MONTHLY RETAIL TRADE REPORT

ITEM 1

ITEM 3

or FAX: 1–800–447–4613

For help call: 1–800–772–7852

RETURN COMPLETED FORM 

IN THE ENCLOSED ENVELOPE

CONTACT PERSON

Name

Title

Telephone (Area code, number, ext.)

FAX (Area code, number)

DUE DATE:

ITEM 2

(Please correct any error(s) in name, address, and ZIP Code)

U.S. DEPARTMENT OF COMMERCE

BUREAU OF THE CENSUS

MAILING ADDRESS

FEDERAL EMPLOYER IDENTIFICATION NUMBER (EIN)

FORM SM-45(06)SS

U.S. DEPARTMENT OF COMMERCE Economics and Statistics Administration

U.S. CENSUS BUREAU

(11-28-2007)

Calendar month

4-week period

5-week period

⎫

⎬

⎭

a.Sales

(1)

SALES AND REPORT PERIOD (See instructions on reverse.)

Main store sales – Report sales for all department stores covered by this report including

e-commerce. Exclude leased departments and concessions operated by others.

Mark (X) one box to indicate the period covered by the sales entered in 

item 4a(1). If other than "Calendar month" is marked, specify ending date.

Ending date (Month and day) b.Report period

NUMBER OF DEPARTMENT STORES (See instructions on reverse.)

Enter the total number of department stores covered by this report.

(2) Leased department sales – Report sales for leased departments and concessions operated by

other firms in the department stores covered by this report. Exclude sales from leased

departments and concessions operated by this firm in other establishments.

(3) TOTAL department store sales – Report total sales for the main stores and leased departments

and concessions including e-commerce. Sum of items 4a(1) and 4a(2).

ITEM 4

c. Do the sales reported in item 4a(1) represent book figures or estimates? Book Estimate

• Report cash and credit sales. If none, enter "0".

• Estimates are acceptable if book figures are not available.

• Include sales from e-commerce if not submitted on a • Exclude sales taxes and finance charges. 

• Explain any significant difference in sales from previous 

 month in "Remarks" section.

Yes – Report e-commerce sales

E-Commerce Sales – Does your firm have e-commerce sales?

If e-commerce sales not available – Enter percent of total sales in item 4a(3) that represents e-commerce.

OR

No – Continue with item 4b.

%

Dollars

separate monthly retail report. E-commerce sales are sales of

goods and services where an order is placed by the buyer or

price and terms of the sale are negotiated over an Internet,

extranet, EDI network, electronic mail, or other online system.

Payment may or may not be made online.

(4)

NOTICE — Your report to the U.S.

Census Bureau is confidential by law

(Title 13, U.S. Code, Section 9). Only

persons sworn to uphold the

confidentiality of U.S. Census Bureau

information may see the questionnaires

and may use them only for statistical

purposes. Additionally, all reports are

immune from legal process.

USCENSUSBUREAU

ITEM 5

For assistance in completing this form, you may visit www.census.gov/econhelp/mrts
REMARKS – Please use this space for comments or to explain any large differences in data from the prior month.

FORM SM-45(06)SS (11-28-2007) Page 2

SPECIFIC INSTRUCTIONS FOR COMPLETING ITEMS 4 AND 5

I. Coverage Instructions

Auxiliary Establishments are facilities primarily

engaged in furnishing supporting services (such as

warehouses, garages and central administrative offices)

to your retail establishments.

V. Leased Departments and Concessions are separate

businesses that lease space on the premises of another

business.

DEDUCT

INCLUDE

• Refunds and allowances for returned goods

• Cash and credit sales of merchandise whether or not 

 payment was received

• Wholesale sales made by retail establishments covered 

 by this report

• Receipts from layaway purchases

• Receipts from the rental or leasing of vehicles, equipment,

 instruments, tools, etc.

• Receipts from deliveries

• Receipts from installations, maintenance, repairs, 

 alterations, storage, and other such services

• Value of trade-ins taken as part payment for other 

 merchandise

• Excise taxes (such as those on gasoline, liquor, and tobacco) 

 which are levied on the manufacturer or wholesaler and 

 included in the cost of goods purchased by this firm

EXCLUDE

• Sales taxes collected from customers and paid directly 

 to a local, State, or Federal tax agency

• Carrying or other finance charges

• Nonoperating receipts (such as interest income, income 

 from investments, and receipts from the rental or sale of 

 real estate)

• Commissions from sales of government lottery tickets

• The actual value of rebates and discounts granted to the

 purchaser, even if granted as an increase in trade-in 

 allowance

Department Stores are establishments primarily engaged

in retailing a wide range of the following new products with

no one merchandise line predominating: apparel, furniture,

appliances, and home furnishings; and selected additional

items, such as paint, hardware, toiletries, cosmetics,

photographic equipment, jewelry, toys, sporting goods, and

limited nonperishable food items. Merchandise lines are

• Commissions from vending machine operators

Public reporting burden for this collection of voluntary information is estimated to average minutes per response, including the time for

reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the

collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including

suggestions for reducing this burden, to: Paperwork Project 0607-0717, U.S. Census Bureau; 4600 Silver Hill Road, AMSD - 3K138,

Washington, DC 20233. You may e-mail comments to Paperwork@census.gov; use "Paperwork Project 0607-0717" as the subject.

Respondents are not required to respond to any information collection unless it displays a valid approval number from the Office of

Management and Budget. This 8-digit number appears in the top right corner on the front of this form.

II.

IV.

Item 4 – Sales and Report Period

• Sales from auxiliary establishments

EXCLUDE

• Leased departments and concessions operated by other 

 firms in department stores covered by this report

• Leased departments and concessions operated by this firm

 in other establishments

• Auxiliary establishments

Item 5 – Number of Department Stores

INCLUDE total number of department stores covered by

this report

COVERAGE INSTRUCTIONS AND DEFINITIONS OF DEPARTMENT STORES, 

E-COMMERCE SALES, AUXILIARY ESTABLISHMENTS, LEASED DEPARTMENTS AND CONCESSIONS

• E-commerce sales if not submitted on a separate monthly 

 retail report

• Leased departments and concessions operated by this firm

 in other establishments

• Leased departments and concessions operated by other

 firms in the department stores covered by this report

E-Commerce Sales are sales of goods and services

where an order is placed by the buyer or price and terms

of the sale are negotiated over an Internet, extranet, EDI

network, electronic mail, or other online system. Payment

may or may not be made online.

III.

normally arranged in separate departments. "Discount

stores" are included as department stores, provided they

meet the criteria described.

EXCLUDE – Continued

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For more help, access our Business Help Site at 

www.census.gov/econhelp/mrts

To view the results of this survey, visit 

www.census.gov/mrts/www/mrts.html