Federal Register / Vol. 88, No. 174 / Monday, September 11, 2023 / Notices 62367 

1 15 U.S.C. 78o–5. 

2The requirements of section 208.34 of 

Regulation H apply to all state member banks that 

effect more than 500 government securities 

brokerage transactions per year, unless the 

institution has filed a written notice, or is required 

to file notice, with the Board that it acts as a 

government securities broker or a government 

securities dealer. These requirements also do not 

apply to activities of foreign branches of SMBs; 

activities of nonmember, non-insured trust 

company subsidiaries of bank holding companies; 

or activities that are subject to regulations 

promulgated by the Municipal Securities 

Rulemaking Board. In addition, SMBs with an 

annual average of less than 200 securities 

transactions for customers over the prior three 

calendar years (exclusive of transactions in U.S. 

government and agency obligations) are exempt 

from these Regulation H recordkeeping and 

disclosure requirements. See 12 CFR 

208.34(a)(1)(i)–(iv). 

3More detailed information regarding this 

collection, including more detailed burden 

estimates, can be found in the OMB Supporting 

Statement posted at https://www.federalreserve.gov/ 

apps/reportingforms/home/review. On the page 

displayed at the link, you can find the OMB 

Supporting Statement by referencing the collection 

identifier, FR H–3. 

government securities, including banks 

and other financial institutions, and 

directs those brokers and dealers to keep 

certain records.1 These requirements are 

implemented for state member banks 

(SMBs) by sections 208.34(c), (d), and 

(g) of the Board’s Regulation H, which 

require that non-exempt SMBs 2

effecting securities transactions for 

customers establish and maintain a 

system of records of these transactions, 

furnish confirmations of transactions to 

customers that disclose certain 

information, and establish written 

policies and procedures relating to 

securities trading. 

Frequency: Event-generated, 

quarterly. 

Respondents: SMBs, SMB officers/ 

employees. 

Total estimated number of 

respondents: 3,368. 

Total estimated annual burden hours: 

100,774.3

Board of Governors of the Federal Reserve 

System, September 5, 2023. 

Michele Taylor Fennell, 

Deputy Associate Secretary of the Board. 

[FR Doc. 2023–19476 Filed 9–8–23; 8:45 am] 

BILLING CODE 6210–01–P 

FEDERAL RESERVE SYSTEM 

Privacy Act of 1974; System of 

Records 

AGENCY: Board of Governors of the 

Federal Reserve System. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: Pursuant to the provisions of 

the Privacy Act of 1974, notice is given 

that the Board of Governors of the 

Federal Reserve System (Board) 

proposes to modify an existing system 

of records, entitled BGFRS–7, ‘‘FRB— 

Payroll and Leave Records.’’ This 

system of records includes records of 

pay statements, tax forms, leave entries 

for worker’s compensation data, and 

leave data, including codes indicating 

reasons for taking leave (e.g., family 

illness, military leave). 

DATES: Comments must be received on 

or before October 11, 2023. This new 

system of records will become effective 

October 11, 2023, without further 

notice, unless comments dictate 

otherwise. 

The Office of Management and Budget 

(OMB), which has oversight 

responsibility under the Privacy Act, 

requires a 30-day period prior to 

publication in the Federal Register in 

which to review the system and to 

provide any comments to the agency. 

The public is then given a 30-day period 

in which to comment, in accordance 

with 5 U.S.C. 552a(e)(4) and (11). 

ADDRESSES: You may submit comments, 

identified by BGFRS–7 ‘‘FRB—Payroll 

and Leave Records,’’ by any of the 

following methods: 

• Agency Website: https://

www.federalreserve.gov. Follow the 

instructions for submitting comments at 

https://www.federalreserve.gov/apps/ 

foia/proposedregs.aspx. 

• Email: regs.comments@

federalreserve.gov. Include SORN name 

and number in the subject line of the 

message. 

• Fax: (202) 452–3819 or (202) 452– 

3102. 

• Mail: Ann E. Misback, Secretary, 

Board of Governors of the Federal 

Reserve System, 20th Street and 

Constitution Avenue NW, Washington, 

DC 20551. 

In general, all public comments will 

be made available on the Board’s 

website at https://

www.federalreserve.gov/generalinfo/ 

foia/ProposedRegs.cfm as submitted, 

and will not be modified to remove 

confidential, contact or any identifiable 

information. Public comments may also 

be viewed electronically or in paper in 

Room M–4365A, 2001 C St. NW, 

Washington, DC 20551, between 9:00 

a.m. and 5:00 p.m. during federal 

business weekdays. 

FOR FURTHER INFORMATION CONTACT: 

David B. Husband, Senior Counsel, 

(202) 530–6270, or david.b.husband@

frb.gov; Legal Division, Board of 

Governors of the Federal Reserve 

System, 20th Street and Constitution 

Avenue NW, Washington, DC 20551. 

For users of telephone systems via text 

telephone (TTY) or any TTY-based 

Telecommunications Relay Services, 

please call 711 from any telephone 

anywhere in the United States. 

SUPPLEMENTARY INFORMATION: The Board 

is modifying this system of records to 

reflect general changes and 

modifications since the Board’s last 

review of this system. The Board is 

updating the record source categories to 

indicate that in addition to collecting 

payroll and leave information via 

various forms, it can also be collected 

via other human resources or 

information systems. The Board is also 

modifying the purpose of the system to 

state that the system is intended to 

assist with ‘‘financial reporting’’ as 

opposed to ‘‘cost-accounting programs’’ 

and taking the opportunity to update the 

system manager and the system 

location. 

The Board is proposing to modify 

system specific routine use #9 to clarify 

that federal agencies have a broader 

ability to collect debts than through 

administrative or salary offset or tax 

refunds. The Board is therefore adding 

the phrase ‘‘or other federal payments, 

or by other legally authorized means’’ at 

the end of the existing system specific 

routine use, to reflect the possibility of 

collecting debts by garnishing the wages 

of non-federal employees, referring the 

debt to a private collection agency, 

through direct contact with the debtor, 

or via other legally permissible means of 

collecting the debt. The Board is also 

updating the routine uses to include a 

link to the Board’s general routine use 

but is not otherwise establishing new 

routine uses or modifying existing uses. 

The Board is also making technical 

changes to BGFRS–7 consistent with the 

template laid out in OMB Circular No. 

A–108. Accordingly, the Board has 

made technical corrections and nonsubstantive language revisions to the 

following categories: ‘‘Policies and 

Practices for Storage of Records,’’ 

‘‘Policies and Practices for Retrieval of 

Records,’’ ‘‘Policies and Practices for 

Retention and Disposal of Records,’’ 

‘‘Administrative, Technical and 

Physical Safeguards,’’ ‘‘Record Access 

Procedures,’’ ‘‘Contesting Record 

Procedures,’’ and ‘‘Notification 

Procedures.’’ The Board has also created 

the following new fields: ‘‘Security 

Classification’’ and ‘‘History.’’ 

SYSTEM NAME AND NUMBER: 

BGFRS–7 ‘‘FRB—Payroll and Leave 

Records’’. 

SECURITY CLASSIFICATION: 

Unclassified. 


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62368 Federal Register / Vol. 88, No. 174 / Monday, September 11, 2023 / Notices 

SYSTEM LOCATION: 

Board of Governors of the Federal 

Reserve System, 20th Street and 

Constitution Avenue NW, Washington, 

DC 20551. Records are also stored by the 

Board’s contractor, Workday, Inc. 

located at 6110 Stoneridge Mall Road, 

Pleasanton, CA 94588 and outside 

vendors for certain tax forms. 

SYSTEM MANAGER(S): 

Thomas Murphy, Associate Director, 

Division of Financial Management, 

Board of Governors of the Federal 

Reserve System, 20th Street and 

Constitution Avenue NW, Washington, 

DC 20551, (202) 452–3092, or 

thomas.j.murphy@frb.gov. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Sections 10 and 11 of the Federal 

Reserve Act (12 U.S.C. 244 and 248), 

and Executive Order 9397. 

PURPOSE(S) OF THE SYSTEM: 

These records are collected and 

maintained by the Board for payroll, 

attendance, leave, insurance, tax, 

retirement, budget, and financial 

reporting, and to facilitate compliance 

with statutory requirements. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Past and present employees and 

members of the Board. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Payroll records, including pay 

statements; requests for deductions; tax 

and Social Security withholdings; Board 

retirement deductions; any voluntary 

withholdings; tax forms; W–2 forms; 

overtime requests; leave data; leave 

entries for worker’s compensation data; 

leave records, including compensatory 

time, and codes indicating reasons for 

taking leave, such as family illness, or 

military leave. 

RECORD SOURCE CATEGORIES: 

Information is provided by the 

individual or his or her supervisor via 

various forms or systems reports such as 

federal, state, and local tax forms, 

employee authorizations and directives, 

insurance forms, leave and overtime 

reports, and federal and state 

garnishment forms. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

General routine uses A, B, C, D, E, F, 

G, H, I, and J apply to this system. These 

general routine uses are located at 

https://www.federalreserve.gov/files/ 

SORN-page-general-routine-uses-ofboard-systems-of-records.pdf and are 

published in the Federal Register at 83 

FR 43872 at 43873–74 (August 28, 

2018). Records may also be used: 

1. To disclose information to the 

Office of Child Support Enforcement of 

the United States Department of Health 

and Human Services, for use in locating 

individuals, verifying Social Security 

Numbers, and identifying their income 

sources to establish paternity, 

establishing and modifying orders of 

child support, identifying sources of 

income, and for other child support 

enforcement actions; 

2. To disclose information appropriate 

federal and state agencies to provide 

required reports including data on 

unemployment insurance; 

3. To disclose information to the 

Social Security Administration to report 

FICA deductions; 

4. To disclose information to 

charitable institutions to report 

contributions; 

5. To disclose information to the 

Internal Revenue Service and to state, 

local, tribal, and territorial governments 

for tax purposes; 

6. To disclose information to the 

Office of Personnel Management in 

connection with programs administered 

by that office; 

7. To disclose information to an 

employee, agent, contractor, or 

administrator of any Board, Federal 

Reserve System, or federal government 

employee benefit or savings plan, any 

information necessary to carry out any 

function authorized under such plan, or 

to carry out the coordination or audit of 

such plan; 

8. To disclose information to officials 

of labor organizations recognized under 

applicable law, regulation, or policy 

when relevant and necessary to their 

duties of exclusive representation 

concerning personnel policies, 

practices, and matters affecting working 

conditions; 

9. To disclose information to a federal 

agency for the purpose of collecting a 

debt owed the federal government 

through administrative or salary offset 

or the offset of tax refunds or other 

federal payments, or by other legally 

authorized means; 

10. To disclose relevant information 

to other federal agencies conducting 

computer matching programs to 

eliminate fraud and abuse and to detect 

unauthorized overpayments made to 

individuals; and 

11. To disclose information to verify 

for an entity preparing to make a 

mortgage or other loan to an employee 

the individual’s employment status and 

salary, at the request of the individual. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Paper records in this system are 

stored in locked file cabinets with 

access limited to staff with a need to 

know. Electronic records are stored on 

a secure server with access limited to 

staff with a need to know. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records can be retrieved by name, 

social security number, or employee 

identification number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

All records are retained for the 

appropriate period which ranges from 

one year from the date of annual audit 

or when six years old (whichever is 

sooner) to sixty-five years after 

separation or transfer of the employee. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Paper records are secured by lock and 

key and electronic files are stored on 

secure servers. The system has the 

ability to track individual user actions 

within the system. The audit and 

accountability controls are based on 

NIST and Board standards which, in 

turn, are based on applicable laws and 

regulations. The controls assist in 

detecting security violations and 

performance or other issues in the 

system. Access to the system is 

restricted to authorized users within the 

Board who require access for official 

business purposes. Users are classified 

into different roles and common access 

and usage rights are established for each 

role. User roles are used to delineate 

between the different types of access 

requirements such that users are 

restricted to data that is required in the 

performance of their duties. Periodic 

assessments and reviews are conducted 

to determine whether users still require 

access, have the appropriate role, and 

whether there have been any 

unauthorized changes. 

RECORD ACCESS PROCEDURES: 

The Privacy Act allows individuals 

the right to access records maintained 

about them in a Board system of 

records. Your request for access must: 

(1) contain a statement that the request 

is made pursuant to the Privacy Act of 

1974; (2) provide either the name of the 

Board system of records expected to 

contain the record requested or a 

concise description of the system of 

records; (3) provide the information 

necessary to verify your identity; and (4) 

provide any other information that may 

assist in the rapid identification of the 

record you seek. 


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Federal Register / Vol. 88, No. 174 / Monday, September 11, 2023 / Notices 62369 

1More detailed information regarding this 

collection, including more detailed burden 

estimates, can be found in the OMB Supporting 

Statement posted at https://www.federalreserve.gov/ 

apps/reportingforms/home/review. On the page 

displayed at the link, you can find the OMB 

Supporting Statement by referencing the collection 

identifier, FR 1400. 

Current or former Board employees 

may make a request for access by 

contacting the Board office that 

maintains the record. The Board 

handles all Privacy Act requests as both 

a Privacy Act request and as a Freedom 

of Information Act request. The Board 

does not charge fees to a requestor 

seeking to access or amend his/her 

Privacy Act records. 

You may submit your Privacy Act 

request to the—Secretary of the Board, 

Board of Governors of the Federal 

Reserve System, 20th Street and 

Constitution Avenue NW, Washington, 

DC 20551. 

You may also submit your Privacy Act 

request electronically by filling out the 

required information at: https://

foia.federalreserve.gov/. 

CONTESTING RECORD PROCEDURES: 

The Privacy Act allows individuals to 

seek amendment of information that is 

erroneous, irrelevant, untimely, or 

incomplete and is maintained in a 

system of records that pertains to them. 

To request an amendment to your 

record, you should clearly mark the 

request as a ‘‘Privacy Act Amendment 

Request.’’ You have the burden of proof 

for demonstrating the appropriateness of 

the requested amendment and you must 

provide relevant and convincing 

evidence in support of your request. 

Your request for amendment must: (1) 

provide the name of the specific Board 

system of records containing the record 

you seek to amend; (2) identify the 

specific portion of the record you seek 

to amend; (3) describe the nature of and 

reasons for each requested amendment; 

(4) explain why you believe the record 

is not accurate, relevant, timely, or 

complete; and (5) unless you have 

already done so in a related Privacy Act 

request for access or amendment, 

provide the necessary information to 

verify your identity. 

NOTIFICATION PROCEDURES: 

Same as ‘‘Access procedures’’ above. 

You may also follow this procedure in 

order to request an accounting of 

previous disclosures of records 

pertaining to you as provided for by 5 

U.S.C. 552a(c). 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

This SORN was previously published 

in the Federal Register at 73 FR 24984 

(May 6, 2008). The SORN was also 

amended to incorporate two new 

routine uses required by OMB at 83 FR 

43872 (August 28, 2018). 

Board of Governors of the Federal Reserve 

System. 

Ann Misback, 

Secretary of the Board. 

[FR Doc. 2023–19484 Filed 9–8–23; 8:45 am] 

BILLING CODE P 

FEDERAL RESERVE SYSTEM 

Agency Information Collection 

Activities: Announcement of Board 

Approval Under Delegated Authority 

and Submission to OMB 

AGENCY: Board of Governors of the 

Federal Reserve System. 

SUMMARY: The Board of Governors of the 

Federal Reserve System (Board) is 

adopting a proposal to extend for three 

years, with revision, the Procurement 

Solicitation Package (FR 1400; OMB No. 

7100–0180). 

FOR FURTHER INFORMATION CONTACT: 

Federal Reserve Board Clearance 

Officer—Nuha Elmaghrabi—Office of 

the Chief Data Officer, Board of 

Governors of the Federal Reserve 

System, nuha.elmaghrabi@frb.gov, (202) 

452–3884. 

Office of Management and Budget 

(OMB) Desk Officer for the Federal 

Reserve Board, Office of Information 

and Regulatory Affairs, Office of 

Management and Budget, New 

Executive Office Building, Room 10235, 

725 17th Street NW, Washington, DC 

20503, or by fax to (202) 395–6974. 

SUPPLEMENTARY INFORMATION: On June 

15, 1984, OMB delegated to the Board 

authority under the Paperwork 

Reduction Act (PRA) to approve and 

assign OMB control numbers to 

collections of information conducted or 

sponsored by the Board. Boardapproved collections of information are 

incorporated into the official OMB 

inventory of currently approved 

collections of information. The OMB 

inventory, as well as copies of the PRA 

Submission, supporting statements 

(which contain more detailed 

information about the information 

collections and burden estimates than 

this notice), and approved collection of 

information instrument(s) are available 

at https://www.reginfo.gov/public/do/ 

PRAMain. These documents are also 

available on the Federal Reserve Board’s 

public website at https://

www.federalreserve.gov/apps/ 

reportingforms/home/review or may be 

requested from the agency clearance 

officer, whose name appears above. 

Final Approval Under OMB Delegated 

Authority of the Extension for Three 

Years, With Revision, of the Following 

Information Collection 

Collection title: Procurement 

Solicitation Package. 

Collection identifier: FR 1400. 

OMB control number: 7100–0180. 

Effective Date: October 11, 2023. 

General description of collection: The 

Board uses the Procurement Solicitation 

Package, which includes a supplier 

database and solicitation documents as 

appropriate, to assist in the competitive 

process of soliciting proposals from 

suppliers of goods and services. The 

Procurement Solicitation Package 

includes the: Supplier Registration 

System (FR 1400A), Solicitation Package 

(Solicitation, Offer, and Award Form; 

Supplier Information Form; Past 

Performance Data Sheet; and Past 

Performance Questionnaire) (FR 1400B), 

Supplier Risk Management Offeror 

Questionnaire (FR 1400C), and 

Subcontracting Report (FR 1400D). 

The solicitation documents are 

typically for the procurement of goods, 

services and construction that are not 

off-the-shelf items. The Board’s supplier 

database serves as a venue for Board 

staff to research potential suppliers and 

their qualifications. When a solicitation 

is constructed for a specific acquisition, 

the solicitation package is typically 

called a Solicitation, Offer, and Award 

(SOA) document, which consists of the 

Solicitation Form (Section A of the 

SOA) and Supplier Information Form 

(Section N of the SOA), which are both 

part of FR 1400B. Depending on the 

requirements of the specific acquisition, 

the SOA may also consist of a Past 

Performance Data Sheet (part of FR 

1400B), Past Performance Questionnaire 

(part of FR 1400B), Supplier Risk 

Management Offeror Questionnaire (FR 

1400C), or Subcontracting Report (FR 

1400D). This information collection is 

required to collect data on prices, 

specifications of goods and services, and 

qualifications of prospective suppliers. 

Frequency: Event-generated. 

Respondents: Businesses and 

individuals. 

Total estimated number of 

respondents: 630. 

Total estimated change in burden: 33. 

Total estimated annual burden hours: 

24,863.1


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