Current as of: March 14, 2013 1

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection 

displays a valid OMB control number. The valid OMB control number for this collection is 1810-0683. Public reporting burden for this 

collection of information is estimated to average 4,440 hours per response for the initial enrollment, 2,456 hours per response for the 

Semester, Trimester or Summer/Intersession Updates and 614 hours per response for the MEP Child Update, including time for reviewing 

instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of 

information. The obligation to respond to this collection is required to obtain or retain benefit under Title I, Part C of ESEA (P.L. 107-

110) Sec. 1304(b)(3) and Sec. 1308 (b)(2). No assurance of confidentiality is being provided. Send comments regarding the burden estimate or 

any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 

Maryland Ave., SW, Washington, DC 20210-4537 or email ICDocketMgr@ed.gov and reference the OMB Control Number 1810-0683. Note: Please do not 

submit the completed minimum data elements file to this address.

MSIX Minimum Data Elements (As of 03-14-2013)

Data Element Definition Values 

Data Element Definition Values Additional Information Category

1 MSIX Identification Number A unique, system generated 

identification number assigned to 

identify a migrant child's consolidated 

record. 

Unique 12-digit numeric value, system 

assigned. 

Uniquely identifies one and only 

one student’s consolidated file.

Student Demographic

2 State Student Identifier A unique identification number 

assigned to a child by a State. 

Any combination of letters and/or numbers 

of 15-digits or less that will uniquely 

retrieve only one child in the State. 

Student Demographic

3 State Student Identifier Type Identifies the origin of the State 

Student Identifier. 01 State-assigned unique ID Number; 02 

State Migrant Education Program 

Assigned Unique ID number 

Student Demographic

4 First Name A name given to a child at birth, 

baptism, or during another naming 

ceremony, or through legal change. 

Free text Student Demographic

5 Middle Name A secondary name given to a child at 

birth, baptism, or during another 

naming ceremony, or through legal 

change. 

Free text Student Demographic

6 Last Name 1 Student's legal last name (paternal). If 

child has multiple or hyphenated last 

name, contains the first part. 

Free text Student Demographic

7 Last Name 2 If appropriate, child's legal last name 

(maternal). If child has multiple or 

hyphenated last name, contains the 

second part. 

Free text Student Demographic
Current as of: March 14, 2013 2

Data Element Definition Values Additional Information Category

8 Suffix An appendage, if any, used to denote a 

child's generation in his family (e.g., 

Jr., Sr., III, 3rd). 

Free text Student Demographic

9 Sex The concept describing the biological 

traits that distinguish the males and 

females of a species. 

Female; Male Student Demographic

10 Birth Date The month, day, and year on which a 

child was born. 

Date Student Demographic

11 Multiple Birth Flag Indicates if child is a twin, triplet, etc. Yes; No Student Demographic

12 Birth City 

The name of the city in which the 

child was born. Free text 

Student Demographic

13 Birth State The ISO abbreviation code for a State 

(within the United States, Mexico and 

Canada), Outlying Area, or State (in 

another country) in which a child was 

born. 

Any valid U.S., Canadian or Mexican state 

abbreviation (from standard table) or 

freeform entry of any other state name if 

county not = U.S., Canada or Mexico. 

Student Demographic

14 Birth Country The standard abbreviation code of the 

country in which a child was born. 

Any valid NCES country code. Student Demographic

15 Birth Date Verification The evidence by which a child's date 

of birth is confirmed. 

Any valid NCES code below: 

1003 -Baptismal or church certificate 1004 

-Birth Certificate 

1005 -Entry in family Bible 

1006 -Hospital Certificate 

1007 -Parent's affidavit 

1008 -Passport 

1009 -Physician's Certificate 

1010 -Previously verified school records 

1011 -State-issued ID 

1012 -Driver's license 

1013 -Immigration document 

2382 -Life insurance policy 

9999 -Other 

16 Male Parent First Name 

The first name of the male parent. The 

term ‘parent’ includes a legal guardian 

or other person standing in loco 

parentis (such as a grandparent or 

stepparent with whom the child lives, 

or a person who is legally responsible 

for the welfare of the child). 

Free text. 

Provide the first name of the legal 

male parent, if available. If not 

available, enter the first name of 

the male person who is currently 

standing in loco parentis (such as 

a grandparent, stepparent, or uncle 

with whom the child lives, or a 

person who is responsible for the 

welfare of the child while the 

child is in the State). If there is 

no parent information disclosed, 

leave blank.

Student Demographic
Current as of: March 14, 2013 3

Data Element Definition Values Additional Information Category

17 Male Parent Last Name 

The last name of the male parent. The 

term ‘parent’ includes a legal guardian 

or other person standing in loco 

parentis (such as a grandparent or 

stepparent with whom the child lives, 

or a person who is legally responsible 

for the welfare of the child). 

Free text 

Provide the last name of the legal 

male parent, if available. If not 

available, enter the last name of 

the male person who is currently 

standing in loco parentis (such as 

a grandparent, stepparent, or uncle 

with whom the child lives, or a 

person who is responsible for the 

welfare of the child while the 

child is in the State). If Male 

Parent First Name is present, then 

Male Parent Last Name must also 

be present. If there is no male 

parent information disclosed, 

leave blank.

Student Demographic

18 Female Parent First Name 

The first name of the female parent. 

The term ‘parent’ includes a legal 

guardian or other person standing in 

loco parentis (such as a grandparent or 

stepparent with whom the child lives, 

or a person who is legally responsible 

for the welfare of the child). Free text 

Provide the first name of the legal 

female parent, if available. If not 

available, enter the first name of 

the female person who is 

currently standing in loco parentis 

(such as a grandparent, stepparent, 

or aunt with whom the child lives, 

or a person who is responsible for 

the welfare of the child while the 

child is in the State). If there is 

no parent information disclosed, 

leave blank.

Student Demographic

19 Female Parent Last Name 

The last name of the female parent. 

The term ‘parent’ includes a legal 

guardian or other person standing in 

loco parentis (such as a grandparent or 

stepparent with whom the child lives, 

or a person who is legally responsible 

for the welfare of the child). 

Free text. 

Provide the last name of the legal 

female parent, if available. If not 

available, enter the last name of 

the female person who is 

currently standing in loco parentis 

(such as a grandparent, stepparent, 

or aunt with whom the child lives, 

or a person who is responsible for 

the welfare of the child while the 

child is in the State). If Female 

Parent First Name is present, then 

Female Parent Last Name must 

also be present. If there is no 

female parent information 

disclosed, leave blank.

Student Demographic
Current as of: March 14, 2013 4

Data Element Definition Values Additional Information Category

20 Qualifying Arrival Date In general, the qualifying arrival date 

(QAD) is the month, day, and year that 

the child completed a move with his or 

her parent to enable the parent to find 

qualifying employment. (See 

exceptions in NCLB Sec.1309(2)). In 

some cases, the child and worker may 

not always move together, in which 

case, the QAD would be the date the 

child joins the worker who has already 

moved, or the date when the worker 

joins the child who has already moved. 

The QAD is the date that the child’s 

eligibility for the Migrant Education 

Program begins. 

Qualifying Move

21 Qualifying Move From City The name of the city in which the 

child resided prior to the qualifying 

move. 

Free text Qualifying Move

22 Qualifying Move From State The postal abbreviation code for a 

State (within the United States) or 

Outlying Area in which the child 

resided prior to the qualifying move. 

Any valid U.S., Canadian or Mexican state 

abbreviation (from NCES/EDfacts code 

table) or freeform entry of any other state 

name if country not = U.S., Canada or 

Mexico. 

Qualifying Move

23 Qualifying Move From Country The abbreviation code for a country 

(other than the US) area in which the 

child resided prior to the qualifying 

move.

Any valid MSIX country code. Qualifying Move

24 Qualifying Move To City The name of the city in which the 

child resides following the qualifying 

move. 

Free text Qualifying Move

25 Qualifying Move To State The postal abbreviation code for a 

State (within the United States) or 

Outlying Area in which the child 

resides following the qualifying move.

Valid U.S. State code from NCES/EDfacts

code table 

Qualifying Move

26 Eligibility Expiration Date The month, day, and year on which the 

child is no longer eligible for the 

Migrant Education Program. This date 

should initially be a date equal to 36 

months from the Qualifying Arrival 

Date to indicate the end of MEP 

eligibility or the date the student 

reaches 22 years of age, whichever 

comes first. 

This date should be replaced if the 

child’s eligibility expires 

prematurely for other reasons (i.e. 

Graduated; Obtained a GED; 

Declined MEP Eligibility; 

Reached 22 Years of Age; or 

Deceased).

Enrollment
Current as of: March 14, 2013 5

Data Element Definition Values Additional Information Category

27 Immunization Record Flag Indicates whether the school or MEP 

program has immunization records on 

file for the student.

Yes; No A child’s immunization record is 

tied to his/her school or MEP 

enrollment. Users should contact 

the appropriate facility if a copy 

of the immunization record is 

needed.

Enrollment

28 Enrollment Date The month, day, and year on which a 

student is enrolled in a school/MEP 

project. 

Enrollment

29 Enrollment Type The type of school/migrant education 

project in which instruction and/or 

support services are provided. 

01 Basic School Program. 

02 Regular Term MEP-Funded Project. 

03 Summer/Intersession MEP-Funded 

Project. 

04 Year Round MEP-Funded Project. 05 

Basic School Program and Regular-Term 

MEP-Funded Project. 06 Residency Only 

(none of the above).

Value 05 applies as long as a 

student is receiving services and 

as long as the school houses the 

MEP Project. If this value is 

selected, the value for MEP 

Project Type (below) must be 01 

(School-based MEP Project).

Note that MEP Project Type will 

not be present for school and 

residency only enrollments. MEP 

project enrollments that are not in 

a school will have a MEP Project 

Type code of 02 (non-schoolbased MEP project) and will not 

have a corresponding School 

Identification Code. In addition, 

the Department is expecting the 

States to submit both school 

enrollments and MEP project 

enrollments, not enrollments for 

each service provided. A data 

entry is not needed for every time 

and place that a migrant student 

receives some type of service. 

The Department is also expecting 

States to report the name of the 

project that was providing 

services, not the name of the 

service that was provided.

Enrollment

30 School or Project Name The full legally or popularly accepted 

name of a school (or MEP project 

providing educational and/or 

educationally-related services) in 

which the student was enrolled. 

Free text MSIX is designed to accept 

information on either a School or 

a Project or both, so each entity 

can complete this item by entering 

as much information as is 

available to them.

Enrollment
Current as of: March 14, 2013 6

Data Element Definition Values Additional Information Category

31 MEP Project Type Indicates the type of MEP project 

based on the location where the MEP 

services are held. This field should be 

automatically pre-populated with the 

“01 School-based MEP Project” value 

if the Enrollment Type is value “05 

Basic School Program and RegularTerm MEP-Funded Project.”

01 School-based MEP Project; 

02 Non-School-based MEP Project 

Enrollment

32 School Identification Code A unique national code assigned by 

the National Center of Education 

Statistics (NCES) to each school 

providing educational and/or 

educationally-related services. This 

data element is only applicable to 

school enrollments or school-based

MEP projects.

Valid NCES school identification code. Enrollment

33 Facility Name The name of a building where the 

school activity or MEP project was 

conducted. In cases where the activity 

was conducted outside of a building 

site, provide the name and address of 

an administrative office where the 

MEP project staff can be contacted. 

Free text Enrollment

34 Facility Address 1 Line 1 of the mailing address. The 

street number and name or post office 

box number of a facility's address. 

Free text Enrollment

35 Facility Address 2 Line 2 of the mailing address. The 

building, office, department, room, 

suite number of a facility's address. 

Free text Enrollment

36 Facility Address 3 Line 3 of the mailing address for a 

facility. Free text Enrollment

37 Facility City The name of the city in which a 

facility is located. Free text Enrollment

38 School District Name The full legally or popularly accepted 

name of a local educational agency 

(i.e., school district or local operating 

agency). 

Valid NCES district name for the school or 

migrant education project site in which the 

school or migrant education project is 

located. 

The School District is not 

populated for non-school-based 

MEP projects.

Enrollment

39 Facility State The postal abbreviation code for a 

State (within the United States) or 

Outlying Area in which a school or 

other facility is located. 

Valid NCES state code for this facility. Enrollment

40 Facility Zip The five or nine digit zip code portion 

of a facility’s address. 

Valid NCES postal zip codes. Enrollment
Current as of: March 14, 2013 7

Data Element Definition Values Additional Information Category

41 Telephone Number The telephone number of the school or 

MEP project contact person including 

the area code and extension, if 

applicable. 

Free text Enrollment

42 Grade Level The grade level in which a 

school/MEP project enrolls a student. 

P0 - Age Birth

P1 - Age 1

P2 - Age 2

P3 - Age 3 (not in Kindergarten)

P4 - Age 4 (not in Kindergarten)

P5 - Age 5 (not in Kindergarten) 

PS - In an official Pre-school program 

(not in Kindergarten)

PX - Age 0-5; official Preschool 

attendance unknown (not in Kindergarten)

KG - Kindergarten 

01 - Grade 1 

02 - Grade 2 

03 - Grade 3 

04 - Grade 4 

05 - Grade 5 

06 - Grade 6 

07 - Grade 7 

08 - Grade 8 

09 - Grade 9 

10 - Grade 10 

11 - Grade 11 

12 - Grade 12 

UG - Ungraded

00 - Out-of-School

Enrollment

43 LEP Indicator Child meets the State’s definition of 

Limited English Proficient that is 

based on Section 9101(25)of ESEA. 

Yes; No Enrollment

44 IEP Indicator Child has an individualized education 

program (IEP) because the child meets 

the definition of Children with 

Yes; No Enrollment

Disabilities in P.L. 108-446, Section 

602(3), 34 C.F.R. Part 300.8(a)(1). 

Enrollment
Current as of: March 14, 2013 8

Data Element Definition Values Additional Information Category

45 Continuation of Services Reason Reason why student is being served 

under the continuation of services 

provision of the MEP. 

01 -Providing services for the duration of 

the term; 

02 -Providing services for an additional 

year -comparable services are not 

available; 

03 -Serving secondary students through 

credit accrual programs 

Enrollment

46 Med Alert Indicator Alert indicator for a medical/health 

condition Chronic; Acute; None Enrollment

47 PFS Flag Indicates whether the child is eligible 

to be Priority for Service for the 

duration of the enrollment period. 

Yes; No Enrollment

48 Designated Graduation School The NCES school identification 

number that identifies the school or 

facility from which a student expects 

to graduate. Only one school may be 

designated for graduation at a time. 

Valid NCES school identification number This data element is only 

applicable for secondary students.

Enrollment

49 Withdrawal Date The month, day, year on which a 

student withdrew from a school or 

MEP project. Withdrawal reasons 

include: End of Project; Moved cannot 

locate; Dropped out of school; 

Dropped out of MEP project; End of 

school year.

Date Enrollment

50 Assessment Title The title or description, including a 

form number, if any, that identifies a 

particular assessment. 

Free text Assessment

51 Assessment Content The description of the content or 

subject area (e.g. mathematics, 

reading) of an assessment. 

Free text Assessment
Current as of: March 14, 2013 9

Data Element Definition Values Additional Information Category

52 Assessment Type The category of an assessment based 

on format and content. 

01 --State Assessment—An assessment to 

measure a student’s present level of 

knowledge, skill, or competence in a 

specific area or subject as required under 

NCLB Sec. 111(b).

02 --Advanced placement test—An 

assessment to measure the achievement of 

a student in a subject matter area, taught 

during high school, which may qualify him 

or her to bypass the usual initial college 

class in this area and begin his or her 

college work in the area at a more 

advanced level and possibly with college 

credit. 

03 --Language proficiency test—An 

assessment used to measure a student’s 

level of proficiency (i.e., speaking, 

writing, reading, and listening) in either a 

native language or an acquired language. 

04 --Exit Exam. 

05 --GED. 

06 --Special Education Assessment.

07 --Early Childhood Development 

Assessment. 

08 --Other Achievement Test

Assessment

53 Assessment Administration Date The month and year on which an 

assessment is administered. 

Assessment
Current as of: March 14, 2013 10

Data Element Definition Values Additional Information Category

54 Assessment Reporting Method The method that the instructor of the 

class uses to report the performance 

and achievement of all students. It 

may be a qualitative method such as 

individualized teacher comments or a 

quantitative method such as a letter or 

a numerical grade. In some cases, 

more than one type of reporting 

method may be used. 

0512 -Achievement level 

0490 -Age score 

0491 -C-scaled scores 

0492 -CEEB-scores 

0493 -Grade equivalent or grade-level 

indicator 

0494 -ITED-score 

0144 -Letter grade/Mark

0513 -Mastery level 

0497 -Normal curve equivalent 

0498 -Normalized standard score

0499 -Number score

9999 –Other

0500 -Pass-Fail

0502 -Percentile rank

0503 -Proficiency level 

0504 -Ranking 

0505 -Ratio IQ's 

0506 -Standard age score 

0508 -Stanine score

0509 -Sten score

0510 -T-score

0511 -Z-score

Assessment

55 Score Results A score or statistical expression of the 

performance of a student on an 

assessment. 

Free text Assessment

56 Assessment Interpretation The assessment proficiency level 

attributed to the Score Results. All 

values may not be applicable for each 

State. 

Passed;

Failed; 

Below Basic; 

Basic;

Proficient; 

Advanced ;

Other – [Describe Proficiency Level]

For State Assessments, indicate 

one of the following values: 

Passed; Failed; Far Below Basic; 

Basic; Proficient; Advanced. For 

all other types of assessments, 

indicate Passed or Failed if these 

values can be mapped effectively. 

Otherwise, report the value

“Other –“ and the name of the 

proficiency level. Example: 

“Other – Emerging”

Assessment

57 Course Title The name of a course (e.g., Algebra II, 

Art I, English III, Problems in 

Democracy, English-10). 

Free text Course History

58 Subject Area Name The name of the subject area (e.g., 

History, English) that corresponds to 

the course title. 

Any academic subject Course History
Current as of: March 14, 2013 11

Data Element Definition Values Additional Information Category

59 Course Type An indication of the general nature and 

difficulty of instruction provided 

throughout a course. 

01 --Regular (Default)—A course 

providing instruction (in a given subject 

matter area) that focuses primarily on 

general concepts for the appropriate grade 

level. 

02 --Honors—An advanced level course 

designed for students who have earned 

honors status according to educational 

requirements. 

03 --Pre-Advanced—A course in 

preparation to admission to an AP 

Program. 

04 --Advanced Placement—An 

advanced, college-level course designed 

for students who achieve specific level of 

academic performance. Upon successful 

completion of the course and a 

standardized Advanced Placement 

examination, a student may receive college 

credit. 

05 --International Baccalaureate—A 

program of study, sponsored and designed 

by International Baccalaureate 

Organization, that leads to examinations 

and meets the needs of secondary students 

between the ages of 16 and 19 years. 

07 --Not Applicable. 

08 –Dual Enrollment --- Students enrolled 

in secondary school and enrolled at a local 

institution of higher learning, such as a 

community college or university. These 

students may take classes at either 

institution for credit toward their high 

school diploma, as well as for college 

credit.

09 – Concurrent Enrollment -- the process 

in which high school students enroll at a 

university or college to attain class credit 

for college.

00 -Other

Course History

60 Academic Year Academic year in which the student 

last attended the course (e.g. 2004-

2005) 

Free text Course History
Current as of: March 14, 2013 12

Data Element Definition Values Additional Information Category

61 Course Section The prescribed duration of course 

taken. 

01 Full year. 

02 Section A–The first of two equal 

segments into which the course is divided. 

03 Section B–The second of two equal 

segments into which the course is divided.

Course History

62 Term Type The prescribed span of time that a 

course is provided, and in which 

students are under the direction and 

guidance of teachers and/or an 

educational institution.

0827 -Full school year 

0834 -Intersession 

0835 -Long session 

0832 -Mini-term 

9999 -Other 

0830 -Quarter 

0831 -Quinmester 

0828 -Semester 

0833 -Summer term 

0829 -Trimester 

0837 -Twelve month 

Course History

63 Clock Hours For courses that have NOT been 

completed (or credit granted), the 

number of clock hours to date that the 

student has completed. 

Number Course History

64 Grade-to-Date For courses that have NOT been 

completed (or credit granted), a 

percentage (rounded to the nearest 

whole number) of student performance 

for the grade-to-date that the student 

has completed at the time of 

withdrawal. 

Free text Course History

65 Credits Granted The credits granted to the student in 

Carnegie units for completing a given 

course or a section of a course (e.g., 

1.0, .50, .33, .25, .20). 

Number Course History

66 Final Grade For courses that have had credit 

granted, a final indicator of student 

performance in a class at the time of 

withdrawal as submitted by the 

instructor. 

Free text Course History

67 School District ID The LEA NCES ID of a local 

educational agency (i.e., school district 

or local operating agency) in which the 

student is enrolled.

Valid LEA NCES district ID for the school 

or migrant education project site in which 

the school or school-based migrant 

education project is located. 

The School District ID is not 

populated for non-school-based 

MEP projects.

Enrollment

68 District of Residence The full legally or popularly accepted 

LEA NCES ID of the school district 

where the migrant student resides.

Valid LEA NCES school district 

identification number 

Student Demographics
Current as of: March 14, 2013 13

Data Element Definition Values Additional Information Category

69 Home School Indicator Indicates the whether the child is being 

home-schooled.

Yes; No Homeschoolers do not have a 

school name, or facility address; 

however should have a district of 

residence.

Enrollment

70 Residency Date If the “Residency Date” is different

from the QAD, record the month, day 

and year that the child entered the 

present school district. If the child 

qualified for the MEP on a move prior 

to the move to the present school 

district, the residency date will be later 

than the QAD. If the child moved 

prior to the worker’s move, the 

residency date would precede the 

QAD. 

If the “Residency Date” is the same as 

the QAD, enter the QAD.

Enrollment

71 Enrollment Comment A comment pertinent to a student’s 

enrollment record indicating special 

circumstances or information. For 

example, the child was granted credits 

from a foreign school or while not 

enrolled in the migrant program or 

exceptions for assessment 

requirements, 

Free text Personally-identifiable and health 

information must not be listed in 

this field.

Enrollment

72 Out-of-State Records Flag Indicates whether the state has 

received records from another state for 

the newly documented secondary 

school student

Yes; No Student Demographic