63680 Federal Register / Vol. 88, No. 178 / Friday, September 15, 2023 / Notices 

VA suspects or has confirmed that there 

has been a breach of the system of 

records; (2) VA has determined that as 

a result of the suspected or confirmed 

breach there is a risk to individuals, VA 

(including its information systems, 

programs and operations), the Federal 

Government, or national security; and 

(3) the disclosure made to such 

agencies, entities or persons is 

reasonably necessary to assist in 

connection with VA efforts to respond 

to the suspected or confirmed breach or 

to prevent, minimize or remedy such 

harm. 

8. Data Breach Response and 

Remediation, for Another Federal 

Agency: To another Federal agency or 

Federal entity, when VA determines 

that information from this system of 

records is reasonably necessary to assist 

the recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

9. Unions: To unions identified in 5 

U.S.C. 7114(b)(4) to officials of labor 

organizations recognized under 5 U.S.C. 

Chapter 71 when relevant and necessary 

to their duties of exclusive 

representation concerning personnel 

policies, practices and matters affecting 

working conditions. 

10. Merit Systems Protection Board 

(MSPB): To the MSPB in connection 

with appeals, special studies of the civil 

service and other merit systems, review 

of rules and regulations, investigation of 

alleged or possible prohibited personnel 

practices, and such other functions 

promulgated in 5 U.S.C. 1205 and 1206, 

or as otherwise authorized by law. 

11. Equal Employment Opportunity 

Commission (EEOC): To the EEOC in 

connection with investigations of 

alleged or possible discriminatory 

practices, examination of Federal 

affirmative employment programs, or 

other functions of the Commission as 

authorized by law. 

12. Federal Labor Relations Authority 

(FLRA): To the FLRA in connection with 

the investigation and resolution of 

allegations of unfair labor practices, the 

resolution of exceptions to arbitration 

awards when a question of material fact 

is raised; matters before the Federal 

Service Impasses Panel; and the 

investigation of representation petitions 

and the conduct or supervision of 

representation elections. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records are stored on electronic 

media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records in this system are retrieved 

by name, Social Security Number or 

other assigned identifiers of the 

individuals on whom they are 

maintained. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

CRMS records will be maintained and 

disposed of in accordance with the 

schedule approved by the Archivist of 

the United States, Records Control 

Schedule (RCS) 10–1, 1925.1, Destroy 

one year after resolved, or when no 

longer needed for business use, 

whichever is appropriate. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

1. All entrance doors to the VHA 

Member Services Topeka, KS and Waco, 

TX locations require an electronic pass 

card to gain entry. Hours of entry to the 

facility are controlled based on position 

held and special needs. Visitors to the 

VHA Member Services are required to 

sign-in at a specified location and are 

escorted the entire time they are in the 

building or they are issued a temporary 

visitors badge. At the end of the visit, 

visitors are required to turn in their 

badge. The building is equipped with an 

intrusion alarm system which is 

activated when any of the doors are 

forced open or held ajar for a specified 

length of time. During business hours, 

the security system is monitored by the 

VA police and Member Services staff. 

After business hours, the security 

system is monitored by the VA 

telephone operator(s) and VA police. 

The VA police conduct visual security 

checks of the outside perimeter of the 

building. 

2. Access to the building is generally 

restricted to Member Services staff and 

VA police, specified custodial 

personnel, engineering personnel, and 

canteen service personnel. 

3. Access to computer rooms is 

restricted to authorized VA OIT 

personnel and requires entry of a 

personal identification number (PIN) 

with the pass card swipe. PINs must be 

changed periodically. All other persons 

gaining access to computer rooms are 

escorted. Information stored in the 

computer may be accessed by 

authorized VA employees at remote 

locations including the Health 

Eligibility Center in Atlanta, GA; Health 

Administration Center in Denver, CO; 

Consolidated Patient Accounting Center 

in Ashville, NC; and VA health care 

facilities. 

4. All Member Services employees 

receive information security and privacy 

awareness training and sign the Rules of 

Behavior; training is provided to all 

employees on an annual basis. The 

Member Services Information System 

Security Officer performs an annual 

information security audit and periodic 

reviews to ensure the security of the 

system. 

5. For contingency purposes, database 

backups on magnetic media are stored 

off-site at an approved VA OIT location. 

6. VA Enterprise Cloud data storage 

conforms to security protocols as 

stipulated in VA Directives 6500 and 

6517. Access control standards are 

stipulated in specific agreements with 

cloud vendors to restrict and monitor 

access. 

RECORD ACCESS PROCEDURE: 

Individuals seeking information on 

the existence and content of a related 

record in this system pertaining to them 

should contact the system manager in 

writing as indicated above or may write 

or visit the VA facility location where 

they normally receive their care. 

CONTESTING RECORD PROCEDURES: 

Individuals seeking to contest or 

amend records in this system pertaining 

to them should contact the system 

manager in writing as indicated above 

or inquire in person at the VA health 

care facility they normally receive their 

care. A request to contest or amend 

records must state clearly and concisely 

what record is being contested, the 

reasons for contesting it, and the 

proposed amendment to the record. 

NOTIFICATION PROCEDURE: 

Generalized notice is provided by the 

publication of this notice. For specific 

notice, see Record Access Procedure, 

above. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

73 FR 72123 (November 26, 2008), 80 

FR 11531 (March 3, 2015). 

[FR Doc. 2023–20044 Filed 9–14–23; 8:45 am] 

BILLING CODE P 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Veterans Affairs 

(VA), National Cemetery Administration 

(NCA). 


ddrumheller on DSK120RN23PROD with NOTICES1
Federal Register / Vol. 88, No. 178 / Friday, September 15, 2023 / Notices 63681 

ACTION: Notice of a modified system of 

records. 

SUMMARY: Pursuant to the Privacy Act of 

1974, notice is hereby given that VA is 

modifying the system of records in its 

inventory titled, ‘‘Veterans and 

Dependents National Cemetery 

Interment Records-VA’’ (42VA41). This 

system contains information related to 

Veterans and their dependents who 

have been interred in an NCA cemetery, 

state cemetery or tribal cemetery. 

DATES: Comments on this modified 

system of records must be received no 

later than 30 days after date of 

publication in the Federal Register. If 

no public comment is received during 

the period allowed for comment or 

unless otherwise published in the 

Federal Register by VA, the modified 

system of records will become effective 

a minimum of 30 days after date of 

publication in the Federal Register. If 

VA receives public comments, VA shall 

review the comments to determine 

whether any changes to the notice are 

necessary. 

ADDRESSES: Comments may be 

submitted through www.Regulations.gov 

or mailed to VA Privacy Service, 810 

Vermont Avenue NW, (005X6F), 

Washington, DC 20420. Comments 

should indicate that they are submitted 

in response to ‘‘Veterans and 

Dependents National Cemetery 

Interment Records-VA’’ (42VA41). 

Comments received will be available at 

regulations.gov for public viewing, 

inspection or copies. 

FOR FURTHER INFORMATION CONTACT: 

Cindy Merritt, NCA Privacy Officer 

(43E), Department of Veterans Affairs, 

810 Vermont Avenue NW, Washington, 

DC 20420, 321–200–7477 (this is not a 

toll-free number), cindy.merritt@va.gov. 

SUPPLEMENTARY INFORMATION: VA is 

amending the system of records by 

revising the Purpose of the System; 

Categories of Individuals Covered by the 

System; Categories of Records in the 

System; Record Source Categories; 

Routine Uses of Records Maintained in 

the System; Policies and Practices for 

Storage of Records; Policies and 

Practices for Retrieval of Records; 

Policies and Practices for Retention and 

Disposal of Records; Administrative, 

Technical, and Physical Safeguards; 

Record Access Procedures; Contesting 

Record Procedures; and Notification 

Procedures. VA is republishing the 

system notice in its entirety. 

The system of records will now 

include a Purpose section. The Purpose 

will state ‘‘The purposes for which the 

records are used include: provision of 

VA burial and memorial benefits; 

provision of information about VA 

burial and memorial benefits, including 

specific claims; determination of 

eligibility for burial in a VA national 

cemetery; disclosure of military service 

information upon request from VAfunded state and tribal Veterans 

cemeteries; coordination of committal 

services and interments upon request of 

families, funeral homes, and others of 

eligible decedents at VA national 

cemeteries; investigations of potential 

bars to benefits for otherwise eligible 

individuals; providing a repository for 

military, personal, and administrative 

information that is collected, retrieved, 

and disclosed to authorized individuals 

related to burials in a VA national 

cemetery. Information contained in this 

system of records may also be used as 

an aggregate, non-personally identifiable 

set to track, evaluate, and report on local 

and national benefits initiatives, such as 

cemetery development and emerging 

burial needs.’’ 

Categories of Individuals Covered by 

the System is being amended to remove 

current language and include ‘‘The 

records contain information on 

Veterans, dependents and family 

members of Veterans, Service members, 

family members of Service members, 

Reservists and Retirees (Active Duty, 

Reserves or National Guard), other VA 

customers such as attorneys, agents, 

Veterans Service Organizations, funeral 

directors, coroners, Missing in America 

Project (MIAP) volunteers), State and 

local governmental administrators, and 

VA authorized users permitted by VA to 

access VA IT systems. 

Categories of Records in the System is 

being amended to remove current 

language and include ‘‘Records may 

contain demographics and personal 

identifiers such as names, mailing 

addresses, email addresses, phone 

numbers, social security numbers, VA 

claim numbers, military service 

numbers, date of birth, place of birth, 

date of death, gender, marital records, 

health records and health related 

information. Records may also contain 

socioeconomic characteristics such as 

education and training, military 

employment information, as well as 

military service information such as 

dates of active duty, dates of active duty 

for training, military service numbers, 

branch of service including Reserves or 

National Guard service, locations of 

service for National Guard, dates of 

entry, enlistment, or discharge, type and 

character of discharge, rank, awards, 

decorations and other military history 

and information. 

Record Source Categories is being 

amended to remove current language 

and include ‘‘Information in this system 

of records is provided by Veterans, 

Veteran beneficiaries, Veteran 

dependents, members of the Armed 

Forces of the United States, including 

Reserves and National Guard, and their 

beneficiaries, other individuals such as 

funeral home directors, coroners, 

medical examiners initiating eligibility 

determinations on behalf of claimants, 

VA employees, other VA authorized 

users (e.g., Department of Defense, State 

and Tribal government employees), 

other VA IT systems and databases, VA 

claims records and official military 

records IT systems. 

VA is proposing the following routine 

use disclosures of information to be 

maintained in the system: Congress; 

Data Breach Response and Remediation, 

for VA; Data Breach Response and 

Remediation for Another Federal 

Agency; Law Enforcement; Department 

of Justice (DoJ), for Litigation of 

Administrative Proceeding; Contractors; 

Office of Personnel Management (OPM); 

Equal Employment Opportunity 

Commission (EEOC); Federal Labor 

Relations Authority (FLRA); Merit 

Systems Protection Board (MSPB); 

National Archives and Records 

Administration (NARA); Funeral Homes 

for Arrangements; Federal Agencies for 

Research; Federal Agencies for 

Computer Matches; Federal Agencies, 

Courts, Litigants for Litigation or 

Administrative Proceedings; Former 

Employee or Contractor, Representative, 

for EEOC; Former Employee or 

Contractor, Representative for MSPB, 

Office of Special Counsel (OSC); and 

Governmental Agencies, Health 

Organizations for Claimants’ Benefits. 

Policies and Practices for Storage of 

Records is being amended to remove 

current language and include ‘‘Records 

in this system are maintained in paper, 

electronic and microfilm formats.’’ 

Policies and Practices for Retrieval of 

Records is being amended to remove 

current language and include ‘‘Records 

are retrieved by name only; name and 

one or more numbers (i.e., military 

service number or social security 

number); name and one or more criteria 

(e.g., date of birth or dates of service); 

VA claim number; or other VA or NCA 

assigned identifier.’’ 

Records in this system are retained in 

accordance with records retention 

standards approved by the Archivist of 

the United States, National Cemetery 

Records, N1–15–99–4. Permanent 

records are electronically stored and 

retained in VA IT systems. 

The Administrative, Technical, and 

Physical Safeguard section is being 

amended to include ‘‘Information in this 

proposed system of records will be 

protected from unauthorized access 


ddrumheller on DSK120RN23PROD with NOTICES1
63682 Federal Register / Vol. 88, No. 178 / Friday, September 15, 2023 / Notices 

through administrative, physical, and 

technical safeguards. Access to the hard 

copy and computerized information will 

be restricted to VA employees and VA 

contractors by means of PIV card and 

PIN, and/or passwords. VA regulates 

data access with security software that 

authenticates users and requires 

individually unique codes and 

passwords. VA requires information 

security training for all staff and 

instructs staff on the responsibility each 

person has for safeguarding data 

confidentiality. 

Record Access Procedures is being 

amended to remove current language 

and include ‘‘Individuals seeking 

information on the existence and 

content of records in this system 

pertaining to them should contact the 

system manager in writing as indicated 

above or may write or visit the VA 

facility location where they normally 

receive their care. A request for access 

to records must contain the requester’s 

full name, address, telephone number, 

be signed by the requester, and describe 

the records sought in sufficient detail to 

enable VA personnel to locate them 

with a reasonable amount of effort.’’ 

Contesting Records Procedures is 

being amended to remove current 

language and include ‘‘Individuals 

seeking to contest or amend records in 

this system pertaining to them should 

contact the system manager in writing 

as indicated above or may write or visit 

the VA facility location where they 

normally receive their care. A request to 

contest or amend records must state 

clearly and concisely what record is 

being contested, the reasons for 

contesting it, and the proposed 

amendment to the record.’’ The 

Notification Procedures in the System is 

amended to remove the current 

language and include ‘‘Generalized 

notice is provided by the publication of 

this notice. For specific notice, see 

Record Access Procedure, above.’’ 

The Report of Intent to Amend a 

System of Records Notice and an 

advance copy of the system notice have 

been sent to the appropriate 

Congressional committees and to the 

Director of the Office of Management 

and Budget (OMB) as required by 5 

U.S.C. 552a(r) (Privacy Act) and 

guidelines issued by OMB (65 FR 

77677), December 12, 2000. 

Signing Authority 

The Senior Agency Official for 

Privacy, or designee, approved this 

document and authorized the 

undersigned to sign and submit the 

document to the Office of the Federal 

Register for publication electronically as 

an official document of the Department 

of Veterans Affairs. Kurt D. DelBene, 

Assistant Secretary for Information and 

Technology and Chief Information 

Officer, approved this document on 

August 7, 2023 for publication. 

Dated: September 12, 2023. 

Amy L. Rose, 

Government Information Specialist, VA 

Privacy Service, Office of Compliance, Risk 

and Remediation, Office of Information and 

Technology, Department of Veterans Affairs. 

SYSTEM NAME AND NUMBER: 

Veterans and Dependents National 

Cemetery Interment Records-VA 

(42VA41). 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Records are maintained at the 

National Cemetery Administration (41), 

VA Central Office, Washington, DC 

20420. 

SYSTEM MANAGER(S): 

Lisa Pozzebon, Executive Director of 

Cemetery Operations (41A), National 

Cemetery Administration, VA Central 

Office, 810 Vermont Avenue NW, 

Washington, DC 20420, telephone 202– 

461–0265, ncaprivacy@va.gov. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

38 U.S.C. 2402. 

PURPOSE(S) OF THE SYSTEM: 

The purposes for which the records 

are used include: provision of VA burial 

and memorial benefits; provision of 

information about VA burial and 

memorial benefits, including specific 

claims; determination of eligibility for 

burial in a VA national cemetery; 

disclosure of military service 

information upon request from VAfunded state and tribal Veterans’ 

cemeteries; coordination of committal 

services and interments upon request of 

families, funeral homes, and others of 

eligible decedents at VA national 

cemeteries; investigation of potential 

bars to benefits for an otherwise eligible 

individual; providing a repository for 

military, personal, and administrative 

information that is collected, retrieved, 

and disclosed to authorized individuals 

related to burials in a VA national 

cemetery. Information contained in this 

system of records may also be used as 

an aggregate, non-personally identifiable 

set to track, evaluate, and report on local 

and national benefits initiatives, such as 

cemetery development and emerging 

burial needs. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

The records contain information on 

Veterans, dependents and family 

members of Veterans; Service members; 

family members of Service members; 

Reservists and Retirees (Active Duty, 

Reserves or National Guard); other VA 

customers such as attorneys, agents, 

Veterans Service Organizations, funeral 

directors, coroners, Missing in America 

Project (MIAP) volunteers); State and 

local governmental administrators, and 

VA authorized users permitted by VA to 

access VA IT systems. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records may contain demographics 

and personal identifiers such as names, 

mailing addresses, email addresses, 

phone numbers, social security 

numbers, VA claim numbers, military 

service numbers, date of birth, place of 

birth, date of death, gender, marital 

records, health records and health 

related information. Records may also 

contain socioeconomic characteristics 

such as education and training, military 

employment information, as well as 

military service information such as 

dates of active duty, dates of active duty 

for training, military service numbers, 

branch of service including Reserves or 

National Guard service, locations of 

service for National Guard, dates of 

entry, enlistment, or discharge, type and 

character of discharge, rank, awards, 

decorations and other military history 

and information. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by Veterans; Veteran 

beneficiaries; Veteran dependents; 

members of the Armed Forces of the 

United States, including Reserves and 

National Guard, and their beneficiaries; 

other individuals such as funeral home 

directors, coroners, medical examiners 

initiating eligibility determinations on 

behalf of claimants; VA employees; 

other VA authorized users (e.g., 

Department of Defense, State and Tribal 

government employees); other VA IT 

systems and databases; VA claims 

records; and official military records IT 

systems. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

1. Congress: To a Member of Congress 

or staff acting upon the Member’s behalf 

when the Member or staff requests the 

information on behalf of, and at the 

request of, the individual who is the 

subject of the record. 

2. Data Breach Response and 

Remediation for VA: To appropriate 

agencies, entities, and persons when (1) 

VA suspects or has confirmed that there 

has been a breach of the system of 

records; (2) VA has determined that as 


ddrumheller on DSK120RN23PROD with NOTICES1
Federal Register / Vol. 88, No. 178 / Friday, September 15, 2023 / Notices 63683 

a result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, VA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with VA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

3. Data Breach Response and 

Remediation for Another Federal 

Agency: To another Federal agency or 

Federal entity when VA determines that 

information from this system of records 

is reasonably necessary to assist the 

recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

4. Law Enforcement: To a Federal, 

state, local, territorial, tribal, or foreign 

law enforcement authority or other 

appropriate entity charged with the 

responsibility of investigating or 

prosecuting such violation or charged 

with enforcing or implementing such 

law, provided that the disclosure is 

limited to information that, either alone 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, whether civil, 

criminal, or regulatory in nature. The 

disclosure of the names and addresses 

of Veterans and their dependents from 

VA records under this routine use must 

also comply with the provisions of 38 

U.S.C. 5701. 

5. Department of Justice (DoJ) for 

Litigation or Administrative Proceeding: 

To the DoJ, or in a proceeding before a 

court, adjudicative body, or other 

administrative body before which VA is 

authorized to appear, when: 

(a) VA or any component thereof: 

(b) Any VA employee in his or her 

official capacity; 

(c) Any VA employee in his or her 

individual capacity where DoJ has 

agreed to represent the employee; or 

(d) The United States, where VA 

determines that litigation is likely to 

affect the agency or any of its 

components, is a party to such 

proceedings or has an interest in such 

proceedings, and VA determines that 

use of such records is relevant and 

necessary to the proceedings. 

6. Contractors: To contractors, 

grantees, experts, consultants, students, 

and others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for VA, 

when reasonably necessary to 

accomplish an agency function related 

to the records. 

7. Office of Personnel Management 

(OPM): To OPM in connection with the 

application or effect of civil service 

laws, rules, regulations, or OPM 

guidelines in particular situations. 

8. Equal Employment Opportunity 

Commission (EEOC): To the EEOC in 

connection with investigations of 

alleged or possible discriminatory 

practices, examination of Federal 

affirmative employment programs, or 

other functions of the Commission as 

authorized by law. 

9. Federal Labor Relations Authority 

(FLRA): To the FLRA in connection with 

the investigation and resolution of 

allegations of unfair labor practices, the 

resolution of exceptions to arbitration 

awards when a question of material fact 

is raised, matters before the Federal 

Service Impasses Panel, and the 

investigation of representation petitions 

and the conduct or supervision of 

representation elections. 

10. Merit Systems Protection Board 

(MSPB): To the MSPB in connection 

with appeals, special studies of the civil 

service and other merit systems, review 

of rules and regulations, investigation of 

alleged or possible prohibited personnel 

practices, and such other functions 

promulgated in 5 U.S.C. 1205 and 1206, 

or as authorized by law. 

11. National Archives and Records 

Administration (NARA): To NARA in 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906, or other functions authorized by 

laws and policies governing NARA 

operations and VA records management 

responsibilities. 

12. Funeral Homes for Arrangements: 

To funeral directors or representatives 

of funeral homes for them to make 

necessary arrangements prior to and in 

anticipation of a veteran’s impending 

death. 

13. Federal Agencies for Research: To 

a federal agency for the purpose of 

conducting research and data analysis to 

perform a statutory purpose of that 

federal agency upon the written request 

of that agency. 

14. Federal Agencies for Computer 

Matches: To other federal agencies for 

the purpose of conducting computer 

matches to obtain information to 

determine or verify eligibility of 

Veterans receiving VA benefits or 

medical care under title 38. 

15. Federal Agencies, Courts, Litigants 

for Litigation or Administrative 

Proceedings: To another federal agency, 

court, or party in litigation before a 

court or in an administrative proceeding 

conducted by a federal agency when the 

government is a party to the judicial or 

administrative proceeding. 

16. Former Employee or Contractor, 

Representative for EEOC: To a former 

VA employee or contractor, as well as 

the authorized representative of a 

current or former employee or 

contractor of VA, in connection with 

investigations by EEOC pertaining to 

alleged or possible discrimination 

practices, examinations of Federal 

affirmative employment programs, or 

other functions of the Commission as 

authorized by law or regulation. 

17. Former Employee or Contractor, 

Representative, for MSPB, Office of the 

Special Counsel (OSC): To a former VA 

employee or contractor, as well as the 

authorized representative of a current or 

former employee or contractor of VA, in 

proceedings before the MSPB or the 

OSC in connection with appeals, special 

studies of the civil service and other 

merit systems, review of rules and 

regulations, investigation of alleged or 

possible prohibited personnel practices, 

and such other functions promulgated 

in 5 U.S.C. 1205 and 1206, or as 

otherwise authorized by law. 

18. Governmental Agencies, Health 

Organizations for Claimants’ Benefits: 

VA to federal, state, and local 

government agencies and national 

health organizations as reasonably 

necessary to assist in the development 

of programs that will be beneficial to 

claimants, to protect their rights under 

law, and assure that they are receiving 

all benefits to which they are entitled. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records in this system are maintained 

in paper, electronic and microfilm 

formats. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records are retrieved by name only; 

name and one or more numbers (i.e., 

military service number or social 

security number); name and one or more 

criteria (e.g., date of birth or dates of 

service); VA claim number; or other VA 

or NCA assigned identifier. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records in this system are retained in 

accordance with records retention 

standards approved by the Archivist of 

the United States, NCA Records Control 

Schedule, N1–15–99–4. Permanent 

records are electronically stored and 

retained in VA IT systems. 


ddrumheller on DSK120RN23PROD with NOTICES1
63684 Federal Register / Vol. 88, No. 178 / Friday, September 15, 2023 / Notices 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Information in the system is protected 

from unauthorized access through 

administrative, physical, and technical 

safeguards. Access to the hard copy and 

computerized information is restricted 

to authorized VA employees and VA 

contractors by means of physical 

barriers, PIV card and PIN, and/or 

passwords. Information security officers 

and system data stewards review and 

authorize data access requests. VA 

regulates data access with security 

software that authenticates users and 

requires individually unique codes and 

passwords. VA requires information 

security training for all staff and 

instructs staff on the responsibility each 

person has for safeguarding data 

confidentiality. 

RECORD ACCESS PROCEDURES: 

Individuals seeking information on 

the existence and content of records in 

this system pertaining to them should 

contact the system manager in writing 

as indicated above or may write or visit 

the VA facility location where they 

normally receive their care. A request 

for access to records must contain the 

requester’s full name, address, 

telephone number, be signed by the 

requester, and describe the records 

sought in sufficient detail to enable VA 

personnel to locate them with a 

reasonable amount of effort. 

CONTESTING RECORD PROCEDURES: 

Individuals seeking to contest or 

amend records in this system pertaining 

to them should contact the system 

manager in writing as indicated above 

or may write or visit the VA facility 

location where they normally receive 

their care. A request to contest or amend 

records must state clearly and concisely 

what record is being contested, the 

reasons for contesting it, and the 

proposed amendment to the record. 

NOTIFICATION PROCEDURES: 

Generalized notice is provided by the 

publication of this notice. For specific 

notice, see Record Access Procedure, 

above. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

The SORN was published prior to 

1995. 

[FR Doc. 2023–20046 Filed 9–14–23; 8:45 am] 

BILLING CODE P 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Financial Services Center 

(FSC), Department of Veterans Affairs 

(VA). 

ACTION: Notice of a new system of 

records. 

SUMMARY: The systems included on this 

notice are systems used by VA Payroll 

for processing and reporting on 

information related to payroll actions 

for VA employees. The Privacy Act of 

1974 requires that all agencies publish 

in the Federal Register a notice of the 

existence and character of their systems 

of records. Notice is hereby given that 

the Department of Veterans Affairs (VA), 

Financial Services Center (FSC) is 

creating a new system of records 

entitled ‘‘Payroll Processing and 

Reporting—VA’’ System of Records 

Notice’’ (208VA0478C). 

DATES: Comments on this new system of 

records must be received no later than 

30 days after date of publication in the 

Federal Register. If no public comment 

is received during the period allowed 

for comment or unless otherwise 

published in the Federal Register by 

VA, the new system of records will 

become effective a minimum of 30 days 

after date of publication in the Federal 

Register. If VA receives public 

comments, VA shall review the 

comments to determine whether any 

changes to the notice are necessary. 

ADDRESSES: Comments may be 

submitted through www.Regulations.gov 

or mailed to VA Privacy Service, 810 

Vermont Avenue NW, (005R1A), 

Washington, DC 20420. Comments 

should indicate that they are submitted 

in response to ‘‘Payroll Processing and 

Reporting—VA’’, 208VA0478C. 

Comments received will be available at 

www.regulations.gov for public viewing, 

inspection or copies. 

FOR FURTHER INFORMATION CONTACT: 

Jonathan Lindow, Financial Services 

Center, Department of Veterans Affairs, 

1615 Woodward Street, Austin, TX 

78772, (512) 981–4871, or 

Jonathan.Lindow@va.gov. 

SUPPLEMENTARY INFORMATION: Kronos 

webTA (Time and Attendance) is an 

automated, centralized, web-based time 

and attendance system developed to 

replace the legacy Enhanced Time and 

Attendance (ETA) system. Kronos 

webTA provides a modern take on quick 

and accurate transmission of data, 

allows for rapid creation of reports, and 

establishes a flexible foundation for 

future enhancements. The system 

allows employees to see ‘‘day to day’’ 

information like hours worked, leave 

balances, and a transparent approval 

workflow for timesheet certifications, 

and leave and premium pay request. 

Defense Civilian Pay System (DCPS) is 

the primary interface of VA Payroll 

personnel with the Defense Finance and 

Accounting Service (DFAS). DCPS 

provides the ability to update an 

employee’s payroll information and 

view payroll reports. 

Nationwide Payroll (SQL) is primarily 

used for Retirement & Contingency Pay 

Audits and Retirement & Contingency 

Leave Audits. We use the system to 

validate retirement codes & 

contributions, OASDI wages, TSP GB & 

GM, and retirement corrections. It 

serves as a research tool and provides 

invaluable Individual Retirement 

Record, and Military Service Deposit. 

Office of Financial Management 

Resources Portal (OFMR) application 

maintains payroll data for all VA 

employees, current and separated. It has 

the capability to create custom reports 

and export to excel format. It is used to 

search payroll data by SSN and VA EIN 

for current and separated VA employees 

going back to 1999 and forward. It is 

also used for audit purposes and serves 

as a repository for payroll data. We can 

gather historical data as needed from 

one application. It is used daily by the 

FSC Payroll Support Division. 

Signing Authority 

The Senior Agency Official for 

Privacy, or designee, approved this 

document and authorized the 

undersigned to sign and submit the 

document to the Office of the Federal 

Register for publication electronically as 

an official document of the Department 

of Veterans Affairs. Kurt D. DelBene, 

Assistant Secretary for Information and 

Technology and Chief Information 

Officer, approved this document on 

August 7, 2023 for publication. 

Dated: September 12, 2023. 

Amy L. Rose, 

Government Information Specialist, VA 

Privacy Service, Office of Compliance, Risk 

and Remediation, Office of Information and 

Technology, Department of Veterans Affairs. 

SYSTEM NAME AND NUMBER: 

‘‘Payroll Processing and Reporting— 

VA’’ (208VA0478C). 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

This system of record is located in the 

Financial Services Center, Austin, TX. 


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