Federal Register / Vol. 79, No. 96 / Monday, May 19, 2014 / Notices 28747 

SUPPLEMENTARY INFORMATION: Notice of 

this meeting is given under Section 

10(a) of the Federal Advisory Committee 

Act (FACA), Public Law 92–463 (5 

U.S.C. App.) requires each FACA 

committee meeting to be open to the 

public. 

The HSAC provides organizationally 

independent, strategic, timely, specific, 

and actionable advice and 

recommendations for the consideration 

of the Secretary of the Department of 

Homeland Security on matters related to 

homeland security. The Council is 

comprised of leaders of local law 

enforcement, first responders, state and 

local government, the private sector, 

and academia. 

The HSAC will meet in open session 

between 1:45 p.m. and 3:45 p.m. The 

HSAC will receive observations and 

remarks from DHS senior leadership, 

and swear in new HSAC members. 

Members will discuss the following: 

Improving Security and Resilience of 

Cyberspace and Critical Infrastructure, 

the Homeland Security strategic 

environment, trade and travel 

facilitation, and performance 

improvement. Members will also 

receive a report from the HSAC Faithbased Security and Communications 

Subcommittee. 

The HSAC will meet in closed session 

between 4 p.m. and 5:30 p.m. to receive 

sensitive operational information from 

senior DHS leadership. This information 

regards threats to our homeland, 

specifically operational updates on the 

Transportation Security 

Administration’s (TSA) aviation 

security program, immigration 

enforcement efforts, and ongoing 

domestic efforts towards countering 

violent extremism. 

Basis for Partial-Closure: In 

accordance with Section 10(d) of the 

Federal Advisory Committee Act, this 

meeting has been determined to require 

partial-closure. The disclosure of the 

information relayed would be 

detrimental to the public interest for the 

following reasons: 

The HSAC will receive briefings on 

the current threat environment from 

DHS officials as well as operational 

updates for the Transportation Security 

Administration’s (TSA) aviation 

security program, and immigration 

enforcement efforts. This will include 

lessons learned and enhanced security 

measures associated with operations 

and management. Public disclosure of 

this information would provide 

terrorists and other adversaries with 

guidelines to thwart the Department’s 

strategic initiatives. Under 5 U.S.C. 

552b(c)(9)(B), disclosure of these 

techniques and procedures could 

frustrate the successful implementation 

of protective measures designed to keep 

our country safe. Members will also be 

provided a briefing from DHS officials 

on countering violent extremism (CVE) 

efforts being made domestically. Under 

5 U.S.C. 552b(c)(7)(E), disclosure of that 

information could reveal investigative 

techniques and procedures not generally 

available to the public, allowing 

terrorists and those with interests 

against the United States to circumvent 

the law. 

The closed session briefings involve 

information that, if publicly disclosed, 

will likely inhibit the government’s 

ability to implement potential changes 

to aviation security and internal DHS 

management directives. The meeting 

will address current threats to our 

homeland security, the strategic 

implementation plan to counter 

extremism domestically, and provide an 

operational overview of the 

Transportation Security 

Administration’s (TSA) aviation 

security as well as immigration 

enforcement efforts. These briefings will 

concern matters sensitive to homeland 

security within the meaning of 5 U.S.C. 

552b(c)(7)(E) and (c)(9)(B). 

Participation: Members of the public 

will have two options for participation: 

Listen-only mode conference call or in 

person. All data for both the 

teleconference and on-site participation 

options must be provided no later than 

5 p.m. EDT on Friday, May 30, 2014. 

Teleconference Participation: 

Members of the public may register via 

email at HSAC@hq.dhs.gov. You are 

required to provide your full legal name, 

company/agency affiliation, email 

address and phone number. 

On-Site Participation: Due to limited 

availability of seating, admittance will 

be on a first-come first-served basis. 

Participants attending the meeting at the 

United States Coast Guard Headquarters 

will contact Mike Miron or HSAC Staff 

by phone only at (202) 447–3135. You 

are required to provide your full legal 

name, date of birth, social security 

number, citizenship status, and 

company/agency affiliation. The public 

may only access the facility via public 

transportation and must remain under 

escort on the premises throughout the 

entire public session. Members of the 

public will meet promptly at 1 p.m. at 

the Visitor Processing Center for 

badging and escorting to the conference 

facility. Late arrivals will not be 

permitted access to the facility. 

Facility Access: You are required to 

present a valid original government 

issued ID; State Driver’s License or NonDriver’s Identification Card, U.S. 

Government Common Access Card 

(CAC), Military Identification Card or 

Person Identification Verification Card; 

U.S. Passport or Passport Card, Foreign 

Passport; U.S. Border Crossing Card, 

Permanent Resident Card or Alien 

Registration Card; or Native American 

Tribal Document. 

Identification of Services for 

Individuals with Disabilities: For 

information on facilities or services for 

individuals with disabilities, or to 

request special assistance at the 

meeting, contact the HSAC as soon as 

possible. 

Dated: May 13, 2014. 

Erin O’Connor, 

Executive Director, Homeland Security 

Advisory Council, DHS. 

[FR Doc. 2014–11514 Filed 5–16–14; 8:45 am] 

BILLING CODE 9110–9M–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2014–0028] 

Privacy Act of 1974; Department of 

Homeland Security Federal Emergency 

Management Agency—003 National 

Flood Insurance Program Files System 

of Records 

AGENCY: Privacy Office, Department of 

Homeland Security. 

ACTION: Notice of Privacy Act System of 

Records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to 

consolidate, update, and reissue the 

current Department of Homeland 

Security/Federal Emergency 

Management Agency system of records 

titled, ‘‘Department of Homeland 

Security/Federal Emergency 

Management Agency—003 National 

Flood Insurance Program Files System 

of Records’’ with the systems of records 

titled, ‘‘Department of Homeland 

Security/Federal Emergency 

Management Agency/Mitigation/

Mitigation—1 National Flood Insurance 

Program Claims Appeals Process,’’ and 

‘‘Department of Homeland Security/

Federal Emergency Management 

Agency—007 National Flood Insurance 

Program Marketing Files.’’ This 

consolidated and updated system of 

records enables the Department of 

Homeland Security/Federal Emergency 

Management Agency to administer all 

aspects of the National Flood Insurance 

Program. The Department has 

consolidated and updated these systems 

of records to more accurately reflect 

how the Department of Homeland 

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28748 Federal Register / Vol. 79, No. 96 / Monday, May 19, 2014 / Notices 

Security/Federal Emergency 

Management Agency collects, 

maintains, and shares information 

pertaining to the National Flood 

Insurance Program. 

The Department of Homeland 

Security/Federal Emergency 

Management Agency has consolidated 

categories of individuals, categories of 

records, authority for maintenance, 

routine uses, retrievability, retention 

and disposal, and record sources to 

accurately reflect the entirety of the 

National Flood Insurance Program, and 

to reflect the Biggert-Waters Act. Also, 

the Department of Homeland Security/ 

Federal Emergency Management Agency 

is updating the consolidated system of 

records notice to include: (1) Category of 

individuals; (2) category of records; and 

(3) routine uses. Additionally, this 

notice includes non-substantive changes 

to simplify the formatting and text of the 

previously published notices. This 

consolidated and updated system will 

be included in the Department’s 

inventory of record systems. 

DATES: Submit comments on or before 

June 18, 2014 This new system will be 

effective June 18, 2014. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2014–0028 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Karen L. Neuman, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 245 

Murray Drive SW., Building 410, STOP– 

0655, Washington, DC 20528. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change and may be read at 

http://www.regulations.gov, including 

any personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, go to http://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact Eric M. 

Leckey (202) 212–5100, Privacy Officer, 

Federal Emergency Management 

Agency, Department of Homeland 

Security, Washington, DC 20528. For 

privacy issues please contact Karen L. 

Neuman (202) 343–1717, Chief Privacy 

Officer, Privacy Office, 245 Murray 

Drive SW., Building 410, STOP–0655, 

Washington, DC 20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS), Federal 

Emergency Management Agency 

(FEMA) proposes to consolidate, 

update, and reissue the current DHS 

system of records titled, ‘‘DHS/FEMA— 

003 National Flood Insurance Program 

Files System of Records’’ to include the 

systems of records titled, ‘‘DHS/FEMA/ 

Mitigation/Mitigation—1 National Flood 

Insurance Program Claims Appeals 

Process’’ and ‘‘DHS/FEMA—007 

National Flood Insurance Program 

Marketing Files,’’ to form one 

comprehensive system of records notice 

that accurately reflects all information 

collection and maintenance pertaining 

to the National Flood Insurance 

Program. 

Congress passed the National Flood 

Insurance Act (NFIA), 42 U.S.C. 4001 in 

1968, creating the National Flood 

Insurance Program (NFIP) in order to 

reduce future flood losses through flood 

hazard identification, manage 

floodplain, and provide insurance 

protection. The Department of Housing 

and Urban Development (HUD) 

originally administered the NFIP, and 

Congress subsequently transferred the 

NFIP to FEMA upon its creation in 

1979. FEMA and insurance companies 

participating in FEMA’s Write Your 

Own (WYO) program offer NFIP 

insurance coverage for building 

structures as well as for contents and 

personal property with the building 

structures to eligible and insurable 

properties. Individuals seeking flood 

insurance are required to submit an 

application with all necessary 

information in order to properly rate 

their property and issue an appropriate 

insurance policy. 

FEMA administers NFIP by ensuring 

insurance applications are processed 

properly; determining correct 

premiums; renewing, reforming, and 

cancelling insurance policies; 

transferring policies from the seller of 

the property to the purchaser of the 

property in certain circumstances; and 

processing insurance claims. 

Individuals obtain a NFIP policy 

directly from FEMA or through a private 

insurance company participating in 

NFIP’s WYO program. The WYO 

program began in 1983 with NFIP 

operating under Part B of the NFIA, and 

allows FEMA to authorize private 

insurance companies to issue the 

Standard Flood Insurance Policy (SFIP) 

as FEMA’s fiduciary and fiscal agent. 

Building and contents coverage may be 

purchased separately or together under 

NFIP. 

Participating WYO insurance 

companies sell a SFIP to a home or 

business owner, which is often an 

existing customer who has also 

purchased other private lines of 

insurance (such as home and fire). 

Mortgage lenders require borrowers to 

purchase flood insurance in addition to 

regular homeowner’s insurance because 

NFIA requires flood insurance as a 

condition for obtaining a federallybacked mortgage for a property located 

in a Special Flood Hazard Area (SFHA) 

as shown on the Flood Insurance Rate 

Map (FIRM). The home or business 

owner is required to purchase flood 

insurance as a condition for obtaining a 

federally-backed loan if an owner or 

borrower’s insurance company 

participates in the WYO program and 

the home or business owner’s building 

is located in an SFHA. In addition, 

mortgage lenders can contractually 

require the owner or borrower to obtain 

flood insurance. 

Flood insurance agents and brokers 

serving owners or applicants submit 

flood applications to FEMA’s NFIP 

Direct Servicing Agent (DSA) or to a 

participating WYO insurance company 

as the prospective insurer. The DSA (for 

FEMA-issued policies) or insurer 

processes the applications, policies, and 

claims. The DSA or insurer receives the 

application, processes the application, 

and determines eligibility and 

premiums for the policy. The DSA or 

insurer then issues the appropriate SFIP 

policy in accordance with the 

applicable statutes and regulations. 

FEMA’s Community Rating System 

(CRS) enables flood insurance 

premiums to be less expensive for 

insurance policy holders in 

communities that implement protective 

floodplain management practices 

designed to lessen the impact of 

damages caused by future floods to 

insurable property. These practices 

include activities such as enforcing 

building codes that limit new 

construction in flood prone areas and 

implementing public education 

programs to avoid flood damage. 

Private insurers issue SFIPs in their 

own name, administer and process SFIP 

claims, and market and sell SFIPs in 

their capacity as FEMA’s fiduciary and 

fiscal agent under the WYO program. 

The paid premiums of SFIPs and claims 

payments for damaged property are 

processed through the National Flood 

Insurance Fund (NFIF). NFIF was 

established by the National Flood 

Insurance Act of 1968 (42 U.S.C. 4001, 

et seq.), and is a centralized premium 

revenue and fee-generated fund that 

supports NFIP, which holds these U.S. 

Treasury funds. Portions of the paid 

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SFIP premiums cover the private 

insurer’s administrative and operating 

costs. Thus, the private insurers’ own 

funds are not used in issuing checks to 

SFIP claimants. Private insurers handle 

all SFIP claims they issue and adjust 

and settle SFIP claims consistent with 

FEMA guidelines and standards. 

FEMA directly handles appeals from 

all policyholders pursuant to 44 CFR 

62.20 processes. Section 205 of the 

Bunning-Bereuter-Blumenauer Flood 

Insurance Reform Act of 2004 (FIRA), 42 

U.S.C. 4011, requires FEMA to establish 

an appeals process for flood insurance 

policyholders to dispute claims, proof of 

loss, or loss estimate decisions made by 

any insurance agent or adjuster, WYO 

agent, insurance company, or FEMA. 

As part of NFIP, FEMA engages in 

marketing efforts to publicize and 

educate the public on the NFIP program 

in accordance with 42 U.S.C. 4020. 

FEMA targets these marketing efforts 

towards homeowners and business 

owners whose properties are located in 

a participating NFIP community. FEMA 

also provides useful general rate quote 

information to prospective flood 

insurance buyers by linking them with 

prospective insurance agents serving 

their areas. FEMA facilitates this 

connection using internet Web sites and 

other marketing media to provide a 1– 

800 number to the NFIP Telephone 

Response Center that provides general 

information about NFIP. 

Previously, DHS/FEMA issued 

separate systems of records notices to 

cover information collection and 

maintenance in the various NFIP 

functions. However, FEMA is 

consolidating key NFIP program 

functions into one comprehensive 

notice to streamline compliance 

documentation processes and increase 

transparency. DHS/FEMA has 

consolidated categories of individuals, 

categories of records, authority for 

maintenance, routine uses, 

retrievability, retention and disposal, 

and record sources from the previous 

system of records notices to more 

accurately reflect these NFIP systems 

and functions. DHS/FEMA proposes to 

update and reissue this renewed system 

of records notice as a result of a review 

necessary to consolidate the system of 

records. First, FEMA updated the 

category of individuals to include 

individuals requesting NFIP information 

and Severe Repetitive Loss (SRL) 

property owners (previously known as 

Repetitive Loss Target Group). FEMA 

next modified the category of records to 

include documents submitted to DHS/

FEMA verifying primary residence, 

names and contact information of 

insurance adjusters, and individuals 

seeking NFIP information. Changes to 

category of records also include 

notations and documentation of 

payments and payment related 

transactions or inquiries from other 

sources regarding insured properties 

(such as mortgage lenders). Finally, 

FEMA updated the routine uses to 

include the addition of routine use (V) 

that allows FEMA to share information 

with private reinsurers, private capital 

firms, and financial institutions to 

comply with section 232(c)(2) of Biggert 

Waters Act of 2012. Additionally, FEMA 

modified routine use (A) to include 

former employees of DHS and to 

eliminate redundant language; updated 

routine use (C) to specify that 

information may be shared with the 

General Services Administration (GSA); 

and modified routine uses (D), (E), (O), 

(P), and (Q) for clarity. 

This system of records allows DHS/

FEMA to collect and maintain records 

and information regarding applicants, 

policyholders, prospective 

policyholders, insurance agents, and 

other individuals associated with NFIP. 

DHS/FEMA needs the information in 

order to properly administer the NFIP. 

The NFIP system collects and maintains 

records of individuals that seek NFIP 

policies and/or rate quotes, apply for an 

NFIP policy, make NFIP insurance 

claims, appeal flood insurance claim 

decisions, and are involved in NFIP 

administration or marketing efforts. 

Consistent with DHS and FEMA’s 

information-sharing mission, 

information stored in the DHS/FEMA— 

003 National Flood Insurance Program 

Files System of Records may be shared 

with other DHS components that have a 

need to know the information to carry 

out their national security, law 

enforcement, immigration, intelligence, 

or other homeland security functions. In 

addition, DHS/FEMA may share 

information with appropriate federal, 

state, local, tribal, territorial, foreign, or 

international government agencies 

consistent with the routine uses set 

forth in this system of records notice. 

This consolidated and updated 

system will be included in DHS’s 

inventory of record systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information principles in a statutory 

framework governing the means by 

which the Federal Government agencies 

collect, maintain, use, and disseminate 

individuals’ records. The Privacy Act 

applies to information that is 

maintained in a ‘‘system of records.’’ A 

‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. As a matter of policy, DHS 

extends administrative Privacy Act 

protections to all individuals when 

systems of records maintain information 

on U.S. citizens, lawful permanent 

residents, and visitors. 

Below is the description of the DHS/ 

FEMA—003 National Flood Insurance 

Program Files System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget (OMB) and to 

Congress. 

System of Records 

Department of Homeland Security 

(DHS)/Federal Emergency Management 

Agency (FEMA)—003 

SYSTEM NAME: 

DHS/FEMA—003 National Flood 

Insurance Program Files. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

FEMA maintains records at FEMA 

Headquarters in Washington, DC and 

FEMA field offices, Write Your Own 

(WYO) companies’ office locations, and 

the Direct Servicing Agent (DSA) 

offices. Additionally, FEMA may store 

records in the FEMA National Flood 

Insurance Program (NFIP) Information 

Technology Systems (ITS) and 

FloodSmart. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Categories of individuals covered by 

this system include individual flood 

insurance policyholders; policyholders 

who claim losses due to flooding; flood 

insurance claimants who appeal flood 

loss decisions; individuals requesting 

NFIP information; applicants 

(individuals or certifiers); Severe 

Repetitive Loss (SRL) property owners 

(previously known as Repetitive Loss 

Target Group); independent insurance 

agents; WYO insurance companies and 

WYO company agents; representatives 

from communities that submit 

Community Rating System (CRS) 

applications; and certified flood 

adjusters. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Categories of records in the NFIP 

system include: 

• Individual or property owner’s 

name; 

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• Social Security number (SSN) for 

older policies, as NFIP has ceased 

collecting and maintaining this 

information; 

• Property addresses; 

• Telephone numbers; 

• Email address; 

• Tax Identification Number (TIN); 

• Insurance policy numbers and 

coverage information; 

• Group Flood Insurance Program 

(GFIP) Certificate Holders Property 

(CHP) information: 

Æ Name of the bank or lender; 

Æ Date of mortgage; and 

Æ Address of bank/lender. 

• Loan information, such as: 

Æ Loan number; 

Æ Names and addresses of first and 

possible second mortgages; and 

Æ File or identification number of 

loan. 

• Administration records regarding 

an individual’s policy, such as: 

Æ Transaction errors and rejects per 

WYO Company; and 

Æ Documents and photographs 

necessary to substantiate claims for 

losses not covered by policy (such as 

burglary or robbery); 

• Elevation certificates of insured 

properties; 

• Documents verifying primary 

residence of policyholder (i.e., driver’s 

license or automobile registration); 

• Adjuster reports and notations of 

adjusting company’s paid bills 

(including photographs diagrams of 

damaged property that may or may not 

be covered by insurance); 

• Names and contact information of 

insurance agents, adjusters, and 

adjusting companies; 

• Property payments, related 

transaction notations, and records from 

other sources (i.e., homeowners 

insurance carrier and mortgage lender); 

• Data elements required for reporting 

purposes under the FEMA Mitigation 

Directorate Bureau and Statistical Agent 

contract for private insurance 

companies including: 

Æ Policy reinstatement with/without 

policy changes; 

Æ Insurance claims; and 

Æ Payment of claims. 

FEMA collects the following records 

to administer the claims appeal process: 

• Property address where the loss 

occurred; 

• List of damaged personal or real 

property that is subject of the appeal; 

• Policyholder’s statement of facts 

about the claim; 

• Policyholder’s statement on why 

the policyholder is disputing the claim’s 

disposition and supporting proof or 

records to document the policyholder’s 

position; 

• Correspondence pertaining to the 

appeal, which includes the individual’s 

contact information; and 

• FEMA’s appeal decision. 

FEMA collects the following records 

to administer marketing efforts: 

• Accounts or order numbers; 

• Names and address of individuals 

seeking NFIP information; 

• Flood insurance quote rate 

information and flood map zone rating 

for individuals seeking NFIP 

information; 

• Individuals’ feedback regarding 

NFIP, including information regarding 

awareness, attitudes, and satisfaction; 

• Telephone Response Center (TRC) 

records regarding research conducted 

with policyholders, insurance agents, 

and WYO companies; and 

• Names and contact information of 

insurance companies and agents 

responding to quote requests. 

FEMA collects the following records 

to administer CRS rating 

determinations: 

• CRS applications to adjust NFIP 

insurance premiums based on the 

mitigation activities implemented by a 

community; 

• CRS participant (community and 

local government agency) contact 

information; and 

• Other verification documents 

associated with CRS participation (such 

as elevation certificates). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

National Flood Insurance Act of 1968, 

as amended, 42 U.S.C. 4001, et seq. 

PURPOSE(S): 

The purpose of this system of records 

is to manage and account for key NFIP 

aspects including policy or program 

marketing, policy issuance, claims 

processing, and claims appeals. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act, all or a portion of the 

records of information contained in this 

system may be disclosed outside DHS as 

a routine use pursuant to 5 U.S.C. 

552a(b)(3) as follows: 

A. To the Department of Justice (DOJ), 

including Offices of the U.S. Attorneys, 

or other federal agency conducting 

litigation or in proceedings before any 

court, adjudicative, or administrative 

body, when it is relevant or necessary to 

the litigation and one of the following 

is a party to the litigation or has an 

interest in such litigation: 

1. DHS or any component thereof; 

2. Any employee or former employee 

of DHS in his/her official capacity; 

3. Any employee or former employee 

of DHS in his/her individual capacity 

when DOJ or DHS has agreed to 

represent the employee; or 

4. The U.S. or any agency thereof. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

General Services Administration 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. DHS has determined that as a result 

of the suspected or confirmed 

compromise, there is a risk of identity 

theft or fraud, harm to economic or 

property interests, harm to an 

individual, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

DHS or another agency or entity) that 

rely upon the compromised 

information; and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Any individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

G. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

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includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To Write Your Own insurance 

companies as authorized under 44 CFR 

62.23 to administer flood insurance in 

partnership with FEMA. 

I. To federal, state, local, and tribal 

government agencies, insurance 

companies, and established voluntary 

organizations in order to determine 

eligibility for benefits, verify nonduplication of benefits following a 

flooding event or another disaster, and 

provide needs unmet by NFIP claims 

payouts within their jurisdictions and 

service areas. 

J. To state government agencies in 

order to provide GFIP certificates for 

carrying out the purposes of the NFIP 

within its jurisdiction. 

K. To property loss reporting bureaus, 

state insurance departments, and 

insurance companies to investigate 

fraud or potential fraud in connection 

with claims, subject to the approval of 

the DHS Office of the Inspector General. 

L. To state, local, and tribal 

government agencies to ascertain the 

degree of financial burdens they expect 

to assume in the event of a flooding 

disaster within its jurisdiction. 

M. To state, local, and tribal 

government agencies to further NFIP 

outreach and education activities within 

their jurisdiction. 

N. To state, local, and tribal 

government agencies that provide 

names, addresses of policyholders 

within their jurisdictions, and a brief 

general description of their plan for 

acquiring and relocating their flood 

prone properties for the purpose of 

ensuring that communities engage in 

floodplain management, improved real 

property acquisitions, and relocation 

projects that are consistent with the 

NFIP. This is contingent upon the 

Federal Insurance Mitigation 

Administration determining that the use 

furthers the flood plain management 

and hazard mitigation goals of the 

agency. 

O. To the Army Corps of Engineers 

and federal, state, local, and tribal 

government agencies to review NFIP 

policy and claims information for 

properties within its jurisdiction in 

order to assist in hazard mitigation and 

floodplain management activities, and 

in monitoring compliance with the 

floodplain management measures 

adopted by the community. 

P. To lending institutions and 

mortgage servicing companies for 

purposes of assisting with lender 

compliance. 

Q. To current owners of properties for 

the purpose of providing the dates and 

dollar amounts of past loss payments 

made to the said property. 

R. To federal, state, local, and tribal 

government agencies to conduct 

research, analysis, and feasibility 

studies of policies and claims within its 

jurisdiction. 

S. To financial institutions for 

purposes of providing referral or 

cooperative reimbursement payments to 

insurance agents to share marketing and 

advertising costs between NFIP and 

entities participating in the NFIP. 

T. To community officials and 

representatives to provide repetitive loss 

records of properties within that 

community. 

U. To OMB in for purposes related to 

the review of private relief legislation in 

accordance with OMB Circular No. A– 

19. 

V. To private reinsurers, private 

capital firms, and financial institutions 

for the purposes of preparing NFIP 

assumption of risk proposals. 

W. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information, when disclosure is 

necessary to demonstrate the 

accountability of DHS’s officers, 

employees, or individuals covered by 

the system, except to the extent the 

Chief Privacy Officer determines that 

release of the specific information in the 

context of a particular case would 

constitute an unwarranted invasion of 

personal privacy. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

DHS/FEMA discloses information 

from this system to ‘‘consumer reporting 

agencies,’’ per 5 U.S.C. 552a(b)(12), as 

defined in the Fair Credit Reporting Act, 

15 U.S.C. 1681a(f), as amended; or the 

Federal Claims Collection Act of 1966, 

31 U.S.C. 3701(a)(3), as amended. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

DHS/FEMA stores records in this 

system electronically or on paper in 

secure facilities, in a locked drawer, and 

behind a locked door. The records are 

stored on magnetic disc, tape, and 

digital media. 

RETRIEVABILITY: 

DHS/FEMA retrieves records by 

individual or policyholder’s name; an 

individual’s insurance policy number; 

Repetitive Loss Target Group number; 

property address or legal description of 

the property; telephone number; 

insurance agents; an individual’s 

uniquely identifying case, account, or 

order number; and CRS application 

number. 

SAFEGUARDS: 

DHS/FEMA safeguards records in this 

system according to applicable rules 

and policies, including all applicable 

DHS automated system security access 

policies. DHS/FEMA has imposed strict 

controls to minimize the risk of 

compromising the information that is 

being stored. Access to the computer 

system containing the records in this 

system is limited to those individuals 

who have a need to know the 

information for the performance of their 

official duties and who have appropriate 

clearances or permissions. 

RETENTION AND DISPOSAL: 

Policy records are kept as long as the 

property owner is enrolled in the 

insurance program and pays the policy 

premiums. Records are cutoff when the 

file becomes inactive. Policy records are 

destroyed five years after the cutoff with 

FEMA Records Schedule N1–311–86–1, 

Item 1A13a(2). Claim records are 

maintained for six years and three 

months after final action, unless 

litigation exists. Records are disposed in 

accordance with FEMA Records 

Schedule N1–311–86–1, Item 

2A212(2)(b). Claims records with 

pending litigation are destroyed after 

review by General Counsel with FEMA 

Records Schedule N1–311–86–1, Item 

2A13a(1). Consumer records, including 

CRS records are retired to the Federal 

Records Center two years after cutoff, 

and destroyed 10 years after cutoff in 

accordance with FEMA Records 

Schedule N1–311–02–01, Item 4. 

SYSTEM MANAGER AND ADDRESS: 

Associate Administrator, Federal 

Insurance and Mitigation 

Administration, FEMA Headquarters, 

500 C Street SW., Washington, DC 

20472. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to FEMA’s FOIA 

Officer, whose contact information can 

be found at http://www.dhs.gov/foia 

under ‘‘Contacts.’’ If an individual 

believes more than one component 

maintains Privacy Act records 

concerning him or her, the individual 

may submit a request to the Chief 

Privacy Officer and Chief Freedom of 

mstockstill on DSK4VPTVN1PROD with NOTICES

28752 Federal Register / Vol. 79, No. 96 / Monday, May 19, 2014 / Notices 

Information Act Officer, Department of 

Homeland Security, 245 Murray Drive 

SW., Building 410, STOP–0655, 

Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records, your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR Part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address, and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov/foia or 1–866–431– 

0486. In addition you should: 

• Explain why you believe the 

Department would have information on 

you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; 

• Provide any information that will 

help the FOIA staff determine which 

DHS component agency may have 

responsive records; and 

If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without this bulleted information the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Records are obtained from individuals 

who apply for and individuals who are 

insured under the NFIP; WYO 

companies; flood insurance agents and 

lenders; individuals requesting NFIP 

information; insurance appraisal 

records, title reports, homeowner 

reports, notations, and documents from 

homeowner/condominium associations, 

and NFIP flood maps. DHS/FEMA and 

WYO companies use various Housing 

and Urban Development (HUD) and 

FEMA forms to collect information 

within this system of records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: May 8, 2014 

Karen L. Neuman, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2014–11386 Filed 5–16–14; 8:45 am] 

BILLING CODE 4410–10–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2014–0013] 

Privacy Act of 1974; Department of 

Homeland Security National Protection 

and Programs Directorate—002 

Chemical Facility Anti-Terrorism 

Standards Personnel Surety Program 

System of Records 

AGENCY: Department of Homeland 

Security, Privacy Office. 

ACTION: Notice of Privacy Act System of 

Records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue a current Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/National Protection and 

Programs Directorate—002 Chemical 

Facility Anti-Terrorism Standards 

Personnel Surety Program System of 

Records.’’ This system of records allows 

the Department of Homeland Security/ 

National Protection and Programs 

Directorate to collect and maintain 

records on individuals—facility 

personnel and unescorted visitors—who 

have or are seeking access to restricted 

areas and critical assets at high-risk 

chemical facilities and compare this 

information to the Terrorist Screening 

Database, the terrorist watchlist 

maintained by the Federal Bureau of 

Investigation’s Terrorist Screening 

Center. As a result of a biennial review 

of this system and changes to the 

Chemical Facility Anti-Terrorism 

Standards Personnel Surety Program, 

the Department of Homeland Security/ 

National Protection and Programs 

Directorate is updating this system of 

records notice to include a new category 

of record and routine use. 

Administrative updates are being made 

globally to better align the description of 

the program with other CFATS 

Personnel Surety Program 

documentation. Additionally, the 

Department of Homeland Security is 

concurrently issuing a Final Rule to 

exempt this system of records from 

certain provisions of the Privacy Act, 

elsewhere in the Federal Register. This 

notice also includes non-substantive 

changes to simplify the formatting and 

text of the previously published notice. 

This updated system will be included in 

the Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

June 18, 2014. This updated system will 

be effective June 18, 2014. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2014–0013 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Karen L. Neuman, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, please visit http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: Emily 

Andrew, (703) 235–2182, Privacy 

Officer, National Protection and 

Programs Directorate, Department of 

Homeland Security, Washington, DC 

20528. For privacy questions, please 

contact: Karen L. Neuman, (202) 343– 

1717, Chief Privacy Officer, Privacy 

Office, Department of Homeland 

Security, Washington, DC 20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) National 

Protection and Programs Directorate 

(NPPD) proposes to update and reissue 

a current DHS system of records titled, 

‘‘DHS/NPPD—002 Chemical Facility 

Anti-Terrorism Standards Personnel 

Surety Program System of Records.’’ 

On October 4, 2006, the President 

signed the DHS Appropriations Act of 

2007 (the Act), Public Law 109–295. 

Section 550 of the Act (Section 550) 

provides DHS with the authority to 

regulate the security of high-risk 

chemical facilities. DHS has 

promulgated regulations implementing 

Section 550, the Chemical Facility AntiTerrorism Standards (CFATS), 6 CFR 

Part 27. 

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