supports Forms’ screen:

Exhibit 3-4: Section 5 Notices and Supports Forms Screen 

Navigation: Click the alias link in the ‘Alias’ column of an ‘In Progress’ form to navigate to the 

‘Enter Passphrase’ screen.

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3.4 Enter Passphrase Screen

To edit a form click the ‘Alias’ link for a Section 5 Notices and Supports form with a status of 

‘In Progress’ on the ‘Section 5 Notices and Supports Forms’ screen. The ‘Enter Passphrase’ 

screen requires you to enter the passphrase that is associated with the form. 

• Enter Passphrase: Enter the passphrase give to you by the Secondary AO that is associated 

with the form. 

Exhibit 3-5 shows a screen capture of the ‘Enter Passphrase’ screen:

Exhibit 3-5: Enter Passphrase Screen 

Navigation: Enter the passphrase that the Secondary AO originally created and associated with 

the form and click the ‘Next’ button to navigate to the ‘General Form Information’ screen for a 

‘Joint PMN’ or ‘Joint Biotechnology’ form, or the ‘General Document Information’ screen in a 

‘Joint Bona Fide’ form. 

3.5 Navigation Tree

The navigation tree is located on the left hand side of each screen. It allows you to navigate 

between the various screens within the application and the different sections of the form. You 

can perform the following functions using the navigation tree: 

• Open and close the navigation tree: A navigation arrow that opens and closes the navigation 

tree is located to the right of the navigation tree to provide more visual form space. Click the 

arrow ( ) on the open navigation tree to close the navigation tree and increase the space of the 

form content. Likewise, click the arrow ( ) on the closed navigation tree to open the 

navigation tree. 

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• Collapse and Expand folders: Each section of the form falls under a collapsible folder within 

the navigation tree which allows you to save space or easily view items in the navigation tree. 

When a folder is expanded, you can click the minus sign (-), the ‘Folder’ icon ( ), or the 

folder title link to collapse that section of the navigation tree. When a folder is collapsed, you 

can click the plus sign (+), the ‘Folder’ icon ( ), or the folder title link to expand that section 

of the navigation tree. When you place your cursor over a folder title link, it will highlight in 

red. 

• Navigate between screens: You can use the navigation tree to navigate between the various 

screens within the application and the different sections of the form. Each section of the form is 

denoted with a ‘Form’ icon ( ). You can click a ‘Form’ icon ( ) or a section title link to

navigate between screens. You are required to save all information entered on a particular 

screen before navigating to the next screen or all entered information will be lost. A prompt 

will appear after you click a link in the navigation tree indicating, ‘Are you sure you want to 

leave the current page? Any unsaved changes will be lost.’ If you click the ‘OK’ button, you 

will be taken to the requested screen without saving any of the data in the previous screen. If 

you click the ‘Cancel’ button, the prompt will close and you will not be taken to the requested 

screen.

Exhibit 3-6 shows a screen capture of the navigation prompt window:

Exhibit 3-6: Navigation Prompt 

• Delete chemical folders: To delete specific chemical folders, a ‘Delete’ icon ( ) displays at 

the bottom of each chemical folder within the navigation tree of a PMN form. When a 

chemical folder is deleted, all information entered within the deleted chemical folder is lost and 

cannot be retrieved. You can add a new chemical folder by clicking the ‘Add Consolidated 

Chemical’ link, and filling in all corresponding data. This delete functionality is not applicable 

to the Biotechnology or Bona Fide module within the Section 5 Notices and Supports 

application.

• Copy chemical folders: To copy a specific chemical folder, click the ‘Copy’ icon ( ) that 

displays at the bottom of each chemical folder within the navigation tree of a PMN form. When 

a chemical folder is copied, the chemical name, Chemical Abstracts Service Registry Number 

(CASRN), and attached documents are removed from the copied chemical. This copy 

functionality is not applicable to the Biotechnology or Bona Fide module within the Section 5 

Notices and Supports application.

• Delete ‘Submitter Controlled Operations’ or ‘Operations Controlled By Others’ folders:

Click the ‘Delete’ icon ( ) that displays at the bottom of each ‘Submitter Controlled 

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Operations’ or ‘Operations Controlled by Others’ folder within the navigation tree to delete a 

specific operations folder. When a ‘Submitter Controlled Operations’ or ‘Operations 

Controlled By Others’ folder is deleted, all information entered within the deleted operation is 

lost and cannot be retrieved. You can add a new ‘Submitter Controlled Operations’ or 

‘Operation Controlled By Others’ folder by clicking the ‘Add Operation’ link under the 

appropriate folder and filling in all corresponding data. The delete functionality is not 

applicable while a user is navigating on a screen within the ‘Operations Controlled by Others’ 

folder. This delete functionality is not applicable to the Biotechnology or Bona Fide module 

within the Section 5 Notices and Supports application.

• Upload XML: The system displays an ‘Upload XML’ button in the navigation tree to allow a 

user to upload an XML file into a joint PMN form, or to export an existing joint PMN form 

into an XML file format. A user may also upload eTSCA thick client files into a joint PMN 

form. If an XML file is uploaded into an existing form, the contents of that XML file overwrite 

the contents within the PMN form. For more information about the upload XML functionality, 

refer to Section Error! Reference source not found..

• Please note that in IE 7, the scroll bar within the navigation bar may freeze or portions of the 

bar may be missing which can prevent you from using the navigation tree. If the scroll bar 

freezes, click the ‘Previous’ and ‘Next’ buttons on a page to navigate, or click other links 

within the navigation tree to continue within the form. 

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Exhibit 3-7 shows a screen captures of the ‘Premanufacture Notice’ navigation tree (Scroll 1):

Exhibit 3-7: Premanufacture Notice Navigation Tree (Scroll 1)

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Exhibit 3-7 shows a screen captures of the ‘Premanufacture Notice’ navigation tree (Scroll 2):

Exhibit 3-8: Premanufacture Notice Navigation Tree (Scroll 2)

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Exhibit 3-7 shows a screen captures of the ‘Premanufacture Notice’ navigation tree (Scroll 3):

Exhibit 3-9: Premanufacture Notice Navigation Tree (Scroll 3)

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Exhibit 3-10 shows a screen capture of the ‘Biotechnology’ navigation tree:

Exhibit 3-10: Biotechnology Navigation Tree

Exhibit 3-11 shows a screen capture of the ‘Bona Fide’ navigation tree (Polymer):

Exhibit 3-11: Bona Fide Navigation Tree (Polymer) 

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Exhibit 3-12 shows a screen capture of the ‘Bona Fide’ navigation tree (Class 1 or 2 Chemical):

Exhibit 3-12: Bona Fide Navigation Tree (Class 1 or 2 Chemical) 

3.6 Action Bar

The action bar is located at the bottom of the form section on each screen. You can perform the 

following functions using the action bar:

• Validate: You can click the ‘Validate’ icon ( ) at any stage of completing a Section 5 

Notices and Supports form. A ‘Section 5 Notices and Supports Validation’ pop-up window 

generates when you click the ‘Validate’ icon ( ) if you disable the pop-up blocker within 

your internet browser. The ‘Section 5 Notices and Supports Validation’ pop-up window 

displays a report of all warning messages and validation errors. On screens that display an 

expandable/collapsible field set, you must click the ‘Save’ button displayed within the 

expandable/collapsible field set to save the information entered within the field set before the 

‘Validate’ functionality initiates. Refer to Section 8 for more information on validating a form.

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The following exhibits, Exhibit 3-13, Exhibit 3-14, and Exhibit 3-15 show a screen captures for 

the action bar:

Exhibit 3-13: Action Bar – Validate

• Save: Click the ‘Save’ icon ( ) at any stage of completing a Section 5 Notices and Supports 

form to save the form. To generate and access a links to other pages of the form within the 

navigation tree, you must click the ‘Save’ icon ( ) within the action bar. After you click the 

‘Save’ icon ( ), you will receive a prompt indicating that all data entered in the form has been 

saved successfully. The save function does not validate any entered data. On screens that 

display an expandable/collapsible field set, you must click the ‘Save’ button displayed within 

the expandable/collapsible field set to save the information entered before being able to click 

the ‘Save’ icon ( ) located within the action bar or use the ‘Previous’ and ‘Next’ buttons to 

navigate to another page. Click the ‘Previous’ and ‘Next’ buttons on a form to save the data 

entered within a form. Click the ‘X’ button in the upper right-hand corner of the form in your 

browser to close the form without saving.

Exhibit 3-14: Action Bar – Save

• Preview: Click the ‘Preview’ icon ( ) at any stage of completing a Section 5 Notices and 

Supports form to preview the form. After you click the ‘Preview’ icon ( ), you will be given 

the option to view a regular version of the PDF (the confidential business information (CBI) 

version of the form or the non-CBI version if the form contains no CBI) or a sanitized version 

of the PDF. Choosing either option will generate and display a watermarked PDF of the form 

in a separate tab of your internet browser. Please note that attachment header sheets no longer 

generate within the PDF.

Exhibit 3-15: Action Bar – Preview

Please note that in IE 7, the action bar might align to the left or the right of the screen when 

viewing certain sections of the form.

• Help Links: You can click the ‘Help’ links, located at the bottom of each screen, at any stage 

of completing a Section 5 Notices and Supports form. 

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− If you click the ‘CDX Homepage’ link, the application takes you to the CDX Homepage. 

− If you click the ‘MyCDX Homepage’ link, the application takes you to the CDX Login 

screen.

− If you click the ‘EPA Homepage’ link, the application takes you to the EPA Homepage. 

− If you click the ‘Terms and Conditions’ link, the application takes you to the CDX Terms 

and Conditions screen.

− If you click the ‘Privacy Notice’ link, the application takes you to the CDX Privacy and 

Security Notice screen.

Exhibit 3-16 shows a screen capture of the action bar ‘Help’ links:

Exhibit 3-16: Action Bar – Help Links

3.7 Attach Documents 

The ‘Attach Document’ button displays on various screens within a Section 5 Notices and 

Supports form, and provides functionality for you to attach supporting documents where needed. 

You can access the ‘Attach Documents’ pop-up window by clicking the ‘Attach Document’ 

button displayed on a screen. You can attach a file and enter a description, number of pages, and 

indicate CBI status. There is no limit on the size of the file that can be attached; however, the 

application prevents a user from uploading an empty document.

The system allows you to claim an uploaded document as CBI. If you claim a document as CBI, 

the system requires you to upload a sanitized version of the attached document. If you wish to 

change a CBI attachment to be non-CBI by un-checking the ‘CBI’ checkbox, a warning appears

to notify you that un-checking the ‘CBI’ checkbox will delete the sanitized file. If you neglect to 

populate a required field and click the ‘OK’ button, an error message will display to indicate the 

missing field and the application will delete the previously attached file.

After you upload a document to be attached, the ‘Attach Documents’ pop-up window will close 

and the document’s information will display in a table format on the screen. Depending on the 

screen, the attachment table may display the section of the page the file is associated with, the 

file name and file extension of the document, a description of the document, the number of pages 

in the document, and if the document was claimed CBI. The system allows you to delete 

unwanted documents by clicking the ‘Delete’ icon ( ) located under the ‘Actions’ column. To 

view, open, or edit previously attached documents, click the appropriate file name of the 

document within the ‘File Name’ column of the document table to view previously entered 

document information. 

Please note that in IE 7, the ‘Cancel’ button within the ‘Attach Documents’ pop-up window 

disappears and reappears when checking the ‘CBI’ checkbox.

• Type: Select the document type of the document that you upload. This drop-down menu 

contains the following values: ‘Aquatic Ecotoxicity,’ ‘Chemical Structure Diagram,’ ‘Fate,’ 

‘GPC,’ ‘Genetic Toxicity,’ ‘Health Toxicity,’ ‘IES Report,’ ‘Safety Datasheet,’ and ‘Terrestrial 

Ecotoxicity.’ This is a required field. 

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• Subtype: Select the subtype of the document that you upload. This drop-down menu contains 

the following values, which are grouped under specific document types: ‘Partitioning (e.g., 

Koc, Kd, Kow, Koa, Henry’s law constant),’ ‘Hydrolysis,’ ‘Fugacity,’ ‘Photolysis,’ 

‘Monitoring data (e.g. air, water, soil, biota, human),’ ‘Biodegradation,’ ‘Bioconcentration 

Factors/Bioaccumulation Factors (BCF/BAF),’ ‘Material Safety Data Sheet/Safety Data Sheet 

(MSDS/SDS),’ ‘Technical Datasheet,’ ‘Eye Irritation,’ ‘Combined RepeatedDose/Developmental/Reproductive Toxicity,’ ‘Sensitization,’ ‘Carcinogenicity,’ ‘RepeatedDose Toxicity,’ ‘Neurotoxicity,’ ‘Acute Toxicity,’ ‘Developmental Toxicity,’ 

‘Pharmacokinetics/Metabolism,’ ‘Dermal Irritation,’ ‘Reproductive Toxicity,’ ‘Fish Chronic 

Toxicity,’ ‘Invertebrate Acute Toxicity,’ ‘Invertebrate Chronic Toxicity,’ ‘Algae Toxicity,’ 

‘Fish Acute Toxicity,’ ‘Chromosomal Aberrations Assay,’ ‘Unscheduled DNA Synthesis,’ 

‘Genetic Mutation Assay,’ ‘Plant Toxicity,’ ‘Invertebrate Toxicity,’ ‘Avian Toxicity,’ and 

‘Other.’ This is a required field when displayed. 

• Attachment: Click the ‘Browse’ button to generate the ‘File Upload’ window to search for a 

document on your hard drive. The application prevents the upload of empty documents. The 

attached file can be one of the following file types: .pdf, .ppt, .pptx, .xls, .xlsx, .doc, .docx, .rtf, 

.txt, .gif, .jpg, .png, .bpm, .fas, .gbk, or .embl.

• Description: Enter a description associated with the attached document. Submitters should not 

include any CBI information in the document description. This is a required field. 

• Number of Pages: Enter the number of pages in a document. This is a required field. 

• Check to claim the attachment as CBI: Check the ‘CBI’ checkbox to claim the attached 

document as confidential. Un-checking the ‘CBI’ checkbox for a CBI document generates a 

warning notifying you that un-checking the CBI claim will delete the sanitized file. 

• Sanitized Attachment: Click the ‘Browse’ button to generate the ‘File Upload’ window to 

search for a document on your hard drive. The attached file can be one of the following file 

types: .pdf, .ppt, .pptx, .xls, .xlsx, .doc, .docx, .rtf, .txt, .gif, .jpg, .png, .bpm, .fas, .gbk, or 

.embl. For any attached document claimed as CBI, you will be required to attach a sanitized 

version of the document. 

• Cancel: Click the ‘Cancel’ button to cancel the attach document process. 

• OK: Click the ‘OK’ button to attach and link the document uploaded on the ‘Attach 

Documents’ window to the form. If a field is missing, a warning message will display notifying 

you that all attachments must be re-attached and the missing field must be populated.

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Exhibit 3-17 shows a screen capture of the ‘Attach Documents’ pop-up window:

Exhibit 3-17: Attach Documents Pop-Up Window 

Navigation: Click the ‘Cancel’ button or ‘X’ icon in the upper right-hand corner to cancel the 

document attachment process. Click the ‘OK’ button to attach the document to the form and 

navigate back to the original screen from which the document attachment process was initiated. 

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3.8 Search Substance Registry Services (SRS)

The ‘Search SRS’ button displays on various screens within a Section 5 Notices and Supports 

form to identify chemicals that may be stored in SRS. 

Search SRS: Click the ‘Search SRS’ button to generate the ‘Search Substance Registry 

Services’ window. You can search for the reported chemical(s) by either the ‘Chemical Abstracts 

Service Registry Number (CASRN)’ or ‘CA Index Name or Other Synonym.’ The application 

also offers the option of entering user-specified chemical information by clicking the ‘Create 

New Chemical’ button. Click the ‘Create New Chemical’ button to generate the ‘Chemical Not 

Found In Substance Registry Services’ window and enter chemical information by filling in the 

‘Chemical Name’ and ‘CASRN’ (if desired) field under the manual entry field set.

The system allows you to enter each chemical by clicking the ‘OK’ button located at the bottom 

of the ‘Search SRS’ window. Once you enter all known chemical information and click the ‘OK’ 

button, the chemical information saves and populates into the chemical description table. The 

‘Actions’ column of the chemical table allows you to delete chemicals that have been added. 

The Section 5 Notices and Supports application contains functionality to prevent a user from 

adding duplicate chemicals within a multi-component submission. Chemicals are checked in the 

following order: 

• If both chemicals have CASRNs, they will be compared.

• If only one chemical has a CASRN, they will not be compared and are considered different.

• If neither chemicals have CASRNs, their chemical names will be compared.

An error message generates within the expandable/collapsible field set if a user attempts to add a 

duplicate chemical within a multi-component submission.

Please note in IE 7, the CSPP logo might be misaligned in the ‘Search Substance Registry 

Services’ window.

• CASRN: Enter the chemical abstracts service registry number of the chemical; this field 

accommodates dashes. Either the ‘CASRN’ or ‘CA Index Name or Other Synonym’ field is 

required when searching SRS. 

• CA Index Name or Other Synonym: Enter the chemical abstract ‘(CA) Index Name or Other 

Synonym’ of the chemical. This field displays the following options: ‘Matches Exactly,’ 

‘Contains,’ and ‘Begins With.’ Either the ‘CASRN’ or ‘CA Index Name or Other Synonym’ 

field is required when searching SRS. 

• Search SRS: Click the ‘Search SRS’ button to initiate the database search for the ‘CASRN’ or 

‘CA Index Name or Other Synonym’ for the desired chemical. 

• Create New Chemical: Click the ‘Create New Chemical’ button to generate the ‘Chemical 

Not Found In Substance Registry Services’ pop-up window. 

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Exhibit 3-18 shows a screen capture of the ‘Search Substance Registry Services’ pop-up 

window:

Exhibit 3-18: Search Substance Registry Services Pop-Up Window 

Navigation: Click the ‘Search’ button on the ‘Search Substance Registry Services’ window to 

initiate the database search for the CASRN or CA Index Name or Other Synonym. After SRS 

returns results, select the chemical, click the ‘OK’ button on the ‘Search SRS’ window, close the 

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‘Search Substance Registry Services’ window, and navigate back to the screen from which the 

SRS search was initiated where the chemical information will be populated.

If the chemical is not found in the ‘Search Substance Registry Services’ window, click the 

‘Create New Chemical’ button to generate the ‘Chemical Not Found In Substance Registry 

Services’ pop-up window.

• CBI: Check the ‘CBI’ checkbox to claim the entered chemical as confidential. The ‘CBI’ 

checkbox will not be displayed on the ‘Chemical Not Found In Substance Registry Services’ 

window for the ‘Class 1 or 2 Chemical Substances,’ ‘Polymer Identification Information,’ or 

the ‘Monomers and Other Reactants’ screen. 

• Chemical Name: Enter the chemical name. This is a required field. 

• CASRN: Enter the manually entered CASRN, if available.

• Maximum Percent: Enter the maximum percentage for the impurity. This field is displayed 

only in the ‘Chemical Not Found In Substance Registry Services’ window on the ‘Additional 

Chemical Information’ screen.

• Cancel: Click the ‘Cancel’ button to navigate back to the ‘Search Substance Registry Services’ 

window. 

• OK: Click the ‘OK’ button to enter the manually entered chemical information into the fields 

on the screen from which the SRS search was initiated. 

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Exhibit 3-19 shows a screen capture of the ‘Chemical Not Found In Substance Registry Services’ 

pop-up window:

Exhibit 3-19: Chemical Not Found In Substance Registry Services Pop-Up Window 

Navigation: Click the ‘OK’ button to save the manually entered chemical information and 

navigate back to the screen from which the SRS search was initiated where the chemical 

information will be populated. Click the ‘Cancel’ button to navigate back to the ‘Search SRS’ 

pop-up window. Click the ‘X’ located in the upper right corner to close the pop-up window and 

navigate back to the screen from which the SRS search was initiated.

3.9 Add Facility

The ‘Add Facility’ button displays on the ‘Submitter Operation Information’ screen and the 

‘Industrial Sites Controlled By Others’ screen within a PMN form. This button also displays on 

the ‘Site Information’ screen within a NOC form and the ‘Submitter Site Identification’ screen 

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within a Bona Fide form. The ‘Add Facility’ button is used to generate the ‘Add Facility’ pop-up 

window and select the applicable sites for which you will be reporting. The ‘Add Facility’ dropdown menu contains the sites that all AO users within the same organization are registered for 

within CDX registration; additional facilities can be added within CDX to further populate this 

drop-down menu. 

If you are not registered to any facilities within CDX registration, or you have finished 

identifying all possible sites, a message displays within a pop-up window notifying you to add 

additional sites within your CDX registration profile to add additional sites to a form. 

Click the ‘Add Facility’ button to generate the ‘Add Facility’ pop-up window which displays the 

following fields: ‘Select a site from the drop-down menu below,’ ‘CBI,’ ‘Alias,’ ‘EPA Registry 

ID,’ ‘Facility Name,’ ‘Facility Address,’ ‘City,’ ‘State,’ and ‘Postal Code.’ Each individual site 

may be claimed as CBI. 

• Select a site from the drop-down menu below: Select a single or multiple sites from the 

drop-down menu that you will be reporting on. 

• CBI: Check the ‘CBI’ checkbox to claim the facility information as confidential.

• Alias: Enter the site alias. This is a required field if a Joint Submission or Letter of Support is 

pending for the form. 

• EPA Registry ID: Displays the EPA registry ID of the site selected from the drop-down menu. 

• Facility Name: Displays the name of the site selected from the drop-down menu. 

• Facility Address: Displays the address of the site selected from the drop-down menu. 

• City: Displays the city of the site selected from the drop-down menu. 

• State: Displays the state of the site selected from the drop-down menu.

• Postal Code: Displays the postal code of the site selected from the drop-down menu.

• Add Facility: Click the button to add the selected site to the main page from which you are 

initiating the search. 

• Cancel: Click the button to cancel the process of adding a site.

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Exhibit 3-20 shows a screen capture of the ‘Add Facility’ pop-up window: 

Exhibit 3-20: Add Facility Pop-Up Window 

Navigation: Click the ‘Add Facility’ button to add the selected site to the screen from which you 

initiated the site identification process. 

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4 Edit Joint Premanufacture Notice (PMN) Form

Anyone who plans to manufacture or import a new chemical substance for a non-exempt 

commercial purpose is required by Section 5 of TSCA to provide EPA with notice before 

initiating the activity, known as a PMN form. A PMN must be submitted at least ninety (90) days 

prior to the manufacture or import of the chemical.

4.1 Edit Joint/Letter of Support PMN 

To edit a Joint PMN or Letter of Support, navigate to the ‘Section 5 Notices and Supports 

Forms’ screen and click the alias link in the ‘Alias’ column of a form with a status of ‘In 

Progress.’ Refer to Section 3.3 for additional details regarding the ‘Section 5 Notices and 

Supports Forms’ screen. 

Refer to Section 0 for additional details regarding the enter passphrase process. 

4.1.1 General Form Information

You can navigate to the ‘General Form Information’ screen by accessing a Section 5 Notices and 

Supports form that is ‘In Progress’ and entering the passphrase associated with the selected form. 

The ‘General Form Information’ screen provides fields to input identifying information for a

form. You will have the option to assign a ‘Form Alias’ to identify the form. A unique form alias 

is helpful when a user or company has multiple forms and/or when you must differentiate 

between forms to the help desk. Upon navigating to the ‘General Form Information’ screen, the 

system auto-generates a default alias comprised of a form type, date stamp and time stamp in the 

following format: <Form Type-YYYYMMDD-HH:MM:SS Time Zone>.

The ‘PMN Identification’ section provides fields for you to enter information regarding other 

communications with EPA by entering a ‘TS Number’ and ‘Payment ID.’ The TS number is 

determined by a company and is used to identify the form for both payment and to connect 

related submissions when additional communications (Letters of Support, Joint Submissions, and 

corrections) are sent before a PMN/LVE case number has been assigned. The TS number can be 

any six (6) character alphanumeric combination. The TS number should include two (2), three 

(3), or four (4) letters. Company names, recognizable words, and numeric series are not 

recommended. A unique identification number for the form will generate later if a Letter of 

Support or Joint Submission is being filed.

The ‘Test Data’ section provides checkboxes to identify data that is included in the type of notice 

you selected from the ‘Type of Notice’ drop-down menu. The following values will display as 

checkboxes: ‘Environmental fate data,’ ‘Health effects data,’ ‘Environmental effects data,’ 

‘Physical/Chemical properties,’ ‘Risk assessments,’ ‘Structure/Activity relationships,’ ‘Test data 

not in the possession or control of the submitter,’ and ‘Other data.’ 

You are required to submit all test data in your possession or control and to provide a description 

of all other data known to or reasonably ascertainable by you if the data is related to the health 

and environmental effects on the manufacture, processing, distribution in commerce, use, or 

disposal of the new chemical substance. Standard literature citations may be submitted for data 

in the open scientific literature. Complete test data (written in English), not summaries of data, 

must be submitted if they do not appear in the open literature. You should clearly identify 

whether test data is on the substance or on an analog. In addition, the chemical composition of 

the tested material should be characterized. Data should be submitted according to the 

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requirements of §720.50 of the Premanufacture Notification Rule (40 Code of Federal 

Regulations (CFR) Part 720).

• Form Alias: Edit the form alias. Upon navigating to the screen, the screen will have autogenerated an editable form alias for the AO in the following format: <Form TypeYYYYMMDD-HH:MM:SS Time Zone>. This is a required field. 

• TS Number: Enter the TS number related to the PMN form; this field accepts any six (6) 

character alphanumeric combination. It is used by the financial institution that receives 

payment for EPA when it notifies the Agency that the fee has been received. The TS number 

should include two (2), three (3), or four (4) letters. Company names, recognizable words, and 

numeric series are not recommended. TS numbers should be unique to the submission and 

should not be reused in subsequent submissions. This field is required if ‘Premanufacture 

(PMN)’ or ‘Significant New Use Notice (SNUN)’ is selected from the ‘Type of Notice’ dropdown menu.

• Environmental fate data: Check the ‘Environmental fate data’ checkbox to indicate that the 

form contains environmental fate data. 

• Health effects data: Check the ‘Health effects data’ checkbox to indicate that the form 

contains health effects data. 

• Environmental effects data: Check the ‘Environmental effects data’ checkbox to indicate that 

the form contains environmental effects data. 

• Physical/Chemical properties: Check the ‘Physical/Chemical properties’ checkbox to 

indicate that the form contains physical/chemical properties data. 

• Test data not in the possession or control of the submitter: Check the ‘Test data not in the 

possession or control of the submitter’ checkbox to indicate that the form contains test data not 

in the possession or control of the submitter. 

• Risk assessments: Check the ‘Risk assessments’ checkbox to indicate that the form contains 

risk assessments data. 

• Structure/Activity relationships: Check the ‘Structure/Activity relationships’ checkbox to 

indicate that the form contains structure-activity relationships (SAR) data. 

• Other data: Check the ‘Other data’ checkbox to indicate that the form contains other types of 

data.

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Exhibit 4-1 shows a screen capture of the ‘General Form Information’ screen (Scroll 1):

Exhibit 4-1: General Form Information Screen (Scroll 1)

Navigation: Click the ‘Next’ button to navigate to the ‘Agent Information’ screen. You can also 

access this screen by clicking the ‘Agent Information’ link within the navigation tree. 

4.1.2 Agent Information

You can access the ‘Agent Information’ screen by clicking the ‘Next’ button from the ‘General 

Form Information’ screen. You can also navigate to this screen by clicking the ‘Agent 

Information’ link within the navigation tree. 

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The ‘Agent Information’ screen provides fields for you to enter information regarding all parties 

involved in representing the PMN form. The agent should be a person who can answer questions 

about the form. The ‘Agent Information’ screen displays an ‘Add Agent’ button that generates 

the ‘Add Agent’ pop-up window for you to input the contact information on behalf of whom the 

submission is being made. You will be able to enter multiple agents; if the agent is the same 

individual who is filling out the form, click the ‘Copy CDX Registration’ button to retrieve user 

information entered during CDX registration. The system provides a checkbox for you to claim 

entered contact information as confidential by checking the ‘Check here to claim this 

information as CBI’ checkbox. Each agent will have an individual CBI claim. You will be able 

to enter contact information for each agent, and click the ‘OK’ button, which will populate the 

agent table located on the ‘Agent Information’ screen. Click the ‘Delete’ icon ( ) located under 

the ‘Actions’ column to delete agents. To edit agent information, click the agent name link 

within the ‘Last Name’ column, which will generate the ‘Add Agent’ pop-up window with the 

previously entered agent information.

• Add Agent: Click the ‘Add Agent’ button to generate the ‘Add Agent’ pop-up window to 

enter information for multiple agents. 

• Last Name: Displays the last name of the reported agent. Click the ‘Last Name’ link to 

generate the ‘Add Agent’ pop-up window and edit the agent information. 

• First Name: Displays the first name of the reported agent. 

• Address: Displays the mailing address of the reported agent. 

• CBI: Indicates the CBI status of the agent information by displaying either a ‘Y’ or an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete specific agents; a warning message displays to 

confirm deletion of the agent information.

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Exhibit 4-2 shows a screen capture of the ‘Agent Information’ screen:

Exhibit 4-2: Agent Information Screen

Navigation: Click the ‘Add Agent’ button to begin the process of adding agent information. 

Click the ‘Next’ button to navigate to the ‘Technical Contact Information’ screen. You can also 

access this screen by clicking the ‘Technical Contact Information’ link within the navigation 

tree. 

4.1.2.1 Add Agent

Click the ‘Add Agent’ button to generate the ‘Add Agent’ pop-up window. Enter agent 

information into the fields displayed on the ‘Add Agent’ pop-up window. Click the ‘Cancel’ 

button to stop populating agent information. Click the ‘OK’ button after entering agent 

information to populate the information on the main ‘Agent Information’ screen.

The identification of an agent is optional. 

• Copy CDX Registration: Click the ‘Copy CDX Registration’ button to display a prompt 

confirming the import of CDX registration information and allow the system to populate the 

agent information fields with your contact information provided during CDX registration.

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• Check here to claim this information as CBI: Check the ‘Check here to claim this 

information as CBI’ checkbox to claim agent information as confidential. If the ‘CBI’ 

checkbox is checked before clicking the ‘Copy CDX Registration’ button, the ‘CBI’ checkbox 

will become unchecked upon navigating back to the pop-up window after copying CDX 

registration information. Check the ‘CBI’ checkbox after importing CDX registration 

information to claim agent information as confidential.

• First Name: Enter the agent’s first name. Click the ‘Copy CDX Registration’ button to 

populate the fields with CDX registration information. This is a required field only if agent 

information will be added to the form.

• Last Name: Enter the agent’s last name. Click the ‘Copy CDX Registration’ button to 

populate the fields with CDX registration information. This is a required field only if agent 

information will be added to the form.

• Position: Enter the agent’s job title. 

• Company Name: Enter the agent’s company name. Click the ‘Copy CDX Registration’ button 

to populate the fields with CDX registration information. This is a required field only if agent 

information will be added to the form. 

• Phone Number: Enter the agent’s daytime phone number: U.S. or international. This field 

does not allow dashes. Click the ‘Copy CDX Registration’ button to populate the fields with 

CDX registration information. This is a required field only if agent information will be added 

to the form.

• Phone Extension: Enter the agent’s daytime phone number extension. Click the ‘Copy CDX 

Registration’ button to populate the fields with CDX registration information. 

• Email Address: Enter the agent’s email address. The email address must follow the standard 

email address format: John.Doe@abc.com. Click the ‘Copy CDX Registration’ button to 

populate the fields with CDX registration information. 

• Mailing Address 1: Enter the first line of the agent’s mailing address. Click the ‘Copy CDX 

Registration’ button to populate the fields with CDX registration information. This is a 

required field only if agent information will be added to the form.

• Mailing Address 2: Enter the second line of the agent’s mailing address. Click the ‘Copy 

CDX Registration’ button to populate the fields with CDX registration information.

• City: Enter the city of the agent’s mailing address. Click the ‘Copy CDX Registration’ button 

to populate the fields with CDX registration information. This is a required field only if agent 

information will be added to the form.

• State: Select the state of the agent’s mailing address from the drop-down menu. Click the 

‘Copy CDX Registration’ button to populate the fields with CDX registration information. This 

is a required field only if agent information will be added to the form and if the ‘Country’ field 

is set to ‘United States.’ This field is disabled if a non-US country is selected from the 

‘Country’ drop-down menu.

• Postal Code: Enter the postal code of the agent’s mailing address. Click the ‘Copy CDX 

Registration’ button to populate the fields with CDX registration information. This is a 

required field only if agent information will be added to the form and if the ‘Country’ field is 

set to ‘United States.’ 

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• Country: Select the country of the agent’s mailing address from the drop-down menu. Click 

the ‘Copy CDX Registration’ button to populate the fields with CDX registration information. 

This field is automatically set to ‘United States’ if a value is selected from the ‘State’ dropdown menu. This is a required field only if agent information will be added to the form.

Exhibit 4-3 shows a screen capture of the ‘Add Agent’ pop-up window:

Exhibit 4-3: Add Agent Pop-Up Window 

Navigation: Click the ‘Cancel’ button or the ‘X’ icon in the upper right-hand corner to stop 

populating agent information and navigate back to the ‘Agent Information’ screen. Click the 

‘OK’ button to populate the entered agent information and navigate back to the ‘Agent 

Information’ screen.

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4.1.3 Technical Contact Information

You can access the ‘Technical Contact Information’ screen by clicking the ‘Next’ button from 

the ‘Agent Information’ screen. You can also access this screen by clicking the ‘Technical 

Contact Information’ link within the navigation tree.

The technical contact should be able to answer, or obtain answers to, questions related to the 

chemical submitted to EPA within the joint PMN form or Letter of Support. The technical 

contact does not have to physically work at the site reported on the form, but must be readily 

available by phone or email. It is required to identify at least one technical contact. 

The system provides functionality to enter multiple technical contacts. If the contact is the same 

person who is filling out the form, the system presents a ‘Copy CDX Registration’ button for you 

to retrieve your user information from CDX. You will enter the contact information for each 

technical contact within the ‘Add Technical Contact’ window and click the ‘OK’ button at the 

bottom of the window, which will populate the technical contacts table located on the ‘Technical 

Contact Information’ screen. Click the ‘Delete’ icon ( ) located under the ‘Actions’ column to 

delete a technical contact. Click the technical contact name within the ‘Last Name’ column to 

edit technical contact information. 

• Add Technical Contact: Click the ‘Add Technical Contact’ button to generate the ‘Add 

Technical Contact’ pop-up window, which provides fields for you to enter technical contact 

information. 

• Last Name: Displays the last name of the reported technical contact. Click the ‘Last Name’ 

link to generate the ‘Add Technical Contact’ pop-up window that contains previously 

identified technical contact information to edit the technical contact information. 

• First Name: Displays the first name of the reported technical contact. 

• Address: Displays the address of the reported technical contact. 

• CBI: Indicates the CBI status of the technical contact information by displaying either a ‘Y’ or 

an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete specific technical contacts. A pop-up generates 

to confirm the deletion of the technical contact information.

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Exhibit 4-4 shows a screen capture of the ‘Technical Contact Information’ screen:

Exhibit 4-4: Technical Contact Information Screen

Navigation: Click the ‘Add Technical Contact’ button to begin the process of adding technical 

contact information. Click the ‘Next’ button to navigate to the ‘Chemical Identification’ screen. 

You can also access this screen by clicking the ‘Add Consolidated Chemical’ link within the 

navigation tree.

4.1.3.1 Add Technical Contact

Click the ‘Add Technical Contact’ button to generate the ‘Add Technical Contact’ pop-up 

window. Enter technical contact information into the fields displayed on the ‘Add Technical 

Contact’ pop-up window. Click the ‘Cancel’ button to stop populating technical contact 

information. Click the ‘OK’ button to populate the entered technical contact information on the 

‘Technical Contact Information’ screen.

• Copy CDX Registration: Click the ‘Copy CDX Registration’ button to populate the fields 

with your contact information provided during CDX registration. A prompt will display 

confirming the import of CDX registration information. 

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• Check here to claim this information as CBI: Check the ‘Check here to claim this 

information as CBI’ checkbox to claim the technical contact information as confidential. If the 

‘CBI’ checkbox is checked before clicking the ‘Copy CDX Registration’ button, the ‘CBI’ 

checkbox will become unchecked upon navigating back to the pop-up window after copying 

CDX registration information. To claim a technical contact as confidential, check the ‘CBI’ 

checkbox after importing CDX registration information. 

• First Name: Enter the technical contact’s first name. Click the ‘Copy CDX Registration’ 

button to populate the fields with CDX registration information. This is a required field. 

• Last Name: Enter the technical contact’s last name. Click the ‘Copy CDX Registration’ button 

to populate the fields with CDX registration information. This is a required field. 

• Position: Enter the technical contact’s job title. 

• Company Name: Enter the technical contact’s company name. Click the ‘Copy CDX 

Registration’ button to populate the fields with CDX registration information. This is a 

required field. 

• Phone Number: Enter the technical contact’s daytime phone number. Click the ‘Copy CDX 

Registration’ button to populate the fields with CDX registration information. This is a 

required field.

• Phone Extension: Enter the technical contact’s phone number extension. Click the ‘Copy 

CDX Registration’ button to populate the fields with CDX registration information.

• Email Address: Enter the technical contact’s email address. The email address must follow the 

standard email address format: John.Doe@abc.com. Click the ‘Copy CDX Registration’ button 

to populate the fields with CDX registration information.

• Mailing Address 1: Enter the first line of the technical contact’s mailing address. Click the 

‘Copy CDX Registration’ button to populate the fields with CDX registration information. This 

is a required field. 

• Mailing Address 2: Enter the second line of the technical contact’s mailing address. Click the 

‘Copy CDX Registration’ button to populate the fields with CDX registration information.

• City: Enter the technical contact’s U.S. city of the mailing address. Click the ‘Copy CDX 

Registration’ button to populate the fields with CDX registration information. This is a 

required field. 

• State: Select the state of the technical contact’s mailing address from the drop-down menu. 

Click the ‘Copy CDX Registration’ button to populate the fields with CDX registration 

information. This is a required field. 

• Postal Code: Enter the postal code of the technical contact’s mailing address. Click the ‘Copy 

CDX Registration’ button to populate the fields with CDX registration information. This is a 

required field. 

• Country: Displays ‘United States.’ 

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Exhibit 4-5 shows a screen capture of the ‘Add Technical Contact’ pop-up window:

Exhibit 4-5: Add Technical Contact Pop-Up Window

Navigation: Click the ‘Cancel’ button or ‘X’ icon at the upper right-hand corner of the window 

to return to the ‘Technical Contact Information’ screen without saving the technical contact 

information. Click the ‘OK’ button to save and populate the entered technical contact 

information and navigate back to the ‘Technical Contact Information’ screen.

4.1.4 Chemical Identification 

You can access the ‘Chemical Identification’ screen by clicking the ‘Next’ button from the 

‘Technical Contact Information’ screen. You may also click the ‘Add Consolidated Chemical’ or 

‘Chemical Identification’ links within the navigation tree access the ‘Chemical Identification’ 

screen.

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The ‘Chemical Identification’ screen identifies the type of chemical the submitter will be 

entering into the application. You will be able to file a Joint PMN form for a class 1 or 2 

chemical substance or a polymer. Based on your selection, the appropriate screens for the 

respective chemical will appear. If you select the ‘Class 1 or 2 Chemical Substance’ radio button, 

click the ‘Save’ icon ( ) within the bottom action bar, or click the ‘Next’ button to generate the 

‘Class 1 or 2 Chemical Substances’ screen within the navigation tree. If you identify the 

chemical as a polymer by selecting the ‘Polymer’ radio button, click the ‘Save’ icon ( ) within 

the bottom action bar, or click the ‘Next’ button to generate the ‘Polymer Identification 

Information’ screen and the ‘Monomers and Other Reactants’ screen within the navigation tree. 

This screen provides a field to identify an alias for the chemical substance, and allows you to 

identify chemicals in a consolidated chemical submission. The chemical alias is required if a 

Joint Submission or Letter of Support is being filed and renames the chemical folder within the 

navigation tree.

• Class 1 or 2 Chemical Substance: Select the ‘Class 1 or 2 Chemical Substance’ radio button 

to indicate that the chemical is a class 1 or 2 substance. If you select the ‘Polymer’ radio button 

after initially selecting the ‘Class 1 or 2 Chemical Substance’ radio button, the application 

generates a confirmation message warning you that you will lose all data for this chemical if 

the chemical type changes. Selecting either the ‘Class 1 or 2 Chemical Substance’ or ‘Polymer’ 

radio button is required. 

• Polymer: Select the ‘Polymer’ radio button to indicate that the chemical is a polymer. If you 

select the ‘Class 1 or 2 Chemical Substance’ radio button after initially selecting the ‘Polymer’ 

radio button, the application generates a confirmation message warning you that you will lose 

all data for this chemical if the chemical type changes. Selecting either the ‘Class 1 or 2 

Chemical Substance’ or ‘Polymer’ radio button is required.

• Chemical Alias: Enter the chemical alias to associate with a chemical. This field will autogenerate a chemical alias in the navigation tree upon leaving the screen if this field is left 

blank. This field is required.

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Exhibit 4-6 shows a screen capture of the ‘Chemical Identification’ screen: 

Exhibit 4-6: Chemical Identification Screen

Navigation: If you selected the ‘Class 1 or 2 Chemical Substance’ radio button, click the ‘Next’ 

button to navigate to the ‘Class 1 or 2 Chemical Substances’ screen. You can also access this 

screen by clicking the ‘Class 1 or 2 Chemical Substances’ link within the navigation tree. 

If you selected the ‘Polymer’ radio button, click the ‘Next’ button to navigate to the ‘Polymer 

Identification Information’ screen. You can also navigate to this screen by clicking the ‘Polymer 

Identification Information’ link within the navigation tree.

4.1.5 Class 1 or 2 Chemical Substances

You can access the ‘Class 1 or 2 Chemical Substances’ screen if you selected the ‘Class 1 or 2 

Chemical Substance’ radio button on the ‘Chemical Identification’ screen and clicked the ‘Next’ 

button. You can also access this screen by clicking the ‘Class 1 or 2 Chemical Substances’ link 

within the navigation tree.

The ‘Class 1 or 2 Chemical Substances’ screen provides fields for you to enter information 

describing the chemical for which the PMN is to be filed. This screen will outline the unique 

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chemical properties that show the name, composition, and structure of the chemical. The system 

provides fields for you to identify several key aspects concerning a chemical’s identity. 

For a single component submission, create the field set by clicking the ‘Add New Chemical’ 

button. Upon clicking the ‘Add New Chemical’ button, the application generates an 

expandable/collapsible field set containing numerous fields for you to enter information 

pertaining to that particular chemical. 

For a multi-component submission, create another field set by clicking the ‘Add New Chemical’ 

button. Multi-component chemical submissions occur when two or more chemicals are always 

generated together in a single pot and are never isolated. Upon clicking the ‘Add New Chemical’ 

button, the application generates a field set containing numerous fields for you to enter 

information pertaining to that particular chemical. Enter additional chemical components, each 

with unique identifying information, by clicking the ‘Add New Chemical’ button for each 

additional chemical that is part of the multi-component mixture. All multi-component chemicals 

will reside in one chemical folder in the navigation tree. Duplicate chemicals are not allowed 

within a multi-component submission.

For a consolidated submission, create and identify chemicals in separate chemical folders by 

clicking the ‘Add Consolidated Chemical’ link within the navigation tree. 

If you select the ‘Class 1’ radio button on the ‘Class 1 or 2 Chemical Substances’ screen, click 

the ‘Next’ button to navigate to the ‘Additional Chemical Information’ screen. If you select the 

‘Class 2’ radio button on the ‘Class 1 or 2 Chemical Substances’ screen, click the ‘Next’ button 

to navigate to the ‘Class 2 Substances’ screen.

For a class 1 substance chemical structure diagram, provide a complete and correct chemical 

structure diagram. A class 1 structural diagram should clearly and completely indicate the 

identity of the atoms and the nature and location of the bonds joining the atoms. Provide ionic 

charges and known stereo chemical details. Carbon atoms in ring systems do not need to be 

explicitly shown. 

For a class 2 substance chemical structure diagram: 

• List the immediate precursor substances with their respective CASRN. 

• Describe the nature of the reaction or process. 

• Indicate the range of composition and the typical composition (where appropriate). 

• Provide a correct representative or partial chemical structure diagram, as complete as can be 

known, if one can be reasonably ascertained. 

Provide partial, complete, or representative structural diagrams to the extent possible. The 

diagram should indicate the characteristic or variable compositional structural components of the 

substance. If you are unsure of the exact structure, provide the best information you have and 

indicate that it is your best estimate of the chemical structure.

• Add New Chemical: Click the button to generate the class 1 or 2 chemical substances 

expandable/collapsible field set. 

• Cancel: Click the ‘Cancel’ link located in the upper right-hand corner of the 

expandable/collapsible field set to prevent edits from saving and to remove a field set. The

‘Cancel’ link displays when the expandable/collapsible field set is open for editing. A 

confirmation message displays to confirm the action.

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• Edit: Click the ‘Edit’ link located in the upper right-hand corner of the expandable/collapsible 

field set to modify the information entered in the fields. The ‘Edit’ link displays when the 

expandable/collapsible field set has been saved and the data is not currently editable.

• Delete: Click the ‘Delete’ icon ( ) located in the upper right-hand corner of the 

expandable/collapsible field set to delete the field set. A confirmation message displays to 

confirm the deletion. 

• Expand All: Click the ‘Expand All’ link located at the upper-right of the 

expandable/collapsible field sets to expand a series of field sets. 

• Collapse All: Click the ‘Collapse All’ link located at the upper-right of the 

expandable/collapsible field sets to collapse a series of field sets.

• B.1.a. Class of Substance: In section B.1.a., select the ‘Class 1’ or ‘Class 2’ radio button to 

identify whether a ‘Class 1’ or ‘Class 2’ chemical substance is being reported. Selecting the 

‘Class 2’ chemical substance radio button indicates that some portions of the structure may not 

be known and a ‘Class 2 Substances’ screen will appear within the navigation tree after 

clicking the ‘Next’ button for you to enter information concerning how the chemical was 

created. If multiple ‘Class 2’ chemical components are added, only one ‘Class 2 Substances’ 

screen will generate that applies to all the components. Check the ‘CBI’ checkbox to claim the 

chemical substance class as confidential. Either the ‘Class 1’ or ‘Class 2’ radio button must be 

selected.

• Class 1: Select the ‘Class 1’ radio button to identify the chemical as a ‘Class 1’ substance. A 

‘Class 1’ substance is a single molecular entity that can be represented by a single, definite 

structural diagram. Either the ‘Class 1’ or the ‘Class 2’ radio button in the ‘B.1.a. Class of 

Substance’ section is required. 

• Class 2: Select the ‘Class 2’ radio button to identify the chemical as a ‘Class 2’ substance. A 

‘Class 2’ substance is a substance whose composition cannot be represented by a single, 

definite chemical structural diagram. Class 2 substances include substances of unknown, 

variable, or uncertain composition, complex mixtures or reaction products, or well-defined 

substances without specific structures. Either the ‘Class 1’ or the ‘Class 2’ radio button in the 

‘B.1.a. Class of Substance’ section is required. 

• CBI: Check the ‘CBI’ checkbox to claim the ‘Class of Substance’ as confidential. 

• Search SRS: Click the ‘Search SRS’ button to generate the ‘Search Substance Registry 

Services’ pop-up window. Refer to Section Error! Reference source not found. for 

additional details regarding the search SRS functionality.

• CASRN: Displays the CASRN of the chemical identified on the ‘Search Substance Registry 

Services’ pop-up window, if applicable.

• Chemical Name: Displays the chemical name of the chemical identified on the ‘Search 

Substance Registry Services’ pop-up window. For class 1 substances, a ‘Chemical Abstracts 

(CA) Index Name’ must be provided. For class 2 substances either a ‘CA Index Name’ or ‘CA 

Preferred Name’ must be provided, whichever is appropriate based on current CA 

nomenclature rules and conventions. This is a required field. 

• CBI: Check the ‘CBI’ checkbox to claim the ‘Chemical Name’ field as confidential and 

generate the ‘Generic Chemical Name’ text field. 

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• B.6. Generic Chemical Name: Enter the generic name to associate with a chemical. This field 

only displays when ‘CASRN’ and ‘Chemical Name’ are marked as ‘CBI.’ 

• Method 1 (CAS Inventory Expert Service): Select the ‘Method 1 (CAS Inventory Expert 

Service)’ radio button to identify the ID method as the CAS Inventory Expert Service (IES) 

method and generate the ‘IES Order #’ field. A copy of the identification report obtained from 

the CAS Inventory Expert Services must be submitted as an attachment to this notice; an IES 

report is required. For a consolidated submission, each chemical must be ‘Method 1’ except 

when the submission is pending a Letter of Support for that chemical. In the case of an 

LVE/LOREX modification form type, this ‘Method 1’ requirement is not applicable. 

• Method 2 (Other Method): Select the ‘Method 2 (Other Method)’ radio button to identify the 

ID method as ‘Other Method.’ An alternative method of providing a name, such as a Scientific 

and Technical Information Network (STN) database report or a CAS Client Services report, 

qualifies as ‘Method 2.’ The chemical can be ‘Method 2’ if the consolidated submission is 

pending a Letter of Support. 

• IES Order #: Enter the IES order number of the report. This field only displays when the

‘Method 1 (CAS Inventory Expert Service)’ radio button is selected. This is a required field if 

the ‘Method 1 (CAS Inventory Expert Service)’ radio button is selected.

• B.1.d. Molecular Formula: Enter the molecular formula associated with a chemical. The 

molecular formula must give the correct identity and number of atoms of each element 

contained in the PMN molecule or a description if the substance is a class 2 material. The 

system will not allow subscripts and superscripts to be used.

• CBI: Check the ‘CBI’ checkbox to claim the ‘Molecular Formula’ data as confidential. 

• Attachments: Select the section of the page the file is associated with that you intend to attach 

from the drop-down menu. This drop-down menu contains the following values: ‘Chemical 

Structure Diagram’ and ‘ID Method.’ This is a required field to upload an attachment.

• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window. Refer to Section Error! Reference source not found. for further details 

regarding the attach document functionality. 

• Section: Displays the section associated with a document. 

• File Name: Displays the file name and file extension of the file that is uploaded on the ‘Attach 

Documents’ pop-up window. 

• Description: Displays the description associated with a document. 

• Pages: Displays the number of pages a document contains. 

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire document row permanently from the 

system; a warning message displays to confirm the deletion of the document.

• Save: Click the button to save the information entered within the expandable/collapsible field 

set. You must click this button instead of the ‘Save’ icon ( ) located within the bottom action 

bar to successfully save the entered information within the field set before being able to 

navigate away from the screen using the ‘Previous’ and ‘Next’ buttons. Refer to Section 3.6

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for more information regarding the save functionality in an expandable/collapsible field set.

Exhibit 4-7 shows a screen capture of the ‘Class 1 or 2 Chemical Substances’ screen (Scroll 1): 

Exhibit 4-7: Class 1 or 2 Chemical Substances Screen (Scroll 1)

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Exhibit 4-8 shows a screen capture of the ‘Class 1 or 2 Chemical Substances’ screen (Scroll 2): 

Exhibit 4-8: Class 1 or 2 Chemical Substances Screen (Scroll 2)

Navigation: If you select the ‘Class 1’ radio button, click the ‘Next’ button to navigate to the 

‘Additional Chemical Information’ screen. You can also access this screen by clicking the 

‘Additional Chemical Information’ link within the navigation tree. If you select the ‘Class 2’ 

radio button, click the ‘Next’ button to navigate to the ‘Class 2 Substances’ screen. You can also 

access this screen by clicking the ‘Class 2 Substances’ link within the navigation tree.

4.1.6 Class 2 Substances

You can access the ‘Class 2 Substances’ screen by clicking the ‘Next’ button from the ‘Class 1 

or 2 Chemical Substances’ screen when you select the ‘Class 2’ radio button for the ‘Class of 

Substance’ field. You can also access this screen by clicking the ‘Class 2 Substances’ link within 

the navigation tree. 

The ‘Class 2 Substances’ screen captures information regarding a class 2 chemical substance. A 

class 2 chemical substance is a substance that may not have a defined chemical structure that has 

been identified. This screen provides fields to identify specific elements in the creation of the 

chemical using the following fields: ‘Precursor Substances,’ ‘Nature of Reaction,’ and ‘Range of 

Composition.’

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Enter precursor substances by searching SRS or using manual entry when the substance is not in 

SRS. The selected substances will display in a table listing the ‘Chemical Name’ and ‘CASRN.’ 

The system provides fields to capture ‘Nature of Reaction’ and ‘Range of Composition’ in text 

boxes. The ‘Nature of Reaction’ and ‘Range of Composition’ text fields can be claimed as CBI.

• B.1.e.1. Precursor Substances: This table captures the chemicals identified as immediate 

precursor substances, along with the respective CASRNs, if applicable. 

• CBI: Check the ‘CBI’ checkbox to claim the precursor substances information as confidential. 

• Search SRS: Click the ‘Search SRS’ button to generate the ‘Search Substance Registry 

Services’ pop-up window. Refer to Section 3.8 for further details regarding the search SRS 

functionality.

• Chemical Name: Displays the chemical name associated with a precursor substance. Click the 

chemical name link to generate the ‘Search SRS’ pop-up window to make edits. 

• CASRN: Displays the CASRN, if applicable, associated with a precursor substance. 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire chemical row permanently from the 

system; a warning message displays to confirm the deletion of the chemical.

• B.1.e.2. Nature of Reaction: Enter the nature of the reaction or process description. 

• CBI: Check the ‘CBI’ checkbox to claim the nature of reaction information as confidential. 

• B.1.e.3. Range of Composition: Enter the range of composition and the typical composition 

description. Provide the range of composition in weight percent for each specific component or 

class of components that you intend to manufacture for commercial purposes. 

• CBI: Check the ‘CBI’ checkbox to claim the range of composition information as confidential. 

• Attachments: Select the section of the page the document you intend to attach is associated 

with from the drop-down menu. This drop-down menu contains the following values: ‘B.1.e.1. 

Precursor Substances,’ ‘B.1.e.2. Nature of Reaction,’ and ‘B.1.e.3. Range of Composition.’

This is a required field. 

• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window and initiate the document upload process. Refer to Section Error! Reference 

source not found. for further details regarding the attach document functionality.

• Section: Displays the section associated with a document. 

• File Name: Displays the file name and file extension of a file that is uploaded on the ‘Attach 

Documents’ window. 

• Description: Displays the description associated with a document. 

• Pages: Displays the number of pages a document contains. 

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire document row permanently from the 

system; a warning message displays to confirm the deletion.

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Exhibit 4-9 shows a screen capture of the ‘Class 2 Substances’ screen (Scroll 1): 

Exhibit 4-9: Class 2 Substances Screen (Scroll 1) 

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Exhibit 4-10 shows a screen capture of the ‘Class 2 Substances’ screen (Scroll 2): 

Exhibit 4-10: Class 2 Substances Screen (Scroll 2)

Navigation: Click the ‘Next’ button to navigate to the ‘Additional Chemical Information’ 

screen. You can also access this screen by clicking the ‘Additional Chemical Information’ link 

within the navigation tree.

4.1.7 Additional Chemical Information

You can navigate to the ‘Additional Chemical Information’ screen by selecting the ‘Class 1’ 

radio button on the ‘Class 1 or 2 Chemical Substances’ screen and clicking the ‘Next’ button, by 

clicking the ‘Next’ button on the ‘Class 2 Substances’ screen, or clicking the ‘Next’ button from 

the ‘Monomers and Other Reactants’ screen. You can also access this screen by clicking the 

‘Additional Chemical Information’ link within the navigation tree. 

The ‘Additional Chemical Information’ screen captures information regarding the chemicals 

produced as byproducts and impurities when a chemical is manufactured. This screen also 

captures other names for the chemical at hand in the ‘Synonyms’ and ‘Trade Identification’ 

tables. 

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An ‘Impurities’ table displays information regarding the impurities that may be reasonably 

anticipated to be in the respective chemical or polymer as manufactured for commercial purpose. 

Click the ‘Search SRS’ button to access the ‘Search SRS’ pop-up window and populate the 

‘Impurities’ table. You will also be able to enter a chemical using the ‘Chemical Name’ and 

‘CASRN’ field (if applicable) on the ‘Chemical Not Found In Substance Registry Services’ popup window. If there are unidentified impurities, enter “unidentified.” You also have the option of 

claiming the chemical as confidential by checking the ‘CBI’ checkbox. A ‘Maximum %’ field is 

also displayed which captures the maximum percentage for the impurity. Documents may be 

attached for the ‘Impurities’ section if necessary.

A ‘Byproducts’ table provides fields to capture information regarding the byproducts that may be 

produced from the manufacture of the respective chemical or polymer. Click the ‘Search SRS’ 

button to access the ‘Search SRS’ pop-up window and populate the ‘Byproducts’ table. You may 

associate a CASRN with a byproduct (if applicable) and check the ‘CBI’ checkbox to claim a 

byproduct as confidential. Documents may be attached for the ‘Byproducts’ section if necessary.

A ‘Synonyms’ table provides fields to capture the synonyms that the respective chemical or 

polymer may be referred to in the documentation. A maximum of five synonyms can be entered 

in the table. The search SRS functionality cannot be used to populate the ‘Synonyms’ table. You 

may attach documents associated with the ‘Synonyms’ section to provide additional synonyms if 

necessary.

A ‘Trade Identification’ table provides fields to capture information about the trade names by 

which the respective chemical or polymer may be referred in documentation. There is no limit to 

the number of trade names that may be added. You may attach documents associated with the 

‘Trade Identification’ section to provide additional information if necessary.

The ‘Attach Documents’ pop-up window provides fields to upload documents related to the 

‘Impurities,’ ‘Byproducts,’ ‘Synonyms,’ and/or ‘Trade Identification’ section(s). Select the 

section of the page the document is associated with from the ‘Section’ drop-down menu, and 

click the ‘Attach Document’ button to generate the ‘Attach Documents’ pop-up window and 

attach a document. The system provides a ‘CBI’ checkbox to claim the uploaded document as 

confidential. If you claim a document as CBI, the system requires you to upload the sanitized 

version of the attached document. 

If the sanitized version of the document is not provided, the Section 5 Notices and Supports form 

will fail validation upon navigating away from the ‘Attach Documents’ window. To view or edit 

previously attached documents, click the appropriate file name of the document within the ‘File 

Name’ column of the attachments table.

The attachments table displays the section of the page the document is associated with, the file 

name and file extension of the document, the document description, the number of pages in the 

document, and if the document was claimed CBI. Click the ‘Delete’ icon ( ) located under the 

‘Actions’ column to delete unwanted documents. Click a file name link in the ‘File Name’ 

column to generate the ‘Attach Documents’ pop-up window to view and/or edit an attached 

document.

• B.3. Impurities – Search SRS: Click the ‘Search SRS’ button to display the ‘Search 

Substance Registry Services’ pop-up window. Refer to Section 3.8 for further details regarding 

the search SRS functionality.

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• Impurity: Displays the name of the impurity. An impurity is a chemical substance that you did 

not intend to be present with your PMN substance. List all known impurities that are present, 

regardless of their weight percent. List the expected maximum percentage of each impurity and 

indicate its confidentiality status. An impurity may be suggestive of chemical precursors or 

chemical processes. Click the ‘Impurity’ link to navigate to the ‘Search Substance Registry 

Services’ pop-up window to edit chemical information for an impurity. 

• CASRN: Displays the Chemical Abstracts Service Registry Number for the impurity (if 

applicable). 

• Maximum %: Displays the maximum percentage for the impurity; decimal values are 

accepted.

• CBI: Indicates the CBI status of the impurity by displaying either a ‘Y’ or an ‘N.’ 

• Action: Click the ‘Delete’ icon ( ) to delete the entire impurity entry permanently from the 

system; a warning message displays to confirm the deletion. 

• B.7. Byproducts - Search SRS: Click the ‘Search SRS’ button to generate the ‘Search 

Substance Registry Services’ pop-up window. Refer to Section Error! Reference source not 

found. for further details regarding the search SRS functionality. 

• Byproduct Name: Displays the name of the byproduct. Describe any byproducts resulting 

from the manufacture, processing, use, or disposal of the new chemical substance. List any 

byproducts that you reasonably anticipate will result from the manufacture, processing, use and 

disposal of the new chemical substance at sites under your control. Click the ‘Byproduct 

Name’ link to generate the ‘Search Substance Registry Services’ pop-up window to view 

and/or edit byproduct information. Provide the specific chemical name, CAS numbers if they 

can be determined, and the confidential status of the byproducts formed. If no byproducts are 

formed, enter “None” or leave the section blank. 

• CASRN: Displays the CASRN for the byproduct (if applicable). 

• CBI: Indicates the CBI status of the byproduct by displaying either a ‘Y’ or an ‘N.’

• Action: Click the ‘Delete’ icon ( ) to delete the entire byproduct entry permanently from the 

system; a warning message displays to confirm the deletion. 

• B.4. Synonyms - CBI: Check the ‘CBI’ checkbox to claim the ‘Synonym’ field set as 

confidential. 

• Synonym: Enter the synonym of the chemical; there is a maximum of five chemical synonyms 

that can be added in the ‘Synonyms’ table. Additional synonyms can be provided in an 

attachment. Synonyms include common chemical names used in scientific or technical 

literature, and code numbers or code names referenced in the PMN and its attachments. 

Indicate which synonyms may be proprietary and require CBI protection. Chemical name 

synonyms must be consistent with the chemical structure and thus not misleading. If you add a 

blank, editable line in this table and click the ‘Next’ button, no error will display indicating that 

the blank line should be saved or deleted. If text is entered in a blank field and you click the 

‘Next’ button, the application will save the entered value. If you click the ‘Form’ icon ( ), 

edit the entered values and click the ‘Next’ button without saving the changed value, an error 

will generate.

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• Actions: Click the ‘Add’ icon ( ) to add a new text field to enter additional synonyms. Click 

the ‘Save’ icon ( ) to save a chemical synonym. Click the ‘Form’ icon ( ) that appears after 

saving to edit a chemical synonym. Click the ‘Delete’ icon ( ) to delete a previously added 

chemical synonym. To cancel changes to a field, simply clear the data entered in the field. 

• B.5. Trade Identification – CBI: Check the ‘CBI’ checkbox to claim the trade identification 

section as confidential.

• Trade Name: Enter the trade identification name. List any trade name that is used or will be 

used for the neat chemical substance, whether or not they are registered brands/trademarks. 

There is no limit to the number of trade names that can be added. Check the ‘CBI’ checkbox to 

indicate the CBI status of trade names. If you add a blank, editable line in this table and click 

the ‘Next’ button, no error will display indicating that the blank line should be saved or 

deleted. If text is entered in a blank field and you click the ‘Next’ button, the application will 

save the entered value. If you click the ‘Form’ icon ( ), change the entered value(s) and click 

the ‘Next’ button without saving the changed value(s), an error message will generate. 

• Actions: Click the ‘Add’ icon ( ) to add a new text field to enter additional trade 

identification names. Click the ‘Save’ icon ( ) to save a trade identification name. Click the 

‘Form’ icon ( ) to edit a trade identification name. Click the ‘Delete’ icon ( ) to delete a 

previously added trade identification name. 

• Attachments: Select the section of the page with which the document is associated from the 

drop-down menu. This drop-down menu contains the following values: ‘Byproducts Section,’ 

‘Impurities Section,’ ‘Synonyms Section,’ and ‘Trade Identification Section.’

• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window. Refer to Section Error! Reference source not found. for further details 

regarding the attach document functionality. 

• Section: Displays the section of the page with which the document is associated. 

• File Name: Displays the file name and file extension of the file that is uploaded on the ‘Attach 

Documents’ pop-up window. 

• Description: Displays the description associated with a document. 

• Pages: Displays the number of pages a document contains. 

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire attached document row permanently 

from the system; a warning message displays to confirm deletion of the document.

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Exhibit 4-11 shows a screen capture of the ‘Additional Chemical Information’ screen (Scroll 1):

Exhibit 4-11: Additional Chemical Information Screen (Scroll 1)

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Exhibit 4-12 shows a screen capture of the ‘Additional Chemical Information’ screen (Scroll 2):

Exhibit 4-12: Additional Chemical Information Screen (Scroll 2)

Navigation: Click the ‘Next’ button to navigate to the ‘Production Volume and Hazard/Safety

Information’ screen. You can also access this screen by clicking the ‘Production Volume and 

Hazard/Safety Information’ link within the navigation tree. 

4.1.8 Polymer Identification Information

You can access the ‘Polymer Identification Information’ screen by clicking the ‘Next’ button 

from the ‘Chemical Identification’ screen if you select the ‘Polymer’ radio button. You can also 

access this screen by clicking the ‘Polymer Identification Information’ link within the navigation 

tree after selecting the ‘Polymer’ radio button on the ‘Chemical Identification’ screen.

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The ‘Polymer Identification Information’ screen captures information describing the polymer(s) 

for which the PMN will be filed. This screen outlines the unique chemical properties that show 

the name, composition, and structure of the polymer. The system will provide fields for you to 

identify several key aspects concerning a polymer’s identity. 

Click the ‘Add New Chemical’ button to create a chemical field set. Upon clicking the ‘Add 

New Chemical’ button, an expandable/collapsible field set generates that contains numerous 

fields that pertain to the particular polymer. You are able to enter multiple chemical substances, 

each with unique information, by clicking the ‘Add New Chemical’ button for each chemical 

you wish to identify.

For a single component submission, create the field set by clicking the ‘Add New Chemical’ 

button. Upon clicking the ‘Add New Chemical’ button, the application generates a field set 

containing numerous fields that captures information pertaining to that particular chemical.

For a multi-component submission, click the ‘Add New Chemical’ button to create a field set. 

Multi-component chemical submissions occur when two or more chemicals always generate 

together in a single pot and are never isolated. Upon clicking the ‘Add New Chemical’ button, 

the application generates a field set that provides numerous fields to enter information pertaining 

to that particular chemical. Enter additional chemical substances, each with unique identifying 

information, by clicking the ‘Add New Chemical’ button for each additional chemical that is part 

of the multi-component mixture. All multi-component chemicals will reside in one chemical 

folder in the navigation tree.

For a consolidated submission, create separate chemical folders by clicking the ‘Add 

Consolidated Chemical’ link within the navigation tree. A form may contain a maximum of six 

(6) separate chemical folders. 

• Add New Chemical: Click the ‘Add New Chemical’ button to generate a polymer 

identification information expandable/collapsible field set.

• Cancel: Click the ‘Cancel’ link located in the upper right-hand corner of the 

expandable/collapsible field set to prevent edits from saving and to remove a field set. The 

‘Cancel’ link displays when the expandable/collapsible field set is open for editing. A 

confirmation message displays to confirm the action.

• Edit: Click the ‘Edit’ link located in the upper right-hand corner of the expandable/collapsible 

field set to modify the information entered in the fields. The ‘Edit’ link displays when the 

expandable/collapsible field set has been saved and the data is not currently editable.

• Delete: Click the ‘Delete’ icon ( ) located in the upper right-hand corner of the 

expandable/collapsible field set to delete the field set; a confirmation message displays to 

confirm the deletion. 

• Expand All: Click the link located at the upper-right of the expandable/collapsible field sets to 

expand a series of field sets. 

• Collapse All: Click the link located at the upper-right of the expandable/collapsible field sets 

to collapse a series of field sets.

• Search SRS: Click the button to generate the ‘Search SRS’ pop-up window. Refer to Section 

Error! Reference source not found. for additional details regarding the search SRS 

functionality.

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• CASRN: Displays the CASRN of the chemical identified on the ‘Search SRS’ pop-up window, 

if applicable.

• Chemical Name: Displays the name of the chemical that has been identified on the ‘Search 

SRS’ pop-up window.

• CBI: Check the ‘CBI’ checkbox to identify the chemical as confidential.

• B.6 Generic chemical name: Enter the generic name to associate with a chemical. This field 

displays when ‘Chemical Name’ and ‘CASRN’ are CBI. This is a required field.

• Method 1 (CAS Inventory Expert Service): Select the ‘Method 1 (CAS Inventory Expert 

Service)’ radio button to identify the ID method as the ‘CAS Inventory Expert Service’ 

method. Submit a copy of the identification report obtained from the CAS Inventory Expert 

Services as an attachment to this notice. For a consolidated submission, each chemical must be 

‘Method 1’ except when the submission is pending a Letter of Support for that chemical. Select

the ‘Method 1 (CAS Inventory Expert Service)’ radio button to generate the ‘IES Order #’ 

field.

• IES Order #: Select the ‘Method 1 (CAS Inventory Expert Service)’ radio button to generate 

this field. Enter the IES order number.

• Method 2 (Other Method): Select the ‘Method 2 (Other Method)’ radio button to identify the 

ID method as ‘Other Method.’ An alternative method of providing a name, such as a STN 

database report or a CAS Client Services report, qualifies as ‘Method 2.’ If the chemical is 

pending a Letter of Support, the method can only be ‘Method 2.’ 

• Attachments: Select the section of the page with which the document is associated from the 

drop-down menu. This drop-down menu contains the following values: ‘Chemical Structure

Diagram’ and ‘ID Method.’

• Attach Document: Click the button to generate the ‘Attach Documents’ pop-up window. 

Refer to Section Error! Reference source not found. for additional details regarding the attach 

document functionality. 

• Section: Displays the section of the page with which the file is associated. 

• File Name: Displays the file name and file extension of a document that is uploaded on the 

‘Attach Documents’ window. 

• Description: Displays the description of a document. 

• Pages: Displays the number of pages in a document. 

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire attached document row permanently 

from the system. A warning message displays to confirm the deletion.

• Save: Click the button to save the information entered within the expandable/collapsible field 

set. You must click this button instead of the ‘Save’ icon ( ) located within the bottom action 

bar to successfully save the entered information within the field set before being able to 

navigate away from the screen using the ‘Previous’ and ‘Next’ buttons. Refer to Section 3.6 

for more information regarding the save functionality in an expandable/collapsible field set.

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Exhibit 4-13 shows a screen capture of the ‘Polymer Identification Information’ screen (Scroll 

1): 

Exhibit 4-13: Polymer Identification Information Screen (Scroll 1)

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Exhibit 4-14 shows a screen capture of the ‘Polymer Identification Information’ screen (Scroll 

2): 

Exhibit 4-14: Polymer Identification Information Screen (Scroll 2)

Navigation: Click the ‘Next’ button to navigate to the ‘Monomers and Other Reactants’ screen.

You can also access this screen by clicking the ‘Monomers and Other Reactants’ link within the 

navigation tree.

4.1.9 Monomers and Other Reactants

You can navigate to the ‘Monomers and Other Reactants’ screen by clicking the ‘Next’ button 

from the ‘Polymer Identification Information’ screen. You can also access this screen by clicking 

the ‘Monomers and Other Reactants’ link within the navigation tree. 

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The ‘Monomers and Other Reactants’ screen is used to identify the chemical measurements and 

monomers that make up a polymer. The screen is divided into two sections to identify different 

elements describing a polymer: ‘Polymer Weight Information’ and ‘Monomers and Other 

Reactants.’ 

In the ‘Monomers and Other Reactants’ section, enter the typical weight percent of each 

monomer or other reactant in the polymer. Enter the maximum weight percent of each monomer 

or other reactant that may be present as a residual in the polymer as manufactured for 

commercial purposes. The maximum residual should be less than the typical composition. Do 

not use parts per million (ppm) units (1 ppm = 0.0001 wt%).

To reference a monomer cleared with an LVE, include an attachment detailing any specifics. 

Please note that in IE 7, the % symbols that display to the right of the ‘max. weight % below 500 

molecular weight’ and ‘max weight % below 1000 molecular weight’ fields might be slightly 

misaligned.

• CBI: Check the ‘CBI’ checkbox to claim the ‘Polymer Weight Information’ section as 

confidential. 

• Method of Measurement: Only a single response option can be selected for ‘Method of 

Measurement;’ valid values include ‘GPC’ and ‘Other (Specify).’ Gel-permeation 

chromatography (GPC) is a well-established method for establishing the number average 

molecular weight (Mn) and weight fractions below 500 and 1,000 Daltons. It may not be useful 

for all polymer evaluations; however, solubility problems and misleading calibration standards 

can lead to questionable GPC data. Correction estimates can be documented and presented in 

cases where only a soluble fraction of the polymer can be analyzed.

• Specify other method of measurement: Enter the method of measurement when you select 

the ‘Other (Specify)’ radio button as the method of measurement. This is a required field when 

the ‘Other (Specify)’ radio button is selected. 

• (i) lowest number avg. molecular weight: Enter the lowest number average molecular 

weight; the entered value must be a positive numerical value and can contain decimal values.

• (ii) max. weight % below 500 molecular weight: Enter the maximum weight percentage 

below 500 molecular weight; the value entered must be a positive numerical value greater than 

or equal to zero (0), but less than or equal to one hundred (100) and can contain decimal 

values. This value must be less than or equal to the value specified in the ‘(iii) max. weight % 

below 1000 molecular weight’ field. 

• (iii) max. weight % below 1000 molecular weight: Enter the maximum weight percentage 

below 1,000 molecular weight; the value entered must be a positive numerical value greater 

than or equal to zero (0) but less than or equal to one hundred (100) and can contain decimal 

values. This value must be greater than or equal to the value specified in the ‘(ii) max. weight 

% below 500 molecular weight’ field. 

• Add Monomer: Click the ‘Add Monomer’ button to generate the monomer 

expandable/collapsible field set.

• Cancel: Click the ‘Cancel’ link located in the upper right-hand corner of the 

expandable/collapsible field set to prevent edits from saving and to remove a field set. The 

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‘Cancel’ link displays when the expandable/collapsible field set is open for editing. A 

confirmation message displays to confirm the action. 

• Edit: Click the ‘Edit’ link located in the upper right-hand corner of the expandable/collapsible 

field set to modify the information entered in the fields. The ‘Edit’ link displays when the 

expandable/collapsible field set has been saved and the data is not currently editable.

• Delete: Click the ‘Delete’ icon ( ) located in the upper right-hand corner of the 

expandable/collapsible field set to delete the field set. A confirmation message displays to 

confirm the deletion. 

• Expand All: Click the ‘Expand All’ link located at the upper-right of the 

expandable/collapsible field sets to expand a series of field sets.

• Collapse All: Click the ‘Collapse All’ link located at the upper-right of the 

expandable/collapsible field sets to collapse a series of field sets. 

• Search SRS: Click the ‘Search SRS’ button to generate the ‘Search Substance Registry 

Services’ pop-up window. Refer to Section Error! Reference source not found. for additional 

details regarding the search SRS functionality. 

• Monomer or Other Reactant: Displays the monomer or other reactant name; this field 

populates based on information entered on the ‘Search SRS’ pop-up window. This is a required 

field. 

• Include in Identity: Check the ‘Include in Identity’ checkbox to claim the value for ‘Monomer 

or Other Reactant’ as part of the monomer identification. This checkbox is most applicable for 

monomers that are less than or equal to 2% since the monomer is not considered to be included 

in the identity unless this checkbox is checked. This checkbox appears when a value of ‘2’ or 

less is entered into the ‘Typical Composition’ text field. 

• CBI: Check the ‘CBI’ checkbox to claim the monomer or other reactant name and CASRN as 

confidential.

• CAS Registry Number: Displays the CASRN for the specified monomer; this field populates 

based on information entered on the ‘Search SRS’ pop-up window. 

• Chemical Name: Displays the name of the chemical identified on the ‘Search SRS’ pop-up 

window. 

• Typical Composition: Enter the typical composition value that a monomer contributes to a 

polymer; the value entered must be a positive numerical value greater than zero (0) and less 

than or equal to one hundred (100) and can contain decimal values. If the value entered is less 

than or equal to ‘2’ a warning will be displayed in the global ‘Validate’ function or during the 

submission process indicating that the typical composition is a value that is less than or equal 

to 2 percent and asking you whether it should be included in the chemical identity. This is a 

required field, and the value must be greater than zero (0).

• CBI: Check the ‘CBI’ checkbox to claim the ‘Typical Composition’ and ‘Include In Identity’ 

fields as confidential. 

• Maximum Residual: Enter the maximum residual value. Indicate the maximum weight 

percent of each monomer or other reactant that may be present as a residual in the polymer as 

manufactured for commercial purposes. Enter a percent value less than or equal to the 

maximum weight; do not use ppm units (1 ppm = 0.0001 wt%). The value entered must be a 

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positive numerical value that is less than or equal to the typical composition value. This is a 

required field. 

• CBI: Check the ‘CBI’ checkbox to claim the ‘Maximum Residual’ field as confidential. 

• Save: Click the button to save the information entered within the expandable/collapsible field 

set. You must click this button instead of the ‘Save’ icon ( ) located within the bottom action 

bar to successfully save the entered information within the field set before being able to 

navigate away from the screen using the ‘Previous’ and ‘Next’ buttons. Refer to Section 3.6

for more information regarding the save functionality in an expandable/collapsible field set.

• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window. Refer to Section Error! Reference source not found. for additional details 

regarding the attach document functionality. 

• File Name: Displays the file name and file extension of the document that is uploaded on the 

‘Attach Documents’ pop-up window. Click the file name link to navigate to the ‘Attach 

Documents’ pop-up window to make any edits.

• Description: Displays the description associated with a document. 

• Pages: Displays the number of pages a document contains.

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire attached document row permanently 

from the system. A warning message displays to confirm the deletion of the document.

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Exhibit 4-15 shows a screen capture of the ‘Monomers and Other Reactants’ screen (Scroll 1): 

Exhibit 4-15: Monomers and Other Reactants Screen (Scroll 1) 

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Exhibit 4-16 shows a screen capture of the ‘Monomers and Other Reactants’ screen (Scroll 2): 

Exhibit 4-16: Monomers and Other Reactants Screen (Scroll 2) 

Navigation: Click the ‘Add Monomer’ button to generate the expandable/collapsible field set. 

Click the ‘Next’ button to navigate to the ‘Additional Chemical Information’ screen. You can 

also access this screen by clicking the ‘Additional Chemical Information’ link within the 

navigation tree.

4.1.10 Production Volume and Hazard/Safety Information 

You can navigate to the ‘Production Volume and Hazard/Safety Information’ screen by clicking 

the ‘Next’ button from the ‘Additional Chemical Information’ screen. You can also access this 

screen by clicking the ‘Production Volume and Hazard/Safety Information’ link within the 

navigation tree.

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The ‘Production Volume and Hazard/Safety Information’ screen collects different information 

regarding a chemical’s production and hazard elements. 

Production Volume: The ‘Production Volume’ section captures information about production 

for the respective chemical or polymer for the ‘Maximum first 12-month production’ and the 

‘Maximum 12-month production.’ The ‘Maximum first 12-month production’ value should be 

less than or equal to the ‘Maximum 12-month production’ value. The maximum volume may not 

exceed 100,000,000,000,000 kg/year for either field. The entered values will automatically 

display decimal points upon navigating away from the page. Decimals are allowed up to the 

milligram (.000001). Estimates should be on a 100% new chemical substance basis. Your 

production volumes should be estimated as accurately as possible, but you are not bound to your 

estimates unless you check the ‘Binding’ checkbox. Include amounts you intend to produce for 

export. Provide an estimate of the first 12 months of production and the maximum production 

volume for any consecutive 12-month period during the first three (3) years of commercial 

manufacture. You may upload an attachment to enter additional production information. 

Hazard Information: The ‘Hazard Information’ section captures information regarding hazards 

that the company chooses to disclose. For EPA to take respirator use into account when 

evaluating risks posed by a new chemical, the MSDS (material safety data sheet) for the 

substance must specify a respirator that is appropriate for the types of anticipated exposures. For 

the same reason, all respirators must be certified by the National Institute for Occupational 

Safety and Health (NIOSH), and be referenced in the MSDS as “NIOSH certified” respirators. 

If any type of risk assessment is prescribed to determine personal protective equipment (PPE) 

requirements, such risk assessment must be performed by a qualified Industrial Hygienist (IH) or 

other authorized occupational safety and health specialist. 

Engineering controls are the preferred methods for managing workplace exposures to hazards. If 

these controls are inadequate or lacking, personal protective equipment must be used. 

For EPA to take glove use into account when evaluating risks posed by a new chemical, the 

MSDS for the substance must specify gloves that are impervious to the substances of concern, as 

well as suitable for the type of tasks. 

Close-fitting goggles or a full-face piece facemask are preferred for vapor, mist, or fume 

exposures, or wherever workplace contaminants can readily bypass loose-fitting equipment. 

The information is collected in a file attachment. The system will display instructional text for 

you to identify which forms should be uploaded. 

Provide the MSDS for the PMN substance or intermediate or product mixture (that contains it) as 

an attachment to the PMN. Also, include hazard warning statements or labels, if relevant. The 

personal protection requirements of the MSDS become integral requirements of an LVE notice.

• CBI: Check the ‘CBI’ checkbox to claim the production volume information as confidential. 

• Binding: Check the ‘Binding’ checkbox to claim the production volume information as 

binding. This checkbox is enabled for LVE or LVE modifications only. 

• Maximum first 12-month production: Provide an estimate of the first 12 months of 

production. The entered value must be a numerical value and must be greater than zero but less 

than 100,000,000,000,000 kg/year. This field accepts decimals to the milligram and is a 

required field if you do not have a pending Joint Submission and/or Letter of Support.

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• Maximum 12-month production: Enter the data associated with the production volume. 

Provide an estimate of the maximum production volume for any consecutive 12-month period 

during the first three (3) years of commercial manufacture. The entered value must be a 

numerical value and must be greater than zero but less than 100,000,000,000,000 kg/year. This 

value must be greater than or equal to the ‘Maximum first 12-month production’ value. This 

field accepts decimals to the milligram and is a required field if you do not have a pending 

Joint Submission and/or Letter of Support.

• Binding: Check the ‘Binding’ checkbox to claim the hazard information as binding.

• Attachments: Select the section of the page with which the attached document is associated. 

This drop-down menu contains the following value: ‘Production Information Section’ and 

‘Hazard Information Section.’ 

• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window. Refer to Section Error! Reference source not found. for additional details 

regarding the attach document functionality. 

• Section: Displays the section with which the document is associated. 

• File Name: Displays the file name and file extension of the file that is uploaded on the ‘Attach 

Documents’ pop-up window. Click the file name link to navigate to the ‘Attach Documents’ 

pop-up window to make any edits. 

• Description: Displays the description associated with a document. 

• Pages: Displays the number of pages a document contains. 

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire attached document row permanently 

from the system. A warning message displays to confirm the deletion.

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Exhibit 4-17 shows a screen capture of the ‘Production Volume and Hazard/Safety Information’ 

screen: 

Exhibit 4-17: Production Volume and Hazard/Safety Information Screen 

Navigation: Click the ‘Next’ button to navigate to the ‘Use Information’ screen. You can also 

access this screen by clicking the ‘Use Information’ link within the navigation tree. 

4.1.11 Use Information 

You can navigate to the ‘Use Information’ screen by clicking the ‘Next’ button from the 

‘Production Volume and Hazard/Safety Information’ screen. You can also access this screen by 

clicking the ‘Use Information’ link within the navigation tree. 

The ‘Use Information’ screen captures data about how the new chemical substance is intended to 

be used by function and application. Function refers to the chemical purpose for which the 

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substance is designed and is often based on the physical and chemical properties of the 

substance. Application refers to how the substance is used in particular processes or products. An 

example of a function and application would be as a dispersive dye for finishing polyester fibers. 

When you navigate to the screen, the screen contains instructional text and an ‘Add Use’ button. 

When you click the ‘Add Use’ button, an expandable/collapsible field set opens and displays the 

‘Use Information’ fields. Upon saving the entry, the expandable/collapsible field set collapses 

and displays the ‘Category of Use’ and ‘Production %’ values. 

You will first enter a description for the ‘Category of Use’ field. Each use will center on the 

‘Category of Use’ and the different variables surrounding it. The category of use information 

should be specific enough to allow EPA reviewers to anticipate potential exposure patterns for 

the new substance (e.g. merely indicating “Dye” is not sufficient – is it photographic dye, a 

reactive dye for nylon fibers, or a dye to be incorporated in a polymer making film?). LVE 

notices limit you to your stated category of use(s), so make sure your description fully 

encompasses all intended uses for any LVE. When you claim the ‘Category of Use’ as CBI, you 

are required to enter a ‘Generic Use Description.’ The generic use description will be available 

publicly. 

The table captures the different elements of use that the PMN form captures. The ‘Production %’ 

and ‘% in Formulation’ values will be captured to indicate how the product will be used and at 

what percent in that use. Each use must capture the percent of the production and percent in 

formulation for each category of use. The ‘Production %’ must equal up to 100% for all uses if 

there is no pending Letter of Support or Joint Submission for the form, and the field can be 

declared CBI. The ‘% in Formulation’ value can equal up to 100%, and the field can be declared

CBI. 

The ‘% of substance expected’ per use is captured for the following categories: ‘Site Limited,’ 

‘Consumer,’ ‘Industrial,’ and ‘Commercial.’ The ‘% of substance expected’ value must total 

100%. The ‘% of substance expected’ values can be claimed as CBI or listed as binding. These 

use types are used to determine the risks that the chemical will place on society.

• Add Use: Click the ‘Add Use’ button to add a new use information expandable/collapsible 

field set. 

• Cancel: Click the ‘Cancel’ link located in the upper right-hand corner of the 

expandable/collapsible field set to prevent edits from saving and to remove a field set. The 

‘Cancel’ link displays when the expandable/collapsible field set is open for editing. A 

confirmation message displays to confirm the action.

• Edit: Click the ‘Edit’ link located in the upper right-hand corner of the expandable/collapsible 

field set to modify the information entered in the fields. The ‘Edit’ link displays when the 

expandable/collapsible field set has been saved and the data is not currently editable.

• Delete: Click the ‘Delete’ icon ( ) located in the upper right-hand corner of the 

expandable/collapsible field set to delete the field set. A confirmation message displays to 

confirm the deletion. 

• Expand All: Click the ‘Expand All’ link located at the upper-right of the 

expandable/collapsible field sets to expand a series of field sets. 

• Collapse All: Click the ‘Collapse All’ link located at the upper-right of the 

expandable/collapsible field sets to collapse a series of field sets.

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• Category of Use: Enter the category of use for the specific chemical substance by function and 

application. This is a required field. 

• CBI: Check the ‘CBI’ checkbox to claim the category of use information as confidential and 

generate the ‘Generic Use Description’ field. Claiming the ‘Category of Use’ field as CBI and 

then un-checking the ‘CBI’ checkbox generates a confirmation message that all attached 

documents will be deleted. 

• Binding: Check the ‘Binding’ checkbox to claim the category of use information as binding.

• C.2.b. Generic Use Description: Enter the generic use description of the chemical. This field 

displays when the ‘Category of Use’ field is claimed CBI. If you claim any category of use 

description as confidential, enter a generic description of that category. This field is required 

when the ‘Category of Use’ field is claimed CBI. 

• Total Production for this Use %: Enter an estimate of the percent of total production for the 

first three years devoted to each category of use for the specific chemical. The entered value 

must be a value greater than zero (0) but less than or equal to one hundred (100). The 

‘Production %’ must equal up to 100% for all uses if there is no pending Letter of Support or 

Joint Submission for the form. This field allows for decimal values. This is a required field.

• CBI: Check the ‘CBI’ checkbox to claim the ‘Total Production for this Use’ information as 

confidential. 

• In Formulation %: Estimate the percent of the new substance as formulated in mixture, 

suspensions, emulsions, solutions, or gels as manufactured for commercial purposes at sites 

under your control associated with each category of use. The entered value must be a value 

greater than zero (0) but less than or equal to one hundred (100) and can include decimal 

values. This is a required field. 

• CBI: Check the ‘CBI’ checkbox to claim the ‘Percentage in Formulation’ information as 

confidential.

• CBI: Check the ‘CBI’ checkbox to claim the percentage of substance expected per use 

information as confidential.

• Binding: Check the ‘Binding’ checkbox to claim the percentage of substance expected per use 

information as binding. 

• Site Limited %: Enter the site limited percentage of substance expected per use for the 

submitted substance. Blank fields are recognized as zeroes. This field allows for decimal 

values. Break down the use(s) by percentage for the indicated end user categories. For 

example, site-limited means the substance will only be used on the adjacent property unit 

where manufactured and will not intentionally be removed from the site except for waste 

disposal. 

• Consumer %: Enter the consumer percentage of substance expected per use for the submitted 

substance. Blank fields are recognized as zeroes. This field allows for decimal values. Break 

down the use(s) by percentage for the indicated end user categories. Consumer use means that 

private individuals will use the chemical substance or products containing the substance for 

personal use or enjoyment. 

• Industrial %: Enter the industrial percentage of substance expected per use for the submitted 

substance. Blank fields are recognized as zeroes. This field allows for decimal values. Break 

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down the use(s) by percentage for the indicated end user categories. Industrial use means that 

the chemical substance or product containing the substance will be used at the locations of 

other manufacturers or processors. 

• Commercial %: Enter the commercial percentage of substance expected per use for the 

submitted substance. Blank fields are recognized as zeroes. This field allows for decimal 

values. Break down the use(s) by percentage for the indicated end user categories. Indicate 

percentage of product volume expected for the listed “use” sectors. Commercial use refers to 

the chemical substance or product containing the chemical substance being used by a company 

to provide a consumer service. 

• If you have provided a “consumer” use, provide details: Enter consumer use details. 

Provide a detailed description of the use(s) of this chemical substance in consumer products. In 

addition, include estimates of the concentration of the new chemical substance as expected in 

consumer products and describe the chemical reactions by which this substance loses its 

identity in the consumer product. This is a required field if the ‘Consumer % of substance 

expected per use’ field is populated and is a value greater than zero (0). 

• CBI: Check the ‘CBI’ checkbox to claim the ‘If you have provided a ‘consumer’ use, provide 

details’ information as confidential.

• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window. Refer to Section Error! Reference source not found. for additional details 

regarding the attach document functionality.

• File Name: Displays the file name and file extension of the file uploaded on the ‘Attach 

Documents’ pop-up window. Click the ‘File Name’ link to navigate to the ‘Attach Documents’ 

pop-up window to make any edits. 

• Description: Displays the description associated with a document. 

• Pages: Displays the number of pages a document contains. 

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire attached document row permanently 

from the system. A warning message displays to confirm deletion of the document.

• Save: Click the button to save the information entered within the expandable/collapsible field 

set. You must click this button instead of the ‘Save’ icon ( ) located within the bottom action 

bar to successfully save the entered information within the field set before being able to 

navigate away from the screen using the ‘Previous’ and ‘Next’ buttons. Refer to Section 3.6

for more information regarding the save functionality in an expandable/collapsible field set.

• Production Total: Displays the total production percentage for all uses. This value must be 

equal to 100, unless a Joint Submission or Letter of Support is pending, in which case the total 

value requirement is not immediately applicable.

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Exhibit 4-18 shows a screen capture of the ‘Use Information’ screen (Scroll 1): 

Exhibit 4-18: Use Information Screen (Scroll 1) 

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Exhibit 4-19 shows a screen capture of the ‘Use Information’ screen (Scroll 2): 

Exhibit 4-19: Use Information Screen (Scroll 2) 

Navigation: Click the ‘Next’ button to navigate to the ‘Physical and Chemical Properties 

Worksheet’ screen. You can also access this screen by clicking the ‘Physical and Chemical 

Properties’ link within the navigation tree. 

4.1.12 Physical and Chemical Properties Worksheet

You can navigate to the ‘Physical and Chemical Properties Worksheet’ screen by clicking the 

‘Next’ button from the ‘Use Information’ screen. You can also access this screen by clicking the 

‘Physical and Chemical Properties Worksheet’ link within the navigation tree. 

The ‘Physical and Chemical Properties Worksheet’ screen is used to capture optional 

information about a chemical’s properties. EPA uses the chemical properties to determine 

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additional safety data about a chemical; the properties are used to determine potential risks and 

exposures of the chemicals.

The properties for a chemical are captured in an expandable/collapsible field set format. The 

following categories may apply to a chemical: ‘Physical state of neat substance,’ ‘Vapor Pressure 

@ temperature,’ ‘Density/relative density,’ ‘Solubility @ temperature ___ solvent ___,’ 

‘Solubility in water @ temperature ___,’ ‘Melting temperature,’ ‘Boiling/sublimation 

temperature @ ____,’ ‘Spectra,’ ‘Dissociation constant,’ ‘Particle size distribution,’ 

‘Octanol/water partition coefficient,’ ‘Henry’s Law constant,’ ‘Volatilization from water,’ 

‘Volatilization from soil,’ ‘pH @ concentration [concentration],’ ‘Flammability,’ 

‘Explodability,’ and ‘Adsorption/coefficient.’ All of the properties will capture the relevant 

values for a chemical. Each property may be claimed individually as CBI. 

To enter physical/chemical property information, select a physical/chemical property from the 

drop-down menu and click the ‘Add Property’ button. The expandable/collapsible field set 

expands and displays all fields that should be entered for that property. You are then able to enter 

all relevant information regarding that property. Value fields are able to accept ‘<’ or ‘>’ 

symbols. When all information is entered, click the ‘Save’ button. Each property may only be 

entered once per chemical. 

You may also enter an option for ‘Other.’ The ‘Other’ option will allow you to enter a userspecified property and any relevant values. The property will capture the relevant values for the 

chemical and the property measurement can be identified as ‘Measured’ or ‘Estimate.’ The 

‘Other’ option may be claimed individually as CBI. You may enter multiple properties as 

‘Other.’

You may upload attachments for the chemical properties on the ‘Physical and Chemical 

Properties Worksheet – Continued (Optional)’ screen.

EPA’s risk assessment process does utilize physiochemical properties, as some of the attributes 

listed here can relate directly to chemical risks. Among the most useful parameters of a new 

substance to EPA are the boiling point, the melting point, vapor pressure, the octanol/water 

partition coefficient, water solubility, Henry’s Law Constant, hydrolysis, spectral data, mass 

spectrometry (MS), proton and C13 Nuclear Magnetic Resonance (NMR), Infrared (IR), and 

Ultraviolet (UV) absorption, and the soil/sediment absorption coefficient. In the absence of this 

data, EPA will estimate to the extent possible physiochemical data to aid in their risk 

evaluations. 

Indicate whether the value you provide is based on an actual test measurement (‘Measured’) or is 

based on an estimate (‘Estimate’). Note that EPA staffers indicate that data qualifiers such as 

‘negligible’ or ‘soluble’ are not useful descriptions. 

You are not required to generate the listed test data if you do not have it. 

Physical/chemical properties data may be so unique that they could in the future link the PMN 

substance to a commercial product or may tend to identify unique classes of chemical substance, 

and therefore some data elements may represent confidential business information. Review the 

CBI status of each entry carefully, and avoid making unsupportable claims.

Please note that in IE 7, all physical/chemical properties you wish to add must be identified 

before navigating away from this page; otherwise, the properties are removed from the ‘Add 

Property’ drop-down menu. In addition, you will be able to add the ‘Henry’s Law constant’ 

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property more than once, and the chemical property fields located within the 

expandable/collapsible fields sets on this page will be disorganized. After clicking the ‘Next’ 

button, you will navigate to the ‘Physical and Chemical Properties Worksheet – Continued 

(Optional)’ screen. After clicking the ‘Previous’ button, the physical/chemical properties have 

been removed from the ‘Add Property’ drop-down menu. 

• Add Property: Click the ‘Add Property’ button to add and open a new ‘Property’ 

expandable/collapsible field set for a selected property.

• Cancel: Click the ‘Cancel’ link located in the upper right-hand corner of an

expandable/collapsible field set to prevent edits from saving and to remove a field set. The 

‘Cancel’ link displays when an expandable/collapsible field set is open for editing. A 

confirmation message displays to confirm the action.

• Edit: Click the ‘Edit’ link located in the upper right-hand corner of an expandable/collapsible 

field set to modify the information entered in the fields. The ‘Edit’ link displays when the 

expandable/collapsible field set has been saved and the data is not currently editable.

• Delete: Click the ‘Delete’ icon ( ) located in the upper right-hand corner of an

expandable/collapsible field set to delete the field set. A confirmation message displays to 

confirm the deletion. 

• Expand All: Click the ‘Expand All’ link located at the upper right-hand corner of the 

expandable/collapsible field sets to expand a series of field sets. 

• Collapse All: Click the ‘Collapse All’ link located at the upper right-hand corner of the 

expandable/collapsible field sets to collapse a series of field sets.

• Adsorption/Coefficient - Value: Enter the adsorption/coefficient value of the chemical 

substance. Value fields are able to accept ‘<’ or ‘>’ symbols. This is a required field if the 

‘Adsorption/coefficient’ property is selected. 

• Adsorption/Coefficient - Measured or Estimate: Indicate whether the property value is 

‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the drop-down 

menu. This is a required field if the ‘Adsorption/coefficient’ property is selected. 

• Adsorption/Coefficient – CBI: Check the ‘CBI’ checkbox to claim the adsorption/coefficient 

property as confidential.

• Boiling/sublimation temperature @ – Value: Enter the boiling/sublimation temperature in °C

of the chemical substance. This is a required field if the ‘Boiling/sublimation temperature @’ 

property is selected.

• Boiling/sublimation temperature @ [pressure] torr: Enter the value of the pressure in torr 

for which the boiling/sublimation of the chemical substance was determined. Value fields are 

able to accept ‘<’ or ‘>’ symbols. This is a required field if the ‘Boiling/sublimation 

temperature @’ property is selected. 

• Boiling/sublimation temperature @ - Measured or Estimate: Indicate whether the property 

value is ‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the dropdown menu. This is a required field if the ‘Boiling/sublimation temperature @’ property is 

selected. 

• Boiling/sublimation temperature @ - CBI: Check the ‘CBI’ checkbox to claim the 

‘Boiling/sublimation temperature @’ property as confidential. 

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• Density/relative density - Value: Enter the density/relative density value of the chemical 

substance in g/cm3. Value fields are able to accept ‘<’ or ‘>’ symbols. This is a required field 

if the ‘Density/relative density’ property is selected. 

• Density/relative density - Measured or Estimate: Indicate whether the property value is 

‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the drop-down 

menu. This is a required field if the ‘Density/relative density’ property is selected. 

• Density/relative density - CBI: Check the ‘CBI’ checkbox to claim the ‘Density/relative 

density’ property as confidential.

• Dissociation constant - Value: Enter the dissociation constant value of the chemical 

substance. Value fields are able to accept ‘<’ or ‘>’ symbols. This is a required field if the 

‘Dissociation constant’ property is selected. 

• Dissociation constant - Measured or Estimate: Indicate whether the property value is 

‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the drop-down 

menu. This is a required field if the ‘Dissociation constant’ property is selected. 

• Dissociation constant - CBI: Check the ‘CBI’ checkbox to claim the ‘Dissociation constant’

property as confidential. 

• Explodability - Value: Enter the explodability value of the chemical substance. This field 

allows text or numbers to be entered and is also able to accept ‘<’ or ‘>’ symbols. This is a 

required field if the ‘Explodability’ property is selected. 

• Explodability - Measured or Estimate: Indicate whether the property value is ‘Measured’ or 

based on an ‘Estimate’ by selecting the appropriate value from the drop-down menu. This is a 

required field if the ‘Explodability’ property is selected. 

• Explodability - CBI: Check the ‘CBI’ checkbox to claim the ‘Explodability’ property as 

confidential.

• Flammability - Value: Enter the flammability value of the chemical substance. This field 

allows text and is also able to accept ‘<’ or ‘>’ symbols. This is a required field if the 

‘Flammability’ property is selected. 

• Flammability - Measured or Estimate: Indicate whether the property value is ‘Measured’ or 

based on an ‘Estimate’ by selecting the appropriate value from the drop-down menu. This is a 

required field if the ‘Flammability’ property is selected.

• Flammability - CBI: Check the ‘CBI’ checkbox to claim the ‘Flammability’ property as 

confidential.

• Henry’s Law constant - Value: Enter the Henry’s law constant value of the chemical 

substance in atm-m3

/mole. Value fields are able to accept ‘<’ or ‘>’ symbols. This is a required 

field if the ‘Henry’s Law constant’ property is selected. 

• Henry’s Law constant - Measured or Estimate: Indicate whether the property value is 

‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the drop-down 

menu. This is a required field if the ‘Henry’s Law constant’ property is selected. 

• Henry’s Law - CBI: Check the ‘CBI’ checkbox to claim the ‘Henry’s Law constant’ property 

as confidential. 

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• Melting Temperature - Value: Enter the melting temperature of the chemical substance in °C. 

Value fields are able to accept ‘<’ or ‘>’ symbols. This is a required field if the ‘Melting 

Temperature’ property is selected. 

• Melting Temperature - Measured or Estimate: Indicate whether the property value is 

‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the drop-down 

menu. This is a required field if the ‘Melting Temperature’ property is selected.

• Melting Temperature - CBI: Check the ‘CBI’ checkbox to claim the ‘Melting Temperature’

property as confidential.

• Octanol/water partition coefficient - Value: Enter the octanol/water partition coefficient 

value of the chemical substance. Value fields are able to accept ‘<’ or ‘>’ symbols. This is a 

required field if the ‘Octanol/water partition coefficient’ property is selected.

• Octanol/water partition coefficient - Measured or Estimate: Indicate whether the property 

value is ‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the dropdown menu. This is a required field if the ‘Octanol/water partition coefficient’ property is 

selected. 

• Octanol/water partition coefficient - CBI: Check the ‘CBI’ checkbox to claim the 

‘Octanol/water partition coefficient’ property as confidential. 

• Particle size distribution - Value: Enter the particle size distribution value of the chemical 

substance. Value fields are able to accept ‘<’ or ‘>’ symbols. This is a required field if the 

‘Particle size distribution’ property is selected.

• Particle size distribution - Measured or Estimate: Indicate whether the property value is 

‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the drop-down 

menu. This is a required field if the ‘Particle size distribution’ property is selected. 

• Particle size distribution - CBI: Check the ‘CBI’ checkbox to claim the ‘Particle size 

distribution’ property as confidential.

• Physical state of neat substance - Value: Select the physical state of a neat substance of 

chemicals, which can be either a ‘Solid,’ ‘Liquid,’ or ‘Gas.’ This is a required field if the 

‘Physical state of neat substance’ property is selected. 

• Physical state of neat substance - Measured or Estimate: Indicate whether the property 

value is ‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the dropdown menu. This is a required field if the ‘Physical state of neat substance’ property is 

selected.

• Physical state of neat substance - CBI: Check the ‘CBI’ checkbox to claim the ‘Physical 

state of neat substance’ property as confidential. 

• pH @ concentration [concentration]: Enter the concentration at which the pH was measured. 

This field allows for text. This is a required field if the ‘pH @ concentration [concentration]’ 

property is selected.

• pH @ concentration [concentration] - Value: Enter the pH value. This field allows text and 

is also able to accept ‘<’ or ‘>’ symbols. This is a required field if the ‘pH @ concentration 

[concentration]’ property is selected. 

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• pH @ concentration [concentration] - Measured or Estimate: Indicate whether the property 

value is ‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the dropdown menu. This is a required field if the ‘pH @ concentration [concentration]’ property is 

selected. 

• pH @ concentration [concentration] - CBI: Check the ‘CBI’ checkbox to claim the ‘pH @ 

concentration [concentration]’ property as confidential.

• Solubility @ temperature solvent: Enter the temperature value in °C for which the solubility 

was measured. This field allows text and is also able to accept ‘<’ or ‘>’ symbols. This is a 

required field if the ‘Solubility @ temperature solvent’ property is selected. 

• Solubility @ temperature solvent - Solvent: Enter the solvent that will be used for the 

chemical substance. Value fields are able to accept ‘<’ or ‘>’ symbols. This is a required field 

if the ‘Solubility @ temperature solvent’ property is selected.

• Solubility @ temperature solvent - Value: Enter the solubility of the chemical substance in 

g/L. 

• Solubility @ temperature solvent - Measured or Estimate: Indicate whether the property 

value is ‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the dropdown menu. This is a required field if the ‘Solubility @ temperature solvent’ property is 

selected.

• Solubility @ temperature solvent - CBI: Check the ‘CBI’ checkbox to claim the ‘Solubility 

@ temperature solvent’ property as confidential. 

• Solubility in Water @ temperature: Enter the temperature value in °C of the chemical for 

which the solubility in water was measured. This is a required field if the ‘Solubility in Water 

@ temperature’ property is selected. 

• Solubility in Water @ temperature - Value: Enter the solubility in water of the chemical 

substance in g/L. Value fields are able to accept ‘<’ or ‘>’ symbols. This is a required field if 

the ‘Solubility in Water @ temperature’ property is selected. 

• Solubility in Water @ temperature - Measured or Estimate: Indicate whether the property 

value is ‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the dropdown menu. This is a required field if the ‘Solubility in Water @ temperature’ property is 

selected.

• Solubility in Water @ temperature - CBI: Check the ‘CBI’ checkbox to claim the 

‘Solubility in Water @ temperature’ property as confidential. 

• Spectra - Value: Enter the spectra value of the chemical substance. Value fields are able to 

accept ‘<’ or ‘>’ symbols. This is a required field if the spectra property is selected.

• Spectra - Measured or Estimate: Indicate whether the property value is ‘Measured’ or based 

on an ‘Estimate’ by selecting the appropriate value from the drop-down menu. This is a 

required field if the ‘Spectra’ property is selected.

• Spectra - CBI: Check the ‘CBI’ checkbox to claim the ‘Spectra’ property as confidential.

• Vapor Pressure @ temperature: Enter the temperature value in °C of the chemical for which 

the vapor pressure was measured. This is a required field if the ‘Vapor Pressure @ 

temperature’ property is selected.

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• Vapor Pressure @ temperature - Value: Enter the value of the Vapor Pressure in torr units 

of the chemical substance. Value fields are able to accept ‘<’ or ‘>’ symbols. This is a required 

field if the ‘Vapor Pressure @ temperature’ property is selected. 

• Vapor Pressure @ temperature - Measured or Estimate: Indicate whether the property 

value is ‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the dropdown menu. This is a required field if the ‘Vapor Pressure @ temperature’ property is selected. 

• Vapor Pressure @ temperature - CBI: Check the ‘CBI’ checkbox to claim the ‘Vapor 

Pressure @ temperature’ property as confidential. 

• Volatilization from water - Value: Enter the volatilization from water value of the chemical 

substance. Value fields are able to accept ‘<’ or ‘>’ symbols. This is a required field if the 

‘Volatilization from water’ property is selected. 

• Volatilization from water - Measured or Estimate: Indicate whether the property value is 

‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the drop-down 

menu. This is a required field if the ‘Volatilization from water’ property is selected. 

• Volatilization from water - CBI: Check the ‘CBI’ checkbox to claim the ‘Volatilization from 

water’ property as confidential. 

• Volatilization from soil - Value: Enter the volatilization from soil value. Value fields are able 

to accept ‘<’ or ‘>’ symbols. This is a required field if the ‘Volatilization from soil’ property is 

selected. 

• Volatilization from soil - Measured or Estimate: Indicate whether the property value is 

‘Measured’ or based on an ‘Estimate’ by selecting the appropriate value from the drop-down 

menu. This is a required field if the ‘Volatilization from soil’ property is selected. 

• Volatilization from soil - CBI: Check the ‘CBI’ checkbox to claim the ‘Volatilization from 

soil’ property as confidential. 

• Other: Enter any ‘Other’ property that you may specify. 

• Other - Value: Enter an ‘Other’ property value. Value fields are able to accept ‘<’ or ‘>’ 

symbols. This is a required field if the ‘Other’ property was selected. 

• Other - Measured or Estimate: Indicate whether the property value is ‘Measured’ or based 

on an ‘Estimate’ by selecting the appropriate value from the drop-down menu. This is a 

required field if the ‘Other’ property is selected. 

• Other - CBI: Check the ‘CBI’ checkbox to claim the property as confidential.

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Exhibit 4-20 shows a screen capture of the ‘Physical and Chemical Properties Worksheet’ screen

(Scroll 1): 

Exhibit 4-20: Physical and Chemical Properties Worksheet Screen (Scroll 1)

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Exhibit 4-21 shows a screen capture of the ‘Physical and Chemical Properties Worksheet’ screen 

(Scroll 2): 

Exhibit 4-21: Physical and Chemical Properties Worksheet Screen (Scroll 2) 

Navigation: Click the ‘Next’ button to navigate to the ‘Physical and Chemical Properties 

Worksheet – Continued (Optional)’ screen. You can also access this screen by clicking the 

‘Physical and Chemical Properties Worksheet – Continued (Optional)’ link within the navigation 

tree. 

4.1.13 Physical and Chemical Properties Worksheet – Continued (Optional)

You can navigate to the ‘Physical and Chemical Properties Worksheet – Continued (Optional)’ 

screen by clicking the ‘Next’ button from the ‘Physical and Chemical Properties Worksheet’ 

screen. You can also access this screen by clicking the ‘Physical and Chemical Properties 

Worksheet – Continued (Optional)’ link within the navigation tree. 

The ‘Physical and Chemical Properties Worksheet – Continued (Optional)’ screen is used to 

capture all the studies and attachments that refer to the chemical properties captured on the 

‘Physical and Chemical Properties Worksheet’ screen. When you first access the ‘Physical and 

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Chemical Properties Worksheet – Continued (Optional)’ screen, instructional text, an ‘Attach 

Document’ button, and an attachments table display. 

When you attach a document, the properties that were selected on the ‘Physical and Chemical 

Properties Worksheet’ screen will be listed with checkboxes in the ‘Attach Documents’ window 

for you to select with which properties an attachment is associated. Check the properties that are 

relevant to the document, and then select a type and subtype value for the document. You will be 

able to attach a document, enter a description of the document, and list the number of pages.

The system provides functionality to claim an uploaded document as CBI. If a document is 

claimed as CBI, the system requires you to upload the sanitized version of the attached 

document. To view, open, or edit previously attached documents, click the appropriate file name 

of the document within the ‘File Name’ column of the attachment table.

The attachment table displays the ‘File Name,’ ‘Properties,’ ‘Description,’ ‘Pages,’ ‘CBI,’ and 

‘Actions’ columns. Click the ‘Delete’ icon ( ) located under the ‘Actions’ column to delete 

unwanted documents.

• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window. Refer to Section Error! Reference source not found. for additional details 

regarding the attach document functionality. 

• File Name: Displays the file name and file extension of the original file that is uploaded on the 

‘Attach Documents’ pop-up window. Click the ‘File Name’ link to navigate to the ‘Attach 

Documents’ pop-up window to make any edits. 

• Properties: Displays the chemical properties associated with a document. 

• Description: Displays the description associated with a document. 

• Pages: Displays the number of pages a document contains. 

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire attached document row permanently 

from the system. A warning message displays to confirm the deletion.

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Exhibit 4-22 shows a screen capture of the ‘Physical and Chemical Properties Worksheet –

Continued (Optional)’ screen: 

Exhibit 4-22: Physical and Chemical Properties Worksheet – Continued (Optional) Screen 

Navigation: Click the ‘Next’ button to navigate to the ‘Site Information’ screen if you have not 

identified another chemical. You can also access this screen by clicking the ‘Site Information’ 

link within the navigation tree. If you would like to add a consolidated chemical, click the ‘Add 

Consolidated Chemical’ link within the navigation tree.

4.1.14 Physical and Chemical Properties Worksheet – Continued (Optional) Attach 

Documents

You can navigate to the ‘Attach Documents’ window by clicking the ‘Attach Document’ button 

on the ‘Physical and Chemical Properties Worksheet – Continued (Optional)’ screen. 

When attaching a document, the properties selected on the ‘Physical and Chemical Properties 

Worksheet’ screen will display with checkboxes to allow the properties to which the attachment 

refers to be selected. Select the type and subtype for the attachment and the properties relevant to 

the document, attach the document, and enter the number of pages. 

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The system allows the uploaded document to be claimed as CBI. If a document is claimed as 

CBI, the system requires the sanitized version of the attached document to be uploaded. To 

access or edit previously attached documents, click the appropriate file name of the document 

within the ‘File Name’ column of the attachment table.

• Type: Select the document type from the drop-down menu. 

• Subtype: Select the document subtype from the drop-down menu.

• Chemical Properties: Displays the physical and/or chemical properties identified on the 

‘Physical and Chemical Properties Worksheet’ screen that can be potentially associated with a 

document. Check the appropriate chemical properties that are associated with a document that 

is being attached. These checkboxes are enabled only if ‘Physical Chemical Property’ is 

selected from the ‘Type’ drop-down menu.

• Attachment: Displays the ‘Browse’ button to search for and identify documents on your local 

hard drive to be attached that can be associated with the physical/chemical properties identified 

on the ‘Physical and Chemical Properties Worksheet’ screen. 

• Description: Enter the description associated with a document. 

• Pages: Enter the number of pages a document contains. 

• CBI: Check the ‘CBI’ checkbox to claim the document as confidential.

• Sanitized Attachment: Click the ‘Browse’ button to generate the ‘File Upload’ window to 

search for a particular file on your hard drive. For any attached document claimed as CBI, you 

are required to attach a sanitized version of the document.

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Exhibit 4-23 shows a screen capture of the ‘Physical and Chemical Properties Worksheet –

Continued (Optional) Attach Documents’ pop-up window (Scroll 1): 

Exhibit 4-23: Physical and Chemical Properties Worksheet – Continued (Optional) Attach 

Documents Pop-Up Window (Scroll 1)

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Exhibit 4-24 shows a screen capture of the ‘Physical and Chemical Properties Worksheet –

Continued (Optional) Attach Documents’ pop-up window (Scroll 2): 

Exhibit 4-24: Physical and Chemical Properties Worksheet – Continued (Optional) Attach 

Documents Pop-Up Window (Scroll 2)

Navigation: Click the ‘Cancel’ button or ‘X’ icon located in the upper right-hand corner to stop 

the process of adding document information. Click the ‘OK’ button to save the entered 

information and navigate back to the ‘Physical and Chemical Properties Worksheet – Continued 

(Optional)’ screen.

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4.1.15 Site Information

You can navigate to the ‘Site Information’ screen by clicking the ‘Next’ button from the 

‘Physical and Chemical Properties Worksheet – Continued (Optional)’ screen. You can also 

access this screen by clicking the ‘Site Information’ link within the navigation tree. 

The ‘Site Information’ screen captures information about the identification of submittercontrolled sites and sites controlled by others. If a user indicates there are submitter-controlled 

sites, the ‘Submitter Operation Information,’ ‘Occupational Exposures,’ and ‘Environmental 

Releases’ screens are automatically generated within the ‘Submitter Controlled Operations’ 

folder within the navigation tree. If a user indicates there are sites controlled by others, the 

‘Industrial Sites Controlled By Others,’ ‘Exposures/Releases,’ and ‘Byproduct Information’ 

screens automatically generate within the ‘Operations Controlled By Others’ folder within the 

navigation tree upon clicking the ‘Next’ button. Toll manufacturing sites are considered sites

controlled by the submitter.

• Do you have sites controlled by the submitter?: Select the ‘Yes’ radio button to indicate that 

you have submitter controlled sites to identify; this response automatically generates the 

screens within the ‘Submitter Controlled Operations’ folder in the navigation tree upon 

clicking the ‘Next’ button. Select the ‘No’ radio button if you do not have any submittercontrolled sites to identify. An error message displays if a submitter-controlled site displays 

within the navigation tree and the ‘No’ radio button is selected. 

• Do you have sites controlled by others?: Select the ‘Yes’ radio button to indicate that you 

have sites controlled by others to identify; this response automatically generates the screens 

within the ‘Operations Controlled by Others’ folder in the navigation tree upon clicking the 

‘Next’ button. Select the ‘No’ radio button if you do not have any sites controlled by others to 

identify. An error message displays if a site controlled by others displays within the navigation 

tree and the ‘No’ radio button is selected.

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Exhibit 4-25 shows a screen capture of the ‘Site Information’ screen: 

Exhibit 4-25: Site Information Screen 

Navigation: Click the ‘Next’ button to navigate to the ‘Sites Controlled By Others’ screen. You 

can also access this screen by clicking the ‘Sites Controlled By Others’ link within the 

navigation tree.

4.1.16 Sites Controlled By Others

You can navigate to the ‘Sites Controlled By Others’ screen by clicking the ‘Next’ button from 

the ‘Site Information’ screen. You can also access this screen by clicking the ‘Sites Controlled 

By Others’ link within the navigation tree. 

The ‘Sites Controlled By Others’ screen captures information about known and/or unknown sites 

not controlled by the submitter. Complete the ‘Operations Controlled By Others’ section within 

the navigation tree for typical processing or use operations involving the new chemical substance 

at sites not controlled by the submitter. Importers do not have to complete this section for 

operations outside the U.S.; however, you must report any processing or use activities after 

import. Complete a separate ‘Operations Controlled By Others’ section for each type of 

processing, or use operation involving the new chemical substance. If the same operation is 

performed at more than one site, describe the typical operation common to these sites. The 

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screen first captures whether there is any data for other controlled sites. If there is no data for 

sites controlled by others, the screen will not update and the option of selecting the ‘Next’ button 

is available. If there is data for sites controlled by others, an additional question will appear. The 

screen then captures whether site-specific data for the chemical is known for ‘Sites Controlled 

By Others.’ If you indicate that there is site-specific data by selecting the ‘Yes’ radio button, the 

screen will generate a text field to enter the ‘# of unknown sites’ and a ‘CBI’ checkbox to claim 

the number of unknown sites as confidential. If there is no site-specific data, the screen displays

a text box to capture the number of unknown sites. 

Please note that in IE 7, after adding a site, the ‘# of unknown sites’ text box label disappears but 

the text field and ‘CBI’ checkbox are still displayed. 

• Do you have any sites controlled by others for which you have information to report?: If 

you select ‘Yes’ the screen will display the question ‘Do you have site-specific information?’ If 

you select ‘No’ only the listed navigation options will display. If an operation controlled by 

others displays within the navigation tree, the ‘Yes’ radio button must be selected for this 

question. 

• Do you have site-specific information?: If you select ‘Yes’ the screen generates fields to 

capture specific site information. If you select ‘No,’ an error message displays indicating that 

any other sites you have will be deleted. 

• # of unknown sites: Enter the number of unknown sites; zero (0) is an acceptable value. This 

is a required field.

• CBI: Check the ‘CBI’ checkbox to claim the number of unknown sites as confidential.

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Exhibit 4-26 shows a screen capture of the ‘Sites Controlled By Others’ screen: 

Exhibit 4-26: Sites Controlled By Others Screen 

Navigation: Click the ‘Next’ button to navigate to the ‘Submitter Operation Information’ screen. 

You can also access this screen by clicking the ‘Submitter Operation Information’ link within the 

navigation tree. 

4.1.17 Submitter Operation Information

You can navigate to the ‘Submitter Operation Information’ screen by clicking the ‘Next’ button 

from the ‘Sites Controlled By Others’ screen. You can also access this screen by clicking the 

‘Submitter Operation Information’ link under the ‘Submitter Controlled Operations’ folder 

within the navigation tree. You can add additional sites by clicking the ‘Add Operation’ link 

within the navigation tree under the ‘Submitter Controlled Operations’ folder. 

The ‘Submitter Operation Information’ screen captures information about an operation that 

occurs at a particular site or group of sites. You are asked a series of questions and, based on the 

responses, a series of fields displays regarding a specific operation. The guided approach is 

designed to eliminate errors and ensure the completion of all relevant sections for a site. You will 

be able to enter an operation alias to identify the operation. Importers are not required to 

complete this section for operations outside the U.S.; however, any industrial processing or use 

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operation that takes place after import must be described. It should be noted that Toll 

manufacturing sites are considered to be sites controlled by the submitter.

You will first be asked to select the site(s) and chemical(s) for the operation and will then select 

the applicable operation type checkboxes. 

If you select an option other than ‘Use’ for the operation type, you will be asked whether the 

chemical is manufactured or processed as a ‘batch’ or ‘continuous’ process. Based on the 

property selected, fill in the relevant information. If you select the ‘Use’ operation type, then 

there will be no further options on this screen. The follow-up screens are used to capture specific 

information about the operation type process. 

The system provides a text box for describing the process description. Additional process 

information may also be included in an attachment. In the process description, include the 

following information: (1) Diagram the major unit operation steps and chemical conversions. 

Include interim storage and specify transport containers (e.g., 5-gallon pails, 55-gallon drum, rail 

car, tank truck, etc.). (2) Provide the identity, approximate weight (by kilograms (kg) kg/day or 

kg/batch on a new chemical substance basis), and entry point of all starting materials, feedstocks 

(including reactants, solvents, catalysts, etc.), products, recycle streams, and wastes. Include 

cleaning chemicals (note frequency if not used daily or per batch). (3) Identify by number the 

points of release, including small or intermittent releases, to the environment of the new 

chemical substance. If releasing to two media at the same step, assign a second release number 

for the second medium. 

You may claim the process description or attachment as CBI. If an attached document is claimed 

as CBI, the system requires a sanitized version of the attached document to be uploaded. To 

access or edit previously attached documents, click the file name of the document within the 

‘File Name’ column of the document table.

The document table displays the file name and file extension of the document, the document 

description, the number of pages in the document, and whether a sanitized copy of the document 

was attached. Click the ‘Delete’ icon ( ) under the ‘Actions’ column to delete unwanted 

documents.

• Operation Alias: Enter the operation alias. This field makes it easier to distinguish between 

operations in the navigation tree when there is more than one operation. This is a required field 

if the form is pending a Joint Submission or a Letter of Support. 

• Add Facility: Click the button to generate the ‘Add Facility’ pop-up window and select a site 

from the drop-down menu to add to the ‘Submitter Operation Information’ screen. 

• Site Name: Displays the site name. 

• Address: Displays the site address. 

• City: Displays the site city.

• State: Displays the site state.

• Postal Code: Displays the site postal code.

• CBI: Indicates the CBI status of the site by displaying either a ‘Y’ or an ‘N.’

• Actions: Click the ‘Delete’ icon ( ) to delete a site from the table. A warning message 

displays to confirm the deletion of the site. 

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• Select the chemical(s) that this submission pertains to: Displays all consolidated chemicals 

in a PMN submission with associated checkbox(es).

• CBI: Check the ‘CBI’ checkbox to claim the operation type as confidential. 

• Manufacturing: Check the ‘Manufacturing’ checkbox to indicate that manufacturing is taking 

place at the site. Checking the ‘Manufacturing’ checkbox generates the ‘Is it batch or 

continuous’ radio buttons.

• Processing: Check the ‘Processing’ checkbox to indicate that processing is taking place at the 

site. Checking the ‘Processing’ checkbox generates the ‘Is it batch or continuous’ radio 

buttons.

• Use: Check the ‘Use’ checkbox to indicate that chemical use is taking place at the site.

• CBI: Check the ‘CBI’ checkbox to claim the amount and duration information as confidential. 

• Is it batch or continuous?: Select the ‘Batch’ radio button to indicate that the chemical is 

produced in a batch process. Select the ‘Continuous’ radio button to indicate that the chemical 

is produced on a continuous basis. Either the ‘Batch’ or ‘Continuous’ radio button is required 

to be selected.

• Max kg/batch: Enter the maximum number of kilograms produced per batch. This field only 

displays when you select the ‘Batch’ radio button and is a required field. This field accepts 

decimal values.

• Hours/batch: Enter the hours of manufacturing or processing time needed per batch. This field 

only displays when you select the ‘Batch’ radio button and is a required field. This field 

accepts decimal values.

• Batches/year: Enter the number of batches produced per year. This field only displays when 

you select the ‘Batch’ radio button and is a required field. This field accepts decimal values.

• Max kg/day: Enter the maximum number of kg of a chemical produced per day. This field 

only displays when you select the ‘Continuous’ radio button and is a required field. This field 

accepts decimal values.

• Hours/day: Enter the number of hours per day that the chemical is processed or manufactured; 

this value cannot exceed 24. This field only displays when you select the ‘Continuous’ radio 

button and is a required field. This field accepts decimal values.

• Days/year: Enter the number of days per year that the chemical is processed or manufactured; 

this value cannot exceed 365. This field only displays when you select the ‘Continuous’ radio 

button, and is a required field. This field accepts decimal values.

• CBI: Check the ‘CBI’ checkbox to claim the process description as confidential. 

• Process Description: Enter the process description. In the ‘Process Description’ text box, or 

an attachment, address the following items: (1) Diagram the major unit operation steps and 

chemical conversions. Include interim storage and transport containers (specify – e.g., 5- gallon 

pails, 55-gallon drum, rail car, tank truck, etc.). (2) Provide the identity, the approximate 

weight (by kg/day or kg/batch on a 100% new chemical substance basis), and entry point of all 

starting materials and feedstocks (including reactants, solvents, catalysts, etc.), and of all 

products, recycle streams, and wastes. Include cleaning chemicals (note frequency if not used 

daily or per batch). (3) Identify by number the points of release, including small or intermittent 

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releases, to the environment of the new chemical substance. If releasing to two media at the 

same step, assign a second release number for the second medium. Either this field is required 

or a document must be attached. 

• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window. Refer to Section Error! Reference source not found. for additional details 

regarding the attach document functionality. 

• File Name: Displays the file name and file extension of the file that is uploaded on the ‘Attach 

Documents’ pop-up window.

• Description: Displays the description associated with a document. 

• Pages: Displays the number of pages a document contains. 

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire attached document row permanently 

from the system. A warning message displays to confirm the deletion.

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Exhibit 4-27 shows a screen capture of the ‘Submitter Operation Information’ screen (Scroll 1): 

Exhibit 4-27: Submitter Operation Information Screen (Scroll 1)

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Exhibit 4-28 shows a screen capture of the ‘Submitter Operation Information’ screen (Scroll 2): 

Exhibit 4-28: Submitter Operation Information Screen (Scroll 2) 

Navigation: Click the ‘Next’ button to navigate to the ‘Occupational Exposures’ screen. You 

can also access this screen by clicking the ‘Occupational Exposures’ link within the navigation 

tree.

4.1.18 Occupational Exposures

You can navigate to the ‘Occupational Exposures’ screen by clicking the ‘Next’ button from the 

‘Submitter Operation Information’ screen. You can also access this screen by clicking the 

‘Occupational Exposures’ link within the navigation tree. 

Click the ‘Add’ button to generate an expandable/collapsible field set to enter occupational 

exposure information. The application displays fields for you to enter information for ‘Worker 

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Category (1),’ ‘Worker Activity (1),’ ‘Protective Equipment/Engineering Controls (3),’ ‘Physical 

Form(s) (5),’ ‘% New Substance (5),’ ‘# Workers Exposed (8),’ ‘Maximum Duration Hours/Day 

(10),’ and ‘Maximum Duration Days/Year (11).’ EPA is attempting to estimate exposure levels, 

the number of workers potentially exposed, and possible routes and duration of exposure to the 

PMN substance. Work with your plant engineers to develop accurate data; review the CBI status 

of data you provide.

Information entered into the ‘Maximum Duration Hours/Day (10)’ and ‘Maximum Duration 

Days/Year (11)’ fields must be a positive whole number or decimal. The system does not allow 

special characters to be saved in these fields. If further explanation is required regarding duration 

of exposure, please provide this in an attachment. 

• Add: Click the ‘Add’ button to generate the ‘Occupational Exposure – Submitter Controlled 

Sites’ expandable/collapsible field set.

• Cancel: Click the ‘Cancel’ link located in the upper right-hand corner of the 

expandable/collapsible field set to prevent edits from saving and remove the field set. The 

‘Cancel’ link displays when the expandable/collapsible field set is open for editing. A 

confirmation message displays to confirm the action.

• Edit: Click the ‘Edit’ link located in the upper right-hand corner of the expandable/collapsible

field set to modify the information entered in the fields. The ‘Edit’ link displays when the 

expandable/collapsible field set has been saved and the data is not currently editable.

• Delete: Click the ‘Delete’ icon ( ) located in the upper right-hand corner of the 

expandable/collapsible field set to delete the field set. A confirmation message displays to 

confirm the deletion. The ‘Delete’ icon ( ) displays when the user has clicked the ‘Add’ 

button.

• Expand All: Click the ‘Expand All’ link located at the upper-right of the 

expandable/collapsible field sets to expand a series of field sets.

• Collapse All: Click the ‘Collapse All’ link located at the upper-right of the 

expandable/collapsible field sets to collapse a series of field sets.

• Worker Category (1): Select the category of work from the drop-down menu in which a 

worker may be exposed to a chemical substance. This is a required field. 

• CBI: Check the ‘CBI’ checkbox to claim worker category information as confidential. 

• Worker Activity (1): Select the worker activity (e.g. bag dumping, tote filling, unloading 

drums, sampling, cleaning, etc.) in which workers may be exposed to a chemical substance. 

Please note that if you are populating this field via an XML file created from the ePMN thick 

client, this drop-down menu will not populate. This is a required field. 

• User Defined Worker Activity: Enter the worker activity in which workers may be exposed 

to a chemical substance. This field displays only for certain worker activity values. 

• Protective Equipment/Engineering Controls (3): Enter the protective equipment/engineering 

controls used to protect workers. This is a required field. 

• CBI: Check the ‘CBI’ checkbox to claim the protective equipment/engineering controls 

information as confidential. 

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• Binding: Check the ‘Binding’ checkbox to claim the protective equipment/engineering 

controls information as binding.

• Physical Form(s) (5): Enter the physical forms(s) of the new chemical substance (e.g., solid, 

crystal, granule, powder, or dust) at the time of exposure. Be as specific as possible on the 

physical form (e.g., is the PMN substance isolated as a crystalline or amorphous powder, wet 

cake, flake solid, granular solid, or a fused solid?). If data on particle size of solids are 

available, it should be included as an attachment. For wet cakes, a percent moisture estimate 

may prevent EPA from making an estimate that is too conservative. Please pay particular 

attention to the information within if this field is populated via XML file. The information 

contained within the ‘Physical Forms and % New Substance’ field in the thick client separates 

into two (2) separate fields, the ‘Physical Form(s)’ field and ‘% New Substance’ field when 

these fields are populated via an XML file generated from the ePMN thick client. This is a 

required field.

• Binding: Check the ‘Binding’ checkbox to claim the physical form(s) information as binding. 

• % New Substance (5): Enter the percentage of new chemical substance (if part of a mixture) 

at the time of exposure. A value of zero (0) entered in this field will display an error. Please 

pay particular attention to the information if this field is populated via XML file. The 

information contained within the ‘Physical Forms and % New Substance’ field in the thick 

client separates into two (2) separate fields, the ‘Physical Form(s)’ field and ‘% New 

Substance’ field when these fields are populated via an XML file generated from the ePMN 

thick client. This is a required field that accepts decimal values.

• Binding: Check the ‘Binding’ checkbox to claim the percentage new substance information as 

binding. 

• # Workers Exposed (8): Enter the number of workers exposed. Estimate the maximum 

number of all workers involved in each activity for all sites combined. This is a required field. 

• CBI: Check the ‘CBI’ checkbox to claim the number of workers exposed as confidential. 

• Hours/Day (10): Enter the maximum duration occupational exposure occurs for the activity 

for any worker in hours per day; this field allows decimal values. A value of zero (0) entered in 

this field will display an error. This is a required field. 

• Days/Year (11): Enter the maximum duration occupational exposure occurs for the activity for 

any worker in days per year; this field allows decimal values. A value of zero (0) entered in 

this field will display an error. This is a required field. 

• CBI: Check the ‘CBI’ checkbox to claim the maximum duration values as confidential. 

• Save: Click the button to save the information entered within the expandable/collapsible field 

set. You must click this button instead of the ‘Save’ icon ( ) located within the bottom action 

bar to successfully save the entered information within the field set before being able to 

navigate away from the screen using the ‘Previous’ and ‘Next’ buttons. Refer to Section 3.6

for more information regarding the save functionality in an expandable/collapsible field set.

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Exhibit 4-29 shows a screen capture of the ‘Occupational Exposures’ screen: 

Exhibit 4-29: Occupational Exposures Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Environmental Releases’ screen. You can 

also access this screen by clicking the ‘Environmental Releases’ link within the navigation tree. 

4.1.19 Environmental Releases 

You can navigate to the ‘Environmental Releases’ screen by clicking the ‘Next’ button from the 

‘Occupational Exposures’ screen. You can also access this screen by clicking the ‘Environmental 

Releases’ link within the navigation tree. 

The ‘Environmental Releases’ screen captures information about the environmental release and 

disposal status of a particular site. The information on exposure and environmental release is

related to the flow diagram/process description on the ‘Submitter Operation Information’ screen. 

This page is duplicated and populated for each flow diagram supplied in the PMN 

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(manufacturing, each processing description, and any use diagrams). The information provided 

should focus on the PMN substance. EPA reviewers pay particular attention to human exposure 

and environmental release date under their TSCA mandate to protect against unreasonable risks 

from new chemical substances. In the absence of this information, EPA will make its own 

estimates of worker exposure and environmental release, which are usually conservative. You 

should present data that is accurate and as complete as possible. 

The page displays an ‘Add’ button to add an expandable/collapsible field set to enter 

‘Environmental Release and Disposal – Submitter Controlled Sites’ information. The page 

displays fields to enter information for ‘Release Number,’ the amount of the new substance 

released ‘to environment’ and the amount of new substance released ‘to control technology,’ 

‘Media of Release,’ ‘Control Technology Description,’ and ‘Release after Control Technology.’ 

You will be asked to enter information concerning the release to water, such as Publicly Owned 

Treatment Works (POTW), navigable waterways, and others.

• Add: Click the ‘Add’ button to generate the ‘Environmental Release and Disposal – Submitter 

Controlled Sites’ expandable/collapsible field set.

• Cancel: Click the ‘Cancel’ link located in the upper right-hand corner of the 

expandable/collapsible field set to prevent edits from saving and remove the field set. The 

‘Cancel’ link displays when the expandable/collapsible field set is open for editing. A 

confirmation message displays to confirm the action.

• Edit: Click the ‘Edit’ link located in the upper right-hand corner of the expandable/collapsible 

field set to modify the information entered in the fields. The ‘Edit’ link displays when the 

expandable/collapsible field set has been saved and the data is not currently editable.

• Delete: Click the ‘Delete’ icon ( ) located in the upper right-hand corner of the 

expandable/collapsible field set to delete the field set. A confirmation message displays to 

confirm the deletion. The ‘Delete’ icon ( ) displays when the user clicks the ‘Add’ button.

• Expand All: Click the ‘Expand All’ link located at the upper-right of the 

expandable/collapsible field sets to expand a series of field sets.

• Collapse All: Click the ‘Collapse All’ link located at the upper-right of the 

expandable/collapsible field sets to collapse a series of field sets.

• Release Number (1): Enter the number of each release point identified in the process 

description on the ‘Submitter Operation Information’ screen. This is a required field.

• CBI: Check the ‘CBI’ checkbox to claim the release number information as confidential. 

• Amount of new substance released to Environment (2a): Select the applicable radio button 

and enter the amount of new substance released to environment. Release estimates should be 

consistent with the release levels shown on the preceding flow diagram on the ‘Submitter 

Operation Information’ screen. Include intermittent release estimates from cleaning of 

equipment and transportation containers, even if cleaned off-site. Either the ‘Amount of new 

substance released to Environment’ or the ‘Amount of new substance released to Control 

Technology’ field should be populated. 

• Amount of new substance released to Environment kg/day: Select the radio button to claim 

that the amount of new substance released to the environment is measured in kilograms per 

day.

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• Amount of new substance released to Environment kg/batch: Select the radio button to 

claim that the amount of new substance released to the environment is measured in kilograms 

per batch. 

• Amount of new substance released to Control Technology (2b): Enter the amount of new 

substance released to control technology. Release estimates should be consistent with the 

release levels shown on the proceeding flow diagram on the ‘Submitter Operation Information’ 

screen. Include intermittent release estimates from cleaning of equipment and transportation 

containers, even if cleaned off-site. Either the ‘Amount of new substance released to 

environment’ or the ‘Amount of new substance released to Control Technology’ field should 

be populated. 

• Amount of new substance released to Control Technology kg/day: Select the radio button 

to claim that the amount of new substance released to control technology is measured in 

kilograms per day.

• Amount of new substance released to Control Technology kg/batch: Select the radio button 

to claim that the amount of new substance released to control technology is measured in 

kilograms per batch. 

• Media of Release (4): Identify the media of release (i.e., stack air, fugitive air, surface water, 

on-site or off-site land or incineration, POTW, or other (please specify)) to which the new 

substance will be released from that release point from the drop-down menu. This is a required 

field.

• CBI: Check the ‘CBI’ checkbox to claim the media of release as confidential. 

• If Other, specify: Enter the other media of release when you select ‘Other’ from the ‘Media of 

Release’ drop-down menu. 

• Control Technology Description (5a): Enter the control technology description. Describe 

control technology, if any, and control efficiency used to limit the release of the new substance 

to the environment. For releases disposed of on land, characterize the disposal method and state 

whether it is approved for disposal of Resource Conservation and Recovery Act (RCRA) 

hazardous waste. For each site, describe any additional disposal methods that will be used and 

whether the waste is subject to secondary or tertiary on-site treatment. Indicate if you want this 

information to bind. Check the ‘CBI’ checkbox if the information is confidential. This is a 

required field. 

• Binding: Check the ‘Binding’ checkbox to claim the control technology description as 

binding. 

• Release after Control Technology (5b): Enter the release after control technology. Estimate 

the amount released to the environment after control technology (in kilograms per day). This is 

a required field.

• Save: Click the button to save the information entered within the expandable/collapsible field 

set. You must click this button instead of the ‘Save’ icon ( ) located within the bottom action 

bar to successfully save the entered information within the field set before being able to 

navigate away from the screen using the ‘Previous’ and ‘Next’ buttons. Refer to Section Error! 

Reference source not found. for more information regarding the save functionality in an 

expandable/collapsible field set.

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• POTW Name: Enter the POTW (publicly owned treatment works) name. 

• POTW NPDES #: Enter the POTW National Pollutant Discharge Elimination System 

(NPDES) number. 

• POTW CBI: Check the ‘CBI’ checkbox to claim the POTW as confidential. 

• Navigable Waterway Name: Enter the navigable waterway name. 

• Navigable Waterway NPDES #: Enter the navigable waterway NPDES number. 

• Navigable Waterway CBI: Check the ‘CBI’ checkbox to claim the navigable waterway as 

confidential. 

• Other (Specify) Name: Enter the name of the other destination of release to water. 

• Other (Specify) CBI: Check the ‘CBI’ checkbox to claim the other destination of release to 

water as confidential.

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Exhibit 4-30 shows a screen capture of the ‘Environmental Releases’ screen (Scroll 1): 

Exhibit 4-30: Environmental Releases Screen (Scroll 1) 

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Exhibit 4-31 shows a screen capture of the ‘Environmental Releases’ screen (Scroll 2): 

Exhibit 4-31: Environmental Releases Screen (Scroll 2) 

Navigation: Click the ‘Next’ button to navigate to the ‘Industrial Sites Controlled By Others’ 

screen. You can also access this screen by clicking the ‘Industrial Sites Controlled By Others’ 

link within the navigation tree. Click the ‘Add Operation’ link under the ‘Operations Controlled 

By Others’ folder within the navigation tree to generate the screens for an operation controlled 

by others. 

4.1.20 Industrial Sites Controlled By Others

Click the ‘Add Operation’ link under the ‘Operations Controlled By Others’ folder within the 

navigation tree to generate the screens for an operation controlled by others. You can navigate to 

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this screen by clicking the ‘Next’ button from the ‘Environmental Releases’ screen. You can also 

access this screen by clicking the ‘Industrial Sites Controlled By Others’ link within the 

navigation tree under the ‘Operations Controlled by Others’ folder. 

The ‘Industrial Sites Controlled By Others’ screen captures information about activities 

occurring at a particular site or group of sites. You will be able to enter an operation alias to 

identify the operation. Importers are not required to complete this section for operations outside 

the U.S.; however, any industrial processing or use operation that takes place after import must 

be described.

You will first be asked to select the site(s) and chemical(s) for the operation. You will then 

proceed to the next screen to enter resources concerning the operation. The system provides a 

field to add an operation process description.

The site(s) and chemical(s) for the operation must be identified. The system then navigates to the 

next screen to enter resources concerning the operation. The ‘Industrial Sites Controlled By 

Others’ screen also displays a field to add an operation process description. In the operation 

description, include the following information: (1) Diagram the major unit operation steps and 

chemical conversions, including interim storage and specify transport containers (e.g., 5-gallon 

pails, 55-gallon drums, rail cars, tank trucks, etc.). On the diagram, identify by letter and briefly 

describe each worker activity. (2) Either in the diagram or in the text field, provide the identity, 

the approximate weight (by kg/day or kg/batch, on a 100% new chemical substance basis), and 

entry point of all feedstocks (including reactants, solvents and catalysts, etc.), products, recycle 

streams, and wastes. Include cleaning chemicals (note frequency if not used daily or per batch). 

(3) Either in the diagram or in the text field, identify by number the points of release, including 

small or intermittent releases, to the environment of the new chemical substance.

• Operation Alias: Enter the operation alias. This is a required field if the form is pending a 

Joint Submission or a Letter of Support. 

• Add Facility: Click the button to generate the ‘Add Facility’ pop-up window and select a site 

from the drop-down menu to add to the ‘Industrial Sites Controlled By Others’ screen. Refer to 

Section Error! Reference source not found. for additional details regarding the add facility 

functionality.

• Site Name: Displays the site name. 

• Address: Displays the site address. 

• City: Displays the site city. 

• State: Displays the site state. 

• Postal Code: Displays the site postal code.

• CBI: Indicates the CBI status of the site by displaying either a ‘Y’ or an ‘N.’

• Actions: Click the ‘Delete’ icon ( ) to delete a site from the table. A warning message 

confirming deletion of the site displays. 

• Select the chemical(s) that this submission pertains to: Displays all consolidated chemicals 

in a PMN form. 

• Operation Description: Enter the operation process description. Cover the following items: 

(1) Diagram the major unit operation steps and chemical conversions, including interim storage 

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and transport containers (specify – e.g., 5-gallon pails, 55-gallon drums, rail cars, tank trucks, 

etc.). On the diagram, identify by letter and briefly describe each worker activity. (2) Either in 

the diagram or in the text field, provide the identity, the approximate weight (by kg/day or 

kg/batch, on a 100% new chemical substance basis), entry point of all feedstocks (including 

reactants, solvents and catalysts, etc.), all products, recycle streams, and wastes. Include 

cleaning chemicals (note frequency if not used daily or per batch). (3) Either in the diagram or 

in the text field, identify by number the points of release, including small or intermittent 

releases, to the environment of the new chemical substance. Either this field is required or a 

document must be attached. 

• CBI: Check the ‘CBI’ checkbox to claim the operation description as confidential.

• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window. Refer to Section Error! Reference source not found. for additional details 

regarding the attach document functionality. 

• File Name: Displays the file name and file extension of the document that was uploaded on the 

‘Attach Documents’ pop-up window.

• Description: Displays the description associated with a document. 

• Pages: Displays the number of pages a document contains. 

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire attached document row permanently 

from the system. A warning message displays to confirm deletion of the document.

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Exhibit 4-32 shows a screen capture of the ‘Industrial Sites Controlled By Others’ screen: 

Exhibit 4-32: Industrial Sites Controlled By Others Screen 

Navigation: Click the ‘Next’ button to navigate to the ‘Exposures/Releases’ screen. You can 

also access this screen by clicking the ‘Exposures/Releases’ link within the navigation tree. 

4.1.21 Exposures/Releases 

You can navigate to the ‘Exposures/Releases’ screen by clicking the ‘Next’ button from the 

‘Industrial Sites Controlled By Others’ screen. You can also access this screen by clicking the 

‘Exposures/Releases’ link within the navigation tree under the ‘Operations Controlled By 

Others’ folder. 

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The screen provides buttons to add expandable/collapsible field sets for worker exposure release 

information and environmental disposal information. The screen displays fields in the worker 

exposure expandable/collapsible field set to enter information for ‘Letter of Activity (1),’ ‘# 

Workers Exposed (2),’ ‘Duration of Exposure Hours/Day (4a),’ ‘Duration of Exposure 

Days/Year (4b),’ ‘Protective Equipment/Engineering Controls (6),’ ‘Physical Form (6),’ ‘% New 

Substance (6),’ and ‘% in Formulation (7).’ The screen displays fields in the environmental 

release expandable/collapsible field set to enter information for ‘Release Number (9),’ the 

amount of the new substance released directly ‘to environment (10a),’ the amount of new 

substance released ‘into control technology (10b),’ ‘Media of Release (12),’ and ‘Control 

Technology (12).’

Information entered into the ‘Duration of Exposure Hours/Day (4a)’ and ‘Duration of Exposure 

Days/Year (4b)’ fields must be a positive whole number or decimal. The system does not allow 

special characters to be saved in these fields. If further explanation is required regarding duration 

of exposure, please provide this in an attachment. 

• Add: Click the ‘Add’ button to generate the ‘Worker Exposure’ expandable/collapsible field 

set. 

• Cancel: Click the ‘Cancel’ link located in the upper right-hand corner of the 

expandable/collapsible field set to prevent edits from saving and to remove a field set. The 

‘Cancel’ link displays when the expandable/collapsible field set is open for editing. A 

confirmation message displays to confirm the action.

• Edit: Click the ‘Edit’ link located in the upper right-hand corner of the expandable/collapsible 

field set to modify the information entered in the fields. The ‘Edit’ link displays when the 

expandable/collapsible field set has been saved and the data is not currently editable.

• Delete: Click the ‘Delete’ icon ( ) located in the upper right-hand corner of the 

expandable/collapsible field set to delete the field set. A confirmation message displays to 

confirm the deletion. 

• Expand All: Click the ‘Expand All’ link located at the upper-right of the 

expandable/collapsible field sets to expand a series of field sets. 

• Collapse All: Click the ‘Collapse All’ link located at the upper-right of the 

expandable/collapsible field sets to collapse a series of field sets.

• Letter of Activity (1): Indicate the activities in which workers may be exposed to the specified 

substance.

• CBI: Check the ‘CBI’ checkbox to claim the letter of activity as confidential. 

• # Workers Exposed (2): Enter an estimate of the number of workers exposed for all sites 

combined.

• CBI: Check the ‘CBI’ checkbox to claim the number of workers exposed as confidential. 

• Duration of Exposure Hours/Day (4a): Enter an estimate of the typical duration of exposure 

per worker in hours/day. This field allows decimal values.

• Duration of Exposure Days/Year (4b): Enter an estimate of the typical duration of exposure 

per worker in days/year. This field allows decimal values. 

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• CBI: Check the ‘CBI’ checkbox to claim the duration of exposure hours/day and days/year as 

confidential.

• Protective Equipment/Engineering Controls (6): Enter a description of any protective 

equipment and engineering controls, if any, used to protect workers. Please pay particular 

attention to the information within if this field is populated via XML file. The information 

contained within the ‘Protective Equipment/Engineering Controls/Physical Forms’ field in the 

thick client separates into two (2) separate fields, the ‘Protective Equipment/Engineering 

Controls’ and ‘Physical Forms’ field when these fields are populated via an XML file 

generated from the ePMN thick client.

• CBI: Check the ‘CBI’ checkbox to claim the protective equipment/engineering controls 

information as confidential. 

• Physical Form (6): Enter a description of physical forms of exposure. Please pay particular 

attention to the information populated in this field if this field is populated via XML file. The 

information contained within the ‘Protective Equipment/Engineering Controls/Physical forms’ 

field in the thick client separates into two (2) separate fields, the ‘Protective 

Equipment/Engineering Controls’ and ‘Physical Forms’ field when these fields are populated 

via an XML file generated from the ePMN thick client. 

• % New Substance (6): Describe percentage of new chemical substance (if in mixture). 

• % in Formulation (7): Estimate the percent of the new substance as formulated when 

packaged or used as a final product. 

• Save: Click the button to save the information entered within the expandable/collapsible field 

set. You must click this button instead of the ‘Save’ icon ( ) located within the bottom action 

bar to successfully save the entered information within the field set before being able to 

navigate away from the screen using the ‘Previous’ and ‘Next’ buttons. Refer to Section Error! 

Reference source not found. for more information regarding the save functionality in an 

expandable/collapsible field set.

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Exhibit 4-33 shows a screen capture of the ‘Exposures/Releases’ screen (Scroll 1): 

Exhibit 4-33: Exposures/Releases Screen (Scroll 1) 

• Add: Click the ‘Add’ button to generate the ‘Environmental Disposal’ expandable/collapsible 

field set. 

• Release Number (9): Enter the number of each release point from the process diagram 

previously entered. 

• CBI: Check the ‘CBI’ checkbox to claim the release number information as confidential. 

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• Amt New Substance Released Directly into Environment (10a): Enter an estimate of the 

amount of the new substance released directly to the environment in Kg/day or Kg/batch.

• Amt New Substance Released Directly into Environment Kg/Day: Select the ‘Kg/Day’ 

radio button to indicate that the amount of substance released into environment measures in 

kilograms per day. 

• Amt New Substance Released Directly into Environment Kg/Batch: Select the ‘Kg/Batch’ 

radio button to indicate that the amount of substance released into environment measures in 

kilograms per batch. 

• Amt New Substance Released Directly into Control Technology (10b): Estimate the 

amount of the new substance released into control technology in Kg/Day or Kg/Batch.

• Amt New Substance Released Directly into Control Technology Kg/Day: Select the 

‘Kg/Day’ radio button to indicate that the amount of substance released into control technology 

measures in kilograms per day. 

• Amt New Substance Released Directly into Control Technology Kg/Batch: Select the 

‘Kg/Batch’ radio button to indicate that the amount of substance released into control 

technology measures in kilograms per batch.

• Media of Release (12): Select a value from the drop-down menu to capture the media of 

release. The ‘Media of Release’ drop-down menu contains the following values: ‘Fugitive Air,’ 

‘Off-Site Incineration,’ ‘On-site Incineration,’ ‘On-site WWT,’ ‘POTW,’ ‘Stack Air,’ ‘Surface 

Water,’ and ‘Other,’ that will be used to limit the release of the new substance to the 

environment. Please pay particular attention to the information within if this field is populated 

via XML file. The information contained within the ‘Media of Release & Control Technology’ 

field in the thick client separates into two (2) separate fields, the ‘Media of Release’ drop-down 

menu and ‘Control Technology’ field when these fields are populated via an XML file 

generated from the ePMN thick client.

• If Other, specify: Enter the other media of release. 

• CBI: Check the ‘CBI’ checkbox to claim the media of release as confidential. 

• Control Technology (12): Enter the control technology, if any, which will be used to limit the 

release of the new substance to the environment. Please pay particular attention to the 

information within if this field is populated via XML file. The information contained within the 

‘Media of Release & Control Technology’ field in the thick client separates into two (2) 

separate fields, the ‘Media of Release’ drop-down menu and ‘Control Technology’ field when 

these fields are populated via an XML file generated from the ePMN thick client.

• Save: Click the button to save the information entered within the expandable/collapsible field 

set. You must click this button instead of the ‘Save’ icon ( ) located within the bottom action 

bar to successfully save the entered information within the field set before being able to 

navigate away from the screen using the ‘Previous’ and ‘Next’ buttons. Refer to Section Error! 

Reference source not found. for more information regarding the save functionality in an 

expandable/collapsible field set.

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Exhibit 4-34 shows a screen capture of the ‘Exposures/Releases’ screen (Scroll 2): 

Exhibit 4-34: Exposures/Releases Screen (Scroll 2) 

Navigation: Click the ‘Next’ button to navigate to the ‘Byproduct Information’ screen. You can 

also access this screen by clicking the ‘Byproduct Information’ link within the navigation tree. 

4.1.22 Byproduct Information 

• You can navigate to the ‘Byproduct Information’ screen by clicking the ‘Next’ button from the 

‘Exposures/Releases’ screen. You can also access this screen by clicking the ‘Byproduct 

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Information’ link under the ‘Operations Controlled By Others’ folder within the navigation 

tree. 

• The ‘Byproduct Information’ screen captures byproducts resulting from a particular site. The 

system displays fields to enter byproducts.

• Note that in IE 7, the right side of the ‘Byproduct’ text box may be cut off. 

• CBI: Check the ‘CBI’ checkbox to claim all byproducts as confidential. 

• Byproduct: Enter byproducts that may result from the operation. 

• Actions: Click the ‘Save’ icon ( ) to save an entered byproduct. Click the ‘Delete’ icon ( ) 

to delete a byproduct. Click the ‘Add’ icon ( ) to add a byproduct. Click the ‘Form’ icon ( ) 

to edit a saved byproduct.

Exhibit 4-35 shows a screen capture of the ‘Byproduct Information’ screen: 

Exhibit 4-35: Byproduct Information Screen 

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Navigation: Click the ‘Next’ button to navigate to the ‘Optional Pollution Prevention’ screen.

You can also access this screen by clicking the ‘Optional Pollution Prevention’ link within the 

navigation tree.

4.1.23 Optional Pollution Prevention

You can navigate to the ‘Optional Pollution Prevention’ screen by clicking the ‘Next’ button 

from the ‘Byproduct Information’ screen. You can also access this screen by clicking the 

‘Optional Pollution Prevention’ link within the navigation tree.

The ‘Optional Pollution Prevention’ screen provides fields for companies to enter data about 

their pollution prevention efforts. The company has the option of entering information as a free 

text field or as an attachment. The company can claim the information as confidential by 

checking the ‘CBI’ checkbox. 

The system allows an uploaded document to be claimed as CBI. If a document is claimed as 

CBI, the system requires the sanitized version of the attached document to be uploaded. To 

access or edit previously attached documents, click the appropriate file name of the document 

within the ‘File Name’ column of the document table.

The attachment table displays the file name and file extension of the document, the document 

description, the number of pages the document contains, and the CBI status of the document. 

Click the ‘Delete’ icon ( ) located within the ‘Actions’ column to delete unwanted documents. 

You may provide information not reported elsewhere in this form regarding your efforts to 

reduce or minimize potential risks associated with activities surrounding manufacturing, 

processing, use, and disposal of the PMN substance on the ‘Optional Pollution Prevention’ 

screen. Include new information pertinent to pollution prevention, including source reduction, 

recycling activities and safer processes or products available due to the new chemical substance. 

Source reduction includes the reduction in the amount or toxicity of chemical wastes by 

technological modification, process and procedure modification, product reformulation, and/or 

raw materials substitution. Recycling refers to the reclamation of useful chemical components 

from wastes that would otherwise be treated or released as air emissions or water discharges, or 

land disposal. Quantitative or qualitative descriptions of pollution prevention, source reduction 

and recycling should emphasize potential risk reduction in addition to compliance with existing 

regulatory requirements. EPA is interested in the information to assess overall net reductions in 

toxicity or environmental releases and exposures, not the shifting of risks to other media (e.g., air 

to water) or non-environmental areas (e.g., occupational or consumer exposure). To the extent 

known, information about the technology being replaced will assist EPA in its relative risk 

determination. In addition, information on the relative cost or performance characteristics of the 

PMN substance to potential alternatives may be provided. 

Describe the expected net benefits, such as: 

(1) An overall reduction in risk to human health or the environment;

(2) A reduction in the generation of waste materials through recycling, source reduction or 

other means; 

(3) A reduction in the use of hazardous starting materials, reagents, or feedstocks; 

(4) A reduction in potential toxicity, human exposure and/or environmental release; or

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(5) The extent to which the new chemical substance may be a substitute for an existing 

substance that poses a greater overall risk to human health or the environment.

EPA strongly encourages submitters to provide pollution prevention data in their notices, as this 

information assists the Agency in balancing the benefits of a PMN substance against its unique 

risks.

While Agency staffers frequently receive information on the benefits of the PMN substance with 

respect to its use(s), data on pollution prevention effects are rarely included. This section should 

be utilized to indicate to EPA benefits in terms of the raw materials incorporated, the 

manufacturing process, emission reductions, less toxic waste byproducts, or lower risks upon end 

use and disposal. You should consider the entire life cycle of the PMN substance in your 

evaluation.

Also consider opportunities for product stewardship or other risk management controls that could 

significantly reduce risk characteristics of the new substance (e.g., disposal techniques that can 

be easily implemented and substantially reduce waste toxicity). 

Initiatives in the New Chemicals Program such as Environmental Technology Initiative (ETI) for 

Chemicals, and the Pollution Prevention Recognition Project, are geared towards incorporating 

this type of information into the Agency’s risk management decision making and recognizing 

innovative chemical design or technological innovation that shows potential for environmental 

and human health benefits. 

Describe any pollution prevention benefits here, and indicate if this information is confidential 

business information. Attempt to quantify the expected benefits to the extent possible and avoid 

exaggeration and highly speculative statements. The following questions can be used to assess 

pollution prevention benefits: 

(1) Are there pollution prevention benefits associated with the new PMN chemical? 

(2) Does it allow reduction of elimination of (more) toxic solvents? 

(3) Does it reduce disposal to land, or in safer forms, compared to the chemistry it replaces? 

(4) Can it be recycled more easily than existing materials? 

Does your manufacturing process eliminate or reduce the use/release of hazardous substances?

• Please click here to review additional information that should be included on this page: 

Click the link to display additional information regarding the pollution information.

• Check here to claim this information as CBI: Check the ‘Check here to claim this 

information as CBI’ checkbox to claim the pollution prevention information as confidential.

• Optional Pollution Prevention text box: Enter information about pollution prevention in this 

field. 

• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window. Refer to Section Error! Reference source not found. for additional details 

regarding the attach document functionality. 

• File Name: Displays the file name and file extension of a document that is uploaded on the 

‘Attach Documents’ pop-up window. Click the file name link to navigate to the ‘Attach 

Documents’ pop-up window to make any edits to an attached document. 

• Description: Displays the description associated with a document. 

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• Pages: Displays the number of pages a document contains. 

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire attached document row permanently 

from the system. A warning message displays to confirm the deletion. 

Exhibit 4-36 shows a screen capture of the ‘Optional Pollution Prevention’ screen: 

Exhibit 4-36: Optional Pollution Prevention Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Additional Attachments’ screen. You can 

also access this screen by clicking the ‘Additional Attachments’ link within the navigation tree. 

4.1.24 Additional Attachments 

You can navigate to the ‘Additional Attachments’ screen by clicking the ‘Next’ button from the 

‘Optional Pollution Prevention’ screen. You can also access this screen by clicking the 

‘Additional Attachments’ link within the navigation tree. 

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• The ‘Additional Attachments’ screen provides a table for you to add additional attachments 

that have not been incorporated into the form. This screen allows documents that did not have a 

suitable place in the application to be uploaded. 

• Please click here to view a list of commonly attached documents and where they should 

be attached: Click the link to display a list of documents and where they should be attached.

• Attach Document: Click the ‘Attach Document’ button to display the ‘Attach Documents’ 

pop-up window. Refer to Section 3.7 for additional details regarding the attach document 

functionality. 

• File Name: Displays the file name and file extension of the file that is uploaded through the 

‘Attach Documents’ pop-up window. Click the file name link in the ‘File Name’ column to 

view and/or edit an attached document.

• Description: Displays the description associated with a document. 

• Pages: Displays the number of pages a document contains.

• Date: Displays the date a document was uploaded. 

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’ 

• Action: Click the ‘Delete’ icon ( ) to delete the entire attached document row permanently 

from the system. A warning message displays to confirm the deletion.

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Exhibit 4-37 shows a screen capture of the ‘Additional Attachments’ screen: 

Exhibit 4-37: Additional Attachments Screen 

Navigation: Click the ‘Next’ button to navigate to the ‘Attachment Summary’ screen. You can 

also access this screen by clicking the ‘Attachment Summary’ link within the navigation tree. 

4.1.25 Attachment Summary 

You can navigate to the ‘Attachment Summary’ screen by clicking the ‘Next’ button from the 

‘Additional Attachments’ screen. You can also access this screen by clicking the ‘Attachment 

Summary’ link within the navigation tree. 

The ‘Attachment Summary’ screen displays a summary of the documents attached to the PMN 

form. The attachment table displays the section of the form a document is associated with, file 

name and file extension of a document, the document description, number of pages in a 

document, date attached, and whether the document is CBI.

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• Section: Displays the section of the PMN form that the attached document is associated.

• File Name: Displays the file name and file extension of a document that is uploaded on the 

‘Attach Documents’ pop-up window. 

• Description: Displays the description of a document that was uploaded on the ‘Attach 

Documents’ pop-up window. 

• Pages: Displays the number of pages a document contains. 

• Date: Displays the upload date of a document that was uploaded on the ‘Attach Documents’ 

pop-up window.

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’

Exhibit 4-38 shows a screen capture of the ‘Attachment Summary’ screen: 

Exhibit 4-38: Attachment Summary Screen 

Navigation: Click the ‘Next’ button to navigate to the ‘Optional Cover Letter’ screen. You can 

also access this screen by clicking the ‘Optional Cover Letter’ link within the navigation tree. 

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4.1.26 Optional Cover Letter

You can navigate to the ‘Optional Cover Letter’ screen by clicking the ‘Next’ button from the 

‘Attachment Summary’ screen. You can also access this screen by clicking the ‘Optional Cover 

Letter’ link within the navigation tree.

The ‘Optional Cover Letter’ screen is used to communicate information with EPA that is not 

collected elsewhere in the form. The cover letter is used to give OPPT resources and special 

instructions regarding the application. 

• Click here to claim this information as CBI: Check the ‘Click here to claim this information 

as CBI’ checkbox to claim the information as confidential.

• Optional Cover Letter: Enter the description and any additional special instructions regarding 

the form.

Exhibit 4-39 shows a screen capture of the ‘Optional Cover Letter’ screen: 

Exhibit 4-39: Optional Cover Letter Screen 

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Navigation: Click the ‘Validate’ icon ( ) located in the bottom action bar to validate the form.

Click the ‘Save’ icon ( ) located in the bottom action bar to save the overall form. Click the 

‘Preview’ icon ( ) located in the bottom action bar to view a preview of the PMN PDF.

4.1.27 Upload XML

You can access the ‘Upload XML’ screen by clicking the ‘Upload XML’ button within the lower

left-hand side of the bottom action bar.

The ‘Upload XML’ screen is used to upload a PMN XML file (created from the PMN thick 

client with a file type of .pmn_tsca or the ZIP file generated from a CoR) into a current joint 

PMN form for joint PMN forms with numerous chemicals. You also have the option to export a 

current joint PMN form into an XML file using the ‘Export XML’ link. The upload XML 

functionality is only available for a PMN form. 

If you upload an XML file into a pre-populated form, the XML file overwrites the contents of the 

pre-populated form. In addition, uploading any file removes the attached documents within a 

form, which must be re-attached. You must also add any sites identified within the form to your 

CDX registration profile. 

After uploading a file, click the ‘Preview’ icon ( ) located in the bottom action bar to view a 

PDF preview of the form ensuring that all the data has populated correctly and any other 

information is displayed accurately. In particular, ensure that the ‘Letter of Activity (1),’ 

‘Protective Equipment/Engineering Controls,’ ‘Physical Form,’ ‘Media of Release,’ ‘Control 

Technology,’ and ‘% New Substance’ fields of entry have been populated correctly.

Please note that in IE 7, if an upload fails, the action bar at the bottom of the screen might be 

misaligned when the ‘Upload XML’ screen reloads.

• Upload archive file: Click the button to generate the ‘File Upload’ window to search for the 

ZIP copy of record archive file populated with PMN information. The copy of record archive 

file must contain the XML form in a file labeled ‘formdata.xml.’ The application processes the 

ZIP copy of record archive file and displays any applicable error messages. 

• Export XML: Click the button to generate the XML file of the current PMN form that a user 

can download.

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Exhibit 4-40 shows a screen capture of the ‘Upload XML’ screen: 

Exhibit 4-40: Upload XML Screen 

Navigation: Click the ‘Validate’ icon ( ) located in the bottom action bar to validate the form.

Click the ‘Save’ icon ( ) located in the bottom action bar to perform a global save on the form. 

Click the ‘Preview’ icon ( ) located in the bottom action bar to view a PDF preview of the 

form.

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5 Edit Joint Biotechnology Form

The Biotechnology form is used to collect information about “intergeneric” microorganisms that 

will be manufactured or imported into the United States. EPA collects the information provided 

in a Biotechnology form through a free text box and attachments. The Biotechnology form does 

not have a structured data format, but there are several types of Biotechnology notices that can 

be filed. The different types are as follows: Microbial Commercial Activity Notice (MCAN), 

TSCA Experimental Release Application (TERA), Tier I Exemption, Tier II Exemption, and 

Biotechnology Test Market Exemption (TME) forms. All the forms have the same upload 

requirements and EPA will retain responsibility for verifying the correct information is received.

5.1 Edit Joint/Letter of Support Biotechnology Form

To edit a Joint Biotechnology form, navigate to the ‘Section 5 Notices and Supports Forms’ 

screen, and click the alias link in the ‘Alias’ column of a Joint Biotechnology form with a status 

of ‘In Progress.’ Refer to Section 3.3 for additional details regarding the ‘Section 5 Notices and 

Supports Forms’ screen. 

Refer to Section 0 for additional details regarding the enter passphrase process. 

5.1.1 General Form Information 

You can access the ‘General Form Information’ screen by entering a passphrase on the ‘Enter 

Passphrase’ screen for the selected Joint Biotechnology form with a status of ‘In Progress.’

The ‘General Form Information’ screen presents a list of text fields and drop-down menus for 

you to input identifying information for the specific form. You will have the option to assign a 

‘Form Alias’ to help you identify the form. A form alias is helpful when a user or company has 

multiple forms and/or when you must differentiate between forms to the help desk. Upon 

navigating to the ‘General Form Information’ screen, the system auto-generates a default alias in 

the following format: <Form Type-YYYYMMDD-HH:MM:SS Time Zone>.

The system will provide a ‘TS number’ field for you to enter a TS number to tie support forms or 

Joint Submissions to the original Biotechnology form. The TS number can be a six (6) character 

alphanumeric combination. The TS number should include two (2), three (3), or four (4) letters. 

Company names, recognizable words, and numerical series are not recommended. 

The ‘Text/Comments’ text box is required when an attachment is not provided. A ‘CBI’ 

checkbox is displayed next to the ‘Text/Comments’ text box to claim the information as 

confidential.

The ‘General Form Information’ screen also enables you to attach a document by clicking the 

‘Attach Document’ button. For more information regarding the attach document functionality, 

please refer to Section 3.7.

• Form Alias: Enter a custom form alias, if applicable. Upon navigating to the screen, the 

system auto-generates an editable alias comprised of <Form Type-YYYYMMDD-HH:MM:SS 

Time Zone>. This is a required field.

• Type of Submission: Select the submission type from the drop-down menu. This drop-down 

menu contains the following values: ‘MCAN (Microbial Commercial Activity Notice),’ 

‘TERA (TSCA Experimental Release Application),’ ‘Tier I Exemption,’ ‘Tier II Exemption,’ 

and ‘Biotechnology TME (Test Market Exemption).’ 

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• TS Number: Enter the TS number. The TS number can be any six (6) character alphanumeric 

combination and should include two (2), three (3), or four (4) letters. Company names, 

recognizable words, and numeric series are not recommended. This field is required if 

‘MCAN’ is selected from the ‘Type of Submission’ drop-down menu, but is also required 

regardless of the submission type if a Letter of Support is pending, and/or if a joint 

Biotechnology form is being filed.

• Text/Comments: Enter a description of the form and/or attachment. 

• CBI: Check the ‘CBI’ checkbox to claim the ‘Text/Comments’ information as confidential. 

• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window. Upload attachments including published literature, regulations and 

certifications, ID data, construct data, effects data, MSDS, manufacturing details, use details, 

inactivation data, and/or other types of documents. At least one document is required even if a 

Letter of Support or Joint Submission is claimed. Please refer to Section Error! Reference 

source not found. for additional details regarding the attach document process. 

• File Name: Displays the file name and file extension of a document that is uploaded on the 

‘Attach Documents’ pop-up window. 

• Description: Displays the description of a document. 

• Pages: Displays the number of pages a document contains. 

• CBI: Indicates the CBI status of a document by displaying either a ‘Y’ or an ‘N.’ 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire attached document row permanently 

from the system. A warning message displays to confirm the deletion.

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Exhibit 5-1 shows a screen capture of the ‘General Form Information’ screen (Joint 

Biotechnology):

Exhibit 5-1: General Form Information Screen (Joint Biotechnology) 

Navigation: Click the ‘Next’ button to navigate to the ‘Technical Contact Information’ screen.

You can also access this screen by clicking the ‘Technical Contact Information’ link within the 

navigation tree. 

5.1.2 Technical Contact Information 

You can access the ‘Technical Contact Information’ screen by clicking the ‘Next’ button from 

the ‘General Form Information’ screen. You can also navigate to the ‘Technical Contact 

Information’ screen by clicking the ‘Technical Contact Information’ link within the navigation 

tree. 

The ‘Technical Contact Information’ screen displays an ‘Add Technical Contact’ button. Click 

the ‘Add Technical Contact’ button to generate an ‘Add Technical Contact’ pop-up window to 

enter information into the text fields. Click the ‘Copy CDX Registration’ button to populate the 

text fields using your CDX registration information. Check the ‘Check here to claim this 

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information as CBI’ checkbox to indicate that the information is confidential and will not be 

released to the public.

• Add Technical Contact: Click the ‘Add Technical Contact’ button to generate the ‘Add 

Technical Contact’ pop-up window.

• Last Name: Displays the technical contact’s last name. 

• First Name: Displays the technical contact’s first name. 

• Address: Displays the technical contact’s address. 

• CBI: Indicates the CBI status of the reported technical contact information by displaying either 

a ‘Y’ or an ‘N.’

• Actions: Click the ‘Delete’ icon ( ) to delete the technical contact information from the table. 

A warning message displays to confirm the deletion.

Exhibit 5-2 shows a screen capture of the ‘Technical Contact Information’ screen (Joint 

Biotechnology):

Exhibit 5-2: Technical Contact Information Screen (Joint Biotechnology)

Navigation: Click the ‘Next’ button to navigate to the ‘Optional Cover Letter’ screen. You can 

also access this screen by clicking the ‘Optional Cover Letter’ link within the navigation tree.

5.1.2.1 Add Technical Contact 

You can access the ‘Add Technical Contact’ pop-up window by clicking the ‘Add Technical 

Contact’ button on the ‘Technical Contact Information’ screen.

• Copy CDX Registration: Click the ‘Copy CDX Registration’ button to copy your information 

from CDX registration; a message displays confirming the import of CDX registration 

information. 

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• Check here to claim this information as CBI: Check the ‘Check here to claim this

information as CBI’ checkbox to claim the technical contact information as confidential. 

• First Name: Enter the technical contact’s first name. Click the ‘Copy CDX Registration’ 

button to populate the fields with information entered during CDX registration. This is a 

required field. 

• Last Name: Enter the technical contact’s last name. Click the ‘Copy CDX Registration’ button 

to populate the fields with information entered during CDX registration. This is a required 

field. 

• Position: Enter the technical contact’s job title. 

• Company Name: Enter the technical contact’s company name. Click the ‘Copy CDX 

Registration’ button to populate the fields with information entered during CDX registration. 

This is a required field. 

• Phone Number: Enter the technical contact’s daytime U.S. phone number; this must be at 

least 10 characters long and does not accept dashes. Click the ‘Copy CDX Registration’ button 

to populate the fields with information entered during CDX registration. This is a required 

field.

• Phone Extension: Enter the technical contact’s phone number extension if applicable.

• Email Address: Enter the technical contact’s email address. The email address must follow the 

standard email address format: John.Doe@domain. Click the ‘Copy CDX Registration’ button 

to populate the fields with information entered during CDX registration. 

• Mailing Address 1: Enter the first line of the technical contact’s mailing address. Click the 

‘Copy CDX Registration’ button to populate the fields with information entered during CDX 

registration. This is a required field. 

• Mailing Address 2: Enter the second line of the technical contact’s mailing address. Click the 

‘Copy CDX Registration’ button to populate the fields with information entered during CDX 

registration. 

• City: Enter the city of the technical contact’s mailing address. Click the ‘Copy CDX 

Registration’ button to populate the fields with information entered during CDX registration. 

This is a required field.

• State: Select the state of the technical contact’s mailing address from the drop-down menu. 

Click the ‘Copy CDX Registration’ button to populate the fields with information entered 

during CDX registration. This is a required field. 

• Postal Code: Enter the postal code of the technical contact’s mailing address. Click the ‘Copy 

CDX Registration’ button to populate the fields with information entered during CDX 

registration. This is a required field.

• Country: Displays ‘United States.’

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Exhibit 5-3 shows a screen capture of the ‘Add Technical Contact’ pop-up window (Joint 

Biotechnology):

Exhibit 5-3: Add Technical Contact Pop-Up Window (Joint Biotechnology)

Navigation: Click the ‘Cancel’ button to stop populating technical contact information and 

navigate back to the ‘Technical Contact Information’ screen. Click the ‘OK’ button to save and 

populate the entered technical contact information and navigate back to the ‘Technical Contact 

Information’ screen.

5.1.3 Optional Cover Letter

You can access the ‘Optional Cover Letter’ screen by clicking the ‘Next’ button from the 

‘Technical Contact Information’ screen. You can also access this screen by clicking the 

‘Optional Cover Letter’ link within the navigation tree. 

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The ‘Optional Cover Letter’ screen is used to communicate information to EPA not collected 

elsewhere in the form. The cover letter is used to give OPPT resources and special instructions 

regarding the application. The cover letter should be either fully CBI or non-CBI to eliminate 

user error to promote transparency between the company and EPA.

• Check here to claim this information as CBI: Check the ‘Check here to claim this 

information as CBI’ checkbox to claim the cover letter information as confidential.

• Optional Cover Letter: Enter the description and any additional special instructions regarding 

the form.

Exhibit 5-4 shows a screen capture of the ‘Optional Cover Letter’ screen (Joint Biotechnology):

Exhibit 5-4: Optional Cover Letter Screen (Joint Biotechnology)

Navigation: Click the ‘Validate’ icon ( ) located in the bottom action bar to validate the form. 

Click the ‘Save’ icon ( ) located in the bottom action bar to perform a global save of the form. 

Click the ‘Preview’ icon ( ) located in the bottom action bar to view a PDF preview of the 

form.

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6 Edit Letter of Support Bona Fide Form

The purpose of the Bona Fide module is to receive an official determination from EPA as to 

whether a substance is on the TSCA inventory. Submitters may attempt to avoid submitting a 

PMN by completing a Bona Fide form to establish that the chemical already exists on the 

inventory. The Bona Fide process is covered in a thirty (30) day period.

6.1 Edit Letter of Support Bona Fide Form

To edit a Letter of Support Bona Fide form, navigate to the ‘Section 5 Notices and Supports 

Forms’ screen and click the alias link in the ‘Alias’ column of a Letter of Support Bona Fide 

form with a status of ‘In Progress.’ Refer to Section 3.3 for additional details regarding the 

‘Section 5 Notices and Supports Forms’ screen. 

Refer to Section 0 for additional details regarding the enter passphrase process. 

6.1.1 General Document Information 

You can access the ‘General Document Information’ screen by entering the passphrase on the 

‘Enter Passphrase’ screen for a selected Letter of Support Bona Fide form with a status of ‘In 

Progress.’ The ‘General Document Information’ screen allows you to identify information that is 

specific to the form type selected from the ‘Section 5 Notices and Supports Forms’ screen.

The ‘General Document Information’ screen presents text fields and checkboxes that allow you

to input identifying information for the specific form. You will have the option to edit a ‘Form 

Alias’ by which you will identify the form. A form alias is helpful when you or your company 

has multiple forms and/or when you must differentiate between forms to the help desk. Upon

navigating to the ‘General Document Information’ screen, the system will have already autogenerated an editable default alias comprised of a form type, date stamp and time stamp for the 

AO in the following format: <Form Type-YYYYMMDD-HH:MM:SS Time Zone>.

You can claim the entirety of the form as CBI. The entire form will be claimed as CBI if you 

check the ‘I claim the entirety of the submission as CBI’ checkbox. The entire form will be 

considered non-CBI if you leave the ‘I claim the entirety of the submission as CBI’ checkbox 

unchecked.

You can indicate that a technical contact will be identified by checking the ‘Technical Contact’ 

checkbox. The technical contact must possess sufficient knowledge to answer any questions EPA 

may have about the chemical reported in the submission. The application will generate a 

‘Technical Contact Information’ screen when you check the ‘Technical Contact’ checkbox. 

• Form Alias: Edit the form alias if necessary. Upon navigating to the screen, the screen will 

auto-generate an editable form alias in the following format: <Form Type-YYYYMMDDHH:MM:SS Time Zone>. 

• I claim the entirety of the submission as CBI: By checking the ‘I claim the entirety of the

submission as CBI’ checkbox, all data contained within the submission is flagged as CBI.

• Technical Contact: Check the ‘Technical Contact’ checkbox to display a ‘Technical Contact 

Information’ screen for you to enter contact information about the technical contact associated 

with the reported chemical.

• Submitting on Behalf of Company: Check the ‘Submitting on Behalf of Company’ checkbox

to indicate that you will be submitting a Bona Fide form on behalf of another company. A 

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‘Submitting on Behalf of Company’ screen will display during the submission process for you 

to enter information pertaining to the company that will manufacture or import the chemical 

substance, on whose behalf you are submitting a Bona Fide form.

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Exhibit 6-1 shows a screen capture of the ‘General Document Information’ screen (Letter of 

Support Submission):

Exhibit 6-1: General Document Information Screen (Letter of Support Submission)

Navigation: Click the ‘Next’ button to navigate to the ‘Primary Contact Information’ screen. 

You can also access this screen by clicking the ‘Primary Contact Information’ link within the 

navigation tree. 

6.1.2 Primary Contact Information 

You can access the ‘Primary Contact Information’ screen by clicking the ‘Next’ button from the 

‘General Document Information’ screen. You can also access this screen by clicking the 

‘Primary Contact Information’ link within the navigation tree. 

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The data fields on the ‘Primary Contact Information’ screen are pre-populated based on 

information entered during CDX registration. All fields are editable allowing for necessary 

updates. The ‘Job Title’ field on this screen is not pre-populated from CDX registration and is a 

required field. 

If you checked the ‘I claim the entirety of the submission as CBI’ checkbox on the ‘General 

Document Information’ screen, all entered primary contact information is flagged as CBI.

The following fields are displayed for the primary contact: 

• Prefix: Select the primary contact’s prefix from the drop-down menu. 

• First Name: Enter the primary contact’s first name. This is a required field.

• Middle Initial: Enter the primary contact’s middle initial. 

• Last Name: Enter the primary contact’s last name. This is a required field.

• Suffix: Select the primary contact’s suffix from the drop-down menu.

• Title: Enter the primary contact’s job title. This is a required field.

• Company Name: Enter the primary contact’s company name. This is a required field.

• Phone Number: Enter the primary contact’s daytime phone number; dashes are not allowed. 

This is a required field.

• Phone Extension: Enter the extension to the primary contact’s daytime phone number. 

• Email Address: Enter the primary contact’s email address. The email address must follow the 

standard email address format: John.Doe@ABC.com. This is a required field.

• Mailing Address 1: Enter the first line of the primary contact’s mailing address. This is a 

required field. 

• Mailing Address 2: Enter the second line of the primary contact’s mailing address. 

• City: Enter the city of the primary contact’s mailing address. This is a required field.

• State: Select the state of the primary contact’s mailing address from the drop-down menu. The 

state field is required if the user selects ‘United States’ from the ‘Country’ drop-down menu.

• Postal Code: Enter the postal code of the primary contact’s mailing address. This is a required 

field.

• Country: Select the country of the primary contact’s mailing address. This is a required field.

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Exhibit 6-2 shows a screen capture of the ‘Primary Contact Information’ screen:

Exhibit 6-2: Primary Contact Information Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Technical Contact Information’ screen if 

you checked the ‘Technical Contact’ checkbox on the ‘General Document Information’ screen. 

You can also access this screen by clicking the ‘Technical Contact Information’ link within the 

navigation tree. 

6.1.3 Technical Contact Information

If you indicated on the ‘General Document Information’ screen that technical contact 

information would be provided, then you can navigate to the ‘Technical Contact Information’ 

screen by clicking the ‘Next’ button from the ‘Primary Contact Information’ screen. You can 

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also access this screen by clicking the ‘Technical Contact Information’ link within the navigation 

tree. 

The technical contact is a subject matter expert (SME) who is capable of answering questions 

related to the chemical submitted to EPA within the Bona Fide form. The technical contact does 

not have to work at the port or site reported on the form but must possess sufficient knowledge to 

answer EPA’s questions pertaining to the chemical reported in the form. 

The text fields on the ‘Technical Contact Information’ screen will be blank upon accessing the 

screen. To add information, you will enter data into the blank text boxes for the listed text fields. 

If you checked the ‘I claim the entirety of the submission as CBI’ checkbox on the ‘General 

Document Information’ screen, all entered technical contact information will be flagged as CBI. 

Please note that if you are using IE 7, there will be a spacing issue between the ‘Suffix’ dropdown menu and the ‘Title’ text field. 

• Prefix: Select the technical contact’s prefix from the drop-down menu. 

• First Name: Enter the technical contact’s first name. This is a required field. 

• Middle Initial: Enter the technical contact’s middle initial. 

• Last Name: Enter the technical contact’s last name. This is a required field. 

• Suffix: Select the technical contact’s suffix from the drop-down menu.

• Title: Enter the technical contact’s job title. 

• Company Name: Enter the technical contact’s company name. 

• Phone Number: Enter the technical contact’s daytime U.S. phone number; dashes are not 

allowed. This is a required field.

• Phone Extension: Enter the technical contact’s phone number extension. 

• Email Address: Enter the technical contact’s email address. The email address must follow the 

standard email address format: John.Doe@ABC.com. This is a required field. 

• Mailing Address 1: Enter the first line of the technical contact’s mailing address.

• Mailing Address 2: Enter the second line of the technical contact’s mailing address. 

• City: Enter the city of the technical contact’s mailing address. 

• State: Select the state of the technical contact’s mailing address from the drop-down menu. 

• Postal Code: Enter the postal code of the technical contact’s mailing address.

• Country: Displays ‘United States.’ 

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Exhibit 6-3 shows a screen capture of the ‘Technical Contact Information’ screen:

Exhibit 6-3: Technical Contact Information Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Chemical Identification Information’

screen. You can also access this screen by clicking the ‘Chemical Identification Information’ link 

within the navigation tree. 

6.1.4 Chemical Identification Information

You can navigate to the ‘Chemical Identification Information’ screen by clicking the ‘Next’ 

button from the ‘Chemical Identification Information’ screen. You can also access this screen by 

clicking the ‘Chemical Identification Information’ link within the navigation tree. 

The ‘Chemical Identification Information’ screen identifies the type of chemical the submitter 

will enter into the application. You will be able to file a Bona Fide form for a class 1 or 

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2/Biotechnology chemical substance or a polymer. Based on your selection, the appropriate 

screens for the respective chemical will appear. 

This screen also provides a text field for you to identify an alias for the chemical substance. 

• Class 1 or 2/Biotechnology Chemical Substance: Select the ‘Class 1 or 2/Biotechnology

Chemical Substance’ radio button to indicate that the chemical is a class 1 or 2/biotechnology

substance. If you select the ‘Polymer’ radio button after initially selecting the ‘Class 1 or 

2/Biotechnology Chemical Substance’ radio button, the application generates an error message 

warning you that you will lose all data for this chemical if the chemical type changes. The user 

is required to select one of the two radio button options displayed in the ‘Chemical Type’ 

section.

• Polymer: Select the ‘Polymer’ radio button to indicate that the chemical is a polymer. If you 

select the ‘Class 1 or 2/Biotechnology Chemical Substance’ radio button after initially 

selecting the ‘Polymer’ radio button, the application generates an error message warning you 

that you will lose all data for this chemical if the chemical type changes. The user is required to 

select one of the two radio button options displayed in the ‘Chemical Type’ section.

• Chemical Alias: Enter the chemical alias to associate with a chemical. 

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Exhibit 6-4 shows a screen capture of the ‘Chemical Identification Information’ screen: 

Exhibit 6-4: Chemical Identification Information Screen

Navigation: If you selected the ‘Class 1 or 2 Chemical Substance’ radio button, click the ‘Next’ 

button to navigate to the ‘Class 1 or 2 Chemical Substances’ screen. You can also access this 

screen if you click the ‘Class 1 or 2 Chemical Substances’ link within the navigation tree. If you 

selected the ‘Polymer’ radio button, click the ‘Next’ button to navigate to the ‘Polymer 

Identification Information’ screen. You can also access this screen by clicking the ‘Polymer 

Identification Information’ link within the navigation tree. 

6.1.5 Class 1 or 2/Biotechnology Chemical Substance

If you selected the ‘Class 1 or 2/Biotechnology Chemical Substance’ radio button, click the 

‘Next’ button to navigate to the ‘Class 1 or 2/Biotechnology Chemical Substances’ screen.

The ‘Class 1 or 2/Biotechnology Chemical Substances’ screen provides fields for you to enter 

information describing the chemical for the Bona Fide which is to be filed, including its name, 

composition, and structure. 

You can add a chemical component by clicking the ‘Add New Chemical’ button. Upon clicking 

the ‘Add New Chemical’ button, an expandable/collapsible field set generates that contains 

numerous fields to identify the chemical in question. You will be able to enter multiple chemical 

substances, each with unique information, by clicking the ‘Add New Chemical’ button for each 

chemical substance you wish to identify.

After the document(s) is/are attached and you have clicked the ‘OK’ button, the ‘Attach 

Chemical Structure’ pop-up window closes and the document information will be displayed in a 

table format on the ‘Class 1 or 2/Biotechnology Chemical Substances’ screen. The attachment 

table displays the file name of the document and user-provided description of the document. 

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Click the ‘Delete’ icon ( ) located under the ‘Actions’ column to delete unwanted documents. 

Click the appropriate file name of the document within the ‘File Name’ column of the 

attachment table to access or edit previously attached documents.

Please note that if you are using IE 7, part of the content on this screen displays behind the Bona 

Fide navigation tree and certain fields on this screen may display twice. 

• Add New Chemical: Click the button to generate the class 1 or 2/Biotechnology chemical 

substances field set.

• Cancel: Click the ‘Cancel’ link located in the upper right-hand corner of the 

expandable/collapsible field set to prevent edits from saving and to remove a field set. The 

‘Cancel’ link displays when the expandable/collapsible field set is open for editing. A 

confirmation message displays to confirm the action.

• Edit: Click the ‘Edit’ link located in the upper right-hand corner of the expandable/collapsible 

field set to modify the information entered in the fields. The ‘Edit’ link displays when the 

expandable/collapsible field set has been saved and the data is not currently editable.

• Delete: Click the ‘Delete’ icon ( ) located in the upper right-hand corner of the 

expandable/collapsible field set to delete the field set. A confirmation message displays to 

confirm the deletion. 

• Expand All: Click the ‘Expand All’ link located at the upper-right of the 

expandable/collapsible field sets to expand a series of field sets. 

• Collapse All: Click the ‘Collapse All’ link located at the upper-right of the 

expandable/collapsible field sets to collapse a series of field sets. 

• Class of Substance: In the section, ‘Class of Substance,’ you identify whether a ‘Class 1’ or 

‘Class 2/Biotechnology’ chemical substance is being reported. When you select the ‘Class 

2/Biotechnology’ chemical substance radio button, you are indicating that some portions of the 

structure may not be known and an additional screen will appear within the navigation tree that 

provides fields for you to enter information concerning how the chemical was created. If 

multiple class 2 chemical substances are added, one ‘Class 2/Biotechnology Substances’ screen 

will apply to all chemical substances. 

• Add Chemical ID: You can access the ‘Add Chemical ID’ pop-up window by clicking the 

‘Add Chemical ID’ button within the ‘Chemical Identification Information’ field set. You can 

search for the reported chemical(s) either by the ‘CASRN’ or ‘CA Index Name or Other 

Synonym.’ If you retrieve zero results, the system provides fields for you to enter the chemical 

information by filling in the ‘Chemical Name’ and the ‘Chemical Abstract Services Registry 

Number’ under the manual entry field set. The system provides functionality to enter the 

selected chemical by clicking the ‘OK’ button located at the bottom of the ‘Add Chemical ID’ 

window. Refer to Section 3.8 for further details regarding the search SRS functionality.

• Chemical Name: The system provides fields for you to identify the ‘Chemical Name’ and the 

‘CASRN’ (if available). The system provides functionality for you to search for the chemical 

substance using the ‘Add Chemical ID’ search or manually enter the chemical information in 

the ‘Add Chemical ID’ pop up. 

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• ID Method: The system shall require that you identify which ID method was used to 

determine the chemical identity. If you select ‘Method 1,’ you are required to attach an IES 

report. You can also select ‘Method 2 (Other Method).’ 

• Attach IES Report: To access the ‘Attach IES Report’ pop-up window, click the ‘Attach IES 

Report’ button that displays within the ‘Chemical Identification Information’ field set. After 

you attach the document(s), and click the ‘OK’ button, the ‘Attach IES Report’ pop-up window 

closes and the document information displays in a table format on the ‘Class 1 or 

2/Biotechnology Chemical Substances’ screen. The document attachment table displays the file 

name of the document(s) and the user-provided description of the document(s). Click the 

‘Delete’ icon ( ) located under the ‘Actions’ column to delete unwanted documents. Click the 

file name link under the ‘File Name’ column to access or edit previously attached documents.

• Molecular Formula: Enter a molecular formula in a text field using a free text format. This 

field is optional.

• Chemical Structure Diagram: The system allows you to attach a chemical structure diagram. 

This field is optional.

• Attach Chemical Structure: Click the ‘Attach Chemical Structure’ button within the 

‘Chemical Identification Information’ field set to access the ‘Attach Chemical Structure’ popup window. You can attach the file(s) and enter a description of the document regarding the 

chemical structure.

• File Name: Displays the file name and file extension of the file that is uploaded on the ‘Attach 

Chemical Structure’ window. 

• Description: Displays the description of the chemical structure. 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire attached chemical structure row 

permanently from the system. A warning message displays to confirm the deletion of the 

document. 

• Save: Click the button to save the information entered within the expandable/collapsible field 

set. You must click this button instead of the ‘Save’ icon ( ) located within the bottom action 

bar to successfully save the entered information within the field set before being able to 

navigate away from the screen using the ‘Previous’ and ‘Next’ buttons. Refer to Section 

Error! Reference source not found. for more information regarding the save functionality in 

an expandable/collapsible field set.

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Exhibit 6-5 shows a screen capture of the ‘Class 1 or 2/Biotechnology Chemical Substances’ 

screen:

Exhibit 6-5: Class 1 or 2/Biotechnology Chemical Substances Screen

Navigation: If you selected the ‘Class 1’ radio button, click the ‘Save’ button within the 

expandable/collapsible field, then click the ‘Next’ button to navigate to the ‘Use Information’ 

screen. If you selected the ‘Class 2’ radio button, click the ‘Save’ button within the 

expandable/collapsible field set, then click the ‘Next’ button to navigate to the ‘Class 2 

Substances’ screen.

6.1.6 Class 2/Biotechnology Substances

You can navigate to the ‘Class 2/Biotechnology Substances’ screen by clicking the ‘Next’ button 

from the ‘Class 1 or 2/Biotechnology Chemical Substances’ screen when you selected the ‘Class 

2/Biotechnology’ radio button. You can also access this screen by clicking the ‘Save’ icon ( ) 

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within the action bar and clicking the ‘Class 2/Biotechnology Substances’ link within the 

navigation tree. 

The ‘Class 2/Biotechnology Substances’ screen provides fields for you to enter in information 

regarding a class 2/biotechnology chemical substance. A class 2/biotechnology chemical 

substance is a substance that may not have a defined chemical structure that has been identified. 

This screen provides fields for you to identify specific elements in the creation of the chemical 

using the following fields: ‘Precursor Substances,’ ‘Nature of Reaction,’ and ‘Range of 

Composition (Optional).’

You will be able to enter precursor substances by searching SRS or by the manual entry fields 

when the substance is not in SRS. The substances will display in a table listing the ‘Chemical 

Name’ and CASRN. 

The system provides fields for you to capture ‘Nature of Reaction’ and ‘Range of Composition’ 

in text boxes. The text boxes for both ‘Nature of Reaction’ and ‘Range of Composition’ can be 

claimed as CBI.

• Precursor Substances: This table captures the chemicals identified as immediate precursor 

substances, along with the respective CASRNs. 

• Search SRS: Click the ‘Search SRS’ button to display the ‘Search Substance Registry 

Services’ pop-up window. Refer to Section 3.8 for further details regarding the search SRS 

functionality.

• Chemical Name: Displays the chemical name associated with a precursor substance. Click the 

‘Chemical Name’ link to navigate to the ‘Search SRS’ pop-up window for edits. 

• CASRN: Displays the CASRN associated with a precursor substance. 

• Action: Click the ‘Delete’ icon ( ) to delete the entire chemical row permanently from the 

system. A warning message will display to confirm the deletion of the chemical.

• Nature of Reaction: Enter the ‘Nature of Reaction’ description. This is a required field.

• Range of Composition: Enter the ‘Range of Composition’ description. This field is optional. 

• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window and upload a document. Refer to Section Error! Reference source not found.

for further details regarding the attach document functionality.

• File Name: Displays the file name and file extension of the file that is uploaded on the ‘Attach 

Documents’ window. 

• Description: Displays the description associated with a document. 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire document row permanently from the 

system. A warning message displays to confirm the deletion.

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Exhibit 6-6 shows a screen capture of the ‘Class 2/Biotechnology Substances’ screen (Scroll 1): 

Exhibit 6-6: Class 2/Biotechnology Substances Screen (Scroll 1)

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Exhibit 6-7 shows a screen capture of the ‘Class 2/Biotechnology Substances’ screen (Scroll 2): 

Exhibit 6-7: Class 2/Biotechnology Substances Screen (Scroll 2)

Navigation: Click the ‘Next’ button to navigate to the ‘Use Information’ screen. You can also 

access this screen by clicking the ‘Use Information’ link within the navigation tree. 

6.1.7 Polymer Identification Information 

You can navigate to the ‘Polymer Identification Information’ screen by clicking the ‘Next’ 

button from the ‘Chemical Identification Information’ screen when you select the ‘Polymer’ 

radio button. You can also access this screen by clicking the ‘Polymer Identification 

Information’ link within the navigation tree. 

Click the ‘Add New Chemical’ button to create a chemical substance. Upon clicking the ‘Add 

New Chemical’ button, an expandable/collapsible field set generates that contains numerous 

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fields that pertain to the particular polymer. The system provides numerous fields for you to 

enter multiple chemical substances, each with unique information, by clicking the ‘Add New 

Chemical’ button for each chemical you wish to identify.

For a single component submission, create the field set by clicking the ‘Add New Chemical’ 

button. Upon clicking the ‘Add New Chemical’ button, the application generates a field set 

containing numerous fields for you to enter information pertaining to that particular chemical.

For a multi-component submission, create individual field sets by clicking the ‘Add New 

Chemical’ button. Multi-component chemical submissions occur when two or more chemicals 

always generate together in a single pot and are never isolated. Upon clicking the ‘Add New 

Chemical’ button, the application generates a field set containing numerous fields for you to 

enter information pertaining to that particular chemical. Enter additional chemical components, 

each with unique identifying information, by clicking the ‘Add New Chemical’ button for each 

additional chemical that is part of the multi-component mixture. All multi-component chemicals 

will reside in one chemical folder in the navigation tree.

• Add New Chemical: Click the button to generate the ‘Polymer Identification Information’ 

field set. 

• Cancel: Click the ‘Cancel’ link located in the upper right-hand corner of the 

expandable/collapsible field set to prevent edits from saving and to remove a field set. The 

‘Cancel’ link displays when the expandable/collapsible field set is open for editing. A 

confirmation message displays to confirm the action.

• Edit: Click the ‘Edit’ link located in the upper right-hand corner of the expandable/collapsible 

field set to modify the information entered in the fields. The ‘Edit’ link displays when the 

expandable/collapsible field set has been saved and the data is not currently editable.

• Delete: Click the ‘Delete’ icon ( ) located in the upper right-hand corner of the 

expandable/collapsible field set to delete the field set. A confirmation message displays to 

confirm the deletion. 

• Expand All: Click the ‘Expand All’ link located at the upper-right of the 

expandable/collapsible field sets to expand a series of field sets. 

• Collapse All: Click the Collapse All’ link located at the upper-right of the 

expandable/collapsible field sets to collapse a series of field sets.

• Add Chemical ID: Click the ‘Add Chemical ID’ button within the ‘Polymer Identification 

Information’ field set to generate the ‘Add Chemical ID’ pop-up window. You can search for 

the reported chemical(s) either by the ‘CASRN’ or ‘CA Index Name or Other Synonym.’ If 

you retrieve zero results, the system provides fields for you to enter the chemical information 

by filling in the ‘Chemical Name’ and the ‘Chemical Abstract Services Registry Number’ 

(CASRN) under the manual entry field set. The system provides functionality for you to enter 

the selected chemical by clicking the ‘OK’ button located at the bottom of the ‘Add Chemical 

ID’ window. Refer to Section 3.8 for further details regarding the search SRS functionality.

• Chemical Name: The system provides fields for you to identify the ‘Chemical Name’ and the 

CASRN (if available). The system provides functionality for you to search for the chemical 

substance using the ‘Add Chemical ID’ search or manually enter the chemical information in 

the ‘Add Chemical ID’ pop up. 

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• ID Method: The system shall require that you identify which ID method was used to 

determine the chemical identity. When you select ‘Method 1 (CAS Inventory Expert Service),’ 

the system generates an ‘Attach IES Report’ button for you to attach an IES report. If you 

select ‘Method 1,’ you are required to attach an IES report. You can also select ‘Method 2 

(Other Method).’ 

• Attach IES Report: To access the ‘Attach IES Report’ pop-up window, click the ‘Attach IES 

Report’ button within the ‘Polymer Identification Information’ field set after selecting the 

‘Method 1 (CAS Inventory Expert Service)’ radio button. After you attach the document(s), 

and click the ‘OK’ button, the ‘Attach IES Report’ pop-up window will close and the 

document information will be displayed in a table format on the ‘Polymer Identification 

Information’ screen. The attachment table displays the file name of the document and the userprovided description of the document. Click the ‘Delete’ icon ( ) located under the ‘Actions’ 

column to delete unwanted documents. Click the file name link under the ‘File Name’ column

to access or edit previously attached documents.

• Chemical Structure Diagram: The system allows you to attach a chemical structure diagram. 

This field is optional.

• Attach Chemical Structure: Click the ‘Attach Chemical Structure’ button within the 

‘Polymer Identification Information’ field set to access the ‘Attach Chemical Structure’ pop-up 

window. You can attach the file(s) and enter a description of the document.

• File Name: Displays the file name and file extension of the document that is uploaded on the 

‘Attach Chemical Structure’ window. 

• Description: Displays the description of the chemical structure 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire attached chemical structure row 

permanently from the system. A warning message displays to confirm the deletion. 

• Save: Click the button to save the information entered within the expandable/collapsible field 

set. You must click this button instead of the ‘Save’ icon ( ) located within the bottom action 

bar to successfully save the entered information within the field set before being able to 

navigate away from the screen using the ‘Previous’ and ‘Next’ buttons. Refer to Section 3.6

for more information regarding the save functionality in an expandable/collapsible field set.

After the document is attached and you click the ‘OK’ button, the ‘Attach Chemical Structure’ 

pop-up window closes and the document information will be displayed in a table format on the 

‘Polymer Identification Information’ screen. The attachment table displays the file name of the 

document and provided description of the document. The system provides functionality for you 

to delete unwanted documents by clicking the ‘Delete’ icon ( ) located under the ‘Actions’ 

column. Click the appropriate file name of the document within the ‘File Name’ column of the 

attachment table to access or edit previously attached documents.

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Exhibit 6-8 shows a screen capture of the ‘Polymer Identification Information’ screen: 

Exhibit 6-8: Polymer Identification Information Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Monomers and Other Reactants’ screen. 

You can also access this screen by clicking the ‘Monomers and Other Reactants’ link within the 

navigation tree. 

6.1.8 Monomers and Other Reactants

You can navigate to the ‘Monomers and Other Reactants’ screen by clicking the ‘Next’ button 

from the ‘Polymer Identification Information’ screen. You can also access this screen by clicking 

the ‘Monomers and Other Reactants’ link within the navigation tree. 

The ‘Monomers and Other Reactants’ screen is used to identify the chemical measurements and 

monomers that make up a polymer. The ‘Monomers and Other Reactants’ screen has an ‘Add 

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Monomer’ button that allows you to identify the monomer(s) that make up the polymer 

composition.

• Add Monomer: Click the ‘Add Monomer’ button to generate an expandable/collapsible field 

set.

• Cancel: Click the ‘Cancel’ link located in the upper right-hand corner of the 

expandable/collapsible field set to prevent edits from saving and to remove a field set. The 

‘Cancel’ link displays when the expandable/collapsible field set is open for editing. A 

confirmation message displays to confirm the action.

• Edit: Click the ‘Edit’ link located in the upper right-hand corner of the expandable/collapsible 

field set to modify the information entered in the fields. The ‘Edit’ link displays when the 

expandable/collapsible field set has been saved and the data is not currently editable.

• Delete: Click the ‘Delete’ icon ( ) located in the upper right-hand corner of the 

expandable/collapsible field set to delete the field set. A confirmation message displays to 

confirm the deletion. 

• Expand All: Click the ‘Expand All’ link located at the upper-right of the 

expandable/collapsible field sets to expand a series of field sets. 

• Collapse All: Click the ‘Collapse All’ link located at the upper-right of the 

expandable/collapsible field sets to collapse a series of field sets.

• Search SRS: Click the ‘Search SRS’ button to generate the ‘Search Substance Registry 

Services’ pop-up window. Refer to Section Error! Reference source not found. for 

additional details regarding the search SRS functionality. 

• CAS Registry Number: Displays the CASRN for the specified monomer; this field populates 

based on information entered on the ‘Search Substance Registry Services’ pop-up window. 

This is a required field. 

• Monomer or Other Reactant: Displays the monomer or other reactant name; this field 

populates based on information entered on the ‘Search Substance Registry Services’ pop-up 

window. This is a required field. 

• Include in Identity: Check the ‘Include in Identity’ checkbox to claim the value for ‘Monomer 

or Other Reactant’ as part of the monomer identification. 

• Typical Composition: Enter the ‘Typical Composition’ value that a monomer contributes to a 

polymer; the value entered must be a positive numerical value greater than zero (0) and less 

than or equal to 100 with up to three decimal points. If the value entered is less than or equal to 

‘2’ a warning will be displayed in the global ‘Validate’ function or during the submission 

process indicating that the ‘Typical Composition’ is a value that is less than or equal to 2% and 

asking the user whether it should be included in the ‘Chemical Identity.’ This is a required 

field. 

• Save: Click the button to save the information entered within the expandable/collapsible field 

set. You must click this button instead of the ‘Save’ icon ( ) located within the bottom action 

bar to successfully save the entered information within the field set before being able to 

navigate away from the screen using the ‘Previous’ and ‘Next’ buttons. Refer to Section 3.6

for more information regarding the save functionality in an expandable/collapsible field set.

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• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window. Refer to Section Error! Reference source not found. for additional details 

regarding the attach document functionality. 

• File Name: Displays the file name and file extension of the file that is uploaded on the ‘Attach 

Documents’ pop-up window. Click the file name link to navigate to the ‘Attach Documents’ 

pop-up window to make any edits.

• Description: Displays the description associated with a document. 

• Actions: Click the ‘Delete’ icon ( ) to delete the entire attached document row permanently 

from the system. A warning message displays to confirm the deletion of the document.

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Exhibit 6-9 shows a screen capture of the ‘Monomers and Other Reactants’ screen: 

Exhibit 6-9: Monomers and Other Reactants Screen

Navigation: Click the ‘Next’ button to navigate to the ‘Use Information’ screen. You can also 

access this screen by clicking the ‘Use Information’ link within the navigation tree. 

6.1.9 Use Information 

You can navigate to the ‘Use Information’ screen by clicking the ‘Next’ button from the ‘Class 1 

or 2 Chemical Substances’ screen, on the ‘Class 2/Biotechnology Substances’ screen, or on the 

‘Monomers and Other Reactants’ screen, depending on the choice made on the ‘Class 1 or 2 

Chemical Substances’ screen. You can also access this screen by clicking the ‘Use Information’ 

link within the navigation tree.

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The ‘Use Information’ screen is used to capture data about the chemical substance’s intended 

use. When the user navigates to the screen, the screen contains a text box with instructional text 

that reads, ‘How will the substance be used?’ Enter specific data for the chemical substance and 

then advance to the next screen.

How will the substance be used?: Enter data regarding how the chemical substance is intended 

to be used. This is a required field.

Exhibit 6-10 shows a screen capture of the ‘Use Information’ screen: 

Exhibit 6-10: Use Information Screen 

Navigation: Click the ‘Next’ button to navigate to the ‘Document Management’ screen. You can 

also access this screen by clicking the ‘Document Management’ link within the navigation tree. 

6.1.10 Document Management

You can navigate to the ‘Document Management’ screen by clicking the ‘Next’ button from the 

‘Use Information’ screen. You can also access this screen by clicking the ‘Document 

Management’ link within the navigation tree. 

The ‘Document Management’ screen is used to attach required documents to the electronic form. 

The user must attach three required documents: ‘Spectrum of Substance,’ ‘Statement of 

Commercialization,’ and ‘Statement of Research and Development.’ The application also allows 

the user to attach ‘Other’ documents.

Please note that in IE 7, you must attach the three required documents before clicking the ‘Next’ 

button and navigating to the next screen. If you click the ‘Next’ button with only one or two 

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documents attached, you will be taken to an error screen. Navigate away from this screen using 

the back button on your browser and ensure that the correct documents have been attached.

• Attach Document: Click the ‘Attach Document’ button to generate the ‘Attach Documents’ 

pop-up window to upload documents. Refer to Section Error! Reference source not found.

for additional details regarding the attach document functionality.

• Document Name: Displays the document name and file extension of the document uploaded 

on the ‘Attach Documents’ pop-up window. 

• Document Type: Displays the document type associated with the uploaded document. 

• Action: Click the ‘Delete’ icon ( ) to delete the entire document row permanently from the 

system. A warning message displays to confirm the deletion of the document. 

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Exhibit 6-11 shows a screen capture of the ‘Document Management’ screen: 

Exhibit 6-11: Document Management Screen 

Navigation: Click the ‘Next’ button to navigate to the ‘Optional Cover Letter’ screen. You can 

also access this screen by clicking the ‘Optional Cover Letter’ link within the navigation tree. 

6.1.11 Optional Cover Letter

You can navigate to the ‘Optional Cover Letter’ screen by clicking the ‘Next’ button from the 

‘Document Management’ screen. You can also access this screen by clicking the ‘Optional 

Cover Letter’ link within the navigation tree.

The ‘Optional Cover Letter’ screen is used to communicate information with EPA that is not 

collected elsewhere in the form. The cover letter is used to give EPA resources and special 

instructions regarding the application.

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• Optional Cover Letter: Enter any additional special instructions regarding the form.

Exhibit 6-12 shows a screen capture of the ‘Optional Cover Letter’ screen: 

Exhibit 6-12: Optional Cover Letter Screen 

Navigation: Click the ‘Validate’ icon ( ) located in the bottom action bar to validate the form. 

Click the ‘Save’ icon ( ) located in the bottom action bar to perform a global save on the form. 

Click the ‘Preview’ icon ( ) located in the bottom action bar to preview the Bona Fide PDF. 

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7 Preview

The system provides the option to preview a form at any point during the submission process. 

Click the ‘Preview’ icon ( ), located within the bottom action bar, to see a PDF version of the 

form. A screen will display for you to view either the ‘Full’ or the ‘Sanitized’ version of the PDF 

differentiated by buttons. After you choose either the ‘Full’ or ‘Sanitized’ PDF, the application

generates a draft, watermarked PDF version of the form. 

Please note in IE 7, the ‘Preview EPMN FORM’ screen text might be misaligned.

The watermark reads ‘Not for Submission’ and displays across each page in the background. The 

form preview displays the entire form in a printable format. The preview functionality provides 

the flexibility to track the status of the form and see the entire form in a single viewpoint.

Exhibit 7-1 shows a screen capture for the ‘Preview’ of the Biotechnology form:

Exhibit 7-1: Preview Biotechnology Form Screen

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Exhibit 7-2 shows a screen capture for the ‘Preview’ of the Biotechnology form:

Exhibit 7-2 Preview Biotechnology Form PDF

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8 Validate 

You can click the ‘Validate’ icon ( ) at any stage of completing a Section 5 Notices and 

Supports form. The ‘Section 5 Notices and Supports Validation’ pop-up window displays when 

you click the ‘Validate’ icon ( ). The pop-up blocker within your internet browser must be 

disabled to ensure that the window displays correctly. The ‘Section 5 Notices and Supports 

Validation’ pop-up window displays a report of all validation errors and warning messages. 

During the validation process, the application validates each screen of the Section 5 Notices and 

Supports form to find missing and invalid data.

Please note in IE 7, the ‘Help’ button is aligned to the right side of the ‘Section 5 Notices and 

Supports Validation’ pop-up window.

Validation Errors: Errors are denoted by an ‘Error’ icon ( ) and can be fixed by clicking the 

error link. The links will display the Screen Title Name (e.g., Chemical Identification) and the 

associated error. After you click a link, the main application screen will display the section 

where the error occurred so you can easily fix the error. Once you have fixed the error(s), click 

the ‘Validate’ icon ( ) again to refresh the ‘Section 5 Notices and Supports Validation’ pop-up 

window. If the information you fixed passes validation, the error will be removed from the 

‘Section 5 Notices and Supports Validation’ pop-up window.

Warning Messages: Warnings are denoted by a ‘Warning’ icon ( ) and can be fixed by 

clicking the warning link. The links will display the Screen Title and the associated warning.

After you click a link, the main application screen will display the section where the warning 

occurred so you can easily fix the warning. Once you have fixed the warning(s), click the 

‘Validate’ icon ( ) again to refresh the ‘Section 5 Notices and Supports Validation’ pop-up 

window. If the information you fixed passes validation, the warning will be removed from the 

‘Section 5 Notices and Supports Validation’ pop-up window. 

You can close the ‘Section 5 Notices and Supports Validation’ pop-up window by clicking the 

‘X’ button located at the upper right-hand corner of the window.

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Exhibit 8-1 shows a screen captures for the ‘Section 5 Notices and Supports Validation’ pop-up 

window:

Exhibit 8-1: Section 5 Notices and Supports Validation Pop-Up Window

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9 Resources 

You can access the ‘Resources’ screen by clicking the ‘Resources’ tab located at the top of the 

screen at any time during the submission process. You can also access the ‘Resources’ screen by 

clicking the ‘Resources’ link from the Section 5 Notices and Supports ‘Home’ screen. The 

‘Resources’ screen provides you with links to the appropriate Section 5 Notices and Supports 

user guides as well as additional helpful links. Click the ‘User Guide’ link to access the Section 5 

Notices and Supports user guide document.

• Regulatory Impact Analysis for the Regulation of Microbial Products of Biotechnology: 

Government Costs: If you click this link, a new internet browser window will generate 

displaying the ‘Regulatory Impact Analysis for the Regulation of Microbial Products of 

Biotechnology: Government Costs’ screen. 

• Microbial Products of Biotechnology: Final Rule (62 FR 17910): If you click this link, a 

new internet browser window will generate displaying the ‘Microbial Products of 

Biotechnology: Final Rule (62 FR 17910)’ screen. 

• Points to Consider in the Preparation of TSCA Biotechnology Submissions for 

Microorganisms: If you click this link, a new internet browser window will generate 

displaying the ‘Points to Consider in the Preparation of TSCA Biotechnology Submissions for 

Microorganisms’ PDF. 

• CDX Homepage: If you click this link, a new internet browser window will generate 

displaying the CDX Homepage.

• TSCA Chemical Substances Inventory: If you click this link, a new internet browser window 

will generate displaying the ‘TSCA Chemical Substances Inventory’ screen.

• Substance Registry Services (SRS): If you click this link, a new internet browser window 

will generate displaying the ‘Substance Registry Services (SRS)’ screen. 

• Facility Registry System (FRS): If you click this link, a new internet browser window will 

generate displaying the ‘Facility Registry System (FRS)’ screen. 

• CAS Inventory Expert Services: If you click this link, a new internet browser window will 

generate displaying the ‘CAS Inventory Expert Services (IES)’ screen.

• National Pollutant Discharge Elimination System (NPDES): If you click this link, a new

internet browser window will generate displaying the ‘National Pollutant Discharge 

Elimination System (NPDES)’ screen.

• New Chemicals Program Homepage: If you click this link, a new internet browser window 

will generate displaying the ‘New Chemicals Program’ screen.

• Status of Section 5 Notices: If you click this link, a new internet browser window will 

generate displaying the ‘Status of Section 5 Notices’ screen.

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Exhibit 9-1 shows a screen capture of the ‘Resources’ screen (Scroll 1):

Exhibit 9-1 Resources Screen (Scroll 1)

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Exhibit 9-2 shows a screen capture of the ‘Resources’ screen (Scroll 2):

Exhibit 9-2 Resources Screen (Scroll 2)

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10 Appendix A. 

The following table displays all the definitions, acronyms, and abbreviations used in this 

document and their full name. 

Definitions, Acronyms, and Abbreviations

Acronym Full Name

ACM Alternative Control Measures

AO Authorized Official

BCF/BAF Bioconcentration Factors/Bioaccumulation Factors 

CBI Confidential Business Information

CA Chemical Abstracts

CAS Chemical Abstracts Service

CASRN Chemical Abstracts Service Registry Number

CDX Central Data Exchange

CFR Code of Federal Regulations

CoR Copy of Record

CROMERR Cross-Media Electronic Reporting Regulation

CSPP Chemical Safety and Pesticide Programs

CSV Comma-Separated Values

DNA Deoxyribonucleic Acid 

EPA Environmental Protection Agency

EST Eastern Standard Time

ETI Environmental Technology Initiative 

FR Federal Regulation 

FRS Facility Registry System 

GPC Gel-permeation Chromatography

ID Identification 

IE Internet Explorer 

IES Inventory Expert Service 

IH Industrial Hygienist 

IR Infrared

KG Kilogram 

LOREX Low Release/Low Exposure Exemption 

LOS Letter of Support

LVE Low Volume Exemption 

MCAN Microbial Commercial Activity Notice 

MS Mass Spectrometry

MSDS Material Safety Data Sheet

NIOSH National Institute for Occupational Safety and Health

NMR Nuclear Magnetic Resonance

NOC Notice of Commencement

NPDES National Pollutant Discharge Elimination System

OPPT Office of Pollution Prevention and Toxics

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PDF Portable Document Format 

PMN Premanufacture Notice

POTW Publicly Owned Treatment Works

PPE Personal Protective Equipment 

PPM Parts Per Million 

RCRA Resource Conservation and Recovery Act 

SAR Structure-Activity Relationship

SDS Safety Data Sheet

SME Subject Matter Expert 

SNUN Significant New Use Notice

SNUR Significant New Use Rule

SRS Substance Registry Services

STN Scientific and Technical Information Network

TERA TSCA Experimental Release Application 

TME Test Market Exemption

TMEA Test Marketing Exemption Application 

TS Toxic Substances

TSCA Toxic Substances Control Act 

UV Ultraviolet

XML Extensible Markup Language

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