Sections of Annual Performance Report Color Coding 

Sections Reporting File Type Highlighted Color Interpretation

Cover Sheet G5 (online) Text/Online Blue Enter Numerical

Block A MS Excel Numerical Yellow Check Box

Block B MS Excel Numerical Green Enter Text

Block C MS Excel Numerical

Block D MS Word Text

E1 in MS Word Text

E2 in MS Excel Numerical

Block F MS Word Text

HEP GPRA 1 

Doc. form MS Word Text/Signature

Block E

The Annual Performance Report (APR) is organized into 

four (4) reporting mediums (files):

1. The Cover Sheet, 

2. Performance Report Form: Blocks A-C and E2 

(Microsoft (MS) Excel format), 

3. Performance Report Form: Blocks D, E1 and F (MS 

Word format), and

4. The HEP GPRA 1 Documentation Form (MS Word 

Format, separate file). 

The Office of Migrant Education (OME) has divided the 

report into these sections due to the two types of content: 

text and numerical. The table summarizes the sections 

(blocks) and the type of mediums (files) being reported. 

Ultimately, all sections of the APR will be submitted 

through the G5 system.

The Cover Sheet is to be submitted online through the G5 

system. Performance Report Form: Block A, Block B, 

Block C and Block E2 is to be reported in the MS Excel 

format file and then uploaded into the G5 system. 

Performance Report Form: Block D, Block E1 and 

BLOCK F is to be reported in MS Word format 

ultimately converted into a Portable Document Format 

(.PDF) file and then uploaded into the G5 system. HEP 

For your convenience, the Performance 

Report Form: Block A, Block B, Block C and 

Block E2 (MS Excel format file) has a color 

coding system to clearly show the type of 

information you must provide. 

OME HEP Report Excel V1 Printed on 10/30/2013
A. HEP Project Statistics and Reporting for GPRA

Reporting Block, Item A1

A1. Number of students served during the reporting period. Y1 Y2 Y3 Y4 Y5 Final

a. Number funded to be served 0

b. Number served in HEP HSE instruction (note: A1b1 + A1b2 should sum to equal A1b) 0

1 Number served who were new participants (first year in HEP) (subset of A1b) 0 0 0 0 0 0

2 Number served who were returning participants (subset of A1b) 0

Reporting Block, Item A2

A2. Status at the end of the reporting period. 

(Note: A2a-c should sum to equal the number reported in A1b(no. served)).

a. Number of HSE attainers. (Obj. 1 National Target: 69%) (GPRA 1)

*Supporting documentation required. See instructions for Item A2. 

b. Number of withdrawals 0

c. Number of persisters (came back to continue in the subsequent budget period; persisters

were enrolled in instructional services in the current reporting period but did not yet achieve 

a HSE and have returned by November 15 of the subsequent budget period to continue 

instructional services)

Good Job Good Job Good Job Good Job Good Job

Reporting Block, Item A3

A3. Placement of HSE attainers (from question A2a above) from the current reporting period by

 November 15 

a. Unduplicated number of HSE attainers who entered postsecondary education or training

programs, upgraded employment, or the military (count each participant only once for this

for this row for an unduplicated count). (This amount should not be greater than the amount

in A2a above, and should equal the sum of A3a 1-3) (Obj. 2 National Target: 80%) (GPRA 2)

1 Number of HSE attainers who entered postsecondary education or training programs 0

2 Number of HSE attainers who obtained upgraded employment 0

3 Number of HSE attainers who entered the military 0

Reporting Block, Item A4

A4. Follow-up on HSE attainers from the reporting period. Y1 Y2 Y3 Y4 Y5 Final

a. Number of HSE attainers you were able to track for follow-up data 0

Reporting Block, Item A5

A5. Time to completion for HSE attainers from question A2a above. (Note: A5a-c should sum to

equal the number reported in A2a.)

a. Number of HSE attainers who got their HSE within one year in your project 0

b. Number of HSE attainers who got their HSE after more than one, but within two years in your 

project

c. Number of HSE attainers who got their HSE after more than two years in your project 0

Good Job Good Job Good Job Good Job Good Job

Performance Calculation Table

Year 1 Year 2 Year 3 Year 4 Year 5

#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

Your data input accuracy result

Annual Award Amount

GPRA Measure 1

GPRA Measure 2

Success efficiency ratio

0

Y1 Y2 Y3 Y4 Y5 Final

Final

0 0 0 0 0 0

Y5

Your data input accuracy result

Y1 Y2 Y3 Y4

0

0

High School Equivalency Program

U.S. Department of Education

Annual Performance Report and

Final Performance Report Form

Y1 Y2 Y3 Y4 Y5 Final

OME HEP Report Excel V1 Printed on 10/30/2013
B. HEP Project Student Participant Information

Reporting Block, Item B1

B1 Y1 Y2 Y3 Y4 Y5 Final

a. Total HSE instruction hours received by all HEP HSE enrolled students.1 0

b. Total HSE instruction hours received by HSE attainers. 0

c. Total number of students receiving the following types of services: 2

Instructional Support Services 

Please indicate the number of students receiving instructional support services. 

1 Tutoring 0

2 Mentoring or coaching 0

3 College transition services 0

4 Work training services 0

5 Job placement services 0

6 Counseling or guidance services 0

7 Transportation services/ financial support for transportation 0

8 Child care 0

9 Financial support 0

a. Tuition 0

b. Books and materials 0

c. Room and board 0

d. Stipends 0

e. Other financial support 0

10 Other support services: 0

11 Other ______________________________________ 0

Reporting Block, Item B2

B2 Characteristics of the HEP HSE enrolled students during the reporting period. 

 (Note: [B2a + B2b should equal the number reported in A1b] and

[B2c + B2d should equal the number reported in A1b]). 

a. Number of students who are male 0

b. Number of students who are female 0 0 0 0 0 0

c. Number of students who are 25 years old or younger 0

d. Number of students who are over 25 years old 0 0 0 0 0 0

e. Does your project or institution screen students for English language

 proficiency? If “No,” skip to question C1. Mark Y for yes, or N for no.

1 Number of students who enrolled during the reporting period and had English 

as a second language needs as determined by a language assessment test.

1 The program office will take aggregated information and determine mean and median values for instructional hours within and 

across program models. These data will be used to determine the most positive outcomes of program models. Proficiency level 

will be established, if it is measured, through item C4a.

2 Item B1c requires grantees to report whether or not a student has received a service in any quantity. The total hours received or 

total number should not be reported here.

Instruction and services received by HEP HSE enrolled students during the 

reporting period.

0

Y1 Y2 Y3 Y4 Y5 Final

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

OME HEP Report Excel V1 Printed on 10/30/2013
C. HEP Project Services Information

Reporting Block, Item C1

C1. Project Model Characteristics during the Reporting Period

Report the number of commuter students. (A commuter student is a student 

who does not live in IHE-funded housing.)

Report the number of residential students. (A residential student is a student

who lives in IHE-funded housing.)

Reporting Block, Item C2

C2.

a. Number of FTE teaching staff funded by the HEP grant to provide HSE instruction

b. Number of FTE teaching staff contributing to the project, not funded by the HEP grant

c. Number of FTE instructional support staff (tutors, coaches, mentors) funded by the HEP grant

to provide HSE instruction

d. Number of FTE instructional support staff contributing to the project, not funded by the

HEP grant

Reporting Block, Item C3

C3.

How frequently are HSE instructional services provided? Check the option that best describes

the frequency of instructional services. If your program has both part time and full time 

options, please check the box that best describes the majority of your program students.

b. Average length of instructional service per individual instructional session, in 

hours. (Provide the average length of instructional service that the majority of 

students participate in).

c. Average length of instructional service per semester, in days. (Provide the average length

of instructional service that the majority of students participate in).

a.

b.

a.

e.

c.

f.

Does this project provide open enrollment or structured enrollment? 

Is this project in a four-year or two-year educational institution, or in a non-profit organization?

Hours

Days

Is the project in an institution that uses a semester, quarter, or trimester academic calendar?

d. In what languages are project services provided? (Check all that apply.)

Project HEP HSE Instructional Services Offered during the Reporting Period

Project Personnel Characteristics during the Reporting Period

English

Spanish

Other

Open

Structured

Four Year

Non-Profit

Semester

Quarter

Trimester

Daily

Weekly

Monthly

Two Year

OME HEP Report Excel V1 Printed on 10/30/2013 
Reporting Block, Item C4 

C4. Project Student Assessment Information Related to this Reporting Period

a. Does your project screen students prior to enrollment in HEP HSE instructional services

services to establish whether they are above or below a proficiency threshold? (Check one)3

If “No,” skip to Section D. 

1 If your project uses a screening or intake assessment to establish a proficiency threshold, 

what is your project proficiency threshold for accepting students into HEP HSE instructional 

services? (Only check “no assessment” if proficiency is determined without the use of a 

formal assessment).

2 What kind of screening or intake assessment is used? (If not a published assessment,

please check “Other,” provide the title and the program office with a copy of the assessment 

used).

_________________

3 What was the average screening or intake MATH scale/standard score for this reporting

period? 

4 What was the average screening or intake READING scale/standard score for this reporting 

period? 

3 The program office is asking if the project currently collects intake screening data; 

projects that do not collect intake data will not be required to do so.

Spanish speaking 

English speaking 

Spanish speaking 

English speaking 

Scale/Standard Score 

_________ _______

No assessment

TABE

Steck-Vaughn

Other

Yes

No

OME HEP Report Excel V1 Printed on 10/30/2013 
E. HEP Project Budget Information (see instructions)

E1 Report section E1 (narratives) in MS Word

E2 Report section E2 in the following Table and in the space below

2 Using the same budget categories as in Form ED 524, report in column (a) your previously submitted revised 

budget amounts for this reporting period, identifying any amount that includes carryover funds from the 

previous budget period by marking it with an asterisk (*). (Each cell in column (a) should include only one

dollar amount that reflects the approved budget amount plus any carryover.) In column (b) report your 

project’s actual expenditures for this performance period. 

*

1 Personal

2 Fringe Benefit

3 Travel

4 Equipment

5 Supplies

6 Contractual

7 Construction

8 Other

9 Total Direct Costs (lines 1-8)

10 Indirect Costs*

11 Training Stipends

12 Total Amounts (lines 9-11)

* Note: Mark your category amounts in this column (a) with an asterisk if the amount includes any carryover

 from the prior budget period. 

Note: Remember to keep budget line items consistent. For example, if you categorized student textbooks in

the Stipend line item in your revised budget, payments for student textbooks must be categorized in the 

Stipend line item in the Actual Expenditures column.

In the space below:

1) Report the amount of carryover that is included in the Total Amounts cell of the Revised Budget column 

(cell 12(a)). 

2) If the Total Amounts in columns (a) and (b) are different, explain this difference.

$0.00 $0.00

$0.00 $0.00

Actual Expenditure Amounts

(b)

Budget Categories

Revised Budget Amounts 

(a)

Write Here.....

Write Here.....

OME HEP Report Excel V1 Printed on 10/30/2013
Write Here.....

OME HEP Report Excel V1 Printed on 10/30/2013