-~ç South Coast

~ A.~~ir QualIty Management DIstrict

21865 E. Copley Drive, Diamond Bar, CA 91765-4182

AQMP ..~09) ‘396-2000 http~//www.aqmd.gov

BOARD MEETING DATE: October 9, 1998 AGENDA NO. 43

PROPOSAL: Amend Rule 2202 — On-Road Motor Vehicle Mitigation Options

and Implementation Guidelines

SYNOPSIS: The proposed amendments will modify existing Rule 2202 to be

consistent with amended Health & Safety Code Section 40458 ef

fectiveJune 19, 1998, and repealed Section 44’243~.5 (SB~.432

(Lewis)~ The law directs the AQMD to raise ~the employer applica

bility threshold for Rule 2202 compliance from 100 to 250, thus

permanently exempting worksites with 100 to 249 employees. Rule

2202 Implementation Guidelines will be updated in order to reflect

current legal requirements and policy and practice:.

.COM~vllTTEE: Mobile Soprce, September 25, 1998.

RECQI~ MENDED ACTION: .

1. Amend,Rule 2~02 - On-Road Motor Vehicle Mitigation Options;

2. An end Rule2202 On-Road Motor Vehicle Mitigation Optidh Guidelines;

3. Certify th~ attached Notice ofExemption prepared for ProposedAmended Rule

2202 — On-Road Motor Vehicle Mitigation Options, in accordance with the at-.

tached Resolution.

Barry .R..Wailerstein, D.Env -

Acting Executive Officer.• : -.

LCV:KH:CB

Background

In December 1987, the Board adopted Regulation XV requiring trip reduction plans for

larger employers, which over time was reduced to worksites with 100 or more employees.

On April 14, 1995, the Board adopted Rules 1501 - Work Trip Reduction Plans and

1501.1 - Alternatives to Work Trip Reduction Plans to provide greater flexibility while
still complying with federal and state requirements for” extj~eme non-attainment areas.

Subsequently, on December 8, 1995, in lesponse to state legislation prohibiting the man

datory submittal of trip reduction plans, the Board adopted Rule 2202 as a replacement

rule that did not mandate trip reduction plan submittals, yet allowed the AQMD to remain

in compliance with federal and state Clean Air Act requirements.

On November 8, 1996, in response to Health & Safety Code Sections 40458 and 44243.5,

(SB 836 Lewis), Rule 2202 ~was ‘amended to temporarily’ exempt approximately 2,800

employer worksites with 100-249 employees from the requirements of the rule effective

January 1, 1997. SB 836 required that studies be conducted to determine if voluntary

ridesharing and other replacement measures would be able to achieve equivalent emission

reductions to those achievable, under Rule 2202. The bill further mandated• that if the

emission reductions were not áttained,~ the threshold woüld’retürñ to 100 and those em

ployer worksites would again’be ‘subject to Rule 2202 b3’•June 1, 1998. If the emission

reductions were attained; the compliance threshold of Rule 2202 would increase to 500 by

June 1, 1998. ‘ V V

Studies were conducted:to determine the effectiveness of voluntary ridesharing. The

findings of the studies indicated th4t voluntary ridesharing failed to meet emission reduc

lion equivalency. Since equivalency was not attained, the ‘dereguia.t’~ed worksiies should

have been brought back under Rule 2202, as required by SB 836. Subsequently however,

the legislature passed Senate Bill 432 (Lewis) which was then~signed into law b~’GÔver

nor Wilson on June 19, 1998. SB’4’32 amended Health & Safety Cod~’e Section~40458 and

repealed Section 44243.5. The new law directs AQMD to raise the employer appliàabil

ity threshold:.for Rule.2202 compliance from 100 to 250, thus permanehtl~,’ exempting

worksites with 100 to.249 employees. ‘ V

Proposal V The amendment to Rule 2202-proposes to raise the applicability threshold from 100 to

250, thus exempting work~ites ~ith~ 100 to 249 employees. Also proposed is the update

of Rule 2202 Implementation Guidelines and Employee Commute Reduction Program

Guidelines to be consisterit~rith Health & Safety Codes 40458 & 44243.5, and to reflect

or modify current policy and practice.

A summaiy ofproposed’rule changes.follows:

• Employee Threshold

Change ~orn 100 to 250

• SB 836 (Lewis).

Delete all.r~eferences, since bill’s requirements have been superceded

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• Sunset Provision

Change language from December 31, 1998 rescind date (if equivalent measure

adopted) to rescind upon availability of an equivalent replacement measure

• Fee Requirements

Delete reference to prior Rule 306-Plan Fees, and incorporate reference to Rules

308-On-Road Motor VehicleMitigation Option Fees and 311-Air Quality Invest

ment Program Fees

• Referenées’to Guidelines

Change Guidelines references’ from the December 8, 1995 adoption date to

amendment date of October 9, 1998

A summa7y ofthe proposed Implementation Guidelines changes follows:

• Emission Reduction Strategies.

Summarized to .be consistent with Regulation XVI

• Air Quality Investment

Specific fee amount removed and replaced with a reference to Rule 311 -Air Qual

ity Investment Program Fees

• Example Programs

Deleted.

• Emission Reductions .

Clarification of“real reductions” and record-keeping requirements

• Glossary

Clarified/modified to be consistent with ECRP Guidelines

• County and Site Specific Emission Factors Deleted

Will be available upon request

A summary. of proposed Employee. Commute Reduction Program (ECRP) guidelines

changes follows:

• Employee Threshold

Change from 100 to 250

• Defmition Changes/Clarification:

Aggregate AVR

Centralized Rideshare Service Center

Employee Transportation Coordinator

High AVR No-Fault Inspection

Flexible Fuels

Good Faith Effort

Student Employee

• Permanent Due Date Change
Considered an extension oftime and subject to extension fee

• Geographic Programs V Deleted as compliance option V V

• Annual Registration V Change all references to “Annual Analysis”

AQMP and Legal Mandates V -

The baseline for the 1997 Air Quality Management Plan (AQMP) and.~ the State Imple

mentation Plan (SIP) includes emission reductions for Rule 2202 and its predecessors,

Rulesl5Ol and 1501.1. Due to the passage of SB 836 which exempts employers with

worksites of 100-249 employees, Rule 2202 fell short of the emission reduction credits

claimed in the 1997 AQMP and the SIP. The resulting shortfall for 1997 was offset by

surplus emission reductions from the Rule 2202 Air Quality Investmçnt Program. Like

wise, the emission reduction shortfall that will occur during .1998 as a result of SB 432

must also be offset through other emission reduction meaSures in order. for the District to

remain in compliance with State and Federal Clean Air Acts.

Emission Impacts

After passage of SB 836, voluntary efforts to reduce emissions by exempted employers

fell short of obtaining the emission reductions expected under Rule 2202. Thus, SB 836

led to the following emission reduction shortfall (tons per day) in 1997:

VOC 0.54

NOx 0.64

CO- 5.63

The recent passage of SB 432 has made the exemptions of smaller employers permanent,

therefore a shortfall in emission reductions is expected to occur in 1998 as well. While

the magnitude of the 1998 shortfall is uncertain at this time, a study will be conducted to

ascertain the size of the shortfall and its changes over time. This type of analysis calls for

collecting information from deregulated employers to determine whether any changes in

the travel behavior of their employees, or in the use of emission reduction strategies at

their work sites, has taken place since 1997. The data collection is expected to be com

pleted by mid-November and the results of the study will become available in January

1999.

On September 3, 1998 AQMD staff convened a Rule 2202 Emissions Equivalency Task

Force. The Task Force, comprised of representatives from government agencies, em

ployers, community groups and other interested parties, is charged with the task of identi

fying strategies to offset the shortfall in emission reductions from 1998 and beyond. Pro

posed strategies/programs identified by this Task Force may result in more cost-effective

-4-
emission reduction options that expand the scope of existing compliance options offered

under Rule 2202. The Task Force efforts may also result in a recommended Rule 2202

replacement measure which produces an equivalent level of emission reductions that are

real, quantifiable and surplus relative to the most recently adopted SIP.

J.

CEQA & Socioeconomic Impacts

The AQMD has reviewed the proposed amendments pursuant to California Environ

mental Quality.Act (CEQA)~ Guidelines §15002(k)(i), the first step of a three-step proc

ess for deciding which document to prepare for a project subject to CEQA. The proposed

amendments are exempt from CEQAfor two reasoi~s. First, the AQMD has no disèretion

regarding the portion of the proposed amendments which codifies the~reqüirements of

Health &~ Safety Code .Sections 40458 and 44243.5 (SB 432, Lewis). As a result, this

portion of project approval is.a ministerial action and tl~us is exempt from the’re4uirements’ of CEQA. pursuant to Public Resources Code §21 080(b)( 1 ).~ Second, the remaining

portion ofthe proposed. amendments (e.g:, deletion of obsolete language, streamlining re

dundant text, etc.) is strictly administrative. Since it can be seen with certainty that~this

portion ofthe proposed amendments has no potential to generate significant adverse envi

ronmental impacts,. it is exempt from CEQA pursuant to state CEQA Guidelines

§15061(b)(3) - Review for Exemption.

A Notice of Exemption. has been prepared pursuant to state CEQA Guidelines § 15062 -

~J Notice of Exemption. The -Notice of Exei~ption will be filed with the county clerks of

Los Angeles, Orange, Riverside and. San Berrardino counties immediately following the

adoption of the proposed amendments.

The proposed amendments formally exempt those worksites between 100 and 250 em

ployees from compliance with Rule 2202. To date, there are approximately 2,845 worksites in this size category. The following industries are those most affected by the ex

emption in the proposed amendments (percentages indicate ~n: industry’s share of all

workplaces exempted): manufacturing (24.9 percent), services (22.8 percent), ~wholesale

and retail trade (18.8 percent), and transportation and public utilities;(1 .1.9 percent).. The

worksites. exempted in the proposed amendments are not currently subject to Rule 2202.

Therefore, there will be no socioeconomic impacts ofthe proposed amendments:

Rule Adoption Relative to the Cost-Effectiveness Schedule .

On October 14, 1994, the Governing Board adopted a resolution that requires staff to ad

dress whether proposed çules being considered for adoption are being presented in rank

order by cost-effectiveness. The 1997 AQMP ranks, in order of cost-effectiveness, all of

the proposed control measures for which costs were quantified. The proposed amend

ments to Rule 2202 are not part of the 1997 AQMP, but, rather, are being proposed to
make Rule 2202 consistent with SB 432: Consideration in the order of cost-effectiveness

is, therefore, not applicable.

Incremental Cost-Effectiveness -

Health and Safety Code Section 40920.6 requires an incremental cost-effectiveness

analysis when there is more than one control option which would achieve the emission

reduction objective of the proposed. amendments, relative to ozone,~CO, SOx, NOx, and

their precursors. Since the proposed amendments to Rule 2202~do not result in emission:

reductions, the incremental cost-effectiveness analysis requirement does not apply here.

ImplementationPlan .. . -~

Pursuant to Health & ‘Safety Codes 40458 &.44243.5, the.applicability threshold of 250

was effective irnmedi4tely uponpassage ‘by the California legislature on June -19, 199&

The administrative changes to Rule 2202 as well, as the’ amendments to the Güi~ielines

will be effective immediately upon adoption of Rule 2202 by~the AQMD Governing

Board. . . . . ~. . .

Resource and -Fjscal Impacts . . . -

The permanent exemption of employer worksites with less than 250 employees or elimi

nation of fees levied on these employers will continue to result in an annual loss of ap

proximately $1.2’ million in employer fee tevenuës[ Under current State Law, (SB 432’-

Lewis), the District is no ‘longer required to ap~3ropriate -$1~.5 ‘million annually to the Re

gional’ Transportation Agencies Coalition (RTAC) topromotevöluñtary ridesharing in the

basin. -. --~

Attachments -

A. Suthmary ofProposed Rule and Guideline Amendments

B. Issues, Comments and Responses

C. Rule Development Process

D. Key Contacts List

E. SB 836 and SB 432

F. Resolution

0. Notice ofExemption

H. - Rule Language

I. Implementation Guidelines

3. Employee Commute Reduction Program (ECRP) Guidelines

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ATTACHMENT A

SUMMARY OF PROPOSED RULE AMENDMENTS
SUMMARY OF PROPOSED RULE AMENDMENTS

• EMPLOYEE THRESHOLD

Change from 100 to 250

• SB 836 (Lewis)

Delete all provisions

• SUNSET PROVISION

Change language from December 31, 1998 rescind date to rescind upon

availability of an equivalent replacement measure

• FEE REQUIREMENTS

Delete reference to prior Rule 306 — Plan Fees, and incorporate reference to

Rules 308 — On-Road Motor Vehicle Mitigation Option Fees, and 311 — Air

Quality Investment Program Fees

• REFERENCE TO GUIDEUNES

Changed Guidelines references from the December 8, 1995 adoption date to

amendment date of October 9, 1998

SUMMARY OF PROPOSED GUIDELINE AMENDMENTS

Implementation Guidelines

• EMISSION REDUCTION STRATEGIES

Summarized to be consistent with Regulation XVI

• AIR QUALITY INVESTMENT

Specific fee amount removed and replaced with a reference to Rule 311-Air

Quality Investment Program fees

• EXAMPLE PROGRAMS

Deleted

• EMISSION REDUCTIONS

Clarifications of“real reduction” and record-keeping requirements

• GLOSSARY

Clarified/modified to be consistent with ECRP Guidelines
• COUNTY- AND SITE-SPECIFIC EMISSION FACTORS DELETED

Will be available upon request

Employee Commute. Reduction Program Guidelines

EMPLOYEE THRESHOLD

Change from 100 to 250

. DEFiNITION CHANGES/CLARIFICATION

Aggregate AVR

Centralized:Rideshare Service Center

Employee Transportation Coordinator

High AVR No-Fault Inspection

Flexible Fuels.

Good Faith Effort

• Student Employee

• PERMANENT DUE DATE CHANGE

CQnsic~ered an extension oftime and subject to extension fee

• GEOGRAPHIC PROGRAMS

Deleted as, ~comp1iance option

• ANNUAL REGISTRATION

Change all references to “Annual Analysis”
ATTACHMENT B

ISSUES, COMMENTS AND RESPONSES

(Due to the timeframe ofthe public commentperio4 this attachment will be included as

an addendum to the BoardPackage prior to the October 9, 1998 Public Hearing)
ATTACHMENT C

RULE DEVELOPMENT PROCESS
RULE DEVELOPMENT PROCESS

PROPOSED AMENDED RULE 2202 -ON-ROAD MOTOR

VEHICLE MITIGATION OPTIONS

SB-432 (Lewis) Passage

Health & Safety Codes 40458 & 44243.5

June 19, 1998

Public Consultation Notices

Released

8,000 Notices Mailed

August 5, 1998

4.

Public Consultation Meeting

(Input sought from EPA, ARB and Regulated Community)

September 3, 1998

4.

Set Public Hearing

September 11, 1998

•1.

Public Hearing

October 9, 1998

Total Time Spent in Rule Development Pre-Board Hearings —3 1/2 Months
ATTACHMENT D

KEY CONTACTS LIST

0
KEY CONTACTS LIST

Working Group

Staff has reviewed and incorporated preliminary input on the proposed rule and guideline

amendments from a Rule 2202 Working Group which met on Thursday, August 13, 1998

and included the following attendees:

Helen Bermudez Moma Nelander

Walmart GTE

Robert Campbell Carolyn Roberts

Employers Group Nissan

Virginia Gonzalez Ryan Snyder

Kaiser Permanente Ryan Snyder Associates

Evelyn Gutierrez Lydia Thornton

County of Los Angeles SONY Pictures

Susan LeDuc Tom Westover

Inland Empire Commuter Services Employers Group

Cecilia McLaughlin

TVS Consulting

Due to the administrative nature of the proposed rule amendments the working group

concluded that a follow-up meeting was not necessary.

EPA & ARE

No comments submitted.

General Public

Public Consultation Meeting held on Thursday, September 3, 1998.
C

ATTACHMENT E

SB 836 (Lewis)

And

SB 432 (Lewis)

0
sr ‘6 --1-- --2-- 

PASSED THE SENATE AUGUST31, 1996

PASSED THE ASSEMBLY AUGUST 315 1996

CONFERENCE REPORT NO. 1

PROPOSED IN CONFERENCE AUGUST 28, 1996

AMENDED IN ASSEMBLY APRIL 22, 1996

AMENDED iN ASSEMBLY MARCH 21, 1996

AMENDED IN ASSEMBLY MARCH 18, 1996

AMENDED IN ASSEMBLY MARCH 4, 1996

AMENDED IN SENATE APRIL 25, 1995

AMENDED IN SENATE APRIL 5, 1995

SENATE BILl

INTRODUCED BY Senator Lewis

FEBRUARY 23, 1995

No. 836

.An act tO’add’Sections 40458 and 44243.5 to the Health

and Safety Code~ relating to air pollution.

‘:LEGISLATIVE COUNSEL’S DIGEST

SB 836, Lewis. Air pollution: sOuth coast district: rules

and regulations. “

(1) Existing laW, ‘the.’Lewis-Piésley Air Quality Management

Act, establishes the South~ COast ‘Air Quality ManagementDistrict~ with specified powers and duties relating to the controlof air pollution.’ ‘ C”

This~bi11 would declare specified ‘existing rules ofIhe’ south

coàst!district void;and require the district to amend anotherspecifieil’rule’ih a pre~Ciibed manner relative to tile use of

voluntary ridëshare and’ Othei”replacemenf measures to achieveemission reductions, thereby creating

a state-mandated local

‘‘~ ‘~‘!‘:‘

program by imposing new duties on the so

The bill would require the south coast di

$1,500,000 annually to the Regional TransCoalition or its successor for allocation to 

rideshare agencies, as prescribed.

(2) The California Constitution requires t

reimburse local agencies and school districmandated by. the state. Statutory provisionprocedures for making that reimbursement

This bill would provide that no reimburs

this’ act for

a specified reason.

SECTION 1. Section 40458 is added to t

Code, to read: “

40458. (a) Rules 1501 and 1501.1 adopt

district are void. 

(b) Rule 2202 adopted by the southcoast 

amended in the fol!Owing manner:

(1) The worksite employee threshold sha

On Jahuary 1, 1998, the south coast districCalifornia Association of Gov~rflinents sh

board on the effectiveness of v~Iuntar~ ñde

replacement measures insIiti~ted in achieviemissiOhs a~~the exempted employers in th

there is

a disagreement between the distric

California Associáhdn of Governments reg

reduc&1 by the re~lace eñt measures, then

1, 1998, the state board shalldetern~ine ift

measures have fully achieved the emission would ‘have’ b~en achieved by the excrnpted

the original rule If the emission levels are 

coast district shall restoi~e the 100 érn~loyce 

than June 1, 19~8. If the emission5reauctio
SB836 --3-- --4-- 

the worksite employee threshold shall be raised to 500 on or

before June 1, 1998. Prior to raising the threshold, the state

board, after a publià hearlng[shall’deterñ’iine that s~ufficientfunds are available to achieve a reasonable likelihood ofsucce’ss in acdomp1ishingejui’~’alent emission reductions for

emplo~ërs- from 250 tó500. ‘~ - (2)-if the worksite tli±eshol~1 i~ inèi~éased l~o 500 pursuant to

paraghph (1 )~ then on June 1, 1999, the south coast districtand the -SOuthern California Assodátioñ 6f Governments shallreport tØ~the state board Ion the -effectiveness of voluntaryrideshare and ‘atly other feplaceméñt measures instituted in

achieving the same level of emissions as the exemptedemployers in -the original -ruIe.~• If there is~á disagreementbetween the district and the Southern California ~Associationof Governments regarding the emissions reduced by the

replacement measures, then, on or before January 1, 2000,the state board shall: det~ñ’nine ifthe replacement measures

have fully achieved the emission reductions that would have

been achieved by the exempted employers under the originalrule. Ifthe emissionievels are not met, the south coast district

shall restore the 250 employee threshold not later than January

1, 2000. Ifthe emission reductions are not sufficient to replace

the emission reductions that would have been achieved byemployers- exempted pursuant to paragraph (1), the district mayrestore the 100 employee threshold. If the emission reductionshave been met, Rule 2202 shall be suspended.

(3) If Rule 2202 is suspended pursuant to paragraph (2), on

January 1, 2001, the ‘south coast district and the Southern

California Association of Governments shall report tO the’state

board on the effectiveness of voluntary rideshare and any other

replacement measures instituted ih achieving the same level of

emissions as~the exempted employers in the original rule. If

there is a disagreement between the district and the Southern

California Association of Governments re

reduced by the replacement rnçasures, then

1, 2001, the state board shalt determine if

measures have fully achie~ved the emission would have’been achieved by the exçmpte

the original rule Ifthe emission levels are 

coastdistrict shall restore’ the ~500 employe

than June 1, 2001 If the emission reductioto replace the emission reductions that wou

• aChieved by en~p1oyCrs çxemptecl pursuant 

district may restore the 250 employee threemission reductions are not sufficient to rereducti~ns that would have been achie~,ed exempted jursuant to paragraph (1), the d

100 employee threshold Ifthe emission r

• met, Rule 2202 shall be repealed and adop

measure to the alternative measures not lat

(4) If Rule 22d2 is repealed pursuant to p

Southern’Cálifornia Association of Govern

repbrt. to the south coast district on the effe

voluntary rideshare efforts. The ‘south coausing the data provided by the Southern Cof Governments, and other sources, détermmeasures are achieving equivalent emissio

there is

a shortfall in emi~sion reductions, 

district may im~lement, only to the extent 

the shortfall, the baekü~ Rule 2202. ‘~ 

• (5) Nothing in this seätion is intended to 

• replacement and repeal of R’ule 2202. ‘Th&

shall replace Rule 2202 as soon as possible 

direct light-duty mobile source emission re

other’ than new vehicle emission standards standards’. • -
SF

~ --5-- --6--

SEC. 2. Section 44243.5 is added to the Health and Safety

Code, to read:

44243.5. (a) The south coast district shall provide one

million five hundred thousand dollars ($1,500,000) annually on

or before January 15 of each year to the Regional

Transportation Agencies Coalition or its successor agency

subject to the following conditions:

(1) The south coast district may, until January 1, 1999,

utilize revenues from the fund established pursuant tosubdivision (b) of Section 40448.7 for the purpose of thissection. Notwithstanding paragraph (1) of subdivision (a) ofSection 40448.7, the south coast district shall not be required

to annually allocate one million dollars ($1,000,000) to the Air

Quality Assistance Fun,d to replace revenues allocated pursuant

to this section.

(2) On and after January 1, 1999, the south coast district

may utilize revenues received from civil and criminal penalties,

out of court settlements, or other sources for the purpose ofthis section.

(3) On and after January. 1, 1999, the south coast district

may utilize revenues generated pursuant to Section 44243 for

the purposes of this section.

(b) Regional Transportation Agencies Coalition shall fully

allocate the revenues pursuant to subdivision (a) as

expeditiously as possible to regional or county rideshareagencies for the purpose of providing marketing and clientservices to maximize voluntary ridesharing, including carpools,

vanpools, transit, bicycling, telecommuting, and otheralternative methods of commuting by employees at worksites

in

the South Coast Air Basin who commute during the peak

period to worksites not regulated by south coast district Rule2202. These funds are intended to supplement and not replace

existing rideshare program funding.

SEC. 3. No reimbursement is required b

Section 6 ofArticle XIIIB of the California 

because a local agency or school district ha

levy service charges, fees, or assessments 

the program or level of service mandated bthe meaning of Section 17556 of the Gove

Notwithstanding Section 17580 ofthe G

unless otherwise specified, the provisions become operative on the same date that the 

pursuant to the California Constitution.
0
0

Senate Bill No. 432

CHAPTER 67

An act to amend Section 40458 of; and to repeal Section 44243.3 of;

the Health and Safety Code, relating to air pollution, and declaring

the urgency thereof; to take effect Immediately.

(Apptoved by Governor June19. 1998. FlIed with Secretary ofStile June 19, l996.J

J.ECISLA7WE COUNSELS DiGFsr

59 432, LewIs. Air quality: rldesháre programs.

Existing law contains provisions pertaining to encouraging or

establishing rideshare programs by governmental agencies,

including the allocation ofprescribed revenues to specified agencies.Existing law requires that Rule 2202 adopted by the South Coast Mr

Quality Management I) trict be amended to raise the wor Ito

employee threshold to 250, and requires the threshold to be reduced

or raised, as specified, pursuant toadetemxinalion to be made by the

State Mr Resources Board on or before June 1, 1996, relative to theeffectiveness of voluntary rideshare and other emission reductionreplacement measures.

This bill would delete those provisions requiring the reduction or raising ofthe workslte employee threshold on or before June 1, 1998,

as specified, pursuant to a specified determination to be made by the State Mr Resources Hoard, relative to the effectiveness of voluntary

rldesharo and other emission reduction replacement measures. Existing law requires the south coast district to provide $1,500,000 annually on or before January. 15 of each year to the Regional

Transportation Agencies Coalition or Its successor agency sutiject to specified conditions, and requires the Regional Transportation Agencies Coalition to folly allocate those revenues to regional or

county rideshare agencies fur the purpose of providing marketing

and client services to maxlmlze.vohmtary ridesharing, as provided. This bill would repeal those provisions relating to funding for voluntary ridesharing. This bill would declare that It Is to take effect Immediately as an

urgency statute.

The people ofthe Stqte ofCalifornia do enact as foffows:

SECTION 1. Section 40458 of the Health and Safety Code Is amended to read:

40458. (a) Rules 1501 and 1501.1 adopted by the south coast

district are void.

Ch.67 —2--.

(b) Rule22o2adoptedby the south coast dlstrlctshall beamended In the following manner:

(1) The worbite employee threshold shall be raised to 250.

(2) Nothing In this section Is intended to prevent an early replacement and repeal of Rule 2202. The south coast district shall

replace Rule 2~as soon as possible with afternauvedlrectlight-duty

mobile source emission reduction measures, other than new vehicle

emission standards or reformulated fuel standards.

SEC. 2. Section 44243.5 ofthe He th and Safety Code Is repealed.

SEC. 3. ThIs act Is an urgency statute necessary for the Immediate

preservation ofthe public peace, health, or safety within the meaning of Article IV of the Constitution and shall go Into Immediate effect. The facts constituting the necessity are: In order to Implement necessary modifications to existing

rideshare programs at the earliest possible time, thereby Improving air quality In the state, it Is necessary that this act take effect

Immediately.
ATTACHMENT F

RESOLUTION
RESOLUTION NO. 98-

A Resolution of the Governing Board of the South Coast Air Quality

Management District Certifying that Proposed Amended Rule 2202 — On-Road Motor

Vehicle Mitigation Options is exempt from the requirements of the California

Environmental Quality Act.

A Resolution of the South Coast Air Quality Management District Governing

Board Amending Rule 2202 - On-Road Motor Vehicle Mitigation Options.

WHEREAS, the Governing Board of the South Coast Air Quality Management

District finds and determines that Proposed Amended Rule 2202 - On-Road Motor Vehicle

Mitigation Options is considered a “project” pursuant to the terms of the California

Environmental Quality Act (CEQA); and

WHEREAS, the South Coast Air Quality Management District (AQMD) staff

reviewed the proposed project and determined with certainty that it is exempt from the

requirements of theCalifornia Environmental Quality Act (CEQA); and

WHEREAS, the Governing Board of the South Coast Air Quality Management

District voting on this Resolution hereby adopts its written finding of necessity, authority,

clarity, consistency, non-duplication and reference with respect to the modification of

paragraph (b)(l) of Rule 2202 as follows:

Necessity - As~ set~ fortir in the adopted AQMP, the emission reductions associated

with the Proposed Amended Rule 2202’ are needed for.the following reasons:

~a) State and federal health-based ambient air quality standards for ozone

are regularly and significantly violated in the South Coast Air Basin. The

extensive reduction of VOC and NOx emissions (precursors to ozone

formation).. and CO, including the. reductions from Proposed Rule 2202, is

needed.to meet federal and state air. qualitystandards.

b) By exceeding state and federal air quality; standards, the health of

people within the South Coast Air Basin isimpaired:

c) By exceeding state and federal air quality standards, the quality of life

is reduced in the South Coast Air Basin in numerous respects.
d) The “California Clean Air Act” (Health and Safety Code Section

40910 et seq.) requires that the. AQMD make every effort to attain federal and

state ambient air quality standards as soon as practicable. Proposed Amended

Rule 2202 makes progress toward that goal. In addition, Senate Bill 432

(Lewis) Chapter 67 of Statutes of 1998, Health and Safety Code Sections

40458 and repealed Section 44243.5 require the threshold of the Rule to be

raised as set forth in the attached amendments.

Atithdrity The AQMD Board obtains its authority to adopt, amend, or repeal rules

and..~regu1ations . from Health & Safety Code Sections 40000, 40001, 40440,

:;40440(a)(3), 40441, 40463, 40702, 40716, 40725 through 40728, and 40910 through

40920.

• Clarity - The AQMD Board determines that the Proposed Amendment to Subdivision

(b) of Rule 2202 is written or displayed so that its meaning can be easily understood

by persons directly affected by it.

Consistency -- .The’ .AQMD Board determines that the Proposed Amendment to

Subdivision (b) of Rule 2202 is in harmony with, and not in conflict with or

contradictory to existing federal or state statutes, court decisions or regulations.

Non-Duplication - The Proposed Amendment to Subdivision (b) of Rule 2202 does

not, impose the same requirements as any existing state .or federal regulation and is

necessary and proper tO execute the powers and duties granted to, and imposed upon,

the AQMD. .

• Reference - In adopting the Proposed Amendments to Subdivision (b) of Rule 2202

the AQMD Board~ references the following, statutes which the AQMD hereby

implements, interprets or makes specific:. Health and Safety Code Section 40001

(rules to achieve ambient air quality standards), and 40440(a) (rules to carry out

AQMP),; 40918 (requirements for moderate and above areas), 40920 (requirements

for, severe and, above, areas), 40920~5:(requirements for extreme areas) and federal

Clean Air Act Section 182(d)(1)(B), 42 USC Section 751 la(d)(1)(B) (employee

commute Options; requirements), Health.and Safety Code Section 40458 and repealed

44243.5. •. . .- . . . -.

:Health and. Safety Code.Sectioü ‘40727.2

This project does not impose a new ,.emission limit or standard, make an existing

emission limit or standard more stringent, or impose new or more stringent

monitoring, reporting, . or recordkeeping requirements since it implements the new

state ATCM as required undêr’Health and Safety Code’ Section 39666.

WHEREAS, the Governing Board of the South Coast Air Quality Management

District has determined that this Rule amendment is required by State Law (Senate Bill 432

Lewis), the Board has determined that the Rule does not significantly affect air quality or

emissions limitations and therefore no socioeconomic report is required; and
WHEREAS, the Governing Board of the South Coast Air Quality Management

District voting on this Resolution has~ determined that it has no discretion but to irtijlement

the Proposed Amendments to Subdivisiàn (b)ofRule 2202, and flndsand dëtefinii~ês that no

cost-effectiveness finding is necessaiy;’and

WHEREAS, a public hearing has been properly noticed in accordance with the

provisions of Health and Safety Code Section 40725; and

‘1

WHEREAS, the Governing ~Bóard of the South Coast Air Quality Management

District has held a public hearing in ~ccordance with ‘all provisions of law; and

WHEREAS, effective June 19, 1998, employer worksites with 100 to 249 employees

are automatically exempt from all the requirements of Rule 2202; and

WHEREAS, Rule 2202 exemption policies that would otherwise. require employers

to request exemption are not needed as a result of the passage of SB 432, the exemptions are

immediate and automatic; and

WHEREAS, only if an employer chooses to notify the AQMD of their exempt status

in writing will AQMD staff forward a written notice .of exemption to the employer; and

WHEREAS, Governing Board of the South Coast Air Quality Management District

does hereby adopt Rule 2202 — On-Road Motor Vehicle Mitigation Options Implementation

Guidelines and Employee Commute Reduction Program Guidelines, as set forth in the

attached and incorporated herein by reference; and

WHEREAS, the South Coast Air Quality Management District will form a Rule

2202 Emissions Equivalency Task Force to identify emission reduction strategies that will

make up the emissions shortfall created by the exemption of smaller worksites from the rule;

and

WHEREAS, the Governing Board of the South Coast Air Quality Management

District directs the Executive Officer to report to the Board’s Mobile Source Committee on

the ongoing status of the Rule 2202 Emissions equivalency Task Force; and

NOW, THEREFORE BE IT RESOLVED, that AQMD staff shall replace Rule

2202 as soon as possible with alternative direct light-duty mobile source emission reduction

measures; and

BE IT FURTHER RESOLVED, that for worksites with 250 or more employees,

Rule 2202 informational workshops will continue to be held at AQMD and other locations

for interested parties; and
• BE IT FURTHER RESOLVED, that the Governing Board of the South Coast Air

Quality Manage~en~ District does hereby, pursuant to the authority granted by law, adopt the

Propose4 i~diiient to. Subdivision (b) of Rule 22Q~ —. Qn-1~oad Motor Vehicle Mitigation

Options, as set forth in the attached and incorporate.~cl:herein by reference; and

BElT: FURTHERRESOLVED, •that the Governing. Board does hereby certify the

Notice of Exemption for Rule 220~ — On-Road Vehicle Mitigation Options, as proposed to

be amended, completed in compliance with Public Resources Code Section 21080(b)(l) and

state CEQA Qu~idelines.Secüons 15061(b)(3) and l5O62,~ and that it has.been presentedto the

Governing Board~-~hose members reviewed3 considered . and approved the information

therein prior to acting on Proposed Amended Rule 2202 — On-Road Vehicle Mitigation

Options; and •. - . .

Date:______________ _______________________________

CLERK OF THE DISTRICT BOARD

Resolution98/SB432

9/9/98
ATTACHMENT G

NOTICE OF EXEMPTION.
SUBJECT: NOTICE OF EXEMPTION FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT

PROJECT TITLE: PROPOSED AMENDED RULE 2202 -ON-ROAD MOTOR.

VEHICLE MITIGATION OPTIONS

1~ursuant to State California Environmental Quality Act (CEQA) Guidelines, the South Coa~t Air

Quality Management District (SCAQMD) is the Lead Agency and will prepare a NOtice of

Exemption for the project identified above.

The SCAQMD .has reviewed ‘the proposed amendments pursuant to CEQA Guidelines § 15002

(k)(.1), the first step of a three-step process for deciding which document to prepare for.a project

subject to CEQA. The proposed amendments are exempt from CEQA for two reasons. First, the

AQMD has no discretion regarding the portion of the propàsed amendments which codifies the

requirements of SB 432.. As a result, this portion of project approval is a ministerial action and,

thus,, is exempt from the requirements of CEQA pursuant to Public ... Resources Code

§21080(b)(1). Second, the remaining portion of the proposed amendments (e.g. deletion of

obsolete ‘language; streamlining redundant text, etc.) is strictly’ administrative. Since it can. be

seen~with ‘certainty that this’ portion, of the proposed• amendments has no ~‘potential to generate

significant., adverse environmental impacts, it is exempt’from CEQA pursuant to state CEQA

Guidelines §15061(b)(3) - Review for Exemption; . . .

A Notice ofExemptioirhas been prepared pursuant to state CEQA Guidelines §15062 -Notice.of

Exemption. The Notice of Exemption will be filed ‘with the county clerks of Los Angeles,.’

Orange, Riverside and San Bernardino counties immediately following the adoption of the’.

proposed’ amendments. . . ‘. . . .

Any questions regarding this Notice of Exemption should be sent to Jonathan D. Nadler (do

Office of Planning and Policy) at the above~address. Mr. Nadler can also be reached at (909)

396-3071. . .

Date: October 9. 1998 Signature:__________________________

Steve Smith, Ph.D.

Program Supervisor

Office ofPlanning and Policy

Reference: California Code of Regulations, Title 14
NOTICE OF EXEMPTION

To: County Clerks

Riverside, Los Angeles,

Orange, San Bernardino

From: South Coast Air Quality Management District

21865 CopleyDrive

Diamond Bar, CA 91765

Project Title:

Proposed Amended Rule 2202 - On-Road Motor Vehicle Mitigation Options

Project Location:

South Coast Air Quality Management District: the four-county South Coast Air Basin (Orange County

and the non-desert portions of Los Angeles, Riverside, and San Bernardino counties) and the Riverside

County portions ofthe Salton Sea Air Basin and Mojave Desert Air Basin

Description of Nature, Purpose, and Beneficiaries of Project:

The amendments codify SB 432 (Lewis) which requires permanently raising the work-site applicability

threshold to 250 employees. Administrative clarifications are aI~o included consistent with the intent of

the Rule.

Name of Public Agency Approving Project: Name of Person or Agency Carrying Out Project:

South Coast Air Quality Management District South Coast Air Quality Management District

Exempt Status: ~. r ‘.~ ‘-~.. - -

Ministerial Project -Public Resources Code §21080(b)(l) -‘

Review for Exemption -CEQA Guidelines §15061(b)(3) -,

Reasons why project is exempt:

The SCAQMD has reviewed ‘the proposedproject pursuant to CEQA Guidelines § 15002(k) - Three Step

Process, to determine which type of CEQA~document~to prepare.for the proposed action. The~ proposed

amendments are exempt from CEQA for two ‘reasons. First, the’ AQMI) has no discretion regarding the

portion of the proposed amendments which codifies the requirements of SB 432. As a result, this portion

ofproject approval is a ministerial action and, thus, is exempt from the requirements of CEQA pursuant to

Public Resources Code §21 080(b)( 1,). Second, the remaining portion of the~ propose4 amendments (e.g.

deletion of obsolete language; streamlining redundant text, etc.) is strictly administrative. ‘Since it- can be

seen with certainty that tbis. portion of the proposed amendments has no potential to generate significant

adverse environmental impacts, it is exempt from CEQA pursuant to state CEQA Guidelines

§15061(b)(3) - Review for Exemption.

Contact Person: - ‘ Telephone •~•-

Jonathan D. Nadlèr (909) 396-3071

C’

Signature signed upon certification

Steve Smith, Ph.D.

Program Supervisor

Office of Planning and Policy

Date Received for Filing
ATTACHMENT H

RULE LANGUAGE

(Double underlined text denotes amendments made subsequent to the Set Hearing Paclthge)

001
(Adopted December 8, 1995)(Amended March 8, 1996)

(Amended November 8, 1996)

(Amended October 9, 1998)

PROPOSED AMENDED RULE 2202 - ON-ROAD MOTOR VEHICLE

MITIGATION OPTIONS

(a) Purpose

~,~~graph (b)(3)(A).

)hcabihty threshold specified in

~1z~

(b)

The purpose of this Rule is to provide employers with a menu of options to reduce

mobile source emissions generated from employee commutes, aRd to comply with

federal and state Clean Air Act requirements, including Health & Safety Code

Section 40458, and Section 182(d)(l)(B) of the federal Clean Air Act. or the

alternative compliance mechanism established with the District, the state, and federal

governments under the Environmental Protection Agency’s Project XL program.

Applicability

(1) Effective December 8, 1995 June 19, 1998, this rule applies to any employer

who employs 4-00 ~.Q or more employees on a full or part-time basis at a

worksite for a consecutive six-month period calculated as a monthly average,

except as provided in subdivision (1) ofthis rule.

(2) Effective January 1, 1997 the applicability threshold specified in paragraph

~b)(l) shall be raised to 250.

(3) On or’~erore June 1, l998,’~

(b)(2) shall be adjusted as follows:

applicability threshold specified in paragraph

(A) Raised to 500, provided that the Air Resources Board has determined

that voluntary ridesharing and other replacement measures have fully

achieved the emission reductions that would have becn achieved by

the employers with less than 250 employees, exempted pursuant to

paragraph (b)(2); or

(B) Restored to 100 ifthe Air Resources Board has not determined that

voluntary ridesharing and other replacement measures

‘-~ emission reduction levels soecified in ~‘ihnm,,

T.._,.~...... I ‘~If~Ai~ ~

paragraph (b)(3) shall be adjusted as follows:

(A) Rule 2202 shall be suspended, provided that the Air R

that voluntary ridesharing and other re

l’t - I

002 2202 -2
measures have filly achieved the emission reductions that would have

been achieved by the employers with less than 500 employees,

exempted pursuant to subparagraphs (b)(2) and (b)(3)(A); or

(B) Restored to 250, ifthe Air Resources Board has not determined that

voluntary ridesharing and other replacement measures have achieved

—~ ~~3f 1~~t~b~1i

~with less ~ nplbye~

paragraph (b)(3)(A); or

(C) Restored to 100, ifth~~:d\ir Resouroei Böardhiis not determined that

___1_~_~~c_~_ —

the cm~,iun rcuucw

~z

~e ir

man ~uu ‘ei

LIG have been achieved by

e’iexernpted pursuant tn

the emission reduction”~lèvels ~hätwduld have been achieved ~by

employers with leó~thañ 250 emplbyeès exempted pursuant to

• paragraph (b)(2). :‘ -.

(5) On or befotoJiine 1, 2001; th~ applicability thr~sho1d of Rule 2202 shall be

adjusted ~às follows:

(A) Rule 2202 shiilrbe áhd’i~ bereby repealed and äUopted

~ul~ provided that the Refidurces’Board has determined

--

.baek_ -

that

vo1wita~’ nuesnanng and other replacement measures fully achieve

the emission reductions that woüldhave been achieved by all

employers with 100 or more empläyees exempted pursuant to

paragraphs (b)(2) ãnd subparagthphE <b)(3)(A) and (b)(1)(A); or

(B) Restored to 500, ifth~ Air Re~sources Bäard has determined that

voluntary ridesharin~z and ôtherreDlacern~ntmeasures hnw rrnlv

~tpn

and other repls

achieved the emission reduction levels that would have been achieved

by employers with less than 500 employees, exempted pursuant to

paragraph (b)(2) and subparagraph (b)(3)(A); or

(C) Restored to 250, ifthe Air Resources Board has determined that

l~~A .l~ .ission reduction levels that would have been

by employers with less than 250 employees exempted purs~t to

paragraph (b)(2; or

(D) Restored to 100, ifthe Air Resources Board has determined that

voluntary ridesharing and other replacement measures have not

achieved the emission reduction levels that would have been achieved

by employers with less than 250 employees exempted pursuant to

paragraph (b)(2).

2202-3 003
/~‘~ 1~.. ~T.._~ 1 ..L ...._L

‘—I

2202 shall be adjusted pursuant to subparagraphs (b)(5)(B) through

(b)(5)(D) ofthis rule depending on what finding the Air Resources

Board has made concerning whether voluntary ridesharing and other

replacement measures have achieved equivalent emission reductions

to thn’~ that would have been achieved by exempteI— emnlo”-~-~’ -

(6) Six months prior to the effective dates specified in paragraphs (b)(3), (b)(4)

and (b)(5), the South Coast.Air Quality Management District (District) and

the Southern California,Association of1 3o~ernments (SCAG) shall report to

the ARB on.the effecflveness of the vohintary rideshare and other

. ....~in terms of achieving equivalent level of emission

reductions as the exempted employers of Rule 2202. Ifthere is a difference

bctwecn the District and SCAG concerning the emissions reduced by

replacement measures, the Air Resources Board shall determine ifthese

measures have fully achieved the emission reductions that would have been

•~pcl~ievcd by the exempt employers.

IfRule 2202 i~ repealed, pursuant to paragraph (b)(5)(A), beginning January

• . 1, 2002, and eh year thereafter, SCAG shall report to the District on the

~effectivene~o of.the voluntary rideshare efforts. The District, based on

information provided by SCAG and other sources, shall determine whether

the alternative measures are achieving equivalent emission reductions. In the

the Diztrict shall impk

to the extent needed to make up th~ shorifall.

(c) Sups~t Provision,

This rule shall.be rescinded, on December 31, 1998 or earlier, provided at such time

that~a replacement measure is implemented which produces an equivalent level of

emission. reductions and.such,.emission reductions are real, quantifiable, and surplus

relative to the most recently adopted state implementation plan.

(d) Definitions

For the..puipose of this Rule, the following definitions shall apply:

(1) AIR ,..QUALITY INVESTMENT PROGRAM (AQIP) is an emission

reduction option, in which monies collected by the District from employers

are ,used to. fund mobile source emission reduction programs that have been

approved by the District’s Governing Board.

2202 -4 004.

~ment ~_~f~flf .there is a :~

Ru1ç22O2a~a’

~:nnrtfnll in emission reductions.
(2) ALTERNATIVE FUEL VEHICLE is any ‘Vehicle powered by natural gas

(NG), methanol, propane, liquefied petroleum ‘gas’~’(LPG) or electricity that

has been certified and/or approved1’by the”Califo~nia’ Air Resources Board

“(CARB) ta’ have met the &ansitióná low-emis~ièn vehicle (TLEV), lowemission i~ehic1e (LEV), tiltra4ow-emission~ “~‘ehicle (ULEV), or zero

emissióñ vehicle ~ZEV) emissions staiiaards: ~

(3) EMISSION ‘REDUCTION ThRGET (ERT) is ti~é a’nual VOC, NOx, and

CO emissions required to be reduced based on thç number of employees per

• worksité and ‘~the employee ‘emission reducfion’ factor, determined in

accordance with the provisions of s’ul~division (e) ofthis rule.

(4)” EMPLOYEE is ‘any person employed “by ‘a person(s), ‘firm, business,

• educational instituticcn, non-profit agency or~c~rpóration, government or other

entity. The term exeni~ts the”following ii~ ‘accordance with the Rule 2202 -

On-Road Motoi Vebicle Mitigation ‘Options Iniplementation Guidelines

(ãdoptÔd December 8~ 1995) (ariiehded OctOber 9, 1998) seasonal employees;

tempc5rary employee~; volunteers; field pefsonnel; field construction workers;

-and independent contractors;

(5) EMPLOYER is any person(s), firm, business, educational institution, noti

profit agency or corporatiol, government agency; or other entity that employs

• 4-On 250 or,’ more employees. Several subsidiaries ~ units’ that occupy the

same work site and report to one common” governing board or governing

entity or that ~‘functiOn as one corporate unit’ are considered to be one

‘employer.’ ‘ ‘ “ ‘ ‘

(6)” MOBILE, SOURCE’ EMISSION REDUCTION CREDITS .(MSERCs) are

real, quantifiable, emission reductions, in accordance ‘with the California Air

Resources ‘Board’~ “Mobile ‘Source ‘Credit Guideliñés, approved by the

Executive Officer or designee, that can’ be used to comply with District

Regulations, as ‘authorized by Regulation’ XVI, I~1obile Source Offset

Programs. ‘ ‘ ‘

(7) NITROGEN OXIDES (NOx) are nitric oxides and nitrogen, dioxides,

collectively expressed as nitrogen dioxide. ‘

(8) PEAK COMMUTE ‘TRJP is’ any eni~loyee trip’ ‘from home to ‘work occurring

during the peak window. ‘

(9) PEAK WINDOW is the period of time, Monday tbrou~h ~Friday between the

‘hours ,of ‘6:00 ‘AM and 10:00’ AM, ãnd”used in calculating the vehicle trip

emission credit.

2202-5 005
(10) PERFORMANCE TARGET ZONE is a geographic area that determines the

eniployee emission reduction factor for a particular worksite pursuant to the

map in Attachment I ofthis rule.

(11) REMOTE SENSING is an emissions reduction strategy in which gross-

• polluting vehicles are identified by exhaust gas analyzers. Remote sensors

measure absorption changes in the infrared or ultraviolet light spectrum and

,qorrelate that change to exhaust emissions~ levels. Emissions reductions

resulting frorn,the, subsequent-repair of the identified vehicles can be used to

meet the emission .reduction target according to.~the provisions of paragraph

(f)(4)(i’). which allows credits through Regulation.XVI.

(12) SCHOOL DISTRIcT means ~ public agency of.the state- that is a school

• district of every kind or. class except .a community. college district, and shall

include a.CountyOffice.of~Education.

(13) VEHICLE TRIP EMISSION CREDITS (YTEC) are the emission reductions

that result from .the. redqction ,of peak commite trips; other work related trips;

alternative fuel vehicles, or other District approved method, expressed in

pounds per year per pollutant, and detennined according to the provisions of

subdivision (g) ofthis rule. .•

(14) VOLATILE ORGANIC COMPOUND (VQC)Js any volatile compound of

• carbon, excluding:, methane, carbon monoxide, carbon dioxide, carbonic

acid,, metallic carbides or carbonatçs, ammonium carbonate, and exempt

compounds as,defmed in District Rule 102.

(15) WORKSITE means a structure, building, portion of a building, or grouping

• of buildings that are in actual. physical ‘contact or are separated solely by a

private or public roadway çr other private or.public right-of-way, and that are

•occupied by the same employer. ,Employers may opt to treat more than one

• structure, building or grouping of buildings as a single worksite, even if they

do not have, the, aboye characteristics, if they are located within a 2 mile

radius and are in the same Performance Target Zone.

(e) Requirements

An employer subject to this Rule shall annually register with the District beginning

within 90 days ofreceipt of notification to implement an emission reduction program

to reduce emissions related to employee commutes and to meet a worksite specific

emission reduction target (ERT) specified for the subsequent year. The annual ERT

shall be determined according to the following equation, for VOC, NOx, and CO,

2202-6 , 006
based on employee emission reduction factors specified in paragraph (m)(1) of this

rule.

r Emission

Reduction Target = [ [ Employees l~~Employee Emissionhi ~ Vehicle Trip

L (lbs / year) ~ J L Reduction Factor J J — LEmission Credit]

Where~

Employees =

Employee Emission

Reduction Factor

Vehicle Trip

Emission Credits

Average daily number of employees reporting to work in the

Peak Window for a typical Monday through Friday period

excluding those weeks which include a national holiday.

= Determined by year of the registration submittal and the

worksite Performance Target Zone in paragraph (m)(l) of

this rule.

= Determined according to subdivision (g) of this rule.

(f) On-Road Vehicle Mitigation Options

Employers shall implement or use credits generated pursuant to one or more of the

following emission reduction options to meet their Emission Reduction Target

(ERT):

(1.) ~ V ~AAAA~ ~~

A~y person may implement an old vehicle rnrrn~

with Rule 1610 Old Vehicle Scrapping.

(2) Clean On ‘Road V ide Credits

Any person may implement a clean off road vehicle strategy in accordance

with District Rule 1620’ ~Credits for Clean Off Road Mobile Equipment.

(‘1) Remote Sensin2

A

A L.AAJ~~4 A ~AAJ,%j b~ .JAAAfl.AA~ jJA ‘.J~A ~4AAA in accordance with the

Rule 2202 On Road’ Motor Vehicle Mitigation Options Implementation

2202 - 7

007

r~r

~~1

Any person may impiement a ci~wi vemcie strategy in accordance

with District Rule 1612 Credits for Clean On Road Vehicles.

/‘\ f’1..~... r’l~ T~ ~ ).~~ 1~--_ 1•~~-_
Guidelines (adopted December 8, 1995) or an alternative memoaology

approved by the Executive Officer or designee. The E~eeutive Officer shall

not approve an alternative methodology unless it includes baseline emission

estimates, estimated pollutant reductions after repair, and demons~ates to the

satisfaction of the Th~eeutive Officer that it will produee real, quantifiable,

and surplus emission reductions. Emission reductions obtained from the

implementation of remote sensing shall be determined according to the

following equation:

~“~untilthe

Inspection and

~5)Q) Other Mobile Source Emission Reduction Credits

Any person may implement a mo1i1e~ource offset program in accordance

with the provisions of Regulations XVI such as Old Vehicle Scrapping.

Clean On-Road Vehicles, Clean Off-Road Mobile Equipment, and Remote

Sensing, other than paragraphs (f)(l~, (2), and (3) of this rule.

fé)(2) Emission Reduction Credits (ERC) from Stationary Sources

Any person may elect to use Emission Reduction Credits (ERC) generated

from stationary sources after January 1, 1996, in accordance with the

provisions ofRegulatioi~ XIII. ..

f~ Air Quality Investment Prograrn (AQIP)

Notwithstanding. other provisions of this rule, employers may participate in

the air quality investment program by submitting an air quality investment, to

be placed in a restricted fund a,~ follows: in accordance with Rule 311 — Air

quality In~estment Program (AOIP) Fees.

008

Where:

Pre Repair — Measured emission rate prior to repair work.

Post-Repair — Measured emission rate immediately following repair

work.

Miles Traveled — Number of miles traveled following repair ~

—

I I I I I .1

2202 - 8
(A) Annually submit $60 far each empleyee reperthig te werk in the peak

window; or

(B) Triennially submit $12~ far eaeh empleyee reperting te werk in the

peak ‘window.

The District shall use these funds to obtain an emission reduction or air

quality benefit that is equivalent to the sum of the ERTs for all participating

employers in the AQIP. The air quality investment fees shall be valid until

July 1, 1996 May 1999. At such ti~ie the air quality investment fees shall be

subject te ~306, an4 evalüaied and adjusted annually te refleet market

forces.

fS)(~), Other Emission Reduc~on Strategies

Notwithstanding the foregoing provisions, any employer may receive credit

• toward its. ERT for any ,emission reduction strategy that the employer or other

person demonstrates to the Executive. Offlce achieves real, quantifiable,

enforceable, and surplus emission reductions for a discrete period of time.

•. Such strategies may include, but are not limited to, the reduction of non-work

trips, other vehicle or engine accelerated turnover programs, investments in

clean fuel infrastructure, clean fuel, fleet purchases’ oi conversion as specified

. in Regulation XVI, the provision of• new vehicle purchase subsidies or

• discounts, and local community or development projects that reduce trip or

• energy demand or that expand clean fuel. or high-occupancy travel options.

•~ The Executive. Officer shall not approve an alternative emission reduction

program unless it is consistent with other District regulations and Governing

Board policies, and shall consider guidelines established by the-California Air

Resources Board and the Environmental Protection Agency.

(g) Vehicle Trip Emission .Credits (VTEC)

Employers may elect to implement any of the foliowing strategies and obtain vehicle

trip emission credits that can be applied.towards their ERT. Such actions are at the

sole discretion ofthe employer.

(1) Peak Commute Trip Reductions

Employers, may~- receive VTEC from employee commute reductions that

occur during the peak window in accordance with the Rule 2202 - On-Road

Motor Vehicle Mitigation’ Options Implementation Guidelines (adopted

December 8, 1 995)(amended October 9. 1998). VTEC obtained from peak

2202 - 9

009
commute trip reductions shall be detemiined according to the following

equation:

v~c = r Creditable Commute 1 r Emission [Vehicle Reductions (CCVR)J X L Factor (EF)

Where:

CCVR = The daily average of total commute vehicle reductions that are

real, surplus, and quantifiable.

EF = Emission Factor in paragraph (m)(2) of this rule.

In calculating VTEC for the ‘subséqueiit year, employers may utilize data

from previous years obtained by one bf~the following methods, with the

~exãepfion of (C). ~~rovidèd thaI em~loyers maintain programs that would

reasonablyle expected to achieve an equivalent level of reductions during

the subsequent year~ ~‘

(A) Default data based on the weighted average of the average vehicle

ridership survey data of the previous three consecutive years, or

(B) .‘ Data obtained’ by conducting an average vehicle ridership survey in

accordance with’ the R’ule 2202 - Commute Reduction Program

Guidelines, or ‘

(C) Data based on the default average vehicle ridership of 1.10. or

(~X~) ‘Data obtained by an equivalent ‘methodology approved by the

Executive Officer Or design~e.

(2) ‘Other Work-RelatecfTrip Reduciiàns

Employers may rëäei’~ie additiona:l~ ~VTE~ ~om employee commute

reductions that occur outside ,,of the peak window or from non-commute

vehicle usage calculated as’ creditable trip redu~tions and approved by the

Executive Officer or designee. VTEC obtained from other work-related trip

reductions shall be determined’according to the fdllâwing ~quation:

VTEC =E Creditable Trip Reductions (CTR) 1 ~ r Emission [ Conversion Factor (CF) J L Factor (EF)

Where:

2202-10 010
CTR = The daily average of one-way trip reductions that are real,

surplus, and quantifiable. A round trip is considered to be two

one-way trips.

CF = 2.0 for Peak Window trips; 2.3 for other trips.

EF = Emission Factor in paragraph (m)(2) of this rule.

(3) Alternative Fuel Vehicles

Employers may receive VTEC for the use of alternative fuel vehicles

(original equipment manufacturer (OEM) or converted) for commute or other

work-related trips, in accordance with the Rule 2202 - On-Road Motor

Vehicle Mitigation Options Implementation Guidelines (adopted December

8, 1995)(amended October 9. 1998) and according to the following formula:

VTEC = [VT(NGs)]x[O.83]x{EF]

+ [VT(Ms)]x[.0.80]x[EFj

+ [VT(Ps)]x[0.80jx[EF]

+ [VT(ZEVs)J x [EF

Cpnversion Factor (CF)

Where:

VT(NGs) = Daily Average Number of Vehicle Trips from natural gas

vehicles

VT(Ms) = Daily Average Number of Vehicle Trips from flexible fuel

vehicles operated on Methanol

VT(Ps) = Daily Average Number of Vehicle Trips from Propane or

LPG vehicles

VT(ZEVs) = Daily Average Number of Vehicle Trips from ZeroEmission Vehicles

EF = Emission Factor from paragraph (m)(2) of this rule.

CF = 2.0 for Peak Window trips; 2.3 for other trips.

(4) Vehicle Miles Traveled (VMT) Reduction Programs

Subject to approval of the Executive Officer or designee, employers may

elect to implement VMT reduction programs and receive VTEC towards their

ERT. Reduction of annual employee commute VMT may result from

employment center relocation, video-conference centers, telecommuting

centers or other alternative programs approved by the Executive Officer or

2202-11 011
designee. The Executive Officer shall not offer any VTEC for a VMT

reduction program unless it includes baseline VMT estimates and

demonstrates that VMT reductions result in real, quantifiable, and surplus

emission reductions.

(5) Parking Cash-Out Program

Employers may elect to implement a Parking Cash-Out Program to reduce

employee commutes and receive VTEC toward their ERT. Parking Cash-Out

is a program where an employer offers to provide a cash allowance to an

employçe, equivalent to the parking subsidy that the employer would

otherwise pay to• provide the employee with a parking space. Incorporation

of the Parking Cash-Out Program as one of the options in Rule 2202, does

not relieve the affected parties from complying with the provisions of the

Health and Safety Codesection 43845 (AB 2109-Katz).

(h) General Emissions Credit Provisions:

The following provisions shall apply to any of the emission credit strategies

identified in this rule:

(1) An employer or other person seeking credit under this rule may use actual

annual mileage per vehicle, or alternative estimates of vehicle miles traveled

(VMT) contained in Rule 2202 - On Road Motor Vehicle Mitigation Options

Implementation Guidelines (adopted December 8, 1995)(amended October 9.

1998).

(2) Emission credit strategies that do not provide the precise amount of surplus

emission reductions required for each ofthe three pollutants addressed by this

rule (VOC, NOx, and CO) may still qualify for equivalent credit if the.

employer provides equivalent credits obtained pursuant to paragraph (h)(3).

er the Distriét aehieves eguivale~t reduetiens threu~h the Air Oualitv

iuve~iunent rrogram.

(3) Any persdn holding surplus emission credits, other than vehicle trip emission

credits (VTEC), pursuant to this rule may trade some or all of the those

credits to other employers.

(4) Upon the expiration of this rule, any unused emission credits may be applied

to other emission reduction progr~ins pursuant to and consistent with District

rules and regulations.

(i) Program Administration

2202 - 12

012
Rule 2202 shall be administered according to the following:

(1) Employers shall annually register with the District to implement an Emission

Reduction Program for each worksite. Employers shall commence

implementation of the approved Emission Reduction Program within 60 days

of approval by the Executive Officer. Exitting Rule 1501 plans or Rule

15~)i:1 options shall remainin effect until an Emission Reduction Program is

implemented. The regis onsi~all include the following information:

(A) The name of the highest ranking company official, the name of the

contact person, company address, telephone numbers for all

• participating worksites;

• (B) The on-road vehicle mitigation option(s) that will be used;

(C) The total number of employees that report to work in the peak

window;

(D) The total number of emplo3/ees at that worksite; and,

• (E) Calculations for VOC,NOx, and CO emission reductions for any of

the on-road vehicle mitigation options in subdivision (f) or the vehicle

V trip emissiOn credit options in subdivision (g).

(2) Employers ~halI renew their re~istration ~mnnua1ly. Annual registration shall

inàlude changes in employment base and ähy other changes that would

nec~essitate adjustment in •1emission reduction targets or program

implenientation.

(3) Employers may request to amend- their Emission R1eduction Program at any

time and implement the amendmdnts with written-approval of the Executive

Officer subjec~ tO the cri1~eria cOntained in paragraph (jj( 1).

(4) Rather than registering with the District for each ihdividual worksite, an

employer may submit a single kgistration to implement an Emission

Reduction Pràgrarn that meets the aggregated ER~T of several sites.

(5) Emission credits obtaiñ~d pursuant ~to subdivision (f) or (g) shall be

surrendered to the Executive Officer within the first six months of the

approval of the registration forms. The Executive Officer may grant

extensions not to exceed six months on a case by case basis upon a finding

thatear1ie~ compliance would present an unreasonable~hardship.

(6) Records which document the accuracy and validity of tall information

submitted to the District as required by this rule shall be kept by the employer

• for a niinimum of three years an&ma&. a4iailable upon request during normal

business hours. • V

2202-13
(7) On a quarterly basis the Executive Officer shall recommend to the District’s

Governing Board the release of monies from the AQIP restricted fund. The

• program shall be administered and consideration of proposals shall be subject

tQ the, following:

• (A) Proposals shall be accepted.on an ongoing basis;

(B) Equal .. consideration; shall be given, to cost-effective proposals and

those that achieve long-term advancement of mobile source

technology;

(C) The amount of emission reductions required to demonstrate

equivalent emission reductions shall be determined on a quarterly

basis;

;(D) The allocation of funding shall be recommended for proposals that

reduce equivalent emissions within each county proportional to the

contribution level of employ~rs within each county to the greatest

:“‘ extent feasible; and,

(E) The emissions reductions are demonstrated to b~ real, quantifiable,

• • enforceable, and surplus, in accordance with the Rule 2202 - On-Road

- , Motc yehicle Mitigation Options~ ,I~~lemen~tion Guidelines

(adoj~fedi)cc~mbcr g, 1995)(amended.October 9, 1998).

(8) Registration . forms submitted by employers shall be subject to the fee

schedule set forth in subdiviaioirn (c) and (d) of Rule 306 308 — On-Road

Motor Vehicle Mitigation Options Fees and Rule 311 — Air Ouality

Investment Program (AOIP) Fees: Emplo~rers chc~osing to implement the

• Employee Commute Reduction Program under paragraph (l)(3). shall be

subject to the fee schedule set forth in’Rule 308.

(9) • Any employer subject to Rule 2202 or to the exemptions of paragraph (l)(3)

of th~s~le shall comply with the requirements of.paragraph~ (e)(2), (3), (4)

and subdivision (k) of RegulationVil Air Pollution Emergencies Rule 701

—Ar Pollution Emergency Contingency Actions. •

(j) Previously Delegated Programs

Any employer that is in compliance with an ordinance adopted by a local

government that has a trip reduction ordinance that was approved by the District

prior to the effective date of this rule, and that has an existing memorandum of

agreement with the District, shall be deemed in compliance with this rule.

2202 - 14 014
(k) Delegation to Local Governments

The District may delegate authority to implement all or part of Rule 2202, except for

the provisions of paragraph (f)()(~), to any local government that satisfies the

following criteria:

(1) The local government adopts an ordinance that is at least as stringent as Rule

2202 in the following areas:

(A) Applicability;

(B) Emission reductions target;

(C) Vehicle trip emission credit calculations;

(D) Annual registratiOn; Sand

(E) - Recordkeeping. -

(2) The local~governrnent demonstrates to the satisfaction of the Executive

Officer that:

(A) It has an implementation plan providing adequate resources to adopt

and enforce the ordinance; and

(B) Multiple site employers with more than one regulated worksite in the

District:have the option of complying with the District rule instead of

the local ordinance;

(3) The local government has executed -a Memorandum of Understanding with

• the Executive Officer specifying the• -procedures to monitor and review

performance of the lobal government in implementing the program, and

procedures for revocatioti of delegation if the Executive Officer determines

that performance of the local government is inadequate.

(I) Exemptions ~•

(1) Employee Threshold’~

Any employer whose employee population at the worksite decreases to fewer

than 4G~ ~employees_or the applicable threshold for the prior consecutive

six month period, ëalculated as a monthly average; or fewer than 33

employees are scheduled to report to work Monday through Friday between

6- 1~0 AM -for the prior consecutive 90 days, may submit a written request to

the Executive Officer or designee to be exempted from this rule. Employers

must submit :~ registration form not later than 90 days after they know or

should have known that they no longer qualify for this exemption.

(2) Declared Bankruptcy

2202 - 15

015
• An employer who has declared bankruptcy, for the official business or

governmental operations of its organization or company, through a judicial

court filing and confirmation process, may request the Executive Officer to

grant a temporary waiver from complying with the requirements of this rule.

Upon demonstration of the ~1ling and confinnation of bankruptcy, the

Executive Officer will grant an exemption for the duration of bankruptcy, not

to exceed two (2) years, from the date ofthe waiver.

(3) Employee Commute Reduction Programs

Rather than comply with the provisions of subdivision (e) of this rule,

employers may elect to implement an employee commute reduction program

that demonstrates conformance with the Employee Commute Reduction

Program Guidelines (adopted December 8, 1995)(amended October 9. 1998).

(A) Performance Goal

Employers must provide a program that will be reasonably likely to

result in achieving their average vehicle ridership goal within three

years. The goals shall be as follows: 1.75 for Performance Target

Zone 1; 1.5 for Performance Target Zone 2; and 1.3 for Performance

Target Zone 3

(B) Supplemental Strategies

Notwithstanding the above, an employer may elect to supplement its

Employee Commute Reduction Program with any strategy listed in

subdivisions (f) or (g) in order to achieve their goal.

(4) Renewal Date

(A) The currently approved Rule 1501 2202 Employee Trip Reduction

Plan Commute Reduction Program may ~remain in effect until

the, biennial triennial renewal date.

(B) The currentJy approved Rule 1501.1 2202 Registration ma~~l

remain in effect until the annual renewal date.

(5) Primary and’ Secondary School Districts and Schools

Any public or.private primary or secondary school district or school that

buses two (2) students f9r eyery one (1) peak window employee at worksites

subject to the, rule is exempt from Rule 2202, according to the following

criteria: •

2202-16 016
(A) School districts and schools shall keep records demonstrating the

maintenance ofthis ratio on-site arid make them available upon

reqii~s’~ b3i±l{e Executive Officer or de~ignee; and

(B) On a case by case basis, the Executive Officer or designee may

approve a request by a, school district or school to modify the default

student-to-employee ratio to reflect location, trip length and other

schOol district ors~hoofspecific busing program characteristics in

order to maintain equiValency with emissiOn reductions which would

~ occur ifthe disfrictôr school m~t its emission i~eduction goals under

~ Rule 22O2~ and

(C) The Exeëutive Officer may periodically update and publish the

default stud~nt-to-empl6yee ratio to reflect changes to revised

emission factors pubiishecf by the California Air Resources Board.

School distriCts’ and schools may opt not to be exempt but to implement a

Rule 2202 program and claim bredit for surplus emission reduction credits

earned through a student busing program and’ ‘other Rule 2202 compliance

~ ‘ ‘•:

(6) Primary and Secondar3~ School District Financial Hardship

Due to their financial hardship, notwithstanding the criteria of paragraph

(l)(5), school districts that have received a Negative or Qualified Certification

‘ status from their County Board ofEducation pursuant to Chapter 6, Part 24 of

Division 3 of the Education Code, deeming that based upoil current

projections the school district or county office of education will not or may

not meet its financial obligations, may request the Executive Officer to grant

• a temporary exemption from the requirements ofthe rule. The Executive

Officer shall grant a temporary exemption forthe period during which the

Negative or Qualified Certification. status applies.

(7) Adjustments for Emplo~ers~’Exempt Pursuant to SB 836

(A) The Executive Officer sh~ill refund to employers of worksites with

less that 250 employees, that have participated in the AQIP or

‘ ‘ ‘ 6urrendered MSERCs, a proratedsh~ire oftheir AQIP or MSERC

~ contribution, respectively, that corresponds to the compliance period

that extends beyond December 31, 1996.

(B) Employers with less than 250 employees whose triennial plan or

annual update under the Employee Commute Reduction program

option is due between September 1, 1996 and December 31, 1996

2202 - 17

017
may aubmit in lieu of a triennial plan or update an employer AVR

survey taken within the six months priortn th~ .“~~

..4:.~... ...i..~.. e~.. _.t.~..

ybeJ AaaLb .J bL bL&A~J1JSJS h~~A~LLfL~LL

~, ~~~~‘1.•

E9ployee Emission Reduction Factors.

for Performance target Zorie 1

Iv~~~ L~’~K

~ 44

{!2~~ e~.v’ 18.9

~ 840 6.17 64.23

~ tg~.’, 748 .~ 5.76 58.07

~1~9~1j~ 655 524. 51.51

*‘;:

~

OOO~J ~23,

4~42 42.27

“~2OO2~t 4M1 39.19

2202 - 18

(m) Emission Factors •,.

The following emission factors, which shall be used in calculations pursuant

to this rule, are based on. C~1ifornia .Air Resources Board’s EMFAC 7F

emission factoi model and ‘BURDEN iF vehicle activity model. These

emission factors shall be revised upon publication by the California Air

Resources Board.of final revised emission f~ctors.

(1) Employee Emission Reduction Factors

The following employee emission reduction factors (pounds per year

per employee) shall be used in determining th~:Emission Reduction

Target with respect to the.worksite Performance Target Zone. The

Performance Target Zone is determined by~ie worksite location

within the geographic boundaries as described in Attachment I and

the, Rule 2202 - On-Road I~4otor Vêhiclë Mitigation Options•

Implementation Guidelines (adopted flt~emher R 1 QQ~(amended

October 9, 1998).,

018
Employee Emission •Reduction Factors~

for Performance Target Zone 2

• ~• ~‘. ~. ..

- 44~Q

49.86

45.14

40.01

35:19

32.83

30.37

Employee Emission Reduction Factors

for Performance Target Zone 3

~ion~I~c~

~:~‘Q~ ~~‘~ço~ ~

~

~

~

-~ 24 29-9

4.51 3:29 34.58

~i998~W~ 3.99 3.08 31.29

~

~1999~ 288 2770

2.57 24.42

~OOi.~ 2~2 22.78

~2oO2~~ 21.03

(2). The following default emission factors (pounds per year per daily commute

vehicle) may be used in determining vehicle trip emission credits.

20 44

Emission Factors

for Vehicle Trip Emission Credit (VTEC)

I~sj

I~22~~

~

22 ______ 175

1~ . ________ ________

• ________

~~~2OOO~ __________ __________

2OOi~ ______ ______

19

17

15

13

12

11

14

13

12

11

10

9

146

132

117

103

96

89

2202 - 19 019
(3) The emissionfactors in paragraphs (m)(1) and (rn)(2) may be modified to site

-specific emission factors reflecting vèl~ic1e a~e.and trip length characteristics

of the employee vehicle fleet, in accordance with the calculation procedures

mcluded m Rule 2202 - On-Road Vehicle Emissions Mitigation Options

Implementation Quidelifies. -. -.

0

2202-20
ATTACHMENT I

PERFORMANCE TARGET ZONES

- Zone2

• A worksite’s Performance Target

Zone depends on its location.

• Zone 1 is the Central City Area

of Downtown Los Angeles

within the District’s

Source/Receptor Area 1.

• Zone 2 corresponds to the

District’s Source/Receptor Areas

2 through 12, 16 through 23, and

32 through 35, excluding the

Central City Area.

• Zone 3 corresponds to the

District’s Source/Receptor Areas

13 through 15, 24 through 31,

and 36 through 38.

2202-21

tl

101

..

StTA

~. MONO ~_~— —

10 LOSMCa.Es

10100T •

PacWlc Ocean

~CdEIdand

6

021
ATTACHMENT I

RULE 2202-ON-ROAD MOTOR VEHICLE MITIGATION OPTIONS

IMj~LEMENTATION GUIDELINES

(Double underlined text denotes amendments made subsequenito the Set Hearing

Package)

022
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT

RULE 2202 - ON-ROAD MOTOR VEHICLE MITIGATION OPTIONS

IMPLEMENTATION GUIDELINES

OCTOBER 1998

Acting Executive Officer

Barry R. Wallerstein, D.Env.

Deputy Executive Officer

Office of Public Affairs and Transportation Programs

Lupe C. Valdez

Program Supervisor

Office of Public Affairs and Transportation Programs

Connie Day

AUTHOR: SHASHI SINGEETHAM - TRANSPORTATION SPECIALIST

REVISIONS: ERNEST LOPEZ -AIR QUALITY SPECIALIST

OCTOBER 9, 1998

023
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT

GOVERNING BOARD

Chairman: WILLIAM A. BURKE, Ed.D.

Speaker ofthe Assembly’s Appointee

Vice Chairman: NORMA J. GLOVER

Cities Representative, County of Orange

MEMBERS:

RICHARD ALARCON

Cities Representative, Los Angeles County/Western Region

MIC~HAEL D. ANTONOVICH

Los Angeles County Representative

MEE HAE LEE

Senate Rules Committee Appointee

RONALD 0. LOVERIDGE

Cities Representative, Riverside County

JON D.MIKELS

San Bernardino County Representative CD

PAUL WOODRUFF

Governor’s Appointee

LEONARD PAULITZ

Cities Representative, San Bernardino County

JAMES W. SILVA

Orange County Representative•

NELL SOTO

Cities Representative, Los Angeles County/Eastern Region

S. ROY WILSON, Ed.D.

Cities Representative, County ofRiverside

ACTING EXECUTIVE OFFICER:

Barry R. Wallerstein, D.Env.

024
TABLE OF CONTENTS

I. BACKGROUND 2

A. SUMMARY 2

B. EMIssIoN REDUCTION TARGET (ERT) 2

C. POLLuTANTs CoNsIDERED 3

II. EMISSION REDUCTION STRATEGIES 4

A. MoB~1LE SOURCE EMIssIoN REDUCTION PRoGRAMs 4

B. EMIssIoN REDUCTION CI~DITs (ERC) FROM STATIONARY SOURCES 6

C. AIR QUALITY INVESTMENT 7

1. Emission Reductions 8

a) Real Reductions 8

b) Surplus Reductions 8

c) Quantifiable Reductions 9

d) Enforceable 9

III. TRIP REDUCTION STRATEGIES 10

A. PEAK COMMUTE TRIP REDIJCTIONs 10

B. OTHER WORK-RELATED TRiP REDUCTIONs 10

C. ALTERNATIVE FUEL VEHICLES 11

D. VEHIcLE MILES TRAVELED (VMT) PROGRAMS 12

E. PARKING CASH-OUTPROGRAM- 12

F. EMPLOYEE CoMMuTE REDUCTION PRoGRAMs 12

IV. PROGRAM ADMINISTRATION. 13

A. REGISTRATION 13

B. REGIsTRATIoN Foth~4 13

C. VTEC CALCuLATIoNs 13

D. AiR QuALITY INVESTMENT 13

E. •R~CoIu-1cEEPlNG 13

F. COMPLIANCE 14

V. APPENDIX A ..... 16

A. EMIssIoN REDUCTION TARGET (ERT) 17

B. VEHICLE TRIP EMISSION CREDIT (VTEC) 19

C. EMISSIONS CALCuLA1’ioN DATA 20

D. EMISSION CREDITs FROM OLD-VEHICLE SCRAPPNG 22

VI. APPENDIX B 23

A. EMIssIoN GENERATION 23

B. EMFAC AND BURDEN MoDELs 23

C. DAILY COMMUTE VEHICLE EMISSION FAcToR 24

D. EMIssION FACTOR DATA 25

VII. GLOSSARY 28

025
Chapter I Background

LIST OF TABLES

TABLE I-i: EMISSION REDUCTION OPTIONS 2

ThBLE V-i: EMPLOYEE EMISSION REDUCTION FACTOR: PERFORIvL4NCE TARGET ZoNE-i 17

TABLE V-2: EMPLOYEE EMISSION REDUCTION FAcToR: PERFORMANCE TARGET ZoNE-2 18

TABLE V-3: EMPLOYEE EMISSION REDUCTION FACTOR: PERFoRMANcE TARGET ZoNE-3 19

TABLE V-4: EMIsSION FACTORS (LBS/YEAR PER DAILY COMMUTE VEHICLE) 21

TABLE VT-i: VEHICLE TRIP GENE~ATED. ~SSIOI~1 SoURCES . ....~ 23

TABLE VI-2: VOC- MOBILE SOURCE EMISSION FAcToRS 25

TABLE VI-3: NQ~ MOBILE SOURCE EMISSION FACTORS 26

TABLE VI-4: CO MOBILE SouRcE EMISSION FACTORS 26

1 026 October 1998
Chapter I Background

BACKGROUND

A. Summa,y

Rule 2202 has been designed to reduce emissions from mobile sources. The rule

provides employers with a menu of options that they can choose from to

implement and meet the emission reduction target (ERT) for their worksite.

The purpose of this document is to provide guidelines for compliance with the

provisions of Rule 2202. The various emissions reduction strategies and trip

reduction strategies currently contained in the rule that employers can implement

and receive credit towards their ERT’s are listed in the Table below.

Emission Reduction Strategies Trip Reduction Strategies

• Old Vehicle Scrapping • Peak Commute Trip Reduction

• Clean on-road vehicles. • Other Work-Related Trip Reduction

• Clean off-road mobile • Vehicle Miles Traveled (VMT)

• Equipnient, Programs

• Remote Sensing. • • Alternative Fuel Vehicles

• Other Mobile Source Credit

~rograms (Re~ulation XVIi

Air Quality Investment

Program

• Emission. Reduction.Crecjits

from Stationary Sources

(Regulation XIII)

Table 0-1: Emission Reduction Options.

As an alternative to meeting the ERT at their worksite the rule allows the

employers optional implementation of an Employee Commute Reduction

Program. Implementation details of this strictly optional program are included in

the Employee Commute Reduction Program Guidelines. This document outlines

the framework, calculation methodology, and criteria used in determining

emission reductions credits and vehicle trip emission credits (VTECs) that can be

applied towards meeting emission reduction targets (ERT).

B. Emission Reduction Target (ERT)

Employers subject to Rule 2202 are required to implement an emission reduction

program and meet an annual Emission Reduction Target (ERT) for Volatile

2 027 October 1998
Chapter I Background

Organic Compounds (VOC), Oxides of Nitrogen (NOx) and Carbon Monoxide

(CO). Figure 1-1 outlines the equation used to determine the emissions reduction

target for each pollutant. A complete discussion on emissions reduction is

contained in Appendix A.

F F Employee Emission 11

= I [Employees] x I - [vTEc] L L Reduction Factor JJ

•~ -

: -

Figure 1-1. Emissions Reduction Target Determination.

or further explanation ofthe above formula refer to Appendix A.

C. Pollutants Considered

Vehicle trips are responsible for the emissions of volatile organic compounds

(VOC), oxides of nitrogen (NOx), and carbon monoxide (CO). Most trip

reduction programs reduce emissions by similar relative amounts. Emission

reduction strategies, however, aimed primarily at rèdücing emissions rather than

trips, may reduce emissions by different relative amounts. Rule 2202 is designed

to reduce emissions of VOC, NOR, and CO, by an equal or greater amount to

that achievable through trip reduction. Rule 2202 allows employers io select and

implement .a combination of emission reduction strategies and meet the sitespecific ERTs for VOC, NO~ and CO.

Emission

(lbs / year)

3 028 October 1998
Chapter II Emissions Reduction Strategies

EMISSION REDUCTION STRATEGIES

The emission reduction strategies considered in this document may include, old vehicle

scrapping, clean on-road vehicles, clean off-road vehicles, remote sensing, other mobile

source emission credits (MSERC), emission reduction credits (ERC) from stationary

sources and air quality investment. In addition, companies can meet the emission

reduction requirements, in whole or in part, by obtaining sufficient VTECs.

A7D. Mobile Source Emission Reduction Programs Old Vehicle

Scrapping

Any person may elect to use mobile source emission credits (MSERCs) generated

in accordance with the provisions of Reaulation XVI - Mobile Source Offset

Programs. Regulation XVI sets forth the requirements that are based on voluntary

proarams that achieve emission reductions beyond those required by local, state

and federal regulations or programs. Employers may generate MSERCs through

the voluntary implementation of any Regulation XVI program and apply them

toward meeting the ERT for their site or trade and/or sell them to other

employers. Alternatively. employers that have a shortfall in meeting their ERTs

can purchase surplus MSERCs from other employers.

The concept behind old vehicle scrapping programs ~elieó on the disproportionate

impact of gross polluting vehicles on air quality. Some inventory estimates place

responsibilit~ for as mu~h as half of the mobile source omissions on earlier model

vehicles. which- ~e~Sres~nt lets than one fifth of the o~ orall vehicle population.

Substañti~l ernisalon ~éductions would therefore be gained by retiring these high

poH~ting older vehicles phd replacing them with cleaner ones.

~‘\QMD adopted ~Rule 1610 Old Vehicle Scmppin~, on January 8, 1993. as a

• M~bile Source Emission Reduction Credit (MSERC) program. Under this rule,

amended on Obtober 13. 1995, station~ ~iirces arc allowed to purchase and

scrap pre ‘82 vehicles, which meet minimum qualifying ~riteria, for the purpose

of obtaining MSERCs. These MSERCs could then be used to comply with the

AQMD’s. station~ source rules, including RECLAIM and Rule 2202. The

MSERCs are issued according to the model year of the vehicle~ scrapped, with

more credits issued for the earliest years (pro 72).

Rule 2202 offers employers the opportunity to obtain VTECs from the

‘impIent~ntation ofThe following-optional trip reduction strategies. These VTECs,

obtained through peak-commute trip reductions, other work-related trip reduction,

alternate fuel vehicl~ offsets, vehicle miles traveled (VMT) offsets or employee

commute reduôtiàn programs, can be applied towards meeting an employer’s

ERT. Credit for an~prOgram Would havD to must go beyond the requirements of

existi~ state and federal prdg~ams to avoid “double counting” the emission

redüctions.

4 029 October 1998
Chapter II Emissions Reduction Strategies

5

030

October 1998

0

~mi

-~P

The old vehicle scrapping recults in different relative emission reductio

VOC. NOx and CO compared to work co~ute frip~. Employers that•

old vehicle scrapping and bn~d up with surpltis ñission’reductions with ~es~.~-te

~ome of the j3blhitahts ‘can bank these credits rôr up

~4& their’~fure ~of trade ~ni to othe~ ~ Alt_~_ ~

.pld~èri that have . sL~ifal4- .~eting the~: -4~Tz -c -~‘-e4~a~ ~

MSERCsfrcmcth~r~ .~1 ~. .- .

-~-

n~;--~

4~

iement

em~oy-~’

in m~

C

tu nyc ~

i~mnlnvpr~

~-

j Lrt t

~‘-

r~rnntr

~z

B.clean On Road Vehicles

Rule 1612 Credits for Clédn On Road vehicks provides oppo~1nities to

generate NO,;, VOC, CO.~ PM~ and SO~’ mobil& source emission credits

(MSERC) that can b~ uied for coinp1iari~e with District xegulations. Employers

subject to Rule 2202. can tiso MSERCs obtained ~u~suant to Rule 1612 towards

meeting an emissibnreduction target.: Th~se credits would be gencratedbased on

;‘oIunt~ emission reductions created by the oper~tio& bf low or ~erd: effli scion

on road vehióles within, the bOundaries of the Di~trict that res~i1f in emi~cion.

reductions b~yónd thoc& required by local, state afid fid~ral regulatiohc.

c.cleaiz OffRoad Vehicles

Clean Off Road vehicles miiy be implemented, in accordance with District Rule

1620 Credits for Clean Off Road vehicles, to obt~ii~ an&apply Mobile Source

Emission Credits (MSERCs) towards meeting an~niission;r~d~ction target. Rule

1620 provides oppoi~tmities to generate NOx. VOC, CO. PM~. and SOx

MSERCs that can be used for compliance with District rDgulations. These credits

would be generated based on voluntary~ emission. ~oductions created by the

operation of lov~ oi zero emisc~,ion off road equipment v.ithm the jurisdiction of

thç~ District~thqt result in emission reductions beyond those required by local,

.qstate. and federal.regulations. . .

D.Remose Sensing

Remote sensing devices m~e emissions monitoring devices that’ are used in

conjunction with~ emissions linii~tion standard. I~note 5ens~ng can be used to•

enhance the electiveness ~of existing tailpipq staiidardo. and can also be. used’ to

identi~ “~osc. polluters.” The emissions re4~ction potential .of this strategy

results from th~ subsequent vehicle rnaintenan~e pcrtlrmed on the identified high

emitting vehicles. Remote sen~ing improves .efficien~v1 of inspection and

maintenance programs. Credit for ~y irnn~oved inspection and maintenance

program v.ould ha’. o to go be~ ond the roqunements otexisting state and federal

programs to avoid “double counting” the ‘emi~cion reductionsJ .‘ Eiuission
Chapter II Emissions Reduction Strategies

+i’~~S • generatea ~impiementation remote censmg ~t

employer’s worksite as well as other sites can be credited towards the employer’s

emi~ion rDduction target.

Under Rule 2202, employers are to ~ubrnit to the AQMD Executive Officer, fe~

approval, a proposed emissions reduction quantification methodology. The

methodology will include baseline emissions estimates and pollutant reductions

after repair. Employers have the option to either track ac~l mileage

accumulation or use AQMD provided default annual mileage accumulations by

vehicle age, to quantify emissions reductions. These are shown in the Table:Vl 5

(Appendix B).

. . - . Post -Repair Emissions r Pre-Repair . Miles

Reductions = —I Emission Rate - Emission - ~ Travelled

(lbs I year) [ (lbs I mile) . (lbs/mile) (Miles)

Where

Pre Repair — Measured emission rate prior to repair work.

Po~t Repair — Measured emission rate immediately following repair

work.

Miles Traveled, — N~her of miles traveled following,re~ir work ~mtil the

next regularly scheduled California Th~ction qnd,,

Maintenance Smog Check.

Fig II 1. Emission Reduction Ceneration from Remote Sensing

E. Other Mobile Sonrèe Emission Reduction &ogran~

~~ 1..~ nI,l~ ~t~Di~ norat~d from othor futiir~ Re~ulatipn

A h L_~di b,A ‘.A2

&E. Emission Reduction Credits (ERC)from stationary sources

Any person may elect to use Emission Reduction Credits (ERC) generated by’

stationary sources after January 1, 1996, in accordance with the provisions of

Regulation XIII - New Source Review. Regulation XIII sets forth the

requirements that proposed new or modified stationary sources must meet before

construction can take place. These requirements are in addition to those specified

by other rules and include use of Best Available Control Technology, and use of

ERC to offset any emission increases. Employers may reduce emissions through

the installation of air pollution control technologies, process modifications, or

031

‘v’trr .1.. t~T~ ‘P .C~ — .~L —

6 October 1998
Chapter II Emissions Reduction Strategies

equipment shutdowns and generate ERCs and apply them towards meeting the

ERT for their site or trade them to other employers or stationary sources.

~F. Air Quality Investment

The concept of an air quality investment program is based on relative cost

effectiveness. Employers may participate in the air quality investment program

by submitting an air quality investment, to be place in a restricted fund as set forth

in Rule 311 - Air Quality Investment Program (AOIP) Fees. as follows:

KB)- Triennia11~

window.

The AQMD Executive Officer will recommend to the AQMD Governing Board,

for approval, on a quarterly basis, the release of monies from the restricted fund

for emissions reductions programs that achieve equivalent emissions reductions

equivalent to the level of employers participation.

Proposals for using monies from the restricted fund will be accepted by the

AQMD Executive Officer on an ongoing basis. The AQMD Executive Officer

will determine the amount of mobile source emission reductions required to

demonstrate eq~iivá1ent emissions reductions arid the amount that will be achieved

by the proposal. The Executive Officer will then recommend the most costeffective proposals that achieve equivalent mobile source emissions reductions.

In addition, the Executive Officer will recommend that the allocation of funding

for proposal~ that reduce equivalent emissions within each county be proportional

to the contribution level of employers within each county. On a quarterly basis,

the Executive Officer will provide to the AQMD Governing Board a status report

on program effectiveness and the balance of monies in the fund.

ii’ Lxamplc Prn~nam~

Some of the programs or strategies that could be considered for receiving Rule

2202 Air Quality Investment Program funding include the following:

1. Transportation Technology Improvements

A. Alternative Fuel Vehicle Deployment (V~s, Shuttles, Commercial

Vehicles. School Buses. etc.’)

B. Subsidized Alternative Fuel Vehicle Infrastructure

032.

(A) Annual submit $60 for each employee reporting to work in the pealc

window; or

. submit $ 125 for each employee reporting to work in the peak

7 October 1998
Chapter II Emissions Reduction Strategies

2. TransportationiTransit Irnprovements~

A. Subsidized Alternative Fuel Shuttle Services

B. Subsidized Transit Passes

C. Infrastructure lmprovcment~

3. Off Site Alternative Emissions di~icti~n Programs

A. Remote Sensing

B. Old Vehicle Srrnnr~inc’

‘1. Air Quality lrn~rc~ernent Measures

Wi. Emissióñ”Reductioñs

Any proposed program seekihg Air Quality Investment Program funding

should contain an emissions or trip quantification methodology which follows

the general format outlinçd in Appendix A. Any pro~osed program may be

submitted in combinatioii with other proafams, inàluding. b,k not limited to. a

remote sensing, old vehkle scrapping, or i~iórk-re1a~ed irip redüdtion program.

AQMD will evaluate programs to ~àssu’e that they ‘produce emissions or trip

reductions that are real, surplus, quantifiable, and enforce~b1e.

e)g). Real Reductions•~~• - ‘

“Real” reductions are those’ that ‘result in actual emission reductions and do

not occur as a result of opposed to. accounting practices, or “paper

reductions.” The key test in determining whether a strategy will result in

real reductions is in establishing a proper emissions or trip baseline level.

If~, for example, facility XYZ has reduced emissions in excess of those

required by the Emissions Reduction Target (ERT), no “real” reductions

will result from the establishment of (ERT) as a performance standard.

Therefore, all quantification methodologies will be required to establish a

standa~rdized baseline condition, or use a default condition established by

the Executive Officer,’ from which to calculate real emissions or trip

reductions.

d)hJ Surplus Reductions

“Surplus” reductions occur when an action is taken beyond existing and

planned regional, state, and federal requirements.’ Obtaining surplus

emission reductions means the benefit of a control strategy is not “double

counted.” In many cases, the proposed strategy requirements overlap

completely with another rule, regulation, statute, or legislation. However,

by revising the strategy to become more stringent, the action would become

partially creditable, or surplus. To meet this surplus criterion, all

quantification methodologies will be required to include a mechanism for

~ran~ao~ation and Transit Irnnrovernent~ can be providod by T~n~po~ation Management

4 ~~~ ‘-‘~-~~ (TMA~TMQ~).

8 October 1998
Chapter II Emissions Reduction Strategies

subtractinj aiiy regulatory overlaps with the standardized baselines

established to meet the ~‘real” criterion described earlier.

e)cj Quantifiable Reductions

Although TCM strategies involve some degree of variance and uncertainty,

creditable actions .can be qu~tified through use of asspmptions that are

based either ~rn àase studies or on transportation ~supply and demand

theories. Each assumption that is used to assign effectiveness or efficiency

should be matched with either a case itudy, or ~on some measurable

parameter. Basic “intuition,” especially for indirect actions such as general

education, “goodwill,” or other “good faith efforts,” is not sufficient.

Quantiflability is the main criterion used to determine the extent of any

credit discounting. Those actions which .are morç easily quantified, wth

strong assàmptions, would have limited discounting applied, while the more

“intuitive” actic)ns would need to be discounted to a much greater extent.

4.~ Enforceable

I:~ä~tibn. each ~proposed j*ogram should include a record-keeping

m~chanism. foi compliance verification, as outlined in Chapter 3. ]]~

enfokeabilitv component requires that all records. sufficient to demonstrate

c6in~lianc~. be maintáiñed by participating companies and be made

available to the. AOMD upon reguest.~y proposed progr~n may be

submitted in combination with other programs, including a remote sensing~

old vehicle scrapping, nr wnrl: r~nt~n

9

034 October 1998
Chapter III Trip Reduction Strategies

TRIP REDUCTION STRATEGIES

Rule 2202 offers employers the opportunity to obtain VTECs• from the implementation of

the following optional trip reduction strategies. These VTECs, obtained through peakcommute trip reductions, other work-related trip reduction, altêñiate~ fuel vehicle offsets,

vehicle miles traveled (VMT) offsets or employee commute reduction programs, can be

applied towards meeting an. employer’s ERT. .

A7G. Peak Commute Trip Reductions

The main focus of Rule 1501 has been the employee commute trip. Rule 2202

provides the option to obtain credit for reducing such trips. Specifically,

employers can reduce trips to work that occur during the màrning peal~ ààngestion

period (or “Peak Window”) by creating incentives for ‘ridesharing ahd ~other

alternative transportation modes. VTECs shall be c~lc~il~ted using the formula in

Figure 111-1.

VTEC = [Creditable Commute Vehicle Reductions (CCVR) ~ x ~ Emission Factor (EF)

L lbs/year

where

CCVR = The daily average of total commute vehicle reductions that are real,

surplus, and quantifiable.

EF = Emission Factor (Appendix B)

Figure ffl-1. Vehicle Trip Emission Credit Generation

for Work-Related Trip Reduction Programs

&H. Other Work-Related Trip Reductions

Employers may receive additional VTECs fromt employee commute reductions

that occur outside of the peak window or from non-commute vehicle usage.

VTECs from other work-related Trip Reductions can be, calculated using the

formula in Figure 111-2. The conver~ion factor is.~used to convert vehicle trip

reductions to commute vehicles reductions and accounts for the return trip home,

and includes an additional adjustment to account for other vehicle usage reduction

during and outside the peak window. Appendix A contains a complete discussion

on the generation ofVTECs.

VTEC = ECreditable Trip Reductions (CTR)1 EEmission Factor (EF) [ CF J L lbs/year

where

10 October 1998
Chapter III Trip Reduction Stratekies

CTR = The daily average oftotal one-way trip reductions that are real, surplus,

and quantifiable. A round trip is considered to be two one-way trips

CF 2.0 for A.M.~PealcWindow

2.3 for Other Trips:.

EF = Emission. Factor (Appendix)

Figure ffl-2. Vehicle Trip Emissions Credit Generation

for Peak-Commute Trip Reduction Programs

GJ. Alternative Fuel Vehicles

Em~Ioyers nay reçeive~ VTECs from the use of original equipment (OEM) or

froqi converted natural gas-, methanol-, propane-, or electric fueled vehicles that

hav~ been àerti±Ied ~nd/or approved by 1Califoi~nia Air Resources Board to

have met the transitional low-emission vehicle (TLEV), low-emission vehicle

(LEV), ultra-low-emission vehicle (ULEV), ‘or zèro-èmission vehicle (ZEV)

emission standards. Alternative Fuel Vehicle Credit can be obtained for the use

of those vehicles for commi.ite as well as other work-related trips according to the

‘following formula and table:

VTEC — FvT(NGsxo.83x(EF~ + [vT(Ms)xo.8ox(EF)1 + [vT(Ps)xo.8ox(EF)1 + vr(zEVs)x(EF)

— [ Conversion Factor (CF)

Where

VT(CNGs) = Number ofVehicle Trips from compre~ed natural gas

vehicles

VT(Ms) = Number ofVehicle Trips from flexible fuel vehicles

operated by Methanol

VT(Ps) = Number ofVehicle Trips from Propane or LPG Vehicles

VT(ZEVs) = Number ofVehicle Trips from Zero-Emission Vehicles

VT = Vehicle Trips

EF = Emission Factor (Table B-4)

CF = 2.0 for AM Peak Window Trips; and 2.3 for other trips

Figure 111-3. VTEC Generation from the use of alternative Fuel Vehicles.

As an alternative ‘~to tracking vehicle trips for VTEC generation, employers can

track Vehicle Miles Traveled (VMT) by the vehicle and use a default average trip

length of(15) miles per trip th cOnvert VMT to vehicle Trips (VT).

11 October 1998 036
Chapter III Trip Reduction Strategies

D~J Vehicle Miles Traveled (J’M7) Programs

Employers may elect to implement VMT reduction programs and receive VTECs

toward their ~RT Reduction of annual employee commute VMT that may result

from em~iloym~nt center relocation, video-conference ~ent~rs, ~te~ecommuting

centers or other altemati~e programs appr&ved by the~Executr~~e Officer or

desigitiee. The Executi~ie Officer shall not approve any VTEC p1~o~ram for YMT

reduction unles~ it mcludes baselme Vl~s4T estimates and demonstra~es that VMT

reductions result in 4uantiflable,~nd surplus em’issiori reductiôns~, See AppendixB formulas required for these calculations.

&~ Parking Cash-Out Program

Employers may elect to implement a Parking Cash-Out Program to reduce

employee commutes and receive VTEC toward meeting their ERT Parking

Cash-Out is a prd~ram where all employer offers to ~ró~~ide a cash alléwance to

an employee equivalent to the parking subsidy that the employer would otherwise

pay to provide the employee with a parkiiig space. VTEC calculatioh formula for

this .program is same as the one used for Other Work-Related Trip Reductions

Employee Commute Reduction Programs

Details of this exemption are provided elsewhere in a companion guidance

document titled “Employee Commute Reduction Program Guidelines.”

12 037 October 1998
Chapter IV Program Administration

PROGRAM ADMiNISTRATION

AJ’I. Registration

Companies participating m~th~e On-Road Vehicle En~ussions Mitigation O~tions

program required by proposed Rule 2202 are required to no~fy the AQMD of

which option or options are selected through registration Company registration

~erves the pifrpose of both notifying the AQMD of the intent to implement

bptioi{s pro’~’idëd in the pr~am, and also serves tot identify the goals of the

chosen options, ‘including any demonstrations required Registration shall be

rene’wed annually. .

&N Registration Form

.Companies should identify which options will be used to attain their emissions

~reduction target ~ERT). The notificatiàn must include information which

identifies the company and the worksitès ~feçied by the emissions reduction

program, including the number of employees reporting to the worksite during the

morningpëak congestion period and thetàtal~~rn~loyee count at the worksite.

C~O. VTEC Calculations

Employers claiming VTECs from the implementation of the optional Vehicle Trip

Reduction strategy shall include as a part of thei? iegi~tration all VTEC

calculations. All supporting documents .s~iall be. maintained on site.: for three

years. Emission factors (i.e., pounds of ~ol1~utant.per. vehicle-year) to.be used in

the calculations are provided in this document.

D-P. Air Quality Investment

AQMD Executive Officer will determine the amount of mobile source emissions

for air quality investment programs when proposals are submitted for approval.

Individual companies seeking this safe harbor alternative are not responsible for

demonstrating emissions reduction equivalency; they are only responsible for

keeping records of employment, and of “in-lieu fee” submittal.

&O. Record-keeping

The enforceability component of the On-Road Motor Vehicle Mitigation Options

program requires that all records, sufficient to . demonstrate compliance, be

maintained by participating companies for a period of no less than three (3) years

13 038 October 1998
Chapter IV Program Administration

and made available to the AQMD upon request in order to determine compliance.

Specifically, participating companies should maintain a copy of the following

records at all worksites:

Registration Form

VTEC data and calculations

Fee Form

List of pro~am s~tegies or elements used for imDlementation

ER. Compliance

Compliance with an alternative emission reduction program will be detennined

through an employer review process conducted by the AQMD. Compliance

requirements for the “Employee Commute Reduction” exemption are included in

an independent guidance document.

Examples of violations of Rule 2202 would include: failure to maintain records;

fabrication of records; or failure to obtain the amount of VTECs or emissions

reductions identified as part of the company’s registration submittal. In addition,

failure to submit air quality investment “in-lieu” fees would be constituted as a

violation of Rule 2202 for employers selecting this option.

14 O~39 October 1998
Appendix A

—NOTE— :.~.‘‘

The appendices to the guidelines contain the full technical derivations for the formulas

and methodologies used and defined by Rule 2202. Most.employers will not need to refer

to the Appendices ~f they choose Employee Commute~ ‘Réductioñ Option. J-Iowe~ieI~ the

appendices can provide a better understanding of the : bdsL~’ for Eñzissioh Redzthtion

determinations, and also would be used by companies and édnsultants who may wish to

seekfunding under the Air Quality Investment option.

15 040 October 1998
Appendix A

APPENDIX A

16 041 October 1998
Appendix A

S. Emission Reduction Target (ERT)

Emission Reduction Target (ERT) is the annual VOC, NOx, and CO emissions

required to be reduced by each worksite based on the number of employees

reporting to work during the peak window and the appropriate Performance

Target Zone in accordance with Rule 2202. The ERT for each pollutant, for each

work site may calculated by using the following equation and appropriate

commute emission factors form Tables V-l,2, or 3.

ERT~e) = [[Employees] x [EERFJ() J - [vTEc]

where

ERT(e) = Emission Reduction Target for Eminent (e)

(e) = Eminent (NOx, VOC, CO, etc.)

Employees = Average,~daily number of employees reporting to work in the Peak

Window~ V

EERF(e) = Employee Emission Reduction Factor for Eminent (e) determined

Vby year ofregistration submittal and the worksite Performance

Target Zone per Tables V-l,2, or 3.

56.90

48.90

64.23

58.07

51.51

45.35

42.27 V V

39.19

36.12

33.04

29.96

2822

26.88

25.55

~3.

22.47

Table 0-i: Employee Emission Reduction Factor: Performance Target Zone-i

Monday through Friday between the hours of 6:00 a.m. and 10 a.m.

17 042 October 1998
Appendix A

41.00

39.40

49.86

45.14

40.01

35.19

~

.,.L.o3

30.37

28.01

25.65

23.19

21.85

20.83

~

5.10 3.SO~~•

4~90 3 40

~ 645 4 83

~

~ 5.84~ 42:

512 411

~ 440 3 80

‘ 4 10 3 39

r 379 308

~ 338 308

~

3.O7~ : - 2.78

~

2 76 2 78

276~ 236

~

~ 2 36 ~2 36

2.05 - : 2.36

~

~

:2~05 2.06

1.74 2.06

- 19.80

18.47

Table 0-2: Employee Emission Reduction Factor: Performance Target Zone-2

18 Q4~ October 1998
3~.S0

3.70

4.51

3.99.

3.58.

3.07

2.87

2.56

2.36..

2.15

1.84

1.84

1.64

i .43

1.43

2.60~

2.60~

3.29’

3.08W

2.88

2.57

2.36’

2.16 2

2l~~

1.85 -.

1.85~

1.64’

1.64

1.64...

1.44

1.44’

31.29

27.7Q

15.18

14.47

12.83

Table.O-3: Employee Emission Reduction Factor: Performance Target Zone-3

T Vehicle Trip Emission Credit (VTEC)

Vehicle Trip Emission Credits (VTEC) for various options are listed below:

For Peak Commute Trip Reductions

VTEC = E Creditable Commute Vehicle Reductions (CCVR) 1 ~ Emission Factor (EF)

L J L lbs/year

where

CCVR = The daily average of total commute vehicle reductions that are real,

surplus, and quantifiable.

EF = Emission Factor (Appendix B)

044 October 1998

Appendix A

30.50

29.90

34.58

:‘t:. _____

~

-- ___

~

I...... __

24.42

22.78

• 21.03

19.39

17.75.

1~.11

13.75.

12.11

19
Appendix A

Other Work-For Related Trip Reductions

F Creditable Trip Reductions (CTR)1 ~ FEmission Factor (EF) L CF J [ lbs/year

C

.5

where

CTR = The daily average oftotal one-way trip reductions that are real, surplus,

and quantifiable. A roud trip is considered to be two one-way trips

CF = 2.0 for A.M. Peak Window

2.3 for Other Trips -

EF = Errii~sioñ FaëtOr of each Eminent (Table V-4))

For Alternate FuelVehicle Offsets

VTEC — F[vT(NGs)xo.83x(EF)] + [vT(Ms)xo.8ox(EF)1 + [vT(Ps)xo.8ox(EF)1 + VT(ZEVs)x(EF)

— [ Conversion Factor (CF)

Where

VT(NGs) = Number of vehicle Trips from natural gas

vehicles

VT(Ms) = Number ofVehicle Trips from flexible fuel vehicles

operated by Methanol

VT(Ps) = Number ofVehicle Trips from Propane Vehicles

VT(ZEVs) = Number ofVehicle Trips from Zero-Emission Vehicles

VT = Vehicle Trips

EF = Emission Factor of each Eminent (Table B-4)

CF = 2.0 for AM Peak Window trips; and 2.3 for other trips

U. Emissions Calculation Data

Emission Factor

Table V-4 shows the annual emissions factors, determined in Appendix B, for

VOC, NON, and CO (pounds/year per daily commute vehicle):

In calculating VTECs for Cojpmute Trip Reductions, employers may utilize data

obtained by one of the follàwing methods:

(a) Default data based on the weighted average of the average vehicle

ridership survey data ofthe previous three years, or

(b) Data obtained by conducting an average vehicle ridership survey in

accordance with Rule 2202 - Commute Reduction Program Guidelines, or

(c) Data obtained by an equivalent methodology approved by the Executive

Officer.

20 October 1998
Appendix A

Table 0-4: ‘Emissidn Factors.Qbs/year per daily commute vehicle)

Trips per VehiclèAdjustmentFaètor

The trips per vçhicle adjustthent factor, forthe purposes of Rule 2202 is equal to

2.0 trips per daily commute vehicle. This factor accounts for the trip to work and

the return trip home.

Adjustment Factor

Due to the differences in emission rates due to travel demand and vehicle speeds,

trip reductions are subject to a trip adjustment factor of 1.15 for trips reduced

outside ofthe a.m. peak period.

Conversion Factor

Rule 2202 combines the trips per vehicle adjustment factor (TPV) ~ith the

adjustment factor to meet a standardized trip (ADJ(CTR)) and presents the

product ofthe two variable~ as an overall conversion factor (CF), as follows:

CF = TPV x ADJ(CTR)

Therefore, with a TPV equal to 2.0 and an ADJ of 1.0 for a.m. peak period trips

and 1.15 for other trips, the coiiVersi~n factor is equal to:

CF = ~:2.0x.1.O

2.0 (for a.m. ~peak window trips)

CF 2.Ox:1.15

= 2.30 (trips outside the a.m. peak window)

21 046 October 1998
Appendix A

V. Emicsion Credits From Old-Vehicle Scrapping

An old-vehicle scrapping program implemented in accordance ge-with_Rtile 1610

- Old-Vehicle Scrapping will result in the generation of MSERCs. per Table V-5~

~th’at can ~be ~bn~unied ~ hi~fiv~ ye~s.~’Ehi~,lo~ers’ can’ap~ly/u~ MSERCs

‘obtained from an old-vehicle’ ~craj5ping program, towards demon~trating

compliance ~With- their ERTs for’ thteö “year~ The old-vehicle scra~5ing may

resultcin different relative’ en~ission rëduction~ Of VOC, NOx~and GO’ ~bmpared

tO work cdn ute’ tFips~ Employers ‘that implement old-vehicle scrapping and end

up with ‘~urplus emission ~reduction~ with respect tO some of’th~ polhitants can

‘.bankthes~’e credits~for up to five yèur~and se them towards’ theirflatifré’ ERT, or

• trade.-them tO. other ethplo~’ers. A1t~rnatively, em~iloy~rs that.hav~.a. sh&tfall in

me~ting their ERT~ caii pufthase :sürplus MSER~s froths ‘othet~~eniployérs.

MSERCs shall be valid in accordance with the ‘lifriitation~ as ~et forthi in Rule

1610.

p.”

~~cror’~,~-i~-...., -~i,4 ~~~~-l’~~’S11 i•,S ~ c,-... ~

——,——‘—~~-—. —~—.—~‘.———~ —.—~ .——~“~ . —~—.—.v- ~ ~‘ —‘

~ ears ~vith the limitatioi~ that nb n~Ioret’ tha~n one third of the ,.MSERCs ma~ be

consumed v~ ithin one ~ ear from the date of apprd~ a! and n~t rnore~ than tv. p thirda

of the MSERC~ may he consumed within two years from the date of app~rova1.

This ~al~â ~applie~ to credits that ha~c been i~ü~d for did’ vChi~le ~crdpping

. activities prior to October 13, 1995 provided that these. credi~ have:not ‘expired-or

. 1, n I ‘0 VI ni I’~nnI, nr~,, :n’in, an

~aX~

~

~~Prç1972~~

~

~~

1800

~ ~j 1~72 74 ~ ‘~ 11 10

~19~75 81;~ 940

Crcdits n~’r scranned vchicl

‘(lb’~/vchick)

22 047 October1998
Appendix B

APPENDIX B

W. Emission Generation

Motor vehicles are responsibl~ f& the generation of VOC ~‘NO~, and CO

• emissions. These poiiutants are Unk~d to either t.he combustion process of the

cngine or to the eyaporation of the motor fuel ~from the storage and, delivery

• •system~ These processes can be. further. ..categorized. into different;. operating

modes of~the: vehicle, combustion emissions ar~usually. higher during staEt-up,

• and. aie, ev~n higher during “qold~. st~rts,, since ‘the. yehicle’s e~pission control

• deviç.e •operates more efficiently at eleyated temperatures. In addition,, since the

rare Qf~evaporation increases at higher.temperatpres~ rnore~ emission~ res~j.jt during

• the~’hot sqak” period,following a trip.. :Table:VI-l below lists the .vehicle trip

generated emission so!lrces.,: .. .. • .•‘ ~:

~

Cold/Hot Start Ignition

~

CóldfFiot $tart.I~nition

~

Cold/Fot Start Ignition

Running Exhaust, .. Running Exhaust., .~,.. Running~xhaust

Hot Soak Evaporation:

Ruñniiig Losses

Resting Losses

Diurnal Evaporation

Table 0-1: Vêliiclé Trip .Gener~tëd Emission Sources

X EMFACAndBURDENModeLc

AQMD relies on the. .Califomia Air Resources Board (ARE) EMFAC computer

model to produce emission factors which -are then used as input into ARB’s

BURDEN computer program to generate emissions inventories. The emissions

inventories can then be categorized, for reduction quantification purposes, into a

trip component, and a VMT component.

Trip Component •

The emission sources categorized as a trip component include the start ignition

emissions, and the hot soak evaporation emissions. Emissions from these sources

are therefore represented as pounds (grams) per trip.

23 048 October 1998
Appendix B

VMT Component

The emission sources categorized as VMT components include the running

exhaust, and yunning loss emissions. Emissions from these sources are

repre~erited as pounds (grains) per vehicle mile traveled.

Resting and Diurnal Evaporation

The remaining emissions are not attributed to trip reduction programs; resting and

diurnal evaporation occur at a rate independent from the vehicle’s trip or vehicle

miles traveled rate.

I’. Daily Commute Vehicle Emission Factor

AssumptiQns

The calculation of daily commute vehicle emission factors rely on the following

assumptions:

1. The trip generation rate assigned to daily commute vehicles, for the

purposes ofRule 2202, is 2.0 trips per daily commute vehicle.

2: The regional emission generation rates, daily trip, daily VMT, and other

parameters, as determined by the ARB BURDEN and EMFAC computer

models, are accurate and representative for the years, 1995, 2000, and

2010.

3. The parameters generated by BURDEN are accurately represented by

linear interpolation for the intermediate years between 1995 and 2010.

4. The average work-trip length, according to the Commuter Transportation

Services 1993 State of the Commute, is accurate and representative, and

equal to 15 miles.

5. Reactive organic gas emissions from diurnal and resting loss evaporation

are constant and independent from the vehicle trip or vehicle miles

traveled rate.

6. Commuting vehicles operate primarily in cold start mode.

7. The number of annual operating days for commute vehicles equal to 260

days per year, as presented in the ARB draft document, An Emissions

Formula for Employer-Based Trip Reductions (January 1995), is accurate

and representative.

24 049 October 1998
Appendix B

8. The ARB BURDEN model produces emissions inventories corresponding

to six time periods. Two ofthese correspond to the morning and afternoon

peak commute periods (i.e.,6 a.m.-9a.ni:’ánd 3 pm. - 6 p.ni~j These twO

period-specific emission inv~ntories, with corresponding vehicle miles

traveled, were used to develop’grams per miles emi~siöñ rates.

9. Trip end emissions are based ài~’ overall Souffi Coast Air Basin

In’ventories.. . . ~. .

10. Annual average emission factors were determined based on ARB

BURDEN ozone planning and CO. planning inventories, based on the

following weighted average: (7/12 x ozone planning inventory) + (5/12 x

CO planning inventOr~).

Methodology

Annual emissions per daily commute vehicle are therefore, for each pollutant and

year:

FEmissioni = 2.0 TPV < F FEmissi~s Pen + FEm~i0h1s1 x 15 1 x 26Odpy

[Factor. L LVehicle Tnp J [perVMT J J

Where TPV = Trips per Daily Vehicle

dpy = Days per Year

Z Emission Factor Data

Tables VI-2,3 and 4 were developcd based on the ARB BURDEN model output.

Thes~evalues.~were.used to derive the daily commute vehicle emission factor. The

calculated emission factor represents emissions from light-duty vehicles (LDV),

which are considered to be passenger cars and light duty trucks, since both are

~:used .for work commute purposes. . .

i~-~~RVN~%G~ OflD~Scr/A~RT~ ~RUNNii[~tG~ ~‘HOT~’~

~

.~ -..~~~~;~EX~I ~

tJSi~ ~

~~ ~

LOSS~ ~~SQA~K~$ ~

~

~

~ ~

0.535 5.179 0.338 0.955 .r~-

~

~ooo:~ ~ 0.258 . 3.46 . 0.256 0.53

~w-•~4~.

~2O0~5:J~D~’ ~0.142 1.975 0.186 . 0.349 •r’~’-’~.~.- -

~2O10~ ~EDV~ 0.103 0.600 0.117 0.234 L•ii~’~_•~-

Table 0-2: VOC Mobile Source Emission Factors

25 Q5Q . October 1998
Appendix B

l~FAKi~ 1L~ %~jj~j~

~

IVFA~R~

i~~ç-~-~

~~~r~cfr

~—~

~

~

~

~0312 -‘ 2:762

~

.485 1.973

.353 1.514 ~~c~wi .268 1.225

Table 0-3: NOX Mobile Source Emission Factors

~OLD~STSRT.

5 ‘f ~t~\ :.~ ~;‘ ~ExiIT~ I!AJST’

~ Z•~ ~ ~~~i~s/ath) ~ ____________

1995 ~~ ~L1~V~ -~‘ 6 566 54484

2000~~, ~3 214 41484

2005 ~ w-~ ~LDV 2 326 24 081

201O.~~J~V-~ 1.921 15.781

Table 0-4: CO Mobile Source Emission Factors

VOC Emission Factor for Calendar Year 1995:

Trip End Component:

= (Cold Start Exhaust Emissions) +(Hot Soak Emissions)

= 5.179 grams/trip + 0.995 grams per trip = 6.174 grams per trip

VMT Component:

= [(Running Exhaust) + (Running Loss)] x trip length

= (0.535 grams/mi + 0.338 grams/mi) x 15 miles

= 13.100 grams/trip

26 051 October 1998
VOC Emission Factor:

Appendix B

= 2.0 trips per vehicle/day x (6.174 + 13.100 grams per trip) x 260 days

per year =22 lb/year per daiiy commute vehicle

Table V-4 lists the remaining daily commute vehicle emission factors.

The emission factors shown in Table~ V-2. V-3. and V-4 may be modified to site

specific emission factors reflecting ~~èhic1e age and trip length characteristics of

the employee vehicle fleet.

Table VT ~•~ImL

~TT ~.

S.

Ba~od on ARB EMFAC 7F! BURDEN 7F input file.

A

~v lists the typical

reductidn guantifi~

mnual mileage acci

methodologies.4

:~~Vêliiëlê~ ~ iffüii1~W~

- ~ I -. -~A*~ ______~

~.~-~n~CcumUiuuoI1~ ~‘ -

~ -

fl~I~ t~ ~7 I A A

27 052 October 1998
GLOSSARY

1. ANNUAL REGISTRATION means an annual form submitted by an employer to the

AQMD per paragraph (hD(l) of the Rule.

2. AVR DATA COLLECTION METHOD is a method for gathering employee

commute mode data needed to calculate an employer’s AyR.

. .: )

3. COMPRESSED WORK WEEK (CWW) applies to employees who as an alternative

to completing basic work requirement in five eight hour workdays in one week, or 10

eight hour workdays in two weeks, are scheduled in a manner which reduces vehicle

~ trips to the worksite. The recognized compressed work week schedules for this Rule

are 36 hours in 3 days (3/36), 40 hours in 4 days (4/40), or 80 hours in 9 days (9/80).

• Compressed work week credit will only be gr~ted when all days worked and all

earned days off fall within the AVR survey weel:.

4. DISABLED EMPLOYEE means an individual with a physical impairment which

prevents the employee from traveling to the, worksite by means other than a singleoccupant vehicle.

5. EMPLOYEE COMMUTE REDUCTION PROGRAM means a triennial program or

annual registration analysis, under the, Employee,,. Commute Reduction Program.

option, submitted to the AQMD, in accordance with the companion guidelines.

6. EMPLOYEE is any person employed by a person(s), firm, business, educational

institution, non-profit agency, or corporation, government or other entity. The term

‘excludes seasonal employees; temporary employees; volunteers; field personnel; field

construction workers; and independent contractors.

7. FIELD. CONSTRUCTION WORKER means an employee who reports directly to

work at a construction site.

. ‘1 ‘1 .;

8. FIELD PERSONNEL. means employees who spend 20% or less of their work time,

per week, at ~the wthksite and who do not report ,tb thç worksite during the peak

period for pick-up and dispatch of an employer-provided vehicle.

9.GEOG~’\PHlC PROGR~M means a single Employee Emission Reduction Program

submitted .to the AQMD to comply with these guidelines that encompass ‘several

different employers that’ each effiploy 100 or more ernployees at a worksite. The

group of employers should be, located within the same building. or each employer

should be within one half mile of all other employers covered in th2 program, or

within 5 miles ifthey belong to a TM1VTMO registered with the :\QMD.

O~HOLIDAYS are those days designated as National and State Holidays, that shall

not be included in the survey period.

28 053 October 1998

Glossary
Glos~ary

44NDEPENDENT CONTRACTOR means an individual who enters into a direct

written contract or agreement with an employer to perform certain services and is not

on the ethploye~’s payroll.

4~jLLOW-1NCOME EMPLOYEE means an individual who~e~ ~alay is equal to, or

‘less than,’ the current in~dividüal income level set in the ~‘CaIifomia Code of

Regulations, Title 25, Secti6ii 6932 a~ lower tiñcàme fbr th~ ~oiint~j in which the

é~nplo~r is based. Higher Income employees may be considë~d to be “low-income”

if the ~em~lo~yè~s démon~tr~te~that the program strategy would èreate a substantial

economic burden.

4-~i2~PART-TIME EMPLOYEE means aiy enipià~eewho i~eports to a worksite on a

part-time basis fewer than ~32 hours per week, but more than four hous per week.

These employees ‘~hall be included in the employee count for ‘piirpo~es’ of Rule

applicability; and for emission reduction calculations’ of the ernp1o~yer’pro~vided the

Cmployeesrepoit to the ~.vbrksite di~ring the Peak Conimüte Window. V

4-4Ai PEAK COMMUTE WINDbW is’ the period of time, Monday through Friday

between .the hours of 6:00 a.m. and 10:00 a.m. V

44jj.PEPLFORMANCE TARGET ZONE for each worksite is ‘rmi by its

• geographic location within the geographic boundaries as described in Attachment I of

Rule 2202. , :. V ‘

4-6~jj.SEASONAL EMPLOYEE ‘means a person who, is employed for less than a

continuous 90-~lay period or an agricultural employee who i~ employed for up to a

continuous 16-week period.

16. STUDENT WORKERS are students who are enrolled and ga’inful1~ employed (dn the

payroll) by an educational in~titufion. Student wo~kers who work ‘more than four (‘4)

hours per’ week are counted for rule applicability and if they report to wo~k durin~~ ~he

• 6:00 a.m. - 10:00 a.rn. window are cb~inte~ for emission reduction calculaiions.

17. 1LEdOr~s4Lñ’ING means working at home, off-site, or at a te1ecom~n~iiting center,

for a full workday, that eliminates’ the trip to work or reduces travel distance by more

than5O%: ‘‘ ,

18. TEMPOaARY EMPLOYEE means any person employed by an employment service

or age~icy,ll~t reports to a worksite other than the employment agencyts worksite,

under a contractual arrangement with a temporary employer: Temporary employees

are - only counted as empki~ees of the temporary agency :for purposes of Rule

applicability ‘ ‘

19. TRANSPORTATION MANAdEMENT ASSOCIATION OR TRANSPORTATION

MANAGEMENT ORGANIZATION (TMAJTMO) means a private/non-profit

29 054 October 1998
Glossary

association that has a fmancial dues structure joined together in a legal agreement for

the purpose of achieving mobility and air quality goals and objectives within a

designated area.

20. WORKSITE EMPLOYEE THRESHOLD means 4-O~O~Q employees employed at a

single worksite for the prior consecutive six month period calculated as a monthly

average and 33 or more employees scheduled to report to work during the Peak

Commute Window any one day during the prior consecutive90 days.~

30 055 October 1998
Vffl.COUNTY AND SITE SPECIFICEMISSION FACTORS

Coirntv and Site ~n~”fIr emisaion motor ~~ av~1abIe and will be pro’

upon reguc~t

0

056
ATTACHMENT J

EMPLOYEE COMMUTE REDUCTION PROGRAM

(ECRP) GUIDELINES

(Double underlined text denotes amendments made subsequent to the Set Hearing Package)

057
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT

RULE 2202 ON-ROAD MOTOR VEffiCLE MITIGATION OPTIONS

EMPLOYEE COMMUTE REDUCTION PROGRAM GUIDELINES

OCTOBER 1998

Acting Executive Officer

BanyR. Wallerstein, D.Env.

Deputy Executive Officer

Office of Public Affairs and Transportation

Lupe C. Valdez

Program Supervisor

Office of Planning, Transportation and Information Management

Kathryn Higgins

AUTHOR: MARIE ELLTNGSON & MARK COLEMAN -TRANSPORTATION

SPECIALISTS

REVISIONS: MARIE ELLINGSON

OCTOBER 9, 1998

ACKNOWLEDGMENTS: ANTONIO THOMAS -SENIOR TRANSPORTATION

SPECIALIST

GEORGE WRIGHT — SENIOR STAFF SPECIALIST

ROOSEVELT BROWN -TRANSPORTATION SPECIALIST

JEANIE KELLEY -TRANSPORTATION SPECIALIST

SANDRA LEARMAN -TRANSPORTATION. SPECIALIST

EYVONNE SELLS-MORGAN -TRANSPORTATION SPECIALIST

JOHN ZAPFEL -AIR QUALITY INSPECTOR II

GEORGE WRIGHT -SENIOR STAFF SPECIALIST

058
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT

GOVERNING BOARD

Chairman: WILLIAM A. BURKE, Ed.D.

Speaker ofthe Assembly’s Appointee

Vice Chairman: NORMA I. GLOVER

Cities Representative, County of Orange

MEMBERS:

RICHARD ALARCON

Cities Representative, Los Angeles County/Western Region

MICHAEL D. ANTONOVICH

Los Angeles County Representative

MEE HAE LEE

Senate Rules Committee Appointee

RONALD 0. LOVERIDGE

Cities Representative, Riverside County

JON D. MIKELS

San Bernardino County Representative -

PAUL WOODRUFF

Governor’s Appointee

LEONARD PAULITZ

Cities Representative, San Bernardino County

JAMES W. SILVA

Orange County Representative

NELL SOTO

Cities Representative, Los Angeles County/Eastern Region

S. ROY WILSON, Ed.D.

Cities Representative, County of Riverside

ACTING EXECUTIVE OFFICER:

Barry R. Wallerstein, D.Env.

059
PREFACE

• Implementation ofan Employee Commute Reduction Program (ECRP) is strictly optional

under Rule 2202. This program is designed to meet ambient air quality standards mandated

by the federal Clean Air Act. As an indirect mobile source emission control strategy it is

intended to reduce vehicle miles traveled and increase the average vehicle ridership (AVR)

of work related trips.

Rule 2202 and the guidelines for the ECRP are consistent with the Health and Safety Code

Section 40717 which establishes compliance requirements for California transportation

performance standards.

O~3O
TABLE OF CONTENTS

GETflNG STARTED 7

A. OVERVIEW 7

B. APPLICABILITY 7

C. TYPES OF EMPLOYEE COMMUTE REDUCTION PROGRAMS 8

D. PROGRAM SUBMITTAL SCHEDULE 8

E. PROGRAM ELEMENTS 9

1. Single Site Triennial Program --- ———------- ----—-—------ —----9

2. Multi-Site and Geographic Programs - —-------------- —--------------— 9

F. ANNUAL RECISTRATION ANALYSIS 10

-l-~ Waiver of Annual Registration Fee through No Fault Jn~pootion - --————11

G. EMPLOYEE NOTIFICATION 11

H. PROGRAM DURATION 12

II. THE NEXT STEP 13

A. PROGRAM REVIEW 13

B. UNDERSTANDING AVR 13

1. Employees:Whocounts?—--------—----—- --—____

2. AVRCredits——--------------------——------ ----—---------------------------—---— —----14

3. AVRDebits-—

C. AVR DATA COLLECTION METHODS 16

1. AVRSurvey—-------------—--------------- ----------—-------—----—------ —-----—-----—--16

a) AVR Survey Parameters —---- -------- —--—-----—-----—---—--—-------------------16

b) Window Period for AVR Calculation —-----— —-------------—— —17

c) AVR Calculation ——-—-—-------------—----—--—--- -~ —-----_____

2. Random Sampling — —--—----— 18

3. Recordkeeping--------------- —---——-—-- —------ —--------18

D. AGGREGATING AVR FOR MULTI-SITE EMPLOYERS (Optional) 19

E. AVR SHORTFALL 20

III. WHO IS INVOLVED?—-------------- -----------—__—-_-— 22

A. ADMINISTRATION OF EMPLOYEE COMMUTE REDUCTION PROGRAMS 22

1. Employee Transportation Coordinator - —------—-—------------__________

2. On-SiteCoordinators--------------- —- —----------------------------------------- — —22

3. Consultant Employee Transportation Coordinator —-------------------------—-------——-- — 22

4. Centralized Rideshare Service Center----- ------ —---------—---—--—----— —— —23

-5-

061.
5. Training Providers

IV. MAINTAINING THE BOOKS 25

A RECORDKEEPINC AND AUDITINC RECORD RETENTION REQUIREMENTS 25

B. EMERGENCY EPISODE PROCEDURES

C. COMPLIANCE

D. DECLARED STATE OF EMERGENCY

E. DECLARED BANKRUPTCY 27

V. TIME FOR A CHANGE — 28

A. SPECIAL PROCEDURES . 28

1. Extensions — —-—-------------------------------------—----- —--

2. Program Amendments—----—---- —-----—-—-- ———--—-— 28

3. ChangeofOwnership—-----——--------------- —--—-------------------------------------------------29

4. Relocation- —---— ---—-----—-------- — —-29

5. Adding or Deleting Worksites ~em ~ a Multi-Site/Geographic Program —----— -----—-30

6. Program Disapproval Appeals -—----—---—------ —-—-—-—--------_______

7. Delay Program Review Requests ---—--—----------------—-----—------______

VI. PLANNING A STRATEGY— - 31

A. COMMUTE REDUCTION OPTIONS TOOLBOX 31

VII. GLOSSARY-----—-------- 34

-6-

062
I. GETTING STARTED

A. OVERVIEW

Rule 2202 has been designed to reduce mobile source emissions from employee

commuting. The rul~ provi~s emplàyërs with a’inenli ~o~émission reduction

strategies that’ employers can imj,lèn~ien~ to meet”an ~mi~iàn reduction target (ERr)

for their worksite. As an alternative to meeting an ERT, Rul~ ~22O2 also allows

employers the optionlà ini~’plemenf an ‘E~ip1o~ë~ C~ñ~imute Reduction Program

(ECRP) and be deemed’in cohiplianc~ with th.&rule~

This document has been preparedto a.ssist’eih~,loyers ~h under~tanding the

development and implementation requirements of the Employee Commute

Reduction Program ECRP at~their worksite. The Eniployer Cd~m’ute keduction

Program ECRP focuses on ~reduéing work related vehicle trips and vehicle miles

traveled~a worksite with the pur~osè of improving ánd)’or’ maintáiñing average

vehicle ridership (AVR). ~ ~“ .•

AQMD staff is available to answer questions and to provide assistance to employers

who are developing and implementing programs. The entire guidance document

should be read in order t& fully understand the program requirements. Direct any

questions concerning these guidelines to your assigned Transportation Specialist or

to the Transportation Programs Division at (909) 396-3271.

B. APPLICABILITY

The preparation of an Employee Commute Reduction Program’ (ECRP) is expected

to lead to achievement and maintenance of the employer’~.AVR target by reducing

the number of work related vehicle trips and vehicle miles traveled. This program

can be implemented by any employer that employs 4-GQ Z~Qor more employees at a

worksite, on a full or part-time basis, calculated as a monthly ~.verage over the prior

six ~) consecutive months.

063
Each monthly employee population for the prior consecutive six ~) months is added

and then divided by six to determine whether the employer’s average employee

population figure is 4O~ ~more.

~ .

• Employers with 14-~,2jQor more ~employees should notify the AQMD in writing, in

order to participate in this program,,~n4 include the following information:

• employertsname;.

~ ~j~e and mailing address ofthe workaite business; and

• name and phone number of the highest rankitig official at the worksite;

• name and phone number for a contact per~on at the worksite;

• •~ number of employees at the worksite.~

Once notified, the AQMD will forward a notification letter and package to the

employer, and within ninety (90) days from receipt of the letter the employer must

bmit a program the initial Triennial Employee Commute Reduction Program.

~. TYPES OF EMPLOYEE COMMUTE REDUCTION PROGRAMS

Within ninety (90) days of receiving notification, or on the program due date, an

employer ~hóula~ choosing to. comply ‘~ith the rule through this option must submit

one of the~ fdllo*ing Ei~Øloyee Cornñiute R~eduction Pfogi~thns~ to the Di~ict

AOMD.~ ..•. •

~ singlesite employer ~hould mu~t submit a s~ngle”site Employee Commute

• Reduction PràgIam. •

• A multi-site employer may submit eithçr a Multi-Site Employee Commute

Rpd4ction 1~rogram, or~separa~e single site prograx~lS.(fl

• Single sftepr multi site employers rn~y submit a geographic Employee Commute

4eductio~’r~gram that encompasses more than one employer. These employers

• a ould enter into a legçilly binding agreement regarding program .préparation and

implementation. •~• .•

• An Annual registrations Analysis must be submitted regularly annually during

the Triennial program interim years to report AVR and to acknowledge an

ongoing commitment to program implementation.

-8-

064
• High AVR No-Fault Iñsi,eëtion in lieu of an Annual Analysis (refer to High

• AVR No-Fault Inspection, Section Fl’)

D. PROGRAM SUBMITTAL SCHEDULE

The Employee Commute Reduction Program~. ~is a Triennial program, which is

submitted every three (3) years, on the established due date. An Annual registration

Analysis, reporting AVR progress, ,.must, be sul?mitt~d during each of the interim

years on thi& the established due date, and, may be submitted in lieu of a Triennial

program when the AVR~ target is maintained attained or exceeded (refer to Section F.

Annual Registration Analysis.). Worksites included in an initial Multi-Site e~

geographic program must all be on the Triennial same cycle, or all on the Annual

• registration Analysis cycle and must be initially bmitted as a Triennial program.

E. PROGRAM ELEMENTS

Triennial Employee Commute Reduction ‘Pr~grams fbr~ single or multi, e~

geographical submittals should must be~ submitted on the appropriate forms, or planon-a-disk approved by~AOMI) and include the following el~ments:

1. Single Site Triennial Program !.

- • A management commitment cover letter, sign~d by the highest-ranking

official at the worksite or the person responsible for allocating the resources

necessary to implement the , program. The letter should include: a

c’ commitmen~ to, fully implement the program. ‘A stat~ment, that notification to

em~1oyees occutred, and’~ employee ideas ~‘ere actively solicited in the

process of program development (as descflbed in Section G, Employee

Notification), and that ‘all data in the p~ograi~ is accurate to the best of the

• • em~ioyeYs knowledge.

• • The nài~ne of the Employee Transp&t~ation Coordinator ~ETC), On-site

Coordinator, or Consultant ETC, and copies of the’ training certificates (if not

• ~- • I, •

cutrently on file with AOMD’j’ for those preparing, implementing, and

monitoriñ~the program at the worksite.

• The AVR calculation and AVR data collection method.

-9-

065
• The number of transit (bus/rail) lines within 1/4 mile or three blocks from the

worksite, and the frequency ofthose routes.

• Specific strategies the employer will provide to employees, and a schedule

for their iinplemèntatioh. The schedule ~lid~uid must include a time frame for

implementing each strategy included in ~.the Employee Commute Reduction

Progrant h ‘~

. The numbet of ‘ëniplo~’ees scheduled to report to the worksite everyday

diiringa typical’ work week, and their scheduled report times.

• A marketing coñiponent’which ensures all employees are regularly informed

‘~of the Ernplo~ee Commute Reduction Program details.

• Ehier~éhcy episode actibns.

• An evaluation ‘~f the effeãtiveness of each strategy; an analysis of why the

• program did or did not work; .and an explanation as to how the revised

program will succeed in achieving the AVR target.

2. Multi-Site and Ccographic Programs

In addition to submitting the elements described above for each site, employers

submitting Multi-Site and geographic Employee Commute Reduction Programs may

consider the following:

• The option of aggregating AVR for worksite~ submittals located within the

same AVR target area.

• In lieu of attaining AVR’targets at each employer site, surplus vehicle reductions

(SVR) from sites that exceed their AVR target may be credited towards an

employer’s site that has a total vehicle reduction shortfall (TVRS’). (Refer to

Section II D. The Next Step). it may be demonstrated that daily commute

vehicles are reduced equiv&lent to o~ .gr~ater than’the total vehicle reduction

ahortfall (TVRS) at cmplpyer 5ite~ in any of the thrce AVR target area.~ (refer to

AVR Shortfall).. ‘

• Centralized Rideshare, Service Center (refer to Section III A. Administration

ofEmployee Commute Reduction Programs).

-10- 066
• *Gepgmphjc programs include commitment letters from each employe?-s

highest ranking official at the worksite or the exeeutive officer responsible

for allocating the resources necessary to implemetit the program.

a Multi site and geographical programs include a matrix that identifies those

strategies offered at individual worksites. *Regl]fred elements

A matrix that identifies those strategies offered at individual worksites is a required

element.

f~ ANNUAL REGISTRATION ANALYSIS

An Annual registration Analysis that reports the results of an AVR data collection

method and calculation should must be sul,mitied to the ~:QM1 on the program due

date. The Annual registration Analysis thould must be submitted on the appropriate

forms, or plan-on-a-disk approved by AOMD and include the following:

• AVR data collection method; V

• Th~ AVR a+i4 calculation;

• A statement that all strategies listed in the approved program were offered to

employees;

• Name of the ETC responsible for conducting the AVR survey. A copy of the

ETC’s initial training certificate (if it is not currently on file with AQMD);.and

• ~ annual registration Signed statement by the highest ranking official or the

executive officer responsible for allocating the resources necessary to implement

the program, declaring that all strategies listed in the approved program were

offered to employees; and

• Any applicable appendices.

If the ~nnual r~istrhtion Analysis indicates that progress towards achieving the

• AVR target has not occurred, the employer may contact District AOMD staff for

assistance in h~ow to imprô~ie the program. Alternatively, the employer may refer to

the Commute Reduction Options Toolbox for other strategies that could be included

in the program.

-11- 067
Any employer that achieves the following is not required to submit the annual

registration filing fee:

• Attainment oftarget AVR;

• Demonstration of compliance with their Employee Commute Reduction

• Program, by passing a No Fault In3pection.*

1. Waiver ofAnnual Registration Fcc through No Fault

Inspection

*A letter, from the AQMD Compliance Team verifying compliance with their

Employee Commute Reduction Program as a result of a No Fault Inspection is

submitted with the annual registration.

1. High AVR No-Fault Inspection

Any worksite that requests and passes a High AVR No-Fault Inspection is not

required to submit the annual filing fee. To qualify for the waiver of the annual C)

filing fee, the following conditions must be met:

• The annual employee survey must be conducted and the resulting AVR

calculation must meet/exceed the target AVR.

• The Ernpldyee Commute Reduction Program must be marketed and implemented

as described ,in the plan. .

The High AVR No-Fault Inspection should be scheduled no less than two (2’)’

moi~ths prior to the submittal due date.

Following successful completion of a High AVR No-Fault Inspection, the employer

is required to submit the following documents in lieu of an Annual Analysis:

• A copy of the comjliance commendation ~letter which will be given to the

employer upon successful completion ofthe inspection.

The management commitment letter.

• The worksite’s AVR calculation sheet.

-12- 068
G. EMPLOYEE NOTIFICATION•

The employer is responsible for notifying the employees of the provisions in any

proposed Employee Commute Reduction Program. The program zhould must :be

available for employee review for a period of 30 days prior to submitting to the

AQMD. The notice thould must designate the individual or individuals to whom

comments may be submitted.

In the event of a program disapproval, notice should be given to the employees 15

days in advance to allow for employee review, prior to resubmitting to AQMD.

The emplQyer . should notify the employees of program approval by the AQMD

within 30 days of receipt by the employer of such approval. For the purpose of

initiating appeals.under.~Rule 216 (b), by or on behalf of an employee, the date on

which the employer, posts notice of the Employee Commute Reduction Program’s

approval is determined to be the date of decision:or action ofthe AQMD.

H. PROGRAM DURATION

Any Emp1oye~ Commute Reduction Program previously approved by the AQMD

will remain in effect.until a new, program is approved, or ~inother~rnean~ an approved

alternative is ‘used to comply with Rule 2202, the employer receives notification

from AOMD that they are no longer subject to the Rule, or Rule 2202 is rescinded.

-13-

069
II. THE NEXTSTEP

A. PROGRAM REVIEW

:~The District AOMD staff will review Employee Commute Reductioti Programs

using the following criteria: ‘~

Employee Commute Reduction Programs will be approved provided the program

complies with all requirements of Rules 2202 3O6~and 308 (filing fees);

Employer continues to demonstrate a good faith effort towards achieving target

AVR. The ETC has analyzed the program strategies and made appropriate

changes/additions to the strategies when AVRs have declined or remained

consistently. low.~ ‘Program submittals which fail to show an overall improvement

in AVR and dO not provide revisions or additions to the strategy~section are not

considered tO be a good faith effort on the part of the employer~and may not be

“. approvedas submitted.

• Direct financial awards are not required for program approval;

• Within ninety (90) calendar days of receipt of the program, the AQMD will in

writiii~, approve, ‘disapprove the program, or request up to thirty (30) additional

da~ to revIew ‘the ~p ogram; indicating to the employer the reasons for requiring

• ‘ additiânai review time; ‘

• If a program is notapproved Ordisapproved within 90 days. or ifAOMD has not

requested additional review time, the program shall be deemed approved.

• Prior to disapproving a program, the AQMD will contact the employer to provide

an opportunity to discuss program inadequacies;

• If a program is disapproved, the reasons for disapproval will be given in writing

to the employer. Any program disapproved by the AQMD must be revised by

the employer and resubmitted to the District AQMD within thirty (30) calendar

days of receipt of the notice of disapproval. If a second disapproval notice is

given, the employer is in violation of Rule 2202 until a revised program is

submitted and approved by AQMD. The AQMD has ninety (90) days to review

the resubmitted program; and

-14- 070
• An Employee Commute Reduction Program will be disapproved if the program

demonstrates a disproportionate impact on minorities, women, low-income or

disabled employees.

B. UNDERSTANDING AVR

1. Employees: Who counts?

Employees that do not report to the worksite during the 6:00 a.m.-l0:00 a.m. window

should afe not ~ included in the survey or AVR calculation. Employees that are

reporting as being on vacation, or sick, are accounted for but not included in the

AVR equation. Per-diem or on-call employees (that dd not meet the definition of

field personnel) are not included in the AVR calculation unless they report to. the

work.~ite during the window at the time the survey is conduct~d. Employees that are

classified uhder the “Other” category, include the following:

• eñiployees on jury duty, military duty

.~‘ employees reporting outside the window provided they report in the window one

other day during the week

• employees not scheduled to work that day

• employees that aide home dispatched

•~ employees on maternity leave

• èni~1oyees on~bereavement lçave

• employees on mediàa~ /disability leave

The following employee categories (as defined in the Glossary) are not considered

for rule appliëability or in calculating AVR:

• tém~oraEyempl6yees

• seasonal emp1oyeé~ .

• volunteers

• field personnel

• field construction workers

• independent contract~rs

-15- o71
2. AVR Credits

(±) Carpools are counted as 2-6 people traveling together for the majority (51%)

ofthe total trip distance.

(+) Vanpools are counted as 7-15 people traveling together for the majority

(51%) of the total trip distance. The credit is given by dividing the actual

number of occupants in the vehicle by the maximum occupancy of the

vehicle.

(+) Employees walking, bicycling, telecommuting, using public transit,

buspooling, using a zero emissions vehicle, or on their day off under a compressed

work week, should be counted as employees arriving at the worksite with no

vehicle.

(+) Compressed Work Week (CWW~ credit will only be granted when all days

worked and all CWW days off fall within the AVR survey week, except in

cases• where businesSes operate 24 hours a day, seven (7) days a week. In

those cases, compressed work week credit will be granted when an employee

completes the required work days and scheduled days off within a seven (7)

day period.

(+) Noncommuting AVR credit is allowed for employees who remain at the

worksite (if in the District’s jurisdiction), or entirely out of the District’s

jurisdiction, for at least one day a full 24 hour period, to complete work

assignments, and generate no vehicle trips during the AVR window

associated with arriving at~tc~ the worksite. Noncornmuting AVR credit is

c~1cu1ated as ar~iving at the worksite with noyehicle.

(+) AVR credit for all employees leaving the worksite, during the window, may

be calculated and averaged with employees arriying at the worksite during the

window to obtain an aggregate AVR. Such credit can be ta~ken initially only in a

Triennial program.

(+) Additional credit toward an employer’s AVR target will be granted for the

use of compressed natural gas-, methanol-, propane-, or electric-fueled

vehicles by employees for work commute trips that have been certified and or

approved by the CARB to have met the Transitional Low Emission Vehicle

(TLEV), Low Emission Vehicle (LEV), Ultra Low Emission Vehicle

-16-

072
(ULEV) or Zero Emission Vehicle (ZEV) emission standards. LCredit for

flexible fuel and/or bi-fuel vehicles operated on any clean fuels will only be

granted when the employer maintains records which indicate that the clean

fuel is being used for the majority ofthe time.)

The credit shall be granted fpr each year the vehicle is used for up to five years

following the year of procurement but not later than December 31, 1999, and

determined according to the following equation:

AVR=E/TV

TV= CV+(l/6)xCNG+(1/5)xM+(1/5)xP+(O)xZEV

Where: TV = Total Vehicles Arriving at the Worksite

‘CV = Conventional Motor Vehicles

• E = Total Employees in the AVR Verification

Method

CNG = Compressed Natural Gas Vehicles

M = Flexible Fuel Vehicles operated on

Methanol

P = Propane Vehicles

ZEV = Zero Emission Vehicles

3. AVR Debits

(-) Employees that report to the worksite during the window and do not respond

to the survey should must be calculated as one employee per vehicle arriving

at the worksite.

(-) Drive alones count as one person per vehicle arriving at the worksite.

C. AVR DATA COLLECTION METHODS

The AQMD i~ay must pre-approve and certify AVR data collection methods as

complying with these guidelines for employers, vendors, consultants, or other

entities requesting such certification. Request for certification zhould must be

submitted annually to the District AQMD sixtv’(60) days prior to the established due

-17-

073
date. The AQMD will review and respond to the request within é~ fourteen (14)

calendar days. Certification will only be granted for those AVR data collection

methods that comply with these guidelines ~ach,e~ployer must collect AVR data

by one ofthe following,applica~ble methods: . -

1. AVR Survey

Employers have the optionéf conducting an AVR survey approved by the AQMD.

The survey should be’ taken over five ~consecutive workdays, Monday through

Friday, and identify the ti~ansportation modes that employees use to travel to the

worksite during the 6:00 a.m.-10:00 a.m. window, each day during the survey week.

Sey aaetes

The AVR survey data cannot be more than ~ (6) months old at the time of program

submittal. The response rate to the survey must be at least sixty (60) percent ofthose

employees who report to the worksite during the window. The remaining nonresponses over sixty (60) percent to 100 percent shall be treated as single occupant

vehicle commuters. However, if an employer achieves a ninety (90) percent

response rate or ‘higher, the remaining non-response percentage can be reported in

the “Other” category in the survey. The net affect on the AVR calculation will be

neutral.

The survey period cannot contain a National or State Holiday, and cannot be taken

during California Rideshare Week. The holidayz weeks to be excluded from survey

weeks the AVR survey week i.s are as follows:

Ne~ Years’Day ‘‘ . January 1

Martin Luther King Jr. Birthday” January (Third ~4 Monday)

Abraham Lincoln’s Birthday February (Second 2~4 Monday)

George Washfngton’s Biithday February (Third 3~4 Monday)

Memorial Day.. . “ - May (Last Monday)

Independence Day . . July 4

Labor Day. ., . - . September (First 4.st Monday)

~,Colunibus Day October (Second 2i~4 Monday)

Veterans Day - .. .. . - November 11

-18-
Thanksgiving Day November (Fourth 4th Thursday)

Day After Thanksgiving November (Fourth 4th-Friday)

Christmas Day December 25

California Rideshare Week October (First 4-st Week)

Note: The dates days ef these holidays are observed may vary from year to year,

therefore, it will be the responsibility of the employer to obtain these specific

holiday dates to ensure exclusion of these dates weeks from their AVR survey

week.

Each employer should encourage employee involvement in either of the following

ways:

.. through an employee survey that includes questions soliciting suggestions for

program improvement and/or strategies which may be used for Employee

Commute Reduction Program development; or

• an employer may implement a program which actively involves employees, such

as focus groups, employee committees, etc.

b) Window Period for AVR Calculation

The employer thould must calculate the AVR based on the 6:00 a.m. - 10:00 a.m.,

Monday through Friday window except for businesses operatj~g 24 hours a day,

seven (7) days a week The AVR window for businesses operatmg 24 hours a day,

seven (7) days a week, is the period of time, SIindayth~ough S~turday between the

hours of 6:00 a.m. and 10:00 a.rn.

•,i•_ ;%~~

Those worksites will rn~y. survey over a seven (7) day period due to fluctuating

employee schedules so that for purposes of AVR reporting, they will accoiint for

individual employees over their ~jy~ (5) day work week. The work week may very

well not be the same five (5) days for all employees.

The employer may use an alternative window upon writing the District AOMD and

receiving written approval. The alternative window must be a consecutive four ~

hour period between 4:00 am. and 11:00 a.m. and a consecutive five ~ day period

-19-
of the seven £2) day week when the majority of their employees are scheduled to

report to the worksite.

c) AVR Calculation

The AVR calculation is based on data obtained fràm an approved AQMD survey

method, random sampling, or record-keeping, and should include all employees

. .

scheduled to report in the6 00 am -1? 00 am window

~ —‘i’., .1

The AVR i~ ~calculated by dividing’ the number of employees who report to the

worksite, by the number of vehicles that arrive at the worksite, during the fjy~j (5)

day window. The AVR figure shoulc be rounded off to the second decimal place.

Example: 1.4576 becomes 1.46 AVR.

2. Random Sampling

Employers with a minimum of 400 employees reporting at the worksite during the

window for calculating, have the option of determining AVR by a random ~ample

method.. The random sample method should comply with all of the following

criteria:

• Members of the sample must be selected on a probability basis (random

selection) that assures that each population member is given an equal chance of

selection; ‘ ‘ . .

• All~em~loyees reporting u~ the window for calculating AVR rnu~t be considered

as the relevant p6pulation from which the sample is drawn,

• the ~ãm’~l~müst measure all po1~eñtiai ‘commute modes, for employees arriving at

the worksite dunng the window and shall account for all employees not amvmg

at d~ie wórksile ‘di~iiin~ the window due “to compressed ‘&y 6ff vacation, sick

1éa~re,’ and other (e.g., mater ity lea’~e, bereavement leave, etc.)~

• Any employees designated for the randb~ sample that do not respond to the

survey are counted ‘a~’sblo diivers;

• At least 60% survey response rate must be achieved;

• ~The sample size must be determined with the AQMD’s approval of sampling

m~thod; “‘

-20-
• The data shall be sfored and ~avàilable for inspection for three ~) years;

• Any data submitted on a computer: readable disk must be compatible with the

Di~trict’c AQMIYs software and must be able to be entered into the District’a

AOMD’ s system;

• The random sample survey must be taken not’more than six ~ months prior to

submittal of the Trinnnial program or Annual registration Analysis; and

• •Th~random sample method must receive ‘written approval from the AQMD prior

to administration ofthe survey.

• Random sample method must be certified annually sixty (60) days prior to

program submittal. V

3. Recordkeeping

Employers have the option of selecting a record-keeping method for verifying AVR

as long as it complies with all ofthe following criteria:

• Data V must be gathered from ~ll employees reporting to the worksite during the

window;

• The response rate to the data collection method must be at least 60 percent of

those employees who-report to the worksite during the window. The remaining

• non-responses over 60.percent to 100 percent shall be treated as single occupant

vehicle commuters. However, if an employer achieves a 90 percent response rate

olhigher,,the remaining non-response percentage can be reported in the “other”

category in the 5urvev. The net affect on the AVR calculation will be neutral;

• The data~coI1ected must ~efleé~t the daily commuting activity of employees and

‘their mod~s of travel that occur dunng each month or quarter of the program

- cycle; V --

• The quarterly or monthly AVR must be calculated separately, and must be

aggregated to determine the yearly AVR calculation;•

• The data must be stored and available for inspection for three ~.) years;

• The following data must be available, and traceable to individual employee

records: home location (zip code); travel mode for each day data is collected;

type of alternative fueled vehicle if used in commuting; any data that is specified

-21- o~’
in the section .øn AVR Data Collection Methods; and, employee ID number or

other indiyidual identification; ~..• -•.

.: Any~ data submitted on a. computer readable .disk. must be compatible with the

Di~trict’~ AOMD’s software; •.~

. .The data may-not be more than six ~ months...old;,andr,

•-. :The AVR: data collection method must bepre-approved by the AQMD.

:Record~keeying method must be certified annually sixty.(60) days prior to each

program submittal.

1: : .

D. AGGREGATING AVR FOR MULTI-SITE EMPLOYERS

(ODtionaI)

Aggregate AVR is the total number of window employees divided by the total

number of vehicle trips, for all regulated worksit~ that1[,~long to the multi-site

employer. Aggregate AVR can be obtained in three steps.

First, the number of peak window employees used in calcuIatin~ each worksite AVR

must be added. This sum will yield the total number of window employees for all

worksites. Second, thënumber Of vehicle trips used in calculating each worksite

AVR must be. added. This total will~yield th&total number of vehicle trips for all

worksites. Finally, the total nui~iber of employees must be divided by the total

number of vehicle trips to obtain the combined AVR for all worksites. This

calculation will yield the aggregate AVR for the multi-site employer.

Example:

AVR = Window employees for site 1 + window em~lovees for site

2...

Vehicle trips for site 1+ vehicle trips for site 2...

The aggregate AVR is determined by adding the number of employees accounted br

under the AVR data collection method, at each worksite, and dividing the sum by the

total number of motor vehicles ~ving at each worksite.

078 -22-
Lch cite ic

the aaarnonaj number of commute vehicles that are reguired to be

reduced by the site in order to attain its AVR target and is determined

by the following equations:

VRSj~ TVj~ x (AVR Shortfall), and

079

Employers submitting multi site pre~ams er m embers ef a gee~aphie pregram

may inelude werksites empleying fewer than 100 ~jQempleyees in the aggregaled

AVR. In erder te do Se, all previsions ef the AVR Data Celleetien section must be

met, and te demens~ate that an AVR baseline calculation has been established, the

empleyee vehicle reductions must have eeeurred during the previous program year.

E. AVR SHORTFALL

The tetal vehicle reduction shertfall (TVRS) is determined by the

following equation:

TVRS — (VRS4. + VRS2 ~ “~n~i\rea 1

. + (VRS.i~.. + VRS~. +.. .±VRS~~je~~

+ (VRS.j.. + VRS~ +...+VRS~~ea 3

Where:TVRS — Total Vehicle Reduction Shortfall

. — Number ef Sites in Area 1 Currently net

. Meeting AVR Target of 1.75

m — Number of Sites in Area 2 Currently net

Meeting AVR Target of 1.5

1 Number ef Sites in Area 3 Currently net

Meeting AVR Target of 1.3

VRS~ — Daily Commute Vehicle Reduction

. Shortfall at nth Site in Area 1

VRSm — Daily Commute Vehicle Reduction

Shortfall at nth Site in Area 2

VRS1 — Daily Commute Vehicle Reduction

Shortfall at nth Site in Arpa ~

The daily commute vehicle reduction shortfall (VRS)

-23-
~VR Shortfall E1 AVR, L AVRT

Curr~it AVR of Site (1)

AVF&TargetofSite(i)(1.3,~

depending on the AVR Target Area in

;vhiãh’the bite ia located)

t._. ~i.._. .L._.11_•

(SVR) from ~ite~ that

SVRj~ -P~ x (AVR Surplus), and

AVR Surplus [AvR~ ~1

[AVRT -I

Q’ilD. — Credit for Site (i)

than TVRS ~1l be

(TSVR) credit equal

;idered to have attained the AVR

Where:VRS~ — Vehicle Reduètidn Shortfall at site (i)

TV~ — Total Number of Dai1y~Commute

Vehic1e~Arriving at Site (i) During the

~ Window

AVRj

• AVRp

Surplus vehicle reducti

target may be credited

A~Yfl

1.~__,~_ ~1~TDQ ‘ri..~ ~

,~i4, ~ ~ J~i~ ~

080 -24-
III. WHO IS INVOLVED?

A. ADMINISTRATION OF EMPLOYEE COMMUTE REDUCTION

PROGRAMS

1. Employee Transportation Coordinator

Employers need must te designate an employee person to serve as an Employee

Transportatión Coordinator (ETC) for each worksite with 4-O~ 250 or more

em~,loyees. This person should successfully complete a one timç sixteen (16) hour

AOMD certified training course: This training provides the individual with the

necessary information to conduct the survey process, prepare and implement the

program, markei the program and track the• program results. The ETC must be

availab1e~’ at the worksite during normal business hours when the majority of

ern~~Ioyees are at the work~ite.

The AQIVIIY will ±o conduct cla.~e~ hold periodic informational sessions regarding

the most current information on rule provisions and administration of employee

commute reduction programs. Attendance at these clasce~ sessions is voluntary, but

highly encouraged.

• 2. On-Site Coordinators

To be certified as an On-site Coordinator, apcrson must successfully complete an

Diztrict AOMD approyed eight (8) hour training course taught by either an

authorized training provider, or by the ETC certified to provide such training. The

On-Site Coordinator is limited to program imp!ernentation rather than program

preparation. The On-Site Coordinator may serve as a contact person in a Multi-Site

program submittal in conjunction with the Centralized Rideshare Service Center or at

a single site under an ETC/Consultant ETC. The On-Site Coordinator must be

available at the worksite during normal business hours .when the majority of

employees are at the worksite.

-25- 081
3. Consultant Employee Transportation Coordinator

An employer may use a Consultant ETC in lieu of an ETC, provided the Consultant

ETC meets the definition of an ETC and the same minimum certification

requirements as the ETC. that person is replacing, and the site maintains an On site

Coordinator. A TMAJTMO may be considered as a CoiisiIltant ETC provided its

stafl~, acting in this capacity, meets the same requirements as the ETC. and the site

maintains an On site Coordinator. As an alternative to being available during normal

business hours, the Consultant ETC may fulfill the role for a minimum of eight (8)

hours per week during normal business hours, provided the employer then maintains

an On-Site Coordinator. The On-Site CooMinator must thee be available at the

worksite during normal business hours when the Consultant ETC is unavailable.

~n the event of an absence of a trained ETC, Consultant ETC, or On-site Coordinator,

exceeding eight (8) consecutive weeks, a replacement should be designated and

trained. The AQMD must be advised of this change by the employer submitting ~e -‘

the District proof of training within twelve (12) weeks after the beginning of the

absence.

4. Centralized Rideshare Service Center

The AQMD may approve site specific requests submitted by multi site employers or

multiple employers under a Geographic program, to provide a Centralized Rideshare

Service Center as on alternative to the requirement for an on site Coordinator.

Requests for approval of alternatives should be included with the Triennial

Employee Commute Reduction Progmm and describe in detail the Centralized

Ridesha±e Service Center and how it will provide equivalent servic~s to the specific

~ worksit~s). The AQMD will review each alternative strategy on a case by case

~ basis to~de±ermine whether it meets the following conditions:

!e The e~p1oyees will’ have access to ~employer~s a designated ETC or On site

~ Coordinator;

. The Employee Commute Reduction Program is adequately marketed and

implemented at each specific site; and

-26--

082
• A responsible ETC or On site Coordinator is available to Distriet AO~~’s

compliance staff who:

The Centralized Rideshare Service Center (CRSC) is a strategy that may be used by

employers submitting a Multi-Site program that will provide equivalent services in

lieu of having a trained person at each worksite. Requests for approval of a CRSC

must be made in writing and be included with each Multi-Site Triennial Employee

Commute Reduction Program submittal. The request. must describe the CRSC in

detail and show how it will provide equivalent ETC services to the specific

worksite(s). AOMD staff will review each request on a case by case basis to

determine whether the CRSC meets the following criteria:

• Identifies the trained ETC that is at the CRSC facility location and demonstrates

availability and accessibility to the ETC by all company employees:

• Demonstrates that the ECRP is adequately marketed and implemented at each

specific site: and

• Ensures that all other sites in the Multi-Site program submittal have identified a

site contact person who ha5 knowledge ofthe following:

1. Has access to knowledge of the employer’s Employee Commute Reduction

Program:

2. Has knowledge of the employer’s marketing methods:

3. Maintains samples ofthe employer’s tracking forms:

3. Is available to meet with AOMD compliance staff

NOTE: CRSC criteria and guidelines are available upon request.

5. Training Providers

Training Providers for initial ETC training programs must be certified annually

unless otherwise specified by the AOMD District. In order to be certified, the

training providers should meet or employ instructors that meet(s) the following

requirements:

• A current certificate as an ETC;

• A bachelor’s degree in Transportation Planning, Urban Planning or a field which

includes the same subject matter. If the degree is not in one of these fields, the

-27-- 083
successful completion of a TDM certification program recognized by the AQMD

may be substituted;

• Two ~) years professional trainirg experience and three years managerial

experience in Transportation Demand Management;

• Knowledge of.Rule 2202:.and,

•~3 The curriculum for ETC and On-Site Coordinator Training programs has to be by

• : the AQMD~ and. will indude at .a minimum, development, implementation,

monitoring and rn~rketing of Employee Commute Reduction Programs as well

.record-keeping and survey techniqu~es.

Employee Transportation Coordinators ‘and Training Providers may be approved to

provide the necessary training for Qn-Site Coordinators if they meet the following

requirements: -

• They have a current certificate as an ETC;

• They have two ~) years management experience; and

• They have two ~ years experi~nce as a corporate ETC or one year (fl of

experience as a corporate ETC an4 have successfully completed a Transportation

Demand Management certification program recognized by the AQMD.

~-1.

-28- 084
IV. MAINTAINING THE BOOKS

A. RECORDKEEPINGAND AUbITING RECORD RETENTION

REQUIREMENTS

• The èmplöyer ~ho lid~keep detailed records of the documents which verify

the Average Vehicle Ridership calculation for a period of at least three ~3) years

• from~program appro’ial date.

• Records which verify that all strategies in the Employee Commute Reduction

Pfogram have been marketed iand offerod’ shall be kept at the worksite for at least

three ~j) years from program approval ‘date:

• Approved Employee ‘Commute Reduction Programs from prior years shall be

kept for a period of at least three ~years from dare of approval.

• For employers who implement their prograhis using a Centralized Rideshare’

Service Center, records”~ ~i~d do~um~n~s ~must be kept at a centralized

location the CRSC. V

B. EMERGENCYEPISODE PROCEDURES

Atiy employer subject to Rule 2202, upon notificatibn of a predicted Stage 2 or Stage

~. Episode shall~ V •.~

• Post at least one sign, in a conspicuous place, designating the predicted episode

“stage and requesting the use ofridesharing, and telecommuting;

• Reduce work trip and fleet vehicle miles traveled by at least 20% of normal

weekday operations, .•

• Take the applicable actions required:by theGovemor’upon notification by the

AQMD that an air pollution state of emergency is declared by the Governor; and

• Maintain a log~of all actions, in response to apredicted stage 2 or 3 Episode.

~--‘---~ ~, ~2202

Stage 2 or 3 Episode

Although facilities are no longer required to submit Air Pollution Emergency plans

tn th~ AQMD, all employers ~uojec~

d plan to impi

- encouraged to develop and

-29-

085
EXEMPTIONS:

• Facilities providing essential public service are allowed lower emission and/or

milôage reduction percentages than those specified above.

.. Any facility which~can.demon*ate.that~meeting the stated reductions will either

damage equipment; create anupset’of~oductign; or jeopardize public health or

‘safety; will.be~a1lowecI.lower emission and/or miieage, reductions. A letter

demonstrating at least one ofthe precedii~g. conditions and requesting this

exemption must be submitted to the AQMD not later than thirty (30) days after a

predicted Stage 2 or 3, Episode. ‘, .

Buses, commuter vanpool vehicles or othervehicles, used exclusively for multipassenger commuting between home and the place ofwork or school are

excluded from the above work trip and, fleet vehicle reduction provisions.

C~ COMPLIANCE ., .‘ “.‘ .

Failure to meet the appropriate AVR target under this’program will not be a violation

of Rule 2202. ~Failurè tO comply with any other provision of this rule, including, but

not limited to, failure to maintain records, falsification of records, failure to submit a

Triennial progf~m or an Annual re~i~tratibn’AnaI~isis, submit proper fees in

accordance with the provisions of Rule 308, submit .a management commitment

letter verifying compliance with the employee notification provisions, or implement

the program’ as.approved by the AQMD is aviolation of Rule 2202 and is subject to

the penalties outlined in Article ‘3 Chapter 4, Part 4 of Division 26 of the Health and

Safety Code. A failure to comply with’ any provisipn of this rule applicable to

Geographieal programs shall eonstitute a violation, by eaeh and every employer

suhiw~t tn the Geographical nrogram.

The District will not impose any requirements that are not a part of Rule 2202 ~

Rule 308 or Rule 306. The District may only request information to the extent that it

is reasonably necessary to determine compliance with these rules.

If a final determination that an element of an approved Employee Commute

Reduction Program violates any provision of law is issued by any agency or court

-30-
with jurisdiction to make such determination, then the employer shall, within 45

days, submit a proposed program revision to the AQMD which shall be designed to

achieve an AVR equivalent to the previously approved program.

D. DECLARED STATE OF EMERGENCY

During a period of significant impairment of transportation systems associated with

an. e~ent. resulting in.~a.~rlocal, state, or federally declared state of emergency, the

.AQMD may approve programs or program amendments including strategies which

..decrease- trips associated with’ any’ location in the District AOMD, including

:.1ocatio~ other than. a~ worksite .includ~d~ in .the program. Such strategies may be

included in ‘any~ program and may be a substitution for measures contained in an

approved program. In thç.event of: substitution, the employer shall demonstrate that

any decrease in AVR at -a worksite.~subject to the program will be offset by trips

reduced elsewhere in’~the District AOMD. -•

E.’ DECLARED’BANKRUPTCY

An employer who has &c1~red bankrupt~y,for the official business or governmental

of its organization or company, through a judicial court filing and

confirmation process, may request the AQMD t9 grant a temporary waiver from

complymg with the requirements of guidelines Upon demonstration of the filmg

‘aid confirmation of bankruptcy, the AQMD will grant an exemption for the duration

- ofbankruptcy, not to exceed two (2) years, from the date ofthe waiver.

-31- OS?
V. TIME FOR A CHANGE

A. SPECIAL PROCEDURES

L . .‘

1. Extensions: :

Any employer’ma~ request an extension? to &the program due dateunder the following

circumstances:~ .~ - -., - - •-~ ‘ C:.

• If anemployér needs mor&tirne~to submit a program ~o meet the iequirements of

these guidelines and Rul~22O2~, àdditional’time:may be’ soughvfrom the AQMD.

These requests must be in’ writing, state th~’reason~for the ~exteñsiàn request, aftd

the length-oftime needed, and include -the ayiiropriate filing fee:•

• All extension requests and~ fees must be received ‘by .the~:AQMD, no later than

fifteen (15) calendar days prior to the program due-date; ‘

• Requests are considered on a pase~y-case. basis- ~nd are typically granted for

reasons that are beyond the control ofthr employer;

• An employer may request an ext~nsioi~tothe program due date after the program

has been disapproved for the first time. :‘The~ request should m~ist be received

within fifteen (15) days of the reCeipt of the program disaj,proval; Exten.~ion~

--~ -.1r-..~ totaling 60 days to submit a revised program may be granted for good cause;

• The AQMD will inform the en~ployèr in writing within’ 15 calendar days of

receipt of request, whether ‘the extension has been granted:;

• An employer may, upon receipt of a written objection to the terms of the

proposed program by an employee, employee representative or employee

organization, request a single extension of thirty (30) days. A copy of the written

objection should be attached to the request: One such request shall be granted by

the AQMD; no subsequent extension may be granted for this purpose; and

• Mv change in the permanent due date that results in additional time to submit a

program will be considered an extension of time and shall be subject to an

extension filing fee.

-32- oss
•.~ 2. Program Amendments

Airapproved Employee Commute Reduction Program may be revised amended

between program submittal dates by submitting a proposed.program revision

amendment in~writing to the AQMD along with the applicable fee. Any changes to

the jnjplementation of an approved program requires~a AQMD approved program

revision. Program changes which are in effect, including, but not limited to,

strategies or change of employee transportation coordinator at the site, must be

submitted in writing to the District AOMD. Any change that affects the attainment

ofthe A’QR ~drequii~es evahiation bS’ Di~tridtA~Ol~1D staff is subject to a per site

amendment fee.

Employers proposing changes in strategies are encouraged to consider comparable

ones~that willcontinüe &ialcing jrógress towards attaining target AVR. The

. ., m

Commuie’Reductibn OptionsThoibóx identifies anumber of strategies that could be

sele~cted from to substitute for thosebeing thanged. The revision amendment shall

~j~not be effédtive until approved by A(~MD in writing. AOMD will either approve

.r~.

or disapprove the amendmentwithin 90 days ofreceipt. The amendment request

rnu~ inc~Iude the following:

. I~tteroféxplanàtion of proposed amendment signed b~ the highesfranking

. - I — ,.. . ~ .. I

• official: -

~ T~o èopies of each affected strategy pa~e from t~ie last approved Triennial

• ~program . . . -

. Two copies of each of the proposed replacement strategy ~ges.

. Applicable amendment fee.

Note The amendment fee shall not avvlv when the amendment consists solely of

addi~ional oi~enhañced~stratégies to the program ~r ~vhen the strafegy~mendment is

submitted at the saine time~ás part ofthe Triennial program oi~ Annual Analysis

submittal. .

— -,

3. Change of Ownership..

In the case of ownership mergers, or change of ownership, the new owner should

must notify AQMD of this change within thirty (30) days ofthe new ownership.

The District will then send a notification letter to the new employer, and ninety (90)

0S9
days from receipt ofthe letter, the employerInu~t submit a Employee Commute

Reduction Program to the.District AOMD which adheres to all provisions of Rule

2202 and Guidelines for this’~option~ The new owner(s) may choose to submit a new

management commitm . le~ter;jnstead of a new program, which states they will

continue to implement the ~programapproved by the District AOMD for the prior

owner(s). r

4. Relocation

Any employer relocating to a new worksite shall must notify the AQMD within

thirty (30) days of the relocation. Relocations fall into two categories and are

explained below: ..

1 Employers relocating within two (2) miles of the previous worksite address may

elect to continue to implement the~ most recently api,roved Triennial program.

Or. the company may elect to submit a new Triennial ECRP. The employer must

inform AOMD of the preference in the notification .of relocation letter. If no

prefer~hée is made in the., letter, the company will automatically be sent an

offic~ial notification package and will be required t~subr&~a new Tnenmal

ECRP within ninety (90) days. ofreceipt ofthe notification j,ackage.

2’.. ‘ ‘ . ‘~ .,,‘ z. .3

2. Employers ‘ielocáting mofe th’ai~ two ‘(2) miles frorrithe pre’~ious worksite are

required to submit a new Triennial ECRP. The empld~yer iiIust submit the new

Triennial ECRP within ninety (90) days from receipt of the notification package

from AOMD.

V .‘

, Employers relocating within 2 miles o~f the previ~us wórkáiti may continue to

implement the most reeentl3 appro’~ ed program Emplo) ers reloeatmg more than 2

miles from the previous work~ite must submit a ne~ tnei~iual Employee Commute

“~R’eduetion’ Program to the District. After ree~ivii~ig writi~ei~ . n~tification of the

relocation, the AQMD will send written notice to the employer, and 90 days from

receipt of the letter, the emplOyer should submit a program based on these

guidelines.

-34-

090
5. Adding or Dcleting Worksites from ~ a MultiSite/C cographic Program

~y employer who adds or deletes a wer&Esite frem a multi siWer geographic

program shall send ~witten notice to the AQMI) ~vitI~in~30 days ofthe ehange. If a

werksite is deleted, the employer should submit a ~iagle site Employee Commute

Reduction Program within 90 da) s, unless no longer subjeet to Rule 2202 A new

worksite may onl~v be added or deletcd en the Triennial cycle of to the a Multi-Site

~program submittal on the triennial cycle, or alt~ativel’~k iay be filed as a single site

submittal. Given the variety of employer situations, êach Mij1fi-~j~e 1pro gram

submittal will be evaluated indi~vidually and considered ona cas~t1y-case basis.

6: Program Disapproval Appeals

The AQMD has 90 days to review therèsubi~nitted program. Ifthe employer

believes that the program meets the requirements ofRule 2202 and.the Guidelines,

and that the prdgram was improperly disapproved, the employer may appeal the

disapproyal to .the District AOMD Hearing Board. A petition for appeal of a

disapproval mi.ist be made witl)in ~(10) calendar days after the employer receives

the notice of disapproval.

- 7. Delay Program Review Requests

If an employer, employee, employee representative or employee organization

requestsà delay in actionofprogram review, the request must be in writing to the

District AOMD within ten (10) days of program submittal and cannot delay the

period oftime to exceed the 90th day after submittal.

091
VI. PLANNING A. STRATEGY

~ A. COMMUTEREDUCTION OPTIONS TOOLBOX

Employers may find the following menu of rideshare strategies useful m preparing

an iiiital or updated Employee Commute Reduction Program. These optional

strategies can be developed and miplemen~d to meet the individual needs of

ernjloyers stnving to make progress in achieving target AVR Direct financial

awards’are not re~uired for program approval

Personalized Commute Assistance — The employer provides personalized assistance

such as transit itineraries. carpool matching and personal follow-up to employees.

Ridéshare Matching Services — The employer provides rideshare matching service or

assistance in finding commute alternatives for all employees.

Guaranteed Return Trip - The employer provides eligible employees with a return

trip (or to the point of commute origin), when a need for the return trip arises.

Preferential Parking for Ridesharers - The employer provides eligible ertiplovees

with preferential parking spaces to park their vehicles.

Bicycle Program - The employer provides eligible employees who commute by

bicycle with such tools as biking eciuipment. special meetings or other bike related

services.

Transit Information Center. - The employer provides a transit information center that

makes available general transit information, and the on-site sale ofpublic transit

passes, tickets or tokens to the worksite employees.

Vanpool Program - The employer provides eligible employees with a vanpool

program designed to encourage the use of existing vanpools or the development of

new vanpools.

Time Off with Pay - The employer provides eligible employees additional time off

with pay for participation in the company’s commute reduction program.

-36- 092

C’
Compressed Work Week -A compressed work week (CWW) schedule applies to

employees who, as airaltemative to completing the basic work requirement in five

eight-hour workdays in one week, or ten’eight-hour days in two weeks, are scheduled

in a manner which reduces trips to the worksite.

Telecofl~mutin~- T~lec~ nutiii~means workihgafhothé.6ff-sit~, d~rat a

telecommuting center for a full workday, that elinrinãtes~thë trip to work or reduces

travel distance to the worksitè by iñorè~than 50%.

• .Parking ChargeiSubsidy — A parking fee is charged to employees wh drive alone to

the worksite, and in exchange, a subsidy is vrovided to employees’towards costs of

• •alternative transportation modes. .

Auto Services - The employer provides auto seivices fcireñiployees participating in

the company’s commute reduction prGgram. -. . . . -

Discounted/Free Meals - The employei~provides eligible employees with free or

discounted meals for their participation in the commute reduction program.

Points Program - Employees earn paints for each day of ~a~icipation in the

employer’s commute reduction program. Points are redeemed for such rewards as

time off, gift certificates, cash or merchandise.

Gift Certificates - The employer provides eligible emplo4’ees with gift certificates for

participation in the company’s commute reduction program. -

Prize Drawings - The employer provides eligible employees with~a chance to win

prizes for participation in the company’s cothmute reduction. program.

Direct Financial Awards - The ~mplover provides eligible~ enip1o~’ees with cash

subsidies for participation in the company’s commute reduction i5rogram.

Flex Time - The employer permits employees to:adjust their work hours in order to

accommodate public transit schedules or rideshare arrangements.

Miscellaneous Awards - The employer provides eligible employees miscellaneous

awards for specific levels of participation in the company’s commute reduction

program.

Miscellaneous Strategy(s) - The employer can provide many types of strategies

designed to encourage solo commuters to participate in the commute reduction

-37-

093
11. Educational prOgrams

15. Use of clean fuel vehicles for commuting

16. .Prize Drawings

17. Cata1o~point prograri~ic

18. Days off with pay

19. Transportation fdirs/e~ents

20. O~ site t~sitph~s:sälës.

21. Centralized rideshare info~ation center

22. ~dechare clubs

23. ThWTMO membership

21. Focus groups/rideshare committee

25. Auto cer.’ices. e.g. fuel. oil, ~e up

-38- 094

program. These strategies can include educational programs, use of clean fuel

vehicles for commuting, company vehicles for ridesharing, transportation

fairs/events, and rideshare~clubs: ~

weeks such as 3/36, 1/10 or 9/80 work schedules

_______ ____________:cuyancy~vehi~le~

4-

______ )n of yurlang for nues ______________

1il~ Ls~~

)mpres.geu wor~:

~muiibg~ :~

______ oh~iglê oc

_____ subsidizati nr pan

.,.-1

ajing employees.

~:..2 Telecb~

-~u4~_~a~

~j,ublic transit

Allo’z~~:~’-’ “~ -

• Preferential pancing

• Giiarante~d ride home return trip programs

Facility improvements e~: ATM. cafeteria. post~1 oervice~

Showers, lockers, bike racks, .~etc. -

9.:

• • 40.:

42.:

1.,

‘~ paruai suosimzanon of carpools, vanpoo1s,~buspoo1s,,ghutt1es or use of

rt-w ~piuy~ ~, company owned fleet vehiälesfôr.ridesharing.

Flexible work hours that facilitate
VII. GLOSSARY

1. AGGREGATE AVR means the weighted av~rage AVR of an employer that has

ef~seyera1 different worksites within the same AVR target areas that are included

wi~thin one Employee Commute Reduction Program.

2. ANNUAL REGISTRATION. ANALYSIS means an annual form submitted

following the Triennial Program approval by an employer, to the AQMD that

Contains; rAYR results and, an agreement to continue implementing the trip

reduction program.Employee Commute Reduction Pro~am.

3. AVERAGE VEHICLE RIDERSHIP (AVR) is the current number of employees

scheduled to report to wqrk during the window for calculating AVR divided by

the number oLvehicles arriving at the worksite.~iuring the ~ame window.

4. AYR CALCULATION .means.~ the numerical method ~.ised to determine th~

worksite’s AVR in accordance with these guidelines.

5. . AVR DATA COLLECTION METHOD: is a method for gathering employee

comipute mode 4ata needed .to calcul~e an employer’s AVR.

6. AVR TARGET means the AVR that~an.Employee Commute Reduction Program

is designed to;achieve for a particular worksite. ~The AVR targets are as follows:

Area Zone 1; 1.75 AVR; .. .

Area Zone S 2: 1.5 AVR. . .

• Area Zone3: 1.3 AVR. ~.. .

• (See Attachment .1 for locations of AVR Areas Zones)

7. AVR WINDOW is the period of ;ime, Monday through Friday between the hours

of.6:00 a.rn. and 10:00 a.m. used to. ca1culate~AVR in accordance with these

guidelines. AVR Window, as applies for businessçs operating 24 hours a day,

seven (7) days a week, is the period of time, Sunday through Saturday between

•the hours of 6:00 a.m. and 10:0O.a.m.,.,used to. calculate AVR~in accordance with

these guidelines. A business operating.a work. weekother than Monday through

Friday must notify the District to change the AVR window for its annual survey

and AVR calculation. • . • .‘ .~.

-39- 095
8.

9.

10.

11.

12.

13.

-40-

BUSPOOL is a vehicle occupied by sixteen (16) or more people traveling

together between their residences and their worksites or destinations for the

majority of the total trip distance. Employees who work for different employers,

as well as ~àn~emplôyed p~ople, ~re included within this definition as long as

they are iirthWvèhic~1e for the majority ofthe total trip distance.

CARPOOL ~is a vehicle oc~u~ied by tvo (~) to alx (6) people traveling together

b&Ween their-residences and their worksite&or destinatiobs for the majority of

th~ total trip distance.’ Einployees who~ work for different employers, as well as

non-employed people,’ aiè included Within this definii{on as long as they are in

the vehià1~ for’the majority ofthe total trip disánce:

CENTRALIZED RIDESHARE SERVICE CENTER is’as&ategy that may be

used by ‘employers submitting Mu i-Site’ or geograpl~ier programs, that will

j~ró’~ide equivalent ser’>ices in lieu of ha~’in~ a trained ~er~bn’ät each worksite.

COMPRESSED WORK WEEK ~CWW’~ applies to emp1oy~es who as an

alternative to completing ‘6asic work requiremeri in five ~~~ight hour workdays

in one W week, or t~n (10) ‘eight hour workdays in two~~) weeks, are scheduled

in a manner wbich~reducès vehicle trips to the wàtksite. The recognized

compressed work- week s~hedül~s for thi~ Rule are 36 hours in three (3) days

(3/36), 40 hours in’4 daSrs’ (4/40), or 80 h~uis in 9 dais (9/8b). Compresced work

week óredit will only be granted when all days worked and all earned days off

fall within the AVR survey week, exe~pt in eases where businesses operate 24

hours a day, 7 days a week. In those cases, compressed work week credit will

be granted ~vheñ ai~ employee completes the required work days and scheduled

dáy~ offwithin p7 dày period.

CONSULTANT ETC ‘means a person that meets the definition of requirements

‘àf these guide1ine~ and ser~s as an ETC at a single worksite for an employer

other than the Consultant’s ETC’s employer. The Consultant ETC may fulfill the

jdle for a minimum of eight (8) hours per week provided the employer maintains

an On-Site :Coordinator -‘

DIRECT FINANCIAL AWARD means a employee commute reduction strategy

in which the employer awards cash, prizes, or items of cash value to an employee

for specified rideshare behavior.

096
14. DISABLED EMPI,~OYEE m~eans an individual with a physical impairment which

!~ prevents the employcç from traveling to the worksite by means other than a

single-occupant vehicle~

15. EMPLOYEE. COMMUTE REDucTIoN PROGRAM means a Triennial

program or Annual Analysis, regi.~tration~ under the Employee Commute

• Reduction. Program option, submitted to the AQM]), in accordance with these

guidelines. ~

16~ EMPLOYEE TRANSPORTATION COORDINATOR (ETC) means an

empleyee, ether individual, er~ entity. appeinted ~y an. amp1~yer whe meets the

requirements ef these guidelines and has .been appeinted te develep, market,

administer, and meniter the Empleyee Cemm~i1eReduetieft Pregram en a full er

part time bcwi5. An employee who has completed a sixteen (16~ hour AOMD

certified training course. and has ~been appointed to develop, market. administer

•and monitor the Employee Commute Reduction Program at a single worksite.

The ETC must be ~pvailable~at the worksite during normal business hours when

• the majority of employees are at~the worksite.

17~ FIELD CONSTRUCTION WORKER means an emplpyee who reports directly

to work ata cóñstruction site.

18. FIELD PERSONNEL means employees whp~ s~end2O% or less of theii work

time, per week, at the worksite and who do riot report to the worksite during the

.‘ peak period for pick-up and dispatch, of an expploy~r-prqvided vehicle.

1.9~ GE~GRAPHIC PROGRi~..M means~~ a .s~ig~e Empleyee~1Cemmute Reduetien

Pregram submitted te the AQMD te eemply. ‘~vith these guidelines that

~ eneempass several different empleyers that.eaeh ~rnpley 1O~ er mere empleyees

~ at a:werksite. The ~eup ef empleyers~ L~heuld ~,be leeated within the same

building, êr each empleyer sheuld be within e~e4half n~ile ef all ether empleyers

. eevered in the prêgram, er within 5 miles if they beleng te a Th4AJTMO

~dwith~ AQ~

HIGH~ AVR NO-FAULT INSPECTION is a.No-Fauft Tn~m~ctjon (as ~fined in

thisglossarv) available only to worksites ihat reach or exceed their target AVR.

Worksites that pass this inspection will have their current plan filing fee waived

and are eligible for minimal filing requirements.

r~~Yi ~~tcre

L&A.J’JW

097 -41-
20. ‘HOLIDAYS are those days designated as National and State Holidays that shall

not be included in the AVR survey period.

21. INDEPENDENT CONTRACTOR means an individual who enters into a direct

‘written conti~act or agreement with an employer to perform certain services and is

not dii’thè employer’s payroll.

22~’LOW-INCOME EMPLOYEE means an individual whose salary is equal to, or

less than, the current individual income level set in the California Code of

Regulations, Title 25’, Se&ioh ‘69~’2;’as lower income for the county in which the

• ~m~loyer i~ based.’ Higher income employ~es may be considered to be “low

ihcon~e” if’ the employees demonstrate that the program strategy would .create a

‘substantial ecbtibmic burden. “ :‘ .‘.

23. MULTILSITE EMPLOYER rneans.5.any person(s), firm, business, educational

• institution; non-profit ageñcy...or corporation, government agency or other entity

~.‘hich ‘!has. more”thin one worksite r~within’ the”South Coast Air Quality

• Mànagethent Dist ct AOMD South’ Coast Air Basin ~where 4-On ~Q or more

employees report to a •wórksitè. ~.‘ ~•,

24. MULTI-SITE PROGk~-’~theans a I single Employee• Cbmmute Reduction

Program submitted to AQMD to comply~’with~•these guidelines that encompass

more than~ón~ê *orksitethät belongs to a niulti-sitè employer.

25’. Ne-FAULT’ INSPECTION is ‘a’pre-a~ranged worksite employee commute

reduction pr6grãm cbrñ~liance~inspe~ction~that’is initiated bythe employer or the e~loye~ rèpr~s~ntative and’ is cohductêd b~ Di~ct AOMD ‘compliance sta~

without penalty for non-corñpliance~ “- ‘S ‘.5 • • . -.

‘26i~ONCOMMUT1NG AVR CREDIT. applies~ to. employees, who arrive at the

‘~“ work~ite ‘during the~*indow-for’calcu1ating AVR~. ánd~remain. at the worksite or

‘out-ôf’th&Diiët~ ‘AOMD?s jurisdicti~n for a full 24 hour period one day or

mthe to’~Ompletework assignments:~AVRcredit is allowed for employeeG who

generate no vehicle trips associated with aitiving !‘at the. worksite becai.we the

ethploye~ hás ‘r~mained at the ‘.wo1~,1Le vi. i~ no loriger~yvithin ui~ ijistrict’s

‘“s’” ~‘ :‘‘~juri~diätion for a full 21 hour perio&’one’day or n~ore, durin”g the week

‘‘:..:.;ofthe ~ii~’e~’. ‘ . . “‘. . ‘ ..•

-42- o~s
27. ON-SITE COORDiNATOR

~e gurnennes wiu serves as an on site contact for employees at a worksite

covered under a multi~aite or geographic Employee Commute Reduction

Program or servedby a ‘Consultant ETC. ~ ari~a1ternativé~having a trained ETC

at each work~ite. This a person who has ‘been èèrtified as an “On-Site

Coordinatbinà’speciaEc~& day training taughtb~ either an’ A~OMD authorized

training~provider, Or by- an ETC~ certified to provide such training. The Oh-Site

CoordinatOr •is liftiited •to progià’m~ ~iinplementafiOn~ i~ather than program

development. The On-Site Coordinator may serve in a Multi-Site program, in

lieu of an ETC in eonimetion with the ~Centra1i~ed ide~har~ Service Center or

at a single site under a Consultant ETC. -

28. PART-TIME EMPLOYEE hieans any employee who reports to a worksite on a

part-time basis fewer than 32 hours per week, but more than four hours per week.

• These employees shall be included in thd employee count for purposes of Rule

applicability; and for AVR cdiculations of the employer provided the employees

report to the worksite~ during the windOw-fór calculating AVR.

29. SEASONAL EMPLOYEE means a person who is employed for less than a

continuous~ 90-day period or an’agricultliral employee who is employed for up to

a continuous 1 6-week period: ‘

30. STRATEGY means a employee commute reduction frogram element developed,

offered andlor ~implèmented Thy”émplOyer~ fOt-~the purpose of encouraging

employees to use modes of transportation Other’ dian single occupant vehicles

when reporting tO work during the employe?s windOw.

31. STUDENT.WORKER mean~sa studentwho is enrolled and gainfully employed

. (on thëC payroll)”by .an-edücätiohal institution~ Stüdènt ‘w’orkers who work more

• than four~(4)~hours per weeWare counfed~fOr rule applicability and if they report

. to work duringJ the;. 6:00 .~a.rn.. — 10:00 a.ni. - window- are counted for AVR

‘ ëalbülãtion- .- -‘-

32. TELECOMMLITING means workihg at home, off-site,-at a satellite office or at a

. -telecomn-iuti.ng center, for a full- workday,Tthat eliminà±e~..the trip to work or

• : reduces travel distáhôe-by more than 50%.

099
33. TEMPORARY EMPLOYEE mçans any person employed by an employment

.• service.~or agen~cy, that reports to a. worksite otljer~. than the employment agency’s

• worksite, uiider~ a contractual ~arr~ng~ment .with ~a temporary employer.

Temporary employees are only counted as ~employ~es pf the temporary agency

for purposes of Rule appliçab~lity and calculating AVR.~

34. TOTAL SURPLUS YEHICLE REpucTIONS~(TsvR) is tl~e sum ofthe surplus

day coute ece eductos, tat eceeds, te taget, cacuated

accprding to these guidelines, at each site ~ipcluded~inaMulti-Site or geographic

•pr9gram..,.. ~•.... .

3 TOTAL VEHICLE REDUCTION-,SHORTFALL (TVRS) is the sum of the

additional daily commute vehicle reductions needed. ~ attain the AVR target,

galculated according .~c these guidelines, at each site included in a Multi-Site er

geographic program.. . .• . . .

• 36. TRNSPQRTATION. ..M~sJAGEMENT 5ASSOCIATION OR

. T~~Pq~TATIoN~. MANAGEMENT ORGANIZATION (TM~MO) . 0

means a .private/non-proflt association that has a fin ncial dues structure joined

• together in a ~gal agreement for the purpose of achieving mobility and air

quality goa~ls ~nd objectives within a designated area.

37. TRAINiNG PROVIDER means a .person(s), firm, business, educational

institution, non-profit agency,. corporation, oi~ other entity which meets the

• . minimum ~guic1eline qualifications and. is~ certified by .the. AQMD to provide

training to ETCs, and On-site Coordinators. .

38. TRIENNL%~ PROGRAI~I means ~ is the Employee çpmmute Reduction

“.. Program submitted to the AQMD~ as an.• initial program submittal and

resubmi~edIupdated even third year thereañer. :every threc. years, according to

• . these guidelines, that includes stra~egies to ach eve thç.employer’s AVR target.

..The Triennial pro~am gives detailed information about the employer and

includes strategies that show a good faith effort to achieving the target AVR.

39..VANPOOL is a vehicle occupied by seven (7) to fifteen (15) people traveling

• . together between -their residences and their worksites or destinations for the

majority of the total .tr~p distance. Employees who work for. different employers,

-44-

100
as well as non-employed people, are included within this definition as long as

they are in the vehicle for the majority ofthe total trip distance.

40. VEHICLE TRIP is based on the means of transportation used for the greatest

distance of an employee’s home-to-work commute trip for employees who start

work during the peak period. Each vehicle trip to the worksite shall be calculated

as follows:

Single-occupant vehicle = 1

Carpool = 1 divided by number ofpeople in carpool

Vanpool = 1 divided by number of people in vanpool

Motorcycle, moped, motorized scooter, motor bike = 1 divided by number of

people on bike

Public transit =0

Buspool = Q

Bicycle =0

Walking and other.non-motorized transportation modes = 0

Noncommuting =0

Telecommuting = 0 on.days employee is telecornmuting for the entire day

Compressed Workweek = 0 on emplOyee’s compressed day(s) off

Zero-emission vehicles =0

41. WORKSITE EMPLOYEE THRESHOLD means 400 ~Q.,.emp1oyees employed

at a single worksite for the prior consecutive six month period calculated as a

monthly average, and 33 or more employees scheduled to report to work during

the window any one day during the prior ~onsêcutive 90 days.

-45-

191
$ a~.c

.

ATTACHMENT I

PERFORMANCE TARGET ZONES

T~ 101

1$’

~L1W000

.

UKTA

Pacific Ocean

Idald

• A worksite’s

Performance Target Zone

depends on its location.

• Zone 1 is the Central

City Area of Downtown

Los Angeles within the

District’s

Source/Receptor Area 1.

• Zone 2 corresponds to

the District’s

Source/Receptor Areas 2

through 12, 16 through

23, and 32 through 35,

102

Zone3 ~

Zone 2

.

al~e.

/

6

-46-
excluding the Central City Area.

• Zone 3 corresponds to the District’s Source/Receptor Areas 13 through 15, 24

through 31, and 36 through 38.

~ 103