,,e..x _-*-.

NASA Technical Memorandum 102541

(NA_A-TM-1075_ i) AE R_PRLJPUL 3 IL]N

C_NFI_UP.ATIFIN CONTRFIL: PR_,!LEi]UR_S

(NASA) 2_ p

Aeropropulsion Facilities

Configuration Control

Procedures Manual

FAC [L IT IES

MANUAL

C._CL 14_D

G._/38

Ng0-21J99

Unc1_s

0272829

NASA

Lewis Research Center

Aeronautics Directorate

March 1990

FOREWORD

This manual describes the policy, requirements, responslbilitles, and

procedures for implementing the Aeropropulslon Facilities Conflguration

Control Program at the NASA Lewis Research Center.

The program Is managed by the Facilities Management Branch of the Aeropropulslon Facilities and Experiments Divislon and is implemented by a support

service contractor. This manual defines the guldellnes for all personnel

associated with configuration control and documentation maintenance of the

aeropropulslon facilities.

Chief, Frankll_Aer()_p_ 1lltles

and Experiments Divlslon

TABLE OF CONTENTS

Page

1.0 Introduction ............................ 1

I

2.0 Authority .............................

3.0 Policy ............................... 1

4.0 Applicability ........................... I

5.0 Responsibilities .......................... 1

5.1 Facilities Management Branch ................. 2

5.2 Originator of Facility Configuration Change .......... 2

5.3 Configuration Control Support Service Contractor ....... 3

5.4 Configuration Control Coordinator ............... 3

6.0 Aeropropulsion Facilities Configuration Control .......... 3

6.1 General Overview of Objectives ................ 3

6.2 Facility Baseline Configuration and Description

of Documents ......................... 4

6.2.1 Facility Baseline Criteria ............ 4

6.2.2 Drawings ..................... 4

6.2.3 Manuals and Critical Data ............. 5

6.2.4 Operating Procedures ............... 5

6.2.5 Software ..................... 6

6.3 Control and Maintenance of Documents ............. 6

6.3.1 Central Drawing Files ............... 6

6.3.2 CAD-Generated Drawings: CADAM Baseline

Management Files ................. 7

6.3.3 Configuration Control Contractor's Files ..... 7

6.3.4 Research Facility Drawing Files .......... 8

6.4 Change Control System ..................... 8

6.4.1 Definition .................. 8

6.4.2 Overview of a Typical Change Process ....... 9

6.4.3 Operational Emergencies .............. 9

6.4.4 Programmatically Driven Temporary Changes ..... 9

6.4.5 Major Modifications or Construction of

Facility Changes ................. I0

6.4.6 Operating Procedure (Checksheet) Changes ..... I0

6.5 Procedures for Processing Facility Changes .......... I0

6.5.1 Change Request Initiation ............. I0

6.5.2 Review, Approval, and Assignment of

Control Number .................. I0

iii

PRECEDING PAGE BLANK NOT FILMF.D
6.5.3 Change Implementation Phase ............ 11

6.5.4 Safety Review .................. 11

6.5.5 Verification and Document Control ......... 11

6.5.6 Request-for-Change Closeout ............ 11

7.0 Audits ............................... 12

7.1 Work Request Reviews ...................... 12

7.1.1 Support Organizations' Work Requests ....... 12

7.1.2 Test Installation Work Requests .......... 13

7.2 Operating Procedure Reviews .................. 13

8.0 Reporting ............................. 13

Appendix - Baseline Drawings Assessment, Updating, and Verification 14

iv
1.0 INTRODUCTION

This manual sets forth the policy and responsibility for configuration

control of the aeropropuIsion facilities at the NASA Lewls Research Center.

Defined herein are the process and discipline established to control a facility's basellne configuration as designed and approved for safe operation. They

ensure that key documents constituting the facility's configuration are kept

current, modified as needed, and verified to reflect any approved changes.

This is the essence of the Lewis Aeropropulsion Facilities Configuration

Management (CM) Program.

2.0 AUTHORITY

Lewis Research Center senior management has directed the Aeropropulsion

Facilities and Experiments Division (AFED) to establish and implement a configuration control system for the facilities in the Aeronautics Directorate. A

support service contractor has been engaged to control and maintain the key

documents constituting these facilities.

3.0 POLICY

The policy of the Aeronautics Directorate is that all aeropropulsion

research facilities be put under configuration control. As a facility's baseline configuration is defined, that facility and its key documents, drawings,

procedures, manuals, calibration data, etc., are officially put under configuration control and must be handled by the rules and procedures cited in this

manual. Changes to a controlled facility baseline configuration or its documents can be accomplished only through the change control system (CCS)

discussed in sections 6.4 and 6.5.

4.0 APPLICABILITY

The aeropropulsion facilities configuration control Is applicable to the

"facility" portion of an installation. It does not include what is known as

the "research rig, model, experimental package, etc.," nor does it include central process systems, the control and upkeep of which are the responsibility

of other organizations at Lewis.

New facilities are incorporated into the CM program after being approved

for safety, successfully checked out, and deemed operational. Documents that

constitute the facilities "baseline configuration" are identified and listed.

They are reviewed to verify that they reflect the approved design, checked to

ensure that the drawings agree with the installation, and then put under

control according to the CCS.

5.0 RESPONSIBILITIES

Configuration control for the aeropropulsion facilities is the responsibility of all who are associated with those installations. Specific responsibilities are defined below and are generally outlined in figure I.
5.1 FACILITIES MANAGEMENTBRANCH

The Facilities Management Branch lies within the Aeropropulsion

Facilities and Experiments Division and coordinates and manages the activities related to the configuration control contractor. The branch chief,

or his/her representative, serves as the "configuration control coordinator" who is responsible for coordinating the overall CM program. Each

aeropropulsion facility, or group of facilities, has a facility manager

from the Facilities Management Branch whose responsibilities related to

configuration control are

(I) To ensure compliance with the CM program within his/her area of

responsibility

(2) To review and approve or reject the concept of the proposed

changes to a facility's configuration

5.2 ORIGINATOR OF FACILITY CONFIGURATION CHANGE

Under the CM program, the initiator of a proposed change to the

facility or established operating procedures can be any person who has

identified a need for a change. The tasks and responsibilities of the

originator of a change are defined in section 6.5 but generally can be

described as follows:

(I) Prepares a work request (NR), task order (TO), or purchase

request (PR) defining the proposed task.

(2) Completes a request-for-change (RFC) Form and attaches it to

the order, along with supporting information, requesting the work or

service; procedure change requests also require an RFC and marked-up

procedures, or checksheets.

(3) Submits the proposed change to the cognizant facility manager

for approval prior to initiating the activities related to the proposed

change.

(4) initiates and coordinates the implementation of the physical

changes to a facility, as described in an approved RFC, through normal

accepted procedures.

(5) Obtains safety approval, when so indicated on an RFC by the

facility manager, prior to putting into operation the approved changes.

(6) Arranges with the CM contractor to make the necessary corrections when the configuration of a newly changed _nstallation does not

coincide with the new drawings.
5.3 CONFIGURATIONCONTROLSUPPORTSERVICECONTRACTOR

A support service contractor has been engaged to staff and manage

the implementation of the CM program. The following Is an overview of

the contractor's tasks and responsibilities.

(I) Serves as authorized personnel for removal and return of

controlled original drawings and reproductions from microfilm or

computer-graphic augmented design and manufacturing (CADAM) drawings from

central drawing files or CADAM-secured files.

(2) Ensures that copies of the latest revisions of drawings,

procedures, and documents constituting the "facility baseline" are kept

current in all facilities in the Aeropropulsion Facilities CM Program.

(3) Assigns control numbers and reports monthly to the configuration

control coordinator on the status of approved changes in the facility's

configuration and/or procedures; also performs audits relative to changes.

(4) Ensures that the completed work has been done as directed by an

approved RFC form, and also ensures that the associated documents have

been updated to reflect such changes.

5.4 CONFIGURATION CONTROL COORDINATOR

The coordinator of the configuration control program is a member of

the Facilities Management Branch and has the overall responsibility for

the activities associated with the CM program.

All RFC packages are routed through the coordinator from the

originator, as described in the change control system. Any questions

about the CM program, drafting responsibility, procedures, etc., should

be referred to the coordinator for resolution.

6.0 AEROPROPULSION FACILITIES CONFIGURATION CONTROL

6.1 GENERAL OVERVIEW OF OBJECTIVES

The Lewis Aeropropulsion Facilities Configuration Management Program

encompasses all the research facilities within the Aeronautics Directorate. A support service contractor is charged with performing two basic

tasks in the CM program:

(I) Implementing and ensuring compliance with the Change Control

System (CCS)

(2) Maintaining and controlling the Facility Baseline List (FBL) for

each facility
6.2 FACILITYBASELINECONFIGURATIONANDDESCRIPTIONOFDOCUMENTS

The baseline configuration of a facility is based on the criteria

generally defined in section 6.2.1 and is further described in the appendix. After a facility's installation has been completed and successfully

checked out, after documentshave been verified to reflect the actual

installation, and whenthe facility is deemed"operatlonal" (i.e., ready

for research testing), the facility baseline list of key documents is

established and the facility officially enters into the CMprogram.

Facility documentsdefining the facility baseline configuration are

recorded in the facility baseline list and placed under configuration

change control along with the facility. These documentsinclude facility

maintenance manuals, operating procedures, specific performance data, and

drawings. The FBL drawings for each facility are listed in numerical

order, including the latest revisions, and this list is given to the Lewis

central drawing file and to CADdrawing file managers, along with

limited access instructions.

6.2.1 Facility Baseline Criteria

Criteria for the selection and incorporation of documents

to represent the facility baseline are generally described as those

selected facility documents defining the approved configuration necessary for the safe operation of the facility. Examples of such

documents include

• Facility system drawings such as mechanical schematics and

elementary electrical diagrams

• Standard facility operating procedures, or checksheets

• Specific performance calibrations or data

• Safety analysis reports

Examples of documents generally not considered to be included

In the FBL and not under configuration control are (I) selected

vendor manuals and (2) facility drawings of a general nature such as

layout, electrical conduit, component, architectural, or structural

drawings.

The cognizant facility manager will resolve any FBL differences of opinion in consultation with the configuration control coordinator and the operations engineer(s) for specific facilities.

6.2.2 Drawings

A list of the drawings defining each specific facility's

baseline configuration and the names of persons permitted to remove

and return "originals ''from controlled files is issued to the central drawing file contractor and CAD drawing file managers as an

ongoing task within the CM office. The original drawings (reproducible masters) are placed under control where access is by specific
approval of the CM contractor manager or his/her designee. All

requests for "blueprint" copies will be honored, but origlnal drawIngs will remaln in their controlled locations except as described

above.

Access to hand-drawn reproducible masters for maklng changes

is through the central drawing file contractor; access to CADgenerated original drawings for changes is through the designated

person controlling the release file. However, both must be accompanied by an approved RFC before the originals can be released.

6.2.3 Manuals and Critical Data

Other selected documents relevant to the facility baseline,

such as the facility instrumentation manual and calibration data,

are placed under configuration control at the time of their approval

by the facility manager. All changes to these documents must be

accomplished through an RFC. Each document will have, immediately

following the title page, a revision record sheet stating that the

document is under configuration control (see flg. 2). Each document

revision will be noted, referenced to the approprlate RFC, and contain the appropriate signatures.

A listing of the current approved facility baseline documents

and all original maintenance manuals for each facility under configuration control will be maintained and updated by the CM contractor's

office. A listing of all copies of manuals in the field will also

be maintained by the CM contractor in order to ensure that all copies are kept current. An updated revision record sheet and copies

of the revised pages of documents affected by a change will be distributed by the CM contractor to personnel who have signed out

coples of documents under conflguratlon control.

6.2.4 Operating Procedures

Operating procedures are designed to provide experlenced

operators with detailed operating instructions for all systems associated with a specific test, from prerun to postrun. Procedures are

generally in the form of checksheets; in some cases they include

additional information defining equipment operatlon.

Operating procedures, or checksheets, are developed for new

facilities or for modifications to existing aeronautics facilities

prior to their operation. A cover sheet is attached, bearing the

name of the procedure, the latest revlslo&date, and the appropriate

stamp (fig. 3(a)), and the procedures are then placed under conflguration control. The checksheets are configuration control documents

and changes or deviations from the approved procedures are governed

by the rules defined in sectlon 6.4.6.

Copies of all checksheets bearing the latest revision date

are kept In each respective facility and in the CM contractor's
files. It is the responsibility of the facility test director to

ensure that copies of the checksheets for an upcoming test run are

made from the latest revision.

6.2.5 Software

All software necessary for the operation of a facility

(such as programmable controller logic) is represented on drawings

and is under configuration control. Software for research hardware

data acquisition is not included under facility configuration control. Any proposed facility software changes are to be processed

through the change control system.

6.3 CONTROL AND MAINTENANCE OF DOCUMENTS

The CM program includes the control and maintenance of documents

making up the FBL. Document control consists of the process for limiting

access to master documents and the process of controlling changes to

these documents. Document maintenance consists of keeping originals on

file and keeping historical records.

There are four file systems under the aeropropulslon CM program:

(1) central drawing files, (2) CADAM baseline management files, (3) CM

contractor files, and (4) research facility files. Each shall be maintained and controlled as indicated below.

6.3.1 Central Drawing Files

The central drawing files are the repository for original

reproducible tracings as well as microfilm representations of

drawings that no longer have originals. Full-size hard copies of

CAD-generated drawings are also stored in the central files after

their release. All drawings, and revisions to drawlngs, are microfilmed by the central drawing files personnel.

A list of drawings for each aeropropulsion facility in the CM

program has been compiled according to the criteria defined in

section 6.2.1 and the appendix, in concurrence with the cognizant

facility manager or his/her designee. These lists identify each

facility's FBL and are so designated when presented to the central

drawing files personnel, who are instructed to handle and control

the master tracings or microfilmed representations of these designated drawings as follows:

(a) All FBL original tracings and microfilmed drawings

(including CAD-generated drawings) are to have an aeropropulsion

facility baseline drawing decal affixed (see figs. 3(b) and (c)).

(b) Original drawings can be removed or returned to the

central files only by the configuration control contractor manager

or his/her designee. The approved list of designees shall be posted

at the central drawing files office along with controlled-access

instructions.
(c) All requests for copies of the originals will be honored,

but original drawings will not be removed from the central files

except as stated in step (b).

6.3.2 CAD-Generated Drawings: CADAM Baseline Management Files

Some facility baseline drawings are generated on CADAM and

stored electronically in a CADAM database management file. This

file resides on the Lewis mainframe computer and contains specific

drawing release files. Final copies of aeropropulsion facility

baseline drawings that are CAD-generated are reproduced on vellum

print, microfilmed, and then stored as hard copies in the central

files. The drawing format has a note stating "CADAM drawings, do

not revise manually," and has an aeropropulsion facility baseline

drawing decal affixed stating "This Drawing Under Configuration Control" (see fig. 3(b)). This same decal is affixed to the central

file microfilm card for all aeropropulsion facility baseline CADAM

drawings. Revisions to CAD drawings are processed as follows:

(a) Copies of CADAM drawings can be used to mark up changes

in red. However, all drawing revisions must be made on the computer

to the CADAM "model." The release of files of specific CAD drawings

is controlled by the organization having that file, and releasefor-revisions procedures are dictated by these same organizations.

These controlling organizations are instructed not to release any

aeropropulsion baseline drawings for changes to anyone except the

designated CM contractor personnel (list of names provided), and

only when the request is accompanied by an approved RFC.

(b) Prior to reissuing a revised aeropropulsion facility CAD

drawing, a new vellum will be generated from CADAM to be entered

into the normal drawing approval cycle. The new vellum print (with

the latest revision noted in the change block, along with the relevant RFC number(s)) will be released through the established

release procedure, stored electronically, and microfilmed, and the

physical copy will then be stored in control files. The vellum

drawing that it replaces will be destroyed.

6.3.3 Configuration Control Contractor's Files

The contractor shall maintain and control several types of

facility documents:

(a) Facility Baseline Lists

The FBL's are kept current by the CM contractor. All

amendments are distributed to controlled drawing files personnel and the cognizant facility manager.

(b) Operating Procedure (Checksheet)

The CM contractor shall keep on file, and under

control, a copy of the master of each facility's latest revision of the operating checksheet. These documents shall have
a cover sheet bearing a stamp indicating that they are under

configuratlon control (fig. 3(a)). The test director is to

ensure that copies for an upcoming facility operation are

from the latest revision. A historical record of a11 procedure changes is the responsibility of the CM contractor.

Changes are logged on the revision record sheet (fig. 2).

This sheet is then attached to the CM contractor's file copy

of the checksheets for the aeropropulslon facilities.

(c) Other Documents

Other documents important to the facility baseline,

such as facility malntenance manuals, facility instrument manuals, select vendor manuals, critical calibration data, and

safety analysis reports, although no___!t necessarily configuration control documents, will be filed and maintained by the

CM contractor acting as the focal person for this type of

information.

6.3.4 Research Facility Drawing Files

The CM contractor wlll ensure that a complete set of facility

baseline drawings under configuration control is provided to all

aeropropulsion facilities. While proposed changes are being

developed, these drawings will be marked up and eventually copies of

the marked-up drawings will be submitted along with an RFC to obtain

approval for the proposed changes. Copies of the marked-up drawings

are to remain In the facility until updated drawings become available. The originator of the change will replace the marked-up drawings with the completed copies; however, it is the CM contractor's

responsibility to ensure that the research facility drawing files

are current before closing out an RFC.

6.4 CHANGE CONTROL SYSTEM

6.4.1 Definition

The change control system (CCS) described in this section

sets forth the policy and responsibility for configuration change

control of the aeropropulsion facilities at the Lewis Research Center. This system defines the procedures used to process proposed

changes to a facility's baseline configuration and to control and

maintain its documents. The CCS requires the completion of a specific RFC form (fig. 4) that allows interfacing with individuals whose

job it is to ensure the maintenance of "as-built" FBL documents, as

well as to ensure that the facility configuration constitutes the

changes as approved.

Changes to a facility baseline under configuration control

are accomplished through the CCS; figure 1 is a flow chart of the

change control process described In the next section.
6.4.2 Overvlew of a Typlcal ChangeProcess

Under the CCS,all proposed changes to a facility baseline

conflguration will be Initiated through the RFCform and its associated task order, work request, purchase request, etc., and supportIng sketches and/or marked-up drawings, or checksheets. Emergencies,

programmatically drlven temporary changes, and major modifications

are handled somewhat differently, as described later. Once the orlginator of a change obtains the approval signature of the cognizant

facility manager and a control number is obtained from the CM contractor's office, the change will be implemented through the normal

established process. For systems changes this could include design,

fabrication, procurement, installation, safety review, checkout, etc.

Procedure changes are generally accomplished by approved changes to

the checksheets.

The CM contractor ensures that changes defined in the RFC are

accomplished and verifies that the documents reflect the work performed. The CM contractor also verifles that proper signatures for

updated or new documents are obtained, that a safety review, if

required, has been compTeted, that new documents repTace the oTd

ones in the field, and that the originals are returned to the controlled files. He/she then closes out the RFC.

6.4.3 Operational Emergencies

When an emergency arises during the operation of a test

facility, the test director approves a necessary change. The

"squawk sheets" (used to record problems during a test run), the

marked-up checksheets, or the operator's test-run log book (used In

some facilities to establish a tlme/event record of test-run activities) are used for noting that changes have been made. If the

changes are proposed to be permanent, it is the test director's

responsibility to be sure that an RFC is submitted and approved

before the next test; otherwise, he/she ensures that the original

configuration is restored after the test run. This method is

conslstent with standard procedures used in the past, with the exception of the RFC and approval requirement for permanent proposed

changes.

6.4.4 Programmatically Driven Temporary Changes

Temporary facility configuration or procedure changes such as

may be needed for a specific program are to be processed with an RFC

on which it must be noted that the proposed change is a temporary

one. In these cases, the drawings and checksheets will be marked up

to accomplish the temporary change, and a copy of the RFC will be

attached to the originals, indicating that the modifications are temporary. The configuration and procedures are restored at the end of

the program (as indicated on the RFC) and verifled, and the RFC is

then closed out.
6.4.5 Major Modifications or Construction of Facility Changes

Established Lewis procedures are to be followed where major

modifications or construction of facility (CoF) work is involved.

It is the facility manager's responsibility to ensure that an RFC is

issued covering the major modifications so that the Configuration

Management Office has the means to ensure proper control of the documentation. Generally, verified drawings and procedures are provided

for completed major projects enabling the cognizant facility manager

to establish its FBL and enter the project officially into the CM

program.

6.4.6 Operating Procedure (Checksheet) Changes

Proposed changes to controlled procedures, or checksheets,

are to be marked-up, accompanied by an approved RFC, and processed

through the change control system procedures described in section

6.5.

Emergency changes are described in section 6.4.3 and

are to be processed through the CCS. Facility checksheets bearing

marked-up "emergency" changes that are to become permanent are to be

updated before the next test run or as soon as feasible. In the

interim, copies of the approved revised (marked-up) checksheets are

to be placed in the test facilities file (replacing outdated copies)

and used for subsequent runs until updated copies are processed.

6.5 PROCEDURES FOR PROCESSING FACILITY CHANGES

The flow chart shown in figure 1 represents a typical flow diagram

for processing a proposed change to facility systems, equipment, or procedures. Test models or test hardware are not a part of the facility baseline configuration.

6.5.1 Change Request Initiation

In accordance with existing procedures, anyone associated

with a facility can initiate a proposed change to that facility.

However, under the CCS, the originator must complete the top blocks

of an RFC form in addition to completing the normal work request,

task order, or purchase request. Both forms, along with supporting

marked-up drawings, procedures, or sketches, as necessary, are

forwarded to the cognizant AFED facility manager by way of the configuration control coordinator.

6.5.2 Review, Approval, and Assignment of Control Number

The facility manager reviews the proposal, decides whether or

not it should be implemented, determines if it alters the facility

configuration, indicates if a review for safety is needed, and signs

his/her approval, if warranted. An unapproved RFC is returned to the

lO
originator with an explanation or suggested action. An approved

package is sent to the CM contractor for assignment of a control

number. Once a control number is asslgned, coples of the package

are placed in the CM files and the RFC package is returned to the

originator so that he/she can implement the approved work through

normal established procedures.

6.5.3 Change Implementation Phase

Implementation of the approved change is Initiated by the

originator and processed as shown in figure I. The CM contractor

will report the status of RFP's to the configuration control coordinator on a monthly basis.

6.5.4 Safety Review

Nhen the facility manager indicates on the RFC "review/

approval" block that the proposed change warrants a safety review

prior to operation, the originator must satisfy thls requirement and

the CM contractor ensures that the originator has the required safety

approval. This will be evidenced by the signature of the appropriate

AFED Branch Supervisor, or, if warranted, a member of the appropriate area safety committee, who will sign in the "verlflcation/closeout" section of the RFC.

6.5.5 Verification and Document Control

The CM contractor's office will verify that the completed work

has been done as directed by the approved RFC and ensure that the

documents (i.e., drawings, manuals, and procedures) have been updated

to reflect the changes. This is evidenced by a signature in the

appropriate blocks in the "verification/closeout" section of the RFC.

The CM contractor will ensure that the proper signatures have been

obtained on the drawings, change blocks, and/or facility configuration control verification decals (described in the appendix under

Field Verification) where applicable. He/she is then responsible for

returning the original drawings and documents to the controlled

files. The originator is responsible for replacing all marked-up

drawings in the facility files with the updated versions. Nhere manual or procedure changes are affected, copies of the updated pages

(and, in the case of manuals, a signed revision sheet) are sent by

the CM contractor to responsible document-holders in the field.

6.5.6 Request-for-Change Closeout

Upon completion of the documentation updating and field

verification, the assigned CM contractor's office representative

closes out the RFC with hls/her signature. The original RFC and

revised supporting documents are filed by the CM contractor. Copies

of the completed RFC are sent to the origlnator and the facility manager for their records.

II
7.0 AUDITS

All new work that changes a facility's baseline configuration or procedure must be documentedto reflect those changes. The configuration control

program described herein deflnes the rules and processes for accomplishing

this task. In order to ensure that all changes are acted upon as described in

the CCS,monthly audits are performed by the CMcontractor's office to ensure

that additlons or changes to a facility's baseline configuratlon are properly

processed, documented, and verified.

7.1 WORKREQUESTREVIEWS

The audit of requested work that may involve changes to a facility's

defined configuration is accomplished by reviewing three general areas

of support activities: (I) the job summaryprintouts from design, fabrication, and installation support groups, (2) the task order (form

NASA-C-392),or (3) other related job request process such as facility

test-run log books or test-run squawksheets that define installation

and modificatlon tasks to be performed by technicians working in the

facilities.

7.1.1 Support Organizations' Work Requests

The managementof the organizations that support requests for

new facility installations and/or modificatlons routinely publish

prlntouts (generally on a monthly basis) listing new requests for

services from their organizations. Theseorganizations include the

Engineering Directorate (ED), the Facilities Engineering Divislon

(FED), the Facilities Operations Dlvision (FOD), the Fabrication

Support Division (FSD), and, in somecases, the ComputerServices

Divlsion (CSD).

The configuration control contractor reviews these reports

monthly to identify new work related to facilities under the Aeropropulslon Facilities Conflguration ManagementProgram. The CMcontractor assesses these lists and contacts the originators to determine

if the requested changes affect the facility's configuration and its

documents. The contractor ascertains that the procedures, as defined

in the CCS,are complied with.

Audit follow-up by the CMcontractor will be initiated for

all new work and for all flnished work not properly processed. New

work requests Inltiated without an RFCform are to be subsequently

documentedon an RFCfor the facility manager's approval, and

required facility drawing changes will be accomplished through the

change control process. Work in progress or recently completed will

also require an (after the fact) RFC. It will be revlewed by the

facility managerfor his/her approval and it will be verified that

the installation and documentatlon agree and that all safety considerations have been resolved.

12
7.1.2 Test Installation Work Requests

Installation of or modifications to a facility's configuration are often accomplished through the test facilities' technicians.

A task order, or similar work request form, must be used to initiate

the work. Larger jobs are handled through contractors and administered by the FOMDand are covered as described previously.

The configuration control contractor reviews the recent task

orders, squawksheets, etc., of each facility Test Installation Division (TID) organization supporting the Aeronautics Directorate facilities. Facilities included are

• Propulsion Systems Laboratories 3 and 4 (PSL)

• Major Wind Tunnels (lO'xlO' and 8'x6'19'x15') and Icing

ResearchTunnel (IRT)

• Engine componentresearch facilities (Engine Research

Building (ERB) and Engine ComponentsResearch Laboratory

(ECRL))

•Combustor Research Laboratory (CRL), Power Lift Facility

(PLF), and Vertical Lift Facility (VLF)

Audit follow-up by the CM contractor will be initiated and

resolved in a manner similar to that described in section 7.1.1.

7.2 OPERATING PROCEDURE REVIEWS

As described in section 6.2.4, copies of the latest revisions of

operating procedures are kept under control in the CM contractor's

files. Although it is the responslbility of the test director to ensure

that the test-run checksheets agree with the latest revision date, the

CM contractor will conduct a monthly audit to ensure that both coples

agree. Marked-up copies are to be updated in a timely manner.

8.0 REPORTING

The CM contractor will make a monthly report on the status of RFC's

processed through the CCS to the configuration control coordinator from the

Facilities Management Branch.

13
APPENDIX - BASELINE DRAWINGS ASSESSMENT, UPDATING, AND VERIFICATION

BASELINE ASSESSMENT

A requirement of the Aeropropulsion Facilitles Configuration Management

Program is that drawings representing a facility's configuration be identified

and listed for inclusion in the Facility Baseline List (FBL). The facility

manager, through the designated AFED operations engineers and in conjunction

with the CM contractor, has the responsibility of developing this list and

assessing it for completeness. A record is kept of required drawings that

must be made in the future for specific systems. When the approved new drawings are generated or revised, the FBL is to be amended by the CM contractor

to reflect additions or modifications to the facility. These amended lists

are to be distributed by the CM contractor to personnel associated with the

facility.

FIELD VERIFICATION AND DRAWING UPDATING

Configuration field verification is that portion of configuration control

which ensures that both hardware and software meet the approved engineering

design and performance requirements. This is accomplished at Lewis through

design and safety reviews. In addition, all drawings making up the FBL are to

be reviewed and field verified to reflect the current installation prior to

its being integrated into the CM program.

The review consists of checking in the field, component by component,

wire by wire, etc., to ensure that the drawings and the actual installations

agree. Existing FBL drawings are marked up to reflect the actual installed

systems and as-built configurations. Completed marked-up drawings are sent to

the appropriate drafting organization to complete the task of updating. When

no drawings for actual facility installations exist, formal drawings are to be

generated.

FBL drawings are certified to be "field verified" by the signature of a

person attesting that the drawing reflects the actual installation for systems

being reviewed for accuracy. Each FBL original drawing or microfilm card

representation of a facility drawing must have a field-verified decal affixed.

The CM contractor is to ensure that decals are on all aeropropulsion-controlled

drawings. Samples of the decals and stamp appear in figure 3.

PARTIAL DRAWING VALIDATIONS

The verification decal on drawings under configuration control will be

signed and dated by the person attesting to the drawing's verification. When

only portions of existing facility baseline drawings were changed, as, for

example, with modifications, and the remaining portions of that drawing have

not yet been verified, it will be so noted; that is, the decal will not be

signed until a complete verification and subsequent drawing updating is done.

The change block, however, will be initialed and the relevant RFC control

number noted to indicate that only the portion covered by the RFC has been

validated. The CM contractor will make every practical effort to accomplish

field verification of the remaining portions of these drawings.

I4
MAJOR MODIFICATIONS OF CONSTRUCTION OF FACILITY PROJECTS

Drawings of the as-built facility are generally a project requirement

when major facility installations are completed. It is the responsibility of

the Lew_s project engineer associated with each project to ensure that the completed drawings represent the field installation. The project engineer, or

hls/her appointed representatlve(s), w_ll ensure that all documents (drawings,

procedures, etc.) represent the design requirements and the as-built installation and that verification decals are affixed and signed on all drawlngs thus

verified. Once the facllity is operational, all procedures, or checksheets,

are stamped, indicating that they are under configuration control. The CM contractor will put the completed original documents into the controlled files.

15
o

z

_z

z_

_oI

_z

_Ez_

_z_

ZOO I 0:0: f

.

E

o_ _L

E" -_a:l o

16

(/)PE00

Q)

COE

r-0

.__. CO

"N9eO

"6EOO

O. ENI

,r- E
THIS DOCUMENT IS

UNDER CONFIGURATION CONTROL

REVISION RECORD SHEET DOCUMENT NAME:

ALL DOCUMENT REVISIONS ARE TO BE ACCOMPANIED BY A REQUEST-FOR-CHANGE FORM (RFC)

REVISION DESCRIPTION OF REVISION RFC NO. PAGES CM CONTRACTOR FACILITY

DATE AFFECTED MANAGER

NASA-C-8590a (3-89)

Figure 2.--Revision record sheet for documents under configuration control.

17
AEROPROPULSION FACILITY

BASELINE DOCUMENT

THIS DOCUMENT UNDER CONFIGURATION CONTROL

APPROVED BY: ...................... DATE: ................

(a) Configuration control stamp for controlled manuals and

operating procedures, or checksheets.

AEROPROPULSION FACILITY

BASELINE DRAWING

THIS DRAWING UNDER CONFIGURATION CONTROL

FIELD VERIFIED BY: ...................... DATE: ................

, i

(b) Verification decal for full-size tracings of original drawings.

I AERoPRoPULsioN FACILITY

I BASELINE DRAWIN_

(c) Verification decal affixed to microfilm cards of drawings

without tracings for CAD-generated drawings.

Figure 3.--Samples of stamp and decals used in document

control.

18
Report Documentation Page Nalional Aeronautics and

Space Administralion

1. Report No. 2, Government Accession No. 3. Recipient's Catalog No.

NASA TM- 102541

4, 5. Report Date

March 1990

Title and Subtitle

Aeropropulsion Facilities Configuration Control

Procedures Manual

7, Author(s)

James J. Lavelle

g.

12.

Performing Organization Name and Address

National Aeronautics and Space Administration

Lewis Research Center

Cleveland, Ohio 44135-3191

Sponsoring Agency Name and Address

National Aeronautics and Space Administration

Washington, D.C. 20546-0001

6. Performing Organization Code

8. Performing Organization Report No.

E-5351

10. Work Unit No.

None

11. Contract or Grant No.

13. Type of Report and Period Covered

Technical Memorandum

14. Sponsoring Agency Code

15. Supplementary Notes

i6, Abstract

Lewis Research Center senior management directed that the aeropropulsion facilities be put under configuration

control. A Configuration Management (CM) program was established by the Facilities Management Branch of the

Aeropropulsion Facilities and Experiments Division (AFED). Under thc CM program, a support service contractor

was engaged to staff and implement the program. The Aeronautics Directorate has over 30 facilities at Lewis of

various sizes and complexities. Under the program, a Facility Baseline List (FBL) was established for each

facility, listing which systems and their documents were to be placed under configuration control. A Change

Control System was established requiring that any proposed changes to FBL systems or their documents were to

be processed as per the Change Control System. Limited access control of the FBL master drawings was implemented and an audit system established to ensure all facility changes are properly processed. This procedures

manual sets forth the policy and responsibilities to ensure all key documents constituting a facilities configuration

are kept current, modified as needed, and verified to reflect any proposed change. This is the essence of the

Lewis Aeropropulsion Facilities Configuration Management program.

17. Key Words (Suggested by Author(s))

Facilities configuration control

Facility baseline drawing list

Change control system

18. Distribution Statement

Unclassified - Unlimited

Subject Category 38

19. Security Classif. (of this report)

Unclassified

20. Security Classif. (of this page)

Unclassified

21. No. of pages

23

NASAFORM_626oc-r 86 *For sale by the National Technical Information Service, Springfield, Virginia 22161

22. Price*

A03
REQUEST FOR CHANGE

AEROPROPULSION FACILITIES

INSTRUCTIONS

CONTROL NO.

LOG-IN DATE

• Originator will send RFC, WR, TO, etc. to configuration control coordinator (CCC), Mail Stop 6-9

• CCC will obtain facility manager approval and submit to CM contractor for control no. and log-in date

• CM contractor will return package to originator to implement change, satisfy safety concerns

• After verifying changes, documentation, and safety, CM contractor will close out and file RFC

• CM contractor will send copies of completed RFC to originator, CCC, and facility manager

FACILITY NAME

ORIGINATOPJORG. CODE

REASON FOR CHANGE

AI-rACHED WR OR TO

DATE

DESCRIPTIO_(_F CHANGE (SketchesMarked.up copies attached? []YES [] NO)

KNOWN BASEL|NE DC_UMENTS AFFECTED

SAFETY _MPLICATIONS: HOW RESOLVED?

REVIEW/APPROVAL (AFED)

[] ALTERATION OF EXISTING FACILITY CONFIGURATION; DOCUMENTATION

[] MAINTENANCE/REPAIR USING IDENTICAL PARTS

[] REVIEW FOR SAFETY PRIOR TO OPERATION

_IqFK3URAT]ON CONTROL COORDINATOR DATE

FACILITY MANAGER DATE

VERIFICATION/CLOSEOUT (CM Contractor)

[] CHANGES HAVE BEEN DOCUMENTED

[] DOCUMENTS REFLECT REQUESTED/COMPLETED WORK

[] SAFETY CONSIDERATIONS SATISFIED

AREA SAFETY COMMITTEE CONCURRENCE DATE

CM CONTRACTOR DATE

NASA-C-8590 (Rev. 3-89)

Figure 4.--Request-for-change (RFC) form.

19