60188 Federal Register / Vol. 88, No. 168 / Thursday, August 31, 2023 / Notices 

Corporation for National and 

Community Service (operating as 

AmeriCorps) is proposing to revise an 

information collection. 

DATES: Written comments must be 

submitted to the individual and office 

listed in the ADDRESSES section by 

October 30, 2023. 

ADDRESSES: You may submit comments, 

identified by the title of the information 

collection activity, by any of the 

following methods: 

(1) Electronically through 

www.regulations.gov (preferred 

method). 

(2) By mail sent to: AmeriCorps, 

Attention: Robert Cox, 250 E Street SW, 

Washington, DC 20525. 

(3) By hand delivery or by courier to 

the AmeriCorps mailroom at the mail 

address given in paragraph (2) above, 

between 9 a.m. and 4 p.m. Eastern Time, 

Monday through Friday, except Federal 

holidays. 

Comments submitted in response to 

this notice may be made available to the 

public through regulations.gov. For this 

reason, please do not include in your 

comments information of a confidential 

nature, such as sensitive personal 

information or proprietary information. 

If you send an email comment, your 

email address will be automatically 

captured and included as part of the 

comment that is placed in the public 

docket and made available on the 

internet. Please note that responses to 

this public comment request containing 

any routine notice about the 

confidentiality of the communication 

will be treated as public comment that 

may be made available to the public, 

notwithstanding the inclusion of the 

routine notice. 

FOR FURTHER INFORMATION CONTACT: 

Robert Cox, Director, Program Impact & 

Operations, AmeriCorps VISTA, (202) 

420–1328, rcox@cns.gov. 

SUPPLEMENTARY INFORMATION: 

Title of Collection: VISTA Sponsor 

Survey. 

OMB Control Number: 3045–0191. 

Type of Review: Revision. 

Respondents/Affected Public: 

Businesses and organizations. 

Total Estimated Number of Annual 

Responses: 800. 

Total Estimated Number of Annual 

Burden Hours: 200. 

Abstract: This information collection 

allows AmeriCorps to conduct surveys 

about Volunteers in Service to America 

(VISTA) project development, 

management, and sustainability, 

including member recruitment and 

retention. Surveys of project sponsors 

would be administered online, to help 

to identify implementation challenges 

and best practices among VISTA project 

sponsors. AmeriCorps will use the 

results to make program improvements 

and mitigate potential challenges, and to 

develop training and technical 

assistance materials to strengthen and 

enhance VISTA programming. Sponsors 

will be sent individualized emails and 

survey data will be merged with existing 

administrative data regarding project 

characteristics. 

Comments submitted in response to 

this notice will be summarized and/or 

included in the request for OMB 

approval. Comments are invited on: (a) 

Whether the collection of information is 

necessary for the proper performance of 

the functions of the agency, including 

whether the information shall have 

practical utility; (b) the accuracy of the 

agency’s estimate of the burden of the 

collection of information; (c) ways to 

enhance the quality, utility, and clarity 

of the information to be collected; (d) 

ways to minimize the burden of the 

collection of information on 

respondents, including through the use 

of automated collection techniques or 

other forms of information technology; 

and (e) estimates of capital or start-up 

costs and costs of operation, 

maintenance, and purchase of services 

to provide information. Burden means 

the total time, effort, or financial 

resources expended by persons to 

generate, maintain, retain, disclose or 

provide information to or for a Federal 

agency. This includes the time needed 

to review instructions; to develop, 

acquire, install and utilize technology 

and systems for the purpose of 

collecting, validating and verifying 

information, processing and 

maintaining information, and disclosing 

and providing information; to train 

personnel and to be able to respond to 

a collection of information, to search 

data sources, to complete and review 

the collection of information; and to 

transmit or otherwise disclose the 

information. All written comments will 

be available for public inspection on 

regulations.gov. 

Carly Bruder, 

Acting Director, AmeriCorps VISTA. 

[FR Doc. 2023–18812 Filed 8–30–23; 8:45 am] 

BILLING CODE 6050–28–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2023–OS–0077] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Defense (DoD). 

ACTION: Notice of a modified system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the DoD is 

modifying and reissuing a current 

Department-wide system of records 

titled, ‘‘Defense Reasonable 

Accommodation and Assistive 

Technology Records,’’ DoD–0007. This 

system of records was originally 

established to collect and maintain 

records concerning DoD civilian 

employees and other members of the 

public requesting or receiving disabilityrelated accommodations. Additionally, 

this system was established to collect 

and maintain records concerning 

wounded, ill and injured Service 

members on Active Duty requesting or 

receiving assistive technology solutions. 

These accommodations, which relate to 

enabling civilian employees, members 

of the public, and certain Service 

members to access DoD employment, 

systems, facilities, and programs are 

hereafter referred to collectively as 

‘‘accessibility accommodations.’’ This 

SORN is being updated to expand 

coverage to DoD civilian and military 

personnel, and applicants for DoD 

employment, who request an exemption 

from generally applicable policies for 

reasons relating to individual medical 

conditions, religious beliefs or practices, 

or matters of conscience. The DoD is 

also modifying various other sections 

within the SORN to improve clarity or 

update information that has changed. 

DATES: This modified system of records 

is effective upon publication; however, 

comments on the new or modified 

Routine Uses will be accepted on or 

before October 2, 2023. The Routine 

Uses are effective at the close of the 

comment period. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: https:// 

www.regulations.gov. 

Follow the instructions for submitting 

comments. 

* Mail: Department of Defense, Office 

of the Assistant to the Secretary of 

Defense for Privacy, Civil Liberties, and 

Transparency, Regulatory Directorate, 

4800 Mark Center Drive, Attn: Mailbox 

24, Suite 08D09, Alexandria, VA 22350– 

1700. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the internet at https://

www.regulations.gov as they are 


ddrumheller on DSK120RN23PROD with NOTICES1
Federal Register / Vol. 88, No. 168 / Thursday, August 31, 2023 / Notices 60189 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Rahwa Keleta, Privacy and Civil 

Liberties Division, Directorate for 

Privacy, Civil Liberties and Freedom of 

Information, Office of the Assistant to 

the Secretary of Defense for Privacy, 

Civil Liberties, and Transparency, 

Department of Defense, 4800 Mark 

Center Drive, Mailbox #24, Suite 08D09, 

Alexandria, VA 22350–1700, 

OSD.DPCLTD@mail.mil; (703) 571– 

0070. 

SUPPLEMENTARY INFORMATION: 

Concurrently in today’s issue of the 

Federal Register, DoD is publishing a 

technical amendment to correct an error 

in the Privacy Act exemption rule 

published for this system of records. 

The exemption rule at 32 CFR 

310.13(e)(6) (July 22, 2021, 86 FR 38560) 

erroneously claims an exemption for 

this system of records from 5 U.S.C. 

552a(c)(4), which generally requires the 

agency maintaining the system of 

records to inform recipients with whom 

it has shared a record if later the record 

was corrected or disputed pursuant to 

the requirements of 5 U.S.C. 552a(d). 

DoD’s inclusion of subsection 552a(c)(4) 

was an error and DoD is removing it 

from the section of this notice entitled 

‘‘Exemptions Promulgated for this 

System’’ and from the exemption rule. 

I. Background 

The DoD is updating the Defense 

Reasonable Accommodation and 

Assistive Technology Records SORN, 

DoD–0007, a DoD-wide Privacy Act 

system of records, to include records 

related to accessibility accommodations 

or exemptions from generally applicable 

policies for reasons relating to 

individual medical conditions, religious 

beliefs or practices, or matters of 

conscience. This SORN now expands 

coverage to civilian and military 

personnel, and applicants for DoD 

employment, who request an exemption 

from generally applicable policies for 

reasons relating to individual medical 

conditions, religious beliefs or practices, 

or matters of conscience. 

Subject to public comment, the DoD 

proposes to add a new standard routine 

use I authorizing sharing in the context 

of Inspector General activities, and new 

routine use Q to allow for disclosure of 

religious information to authorized 

government officials for the purpose of 

making decisions and/or conducting an 

investigation into DoD’s compliance 

with applicable laws, such as the 

Religious Freedom Restoration Act. The 

following sections of this SORN are also 

being modified: (1) the System Manager 

section to add an additional system 

manager; (2) the Authority for 

Maintenance of the System section to 

add additional authorities; (3) the 

Purpose of the System section to 

provide clarity on how the information 

will be used; (4) the Categories of 

Individuals Covered by the System 

section to expand the individuals 

covered; (5) the Categories of Records in 

the System section to clarify the 

different record types; (6) the Policies 

and Practices for Retention and Disposal 

of Records section to clarify the type of 

reasonable accommodation records; and 

(7) the Record Access Procedures 

section to clarify the DoD component’s 

responsibilities under the Privacy Act. 

DoD–0007 was originally established 

on July 22, 2021 (86 FR 38692) to 

support the receipt, review, and 

evaluation of requests made to DoD for 

reasonable accommodation(s), personal 

assistance services, or assistive 

technology solutions; the outcome of 

such requests; and the implementation 

of approved accommodations and 

personal assistance services. The 

original system of records was 

established to cover DoD civilian 

personnel and other individuals 

requesting or receiving reasonable 

accommodations or personal assistance 

services, and wounded, ill and injured 

Service members on Active Duty 

requesting or receiving assistive 

technology solutions. 

II. Privacy Act 

Under the Privacy Act, a ‘‘system of 

records’’ is a group of records under the 

control of an agency from which 

information is retrieved by the name of 

an individual or by some identifying 

number, symbol, or other identifying 

particular assigned to the individual. In 

the Privacy Act, an individual is defined 

as a U.S. citizen or lawful permanent 

resident. 

In accordance with 5 U.S.C. 552a(r) 

and Office of Management and Budget 

(OMB) Circular No. A–108, the DoD has 

provided a report of this system of 

records to OMB and to Congress. 

Dated: August 24, 2023. 

Aaron T. Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

SYSTEM NAME AND NUMBER: 

Defense Reasonable Accommodations 

and Assistive Technology Records, 

DoD–0007. 

SECURITY CLASSIFICATION: 

Unclassified and Classified. 

SYSTEM LOCATION: 

Department of Defense (Department or 

DoD), located at 1000 Defense Pentagon, 

Washington, DC 20301–1000, and other 

Department installations, offices, or 

mission locations. Information may also 

be stored within a government-certified 

cloud, implemented and overseen by 

the Department’s Chief Information 

Officer (CIO), 6000 Defense Pentagon, 

Washington, DC 20301–6000. 

SYSTEM MANAGER(S): 

The system managers are as follows: 

A. Assistant Secretary of Defense for 

Manpower and Reserve Affairs, Office of 

the Under Secretary of Defense 

(Personnel & Readiness), 4000 Defense 

Pentagon, Washington, DC 20301–4000, 

whsmc-alex.esd.mbx.osd-js-foiarequester-service-center@mail.mil. 

B. Deputy Director, Computer/ 

Electronic Accommodations Program, 

Defense Human Resources Activity 

(DHRA), 4800 Mark Center Drive, Suite 

05E22, Alexandria, VA 22350–4100, 

cap@mail.mil. 

C. For the Department of the Army: 

Deputy Assistant Secretary of the Army, 

Command & Leadership Policy and 

Programs Division, Equity and Inclusion 

Agency, Department of the Army, 1000 

Defense, Pentagon, Washington, DC 

20301–1100, usarmy.belvoir.hqda-oaaahs.mbx.rmda-foia-public-liaison@

mail.mil. 

D. For the Department of the Air 

Force: Director, AF Equal Opportunity, 

Headquarters Air Force Manpower 

Personnel and Services, Department of 

the Air Force, 1000 Defense, Pentagon, 

Washington, DC 20301–1100, 

usaf.pentagon.af-a1.mbx.a1q-- 

workflow@mail.mil. 

E. For the Department of the Navy: 

Chief of Naval Personnel, Navy 

Inclusion and Diversity, Department of 

the Navy, 701 South Courthouse Road, 

(Bldg. 12, Rm. 4R140), Arlington, VA 

22204, DONFOIA-PA@navy.mil. 

F. For the U.S. Marine Corps: Marine 

Corps Community Services (MCCS) 

Human Resources Program Manager, 

Business and Support Services Division 

(MRG), Headquarters, United States 

Marine Corps, 3044 Catlin Avenue, 

Quantico, VA 22134–5003 or by phone 

at 703–432–0433/0431. 

G. The Privacy Act responsibilities 

concerning access, amendment, and 

disclosure of the records within this 

system of records have been delegated 

to the DoD components. DoD 

components include the Military 

Departments of the Army, Air Force 

(including the U.S. Space Force), and 

Navy (including the U.S. Marine Corps), 

field operating agencies, major 

commands, field commands, 


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installations, and activities. To contact 

the system managers at the DoD 

component with oversight of the 

records, go to www.FOIA.gov to locate 

the contact information for each 

component’s Freedom of Information 

Act (FOIA) office. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 113, Secretary of Defense; 

10 U.S.C. 136, Under Secretary of 

Defense for Personnel and Readiness; 10 

U.S.C. 1582, Assistive Technology, 

Assistive Technology Devices, and 

Assistive Technology Services; 10 

U.S.C. 7013, Secretary of the Army; 10 

U.S.C. 8013, Secretary of the Navy; 10 

U.S.C. 9013, Secretary of the Air Force; 

29 U.S.C. 791, Employment of 

Individuals with Disabilities; 29 U.S.C. 

794, Nondiscrimination under Federal 

grants and programs; 29 U.S.C. 794d, 

Electronic and Information Technology; 

42 U.S.C. Chapter 21B, Religious 

Freedom Restoration; 42 U.S.C. Chapter 

21, Subchapter VI, Title VII of the Civil 

Rights Act; Executive Order 14035, 

Diversity, Equity, Inclusion, and 

Accessibility in the Federal Workforce; 

Executive Order 13985, Advancing 

Racial Equity and Support for 

Underserved Communities Through the 

Federal Government; E.O. 14043, 

Requiring Coronavirus Disease 2019 

Vaccination for Federal Employees 

(revoked by E.O. 14099, Executive Order 

on Moving Beyond COVID-19 

Vaccination Requirements for Federal 

Workers); 29 CFR 1605.2, Reasonable 

Accommodation without undue 

hardship as required by section 701(j) of 

title VII of the Civil Rights Act of 1964; 

29 CFR 1614.203, Rehabilitation Act; 

DoD Directive 1020.1, 

Nondiscrimination on the Basis of 

Handicap in Programs and Activities 

Assisted or Conducted by the 

Department of Defense; DoD Instruction 

(DoDI) 6025.22, Assistive Technology 

(AT) for Wounded, Ill, and Injured 

Service Members; DoDI 1300.17, 

Religious Liberty In the Military 

Services; and DoDI 1304.28, The 

Appointment and Service of Chaplains. 

PURPOSE(S) OF THE SYSTEM: 

A. To support the receipt, review, and 

evaluation of requests made to DoD for 

reasonable accommodations which 

relate to enabling DoD civilian 

employees, members of the public, and 

wounded, ill and injured Service 

members on Active Duty to access DoD 

employment opportunities, information 

technology systems, facilities, and 

programs, hereafter referred to 

collectively as ‘‘accessibility 

accommodations.’’ 

B. To support the receipt, review, and 

evaluation of requests made to DoD for 

exemption from generally applicable 

policies for reasons relating to 

individual medical conditions, religious 

beliefs or practices, or matters of 

conscience, from DoD civilian and 

military personnel and applicants for 

DoD employment. 

C. To support the operation of the 

DoD Computer/Electronic 

Accommodations Program (CAP) within 

DoD and at CAP-partnering 

organizations and Federal entities. 

D. To support the tracking of the 

outcome of such requests, and the 

implementation of approved 

accommodations and exemptions. To 

track performance regarding the 

provision of accommodations by the 

Department and/or components. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

A. Individuals who are seeking 

‘‘accessibility accommodations,’’ which 

relate to enabling civilian employees, 

members of the public, and wounded, 

ill, or injured Service members on 

Active Duty to access DoD employment, 

systems, facilities, and programs. 

B. DoD military and civilian 

personnel, to include non-appropriated 

fund employees and the DoD personnel 

employed or assigned outside of the 

contiguous United States hires, also 

known as local national employees, and 

applicants for employment who are 

seeking an exemption from generally 

applicable policies for reasons relating 

to individual medical conditions, 

religious beliefs or practices, or matters 

of conscience. 

C. Individuals participating in the 

DoD Computer/Electronic 

Accommodations Program (CAP) 

(including employees of CAP-partnering 

organizations and Federal entities). 

D. Other individuals affiliated with 

the DoD who make accommodation 

requests covered by this system of 

records. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records in this system include 

information regarding individuals 

requesting accessibility 

accommodations or exemptions 

(requesters) from generally applicable 

policies for reasons relating to 

individual medical conditions, religious 

beliefs or practices, or matters of 

conscience. Records include: 

A. Personal and work-related 

information, such as name, DoD ID 

number, status (applicant or current 

employee), address(es), phone, email, 

official duty telephone number, 

occupational series, grade level, 

religious information, medical 

information, worker compensation 

claims number, date request was 

initiated, supervisor’s name and phone 

number. 

B. Requests for accommodation or 

exemption and the reason(s) the 

accommodation or exemption is 

requested, such as supporting 

documentation and related materials 

that substantiate the request, type(s) of 

accommodation or exemption 

requested, type(s) of accommodation or 

exemption provided, how the requested 

accommodation or exemption would 

assist or impact job performance, and 

the sources of technical assistance 

consulted in trying to identify a possible 

accommodation or exemption, 

documents detailing the final decision 

for the requested accommodation or 

exemption, appeals, claims, and 

complaints. 

C. Information about religious belief, 

practice, or observance which serves as 

the basis for an accommodation or 

exemption request. 

D. Specific information regarding the 

condition which serves as the basis for 

an accommodation or exemption 

request, including but not limited to the 

characteristics of impairment, job 

function difficulties, current 

limitation(s), past accommodation(s), 

specific accommodation(s), permanent 

or temporary nature of condition(s), 

major life activities impacted by the 

condition, and duration of condition. 

E. Any other documentation, 

including religious or medical 

documentation, which serves as the 

basis for the accommodation or 

exemption request and the documents 

detailing the decision concerning the 

request, appeals, claims, and 

complaints. 

F. Information about assistive devices 

and technology evaluated or selected; 

prior assistive solutions provided to the 

individual; vendor information; and 

acquisition or modification data. 

G. Records associated with personal 

assistance services provided to 

individuals with targeted disabilities 

assistance. 

RECORD SOURCE CATEGORIES: 

Records and information stored in 

this system of records are obtained from 

individuals requesting accessibility 

accommodations and/or exemption 

from generally applicable policies for 

reasons relating to individual medical 

conditions, religious beliefs or practices, 

or matters of conscience. This may 

include the individual to whom the 

requested accommodation or exemption 

pertains, rehabilitation counselors, 

healthcare providers, and DoD 


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personnel who participate in the 

receipt, evaluation, review, decision, 

and implementation of reasonable 

accommodation requests, such as hiring 

officials, human resource officials, 

supervisors and managers, reasonable 

accommodation officials, review panels, 

attorneys, and deciding officials. It may 

also include organizations or Federal 

entities that participate in the DoD CAP. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

Note: Medical information collected 

in support of the reasonable 

accommodation process is subject to 

confidentiality requirements. Medical 

information may be shared within the 

DoD only on an as-needed basis for 

purposes of resolving and implementing 

requests for reasonable accommodations 

and assistive technology solutions, in 

accordance with applicable law. 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, as 

amended, all or a portion of the records 

or information contained herein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

A. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the Federal 

government when necessary to 

accomplish an agency function related 

to this system of records. 

B. To the appropriate Federal, State, 

local, territorial, tribal, foreign, or 

international law enforcement authority 

or other appropriate entity where a 

record, either alone or in conjunction 

with other information, indicates a 

violation or potential violation of law, 

whether criminal, civil, or regulatory in 

nature. 

C. To any component of the 

Department of Justice for the purpose of 

representing the DoD, or its 

components, officers, employees, or 

members in pending or potential 

litigation to which the record is 

pertinent. 

D. In an appropriate proceeding 

before a court, grand jury, or 

administrative or adjudicative body or 

official, when the DoD or other Agency 

representing the DoD determines that 

the records are relevant and necessary to 

the proceeding; or in an appropriate 

proceeding before an administrative or 

adjudicative body when the adjudicator 

determines the records to be relevant to 

the proceeding. 

E. To the National Archives and 

Records Administration for the purpose 

of records management inspections 

conducted under the authority of 44 

U.S.C. 2904 and 2906. 

F. To a Member of Congress or staff 

acting upon the Member’s behalf when 

the Member or staff requests the 

information on behalf of, and at the 

request of, the individual who is the 

subject of the record. 

G. To appropriate agencies, entities, 

and persons when (1) the DoD suspects 

or confirms a breach of the system of 

records; (2) the DoD determines as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the DoD (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the DoD’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

H. To another Federal agency or 

Federal entity, when the DoD 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

I. To another Federal, State or local 

agency for the purpose of comparing to 

the agency’s system of records or to nonFederal records, in coordination with an 

Office of Inspector General in 

conducting an audit, investigation, 

inspection evaluation, or other review 

as authorized by the Inspector General 

Act. 

J. To such recipients and under such 

circumstances and procedures as are 

mandated by Federal statute, treaty. 

K. To an authorized appeal grievance 

examiner, formal complaints examiner, 

administrative judge, equal employment 

opportunity investigator, arbitrator or 

other duly authorized official engaged 

in investigation or settlement of a 

grievance, complaint, or appeal filed by 

an employee. 

L. Disclosure of medical condition or 

history information to authorized 

government officials for the purpose of 

conducting an investigation into DoD’s 

compliance with the Rehabilitation Act. 

M. Disclosure of medical condition or 

history information to first aid and 

safety personnel in the event an 

employee’s medical condition might 

require emergency treatment or special 

procedures. 

N. To Federal agencies/entities 

participating in the DoD CAP to permit 

the agency to carry out its 

responsibilities under the program. 

O. To commercial vendors to permit 

the vendor to identify and provide 

assistive technology solutions for 

individuals with disabilities. 

P. To any agency, organization, or 

person for the purposes of performing 

audit or oversight activities related to 

the operation of this system of records 

as authorized by law, but only 

information necessary and relevant to 

such audit or oversight function. 

Q. Disclosure of religious information 

to authorized government officials for 

the purpose of making decisions and/or 

conducting an investigation into DoD’s 

compliance with applicable laws, such 

as the Religious Freedom Restoration 

Act. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records may be stored electronically 

or on paper in secure facilities in a 

locked drawer behind a locked door. 

Electronic records may be stored locally 

on digital media; in agency-owned 

cloud environments; or in vendor Cloud 

Service Offerings certified under the 

Federal Risk and Authorization 

Management Program (FedRAMP). 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records may be retrieved by requester 

name, DoD ID number, office/ 

workstation address, bureau/office, 

assigned case tracking number, and 

disability accommodation request date. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

General Records Schedule 2.3 

provides that reasonable 

accommodation case files are retained 

for at least three years after employee 

separation from the agency or all 

appeals are concluded, whichever is 

later. If an individual files a claim of 

disability or religious discrimination or 

another claim premised on the 

Constitution, federal statute, or other 

legal authority, or an action is brought 

by the Equal Employment Opportunity 

Commission or other relevant 

enforcement entity, all personnel 

records related to the claim will be 

retained until final disposition. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

The DoD safeguards records in this 

system of records according to 

applicable rules, policies, and 

procedures, including all applicable 


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DoD automated systems security and 

access policies. DoD policies require the 

use of controls to minimize the risk of 

compromise of personally identifiable 

information (PII) in paper and electronic 

form and to enforce access by those with 

a need to know and with appropriate 

clearances. Additionally, the DoD has 

established security audit and 

accountability policies and procedures 

which support the safeguarding of PII 

and detection of potential PII incidents. 

The DoD routinely employs safeguards 

such as the following to information 

systems and paper recordkeeping 

systems: Multifactor log-in 

authentication including Common 

Access Card (CAC) authentication and 

password; physical token as required; 

physical and technological access 

controls governing access to data; 

network encryption to protect data 

transmitted over the network; disk 

encryption securing disks storing data; 

key management services to safeguard 

encryption keys; masking of sensitive 

data as practicable; mandatory 

information assurance and privacy 

training for individuals who will have 

access; identification, marking, and 

safeguarding of PII; physical access 

safeguards including multifactor 

identification physical access controls, 

detection and electronic alert systems 

for access to servers and other network 

infrastructure; and electronic intrusion 

detection systems in DoD facilities. 

Custodians of medical records in this 

system of records must have the ability 

to protect this information from being 

accessed or accessible by others without 

a need to know. This may involve 

providing custodians with access to 

dedicated machines for copying, 

printing, or faxing; dedicated, secure file 

storage; and temporary or permanent 

workspaces where telephone 

conversations cannot be overheard by 

those without a need to know. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to their 

records should follow the procedures in 

32 CFR part 310. Individuals should 

address written inquiries to the DoD 

component or office with oversight of 

the records, as it has Privacy Act 

responsibilities concerning access, 

amendment, and disclosure of the 

records within this system of records. 

The public may identify the contact 

information for the appropriate DoD 

office through the following website: 

www.FOIA.gov. Signed written requests 

should contain the name and number of 

this system of records notice along with 

the full name, current address, and 

email address. In addition, the requester 

must provide either a notarized 

statement or an unsworn declaration 

made in accordance with 28 U.S.C. 

1746, in the appropriate format: 

If executed outside the United States: 

‘‘I declare (or certify, verify, or state) 

under penalty of perjury under the laws 

of the United States of America that the 

foregoing is true and correct. Executed 

on (date). (Signature).’’ 

If executed within the United States, 

its territories, possessions, or 

commonwealths: ‘‘I declare (or certify, 

verify, or state) under penalty of perjury 

that the foregoing is true and correct. 

Executed on (date). (Signature).’’ 

CONTESTING RECORD PROCEDURES: 

Individuals seeking to amend or 

correct the content of records about 

them should follow the procedures in 

32 CFR part 310. 

NOTIFICATION PROCEDURES: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should follow the instructions for 

Record Access Procedures above. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

The DoD has exempted records 

maintained in this system from 5 U.S.C. 

552a(c)(3); (d)(1), (2), (3), and (4); 

(e)(4)(G), (H), and (I); and (f) pursuant to 

5 U.S.C. 552a(k)(1). In addition, when 

exempt records received from other 

systems of records become part of this 

system, DoD also claims the same 

exemptions for those records that are 

claimed for the prior system(s) of 

records of which they were a part, and 

claims any additional exemptions set 

forth here. An exemption rule for this 

system has been promulgated in 

accordance with requirements of 5 

U.S.C. 553(b)(1), (2), and (3), (c), and (e), 

and published in 32 CFR part 310. 

HISTORY: 

July 22, 2021, 86 FR 38692. 

[FR Doc. 2023–18687 Filed 8–30–23; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2023–HA–0080] 

Proposed Collection; Comment 

Request 

AGENCY: Office of the Assistant 

Secretary of Defense for Health Affairs 

(OASD(HA)), Department of Defense 

(DoD). 

ACTION: 60-Day information collection 

notice. 

SUMMARY: In compliance with the 

Paperwork Reduction Act of 1995, the 

Defense Health Agency announces a 

proposed public information collection 

and seeks public comment on the 

provisions thereof. Comments are 

invited on: whether the proposed 

collection of information is necessary 

for the proper performance of the 

functions of the agency, including 

whether the information shall have 

practical utility; the accuracy of the 

agency’s estimate of the burden of the 

proposed information collection; ways 

to enhance the quality, utility, and 

clarity of the information to be 

collected; and ways to minimize the 

burden of the information collection on 

respondents, including through the use 

of automated collection techniques or 

other forms of information technology. 

DATES: Consideration will be given to all 

comments received by October 30, 2023. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

Federal eRulemaking Portal: http://

www.regulations.gov. Follow the 

instructions for submitting comments. 

Mail: Department of Defense, Office of 

the Assistant to the Secretary of Defense 

for Privacy, Civil Liberties, and 

Transparency, 4800 Mark Center Drive, 

Mailbox #24, Suite 08D09, Alexandria, 

VA 22350–1700. 

Instructions: All submissions received 

must include the agency name, docket 

number and title for this Federal 

Register document. The general policy 

for comments and other submissions 

from members of the public is to make 

these submissions available for public 

viewing on the internet at http://

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: To 

request more information on this 

proposed information collection or to 

obtain a copy of the proposal and 

associated collection instruments, 

please write to Defense Health Agency, 

J–5 Strategy, Plans, and Functional 

Integration Analytics and Evaluation 

Division Defense Health Headquarters, 

ATTN: Wanda Oka, 7700 Arlington 

Boulevard, Office 1M225, Falls Church, 

VA 22041 or call (703) 681–1697. 

SUPPLEMENTARY INFORMATION: 

Title; Associated Form; and OMB 

Number: Personnel Accountability and 

Assessment for a Public Health 

Emergency; DD Form 3112; OMB 

Control Number 0720–0067. 

Needs and Uses: The principal 

purpose of the DD Form 3112, 

‘‘Personnel Accountability and 


ddrumheller on DSK120RN23PROD with NOTICES1