Institution Type 2-year Public/State Controlled Institution of Higher Education

2-year Private Institution of Higher Education

4-year Public/State Controlled Institution of Higher Education

4-year Private Institution of Higher Education
Institution Designation:
Eligible to receive assistance under Part A or B of Title III or under Title V of the Higher 

Education Act of 1965, as amended (HEA)

Not eligible to receive assistance under Part A or B of Title III or under Title V of the Higher 

Education Act of 1965, as amended (HEA)
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Additional User Shared includes/createAddUser.cfm

Additional User - Add Shared includes/createAddUser.cfm

Travel Requests Shared includes/incTAR.cfm
Travel Requests - Add Shared includes/incTAR.cfm
Select View Submit 

Reports Shared includes/incCreateEditReports.cfm

Time Extensions Shared includes/incTimeExtension.cfm
Objectives and 

Accomplishments Shared includes/incNarrative.cfm

Collaboration 

Activities includes/incNarrative.cfm

Adjustments to Project Shared includes/incNarrative.cfm

Exemplary Activities Shared includes/incNarrative.cfm

Evaluation Shared includes/incNarrative.cfm

Priorities Shared includes/incNarrative.cfm

N

a

r

r

a

tiv

e

s
Spring Budget Shared includes/Budget1.cfm

Fall Budget Shared includes/FallBudget1.cfm

Final Budget Shared includes/Budget1.cfm

includes/incbudgetend.cfm

Center Information aorc/aorcCenterInfo.cfm

Center Contacts aorc/aorcCenterContactInfo.cfm

Researcher Profiles aorc/aorcResearchProfile.cfm

B

u

d

g

e

t
Researcher Profiles - 

Add aorc/aorcResearchProfile.cfm

Center 

Activities/Services aorc/aorcFacilServices.cfm

Publications includes/Publications.cfm

R

e

p

o

r

t

D

a

t

a
Sources of U.S. 

Funding aorc/aorcSourcesFunding.cfm

F

Grant Results Shared includes/incNarrative.cfm

in

al R

e

p

o

r

t
Change Type Field Name

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text Abstract

Add Count Abstract

Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change

Add Checkbox

Button Save and Add another

Text Instructions

Text Instructions

Remove Instructions

Remove Instructions

Remove Instructions
Remove Instructions

Text Instructions

Text Instructions

Text Title

Text Instructions

Text Travel Justification

Remove Note

Text Country(ies) Instructions

Text Title VI AORC funds requested for travel

Text Which FY funds are being used:

Remove Explanation of Title VI AORC funds requested: 

Text

Provide a detailed itemization of Title VI 

AORC funds to be requested, e.g., lodging, 

per diem, travel. 

Links

Detailed itemization of Title VI AORC funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Links

Detailed itemization of Title VI AORC funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Remove Text Participant's Departure Itinerary

Add text Participant's Return Itinerary

Text Please select from one of the following:
Instructions

Remove Item

Remove Item

Remove Item

Remove Item

Add Item

Add Item

Add Item

Add (i) button

Text

Instructions

Rename Item Comments

Move Item Enter the amount of funds...

Rename Item
Text

Rename Item

Text

Text Instructions

Rename Page Link

Rename Page Narrative Name

Max Characters

Text Instructions

Text Instructions

Text Instructions

Upload Instructions

Text Instructions

Max Characters
Text Remove Instructions and Budget Info Form

Text Change report span for budget

Text Remove instructions for spring

Text Remove Spring Report columns

Text Remove Total Title VI Column

Remove reporting date 

span in column

Add (i) button Total Other

Text Instructions

Code (Allow FFR for 

AORC) Instructions

Change Text Institutions

Change Text Countries

Change Text Languages

Add Textbox Point of Contact

Text Street

Add Textbox Address 2

Add Textbox Email

Add Textbox Web site

Add Textbox Point of Contact

Text Street

Add Textbox Address 2

Add Textbox Email

Add Textbox Web site

Rename Page Link

Rename Page Header

Rename Button
Rename Page Header

Rename Field Researcher name

Rename Field Researcher type

Dropdown Add Participant type

Dropdown Add Participant type

Dropdown Add Participant type

Dropdown Add Participant type

Add Textbox Other

Add Radios Postgraduate research

Add Textbox Employment

Add Radios

Utilize language areas studies skills in current 

job

Add Dropdown Language

Rename Item

Rename Item

Remove Item

Rename Item

Remove Item

Rename Item

Add header Language(s):

Add Item (3) Language Selection and Number

Remove Section Customer Satisfaction Survey

Add Item

Rename Item

Rename Item

Rename Item

Rename Item

Add Item

Rename Item

Rename Item

Remove Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item
Add Item

Add Item

Add Info Icon (i) Icon

Add Count

Remove Page

Text Instructions

Max Characters
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

Cut and paste your abstract from your application into 

the box below.

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.

Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A

Create a Travel Approval Request (TAR) for each grantfunded participant who is traveling from the U.S. 

•To add a TAR, click the "Add a Travel Approval 

Request" button.

•Your TARs are listed below.

•To view or edit a TAR, click "Update."

•To remove a TAR, click "Delete."
•After entering a TAR, click the "Submit to IRIS" 

button at the bottom of the page to submit it to IRIS.

•Once the TAR has been approved by IRIS, it can be 

updated and resubmitted to IRIS for your program 

officer to reapprove.

The TAR must be submitted to IFLE at least 30 days 

prior to the traveler's departure.

International Travel Approval Request - Submit 30 

days in advance of travel

Submit a Travel Approval Request (TAR) for each 

person traveling to or from the U.S., to participate in 

project related activities. A TAR is required if grant 

funds are supporting any cost associated with the 

travel, e.g., per diem, air fare, ground transportation.

Travel Justification

Provide travel justification that is directly related to 

the approved project scope. Indicate whether this 

funding is in the approved budget.

For travel to the U.S., select the country the 

participant is traveling from.

Title VI AORC funds requested for travel

Which FY funds are being used

Explanation of Title VI AORC funds requested: 

Provide a detailed itemization of Title VI AORC funds 

to be requested, e.g., lodging, per diem, travel. 

GSA for domestic per diem rates

US Dept. of State for international rates

(Required for international travel)

Please include connecting flights.

I certify that this travel request complies with the Fly 

America Act
The reports required for this grant are displayed 

below. 

•To begin entering your report, click the "Enter Report 

Information" button below or click a button on the 

menu bar. You may also click a link in the Report 

Status column to go directly to a screen.

•To view or submit a report, click the "View / Submit 

Report" button.

•After viewing the report, project directors may click 

the "Submit Report" button to submit it to IFLE.

•To enter data for a report other than the current 

one, select the report and click the "Enter Report 

Information" button.

•Click a radio button in the "select Report" column.

•Click the "Enter Report Information" button to input 

the requested information.

•Click the "View/Submit Report" button to review the 

report in draft or to submit the report after 

completion. 

Only the Project Director is authorized to submit the 

completed report.

•You may also view reports from previous grants for 

your program, institution, and world area.

Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments

Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.
Example: 01/01/1900

Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.

Describe each of the objectives of the project and the 

progress made towards those objectives during the 

current reporting period.

Collaboration Activities

Collaboration Activities

4000

For any planned activity that was scheduled to take 

place during the current reporting period but did not, 

explain the circumstances. Indicate whether you still 

plan to conduct the activity and when; or, specify the 

amount of funds to be reprogrammed, the activities to 

be conducted, and when. 

Describe project activities that showcase the grantee's 

success in meeting its project objectives in a 

particularly effective way during the current reporting 

period and that you would recommend for replication 

or dissemination because of their content and impact. 

Describe project-related evaluation activities that 

have taken place during the current reporting period. 

Please upload any evaluation or assessment reports 

regarding your grant activities. (You may upload up to 

2 documents. Word, Excel or Adobe PDF)

Describe any activities that took place during the 

current reporting period which address the announced 

priorities of the program. Indicate if grant funds were 

used to support the activities. To view a list of the 

announced priorities, click <a href="../priorities.cfm" 

target="_blank">here.</a>

4000
Budget numbers submitted on your spring report may 

be updated here. This will not change what was 

submitted on your spring report.

Other funds allocated to these line items from other 

internal 2nd external sources.

For each category, enter the amount of Title VI AORC 

funds expended during the current reporting period. 

Report on expenditures from through 10/01/2010 

through 09/30/2011. Totals will be automatically 

calculated. 

Budget attachment: * excel, pdf, or .doc only. Attach a 

spreadsheet with the final budget expenditures for the 

(for multiple selections, hold down the "ctrl" or 

"apple" key and click)

(for multiple selections, hold down the "ctrl" or 

"apple" key and click)

(for multiple selections, hold down the "ctrl" or 

"apple" key and click)

Street

Street

Researcher Profiles

Researcher Profiles

Add a Researcher
Researcher Profiles

Researcher name

Researcher type

Undergraduate Student

Graduate Student

K-12 Teacher

Other

( ) Yes ( ) No

( ) Yes ( ) No

Cultural events (Art Exhibits, Museum Tours, Etc.)

Guided Tours Related to Research Project

Lodging

Information Technology - Computer, Internet, 

Telephone

Research clearances

Travel (in country logistics)

Abstracts

Audio, video, and podcasts

Authored books

Book chapters

Edited books

Books - Reviews

Conference presentations

Curricula and textbooks

Journal articles

Exhibitions

Media interviews

Newsletters

Policy brief and/or papers

Presentations - Non-conference

Publications - Edited

Publications - Refereed

Publications - Non-refereed

Translations conducted
Webinars

Workshops

Please identify results of grant-funded activities from 

the entire grant cycle that will be disseminated to the 

public on the IRIS Web site (iris.ed.gov). Results should 

be reflective of the objectives cited in your approved 

project application, and may include exemplary 

activities, project-related URLs, activities particularly 

successful in meeting program priorities, or any other 

unique accomplishment that you want to showcase. 

4000
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

Insert the abstract for the approved project into the box 

below.

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title

Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

Create an international Travel Approval Request (TAR) for 

each individual. (A TAR is required if grant funds are 

supporting any cost associated with the travel, e.g., per 

diem, air fare, ground transportation.) 

Click the "Add a Travel Approval Request" button to create a 

TAR.
•Approved TARS can be updated and resubmitted to US/ED 

for review.

The TAR must be submitted to US/ED at least 30 days prior 

to the traveler's departure.

International Travel Approval Request (Submit 30 days in 

advance of travel)

Complete all required fields for each international traveler 

participating in project related activities.

Justification

For travel to the U.S., select the country of departure.

AORC funds requested

Fiscal year funds to be used

Detailed itemization of Title VI AORC funds e.g., lodging, per 

diem, travel. Please refer to GSA for domestic per diem rates 

and US Dept. of State for international rates.

http://www.gsa.gov/portal/category/21287

http://aoprals.state.gov/web920/per_diem.asp

I certify that this travel request complies with the Fly 

America Act and/or Open Skies agreement. 
The reports and due dates for the grant cycle are indicated 

below.

Next to () under Fall Year #

•Click here to view reports from previous grants by program, 

institution, and world area.

Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.

Requested Time Extension End Date
(mm/dd/yyyy format)

Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.

List each of the project objectives. Describe the progress 

made toward each objective during the current reporting 

period.

Outreach Activities

Outreach Activities

5000

Please describe any major obstacles that either prevented 

the completion of any activity/ies or changed how the 

activity/ies were implemented. Briefly describe if and/or 

how the grant plans to proceed with these activities.

Describe particularly effective project activities (funded by 

the grant and/or matching) that showcase the grant's 

success in meeting and/or exceeding its project objects 

during the current reporting period. These activities should 

be exemplary candidates for replication and/or 

dissemination.

List any evaluation activities related to the project objectives. 

Describe key findings and how any aspects of the project 

were changed (if at all) as a result.

Please upload any evaluation or assessment reports as 

support material. Up to 2 documents may be uploaded. 

(10mb max - Word, Excel or Adobe PDF)

Describe the grant activities conducted during the reporting 

period that addressed the announced program priorities, and 

indicate whether grant (or matching funds) were used to 

support the activities.<br /><a href="../priorities.cfm" 

title="Priorities" target="_blank">Click here to view the list 

of priorities.</a>

5000
For each category, enter the amount of Title VI AORC funds 

expended during the current reporting period. Report on 

expenditures from 10/01/2010 through 09/30/2011. Totals 

will be automatically calculated. Click the link to download 

the SF-425 Federal Financial Report. You must complete and 

submit this form as part of your final performance report 

using the upload function below. 

SF-425 Federal Financial Report Long Form attachment: PDF 

only. Attach a PDF containing your completed SF-425 Federal 

Once code is modified, different 

instruction appears.

(for multiple selections, hold down the "ctrl" key and click)

(for multiple selections, hold down the "ctrl" key and click)

(for multiple selections, hold down the "ctrl" key and click)

First item below U.S. Contact 

Information

Address 1

Below Address 1

Below Fax

Below Email

First item below Overseas Contact 

Information

Address 1

Below Address 1

Below Fax

Below Email

Participant Profiles

Participant Profiles

Add a Participant
Participant Profiles

Participant name

Participant type

In dropdown

Below Participant type

Below Other

Below Postgraduate research

Below Employment

Below Academic Status

Cultural events

Research Assistance

Information Technology

In country logistics (security, transportation)

Audio, video, and/or podcasts

Books - Authored

Books - Chapters

Books - Edited

Presentations - Conference

Curricula and/or textbooks
To the right the publications

Please identify results of grant-funded activities and note 

that they may be made available to the public on the IRIS 

Web site (iris.ed.gov). Results should be reflective of the 

objectives cited in your approved project application, and 

may include exemplary activities, project-related URLs, 

activities particularly successful in meeting program 

priorities, or any other unique accomplishment that you 

want to showcase. 

5000
Work

Page

Page and Database

Page and Database

Page

Page and Database

Completely remove text

Completely remove text

Completely remove text
Completely remove text

Add () around Submit section, 

drop down to next line and 

change font color to red

Completely remove text

Modifications to text and links 

added

Database

Database

Database

Database

Database

Database

Database

Page

Database

Database
Page

Page

Page

Page

Page

Page Code

Page and Database

Page

Page and Database

Page and Database

Page and Database

Page and Database

Page

Page and Database

Page and Database

Page and Database

Database

Page

Page
Page

Page

Page

Database

Database

Database

Database

Page and Database

Page and Database

Page and Database

Page and Database

Page and Database

Database

Database

Database

Database

Database

Database

Page

Page and Database

Page

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database
Database

Database

Page and Database

Database

Database

Database
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Additional User Shared includes/createAddUser.cfm
Additional User - Add Shared includes/createAddUser.cfm

Travel Requests Shared includes/incTAR.cfm

Travel Requests - Add Shared includes/incTAR.cfm
Select View Submit 

Reports Shared includes/incCreateEditReports.cfm
Time Extensions Shared includes/incTimeExtension.cfm

Objectives and 

Accomplishments Shared includes/incNarrative.cfm

Adjustments to Project Shared includes/incNarrative.cfm

Exemplary Activities Shared includes/incNarrative.cfm

N

a

r

r

a

tiv

e

s
Evaluation Shared includes/incNarrative.cfm

Priorities Shared includes/incNarrative.cfm

Spring Budget Shared includes/Budget2Col.cfm

Fall Budget Shared includes/FallBudget2col.cfm

Final Budget Shared includes/Budget2Col.cfm

IB Courses & Programs bieuisfl/BusPrograms.cfm

N

a

r

r

a

tiv

e

s

B

u

d

g

e

t
Int'l Business Positions bieuisfl/busPositions.cfm

Faculty Enhancement bieuisfl/FacultyEnhance.cfm

Outreach Activities Shared bieuisfl/Outreach.cfm

Outreach Activities - 

Add bieuisfl/Outreach.cfm

Study Abroad / 

Internships bieuisfl/StudyAbroad.cfm

Grant Results Shared includes/incNarrative.cfm

R

e

p

o

r

t

D

a

t

a

Fin

al R

e

p

o

r

t
Change Type Field Name

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Add Count Program officer: List agreement partners

Text Abstract

Add Count Abstract

Text Languages, Countries, Disciplines

Text Languages Instructions

Text Languages Instructions

Text Countries Instructions

Text Countries Instructions

Text Disciplines Instructions

Remove Item Subject Areas

Text Instructions

Add Info Icon (i) Icon

Button Add a User
Page Function code change

Add Checkbox

Button Save and Add another

Text Instructions

Text Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Text Instructions

Text Instructions

Text Title

Text Instructions

Text Travel Justification

Remove Note

Text Country(ies) Instructions

Text Title VI BIE funds requested for travel

Text Which FY funds are being used:

Remove Explanation of Title VI BIE funds requested: 
Text

Provide a detailed itemization of Title VI BIE 

funds to be requested, e.g., lodging, per 

diem, travel. 

Links

Detailed itemization of Title VI BIE funds e.g., 

lodging, per diem, travel. Please refer to GSA 

for domestic per diem rates and US Dept. of 

State for international rates.

Links

Detailed itemization of Title VI BIE funds e.g., 

lodging, per diem, travel. Please refer to GSA 

for domestic per diem rates and US Dept. of 

State for international rates.

Remove Text Participant's Departure Itinerary

Add text Participant's Return Itinerary

Text Please select from one of the following:

Instructions

Remove Item

Remove Item

Remove Item

Remove Item

Add Item

Add Item

Add Item

Add (i) button

Text
Instructions

Rename Item Comments

Move Item Enter the amount of funds...

Rename Item

Text

Rename Item

Text

Text Instructions

Text Instructions

Text Instructions
Text Instructions

Upload Instructions

Text Instructions

Max Characters

Text Remove Instructions and Budget Info Form

Text Change date span for full report span

Text Remove Spring Report columns

Text Remove instructions for spring

Remove Column Total Title VI BIE Funds Spent

Remove Column Total Matching Funds

Remove date span Remove date span in column

Change Text Discipline(s)

Add Count Description

Add Count Comments
Required Field change Title VI BIE grant funds

Required Field change Institutional match

Required Field change Total

Add Count Comments

Remove Item Discipline(s)

Change Text

Add Count Comments

Remove Text

Remove Button

Add Count Title of activity

Add Count Partners

Text

Add Count Comments

Change Text Country(ies)

Add Count Pupose of program

Text Instructions

Max Characters
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

Cut and paste your abstract from your application into 

the box below.

Select all of the languages, countries, disciplines, and 

subject areas that apply to the project from the 

dropdowns below. Any entries already selected are 

displayed first.

Please select no more than 15 of the languages most 

relevant to your project focus

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

Please select no more than 15 of the countries most 

relevant to your project's focus.

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"
Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden. Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A

Create a Travel Approval Request (TAR) for each grantfunded participant who is traveling from the U.S. 

•To add a TAR, click the "Add a Travel Approval 

Request" button.

•Your TARs are listed below.

•To view or edit a TAR, click "Update."

•To remove a TAR, click "Delete."

•After entering a TAR, click the "Submit to IRIS" 

button at the bottom of the page to submit it to IRIS.

•Once the TAR has been approved by IRIS, it can be 

updated and resubmitted to IRIS for your program 

officer to reapprove.

The TAR must be submitted to IFLE at least 30 days 

prior to the traveler's departure.

International Travel Approval Request - Submit 30 

days in advance of travel

Submit a Travel Approval Request (TAR) for each 

person traveling to or from the U.S., to participate in 

project related activities. A TAR is required if grant 

funds are supporting any cost associated with the 

travel, e.g., per diem, air fare, ground transportation.

Travel Justification

Provide travel justification that is directly related to 

the approved project scope. Indicate whether this 

funding is in the approved budget.

For travel to the U.S., select the country the 

participant is traveling from.

Title VI BIE funds requested for travel

Which FY funds are being used

Explanation of Title VI BIE funds requested: 
Provide a detailed itemization of Title VI BIE funds to 

be requested, e.g., lodging, per diem, travel. 

GSA for domestic per diem rates

US Dept. of State for international rates

(Required for international travel)

Please include connecting flights.

I certify that this travel request complies with the Fly 

America Act

The reports required for this grant are displayed 

below. 

•To begin entering your report, click the "Enter Report 

Information" button below or click a button on the 

menu bar. You may also click a link in the Report 

Status column to go directly to a screen.

•To view or submit a report, click the "View / Submit 

Report" button.

•After viewing the report, project directors may click 

the "Submit Report" button to submit it to IFLE.

•To enter data for a report other than the current 

one, select the report and click the "Enter Report 

Information" button.

•Click a radio button in the "select Report" column.

•Click the "Enter Report Information" button to input 

the requested information.

•Click the "View/Submit Report" button to review the 

report in draft or to submit the report after 

completion. 

Only the Project Director is authorized to submit the 

completed report.

•You may also view reports from previous grants for 

your program, institution, and world area.
Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments

Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.

Example: 01/01/1900

Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.

Describe each of the objectives of the project and the 

progress made towards those objectives during the 

current reporting period.

For any planned activity that was scheduled to take 

place during the current reporting period but did not, 

explain the circumstances. Indicate whether you still 

plan to conduct the activity and when; or, specify the 

amount of funds to be reprogrammed, the activities to 

be conducted, and when. 

Describe project activities that showcase the grantee's 

success in meeting its project objectives in a 

particularly effective way during the current reporting 

period and that you would recommend for replication 

or dissemination because of their content and impact. 
Describe project-related evaluation activities that 

have taken place during the current reporting period. 

Please upload any evaluation or assessment reports 

regarding your grant activities. (You may upload up to 

2 documents. Word, Excel or Adobe PDF)

Describe any activities that took place during the 

current reporting period which address the announced 

priorities of the program. Indicate if grant funds were 

used to support the activities. To view a list of the 

announced priorities, click <a href="../priorities.cfm" 

target="_blank">here.</a>

4000

Budget numbers submitted on your spring report may 

be updated here. This will not change what was 

submitted on your spring report.

For each category, enter the amount of Title VI BIE 

funds and matching funds expended during the 

current reporting period. Report on expenditures from 

07/01/2011 through 06/30/2012. Totals and 

percentages will be automatically calculated. 

"Matching funds" refers to the mandated cost sharing 

stipulated in the authorizing legislation. The matching 

funds should be no less than 50% of the total cost of 

the project. Click the link to download the SF-425 

Federal Financial Report Long Form. You must 

complete and upload this form as part of your final 

performance report using the upload function below.

(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 
(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 

To enter default values for the city, state, and 

language which will pre-populate on new outreach 

records, click the "Enter Outreach Defaults" button.

Enter Outreach Defaults

(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 

(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 

Please identify results of grant-funded activities from 

the entire grant cycle that will be disseminated to the 

public on the IRIS Web site (iris.ed.gov). Results should 

be reflective of the objectives cited in your approved 

project application, and may include exemplary 

activities, project-related URLs, activities particularly 

successful in meeting program priorities, or any other 

unique accomplishment that you want to showcase. 

4000
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

Insert the abstract for the approved project into the box 

below.

Select the languages, countries, disciplines, and subject areas 

that apply to the project from the dropdown list below. Any 

entries already selected are displayed first.

Please select no more than 15 languages most relevant to 

the project focus

Hold down "ctrl" and click to make multiple selections.

Please select no more than 15 countries most relevant to the 

project.

Hold down "ctrl" and click to make multiple selections.

Hold down "ctrl" and click to make multiple selections.

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title
Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

Create an international Travel Approval Request (TAR) for 

each individual. (A TAR is required if grant funds are 

supporting any cost associated with the travel, e.g., per 

diem, air fare, ground transportation.) 

Click the "Add a Travel Approval Request" button to create a 

TAR.

•Approved TARS can be updated and resubmitted to US/ED 

for review.

The TAR must be submitted to US/ED at least 30 days prior 

to the traveler's departure.

International Travel Approval Request (Submit 30 days in 

advance of travel)

Complete all required fields for each international traveler 

participating in project related activities.

Justification

For travel to the U.S., select the country of departure.

BIE funds requested

Fiscal year funds to be used
Detailed itemization of Title VI BIE funds e.g., lodging, per 

diem, travel. Please refer to GSA for domestic per diem rates 

and US Dept. of State for international rates.

http://www.gsa.gov/portal/category/21287

http://aoprals.state.gov/web920/per_diem.asp

I certify that this travel request complies with the Fly 

America Act and/or Open Skies agreement. 

The reports and due dates for the grant cycle are indicated 

below.

Next to () under Fall Year #

•Click here to view reports from previous grants by program, 

institution, and world area.
Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.

Requested Time Extension End Date

(mm/dd/yyyy format)

Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.

List each of the project objectives. Describe the progress 

made toward each objective during the current reporting 

period.

Please describe any major obstacles that either prevented 

the completion of any activity/ies or changed how the 

activity/ies were implemented. Briefly describe if and/or 

how the grant plans to proceed with these activities.

Describe particularly effective project activities (funded by 

the grant and/or matching) that showcase the grant's 

success in meeting and/or exceeding its project objects 

during the current reporting period. These activities should 

be exemplary candidates for replication and/or 

dissemination.
List any evaluation activities related to the project objectives. 

Describe key findings and how any aspects of the project 

were changed (if at all) as a result.

Please upload any evaluation or assessment reports as 

support material. Up to 2 documents may be uploaded. 

(10mb max - Word, Excel or Adobe PDF)

Describe the grant activities conducted during the reporting 

period that addressed the announced program priorities, and 

indicate whether grant (or matching funds) were used to 

support the activities.<br /><a href="../priorities.cfm" 

title="Priorities" target="_blank">Click here to view the list 

of priorities.</a>

5000

For each category, enter the amount of Title VI BIE funds and 

matching funds expended during the current reporting 

period. Report on expenditures from 07/01/2011 through 

06/30/2012. Totals and percentages will be automatically 

calculated. "Matching funds" refers to the mandated cost 

sharing stipulated in the authorizing legislation. The matching 

funds should be no less than 50% of the total cost of the 

project. Click the link to download the SF-425 Federal 

Financial Report. You must complete and upload this form as 

part of your final performance report using the upload 

function below.

(for multiple selections, hold down the "ctrl" key and click) 
(for multiple selections, hold down the "ctrl" key and click) 

(for multiple selections, hold down the "ctrl" key and click) 

(for multiple selections, hold down the "ctrl" key and click) 

Please identify results of grant-funded activities and note 

that they may be made available to the public on the IRIS 

Web site (iris.ed.gov). Results should be reflective of the 

objectives cited in your approved project application, and 

may include exemplary activities, project-related URLs, 

activities particularly successful in meeting program 

priorities, or any other unique accomplishment that you 

want to showcase. 

5000
Work

Page

Page and Database

Page and Database

Page

Page

Page

Page

Page

Page

Page

Page

Page

Page
Page

Page and Database

Page

Page

Page

Completely remove text

Completely remove text

Completely remove text

Completely remove text

Add () around Submit section, 

drop down to next line and 

change font color to red

Completely remove text
Modifications to text and links 

added
Database

Database

Database
Database

Page

Database

Database

Page

Page

Page

Page

Page

Page
Page

Page

Page

Page

Database

Database
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Additional User Shared includes/createAddUser.cfm
Additional User - Add Shared includes/createAddUser.cfm

Travel Requests Shared includes/incTAR.cfm

Travel Requests - Add Shared includes/incTAR.cfm
Select View Submit 

Reports Shared includes/incCreateEditReports.cfm
Time Extensions Shared includes/incTimeExtension.cfm

Objectives and 

Accomplishments Shared includes/incNarrative.cfm

Adjustments to Project Shared includes/incNarrative.cfm

Exemplary Activities Shared includes/incNarrative.cfm

N

a

r

r

a

tiv

e

s
Evaluation Shared includes/incNarrative.cfm

Priorities Shared includes/incNarrative.cfm

Spring Budget Shared includes/Budget2Col.cfm

Fall Budget Shared includes/FallBudget2col.cfm

Final Budget Shared includes/Budget2Col.cfm

IB Courses by 

Discipline No Changes

IB Courses & Programs cibe/cibeBusinessPrograms.cfm

N

a

r

r

a

tiv

e

s

B

u

d

g

e

t
Lang Courses No Changes cibe/cibeBusinessLangCourses.cfm

Master's Grads cibe/cibeGraduates.cfm

Doctorate Grads cibe/cibeGraduates.cfm

Master's Placements cibe/cibePlacements.cfm

Doctorate Placements cibe/cibePlacements.cfm

Int'l Research

cibe/cibeBusResearchActivities.cf

m

Publications includes/Publications.cfm

R

e

p

o

r

t

D

a

t

a
Collaboration cibe/cibeCollaboration.cfm

Professional 

Development 

Programs cibe/cibeDevelopment.cfm

Outreach Activities cibe/cibeOutreachActs.cfm

F

Grant Results Shared includes/incNarrative.cfm

in

al R

e

p

o

r

t
Change Type Field Name

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text Abstract

Add Count Abstract

Text Languages, Countries, Disciplines

Text Languages Instructions

Text Languages Instructions

Text Countries Instructions

Text Countries Instructions

Text Disciplines Instructions

Remove Item Subject Areas

Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change
Add Checkbox

Button Save and Add another

Text Instructions

Text Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Text Instructions

Text Instructions

Text Title

Text Instructions

Text Travel Justification

Remove Note

Text Country(ies) Instructions

Text Title VI CIBE funds requested for travel

Text Which FY funds are being used:

Remove Explanation of Title VI CIBE funds requested: 

Text

Provide a detailed itemization of Title VI CIBE 

funds to be requested, e.g., lodging, per 

diem, travel. 
Links

Detailed itemization of Title VI CIBE funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Links

Detailed itemization of Title VI CIBE funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Remove Text Participant's Departure Itinerary

Add text Participant's Return Itinerary

Text Please select from one of the following:

Instructions

Remove Item

Remove Item

Remove Item

Remove Item

Add Item

Add Item

Add Item

Add (i) button

Text
Instructions

Rename Item Comments

Move Item Enter the amount of funds...

Rename Item

Text

Rename Item

Text

Text Instructions

Text Instructions

Text Instructions
Text Instructions

Upload Instructions

Text Instructions

Max Characters

Text Remove Instructions and Budget Info Form

Text Change date span for full report span

Text Remove Spring Report columns

Text Remove instructions for spring

Remove Column Total Title VI CIBE Funds Spent

Remove Column Total Matching Funds

Remove date span Remove date span in column

Change Text Discipline(s)

Add Count Description
Add Count Comments

Add Item Business Area

Add Item Professional Program

Text / Instructions Comments

Limit Comments

Add Count

Add Item Business Area

Add Item Professional Program

Text / Instructions Comments

Limit Comments

Add Count

Add Count Comments

Add Count Comments

Add Count Comments

Add Item

Rename Item

Rename Item

Rename Item

Rename Item

Add Item

Rename Item

Rename Item

Remove Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item
Add Info Icon (i) Icon

Add Count Comments

Change Text Partner(s)

Add Count Description and partner name(s)

Change Text Discipline(s)

Change Text Top Instructions

Add Count Partners

Add Count Comments

Text Instructions

Max Characters
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

Cut and paste your abstract from your application into 

the box below.

Select all of the languages, countries, disciplines, and 

subject areas that apply to the project from the 

dropdowns below. Any entries already selected are 

displayed first.

Please select no more than 15 of the languages most 

relevant to your project focus

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

Please select no more than 15 of the countries most 

relevant to your project's focus.

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.
Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A

Create a Travel Approval Request (TAR) for each grantfunded participant who is traveling from the U.S. 

•To add a TAR, click the "Add a Travel Approval 

Request" button.

•Your TARs are listed below.

•To view or edit a TAR, click "Update."

•To remove a TAR, click "Delete."

•After entering a TAR, click the "Submit to IRIS" 

button at the bottom of the page to submit it to IRIS.

•Once the TAR has been approved by IRIS, it can be 

updated and resubmitted to IRIS for your program 

officer to reapprove.

The TAR must be submitted to IFLE at least 30 days 

prior to the traveler's departure.

International Travel Approval Request - Submit 30 

days in advance of travel

Submit a Travel Approval Request (TAR) for each 

person traveling to or from the U.S., to participate in 

project related activities. A TAR is required if grant 

funds are supporting any cost associated with the 

travel, e.g., per diem, air fare, ground transportation.

Travel Justification

Provide travel justification that is directly related to 

the approved project scope. Indicate whether this 

funding is in the approved budget.

For travel to the U.S., select the country the 

participant is traveling from.

Title VI CIBE funds requested for travel

Which FY funds are being used

Explanation of Title VI CIBE funds requested: 

Provide a detailed itemization of Title VI CIBE funds to 

be requested, e.g., lodging, per diem, travel. 
GSA for domestic per diem rates

US Dept. of State for international rates

(Required for international travel)

Please include connecting flights.

I certify that this travel request complies with the Fly 

America Act

The reports required for this grant are displayed 

below. 

•To begin entering your report, click the "Enter Report 

Information" button below or click a button on the 

menu bar. You may also click a link in the Report 

Status column to go directly to a screen.

•To view or submit a report, click the "View / Submit 

Report" button.

•After viewing the report, project directors may click 

the "Submit Report" button to submit it to IFLE.

•To enter data for a report other than the current 

one, select the report and click the "Enter Report 

Information" button.

•Click a radio button in the "select Report" column.

•Click the "Enter Report Information" button to input 

the requested information.

•Click the "View/Submit Report" button to review the 

report in draft or to submit the report after 

completion. 

Only the Project Director is authorized to submit the 

completed report.

•You may also view reports from previous grants for 

your program, institution, and world area.
Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments

Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.

Example: 01/01/1900

Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.

Describe each of the objectives of the project and the 

progress made towards those objectives during the 

current reporting period.

For any planned activity that was scheduled to take 

place during the current reporting period but did not, 

explain the circumstances. Indicate whether you still 

plan to conduct the activity and when; or, specify the 

amount of funds to be reprogrammed, the activities to 

be conducted, and when. 

Describe project activities that showcase the grantee's 

success in meeting its project objectives in a 

particularly effective way during the current reporting 

period and that you would recommend for replication 

or dissemination because of their content and impact. 
Describe project-related evaluation activities that 

have taken place during the current reporting period. 

Please upload any evaluation or assessment reports 

regarding your grant activities. (You may upload up to 

2 documents. Word, Excel or Adobe PDF)

Describe any activities that took place during the 

current reporting period which address the announced 

priorities of the program. Indicate if grant funds were 

used to support the activities. To view a list of the 

announced priorities, click <a href="../priorities.cfm" 

target="_blank">here.</a>

4000

Budget numbers submitted on your spring report may 

be updated here. This will not change what was 

submitted on your spring report.

For each category, enter the amount of Title VI CIBE 

funds and matching funds expended during the 

current reporting period. Report on expenditures from 

07/01/2011 through 06/30/2012. Totals and 

percentages will be automatically calculated. 

"Matching funds" refers to the mandated cost sharing 

stipulated in the authorizing legislation. The matching 

funds should be no less than 50% of the total cost of 

the project. Click the link to download the SF-425 

Federal Financial Report Long Form. You must 

complete and upload this form as part of your final 

performance report using the upload function below.

(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 
Other

Other

Comments: (limit 1,000 characters and spaces)

1000

Other

Other

Comments: (limit 1,000 characters and spaces)

1000

Abstracts

Audio, video, and podcasts

Authored books

Book chapters

Edited books

Books - Reviews

Conference presentations

Curricula and textbooks

Journal articles

Exhibitions

Media interviews

Newsletters

Policy brief and/or papers

Presentations - Non-conference

Publications - Edited

Publications - Refereed

Publications - Non-refereed

Translations conducted

Webinars

Workshops
(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

Please identify results of grant-funded activities from 

the entire grant cycle that will be disseminated to the 

public on the IRIS Web site (iris.ed.gov). Results should 

be reflective of the objectives cited in your approved 

project application, and may include exemplary 

activities, project-related URLs, activities particularly 

successful in meeting program priorities, or any other 

unique accomplishment that you want to showcase. 

4000
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

Insert the abstract for the approved project into the box 

below.

Select the languages, countries, disciplines, and subject areas 

that apply to the project from the dropdown list below. Any 

entries already selected are displayed first.

Please select no more than 15 languages most relevant to 

the project focus

Hold down "ctrl" and click to make multiple selections.

Please select no more than 15 countries most relevant to the 

project.

Hold down "ctrl" and click to make multiple selections.

Hold down "ctrl" and click to make multiple selections.

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title
Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

Create an international Travel Approval Request (TAR) for 

each individual. (A TAR is required if grant funds are 

supporting any cost associated with the travel, e.g., per 

diem, air fare, ground transportation.) 

Click the "Add a Travel Approval Request" button to create a 

TAR.

•Approved TARS can be updated and resubmitted to US/ED 

for review.

The TAR must be submitted to US/ED at least 30 days prior 

to the traveler's departure.

International Travel Approval Request (Submit 30 days in 

advance of travel)

Complete all required fields for each international traveler 

participating in project related activities.

Justification

For travel to the U.S., select the country of departure.

CIBE funds requested

Fiscal year funds to be used

Detailed itemization of Title VI CIBE funds e.g., lodging, per 

diem, travel. Please refer to GSA for domestic per diem rates 

and US Dept. of State for international rates.
http://www.gsa.gov/portal/category/21287

http://aoprals.state.gov/web920/per_diem.asp

I certify that this travel request complies with the Fly 

America Act and/or Open Skies agreement. 

The reports and due dates for the grant cycle are indicated 

below.

Next to () under Fall Year #

•Click here to view reports from previous grants by program, 

institution, and world area.
Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.

Requested Time Extension End Date

(mm/dd/yyyy format)

Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.

List each of the project objectives. Describe the progress 

made toward each objective during the current reporting 

period.

Please describe any major obstacles that either prevented 

the completion of any activity/ies or changed how the 

activity/ies were implemented. Briefly describe if and/or 

how the grant plans to proceed with these activities.

Describe particularly effective project activities (funded by 

the grant and/or matching) that showcase the grant's 

success in meeting and/or exceeding its project objects 

during the current reporting period. These activities should 

be exemplary candidates for replication and/or 

dissemination.
List any evaluation activities related to the project objectives. 

Describe key findings and how any aspects of the project 

were changed (if at all) as a result.

Please upload any evaluation or assessment reports as 

support material. Up to 2 documents may be uploaded. 

(10mb max - Word, Excel or Adobe PDF)

Describe the grant activities conducted during the reporting 

period that addressed the announced program priorities, and 

indicate whether grant (or matching funds) were used to 

support the activities.<br /><a href="../priorities.cfm" 

title="Priorities" target="_blank">Click here to view the list 

of priorities.</a>

5000

For each category, enter the amount of Title VI CIBE funds 

and matching funds expended during the current reporting 

period. Report on expenditures from 07/01/2011 through 

06/30/2012. Totals and percentages will be automatically 

calculated. "Matching funds" refers to the mandated cost 

sharing stipulated in the authorizing legislation. The matching 

funds should be no less than 50% of the total cost of the 

project. Click the link to download the SF-425 Federal 

Financial Report. You must complete and upload this form as 

part of your final performance report using the upload 

function below.

(for multiple selections, hold down the "ctrl" key and click) 
In Business Area, under Production 

or logistics

In Professional Program, under 

Social Work

Comments: (limit 3,000 characters and spaces) If "Other" 

was selected, please explain below.

3000

In Business Area, under Production 

or logistics

In Professional Program, under 

Social Work

Comments: (limit 3,000 characters and spaces) If "Other" 

was selected, please explain below.

3000

Audio, video, and/or podcasts

Books - Authored

Books - Chapters

Books - Edited

Presentations - Conference

Curricula and/or textbooks
To the right the publications

(for multiple selections, hold down "ctrl" key and click.)

(for multiple selections, hold down "ctrl" key and click.)

(for multiple selections, hold down "ctrl" key and click.)

Please identify results of grant-funded activities and note 

that they may be made available to the public on the IRIS 

Web site (iris.ed.gov). Results should be reflective of the 

objectives cited in your approved project application, and 

may include exemplary activities, project-related URLs, 

activities particularly successful in meeting program 

priorities, or any other unique accomplishment that you 

want to showcase. 

5000
Work

Page

Page and Database

Page and Database

Page

Page

Page

Page

Page

Page

Page

Page

Page

Page
Page and Database

Page

Page

Page

Completely remove text

Completely remove text

Completely remove text

Completely remove text

Add () around Submit section, 

drop down to next line and 

change font color to red

Completely remove text

Modifications to text and links 

added

Database

Database

Database
Database

Page

Database

Database

Page

Page

Page

Page

Page

Page

Page
Page and Database

Page and Database

Page

Database

Page and Database

Page and Database

Page

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database
Page and Database

Database

Database
Section Page Page Type CF File

Top Menu

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Additional User Shared includes/createAddUser.cfm

Additional User - Add Shared includes/createAddUser.cfm

Fellow Administration

ddfra_director/createEditReports.

cfm
Time Extensions Shared includes/incTimeExtension.cfm

Update Fellow Info

ddfra_director/CreateEditFellow.c

fm

Grant Activation 

Request (GAR) ddfra_director/gar.cfm

Hiatus Request ddfra_director/hiatus.cfm

Instructor 

Administration
Change Type Field Name

Add tab for Instructor 

Administration

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change

Add Checkbox

Button Save and Add another

New Button Time Extension

New Button Unsubmit Fellow Reports
Instructions

Rename Item Comments

Add Count Justification for the Time Extension

Move Item Enter the amount of funds...

Rename Item

Text

Rename Item

Text

Remove Text

Remove Button Time Extension

Add Count Comments

Change Text

This is the itinerary for traveling to the host 

countries.

Change Text

This is the itinerary for traveling from the 

host countries. 

Add Count Comments

New Screen
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.

Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A
Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments

Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.

Example: 01/01/1900

Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.

If the revised fellowship end date is now later than the 

grant end date, you must notify IEPS that a time 

extension is necessary. Click "Time Extension" to 

notify IEPS.

countries

countries
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title

Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

Moved from update fellow page
Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.

Requested Time Extension End Date

(mm/dd/yyyy format)

Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.

country(ies)

country(ies)

Same as GPA Instructors
Work

Database

Page

Page and Database

Page and Database

Page

Page and Database
Database
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Pre-Fellowship Report

Final Report

Fellow Information No Changes

Abstract

Foreign Lang Self-Eval Remove

Awarded Budget No Changes

Research Results No Changes

Dissemination No Changes

Adjustments to Project No Changes

Project Support No Changes

Feedback ddfra_fellow/narrAdvice.cfm

Graduation/Employme

nt New Page

Foreign Lang Self-Eval Removed

Actual Budget ddfra_Fellow/budget.cfm

P

r

eF

ello

w

s

hip

R

e

p

o

r

t

Fin

al R

e

p

o

r

t
Change Type Field Name

Instructions

Text

Remove Foreign Lang 

Self-Eval

Remove Foreign Lang 

Self-Eval

Add Count Comments

Add Count Comments
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."
Work

Database
New addition to DDRA
Section Page Page Type CF File

Top Menu

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Additional User Shared includes/createAddUser.cfm

Additional User - Add Shared includes/createAddUser.cfm

Travel Requests Shared includes/incTAR.cfm
Travel Requests - Add Shared includes/incTAR.cfm
Select View Submit 

Reports Shared includes/incCreateEditReports.cfm

Time Extensions Shared includes/incTimeExtension.cfm
Language Request flas_coordinator/langRequest.cfm

flas_coordinator/langRequest.cfm

Overseas Request

flas_coordinator/overseasRequest

.cfm

Fellow Admin

flas_coordinator/flasDirMaintFello

w.cfm

Fellow Admin - Add

flas_coordinator/flasDirCreateFell

ow.cfm
Instructor Admin

FLAS Competition 

Description

flas_coordinator/flasDirCompetiti

on.cfm
Priorities Shared includes/incNarrative.cfm

Budget flas_coordinator/budget.cfm
Change Type Field Name

Move Travel Requests 

to before Select, View, 

Submit Reports

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change

Add Checkbox

Button Save and Add another

Text Instructions

Text Instructions

Text Instructions

Remove Instructions
Remove Instructions

Remove Instructions

Remove Instructions

Text Instructions

Text Instructions

Text Title

Text Instructions

Text Travel Justification

Remove Note

Text Country(ies) Instructions

Text Title VI FLAS funds requested for travel

Text Which FY funds are being used:

Disable Fellowship period

Remove Explanation of Title VI FLAS funds requested: 

Text

Provide a detailed itemization of Title VI FLAS 

funds to be requested, e.g., lodging, per 

diem, travel. 

Links

Detailed itemization of Title VI FLAS funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Links

Detailed itemization of Title VI FLAS funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Remove Text Participant's Departure Itinerary
Add text Participant's Return Itinerary

Text Please select from one of the following:

Instructions

Remove Item

Remove Item

Remove Item

Remove Item

Add Item

Add Item

Add Item

Add (i) button

Text

Instructions

Rename Item Comments

Move Item Enter the amount of funds...
Rename Item

Text

Rename Item

Text

Add Count Supporting materials

Add (i) button Level

Add (i) button Level

Change name Number of weeks

New item (radio)

New note Program web site

Change name Explanation of request

Add Count Justification for request

Remove Text

Change Text

Remove Button Notify Pre Self-Evaluation

Remove Column Pre Self Evaluation

Make Required Fellow's Home Institution

Remove Text Fellow's Home Institution

Remove Field Other
Rename Item Location

Move Item Total Title VI FLAS grant funds

Move Item University contribution-tuition and fees

Remove Item

Is this award for the Fulbright-Hays Group 

Projects Abroad program?

Change Text Is this fellowship for language or area studies

Change Option Is this fellowship for language or area studies

Change Option Is this fellowship for language or area studies

Travel

Total Title VI FLAS grant funds:

Change Field Is this fellowship for:

Add new item This fellowship is for:

Add Count Comments

Change section Dissertation Research

Instructions Dissertation Research Overseas

Add Count Organization affiliation(s)

Add Count Individual affiliation(s)

Add Count Methodology

Text Instructor Fellow(s)

Change Name FLAS Competition Description

Change Title FLAS Competition Description

Remove ( I ) button FLAS Selection Process

Remove section Undergraduate applicants

Remove section Master's applicants

Remove section Doctoral applicants

Remove section Master's / Doctoral applicants

Remove section Number of FLAS Awards

Remove section Number of Alternatives

Add count Selection Processes
Text Instructions

Max Characters

Remove Text

Change Text

Total Summer FLAS funds awarded to Interim 

fellows:

Change Text

Total AY FLAS funds received from other 

institutions/programs

Change Text

Total AY FLAS funds given to other 

institutions/programs

Remove Text

Add Count Comments
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.

Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A

Create a Travel Approval Request (TAR) for each grantfunded participant who is traveling from the U.S. 

(If a fellow is not receiving Title VI grant funds for 

travel, you do not need to create a TAR.)

•To add a TAR, click the "Add a Travel Approval 

Request" button.

•Your TARs are listed below.
•To view or edit a TAR, click "Update."

•To remove a TAR, click "Delete."

•After entering a TAR, click the "Submit to IRIS" 

button at the bottom of the page to submit it to IRIS.

•Once the TAR has been approved by IRIS, it can be 

updated and resubmitted to IRIS for your program 

officer to reapprove.

The TAR must be submitted to IFLE at least 30 days 

prior to the traveler's departure.

International Travel Approval Request - Submit 30 

days in advance of travel

Submit a Travel Approval Request (TAR) for each 

person traveling to or from the U.S., to participate in 

project related activities. A TAR is required if grant 

funds are supporting any cost associated with the 

travel, e.g., per diem, air fare, ground transportation.

Travel Justification

Provide travel justification that is directly related to 

the approved project scope. Indicate whether this 

funding is in the approved budget.

For travel to the U.S., select the country the 

participant is traveling from.

Title VI FLAS funds requested for travel

Which FY funds are being used

AY

Explanation of Title VI FLAS funds requested: 

Provide a detailed itemization of Title VI FLAS funds to 

be requested, e.g., lodging, per diem, travel. 

GSA for domestic per diem rates

US Dept. of State for international rates

(Required for international travel)
Please include connecting flights.

I certify that this travel request complies with the Fly 

America Act

The reports required for this grant are displayed 

below. 

•To begin entering your report, click the "Enter Report 

Information" button below or click a button on the 

menu bar. You may also click a link in the Report 

Status column to go directly to a screen.

•To view or submit a report, click the "View / Submit 

Report" button.

•After viewing the report, project directors may click 

the "Submit Report" button to submit it to IFLE.

•To enter data for a report other than the current 

one, select the report and click the "Enter Report 

Information" button.

•Click a radio button in the "select Report" column.

•Click the "Enter Report Information" button to input 

the requested information.

•Click the "View/Submit Report" button to review the 

report in draft or to submit the report after 

completion. 

Only the Project Director is authorized to submit the 

completed report.

•You may also view reports from previous grants for 

your program, institution, and world area.

Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments
Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.

Example: 01/01/1900

Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.

Number of weeks

( ) Single program ( ) Multiple programs

Note: Ensure that the link works before you submit 

the request.

Explanation of request

•For fellows that have not completed their pre selfevaluations, check the open box in the Pre SelfEvaluation column and click the "Notify Pre SelfEvaluation" button.

Note: Fellows cannot be moved to final until their pre 

self-evaluations have been submitted.

Once a fellow is moved to the final report, the fellow's 

interim record cannot be updated. Therefore, interim 

fellows should not be moved to the final report until 

after the interim report is submitted.

If the fellow is attending another institution for his or 

her degree, indicate which institution. 
Location

Is this fellowship for language or area studies

Coursework 

Dissertation research 

Enter amount of grant funds used for travel.

(Tuition and fees + stipend + travel)

Is this fellowship for:

Summer intensive language program

Dissertation Research

If the purpose of the fellowship is dissertation 

research, provide the following information. When 

you click Save, an email will be sent to your program 

officer to notify them of your request for a 

dissertation research fellowship.

Instructor Fellow(s)

FLAS Competition Description

FLAS Competition Description
Describe any activities that took place during the 

current reporting period which address the announced 

priorities of the program. Indicate if grant funds were 

used to support the activities. To view a list of the 

announced priorities, click <a href="../priorities.cfm" 

target="_blank">here.</a>

4000

Enter the funds received from or given to other 

institutions during the current reporting period.

(Tuition + Stipend + Travel)

Total AY FLAS funds received from other 

institutions/programs

Total AY FLAS funds given to other 

institutions/programs

(Allocation + Carry Over - funds awarded to fellows + 

funds received - funds given) 
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title

Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

Create an international Travel Approval Request (TAR) for 

each fellow who is traveling using a Title VI-funded summer 

travel award.

(If a fellow is not receiving a travel award, you do not need to 

create a TAR.)

Click the "Add a Travel Approval Request" button to create a 

TAR.
•Approved TARS can be updated and resubmitted to US/ED 

for review.

The TAR must be submitted to US/ED at least 30 days prior 

to the traveler's departure.

International Travel Approval Request (Submit 30 days in 

advance of travel)

Complete all required fields for each international traveler 

participating in project related activities.

Justification

For travel to the U.S., select the country of departure.

FLAS funds requested

Fiscal year funds to be used

Detailed itemization of Title VI FLAS funds e.g., lodging, per 

diem, travel. Please refer to GSA for domestic per diem rates 

and US Dept. of State for international rates.

http://www.gsa.gov/portal/category/21287

http://aoprals.state.gov/web920/per_diem.asp
I certify that this travel request complies with the Fly 

America Act and/or Open Skies agreement. 

The reports and due dates for the grant cycle are indicated 

below.

Next to () under Fall Year #

•Click here to view reports from previous grants by program, 

institution, and world area.

Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.
Requested Time Extension End Date

(mm/dd/yyyy format)

Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.

Total number of weeks

Justification for request

Note: Fellows cannot be moved to Final until their pre selfevaluations have been submitted.

Once a fellow is moved to the Final report, the fellow's 

Interim report cannot be updated. Therefore, Interim 

fellows should not be moved to the Final report until after 

the Interim report is submitted.
Program

Move above Total university 

contribution

Move below University 

contribution-tuition and fees

Is this fellowship for

Language and area studies coursework

Dissertation research overseas

(Tuition and fees + stipend + travel award (if applicable))

This fellowship is for:

Dissertation Research Overseas

If the purpose of the fellowship is for dissertation research 

overseas, provide the following information. When you click 

Save, an email will be sent to your program officer to notify 

them of your request for a dissertation research fellowship.

Instructor fellow(s)

FLAS Selection Process

FLAS Selection Process
Describe the grant activities conducted during the reporting 

period that addressed the announced program priorities, and 

indicate whether grant (or matching funds) were used to 

support the activities.<br /><a href="../priorities.cfm" 

title="Priorities" target="_blank">Click here to view the list 

of priorities.</a>

5000

(Tuition + Stipend + Travel award (if applicable))

Total AY FLAS funds received from other institutions

Total AY FLAS funds given to other institutions
Work

Database

Page

Page and Database

Page and Database

Page

Page and Database

Completely remove text
Completely remove text

Completely remove text

Completely remove text

Add () around Submit section, 

drop down to next line and 

change font color to red

Completely remove text

Modifications to text and links 

added

Page

Page

Page

Page and Database

Page

Page
Database and page
Database

Database
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Top Menu

Welcome / Home flas_fellow/index.cfm

Fellow Profile No Changes

Education and Courses flas_fellow/flasFelEducation.cfm

Foreign Lang Self Eval flas_fellow/index.cfm

Fellowship Evaluation No Changes

Change Type Field Name

Instructions

Text

Remove Foreign Lang 

Self Eval

Remove Foreign Lang 

Self Eval instructions

Change Text Discipline(s)

Remove Text Institution

Remove Item Highest Degree Earned

Remove Item Other Degree Earned

Change Text Discipline(s)

Remove Text Institution

Change Text Courses Taken during Fellowship

Change Text Course Title

Add new column / 

dropdown Course Type

Add item to dropdown Grade

Change Text Career goal(s)

Remove Page
Text
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

3.On the Foreign Language Self-Evaluation screen, 

enter your language self-evaluation and information 

about any standardized language tests you took.

for multiple selections, hold down the "ctrl" or "apple" 

key and click) 

(If your institution is not in the dropdown, enter it in 

"Other.") 

Other

Other

for multiple selections, hold down the "ctrl" or "apple" 

key and click) 

(If your institution is not in the dropdown, enter it in 

"Other.") 

Enter the title and the number of credits for all of the 

courses in which you were enrolled during the 

fellowship period. If you have not received your 

grades for the semester, select the grade you will 

most likely receive.

(Each course for a semester must have a different 

title.)

Language, Area Studies, Other

TBD

for multiple selections, hold down the "ctrl" or "apple" 

key and click) 
You are required to provide comments in this box and 

what you write will be confidential and just shared 

with just the U.S. Department of Education (Unless 

you check to share with your Project Director and 

FLAS Coordinator.). In this box please write about your 

impressions of the FLAS program you participated in, 

specifically: Was the competition announced 

frequently and in highly visible forums? Were the 

application requirements clearly stated? Were the 

administrators of the program ready to assist during 

the application process and after you received your 

award? How was the quality of the language and area 

studies course offerings? What suggestions do you 

have to improve your institution's FLAS program?
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

for multiple selections, hold down the "ctrl" key and click) 

for multiple selections, hold down the "ctrl" key and click) 

Enter the full title and the number of credits for all of the 

courses in which you were enrolled during the fellowship 

period. If you have not received your grades for the 

semester/quarter, select TBD.

(Each course for a semester/quarter must have a different 

title.)

for multiple selections, hold down the "ctrl" key and click) 
You are required to provide comments in this box. What you 

write is confidential and shared with just the U.S. 

Department of Education (Unless you check to share with 

your Project Director and FLAS Coordinator.). In this box 

please write about your impressions of the FLAS program 

you participated in, specifically: How was the quality of the 

language and area studies course offerings? Was the 

competition announced frequently and in highly visible 

forums? Were the application requirements clearly stated? 

Were the administrators of the program ready to assist 

during the application process and after you received your 

award? What suggestions do you have to improve your 

institution's FLAS program?
Work

Database

Page

Page

Page

Page

Page

Page

Page

Page and Database

Database

Database

No changes
Section Page Page Type CF File

Top Menu

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Additional User Shared includes/createAddUser.cfm

Additional User - Add Shared includes/createAddUser.cfm

Fellow Administration

ddfra_director/createEditReports.

cfm
Time Extensions Shared includes/incTimeExtension.cfm

Update Fellow Info

ddfra_director/CreateEditFellow.c

fm

Grant Activation 

Request (GAR) ddfra_director/gar.cfm

Hiatus Request ddfra_director/hiatus.cfm

Instructor 

Administration

ddfra_director/CreateAddInstruct

or.cfm
Change Type Field Name

Add tab for Instructor 

Administration

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change

Add Checkbox

Button Save and Add another

New Button Time Extension

New Button Unsubmit Fellow Reports
Instructions

Rename Item Comments

Add Count Justification for the Time Extension

Move Item Enter the amount of funds...

Rename Item

Text

Rename Item

Text

Remove Text

Remove Button Time Extension

Add Count Comments

Remove Text

Change Text

This is the itinerary for traveling to the host 

countries.

Change Text

This is the itinerary for traveling from the 

host countries. 

Add Count Comments

New Screen
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.

Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A
Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments

Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.

Example: 01/01/1900

Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.

If the revised fellowship end date is now later than the 

grant end date, you must notify IEPS that a time 

extension is necessary. Click "Time Extension" to 

notify IEPS.

countries

countries
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title

Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

Moved from update fellow page
Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.

Requested Time Extension End Date

(mm/dd/yyyy format)

Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.

country(ies)

country(ies)

Same as GPA Instructors
Work

Database

Page

Page and Database

Page and Database

Page

Page and Database
Database
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Pre-Fellowship Report

Final Report

Fellow Information No Changes

Abstract

Foreign Lang Self-Eval Remove

Awarded Budget No Changes

Research Results

Dissemination ddfra_fellow/disseminfo.cfm

Publications Shared includes/Publications.cfm

Pre-Fello

wship

R

e

p

ort Fin

al R

e

p

o

r

t
Adjustments to Project No Changes

Project Support No Changes

Feedback ddfra_fellow/narrAdvice.cfm

Foreign Lang Self-Eval Removed

Actual Budget ddfra_Fellow/budget.cfm
Change Type Field Name

Instructions

Text

Remove Foreign Lang 

Self-Eval

Remove Foreign Lang 

Self-Eval

Change Text Dissemination Methods:

Add Count

Discuss how you plan to share your research 

results

Add Item

Rename Item

Rename Item

Rename Item

Rename Item

Add Item

Rename Item

Rename Item

Remove Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Info Icon (i) Icon

Add Count Comments
Add Count Comments

Add Count Comments
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

(for multiple selections, hold down "ctrl" or "apple" 

key and click) 

Abstracts

Audio, video, and podcasts

Authored books

Book chapters

Edited books

Books - Reviews

Conference presentations

Curricula and textbooks

Journal articles

Exhibitions

Media interviews

Newsletters

Policy brief and/or papers

Presentations - Non-conference

Publications - Edited

Publications - Refereed

Publications - Non-refereed

Translations conducted

Webinars

Workshops

After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

(for multiple selections, hold down "ctrl" key and click) 

Audio, video, and/or podcasts

Books - Authored

Books - Chapters

Books - Edited

Presentations - Conference

Curricula and/or textbooks

To the right the publications

Work

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Page and Database

New addition to FRA
Section Page Page Type CF File

Top Menu includes/incButtonBar.cfm

Pre-Travel includes/incButtonBar.cfm

Post-Travel includes/incButtonBar.cfm

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Time Extensions Shared includes/incTimeExtension.cfm
Additional User Shared includes/createAddUser.cfm

Additional User - Add Shared includes/createAddUser.cfm

Travel Requests Shared includes/incTAR.cfm
Travel Requests - Add Shared includes/incTAR.cfm

Participant 

Administration

gpa_director/gpaDirMaintParts.cf

m

Add a Participant

gpa_director/gpaDirCreatePart.cf

m
To be determined

Project Overview

gpa_director/gpaDirProjOverview.

cfm

Participant 

Administration

gpa_director/gpaDirMaintParts.cf

m

Orientation Evaluation Remove Page

In-Country Experience 

Eval

Remove/Replac

e page

gpa_director/gpaDirInCntryExperi

ence.cfm

In-Country Experience 

Comments Add Narrative includes/incNarrative.cfm

Sources of Funding No Changes

P

r

e

-

T

r

a

v

el P

o

s

t

-

T

r

a

v

el
Priorities Shared includes/incNarrative.cfm

Budget Shared includes/Budget1.cfm

includes/incbudgetend.cfm

Grant Results Remove Page

Dissemination and 

Resources Add Narrative includes/incNarrative.cfm

P

o

s

t

-

T

r

a

v

el Fin

al
Change Type Field Name

Rename Tab

Rename Tab

Rename Tab

Rename Tab

Rename Tab

Rename Tab

Remove Tab

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text change Country(ies) of Study

Remove Item Subject Areas

Instructions

Rename Item Comments

Move Item Enter the amount of funds...

Rename Item

Text
Rename Item

Text

Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change

Add Checkbox

Button Save and Add another

Text Instructions

Text Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Text Instructions
Text Instructions

Text Title

Text Instructions

Text Travel Justification

Remove Note

Text Country(ies) Instructions

Text Title VI BIE funds requested for travel

Text Which FY funds are being used:

Remove Explanation of Title VI BIE funds requested: 

Text

Provide a detailed itemization of Title VI BIE 

funds to be requested, e.g., lodging, per 

diem, travel. 

Links

Detailed itemization of Title VI BIE funds e.g., 

lodging, per diem, travel. Please refer to GSA 

for domestic per diem rates and US Dept. of 

State for international rates.

Links

Detailed itemization of Title VI BIE funds e.g., 

lodging, per diem, travel. Please refer to GSA 

for domestic per diem rates and US Dept. of 

State for international rates.

Remove Text Participant's Departure Itinerary

Add text Participant's Return Itinerary

Text Please select from one of the following:

Change Text

Change Text
Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Add Checkboxes Select if your institution is identified as

Add Dropdown

Remove text

Instructions

Remove Text Host Country Itinerary

Add Button Notify US/ED

Change Text

Remove button on Post Add Paricipant

Add Narrative In-Country Experience Comments
Text Instructions

Max Characters

Add Instructions Instructions

Add Instructions Instructions

Code (Allow FFR for 

IRS) Instructions

Add Narrative Dissemination and Resources
Values or Before

Pre-Seminar

Post-Seminar

Pre-Seminar Screens

Participant Administration

Post-Seminar Screens

Participant Administration

Orientation Evaluation

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

(for multiple selections, hold down "ctrl" or "apple" 

key and click. You are only allowed up to 15 

selections.)

Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments

Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.

Example: 01/01/1900
Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.

Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A

Create a Travel Approval Request (TAR) for each grantfunded participant who is traveling from the U.S. 

•To add a TAR, click the "Add a Travel Approval 

Request" button.

•Your TARs are listed below.

•To view or edit a TAR, click "Update."

•To remove a TAR, click "Delete."

•After entering a TAR, click the "Submit to IRIS" 

button at the bottom of the page to submit it to IRIS.

•Once the TAR has been approved by IRIS, it can be 

updated and resubmitted to IRIS for your program 

officer to reapprove.
The TAR must be submitted to IFLE at least 30 days 

prior to the traveler's departure.

International Travel Approval Request - Submit 30 

days in advance of travel

Submit a Travel Approval Request (TAR) for each 

person traveling to or from the U.S., to participate in 

project related activities. A TAR is required if grant 

funds are supporting any cost associated with the 

travel, e.g., per diem, air fare, ground transportation.

Travel Justification

Provide travel justification that is directly related to 

the approved project scope. Indicate whether this 

funding is in the approved budget.

For travel to the U.S., select the country the 

participant is traveling from.

Title VI BIE funds requested for travel

Which FY funds are being used

Explanation of Title VI BIE funds requested: 

Provide a detailed itemization of Title VI BIE funds to 

be requested, e.g., lodging, per diem, travel. 

GSA for domestic per diem rates

US Dept. of State for international rates

(Required for international travel)

Please include connecting flights.

I certify that this travel request complies with the Fly 

America Act

To send an email notification, check the "Notify" box 

for all participants that you would like to notify and 

click the "Notify Participants" button.

Enter the following information about each 

participant, including project administrators.
See tab: DD - Inst Type

See tab: DD - Inst Desig

low income, rural

Enter the following information about the FulbrightHays Group Projects Abroad grant.

Use the fields below to upload attachment files with 

the Pre Departure Orientation Agenda, Host Country 

Itinerary (for annual projects) / GPA Student Class 

Schedule (for foreign language projects) and Key 

personnel in host country. The files must be in one of 

the following formats: Word, PowerPoint, Excel, 

Adobe PDF or HTML. The first four fields must contain 

valid file names. Press the "Browse..." button to the 

right of each attachment field to attach a file. When 

prompted, locate and select the file to upload.

(for annual projects) / GPA Student Class Schedule (for 

foreign language projects):

To send an email notification, check the "Notify" box 

for all participants that you would like to notify and 

click the "Notify Participants" button.

Remove the "Add Participant button when under PostTravel screen.

Evaluate the in-country experience. Describe any 

exemplary activities, challenges, areas for 

improvement, or any additional comments. For 

example, discuss: pace of itinerary, participant 

challenges, staff challenges and activities that were of 

impact. When discussing the impact of activites, 

please explain how this activity made an impact.
Describe any activities that took place during the 

current reporting period which address the announced 

priorities of the program. Indicate if grant funds were 

used to support the activities. To view a list of the 

announced priorities, click <a href="../priorities.cfm" 

target="_blank">here.</a>

4000

Click the link to download the SF-425 Federal Financial 

Report. You must complete and submit this form as 

part of your final performance report using the upload 

function below. 

Also, upload a more detailed line item budget, based 

on the proposed budget submitted as part of the 

application package.

Budget attachment: * excel, pdf, or .doc only. Attach a 

spreadsheet with the final budget expenditures for the 

Please identify URLs and/or citations of resources or 

curriculum development that participants have 

created as a result of the GPA project. This 

information will be accessible to the public on the IRIS 

web site (iris.ed.gov).
After Location (if new)

Pre-Travel

Post-Travel

Pre-Travel Screens

Participant Information

Post-Travel Screens

Participant Information

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

(for multiple selections, hold down "ctrl" key and click. You 

are only allowed up to 15 selections.)

Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.

Requested Time Extension End Date

(mm/dd/yyyy format)
Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title

Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

Create an international Travel Approval Request (TAR) for 

each individual. (A TAR is required if grant funds are 

supporting any cost associated with the travel, e.g., per 

diem, air fare, ground transportation.) 

Click the "Add a Travel Approval Request" button to create a 

TAR.

•Approved TARS can be updated and resubmitted to US/ED 

for review.
The TAR must be submitted to US/ED at least 30 days prior 

to the traveler's departure.

International Travel Approval Request (Submit 30 days in 

advance of travel)

Complete all required fields for each international traveler 

participating in project related activities.

Justification

For travel to the U.S., select the country of departure.

BIE funds requested

Fiscal year funds to be used

Detailed itemization of Title VI BIE funds e.g., lodging, per 

diem, travel. Please refer to GSA for domestic per diem rates 

and US Dept. of State for international rates.

http://www.gsa.gov/portal/category/21287

http://aoprals.state.gov/web920/per_diem.asp

I certify that this travel request complies with the Fly 

America Act and/or Open Skies agreement. 

To send an email notification to participants, check the 

"Notify" box for those who should be notified. Click the 

"Notify Participants" button.

Enter the following information about each participant, 

including all project administrators.
Below Institution (on page)

Below Institution Type (above)

Upload the required files below in one of the following 

formats: Word, PowerPoint, Excel or Adobe PDF. Press the 

"Browse..." button to the right of each attachment field to 

attach a file. When prompted, locate and select the file to 

upload.

To send an email notification to participants, check the 

"Notify" box for those who should be notified. Click the 

"Notify Participants" button.
Describe the grant activities conducted during the reporting 

period that addressed the announced program priorities, and 

indicate whether grant (or matching funds) were used to 

support the activities.<br /><a href="../priorities.cfm" 

title="Priorities" target="_blank">Click here to view the list 

of priorities.</a>

5000

SF-425 Federal Financial Report Long Form attachment: PDF 

only. Attach a PDF containing your completed SF-425 Federal 

Once code is modified, different 

instruction appears.
Work

Page

Page

Page

Page

Page

Page

Database

Page

Page and Database

Page and Database

Page
Page

Page

Page

Page

Page and Database

Page

Page

Page

Completely remove text

Completely remove text

Completely remove text

Completely remove text
Add () around Submit section, 

drop down to next line and 

change font color to red

Completely remove text

Modifications to text and links 

added
Page and Database

Page and Database

Database

Page and Database
Database

Page Code

Page and Database
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Welcome / Home No Changes

Orientation Evaluation gpa_fellow/OrientEvaluation.cfm

In-country Experience 

Evaluation gpa_fellow/InCntryExperience.cfm
Outreach Activities gpa_fellow/Outreach.cfm
Change Type Field Name

Instructions

Text

Title

Instructions

Change Category

Add Category

Remove Category

Add Category

Add Category

Change Category

Add Category

Add Sort Order

Add Count Comments

Instructions

Add Category

Remove Category

Add Category

Add Category

Remove Category
Remove Category

Add Category

Add Sort Order

Remove Item Exemplary activities

Remove Item Areas for improvement

Add Item Comments

Move Instruction Item

Change Text

Add count Comments
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Orientation Evaluation

Rate the following aspects of the orientation to the 

program on a scale of excellent to very poor. You may 

enter comments below to clarify your ratings. This will 

be shared anonymously with the project director(s).

 Readings and other preparatory materials sent and/or 

recommended to you in advance of the program.

Usefulness of readings and other preparatory 

materials.

Delivery of the information in the orientation, 

including pacing and appropriateness.

Pacing of the information in the orientation.

Appropriateness of information in the orientation.

Understanding/explanation of what is expected from 

the participant as an outcome of attendance in 

program.. 

Was length/time of pre-departure orientation 

appropriate?

Rate the following aspects of your in-country 

experience in . Use the boxes that follow to describe 

exemplary activities and point out areas for 

improvement. You may provide general comments or 

specific comments regarding any category in these 

boxes. This will be shared anonymously with the 

project director(s).

Quality of speakers and academic lectures

Quality of host country faculty and teachers

Quality of host country faculty and teachers for 

language instruction

Quality of host country faculty and teachers for area 

studies instruction

Quality of food and dining services
Condition of meeting facilities

Availability of Project Director and staff

Comments. Please provide feedback about the incountry experience. For example, discuss: pace of 

itinerary, challenges with staff, and/or activities that 

impacted you professionally.

To add an outreach activity, click the "Add an 

Outreach Activity" button.

(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Pre-departure Orientation Evaluation

Rate each question below on a scale of excellent to very 

poor. You may enter comments below to clarify your ratings.

 Readings and other preparatory materials sent and/or 

recommended in advance of the program.

#2

#6

#7

Clear explanation of participant requirements upon returning 

to the U.S.

Rate the following aspects of your in-country experience in. 

Use the comment box below to provide feedback on this 

program.
Move to be second item instead of 

last

(for multiple selections, hold down the "ctrl" key and click) 
Work

Page

Page

Database

Database

Database

Database

Database

Database

Database

Page
Database

Page
Section Page Page Type CF File

Fall Report

Spring Report

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Time Extensions Shared includes/incTimeExtension.cfm
Additional User Shared includes/createAddUser.cfm

Additional User - Add Shared includes/createAddUser.cfm

Select View Submit 

Reports Shared includes/incCreateEditReports.cfm
Travel Requests Shared includes/incTAR.cfm

Travel Requests - Add Shared includes/incTAR.cfm
Participant 

Administration

gpa_director/gpaDirMaintParts.cf

m

Add a Participant

gpa_director/gpaDirCreatePart.cf

m

To be determined

Instructor Admin No Changes

Project Overview

gpa_director/gpaDirProjOverview.

cfm

F

all R

e

p

o

r

t
Objectives and 

Accomplishments Shared includes/incNarrative.cfm

Adjustments to Project Shared includes/incNarrative.cfm

Exemplary Activities Shared includes/incNarrative.cfm

Evaluation Shared includes/incNarrative.cfm

Priorities Shared includes/incNarrative.cfm

Budget Shared includes/Budget1.cfm

Participant 

Administration

gpa_director/gpaDirMaintParts.cf

m

Instructor Admin No Changes
Orientation Evaluation Remove Page

In-Country Activities No Changes

In-Country Experience 

Eval

Remove/Replac

e page

gpa_director/gpaDirInCntryExperi

ence.cfm

In-Country Experience 

Comments Add Narrative includes/incNarrative.cfm

Sources of Funding No Changes

Objectives and 

Accomplishments Shared includes/incNarrative.cfm

Adjustments to Project Shared includes/incNarrative.cfm

Exemplary Activities Shared includes/incNarrative.cfm

Evaluation Shared includes/incNarrative.cfm

S

p

rin

g

R

e

p

o

r

t
Priorities Shared includes/incNarrative.cfm

Budget Shared includes/FallBudget1.cfm

Budget Shared includes/Budget1.cfm

includes/incbudgetend.cfm

Grant Results Remove Page

Dissemination and 

Resources Add Narrative includes/incNarrative.cfm

Fin

al
Change Type Field Name

Tab Rename Participant Administration

Tab Rename Participant Administration

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text change Country(ies) of Study

Remove Item Subject Areas

Instructions

Rename Item Comments

Move Item Enter the amount of funds...

Rename Item

Text

Rename Item

Text
Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change

Add Checkbox

Button Save and Add another

Instructions

Remove Item

Remove Item

Remove Item

Remove Item

Add Item

Add Item

Add Item

Add (i) button
Text

Text Instructions

Text Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Text Instructions

Text Instructions

Text Title

Text Instructions

Text Travel Justification

Remove Note

Text Country(ies) Instructions

Text Title VI BIE funds requested for travel

Text Which FY funds are being used:

Remove Explanation of Title VI BIE funds requested: 

Text

Provide a detailed itemization of Title VI BIE 

funds to be requested, e.g., lodging, per 

diem, travel. 
Links

Detailed itemization of Title VI BIE funds e.g., 

lodging, per diem, travel. Please refer to GSA 

for domestic per diem rates and US Dept. of 

State for international rates.

Links

Detailed itemization of Title VI BIE funds e.g., 

lodging, per diem, travel. Please refer to GSA 

for domestic per diem rates and US Dept. of 

State for international rates.

Remove Text Participant's Departure Itinerary

Add text Participant's Return Itinerary

Text Please select from one of the following:

Change Text

Change Text

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Add Checkboxes Select if your institution is identified as

Add Dropdown

Remove Section Oral Proficiency Scores

Remove text

Instructions

Change Item

Change Item Host Country Itinerary

Remove Item Project type
Remove Item Focus of project

Add Button Notify US/ED

Text Instructions

Text Instructions

Text Instructions

Text Instructions

Upload Instructions

Text Instructions

Max Characters

Text Remove Instructions and Budget Info Form

Remove button on Post Add Paricipant

Change Text
Add Narrative In-Country Experience Comments

Text Instructions

Text Instructions

Text Instructions

Text Instructions

Upload Instructions
Text Instructions

Max Characters

Text Change report span for budget

Text Remove instructions for fall

Text Remove Fall Report columns

Text Remove Total Title VI Column

Remove reporting date 

span in column

Add (i) button Total Other

Text Instructions

Code (Allow FFR for 

IRS) Instructions

Add Narrative Dissemination and Resources
Values or Before

Participant Administration

Participant Administration

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

(for multiple selections, hold down "ctrl" or "apple" 

key and click. You are only allowed up to 15 

selections.)

Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments

Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.

Example: 01/01/1900

Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.
To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.

Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A

The reports required for this grant are displayed 

below. 

•To begin entering your report, click the "Enter Report 

Information" button below or click a button on the 

menu bar. You may also click a link in the Report 

Status column to go directly to a screen.

•To view or submit a report, click the "View / Submit 

Report" button.

•After viewing the report, project directors may click 

the "Submit Report" button to submit it to IFLE.

•To enter data for a report other than the current 

one, select the report and click the "Enter Report 

Information" button.

•Click a radio button in the "select Report" column.

•Click the "Enter Report Information" button to input 

the requested information.

•Click the "View/Submit Report" button to review the 

report in draft or to submit the report after 

completion. 

Only the Project Director is authorized to submit the 

completed report.
•You may also view reports from previous grants for 

your program, institution, and world area.

Create a Travel Approval Request (TAR) for each grantfunded participant who is traveling from the U.S. 

•To add a TAR, click the "Add a Travel Approval 

Request" button.

•Your TARs are listed below.

•To view or edit a TAR, click "Update."

•To remove a TAR, click "Delete."

•After entering a TAR, click the "Submit to IRIS" 

button at the bottom of the page to submit it to IRIS.

•Once the TAR has been approved by IRIS, it can be 

updated and resubmitted to IRIS for your program 

officer to reapprove.

The TAR must be submitted to IFLE at least 30 days 

prior to the traveler's departure.

International Travel Approval Request - Submit 30 

days in advance of travel

Submit a Travel Approval Request (TAR) for each 

person traveling to or from the U.S., to participate in 

project related activities. A TAR is required if grant 

funds are supporting any cost associated with the 

travel, e.g., per diem, air fare, ground transportation.

Travel Justification

Provide travel justification that is directly related to 

the approved project scope. Indicate whether this 

funding is in the approved budget.

For travel to the U.S., select the country the 

participant is traveling from.

Title VI BIE funds requested for travel

Which FY funds are being used

Explanation of Title VI BIE funds requested: 

Provide a detailed itemization of Title VI BIE funds to 

be requested, e.g., lodging, per diem, travel. 
GSA for domestic per diem rates

US Dept. of State for international rates

(Required for international travel)

Please include connecting flights.

I certify that this travel request complies with the Fly 

America Act

To send an email notification, check the "Notify" box 

for all participants that you would like to notify and 

click the "Notify Participants" button.

Enter the following information about each 

participant, including project administrators.

See tab: DD - Inst Type

See tab: DD - Inst Desig

low income, rural

Enter the following information about the FulbrightHays Group Projects Abroad grant.

Use the fields below to upload attachment files with 

the Pre Departure Orientation Agenda, Host Country 

Itinerary (for annual projects) / GPA Student Class 

Schedule (for foreign language projects) and Key 

personnel in host country. The files must be in one of 

the following formats: Word, PowerPoint, Excel, 

Adobe PDF or HTML. The first four fields must contain 

valid file names. Press the "Browse..." button to the 

right of each attachment field to attach a file. When 

prompted, locate and select the file to upload.

Pre Departure Orientation Agenda

Host Country Itinerary (for annual projects) / GPA 

Student Class Schedule (for foreign language projects)
Describe each of the objectives of the project and the 

progress made towards those objectives during the 

current reporting period.

For any planned activity that was scheduled to take 

place during the current reporting period but did not, 

explain the circumstances. Indicate whether you still 

plan to conduct the activity and when; or, specify the 

amount of funds to be reprogrammed, the activities to 

be conducted, and when. 

Describe project activities that showcase the grantee's 

success in meeting its project objectives in a 

particularly effective way during the current reporting 

period and that you would recommend for replication 

or dissemination because of their content and impact. 

Describe project-related evaluation activities that 

have taken place during the current reporting period. 

Please upload any evaluation or assessment reports 

regarding your grant activities. (You may upload up to 

2 documents. Word, Excel or Adobe PDF)

Describe any activities that took place during the 

current reporting period which address the announced 

priorities of the program. Indicate if grant funds were 

used to support the activities. To view a list of the 

announced priorities, click <a href="../priorities.cfm" 

target="_blank">here.</a>

4000

Remove the "Add Participant button when under PostTravel screen.

To send an email notification, check the "Notify" box 

for all participants that you would like to notify and 

click the "Notify Participants" button.
Evaluate the in-country experience. Describe any 

exemplary activities, challenges, areas for 

improvement, or any additional comments. For 

example, discuss: pace of itinerary, participant 

challenges, staff challenges and activities that were of 

impact. When discussing the impact of activites, 

please explain how this activity made an impact.

Describe each of the objectives of the project and the 

progress made towards those objectives during the 

current reporting period.

For any planned activity that was scheduled to take 

place during the current reporting period but did not, 

explain the circumstances. Indicate whether you still 

plan to conduct the activity and when; or, specify the 

amount of funds to be reprogrammed, the activities to 

be conducted, and when. 

Describe project activities that showcase the grantee's 

success in meeting its project objectives in a 

particularly effective way during the current reporting 

period and that you would recommend for replication 

or dissemination because of their content and impact. 

Describe project-related evaluation activities that 

have taken place during the current reporting period. 

Please upload any evaluation or assessment reports 

regarding your grant activities. (You may upload up to 

2 documents. Word, Excel or Adobe PDF)
Describe any activities that took place during the 

current reporting period which address the announced 

priorities of the program. Indicate if grant funds were 

used to support the activities. To view a list of the 

announced priorities, click <a href="../priorities.cfm" 

target="_blank">here.</a>

4000

Budget numbers submitted on your fall report may be 

updated here. This will not change what was 

submitted on your fall report.

Other funds allocated to these line items from other 

internal 2nd external sources.

For each category, enter the amount of Title VI IRS 

funds expended during the current reporting period. 

Report on expenditures from through 10/01/2010 

through 09/30/2011. Totals will be automatically 

calculated. 

Budget attachment: * excel, pdf, or .doc only. Attach a 

spreadsheet with the final budget expenditures for the 

Please identify URLs and/or citations of resources or 

curriculum development that participants have 

created as a result of the GPA project. This 

information will be accessible to the public on the IRIS 

web site (iris.ed.gov).
After Location (if new)

Participant Information

Participant Information

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

(for multiple selections, hold down "ctrl" key and click. You 

are only allowed up to 15 selections.)

Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.

Requested Time Extension End Date

(mm/dd/yyyy format)

Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.
Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title

Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

The reports and due dates for the grant cycle are indicated 

below.

Next to () under Fall Year #
•Click here to view reports from previous grants by program, 

institution, and world area.

Create an international Travel Approval Request (TAR) for 

each individual. (A TAR is required if grant funds are 

supporting any cost associated with the travel, e.g., per 

diem, air fare, ground transportation.) 

Click the "Add a Travel Approval Request" button to create a 

TAR.

•Approved TARS can be updated and resubmitted to US/ED 

for review.

The TAR must be submitted to US/ED at least 30 days prior 

to the traveler's departure.

International Travel Approval Request (Submit 30 days in 

advance of travel)

Complete all required fields for each international traveler 

participating in project related activities.

Justification

For travel to the U.S., select the country of departure.

BIE funds requested

Fiscal year funds to be used

Detailed itemization of Title VI BIE funds e.g., lodging, per 

diem, travel. Please refer to GSA for domestic per diem rates 

and US Dept. of State for international rates.
http://www.gsa.gov/portal/category/21287

http://aoprals.state.gov/web920/per_diem.asp

I certify that this travel request complies with the Fly 

America Act and/or Open Skies agreement. 

To send an email notification to participants, check the 

"Notify" box for those who should be notified. Click the 

"Notify Participants" button.

Enter the following information about each participant, 

including all project administrators.

Below Institution (on page)

Below Institution Type (above)

Upload the required files below in one of the following 

formats: Word, PowerPoint, Excel or Adobe PDF. Press the 

"Browse..." button to the right of each attachment field to 

attach a file. When prompted, locate and select the file to 

upload.

Orientation Agenda

GPA Student Class Schedule
List each of the project objectives. Describe the progress 

made toward each objective during the current reporting 

period.

Please describe any major obstacles that either prevented 

the completion of any activity/ies or changed how the 

activity/ies were implemented. Briefly describe if and/or 

how the grant plans to proceed with these activities.

Describe particularly effective project activities (funded by 

the grant and/or matching) that showcase the grant's 

success in meeting and/or exceeding its project objects 

during the current reporting period. These activities should 

be exemplary candidates for replication and/or 

dissemination.

List any evaluation activities related to the project objectives. 

Describe key findings and how any aspects of the project 

were changed (if at all) as a result.

Please upload any evaluation or assessment reports as 

support material. Up to 2 documents may be uploaded. 

(10mb max - Word, Excel or Adobe PDF)

Describe the grant activities conducted during the reporting 

period that addressed the announced program priorities, and 

indicate whether grant (or matching funds) were used to 

support the activities.<br /><a href="../priorities.cfm" 

title="Priorities" target="_blank">Click here to view the list 

of priorities.</a>

5000

To send an email notification to participants, check the 

"Notify" box for those who should be notified. Click the 

"Notify Participants" button.
List each of the project objectives. Describe the progress 

made toward each objective during the current reporting 

period.

Please describe any major obstacles that either prevented 

the completion of any activity/ies or changed how the 

activity/ies were implemented. Briefly describe if and/or 

how the grant plans to proceed with these activities.

Describe particularly effective project activities (funded by 

the grant and/or matching) that showcase the grant's 

success in meeting and exceeding its project objects during 

the current reporting period. These activities should be 

exemplary candidates for replication and/or dissemination.

List any evaluation activities related to the project objectives. 

Describe key findings and how any aspects of the project 

were changed (if at all) as a result.

Please upload any evaluation or assessment reports as 

support material. Up to 2 documents may be uploaded. 

(10mb max - Word, Excel or Adobe PDF)
Describe the grant activities conducted during the reporting 

period that addressed the announced program priorities, and 

indicate whether grant or matching funds were used to 

support the activities.<br /><a href="../priorities.cfm" 

title="Priorities" target="_blank">Click here to view the list 

of priorities.</a>

5000

For each category, enter the amount of Title VI IRS funds 

expended during the current reporting period. Report on 

expenditures from 10/01/2010 through 09/30/2011. Totals 

will be automatically calculated. Click the link to download 

the SF-425 Federal Financial Report. You must complete and 

submit this form as part of your final performance report 

using the upload function below. 

SF-425 Federal Financial Report Long Form attachment: PDF 

only. Attach a PDF containing your completed SF-425 Federal 

Once code is modified, different 

instruction appears.
Work

Page

Page and Database

Page and Database

Page
Page

Page

Page

Page

Page and Database

Page
Page

Page

Completely remove text

Completely remove text

Completely remove text

Completely remove text

Add () around Submit section, 

drop down to next line and 

change font color to red

Completely remove text

Modifications to text and links 

added
Page and Database

Page and Database
Database

Database

Database

Database

Page

Database

Database

Page
Database

Page and Database

Database

Database

Database

Database

Page
Database

Database

Page

Page

Page

Page

Page Code

Page and Database
No changes
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Welcome / Home No Changes

Orientation Evaluation gpa_fellow/OrientEvaluation.cfm

Weekly Activities
In-country Experience 

Evaluation gpa_fellow/InCntryExperience.cfm

Foreign Lang Self-Eval Remove Page
Change Type Field Name

Instructions

Text

Title

Instructions

Change Category

Add Category

Remove Category

Add Category

Add Category

Change Category

Add Sort Order

Add Count Comments

Remove Activity 

Section

Remove Activity Other (please specify)

Add Section

Please select the three most effective/helpful 

activities in making language gains

Add Activity Selection Multi select. Require 3, max 5

Add Section

Please select the three least effective/helpful 

activities in making language gain

Add Activity Selection Multi select. Require 3, max 5
Instructions

Add Category

Remove Category

Add Category

Add Category

Remove Category

Remove Category

Add Category

Add Sort Order

Remove Item Exemplary activities

Remove Item Areas for improvement

Add Item Comments
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Orientation Evaluation

Rate the following aspects of the orientation to the 

program on a scale of excellent to very poor. You may 

enter comments below to clarify your ratings. This will 

be shared anonymously with the project director(s).

 Readings and other preparatory materials sent and/or 

recommended to you in advance of the program.

Usefulness of readings and other preparatory 

materials.

Delivery of the information in the orientation, 

including pacing and appropriateness.

Pacing of the information in the orientation.

Appropriateness of information in the orientation.

Understanding/explanation of what is expected from 

the participant as an outcome of attendance in 

program.. 
Rate the following aspects of your in-country 

experience in . Use the boxes that follow to describe 

exemplary activities and point out areas for 

improvement. You may provide general comments or 

specific comments regarding any category in these 

boxes. This will be shared anonymously with the 

project director(s).

Quality of speakers and academic lectures

Quality of host country faculty and teachers

Quality of host country faculty and teachers for 

language instruction

Quality of host country faculty and teachers for area 

studies instruction

Quality of food and dining services

Condition of meeting facilities

Availability of Project Director and staff

Comments. Please provide feedback about the incountry experience. For example, discuss: pace of 

itinerary, challenges with staff, and/or activities that 

impacted you professionally.
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Pre-departure Orientation Evaluation

Rate each question below on a scale of excellent to very 

poor. You may enter comments below to clarify your ratings.

 Readings and other preparatory materials sent and/or 

recommended in advance of the program.

#2

#6

#7

Clear explanation of participant requirements upon returning 

to the U.S.
Rate the following aspects of your in-country experience in. 

Use the box below to provide feedback on this program.
Work

Page

Page

Database

Database

Database

Database

Database

Database

Page
Database
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Additional User Shared includes/createAddUser.cfm
Additional User - Add Shared includes/createAddUser.cfm

Travel Requests Shared includes/incTAR.cfm

Travel Requests - Add Shared includes/incTAR.cfm
Select View Submit 

Reports Shared includes/incCreateEditReports.cfm
Time Extensions Shared includes/incTimeExtension.cfm

Objectives and 

Accomplishments Shared includes/incNarrative.cfm

Adjustments to Project Shared includes/incNarrative.cfm

Exemplary Activities Shared includes/incNarrative.cfm

N

a

r

r

a

tiv

e

s
Evaluation Shared includes/incNarrative.cfm

Priorities Shared includes/incNarrative.cfm

Spring Budget Shared includes/Budget2Col.cfm

Fall Budget Shared includes/FallBudget2col.cfm

Final Budget Shared includes/Budget2Col.cfm

Fellows Tracking iipp/iippFellow.cfm

Institutional 

Partnership Activities iipp/iippInstPartDev.cfm

N

a

r

r

a

tiv

e

s

B

u

d

g

e

t
Instructional 

Resources iipp/iippInstrResource.cfm

Faculty Enhancement iipp/iippFacultyDev.cfm

Programs iipp/iippPrograms.cfm

Courses iipp/iippCourses.cfm

Grant Results Shared includes/incNarrative.cfm

R

e

p

o

r

t

D

a

t

a

Fin

al R

e

p

o

r

t
Change Type Field Name

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text Abstract

Add Count Abstract

Text Languages, Countries, Disciplines

Text Languages Instructions

Text Languages Instructions

Text Countries Instructions

Text Countries Instructions

Text Disciplines Instructions

Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change
Add Checkbox

Button Save and Add another

Text Instructions

Text Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Text Instructions

Text Instructions

Text Title

Text Instructions

Text Travel Justification

Remove Note

Text Country(ies) Instructions

Text Title VI CIBE funds requested for travel

Text Which FY funds are being used:

Remove Explanation of Title VI CIBE funds requested: 

Text

Provide a detailed itemization of Title VI CIBE 

funds to be requested, e.g., lodging, per 

diem, travel. 
Links

Detailed itemization of Title VI CIBE funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Links

Detailed itemization of Title VI CIBE funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Remove Text Participant's Departure Itinerary

Add text Participant's Return Itinerary

Text Please select from one of the following:

Instructions

Remove Item

Remove Item

Remove Item

Remove Item

Add Item

Add Item

Add Item

Add (i) button

Text
Instructions

Rename Item Comments

Move Item Enter the amount of funds...

Rename Item

Text

Rename Item

Text

Text Instructions

Text Instructions

Text Instructions
Text Instructions

Upload Instructions

Text Instructions

Max Characters

Text Remove Instructions and Budget Info Form

Text Change date span for full report span

Text Remove instructions for spring

Text Remove Spring Report columns

Remove Column Total Title VI CIBE Funds Spent

Remove Column Total Matching Funds

Remove date span Remove date span in column

Text

Add Count Comments
Text

Add Count Comments

Text

Add Count Comments

Text

Add Count Comments

Text

Text

Add Count Comments

Text Instructions

Max Characters
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

Cut and paste your abstract from your application into 

the box below.

Select all of the languages, countries, disciplines, and 

subject areas that apply to the project from the 

dropdowns below. Any entries already selected are 

displayed first.

Please select no more than 15 of the languages most 

relevant to your project focus

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

Please select no more than 15 of the countries most 

relevant to your project's focus.

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.
Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A

Create a Travel Approval Request (TAR) for each grantfunded participant who is traveling from the U.S. 

•To add a TAR, click the "Add a Travel Approval 

Request" button.

•Your TARs are listed below.

•To view or edit a TAR, click "Update."

•To remove a TAR, click "Delete."

•After entering a TAR, click the "Submit to IRIS" 

button at the bottom of the page to submit it to IRIS.

•Once the TAR has been approved by IRIS, it can be 

updated and resubmitted to IRIS for your program 

officer to reapprove.

The TAR must be submitted to IFLE at least 30 days 

prior to the traveler's departure.

International Travel Approval Request - Submit 30 

days in advance of travel

Submit a Travel Approval Request (TAR) for each 

person traveling to or from the U.S., to participate in 

project related activities. A TAR is required if grant 

funds are supporting any cost associated with the 

travel, e.g., per diem, air fare, ground transportation.

Travel Justification

Provide travel justification that is directly related to 

the approved project scope. Indicate whether this 

funding is in the approved budget.

For travel to the U.S., select the country the 

participant is traveling from.

Title VI CIBE funds requested for travel

Which FY funds are being used

Explanation of Title VI CIBE funds requested: 

Provide a detailed itemization of Title VI CIBE funds to 

be requested, e.g., lodging, per diem, travel. 
GSA for domestic per diem rates

US Dept. of State for international rates

(Required for international travel)

Please include connecting flights.

I certify that this travel request complies with the Fly 

America Act

The reports required for this grant are displayed 

below. 

•To begin entering your report, click the "Enter Report 

Information" button below or click a button on the 

menu bar. You may also click a link in the Report 

Status column to go directly to a screen.

•To view or submit a report, click the "View / Submit 

Report" button.

•After viewing the report, project directors may click 

the "Submit Report" button to submit it to IFLE.

•To enter data for a report other than the current 

one, select the report and click the "Enter Report 

Information" button.

•Click a radio button in the "select Report" column.

•Click the "Enter Report Information" button to input 

the requested information.

•Click the "View/Submit Report" button to review the 

report in draft or to submit the report after 

completion. 

Only the Project Director is authorized to submit the 

completed report.

•You may also view reports from previous grants for 

your program, institution, and world area.
Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments

Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.

Example: 01/01/1900

Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.

Describe each of the objectives of the project and the 

progress made towards those objectives during the 

current reporting period.

For any planned activity that was scheduled to take 

place during the current reporting period but did not, 

explain the circumstances. Indicate whether you still 

plan to conduct the activity and when; or, specify the 

amount of funds to be reprogrammed, the activities to 

be conducted, and when. 

Describe project activities that showcase the grantee's 

success in meeting its project objectives in a 

particularly effective way during the current reporting 

period and that you would recommend for replication 

or dissemination because of their content and impact. 
Describe project-related evaluation activities that 

have taken place during the current reporting period. 

Please upload any evaluation or assessment reports 

regarding your grant activities. (You may upload up to 

2 documents. Word, Excel or Adobe PDF)

Describe any activities that took place during the 

current reporting period which address the announced 

priorities of the program. Indicate if grant funds were 

used to support the activities. To view a list of the 

announced priorities, click <a href="../priorities.cfm" 

target="_blank">here.</a>

4000

Budget numbers submitted on your spring report may 

be updated here. This will not change what was 

submitted on your spring report.

For each category, enter the amount of Title VI CIBE 

funds and matching funds expended during the 

current reporting period. Report on expenditures from 

07/01/2011 through 06/30/2012. Totals and 

percentages will be automatically calculated. 

"Matching funds" refers to the mandated cost sharing 

stipulated in the authorizing legislation. The matching 

funds should be no less than 50% of the total cost of 

the project. Click the link to download the SF-425 

Federal Financial Report Long Form. You must 

complete and upload this form as part of your final 

performance report using the upload function below.

(for multiple selections, hold down "ctrl" or "apple" 

key and click) 
(for multiple selections, hold down "ctrl" or "apple" 

key and click) 

(for multiple selections, hold down "ctrl" or "apple" 

key and click) 

(for multiple selections, hold down "ctrl" or "apple" 

key and click) 

(for multiple selections, hold down "ctrl" or "apple" 

key and click) 

(for multiple selections, hold down "ctrl" or "apple" 

key and click) 

Please identify results of grant-funded activities from 

the entire grant cycle that will be disseminated to the 

public on the IRIS Web site (iris.ed.gov). Results should 

be reflective of the objectives cited in your approved 

project application, and may include exemplary 

activities, project-related URLs, activities particularly 

successful in meeting program priorities, or any other 

unique accomplishment that you want to showcase. 

4000
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

Insert the abstract for the approved project into the box 

below.

Select the languages, countries, disciplines, and subject areas 

that apply to the project from the dropdown list below. Any 

entries already selected are displayed first.

Please select no more than 15 languages most relevant to 

the project focus

Hold down "ctrl" and click to make multiple selections.

Please select no more than 15 countries most relevant to the 

project.

Hold down "ctrl" and click to make multiple selections.

Hold down "ctrl" and click to make multiple selections.

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title
Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

Create an international Travel Approval Request (TAR) for 

each individual. (A TAR is required if grant funds are 

supporting any cost associated with the travel, e.g., per 

diem, air fare, ground transportation.) 

Click the "Add a Travel Approval Request" button to create a 

TAR.

•Approved TARS can be updated and resubmitted to US/ED 

for review.

The TAR must be submitted to US/ED at least 30 days prior 

to the traveler's departure.

International Travel Approval Request (Submit 30 days in 

advance of travel)

Complete all required fields for each international traveler 

participating in project related activities.

Justification

For travel to the U.S., select the country of departure.

CIBE funds requested

Fiscal year funds to be used

Detailed itemization of Title VI CIBE funds e.g., lodging, per 

diem, travel. Please refer to GSA for domestic per diem rates 

and US Dept. of State for international rates.
http://www.gsa.gov/portal/category/21287

http://aoprals.state.gov/web920/per_diem.asp

I certify that this travel request complies with the Fly 

America Act and/or Open Skies agreement. 

The reports and due dates for the grant cycle are indicated 

below.

Next to () under Fall Year #

•Click here to view reports from previous grants by program, 

institution, and world area.
Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.

Requested Time Extension End Date

(mm/dd/yyyy format)

Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.

List each of the project objectives. Describe the progress 

made toward each objective during the current reporting 

period.

Please describe any major obstacles that either prevented 

the completion of any activity/ies or changed how the 

activity/ies were implemented. Briefly describe if and/or 

how the grant plans to proceed with these activities.

Describe particularly effective project activities (funded by 

the grant and/or matching) that showcase the grant's 

success in meeting and/or exceeding its project objects 

during the current reporting period. These activities should 

be exemplary candidates for replication and/or 

dissemination.
List any evaluation activities related to the project objectives. 

Describe key findings and how any aspects of the project 

were changed (if at all) as a result.

Please upload any evaluation or assessment reports as 

support material. Up to 2 documents may be uploaded. 

(10mb max - Word, Excel or Adobe PDF)

Describe the grant activities conducted during the reporting 

period that addressed the announced program priorities, and 

indicate whether grant (or matching funds) were used to 

support the activities.<br /><a href="../priorities.cfm" 

title="Priorities" target="_blank">Click here to view the list 

of priorities.</a>

5000

For each category, enter the amount of Title VI CIBE funds 

and matching funds expended during the current reporting 

period. Report on expenditures from 07/01/2011 through 

06/30/2012. Totals and percentages will be automatically 

calculated. "Matching funds" refers to the mandated cost 

sharing stipulated in the authorizing legislation. The matching 

funds should be no less than 50% of the total cost of the 

project. Click the link to download the SF-425 Federal 

Financial Report. You must complete and upload this form as 

part of your final performance report using the upload 

function below.

(for multiple selections, hold down "ctrl" key and click) 
(for multiple selections, hold down "ctrl" key and click) 

(for multiple selections, hold down "ctrl" key and click) 

(for multiple selections, hold down "ctrl" key and click) 

(for multiple selections, hold down "ctrl" key and click) 

(for multiple selections, hold down "ctrl" key and click) 

Please identify results of grant-funded activities and note 

that they may be made available to the public on the IRIS 

Web site (iris.ed.gov). Results should be reflective of the 

objectives cited in your approved project application, and 

may include exemplary activities, project-related URLs, 

activities particularly successful in meeting program 

priorities, or any other unique accomplishment that you 

want to showcase. 

5000
Work

Page

Page and Database

Page and Database

Page

Page

Page

Page

Page

Page

Page

Page

Page
Page and Database

Page

Page

Page

Completely remove text

Completely remove text

Completely remove text

Completely remove text

Add () around Submit section, 

drop down to next line and 

change font color to red

Completely remove text

Modifications to text and links 

added

Database

Database

Database
Database

Page

Database

Database

Page

Page

Page

Page

Page

Page

Page
Database

Database
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Additional User Shared includes/createAddUser.cfm
Additional User - Add Shared includes/createAddUser.cfm

Travel Requests Shared includes/incTAR.cfm

Travel Requests - Add Shared includes/incTAR.cfm
Select View Submit 

Reports includes/incCreateEditReports.cfm
Time Extensions Shared includes/incTimeExtension.cfm

Objectives and 

Accomplishments Shared includes/incNarrative.cfm

Adjustments to Project Shared includes/incNarrative.cfm

Exemplary Activities Shared includes/incNarrative.cfm

N

a

r

r

a

tiv

e

s
Evaluation Shared includes/incNarrative.cfm

Priorities Shared includes/incNarrative.cfm

Spring Budget Shared includes/Budget1.cfm

Fall Budget Shared includes/FallBudget1.cfm

Final Budget Shared includes/Budget1.cfm

includes/incbudgetend.cfm

Projects Conducted irslrc/ProjConducted

N

a

r

r

a

tiv

e

s

B

u

d

g

e

t
Adoption of Outcomes irslrc/AdoptOutcomes.cfm

Publications includes/Publications.cfm

Outreach Activities Shared includes/outreach.cfm

Outreach Activities - 

Add includes/outreach.cfm

R

e

p

o

r

t

D

a

t

a
Sources of U.S. 

Funding irslrc/SourcesOfFunding.cfm

F

Grant Results Shared includes/incNarrative.cfm

inal Report
Change Type Field Name

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text Abstract

Add Count Abstract

Text Languages, Countries, Disciplines

Text Languages Instructions

Text Languages Instructions

Text Countries Instructions

Text Countries Instructions

Text Disciplines Instructions

Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change
Add Checkbox

Button Save and Add another

Text Instructions

Text Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Text Instructions

Text Instructions

Text Title

Text Instructions

Text Travel Justification

Remove Note

Text Country(ies) Instructions

Text Title VI IRS funds requested for travel

Text Which FY funds are being used:

Remove Explanation of Title VI IRS funds requested: 

Text

Provide a detailed itemization of Title VI IRS 

funds to be requested, e.g., lodging, per 

diem, travel. 
Links

Detailed itemization of Title VI IRS funds e.g., 

lodging, per diem, travel. Please refer to GSA 

for domestic per diem rates and US Dept. of 

State for international rates.

Links

Detailed itemization of Title VI IRS funds e.g., 

lodging, per diem, travel. Please refer to GSA 

for domestic per diem rates and US Dept. of 

State for international rates.

Remove Text Participant's Departure Itinerary

Add text Participant's Return Itinerary

Text Please select from one of the following:

Instructions

Remove Item

Remove Item

Remove Item

Remove Item

Add Item

Add Item

Add Item

Add (i) button

Text
Instructions

Rename Item Comments

Move Item Enter the amount of funds...

Rename Item

Text

Rename Item

Text

Text Instructions

Text Instructions

Text Instructions
Text Instructions

Upload Instructions

Text Instructions

Max Characters

Text Remove Instructions and Budget Info Form

Text Change report span for budget

Text Remove instructions for spring

Text Remove Spring Report columns

Text Remove Total Title VI Column

Remove reporting date 

span in column

Add (i) button Total Other

Text Instructions

Code (Allow FFR for 

IRS) Instructions

Text

Add Count Title

Add Count Description of Project
Remove Section

Remove top section (Enter information about 

the adoption of project outcomes which 

occurred during the current reporting 

period.)

Add Item

Rename Item

Rename Item

Rename Item

Rename Item

Add Item

Rename Item

Rename Item

Remove Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Info Icon (i) Icon

Add Count Comments

Remove Text

Remove Button

Add Count Title of activity

Text

Text

Add Count Activity outcomes

Add Count Partnership(s)

Lowercase

Change Text Partnership(s)

Change Text Partnership(s)

Add Count Comments
Add Count Comments

Text Instructions

Max Characters
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

Cut and paste your abstract from your application into 

the box below.

Select all of the languages, countries, disciplines, and 

subject areas that apply to the project from the 

dropdowns below. Any entries already selected are 

displayed first.

Please select no more than 15 of the languages most 

relevant to your project focus

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

Please select no more than 15 of the countries most 

relevant to your project's focus.

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.
Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A

Create a Travel Approval Request (TAR) for each grantfunded participant who is traveling from the U.S. 

•To add a TAR, click the "Add a Travel Approval 

Request" button.

•Your TARs are listed below.

•To view or edit a TAR, click "Update."

•To remove a TAR, click "Delete."

•After entering a TAR, click the "Submit to IRIS" 

button at the bottom of the page to submit it to IRIS.

•Once the TAR has been approved by IRIS, it can be 

updated and resubmitted to IRIS for your program 

officer to reapprove.

The TAR must be submitted to IFLE at least 30 days 

prior to the traveler's departure.

International Travel Approval Request - Submit 30 

days in advance of travel

Submit a Travel Approval Request (TAR) for each 

person traveling to or from the U.S., to participate in 

project related activities. A TAR is required if grant 

funds are supporting any cost associated with the 

travel, e.g., per diem, air fare, ground transportation.

Travel Justification

Provide travel justification that is directly related to 

the approved project scope. Indicate whether this 

funding is in the approved budget.

For travel to the U.S., select the country the 

participant is traveling from.

Title VI IRS funds requested for travel

Which FY funds are being used

Explanation of Title VI IRS funds requested: 

Provide a detailed itemization of Title VI IRS funds to 

be requested, e.g., lodging, per diem, travel. 
GSA for domestic per diem rates

US Dept. of State for international rates

(Required for international travel)

Please include connecting flights.

I certify that this travel request complies with the Fly 

America Act

The reports required for this grant are displayed 

below. 

•To begin entering your report, click the "Enter Report 

Information" button below or click a button on the 

menu bar. You may also click a link in the Report 

Status column to go directly to a screen.

•To view or submit a report, click the "View / Submit 

Report" button.

•After viewing the report, project directors may click 

the "Submit Report" button to submit it to IFLE.

•To enter data for a report other than the current 

one, select the report and click the "Enter Report 

Information" button.

•Click a radio button in the "select Report" column.

•Click the "Enter Report Information" button to input 

the requested information.

•Click the "View/Submit Report" button to review the 

report in draft or to submit the report after 

completion. 

Only the Project Director is authorized to submit the 

completed report.

•You may also view reports from previous grants for 

your program, institution, and world area.
Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments

Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.

Example: 01/01/1900

Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.

Describe each of the objectives of the project and the 

progress made towards those objectives during the 

current reporting period.

For any planned activity that was scheduled to take 

place during the current reporting period but did not, 

explain the circumstances. Indicate whether you still 

plan to conduct the activity and when; or, specify the 

amount of funds to be reprogrammed, the activities to 

be conducted, and when. 

Describe project activities that showcase the grantee's 

success in meeting its project objectives in a 

particularly effective way during the current reporting 

period and that you would recommend for replication 

or dissemination because of their content and impact. 
Describe project-related evaluation activities that 

have taken place during the current reporting period. 

Please upload any evaluation or assessment reports 

regarding your grant activities. (You may upload up to 

2 documents. Word, Excel or Adobe PDF)

Describe any activities that took place during the 

current reporting period which address the announced 

priorities of the program. Indicate if grant funds were 

used to support the activities. To view a list of the 

announced priorities, click <a href="../priorities.cfm" 

target="_blank">here.</a>

4000

Budget numbers submitted on your spring report may 

be updated here. This will not change what was 

submitted on your spring report.

Other funds allocated to these line items from other 

internal 2nd external sources.

For each category, enter the amount of Title VI IRS 

funds expended during the current reporting period. 

Report on expenditures from through 10/01/2010 

through 09/30/2011. Totals will be automatically 

calculated. 

Budget attachment: * excel, pdf, or .doc only. Attach a 

spreadsheet with the final budget expenditures for the 

(for multiple selections, hold down the "ctrl" or 

"apple" key and click)
Abstracts

Audio, video, and podcasts

Authored books

Book chapters

Edited books

Books - Reviews

Conference presentations

Curricula and textbooks

Journal articles

Exhibitions

Media interviews

Newsletters

Policy brief and/or papers

Presentations - Non-conference

Publications - Edited

Publications - Refereed

Publications - Non-refereed

Translations conducted

Webinars

Workshops

To enter default values for the city, state, and 

language which will pre-populate on new outreach 

records, click the "Enter Outreach Defaults" button.

Enter Outreach Defaults

(for multiple selections, hold down the "ctrl" or 

"apple" key and click)

(for multiple selections, hold down the "ctrl" or 

"apple" key and click)

Primary Activities

Select the type of partnership(s) that was utilized for 

this activity.

Describe activities conducted with this partner:
Please identify results of grant-funded activities from 

the entire grant cycle that will be disseminated to the 

public on the IRIS Web site (iris.ed.gov). Results should 

be reflective of the objectives cited in your approved 

project application, and may include exemplary 

activities, project-related URLs, activities particularly 

successful in meeting program priorities, or any other 

unique accomplishment that you want to showcase. 

4000
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

Insert the abstract for the approved project into the box 

below.

Select the languages, countries, disciplines, and subject areas 

that apply to the project from the dropdown list below. Any 

entries already selected are displayed first.

Please select no more than 15 languages most relevant to 

the project focus

Hold down "ctrl" and click to make multiple selections.

Please select no more than 15 countries most relevant to the 

project.

Hold down "ctrl" and click to make multiple selections.

Hold down "ctrl" and click to make multiple selections.

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title
Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

Create an international Travel Approval Request (TAR) for 

each individual. (A TAR is required if grant funds are 

supporting any cost associated with the travel, e.g., per 

diem, air fare, ground transportation.) 

Click the "Add a Travel Approval Request" button to create a 

TAR.

•Approved TARS can be updated and resubmitted to US/ED 

for review.

The TAR must be submitted to US/ED at least 30 days prior 

to the traveler's departure.

International Travel Approval Request (Submit 30 days in 

advance of travel)

Complete all required fields for each international traveler 

participating in project related activities.

Justification

For travel to the U.S., select the country of departure.

IRS funds requested

Fiscal year funds to be used

Detailed itemization of Title VI IRS funds e.g., lodging, per 

diem, travel. Please refer to GSA for domestic per diem rates 

and US Dept. of State for international rates.
http://www.gsa.gov/portal/category/21287

http://aoprals.state.gov/web920/per_diem.asp

I certify that this travel request complies with the Fly 

America Act and/or Open Skies agreement. 

The reports and due dates for the grant cycle are indicated 

below.

Next to () under Fall Year #

•Click here to view reports from previous grants by program, 

institution, and world area.
Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.

Requested Time Extension End Date

(mm/dd/yyyy format)

Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.

List each of the project objectives. Describe the progress 

made toward each objective during the current reporting 

period.

Please describe any major obstacles that either prevented 

the completion of any activity/ies or changed how the 

activity/ies were implemented. Briefly describe if and/or 

how the grant plans to proceed with these activities.

Describe particularly effective project activities (funded by 

the grant and/or matching) that showcase the grant's 

success in meeting and/or exceeding its project objects 

during the current reporting period. These activities should 

be exemplary candidates for replication and/or 

dissemination.
List any evaluation activities related to the project objectives. 

Describe key findings and how any aspects of the project 

were changed (if at all) as a result.

Please upload any evaluation or assessment reports as 

support material. Up to 2 documents may be uploaded. 

(10mb max - Word, Excel or Adobe PDF)

Describe the grant activities conducted during the reporting 

period that addressed the announced program priorities, and 

indicate whether grant (or matching funds) were used to 

support the activities.<br /><a href="../priorities.cfm" 

title="Priorities" target="_blank">Click here to view the list 

of priorities.</a>

5000

For each category, enter the amount of Title VI IRS funds 

expended during the current reporting period. Report on 

expenditures from 10/01/2010 through 09/30/2011. Totals 

will be automatically calculated. Click the link to download 

the SF-425 Federal Financial Report. You must complete and 

submit this form as part of your final performance report 

using the upload function below. 

SF-425 Federal Financial Report Long Form attachment: PDF 

only. Attach a PDF containing your completed SF-425 Federal 

Once code is modified, different 

instruction appears.

(for multiple selections, hold down the "ctrl" key and click)
Audio, video, and/or podcasts

Books - Authored

Books - Chapters

Books - Edited

Presentations - Conference

Curricula and/or textbooks

To the right the publications

(for multiple selections, hold down the "ctrl" key and click)

(for multiple selections, hold down the "ctrl" key and click)

Primary activities

Select the type of partnership(s) that were utilized for this 

activity.

Describe activities conducted with partner(s).
Please identify results of grant-funded activities and note 

that they may be made available to the public on the IRIS 

Web site (iris.ed.gov). Results should be reflective of the 

objectives cited in your approved project application, and 

may include exemplary activities, project-related URLs, 

activities particularly successful in meeting program 

priorities, or any other unique accomplishment that you 

want to showcase. 

5000
Work

Page

Page and Database

Page and Database

Page

Page

Page

Page
Page and Database

Completely remove text

Completely remove text

Completely remove text

Completely remove text

Add () around Submit section, 

drop down to next line and 

change font color to red

Completely remove text

Modifications to text and links 

added

Database

Database

Database
Database

Page

Database

Database

Page

Page

Page

Page

Page

Page Code
Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Page and Database
Database

Database
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Additional User Shared includes/createAddUser.cfm

Additional User - Add Shared includes/createAddUser.cfm
Travel Requests Shared includes/incTAR.cfm

Travel Requests - Add Shared includes/incTAR.cfm
Select View Submit 

Reports Shared includes/incCreateEditReports.cfm
Time Extensions Shared includes/incTimeExtension.cfm

Objectives and 

Accomplishments Shared includes/incNarrative.cfm

Adjustments to Project Shared includes/incNarrative.cfm

Exemplary Activities Shared includes/incNarrative.cfm

N

a

r

r

a

tiv

e

s
Evaluation Shared includes/incNarrative.cfm

Priorities Shared includes/incNarrative.cfm

Spring Budget Shared includes/Budget1.cfm

Fall Budget Shared includes/FallBudget1.cfm

Final Budget Shared includes/Budget1.cfm

includes/incbudgetend.cfm

Projects Conducted irslrc/ProjConducted

Adoption of Outcomes No Changes

N

a

r

r

a

tiv

e

s

B

u

d

g

e

t
Publications includes/Publications.cfm

Outreach Activities Shared includes/outreach.cfm

Outreach Activities - 

Add includes/outreach.cfm

Sources of U.S. 

Funding Remove

R

e

p

o

r

t

D

a

t

a
F

Grant Results Shared includes/incNarrative.cfm

inal Report
Change Type Field Name

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text Abstract

Add Count Abstract

Text Languages, Countries, Disciplines

Text Languages Instructions

Text Languages Instructions

Text Countries Instructions

Text Countries Instructions

Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change

Add Checkbox
Button Save and Add another

Text Instructions

Text Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Text Instructions

Text Instructions

Text Title

Text Instructions

Text Travel Justification

Remove Note

Text Country(ies) Instructions

Text Title VI LRC funds requested for travel

Text Which FY funds are being used:

Remove Explanation of Title VI LRC funds requested: 

Text

Provide a detailed itemization of Title VI LRC 

funds to be requested, e.g., lodging, per 

diem, travel. 
Links

Detailed itemization of Title VI LRC funds e.g., 

lodging, per diem, travel. Please refer to GSA 

for domestic per diem rates and US Dept. of 

State for international rates.

Links

Detailed itemization of Title VI LRC funds e.g., 

lodging, per diem, travel. Please refer to GSA 

for domestic per diem rates and US Dept. of 

State for international rates.

Remove Text Participant's Departure Itinerary

Add text Participant's Return Itinerary

Text Please select from one of the following:

Instructions

Remove Item

Remove Item

Remove Item

Remove Item

Add Item

Add Item

Add Item

Add (i) button

Text
Instructions

Rename Item Comments

Move Item Enter the amount of funds...

Rename Item

Text

Rename Item

Text

Text Instructions

Text Instructions

Text Instructions
Text Instructions

Upload Instructions

Text Instructions

Max Characters

Text Remove Instructions and Budget Info Form

Text Change report span for budget

Text Remove instructions for spring

Text Remove Spring Report columns

Text Remove Total Title VI Column

Remove reporting date 

span in column

Add (i) button Total Other

Text Instructions

Code (Allow FFR for 

LRC) Instructions

Text

Add Count Title

Add Count Description of Project
Add Item

Rename Item

Rename Item

Rename Item

Rename Item

Add Item

Rename Item

Rename Item

Remove Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Info Icon (i) Icon

Add Count Comments

Remove Text

Remove Button

Add Count Title of activity

Add Count Theme / topic

Text

Text

Add Count Activity outcomes

Add Count Partnership(s)

Lowercase

Change Text Partnership(s)

Change Text Partnership(s)

Add Count Comments
Text Instructions

Max Characters
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

Cut and paste your abstract from your application into 

the box below.

Select all of the languages, countries, disciplines, and 

subject areas that apply to the project from the 

dropdowns below. Any entries already selected are 

displayed fLRCt.

Please select no more than 15 of the languages most 

relevant to your project focus

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

Please select no more than 15 of the countries most 

relevant to your project's focus.

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.

Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.
Another should have an uppercase A

Create a Travel Approval Request (TAR) for each grantfunded participant who is traveling from the U.S. 

•To add a TAR, click the "Add a Travel Approval 

Request" button.

•Your TARs are listed below.

•To view or edit a TAR, click "Update."

•To remove a TAR, click "Delete."

•After entering a TAR, click the "Submit to IRIS" 

button at the bottom of the page to submit it to IRIS.

•Once the TAR has been approved by IRIS, it can be 

updated and resubmitted to IRIS for your program 

officer to reapprove.

The TAR must be submitted to IFLE at least 30 days 

prior to the traveler's departure.

International Travel Approval Request - Submit 30 

days in advance of travel

Submit a Travel Approval Request (TAR) for each 

person traveling to or from the U.S., to participate in 

project related activities. A TAR is required if grant 

funds are supporting any cost associated with the 

travel, e.g., per diem, air fare, ground transportation.

Travel Justification

Provide travel justification that is directly related to 

the approved project scope. Indicate whether this 

funding is in the approved budget.

For travel to the U.S., select the country the 

participant is traveling from.

Title VI LRC funds requested for travel

Which FY funds are being used

Explanation of Title VI LRC funds requested: 

Provide a detailed itemization of Title VI LRC funds to 

be requested, e.g., lodging, per diem, travel. 
GSA for domestic per diem rates

US Dept. of State for international rates

(Required for international travel)

Please include connecting flights.

I certify that this travel request complies with the Fly 

America Act

The reports required for this grant are displayed 

below. 

•To begin entering your report, click the "Enter Report 

Information" button below or click a button on the 

menu bar. You may also click a link in the Report 

Status column to go directly to a screen.

•To view or submit a report, click the "View / Submit 

Report" button.

•After viewing the report, project directors may click 

the "Submit Report" button to submit it to IFLE.

•To enter data for a report other than the current 

one, select the report and click the "Enter Report 

Information" button.

•Click a radio button in the "select Report" column.

•Click the "Enter Report Information" button to input 

the requested information.

•Click the "View/Submit Report" button to review the 

report in draft or to submit the report after 

completion. 

Only the Project Director is authorized to submit the 

completed report.

•You may also view reports from previous grants for 

your program, institution, and world area.
Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments

Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.

Example: 01/01/1900

Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.

Describe each of the objectives of the project and the 

progress made towards those objectives during the 

current reporting period.

For any planned activity that was scheduled to take 

place during the current reporting period but did not, 

explain the circumstances. Indicate whether you still 

plan to conduct the activity and when; or, specify the 

amount of funds to be reprogrammed, the activities to 

be conducted, and when. 

Describe project activities that showcase the grantee's 

success in meeting its project objectives in a 

particularly effective way during the current reporting 

period and that you would recommend for replication 

or dissemination because of their content and impact. 
Describe project-related evaluation activities that 

have taken place during the current reporting period. 

Please upload any evaluation or assessment reports 

regarding your grant activities. (You may upload up to 

2 documents. Word, Excel or Adobe PDF)

Describe any activities that took place during the 

current reporting period which address the announced 

priorities of the program. Indicate if grant funds were 

used to support the activities. To view a list of the 

announced priorities, click <a href="../priorities.cfm" 

target="_blank">here.</a>

4000

Budget numbers submitted on your spring report may 

be updated here. This will not change what was 

submitted on your spring report.

Other funds allocated to these line items from other 

internal 2nd external sources.

For each category, enter the amount of Title VI LRC 

funds expended during the current reporting period. 

Report on expenditures from through 10/01/2010 

through 09/30/2011. Totals will be automatically 

calculated. 

Budget attachment: * excel, pdf, or .doc only. Attach a 

spreadsheet with the final budget expenditures for the 

(for multiple selections, hold down the "ctrl" or 

"apple" key and click)
Abstracts

Audio, video, and podcasts

Authored books

Book chapters

Edited books

Books - Reviews

Conference presentations

Curricula and textbooks

Journal articles

Exhibitions

Media interviews

Newsletters

Policy brief and/or papers

Presentations - Non-conference

Publications - Edited

Publications - Refereed

Publications - Non-refereed

Translations conducted

Webinars

Workshops

To enter default values for the city, state, and 

language which will pre-populate on new outreach 

records, click the "Enter Outreach Defaults" button.

Enter Outreach Defaults

(for multiple selections, hold down the "ctrl" or 

"apple" key and click)

(for multiple selections, hold down the "ctrl" or 

"apple" key and click)

Primary Activities

Select the type of partnership(s) that was utilized for 

this activity.

Describe activities conducted with this partner:
Please identify results of grant-funded activities from 

the entire grant cycle that will be disseminated to the 

public on the IRIS Web site (iris.ed.gov). Results should 

be reflective of the objectives cited in your approved 

project application, and may include exemplary 

activities, project-related URLs, activities particularly 

successful in meeting program priorities, or any other 

unique accomplishment that you want to showcase. 

4000
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

Insert the abstract for the approved project into the box 

below.

Select the languages, countries, disciplines, and subject areas 

that apply to the project from the dropdown list below. Any 

entries already selected are displayed fLRCt.

Please select no more than 15 languages most relevant to 

the project focus

Hold down "ctrl" and click to make multiple selections.

Please select no more than 15 countries most relevant to the 

project.

Hold down "ctrl" and click to make multiple selections.

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title

Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons
Create an international Travel Approval Request (TAR) for 

each individual. (A TAR is required if grant funds are 

supporting any cost associated with the travel, e.g., per 

diem, air fare, ground transportation.) 

Click the "Add a Travel Approval Request" button to create a 

TAR.

•Approved TARS can be updated and resubmitted to US/ED 

for review.

The TAR must be submitted to US/ED at least 30 days prior 

to the traveler's departure.

International Travel Approval Request (Submit 30 days in 

advance of travel)

Complete all required fields for each international traveler 

participating in project related activities.

Justification

For travel to the U.S., select the country of departure.

LRC funds requested

Fiscal year funds to be used

Detailed itemization of Title VI LRC funds e.g., lodging, per 

diem, travel. Please refer to GSA for domestic per diem rates 

and US Dept. of State for international rates.
http://www.gsa.gov/portal/category/21287

http://aoprals.state.gov/web920/per_diem.asp

I certify that this travel request complies with the Fly 

America Act and/or Open Skies agreement. 

The reports and due dates for the grant cycle are indicated 

below.

Next to () under Fall Year #

•Click here to view reports from previous grants by program, 

institution, and world area.
Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.

Requested Time Extension End Date

(mm/dd/yyyy format)

Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.

List each of the project objectives. Describe the progress 

made toward each objective during the current reporting 

period.

Please describe any major obstacles that either prevented 

the completion of any activity/ies or changed how the 

activity/ies were implemented. Briefly describe if and/or 

how the grant plans to proceed with these activities.

Describe particularly effective project activities (funded by 

the grant and/or matching) that showcase the grant's 

success in meeting and/or exceeding its project objects 

during the current reporting period. These activities should 

be exemplary candidates for replication and/or 

dissemination.
List any evaluation activities related to the project objectives. 

Describe key findings and how any aspects of the project 

were changed (if at all) as a result.

Please upload any evaluation or assessment reports as 

support material. Up to 2 documents may be uploaded. 

(10mb max - Word, Excel or Adobe PDF)

Describe the grant activities conducted during the reporting 

period that addressed the announced program priorities, and 

indicate whether grant (or matching funds) were used to 

support the activities.<br /><a href="../priorities.cfm" 

title="Priorities" target="_blank">Click here to view the list 

of priorities.</a>

5000

For each category, enter the amount of Title VI LRC funds 

expended during the current reporting period. Report on 

expenditures from 10/01/2010 through 09/30/2011. Totals 

will be automatically calculated. Click the link to download 

the SF-425 Federal Financial Report. You must complete and 

submit this form as part of your final performance report 

using the upload function below. 

SF-425 Federal Financial Report Long Form attachment: PDF 

only. Attach a PDF containing your completed SF-425 Federal 

Once code is modified, different 

instruction appears.

(for multiple selections, hold down the "ctrl" key and click)
Audio, video, and/or podcasts

Books - Authored

Books - Chapters

Books - Edited

Presentations - Conference

Curricula and/or textbooks

To the right the publications

(for multiple selections, hold down the "ctrl" key and click)

(for multiple selections, hold down the "ctrl" key and click)

Primary activities

Select the type of partnership(s) that were utilized for this 

activity.

Describe activities conducted with partner(s).
Please identify results of grant-funded activities and note 

that they may be made available to the public on the IRIS 

Web site (iris.ed.gov). Results should be reflective of the 

objectives cited in your approved project application, and 

may include exemplary activities, project-related URLs, 

activities particularly successful in meeting program 

priorities, or any other unique accomplishment that you 

want to showcase. 

5000
Work

Page

Page and Database

Page and Database

Page

Page

Page

Page

Page and Database
Completely remove text

Completely remove text

Completely remove text

Completely remove text

Add () around Submit section, 

drop down to next line and 

change font color to red

Completely remove text

Modifications to text and links 

added

Database

Database

Database
Database

Page

Database

Database

Page

Page

Page

Page

Page

Page Code
Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Page and Database
Database

Database
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Additional User Shared includes/createAddUser.cfm
Additional User - Add Shared includes/createAddUser.cfm

Travel Requests Shared includes/incTAR.cfm

Travel Requests - Add Shared includes/incTAR.cfm
Select View Submit 

Reports Shared includes/incCreateEditReports.cfm
Time Extensions Shared includes/incTimeExtension.cfm

Objectives and 

Assessments Shared includes/incNarrative.cfm

Adjustments to Project Shared includes/incNarrative.cfm

Exemplary Activities Shared includes/incNarrative.cfm

N

a

r

r

a

tiv

e

s
Evaluation Shared includes/incNarrative.cfm

Priorities Shared includes/incNarrative.cfm

Spring Budget Shared includes/Budget1.cfm

Fall Budget Shared includes/FallBudget1.cfm

Final Budget Shared includes/Budget1.cfm

includes/incbudgetend.cfm

Instructional 

Resources nrc/nrcDevInstrResources.cfm

N

a

r

r

a

tiv

e

s

B

u

d

g

e

t
Instructional 

Resources - Add nrc/nrcDevInstrResources.cfm

Degree, etc 

Descriptions nrc/nrcOfferings.cfm

Bachelor's Degrees nrc/nrcDegrees.cfm
Master's Degrees nrc/nrcDegrees.cfm

Doctoral Degrees nrc/nrcDegrees.cfm
Placements nrc/nrcPlacements.cfm

Report Data
Outreach Activities Shared bieuisfl/Outreach.cfm

Outreach Activities - 

Add bieuisfl/Outreach.cfm

Resource Leveraging nrc/nrcResLever.cfm
Language Courses nrc/nrcLangCourses.cfm

Language Courses - 

Add nrc/nrcLangCourses.cfm

IAS Courses nrc/nrcIASCourses.cfm

IAS Courses - Add nrc/nrcIASCourses.cfm

Publications includes/Publications.cfm
F

Grant Results Shared includes/incNarrative.cfm

inal Report
Change Type Field Name

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text Abstract

Add Count Abstract

Text Languages, Countries, Disciplines

Text Languages Instructions

Text Languages Instructions

Text Countries Instructions

Text Countries Instructions

Text Subject Areas Instructions

Remove Item Center Thematic Focus

Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change
Add Checkbox

Button Save and Add another

Text Instructions

Text Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Text Instructions

Text Instructions

Text Title

Text Instructions

Text Travel Justification

Remove Note

Text Country(ies) Instructions

Text Title VI AORC funds requested for travel

Text Which FY funds are being used:

Remove Explanation of Title VI AORC funds requested: 

Text

Provide a detailed itemization of Title VI 

AORC funds to be requested, e.g., lodging, 

per diem, travel. 
Links

Detailed itemization of Title VI AORC funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Links

Detailed itemization of Title VI AORC funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Remove Text Participant's Departure Itinerary

Add text Participant's Return Itinerary

Text Please select from one of the following:

Instructions

Remove Item

Remove Item

Remove Item

Remove Item

Add Item

Add Item

Add Item

Add (i) button

Text

Text Under Fall Year #

Add (i) button
Instructions

Rename Item Comments

Move Item Enter the amount of funds...

Rename Item

Text

Rename Item

Text

Text Instructions

Text Instructions

Text Instructions
Text Instructions

Upload Instructions

Text Instructions

Max Characters

Text Remove Instructions and Budget Info Form

Text Change report span for budget

Text Remove instructions for spring

Text Remove Spring Report columns

Text Remove Total Title VI Column

Remove reporting date 

span in column

Add (i) button Total Other

Text Instructions

Code (Allow FFR for 

AORC) Instructions

Change tab

Change title
Instructions

Text

Text

Text

Text

Change button

Title Change

Instructions

Text

Text Title of resource

Add Count Comments

Make Multiple Majors

Add Count Majors

Make Multiple Minors

Add Count Minors

Make Multiple Certificates

Add Count Certificates

Title Change

Instructions

Remove text

Remove text

Remove text

Remove text

Add Text
Add Text

Add Text

Add Text

Color change Made headers of Discipline table blue

Add Count Comments

Title Change

Instructions

Remove text

Remove text

Remove text

Remove text

Add Text

Add Text

Add Text

Add Text

Color change Made headers of Discipline table blue

Add Count Comments

Title Change

Instructions
Remove text

Remove text

Remove text

Remove text

Add Text

Add Text

Add Text

Add Text

Color change Made headers of Discipline table blue

Add Count Comments

Title Change

Remove text

Remove text

Remove text

Remove text

Remove text

Add Text

Add Text

Add Text

Add Text

Add Text

Add Count Comments
Instructions

Remove Text

Remove Button

Add Count Title of activity

Text

Lowercase

Change Text Partnership(s)

Change Text Partnership(s)

Add Count Comments

Title Change

Instructions

Change heading

Change heading

Add (i) button Host Institution Funds

Change heading

Add (i) button Other Funding Sources
Text

Replace Text

Add Info

Add Info

Color change Made headers of federal grants table blue.

Replace Text

Add Count Comments

Add Count Comments

Add Count Comments

Add Count Comments

Add Item

Rename Item

Rename Item

Rename Item

Rename Item

Add Item

Rename Item

Rename Item

Remove Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Item

Add Info Icon (i) Icon

Add Count Comments
Text Instructions

Max Characters
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

Cut and paste your abstract from your application into 

the box below.

Select all of the languages, countries, disciplines, and 

subject areas that apply to the project from the 

dropdowns below. Any entries already selected are 

displayed first.

Please select no more than 15 of the languages most 

relevant to your project focus

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

Please select no more than 15 of the countries most 

relevant to your project's focus.

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.
Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A

Create a Travel Approval Request (TAR) for each grantfunded participant who is traveling from the U.S. 

•To add a TAR, click the "Add a Travel Approval 

Request" button.

•Your TARs are listed below.

•To view or edit a TAR, click "Update."

•To remove a TAR, click "Delete."

•After entering a TAR, click the "Submit to IRIS" 

button at the bottom of the page to submit it to IRIS.

•Once the TAR has been approved by IRIS, it can be 

updated and resubmitted to IRIS for your program 

officer to reapprove.

The TAR must be submitted to IFLE at least 30 days 

prior to the traveler's departure.

International Travel Approval Request - Submit 30 

days in advance of travel

Submit a Travel Approval Request (TAR) for each 

person traveling to or from the U.S., to participate in 

project related activities. A TAR is required if grant 

funds are supporting any cost associated with the 

travel, e.g., per diem, air fare, ground transportation.

Travel Justification

Provide travel justification that is directly related to 

the approved project scope. Indicate whether this 

funding is in the approved budget.

For travel to the U.S., select the country the 

participant is traveling from.

Title VI AORC funds requested for travel

Which FY funds are being used

Explanation of Title VI AORC funds requested: 

Provide a detailed itemization of Title VI AORC funds 

to be requested, e.g., lodging, per diem, travel. 
GSA for domestic per diem rates

US Dept. of State for international rates

(Required for international travel)

Please include connecting flights.

I certify that this travel request complies with the Fly 

America Act

The reports required for this grant are displayed 

below. 

•To begin entering your report, click the "Enter Report 

Information" button below or click a button on the 

menu bar. You may also click a link in the Report 

Status column to go directly to a screen.

•To view or submit a report, click the "View / Submit 

Report" button.

•After viewing the report, project directors may click 

the "Submit Report" button to submit it to IFLE.

•To enter data for a report other than the current 

one, select the report and click the "Enter Report 

Information" button.

•Click a radio button in the "select Report" column.

•Click the "Enter Report Information" button to input 

the requested information.

•Click the "View/Submit Report" button to review the 

report in draft or to submit the report after 

completion. 

Only the Project Director is authorized to submit the 

completed report.

•You may also view reports from previous grants for 

your program, institution, and world area.

(Narratives Updates/Report Data/Budget)

Enter any changes to the project narratives since the 

spring report or enter N/A.
Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments

Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.

Example: 01/01/1900

Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.

Describe each of the objectives of the project and the 

progress made towards those objectives during the 

current reporting period. 

For any planned activity that was scheduled to take 

place during the current reporting period but did not, 

explain the circumstances. Indicate whether you still 

plan to conduct the activity and when; or, specify the 

amount of funds to be reprogrammed, the activities to 

be conducted, and when. 

Describe project activities that showcase the grantee's 

success in meeting its project objectives in a 

particularly effective way during the current reporting 

period and that you would recommend for replication 

or dissemination because of their content and impact. 
Describe project-related evaluation activities that 

have taken place during the current reporting period. 

Please upload any evaluation or assessment reports 

regarding your grant activities. (You may upload up to 

2 documents. Word, Excel or Adobe PDF)

Describe any activities that took place during the 

current reporting period which address the announced 

priorities of the program. Indicate if grant funds were 

used to support the activities. To view a list of the 

announced priorities, click <a href="../priorities.cfm" 

target="_blank">here.</a>

4000

Budget numbers submitted on your spring report may 

be updated here. This will not change what was 

submitted on your spring report.

Other funds allocated to these line items from other 

internal 2nd external sources.

For each category, enter the amount of Title VI AORC 

funds expended during the current reporting period. 

Report on expenditures from through 10/01/2010 

through 09/30/2011. Totals will be automatically 

calculated. 

Budget attachment: * excel, pdf, or .doc only. Attach a 

spreadsheet with the final budget expenditures for the 

Instructional Resources

Development of Instructional Resources
Enter information for each instructional resource 

developed during the current reporting period with 

support from Title VI NRC funds. Instructional 

resources are anything one can give to a teacher to 

help them teach (e.g., CD's, pamphlets or textbooks).

•The instructional resources already entered for this 

report are listed below.

•To view or edit a record, click "Update."

•To remove a record, click "Delete."

•To add a record, click the "Add an Instructional 

Resource" button.

Add an Instructional Resource

Development of Instructional Resources

developed during the current reporting period with 

(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 

Title of resource

Program Graduates - Bachelor's Degrees and 

Certificates Earned by Discipline

Graduates are defined as all center- or programrelated degree or certification recipients, as defined 

on the Degree and Certificate Description screen. If a 

student receives as degree as well as certificate, enter 

the data in both cells on the page. 

•Select each major discipline and enter the number of 

NRC program Bachelor's degree graduates and/or 

certificate recipients in that discipline.

•Include students who graduated between September 

2010 and August 2011.

•Click the "Save" button to redisplay the page with 

additional blank records, if needed.

•The total will be automatically calculated.

Include students who graduated between September 

20xx and August 20xx.
Select each major discipline and enter the number of 

center-or-program-related Bachelor's degree 

graduates and/or certificate recipients in that 

discipline.

Click the "Save / Add" button to display additional 

records, if needed.

The total column will auto sum.

Program Graduates - Master's Degrees and 

Certificates Earned by Discipline

Graduates are defined as all center- or programrelated degree or certification recipients, as defined 

on the Degree and Certificate Description screen. If a 

student receives as degree as well as certificate, enter 

the data in both cells on the page. 

•Select each major discipline and enter the number of 

NRC program Master's degree graduates and/or 

certificate recipients in that discipline.

•Include students who graduated between September 

2010 and August 2011.

•Click the "Save" button to redisplay the page with 

additional blank records, if needed.

•The total will be automatically calculated.

Include students who graduated between September 

20xx and August 20xx.

Select each major discipline and enter the number of 

center-or-program-related Master's degree graduates 

and/or certificate recipients in that discipline.

Click the "Save / Add" button to display additional 

records, if needed.

The total column will auto sum.

Program Graduates - Doctoral Degrees and 

Certificates Earned by Discipline

Graduates are defined as all center- or programrelated degree or certification recipients, as defined 

on the Degree and Certificate Description screen. If a 

student receives as degree as well as certificate, enter 

the data in both cells on the page. 
•Select each major discipline and enter the number of 

NRC program Doctoral degree graduates and/or 

certificate recipients in that discipline.

•Include students who graduated between September 

2010 and August 2011.

•Click the "Save" button to redisplay the page with 

additional blank records, if needed.

•The total will be automatically calculated.

Include students who graduated between September 

20xx and August 20xx.

Select each major discipline and enter the number of 

center-or-program-related Doctoral degree graduates 

and/or certificate recipients in that discipline.

Click the "Save / Add" button to display additional 

records, if needed.

The total column will auto sum.

Center or Program Graduate Placements

•Enter the number of major, minor, or certificate 

recipients placed in the sectors listed. 

•Graduates who are out of the job market are 

considered unemployed.

•Include students who graduated between September 

2010 and August 2011.

•Totals will be automatically calculated.

•Count each graduate only once.

Include graduates during the September 20xx and 

August 20xx period.

For each career sector listed, enter the number of 

recipients of a Bachelor's major or minor or 

certificate; a Master's major, minor, or certificate; or a 

Doctorate major, minor, or certificate and who are 

employed in that career sector.

Count each graduate only once in the career 

placements.

Count "out of the job market" graduates as 

"unemployed".

Totals will auto sum.
Enter information for each outreach or professional 

development activity conducted during the current 

reporting period for which Title VI NRC funds were 

expended. 

•The outreach activities already entered for this 

report are listed below.

•To view or edit a record, click "Update."

•To remove a record, click "Delete."

•To add a new outreach activity, click the "Add an 

Outreach Activity" button.

To enter default values for the city, state, and 

language which will pre-populate on new outreach 

records, click the "Enter Outreach Defaults" button.

Enter Outreach Defaults

(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 

Primary Activities

Select the type of partnership(s) that was utilized for 

this activity.

Describe activities conducted with this partner:

Additional Resources Obtained to Support NRC Project 

Activities

Indicate any additional funds that the institution or 

another entity provided to support the following NRC 

activities and objectives for the current reporting 

period. In the first column, enter the amount of NRC 

grant funds used; in the second column enter the 

funds provided by your institution; and, in the third 

column, indicate funds provided by other sources. If 

an activity an activity or funding source is not 

applicable, enter the number zero (0).

Title VI NRC Funds

Institution

Include funds contributed by the Center or Program 

and other units within the institution.

Other Funds

Include funds contributed by other entities external to 

the host institution, such as foundations, institutes, 

other grant programs, etc.
Related federal grants

If this center has more related federal grant(s), enter 

the total number and click "Display Rows."

Enter the total number of relevant federal grants in 

this cell.

Click "Display Rows" to enter details.

Explain how having a Title VI NRC grant has enabled 

the Center or Program to attract additional funding to 

help accomplish project activities and objectives.

Abstracts

Audio, video, and podcasts

Authored books

Book chapters

Edited books

Books - Reviews

Conference presentations

Curricula and textbooks

Journal articles

Exhibitions

Media interviews

Newsletters

Policy brief and/or papers

Presentations - Non-conference

Publications - Edited

Publications - Refereed

Publications - Non-refereed

Translations conducted

Webinars

Workshops
Please identify results of grant-funded activities from 

the entire grant cycle that will be disseminated to the 

public on the IRIS Web site (iris.ed.gov). Results should 

be reflective of the objectives cited in your approved 

project application, and may include exemplary 

activities, project-related URLs, activities particularly 

successful in meeting program priorities, or any other 

unique accomplishment that you want to showcase. 

4000
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

Insert the abstract for the approved project into the box 

below.

Select the languages, countries, disciplines, and subject areas 

that apply to the project from the dropdown list below. Any 

entries already selected are displayed first.

Please select no more than 15 languages most relevant to 

the project focus

Hold down "ctrl" and click to make multiple selections.

Please select no more than 15 countries most relevant to the 

project.

Hold down "ctrl" and click to make multiple selections.

Hold down "ctrl" and click to make multiple selections.

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title
Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

Create an international Travel Approval Request (TAR) for 

each individual. (A TAR is required if grant funds are 

supporting any cost associated with the travel, e.g., per 

diem, air fare, ground transportation.) 

Click the "Add a Travel Approval Request" button to create a 

TAR.

•Approved TARS can be updated and resubmitted to US/ED 

for review.

The TAR must be submitted to US/ED at least 30 days prior 

to the traveler's departure.

International Travel Approval Request (Submit 30 days in 

advance of travel)

Complete all required fields for each international traveler 

participating in project related activities.

Justification

For travel to the U.S., select the country of departure.

AORC funds requested

Fiscal year funds to be used

Detailed itemization of Title VI AORC funds e.g., lodging, per 

diem, travel. Please refer to GSA for domestic per diem rates 

and US Dept. of State for international rates.
http://www.gsa.gov/portal/category/21287

http://aoprals.state.gov/web920/per_diem.asp

I certify that this travel request complies with the Fly 

America Act and/or Open Skies agreement. 

The reports and due dates for the grant cycle are indicated 

below.

Next to () under Fall Year #

•Click here to view reports from previous grants by program, 

institution, and world area.

(Update Narratives/Report Data/Budget)

Next to () under Fall Year #
Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.

Requested Time Extension End Date

(mm/dd/yyyy format)

Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.

Describe each of the objectives of the project and the 

progress made towards each objective during the current 

reporting period. 

Please describe any major obstacles that either prevented 

the completion of any activity/ies or changed how the 

activity/ies were implemented. Briefly describe if and/or 

how the grant plans to proceed with these activities.

Describe particularly effective project activities (funded by 

the grant and/or matching) that showcase the grant's 

success in meeting and/or exceeding its project objects 

during the current reporting period. These activities should 

be exemplary candidates for replication and/or 

dissemination.
List any evaluation activities related to the project objectives. 

Describe key findings and how any aspects of the project 

were changed (if at all) as a result.

Please upload any evaluation or assessment reports as 

support material. Up to 2 documents may be uploaded. 

(10mb max - Word, Excel or Adobe PDF)

Describe the grant activities conducted during the reporting 

period that addressed the announced program priorities, and 

indicate whether grant (or matching funds) were used to 

support the activities.<br /><a href="../priorities.cfm" 

title="Priorities" target="_blank">Click here to view the list 

of priorities.</a>

5000

For each category, enter the amount of Title VI AORC funds 

expended during the current reporting period. Report on 

expenditures from 10/01/2010 through 09/30/2011. Totals 

will be automatically calculated. Click the link to download 

the SF-425 Federal Financial Report. You must complete and 

submit this form as part of your final performance report 

using the upload function below. 

SF-425 Federal Financial Report Long Form attachment: PDF 

only. Attach a PDF containing your completed SF-425 Federal 

Once code is modified, different 

instruction appears.

Instructional Materials

Development of Instructional Materials
List all instructional materials developed with NRC funds 

during the current reporting period.

Instructional materials previously entered for this project are 

listed first.

Click on Action/Update to view or edit an entry.

Click on Action/Delete to remove an entry.

Click "Add Instructional Materials" to add an entry.

Add Instructional Materials

Development of Instructional Materials

during the current reporting period with support from NRC 

(for multiple selections, hold down the "ctrl" key and click) 

Title of material

Program Graduates-Bachelor's Degrees and Certificates 

Earned by Discipline.

Program graduates are defined as all center- or programrelated degree or certficate recipients, as defined on the 

Degree and Certificate Description screen. If a student 

received a degree as well as a certificate, enter a number in 

both applicable cells on this page.
Program Graduates-Master's Degrees and Certificates Earned 

by Discipline.

Program graduates are defined as all center- or programrelated degree or certficate recipients, as defined on the 

Degree and Certificate Description screen. If a student 

received a degree as well as a certificate, enter a number in 

both applicable cells on this page.

Program Graduates-Doctoral Degrees and Certificates Earned 

by Discipline.

Program graduates are defined as all center- or programrelated degree or certficate recipients, as defined on the 

Degree and Certificate Description screen. If a student 

received a degree as well as a certificate, enter a number in 

both applicable cells on this page.
Career Sector Placements for Center-or Program-Related 

Graduates
Enter information for each outreach or professional 

development activity conducted during the current reporting 

and supported by NRC funds. 

Outreach activities previously entered for this project are 

listed first.

Click "Update" to view or edit an entry.

Click "Delete" to remove an entry.

Click "Add an Outreach Activity" to add a new outreach 

activity.

(for multiple selections, hold down the "ctrl" key and click) 

Primary activities

Select the type of partnership(s) that were utilized for this 

activity.

Describe activities conducted with partner(s).

Additional Resources that Supported the NRC Project

For the current reporting period, indicate the funds that the 

NRC host institution and that any other entity contributed to 

the development of the activities listed below, to augment 

the support provided by the NRC grant.

NRC Grant Funds

Host Institution Funds

Other Funding Sources
Relevant federal grants

List additional federal grants that the Center has obtained 

that are relevant to the NRC program activities that the 

Center is conducting.

Explain how having a NRC grant has enabled the Center and 

the institution to leverage the NRC status to attract 

additional funds to complete project activities and reach its 

stated objectives.

Audio, video, and/or podcasts

Books - Authored

Books - Chapters

Books - Edited

Presentations - Conference

Curricula and/or textbooks

To the right the publications
Please identify results of grant-funded activities and note 

that they may be made available to the public on the IRIS 

Web site (iris.ed.gov). Results should be reflective of the 

objectives cited in your approved project application, and 

may include exemplary activities, project-related URLs, 

activities particularly successful in meeting program 

priorities, or any other unique accomplishment that you 

want to showcase. 

5000
Work

Page

Page and Database

Page and Database

Page

Page

Page

Page
Page and Database

Completely remove text

Completely remove text

Completely remove text

Completely remove text

Add () around Submit section, 

drop down to next line and 

change font color to red

Completely remove text

Modifications to text and links 

added

Database

Database

Database
Database

Page

Database

Database

Page

Page

Page

Page

Page

Page Code

Database



Database

Database

Page and Database

Database

Page and Database
Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Database

Page and Database
Database

Database
Section Page Page Type CF File

Top Menu

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Additional User Shared includes/createAddUser.cfm

Additional User - Add Shared includes/createAddUser.cfm

Budget sa_overseas/saBudget.cfm
Orientation Evaluation

sa_overseas/saDomOrientEvaluati

on.cfm

Itinerary

In-Country Experience 

Eval

Remove/Replac

e page

gpa_director/gpaDirInCntryExperi

ence.cfm

In-Country Experience 

Eval Add Narrative includes/incNarrative.cfm
Change Type Field Name

Change Tab

Change Tab

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change

Add Checkbox

Button Save and Add another

Instructions

Remove Item Domestic Travel

Add (i) button Pre-Departure Orientation

Add extra upload Budget attachment
Change Title

Pre-Departure Preparation and Orientation 

Evaluation

Change Instructions

Remove Item Exemplary activies

Remove Item Areas for improvement

Add Item Comments

Add Count Comments

Change Instructions

Change Instructions International Travel

Change Instructions Seminar Agenda

Add Narrative In-Country Experience Eval
Values or Before

Orientation Evaluation

In-Country Experience Eval

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.

Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A

Enter your pre-seminar projected budget amounts in 

the "Projected" column. Review the amounts below 

that were entered in the "Awarded" column by the 

program officer. At the conclusion of the seminar, 

enter the post-seminar budget amounts in the 

"Expended" column. Please upload a detailed budget 

narrative with an explanation of each item.

Added (i) button but no info
Pre-Departure Preparation and Orientation Evaluation

Evaluate the pre-departure and / or the in-country 

orientation. Describe any exemplary activities and 

note areas for improvement. 

Upload the Pre-departure Orientation, International 

Travel, Seminar Agenda. Include international flight 

and travel information.

Upload a file with the International Travel in Word, 

Excel, Adobe PDF or HTML format.

Adobe PDF or HTML format.

Evaluate the in-country experience. Describe any 

exemplary activities, challenges, areas for 

improvement, or any additional comments. For 

example, discuss: pace of itinerary, participant 

challenges, staff challenges and activities that were of 

impact. When discussing the impact of activites, 

please explain why this activity made an impact.
After Location (if new)

Orientation Comments

In-Country Experience Comments

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title

Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

Enter your pre-seminar projected budget amounts in the 

"Projected" column. Review the amounts below that were 

entered in the "Awarded" column by the program officer. At 

the conclusion of the seminar, enter the post-seminar 

budget amounts in the "Expended" column. Please upload a 

detailed budget (using Excel) and a narrative with an 

explanation of each line item.
Pre-Departure Preparation and Orientation Comments

Submit feedback for the pre-departure and / or the incountry orientation. Describe any impactful activities and 

note areas for improvement. 

Upload the detailed International Travel and Seminar 

Agenda. Include international flight and travel information.

Upload a file with the International Travel in Word, Excel or 

Adobe PDF. (for example, individual flight information or 

group itineraries).

Adobe PDF.
Work

Page

Page and Database

Page and Database

Page

Page and Database

Page and Database
Database

Page and Database
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Welcome sa_participant/index.cfm

Budget sa_overseas/saBudget.cfm

Orientation Evaluation

sa_overseas/saDomOrientEvaluati

on.cfm
Change Type Field Name

Instructions

Text

Complete page change

Change Title

Instructions

Remove Item International Air Travel

Remove Item Inter-Country and Inter-City Travel

Remove Item Escort(s) and Interpreter(s)

Remove Item Pre-Departure Orientation

Remove Item In-Country Orientation

Add extra upload Budget attachment

Add Instructions

Change Title

Pre-Departure Preparation and Orientation 

Evaluation

Change Instructions

Remove Item Exemplary activies

Remove Item Areas for improvement

Add Item Comments

Add Count Comments
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Domestic Institution Budget

Enter your pre-seminar projected budget amounts in 

the "Projected" column. Review the amounts below 

that were entered in the "Awarded" column by the 

program officer. At the conclusion of the seminar, 

enter the post-seminar budget amounts in the 

"Expended" column. Please upload a detailed budget 

narrative with an explanation of each item.

Please provide a detailed budget (using Excel) which 

shows costs as listed in chart, but in greater detail (i.e. 

demonstrates per unit costs).

Pre-Departure Preparation and Orientation Evaluation

Evaluate the pre-departure and / or the in-country 

orientation. Describe any exemplary activities and 

note areas for improvement. 
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Pre-departure Orientation Host Budget

Enter your pre-seminar projected budget amounts in the 

"Projected" column. Review the amounts below that were 

entered in the "Awarded" column by the program officer. At 

the conclusion of the seminar, enter the post-seminar 

budget amounts in the "Expended" column. Please upload a 

detailed budget (using Excel) and a narrative with an 

explanation of each line item.

Pre-Departure Preparation and Orientation Comments

Submit feedback for the pre-departure and / or the incountry orientation. Describe any impactful activities and 

note areas for improvement. 
Work

Page and Database
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Welcome sa_participant/index.cfm

Participant 

Information

sa_participant/saPartInformation.

cfm

Professional 

Experience sa_participant/education.cfm

Orientation Evaluation gpa_fellow/OrientEvaluation.cfm
In-country Experience 

Evaluation gpa_fellow/InCntryExperience.cfm

Language Proficiency

sa_participant/saPartLangProficie

ncy.cfm

Curriculum Project

sa_participant/saPartCurriculumPr

oject.cfm
Outreach Activities gpa_fellow/Outreach.cfm

Change Type Field Name

Instructions

Text

Complete page change

New Page

Change Text Education level(s) taught or administered

Update Item List Education level(s) taught or administered

Change Text Discipline(s) taught or administered

Remove Item Position

Add Item Institution

Add Item Institution Type

Add Item Institution Designation

Add Item School

Add Item Select if your school is identified as

Add Item Participant Type

Title

Instructions

Change Category

Add Category

Remove Category

Add Category

Add Category

Change Category

Add Sort Order

Add Count Comments
Instructions

Add Category

Remove Category

Add Category

Add Category

Remove Category

Remove Category

Add Category

Add Sort Order

Remove Item Exemplary activities

Remove Item Areas for improvement

Add Item Comments

Title Change Language Proficiency and Knowledge

Instructions

Add Question

Do you plan to continue to internationalize 

your curriculum?

Add Comments for 

question If so, how do you plan to do so:

Add Count Description

Remove Item Type of project

Change Text Project topic/field

Add new elements Intended audience

Change Item

Remove Item

Add Item
Change Order

3a. Did you discuss the project with other 

participants, host agency, or someone else 

while in country? 

Change Order

4. Did you feel that it would be beneficial to 

spend more or less time discussing projects 

while in country(ies)?

Change Text

Change Text

Change Text

Change Text

Change Text

Change Text

Add Item Under 6

Add Item Under 7

Add Item

Add Item

Add Item

Add Count Comments

Instructions

Add Instructions

Move Instruction Item

Instructions
Change Text

Add Item Dates completed or planned

Add count Comments
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

(for multiple selections, hold down "ctrl" or "apple" 

and click) 

(for multiple selections, hold down "ctrl" or "apple" 

and click) 

Orientation Evaluation

Rate the following aspects of the orientation to the 

program on a scale of excellent to very poor. You may 

enter comments below to clarify your ratings. This will 

be shared anonymously with the project director(s).

 Readings and other preparatory materials sent and/or 

recommended to you in advance of the program.

Usefulness of readings and other preparatory 

materials.

Delivery of the information in the orientation, 

including pacing and appropriateness.

Pacing of the information in the orientation.

Appropriateness of information in the orientation.

Understanding/explanation of what is expected from 

the participant as an outcome of attendance in 

program.. 
Rate the following aspects of your in-country 

experience in . Use the boxes that follow to describe 

exemplary activities and point out areas for 

improvement. You may provide general comments or 

specific comments regarding any category in these 

boxes. This will be shared anonymously with the 

project director(s).

Quality of speakers and academic lectures

Quality of host country faculty and teachers

Quality of host country faculty and teachers for 

language instruction

Quality of host country faculty and teachers for area 

studies instruction

Quality of food and dining services

Condition of meeting facilities

Availability of Project Director and staff

Comments. Please provide feedback about the incountry experience. For example, discuss: pace of 

itinerary, challenges with staff, and/or activities that 

impacted you professionally.

Language Proficiency and Knowledge

Enter information to indicate the impact of the 

seminar on your language study.

(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 

2a. Did you think about the project while in 

country(ies)?

2b. Upon return to the United States?

3. How did you feel about the structured time spent 

discussing curriculum projects during the seminar?
3. Did you feel that it would be beneficial to spend 

more or less time discussing projects while in 

country(ies)?

4a. Did you discuss the project with other 

participants, host agency, or someone else while in 

country? 

Abroad Program has enabled you to improve 

5b. In the school? 

5c. Help others in the community understand another 

culture?

6. Was the curriculum project accepted at the school 

at which you teach?

If not, please explain why you have not been able to in 

the box below.

If so, how many?

8. In your first year after participating in this program, 

how many students have gained knowledge from the 

curriculum developed?

9. How do you know the students gained knowledge? 

Were they assessed?

If they were assessed, how? Briefly describe method 

below.

The curriculum project file must be in one of the 

following formats: MS Word, MS PowerPoint, PDF or 

HTML. 

Click here for help in compressing PowerPoint files.

To add an outreach activity, click the "Add an 

Outreach Activity" button.

Enter information for each outreach activity you 

completed or planned as a result of your participation 

in the program. Include activities such as conference 

presentations, teacher workshops, media interviews 

and articles.
(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

(for multiple selections, hold down "ctrl" and click) 

(for multiple selections, hold down "ctrl" and click) 

Pre-departure Orientation Evaluation

Rate each question below on a scale of excellent to very 

poor. You may enter comments below to clarify your ratings.

 Readings and other preparatory materials sent and/or 

recommended in advance of the program.

#2

#6

#7

Clear explanation of participant requirements upon returning 

to the U.S.
Rate the following aspects of your in-country experience in. 

Use the comment box below to provide feedback on this 

program.

Foreign Language and Area Studies

Enter information to indicate the impact of the seminar on 

your language and area studies experiences.

(for multiple selections, hold down the "ctrl" key and click) 

2. Did you work on or begin planning (notes, outline, etc.) 

the project while in country(ies)?
Change to 4

Change to 3

3. How did you feel about the structured time spent 

discussing curriculum projects during the seminar?

4a. Did you discuss the project (with other participants, host 

agency, or someone else) while in country? 

Program has enabled you to build upon current curriculum in 

5b. In other classrooms at your school?

5c. Help others in the community (town/city, county, school 

district) understand another culture? 

6. Will you be able to implement the curriculum project 

within the first year after participating in the Seminars 

Abroad program?

The curriculum project file must be in one of the following 

formats: MS Word, MS PowerPoint or PDF. 

Move to be second item instead of 

last

Enter information for each outreach activity you completed 

or planned as a result of your participation in the program. 

Include activities such as conference presentations, teacher 

workshops, media interviews, community events and 

articles. We strongly encourage you to complete more than 

one outreach activity within 12 months of returning from the 

Seminar Abroad.
(for multiple selections, hold down the "ctrl" key and click) 
Work

Page

Page

Database

Database

Database

Database

Database

Database

Page
Database
Page

Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Additional User Shared includes/createAddUser.cfm
Additional User - Add Shared includes/createAddUser.cfm

Travel Requests Shared includes/incTAR.cfm

Travel Requests - Add Shared includes/incTAR.cfm
Select View Submit 

Reports Shared includes/incCreateEditReports.cfm
Time Extensions Shared includes/incTimeExtension.cfm

Objectives and 

Accomplishments Shared includes/incNarrative.cfm

Adjustments to Project Shared includes/incNarrative.cfm

Exemplary Activities Shared includes/incNarrative.cfm

Use of Technology No Changes

N

a

r

r

a

tiv

e

s
Evaluation Shared includes/incNarrative.cfm

Priorities Shared includes/incNarrative.cfm

Spring Budget Shared includes/Budget2Col.cfm

Fall Budget Shared includes/FallBudget2col.cfm

Final Budget Shared includes/Budget2Col.cfm

Partners/Collaborators ticfia/ticfiaPartner.cfm

N

a

r

r

a

tiv

e

B

u

d

g

e

t
Resources Collected No Changes

Resource 

Dissemination ticfia/ticfiaDissemination.cfm

Grant Results Shared includes/incNarrative.cfm

R

e

p

o

r

t

D

a

t

a

Fin

al R

e

p

o

r

t
Change Type Field Name

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text Abstract

Add Count Abstract

Text Languages, Countries, Disciplines

Text Languages Instructions

Text Languages Instructions

Text Countries Instructions

Text Countries Instructions

Text Disciplines Instructions

Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change
Add Checkbox

Button Save and Add another

Text Instructions

Text Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Text Instructions

Text Instructions

Text Title

Text Instructions

Text Travel Justification

Remove Note

Text Country(ies) Instructions

Text Title VI TICFIA funds requested for travel

Text Which FY funds are being used:

Remove

Explanation of Title VI TICFIA funds 

requested: 
Text

Provide a detailed itemization of Title VI 

TICFIA funds to be requested, e.g., lodging, 

per diem, travel. 

Links

Detailed itemization of Title VI TICFIA funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Links

Detailed itemization of Title VI TICFIA funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Remove Text Participant's Departure Itinerary

Add text Participant's Return Itinerary

Text Please select from one of the following:

Instructions

Remove Item

Remove Item

Remove Item

Remove Item

Add Item

Add Item

Add Item

Add (i) button

Text
Instructions

Rename Item Comments

Move Item Enter the amount of funds...

Rename Item

Text

Rename Item

Text

Text Instructions

Text Instructions

Text Instructions
Text Instructions

Upload Instructions

Text Instructions

Max Characters

Text Remove Instructions and Budget Info Form

Text Change date span for full report span

Text Remove Spring Report columns

Text Remove instructions for spring

Remove Column Total Title VI TICFIA Funds Spent

Remove Column Total Matching Funds

Remove date span Remove date span in column

Add Count

 Names of associations and organizations: 

(limit 500 characters and spaces) 
Add Count

Names of government and non-government 

entities: (limit 500 characters and spaces)

Text Names of institutions of higher education:

Add Count

Names of libraries: (limit 500 characters and 

spaces)

Add Count

Names of publishers: (limit 500 characters 

and spaces)

Add Count

Names of other project partners and 

collaborators: (limit 500 characters and 

spaces)

Add Count

Names of associations and organizations: 

(limit 500 characters and spaces)

Add Count

Names of government and non-government 

entities: (limit 500 characters and spaces)

Add Count

Names of institutions of higher education: 

(limit 500 characters and spaces)

Add Count

Names of libraries: (limit 500 characters and 

spaces)

Add Count

Names of publishers: (limit 500 characters 

and spaces)

Add Count

Names of other project partners and 

collaborators: (limit 500 characters and 

spaces)

Text

Country(ies) of partners and collaborators: 

(for partners and collaborators selected 

above)

Text Audiences project serves

Text Instructions

Max Characters
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

Cut and paste your abstract from your application into 

the box below.

Select all of the languages, countries, disciplines, and 

subject areas that apply to the project from the 

dropdowns below. Any entries already selected are 

displayed first.

Please select no more than 15 of the languages most 

relevant to your project focus

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

Please select no more than 15 of the countries most 

relevant to your project's focus.

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.
Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A

Create a Travel Approval Request (TAR) for each grantfunded participant who is traveling from the U.S. 

•To add a TAR, click the "Add a Travel Approval 

Request" button.

•Your TARs are listed below.

•To view or edit a TAR, click "Update."

•To remove a TAR, click "Delete."

•After entering a TAR, click the "Submit to IRIS" 

button at the bottom of the page to submit it to IRIS.

•Once the TAR has been approved by IRIS, it can be 

updated and resubmitted to IRIS for your program 

officer to reapprove.

The TAR must be submitted to IFLE at least 30 days 

prior to the traveler's departure.

International Travel Approval Request - Submit 30 

days in advance of travel

Submit a Travel Approval Request (TAR) for each 

person traveling to or from the U.S., to participate in 

project related activities. A TAR is required if grant 

funds are supporting any cost associated with the 

travel, e.g., per diem, air fare, ground transportation.

Travel Justification

Provide travel justification that is directly related to 

the approved project scope. Indicate whether this 

funding is in the approved budget.

For travel to the U.S., select the country the 

participant is traveling from.

Title VI TICFIA funds requested for travel

Which FY funds are being used

Explanation of Title VI TICFIA funds requested: 
Provide a detailed itemization of Title VI TICFIA funds 

to be requested, e.g., lodging, per diem, travel. 

GSA for domestic per diem rates

US Dept. of State for international rates

(Required for international travel)

Please include connecting flights.

I certify that this travel request complies with the Fly 

America Act

The reports required for this grant are displayed 

below. 

•To begin entering your report, click the "Enter Report 

Information" button below or click a button on the 

menu bar. You may also click a link in the Report 

Status column to go directly to a screen.

•To view or submit a report, click the "View / Submit 

Report" button.

•After viewing the report, project directors may click 

the "Submit Report" button to submit it to IFLE.

•To enter data for a report other than the current 

one, select the report and click the "Enter Report 

Information" button.

•Click a radio button in the "select Report" column.

•Click the "Enter Report Information" button to input 

the requested information.

•Click the "View/Submit Report" button to review the 

report in draft or to submit the report after 

completion. 

Only the Project Director is authorized to submit the 

completed report.

•You may also view reports from previous grants for 

your program, institution, and world area.
Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments

Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.

Example: 01/01/1900

Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.

Describe each of the objectives of the project and the 

progress made towards those objectives during the 

current reporting period.

For any planned activity that was scheduled to take 

place during the current reporting period but did not, 

explain the circumstances. Indicate whether you still 

plan to conduct the activity and when; or, specify the 

amount of funds to be reprogrammed, the activities to 

be conducted, and when. 

Describe project activities that showcase the grantee's 

success in meeting its project objectives in a 

particularly effective way during the current reporting 

period and that you would recommend for replication 

or dissemination because of their content and impact. 
Describe project-related evaluation activities that 

have taken place during the current reporting period. 

Please upload any evaluation or assessment reports 

regarding your grant activities. (You may upload up to 

2 documents. Word, Excel or Adobe PDF)

Describe any activities that took place during the 

current reporting period which address the announced 

priorities of the program. Indicate if grant funds were 

used to support the activities. To view a list of the 

announced priorities, click <a href="../priorities.cfm" 

target="_blank">here.</a>

4000

Budget numbers submitted on your spring report may 

be updated here. This will not change what was 

submitted on your spring report.

For each category, enter the amount of Title VI TICFIA 

funds and matching funds expended during the 

current reporting period. Report on expenditures from 

07/01/2011 through 06/30/2012. Totals and 

percentages will be automatically calculated. 

"Matching funds" refers to the mandated cost sharing 

stipulated in the authorizing legislation. The matching 

funds should be no less than 50% of the total cost of 

the project. Click the link to download the SF-425 

Federal Financial Report Long Form. You must 

complete and upload this form as part of your final 

performance report using the upload function below.
(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 

(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 

(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 

Please identify results of grant-funded activities from 

the entire grant cycle that will be disseminated to the 

public on the IRIS Web site (iris.ed.gov). Results should 

be reflective of the objectives cited in your approved 

project application, and may include exemplary 

activities, project-related URLs, activities particularly 

successful in meeting program priorities, or any other 

unique accomplishment that you want to showcase. 

4000
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

Insert the abstract for the approved project into the box 

below.

Select the languages, countries, disciplines, and subject areas 

that apply to the project from the dropdown list below. Any 

entries already selected are displayed first.

Please select no more than 15 languages most relevant to 

the project focus

Hold down "ctrl" and click to make multiple selections.

Please select no more than 15 countries most relevant to the 

project.

Hold down "ctrl" and click to make multiple selections.

Hold down "ctrl" and click to make multiple selections.

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title
Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

Create an international Travel Approval Request (TAR) for 

each individual. (A TAR is required if grant funds are 

supporting any cost associated with the travel, e.g., per 

diem, air fare, ground transportation.) 

Click the "Add a Travel Approval Request" button to create a 

TAR.

•Approved TARS can be updated and resubmitted to US/ED 

for review.

The TAR must be submitted to US/ED at least 30 days prior 

to the traveler's departure.

International Travel Approval Request (Submit 30 days in 

advance of travel)

Complete all required fields for each international traveler 

participating in project related activities.

Justification

For travel to the U.S., select the country of departure.

TICFIA funds requested

Fiscal year funds to be used
Detailed itemization of Title VI TICFIA funds e.g., lodging, per 

diem, travel. Please refer to GSA for domestic per diem rates 

and US Dept. of State for international rates.

http://www.gsa.gov/portal/category/21287

http://aoprals.state.gov/web920/per_diem.asp

I certify that this travel request complies with the Fly 

America Act and/or Open Skies agreement. 

The reports and due dates for the grant cycle are indicated 

below.

Next to () under Fall Year #

•Click here to view reports from previous grants by program, 

institution, and world area.
Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.

Requested Time Extension End Date

(mm/dd/yyyy format)

Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.

List each of the project objectives. Describe the progress 

made toward each objective during the current reporting 

period.

Please describe any major obstacles that either prevented 

the completion of any activity/ies or changed how the 

activity/ies were implemented. Briefly describe if and/or 

how the grant plans to proceed with these activities.

Describe particularly effective project activities (funded by 

the grant and/or matching) that showcase the grant's 

success in meeting and/or exceeding its project objects 

during the current reporting period. These activities should 

be exemplary candidates for replication and/or 

dissemination.
List any evaluation activities related to the project objectives. 

Describe key findings and how any aspects of the project 

were changed (if at all) as a result.

Please upload any evaluation or assessment reports as 

support material. Up to 2 documents may be uploaded. 

(10mb max - Word, Excel or Adobe PDF)

Describe the grant activities conducted during the reporting 

period that addressed the announced program priorities, and 

indicate whether grant (or matching funds) were used to 

support the activities.<br /><a href="../priorities.cfm" 

title="Priorities" target="_blank">Click here to view the list 

of priorities.</a>

5000

For each category, enter the amount of Title VI TICFIA funds 

and matching funds expended during the current reporting 

period. Report on expenditures from 07/01/2011 through 

06/30/2012. Totals and percentages will be automatically 

calculated. "Matching funds" refers to the mandated cost 

sharing stipulated in the authorizing legislation. The matching 

funds should be no less than 50% of the total cost of the 

project. Click the link to download the SF-425 Federal 

Financial Report. You must complete and upload this form as 

part of your final performance report using the upload 

function below.
(for multiple selections, hold down the "ctrl" key and click) 

(for multiple selections, hold down the "ctrl" key and click) 

(for multiple selections, hold down the "ctrl" key and click) 

Please identify results of grant-funded activities and note 

that they may be made available to the public on the IRIS 

Web site (iris.ed.gov). Results should be reflective of the 

objectives cited in your approved project application, and 

may include exemplary activities, project-related URLs, 

activities particularly successful in meeting program 

priorities, or any other unique accomplishment that you 

want to showcase. 

5000
Work

Page

Page and Database

Page and Database

Page

Page

Page

Page

Page

Page

Page

Page

Page
Page and Database

Page

Page

Page

Completely remove text

Completely remove text

Completely remove text

Completely remove text

Add () around Submit section, 

drop down to next line and 

change font color to red

Completely remove text
Modifications to text and links 

added
Database

Database

Database
Database

Page

Database

Database

Page

Page

Page

Page

Page

Page

Page

Page
Database

Database
Section Page Page Type CF File

Update Password Shared includes/UpdateUserAccount.cfm

Welcome Screen Shared includes/index.cfm

Project Information Shared includes/editProjectInfo.cfm

Additional User Shared includes/createAddUser.cfm
Additional User - Add Shared includes/createAddUser.cfm

Travel Requests Shared includes/incTAR.cfm

Travel Requests - Add Shared includes/incTAR.cfm
Select View Submit 

Reports includes/incCreateEditReports.cfm
Time Extensions Shared includes/incTimeExtension.cfm

Objectives and 

Accomplishments Shared includes/incNarrative.cfm

Adjustments to Project Shared includes/incNarrative.cfm

Exemplary Activities Shared includes/incNarrative.cfm

N

a

r

r

a

tiv

e

s
Evaluation Shared includes/incNarrative.cfm

Priorities Shared includes/incNarrative.cfm

Spring Budget Shared includes/Budget2Col.cfm

Fall Budget Shared includes/FallBudget2col.cfm

Final Budget Shared includes/Budget2Col.cfm

Faculty Enhancement bieuisfl/FacultyEnhance.cfm

Language Programs No Changes

Language Courses bieuisfl/uisflLangCourses.cfm

N

a

r

r

a

tiv

e

s

B

u

d

g

e

t
Language Positions bieuisfl/uisflLangFacPositions.cfm

IAS Programs bieuisfl/UISFLBusPrograms.cfm

IAS Courses bieuisfl/BusCourses.cfm

IAS Positions bieuisfl/BusPositions.cfm

Outreach Activities Shared bieuisfl/Outreach.cfm

Outreach Activities - 

Add bieuisfl/Outreach.cfm

Study Abroad / 

Internships No Changes

Grant Results Shared includes/incNarrative.cfm

R

e

p

o

r

t

D

a

t

a

Fin

al R

e

p

o

r

t
Change Type Field Name

Instructions

Text

Text/Instructions

Add Dropdown Institution Type

Add Radio Selections Insitution Designation (if applicaple):

Text Abstract

Add Count Abstract

Text Languages, Countries, Disciplines

Text Languages Instructions

Text Languages Instructions

Text Countries Instructions

Text Countries Instructions

Text Disciplines Instructions

Remove Item Subject Areas

Text Instructions

Add Info Icon (i) Icon

Button Add a User

Page Function code change
Add Checkbox

Button Save and Add another

Text Instructions

Text Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Remove Instructions

Text Instructions

Text Instructions

Text Title

Text Instructions

Text Travel Justification

Remove Note

Text Country(ies) Instructions

Text Title VI UISFL funds requested for travel

Text Which FY funds are being used:

Remove Explanation of Title VI UISFL funds requested: 

Text

Provide a detailed itemization of Title VI 

UISFL funds to be requested, e.g., lodging, 

per diem, travel. 
Links

Detailed itemization of Title VI UISFL funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Links

Detailed itemization of Title VI UISFL funds 

e.g., lodging, per diem, travel. Please refer to 

GSA for domestic per diem rates and US 

Dept. of State for international rates.

Remove Text Participant's Departure Itinerary

Add text Participant's Return Itinerary

Text Please select from one of the following:

Instructions

Remove Item

Remove Item

Remove Item

Remove Item

Add Item

Add Item

Add Item

Add (i) button

Text
Instructions

Rename Item Comments

Move Item Enter the amount of funds...

Rename Item

Text

Rename Item

Text

Text Instructions

Text Instructions

Text Instructions
Text Instructions

Upload Instructions

Text Instructions

Max Characters

Text Remove Instructions and Budget Info Form

Text Change date span for full report span

Text Remove Spring Report columns

Text Remove instructions for spring

Remove Column Total Title VI UISFL Funds Spent

Remove Column Total Matching Funds

Remove date span Remove date span in column

Remove Item Discipline(s)

Remove Item Is this course intensive?
Add $ Title VI UISFL grant funds

Add $ Institutional match

Add $ Total

Remove Item Discipline(s)

Remove Item Discipline(s)

Remove Item

Indicate any pre-professional or professional 

degree program(s) toward which this course 

applies

Required field change Title VI UISFL grant funds

Required field change Institutional match

Required field change Total

Remove Text

Remove Button

Add Count Title of activity

Text

Add Count Comments

Text Instructions

Max Characters
Values or Before

Please change your password to something other than 

your award number.

To change your password, enter your current 

password and the new password. Enter the new 

password again to confirm. Then click "Update."

Complete replace of welcome screen with new cross 

program text.

See tab: DD - Inst Type

See tab: DD - Inst Desig

Cut and paste your abstract from your application into 

the box below.

Select all of the languages, countries, disciplines, and 

subject areas that apply to the project from the 

dropdowns below. Any entries already selected are 

displayed first.

Please select no more than 15 of the languages most 

relevant to your project focus

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

Please select no more than 15 of the countries most 

relevant to your project's focus.

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

(for multiple selections, hold down "ctrl" or "apple" 

key and click.)

To add a user with permission to review and edit 

reports for this project, click the "Add a User" button. 

The system will email login credentials to each added 

user. The user will have access to all functionalities in 

IRIS except report submission which is restricted to 

the Project Director. If a user is no longer associated 

with the project, the Project Director must remove 

that user from IRIS. IFLE staff may not add or delete 

users from IRIS.

Additional users do not have the authority to submit 

performance reports. The Project Director is the only 

project personnel authorized to submit IRIS reports.

Change "Add a User" to "Add User"

Only allow up to 5 additional users. When limit is 

reached, make the add user button hidden.
Do you wish to receive IFLE blast emails and 

newsletter? Note: All other automatic notifications 

will be sent to the user.

Another should have an uppercase A

Create a Travel Approval Request (TAR) for each grantfunded participant who is traveling from the U.S. 

•To add a TAR, click the "Add a Travel Approval 

Request" button.

•Your TARs are listed below.

•To view or edit a TAR, click "Update."

•To remove a TAR, click "Delete."

•After entering a TAR, click the "Submit to IRIS" 

button at the bottom of the page to submit it to IRIS.

•Once the TAR has been approved by IRIS, it can be 

updated and resubmitted to IRIS for your program 

officer to reapprove.

The TAR must be submitted to IFLE at least 30 days 

prior to the traveler's departure.

International Travel Approval Request - Submit 30 

days in advance of travel

Submit a Travel Approval Request (TAR) for each 

person traveling to or from the U.S., to participate in 

project related activities. A TAR is required if grant 

funds are supporting any cost associated with the 

travel, e.g., per diem, air fare, ground transportation.

Travel Justification

Provide travel justification that is directly related to 

the approved project scope. Indicate whether this 

funding is in the approved budget.

For travel to the U.S., select the country the 

participant is traveling from.

Title VI UISFL funds requested for travel

Which FY funds are being used

Explanation of Title VI UISFL funds requested: 

Provide a detailed itemization of Title VI UISFL funds 

to be requested, e.g., lodging, per diem, travel. 
GSA for domestic per diem rates

US Dept. of State for international rates

(Required for international travel)

Please include connecting flights.

I certify that this travel request complies with the Fly 

America Act

The reports required for this grant are displayed 

below. 

•To begin entering your report, click the "Enter Report 

Information" button below or click a button on the 

menu bar. You may also click a link in the Report 

Status column to go directly to a screen.

•To view or submit a report, click the "View / Submit 

Report" button.

•After viewing the report, project directors may click 

the "Submit Report" button to submit it to IFLE.

•To enter data for a report other than the current 

one, select the report and click the "Enter Report 

Information" button.

•Click a radio button in the "select Report" column.

•Click the "Enter Report Information" button to input 

the requested information.

•Click the "View/Submit Report" button to review the 

report in draft or to submit the report after 

completion. 

Only the Project Director is authorized to submit the 

completed report.

•You may also view reports from previous grants for 

your program, institution, and world area.
Section 74.25 of the Education Department General 

Administrative Regulations (EDGAR) allows a grantee 

to notify IFLE about the necessity to extend the end of 

a grant for up to 12 months. The time extension 

allows you to complete an activity that you were 

unable to complete before the scheduled end date of 

your grant. If you need a time extension, you must 

notify your program officer in writing at least 10 days 

before the end date of the grant.

Comments

Enter the revised end date for your project. When the 

project end date is extended, the due date for the 

submission of your final performance report will 

change. The final performance report will be due 90 

days after the revised end date.

Example: 01/01/1900

Enter the amount of funds to be used during the time 

extension

Please note: According to EDGAR 74.25(e)(2)(ii) a time 

extension may not be exercised merely for the 

purpose of using unobligated balances.

Describe each of the objectives of the project and the 

progress made towards those objectives during the 

current reporting period.

For any planned activity that was scheduled to take 

place during the current reporting period but did not, 

explain the circumstances. Indicate whether you still 

plan to conduct the activity and when; or, specify the 

amount of funds to be reprogrammed, the activities to 

be conducted, and when. 

Describe project activities that showcase the grantee's 

success in meeting its project objectives in a 

particularly effective way during the current reporting 

period and that you would recommend for replication 

or dissemination because of their content and impact. 
Describe project-related evaluation activities that 

have taken place during the current reporting period. 

Please upload any evaluation or assessment reports 

regarding your grant activities. (You may upload up to 

2 documents. Word, Excel or Adobe PDF)

Describe any activities that took place during the 

current reporting period which address the announced 

priorities of the program. Indicate if grant funds were 

used to support the activities. To view a list of the 

announced priorities, click <a href="../priorities.cfm" 

target="_blank">here.</a>

4000

Budget numbers submitted on your spring report may 

be updated here. This will not change what was 

submitted on your spring report.

For each category, enter the amount of Title VI UISFL 

funds and matching funds expended during the 

current reporting period. Report on expenditures from 

07/01/2011 through 06/30/2012. Totals and 

percentages will be automatically calculated. 

"Matching funds" refers to the mandated cost sharing 

stipulated in the authorizing legislation. The matching 

funds should be no less than 50% of the total cost of 

the project. Click the link to download the SF-425 

Federal Financial Report Long Form. You must 

complete and upload this form as part of your final 

performance report using the upload function below.
To enter default values for the city, state, and 

language which will pre-populate on new outreach 

records, click the "Enter Outreach Defaults" button.

Enter Outreach Defaults

(for multiple selections, hold down the "ctrl" or 

"apple" key and click) 

Please identify results of grant-funded activities from 

the entire grant cycle that will be disseminated to the 

public on the IRIS Web site (iris.ed.gov). Results should 

be reflective of the objectives cited in your approved 

project application, and may include exemplary 

activities, project-related URLs, activities particularly 

successful in meeting program priorities, or any other 

unique accomplishment that you want to showcase. 

4000
After Location (if new)

Please update your password to something other than your 

award number.

To update your password, enter your current password and 

the new password. Re-enter the new password again to 

confirm. Then click "Update."

Below Institution (on page)

Below Institution Type (above)

Insert the abstract for the approved project into the box 

below.

Select the languages, countries, disciplines, and subject areas 

that apply to the project from the dropdown list below. Any 

entries already selected are displayed first.

Please select no more than 15 languages most relevant to 

the project focus

Hold down "ctrl" and click to make multiple selections.

Please select no more than 15 countries most relevant to the 

project.

Hold down "ctrl" and click to make multiple selections.

Hold down "ctrl" and click to make multiple selections.

Click the "Add User" button to list no more than five persons 

authorized to access the IRIS reporting screens to input 

and/or to review information. IRIS will issue log in 

credentials to the additional users.

Next to Additional Users title
Default: checked - This field will remove user from email 

blasts from program officers. At bottom, above buttons

Create an international Travel Approval Request (TAR) for 

each individual. (A TAR is required if grant funds are 

supporting any cost associated with the travel, e.g., per 

diem, air fare, ground transportation.) 

Click the "Add a Travel Approval Request" button to create a 

TAR.

•Approved TARS can be updated and resubmitted to US/ED 

for review.

The TAR must be submitted to US/ED at least 30 days prior 

to the traveler's departure.

International Travel Approval Request (Submit 30 days in 

advance of travel)

Complete all required fields for each international traveler 

participating in project related activities.

Justification

For travel to the U.S., select the country of departure.

UISFL funds requested

Fiscal year funds to be used

Detailed itemization of Title VI UISFL funds e.g., lodging, per 

diem, travel. Please refer to GSA for domestic per diem rates 

and US Dept. of State for international rates.
http://www.gsa.gov/portal/category/21287

http://aoprals.state.gov/web920/per_diem.asp

I certify that this travel request complies with the Fly 

America Act and/or Open Skies agreement. 

The reports and due dates for the grant cycle are indicated 

below.

Next to () under Fall Year #

•Click here to view reports from previous grants by program, 

institution, and world area.
Please use this screen to notify IFLE during the final year of 

the grant that the grantee needs additional time (up to 12 

months) to complete approved project activities. Submit a 

Time Extension request in IRIS at least 10 days before the 

end date specified on the grant award notification.

Justification for the Time Extension

Move under Date and above note.

Requested Time Extension End Date

(mm/dd/yyyy format)

Note: The time extension end date automatically revises the 

due date for submitting the final report. The final report on 

the project will be due 80 days after the time extension date 

requested. Indicate funds to be used during the time 

extension.

Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time 

extension is not to be requested for the purpose of using 

unobligated funds.

List each of the project objectives. Describe the progress 

made toward each objective during the current reporting 

period.

Please describe any major obstacles that either prevented 

the completion of any activity/ies or changed how the 

activity/ies were implemented. Briefly describe if and/or 

how the grant plans to proceed with these activities.

Describe particularly effective project activities (funded by 

the grant and/or matching) that showcase the grant's 

success in meeting and/or exceeding its project objects 

during the current reporting period. These activities should 

be exemplary candidates for replication and/or 

dissemination.
List any evaluation activities related to the project objectives. 

Describe key findings and how any aspects of the project 

were changed (if at all) as a result.

Please upload any evaluation or assessment reports as 

support material. Up to 2 documents may be uploaded. 

(10mb max - Word, Excel or Adobe PDF)

Describe the grant activities conducted during the reporting 

period that addressed the announced program priorities, and 

indicate whether grant (or matching funds) were used to 

support the activities.<br /><a href="../priorities.cfm" 

title="Priorities" target="_blank">Click here to view the list 

of priorities.</a>

5000

For each category, enter the amount of Title VI UISFL funds 

and matching funds expended during the current reporting 

period. Report on expenditures from 07/01/2011 through 

06/30/2012. Totals and percentages will be automatically 

calculated. "Matching funds" refers to the mandated cost 

sharing stipulated in the authorizing legislation. The matching 

funds should be no less than 50% of the total cost of the 

project. Click the link to download the SF-425 Federal 

Financial Report. You must complete and upload this form as 

part of your final performance report using the upload 

function below.
(for multiple selections, hold down the "ctrl" key and click) 

Please identify results of grant-funded activities and note 

that they may be made available to the public on the IRIS 

Web site (iris.ed.gov). Results should be reflective of the 

objectives cited in your approved project application, and 

may include exemplary activities, project-related URLs, 

activities particularly successful in meeting program 

priorities, or any other unique accomplishment that you 

want to showcase. 

5000
Work

Page

Page and Database

Page and Database

Page

Page

Page

Page

Page

Page

Page

Page

Page

Page
Page and Database

Page

Page

Page

Completely remove text

Completely remove text

Completely remove text

Completely remove text

Add () around Submit section, 

drop down to next line and 

change font color to red

Completely remove text

Modifications to text and links 

added

Database

Database

Database
Database

Page

Database

Database

Page

Page

Page

Page

Page

Page

Page

Page

Page

Page
Page

Page

Page

Page

Database

Database