[Federal Register Volume 88, Number 164 (Friday, August 25, 2023)]
[Rules and Regulations]
[Pages 58072-58075]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-18143]


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DEPARTMENT OF STATE

22 CFR Part 171

[Public Notice: 12014]
RIN 1400-AF62


Access to Information; Privacy Act Provisions

AGENCY: Department of State.

ACTION: Final rule.

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SUMMARY: The Department of State is removing Email Archive Management 
Records, State-01, from the list of system of records notices (SORNs) 
for which Privacy Act exemptions are claimed. The Department has 
determined that the system covered by this SORN, eRecords Archive, does 
not constitute a system of records under the Privacy Act of 1974.

DATES: This rule is effective on August 25, 2023.

FOR FURTHER INFORMATION CONTACT: Eric F. Stein, Senior Agency Official 
for Privacy; U.S. Department of State; Office of Global Information 
Services, A/GIS; Room 4534, 2201 C St. NW, Washington, DC 20520 or by 
calling on (202) 485-2051.

SUPPLEMENTARY INFORMATION: Email Archive Management Records, State-01 
must be rescinded because the characteristics of the eRecords Archive 
system, which State-01 covers, do not render it a system of records 
within the meaning of 5 U.S.C. 552a. The millions of emails, diplomatic 
cables, and other files that the system ingests are not ``records'' as 
defined by Sec.  552a(a)(4), as they are not records ``about'' the 
individuals incidentally mentioned in the files. eRecords is not a 
``system of records'' as defined by section 552a(a)(5) because it (1) 
does not index files by personal identifier and (2) is not used to 
retrieve data by using a personal identifier.
    Pursuant to 5 U.S.C. 552a (j)(2), records in State-01 were exempted 
from subsections (c)(3) and (4), (d), (e)(1), (2), (3), and (e)(4)(G), 
(H), and (I), and (f) of the Privacy Act. Pursuant to 5 U.S.C. 552a 
(k)(1), (k)(2), (k)(3), (k)(4), (k)(5), (k)(6), and (k)(7), records in 
State-01 were exempted from subsections (c)(3), (d)(1), (d)(2), (d)(3), 
(d)(4), (d)(5), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), (f)(1), 
(f)(2), (f)(3), (f)(4), and (f)(5). This rulemaking amends 22 CFR 
171.26 by removing STATE-01 from the lists of exemptions.

Regulatory Analysis

    This rulemaking is published as a final rule with immediate effect 
due to the good cause exemption of the Administrative Procedure Act, 5 
U.S.C.

[[Page 58073]]

553(b)(3)(B) and 553(d). The Department finds that public comment on 
this rulemaking would be unnecessary.

List of Subjects in 22 CFR Part 171

    Privacy.

    For the reasons stated in the preamble, 22 CFR part 171 is amended 
as follows:

PART 171--PUBLIC ACCESS TO INFORMATION

0
1. The authority citation for part 171 is revised to read as follows:

    Authority: 22 U.S.C. 2651a; 5 U.S.C. 552, 552a; 5 U.S.C. Ch. 
131; E.O. 12600, 52 FR 23781, 3 CFR, 1987 Comp., p. 235; 5 CFR part 
2634.


0
2. Section 171.26 is amended by revising paragraphs (a)(2)(iii) and 
(b)(1) through (7) to read as follows:


Sec.  171.26  Exemptions.

* * * * *
    (a) * * *
    (2) * * *
    (iii) Reports identifiable to an individual compiled at any stage 
of the process of enforcement of the criminal laws from arrest or 
indictment through release from supervision. The reason for invoking 
these exemptions is to ensure effective criminal law enforcement 
processes. Records maintained by the Department in the following 
systems of records are exempt from all of the provisions of the PA 
except paragraphs (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), 
(e)(7), (e)(9), (e)(10), and (e)(11), and (i), to the extent to which 
they meet the criteria of section (j)(2) of 5 U.S.C. 552a. The names of 
the systems correspond to those published in the Federal Register by 
the Department.

                    Table 1 to Paragraph (a)(2)(iii)
------------------------------------------------------------------------
                   Title                               Number
------------------------------------------------------------------------
Information Access Program Records........  STATE-35.
Office of Inspector General Investigation   STATE-53.
 Management System.
Risk Analysis and Management..............  STATE-78.
Security Records..........................  STATE-36.
------------------------------------------------------------------------

    (b) * * *
    (1) Exempt under 5 U.S.C. 552a(k)(1). Records contained within the 
following systems of records are exempt under this section to the 
extent that they are subject to the provisions of 5 U.S.C. 552(b)(1).

                       Table 2 to Paragraph (b)(1)
------------------------------------------------------------------------
                   Title                               Number
------------------------------------------------------------------------
Board of Appellate Review Records.........  STATE-02.
Congressional Correspondence..............  STATE-43.
Congressional Travel Records..............  STATE-44.
Coordinator for the Combating of Terrorism  STATE-06.
 Records.
External Research Records.................  STATE-10.
Extradition Records.......................  STATE-11.
Family Advocacy Case Records..............  STATE-75.
Foreign Assistance Inspection Records.....  STATE-48.
Human Resources Records...................  STATE-31.
Information Access Programs Records.......  STATE-35.
Intelligence and Research Records.........  STATE-15.
International Organizations Records.......  STATE-17.
Law of the Sea Records....................  STATE-19.
Legal Case Management Records.............  STATE-21.
Munitions Control Records.................  STATE-42.
Office of Inspector General Investigation   STATE-53.
 Management System.
Overseas Citizens Services Records........  STATE-05.
Passport Records..........................  STATE-26.
Personality Cross-Reference Index to the    STATE-28.
 Secretariat Automated Data Index.
Personality Index to the Central Foreign    STATE-29.
 Policy Records.
Personnel Payroll Records.................  STATE-30.
Records of Domestic Accounts Receivable...  STATE-23.
Records of the Office of the Assistant      STATE-54.
 Legal Adviser for International Claims
 and Investment Disputes.
Records of the Office of White House        STATE-34.
 Liaison.
Refugee Records...........................  STATE-59.
Risk Analysis and Management Records......  STATE-78.
Rover Records.............................  STATE-41.
Security Records..........................  STATE-36.
Visa Records..............................  STATE-39.
------------------------------------------------------------------------

    (2) Exempt under 5 U.S.C. 552a(k)(2). Records contained within the 
following systems of records are exempt under this section to the 
extent that they consist of investigatory material compiled for law 
enforcement purposes, subject to the limitations set forth in 5 U.S.C. 
552a(k)(2).

[[Page 58074]]



                       Table 3 to Paragraph (b)(2)
------------------------------------------------------------------------
                   Title                               Number
------------------------------------------------------------------------
Board of Appellate Review Records.........  STATE-02.
Coordinator for the Combating of Terrorism  STATE-06.
 Records.
Extradition Records.......................  STATE-11.
Family Advocacy Case Records..............  STATE-75.
Foreign Assistance Inspection Records.....  STATE-48.
Garnishment of Wages Records..............  STATE-61.
Information Access Program Records........  STATE-35.
Intelligence and Research Records.........  STATE-15.
Munitions Control Records.................  STATE-42.
Office of Foreign Missions Records........  STATE-81.
Office of Inspector General Investigation   STATE-53.
 Management System.
Overseas Citizens Services Records........  STATE-05.
Passport Records..........................  STATE-26.
Personality Cross-Reference Index to the    STATE-28.
 Secretariat Automated Data Index.
Personality Index to the Central Foreign    STATE-29.
 Policy Records.
Risk Analysis and Management Records......  STATE-78.
Security Records..........................  STATE-36.
Visa Records..............................  STATE-39.
------------------------------------------------------------------------

    (3) Exempt under 5 U.S.C. 552a(k)(3). Records contained within the 
following systems of records are exempt under this section to the 
extent that they are maintained in connection with providing protective 
services pursuant to 18 U.S.C. 3056.

                       Table 4 to Paragraph (b)(3)
------------------------------------------------------------------------
                   Title                               Number
------------------------------------------------------------------------
Extradition Records.......................  STATE-11.
Information Access Programs Records.......  STATE-35.
Intelligence and Research Records.........  STATE-15.
Overseas Citizens Services Records........  STATE-05.
Passport Records..........................  STATE-26.
Personality Cross-Reference Index to the    STATE-28.
 Secretariat Automated Data Index.
Personality Index to the Central Foreign    STATE-29.
 Policy Records.
Security Records..........................  STATE-36.
Visa Records..............................  STATE-39.
------------------------------------------------------------------------

    (4) Exempt under 5 U.S.C. 552a(k)(4). Records contained within the 
following systems of records are exempt under this section to the 
extent that they are required by statute to be maintained and are used 
solely as statistical records.

                       Table 5 to Paragraph (b)(4)
------------------------------------------------------------------------
                   Title                               Number
------------------------------------------------------------------------
Foreign Service Institute Records.........  STATE-14.
Human Resources Records...................  STATE-31.
Information Access Programs Records.......  STATE-35.
Overseas Citizens Services Records........  STATE-05.
Personnel Payroll Records.................  STATE-30.
Security Records..........................  STATE-36.
------------------------------------------------------------------------

    (5) Exempt under 5 U.S.C. 552a(k)(5). Records contained within the 
following systems of records are exempt under this section to the 
extent that they consist of investigatory material compiled solely for 
the purpose of determining suitability, eligibility, or qualifications 
for Federal civilian employment, military service, Federal contracts, 
or access to classified information, but only to the extent that 
disclosure of such material would reveal the identity of a confidential 
informant.

                       Table 6 to Paragraph (b)(5)
------------------------------------------------------------------------
                   Title                               Number
------------------------------------------------------------------------
Foreign Assistance Inspection Records.....  STATE-48.
Foreign Service Grievance Board Records...  STATE-13.
Human Resources Records...................  STATE-31.
Information Access Programs Records.......  STATE-35.

[[Page 58075]]

 
Legal Adviser Attorney Employment           STATE-20.
 Application Records.
Office of Inspector General Investigation   STATE-53.
 Management System.
Overseas Citizens Services Records........  STATE-25.
Personality Cross-Reference Index to the    STATE-28.
 Secretariat Automated Data Index.
Records Maintained by the Office of Civil   STATE-09.
 Rights.
Records of the Office of White House        STATE-34.
 Liaison.
Risk Analysis and Management Records......  STATE-78.
Rover Records.............................  STATE-41.
Security Records..........................  STATE-36.
Senior Personnel Appointments Records.....  STATE-47.
------------------------------------------------------------------------

    (6) Exempt under 5 U.S.C. 552a(k)(6). Records contained within the 
following systems of records are exempt under this section to the 
extent that they consist of testing or examination material used solely 
to determine individual qualifications for appointment or promotion in 
the Federal service the disclosure of which would compromise the 
objectivity or fairness of the testing or examination process.

                       Table 7 to Paragraph (b)(6)
------------------------------------------------------------------------
                   Title                               Number
------------------------------------------------------------------------
Foreign Service Institute Records.........  STATE-14.
Human Resources Records...................  STATE-31.
Information Access Programs Records.......  STATE-35.
Records Maintained by the Office of Civil   STATE-09.
 Rights.
Security Records..........................  STATE-36.
------------------------------------------------------------------------

    (7) Exempt under 5 U.S.C. 552a(k)(7). Records contained within the 
following systems of records are exempt under this section to the 
extent that they consist of evaluation material used to determine 
potential for promotion in the armed services, but only to the extent 
that such disclosure would reveal the identity of a confidential 
informant.

                       Table 8 to Paragraph (b)(7)
------------------------------------------------------------------------
                   Title                               Number
------------------------------------------------------------------------
Human Resources Records...................  STATE-31.
Information Access Programs Records.......  STATE-35.
Overseas Citizens Services Records........  STATE-25.
Personality Cross-Reference Index to the    STATE-28.
 Secretariat Automated Data Index.
Personality Index to the Central Foreign    STATE-29.
 Policy Records.
Security Records..........................  STATE-36.
------------------------------------------------------------------------


Eric F. Stein,
Deputy Assistant Secretary, Global Information Services (A/GIS), 
Department of State.
[FR Doc. 2023-18143 Filed 8-24-23; 8:45 am]
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