Federal Register / Vol. 88, No. 176 / Wednesday, September 13, 2023 / Notices 62813 

starting at 1:00 p.m. Eastern Daylight 

Time (EDT), via ZOOM. 

FOR FURTHER INFORMATION CONTACT: 

Virginia F. Holman, Housing Program 

Technical Specialist, Office of Housing 

Counseling, U.S. Department of Housing 

and Urban Development, 600 East Broad 

Street, Richmond, VA 23219; telephone 

number 540–894–7790 (this is not a tollfree number); email virginia.f.holman@

hud.gov. HUD welcomes and is 

prepared to receive calls from 

individuals who are deaf or hard of 

hearing, as well as individuals with 

speech and communication disabilities. 

To learn more about how to make an 

accessible telephone call, please visit: 

https://www.fcc.gov/consumers/guides/ 

telecommunications-relay-service-trs. 

Individuals may also email 

HCFACCommittee@hud.gov. 

SUPPLEMENTARY INFORMATION: HUD is 

convening the virtual meeting of the 

HCFAC on Thursday September 28, 

2023, from 1:00 p.m. to 4:00 p.m. EDT. 

The meeting will be held via ZOOM. 

This meeting notice is provided in 

accordance with the Federal Advisory 

Committee Act, 5. U.S.C. app. 10(a)(2). 

Draft Agenda—Housing Counseling 

Federal Advisory Committee Meeting 

Thursday September 28, 2023 

I. Welcome 

II. Presentations and Advisory Committee 

Discussion 

III. Public Comment 

IV. Next Steps 

V. Adjourn 

Registration 

The public is invited to attend this 

half-day (3 hours) virtual meeting, using 

ZOOM Advance registration is required 

to attend. To register, please visit 

https://us06web.zoom.us/webinar/ 

register/WN_5NJs6kt0R2mIFRlulTTcZw 

to complete your registration no later 

than September 21, 2023. Registration 

will be closed for the event on 

September 21, 2023. If you have any 

questions about registration, please 

email HCFACCommittee@

ajantaconsulting.com. After submitting 

the registration form above, you will 

receive registration confirmation with 

the meeting link and passcode needed 

to attend. Individuals with speech or 

hearing impairments may learn more 

about how to make an accessible 

telephone call by visiting: https:// 

www.fcc.gov/consumers/guides/ 

telecommunications-relay-service-trs. 

Closed captioning will be available 

during the ZOOM meeting. 

Comments 

Members of the public will have an 

opportunity to provide oral and written 

comments relative to agenda topics for 

the HCFAC’s consideration. Your 

registration confirmation will also 

explain the process for speaking. 

Available time for public comments 

will be limited to ensure pertinent 

HCFAC business is completed. The 

amount of time allotted to each person 

will be limited to two minutes and will 

be allocated on a first-come first-served 

basis by HUD. Written comments can be 

provided on the registration form no 

later than September 21, 2023. Please 

note, written comments submitted will 

not be read during the meeting. The 

HCFAC will not respond to individual 

written or oral statements during the 

meeting; but it will take all public 

comments into account in its 

deliberations. 

Meeting Records 

Records and documents discussed 

during the meeting as well as other 

information about the work of the 

HCFAC, will be available for public 

viewing as they become available on 

hud.gov at: https://www.hud.gov/ 

program_offices/housing/sfh/hcc; and at 

https://www.facadatabase.gov/FACA/ 

apex/FACAPublic

Committee?id=a10t0000001gzvQAAQ. 

Information on the Committee is also 

available on HUD Exchange at https:// 

www.hudexchange.info/programs/ 

housing-counseling/federal-advisorycommittee/. 

Julia R. Gordon, 

Assistant Secretary for Housing, FHA 

Commissioner. 

[FR Doc. 2023–19772 Filed 9–12–23; 8:45 am] 

BILLING CODE 4210–67–P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–7077–N–13A] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of Multifamily Housing, 

Office of Housing, HUD. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: Pursuant to the provisions of 

the Privacy Act of 1974, as amended, 

the Department of the Housing and 

Urban Development (HUD), Office of 

Multifamily Housing, is modifying 

system of records for the Tenant Rental 

Assistance Certification System 

(TRACS). The modification will clarify 

the authority for maintenance of the 

system; routine uses of records in the 

system; practices for retrieval, policies 

and practices for retention and disposal 

of records, system location, system 

manager(s), and administrative updates 

to comply with the OMB Circular A–108 

SORN template format. 

DATES: Comments will be accepted on or 

before October 13, 2023. This proposed 

action will be effective immediately 

upon publication. Routine uses will 

become effective on the date following 

the end of the comment period unless 

comments are received which result in 

a contrary determination. 

ADDRESSES: You may submit comments, 

identified by docket number or by one 

of the following methods: 

Federal e-Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions provided on that site to 

submit comments electronically. 

Fax: 202–619–8365. 

Email: www.privacy@hud.gov. 

Mail: Attention: Privacy Office; 

LaDonne White, Chief Privacy Officer; 

Office of the Executive Secretariat; 451 

Seventh Street SW, Room 10139; 

Washington, DC 20410–0001. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change to https:// 

www.regulations.gov. including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, go to https:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: 

Ladonne White; 451 Seventh Street SW, 

Room 10139; Washington, DC 20410– 

0001; telephone number (202) 708–3054 

(this is not a toll-free number). HUD 

welcomes and is prepared to receive 

calls from individuals who are deaf or 

hard of hearing, as well as individuals 

with speech or communication 

disabilities. To learn more about how to 

make an accessible telephone call, 

please visit https://www.fcc.gov/ 

consumers/guides/telecommunicationsrelayservice-trs. 

SUPPLEMENTARY INFORMATION: This 

‘‘Notice of a Modified System of 

Records’’ aligns the cited statutory 

authority with the broad purpose of the 

system, which has been and continues 

to be the collection of information for 

managing the Office of Multifamily 

Housing (MFH) Programs’ rental 

assistance programs. With this change, 

the cited authority now includes 

express citations for: the Tenant Rental 

Assistance Certification System 

(TRACS) is being enhanced to comply 

with Presidential Executive Order 

13985, released on January 20, 2021, 

‘‘Executive Order on Advancing Racial 

Equity and Support for Underserved 


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Communities Through the Federal 

Government,’’ that requires system 

modifications to collect ethnic and race 

data to evaluate whether HUD’s policies 

produce racially inequitable results 

when implemented and to ensure 

underserved communities are properly 

supported; HUD to share data match 

capability to enable the ability to 

establish eligibility for the Lifeline, EBB 

and other FTB programs for families 

which also participate in a HUD rental 

assistance program. HUD must develop 

an application protocol interface (API) 

with the Universal Service 

Administrative Company (USAC), 

designated by the Federal 

Communications Commission (FCC) as 

the Federal administrator of the 

Universal Service Fund (USF or Fund) 

Lifeline Program (Lifeline), the 

Emergency Broadband Benefit (EBB) 

program and other Federal 

Telecommunications Benefit (FTB) 

programs. The USAC Routine Use #8 

will enable FCC to use Lifeline 

eligibility criteria as specified by the 

Lifeline program establishing a 

matching program between HUD’s 

TRACS and USAC’s National Verifier. 

47 CFR 54.409; and lastly the Housing 

Opportunity Through Modernization 

Act of 2016 (HOTMA) was enacted on 

July 29, 2016. The HOTMA Final Rule 

will revise HUD regulations to put 

sections of HOTMA into effect. These 

sections make sweeping changes to the 

United States Housing Act of 1937, 

particularly those affecting TRACS 

income calculation and reviews for 

assisted families, occupancy standards, 

and the financial records required for 

eligibility determinations. This 

includes: (a) Changes about income 

reviews for public housing and HUD’s 

Section 8 programs. (b) Modifications to 

the continued occupancy standards of 

public housing residents whose income 

has grown above the threshold for initial 

eligibility, including setting maximum 

limits on the assets that families living 

in public housing and Section 8 assisted 

housing may have. (c) HUD must direct 

public housing agencies to require that 

all applicants for and recipients of 

assistance, through HUD’s public 

housing or Section 8 programs, lets 

public housing agencies obtain financial 

records needed for eligibility 

determinations. 

SYSTEM NAME AND NUMBER: 

Tenant Rental Assistance Certification 

System (TRACS)—HUD/HOU–11. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

The Department of Housing and 

Urban Development Headquarters, 451 

Seventh Street SW, Washington, DC 

20410–0001; and at HUD Field and 

Regional Office. TRACS is maintained 

at: the National Center for Critical 

Information Processing and Storage, 

9325 Cypress Loop Road, Stennis, MS 

39629. 

SYSTEM MANAGER(S): 

Lanier M. Hylton, Senior Program 

Manager, Office of Deputy Assistant 

Secretary for Multifamily Housing 

Programs, 451 7th Street SW, Room 

6124 Washington, DC 20410, (202) 708– 

2495. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The United States Housing Act of 

1937, Public Law 93–383, 88 Stat. 653, 

as amended, 42 U.S.C. 1437 et seq.; The 

Housing and Community Development 

Act of 1987, Public Law 100–242, 101 

Stat. 1864, section 165, 42 U.S.C 3543, 

Public Law 97–35, 95 Stat. 408; The 

Stewart B. McKinney Homeless 

Assistance Amendments Act of 1988, 

Public Law 100–628, 102 Stat. 3259, 

section 904 as amended, 42 U.S.C. 3544. 

PURPOSE(S) OF THE SYSTEM: 

TRACS performs edit checks and 

accepts tenant and voucher request data 

needed to verify data quality, and 

interfaces with other HUD systems to 

validate tenant income, verify contract 

funding, obligate, and commit contract 

funds, provide information to other 

HUD divisions, and submit voucher 

requests for payment to minimize 

improper payments, and detect subsidy 

fraud, waste, and abuse in multifamily 

housing rental housing assistance 

programs. TRACS automates and 

integrates critical modules for TRACS 

activities related to the Contract 

Business System, the Tenant Business 

System, and the Voucher/Payment 

Business System: 

• Integrated Multifamily Access 

Exchange (iMAX) provides efficient 

access to authorized industry partners 

(i.e., Contract Administrators (CAs) and 

Owner/Agents (OAs)) to transmit tenant 

data and voucher data files to HUD and 

other authorized partners. 

• Integrated Contracts (iCon) supports 

rental assistance contracts repository. 

Contracts are added (e.g., for the Rental 

Assistance Demonstration (RAD) and 

Paperwork Reduction Act (PRA) 811 

demo programs) and maintained by 

internal MFH staff. 

• Automated Renewal and 

Amendment Management Subsystem 

(ARAMS) Supports funding functions 

for contract renewals and amendments. 

Headquarters staff enter and update 

funding transactions which are then 

interfaced to Line of Credit Control 

System (LOCCS). 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals receiving project-based 

rental housing assistance; property 

owner, management agent, and contract 

administrator who administers or 

receives subsidies. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Full Name, SSN, Date of Birth, 

Employment Status/History/ 

Information, Address, Marital Status, 

Military Status or other information, 

Race/Ethnicity, Phone Number(s), Email 

Address(s), Salary, Sex, Taxpayer ID, 

User ID, Name of head of household 

member, Name of all household 

members, Name of Owners/management 

agent, Tenant/owners/management 

agent, Identification number: Alien 

Registration Number and Taxpayer 

Identification Number (TIN), Spouse 

name, and financial transactions 

pertaining to the contracts. 

RECORD SOURCE CATEGORIES: 

Records in the system are obtained 

from owners/management agents/ 

Housing Authorities and/or Contract 

administrators on behalf of the assisted 

tenants. The TRACS system and 

contained subsystems may collect data 

and information from the following 

other systems: Geocode Service Center 

(GSC), Line of Credit Control System 

(LOCCS), HUD Central Accounting and 

Program System (HUDCAPS), Integrated 

Real Estate Management System 

(iREMS), Enterprise Income Verification 

(EIV), Multifamily Data Warehouse 

(MFH) Data Mart, and Web Access 

Security System (WASS). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

(1) To contractors, grantees, experts, 

consultants, Federal agencies, and nonFederal entities, including, but not 

limited to, State and local governments 

and other research institutions or their 

parties, and entities and their agents 

with whom HUD has a contract, service 

agreement, grant, cooperative 

agreement, or other agreement for the 

purposes of statistical analysis and 

research in support of program 

operations, management, performance 

monitoring, evaluation, risk 

management, and policy development, 

to otherwise support the Department’s 

mission, or for other research and 

statistical purposes not otherwise 

prohibited by law or regulation. Records 

under this routine use may not be used 


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in whole or in part to make decisions 

that affect the rights, benefits, or 

privileges of specific individuals. The 

results of the matched information may 

not be disclosed in identifiable form. 

(2) To Housing Authorities, (HAs) to 

verify the accuracy and completeness of 

tenant data used in determining 

eligibility and continued eligibility and 

the amount of housing assistance 

received. 

(3) To Private Owners of assisted 

housing to verify the accuracy and 

completeness of applicant and tenant 

data used in determining eligibility and 

continued eligibility and the amount of 

assistance received. 

(4) To HAs, owners, management 

agents and contract administrators to 

identify and resolve discrepancies in 

tenant data. 

(5) To the Internal Revenue Service to 

report income using IRS Form 1099 and 

to disclose records to the Internal 

Revenue Service when HUD determines 

that the use of those records is relevant 

and necessary to report payments or 

discharge of indebtedness. 

(6) To Social Security Administration 

and Immigration and Naturalization 

Service to verify alien status and 

continued eligibility in HUD’s rental 

assistance programs via Enterprise 

Income Verification (EIV). 

(7) To the congressional office from 

the record of an individual in response 

to an inquiry from that congressional 

office made at the request of the 

individual to whom the record pertains. 

(8) To the Universal Service 

Administrative Company (USAC), 

which is designated by the Federal 

Communications Commission (FCC) as 

the Federal administrator of the 

Universal Service Fund (USF or Fund) 

Lifeline Program (Lifeline), the 

Emergency Broadband Benefit (EBB) 

program and other Federal 

Telecommunications Benefit (FTB) 

programs that utilizes Lifeline eligibility 

criteria as specified by the Lifeline 

program, 47 CFR 54.409. The purpose of 

this routine use is to establish eligibility 

for the Lifeline, EBB and other FTB 

programs for families which also 

participate in a HUD rental assistance 

program. 

(9) To any Federal, State, or local 

agency (e.g., state agencies 

administering the state’s unemployment 

compensation laws, Temporary 

Assistance to Needy Families, or 

Supplemental Nutrition Assistance 

Program agencies, U.S. Department of 

Health and Human Services, and U.S. 

Social Security Administration): To 

verify the accuracy and completeness of 

the data provided, to verify eligibility or 

continued eligibility in HUD’s rental 

assistance programs, to identify and 

recover improper payments under the 

Payment Integrity Information Act of 

2019, Public Law 116–117., and to aid 

in the identification of tenant errors, 

fraud, and abuse in assisted housing 

programs. 

(10) To appropriate agencies, entities, 

and persons when: (1) HUD suspects or 

has confirmed that there has been a 

breach of the system of records; (2) HUD 

has determined that as a result of the 

suspected or confirmed breach there is 

a risk of harm to individuals, HUD 

(including its information systems, 

programs, and operations), the Federal 

Government, or national security; and 

(3) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with HUD’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

(11) To another Federal agency or 

Federal entity, when HUD determines 

that information from this system of 

records is reasonably necessary to assist 

the recipient agency or entity in (1) 

responding to suspected or confirmed 

breach, or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

(12) To contractors, experts, and 

consultants with whom HUD has a 

contract, service agreement, or another 

assignment when HUD provides system 

access to HUD contractors to develop, 

maintain and troubleshoot application 

issues to support the Department’s 

programs needed to meet its mission. 

Upgrades and migrations to this TRACS 

system are needed to meet the changes 

in technology and improve system 

performance. This is a corollary purpose 

that is appropriate and necessary for the 

efficient conduct of government and in 

the best interest of both the individual 

and the public. 

(13) To Federal agencies, non-Federal 

entities, their employees, and agents 

(including contractors, their agents or 

employees; employees or contractors of 

the agents or designated agents); or 

contractors, their employees or agents 

with whom HUD has a contract, service 

agreement, grant, cooperative 

agreement, or computer matching 

agreement for the purpose of: (1) 

detection, prevention, and recovery of 

improper payments; (2) detection and 

prevention of fraud, waste, and abuse in 

major Federal programs administered by 

a Federal agency or non-Federal entity; 

(3) detection of fraud, waste, and abuse 

by individuals in their operations and 

programs; (4) for the purpose of 

establishing or verifying the eligibility 

of, or continuing compliance with 

statutory and regulatory requirements 

by, applicants for, recipients or 

beneficiaries of, participants in, or 

providers of services with respect to, 

cash or in-kind assistance or payments 

under Federal benefits programs or 

recouping payments or delinquent debts 

under such Federal benefits programs. 

Records under this routine use may be 

disclosed only to the extent that the 

information shared is necessary and 

relevant to verify pre-award and 

prepayment requirements prior to the 

release of Federal funds or to prevent 

and recover improper payments for 

services rendered under programs of 

HUD or of those Federal agencies and 

non-Federal entities to which HUD 

provides information under this routine 

use. 

(14) To Appropriate Federal, State, 

and local governments, or persons when 

HUD discloses relevant information to 

protect the health or safety of 

individuals or data subjects. This is a 

corollary purpose that is appropriate 

and necessary for the efficient conduct 

of government and in the best interest 

of both the individual and the public. 

HUD OGC and Privacy Branch provide 

determination/authorization for any 

Health and Breach incidents disclosure 

prior to a HUD disclosure. 

(15) To contractors, grantees, experts, 

consultants and their agents, or others 

performing or working under a contract, 

service, grant, cooperative agreement, or 

other agreement with HUD, when 

necessary to accomplish an agency 

function related to a system of records. 

(16) To any component of the 

Department of Justice or other Federal 

agency conducting litigation or in 

proceedings before any court, 

adjudicative, or administrative body, 

when HUD determines that the use of 

such records is relevant and necessary 

to the litigation and when any of the 

following is a party to the litigation or 

have an interest in such litigation: (1) 

HUD, or any component thereof; or (2) 

any HUD employee in his or her official 

capacity; or (3) any HUD employee in 

his or her individual capacity where the 

Department of Justice or agency 

conducting the litigation has agreed to 

represent the employee; or (4) the 

United States, or any agency thereof, 

where HUD determines that litigation is 

likely to affect HUD or any of its 

components. 

(17) To appropriate Federal, State, 

local, Tribal, or other governmental 

agencies or multilateral governmental 


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organizations responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license, where HUD 

determines that the information would 

assist in the enforcement of civil or 

criminal laws and when such records, 

either alone or in conjunction with 

other information, indicate a violation 

or potential violation of law. 

(18) To a court, magistrate, 

administrative tribunal, or arbitrator in 

the course of presenting evidence, 

including disclosures to opposing 

counsel or witnesses in the course of 

civil discovery, litigation, mediation, or 

settlement negotiations, or in 

connection with criminal law 

proceedings; when HUD determines that 

use of such records is relevant and 

necessary to the litigation and when any 

of the following is a party to the 

litigation or have an interest in such 

litigation: (1) HUD, or any component 

thereof; or (2) any HUD employee in his 

or her official capacity; or (3) any HUD 

employee in his or her individual 

capacity where HUD has agreed to 

represent the employee; or (4) the 

United States, or any agency thereof, 

where HUD determines that litigation is 

likely to affect HUD or any of its 

components. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Electronic and paper. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Name, SSN, Home Address. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

TRACS retention and disposal 

requirements are assessed at the module 

level: 

(a) ARAMS module (Contract 

Database) retention instruction is 

Temporary: Delete data twenty-five 

years after the contract expiration date. 

Tenant Module retention (Extract of 

TRACS Tenant Data (HUD 50059 data)) 

instruction is Permanent: Voucher 

Module (Voucher Database) retention 

instruction is Temporary: Archive data 

to tape five (5) years after the last 

voucher date or any voucher from a 

contract that has been terminated five 

(5) years or longer. Delete data from the 

tape twenty-five (25) years after the last 

voucher date or any voucher from a 

contract that has been terminated 

twenty-five (25) years or longer. N1– 

207–06–2-Item 14 B a2(c). 

(b) iMAX Module retention is 

Temporary: Destroy upon verification of 

successful creation of the final 

document or file or when no longer 

needed for business use, whichever is 

later. DAA–GRS- 2017–0003–0002, 

which provides the legal authority to 

delete this information as required by 

law. 

(c) TRACS User Guides and Manuals 

retention instruction is Temporary: 

Destroy or delete when superseded or 

obsolete. N1–207–06–2, item 14.D(e) 

(d) iCon module (Contract Database) 

retention is Temporary: Delete data 

twenty-five years after the contract 

expiration date. Backup and Recovery of 

digital media will be destroyed or 

otherwise rendered irrecoverable per 

NIST SP 800TM88 Revision 1 ‘‘Guidelines 

for Media Sanitization’’ N1–207–06–2- 

Item 14 B a2(b). 

(e) Tenant Database (HUD 50059 data) 

TEMPORARY. Archive data to tape 

three (3) years after the certification 

effective date. NARA Job No. N1- 207– 

06–2, item 14.B (a). 

(f) Tenant Archives Database. Sub-set 

of data derived from Tenant Database. 

TEMPORARY. Delete data twenty-five 

(25) years after the tenant move-out date 

or twenty-five (25) years after the 

termination date. NARA Job No. 1–207– 

06–2, item 14.B(a)(1). 

(g) System Documentation Data 

Administration Records GRS 3.1 Item 50 

& 51. 

a. Item 50-Documentation necessary 

for preservation of permanent electronic 

records. Permanent. Transfer to the 

National Archives with the permanent 

electronic records to which the 

documentation relates. DAA–GRS– 

2013–0005–0002. 

b. Item 51-All documentation for 

temporary electronic records and 

documentation not necessary for the 

preservation of permanent records 

Temporarily. Destroy 5 years after the 

project/activity/transaction is completed 

or superseded, or the associated system 

is terminated, or the associated data is 

migrated to a successor system, but 

longer retention is authorized if 

required for business use. DAA–GRS– 

2013–0005–0034. 

(h) System Development records. GRS 

3.1 Item 10 & 11. 

a. Item 10-Infrastructure project 

records. Temporary. Destroy 5 years 

after the project is terminated, but 

longer retention is authorized if 

required for business use. 

b. Item 11-System development 

records. Temporary. Destroy 5 years 

after the system is superseded by a new 

iteration, or is terminated, defunded, or 

no longer needed for agency/IT 

administrative purposes, but longer 

retention is authorized if required for 

business use. DAA–GRS2013–0005– 

00075. 

(i) Systems and data security records 

GRS 3.2 Item 10. 

a. Item 10-Systems and data security 

records. Temporary. Destroy 1 year after 

the system is superseded by a new 

iteration or when no longer needed for 

agency/IT administrative purposes to 

ensure a continuity of security controls 

throughout the life of the system. DAA– 

GRS2013–0006–0001. 

(j) System Access Records GRS 3.2 

Item 30 & 31. 

a. Item 30-Systems not requiring 

special accountability for access. 

Temporary. Destroy when business use 

ceases. DAA–GRS2013–0006–0003. 

b. Item 31-Systems requiring special 

accountability for access. Temporary. 

Destroy 6 years after the password is 

altered or the user account is 

terminated, but longer retention is 

authorized if required for business use. 

DAA–GRS–2013–0006–00047. 

(k) Input and Output Files GRS 5.2 

Item 20. 

a. Item 20-Intermediary records. 

Temporary. Destroy upon verification of 

successful creation of the final 

document or file or when no longer 

needed for business use, whichever is 

later. DAA–GRS–2017–0003–0002. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to TRACS is by password and 

user ID and is limited to authorized 

users. Role-based access levels or 

assignment roles are restricted to those 

with a need to know. When first gaining 

access to TRACS annually, all users 

must agree to the system’s Rules of 

Behavior, which specify the handling of 

personal information and any physical 

records. Authorized users can download 

reports—the SSN is masked in both the 

system and reports during the download 

process. Access to facilities containing 

and storing physical copies of this data 

is controlled by security protocols 

designed to limit access to authorized 

individuals. 

RECORD ACCESS PROCEDURES: 

Individuals requesting records of 

themselves should address written 

inquiries to the Department of Housing 

Urban and Development 451 7th Street 

SW, Washington, DC 20410–0001. For 

verification, individuals should provide 

their full name, current address, and 

telephone number. In addition, the 

requester must provide either a 

notarized statement or an unsworn 

declaration made under 24 CFR 16.4. 

CONTESTING RECORD PROCEDURES: 

The HUD rule for contesting the 

content of any record pertaining to the 

individual by the individual concerned 


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is published in 24 CFR 16.8 or may be 

obtained from the system manager. 

NOTIFICATION PROCEDURES: 

Individuals requesting notification of 

records of themselves should address 

written inquiries to the Department of 

Housing Urban Development, 451 7th 

Street SW, Washington, DC 20410–0001. 

For verification purposes, individuals 

should provide their full name, office or 

organization where assigned, if 

applicable, and current address and 

telephone number. In addition, the 

requester must provide either a 

notarized statement or an unsworn 

declaration made under 24 CFR 16.4. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None 

HISTORY: 

Docket No. FR–5921–N–13, 81 FR 

56684, August 22, 2016. 

LaDonne L. White, 

Chief Privacy Officer, Office of 

Administration. 

[FR Doc. 2023–19782 Filed 9–12–23; 8:45 am] 

BILLING CODE P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–7070–N–53] 

30-Day Notice of Proposed Information 

Collection: Housing Counseling 

Federal Advisory Committee (HCFAC); 

Forms: HUD–90005 Application for 

Membership on the Housing 

Counseling Federal Advisory 

Committee and OGE–450 Confidential 

Financial Disclosure Report; OMB 

Control No.: 2502–0606 

AGENCY: Office of Policy Development 

and Research, Chief Data Officer, HUD. 

ACTION: Notice. 

SUMMARY: HUD is seeking approval from 

the Office of Management and Budget 

(OMB) for the information collection 

described below. In accordance with the 

Paperwork Reduction Act, HUD is 

requesting comment from all interested 

parties on the proposed collection of 

information. The purpose of this notice 

is to allow for an additional 30 days of 

public comment. 

DATES: Comments Due Date: October 13, 

2023. 

ADDRESSES: Interested persons are 

invited to submit comments regarding 

this proposal. Written comments and 

recommendations for the proposed 

information collection should be sent 

within 30 days of publication of this 

notice to www.reginfo.gov/public/do/ 

PRAMain. Find this particular 

information collection by selecting 

‘‘Currently under 30-day Review—Open 

for Public Comments’’ or by using the 

search function. Interested persons are 

also invited to submit comments 

regarding this proposal and comments 

should refer to the proposal by name 

and/or OMB Control Number and 

should be sent to: Colette Pollard, 

Clearance Officer, REE, Department of 

Housing and Urban Development, 451 

7th Street SW, Room 8210, Washington, 

DC 20410–5000; email 

PaperworkReductionActOffice@

hud.gov. 

FOR FURTHER INFORMATION CONTACT: 

Colette Pollard, Reports Management 

Officer, REE, Department of Housing 

and Urban Development, 7th Street SW, 

Room 8210, Washington, DC 20410; 

email; Colette.Pollard@hud.gov or 

telephone 202–402–3400. This is not a 

toll-free number. HUD welcomes and is 

prepared to receive calls from 

individuals who are deaf or hard of 

hearing, as well as individuals with 

speech or communication disabilities. 

To learn more about how to make an 

accessible telephone call, please visit 

https://www.fcc.gov/consumers/guides/ 

telecommunications-relay-service-trs. 

SUPPLEMENTARY INFORMATION: This 

notice informs the public that HUD is 

seeking approval from OMB for the 

information collection described in 

Section A. 

The Federal Register notice that 

solicited public comment on the 

information collection for a period of 60 

days was published on December 22, 

2022 at 87 FR 78704. 

A. Overview of Information Collection 

Title of Information Collection: 

Housing Counseling Federal Advisory 

Committee (HCFAC). 

OMB Approval Number: 2502–0606. 

OMB Expiration Date: 9/30/2023. 

Type of Request: Revision of a 

currently approved collection. 

Form Number: HUD–90005; OGE– 

450. 

Description of the need for the 

information and proposed use: The 

Expand and Preserve Homeownership 

through Counseling Act (Pub. L. 111– 

203, section 1441, July 21, 2010) (Act), 

added 42 U.S.C. 3533(g)(4) to direct the 

Office of Housing Counseling to form a 

Housing Counseling Federal Advisory 

Committee (HCFAC) with members 

equally representing the mortgage and 

real estate industries, including housing 

consumers and housing counseling 

agencies certified by the Secretary. The 

HUD–90005 Application for 

Membership on the Housing Counseling 

Federal Advisory Committee will collect 

information for individuals in those 

groups who want to serve on the 

HCFAC. The information will be used 

by HUD’s Office of Housing Counseling 

to review and recommend to the 

Secretary for appointment the members 

of the Housing Counseling Federal 

Advisory Committee to ensure the 

members meet the requirements of the 

Expand and Preserve Homeownership 

through Counseling Act and of the 

Federal Advisory Committee Act. 

Additionally, HCFAC members must 

adhere to the conflict-of-interest rules 

applicable to Special Government 

Employees as such employees are 

defined in 18 U.S.C. 202(a). The rules 

include relevant provisions in 18 U.S.C. 

related to criminal activity, Standards of 

Ethical Conduct for Employees of the 

Executive Branch (5 CFR part 2635) and 

Executive Order 12674 (as modified by 

Executive Order 12731). Therefore, 

applicants will be required to submit to 

pre-appointment screenings relating to 

identity of interest and financial 

interests that HUD might require. If 

selected, HCFAC members will also be 

asked to complete OGE–450 

Confidential Financial Disclosure 

Report (OGE–450). 

Respondents: Individuals or 

households; Business or other for-profit; 

Not-for-profit institutions. 

Estimated Number of Respondents: 

162. 

Estimated Number of Responses: 162. 

Frequency of Response: Once. 

Average Hours per Response: 1.61. 

Total Estimated Burden: 261 hours. 

B. Solicitation of Public Comment 

This notice is soliciting comments 

from members of the public and affected 

parties concerning the collection of 

information described in Section A on 

the following: 

(1) Whether the proposed collection 

of information is necessary for the 

proper performance of the functions of 

the agency, including whether the 

information will have practical utility; 

(2) The accuracy of the agency’s 

estimate of the burden of the proposed 

collection of information; 

(3) Ways to enhance the quality, 

utility, and clarity of the information to 

be collected; and 

(4) Ways to minimize the burden of 

the collection of information on those 

who are to respond; including through 

the use of appropriate automated 

collection techniques or other forms of 

information technology, e.g., permitting 

electronic submission of responses. 

(5) ways to minimize the burden of 

the collection of information on those 

who are to respond, including the use 


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