63684 Federal Register / Vol. 88, No. 178 / Friday, September 15, 2023 / Notices 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Information in the system is protected 

from unauthorized access through 

administrative, physical, and technical 

safeguards. Access to the hard copy and 

computerized information is restricted 

to authorized VA employees and VA 

contractors by means of physical 

barriers, PIV card and PIN, and/or 

passwords. Information security officers 

and system data stewards review and 

authorize data access requests. VA 

regulates data access with security 

software that authenticates users and 

requires individually unique codes and 

passwords. VA requires information 

security training for all staff and 

instructs staff on the responsibility each 

person has for safeguarding data 

confidentiality. 

RECORD ACCESS PROCEDURES: 

Individuals seeking information on 

the existence and content of records in 

this system pertaining to them should 

contact the system manager in writing 

as indicated above or may write or visit 

the VA facility location where they 

normally receive their care. A request 

for access to records must contain the 

requester’s full name, address, 

telephone number, be signed by the 

requester, and describe the records 

sought in sufficient detail to enable VA 

personnel to locate them with a 

reasonable amount of effort. 

CONTESTING RECORD PROCEDURES: 

Individuals seeking to contest or 

amend records in this system pertaining 

to them should contact the system 

manager in writing as indicated above 

or may write or visit the VA facility 

location where they normally receive 

their care. A request to contest or amend 

records must state clearly and concisely 

what record is being contested, the 

reasons for contesting it, and the 

proposed amendment to the record. 

NOTIFICATION PROCEDURES: 

Generalized notice is provided by the 

publication of this notice. For specific 

notice, see Record Access Procedure, 

above. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

The SORN was published prior to 

1995. 

[FR Doc. 2023–20046 Filed 9–14–23; 8:45 am] 

BILLING CODE P 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Financial Services Center 

(FSC), Department of Veterans Affairs 

(VA). 

ACTION: Notice of a new system of 

records. 

SUMMARY: The systems included on this 

notice are systems used by VA Payroll 

for processing and reporting on 

information related to payroll actions 

for VA employees. The Privacy Act of 

1974 requires that all agencies publish 

in the Federal Register a notice of the 

existence and character of their systems 

of records. Notice is hereby given that 

the Department of Veterans Affairs (VA), 

Financial Services Center (FSC) is 

creating a new system of records 

entitled ‘‘Payroll Processing and 

Reporting—VA’’ System of Records 

Notice’’ (208VA0478C). 

DATES: Comments on this new system of 

records must be received no later than 

30 days after date of publication in the 

Federal Register. If no public comment 

is received during the period allowed 

for comment or unless otherwise 

published in the Federal Register by 

VA, the new system of records will 

become effective a minimum of 30 days 

after date of publication in the Federal 

Register. If VA receives public 

comments, VA shall review the 

comments to determine whether any 

changes to the notice are necessary. 

ADDRESSES: Comments may be 

submitted through www.Regulations.gov 

or mailed to VA Privacy Service, 810 

Vermont Avenue NW, (005R1A), 

Washington, DC 20420. Comments 

should indicate that they are submitted 

in response to ‘‘Payroll Processing and 

Reporting—VA’’, 208VA0478C. 

Comments received will be available at 

www.regulations.gov for public viewing, 

inspection or copies. 

FOR FURTHER INFORMATION CONTACT: 

Jonathan Lindow, Financial Services 

Center, Department of Veterans Affairs, 

1615 Woodward Street, Austin, TX 

78772, (512) 981–4871, or 

Jonathan.Lindow@va.gov. 

SUPPLEMENTARY INFORMATION: Kronos 

webTA (Time and Attendance) is an 

automated, centralized, web-based time 

and attendance system developed to 

replace the legacy Enhanced Time and 

Attendance (ETA) system. Kronos 

webTA provides a modern take on quick 

and accurate transmission of data, 

allows for rapid creation of reports, and 

establishes a flexible foundation for 

future enhancements. The system 

allows employees to see ‘‘day to day’’ 

information like hours worked, leave 

balances, and a transparent approval 

workflow for timesheet certifications, 

and leave and premium pay request. 

Defense Civilian Pay System (DCPS) is 

the primary interface of VA Payroll 

personnel with the Defense Finance and 

Accounting Service (DFAS). DCPS 

provides the ability to update an 

employee’s payroll information and 

view payroll reports. 

Nationwide Payroll (SQL) is primarily 

used for Retirement & Contingency Pay 

Audits and Retirement & Contingency 

Leave Audits. We use the system to 

validate retirement codes & 

contributions, OASDI wages, TSP GB & 

GM, and retirement corrections. It 

serves as a research tool and provides 

invaluable Individual Retirement 

Record, and Military Service Deposit. 

Office of Financial Management 

Resources Portal (OFMR) application 

maintains payroll data for all VA 

employees, current and separated. It has 

the capability to create custom reports 

and export to excel format. It is used to 

search payroll data by SSN and VA EIN 

for current and separated VA employees 

going back to 1999 and forward. It is 

also used for audit purposes and serves 

as a repository for payroll data. We can 

gather historical data as needed from 

one application. It is used daily by the 

FSC Payroll Support Division. 

Signing Authority 

The Senior Agency Official for 

Privacy, or designee, approved this 

document and authorized the 

undersigned to sign and submit the 

document to the Office of the Federal 

Register for publication electronically as 

an official document of the Department 

of Veterans Affairs. Kurt D. DelBene, 

Assistant Secretary for Information and 

Technology and Chief Information 

Officer, approved this document on 

August 7, 2023 for publication. 

Dated: September 12, 2023. 

Amy L. Rose, 

Government Information Specialist, VA 

Privacy Service, Office of Compliance, Risk 

and Remediation, Office of Information and 

Technology, Department of Veterans Affairs. 

SYSTEM NAME AND NUMBER: 

‘‘Payroll Processing and Reporting— 

VA’’ (208VA0478C). 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

This system of record is located in the 

Financial Services Center, Austin, TX. 


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Federal Register / Vol. 88, No. 178 / Friday, September 15, 2023 / Notices 63685 

SYSTEM MANAGER(S): 

Jonathan Lindow, Financial Services 

Center, Department of Veterans Affairs, 

1615 Woodward Street, Austin, TX 

78772, (512) 981–4871, or 

Jonathan.Lindow@va.gov. 

Elaine Walter, Financial Services 

Center, Department of Veterans Affairs, 

7600 Metropolis Dr., Austin, TX 78744, 

(512) 516–3263, elaine.walter@va.gov. 

Wayne Mobley, Financial Services 

Center, Department of Veterans Affairs, 

7600 Metropolis Dr., Austin, TX 78744, 

(512) 516–3263, wayne.mobley@va.gov. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

CFR part 4501, Office of Personnel 

Management. 

PURPOSE(S) OF THE SYSTEM: 

To maintain a system(s) for managing 

payroll related information including, 

but not limited to time and attendance, 

salary, deductions, and other personal 

information like addresses and 

beneficiaries. Systems and application 

that are listed above contains SSN, EIN, 

Retirement codes and contributions, 

OASDI Wages, TSP, and Military 

Service Deposits. The primary function 

of OFMR is a tool that we used to 

respond to customer service inquiries 

and data request. Projects include but 

are not limited to, Public Law 111–163, 

Post Quimby and Adams cases, 

Premium Pay for Periods of Leave, 

Clothing Allowance and Environmental 

Differential Leave (EDP). 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals covered by these systems 

are current and past VA employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Personnel Information like Name, 

Social Security Number, Addresses, 

Telephone number, Employee Type, 

Employee Status, Occupational Series, 

and other ‘‘Non-PII’’ information. 

Payroll Information including Time and 

Attendance, Leave Record, Salary, 

Deductions, Beneficiaries, Insurance 

and Retirement Information. 

RECORD SOURCE CATEGORIES: 

Record source are from users of the 

three systems. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

1. Congress: VA may disclose 

information to a Member of Congress or 

staff acting upon the Member’s behalf 

when the Member or staff requests the 

information on behalf of, and at the 

request of, the individual who is the 

subject of the record. 

2. Data breach response and 

remediation, for VA: VA may disclose 

information to appropriate agencies, 

entities, and persons when (1) VA 

suspects or has confirmed that there has 

been a breach of the system of records, 

(2) VA has determined that as a result 

of the suspected or confirmed breach 

there is a risk of harm to individuals, 

VA (including its information systems, 

programs, and operations), the Federal 

Government, or national security; and 

(3) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with VA’s efforts to respond 

to the suspected or confirmed breach or 

to prevent, minimize, or remedy such 

harm. 

3. Data breach response and 

remediation, for another Federal 

agency: VA may disclose information to 

another Federal agency or Federal 

entity, when VA determines that 

information from this system of records 

is reasonably necessary to assist the 

recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

4. Law Enforcement: VA may disclose 

information that, either alone or in 

conjunction with other information, 

indicates a violation or potential 

violation of law, whether civil, criminal, 

or regulatory in nature, to a Federal, 

state, local, territorial, tribal, or foreign 

law enforcement authority or other 

appropriate entity charged with the 

responsibility of investigating or 

prosecuting such violation or charged 

with enforcing or implementing such 

law. The disclosure of the names and 

addresses of veterans and their 

dependents from VA records under this 

routine use must also comply with the 

provisions of 38 U.S.C. 5701 

Confidential nature of claims. 

5. DoJ for Litigation or Administrative 

Proceeding: VA may disclose 

information to the Department of Justice 

(DoJ), or in a proceeding before a court, 

adjudicative body, or other 

administrative body before which VA is 

authorized to appear, when: 

(a) VA or any component thereof; 

(b) Any VA employee in his or her 

official capacity; 

(c) Any VA employee in his or her 

individual capacity where DoJ has 

agreed to represent the employee; or 

(d) The United States, where VA 

determines that litigation is likely to 

affect the agency or any of its 

components, 

6. Contractors: VA may disclose 

information to contractors, grantees, 

experts, consultants, students, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for VA, 

when reasonably necessary to 

accomplish an agency function related 

to the records. 

7. OPM: VA may disclose information 

to the Office of Personnel Management 

(OPM) in connection with the 

application or effect of civil service 

laws, rules, regulations, or OPM 

guidelines in particular situations. 

8. EEOC: VA may disclose 

information to the Equal Employment 

Opportunity Commission (EEOC) in 

connection with investigations of 

alleged or possible discriminatory 

practices, examination of Federal 

affirmative employment programs, or 

other functions of the Commission as 

authorized by law. 

9. FLRA: VA may disclose information 

to the Federal Labor Relations Authority 

(FLRA) in connection with: the 

investigation and resolution of 

allegations of unfair labor practices, the 

resolution of exceptions to arbitration 

awards when a question of material fact 

is raised; matters before the Federal 

Service Impasses Panel; and the 

investigation of representation petitions 

and the conduct or supervision of 

representation elections. 

10. MSPB: VA may disclose 

information to the Merit Systems 

Protection Board (MSPB) and the Office 

of the Special Counsel in connection 

with appeals, special studies of the civil 

service and other merit systems, review 

of rules and regulations, investigation of 

alleged or possible prohibited personnel 

practices, and such other functions 

promulgated in 5 U.S.C. 1205 and 1206, 

or as authorized by law. 

11. NARA: VA may disclose 

information to NARA in records 

management inspections conducted 

under 44 U.S.C. 2904 and 2906, or other 

functions authorized by laws and 

policies governing NARA operations 

and VA records management 

responsibilities. 

12. Treasury, for Withholding VA may 

disclose information concerning an 

individual’s indebtedness by virtue of a 

person’s participation in a benefits 

program administered by VA, to the 

Department of the Treasury for the 

collection of Title 38 benefit 

overpayments, overdue indebtedness, or 

costs of services provided to an 

individual not entitled to such services, 

by the withholding of all or a portion of 

the person’s Federal income tax refund. 

13. Treasury, to Report Waived Debt 

as Income VA may disclose information 


ddrumheller on DSK120RN23PROD with NOTICES1
63686 Federal Register / Vol. 88, No. 178 / Friday, September 15, 2023 / Notices 

concerning an individual’s indebtedness 

that is waived under 38 U.S.C. 3102, 

compromised under 4 CFR part 103, 

otherwise forgiven, or for which the 

applicable statute of limitations for 

enforcing collection has expired, to the 

Department of the Treasury as a report 

of income under 26 U.S.C. 61(a)(12). 

14. Treasury, to Report Earnings as 

Income VA may disclose information to 

the Department of the Treasury to report 

calendar year earnings of $600 or more 

for income tax reporting purposes. 

15. Treasury, for Payment or 

Reimbursement VA may disclose 

information to the Department of the 

Treasury to facilitate payments to 

physicians, clinics, and pharmacies for 

reimbursement of services rendered or 

to veterans for reimbursement of 

authorized expenses, as well as to 

collect, by set off or otherwise, debts 

owed the United States. 

16. Unions VA may disclose 

information identified in 5 U.S.C. 

7114(b)(4) to officials of labor 

organizations recognized under 5 U.S.C. 

chapter 71 when relevant and necessary 

to their duties of exclusive 

representation concerning personnel 

policies, practices, and matters affecting 

working conditions. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

The systems on this SORN retains 

data readily available for a period of 6 

years. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

These records may be retrieved using 

various combinations of name, social 

security number, employee 

identification number, ticket number, or 

by employee user ID. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

In accordance with General Records 

Schedule 1.1, Item #10, records are 

destroyed 6 years after final payment or 

cancellation, but longer retention is 

authorized for business use. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to these records is restricted to 

authorized VA employees or 

contractors, on a ‘‘need to know’’ basis. 

Offices where these records are 

maintained are locked after working 

hours and are protected from outside 

access by the Federal Protective Service, 

other security officers, and alarm 

systems. Access to computerized 

records is restricted to authorized VA 

employees or contractors, by means of 

unique user identification and 

passwords. 

RECORD ACCESS PROCEDURES: 

Individuals seeking information 

concerning the existence of a record 

must submit a written request to the 

current or the last VA payroll office that 

the employee worked. Such requests 

must contain a reasonable description of 

the records requested. In addition, 

identification of the individual 

requesting the information will be 

required in the written request and will 

consist of the requester’s name, 

signature, and address, as a minimum. 

CONTESTING RECORD PROCEDURES: 

Individuals contesting accuracy of the 

record should contact their current or 

their last VA Payroll Office. 

NOTIFICATION PROCEDURES: 

Payroll Field Support Branch 

vafscpayrolltier1@va.gov. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

There is no category of records in this 

system that has been identified as 

exempt from any section of the Privacy 

Act. 

HISTORY: 

Not applicable. 

[FR Doc. 2023–20051 Filed 9–14–23; 8:45 am] 

BILLING CODE P 

DEPARTMENT OF VETERANS 

AFFAIRS 

[OMB Control No. 2900–0161] 

Agency Information Collection Activity 

Under OMB Review: Medical Expense 

Report 

AGENCY: Veterans Benefits 

Administration, Department of Veterans 

Affairs. 

ACTION: Notice. 

SUMMARY: In compliance with the 

Paperwork Reduction Act (PRA) of 

1995, this notice announces that the 

Veterans Benefits Administration, 

Department of Veterans Affairs, will 

submit the collection of information 

abstracted below to the Office of 

Management and Budget (OMB) for 

review and comment. The PRA 

submission describes the nature of the 

information collection and its expected 

cost and burden and it includes the 

actual data collection instrument. 

DATES: Written comments and 

recommendations on the proposed 

collection of information should be 

received on or before September 5, 

2023. 

FOR FURTHER INFORMATION CONTACT: 

Maribel Aponte, Office of Enterprise 

and Integration, Data Governance 

Analytics (008), 810 Vermont Ave. NW, 

Washington, DC 20420, (202) 266–4688 

or email maribel.aponte@va.gov. Please 

refer to ‘‘OMB Control No. 2900–0161’’ 

in any correspondence. 

SUPPLEMENTARY INFORMATION: 

Authority: U.S. Code: 38 U.S.C. 1503; 

U.S. Code: 38 U.S.C. 1541; U.S. Code: 38 

U.S.C. 1543; U.S. Code: 38 U.S.C. 1315. 

Title: VA Form 21P–8416, Medical 

Expense Report. 

OMB Control Number: 2900–0161. 

Type of Review: Revision of a 

currently approved collection. 

Abstract: VBA would be unable to 

properly administer needs-based 

benefits without this collection of 

information. The information is 

collected on an ad hoc basis, and, 

therefore, cannot be collected less 

frequently. The form is designed to 

collect the minimum amount of 

information which will allow VBA to 

properly administer the program. 

An agency may not conduct or 

sponsor, and a person is not required to 

respond to a collection of information 

unless it displays a currently valid OMB 

control number. The Federal Register 

Notice with a 60-day comment period 

soliciting comments on this collection 

of information was published at 88 FR 

43013 on July 5, 2023, page 43013. 

Affected Public: Individuals and 

households. 

Estimated Annual Burden: 50,000. 

Estimated Average Burden per 

Respondent: 30 minutes. 

Frequency of Response: One time, or 

as needed. 

Estimated Number of Respondents: 

100,000. 

By direction of the Secretary. 

Dorothy Glasgow, 

VA PRA Clearance Officer, (Alt) Office of 

Enterprise and Integration, Data Governance 

Analytics, Department of Veterans Affairs. 

[FR Doc. 2023–19969 Filed 9–14–23; 8:45 am] 

BILLING CODE 8320–01–P 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Veterans Benefits 

Administration, Department of Veterans 

Affairs (VA). 

ACTION: Notice of a modified system of 

records. 

SUMMARY: Pursuant to the Privacy Act of 

1974, notice is hereby given that VA is 

modifying the system of records 

entitled, ‘‘Loan Guaranty Home, 

Condominium and Manufactured Home 

Loan Applicants Records, Specially 


ddrumheller on DSK120RN23PROD with NOTICES1