An Assessment of Computer Matching in the Food Stamp Program

Volume II: State Profiles

Final Report

January 2002

Authors:

William S. Borden

Robbi L. Ruben-Urm

This study was conducted under Contract number 53-3198-7-025

This report is available on the Food and Nutrition Service web site: http://www.fns.usda.gov/oane.

Suggested Citation:

U.S. Department of Agriculture, Food and Nutrition Service, Office of Analysis, Nutrition and

Evaluation, Fiscal Year 2001 FSP-02-CM, by William S. Borden and Robbi Ruben-Urm. Project

Office, Sharron Cristofar, Alexandria, VA: 2001.

Submitted by:

Mathematica Policy Research, Inc.

P.O. Box 2393

Princeton, NJ 08543-2393

(609) 799-3535

Project Director: William S. Borden

Submitted to:

U.S. Department of Agriculture

Food and Nutrition Service

Office of Analysis and Evaluation

Rm. 206, 3101 Park Center Drive

Alexandria, VA 22302

Project Officer: Sharron Cristofar

United States Food and January 2002

Department of Nutrition Food Stamp Program

Agriculture Service Report No. FSP-02-CM
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs

and activities on the basis of race, color, national origin, gender, religion, age,

disability, political beliefs, sexual orientation, or marital or family status. (Not all

prohibited bases apply to all programs.) Persons with disabilities who require

alternative means for communications of program information (Braille, large point,

audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and

TTD).

To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room

326-W., Whitten Building, 14th and Independence Avenue, S.W., Washington, DC

20250-9419 or call (202) 720-5964 (voice and TTD) USDA is an equal opportunity

provider and employer.
iii

CONTENTS

Chapter Page

STATE COMPUTER MATCHING PROFILES............................................................ 1

ALABAMA..................................................................................................................... 5

ALASKA......................................................................................................................... 9

ARIZONA ..................................................................................................................... 13

ARKANSAS ................................................................................................................. 17

CALIFORNIA............................................................................................................... 21

COLORADO................................................................................................................. 25

CONNECTICUT........................................................................................................... 31

DELAWARE................................................................................................................. 37

DISTRICT OF COLUMBIA......................................................................................... 41

FLORIDA...................................................................................................................... 45

GEORGIA ..................................................................................................................... 51

GUAM........................................................................................................................... 55

HAWAII........................................................................................................................ 59

IDAHO .......................................................................................................................... 63

ILLINOIS ...................................................................................................................... 67

INDIANA...................................................................................................................... 73

IOWA ............................................................................................................................ 79

KANSAS....................................................................................................................... 83

KENTUCKY ................................................................................................................. 87

LOUISIANA ................................................................................................................. 91

MAINE.......................................................................................................................... 95

MARYLAND................................................................................................................ 99

MASSACHUSETTS................................................................................................... 103

MICHIGAN................................................................................................................. 107

MINNESOTA ............................................................................................................. 111

MISSISSIPPI............................................................................................................... 115

MISSOURI.................................................................................................................. 119

MONTANA................................................................................................................. 123

NEBRASKA ............................................................................................................... 127

NEVADA .................................................................................................................... 131

NEW HAMPSHIRE.................................................................................................... 135

NEW JERSEY............................................................................................................. 139

NEW MEXICO ........................................................................................................... 143

NEW YORK................................................................................................................ 147

NORTH CAROLINA.................................................................................................. 151

NORTH DAKOTA ..................................................................................................... 155

OHIO ........................................................................................................................... 159

OKLAHOMA.............................................................................................................. 163

OREGON .................................................................................................................... 167

PENNSYLVANIA ...................................................................................................... 171

RHODE ISLAND........................................................................................................ 175

SOUTH CAROLINA .................................................................................................. 179
CONTENTS (continued)

Chapter Page

iv

SOUTH DAKOTA...................................................................................................... 183

TENNESSEE............................................................................................................... 189

TEXAS ........................................................................................................................ 193

UTAH.......................................................................................................................... 199

VERMONT ................................................................................................................. 203

VIRGIN ISLANDS ..................................................................................................... 207

WASHINGTON.......................................................................................................... 211

WEST VIRGINIA....................................................................................................... 215

WISCONSIN............................................................................................................... 219

WYOMING................................................................................................................. 223
1

VOLUME II-–STATE COMPUTER MATCHING PROFILES

Volume II presents profiles of each State computer matching program based on the 2000

Census of State FSAs1. Also included are Tables 20 and 21 which provide a description of

matching systems and a glossary of key computer matching terms. The abbreviations (A) for

Applicant and (R) for Recipient are used in the profile to identify when the State uses the match

for applicants and/or recipients.

 1

The following set of tables contain the State FSA responses to the computer matching

questions.
2

TABLE 1

DESCRIPTION OF FEDERAL AND STATE COMPUTER MATCHING SYSTEMS

Matching Systems Description

Federally Mandated

Prisoner Verification System

(PVS)

Match with SSA national prison records for identification information for

incarcerated household members.

Social Security Administration

(SSA) Death Match

Match with SSA national death records for identification information for

deceased household members.

Federal Matches (Optional)

State Data Exchange System

(SDX)

Match with SSA Supplemental Security Income (SSI) database for SSI earnings

information. This is an IEVS match.

State Wage Information

Collection Agency (SWICA)

Match with State UI wage information. Employers whose employees are

covered by Unemployment Insurance (UI) must report to the SWICA each

quarter. The wage data are 3 to 6 months old when matched. This is an IEVS

match.

Unemployment Insurance (UI) Match with State UI information on benefits provided to UI recipients each

month. This is an IEVS match.

Beneficiary Data Exchange

(BENDEX)

Match with SSA Old Age and Survivor Insurance benefits, and other benefits

provided under Title III of the Social Security Act. This includes (1) Master

Beneficiary File (MBR) for SSA benefits, and (2) Master Earnings File (MEF)

for quantifying quarters of coverage for SSA eligibility. This is an IEVS match.

Beneficiary Earnings Exchange

Reports System (BEERS)

Match with IRS annual earnings data compiled from the IRS Form W-2,

including; (1) self-employment, (2) out-of-State wages, (3) federal and military

wages, and (4) agricultural earnings. This is an IEVS match.

Disqualified Recipient System

(DRS)

Match with FNS database for identification information of applicants for food

stamps who are disqualified from collecting food stamps because of program

violations. Disqualification periods range from one year to permanent,

depending on the number and severity of the offense.

Quarters of Coverage Match with SSA quarterly earnings file to ensure that aliens have 40 quarters of

coverage/earnings.

Internal Revenue Service (IRS)

Systematic Alien Verification

System (SAVE)

Match with IRS database containing data on interest, dividends, and other types

of unearned income to check for unreported income. These data are compiled

from IRS Form 1099. This is an IEVS match.

State Matches (Optional)

Department of Motor Vehicles

(DMV)

Match with DMV database for identification of applicants misreporting

automobile assets.

New Hires Match with State Employment Service new hire database for income

information for recently hired applicants.
TABLE 20 (continued)

3

Matching Systems Description

Child Support Match Match with State or Federal Parent Locator Services child support database for

identification information of applicants not reporting child support income.

State Prison Match Match with State Department of Correction prison records for identification

information of incarcerated household members.

State Tax Refund Offset

Program (STROP)

Match with the database used for offsetting State income tax refunds to collect

claims against households for over-issued food stamp benefits where those

claims are past due.

State Death Match Match with State vital statistics records for purpose of identification to detect

participation of deceased individuals.

Fleeing Felons Match with State database of fleeing felons providing information on

probation/parole violators who are ineligible to participate in the FSP.

Worker’s Compensation Match with worker’s compensation to determine whether the individual is

receiving worker’s compensation.

Day Care Licenses Match with day care licensing database for day care earnings. The lists

typically include the name, address and phone number of the licensee and the

home or facility, the licensed capacity, and the status and effective dates of the

license. The following lists are available: adult foster care, child day care

homes, child day care centers, camps, child caring institutions, child placing

agencies, children’s foster homes.

State Lottery Winners Match with State database of lottery winners for asset information.

State Workfare/Training/

Education

Match with State Department of Labor database of individuals enrolled in the

Workfare/Training/Education Program for eligibility and identification

information.

State Payroll Match with State payroll for earnings information for State employees.

Employees Retirement Match with State database of public employee retirements.

Bank Match Match with Treasury Department bank records for assets and eligibility

information.

Foster Care Adoption Match with State database of foster care providers and adoption records for

identification information.

State Assessor’s Records/Tax

Records

Match with State Assessor’s tax records for income information.

Cross-State Match Match between two or more State client databases for the purpose of

identification and disqualification information.
4

TABLE 2

GLOSSARY OF KEY COMPUTER MATCHING TERMS

Key Term Definition

Applicant Matching

(Upfront)

Matching that takes place when an individual applies for food stamp benefits, or at

any time prior to certification.

Application The process of determining eligibility for benefits.

Batch Processing Cases are matched in groups at specified times, rather than being matched in realtime or interactive.

Biometric/Finger Imaging Automated methods to identify a person based on physical characteristics such as

fingerprints. This technology has the potential to identify individuals who attempt

to apply for benefits on more than one case, or who attempt to obtain benefits

belonging to someone else.

Followup Any actions taken to:

(1) Check that the client-reported information used in the computer match is valid

and was entered into the computer correctly. The caseworker obtains the case

file and checks the information provided by the client against the information

used in the computer match.

(2) Verifying information from the external data source, if a discrepancy exists.

This may involve either contacting the client or making a “collateral contact”

with the client’s bank or employer.

(3) Checking if the discrepancy will affect the eligibility of the client or the

amount of benefit paid to the client, by recomputing eligibility and benefits

with information from the external data sources.

(4) Processing claims; disqualifying, terminating or reducing benefits to

recipients, if a discrepancy is confirmed; denying benefits to the FSP

applicant; and possibly investigating fraud.

The caseworker in charge of the case is usually responsible for most of the

followup, although clerks and professional fraud investigators may also be

involved. A decision must be made on each targeted case within 45 days from the

time the match is made.

InterState Matching/Cross

State Matching

A match conducted between two States to identify cases of duplicate participation.

Monitoring The State’s oversight and management of computer-matching activities.

Online Processing Cases are matched in real time or interactively.

Prioritizing The process of ordering the cases selected for follow-up. This could be based on

any characteristic or dollar discrepancy the State has defined to rank cases based on

the likelihood of detecting a violation.

Recertification The process of reapplying for benefits when the eligibility certification period has

lapsed.

Recipient Matching

(Ongoing)

Matching that takes place after an individual has begun to receive food stamp

benefits, or at any time during the certification period.

Reporting The process of documentation and distribution of the results of the follow-up

process or the status of actions taken on matched cases. 

Screening The process of selecting cases not to be matched based on household and/or

individual characteristics.

Targeting The process of selecting cases for followup activities based on thresholds for

discrepancies between information provided by the client and information received

from the match. These usually are established for income databases.
5

ALABAMA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: No integration with other programs

Average Certification Period: Six to twelve months.

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes Yes

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Information not available

Disqualification Information: The client database includes a code for

disqualification, and the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
6

Database Updates: The client database is updated daily.

Verification of Alien Status: Information not available.

Internet Connectivity: Selected staff in the State and local offices have

Internet access. The Internet is being used for

confirming client data as part of the eligibility

process. Alabama also transmits and receives files

via Connect:Direct.

Participation in Cross-State Alabama does not participate in any routine or 

Matches: non-routine matches. They do not have plans to

participate in PARIS in the next two years.

Disqualified Recipient System (DRS): No information is available.

Biometrics: Alabama is not using biometrics in the FSP.

Data Brokers: Alabama is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Department of Human Resources - CIS has

responsibility for all systems.

Current Systems and System Access:

System Type of Matching Type of Access

Timing of Recipient

Match

National Systems

 SWICA Applicant & Recipient Batch Weekly

SDX Applicant & Recipient Batch Recertification

BENDEX Applicant & Recipient Batch Recertification

Prisoner Verification Applicant & Recipient Batch Quarterly

SSA Death Match Applicant & Recipient Batch Recertification

IRS Applicant & Recipient Batch Annually

Quarters of Coverage Applicant & Recipient Batch Ad hoc

BEERS Applicant & Recipient Batch Biannually

State Systems

DMV Applicant & Recipient Batch Recertification

State New Hires Applicant & Recipient Batch Recertification

PADX Applicant & Recipient Batch Recertification
7

Screening: No screening is used.

Targeting:

System Targeting Rule

PADX Follow up if there is a difference of greater

than or less than five dollars or new

information.

Followup: Eligibility workers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by paper

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

 SWICA No

SDX Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match Don’t Know

IRS No

Quarters of Coverage Yes

BEERS No

State Systems

DMV Yes

State New Hires Yes

PADX No

Changes: There are no changes planned.
8
9

ALASKA

STATE OVERVIEW:

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, GA

Average Certification period: Twelve months

Information Stored in Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions No NA

Alien Status Yes NA

Alien Quarters of Coverage No NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: SVES is used to validate SSNs.

Disqualification Information: The client database includes a code for

disqualification, period of disqualification, and

reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.
10

Eligibility Worker Access to 100% of eligibility workers can access eligibility

Terminals and Databases: data. 100% of eligibility determinations are done

on-line. Eligibility workers can access current and

historical data.

Database Updates: The client database is updated daily.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. Case notes are put in

the case folder.

Internet Connectivity: All staff in all of the State and local offices have

Internet access. The Internet is being used for

computer matching, confirming client data, and case

management. Alaska also transmits and receives

files via File Transfer Protocol (FTP) and

Connect:Direct.

Participation in Cross-State Alaska does not participate in any routine crossMatches: State matches. New Jersey does participate in a

non-routine cross-State match with various tribal

entities that have TANF programs. They plan to

participate in PARIS in the next two years.

Disqualified Recipient System (DRS): Alaska uses the DRS for penalties and quality

control. Alaska does not know how they will

provide eligibility workers with access to the DRS.

Biometrics: Alaska is not using biometrics in the FSP.

Data Brokers: Alaska is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

Administration: System Operations has responsibility for all

systems.
11

Current Systems & System Access:

System Type of Matching Type of Access

Timing of

Recipient

Match

National Systems

SWICA Applicant & Recipient Batch & Online Quarterly

SDX Applicant & Recipient Batch & Online Quarterly

UI Applicant & Recipient Batch & Online Quarterly

Prisoner Verification Applicant & Recipient Batch & Online Quarterly

SSA Death Match Applicant & Recipient Batch & Online Quarterly

Quarters of Coverage Applicant & Recipient Batch & Online Quarterly

State Systems

Child Support Applicant & Recipient Batch & Online Recertification

State Prison Match Applicant & Recipient Batch & Online Monthly

State Employees Recipients Batch & Online Recertification

Longevity Fund Applicant & Recipient Batch & Online Monthly

 Permanent Fund Applicant & Recipient Batch & Online

Screening: Screening is used on the Prisoner Verification and

State Prison Match. Only those over the age of 17

are matched.

Targeting: Alaska does not use any targeting strategies.

Followup: Eligibility workers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level

Reporting: Cases requiring follow-up are transmitted by on-line

alerts to the local offices.
12

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

Prisoner Verification Yes

SSA Death Match Yes

Quarters of Coverage Yes

State Systems

Child Support Yes

State Prison Match Yes

State Employees Yes

Longevity Fund Yes

 Permanent Fund Yes

Changes: Alaska plans to implement BENDEX, BEERS, IRS

and a Tribal Assistance Match in 2001.
13

ARIZONA

STATE OVERVIEW:

State or County Administered: State

Integration with Other

Assistance Programs: TANF, Medicaid, Child Support

Average Certification period: Three to six months.

Information Stored in Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions No NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Arizona sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

ddisqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation: There is a duplicate participation check that

Check: takes place at application and recertification.

Eligibility Worker Access to 100% of eligibility workers can access eligibility

Terminals and Databases: data. 100% of eligibility determinations are done

on-line. Eligibility workers can access current and

historical data.
14

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. Documentation

includes the original request with the original

response.

Internet Connectivity: All staff in all of the State and local offices have

Internet access. The Internet is being used for

confirming client data as part of the eligibility

process. Arizona also transmits and receives files

via Connect:Direct.

Participation in Cross-State Arizona participates in routine cross-State matches

Matches: as well as non-routine cross-State matches with

California, Nevada and Utah. They have no plans

to participate in PARIS in the next two years.

Disqualified Recipient Arizona uses the DRS for eligibility and penalties.

System (DRS): Eligibility workers will access the DRS through

their mainframe.

Biometrics: Arizona is conducting finger imaging in the FSP.

Data Brokers: Arizona is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

Administration: The Family Assistance Administration has

responsibility for all systems except for STROP

which is administered by ORC and State Fleeing

Felons and the Maricopa County Jail match with are

administered by the Office of Special

Investigations.
15

Current Systems & System Access:

`

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Online Recertification

SDX Applicant & Recipient Online Recertification

 UI Applicant & Recipient Online Recertification

BENDEX Applicant & Recipient Online Recertification

SSA Death Match Applicant & Recipient Batch Monthly

IRS Applicant Batch Recertification

Quarters of Coverage Applicant & Recipient Online Recertification

BEERS Applicant & Recipient Batch Recertification

State Systems

State New Hires Applicant & Recipient Batch Weekly

STROP Applicant & Recipient Batch Not Available

State Death Match Applicant & Recipient Batch Monthly

State Fleeing Felons Applicant & Recipient Batch Quarterly

 State Lottery Winners Applicant & Recipient Batch Monthly

 Maricopa County Jail Applicant & Recipient Batch Quarterly

Screening: Screening is used on the BEERS and UI matches

Only those over the age of 16 who are either an

active case or a case that has closed in the past 2

months are matched.

Targeting: No targeting is used.

Followup: Eligibility workers perform the follow-up activities.

Automated information requests are generated to

support the verification process. There is no

prioritizing of cases at the State level

Reporting: Cases requiring follow-up are transmitted by paper

reports for all databases.
16

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

 UI Yes

BENDEX Yes

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

State New Hires Yes

STROP Yes

State Death Match Yes

State Fleeing Felons Yes

 State Lottery Winners Yes

 Maricopa County Jail Yes

Changes: There are no changes planned.
17

ARKANSAS

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: No integration with other programs.

Average Certification Period: Two to twenty-four months.

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes No

Name No No

Address No No

Birth Date No No

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions No NA

Alien Status No NA

Alien Quarters of Coverage No NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Arkansas sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access data only.
18

Database Updates: The client database is updated daily.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. Documentation varies

by county.

Internet Connectivity: All staff have Internet access. The Internet is being

used for confirming client data as part of the

eligibility process. Arkansas also transmits and

receives files via Connect:Direct.

Participation in Cross-State Arkansas does not participate in any routine or nonMatches: routine cross-State matches. Arkansas does not plan

to participate in PARIS in the next two years.

Disqualified Recipient System (DRS): No information is available.

Biometrics: Arkansas is not using biometrics in the FSP.

Data Brokers: Arkansas is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Division of County Operations has

responsibility for all systems.

Current Systems and System Access:

System Type of Matching Type of Access

Timing of Recipient

Match

National Systems

SWICA Applicant & Recipient Batch 8 times per year

SDX Applicant & Recipient Batch Monthly

 UI Applicant & Recipient Batch Monthly

BENDEX Applicant & Recipient Batch Monthly

Prisoner Verification Applicant & Recipient Batch Ad hoc

SSA Death Match Applicant & Recipient Not Available Not Available

Quarters of Coverage Applicant & Recipient Batch Ad hoc

State Systems

 Child Support Applicant & Recipient Batch and Online Ad hoc

State Prison Match Applicant & Recipient Batch and Online Ad hoc
19

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Case workers perform the follow-up activities.

There is no automated support for the verification

process. There is no information available about

prioritizing.

Reporting: Cases requiring follow-up are transmitted by paper

reports for all matching systems as well as online

reports for Prisoner Verification, Quarters of

Coverage, State Child Support and the State Prison

Match. It takes one to two days for the local offices

to receive the reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

 UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match -

Quarters of Coverage Yes

State Systems

Child Support Yes

 State Prison Match Yes

Changes: Arkansas plans to implement a Border States

Duplicate match in 2001.

.
20
21

CALIFORNIA

STATE OVERVIEW

State or County Administered: County

Integration with Other

Assistance Programs: Medicaid, TANF

Average Certification Period: 41.4 months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History - NA

ABAWDs Exemptions - NA

Alien Status - NA

Alien Quarters of Coverage - NA

Work Registration Status - NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Information not available

Disqualification Information: The client database includes a code for

disqualification, and the period of disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place daily for applicants and monthly and

quarterly for recipients.

Eligibility Worker Access No eligibility determinations are done on-line.

to Terminals and Databases:

Database Updates: The client database is updated daily.
22

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. Documentation varies

by county.

Internet Connectivity: Selected staff in some counties have Internet access.

The Internet is not being used for any computer

matching processes. California also transmits and

receives files using File Transfer Protocol (FTP).

Participation in Cross-State California participates in routine cross-State

Matches: matches as well as non-routine cross-State matches

with Texas. They have plans to participate in

PARIS in the next two years.

Disqualified Recipient System (DRS): California uses the DRS for eligibility, penalties,

and quality control. Eligibility workers will access

the DRS through their mainframe.

Biometrics: California is conducting finger imaging in the FSP.

Data Brokers: California is not currently using data brokers and

has no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The California Department of Social Services Fraud

Bureau has responsibility for all systems.
23

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Not Available

SDX Applicant & Recipient Batch & Online Not Available

UI Applicant & Recipient Batch & Online Not Available

BENDEX Applicant & Recipient Batch & Online Not Available

Prisoner Verification Applicant & Recipient Batch & Online Not Available

SSA Death Match Applicant & Recipient Batch & Online Not Available

IRS Applicant & Recipient Batch & Online Not Available

Quarters of Coverage Applicant & Recipient Batch & Online Not Available

BEERS Applicant & Recipient Batch & Online Not Available

State Systems

 State New Hires Applicant & Recipient Batch & Online Not Available

 STROP Applicant & Recipient Batch & Online Not Available

 State Fleeing Felons Applicant & Recipient Batch & Online Not Available

 State Workers Compensation Applicant & Recipient Batch & Online Not Available

 State Lottery Winners Applicant & Recipient Batch & Online Not Available

 California Youth Authority Applicant & Recipient Batch & Online Not Available

 Homeless Applicant & Recipient Batch & Online Not Available

 Jail Reporting System Applicant & Recipient Batch & Online Not Available

 State Franchise Tax Board Applicant & Recipient Batch & Online Not Available

Screening: No screening is used.

Targeting:

System Targeting Rule

SWICA Cases involving TANF and/or PAFS with

discrepancies of $301 ore more are sent for

follow up; NAFS cases with discrepancies of

$701 or more per quarter are sent to the

counties for follow-up; MCO cases with a

discrepancy of $5,000 are sent to the counties

for follow-up.

UI Tolerance level is $100 in interest and/or

dividend income for PAFS cases and $250 for

NAFS cases.

IRS Tolerance level - not specified

BEERS Tolerance level for PAFS is $11,200 and

$12,000 for MCO.
24

Followup: Staff who perform follow-up activities and method

of verification varies by county. Availability of

automated support for the verification process

varies by county. There is no prioritizing of cases at

the State level

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

 State New Hires Yes

 STROP Yes

 State Fleeing Felons Yes

 State Workers Compensation Yes

 State Lottery Winners Yes

 California Youth Authority Yes

 Homeless Yes

 Jail Reporting System Yes

 State Franchise Tax Board Yes

Changes: There are no changes planned.
25

COLORADO

STATE OVERVIEW

State or County Administered: County

Integration with Other

Assistance Programs: No integration with other programs

Average Certification Period: Nine months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # No No

Name Yes Yes

Address Yes No

Birth Date Yes No

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Numident is used to validate States SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
26

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by electronic file transfer.

Documents are put in the file.

Internet Connectivity: Selected staff in some counties have Internet access.

The Internet is not being used for any computer

matching processes. Colorado also transmits and

receives files via Connect:Direct.

Participation in Cross-State Colorado participates in routine cross-State

Matches: matches, but do not participate in any nonroutine

cross-State matches. Colorado has plans to

participate in PARIS in the next two years.

Disqualified Recipient Systemm (DRS): Colorado uses the DRS for eligibility, penalties, and

quality control. Eligibility workers will access the

DRS through their mainframe.

Biometrics: Colorado is not using biometrics in the FSP.

Data Brokers: Colorado is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Office of Self Sufficiency has responsibility for

all matches.
27

Current Systems and System Access:

System Type of Matching Type of Access

Timing of Recipient

Match

National Systems Applicant & Recipient Batch & Online Monthly

SWICA Applicant & Recipient Batch & Online Monthly

SDX Applicant & Recipient Batch & Online Monthly

UI Applicant & Recipient Batch & Online Monthly

BENDEX Applicant & Recipient Batch & Online Monthly

Prisoner Verification Applicant & Recipient Batch & Online Monthly

SSA Death Match Applicant & Recipient Batch & Online Monthly

IRS Applicant & Recipient Batch & Online Monthly

Quarters of Coverage Applicant & Recipient Batch & Online Monthly

BEERS Applicant & Recipient Batch & Online Quarterly

State Systems

State New Hires Applicant & Recipient Batch & Online Monthly

Child Support Applicant & Recipient Batch & Online Monthly

STROP Applicant & Recipient Batch & Online Monthly

 State Fleeing Felons Applicant & Recipient Batch & Online Monthly

Day Care Licenses Applicant & Recipient Batch & Online Monthly

State Workfare/Training/Education Applicant & Recipient Batch & Online Monthly

Public Assistance Applicant & Recipient Batch & Online Monthly

Screening: Screening is used on the Prisoner Verification

match.

Only active cases are matched.

Targeting:

System Targeting Rule

SWICA Tolerance threshold of $100

SDX Tolerance threshold of $49

UI Tolerance threshold of $100

BENDEX Tolerance threshold of $30

IRS Tolerance threshold of $4800 based on annual

income.

BEERS Tolerance threshold of $500 based on interest

earnings.
28

Followup: Eligibility workers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by paper

and online reports for all matching systems. It takes

one to two days for the local offices to receive the

reports.
29

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Don’t Know

SSA Death Match Yes

IRS Yes

Quarters of Coverage Don’t Know

BEERS

State Systems Yes

State New Hires Yes

Child Support Yes

STROP Yes

 State Fleeing Felons No

Day Care Licenses Yes

State Workfare/Training/Education Yes

Public Assistance No

Changes: There are no changes planned.
30
31

CONNECTICUT

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, GA, Child Support

Average Certification Period: Three to twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions No NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Connecticut sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
32

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. A note of the phone

call or written response is kept in the case file.

Internet Connectivity: Managers in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Connecticut also

transmits and receives files via Connect:Direct, the

Intranet and through File Transfer Protocol (FTP).

Participation in Cross-State Connecticut participates in routine cross-State

Matches: matches as well as non-routine cross-State matches

with Puerto Rico. They currently participate in

PARIS.

Disqualified Recipient System (DRS): Connecticut is not currently using the DRS.

Eligibility workers will access the DRS through

their mainframe.

Biometrics: Connecticut is conducting finger imaging but not in

the FSP.

Data Brokers: Connecticut is not currently using data brokers and

has no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Department of Social Services has

responsibility for all matches.
33

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Daily

SDX Applicant & Recipient Batch & Online Daily

UI Applicant & Recipient Batch & Online Daily

BENDEX Applicant & Recipient Batch & Online Daily

Prisoner Verification Recipient - -

SSA Death Match Recipient Batch Quarterly

IRS Applicant & Recipient Batch Bi-weekly

Quarters of Coverage Applicant & Recipient Batch & Online Ad-hoc

State Systems

State New Hires Applicant & Recipient Batch Bi-weekly

Child Support Applicant & Recipient Batch & Online Monthly

State Prison Match Recipient Batch Monthly

STROP Recipient Batch Annually

State Death Match Recipient Batch Annually

State Fleeing Felons Recipient Batch Monthly

State Worker’s Compensation Applicant & Recipient Batch & Online Daily

 State Bank Match Recipient Batch Bi-annually

DRS Property Match Applicant & Recipient - Monthly

MA Match Recipient Batch Quarterly

RI Match Recipient Batch Quarterly

Screening: No screening is used.
34

Targeting:

System Targeting Rule

SWICA Follow-up if a new employer is reported.

SDX Follow up if there is a discrepancy of greater

than or equal to $25 between reported and

matched information.

UI Follow-up if a new employer reported.

BENDEX Follow-up if they receive information that was

not reported.

IRS Follow-up if they receive information that

wasn't reported.

State Fleeing Felons Follow-up if there is new employer

information.

State Bank Match Follow-up if there is new account information

that was not reported.

Followup: Case workers and the pre-screening group perform

the follow-up activities. There is automated

generation of verification letters to clients. Matches

are prioritized at the state level based on the size of

the targeting discrepancies.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.
35

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

State Systems

State New Hires Yes

Child Support Yes

State Prison Match Yes

STROP Yes

State Death Match Yes

State Fleeing Felons Yes

State Worker’s Compensation Yes

 State Bank Match Yes

DRS Property Match No

MA Match Yes

RI Match Yes

Changes: There are no changes planned.
36
37

DELAWARE

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: No integration with other programs

Average Certification Period: Twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes Yes

ABAWDs Work History - NA

ABAWDs Exemptions - NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Delaware sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
38

Database Updates: The client database is updated daily.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. Copies of the original

are put in the file.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes.

Participation in Cross-State Delaware participates in routine cross-State

Matches: matches as well as non-routine cross-State matches

with Maryland. They currently participate in

PARIS.

Disqualified Recipient System (DRS): Delaware is currently using the DRS for penalties,

eligibility and quality control. No information is

available on how eligibility workers will access the

DRS.

Biometrics: Delaware is not using biometrics in the FSP.

Data Brokers: Delaware is not currently using data brokers but has

plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Fraud Unit has responsibility for all matches.
39

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Monthly

SDX Applicant & Recipient Online Monthly

UI Applicant & Recipient Batch Monthly

BENDEX Applicant & Recipient Online Monthly

Prisoner Verification Applicant & Recipient Batch Monthly

SSA Death Match Applicant & Recipient Batch Monthly

IRS Applicant & Recipient Batch Monthly

Quarters of Coverage Applicant & Recipient Batch Monthly

BEERS Applicant & Recipient Online Monthly

State Systems

DMV Applicant & Recipient Online Weekly

Child Support Applicant & Recipient Batch Monthly

State Prison Match Applicant & Recipient Batch Monthly

STROP Applicant & Recipient Batch Annually

State Death Match Applicant & Recipient Batch Daily

TALON Applicant & Recipient Batch Quarterly

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Case workers and the fraud unit perform the followup activities. There is automated generation of

verification letters to clients. Matches are

prioritized at the state level based on the dollar

amount.

Reporting: Cases requiring follow-up are transmitted by online

alerts for all matching systems. Local offices

receive the reports immediately.
40

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

DMV Yes

Child Support Yes

State Prison Match Yes

STROP Yes

State Death Match Yes

TALON Yes

Changes: Delaware plans to implement State New Hires, a

Criminal Justice Information System match, and a

State Drug Felons match in 2001.
41

DISTRICT OF COLUMBIA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF

Average Certification Period: Six months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions No NA

Alien Status No NA

Alien Quarters of Coverage No NA

Work Registration Status Yes NA

Household Members Stored All household members stored. Non-household

in Client Database: members excluded.

SSN Validation: D.C. sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.
42

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. The response is printed

and put in the case file.

Internet Connectivity: All staff in the State and local offices have Internet

access. The Internet is not being used for any

computer matching processes. D.C. also transmits

and receives files via Connect:Direct.

Participation in Cross-State D.C. participates in routine cross-State matches

Matches: but does not participate in any non-routine crossState matches. They currently participate in PARIS.

Disqualified Recipient System (DRS): D.C. is currently using the DRS for penalties and

eligibility. Eligibility workers will access the DRS

through the Internet.

Biometrics: D.C. is not using biometrics in the FSP.

Data Brokers: D.C is not currently using data brokers but has plans

to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Bureau of Management Systems has

responsibility for all matches.
43

Current Systems and System Access:

System Type of Matching

Type of

Access

Timing of Recipient

Match

National Systems

SWICA Applicant & Recipient Batch Monthly

SDX Applicant & Recipient Batch Monthly

UI Applicant & Recipient Batch Monthly

BENDEX Applicant & Recipient Batch Monthly

SSA Death Match Applicant & Recipient - -

IRS Applicant & Recipient Batch Monthly

BEERS Applicant & Recipient Batch Monthly

State Systems

DMV Applicant & Recipient Online Monthly

State Prison Match Applicant & Recipient Batch Bi-annually

State Death Match Applicant & Recipient Batch Monthly

State Fleeing Felons Applicant & Recipient Batch Monthly

State Employees Applicant & Recipient Batch Monthly

DC Schools Applicant & Recipient Batch Monthly

Veterans Benefits Applicant & Recipient Batch Bi-annually

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Case workers and investigators perform the followup activities. There is automated generation of

verification letters to clients. Matches are

prioritized at the state level with Food Stamp and

TANF taking priority over Medicaid cases.

Reporting: Cases requiring follow-up are transmitted by online

alerts for all matching systems. Local offices

receive the alerts monthly.
44

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

SSA Death Match -

IRS No

BEERS No

State Systems

DMV Yes

State Prison Match No

State Death Match Yes

State Fleeing Felons Yes

State Employees Yes

DC Schools Yes

Veterans Benefits Yes

Changes: There are no changes planned.
45

FLORIDA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Child Support

Average Certification Period: Six months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database: Excludes non-household members.

SSN Validation: Florida uses the Numident to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
46

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. Forms are put in the

case file.

Internet Connectivity: Selected staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Florida also

transmits and receives files via Connect:Direct and

through File Transfer Protocol (FTP).

Participation in Cross-State Florida participates in routine cross-State

Matches: matches but does not participate in any non-routine

cross-State matches. They currently participate in

PARIS.

Disqualified Recipient System (DRS): Florida is using the DRS for penalties and

eligibility. Eligibility workers will access the DRS

through their mainframe.

Biometrics: Florida is not using biometrics in the FSP.

Data Brokers: Florida is using data brokers.

COMPUTER MATCHING SYSTEMS

System Administration: The Economic Self Sufficiency Office has

responsibility for all matches.
47

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Daily

SDX Applicant & Recipient Batch & Online Daily

UI Applicant & Recipient Batch & Online Daily

BENDEX Applicant & Recipient Batch & Online Daily

Prisoner Verification Recipient - -

SSA Death Match Recipient Batch Quarterly

IRS Applicant & Recipient Batch Bi-weekly

Quarters of Coverage

BEERS Applicant & Recipient Batch & Online Ad-hoc

State Systems

State New Hires Applicant & Recipient Batch Bi-weekly

State Death Match Recipient Batch Annually

State Workfare/Training/Ed. Recipient Batch Monthly

State Retirement Applicant & Recipient Batch & Online Daily

 Out-of-State Unemployment Recipient Batch Bi-annually

Screening: No screening is used.
48

Targeting:

System Targeting Rule

SWICA Target cases where the matched wages exceed

the wages included as income by more than

$75.00.

UI Target cases where the match amount exceeds

the amount included as income.

BENDEX Target if Black Lung information indicates

beginning or termination of benefits, or the

amount is different than reported amount.

Prisoner Verification Release date is less than 2 years or blank.

IRS The income/assets much exceed $50 - $1,000

depending on the type.

BEERS Non-Florida employer and the amount exceeds

$300.

State Retirement Target cases where the match amount exceeds

the amount reported as income.

Out-of-State

Unemployment

Target cases with new benefits for subsequent

matches.

Followup: Eligibility workers perform the follow-up activities.

There is automated generation of verification letters

to clients for some matches. There is no prioritizing

of cases at the State level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.
49

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match Don’t Know

IRS No

Quarters of Coverage Yes

BEERS No

State Systems

State New Hires Yes

State Death Match No

State Workfare/Training/Ed. Yes

State Retirement No

 Out-of-State Unemployment Yes

Changes: There are no changes planned.
50
51

GEORGIA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF

Average Certification Period: Five to six months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes No

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Georgia uses SVES to validate SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
52

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. Documentation is

stored electronically.

Internet Connectivity: Managers in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Connecticut also

transmits and receives files via Connect:Direct.

Participation in Cross-State Georgia participates in routine cross-State

Matches: matches as well as non-routine cross-State matches

with border counties. They do not have plans to

participate in PARIS in the next two years.

Disqualified Recipient System (DRS): Georgia is using the DRS for penalties, eligibility

and quality control. Eligibility workers will access

the DRS through their mainframe.

Biometrics: Georgia is not using biometrics in the FSP.

Data Brokers: Georgia is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Department of Human Resources has

responsibility for all matches.
53

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Online Recertification

SDX Applicant & Recipient Batch Recertification

UI Applicant & Recipient Online Recertification

BENDEX Applicant & Recipient Batch Recertification

Prisoner Verification Applicant & Recipient Batch Recertification

IRS Applicant & Recipient Batch Recertification

Quarters of Coverage Applicant & Recipient Online Recertification

BEERS Applicant & Recipient Batch Recertification

State Systems

State New Hires Applicant & Recipient Online Recertification

Child Support Applicant & Recipient Online Recertification

STROP Recipient Online Recertification

State Fleeing Felons Applicant & Recipient Batch Recertification

Screening: Screening is used on the SWICA, Prisoner

Verification and STROP matches. Only those over

the age of 16 are matched against the SWICA and

only those over the age of 14 are matched against

the Prisoner Verification System. Only those cases

with $25 or more that are more than 90 days old are

matched against STROP.

Targeting: No targeting is used.

Followup: Claims specialists and eligibility workers perform

the follow-up activities. There is automated

generation of verification letters to clients. There is

no prioritizing of matches at the state level.

Reporting: Cases requiring follow-up are transmitted by online

alerts for all matching systems except for STROP

which are transmitted by online reports. It takes less

than a week for the local offices to receive the

reports.
54

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Don’t Know

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

State New Hires Yes

Child Support Yes

STROP Yes

State Fleeing Felons Yes

Changes: There are no changes planned.
55

GUAM

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: No integration with other programs.

Average Certification Period: Six months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes No

Gross Earnings Yes No

ABAWDs Work History - NA

ABAWDs Exemptions - NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Guam validates SSNs by checking clients’ social

security card.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access data only.
56

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. INS response is routed

to the case worker for filing in the case file.

Internet Connectivity: Managers in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes.

Participation in Cross-State Guam participates in routine cross-state

Matches: matches but does not participate in any non-routine

cross-State matches. They do not have plans to

participate in PARIS in the next two years.

Disqualified Recipient System (DRS): Guam is using the DRS for eligibility, penalties and

quality control. Eligibility workers will access the

DRS through cartridge tapes.

Biometrics: Guam is not using biometrics in the FSP.

Data Brokers: Guam is not currently using data brokers and has no

plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Program Compliance and Coordination Unit

has responsibility for all matches.
57

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Recipient Batch Recertification

BENDEX Recipient Batch Recertification

Prisoner Verification Recipient Batch Recertification

SSA Death Match Recipient Batch Recertification

Quarters of Coverage Recipient Batch Recertification

State Systems

Northern Marianas Nutrition

Assistance Program

Recipient Batch Recertification

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Case perform the follow-up activities. There is no

automated support for the verification process.

Matches are prioritized at the state level based on

the size of the discrepancies.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.
58

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match Yes

Quarters of Coverage Yes

State Systems

Northern Marianas Nutrition Assistance

Program

Yes

Changes: There are no changes planned.
59

HAWAII

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: No integration with other programs

Average Certification Period: Twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History - NA

ABAWDs Exemptions - NA

Alien Status - NA

Alien Quarters of Coverage - NA

Work Registration Status - NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Hawaii uses the Numident to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
60

Database Updates: The client database is updated immediately.

Verification of Alien Status: Hawaii does not use SAVE.

Internet Connectivity: Managers in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Hawaii also

transmits and receives files via the Intranet.

Participation in Cross-State Hawaii does not participates in routine or nonMatches: routine cross-State matches. They do not have

plans to participate in PARIS in the next two years.

Disqualified Recipient System (DRS): No information is available.

Biometrics: Hawaii is not using biometrics in the FSP.

Data Brokers: Hawaii is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Food Stamp Program Office has responsibility

for SDX, BENDEX, Prisoner Verification, SSA

Death Match, Quarters of Coverage, BEERS, Child

Support and STROP matches. The Financial

Assistance Program Office has responsibility for

SWICA and UI. The Policy and Program

Development Office has responsibility for IRS.
61

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Quarterly

SDX Applicant & Recipient Batch Monthly

UI Applicant & Recipient Batch & Online Monthly

BENDEX Applicant & Recipient Batch Monthly

Prisoner Verification Applicant & Recipient Batch Recertification

SSA Death Match Applicant & Recipient Batch Monthly

IRS Applicant & Recipient Batch Annually

Quarters of Coverage Applicant & Recipient Batch Ad-hoc

BEERS Applicant & Recipient Batch Quarterly

State Systems

Child Support Applicant & Recipient Batch -

STROP Recipient Batch Ad-hoc

Screening: Screening is used on the SWICA and UI matches.

Only those over the age of 15 with wages greater

than $5 are matched.

Targeting:

System Targeting Rule

BEERS Only self-employment, federal earnings,

military income, pension and agricultural

income are followed-up on.

Followup: Local office staff perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matches except for IRS and BEERS

which are transmitted by paper reports. It takes less

than one week for the local offices to receive the

reports for all systems except UI which is sent

monthly and SWICA which is sent quarterly.
62

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match No

IRS No

Quarters of Coverage Yes

BEERS No

State Systems

Child Support Yes

STROP Yes

Changes: There are no changes planned.
63

IDAHO

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: No integration with other programs.

Average Certification Period: Information not available

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes No

Gross Earnings Yes No

ABAWDs Work History - NA

ABAWDs Exemptions - NA

Alien Status - NA

Alien Quarters of Coverage - NA

Work Registration Status - NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Idaho uses Numident to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data. No eligibility determinations are done online. Eligibility workers can access current and

historical data.
64

Database Updates: The client database is updated daily.

Verification of Alien Status: SAVE is used for alien State verification. Case

narratives are saved in the case file.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes.

Participation in Cross-State Idaho does not participate in any routine or nonMatches: routine cross-State matches. They have no plans to

participate in PARIS in the next two years.

Disqualified Recipient System (DRS): Idaho is using the DRS for penalties, eligibility, and

quality control. There is no information available

on how eligibility workers will access the DRS.

Biometrics: Idaho is not using biometrics in the FSP.

Data Brokers: Idaho is currently using data brokers.

COMPUTER MATCHING SYSTEMS

System Administration: The Division of Welfare has responsibility for all

matches.
65

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Monthly

SDX Applicant & Recipient Batch Monthly

UI Applicant & Recipient Batch Monthly

BENDEX Applicant & Recipient Batch Monthly

SSA Death Match Applicant & Recipient Batch Recertification

IRS Applicant & Recipient Batch Monthly

Quarters of Coverage Applicant & Recipient - -

BEERS Applicant & Recipient Batch Monthly

State Systems

State New Hires Applicant & Recipient - -

State Prison Match Applicant & Recipient Batch Monthly

STROP Applicant & Recipient - -

Screening:

System Screening Rule

SWICA, SDX, UI,

BENDEX, IRS, BEERS

 Only the following cases are matched:1) Interest and

 dividends of $100 to $275 or more on an open case or case

 closed in the last 3 months. 2) Real Estate - any amount, open

 or closed case in the last 5 months and received 6 months of

 benefits in the tax year reported. 3) 1099 income - $1500 on

 open or closed case in the last 5 months and received 6

 months of benefits in the tax year reported, or participation in

 the tax year reported 4) $1500 on an open or closed case in

 the last 5 months and received 6 months of benefits in the tax

 year reported, or participation in the tax year reported

State Prison Match Only those over the age of 12 are matched.
66

Targeting: No targeting is used.

Followup: Case Managers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems except for State

New Hires which is transmitted by paper reports. It

takes less than one week for the local offices to

receive the reports online reports and 1-2 days to

receive the online report from the State New Hires

match.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

SSA Death Match Don’t Know

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

State New Hires Yes

State Prison Match Don’t Know

STROP Yes

Changes: Idaho plans to implement a State Death match and a

Federal Tax Refund Offset Program in 2001.
67

ILLINOIS

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, GA, Child Support

Average Certification Period: Three to twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage No NA

Work Registration Status No NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Illinois uses SVES to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data. 97% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
68

Database Updates: The client database is updated nightly.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by electronic file transfer. Case

narratives are put in the file.

Internet Connectivity: Selected staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Illinois also

transmits and receives files via Connect:Direct.

Participation in Cross-State Illinois participates in routine cross-State

Matches: matches, but does not participate in non-routine

cross-State matches. They currently participate in

PARIS.

Disqualified Recipient System (DRS): Illinois is using the DRS for penalties, eligibility

and quality control. Eligibility workers will access

the DRS through their mainframe.

Biometrics: Illinois is not using biometrics in the FSP.

Data Brokers: Illinois is not currently using data brokers but has

plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Bureau of Research and Analysis has

responsibility for all matches.
69

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Monthly

SDX Applicant & Recipient Batch Monthly

UI Applicant & Recipient Batch Monthly

BENDEX Applicant & Recipient Batch Monthly

Prisoner Verification Applicant & Recipient Batch Monthly

SSA Death Match Applicant & Recipient Batch Monthly

IRS Applicant & Recipient Batch Annually

BEERS Applicant & Recipient Batch Annually

State Systems

DMV Recipient Online Annually

State New Hires Applicant & Recipient Batch Weekly

Child Support Applicant & Recipient Online Ad hoc

State Prison Match Applicant & Recipient Batch Monthly

State Death Match Applicant & Recipient Batch Monthly

State Fleeing Felons Applicant & Recipient Batch Monthly

State Lottery Winners Applicant & Recipient Batch Monthly

 Day Care Licenses Applicant & Recipient Batch Bi-annually

 State Workfare/Training/Ed Applicant & Recipient Online Ad hoc

 Income Tax Records Applicant & Recipient Batch Annually

 State Employees Applicant & Recipient Batch Quarterly

 State Drug Felons Applicant & Recipient Batch Monthly

 Department of Rehabilitative Services Applicant & Recipient Batch Monthly

 Duplicate Assistance Applicant & Recipient Batch Quarterly

 Marriages Applicant & Recipient Batch Quarterly

Screening: No screening is used.
70

Targeting:

System Targeting Rule

SWICA Follow-up if there is a discrepancy of $50.00

between reported and matched amounts.

UI Follow-up if there is a 15% difference between

reported and matched amounts.

IRS Follow-up if income is greater than $1001 or

there is a discrepancy between reported and

matched amounts of $50 or more.

BEERS Follow-up if income increases by $100 or more

in a year.

State Lottery Winners Follow-up if at least $1000 in winnings.

Income Tax Records Follow-up if at least $1000 in income.

Followup: Case workers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by paper

reports for all matching systems. It takes one to two

weeks for the local offices to receive the reports.
71

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match Yes

IRS Yes

BEERS Yes

State Systems

DMV Yes

State New Hires Yes

Child Support Yes

State Prison Match Yes

State Death Match Yes

State Fleeing Felons Yes

State Lottery Winners Yes

 Day Care Licenses Yes

 State Workfare/Training/Ed Yes

 Income Tax Records Yes

 State Employees Yes

 State Drug Felons Yes

 Department of Rehabilitative Services Yes

 Duplicate Assistance Yes

 Marriages Yes

Changes: There are no changes planned.
72
73

INDIANA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF

Average Certification Period: Eight months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Connecticut sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at the application interview.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
74

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by electronic file transfer. Copes of

the screens and notes are kept in the case file.

Internet Connectivity: Managers in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Indiana also

transmits and receives files through File Transfer

Protocol (FTP) and a Network Data Mover.

Participation in Cross-State Indiana participates in routine cross-State

Matches: matches but does not participate in any non-routine

cross-State matches. They may consider

participating in PARIS in the next two years.

Disqualified Recipient System (DRS): Indiana is currently using the DRS for penalties,

eligibility, and quality control. Eligibility workers

will access the DRS through their mainframe.

Biometrics: Indiana is not using biometrics in the FSP.

Data Brokers: Indiana is not currently using data brokers but has

plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Department of Family and Social Services has

responsibility for all matches.
75

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Daily

SDX Applicant & Recipient Batch & Online Daily

UI Applicant & Recipient Batch & Online Daily

BENDEX Applicant & Recipient Batch & Online Daily

Prisoner Verification Recipient - -

SSA Death Match Recipient Batch Quarterly

IRS Applicant & Recipient Batch Bi-weekly

Quarters of Coverage

BEERS Applicant & Recipient Batch & Online Ad-hoc

State Systems

DMV

State New Hires Applicant & Recipient Batch Bi-weekly

Child Support Applicant & Recipient Batch & Online Monthly

Income Tax Records Applicant & Recipient - Monthly

Illinois Match Recipient Batch Quarterly

Screening:

System Screening Rule

SWICA Only send cases to be matched where individuals are 16 or

 Older.

UI Only send cases to be matched where individuals are 16 or

older.

Prisoner Verification Only send cases to be matched where individuals are 16 or

older.

IRS Only send cases to be matched where individuals are 16 or

older.

BEERS Only send cases to be matched where individuals are 16 or

older.
76

Targeting:

System Targeting Rule

SWICA Follow-up if and when wage discrepancy is

greater than $150.00/quarterly.

UI Follow-up if benefit discrepancy is greater than

$30.00.

BENDEX Follow-up on cases where discrepancy is

greater than $500/year

IRS Follow-up if they receive information that

wasn't reported.

BEERS Follow-up on cases where pension income

discrepancy is greater than $150/year or selfemployment wages discrepancy is greater than

$500/year.

Followup: Case perform the follow-up activities. There is no

automated support for the verification process.

Matches are prioritized at the state level based on

time-sensitivity and the importance of the

information to be followed-up on.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes

approximately one week for the local offices to

receive the reports.
77

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match Yes

IRS No

Quarters of Coverage Yes

BEERS Yes

State Systems

DMV Yes

State New Hires Yes

Child Support Yes

Income Tax Records Yes

Illinois Match Yes

Changes: There are no changes planned.
78
79

IOWA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: No integration with other programs

Average Certification Period: Twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History - NA

ABAWDs Exemptions - NA

Alien Status - NA

Alien Quarters of Coverage - NA

Work Registration Status - NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Iowa sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, and the period of disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data. 90% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
80

Database Updates: The client database is updated nightly.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. Documentation is kept

in the case file.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes.

Participation in Cross-State Iowa does not participates in any routine or nonMatches: routine cross-State matches. They do not have

plans to participate in PARIS in the next two years.

Disqualified Recipient Iowa is using the DRS for quality control. They do

System (DRS): not know how eligibility workers will access the

DRS.

Biometrics: Iowa is not using biometrics in the FSP.

Data Brokers: Iowa is not currently using data brokers and has no

plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: No information available.
81

Current Systems and System Access: No information available.

System

National Systems

SWICA

SDX

UI

BENDEX

Prisoner Verification

SSA Death Match

IRS

BEERS

State Systems

State New Hires

Child Support

STROP

PADX

Screening: No information available.

Targeting: No information available.

Followup: No information available.

Reporting: No information available.

Reported Usefulness and No information available.

Effectiveness of Matching System:

Changes: No information available.
82
83

KANSAS

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, GA, Child Support

Average Certification Period: Twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions No NA

Alien Status Yes NA

Alien Quarters of Coverage No NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Connecticut sends files to SSA to validated SSNs.

Disqualification Information: The client database includes only a code for

disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
84

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. A case narrative is kept

in the case file.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is being used for

confirming client data as part of the eligibility

processes. Kansas also transmits and receives files

via Connect:Direct and through File Transfer

Protocol (FTP).

Participation in Cross-State Kansas participates in routine cross-State

Matches: matches as well as non-routine cross-State matches

with border States. They currently participate in

PARIS.

Disqualified Recipient System (DRS): Kansas is using the DRS for eligibility and quality

control. They are not sure how eligibility workers

will directly access the DRS in the future.

Biometrics: Kansas is not using biometrics in the FSP.

Data Brokers: Kansas is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Department of Economic and Employment

Support has responsibility for all matches.
85

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Monthly

SDX Applicant & Recipient Batch Daily

UI Applicant & Recipient Batch & Online Monthly

BENDEX Applicant & Recipient Batch Bi-monthly

Prisoner Verification Applicant & Recipient Batch Annually

SSA Death Match Applicant & Recipient - -

IRS Applicant & Recipient Batch Monthly

Quarters of Coverage Applicant & Recipient Online Ad hoc

BEERS Applicant & Recipient Batch Ad hoc

State Systems

DMV Applicant & Recipient Online Ad hoc

Child Support Applicant & Recipient Online Ad hoc

State Death Match Applicant & Recipient Batch Quarterly

State Fleeing Felons Applicant & Recipient Batch Monthly

State Retirement Applicant & Recipient Batch Monthly

Screening:

System Targeting Rule

Prisoner Verification Do not send children under 16 to be matched.

State Fleeing Felons Do not send children under 16 to be matched.

Targeting:

System Targeting Rule

SWICA Do not follow-up on cases where there is a

discrepancy in wages of less than $20.

IRS Do not follow up on cases where income is less

than $50.00.

Followup: Field staff perform the follow-up activities. There is

automated generation of mailing labels to clients for

the Prisoner Verification match. There is no

prioritizing of cases at the State level.
86

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems except for State

Death Match which is transmitted by paper reports.

It takes one to two days for the local offices to

receive the reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match -

IRS No

Quarters of Coverage Yes

BEERS Don’t Know

State Systems

DMV Yes

Child Support Yes

State Death Match Yes

State Fleeing Felons No

State Retirement Yes

Changes: There are no changes planned.
87

KENTUCKY

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, Child Support

Average Certification Period: Three months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes -

ABAWDs Work History - NA

ABAWDs Exemptions - NA

Alien Status - NA

Alien Quarters of Coverage - NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Kentucky sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application and recertification.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
88

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. The case record is

annotated with comments.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes.

Participation in Kentucky does not participates in any routine or

nonCross-State Matches: routine cross-State matches. They do not have plans

to participate in PARIS in the next two years.

Disqualified Recipient Kentucky is using the DRS for penalties, eligibility

System (DRS): and quality control. Eligibility workers will access

the DRS through their mainframe.

Biometrics: Kentucky is not using biometrics in the FSP.

Data Brokers: Kentucky is not currently using data brokers and

has no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Office of Technology Services has

responsibility for all matches.
89

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch -

SDX Applicant & Recipient Batch -

UI Applicant & Recipient Batch -

BENDEX Applicant & Recipient Batch -

Prisoner Verification Applicant & Recipient Batch Monthly

SSA Death Match Applicant & Recipient Batch Monthly

IRS Applicant & Recipient Batch

Quarters of Coverage Applicant & Recipient Batch Nightly

BEERS Applicant & Recipient Batch

State Systems

State New Hires Applicant & Recipient Batch Nightly

Child Support Applicant & Recipient Batch Quarterly

STROP Applicant & Recipient Batch Monthly

Screening:

System Screening Rule

Prisoner Verification Case status = active or suspended, member

status = active, disqualified or ineligible and

age is > 15 on day file is sent.

State New Hires Member status = active, disqualified, ineligible

or pending.

Child Support Only match cases where he/she pays legally

obligated child support to a non-household

member.

Targeting: No targeting is used.

Followup: Case workers perform the follow-up activities.

There is no automated support for the verification

process. SSA Death Match, Prisoner Verification

and Child Support matches are prioritized based on

the date the alert was sent to the local office for

follow up.
90

Reporting: Cases requiring follow-up are transmitted by online

reports for all matches except for Prisoner

Verification, SSA Death Match, Quarters of

Coverage, State New Hires, Child Support and

STROP which are transmitted by paper reports. It

takes one to two days for the local offices to receive

the reports. The State New Hires report is sent

monthly.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

State New Hires Yes

Child Support Yes

STROP Yes

Changes: There are no changes planned.
91

LOUISIANA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: No program integration

Average Certification Period: Three to twenty-four months

Information Stored on Client Database:

Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions No NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Connecticut sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application and when a new client is

entered.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
92

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. A hard copy is kept in

the case file.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is being used for

computer matching, identity verification,

confirming client data as part of the eligibility

process, case management, and claims processes.

Louisiana also transmits and receives files via the

Intranet and through a Dedicated Network.

Participation in Cross-State Louisiana participates in routine cross-State

Matches: matches but does not participate in any non-routine

cross-State matches. They have plans to participate

in PARIS in the next two years.

Disqualified Recipient System (DRS): Louisiana is using the DRS for eligibility, penalties

and quality control. They are not sure how

eligibility workers will directly access the DRS in

the future.

Biometrics: Louisiana is not using biometrics in the FSP.

Data Brokers: Louisiana is using data brokers.

COMPUTER MATCHING SYSTEMS

System Administration: The Program Services – SIEVS Unit has

responsibility for all matches.
93

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Quarterly

SDX Recipient Batch Quarterly

UI Applicant & Recipient Batch Quarterly

Prisoner Verification Applicant & Recipient Batch Quarterly

SSA Death Match Recipient Batch Quarterly

IRS Recipient Batch Annually

Quarters of Coverage Applicant Batch -

BEERS Applicant & Recipient Batch Quarterly

State Systems

DMV Applicant & Recipient Online Recertification

State Prison Match Recipient Batch Quarterly

State Death Match Recipient Batch Quarterly

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Eligibility examiners perform the follow-up

activities. There is no automated support for the

verification process. There is no prioritizing of

cases at the State level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.
94

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

Prisoner Verification Yes

SSA Death Match Yes

IRS No

Quarters of Coverage Yes

BEERS Yes

State Systems

DMV Yes

State Prison Match Yes

State Death Match Yes

Changes: There are no changes planned.
95

MAINE

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF

Average Certification Period: Six months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage No NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Maine uses SVES to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access data only.
96

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. Paper notes are kept in

the case file.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Maine also

transmits and receives files via Connect:Direct, the

Intranet and through File Transfer Protocol (FTP).

Participation in Cross-State Maine participates in routine cross-State

Matches: matches as well as non-routine cross-State matches

with Massachusetts. They plan to participate in

PARIS in the next two years.

Disqualified Recipient System (DRS): Maine is using the DRS for eligibility.

Eligibility workers will access the DRS through the

Internet.

Biometrics: Maine is not using biometrics in the FSP.

Data Brokers: Maine is not currently using data brokers and has no

plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: Technical Services has responsibility for all

matches.
97

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Quarterly

SDX Applicant & Recipient Batch Monthly

UI Applicant & Recipient Batch Quarterly

BENDEX Applicant & Recipient Online Monthly

Prisoner Verification Applicant & Recipient Batch Quarterly

IRS Applicant & Recipient Batch Annually

Quarters of Coverage Applicant & Recipient Batch Ad hoc

BEERS Applicant & Recipient Batch Annually

State Systems

 DMV Online Recertification

Child Support Applicant & Recipient Batch Monthly

STROP Applicant & Recipient Batch Monthly

Screening: No screening is used.

Targeting:

System Targeting Rule

SWICA Follow up on a) a random sample of 2% of the

cases quarterly b) cases where there is a

discrepancy of $1000 or greater per quarter.

IRS Follow-up on a random sample of 2% of the

cases monthly.

Followup: Field Workers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by paper

reports for all matching systems. It takes less than

one week for the local offices to receive the reports.
98

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

IRS

Quarters of Coverage Yes

BEERS Yes

State Systems

 DMV Yes

Child Support Yes

STROP Yes

Changes: There are no changes planned.
99

MARYLAND

STATE OVERVIEW

State or County Administered: County

Integration with Other

Assistance Programs: TANF

Average Certification Period: Four months.

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes No

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: SVES is used to validate States SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
100

Database Updates: The client database is updated daily.

Verification of Alien Status: Maryland does not verify alien status.

Internet Connectivity: Management and some open workstations in all of

the State and local offices have Internet access. The

Internet is not being used for any computer

matching processes. Maryland also transmits and

receives files via Connect:Direct.

Participation in Cross-State Maryland participates in cross-State matches, and

Matches: has a nonroutine cross-State match with South

Carolina. Maryland currently participates in

PARIS.

Disqualified Recipient System (DRS): Maryland does not use the DRS for eligibility,

penalties or quality control. Maryland does not

know how they will provide eligibility workers with

access to the DRS.

Biometrics: Maryland is not using biometrics in the FSP.

Data Brokers: Maryland is not currently using data brokers but has

plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Family Investment Administration has

responsibility for the State Lottery Winners and the

New Hires systems. The Inspector General has

responsibility for all others.
101

Current Systems and System Access:

System Type of Matching Type of Access

Timing of Recipient

Match

National Systems

Prisoner Verification Recipient Batch & Online Biannually

State Systems

Fleeing Felons Recipient Batch Annually

State Prison Match Recipient Batch Biannually

State Employees Recipient Batch Annually

 State Lottery Winners Recipient Batch Daily

State Death Match Recipient Batch Quarterly

Day Care License Recipient Batch Not done Annually

State New Hires Recipient Batch Not done Daily

Screening: No screening is used.

Targeting:

System Targeting Rule

Prisoner Verification No followup on cases where benefits are less

than $50.00

Fleeing Felons No followup on cases where benefits are less

than $50.00

State Prison Match No followup on cases where benefits are less

than $50.00

State Employees No followup on cases where benefits are less

than $50.00

State Lottery Winners No followup on cases where benefits are less

than $50.00

State Death Match No followup on cases where benefits are less

than $50.00

Day Care License No followup on cases where benefits are less

than $50.00

New Hires No followup on cases where benefits are less

than $50.00

Followup: Eligibility workers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.
102

Reporting: Cases requiring follow-up are transmitted by paper

reports for all matching systems. It takes one to two

weeks for the local offices to receive the reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

Prisoner Verification No

State Systems

Fleeing Felons Yes

State Prison Match Yes

State Employees Yes

State Lottery Winners Yes

State Death Match Yes

Day Care License Yes

New Hires Yes

Changes: There are no changes planned.
103

MASSACHUSETTS

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: No integration with other programs.

Average Certification Period: One to twenty-four months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes Yes

ABAWDs Work History - NA

ABAWDs Exemptions - NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Massachusetts sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
104

Database Updates: The client database is updated daily.

Verification of Alien Status: SAVE is used for alien State verification. The

SAVE 1 form along with the screen copies of the

response are filed in the case record.

Internet Connectivity: All staff in the central and local offices have

Internet access. Massachusetts also transmits and

receives files through a dedicated lines.

Participation in Cross-State Massachusetts participates in routine cross-State

Matches: matches but does not participate in any non-routine

cross-State matches. They are currently

participating in PARIS

Disqualified Recipient System (DRS): Connecticut is not currently using the DRS.

Eligibility workers will access the DRS through

their mainframe.

Biometrics: Massachusetts is not using biometrics in the FSP.

Data Brokers: Massachusetts is not currently using data brokers

and has no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Match Unit in Central Eligibility Operations

has responsibility for all matches.
105

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Recipient Online -

SDX Recipient Batch -

UI Recipient Online -

BENDEX Recipient Batch -

Prisoner Verification Recipient Batch -

SSA Death Match Recipient Batch -

IRS Recipient Batch -

Quarters of Coverage Recipient Batch -

BEERS Recipient Batch -

State Systems

 DMV Recipient Online -

State New Hires Recipient Batch -

 State Prison Match Recipient Batch -

STROP Recipient Batch -

State Death Match Recipient Batch -

State Fleeing Felons Recipient Batch -

State Worker’s Compensation Recipient Batch -

 State Lottery Winners Recipient Batch -

 Income Tax Records Recipient Batch -

State Bank Match Recipient Batch -

 Interstate Match Recipient Batch -

 Department of Social Services Recipient Batch -

 Department of Youth Services Recipient Batch -

 Federal Veterans Recipient Batch -

 New Hampshire DMV Match Recipient Batch -

 Parole Violators Recipient Batch -

 State Court Warrants Recipient Batch -

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Eligibility workers perform the follow-up activities.

There is no automated support for the verification.

There is no prioritizing of cases at the State level.
106

Reporting: Cases requiring follow-up are transmitted by paper

reports for all matching systems. It takes five to ten

days for the local offices to receive the reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

 DMV Yes

State New Hires Yes

 State Prison Match Yes

STROP Yes

State Death Match Yes

State Fleeing Felons Yes

State Worker’s Compensation Yes

 State Lottery Winners Yes

 Income Tax Records Yes

State Bank Match Yes

 Interstate Match Yes

 Department of Social Services Yes

 Department of Youth Services Yes

 Federal Veterans Yes

 New Hampshire DMV Match Yes

 Parole Violators Yes

 State Court Warrants Yes

Changes: Massachusetts has plans to implement a Federal

Retiree Match, a Drug Felon match, and a State

Veterans Match.
107

MICHIGAN

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, Child Support

Average Certification Period: Three to twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions No NA

Alien Status Yes NA

Alien Quarters of Coverage No NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Michigan sends files to SSA to validate SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
108

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. Paper notes are kept in

the case file.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is being used for case

management. Michigan also transmits and receives

files via Connect:Direct, and a dedicated network

Participation in Cross-State Michigan does not participate in routine cross-State

Matches: matches but they do conduct a non-routine crossState Matches with Ohio. They have plans to

participate in PARIS in the next two years.

Disqualified Recipient Michigan is not currently using the DRS.

System (DRS): Eligibility workers will access the DRS through the

Internet.

Biometrics: Michigan is not using biometrics in the FSP.

Data Brokers: Michigan is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Program Policy Office & The Systems Support

Office has responsibility for all matches.
109

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Recipient Batch & Online Quarterly

SDX Recipient Batch & Online Quarterly

UI Recipient Batch & Online Quarterly

BENDEX Recipient Batch & Online Quarterly

Prisoner Verification Recipient Batch & Online Quarterly

SSA Death Match Recipient Batch & Online Quarterly

IRS Recipient Batch & Online Quarterly

Quarters of Coverage Recipient Batch & Online Quarterly

BEERS Recipient Batch & Online Quarterly

State Systems

 DMV Recipient Batch & Online Quarterly

State New Hires Recipient Batch & Online Quarterly

STROP Recipient Batch & Online Quarterly

State Workers Compensation Recipient Batch & Online Quarterly

Day Care Licenses Recipient Batch & Online Quarterly

Screening:

System Screening Rule

SWICA Dollar amount tolerance threshold.

Targeting: No targeting is used.

Followup: Caseworkers perform the follow-up activities. There

is no automated support for the verification. There

is no prioritizing of cases at the State level.

Reporting: Cases requiring follow-up are transmitted by paper

reports for all matching systems except State New

Hires and STROP where cases are transmitted by

online alerts. It takes less than one week for the

local offices to receive the reports.
110

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match Yes

IRS No

Quarters of Coverage Yes

BEERS Yes

State Systems

 DMV Yes

State New Hires Yes

STROP Yes

State Workers Compensation Yes

Day Care Licenses Yes

Changes: Michigan plans to implement a State Death Match

and a State Prison Match.
111

MINNESOTA

STATE OVERVIEW

State or County Administered: County

Integration with Other

Assistance Programs: TANF

Average Certification Period: One year

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Minnesota sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application or when a change is made

to the database.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
112

Database Updates: The client database is updated immediately.

Verification of Alien Status: Minnesota does not use SAVE.

Internet Connectivity: Selected staff in some counties have Internet access.

The Internet is not being used for any computer

matching processes. Minnesota also transmits and

receives files via Connect:Direct.

Participation in Cross-State Minnesota does not participate in routine crossMatches: State matches but they do conduct non-routine

cross-State matches. They do not have plans to

participate in PARIS in the next two years.

Disqualified Recipient Minnesota is using the DRS for penalties, eligibility

System (DRS): and quality control. Eligibility workers will access

the DRS through their mainframe.

Biometrics: Minnesota is not using biometrics in the FSP.

Data Brokers: Minnesota is not currently using data brokers and

has no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Maxis Division has responsibility for all

matches.
113

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Monthly

SDX Applicant & Recipient Batch Monthly

UI Applicant & Recipient Batch Bi-Monthly

BENDEX Applicant & Recipient Batch Monthly

Prisoner Verification Applicant & Recipient Batch Monthly

SSA Death Match Applicant & Recipient Batch Monthly

IRS Applicant & Recipient Batch Monthly

Quarters of Coverage Applicant & Recipient Batch Monthly

BEERS Applicant & Recipient Batch Monthly

State Systems

State New Hires Applicant & Recipient Batch Monthly

State Fleeing Felons Applicant & Recipient Batch Monthly

Screening: No screening is used.

Targeting:

System Targeting Rule

SWICA Follow-up if there is a discrepancy between

reported and matched amounts of greater than

$1000 in a quarter.

SDX Follow-up if there is a discrepancy between

reported and matched amounts of greater than

$100 in a month.

UI Follow-up if there is a discrepancy between

reported and matched amounts of greater than

$200 in a month.

BENDEX Follow-up if there is a discrepancy between

reported and matched amounts of greater than

$100 in a month.

IRS Follow-up if earnings in a year are greater than

$2000.

BEERS Follow-up if earnings in a year are greater than

$3000.
114

Followup: County financial workers perform the follow-up

activities. There is automated template for

generating letters to clients. There is no prioritizing

of cases at the State level.

Reporting: Cases requiring follow-up are transmitted by online

alerts for all matching systems. It takes one to two

days for the local offices to receive the reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

State Systems

State New Hires Yes

Child Support Yes

State Prison Match Yes

STROP Yes

State Death Match Yes

State Fleeing Felons Yes

State Worker’s Compensation Yes

 State Bank Match Yes

DRS Property Match No

MA Match Yes

RI Match Yes

Changes: There are no changes planned.
115

MISSISSIPPI

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, GA,

Average Certification Period: Information not available.

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes No

Gross Earnings Yes Yes

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status - NA

Alien Quarters of Coverage - NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Connecticut sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at inquiry and systematic monthly runs.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
116

Database Updates: The client database is updated immediately.

Verification of Alien Status: Mississippi does not use SAVE.

Internet Connectivity: Selected staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes.

Participation in Cross-State Mississippi does not participate in routine or nonMatches: routine cross-State matches. They do not have plans

to participate in PARIS in the next two years.

Disqualified Recipient System (DRS): Mississippi is using the DRS for penalties,

eligibility and quality control. Eligibility workers

will have direct access to the DRS through their

mainframe in the future.

Biometrics: Mississippi is not using biometrics in the FSP.

Data Brokers: Mississippi is not currently using data brokers and

has no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Division of Management Information Systems

has responsibility for all matches.
117

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Online Recertification

SDX Applicant & Recipient Online Recertification

UI Applicant & Recipient Online Recertification

BENDEX Applicant & Recipient Online Recertification

Prisoner Verification Applicant & Recipient Online Recertification

Quarters of Coverage Applicant & Recipient Online Recertification

State Systems

 DMV Applicant & Recipient Online Recertification

State Prison Match Applicant & Recipient Online Recertification

STROP Applicant & Recipient Online Recertification

State Worker’s Compensation Applicant & Recipient Online Recertification

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Eligibility workers perform the follow-up activities.

There is no prioritizing of cases at the State level.

Reporting: Cases requiring follow-up are transmitted both by

paper reports and online alerts for all matching

systems. It takes one to two days for the local

offices to receive the reports.
118

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

Quarters of Coverage Yes

State Systems

 DMV Yes

State Prison Match Yes

STROP Yes

State Worker’s Compensation Yes

Changes: There are no changes planned.
119

MISSOURI

STATE OVERVIEW

State or County Administered: County

Integration with Other

Assistance Programs: No integration with other program

Average Certification Period: Three to twenty-four months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes Yes

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status No NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members stored. Non-household

in Client Database: members excluded.

SSN Validation: Missouri sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data. No eligibility determinations are done on-line.

Eligibility workers can access current data only.
120

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. A hard-copy is kept in

the case file.

Internet Connectivity: Selected staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Missouri also

transmits and receives files through their Intranet.

Participation in Cross-State Missouri participates in routine cross-State

Matches: matches as well as non-routine cross-State audit

matches and EBT matches with other states. They

currently participate in PARIS.

Disqualified Recipient System (DRS): Missouri is currently using the DRS for eligibility,

penalties and quality control. Eligibility workers

will access the DRS through their mainframe.

Biometrics: Missouri is not using biometrics in the FSP.

Data Brokers: Missouri is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Division of Family Services has responsibility

for all matches.
121

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Recipient Batch Monthly

SDX Recipient Batch Monthly

UI Recipient Online Ad hoc

BENDEX Recipient Batch Monthly

Prisoner Verification Recipient Batch Quarterly

SSA Death Match Recipient Batch -

IRS Recipient Batch Annually

Quarters of Coverage Applicant & Recipient Online Recertification

State Systems

State New Hires Applicant & Recipient Batch Weekly

Child Support Recipient Batch Monthly

State Prison Match Recipient Batch Monthly

STROP Recipient Batch Annually

State Death Match Recipient Batch Monthly

State Lottery Match Recipient Batch Ad hoc

PADX Applicant & Recipient Batch -

Screening:

System Screening Rule

Prisoner Verification Only match those age 16 and over.

Targeting:

System Targeting Rule

SWICA Specific rule not available.

Followup: Eligibility workers and the Fraud and Recovery

Unit perform the follow-up activities. There is

automated generation of verification letters to

clients. There is no prioritizing of cases at the State

level.
122

Reporting: Cases requiring follow-up are transmitted by paper

reports for all matching systems with the exception

of UI, IRS, State New Hires, and PADX which are

transmitted by online reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match -

IRS Yes

Quarters of Coverage Yes

State Systems

State New Hires Yes

Child Support Yes

State Prison Match Yes

STROP Yes

State Death Match Yes

State Lottery Match Yes

PADX Yes

Changes: There are no changes planned.
123

MONTANA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, Child Support

Average Certification Period: Information not available.

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions No NA

Alien Status Yes NA

Alien Quarters of Coverage No NA

Work Registration Status Yes NA

Household Members Stored All household members stored. Non-household

in Client Database: members excluded.

SSN Validation: Montana uses SDX and BENDEX to validated

SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
124

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by tape. Case notes are stored in the

file.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is used for identity

verification, confirming client data as part of the

eligibility process, and case management. Montana

also transmits and receives files through their

Intranet.

Participation in Cross-State Mississippi does not participate in routine or nonMatches: routine cross-State matches. They have plans to

participate in PARIS in the next two years.

Disqualified Recipient System (DRS): Montana is using the DRS for penalties, eligibility,

and quality control.

Biometrics: Montana is not using biometrics in the FSP.

Data Brokers: Montana is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Operations Technology Division has

responsibility for all matches.
125

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Online Recertification

SDX Applicant & Recipient Online Recertification

UI Applicant & Recipient Online Recertification

BENDEX Applicant & Recipient Online Recertification

Prisoner Verification Applicant & Recipient Batch Recertification

SSA Death Match Applicant & Recipient - -

IRS Applicant & Recipient Online Recertification

BEERS Applicant & Recipient Online Recertification

State Systems

 DMV Applicant & Recipient Online Recertification

Child Support Applicant & Recipient Online Recertification

State Prison Match Applicant & Recipient Batch Recertification

STROP Applicant & Recipient Online Recertification

State Death Match Applicant & Recipient Batch Recertification

State Assessor’s Records Applicant & Recipient Online Recertification

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Eligibility workers perform the follow-up activities.

There is automated generation of verification letters

to clients. There is no prioritizing of cases at the

State level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems except for the

Prisoner Verification, State Prison Match and State

Death Match where cases are transmitted by paper

reports. It takes one to two days for the local offices

to receive the reports.
126

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match Yes

IRS No

BEERS Yes

State Systems

 DMV Yes

Child Support Yes

State Prison Match No

STROP Yes

State Death Match Yes

State Assessor’s Records Yes

Changes: Montana plans to implement a State Worker’s

Compensation match in 2002.
127

NEBRASKA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, Child Support

Average Certification Period: Three months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions No NA

Alien Status Yes NA

Alien Quarters of Coverage No NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Connecticut sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, and the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place nightly.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
128

Database Updates: The client database is updated nightly.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. A paper record is put

in the case file.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is used for confirming

client data as part of the eligibility process.

Participation in Cross-State Nebraska participates in routine cross-State

Matches: matches but do not participate in any non-routine

cross-State matches. They have plans to participate

in PARIS in the next two years.

Disqualified Recipient Nebraska is using the DRS for penalties.

System (DRS): They do not know how eligibility workers will

directly access the DRS in the future.

Biometrics: Nebraska is not using biometrics in the FSP.

Data Brokers: Nebraska is not currently using data brokers but has

plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: Food Programs and Public Assistance has

responsibility for all matches.
129

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Nightly

SDX Applicant & Recipient Batch Nightly

UI Applicant & Recipient Batch Nightly

BENDEX Applicant & Recipient Batch Nightly

Prisoner Verification Applicant & Recipient Batch Nightly

SSA Death Match Applicant & Recipient Batch Nightly

IRS Applicant & Recipient Batch Nightly

BEERS Applicant & Recipient Batch Nightly

State Systems

DMV Applicant & Recipient Batch Nightly

 Child Support Batch & Online Nightly

PADX Applicant & Recipient Batch Nightly

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Case workers perform the follow-up activities.

There is no automated support for the verification.

There is no prioritizing of cases at the State level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.
130

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match Yes

IRS Yes

BEERS Yes

State Systems

DMV Yes

 Child Support Yes

PADX Yes

Changes: Nebraska has plans to implement a State New Hires

and a State Death Match in 2001.
131

NEVADA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, Child Support

Average Certification Period: Three months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes No

Case # Yes Yes

Name Yes No

Address Yes No

Birth Date Yes No

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage No NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Nevada uses Numident to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
132

Database Updates: The client database is updated daily.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Nevada also

transmits and receives files via Connect:Direct.

Participation in Cross-State Nevada participates in routine cross-State

Matches: matches as well as non-routine cross-State matches

with California, Arizona, Idaho, Oregon, and

Washington. They currently participate in PARIS.

Disqualified Recipient System (DRS): Nevada is using the DRS for penalties and

eligibility. They are not sure how eligibility

workers will directly access the DRS in the future.

Biometrics: Nevada is not using biometrics in the FSP.

Data Brokers: Nevada is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: Information Systems has responsibility for all

matches.
133

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Monthly

SDX Applicant & Recipient Batch Monthly

UI Applicant & Recipient Batch Monthly

BENDEX Applicant & Recipient Batch Monthly

Prisoner Verification Applicant & Recipient Batch Monthly

SSA Death Match Applicant & Recipient Batch Monthly

IRS Applicant & Recipient Batch Monthly

BEERS Applicant & Recipient Batch Monthly

State Systems

State New Hires Applicant & Recipient Batch Monthly

Child Support Applicant & Recipient Batch Monthly

State Prison Match Applicant & Recipient Batch Monthly

State Death Match Applicant & Recipient Batch Monthly

State Worker’s Compensation Applicant & Recipient Batch Monthly

 State Workfare/Training/Education Applicant & Recipient Batch Monthly

State Assessor’s Records Applicant & Recipient Batch Monthly

State Employees Applicant & Recipient Batch Monthly

 Federal Bank Match Applicant & Recipient Batch Monthly

State Payroll Applicant & Recipient Batch Monthly

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Case workers perform the follow-up activities.

There is automated generation of verification letters

to clients. There is no prioritizing of cases at the

State level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. Local offices

receive the reports immediately
134

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match Yes

IRS Yes

BEERS Yes

State Systems

State New Hires Yes

Child Support Yes

State Prison Match Yes

State Death Match Yes

State Worker’s Compensation Yes

 State Workfare/Training/Education Yes

State Assessor’s Records Yes

State Employees Yes

 Federal Bank Match Yes

State Payroll Yes

Changes: There are no changes planned.
135

NEW HAMPSHIRE

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, GA, Child Support

Average Certification Period: No information available.

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes No

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: New Hampshire sends files to SSA to validated

SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
136

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by electronic tape file. A copy of the

SAVE documentation is faxed to the district office.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. New Hampshire

also transmits and receives files via Connect:Direct.

Participation in Cross-State New Hampshire participates in routine cross-State

Matches: matches as well as non-routine cross-State matches

with New York and Massachusetts. They do not

have plans to participate in PARIS in the next two

years.

Disqualified Recipient System (DRS): New Hampshire is using the DRS for penalties.

They do not know how eligibility workers will

directly access the DRS in the future.

Biometrics: New Hampshire is not using biometrics in the FSP.

Data Brokers: New Hampshire is not currently using data brokers

and has no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Division of Family Assistance has

responsibility for all matches.
137

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Online Monthly

SDX Applicant & Recipient Online Monthly

UI Applicant & Recipient Online Monthly

BENDEX Applicant & Recipient Online Monthly

Prisoner Verification Applicant & Recipient Online Monthly

SSA Death Match Applicant & Recipient Online Monthly

State Systems

State New Hires Applicant & Recipient Online Monthly

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Case workers perform the follow-up activities.

There is no automated support for the verification

process. Matches are prioritized at the state level

based on those that have shown greatest impact on

maintaining program integrity, particularly in

regards payment accuracy.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.
138

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match Yes

State Systems

 State New Hires Yes

Changes: New Hampshire has plans to implement the IRS

match.
139

NEW JERSEY

STATE OVERVIEW:

State or County Administered: County

Integration with Other

Assistance Programs: TANF

Average Certification period: Six months.

Information Stored in Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions No NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: SVES is used to validate SSNs.

Disqualification Information: The client database includes only a code for

disqualification.

Duplicate Participation: There is a duplicate participation check that

Check: takes place at application and recertification.

Eligibility Worker Access to 100% of eligibility workers can access eligibility

Terminals and Databases: data. 100% of eligibility determinations are done

on-line. Eligibility workers can access current and

historical data.
140

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. Documentation varies

by county.

Internet Connectivity: All staff in all of the State and local offices have

Internet access. The Internet is not being used for

any computer matching processes. New Jersey

transmits and receives files via File Transfer

Protocol (FTP) and Connect:Direct.

Participation in Cross-State New Jersey participates in cross-State match with

Matches: Pennsylvania. New Jersey does not participate in

any non-routine cross-State or cross-jurisdiction

matches. They plan to participate in PARIS in the

next two years.

Disqualified Recipient System (DRS): No information is available.

Biometrics: New Jersey is not using biometrics in the FSP, but

has plans to implement in the future.

Data Brokers: New Jersey is not currently using data brokers but

has plans to use them in the future.

COMPUTER MATCHING SYSTEMS

Administration: The Division of Family Assistance has

responsibility for all systems.
141

Current Systems & System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

IRS Applicant & Recipient Batch & Online Quarterly

BEERS Applicant & Recipient Batch & Online Quarterly

BENDEX Applicant & Recipient Batch & Online Quarterly

UI Applicant & Recipient Batch & Online Quarterly

SDX Applicant & Recipient Batch & Online Quarterly

SWICA Applicant & Recipient Batch & Online Quarterly

SSA Death Match Recipient Batch Monthly

Quarters of Coverage Recipient Batch & Online Quarterly

Prisoner Verification Recipient Batch Quarterly

State Systems

Dept. of Motor Vehicles Recipient Online Recertification

STROP Recipient Batch Monthly

New Hires Recipient Batch Recertification

Income Tax Records Recipient Batch Monthly

State Death Matches Recipient Batch Monthly

Fleeing Felons Recipient Online Quarterly

Screening: No screening is used.

Targeting:

System Targeting Rule

IRS Discrepancy between IRS and reported amount

greater than $200 quarterly

BEERS Discrepancy between BEERS and reported

amount greater than $200 quarterly

BENDEX Discrepancy between BENDEX and reported

amount greater than $200 quarterly

UI Discrepancy between UI and reported amount

greater than $200 quarterly

SDX Discrepancy between SDX and reported

amount greater than $200 quarterly

SWICA Discrepancy between SWICA and reported

amount greater than $200 quarterly

Income Tax Records Discrepancy between income tax and reported

amount greater than $500 annually
142

Followup: Staff who perform follow-up activities and method

of verification varies by county. There is no

automated support for the verification process.

There is no prioritizing of cases at the State level

Reporting: Cases requiring follow-up are transmitted by paper

reports for all databases except for applicant

matching with IRS, BEERS, BENDEX, UI, SDX

and SWICA, where the matches are initiated and

returned at the local office so no reports need to be

sent back.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

IRS Yes

BEERS No

BENDEX Yes

UI Yes

SDX Yes

SWICA Yes

Quarters of Coverage Yes

Prisoner Verification No

State Systems

Department of Motor Vehicles Yes

STROP Yes

New Hires Yes

Income Tax Records Yes

State Death Matches Don’t Know

Fleeing Felons No

SSA Death Match No

Changes: There are no changes planned.
143

NEW MEXICO

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: No integration with other programs

Average Certification Period: Three to twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # No No

Name Yes No

Address Yes No

Birth Date Yes No

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions No NA

Alien Status No NA

Alien Quarters of Coverage No NA

Work Registration Status No NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: New Mexico sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
144

Database Updates: The client database is updated nightly.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. A template is filled out

and put in the case file.

Internet Connectivity: Selected staff in some counties have Internet access.

The Internet is being used for computer matching,

identity verification, and confirming client data as

part of the eligibility process.

Participation in Cross-State New Mexico participates in routine cross-State

Matches: matches but does not participate in any non-routine

cross-State matches. They have plans to participate

in PARIS in the next two years.

Disqualified Recipient System (DRS): New Mexico is using the DRS for penalties,

eligibility, and quality control. They are not sure

how eligibility workers will directly access the DRS

in the future.

Biometrics: New Mexico is not using biometrics in the FSP.

Data Brokers: New Mexico is not currently using data brokers but

has plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Management Information Bureau has

responsibility for all matches.
145

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Online Weekly

SDX Applicant & Recipient Online Monthly

UI Applicant & Recipient Online Weekly

BENDEX Applicant & Recipient Online Monthly

Prisoner Verification Applicant & Recipient Online Monthly

SSA Death Match Applicant & Recipient - -

Quarters of Coverage Applicant & Recipient Batch Weekly

State Systems

 DMV Applicant & Recipient Online Recertification

State New Hires Applicant & Recipient Online Recertification

 State Fleeing Felons Applicant & Recipient Online Daily

State Worker’s Compensation Applicant & Recipient Online Weekly

 Texas Dual Participation Applicant & Recipient Batch Monthly

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Case workers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.
146

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match -

Quarters of Coverage Yes

State Systems

 DMV Yes

State New Hires Yes

 State Fleeing Felons Yes

State Worker’s Compensation Yes

 Texas Dual Participation Yes

Changes: New Mexico plans to implement IRS, BEERS and a

State Drug Felons match.
147

NEW YORK

STATE OVERVIEW

State or County Administered: County

Integration with Other

Assistance Programs: Medicaid, TANF

Average Certification Period: Six months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: New York sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
148

Database Updates: The client database is updated nightly.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone.

Internet Connectivity: Selected staff in the central and local offices of

some counties have Internet access. The Internet is

being used for identity verification. New York also

transmits and receives files through a dedicated

network.

Participation in Cross-State New York participates in routine cross-State

Matches: matches as well as non-routine cross-State matches

with the housing authority, neighboring counties,

fugitive-felons, and Medicaid clients. They

currently participate in PARIS.

Disqualified Recipient System (DRS): New York is using the DRS for penalties, eligibility

and quality control. Eligibility workers will

access the DRS through the Internet.

Biometrics: New York is conducting finger imaging in the FSP.

Data Brokers: New York is using data brokers.

COMPUTER MATCHING SYSTEMS

System Administration: The Department of Social Services – Bureau of

Audit and Quality Control has responsibility for all

matches except for Quarters of Coverage which is

the responsibility of TANF.
149

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Monthly

SDX Applicant & Recipient Batch & Online Monthly

UI Applicant & Recipient Batch & Online Monthly

BENDEX Applicant & Recipient Batch & Online Monthly

Prisoner Verification Recipient Batch & Online Monthly

Quarters of Coverage Applicant Batch & Online NA

State Systems

 DMV Applicant & Recipient Online Ad hoc

State New Hires Applicant & Recipient Batch & Online Monthly

Child Support - Batch & Online Monthly

State Prison Match Applicant & Recipient Batch & Online Monthly

State Death Match Recipient Batch & Online Monthly

State Fleeing Felons Applicant & Recipient Batch & Online Monthly

State Lottery Winners Applicant & Recipient Batch & Online Monthly

State Workfare/Training/Education - Batch & Online Monthly

 Finger Imaging Applicant Batch & Online NA

Screening:

System Screening Rule

State Fleeing Felons Exclude Medicaid only cases from the match.

Targeting:

System Targeting Rule

SWICA Minimum dollar amount tolerance.

Followup: Eligibility workers and the fraud unit perform the

follow-up activities. Automated support for the

verification process varies by county. Matches are

prioritized at the state level based with those

matching on name, DOB and SSN receiving a

higher priority than a match on the SSN only.
150

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

Quarters of Coverage Yes

State Systems

 DMV Yes

State New Hires Yes

Child Support Yes

State Prison Match Yes

State Death Match Yes

State Fleeing Felons Yes

State Lottery Winners Yes

State Workfare/Training/Education Yes

 Finger Imaging Yes

Changes: New York plans to implement a State Bank Match

and a match with FBI in 2001.
151

NORTH CAROLINA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF

Average Certification Period: Three to twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes Yes

ABAWDs Work History - NA

ABAWDs Exemptions - NA

Alien Status - NA

Alien Quarters of Coverage - NA

Work Registration Status - NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Connecticut sends files to SSA to validated SSNs.

Disqualification Information: North Carolina does not store disqualification

information on the client database.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current data

only.
152

Database Updates: The client database is updated daily.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. The State provides a

form for maintaining documentation of the status in

the case file.

Internet Connectivity: Selected staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. North Carolina

also transmits and receives files via a direct network

connection.

Participation in Cross-State North Carolina participates in a non-routine

Matches: match between Mecklenburg county and South

Carolina wage records and food stamp program.

Disqualified Recipient System (DRS): North Carolina is using the DRS for eligibility.

Eligibility workers will access the DRS through

their mainframe.

Biometrics: North Carolina is not using biometrics in the FSP.

Data Brokers: North Carolina is not currently using data brokers

but has plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Division of Medical Assistance has

responsibility for all matches.
153

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient - -

SDX Applicant & Recipient - -

UI Applicant & Recipient - -

BENDEX Applicant & Recipient - -

Prisoner Verification Applicant & Recipient - -

SSA Death Match Recipient - -

IRS Recipient - -

BEERS Recipient - -

State Systems

 DMV Recipient - -

State Prison Match Recipient - -

State Drug Felons Recipient - -

Screening: No screening is used.

Targeting: No targeting is used.

Followup: No information available.

Reporting: No information available.
154

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA -

SDX -

UI -

BENDEX -

Prisoner Verification -

SSA Death Match -

IRS -

BEERS -

State Systems

 DMV -

State Prison Match -

State Drug Felons -

Changes: There are no changes planned.
155

NORTH DAKOTA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF

Average Certification Period: Three to twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes -

Birth Date Yes No

Gross Earnings Yes -

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: North Dakota uses Numident to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is no duplicate participation check.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
156

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. North Dakota

also transmits and receives files via Connect:Direct.

Participation in Cross-State North Dakota does not participates in any routine or

Matches: non-routine cross-State matches. They do not have

plans to participate in PARIS in the next two years.

Disqualified Recipient System (DRS): North Dakota is using the DRS for penalties,

eligibility and quality control.Eligibility workers

will access the DRS through the telephone.

Biometrics: North Dakota is not using biometrics in the FSP.

Data Brokers: North Dakota is not currently using data brokers

and has no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: Medical Services has responsibility for SWICA,

SDX, UI, BENDEX, IRS, Quarters of Coverage,

SSA Death Match and BEERS matches. The

Information Management Division has

responsibility for Prisoner Verification. The

Department of Social Services has responsibility for

the DMV match. The Child Support Office has

responsibility for the State Child Support Match.
157

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Monthly

SDX Applicant & Recipient Batch Monthly

UI Applicant & Recipient Batch Monthly

BENDEX Applicant & Recipient Batch Monthly

Prisoner Verification Applicant & Recipient Batch Monthly

SSA Death Match Applicant & Recipient Batch Monthly

IRS Applicant & Recipient Batch Monthly

Quarters of Coverage Applicant & Recipient Batch Monthly

BEERS Applicant & Recipient Batch Monthly

State Systems

DMV Applicant & Recipient Batch Monthly

Child Support Applicant & Recipient Batch Monthly

Screening:

System Screening Rule

SWICA Tolerance threshold of $599.00.

UI Tolerance threshold of $42.00.

BEERS Tolerance threshold of $599.00.

Targeting: No targeting is used.

Followup: Eligibility workers perform the follow-up activities.

There is automated generation of verification letters

to clients. There is no prioritizing of cases at the

State level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. Local offices

receive the reports immediately.
158

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

DMV Yes

Child Support Yes

Changes: There are no changes planned.
159

OHIO

STATE OVERVIEW

State or County Administered: County

Integration with Other

Assistance Programs: No integration with other programs

Average Certification Period: Three to twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions - NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Ohio uses SVES to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, and the period of disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application and reapplication.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
160

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. A hard copy of the

screen for the case record with notations is put in

the file.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is being used for

computer matching and identity verification. Ohio

also transmits and receives files through a dedicated

network.

Participation in Cross-State Ohio participates in routine and non-routine crossMatches: State matches. They have no plans to participate in

PARIS in the next two years.

Disqualified Recipient System (DRS): Ohio is using the DRS for penalties and eligibility.

Eligibility workers will directly access the DRS

through their mainframe in the future.

Biometrics: Ohio is not using biometrics in the FSP.

Data Brokers: Ohio is not currently using data brokers and has no

plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Bureau of Systems Development has

responsibility for all matches.
161

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Weekly

SDX Applicant & Recipient Batch Quarterly

UI Applicant & Recipient Batch Ad hoc

Prisoner Verification Applicant & Recipient Batch Monthly

SSA Death Match Applicant & Recipient Batch -

IRS Applicant & Recipient Batch Quarterly

Quarters of Coverage Applicant & Recipient -

BEERS Applicant & Recipient Batch Quarterly

State Systems

 DMV Applicant & Recipient Online Ad hoc

State New Hires Applicant & Recipient Batch Daily

Child Support Applicant & Recipient Batch Ad hoc

State Prison Match Applicant & Recipient Batch Monthly

State Death Match Applicant & Recipient Batch Monthly

State Fleeing Felons Applicant & Recipient Batch Weekly

State Assessor’s Records Applicant & Recipient Batch -

Department of Rehabilitative Services Applicant & Recipient Batch -

Screening: No screening is used.

Targeting:

System Targeting Rule

SWICA Discrepancy tolerance of $25.00.

SDX Discrepancy tolerance of $25.00.

UI Discrepancy tolerance of $25.00.

Followup: Case workers and investigators perform the followup activities. There is no automated support for the

verification process. Matches are prioritized at the

state level based on a priority level of high,

medium, or low, which is given to all cases

depending on individual characteristics and whether

it is open or closed.
162

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

Prisoner Verification Yes

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

 DMV Yes

State New Hires Yes

Child Support Yes

State Prison Match Yes

State Death Match Yes

State Fleeing Felons Yes

State Assessor’s Records Yes

Department of Rehabilitative Services Yes

Changes: Ohio has plans to implement a state mental health

records match, STROP and a state prison match.
163

OKLAHOMA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: No integration with other programs

Average Certification Period: Five months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes -

Address Yes -

Birth Date Yes -

Gross Earnings Yes -

ABAWDs Work History - NA

ABAWDs Exemptions - NA

Alien Status - NA

Alien Quarters of Coverage - NA

Work Registration Status - NA

Household Members Stored All household members excluding ineligibles.

in Client Database: Nonhousehold members are not stored.

SSN Validation: Oklahoma sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
164

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is used for computer

matching. Oklahoma also transmits and receives

files through the Intranet.

Participation in Cross-State Oklahoma participates in routine cross-State

Matches: matches but does not participate in any non-routine

cross-State matches. They currently participate in

PARIS.

Disqualified Recipient System (DRS): Oklahoma is using the DRS for eligibility.

Eligibility workers will directly access the DRS

through the Internet in the future.

Biometrics: Oklahoma is not using biometrics in the FSP.

Data Brokers: Oklahoma is not currently using data brokers but

has plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The DHS/Family Support Office has responsibility

for all matches.
165

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Monthly

SDX Applicant & Recipient Batch & Online Monthly

UI Applicant & Recipient Batch & Online Monthly

BENDEX Applicant & Recipient Batch & Online Monthly

Prisoner Verification Applicant & Recipient Batch & Online Monthly

SSA Death Match Applicant & Recipient Batch & Online Monthly

IRS Applicant & Recipient Batch & Online Monthly

Quarters of Coverage Applicant & Recipient Batch & Online Monthly

BEERS Applicant & Recipient Batch & Online Monthly

State Systems

State New Hires Applicant & Recipient Batch & Online Monthly

Child Support Applicant & Recipient Batch & Online Monthly

State Worker’s Compensation Applicant & Recipient Batch & Online Monthly

State Workfare/Training/Education Applicant & Recipient Batch & Online Monthly

Income Tax Records Applicant & Recipient Batch & Online Monthly

Oklahoma Wage Link Applicant & Recipient Batch & Online Monthly

STROP Applicant & Recipient Batch & Online Monthly

 Third Party Query Applicant & Recipient Batch & Online Monthly

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Local staff perform the follow-up activities. There

is automated generation of verification letters to

clients. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. Local offices

receive the reports immediately.
166

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI No

BENDEX Yes

Prisoner Verification Yes

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

State New Hires Yes

Child Support Yes

State Worker’s Compensation Yes

State Workfare/Training/Education Yes

Income Tax Records Yes

Oklahoma Wage Link Yes

STROP Yes

 Third Party Query Yes

Changes: There are no changes planned.
167

OREGON

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: TANF, Child Support

Average Certification Period: Six months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # No No

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions Yes NA

Alien Status No NA

Alien Quarters of Coverage No NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database: Nonhousehold members are not stored.

SSN Validation: Oregon sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification only.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
168

Database Updates: The client database is updated daily.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. A narrative is put into

the case management system.

Internet Connectivity: Managers in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Oregon also

transmits and receives files via Connect:Direct and

line connections.

Participation in Cross-State Oregon does not participates in routine cross-State

 Matches: matches but does conduct a non-routine cross-State

match with Washington. They have no plans to

participate in PARIS in the next two years.

Disqualified Recipient System (DRS): Oregon is using the DRS for eligibility, penalties,

and quality control. Eligibility workers will directly

access the DRS through their mainframe in the

future.

Biometrics: Oregon is not using biometrics in the FSP.

Data Brokers: Oregon is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Adult and Family Services – Office of

Information Systems has responsibility for all

matches.
169

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Monthly

SDX Applicant & Recipient Batch Monthly

UI Applicant & Recipient Batch Monthly

BENDEX Applicant & Recipient Batch Monthly

SSA Death Match Applicant & Recipient Batch Quarterly

IRS Applicant & Recipient Batch Quarterly

Quarters of Coverage Applicant & Recipient Online Daily

BEERS Applicant & Recipient Batch Quarterly

State Systems

 DMV Applicant & Recipient Online Daily

Child Support Applicant & Recipient Online Daily

State Prison Match Applicant & Recipient Batch Quarterly

STROP Applicant & Recipient Batch Annually

State Death Match Applicant & Recipient Online Quarterly

Screening:

System Screening Rule

SWICA Only those 65 and older are sent to be matched.

Quarters of Coverage Only matched when there is an eligibility

issue.

BEERS No children or disabled persons are sent to be

matched.

Child Support Only match cases when there are children

involved.

State Death Match Only match cases when there are questions on

household composition/family relationships.

Targeting:

System Targeting Rule

UI There is a minimum threshold for follow-up.
170

Followup: Eligibility workers or the overpayment unit perform

the follow-up activities. There is no automated

support for the verification process. Matches are

prioritized at the state level for the match with

SWICA based on the dollar amounts.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems except for IRS,

BEERS and SWICA which are transmitted by paper

reports. It takes from less than one to two days for

the local offices to receive the reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

SSA Death Match Don’t Know

IRS No

Quarters of Coverage Yes

BEERS No

State Systems

 DMV Yes

Child Support Yes

State Prison Match Don’t Know

STROP Yes

State Death Match Yes

Changes: Oregon plans to implement the Prisoner

Verification Match.
171

PENNSYLVANIA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, GA

Average Certification Period: Six months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes No

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Pennsylvania uses Numident and Enumeration to

validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
172

Database Updates: The client database is updated immediately.

Verification of Alien Status: Pennsylvania does not use SAVE.

Internet Connectivity: Managers in the central and local offices have

Internet access. The Internet is being used for

confirming client data as part of the eligibility

process. Pennsylvania also transmits and receives

files using Connect:Direct, and the Justice Network

Interface .

Participation in Cross-State Pennsylvania participates in routine cross-State

Matches: matches but does not participate in any non-routine

cross-State matches. They do not have plans to

participate in PARIS in the next two years.

Disqualified Recipient System (DRS): Pennsylvania is using the DRS for eligibility,

penalties, and quality control.

Biometrics: Pennsylvania is not using biometrics in the FSP.

Data Brokers: Pennsylvania is not currently using data brokers and

has no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The OIM – Division of Automation Planning and

Support has responsibility for all matches.
173

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Monthly

SDX Applicant & Recipient Batch & Online Monthly

UI Applicant & Recipient Batch & Online Monthly

BENDEX Applicant & Recipient Batch & Online -

Prisoner Verification Applicant & Recipient Batch & Online Monthly

Quarters of Coverage Applicant & Recipient Batch & Online Monthly

BEERS Applicant & Recipient Batch Monthly

State Systems

State Death Match Applicant & Recipient Online Monthly

Screening:

System Screening Rule

SDX Case must have an active pay status in SSA.

BENDEX Client must be active in SSA

BEERS No reported wages from state data, active

during wage reporting, active during period of

coverage.

Targeting: No targeting is used.

Followup: Eligibility workers perform the follow-up activities.

There is automated generation of verification letters

to clients. There is no prioritizing of cases at the

State level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes from less

than one day to two days for the local offices to

receive the reports.
174

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Don’t Know

BENDEX Yes

Prisoner Verification Don’t Know

Quarters of Coverage No

BEERS Yes

State Systems

State Death Match Don’t Know

Changes: Pennsylvania plans to implement a Fleeing Felons

match, a State New Hires Match and a Worker’s

Compensation Match.
175

RHODE ISLAND

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, GA, Child Support

Average Certification Period: Twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes No

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes Yes

ABAWDs Work History No NA

ABAWDs Exemptions No NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Rhode Island sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
176

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. No

additional information is available.

Internet Connectivity: Selected staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Rhode Island

also transmits and receives files via Connect:Direct.

Participation in Cross-State Rhode Island participates in routine cross-State

Matches: matches but does not participate in any non-routine

cross-State matches. They have plans to participate

in PARIS in the next two years.

Disqualified Recipient System (DRS): Rhode Island does not use the DRS for eligibility,

penalties or quality control. Maryland does not

know how they will provide eligibility workers with

access to the DRS.

Biometrics: Rhode Island is not using biometrics in the FSP.

Data Brokers: Rhode Island is not currently using data brokers and

has no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Operations Management Services has

responsibility for all matches.
177

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Recipient Batch Monthly

SDX Applicant & Recipient Batch Monthly

UI Recipient Batch Monthly

BENDEX Applicant & Recipient Batch Monthly

Prisoner Verification Recipient Batch Monthly

SSA Death Match Recipient - -

IRS Recipient Batch Monthly

Quarters of Coverage Applicant & Recipient Batch Ad hoc

BEERS Recipient Batch Monthly

State Systems

DMV Applicant & Recipient Ad hoc

State Prison Match Recipient Batch Monthly

State Death Match Recipient Batch Monthly

State Worker’s Compensation Recipient Batch Monthly

State Drug Felons Applicant & Recipient - Ad hoc

EBT – Out of State Recipient Batch Monthly

Screening:

System Targeting Rule

UI No children are matched.

Prisoner Verification No children are matched.

State Prison Match No children are matched.

Targeting:

System Targeting Rule

UI Discrepancy threshold of 5%.

IRS Discrepancy threshold of 5%.

State Prison Match The system is unduplicated using Prisoner

Verification match.

State Worker’s Compenstion Discrepancy threshold of 5%.
178

Followup: Eligibility workers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems, except for the

State Death Match and the EBT – out of state match

which are transmitted by paper reports. It takes one

to two days for the local offices to receive the

reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match -

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

DMV Yes

State Prison Match Yes

State Death Match Yes

State Worker’s Compensation Yes

State Drug Felons Yes

EBT – Out of State Yes

Changes: Rhode Island plans to implement a State New Hires

match.
179

SOUTH CAROLINA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: TANF

Average Certification Period: Twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes No

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage No NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database: Nonhousehold members are not stored.

SSN Validation: South Carolina sends files to SVES to validated

SSNs.

Disqualification Information: The client database includes a code for

disqualification, and the period of disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
180

Database Updates: The client database is updated daily.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. Notes are put into the

case file.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is used for confirming

client data as part of the eligibility processes. South

Carolina also transmits and receives files via

Connect:Direct, and through File Transfer Protocol

(FTP).

Participation in Cross-State South Carolina participates in routine cross-State

Matches: matches as well as non-routine cross-State matches

with Georgia. They currently participate in

PARIS.

Disqualified Recipient System (DRS): South Carolina is not currently using the DRS.

Eligibility workers will access the DRS through

their mainframe.

Biometrics: South Carolina is not using biometrics in the FSP.

Data Brokers: South Carolina is currently using data brokers.

COMPUTER MATCHING SYSTEMS

System Administration: Information Systems has responsibility for all

matches.
181

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Monthly

SDX Applicant & Recipient Batch & Online Weekly

UI Applicant & Recipient Batch & Online Weekly

BENDEX Applicant & Recipient Batch & Online Monthly

Prisoner Verification Applicant & Recipient Batch & Online Daily

SSA Death Match Applicant & Recipient Batch & Online Monthly

IRS Applicant & Recipient Batch & Online Monthly

BEERS Applicant & Recipient Batch & Online Monthly

State Systems

State New Hires Applicant & Recipient Batch & Online Bi-weekly

Child Support Applicant & Recipient Batch & Online Monthly

STROP Applicant & Recipient Batch & Online Weekly

State Death Match Applicant & Recipient Batch & Online Monthly

State Fleeing Felons Applicant & Recipient Batch & Online Monthly

State Retirement Applicant & Recipient Batch & Online Monthly

 Investigations PC Match Applicant & Recipient Batch & Online Monthly

Special Benefits Applicant & Recipient Batch & Online Monthly

Screening: No screening is used.

Targeting:

System Targeting Rule

SWICA Follow-up on cases where there are new

wages.

SDX Follow-up on cases where SSI is terminated or

first receipt of SSI.

UI Target cases with no benefits in the prior 5

weeks.

BENDEX Follow-up when there is a discrepant of $3.00

or greater.

BEERS Target cases with out-of-state employers only.
182

Followup: Eligibility workers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by online

alerts for all matching systems. Local offices to

receive the reports immediately.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match No

IRS No

BEERS No

State Systems

State New Hires Yes

Child Support Yes

STROP Yes

State Death Match Yes

State Fleeing Felons Yes

State Retirement Yes

 Investigations PC Match Don’t Know

Special Benefits Yes

Changes: South Carolina plans to implement the Quarters of

Coverage match in 2001.
183

SOUTH DAKOTA

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, Child Support

Average Certification Period: Twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes No

Case # Yes Yes

Name Yes No

Address Yes No

Birth Date Yes No

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: South Dakota uses SVES and Numident to

validated SSNs.

Disqualification Information: The client database includes a code for

disqualification and the period of disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
184

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. Information is sent to

the field worker who files it in the permanent

section of the case record and also documents in the

narrative the results of the inquiry.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is used for confirming

client data as part of the eligibility process. South

Dakota also transmits and receives files via

Connect:Direct.

Participation in Cross-State South Dakota does not participate in routine crossMatches: State matches, but does participate in a non-routine

cross-State match with the Veterans Administration.

They plan to participate in PARIS in the next two

years.

Disqualified Recipient System (DRS): South Dakota is using the DRS for penalties, and

eligibility. Eligibility workers will directly access

the DRS through their mainframe in the future.

Biometrics: South Dakota is not using biometrics in the FSP.

Data Brokers: South Dakota is not currently using data brokers

and has no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: Economic Assistance has responsibility for all

matches.
185

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Quarterly

SDX Applicant & Recipient Batch & Online Quarterly

UI Applicant & Recipient Batch & Online Quarterly

BENDEX Applicant & Recipient Batch & Online Quarterly

Prisoner Verification Applicant & Recipient Batch & Online Recertification

SSA Death Match Applicant & Recipient Batch & Online Recertification

IRS Applicant & Recipient Batch & Online Quarterly

Quarters of Coverage Applicant & Recipient Batch & Online Recertification

BEERS Applicant & Recipient Batch & Online Quarterly

State Systems

 DMV Applicant & Recipient Batch & Online Recertification

State New Hires Applicant & Recipient Batch & Online Daily

Child Support Applicant & Recipient Batch & Online Quarterly

Screening: No screening is used.
186

Targeting:

System Targeting Rule

SWICA No follow-up if: a) recipient is under age 18 and a full-time student, b) the

recipient is not active in all 3 months of the wage quarter, c) the recipient

is still an applicant, d) no wages are indicated and quarterly income is less

than $150, e) If wages are present and quarterly income is less than $750

and the discrepancy is greater than $299.

SDX Follow-up if a) the discrepancy is greater than $450.

UI No follow-up if: a) recipient is under age 18 and a full-time student, b) the

recipient is not active in all 3 months of the wage quarter, c) the recipient

is still an applicant, d) no wages are indicated and quarterly income is less

than $150, e) If wages are present and quarterly income is less than $750

and the discrepancy is greater than $299, f) the UIB is less than $168, g)

the UIB is more than $168 but within $168 of what is budgeted in the

system for the individual.

BENDEX Follow-up if a) the amount of Social Security differs by $30.00 from the

Social Security amount reported, b) if there is an IEVS hit and there is no

social security income reported.

IRS Tolerance threshold for interest income: $60; tolerance threshold for

income $300.

BEERS No follow-up if a) the recipient is not active, b) the recipient did not

receive benefits in the BEER report year, c) the BEER hit is less than

$500 per source, d) the income is from a South Dakota employer unless it

is agricultural or self-employed, e)If agricultural or self-employed, and the

system shows income from those sources.

Followup: Eligibility workers perform the follow-up activities.

The system automatically alerts the eligibility

workers to verify data. There is no prioritizing of

cases at the State level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports

except for UI and SWICA reports which take

between one week and one month.
187

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match Don’t Know

IRS No

Quarters of Coverage Yes

BEERS No

State Systems

 DMV Yes

State New Hires Yes

Child Support Yes

Changes: There are no changes planned.
188
189

TENNESSEE

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF

Average Certification Period: Three to twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes No

Case # Yes Yes

Name Yes No

Address Yes No

Birth Date Yes No

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions No NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Tennessee uses Enumeration and SOLQ to

validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
190

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. There is a record of

comments on the system.

Internet Connectivity: Managers in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Tennessee also

transmits and receives files via Connect:Direct.

Participation in Cross-State Tennessee participates in routine cross-State

Matches: matches as well as non-routine cross-State matches

with Texas. They currently participate in PARIS.

Disqualified Recipient System (DRS): Tennessee is not currently using the DRS.

Eligibility workers will access the DRS through

their mainframe.

Biometrics: Tennessee is not using biometrics in the FSP.

Data Brokers: Tennessee is not currently using data brokers and

has no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Department of Human Services – Information

Systems has responsibility for all matches.
191

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Online Monthly

SDX Applicant & Recipient Online Monthly

UI Applicant & Recipient Online Monthly

BENDEX Applicant & Recipient Online Monthly

Prisoner Verification Applicant & Recipient Online Monthly

SSA Death Match Applicant & Recipient Online Monthly

IRS Applicant & Recipient Online Monthly

State Systems

 Child Support Applicant & Recipient Online Monthly

 Birth Files Applicant & Recipient Online Monthly

Screening: No screening is used.

Targeting:

System Targeting Rule

SWICA Discrepancy between SWICA and reported

data plus or minus $75 per quarter.

IRS Tolerance threshold for interest income: $60;

tolerance threshold for income $300.

Followup: Case workers perform the follow-up activities.

There is automated generation of verification letters

to clients. There is no prioritizing of cases at the

State level.

Reporting: Cases requiring follow-up are transmitted by online

alerts for all matching systems. It takes one to two

days for the local offices to receive the reports.
192

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Don’t Know

SSA Death Match Yes

IRS No

State Systems

 Child Support Yes

 Birth Files Yes

Changes: There are no changes planned.
193

TEXAS

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, GA, Child Support

Average Certification Period: Six to nine months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes Yes

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Texas sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place when benefits are authorized.

Eligibility Worker Access 98% of eligibility workers can access eligibility

to Terminals and Databases: data. 98% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
194

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by electronic file transfer. Findings

are documented on the citizenship screen on the

automated worksheet.

Internet Connectivity: Managers in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Texas also

transmits and receives files through the Intranet.

Participation in Cross-State Texas participates in routine cross-State

Matches: matches as well as non-routine cross-State matches

with Florida, Tennessee, California and the El Paso

region shares a terminal with New Mexico. They

are not sure whether they will participate in PARIS

in the next two years.

Disqualified Recipient System (DRS): Texas is using the DRS for penalties and quality

control. They are not sure how eligibility workers

will directly access the DRS in the future.

Biometrics: Texas is conducting finger imaging in the FSP.

Data Brokers: Texas is currently using data brokers.

COMPUTER MATCHING SYSTEMS

System Administration: MIS has responsibility for SWICA, SDX, UI,

BENDEX, IRS, Quarters of Coverage, and BEERS.

Quantitative Analysis Systems Integration Unit has

responsibility for Prisoner Verification, SSA Death

Match, State Prison Match, State Death Match,

Interstate Match, Nursing Home Match and

Teachers’ Retirement Match. OIG has

responsibility for DMV, Fleeing Felons, and State

Drug Felons match. Accounts Receivable Tracking

Section has responsibility for State Lottery

Winners, and Client Eligibility Services has

responsibility for the State Retirement match.
195

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Daily

SDX Applicant & Recipient Batch & Online Daily

UI Applicant & Recipient Batch & Online Daily

BENDEX Applicant & Recipient Batch & Online Daily

Prisoner Verification Recipient - -

SSA Death Match Recipient Batch Quarterly

IRS Applicant & Recipient Batch Bi-weekly

Quarters of Coverage

BEERS Applicant & Recipient Batch & Online Ad-hoc

State Systems

State New Hires Applicant & Recipient Batch Bi-weekly

State Prison Match Recipient Batch Monthly

State Death Match Recipient Batch Annually

State Fleeing Felons Recipient Batch Monthly

State Lottery Winners Applicant & Recipient Batch & Online Daily

 State Drug Felons Recipient Batch Bi-annually

State Retirement Applicant & Recipient - Monthly

Interstate Match

 Nursing Home Recipient Batch Quarterly

Teachers’ Retirement System Recipient Batch Quarterly

Screening:

System Screening Rule

State Lottery Winners Only cases with individuals who have an

outstanding negative balance of >$25 and for

which the balance has been delinquent for 90

or more days are sent to the Lottery

Commission.
196

Targeting:

System Targeting Rule

Prisoner Verification 1) Only county and juvenile centers are retained -

state and federal are removed to prevent redundancy

with state prison match, 2) remove hits when there

are no data on confinement date, 3) Exclude cases

where confinement is less than 30 days, 4) Exclude

children under age 12, 5) Exclude facilities outside

of TX, 6) Exclude cases that duplicate previous

match hits.

State Death Match Remove duplicates from the SSA Death Match.

Followup: Case workers and claims investigators perform the

follow-up activities. There is automated generation

of verification letters to clients. Cases are prioritized

at the State level for the DMV match based on the

dollar amount.

Reporting: Cases requiring follow-up are transmitted by paper

reports for most matching systems. It takes

approximately one to two days for the local offices

to receive the reports.
197

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match Yes

IRS Yes

Quarters of Coverage

BEERS Yes

State Systems

State New Hires

State Prison Match Yes

State Death Match Yes

State Fleeing Felons Yes

State Lottery Winners Yes

 State Drug Felons Yes

State Retirement Yes

Interstate Match Yes

 Nursing Home Yes

Teachers’ Retirement System No

Changes: There are no changes planned.
198
199

UTAH

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, Child Support

Average Certification Period: Three to twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes No

Gross Earnings No No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: No information is available.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: No information is available.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
200

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. A copy of

the narration screen is put in the folder.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Utah also

transmits and receives files via Connect:Direct and

the Intranet.

Participation in Cross-State Utah does not participate in any routine or

Matches: non-routine cross-State. They currently participate

in PARIS.

Disqualified Recipient System (DRS): Utah is not currently using the DRS.

Eligibility workers will access the DRS through

their mainframe.

Biometrics: Utah is not using biometrics in the FSP.

Data Brokers: Utah is not currently using data brokers but has

plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Information Technology Service has

responsibility for all matches.
201

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Monthly

SDX Applicant & Recipient Batch Monthly

UI Applicant & Recipient Batch Monthly

BENDEX Applicant & Recipient Batch Monthly

Prisoner Verification Applicant & Recipient Batch Monthly

SSA Death Match Applicant & Recipient Batch Monthly

IRS Applicant & Recipient Batch Monthly

Quarters of Coverage Applicant & Recipient Batch Monthly

BEERS Applicant & Recipient Batch Monthly

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Case workers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by online

alerts for all matching systems. It takes one to two

days for the local offices to receive the reports.
202

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match -

IRS Yes

Quarters of Coverage Yes

BEERS Yes

Changes: There are no changes planned.
203

VERMONT

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: Medicaid, TANF, GA, Child Support

Average Certification Period: Six months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes No

Name Yes Yes

Address Yes Yes

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Vermont uses Numident and Enumeration to

validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
204

Database Updates: The client database is updated immediately.

Verification of Alien Status: Vermont does not use SAVE.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is used for identity

verification and to confirm client data as part of the

eligibility process. Vermont also transmits and

receives files via Connect:Direct and through the

Intranet.

Participation in Cross-State Vermont participates in routine cross-State

Matches: matches and a non-routine cross-State match with

Massachusetts. They are currently participating in

PARIS.

Disqualified Recipient System (DRS): No information is available.

Biometrics: Vermont is not using biometrics in the FSP.

Data Brokers: Vermont is not currently using data brokers and has

no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Computer Services Division has responsibility

for all matches.
205

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Recipient Batch Monthly

SDX Applicant & Recipient Batch Daily

UI Recipient Batch Weekly

BENDEX Applicant & Recipient Batch Monthly

Prisoner Verification Recipient Batch Annually

IRS Recipient Batch Monthly

Quarters of Coverage Applicant & Recipient Batch Annually

BEERS Recipient Batch Annually

State Systems Batch

DMV Applicant & Recipient Batch Ad hoc

State New Hires Recipient Batch Daily

Screening: No screening is used.

Targeting:

System Targeting Rule

IRS Very small discrepancies are not followed-up

on.

Followup: Eligibility workers perform the follow-up activities.

There is automated generation of verification letters

to clients. There is no prioritizing of cases at the

State level.

Reporting: Cases requiring follow-up are transmitted by online

and paper reports for all matching systems. It takes

one to two days for the local offices to receive the

reports.
206

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

IRS Yes

Quarters of Coverage Yes

BEERS Don’t Know

State Systems

DMV Yes

State New Hires Yes

Changes: Vermont plans to implement a State Death Match.
207

VIRGIN ISLANDS

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: No integration with other programs

Average Certification Period: Six months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes No

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Virgin Islands sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
208

Database Updates: The client database is updated nightly.

Verification of Alien Status: No information is available.

Internet Connectivity: Selected staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Virgin Islands

also transmits and receives files via Connect:Direct.

Participation in Cross-State Virgin Islands does not participate in any routine or

Matches: non- routine cross-State. They have plan to

participate in PARIS in the next two years.

Disqualified Recipient System (DRS): Virgin Islands is not currently using the DRS.

Eligibility workers will access the DRS through

their mainframe.

Biometrics: No information is available.

Data Brokers: Virgin Islands is not currently using data brokers

but has plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Financial Program Office has responsibility for

all matches.
209

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Recertification

SDX Applicant & Recipient Batch Recertification

UI Applicant & Recipient Batch Recertification

BENDEX Applicant & Recipient Batch Recertification

SSA Death Match Applicant & Recipient Batch Recertification

IRS Applicant & Recipient Batch Recertification

Quarters of Coverage Applicant & Recipient Batch Recertification

BEERS Applicant & Recipient Batch Recertification

State Systems

DMV Applicant & Recipient Batch Recertification

State Workers Compensation Applicant & Recipient Batch Recertification

State Lottery Winners Applicant & Recipient Batch Recertification

Day Care License Applicant & Recipient Batch Recertification

State Assessor’s Records Applicant & Recipient Batch Recertification

 State Bank Match Applicant & Recipient Batch Recertification

 Public Assistance Applicant & Recipient Batch Recertification

Paternity Match Applicant & Recipient Batch Recertification

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Case workers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by paper

reports for all matching systems.
210

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

DMV Yes

State Workers Compensation Yes

State Lottery Winners Yes

Day Care License Yes

State Assessor’s Records Yes

 State Bank Match Yes

 Public Assistance Yes

Paternity Match Yes

Changes: There are no changes planned.
211

WASHINGTON

STATE OVERVIEW

State or County Administered: State

Integration with Other

Assistance Programs: No integration with other programs

Average Certification Period: Four months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes No

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Washington sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
212

Database Updates: The client database is updated immediately.

Verification of Alien Status: Washington does not use SAVE.

Internet Connectivity: Selected staff in the central and local offices have

Internet access. The Internet is used confirming

client data as part of the eligibility process.

Washington also transmits and receives files via

Connect:Direct and through a dedicated network.

Participation in Cross-State Washington participates in routine cross-State

Matches: matches and a non-routine cross-State match with

California and Canada. They have plans to

participate in PARIS in the next two years.

Disqualified Recipient System (DRS): Washington is using the DRS for penalties,

eligibility and quality control. Eligibility workers

will access the DRS through their mainframe.

Biometrics: Washington is not using biometrics in the FSP.

Data Brokers: Washington is not currently using data brokers but

has plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Economic Services Administration has

responsibility for all matches.
213

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Daily

SDX Applicant & Recipient Online Varies

UI Applicant & Recipient Batch & Online Recertification

BENDEX Applicant & Recipient Online Varies

Prisoner Verification Applicant & Recipient Batch Monthly

SSA Death Match Applicant & Recipient Online Recertification

IRS Applicant & Recipient Batch & Online Annually

Quarters of Coverage Applicant & Recipient Online Recertification

BEERS Applicant & Recipient Batch & Online Annually

State Systems

DMV Applicant & Recipient Online Monthly

State New Hires Applicant & Recipient Batch Monthly

Child Support Applicant & Recipient Online Monthly

State Prison Match Applicant & Recipient Online Monthly

State Death Match Applicant & Recipient Online Monthly

Fleeing Felons Applicant & Recipient Online Monthly

State Workers Compensation Applicant & Recipient Batch Monthly

Day Care License Applicant & Recipient Batch Monthly

Screening:

System Screening Rule

SWICA Children age 13 and under are not sent to be

matched.

UI Children age 13 and under are not sent to be

matched.

Targeting: No targeting is used.

Followup: Eligibility workers perform the follow-up activities.

There is automated generation of verification letters

to clients. Cases involving income are prioritized at

the State level.
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Reporting: Cases requiring follow-up are transmitted by online

and paper reports for all matching systems. It takes

one to two days for the local offices to receive the

reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

DMV Yes

State New Hires Yes

Child Support Yes

State Prison Match Yes

State Death Match Yes

Fleeing Felons Yes

State Workers Compensation Yes

Day Care License Yes

Changes: There are no changes planned.
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WEST VIRGINIA

STATE OVERVIEW

State or County Administered: County

Integration with Other

Assistance Programs: Medicaid, TANF, GA, Child Support

Average Certification Period: Twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes No

Address Yes No

Birth Date Yes No

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: West Virginia sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application and review.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data. 99% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
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Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by electronic file transfer. They

retain the history on a screen.

Internet Connectivity: Selected staff in some counties have Internet access.

The Internet is not being used for any computer

matching processes. West Virginia also transmits

and receives files through a data mover and through

File Transfer Protocol.

Participation in Cross-State West Virginia does not participate in any routine or

Matches: non-routine cross-State matches. They do not have

plans to participate in PARIS in the next two years.

Disqualified Recipient System (DRS): West Virginia is using the DRS for penalties,

eligibility and quality control. They do not know

how eligibility workers will directly access the DRS

in the future.

Biometrics: West Virginia is not using biometrics in the FSP.

Data Brokers: West Virginia is not currently using data brokers

but has plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Department of Family Support has

responsibility for all matches.
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Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Monthly

SDX Applicant & Recipient Batch Monthly

UI Applicant & Recipient Batch Monthly

BENDEX Applicant & Recipient Batch Monthly

Prisoner Verification Applicant & Recipient Batch Monthly

SSA Death Match Applicant & Recipient Batch Monthly

Quarters of Coverage Applicant & Recipient Batch Monthly

State Systems

 DMV Applicant & Recipient Online Ad hoc

 State New Hires Applicant & Recipient Batch Monthly

Child Support Applicant & Recipient Online Ad hoc

STROP Applicant & Recipient Batch Monthly

State Workers Compensation Applicant & Recipient Batch Monthly

Foster Care/Financial Information Applicant & Recipient Batch Monthly

Screening: No screening is used.

Targeting:

System Targeting Rule

SWICA Follow-up if there is a discrepancy greater than

or equal to a dollar between reported and

matched amounts.

SDX Follow-up if there is a discrepancy greater than

or equal to a dollar between reported and

matched amounts.

UI Follow-up if there is a discrepancy greater than

or equal to a dollar between reported and

matched amounts.

BENDEX Follow-up if there is a discrepancy greater than

or equal to a dollar between reported and

matched amounts.

State New Hires Follow-up only if there is a new employer

listed.
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Followup: Case workers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match Yes

Quarters of Coverage Yes

State Systems

 DMV

 State New Hires Yes

Child Support Yes

STROP Yes

State Workers Compensation Yes

Foster Care/Financial Information Yes

Changes: West Virginia plans to implement a Foster Care

Adoption Match.
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WISCONSIN

STATE OVERVIEW

State or County Administered: County

Integration with Other

Assistance Programs: Medicaid, TANF, Child Support

Average Certification Period: Twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes No

Address Yes No

Birth Date Yes No

Gross Earnings Yes No

ABAWDs Work History Yes NA

ABAWDs Exemptions Yes NA

Alien Status Yes NA

Alien Quarters of Coverage Yes NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Wisconsin sends files to SSA to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place at application and review.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data.100% of eligibility determinations are done online. Eligibility workers can access current and

historical data.
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Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone.

Internet Connectivity: Selected staff in some counties have Internet access.

The Internet is not being used for any computer

matching processes. Wisconsin also transmits and

receives files via a dedicated network and through a

data mover.

Participation in Cross-State Wisconsin does not participate in any routine cross-

 Matches: State matches but does participate in a non-routine

cross-State match with the border states. They have

plans to participate in PARIS in the next two years.

Disqualified Recipient System (DRS): Wisconsin is using the DRS for penalties,

eligibility and quality control. Eligibility workers

will access the DRS through their mainframe.

Biometrics: Wisconsin is not using biometrics in the FSP.

Data Brokers: Wisconsin is not currently using data brokers but

has plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Public Assistance Fraud Unit has responsibility

for all matches.
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Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch & Online Recertification

SDX Applicant & Recipient Batch & Online Recertification

UI Applicant & Recipient Batch & Online Monthly

BENDEX Applicant & Recipient Batch & Online Recertification

Prisoner Verification Applicant & Recipient Batch & Online Recertification

SSA Death Match Applicant & Recipient - Recertification

IRS Applicant & Recipient Batch Monthly

Quarters of Coverage Applicant & Recipient Batch & Online Recertification

BEERS Applicant & Recipient Batch Monthly

State Systems

 State New Hires Applicant & Recipient Batch & Online Recertification

State Prison Match Applicant & Recipient Batch & Online Recertification

STROP Applicant & Recipient - -

State Fleeing Felons Applicant & Recipient Batch & Online Ad hoc

Income Maintenance Match Applicant & Recipient Batch & Online Recertification

Screening: No screening is used.

Targeting:

System Targeting Rule

SWICA Follow up on cases with a minimum

discrepancy of $1000 for a 3-month period.

UI Follow up on cases with a minimum

discrepancy of $50 per month.

IRS Targeting strategies vary depending on the type

of income. The allowable discrepancies vary

from $100 to $30,000 per year.

BEERS Follow up on cases where there is a minimum

discrepancy of $1000 annually.
222

Followup: Case workers perform the follow-up activities.

There is automated generation of verification letters

to clients. There is no prioritizing of cases at the

State level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification Yes

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

BEERS No

State Systems

 State New Hires Yes

State Prison Match Yes

STROP Yes

State Fleeing Felons Don’t Know

Income Maintenance Match Yes

Changes: There are no changes planned.
223

WYOMING

STATE OVERVIEW

State or County Administered: County

Integration with Other

Assistance Programs: No integration with other programs

Average Certification Period: Three to twelve months

Information Stored on Client Database:

Information Stored Used as Identifier

SSN Yes Yes

Case # Yes Yes

Name Yes Yes

Address Yes No

Birth Date Yes Yes

Gross Earnings Yes No

ABAWDs Work History No NA

ABAWDs Exemptions No NA

Alien Status Yes NA

Alien Quarters of Coverage No NA

Work Registration Status Yes NA

Household Members Stored All household members including ineligibles.

in Client Database:

SSN Validation: Wyoming uses Numident to validated SSNs.

Disqualification Information: The client database includes a code for

disqualification, the period of disqualification and

the reason for disqualification.

Duplicate Participation Check: There is a duplicate participation check that

takes place monthly.

Eligibility Worker Access 100% of eligibility workers can access eligibility

to Terminals and Databases: data. 100% of eligibility determinations are done

on-line. Eligibility workers can access current and

historical data.
224

Database Updates: The client database is updated immediately.

Verification of Alien Status: SAVE is used for alien State verification. Inquiries

are submitted by telephone. A form is filled out

with voice response information and kept in the

case file.

Internet Connectivity: All staff in the central and local offices have

Internet access. The Internet is not being used for

any computer matching processes. Wyoming also

transmits and receives files through Connect: Direct

and File Transfer Protocol.

Participation in Cross-State Wyoming does not participate in any routine

Matches: cross-State matches, but does participate in a nonroutine match with border counties in Colorado.

They do not have plans to participate in PARIS in

the next two years.

Disqualified Recipient System (DRS): Wyoming is using the DRS for penalties,

eligibility and quality control. They do not know

how eligibility workers will directly access the DRS

in the future.

Biometrics: Wyoming is not using biometrics in the FSP.

Data Brokers: Wyoming is not currently using data brokers and

has no plans to use them in the future.

COMPUTER MATCHING SYSTEMS

System Administration: The Information Services Division has

responsibility for all matches.
225

Current Systems and System Access:

System Type of Matching Type of Access

Timing of

Recipient Match

National Systems

SWICA Applicant & Recipient Batch Monthly

SDX Applicant & Recipient Batch Monthly

UI Applicant & Recipient Online Monthly

BENDEX Applicant & Recipient Batch Monthly

Prisoner Verification Applicant & Recipient Batch Ad hoc

SSA Death Match Applicant & Recipient Batch -

IRS Applicant & Recipient Batch -

Quarters of Coverage Applicant & Recipient Batch Ad hoc

BEERS Applicant & Recipient Batch Annually

State Systems

 DMV Applicant & Recipient Online Ad hoc

Child Support Applicant & Recipient Batch Ad hoc

STROP Applicant & Recipient Batch Weekly

State Workers Compensation Applicant & Recipient Batch Monthly

Screening: No screening is used.

Targeting: No targeting is used.

Followup: Eligibility workers perform the follow-up activities.

There is no automated support for the verification

process. There is no prioritizing of cases at the State

level.

Reporting: Cases requiring follow-up are transmitted by online

reports for all matching systems. It takes one to two

days for the local offices to receive the reports.
226

Reported Usefulness and Effectiveness of Matching System:

System

Is Matching

Useful and

Effective?

National Systems

SWICA Yes

SDX Yes

UI Yes

BENDEX Yes

Prisoner Verification No

SSA Death Match Yes

IRS Yes

Quarters of Coverage Yes

BEERS Yes

State Systems

 DMV Yes

Child Support Yes

STROP Yes

State Workers Compensation Yes

Changes: Wyoming plans to implement a State Death Match,

Day Care License Match, a State

Workfare/Training/Education Match, and

Biometrics in 2003.