§ 599.302 Dealer application for reimbursement—submission, contents. ( a ) *In general.* A dealer's application for reimbursement must demonstrate that the requirements and limitations governing qualifying transactions in § 599.300 and § 599.301 of this subpart have been met, and must comply with the submission and contents requirements of this section.
( b ) *Electronic submission.* The application for reimbursement must be submitted by using the login and password provided under § 599.200(d)(1) and following the procedures provided in the letter mailed under § 599.200(c)(1) of this part.
( c ) *Application contents.* An application shall consist of an electronic transaction form (portion reproduced in Appendix C to this part) requiring input of information into relevant fields, electronic copies of supporting documents, and applicable certifications, as provided in Appendix A to this part, certifications section. As its application for each transaction, the dealer shall: ( 1 ) Input the following information into relevant fields on the transaction form: ( i ) *Purchaser information.* ( A ) *Name.* The first name, middle initial and last name of each purchaser, if an individual, or the full legal name of the company, association or other organization that is the purchaser.
( B ) *Residence address (or, for an organization, business address).* The full address of each purchaser.
( C ) *Driver's license or State identification number.* The State driver's license or State identification number of each purchaser or, for an organization, its tax identification number.
( ii ) *Trade-in vehicle information.* ( A ) *Make.* The make of the vehicle.
( B ) *Model.* The model of the vehicle.
( C ) *Model year.* The model year of the vehicle.
( D ) *Vehicle identification number (VIN).* The 17 digit VIN of the vehicle.
( E ) *CARS Act vehicle category.* The category of vehicle as defined under the CARS Act. (Enter, as applicable, passenger automobile, category 1 truck, category 2 truck or category 3 truck.)
( F ) *State of title.*
( G ) *State of registration.*
( H ) *Start date of registration.*
( I ) *Start date of insurance.*
( J ) *End date of registration.*
( K ) *Odometer reading.* The odometer reading of the vehicle at the time of the trade-in.
( L ) *EPA combined fuel economy.* The listed EPA combined fuel economy of the vehicle.
( M ) *Vehicle description.* The exact “vehicle description” for the vehicle found on *http://www.fueleconomy.gov .*
( iii ) *New vehicle information.* ( A ) *Make.* The make of the vehicle.
( B ) *Model.* The model of the vehicle.
( C ) *Model year.* The model year of the vehicle.
( D ) *Vehicle identification number (VIN).* The 17 digit VIN of the vehicle.
( E ) *EPA combined fuel economy.* The listed EPA combined fuel economy of the vehicle.
( F ) *CARS Act vehicle category.* The category of vehicle as defined under the CARS Act. (Enter, as applicable, passenger automobile, category 1 truck, category 2 truck or category 3 truck.)
( G ) *Base manufacturer's suggested retail price (MSRP).* The price of the new vehicle affixed to the Monroney label prior to the addition of any options, features, taxes or destination charges.
( H ) *Vehicle description.* The exact “vehicle description” for the vehicle found on *http://www.fueleconomy.gov .*
( iv ) *Trade-in vehicle disposition information.* ( A ) *Identification of entity.* The name, address and telephone number of the disposal facility or salvage auction to which the vehicle will be or has been transferred or consigned.
( B ) *Disposal facility number.* The unique identifier assigned to the disposal facility identified on the CARS Web site, and to which the vehicle is being transferred or consigned.
( v ) *Transaction information.* ( A ) *Date of sale or lease.* The date on which the vehicle transaction with the purchaser occurred.
( B ) *Transaction request amount.* The amount of the credit for which the dealer is applying.
( 2 ) Attach the following supporting documentation in electronic format (pdf, tif, jpeg) in the following order: ( i ) *Proof of title.* A copy of the front and back of the title of the trade-in vehicle, showing assignment to the dealer free and clear of any lien or encumbrance on the vehicle's title, with the “Junk Automobile, CARS.gov” marking on both sides.
( ii ) *Proof of insurance.* A copy of insurance policy cards or documents for the trade-in vehicle to confirm that the trade-in vehicle insurance was continuous for a period of not less than one year prior to trade in.
( iii ) *Proof of registration.* A copy of the registration card or documents for the trade-in vehicle identifying the owner, the vehicle, and dates of registration to confirm that the vehicle was registered to the purchaser for a period of not less than one year prior to trade in.
( iv ) *Purchaser identification.*
( v ) *Summary of sale/lease and certifications form* (Appendix A to this part, summary section).
( vi ) *Manufacturer certificate of origin or manufacturer statement of origin of the new vehicle.*
( vii ) *CARS purchaser survey.*
( viii ) *Fueleconomy.gov side-by-side comparison of the trade-in vehicle and the new vehicle.*
( ix ) *Certification from salvage auction or disposal facility.*
( x ) *Copy of vehicle sales or lease contract.*
( 3 ) Make the certifications provided in Appendix A to this part, certifications section.