ADDendix F

DoD Environmental

Guidance

Policies and

Contents

DoD Guidance and Policies on Fast Track Cleanup at Closing Installations

(18 May 1996)

DoD Guidance on Establishing Base Realignment and Closure Cleanup Teams

DoD Guidance on Accelerating the NEPA Analysis Process for Base Disposal Decisions

DoD Guidance on Improving Public Involvement in Environmental Cleanup at Closing Bases

DoD Policy on the Environmental Review Process to Reach a

Finding of Suitability to Lease (FOSL)

DoD Policy on the Implementation of the Community Environmental Response

Facilitation Act (CERFA)

DoD Guidance on the Environmental Review Process to Reach a Finding of

Suitability to Transfer (1 June 1994)

DoD Guidance on the Environmental Review Process to Reach a Finding of

Suitability to Transfer (FOST) for Property Where Release or Disposal Has Occurred

DoD Guidance on the Environmental Review Process to Reach a Finding of

Suitability to Transfer (FOST) for Property Where No Release or Disposal Has Occurred

DoD Restoration Advisory Board (RAB) Implementation Guidelines

(27 September 1994)

DoD Policies on Asbestos, Lead-Based Paint, and Radon at Base Realignment

and Closure Properties (31 October 1994)

DoD Guidance on Implementation of Authority to Transfer Property Before Completing

Remediation (24 September 1996)

Page

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F-9

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F-27

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F-69

December 1997 F-1
DoD Environmental Policies and Guidance

DoD Guidance on Clarification of “Uncontaminated” Environmental Condition of Property at F-73

Base Realignment and Closure (BRAC) Installations (21 October 1996)

DoD Policy on Responsibility for Additional Environmental Cleanup After F-77

Transfer of Real Property (25 July 1997)

For additional useful information, visit the DoD Environmental Security website at:

http:llwww.dtic.millenvirododlenvbrac.html

F-2 December 1997
Doll Guidance and Policies on Fast Track

CleanuB at Closing Installations

[18 May19961

December 1997 F-3
Guidance and Policies on Fast Track Cleanup at Closing Installations

THE DEPUTY SECRETARY OF DEFENSE

WASHINGTON, D.C. 20301-1000

MEMORANDUM FOR THE SECRETARIES OF THE MILITARY DEPARTMENTS

CHAIRMAN OF THE JOINT CHIEFS OF STAFF

UNDER SECRETARIES OF DEFENSE

ASSISTANT SECRETARIES OF DEFENSE

GENERAL COUNSEL OF THE DEPARTMENT OF DEFENSE

INSPECTOR GENERAL OF THE DEPARTMENT OF DEFENSE

ASSISTANTS TO THE SECRETARY OF DEFENSE

DIRECTOR, ADMINISTRATION AND MANAGEMENT

DIRECTOR, DEFENSE LOGISTICS AGENCY

SUBJECT: Fast Track Cleanup at Closing Installations

The President announced on July 2, 1993, a base closure community reinvestment program directed at the

revitalization of local communities affected by base realignment and closure (BRAC) actions through economic and

fast track cleanup initiatives. The Fast Track Cleanup policy memorandum was issued on September 9, 1993. It

included procedures for establishing cleanup teams and conducting comprehensive “bottom up” reviews of cleanup

plans and schedules at closing installations; accelerating the National Environmental Policy Act process; involving

the public; determining environmental suitability to lease; and implementing the Community Environmental

Response Facilitation Act for identification of uncontaminated properties.

Based on the success the Department has had with the Fast Tract Cleanup program at installations in previous

base closure rounds, the program is being extended to bases selected for closure or realignment in 1995. To

implement Fast Track Cleanup at these locations and continue the program at bases in the previous closure rounds,

the following Fast Track Cleanup policies are being reissued with modifications:

. DoD Guidance on Establishing Base Realignment and Closure Cleanup Teams

● DoD Guidance on Accelerating the NEPA Analysis Process for Base Disposal Decisions

● DoD Guidance on Improving Public Involvement in Environmental Cleanup at Closing Bases

● DoD Policy on the Environmental Review Process to Reach a Finding of Suitability to Lease

● DoD Policy on the Implementation of the Community Environmental Response Facilitation Act

Components should refer to the joint DoD/Environmental Protection Agency (EPA) Restoration Advisory Board

(RAB) Implementation Guidelines, issued September 27, 1994, for additional assistance in establishing RABs at

BRAC Installations.

The bottom up reviews and cleanup plans discussed in the attached DoD Guidance on Establishing Base

Realignment and Closure Cleanup Teams, and described in the DoD BRAC Cleanup Plan (BCP) Guidebook (Fall

1995 edition), must be completed by November 1, 1996, for each closing or realigning installation identified through

BRAC actions in 1995, where a BRAC Cleanup Team (BCT) has been established. A BCP Abstract shall be

submitted to the Under Secretary of Defense (Acquisition & Technology) no later than November 29, 1996, and

annually thereafter, for all installations in each of the four BRAC rounds (1988, 1991, 1993, and 1995), where a

BCT has been established.

The Department’s best efforts are critical to communities successfully transitioning from base closure to

economic recovery through economic redevelopment. I ask for your personal support and urge you to give this

initiative continual, high level management attention and to allocate the resources necessary to help insure success.

Attachments

F-4 December 1997
DoD Base Reuse Implementation Manual

DOD GUIDANCE ON ESTABLISHING

BASE REALIGNMENT AND

CLOSURE CLEANUP TEAMS

I. PURPOSE

This guidance implements the President’s plan to expedite the disposal and reuse of closing military bases

by creating pmnerships and accelerating environmental cleanup activities. It establishes a Base

Realignment and Closure (BRAC) Cleanup Team (BCT) for each Department of Defense (DoD) closing or

realigning base where property is available for transfer to the community and empowers the team with the

authority, responsibility, and accountability for environmental cleanup programs at these installations,

emphasizing those actions which are necessary to facilitate reuse and redevelopment.

II. APPLICABILITY AND SCOPE

This policy applies to all DoD installations slated for closure or realignment where property is available for

transfer to the community pursuant to the Base Closure and Realignment Act of 1988 (P.L. 100526)

(BRAC 88) or the Defense Base Closure and Realignment Act of 1990 (P.L. 101-510) (BIL4C 91,93, and

95). The policy’s scope includes environmental cleanup programs and activities that support the lease or

transfer of real property at affected installations under applicable statutes, re=wlations, and authorities,

including but not limited to the following:

- Comprehensive Environmental Response, Compensation and Liability Act (CERCLA)

Resource Conservation and Recovery Act (RCRA)

National Environmental Policy Act (NEPA)

Executive Order 12580, Superfund Implementation

Community Environmental Response Facilitation Act (CERFA)

National Contingency Plan (NCP)

Defense Environmental Restoration Program (DERP)

The requirements of this policy shall in no way impede, or otherwise affect the continuing responsibility to

achieve and maintain environmental compliance in the ongoing operation of installation facilities.

III. POLICY

Department of Defense policy is to conduct environmental cleanup actions

and programs to protect human health and the environment and to facilitate

the reuse and redevelopment of closure bases as expeditiously as possible.

This policy will be carried out to promote economic reuse of affected

installations in support of their surrounding communities, while satisfying

applicable environmental protection laws and regulations.

IV. PROCEDURES AND RESPONSIBILITIES

A. PROCEDURES

1. In conjunction with the appropriate Environmental Protection Agency (EPA) Regional Office

and state environmental regulatory entity, every DoD installation slated for closure or

realignment at which property will be available for transfer to the community shall fotm a

BCT comprised of one representative from DoD, one representative from the state and, where

appropriate, one representative from the U.S. EPA. The BCT will act as the primary forum in

which issues affecting the execution of cleanup to facilitate reuse will be addressed. One BCT

may be formed to oversee activities at more than one installation in the same geographic area.

December 1997 F-5
Guidance and Policies on Fast Track Cleanup at Closing Installations

2. The BCT will coordinate closely with the Base Transition Coordinator (BTC) and Local

Redevelopment Authority (LRA) in developing and implementing a cleanup program which

facilitates redevelopment of excess property.

3. The DoD representative on the BCT (to be known as the BRAC Environmental Coordinator

(BEC)) will be appointed by the appropriate DoD Component responsible for the installation.

The BEC appointed for each base will work for and within the DoD Component organization

and will have the responsibilities and implementation authorities for environmental cleanup

programs related to the transfer of the installation’s real property. The BEC shall have

experience commensurate with the responsibilities of the position. The regulatory entities have

been requested to provide members to the BCT of comparable experience who will possess

the requisite authority from their respective organizations to take the actions stipulated in this

policy.

4. The BEC, in conjunction with other members of the BCT, will conduct a “Bottom Up” review

of the environmental program. The “Bottom Up” review will include an evaluation of the

existing environmental programs such as the Installation Restoration Program, Closure

Related Compliance Program, and the Asbestos Program to identify opportunities for

acceleration to expedite conveyance of property. Potential areas for acceleration include, but

are not limited to:

a.

b.

c.

d.

e.

f.

~.

h.

i.

Review of selected technology for application of expedited solutions.

Embracing a bias for cleanup instead of studies, such as the implementation of immediate

removal actions to eliminate “hot spots” while investigation continues.

Identification of clean propernes.

Identification of overlapping phases of the cleanup process.

Use of improved contracting procedures.

Interfacing with the community reuse plan and schedule.

Validation of technology of the proposed remedy selection to ensure conformance with

Fast Track Cleanup objectives.

Identification of opportunities for application of presumptive remedies.

Using innovative management, coordination and communication techniques (e.g.,

partnering).

The product of this review will be a BRAC Cleanup Plan (BCP) which will be the road map

for expeditious cleanup necessary to facilitate conveyance of property to communities for

redevelopment. The BCP will be a phased plan which encapsulates and prioritizes

requirements, schedules and cost of the environmental programs to be implemented by the

BCT for completing environmental action in support of the cleanup, reuse and redevelopment

of the base. For sites with existing Federal Facility Agreements (FFA), Interagency

Agreements (IAG), or similar cleanup agreements, orders or decrees, the BEC will propose

and negotiate changes needed to expedite cleanup.

B. RESPONSIBILITIES

W December 1997
DoD Base Reuse Implementation Manual

1. For the purposes of carrying out this policy, the Secretaries of the Military Departments and

the Director of the Defense Logistics Agency, through their organizations, shall be responsible

for:

a. Delegating to the BEC, to the extent permitted by applicable law, authority and

responsibility for the execution of all environmental cleanup programs related to the

transfer of the base or parcels within a BCP.

b. Ensuring that all BECS are adequately trained to execute their responsibilities.

c. Making the resources (e.g., technical expertise, contracting, legal, financial) available to

the BEC for executing the cleanup programs.

d. Forwarding the BCP Abstracts to USD(A&T) on November 29, 1996 and annually,

thereafter.

e. Programming and budgeting for the resources required to execute the BCP.

f. Providing implementing instructions for this guidance.

g. Providing oversight of the BEC’S actions.

2. The responsibilities of the BEC shall include:

a. Contacting the appropriate U.S. EPA Regional OffIce and state environmental regulatory

agency and forming the BCT.

b. In conjunction with the other members of the BCT,conducting a “Bottom-Up” review of

the environmental cleanup programs.

c. Implementing all environmental cleanup programs related to closure in an expeditious

and cost effective manner in accordance with the BCP.

d. Negotiating appropriate cleanup and abatement actions with EPA and state BCT

members.

e. Identifying resource requirements for cleanup and abatement actions.

f. Acting as the liaison/coordinator with appropriate installation and headquarters

commanders with regard to closure-related environmental compliance matters.

s Participating, in conjunction with other BCT members, as a member of the community’s

Restoration Advisory Board (RAB) and coordinating with the Base Transition

Coordinator and Local Redevelopment Authority on environmental matters affecting the

leasing or conveyance of property (e.g., integrating cleanup schedules and reuse priorities,

cleanup actions artd levels, reports to community leaders on cleanup pro=~ess and/or

possible impediments to a lease or conveyance).

h. Providing direction on the use of BRAC environmental funds to accomplish cleanup and

abatement actions within resources available.

December 1997 F-7
Guidance and Policies on Fast Track Cleanup at Closing Installations

i. Proposing and executing changes to existing cleanup agreements, orders and decrees, and

other environmental procedures to achieve timely and cost effective cleanup.

j. Serving as the Program Manager or the Remedial Program Manager where the installation

has an FFA, IAG, or other regulatory cleanup agreement, order or decree.

k. Signing or obtaining signature of the Record of Decision for cleanup actions under

CERCLA.

1. Signing or obtaining signature on decision documents for corrective actions related to

cleanup under RCRA once the operational mission has departed, and removal actions

under CERCLA.

m. Signing or obtaining signature on decision documents for corrective actions related to

cleanup under applicable state laws, regulations and programs.

n. Signing the installation’s Environmental Baseline Survey.

o. Signing uncontaminated parcel determinations under CERFA.

P. Providing input to the Finding of Suitability to Lease (FOSL) and Finding Of Suitability

to Transfer (FOST).

q. Establishing and maintaining the Administrative Record and Participation Procedures

required under CERCLA artd administrative records of all actions taken with regard to

the cleanup of the installation.

r. Maintaining art awareness of the status of site activities and intervening as warranted to

ensure expeditious project completions.

s. Maintain involvement in the National Environmental Policy Act (NEPA) process for the

installation to ensure coordination with the cleanup process.

t. Certifying construction requested by lessee will not interfere with the environmental

cleanup program.

V. ISSUES RESOLUTION

Issues affecting the execution of environmental cleanup programs should be resolved at the BCT level. For sites

with existing FFAs, IAGs, or other agreements, orders, or decrees, issues which cannot be resolved by the BCT

will be handled in accordance with existing dispute resolution procedures. For sites covered under the Defense -

State Memorandum of Agreement (DSMOA) program without other agreements, orders, or decrees in place,

disagreements will be resolved through the Dispute Resolution provision in the DSMOA. Where disputes arise

at sites without any dispute resolution procedures in place, resolution will be made at the Component Deputy

Assistant Secretary level.

F-8 December 1997
DoD Base Reuse Implementation Manual

DoD GUIDANCE ON ACCELERATING

THE NEPA ANALYSIS PROCESS

FOR BASE DISPOSAL DECISIONS

I. PURPOSE

This guidance implements the President’s plan to expedite the disposal of closing military bases by directing that

all documents required by the National Environmental Policy Act (NEPA) of 1969 be completed, to the extent

practicable, within 12 months of receipt of a Local Redevelopment Authority’s (LIL4) final reuse plan. It

requires expedited production of an early, high-quality environmental analysis which will be useful in the LRA’s

ongoing planning efforts as well as in the Department of Defense (DoD) Component’s property disposal decision

making, thus expediting Component disposal decisions, the productive reuse of the property, and the economic

redevelopment of the community. This analysis may also be used to support DoD Component decisions on

interim outleaping of parcels for early reuse and other actions supporting conversion of the installation to

civilian reuse.

II. APPLICABILITY AND SCOPE

This policy applies to all DoD installations being closed or realigned pursuant to the Defense Authorization

Amendments and Base Closure and Realignment Act (BRAC 88), P.L. 100-526, or the Defense Base Closure

and Realignment Act of 1990 (DBCRA), P.L. 101-510, as amended. The policy’s scope includes all

environmental analyses required under NEPA to support DoD Component decisions on disposition of BRAC

property.

III. POLICY

It is DoD policy that DoD Components responsible for making decisions on disposal and reuse of installations

pursuant to the Base Closure statutes will implement measures to assure that all environmental analyses required

by NEPA be completed, to the extent practicable, within 12 months of the date the LRA involved submits its

final reuse plan. Except in exceptional circumstances, a single NEPA analysis will be prepared to support

decisions regarding disposaJ alternatives and probable reuse of the installation.

IV. PROCEDURES AND RESPONSIBILITIES

A. Procedures

1. Every effort should be made by the DoD Office of Economic Adjustment (OEA) and the DoD

Components to aid and encourage the LRA to arrive at a “final” suitable reuse plan at an early stage. An

LRA’s reuse plan is considered “final” when officially adopted by the LFUL

2. The LRA’s reuse plan, if available and to the extent legally permissible, will be a primag factor in the

development of the proposed action, reasonable alternatives, and effects analysis in the DoD

Component’s NEPA process for the disposal action. Using the reuse plan in this manner will meet the

requirement of law that the reuse plan be treated as part of the proposed federal action. The DoD

Component will alert the LR4 to potential environmental problems and cooperatively seek any

necessary modification to the reuse plan. The DoD Component’s obligation under NEPA is to evaluate

the proposed action and reasonable alternatives for the disposal and reuse of BRAC property.

3. Where an EIS is required, DoD Components will assure that the formal EIS process is initiated so that it

can be completed consistent with the timetable developed for property disposal. Gathering data and

conducting background analysis for the likely disposal scenarios for the property should begin as early

as possible.

December 1997 F-9
Guidance and Policies on Fast Track Cleanup at Closing Installations

This early data development should be combined with other ongoing processes supporting property

disposal actions, such as the preparation of Environmental Baseline Surveys. Likewise, other

environmental studies undertaken to support the EIS process, such as those regarding wetlands

determinations, threatened and endangered species, and cultural or historic resources, should be

commenced at this early stage to assure timely compliance with the applicable regulatory requirements,

4. Advance data development could begin even before the publication in the Federal Register of the Notice

of Intent (NOI) to produce the EIS. This advance data development will require allocation of sufficient

staff, contracting support, and other necessary resources.

5. Data development will continue after publication of the NOI in the Federal Register and will be

conducted with the participation of the LRA and other appropriate agencies. Data developed in the early

stages of the NEPA process will be provided to the LRA to aid in finalization of its reuse plan.

6. In the event that the LRA does not submit a reuse plan by the time the DoD Component needs to initiate

the NEPA analysis necessary to support a disposition decision for the property, the DoD Component

will begin preparation of its NEPA analysis using reasonable assumptions as to the likely reuse scenario

and its reasonable alternatives.

Reuse assumptions may be based upon such factors as the DoD component’s evaluation of the highest

and best use of the property; existing use of the facilities; local zoning; specific proposals or plans for

the reuse of all or parts of the installation; limitations based on environmental factors such as

contamination, cultural and historic resources, wetlands, endangered species; results of the Federal

agencies’ screening process; proposals from public benefh transfer applicants or sponsoring agencies;

and prior experience in disposal and reuse actions at similar installations.

7. If no final reuse plan is submitted by the LRA before the final NEPA document is completed, the DoD

Component will complete its NEPA process and issue a Finding of No Significant Impact (FONSI) or

Record of Decision (ROD)in the absence of a final reuse plan. In the event that a final reuse plan is

submitted after the FONSI or ROD but prior to transfer of title to the property, the DoD Component will

determine whether the environmental impacts of the land uses identified in the reuse plan are adequately

addressed in the completed NEPA document.

Where those impacts are adequately addressed, the DoD component need take no further action under

NEPA. Where those impacts are not adequately addressed, the DoD component will prepare any

additional analysis required to comply with law or regulation.

8. To the greatest extent practicable, DoD Components shall ensure that all NEPA documentation prepared

in support of disposal decisions includes an analysis of whether the disposal and reuse result in any

disproportionately high and adverse human health and environmental effects on minority and low

income populations. This requirement is in accordance with Executive Order 12898, “Federal Actions to

Address Environmental Justice in Minority Populations and Low Income Populations.”

B. Responsibilities

The Secretaries of the Military Departments and Director of the Defense Logistics Agency, through their

organizations, shall be responsible for:

1. Delegating authority and responsibility to the lowest level(s) to achieve timely, effective NEPA analyses.

2. Ensuring suftlcient resources are available to initiate and complete the NEPA analysis,

F-1 O December 1997
DoD Base Reuse Implementation Manual

3. Ensuring DoD Base Transition Coordinators (BTC) and BRAC Environmental Coordinators (BEC) are

involved in the NEPA analysis process for their installations.

4. Establishing adequate procedures to provide information on the NEPA analysis process and actions so as

to permit meaningful community and public participation in the process.

December 1997 F-1 1
Guidance and Policies on Fast Track CleanuD at Closina Installations

I.

II.

111.

IV.

DOD GUIDANCE ON IMPROVING PUBLIC

INVOLVEMENT IN ENVIRONMENTAL

CLEANUP AT CLOSING BASES

PURPOSE

This guidance implements the President’s plan to expedite the closure and reuse of closing military bases. This

guidance directs the Components to involve the community near a closing base in the cleanup program by

making information available, providing opportunities for comment, and establishing and seeking public

participation on a Restoration Advisory Board (RAB).

APPLICABILITY AND SCOPE

This guidance applies to all Department of Defense (DoD) bases being closed or realigned pursuant to the Base

Closure and Realignment Act of 1988 (P.L. 100-526) (BRAC 88) or the Defense Base Closure and Realignment

Act of 1990 (P.L. 101-5 10) (BRAC 91, 93 and 95) and where property will be availabIe for transfer to the

community. The policy explains DoD intent in establishment of RABs, fundamental responsibilities of the RAB,

and procedures for the RAB.

POLICY

It is DoD policy to:

A. Be open, cooperative and forthright with the public concerning environmental cleanup activities and to

make information on program activities available in a timely manner.

B. Provide opportunities for and encourage public comment on documents and proposed activities and to be

responsive to comments.

C. Establish a RAB at closing and realigning bases where property will be available for transfer to the

community. The RAB will work in partnership with the Base Realignment and Closure (BRAC) Cleanup

Team (BCT) on cleanup issues and related matters. Through the RAB, stakeholders may review progress

and provide input to the decision making process. BRAC installations not transferring property to the

community should follow the same guidelines for establishing RABs as operational bases.

PROCEDURES AND RESPONSIBILITIES

A. PROCEDURES

1. ARAB will be established at each closing and realigning base where property will be available for

transfer to the community. The RAB will:

a. be comprised of DoD Component, United States Environmental Protection Agency (EPA) and

state representatives and members of the local community;

b. be jointly chaired by a DoD Component representative (the BRAC Environmental Coordinator

[BEC]) and a member of the local community;

c. meet the requirements of 10 USC Section 2705 (c), Department of Defense Environmental

Restoration Program, which directs DoD to establish Technical Review Committees (TRC). Where

TRCS or other similar groups already exist, they shall be expanded or modified to become RABs,

rather than creating a separate commitlee.

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DoD Base Reuse Imdementation Manual

2. The DoD Components will seek to include on the RAB members who eflect diverse interests within the

community (e.g. the Local Redevelopment Authority, representatives of citizen, environmental and

public interest groups; local government and individual community members). The membership

selection process will be conducted in a fair and open manner, ideally by a community selection panel.

The DoD Components should accept the panels nominations unless it determines that the nominees

would not reflect the full range of views within the community.

3. A point-of-contact for cleanup information shall be identified at the installation level (normally the

BEC). A second point-of-contact (e.g., at higher headquarters) to resolve problems in obtaining

information shall also be identified.

4. Information on cleanup activities, such as draft and final technical documents, proposed and final plans,

status reports, etc., will be provided to the RAB and made available to the public in a timely manner.

Public comments will be actively solicited and considered before documents are finalized.

5. Vehicles for disseminating information such as public meetings, bulletins, and central repositories shall

be identified and used consistently.

B. RESPONSIBILITIES

1. The DoD Components shall:

a. Ensure that the policies stated in this memorandum are implemented by their respective

organizations;

b. Ensure that administrative support is available to establish RABs and conduct public outreach;

c. Conduct oversight of public outreach activities.

d. Ensure that

i. community relations plans are developed or revised to reflect these policies;

ii. RABs are established expeditiously and that their inputs are fully considered in decision

making in the cleanup program; and

iii. installation public affairs staff are involved in public outreach activities of the cleanup

program.

2. The RAB will:

a. act as a forum for discussion and exchange of cleanup information between Government agencies

and the public;

b. conduct regular meetings, open to the public, at convenient times;

c. keep meeting minutes and make them available to the public;

d. develop and maintain a mailing list of names and addresses of stakeholders who wish to receive

information on the cleanup program;

e. review and evaluate documents;

December 1997 F-1 3
Guidance and Policies on Fast Track Cleanup at Closing Installations

f. identify project requirements;

g. recommend priorities among sites or projects;

h. identify applicable standards and, consistent with Section 121 of the Comprehensive

Environmental Response, Compensation, and Liability Act (CERCLA), propose remedies

consistent with planned land use.

F-1 4 December 1997
DoD Base Reuse Implementation Manual

I.

11.

III.

DOD POLICY ON THE ENVIRONMENTAL

REVIEW PROCESS TO REACH A

FINDING OF SUITABILITY TO LEASE (FOSL)

PURPOSE

This policy provides guidance to Department of Defense (DoD) Components on the process to identify and

document parcels of real property made available through the Base Realignment and Closure (BRAC) process

and which are environmentally suitable for outlease. The DoD Components may develop implementing

procedures containing additional requirements based on their own specific organizational needs and unique

requirements but which will, at a minimum, include, but not conflict with, the following documentation and

procedures.

APPLICABILITY AND SCOPE

This policy applies to all DoD installations slated for closure or realignment pursuant to the Base Closure and

Realignment Act Of 1988 (P.L. 100-526) (BRAC 88) or the Defense Base Closure and Realignment Act of 1990

(P.L. 101-510) (BRAC 91,93, and 95) and on which property is being considered for outlease. This policy is

effective immediately. The procedures contained in this policy are not required for easements licenses and

permits for use of real property, unless deemed necessary by the DoD Component. Nothing in this policy affects

any requirement to comply with the National Environmental Policy Act (NEPA). The policy meets the following

objectives:

A.

B.

c.

D.

E.

Ensure protection of human health and the environment.

Develop a DoD-wide process to assess, determine and document the environmental suitability of properties

(parcels) for outlease.

Ensure outleases of properties do not interfere with environmental restoration schedules and activities being

conducted under the provisions of law or regulatory aegeements.

Ensure compliance with all applicable environmental requirements and establish the basis for the DoD

Components to make notifications to lessees regarding hazardous substances (including asbestos and any

substance regulated under CERCLA, RCFL4 or state law) and petroleum products (including their

derivatives, such as aviation fuel and motor oil) potentially on the property.

Provide adequate public and regulatory participation.

POLICY

A. Requirement for Assessment, Determination and Documentation of Properties Suitable for Outlease

In the case of real property to which this policy applies, the head of the DoD Component with accountability

over the property, or his/her designated representative, shall assess, determine and document when properties

are suitable for outleaping. This assessment and determination will be based on an Environmental Baseline

Survey (EBS) and will be documented in a Finding of Suitability to Lease (FOSL) as described below.

B. Investigation

1. Environmental Baseline Survey (EBS). An EBS will be prepared encompassing any parcel to be

outleased. The EBS will be based on all existing environmental information related to storage, release,

treatment or disposal of hazardous substances or petroleum products on the property to determine or

discover the obviousness of the presence or likely presence of a release or threatened release of any

December 1997 F-1 5
Guidance and Policies on Fast Track Cleanup at Closing Installations

2.

Note:

hazardous substance or petroleum product. In certain cases, additional data, including sampling and

analysis, may be needed in the EBS to support the FOSL determination.

A previously conducted EBS may be updated as necessary and used for making a FOSL determination,

where appropriate. An EBS also may satisfy other environmental requirements (e.g., to reach a Finding of

Suitability to Transfer [FOST1 or meet the uncontaminated parcel identification requirements of the

Community Environmental Response Facilitation Act [CERFA]).

Procedures for Conducting an EBS. The EBS will consider all sources of available information

concerning environmentally significant current and past uses of the real property and shall, at a minimum,

consist of the following:

a.

b.

c.

d.

e.

f.

g.

h.

i.

Detailed search and review of available information and records in the possession of the DoD

Components and records made available by the regulatory agencies or other involved Federal

agencies, DoD components are responsible for requesting and making reasonable inquiry into the

existence and availability of relevant information and records to include any additional study

information (e.g., surveys for asbestos, radon, lead-based paint, transformers containing PCB,

Resource Conservation and Recovery Act Facility Assessments and Investigations [RFA and RFI]) to

determine what, if any, hazardous substances or petroleum products maybe present on the property.

Review of all reasonably obtainable Federal, state, and local government records for each adjacent

facility where there has been a release of any hazardous substance or any petroleum product, and

which is likely to cause or contribute to a release or threatened release of any hazardous substance or

any petroleum product on the real property.

Analysis of aerial photographs that may reflect prior uses of the property which are in the possession

of the Federal Government or are reasonably obtainable through state or local government agencies.

Interviews with current andlor former employees involved in operations on the real property.

Visual inspections of the real property; any buildings, structures, equipment, pipe, pipeline, or other

improvements on the real property; and of properties immediately adjacent to the real property, noting

sewer lines, runoff patterns, evidence of environmental impacts (e.g., stained soil, stressed vegetation,

dead or ill wildlife) and other observations which indicate actual or potential release of hazardous

substances or petroleum products.

Identification of sources of contamination on the installation and on adjacent propernes which could

migrate to the parcel during the lease term.

Ongoing response actions or actions that have been taken at or adjacent to the parcel.

A physical inspection of property adjacent to the real property, to the extent permitted by owners or

operators of such property.

Sampling, if the circumstances deem appropriate.

For the purposes of paraagaphs b, e, f, g, & h above, “adjacent properties” should be defined as either

those properties contiguous to the boundaries of the property being surveyed or other nearby properties.

In either case, the survey should be addressed to those portions of the properties relatively near the

installation that would pose significant environmental concern andlor have a significant impact on the

results of the EBS.

F-1 6 December 1997
DoD Base Reuse Implementation Manual

3. Documentation of an EBS. At the completion of the EBS, a report will be prepared which will include the

following:

a. An Executive Summary briefly stating the areas of real property (or parcels) evaluated and the

conclusions of the survey.

b. The property identification (e.g., address, assessor parcel number, legal description).

c. Any relevant information obtained from a detailed search of Federal Government records pertaining

to the property, including available maps.

d. Any relevant information obtained from a review of the recorded chain of title documents regarding

the real property. The review should address those prior ownerships/uses that could reasonably have

contributed to an environmental concern, and, at a minimum, cover the preceding 60 years.

e. A description of past and current activities, including ail past and current DoD and non-DoD uses to

the extent such information is reasonably available, on the property and on adjacent properties.

f. A description of hazardous substances or petroleum products management practices (to include

storage, release, treatment or disposal) at the property and at adjacent properties.

g. Any relevant information obtained from records reviews and visual and physical inspections of

adjacent properties.

h. Description of ongoing response actions or actions that have been taken at or adjacent to the property.

i. An evaluation of the environmental suitability of the property for lease for the intended purpose, if

known, including the basis for the determination of such suitability.

j. Reference to key documents examined (e.g., aerial photographs, spill incident reports, investigation

results). (The documents will be made available by DoD upon request to DoD.)

C. Finding of Suitability to Lease (FOSL)

After completion and review of the EBS and any appropriate local community reuse plans, the DoD

Component Ol%cial will sign a FOSL once a determination that the property is suitable to lease for the

intended purpose has been made based on one of the following:

1. Hazardous substance notice need not be given because no hazardous substances or petroleum products

were stored for one year or more, known to have been released, treated or disposed of on the parcel;

2. Hazardous substance notice will be given of the type and quantity of hazardous substances or

petroleum products, and the time at which storage for one year or more, release, treatment or disposal

took place, but the property is not now contaminated with hazardous substances or petroleum products

(e.g., storage for one year or more but no release, a release has occurred but no response action is

required, or a response action has been completed); or

3. The property contains some level of contamination by hazardous substances or petroleum products, and

hazardous substance notice, will be given the type and quantity of such hazardous substances or

petroleum products, and the time at which storage for one year or more, release, treatment or disposal

took place. However, this property can be used pursuant to the proposed lease, with the specified use

restrictions in the lease, with acceptable risk to human health or the environment and without

interference with the environmental restoration process. (The specific lease resrnctions on the use of

December 1997 F-1 7
Guidance and Policies on Fast Track Cleanup at Closing Installations

the parcel to protect human health and the environment and the environmental restoration process will

be listed in the FOSL.)

IV. PROCEDURES AND RESPONSIBILITIES

A.

B.

c.

D.

E.

F.

Regulatory agencies will be notified at the initiation of the EBS and the FOSL. The process of development

of these documents will be designed to assure that regulators are provided adequate opportunity to express

their views. Regulators will be provided with workable draft documents as they become available.

Regulatory comments received during the development of these documents will be reviewed and

incorporated as appropriate. Any unresolved regulatory comments will be included as attachments to the

EBS or the FOSL.

As required by CERCLA Section 120(h)(5), DoD shall notify the state prior to entering into any lease that

will encumber the property beyond the date of termination of DoD’s operations. These notifications shall

include the length of lease, the name of lessee, and a description of the uses that will be allowed under the

lease of the property. At National Priorities List (NPL) sites, DoD shall provide this notification to the

United States Environmental Protection Agency (EPA) as well.

The DoD Components will provide public notice of signing the FOSL: will retain the signed FOSL,

including all regulatory comments and responses on the EBS and/or FOSL, in the transaction tle (and the

Administrative Record, where applicable); and will make the FOSL available to the public upon request.

The EBS and the FOSL will be provided to each lessee prior to execution of the lease.

Conditions will be included in the lease to ensure:

1. Notification of the existence of a Federal Facility Agreement (FFA), Interagency Agreement (IAG), or

other regulatow agreements, orders or decrees for environmental restoration (e.g., RCRA/HSWA

permit), if any. Terms of the lease shall not affect the rights and obligations of parties under the FFA,

IAG, or other regulatory agreements, orders, or decrees.

2. Environmental investigations and response oversight and activities will not be disrupted. Such

conditions will include, but are not limited to:

a. providing for continued access for DoD and regulatory agencies to perform investigations as

required on, or adjacent to, the real property, to monitor the effectiveness of the cleanup as

required, to perform five-year reviews as required, and/or to take additional remedial or removal

actions as required. At a minimum, such rights shall include all rights existing under the FFA.

b. ensuring that the proposed use will not disrupt remediation activities.

3. Human health and the environment are protected by preventing the inappropriate use of the property.

4. Compliance with health and safety plans.

5. Subsequent transactions involving the property shall include such provisions.

The attached model lease provisions will be included in all outleases and subleases, urdess determined not

to be appropriate by the DoD Component in consultation with the appropriate EPA or state representative.

This determination will be documented by the DoD Component.

F-1 8 December 1997
DoD Base Reuse Implementation Manual

G. Leases will provide that both the EBS and restrictive conditions in the lease, dealing with environmental

requirements limiting use, will also be included in subleases as they occur. Copies of all subleases will be

provided to the DoD Components with jurisdiction over the parcel, retained in the transaction file and made

available to the public upon request.

H. When the protection of human health and the environment requires substantial limitations on the use of a

parcel proposed for lease; those limitations shall be described in the FOSL and, when requested in reference

to a particular property or lease, the military service shall provide the regulators with a copy of the signed

lease which implements such parcel specific restrictions.

I. Amendments, renewals or extensions of leases shall not require a new EBS or FOSL, or an updating of

them, unless the leased premises change substantially or the permitted uses of them ~e to change in

environmentally-signi ficant ways.

December 1997 F-1 9
Guidance and Policies on Fast Track Cleanup at Closing Installations

ATTACHMENT

MODEL LEASE PROVISIONS

NOTE: [ ] Indicates the need for lease specific information (e.g., installation name)

ENVIRONMENTAL PROTECTION

_1 The sole purpose(s) for which the leased premises and any improvements thereon may be used, in the absence of

prior written approval of the Government for any other use, [insert intended use of the leased premises].

~ The Lessee shall neither transfer nor assign this Lease or any interest therein or any property on the leased

premises, nor sublet the leased premises or any part thereof or any property thereon, nor grant any interest,

privilege, or license whatsoever in connection with this Lease without the priori written consent of the

Government. Such consent shall not be unreasonably withheld or delayed. Every sublease shall contain the

Environmental Protection provisions herein.

~ The Lessee and any sublessee shall comply with the applicable Federal, state, and local laws, regulations, and

standards that are or may become applicable to Lessee’s activities on the Leased Premises.

& The Lessee and any sublessee shall be solely responsible for obtaining at its cost and expense any environmental

permits required for its operations under the Lease, independent of any existing permits.

The Government’s rights under this Lease specifically include the right for Government officials to inspect upon

reasonable notice the Leased Premises for compliance with environmental, safety, and occupational health laws

and regulations, whether or not the Government is responsible for enforcing them. Such inspections are without

prejudice to the right of duly constituted enforcement officials to make such inspections. The Government

normally will give the Lessee or sublessee twenty-four (24) hours prior notice of its intention to enter the Leased

Premises unless it determines the entry is required for safety, environmental, operations, or security purposes.

The Lessee shall have no claim on account of any entries against the United States or any officer, agent,

employee, or contractor thereof.

NOTE: USE THE FOLLOWING PROVISION 6. IF THE LEASED PROPERTY IS PART OF A NATIONAL

PRIORITIES LIST (NPL) SITE; ADAPT TO CLEANUP AGREEMENTS TO SUIT CLEANUPS UNDER STATE

AUTHORITIES (E.G., A NON-NPL SITE).

_6 The Government acknowledges that [insert name of military installation] has been identified as a National

Priority List (NPL) Site under the Comprehensive Environmental Response, Compensation and Liability Act

(CERCLA) of 1980, as amended. The Lessee acknowledges that the Government has provided it with a copy of

the [insert name of military installation] Federal Facility Agreement (FFA) entered into by the United States

Environmental Protection Agency (EPA) Region [insert number], the state of [insert name of state], and the

Military Department and effective on [insert date], and will provide the Lessee with a copy of nay amendments

thereto. The Lessee agrees that should any conflict arise between the terms of such agreement as it presently

exists or may be amended (“FFA,” “Interagency Agreement” or “IAG”) and the provisions of this Lease, the

terms of the FFA or IAG will take precedence. The Lessee further agrees that notwithstanding any other

provision of the Lease, the Government assumes no liability to the Lessee or its sublessees or licensees should

implementation of the FFA interfere with the Lessee’s or any sublessee’s or licensee’s use of the Leased

Premises. The Lessee shall have no claim on account of any such interference against the United States or any

officer, agent, employee or contractor thereof, other than for abatement of rent.

NOTE: USE THE FOLLOWING PROVISION 7. IF A FEDERAL FACILITIES AGREEMENT (FFA) OR

INTERAGENCY AGREEMENT (IAG) APPLIES TO THE PROPERTY BEING LEASED (E. G., AN NPL SITE)

F-20 December 1997
DoD Base Reuse Imdementation Manual

~ The Government, EPA, and the [insert name of state agency] and their officers, agents, employees, contractors,

and subcontractors have the right, upon reasonable notice to the Lessee and any sublessee, to enter upon the

Leased Premises for the purposes enumerated in this subparagraph and for such other purposes consistent with

any provision of the FFA:

(a)

(b)

(c)

(d)

to conduct investigations and surveys, including, where necessary, drilling, soil and water sampling, testpitting, testing soil borings and other activities related to the [insert name of military installation]

Installation Restoration Program (IRP), FFA or IAG;

to inspect field activities of the Government and its contractors and subcontractors in implementing the

[insert name of military installation] IRP, FFA, or IAG;

to conduct any test or survey required by the EPA or [insert name of state agency] relating to the

implementation of the FFA or environmental conditions at the Leased Premises or to verify any data

submitted to the EPA or [insert name of state agency] by the Government relating to such conditions;

to construct, operate, maintain or undertake any other response or remedial action as required or necessary

under the [insert name of military installation] IRP or the FFA or IAG, including, but not limited to

monitoring wells, pumping wells and treatment facilities.

NOTE: USE THE FOLLOWING ALTERNATE PROVISION 7. IF THE INSTALLATION RESTORATION

PROGRAM (IRP) OR OTHER ENVIRONMENTAL INVESTIGATION APPLIES TO THE PROPERTY BEING

LEASED (E. G., A NON-NPL SITE)

The Government and its officers, agents, employees, contractors, and subcontractors have the right, upon

reasonable notice to the Lessee and any sublessee, to enter upon the Leased Premises for the purposes

enumerated in this subparagraph:

(a)

(b)

(c)

(d)

to conduct investigations and surveys, including, where necessary, drilling, soil and water sampling, testpitting, testing soil borings and other activities related to the [insert name of military installation]

Installation Restoration Program (IRP);

to inspect field activities of the Government and its contractors and subcontractors in implementing the

[insert name of military installation] IRP;

to conduct any test or survey relating to the implementation of the IRP or environmental conditions at the

Leased Premises or to verify any data submitted to the EPA or [insert name of state agency] by the

Government relating to such conditions;

to construct, operate. maintain or undertake any other response or remedial action as required or necessary

under the [insert name of military installation] IRP, including, but not limited to monitoring wells, pumping

wells and treatment facilities.

The Lessee agrees to comply with the provisions of any health or safety plan in effect under the IRP or the FFA

during the course of any of the above described response or remedial actions. Any inspection, survey,

investigation, or other response or remedial action will, to the extent practicable, be coordinated with

representatives designated by the Lessee and any sublessee. The Lessee and sublessees shall have no claim on

account of such entries against the United States or any officer, agent, employee, contractor, or subcontractor

thereof. In addition, the lessee shall comply with all applicable Federal, state and local occupational safety and

health regulations.

The Lessee further agrees that in the event of any assignment or sublease of the Leased Premises, it shall provide

to the EPA and [insert name of state agency] by certified mail a copy of the agreement or sublease of the Leased

Premises (as the case may be) within fourteen (14) days after the effective date of such transaction. The Lessee

December 1997 F-21
Guidance and Policies on Fast Track Cleanup at Closing Installations

may delete the financial terms and any other proprietary information from the copy of any agreement of

assignment or sublease furnished pursuant to this provision.

The Lessee shall strictly comply with the hazardous waste permit requirements under the Resource Conservation

and Recovery Act, or its [insert state name] equivalent. Except as specifically authorized by the Government in

writing, the Lessee must provide at its own expense such hazardous waste management facilities, complying

with all laws and regulations. Government hazardous waste management facilities will not be available to the

Lessee. Any violation of the requirements of this condition shall be deemed a material breach of this Lease.

DoD Component accumulation points for hazardous and other wastes will not be used by the Lessee or any

sublessee. Neither will the Lessee or sublessee permit its hazardous wastes to be commingled with haztidous

waste of the DoD Component.

The Lessee shall have a Government approved plan for responding to hazardous waste, fuel, and other chemical

spills prior to commencement of operations on the leased premises. Such plan shall be independent of [insert

name of installation] and, except for initial fire response and/or spill containment, shall not rely on use of

installation personnel or equipment. Should the Government provide any personnel or equipment, whether for

initial fire response and/or spill containment, or otherwise on request of the said oftlcer conducting timely

cleanup actions. the Lessee agrees to reimburse the Government for its costs.

The Lessee shall not construct or make or permit its sublessees or assigns to construct or make any substantial

alterations, additions, or improvements to or installations upon or otherwise modify or alter the leased premises

in any way which may adversely affect the cleanup, human health, or the environmental without the prior written

consent of the Government. Such consent may include a requirement to provide the Government with a

performance and payment bond satisfactory to it in all respects and other requirements deemed necessmy to

protect the interests of the Government. For construction or alterations, additions, modifications, improvements

or installations (collectively “ work”) in the proximity of operable unit that are part of a National Priority List

(NPL) Site, such consent may include a requirement for written approval by the Government’s Remedial Project

Manager. Except as such written approval shall expressly provide otherwise, all such approved alterations,

additions, modifications, improvements and installations shall become Government property when annexed to

the leased premises.

The Lessee shall not conduct or permit its sublessees to conduct and subsurface excavation, digging, drilling or

other disturbance of the surface without the prior written approval of the Government.

The Lessee shall strictly comply with the hazardous waste permit requirements under the Resource Conservation

Act (RCRA), or its state equivalent and any other applicable laws, rules or regulations. The Lessee must provide

at its own expense such hazardous waste storage facilities which comply with all laws and regulations as it may

need for such storage. Any violation of the requirements of this provision shall be deemed a material breach of

this Lease.

F-22 December 1997
DoD Base Reuse Implementation Manual

DOD POLICY ON THE IMPLEMENTATION OF THE

COMMUNITY ENVIRONMENTAL RESPONSE FACILITATION ACT (CERFA)

I. PURPOSE

This policy provides guidance to the Department of Defense (DoD) Components on implementing the

Community Environmental Response Facilitation Act (CERFA), Public Law 102-425, October 19, 1992, as it

amends Section 120(h) of the Comprehensive Environmental Response, Compensation, and Liability Act

(CERCLA) of 1980 (42 U.S.C. Section 9620(h)) for identifying and documenting all uncontaminated real

property, or parcels thereof, at installations undergoing closure or realignment. The DoD Components may

develop implementing procedures containing additional requirements based on their own specific organizational

needs and unique requirements but which will, at a minimum, include, but not conflict with, the following

documentation and procedures. Nothing in this policy shall affect, preclude, or otherwise impair the termination

of DoD operations on real property owned by the United States.

II. APPLICABILITY AND SCOPE

A. Applicability

This policy applies to the identification and documentation of uncontaminated real property controlled by

the DoD Components where DoD plans to make excess property available for reuse pursuant to a base

closure law. Uncontaminated property is defined as any real property on which no hazardous substances and

no petroleum products or their derivatives, including aviation fuel and motor oil, were stored for one year or

more, known to have been released, or disposed of. For purposes of this policy, the term “base closure law”

includes the following:

1. Tide ~ of the Defense Authorization Amendments and Base Closure and Realignment Act (Public Law

100-526; 10 U.S.C. Section 2687 note).

2. The Defense Base Closure and Realignment Act of 1990 (Part A of Title XXIX of Public Law

101-5 10; 10 U.S.C. Section 2687 note)

3. Section 2687 of Title 10, United States Code.

4. Any provision of law authorizing the closure or realignment of a military installation enacted on or

after the date of enactment of CERFA.

B. Scope

The policy’s scope intends to meet the following objectives:

1. Ensure protection of human health and the environment.

2. Develop a DoD-wide process to assess, determine and document properties (parcels) which can be

considered “uncontaminated” as defined above and in CERFA.

3. Ensure appropriate consultation with the public and coordination with and concurrence of regulatory

agencies without unduly encumbering DoD’s authority and mandate to make property available for

reuse in a timely manner.

111. POLICY

A. Requirement for Assessment, Determination and Documentation of Uncontaminated Property

December 1997 F-23
Guidance and Policies on Fast Track Cleanup at Closing Installations

In the case of real property to which this policy applies, the head of the DoD Component with

accountability over the property, or hisfier designated representative, shall assess, determine and document

the real property, or parcels thereof, that can be considered as “uncontaminated” as defined above and in

CERFA. This assessment and determination will be based on an Environmental Baseline Survey (EBS) as

described below.

B. Investigation

1. Environmental Baseline Survey (EBS). An EBS will be prepared for each installation being closed or

reali=~ed. The EBS will be based on all existing environmental information related to storage, release,

treatment or disposal of hazardous substances or petroleum products on the property to determine or

discover the obviousness of the presence or likely presence of a release or threatened release of any

hazardous substance or petroleum product. In certain cases, additional data, including sampling and

analysis, may be needed in the EBS to support the determination.

A previously conducted EBS may be updated as necessary and used for making a CERFA

determination, where appropriate. An EBS also can satisfy other environmental requirements (e.g., to

reach a Finding of Suitability to Lease [FOSL] or Finding of Suitability to Transfer ~OSTl).

2. Procedures for Conducting an EBS. The EBS will consider all sources of available information

concerning environmentally significant current and past uses of the real property and shall, as a

minimum, consist of the following:

a. Detailed search and review of available information and records in the possession of the DoD

Components and records made available by the regulatory agencies or other involved Federal

agencies. DoD Components are responsible for requesting and making reasonable inquiry into the

existence and availability of relevant information and records to include any additional study

information (e.g., surveys for asbestos, radon, lead-based paint, transformers containing PCB,

Resource Conservation and Recovery Act Facility Assessments and Investigations [RFA & RFI])

to determine what, if any, hazardous substances or petroleum products may be present on the

property.

NOTE: The presence of some of the above noted conditions (e.g., non-friable asbestos) should not

preclude a CERFA determination of “uncontaminated.” However, their presence and any required

protective actions should be identified and addressed.

b. Review of all reasonably obtainable Federal, state, and local government records for each adjacent

facility where there has been a release of any hazardous substance or any petroleum produc~ and

which is likely to cause or contribute to a release or threatened release of any hazardous substance

or any petroleum product on the real property.

c. Analysis of aerial photographs that may reflect prior uses of the property which are in the

possession of the Federal Government or are reasonably obtainable through state or local

government agencies.

d. Interviews with current and/or former employees involved in operations on the real property.

e. Visual inspections of the real property; any buildings, structures, equipment, pipe, pipeline, or

other improvements on the real property; and of properties immediately adjacent to the real

property, noting sewer lines, runoff patterns, evidence of environmental impacts (e.g., stained soil,

stressed vegetation, dead or ill wildlife) and other observations which indicate actual or potential

release of hazardous substances or petroleum products.

F-24 December 1997
DoD Base Reuse Implementation Manual

f.

g.

h.

i.

NOTE:

Identification of sources of contamination on the installation and on adjacent properties which

could migrate to the parcel.

Ongoing response actions or actions that have been taken at or adjacent to the property.

A physical inspection of property adjacent to the real property, to the extent permitted by owners

or operators of such property.

Sampling, if the circumstances deem appropriate.

For the purposes of paragraphs b, e, f, g & h above, “adjacent properties” should be defined as

either those properties contiguous to the boundaries of the property being surveyed or other nearby

properties. In either case, the survey should be addressed to those portions of the properties

relatively near the installation that could pose significant environmental concern and/or have a

significant impact on the results of the EBS.

3. Documentation of an EBS. At the completion of the EBS, a report will be prepared which will include

the following:

a.

b.

c.

d.

e.

f.

g.

h.

i.

An Executive Summary briefly stating the areas of real property evaluated and the conclusions of

the survey.

The property identification (e.g., address, assessor parcel number, legal description).

Any relevant information obtained from a detailed search of Federal Government records

pertaining to the property, including available maps.

Any relevant information obtained from a review of the recorded chain of title documents

regarding the real property. The review should address those prior ownerships/uses that could

reasonably have contributed to an environmental concern, and, at a minimum, cover the preceding

60 years.

A description of past and current activities, including all past and current DoD and non-DoD uses

to the extent such information is reasonably available, on the property and on adjacent properties.

A description of hazardous substances or petroleum products management practices (to include

storage, release, treatment or disposal) at the property and at adjacent properties.

Any relevant information obtained from records reviews and visual and physical inspections of

adj scent properties.

Description of ongoing response actions or actions that have been taken at or adjacent to the

property.

References to key documents examined (e.g., aerial photographs, spill incident reports,

investigation results). (The documents will be made available by DoD upon request.)

IV. PROCEDURES AND RESPONSIBILITIES

A. Regulatory agencies will be notified at the initiation of the EBS. The process of development of these

documents will be designed to assure that regulators are provided adequate opportunity to express their

views. Regulators will be provided with workable draft documents as they become available. Regulatory

December 1997 F-25
Guidance and Policies on Fast Track Cleantm at Closina Installations

B.

c.

D.

E.

F.

G.

H.

comments received during the development of these documents will be reviewed and incorporated as

appropriate, Any unresolved regulatory comments will be included as attachments to the EBS.

Once completed, the appropriate DoD Component official will review the EBS report and will, in the

appropriate instance, determine that the property, or some portion of it, is uncontaminated as defined above

and in CERFA.

Once the above required determination has been made, the EBS report and determination will be provided

immediately to the United States Environmental Protection Agency (EPA) Administrator and state and local

government officials and made available to the public. In addition, a request for concurrence in such

determination will be included in the submittal to the appropriate regulatory official. This request for

concurrence will take place at the earliest possible time, but no later than 120 days prior to the deadlines

discussed below. Additional supporting documentation will be made available upon request. In the case of

real property that is part of a facility on the LNPL, the appropriate concurring regulatory oftlcial will be the

EPA Administrator or designated representative. In the case of real property that is not part of a facility on

the NPL, the appropriate regulatory official will be the designated state official. In the case of a concurrence

which is required from a state official, the concurrence is deemed to be obtained if, within 90 days after

receiving a request for the concurrence, the State official has not acted (by either concurring or declining to

concur) on the request for concurrence. The DoD Components will address relevant comments from

Tegulatov Officials hat Me received within tie first 90 days of tie 120-days period. Every effort will be

taken to resolve any conflicts at the installation - regulatory agency level. Unresolved comments will be

forwarded to the DoD Component’s Deputy Assistant Secretary level. The EBS report along with regulatory

comments, DoD responses to those comments, and signed regulatory concurrence will be included in the

installation records and, where appropriate, in the Administrative Record.

The identification required under paragraph III is not complete until the above concurrence in the results of

the identification is obtained.

For installations described in paragraph 11.A. on which operations have been closed or realigned or

scheduled for closure or realignment pursuant to a base closure law described in paragraphs 11.A. 1. or

11.A.2., by the date of enactment of CERFA, the identification and concurrence required above shall be

made not later than 18 months after such date of enactment. (For installations designated in BIL4C 88 or

BRAC 91, the identification and concurrence process was completed by April 19, 1994 [18 months after the

CERFA enactment date of October 19, 1992].)

For installations described in paragraph 11.A. on which operations are closed or realigned or become

scheduled for closure or realignment pursuant to the base closure law described in paragraph 11.A.2. after

the date of the enactment of CERFA (October 19, 1992), the identification and concurrence required above

shall be made no later than 18 months after the date by which a joint resolution disapproving the closure or

realignment of the real property under Section 2904(b) of such base closure law must be enacted, and such a

joint resolution has not been enacted.

For installations described in paragraph 11.A. on which operations are closed or realigned pursuant to a base

closure law described in paragraphs 11.A.3. & 4., the identification and concurrence required above shall be

made not later than 18 months after the date on which the real property is selected for the closure or

realignment pursuant to such base closure law.

The deadline for uncontaminated parcel determinations does not preclude further investigation, after the

CERFA deadline, to obtain concurrence that a parcel is CERFA uncontaminated. Such identification and

concurrence shall only be sought if the Component deems it beneficial to property transfer and reuse.

F-26 December 1997
DoD Guidance on the Environmental

Reuiew Process to Reach a Finding of

Suitability to Transfer

[1 June 19941

December 1997 F-27
Guidance on Reaching a Finding of Suitability to Transfer (FOST)

-oRANDUM FOR

THE DEPUTY SECRHARY OF DEFENSE

WASHINGTON, D.C. 20201-1000

SECRETARIES OF THE MILITARY DEPARTMENTS

UNDER SECRE’NQUES OF DEFENSE

COMPTROLLER

DIRECTOR, DEFENSE RESEARCH AND RJGINEER12?G

ASSISTANT SECRETARIES OF DEFENSE

GENERAL COIJNSEL

INSPECTOR GENEML

ASSISTANTS TO TEE SECRETARY OF DEFENSE

DIRECTOR , ADMINISTWLTION AND MANA~

DIRECTORS OF THE DEFENSE AGENCIES

su3bxEcT : Finding of Suitability to Transfer for BRAC Propert y

On September 9, 1993, we issued DoD policy on Fast Track

‘ Cleanup at Closing Installations as part of the Department’s

implementation of the President’s program to Revitalize Base

Closure Communities.

The two documents attached to this memorandum provide

guidance on the environmental review process for transferring

property . The guidance was prepared by a joint OSD, Elilitary

Department, EPA workgroup and is a fundamental ekm.nt in our

guidance for the lease or transfer by deed of BRAC properties.

The other elements are: [1) our 4 I&y 1994 memorandum of

understanding with EPA on the suitability of leasing, required b y

the FY 94 Defense Authorization Act; and (2) the proposed

procedures for DoD implementation of Section 2900 of this Act for

“Transfer Authority in Connection with Payment of Environmental

Remediation Costs.”

I would like to call your attention to Section 330 of the

National Defense Authorization Act for Fiscal Year 1993, as

amended, that requires the Secretazy of Defense to indexnify

transferees of closing Defense property from claims that result

from the release or threatened release by DoD activities of

hazardous substances or petroleum products. The attached

procedures provide the framework for ensuring that we do not

assume unwarranted risks as we transfer psoperty.

Our best efforts in this area are crucial to the successful

transition from base closure to economic redevelopment. x ask for

your continued personal support.

AttZtChments ?)’w

/ ‘T

11103

F-28 December 1997
DoD Base Reuse Implementation Manual

DoD GUIDANCE ON THE ENVIRONMENTAL REVIEW PROCESS TO REACH A

FINDING OF SUITABILITY TO TRANSFER (FOST)

FOR PROPERTY WHERE RELEASE OR DISPOSAL HAS OCCURRED

I. PURPOSE.

This policy provides guidance to the Department of Defense (DoD) Components on the necessary process to

document parcels of real property made available through the Base Realignment and Closure (BRAC) process

and which are environmentally suitable for transfer by deed under Section 120(h) of the Comprehensive

Environmental Response, Compensation, and Liability Act (CERCLA) (42 U.S.C. Section 9620(h)). This

policy does not apply to transfers of property to persons paying the cost of environmental restoration activities

under the provisions of Section 2908 of the National Defense Authorization Act for N 94. The DoD

Components may develop implementation procedures which may contain additional requirements based on their

own specific needs and unique requirements but will, at a minimum, include the following documentation and

procedures. This guidance applies to property where release or disposal of hazardous substances or petroleum

products has occurred and which is being considered for transfer by deed. Nothing in this policy negates the

requirement to comply with the National Environmental Policy Act (NEPA).

II. APPLICABILITY AND SCOPE.

This policy applies to all DoD installations selected for closure or realignment pursuant to the Base Closure and

Realignment Act of 1988 (P.L. 100-526) (BR4C 88) or the Defense Base Closure and Realignment Act of 1990

(P.L. 101-510) (BR4C 91,93, and 95). The policy’s scope intends to meet the following objectives:

A.

B.

c.

D.

E.

F.

Ensure protection of human health and the environment.

Develop a DoD-wide process to assess, determine and document the environmental suitability of properties

for transfer by deed.

Ensure transfer of properties by deed does not interfere with response actions being conducted at National

Priorities List (NPL) sites under the provisions of a Federal Facilities Agreement or at non-NPL sites under

the provisions of other types of agreements or any corrective action orders.

Ensure compliance with all applicable environmental cleanup requirements and allow the DoD Component

to demonstrate compliance with Section 120(h) of CERCLA before properties are wansferred by deed.

Provide for adequate public and regulatory participation without unduly encumbering the Defense

Department Components’ authority and mandate to make property available for reuse in a timely manner.

Ensure a sufilcient environmental review of the real property being considered for transfer is conducted to

avoid unwarranted risks of future liability.

III. POLICY.

A. Requirement for Assessment, Determination and Documentation of Properties Suitable for Transfer by

Deed.

In the case of real property to which this policy applies, the head of the DoD Component with

accountability over the property, or hisher designated representative, shall assess, determine and document

when properties where release or disposal of hazardous substances or petroleum products has occurred are

suitable for transfer by deed. This assessment and determination will be based on an Environmental

Baseline Survey (EBS) and will be documented in a Finding of Suitability to Transfer (FOST) as described

below.

December 1997 F-29
Guidance on Reaching a Finding of Suitability to Transfer (FOST)

B. Investigation.

1. Environmental Baseline Survey (EBS). An EBS will be prepared encompassing any property to be

transferred. The EBS will be based on all existing environmental information related to storage,

release, treatment or disposal of hazardous substances or pe~oieum products on the property to

determine or discover the obviousness of the presence or likely presence of a release or threatened

release of any hazardous substance or petroleum product. In certain cases additional data, including

sampling, if appropriate under the circumstances, may be needed in the EBS to support the FOST

determination.

A previously conducted EBS may be updated as necessary and used for making a FOST determination,

where appropriate. An EB S also may satisfy other environmental requirements (e.g., to reach a Finding

of Suitability to Lease [FOSL] or satisfy the requirements of the Community Environmental Response

Facilitation Act [CERFA]).

2. Procedures for Conducting an EBS. The EBS will consider all sources of available information

concerning all environmentally significant current and past uses of the real property and shall, at a

minimum, consist of the following:

a. Detailed search and review of available information and records in the possession of the DoD

Components or records made available by the regulatory agencies or other involved Federal

agencies. DrJD Components me responsible for requesting and making reasonable inquiry into the

existence and availability of relevant information and records to include any additional study

information (e.g., surveys for radioactive materials, asbestos, radon, lead-based paint, transformers

containing PCB, Resource Conservation and Recovery Act Facility Assessments and

Investigations [RFA and RFI], Underground Storage Tank Cleanup Program) to determine the

environmental condition of the property.

b. Review of all reasonably obtainable Federal, State, and local government records for each adjacent

facility where there has been a release of any hazardous substance or any petroleum product, and

which is likely to cause or contribute to a release or threatened release of any hazardous substance

or any petroleum product on the real property.

c. Analysis of aerial photographs which are in the possession of the Federal Government or are

reasonably obtainable through state or local government agencies that may reflect prior uses of the

real property.

d. Interviews with current and/or former employees involved in operations on the real property.

e. Visual inspections of the real property; any buildings, structures, equipment, pipe, pipeline, or

other improvements on the real property; and of properties immediately adjacent to the real

property, noting sewer lines, runoff patterns, evidence of environmental impacts (e.g., stained soil,

stressed vegetation, dead or ill wildlife) and other observations which indicate actual or potential

release of hazardous substances or petroleum products.

f. Identification of sources of contamination on the installation and on adjacent properties which

could migrate to the real property.

g+ ongoing response actions and actions that have been taken at, or adjacent to, the real property.

h. A physical inspection of property adjacent to the real property, as appropriate, and to the extent

permitted by owners or operators of such property.

F-30 December 1997
DoD Base Reuse Implementation Manual

NOTE: For the purposes of paragraphs b, e, f, g, & h above, “adjacent properties” are defined as either those

properties contiguous to the boundaries of the property being surveyed or other nearby properties. In

either case, the survey should be addressed to those portions of the properties relatively near the

installation that could pose significant environmental concern and/or have a significant impact on the

results of the EBS.

3. Documentation of an EBS. At the completion of the EBS, a report will be prepared which will include

the following:

a. An Executive Summary briefly stating the areas of real property (or parcels) evaluated and the

conclusions of the survey.

b. The property identification (e.g., address, assessor parcel number, legal description).

c. Any relevant information obtained from a detailed search of Federal Government records

pertaining to the property, including available mapsd. Any relevant information obtained from a review of the recorded chain of title documents

regarding fie real property. The review should address those prior ownerships/uses that could

reasonably have contributed to an environmental concern, and, at a minimum, cover the preceding

60 years.

e. A description of past and cument activities, including all past and cument DoD and non-DoD uses

to the extent such information is reasonably available, on the property and on adjacent properties.

f. A description of hazardous substances and petroleum products management practices (to include

storage, release, treatment or disposal) at the property and at adjacent properties, to the extent such

information is reasonably available.

g. Any relevant information obtained from records reviews and visual and physical inspections of

adjacent properties.

h. Description of ongoing response actions or actions that have been taken at or adjacent to the

property.

j. Reference to key documents examined (e.g., aerial photographs, spill incident reports,

investigation results). (The documents will be made available by DoD upon request.)

4. Analysis of Intended Use. Before the signing of a FOST, an analysis of the intended use of the

property, if known, will be conducted and will include:

a. An evaluation of the environmental suitability of the property for transfer by deed for the intended

purpose, if known, including the rationale for the determination of such suitability.

b. A listing of specific recommended restrictions on use of the property, if any, to protect human

healti and the environment or the environmental restoration process. For remediated parcels such

restrictions would include those documented in the Record of Decision (ROD) under the National

Oil and Hazardous Substances Contingency Plan (NCP) or equivalent decision documents.

NOTE: The covenant required by CERCLA Section 120(h)(3) regarding hazardous substances must be based

on either (1) a determination that no remedial action is required or (2) a determination that all remedial

action necessary to protect human health and the environment has been taken. The determination that

December 1997 F-31
Guidance on Reaching a Finding of Suitability to Transfer (FOST)

IV.

no remedial action is required or that all remedial action has been taken shall be supported by the

appropriate documentation required by the program (e.g., CERCLA, RCRA, UST, DERP, state law)

under which the property was evaluated and addressed. Such decision document may include a

CERCLA Record of Decision (ROD), No Further Action ROD, No Further Response Action Planned

(NFRAP), or other such similar RCRA, UST, DERP, or state law documentation, or other

documentation that describes a consensus between the lead regulatory agency and the DoD Component.

The intent is to use the processes under existing cleanup authorities and programs, and not create an

additional separate process, to determine whether property requires remedial action or can be

transfemed as is. For property that requires remedial action, whether or not an NPL site and regardless

of which cleanup authority is used, the covenant that all remedial action has been taken may only be

made after a demonstration to EPA that an approved remedy is installed and operating properly and

successfully.

C. Finding of Suitability to Transfer (FOST).

After completion and review of the EBS, the intended use analysis, and any available local community

reuse plan, the DoD Component will sign a FOST once a determination has been made that the property is

suitable for transfer by deed for the intended purpose, if known, because the requirements of CERCLA

Section 120(h)(3) have been met for the property, taking into account the potential risk of future liability.

The DoD component will provide a copy of the signed FOST to the regulator.

PROCEDURES AND RESPONSIBILITIES

A.

B.

c.

D.

Regulatory agencies will be notified at the initiation of the EBS and the FOST. The process of development

of these documents will be designed to assure that regulators are provided adequate opportunity to express

their views. Regulators will be provided with workable draft documents as they become available,

including the EBS and the proposed FOST. Regulatory comments received during the development of

these documents will be reviewed and incorporated as appropriate. Any unresolved regulatory comments

will be included as attachments to the EBS or the POST.

The regulatory agencies and public will be notified of the intent to sign a FOST. This will take place at the

earliest possible time, but no later than 30 days prior to a transfer by deed. The notification will be mailed

to the regulatory agencies and will include the draft FOST. Either the EBS report or a summary of the

findings of the EBS process that pertain to the parcel to be transfemed will be made available to the public.

Additional supporting documentation will be made available upon request. The DoD Components will

address relevant comments from regulatory officials and other appropriate entities that have been received

within this 30-day period. After consideration of all relevant comments (unresolved comments will be

included as an appendix to tie FOST) and signing of the FOST, the DoD Component may proceed to

convey the property by deed.

The DoD Components will provide public notice of the signing of the FOST and will retain the signed

FOST, including all regulatory comments and responses on the EBS and/or FOST, in the transaction file

(and the Administrative Record, where applicable) and will make the FOST available to the public upon

request.

Conditions will be included in the transfer deed to:

1. Ensure environmental investigations and remedial and oversight activities will not be disrupted at any

time. Such conditions will include, but are not limited to:

a. Providing for continued access for DoD (or its designated contractor) and regulatory agencies to

monitor the effectiveness of cleanup, perform five-year reviews, and/or take additional remedial or

removal actions.

F-32 December 1997
DoD Base Reuse Implementation Manual

b. Prohibiting activities that could disrupt any remediation activities or jeopardize the protectiveness

of those remedies such as the following:

(1) Surface application of water that could impact the migration of contaminated ground wate~

(2) Subsurface drilling or use of ground water unless DoD determines that there will be no

adverse impacts on the cleanup process; or,

(3) Construction that would interfere with, negatively impact, or restrict access for cleanup work.

2. Limit use as required by the FOST.

December 1997 F-33
Guidance on Reaching a Finding of Suitability to Transfer (FOST)

I.

II.

III.

DoD GUIDANCE ON THE ENVIRONMENTAL REVIEW

PROCESS TO REACH A

FINDING OF SUITABILITY TO TRANSFER (FOST)

FOR PROPERTY WHERE NO RELEASE OR DISPOSAL HAS OCCURRED

PURPOSE.

This policy provides guidance to the Department of Defense (DoD) Components on the process to document

parcels of real property made available through the Base Realignment and Closure (BRAC) process and which

are environmentally suitable for transfer by deed under Section 120(h) of the Comprehensive Environmental

Response, Compensation, and Liability Act (CERCLA) (42 U.S.C. 9620 (h)). The DoD Components may

develop implementation procedures which may contain additional requirements based on their own specific

needs and unique requirements but will, at a minimum, include the following documentation and procedures.

This guidance applies to property where no release or disposal of hazardous substances or petroleum products

has occurred and which is being considered for transfer by deed, whether or not storage of hazardous substances

or petroleum products has occurred. Nothing in this policy negates the requirement to comply with the National

Environmental Policy Act (NEPA).

APPLICABILITY AND SCOPE.

This policy applies to all DoD installations selected for closure or realignment pursuant to the Base Closure and

Realignment Act of 1988 (P.L. 100-526) (BRAC 88) or the Defense Base Closure and Realignment Act of 1990

(P.L. 101-510) (BRAC 91,93, and 95). The policy’s scope intends to meet the following objectives:

A.

B.

c.

D.

E.

F.

Ensure protection of human health and the environment.

Develop a DoD-wide process to assess, determine, and document the environmental suitability of properties

for transfer by deed.

Ensure transfer of properties by deed does not interfere with response actions being conducted at National

Priorities List (NPL) sites under the provisions of a Federal Facilities Agreement or at non-NPL sites under

the provisions of other types of agreements or any corrective action orders.

Ensure compliance with all applicable environmental cleanup requirements and allow the DoD Component

to demonstrate compliance with Section 120(h) of CERCLA before properties are transferred by deed.

Provide for adequate public and regulatory participation without unduly encumbering the DoD

Components’ authority and mandate to make property available for reuse in a timely manner.

Ensure a suf%cient environmental review of the real property being considered for transfer is conducted to

avoid unwarranted risks of future liability.

POLICY.

A. Requirement for Assessment, Determination and Documentation of Properties Suitable for Transfer by

Deed.

In the case of real property to which this policy applies, the head of the DoD Component with

accountability over the property, or hisher designated representative, shall assess, determine and document

when properties where no release or disposal of hazardous substances or petroleum products has occurred

are suitable for transfer by deed. This assessment and determination will be based on an Environmental

F-34 December 1997
DoD Base Reuse Implementation Manual

Baseline Survey (EBS) and will be documented in a Finding of Suitability to Transfer (FOST) as described

below.

B. Investigation.

1. Environmental Baseline Survey (EBS). An EBS will be prepared encompassing any property to be

transfemed. The EBS will be based on all existing environmental information related to storage,

release, treatment or disposal of hazardous substances or petroleum products on the property to

determine or discover the obviousness of the presence or likely presence of a release or threatened

release of any hazardous substance or petroleum product. In certain cases additional data, including

sampling, if appropriate under the circumstances, may be needed in the EBS to support the FOST

determination.

A previously conducted EBS may be updated as necessary and used for making a FOST determination,

where appropriate. An EBS also may satisfy other environmental requirements (e.g., to reach a Finding

of Suitability to Lease [FOSL] or satisfy the requirements of the Community Environmental Response

Facilitation Act [CERFA]).

2. Procedures for Conducting an EBS. The EBS will consider all sources of available information

concerning all environmentally significant current and past uses of the real property and shall, at a

minimum, consist of the following:

a. Detailed search and review of available information and records in the possession of the DoD

Components or records made available by the regulatory agencies or other involved Federal

agencies. DoD Components are responsible for requesting and making reasonable inquiry into the

existence and availability of relevant information and records to include any additional study

information (e.g., surveys for radioactive materials, asbestos, radon, lead-based paint, transformers

containing PCB, Resource Conservation and Recovery Act Facility Assessments and

Investigations [RFA and RFI], Underground Storage Tank Cleanup Program) to determine the

environmental condition of the property.

b. Review of all reasonably obtainable Federal, State, and local government records for each adjacent

facility where there has been a release of any hazardous substance or any petroleum product, and

which is likely to cause or contribute to a release or threatened release of any hazardous substance

or any petroleum product on the real property.

c. Analysis of aerial photographs which are in the possession of the Federal Government or are

reasonably obtainable through state or local government agencies that may reflect prior uses of the

real property.

d. Interviews with current and/or former empioyees involved in operations on the real property.

e. Visual inspections of the real property; any buildings, structures, equipment, pipe, pipeline, or

other improvements on the real property; and of properties immediately adjacent to the real

property, noting sewer lines, runoff patterns, evidence of environmental impacts (e.g., stained soil,

stressed vegetation, dead or ill wildlife) and other observations which indicate actual or potential

release of hazardous substances or petroleum products.

f. Identification of sources of contamination on the installation and on adjacent properties which

could migrate to the real property.

g. ongoing response actions and actions that have been taken at adjacent real property.

December 1997 F-35
Guidance on Reaching a Finding of Suitability to Transfer (FOST)

NOTE:

3.

4.

h. A physical inspection of propetty adjacent to the real property, as appropriate, and to the extent

permitted by owners or operators of such property.

For the purposes of paragraphs b, e, f, g, & h above, “adjacent properties” are defined as either those

properties contiguous to the boundaries of the property being surveyed or other nearby properties. In

either case, the survey should be addressed to those portions of the properties relatively near the

installation that could pose significant environmental concern and/or have a significant impact on the

results of the EBS.

Documentation of an EBS. At the completion of the EBS, a report will be prepared which will include

the following:

a. An Executive Summary briefly stating the areas of real property (or parcels) evaluated and the

conclusions of the survey.

b. The property identification (e.g., address, assessor parcel number, legal description).

c. Any relevant information obtained from a detailed search of Federal Government records

pertaining to the property, including available maps.

d. Any relevant information obtained from a review of the recorded chain of title documents

reg~ding the real property. The review should address those prior ownerships/uses that could

reasonably have contributed to an environmental concern, and, at a minimum, cover the preceding

60 years.

e. A description of past and current activities, including all past and current DoD and non-DoD uses

to the extent such information is reasonably available, on the property and on adjacent properties.

f. A description of hazardous substances and petroleum products management practices (to include

storage, release or treatment) at the property and at adjacent properties, to the extent such

information is reasonably available.

g. Any relevant information obtained from records reviews and visual and physical inspections of

adjacent properties.

h. Description of ongoing response actions or actions that have been taken at adjacent real property.

i. Reference to key documents examined (e.g., aerial photographs, spill incident reports,

investigation results). (The documents will be made available by DoD upon request.)

Analysis of the EBS. Before the signing of a FOST, a listing will be made of specific recommended

restrictions on use of the property, if any, to protect human health and the environment.

C. Finding of Suitability to Transfer (FOST).

After completion and review of the EBS, the DoD Component will sign a FOST once a determination is

made that the property is suitable for transfer by deed because no hazardous substances or petroleum

products were known to have been released or disposed of on the property, taking into account the potential

risk of ti.mre liability. The DoD Component will provide a copy of the signed FOST to the regulator.

IV. PROCEDURES AND RESPONSIBILITIES.

F-36 December 1997
DoD Base Reuse Implementation Manual

A.

B.

c.

D.

Regulatory agencies will be notified at the initiation of the EBS and the FOST. The process of development

of these documents will be designed to assure that regulators are provided adequate opportunity to express

their views. Regulators will be provided with workable draft documents as they become available,

including the EBS and the proposed FOST. Regulatory comments received during the development of

these documents will be reviewed and incorporated as appropriate. Any unresolved regulatory comments

will be included as attachments to the EBS or the FOST.

The regulatory agencies and public will be notified of the intent to sign a FOST. This will take place at the

earliest possible time. but no later than 30 days prior to a transfer by deed. The notification will be mailed

to the regulatory agencies and will include the draft FOST. Either the EBS report or a summary of the

findings of the EBS process that pertain to the parcel to be transfemed will be made available to the public.

Additional supporting documentation will be made available upon request. The DoD Components will

address relevant comments from regulatory officials or other appropriate entities that have been received

within this 30-day period. After consideration of all relevant comments (unresolved comments will be

included as an appendix to the FOST) and signing of the FOST, the DoD Components may proceed to

convey the property by deed.

The DoD Components will provide public notice of the signing of the FOST and will retain the signed

FOST, including all regulatory comments and responses on the EBS andfor FOST, in the transaction file

(and the Administrative Record, where applicable) and will make the FOST available to the public upon

request.

Conditions will be included in the transfer deed to:

1. Ensure that a response action or corrective action found to be necessary after the date of transfer by

deed will be conducted by the United States.

2. Grant the United States access to the property in any case in which a response action or corrective

action is found to be necessary at the property after the date of transfer by deed, or such access is

necessary to carry out a response action or corrective action on adjoining property.

December 1997 F-37
Guidance on Reaching a Finding of Suitability to Transfer (FOST)

This page intentionally lefi blank

F-38 December 19s?7
DoD Restoration Aduisory Board [RABI

Implementation Guidelines

[27 Seutember19941

December 1997 F-39
Restoration Advisory Board (RAB) Implementation Guidelines

This page intentionaHy left blank

F-40 December 1997
DoD Base Reuse Implementation Manual

G

.+-, THE DEPARTMENT OF DEFENSE &@ %@=

,... -.. >

-.’ . . AND “ n ” “-s-.7?”

- 

~. 2’% .? ““” THE UNITED STATES ENVIRONMENTAL

. ..-2 PROTECTION AGENCY Qs!zjj

. .

WASHINGTON, DC

SEP 27 lggL

SUBJECT: Restoration Advisory Board (FLAB) Irnpiementation Guidelines

The Depsmnem of Defense (DoD) is taldng steps to increase public partiapa~ion in its

cleanup program. New DoD policy, which resulted from DoD’s participation in the FederA Facilities

Environmental Restoration Dialogue Comminee, calls for Restoration Advisory Boards (RABs) to be

formed at all closing installations and at non-closing installations where the local community expresses

imerest.

RABs arc an expansion of DoD’s Technical Review Cornmirtee (TRC) concept. The boards

are a forum for exchange of information and partnership among citizens, the installation. EPA. and

StaK. Most impcrtamly. they offer an opporruni~y for communities to provide input to rhe cleanup

proctss. It is our view that RABS will improve DoD’s cleanup program by increasing community

understanding and support for cleanup efforts, improving the soundness of governrneru decisions, and

ensuring cleanups are responsive to community needs.

Tbe attached document emitkd “Restoration Advisory Board hnpknsentation Guidelines”

provides recommended procedures for establishing and operating RABs. It is intended to be a

resource for irrsraIIation. EPA. and State personnel and citizens who participate its RABs. ‘he

guidelines were developed by a joint DoD/EPA working group which is a model for intemgency

cooperation.

The agency points of contact on RABs are. for DoD. Ms. Marcia Read. 703-697-9793: for

EPA. Ms. Marilyn Null 202-260-5686.

$04 Sherri W’. Goodman

EG.G$2’J#& Elliott P. Laws

/

Deputy Under Secretaq of Defense Assistant ‘Ad@&aror

(Environmental Security) Office of Sofid Waste and Emergency

Departmmt of Defense Response

U.S. Environmental Protection Agency

Amchrrsem

December 1997 F-41
Restoration Advisory Board (RAB) Implementation Guidelines

O

. ., . .- , OFFICE OF THE UNDER SECRETARY OF DEFENSE ./-=”..

a’

.<.,+

o

.-~ \

- ir2$@7

~ DEFENSE PENTAGON

u

,,:-@; .

WASHINGTON DC 20301 -3CO0

w

-.. .

-. “’<.:

ACOUISlllON AND

rEcnNoLoGY 13 lJ~~ ~ggd

MEMO IL%NDUlvf FOR ASSISTANT SECRET.4RY OF THE ARMY

(INSTALLATIONS. LOGISTICS & ENVIRO WPii

AS;ISTANT SEC’I?ZTARY OF THE NAVY

(INSTALLATIONS & ENViRONlvfHNTI

ASSISTANT SECRETARY OF ‘iTIE AIR FORCE

(MANPOWER. RESERVE AFFAIRS. INSTALLATIONS &

ENVIRONMENT)

DIRECTOR, DEFENSE LOGISTICS AGENCY (D)

DIRECTOR, DEFENSE NUCLEAR AGENCY

SU’13JE~: Restomtion Advisoty Board (R/3) hnpiementation Guidelines

IWB Implementation Guidelines are fonvarded to assist in carrying out DODS new poiicy

to increase communiry involvement in the cieanup program. The guidelines were developed by a

joint DoD/EPA Working Group and reflect feedback received from participants at the seven

MB training workshops held across the country iast summer.

Instaktions which have cleanup programs should. at a minimurm be conducting outreach

to nearby communities to determine whether there is interest in forming a R4B. If sufficient

interest is demonstrated. the installation should initiase RAB formation in coordination with

EPA, the State and the community. Where appropriate. existing Technical Review Committees

should be converted to IWBs. I intend to measure progress made in establishing FUJ3S through

the quaneriy Ir@rogmss Review process. This process is in place for measuring progress of

cleanup activities at active and closing installations.

1 ask your suppon in ensuring that RABs are established consistem with policy. I

understand that RABs will require considerable effort to set up and maintain. However, it is my

belief that IL4.Bs wiil improve the cleanup pro-garn by increasing community understanding and

support for our efforts, improving the soundness of government decisions, and ensuring ckamtps

am responsive to community needs.

2?UM%%!.

/

Shkk W. Goodman

Deputy Under Secretary of Defense

(Environmental SecuriKv)

Environment Securify

e

Defending Our Future

F-42 December 1997
DoD Base Reuse implementation Manual

Q*W sr~ppa

DEPARTMENT OF DEFENSE “ ~ 2’

AND QiJ!i@ $

UNITED STATES ENVIRONMENTAL [mJ

PROTECTION AGENCY

Restoration Advisory Board

Implementation Guidelines

September 1994

December 1997 F-43
Restoration Advisory Board (RAB) Implementation Guidelines

TABLE OF CONTENTS

Page

I. BACKGROUND . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .... .. F-47

II. R4B DEWLOPME~ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................... F-47

Preparing for the Initial R4B Information Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F-48

Initial MB Information Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F-49

Converting a TRC to a W . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... F-50

Formulating the M . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .............- F-50

III. RAB OPERATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .....................-

Selecting Co-Chairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Distributing a Fact Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Developing a RAB Mission Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Developing RAB Operating ProcduM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Training for RAB Community Members . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Providing Administrative Support to the WB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Funding for Ms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................

Scheduling Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Attending Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................

Conducting the Meetinc. * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......

Responding to Comments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F-52

F-52

F-52

F-53

F-53

F-53

F-53

F-53

F-54

F-54

F-54

F-55

IV. ROLES AND RESPONSIBILITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F-56

Department of Defense Installation Co-Chair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F-56

Community Co-Chair... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........... F-57

RAB Community Members.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .F-57

Sate Regulatory Agency Member . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F-57

U.S. Environmental Protection Agency (EPA) Member . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F-58

BRAC Cleanup Team (BCT) at Closing Installations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F-58

ENCLOSHS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...................................... F-59

(1) Sample lL4J3 Fact Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. F-60

(2) Sample RAB Public Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..- F-61

(3) Sample lU13 Recruiting Uuer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F-62

(4) Sample RAB Community Interest Fom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F-63

These guidelines are based on the “Interim Guidance for Implementing Restoration Adviso~ Boards, ” November

1993, drajied by Cal$ornia Environmental Protection Agency, Department of Toxic Substances Control.

F-44 December 1997
DoD Base Reuse Implementation Manual

U.S. ENVIRONMENTAL PROTECTION AGENCY

AND DEPARTMENT OF DEFENSE

RESTORATION ADVISORY BOARD IMPLEMENTATION GUIDELINES

L BACKGROUND

The United States Environmental Protection Agency (EPA) and the Department of Defense (DoD) recognize the

importance of public involvement at military installations that require environmental restoration. Therefore, EPA

and DoD have developed joint Restoration Advisory Board (RAB) guidelines. DoD policies on community

involvement can be found in the “Management Guidance for Execution of the FY94/95 and Development of the

FY96 Defense Environmental Restoration Program,” April 14, 1994.

RABs bring together people who reflect the diverse interests within the local community, enabling the early and

continued flow of information between the affected community, DoD and environmental oversight agencies. DOD is

creating RABs to ensure that all stakehoiders have a voice and can actively participate in a timely and thorough

manner in the review of restoration documents. RAB community members will provide advice as individuals to the

decision-makers on restoration issues. It is a forum to be used for the expression and careful consideration of diverse

points of view. The RAB complements other community involvement effofis, but does not replace them. The DoD

installation will continue to be responsible for fulfilling all statutorily mandated public involvement requirements.

This document provides guidelines to assist DoD installations on how to develop and implement a RAB and the

role of environmental oversight agencies in this process. It is intended to be flexible so the DoD installation can

adapt the RAB to meet the individual needs of the community.

The guidelines are based on recommendations contained in the February 1993, “Interim Report of the Federal

Facilities Environmental Restoration Dialogue Committee.” While not identical, they are generally consistent with

the Committee’s recommendations.

Although these guidelines are intended to apply at all military installations, EPA’s involvement on a RAB will

vary based on the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) National

Priorities List (NPL) status of the installation. EPA is committed to full involvement on RABs as the Federal

regulatory agency for all DoD installations on the NpL or at base closure sites where EPA has received resources

from DoD. EPA’s involvement will beat the discretion of EPA’s regional office for non-NPL, non-base closure or

base closure installations where EPA has not been given resources from DoD.

For this document, the term “stakeholder” is defined as parties that are actually or potentially affected by

restoration activities at an installation.

II. RAB DEVELOPMENT

Most DoD installations have already established Technical Review Committees (TRCS) to provide interested

parties with a forum to discuss and provide input into site restoration activities as required by 10 USC 2705(c) and

Executive Order 12580, “Superfund Implementation.” The DoD RAB policy calls for existing TRCS or similar

groups to be expanded or modified to become RABs rather than create a separate committee, as long as the RABs

meet the statutory requirements for TRCS. RABs provide an expanded opportunity for ongoing community input

and participation in all phases of installation restoration activities and decision-making.

The RAB is not a replacement for other types of community outreach and participation activities required by

law, regulation, or policy. Therefore, all existing public involvement requirements must still be completed, including

the community relations requirements of CERCLA as amended by the Superfund Amendments and Reauthorization

December 1997 F-45
Restoration Advisorv Board (RAB) Imdementation Guidelines

Act (SARA); and public involvement requirements of the Resource Conservation and Recovery Act (RCRA),

National Environmental Policy Act (NEPA), and any state environmental regulations.

Although the DoD installation has the lead responsibility for the formulation and implementation of the RABs,

the state and EPA, as appropriate, should be involved in all phases of RAB planning and operation.

Preparing for the Initial RAB Information Meeting

Before the initial RAB information meeting, the DoD installation should begin the process of informing and

educating the community about the purpose of the RAB and opportunities for membership and participation. This is

especially important at installations where a TRC has not been formed or where the community has had limited

participation in the TRC. This can be accomplished by completing the following suggested activities.

Fact Sheet

The DoD installation shouid prepare and distribute a brief, one-page fact sheet describing the RAB prior to the

initial RAB information meeting. This should be done in consultation with the existing TRC, the state, and EPA, as

appropriate. It may be advisable to distribute the fact sheet using any existing public participation mailing lists

unless a wider distribution is deemed desirable. The fact sheet should describe the purpose of the RAB, membership

opportunities, the membership selection process, and state the responsibilities of RAB members. Copies of the fact

sheet should be made available to the public in information repositories established by the installation and widely

accessible to the community. If a significant segment of the community is non-English speaking or visually

impaired, the fact sheet should be translated. A sample RAB fact sheet is included as Enclosure 1.

Public Notice

A paid public notice should be issued to advertise the initial RAB information meeting in at least one newspaper

of genera] circulation serving the affected communities around the installation, as well as in the installation

newspaper. The public notice should be published in advance of the meeting and include the following information:

time and location of the meeting

notice of the intent to establish a RAB or transition the TRC to become a RAB, if applicable

RAB purpose

membership opportunities

meeting is open for public attendance and participation

name and phone number of contact person(s) for more information

topics for consideration at the initial RAB information meeting

The public notice should be placed in a prominent section of the newspaper likely to be read by the majority of

community members. A sample public notice is included as Enclosure 2.

An agenda for the meeting should be developed by the DoD installation in consultation with the state and EPA,

as appropriate. The agenda should reflect community restoration concerns as identified by existing community

involvement activities (i.e., interview with key community leaders, review of correspondence, review of media

coverage, etc.).

Press Release

The DoD installation’s public affairs office should prepare and distribute a press release to explain the purpose

of the RAB and the time and location of the meeting. Depending on local media coverage of installation

F-46 December 1997
DoD Base Reuse Implementation Manual

environmental issues, it may be appropriate to prepare a more extensive media packet of information to update the

local media regarding installation restoration issues and activities.

Initial RAB Information Meeting

The initial RAB information meeting should be sponsored by the DoD installation as soon as possible to ensure

the expeditious execution of the RAB. This can be accomplished at the next regularly scheduled TRC meeting, as

long as sufficient public notice is given, or at a community meeting held specifically for this purpose. Where a TRC

currently exists, the TRC must evaluate its member composition and operation using the RAB criteria and modify, as

appropriate. The DoD installation should consult with the state and the EPA, as appropriate, well in advance of the

initial RAB information meeting on all matters related to the meeting.

The initial RAB information meeting may be facilitated by the DoD installation. If appropriate, the meeting

could be facilitated by a professional facilitator with meeting facilitation skills and experience. A professional

facilitator should be considered where a controversial situation is anticipated and a sense of independence will avoid,

minimize, or even diffuse acrimonious deliberations.

The focus of the meeting should be to introduce the RAB concept to the community and begin the membership

solicitation process. Some of the suggested topics to address include:

overview and purpose of the RAB

goal of representing diverse community interests

difference between the R4B and the TRC

membership opportunities

member selection process and time table

member responsibilities and what is expected of members

overview of installation restoration and/or conversion activities and plans (as appropriate)

open discussionfquestion and answer period

co-chair opportunities

potential conflict of interest concerns

The date and location of the meeting should be chosen with the goal of making it convenient for a majority of

community members to attend and participate. The meeting, as with all RAB meetings, should be held in a central

location. Input from the community should be strongIy considered regarding convenient meeting locations and

times. The DoD, the state, and EPA should ensure that a representative and/or designee is in attendance at all RAB

meetings.

The DoD installation should prepare meeting minutes summarizing the topics discussed at the meeting. The

minutes should be a concise summary of the meeting rather than verbatim transcripts. Translation of meeting

minutes should be provided if a large segment of the local community speaks a language other than English or

members of the community are visually impaired. The minutes should be made available to the public at the

information repositories and/or other places within two weeks of the meeting. The DoD installation may want to

consider mailing copies of the minutes to all community members who attended the meeting, existing TRC members

and/or to people identified on the installation’s community relations mailing list.

Converting a TRC to a RAB

If an installation already has a functioning TRC, it shouId be converted into a RAB instead of establishing a

separate committee. Some of the tasks that need to be done to accomplish the conversion are: adding a community

co-chair; increasing community representation; and making all meetings open to the public. ,~e ultimate goal of the

RAB is to improve communications among stakeholders and solicit input to be used in the decision process.

December 1997 F-47
Restoration Advisory Board (RAB) Implementation Guidelines

As a part of the initial member selection process, the DoD installation, with input from the EPA, as appropriate,

and the state, should evaluate diversity of the current membership of the TRC. DoD membership should consist of 1

to 2 members. As a general rule, TRC members should be given preference for a seat on the RAB to preserve

continuity and the “institutional history” of the restoration process. This should be balanced against the preeminent

need to form a RAB b-u] y representative of the community’s diverse interests.

Formulating the RAB

Ensuring Membershi~ Diversity and Balance

RAB members should be identified by a selection panel, see “Selecting Community Members.” The RAB

should be comprised of members from the local community and representatives from DoD, the state, and EPA, as

appropriate. Community members selected for RAB membership should reflect the diverse interests within the local

community. RAB members should live/work in the affected community or be impacted by the restoration program.

The following list of potential interests should be considered for representation on the RAB. This list is illustrative

and not all inclusive. Each RAB should be developed to reflect the unique mix of interests and concerns within the

local community.

local residents/community members (including minorities and low income)

local reuse committees

Technical Assistance Grant (TAG) recipient

current TRC members

local government officials/agencies

business community

school districts

installation employees/residents

local environmental groups/activists

civic/public interest organizations

religious community

other regulatory agencies

local homeowners organizations

medical community

Native American rnbes

DoD, the state, and EPA, as appropriate, wili generally have one member each on the RAB. While it is

anticipated that other members of the installation and regulatory agencies will regularly anend and participate in

RAB meetings as resources, the majority of RAB members should be from the local community.

Soliciting Communitv Members

For an effective RAB to be established quickly, the DoD installation, in coordination with the EPA, as

appropriate, and the state, needs to inform and educate the local community about the formulation of the RAB, its

purpose, and the opportunities for membership. The public outreach effort should be tailored to the individual

community at each installation and may include letters to local government oftlcials and community members. This

is especially important at installations where there has been limited community involvement opportunities or where

there has been minimal community and media interest in the installation.

Every effort should be made to ensure that all individuals or groups representing the community’s interests are

informed about the RAB and given the opportunity for RAB participation. Based on the reSUkS of member recruitment efforts, it may be necessary to directly solicit some groups or organizations. A sample RAB member recruiting

letter is included as Enclosure 3 and may be useful in such efforts. For ease in tracking community interest, a

community interest form, Enclosure 4, can be developed and distributed at the initial meeting, made available at

local information repositories or other suitable locations, and mailed to persons who write or call.

F-48 December 1997
DoD Base Reuse Implementation Manual

Determining the Size of RAB

The initial size of the RAB will be determined by the RAB selection panel. Once the RAB is operational,

procedures should be developed to address the addition and removal of RAB members. The RAB may want to reevaluate the current RAB size, diversity and balance, and add members. To facilitate constructive dialogue, the

RAB should generally be no larger than 20 individuals but no smaller than is necessary to adequately reflect the

diversity of community interests regarding installation restoration. If RAB membership significantly exceeds 20,

efforts should be made to consolidate and eliminate any duplicate representation of similar view points. If the RAB

is larger than 20, the use of sub-committees should be considered.

Selectirw RAB Members

The transition period between the meeting to initiate RAB formulation and the implementation of a fully

functioning RAB will likely be a busy, challenging period. Although the length of time required to complete the

transition to a RAB will vary from installation to installation, most RABs should set a goal to be in full operation

within six months from the meeting to initiate RAB formulation. During this period of time the following key

activities should be completed to ensure successful development and implementation of the RAB.

Selecting Community Members:

Selection Punel. The installation Commanding Ofilcer (CO) in consultation with the state and EPA, as appropriate,

should identify community interests and solicit names of individuals who can represent these interests on the

selection panel. Once the selection panel nominees have been provided, the CO in consultation with the state and

EPA, as appropriate, should review the selection panel nominations to ensure balance and diversity. If nominations

represent the diversity of the community, they will become the selection panel. The panel should establish and

announce the following items:

procedures for nominating community RAB members

process for reviewing community interest forms

criteria for selecting community RAB members

list of RAB nominees

Find Selection: RAB membership selection should be in an open and fair manner using the panel. The panel will

evaluate interest forms and develop a nomination list for the CO. The CO, in consultation with the state and EPA, as

appropriate, should review the list to ensure that nominees represent the diversity of the community. If the list lacks

diversity, the CO will ask the selection panel to provide a revised list. A lack of diversity or balance is the only

reason a list can be rejected.

The selection panel may want to contact those who expressed interest but not selected for RAB membership to

thank them for their interest and willingness to participate in the RAB. A letter to them should explain selection

criteria, why they were not chosen and should encourage them to attend and participate at the RAB meetings as

members of the general public. Their interest forms should be kept on file for consideration when future

membership openings occur.

Additions to and removals from the RAB can be made at any time the RAB deems necessary. Procedures for

additions and resignations should be outlined in the operating procedures.

NOTE: DOD contractor personnel should not be RAB members. However, for community RAB members who

have business interests, membership on the RAB should not limit ability to compete for contracts. All information

provided the RAB members should also be made available to the general public. Appropriate assurances should be

made to avoid conflicts of interest.

December 1997 F-49
Restoration Advisory Board (RAB) Implementation Guidelines

Selecting Government Members:

The DoD installation, state and local governments, and EPA, as appropriate, shouId be represented on the RAB.

Members may include the Remedial Project Manager (RPM) from the service, state, and EPA, as appropriate, and

representatives from local agencies. Representatives should dedicate the time necessary and have sut%cient authority

to fuitill RAB responsibilities. Whenever, possible, each entity should be represented by one individual. Other

government offxcials such as public health officials from the Agency for Toxic Substances and Disease Registry

(ATSDR) may attend RAB meetings as their expertise maybe needed.

In the case of closing military installations, the Base Realignment and Closure (BRAC) Cleanup Team (BCT)

will be a member of the RAB. The BCT consists of representatives from the DoD service, EPA, and the state.

III. RAB OPERATIONS

This section presents some impoflant issues related to RAB operations. Once the RAB is officially formed, the

RAB should develop and implement its operating procedures.

Selecting Co-Chairs

Co-chairs’ responsibilities should be jointly held between the installation and community and they will serve as

equal partners. Selection of the DoD installation co-chair is by the installation’s CO. The community co-chair

should be selected by the community members of the RAB. The co-chairs should have sufficient authority and

ability to fully undertake RAB chairperson responsibilities.

The length of the term to be served by the co-chairs should be decided upon by the RAB and outlined in the

RAB’s operating procedures, one-or two-year terms should be considered. This will allow for continuity, but also

timely change if necessary. Co-chair termination procedures should be articulated in the RAB’s operating

procedures.

Distributing a Fact Sheet

After the RAB is established, the R4B should consider preparing and distributing another brief fact sheet to announce that the RAB has been formed and publish the names of RAB members, The fact sheet could also announce

the RAB meeting schedule, publicly thank all community members who expressed interest in RAB participation, and

encourage ongoing community attendance and participation at future ILAB meetings.

Developing a RAB Mission Statement

Each RAB should develop a mission statement that articulates the overall purpose of the RAB. The statement

can be brief. For example, “The RAB mission should be to establish and maintain a forum with all stakeholders for

the exchange of information in an open and interactive dialogue concerning the installation’s restoration program.”

Developing RAB Operating Procedures

The RAB should develop a set of operating procedures. The operating procedures should include policies on

attendance, meeting frequency, procedures for removing, replacing co-chairs and replacing/adding other members,

membership and co-chair length of service, methods for resolving member disputes, process for reviewing and

responding to public comments, and procedures for public participation.

Training for RAB Community Members

F-SO December 1997
DoD Base Reuse Implementation Manual

Once selected, RAB members may need some initial orientation to enable them to perform their duties. The

DoD installation should work with the state, EPA and environmental groups to develop methods to quickly inform

and educate the RAB members to promote the rapid formation of a fully functioning RAB. This may be

accomplished at initial RAB meetings or at speciai orientation sessions and may include the following:

- formal training sessions

- workshops

- informal briefings

- briefing booklets, past fact sheets, maps

- site tours

Technical support staff from state, federal, and local agencies that have involvement with restoration and reuse

issues may be asked to attend RAB meetings to provide information in their areas of expertise and will be available

to provide information and explanation to RAB members.

Providing Administrative Support to the RAB

The DoD installation needs to ensure that adequate administrative support is made available to establish and

operate the RAB. It is especially important to provide for ongoing administrative support for closing or closed

installations. Administrative support will usually include the following:

meeting facilities

preparation of meeting minutes and other routine word processing tasks

copyinglprinting of RAB documents, notices, fact sheets

conduct mailings

distribution of public notices in local newspapers

management of IL4B mailing lists

translation and distribution of outreach and other RAB materials

meeting facilitation

Funding for RABs

Administrative and logistical support to meet the RAB’s mission should be provided by the DOD installation,

using the Defense Environmental Restoration Account at non-BRAC installations, and BRAC funds at closing

installations.

Technical Assistance

Community members of the RAB at NPL installations may establish an organization and apply for a Technical

Assistance Grant from EPA, provided that a TAG has not already been awarded to another community group at the

installation.

Scheduling Meetings

RAB meetings should be scheduled on a regular basis. The individual RAB members should decide the

scheduling and frequency of RAB meetings. The frequency of RAB meetings should be to ensure timely and

effective communication. Closing installations may require more frequent meetings.

The RAB meetings should be held in a location agreed upon by the RAB members and in a location that is

accessible to the physically impaired. The development of the RAB concept was meant to ensure and enhance

December 1997 F-51
Restoration Advisory Board (RAB) implementation Guidelines

community involvement in the process; providing the. community with the opportunity to suggest meeting locations

should assure this.

Special Focus Meetini?s

When necessary, the RAB may meet for special focus meetings. These are meetings where a single topic or

specific document may be reviewed, discussed, and commented on. This may occur when the RAB determines the

need for input on specific issues in order to move ahead or the co-chairs agree that a special meeting is necessary.

Attending Meetings

Ongoing and consistent involvement of all board members is essential to the success of the RAB. Regular

attendance by all members or designated alternates is expected. Early in the process, the group should jointly

establish groundrules for participation, including meeting attendance. Representatives from the DoD, environmental

regulatory agencies, and the community should attend all RAB meetings. This will aid in the operation of the RAB

as a team.

If after selection, a RAB member is unable to fully participate, the RAB, using pre-established rules, should ask

the member to submit hiw’her resignation in writing to either of the RAB co-chairpersons. Procedures for

replacingladdirg members should be decided by the RAB,

Conducting the Meeting

Each meeting should have a purpose and an agenda. Because these meetings are open to the public, a

translator should be provided where a large portion of the community is non-English speaking or hearing impaired.

If the RAB deems that an outside facilitator is necessary, arrangements should be made accordingly.

Nature of Discussions

DOD will consider all advice provided by the RAB whether consensus in nature or provided on an individual

basis, including advice given that represents the minority view of members. However, because DOD does not intend

for Federal Advisory Committee Act (FACA) requirements to apply to RABs, consensus is not a prerequisite for

RAB recommendations. Each individual should provide advice as an individual, not as a group. At the same time,

while consensus is not required or asked of the board members, in the natural course of discussions consensus may

evolve.

Format

The meeting format of the RAB will vary. The format will be dictated by the needs of the RAB. Generally, a

basic format should include:

review of “old” business

presentation or update by project technical staff and RAB member discussions

question/answer/input/discussion period for non-RAB community participants

list of action items for the RAB members

discussion of the next meeting’s agenda

Meetins Minutes

The lUAB should prepare meeting minutes summarizing the topics discussed at RAB meetings. The minutes

should be concise summaries of RAB meetings rather than verbatim transcripts to facilitate effective communication

with the local communities. Before copies of the meeting minutes are distributed to existing members of the RAB

and made available for public review, the co-chairs should review and approve them. These minutes should be made

F-52 December 1997
DoD Base Reuse Implementation Manual

available to the public within two weeks of the meeting. A public notice should be prepared to announce the

availability of the meeting minutes and the next meeting. The DoD installation may want to consider mailing copies

of the minutes to all community members who attend the RAB meetings and to those on the community relations

maiiing list.

The meeting minutes should be translated if a large segment of the local community speaks a language other

than English or members of the community are visually impaired. The DoD installation is responsible for

distributing copies of the meeting minutes and all documents to the RAB for review and comment and that this same

information is consistently available for public review in the information repositories.

Responding to Comments

The RAB should regularly review, discuss, and provide comments on a wide variety of technical documents and

plans. This information should simultaneously be made available for public review and comments at the local

information repositories. Public comments should be seriously considered before these documents or plans are

finalized.

Public Comment Periods Reauired by Regulation

The DoD installation should solicit and respond to comments from the public as specified in applicable

regulations. In some cmes, e.g. RCRA, the regulatory agency is required to obtain public input on corrective

actions. Accordingly, it may not be necessary for the DOD installation to seek public comment.

The public is the community at large, not only the RAB.

Other Comments

As a general rule, all draft and final documents deliverable to regulators should be distributed to the RAB and

the public for review and comment when they are given to the regulators and should be made available for at least 30

days for review. For documents where a review period shorter than 30 days applies to regulatory staff, this same

shorter review period would also apply to the review by the RAB and community members. Every effort should be

made to provide the R4B and community members with an adequate review period based on the length and

complexity of the document. Where necessary, special focus meetings of the RAB may be called to review and

comment on key documents.

To demonstrate commitment to meaningful consideration of comments, the DoD installation should prepare

formal written responses to all substantive comments received from the RAB and the general public. In some cases,

RAB meeting minutes may suf%ce to document responses to specific comments.

Addressing? Non-restoration Issues

Because RABs provides a direct channel for communication to the installation, community members may raise

some non-restoration issues during RAB discussions. Although these issues may not be appropriate for discussion

within the context of the RAB, DOD should be responsive to these concerns by referring them to the appropriate

ot%ces at tie installation or to alternative forums more appropriate for the issue (i.e., at closing installations, nonrestoration issues should be referred to the local Reuse Committee, the Base Transition Coordinator, or the BRAC

Cleanup Team).

IV. ROLES AND RESPONSIBILITIES

Department of Defense Installation Co-Chair

December 1997 F-53
Restoration Advisory Board O?AB) Jnwlementation Guidehes

1. The DoD installation co-chair should coordinate with the community co-chair to prepare and distribute an

agenda prior to each RAB meeting. If the RAB will address restoration related to base closure activities,

the DoD and community co-chair should coordinate with the BRAC Cleanup Team, the Base Transition

Coordinator, and the reuse committee.

2. The DoD installation co-chair should ensure that DoD participates in an open and consmuctive manner.

3. The DoD installation co-chair should attend all meetings and ensure that the RAB has the opportunity to

participate in the restoration decision process.

4. The DoD installation co-chair should ensure that community issues and concerns related to restoration are

addressed when raised.

5. The DoD installation co-chair should ensure documents distributed to the RAB are also made available to the

general public.

6. The DoD installation co-chair with assistance from the RAB should ensure that an accurate list of

interested/affected parties is developed and maintained.

7. The DoD installation co-chair should provide relevant policies and guidance documents to the RAB in order to

enhance the RAB’s operation.

8. The DoD installation co-chair should ensure that adequate administrative support to the RAB is provided.

9. The DoD installation co-chair should refer issues not related to restoration to appropriate installation official for

them to address.

10. The DoD installation co-chair should report back to the installation.

Community Co-Chair

1. The community co-chair should coordinate with the DoD installation co-chair and RAB community members to

prepare an agenda prior to each RAB meeting.

2. The community co-chair should ensure that community members participate in an open and constructive

manner.

3. The community co-chair should ensure that community issues and concerns related to restoration are raised.

4. The community co-chair shouki assist with the dissemination of information to the general pubiic.

5. The community co-chair should report back to the community.

6. The community co-chair is expected to serve without compensation

RAB Community Members

1. The RAB community members are expected to attend meetings.

2. The RAB community members are expected to provide advice and comment on restoration issues to the

decision makers.

F-54 December 1997
DoD Base Reuse Implementation Manual

3. The RAB community members should represent and communicate community interests and concerns to the

RAB

4. The RAB community members should act as a conduit for the exchange of information between the community,

DoD installation, and environmental oversight agencies regarding the installation’s restoration and reuse

programs.

5. The RAB community members should review, evaluate, and comment on documents and other such materials

related to installation restoration and closure, where applicable.

6. The RAB community members are expected to serve without compensation on the RAB.

State Regulatory Agency Member

1. The state member should attend RAB meetings.

2. The state member should serve as an information, referral and resource bank for communities, installations and

agencies regarding installation restoration.

3. The state member should review documents and other materials related to restoration.

4. The state member should ensure that state environmental standards and regulations are identified and addressed

by the DoD installation.

5. The state member should facilitate flexible and innovative resolutions of environmental issues and concerns.

6. The state member should assist in education and training for the RAB members.

U.S. Environmental Protection Agency (EPA) Member

1. The EPA member should attend RAB meetings.

2. The EPA member should serve as an information, referral and resource bank for communities, installations and

agencies regmding ins~llation restoration.

3. The EPA member should facilitate flexible and innovative resolutions of environmental issues and concerns.

4. The EPA member should ensure that federal environmental standards and regulations are identified and

addressed by the DoD installation.

5. The EPA member should assist in education and training for the RAB members.

BRAC Cleanup Team (BCT) at Closing Installations

1. The BCT should maintain a close working relationship with other members of the RAB.

2. The BCT should provide timely and accurate information to the RAB.

December 1997 F-55
Restoration Advisory Board (RAB) Implementation Guidelines

This page intentionally lefi blank

F-56 December 1997
DoD Base Reuse Implementation Manual

ENCLOSURES

December 1997 F-57
Restoration Advisory Board (RAB) Implementation Guidelines

Enclosure (1) Sample RAB Fact Sheet

RESTORATION ADVISORY BOARD (RAB)

(name and location of installation)

(add site-specific logo ~available)

Background

At (name of installation) the (name of service) will be pursuing installation restoration activities as

Department of Defense’s Installation Restoration Program (IRP). (Provide a brief description of the

activities projected at the instal.ktion.)

What is a RAB?

part of the

restoration

The RAB is an advisory body designed to act as a focal point for the exchange of information between (name of

installation) and the local community regarding restoration activities. The MB is intended to bring together community

members who reflect the diverse interests witiin the local community, enabling the early and continued two-way flow of

information, concerns, values, and needs between the affected community and the installation.

MB members will be asked to meet regularly and review and comment on technical documents and plans relating

to the ongoing environmental studies and restoration activities at (name of installation). Members will be expected to

serve as a liaison with the cornmuniq and be available to meet with community members and groups. Membership

terms will be decided by the RAB. All RAB meetings will be open to the public. Technical support staff will be

available to provide informational support and explanation to IL4B members.

How to Become a RAB Member

Community members interested in finding out more about the ILAJ3 are invited and encouraged to attend a

community meeting that (name of installation) will conduct on (date and time). At the meeting, you will learn about the

purpose of the IL4B, membership opportunities and responsibilities, and hear an update on the status of installation

restoration activities and future plans. MB membership applications will be available at the community meeting. The

community meeting will be held at the following address:

(List locarion, address, &te, and time of meeting)

If you have questions about the RAB or are interested in applying for RAB membership, community interest forms may

also be obtained by contac~ng:

(List name, title, address, and telephone number of contact)

All Community Interest Forms must be received by (deadline for forms). Forms will be reviewed and approved by the

selection panel. The selection panel is organized by the Commanding Ol%cer of (name of installation). The selection

panel members are representatives from the DoD installation, state, community and EPA, as appropriate.

Enclosure (1) Sample RAB Fact Sheet (continued)

Community Expectations

Community members are expected to serve as volunteers on RABs to provide advice to the decision makers about

restoration plans for the (name of installation).

F-58 Deeernber 1997
DoD Base Reuse Implementation Manual

Enclosure (2) Sample RAB Public Notice

PUBLIC NOTICE

(name of installation)

Formation of Restoration Advisory Board

Membership Solicitation

The Department of Defense recognizes the importance of stakeholder participation for Installation Restoration Programs

(IRP). Therefore, (name of installation) is announcing the establishment of a Restoration Advisory Board (FLAB). The

R4B is intended to improve public participation by involving the community in the restoration decision-maldng process.

The existing Technical Review Committee (TRC) will be modified to become a IL&B. The RAB will include

community members who reflect the diverse interests of the local community. RAB members will be asked to review

and comment on plans and activities reIating to the ongoing environmental studies and restoration activities at (name of

installation). RAB members will have the opportunity to provide input on activities that will accelerate the restoration.

Members will also be expected to serve as a voluntary liaison between the community and the W and be available to

meet with community members and/or groups. RAB meetings will be open to the public.

Community interest forms can be obtained by contacting:

(List name, title, address, and telephone number of contacts])

Members will be expected to serve a one-to two-year term and attend RAB meetings regularly. Forms will be reviewed

and approved by the selection panel. The selection panel members will be representatives from the (nume of

installation), (name of stare environmental agency), the community, and the U.S. Environmental Protection Agency, as

appropriate. To quali~, interested parties must be local residents of (name of cities or counties) that ase

impactedhffected by (name of installation).

The initial RAB information meeting will be held:

(list location, &te, and time of meeting)

For additional information, please contact (wine, address, and telephone number of contact).

December 7997 F-59
Restoration Advisory Board (RAB) Implementation Guidelines

Enclosure (3) Sample R4B Recruiting Letter

(Issued by Selection Panel)

RESTORATION ADVISORY BOARD FORMATION

Dear (name of community member]:

The Department of Defense recognizes the importance of stakeholder participation in our Installation Restoration

Programs (IRP). Therefore, (name of installation) is announcing the establishment of a Restoration Advisory Board

(RAB). The RAB is intended to improve public participation by involving the community in the restoration decisionmaking process.

The FLAB will include community volunteer members who reflect the diverse interests of the local community. RAB

members will have an opportunity to provide input on installation restoration activities. FLAB community members can

expect to spend (number of hoursk!ays) per year supporting the MB.

RAB members will be asked to meet regularly and review and comment on plans and activities relating to the ongoing

environmental studies and restoration activities at (name of installation). R4B members will be expected to serve as a

liaison with the community and be availab[e to meet with community members and groups. Members will be expected

to serve a term. All RAB meetings will be open to the public.

If you are interested in participating on the RAB for (name of installation), please complete the enclosed Community

Interest Form and return it to the following address not later than (deadline for applications):

(List name, address, and telephone number of contact)

Forms will be reviewed by a panel comprised of representatives from the community. The panel will nominate a list of

community members for the RAB to the (name of installation) and appropriate re.wlatory agencies.

Sincerely,

(name of selection panel member)

F-60 December 1997
DoD Base Reuse Implementation Manual

Enclosure (4) Sample RAB Community Interest Form

COMMUNITY INTEREST FORM FOR

(NAME OF INSTALLATION) RESTOIL4TION ADVISORY BOARD

Conditions for Membership:

Restoration Advisory Board (RAB) members are volunteering to serve a term and attend all RAB meetings. Duties and

responsibilities will include reviewing and commenting on plans and activities associated with the Installation

Restoration Program at (name of installation). Technical experts will be made available to the FLAB. Members will be

expected to be available to community members and groups to facilitate the exchange of information and/or concerns

between the community and tie RAB. MB community members can expect to devote approximately (number of

hourddays) per year to support the RAB.

Priority for RAB membership will be given to local residents that are impacted/affected by the (name of installation).

Name:

Address:

Smet Apt.# City State Zip

phone:

Daytime

~

Home

L—L____

Fax

~

1. (OPTIONAL) Are you ai%liated with any group related to restoration or base closure activities? If yes, list the

group and your position, if applicable.

2. Briefly state why you would like to participate on the RAB.

3. What has been your experience working as a member of a diverse ~wup with common goals?

December 1997 F-61
Restoration Advisory Board (RAB) Implementation Guidelines

Enclosure 4: Sample RAB Community Interest Form (continued)

4. The community co-chairperson will be selected by community members of the IW3. Please indicate if you are

interested in being considered for the community co-chairperson position on the RAB.

_ Yes, I would like to be considered.

5. Are you willing to voluntarily serve on the RAB?

_ Yes, I am willing to serve.

6. By submitting this form, you are aware of the time commitment which this appointment will require of you.

PRIVACY ACT STATEMENT: The personal information requested on this form is bein8 collected in order to

determine interest in and qualification for membership on the Restoration Advisory Board. The information will be

reviewed by a selection panel and will be retained in a file at (name of installation). The information will not be

disseminated. Providing information on this form is voluntary.

F-62 December 1997
Doll Policies on Asbestos, lead-llased

Paint, and Radon at Base Realignment

and Closure Pro~erties [31 October 19941

December 1997 F-63
Policies on Asbestos. Lead-Based Paint, and Radon at BRAC Properties

This page intentionally lefi blank

F-64 December 1997
DoD Base Reuse Imt)lementation Manual

O

-“” -“ :?, OFFICE OF THE UNDER SECI?=ARY” OF DEFENSE

. . A-

,. -,

0

.

I?%J7

W DEFENSE PENTAGON &“ :

WASHINGTON OC 20301 -~

-.

--- -

MEMORANDUM FOR ASSISTANT SECRETARY OF TID5 ARMY

@WTALLATIOl+TS, LOOISTICS & ENWRONh4ENT)

ASSISTANT ~ARY OF THE NAVY

@wLALLAmoNs & ENVIRONMENT)

ASSISTANT SECRETARY OF ‘XXB AIR FORCE

====w AFFAI@& INSTAUATLONS &

DIRECTOIL DEFENSE LOGISTICS AGENCY

SUBIECT Asbestos, bad Paint and Radon Policis at BIL%C properties

The purpose of this memorandum is to request that you implcmsnt the attackd

Department ofDe&nsc (DoD) poiiciss on asbestos, lead paint and radon a! baas redignmcot and

chxurc (BRAc) propsrdcs.

~ywq~ti=~tidti-dtid=d~ttiah~n

Environmental saauily Cound (oEsc) SmluuIe. _hM.sy6, 1994, mectingtbe DESC

accepted tie &s& DoD policy on radon at BRAC propaties. At that- the @l policiss

onasbcstos andlcadpaint wcrsrc&srcd totbe Em&ornnal% Safbty and occupational Health

~O@? Board (ESOHPB) for revision aud ~. mbmy 10, N94,mccdn!gtbc

ESOI@B ~!cd tbe mised draft DoD pokics on &$bCStOS aod kad paint at BWC pmpdcs.

Subsequent to DESC and ESOHPB acdotz tbcac pOli@S ~CCXIrdbatcd fbmudly with

tie . ~Secr@ary ofDctknss @onomic Sccauiry) and the O&e of the Deputy Gcncrrd

Counsel (Aquiaizion & Logistics). Ifthcrs are any questions conceming this re!.quc% pkass

contact Ed ~ DESC Executive %crcuny at 703-697-9107.

EnvironnuntaJ Secxri@

a

Dqtiending (2w Future

December 1997 F-65
Policies on Asbestos, Lead-Based Paint, and Radon at BRAC Properties

DOD POLICY ON ASBESTOS

AT BASE REALIGNMENT AND CLOSURE PROPERTIES

Department of Defense (DoD) policy with regard to asbestos-containing material (ACM) is to manage ACM in a

manner protective of human health and the environment, and to comply with all applicable Federal, State, and local

laws and regulations governing ACM hazards. Therefore, unless it is determined by competent authority that the

ACM in the property does pose a threat to human health at the time of transfer, all property containing ACM will be

conveyed, leased, or otherwise disposed of as is through the Base Realignment and Closure (BRAC) process.

Prior to property disposal, all available information on the existence, extent, and condition of ACM shall be

incorporated into the Environmental Baseline Survey (EBS) report or other appropriate document to be provided to

the transferee. The survey report or document shall include:

— reasonably available information on the type, location, and condition of asbestos in any building or

improvement on the property;

— any results of testing for asbestos;

— a description of any asbestos control measures taken for the property;

— any availabie information on costs or time necessary to remove all or any portion of the remaining

ACM; however, special studies or tests to obtain this material are not required; and

— results of a site-specific update of the asbestos inventory performed to revalidate the condition of

ACM.

Asbestos-containing material shall be remedied prior to property disposal only if it is of a type and condition

that is not in compliance with applicable laws, regulations, and standards, or if it poses a threat to human health at

the time of transfer of the property. This remediation should be accomplished by the active Service organization, by

the Service disposal agent, or by the transferee under a negotiated requirement of the contract for sale or lease. The

remediation discussed above will not be required when the buildings are scheduled for demolition by the Eansferee;

the transfer document prohibits occupation of the buildings prior to the demolition; and the transferee assumes

responsibility for the management of any ACM in accordance with applicable laws.

F-66 December 1997
DoD Base Reuse Implementation Manual

DOD POLICY ON LEAD-BASED PAINT

AT BASE REALIGNMENT AND CLOSURE PROPERTIES

Department of Defense (DoD) policy with regard to lead-based paint (LBP) is to manage LBP in a manner

protective of human health and the environment, and to comply with all applicable Federai, State, and local laws and

regulations governing LBp hazmds. The Federal requirements for residential structures/dwellings with LBP on Base

Realignment and Closure (BRAC) properties differ, depending on: (1) the date of property transfer; and (2) the date

of construction of the residential housing being transferred.

DoD policy is to manage LBP at BRAC installations in accordance with either 24 CFR 35 or P.L. 102-550, at

the Service’s discretion, until January 1, 1995; and, thereafter, solely in accordance with P.L. 102-550. Residential

structures/dwellings are as defined in the applicable regulation and any regulation issued pursuant thereto. The

Military Components may apply this policy to any other structures they deem appropriate.

On January 1, 1995, and thereafter, the provisions of the Residential Lead-Based Paint Hazard Reduction Act of

1992 (Title X of P.L. 102-550) concerning the transfer of Federal property for residential use take effect. These

provisions, codified at (in pertinent part) 42 U.S.C. 4822,4851-4856, and 15 U.S.C. 2688, are applicable to target

housing, which is housing constructed prior to 1978, with limited exceptions for housing for the elderly or persons

with disabilities or any O-bedroom dwelling.

Target housing constructed after 1960 and before 1978 must be inspected for LBP and LBP hazards.

The results of the inspection must be provided to prospective purchasers or transferees of BRAC property,

identifying the presence of LBP and LBP hazards on a surface-by-surface basis. There is no Federal LBP

hazard abatement requirement for such property. In addition, prospective transferees must be provided a

lead hazard information pamphlet and the contract for sale or lease must include a lead warning statement.

Target housing constructed before 1960 must be inspected for LBP and LBP hazards, and such hazards

must be abated. The results of the LBP inspection will be provided to prospective purchasers or transferees

of B RAC property identifying the presence of LBP and LBP hazards on a surface-by-surface basis and a

description of the abatement measures taken. In addition, prospective transferees must be provided with a

lead hazard information pamphlet and the contract for transfer must include a lead warning statement.

The inspection and abatement discussed above will not be required when the building is scheduled for

demolition by the transferee and the transfer document prohibits occupation of the building prior to the demolition;

the building is scheduled for non-residential use; or, if the building is scheduled for residential use, the transferee

conducts renovation consistent with the regulatory requirements for the abatement of LPB hazards.

Effective January 1, 1995, DoD BFL4C properties shall be transferred in accordance with any regulations

implementing the Residential Lead-Based Paint Hazard Reduction Act of 1992. The Act also made Federal agencies

subject to all Federal, State, interstate, and local substantive and procedural requirements respecting LBP and LBP

hazards (see 15 U.S.C. 2688). Therefore, there maybe more stringent local requirements applicable to Federal

property transfers.

December 1997 F-67
Policies on Asbestos, Lead-Based Paint, and Radon at BRAC Properties

DOD POLICY ON RADON

AT BASE REALIGNMENT AND CLOSURE PROPERTIES

In response to concerns with the potential health effects associated with radon exposure, and in accordance with

the Indoor Radon Abatement provisions of Subchapter III of the Toxic Substances Control Act, 26 U.S.C. 2661 to

2671, the Department of Defense (DoD) conducted a study to determine radon levels in a representative sample of

its buildings. In addition, as part of DODS voluntary approach to reducing radon exposure, DoD has applied the

Environmental Protection Agency (EPA) guidelines for residential structures with regard to remedial actions.

DoD policy is to ensure that any available and relevant radon assessment data pertaining to Base Realignment

and Closure (BRAC) property being transferred shall be included in property transfer documents.

DoD policy is not to perform radon assessment and mitigation prior to transfer of BRAC property unless

otherwise required by applicable law.

F-68 December 1997
Doll Guidance on lm~lementation of

Authority to Trarisfer ProDerty Before

Completing Remediation

[24 SeDtember19961

December 1997 F-69
Guidance on Authority to Transfer Property Before Completing Remediation

This page intentionally Iefi blank

F-7(I December 1997
DoD Base Reuse Implementation Manual

OFFICE OF THE UNDER SECRETARY OF DEFENSE

3000 DEFENSE PENTAGON

WASHINGTON DC 20301-3000

24 SEPTEMBER 1996

MEMORANDUM FOR ASSISTANT SECRETARY OF THE ARMY (INSTALLATIONS, LOGISTICS

AND ENVIRONMENT)

ASSISTANT SECRETARY OF THE NAVY (INSTALLATIONS AND

ENVIRONMENT)

ASSISTANT SECRETARY OF THE AIR FORCE (MABIPOWER, RESERVE

AFFAIRS, INSTALLATIONS AND ENVIRONMENT)

DIRECTOR, DEFENSE LOGISTICS AGENCY

SUBJECT: Implementation of Authority to Transfer Property before Completing Remediation

The Fiscal Year 1997 Defense Authorization Act contains a provision (section 334) that modifies

section 120(h)(3) of the Comprehensive Environmental Response, Cleanup, and Liability Act to allow

contaminated federal real estate to be transferred to private parties before remedial action has been taken.

Although this authority provides an opportunity for the Department to assist communities in expediting

reuse of closing military installations, it also presents certain challenges in properly structuring the

arrangement.

We will be working closely with you and the U.S. Environmental Protection .4gency to revise our

Fast-Track Cleanup guidances to ensure effective implementation of this provision consistent with the

protection of human health and the environment. We anticipate focusing on exisling procedures,

particularly the steps outlined in the Finding of Suitability for Transfer guidance.

We encourage you to explore the use of this new authority with Restoration Advisory Boards,

Local Reuse Authorities, and others with whom you are working. Until we have implementing guidance,

however use of this provision will be addressed on a case-by-case basis and only after consultation with

this office. Please notify this office at your earliest convenience when you and another party begin

negotiations that may involve the use of this authority.

We look forward to working closely with you to ensure that we use this new authority effectively

and with appropriate safeguards regarding our long term liability. For further information, please

contact Mr. John Stowers at (703) 697-9746.

{Original Signed}

Sherri W. Goodman

Deputy Under Secretary of Defense

(Environmental Security)

December 1997 F-71
Guidance on Authority to Transfer Propehy Before Completing Remediation

This page intentionally left blank

.

F-72 December 1997
“uncontaminated” Environmental

Condition of ProBerty at Base

Realignment and Closure [BRA(!J

Installations

[21 0ctober19961

December 1997 F-73
Guidance on Clarification of “Uncontaminated” Environmental Condition

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F-74 December 1997
DoD Base Reuse hydernentation Manual

OFFICE OF THE UNDER SECRETARY OF DEFENSE

3000 DEFENSE PENTAGON

WASHINGTON DC 20301-3000

21 OCTOBER 1996

MEMORANDUM FOR .ASSISTANT SECRETARY OF THE ARMY (INSTALLATIONS, LOGISTICS

AND ENVIRONMENT)

ASSISTANT SECRETARY OF THE NAVY (INSTALLATIONS AND

ENVIRONMENT)

ASSISTANT SECRETARY OF THE AIR FORCE (MANPOWER,

RESERVE AFFAIRS, INSTALLATIONS AND ENVIRONMENT)

DIRECTOR, DEFENSE LOGISTICS AGENCY (D)

SUBJECT: Clafilcation of “Uncontaminated’ Environmental Condition of Property at Base

Realiement and Closure (BRAC) Installations

Section 331 of the Fiscal Year 1997 National Defense Authorization Act clarified the meaning of

“uncontaminated” by deleting the phrase “stored for one year or more” from Section lo of the

Comprehensive Environmental Response, Cleanup and Liability Act (CERCLA). Parcels of property on

which hazardous substances or petroIeum products may only have been stored for more than a year - but

not released or disposed of- are now deemed to be “uncontaminated.” This change places greater

emphasis on whether there has been a release or disposal of a hazardous substance in real property

transfers under CERCLA. Definitions for the seven categories of environmental condition of property

used in the BRAC cleanup process have been revised to conform with the new meaning of

“uncontaminated” and are attached. The BRAC Cleanup Plan (BCP) Guidebook has been revised to

conform to the new meaning and is being distributed separately. The revised definitions apply to all

BRAC rounds and should be particularly helpful for completing the Community Environmental Response

Facilitation Act (CERFA) evaluations for the BRAC 1995 installations.

The CERCLA 120 (h)(4) covenant can be given only if regulatory agencies concur with the

“uncontaminated’ determination; otherwise the CERCLA 120@)(3) covenant must be used. Under the

revised CERFA guidance contained in the May 18, 1996 DoD policy for “Fast-Track Cleanup at Closing

Installations,” regulatory concurrence on “uncontaminated” determinations for parcels of property may be

obtained after the statutory CERFA deadline if the Component believes such concurrence would facilitate

the transfer and reuse of the property. With the new meaning of “uncontaminated,” Components may,

during he Finding of Suitability to Transfer (FOST)”process, look at whether property from BFLAC rounds

prior to BR4C 95 meets the new definition and seek regulatory concurrence.

I appreciate the assistance of your staffs in revising the definitions for the environmental

condition of property. My staff point of contact is Mr. Shah A. Choudhury, at (703) 697-7475

{Original Signed]

Sherri W. Goodman

Deputy Under Secretary of Defense

(Environmental Security)

December 1997 F-75
Guidance on Clarification of “Uncontaminated” Environmental Condition

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F-76 December 1997
Doll Policy on Responsibility [or

Additional Environmental Cleanuu After

Transfer of Real Prowerty [25 July 19971

December 1997 F-77
Policv on Resoonsibilitv for Additional Environmental Cleanuo

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F-78 December 1997
DoD Base Reuse Imdementation Manual

o

.q\*~;ipH THE UNDER SECRETARY OF DEFENSE ,/’:-\

*.S 3010 DEFENSE PENTAGoIu

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I WASHINGTON, D.C. 2030! -3010 ~u <,

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ACOUISRION AND

TECHNOLOGY

MEMORANDUM FOR ASSISTANT SECRETARY OF THE ARMY

(INSTALLATIONS, LOGLSTICS AND ENVIRONMENT)

ASSISTANT SECRETARY OF THE NAVY

@JSTALLAT’IONS AND ENVIRONMENT)

ASSISTANT SECRETARY OF THE AIR FORCE

(MANPOWER, RESERVE AFFAIRS, INSTALLATIONS AND

ENVIRONMENT’)

DEPUTY UNDER SECRETARY OF DEFENSE

(ENVIRONMENTAL SECURITY)

DEPUTY UNDER SECRETARY OF DEFENSE

(INDUSTRIAL AFFAIRS AND INSTALLATIONS)

DIRECI’OR, DEFENSE LOGISTICS AGENCY (D)

SUBJE~ Responsibili~ for Additional Environmental Cleanup after Transfer of Real Property

The purpose of the attached policy is to describe the circumstances under which DoD

would Prforrn additional cleanup on DoD property that is transferred by deed to any person or

entity outside the federal government. This policy is applicable to real property under DoD

control that is to be transferred outside the federal government, and is effective inundate - ly. For

property that is transferred pursuant to section 120(h) (3](C) of the Comprehensive

Environmental Response, Compensation, and Liabdity Act (CERCLA, 42 USC 9620(h)(3)(C)),

this poiicy applies after the termination of the deferraI period.

DoD condnues to be committed to a remedy selection process that provides for fill

protection of human health and the envirorunenL even after property has been transferred by

DoD. The Deputy Under Secn?tary of Defense (Environmental Security) will issue sepamtely

any specific guidance needed to impkment this policy. This policy should be read to be

compatible with and does not supersede other related DoD polices, and is to be incorporated in

the next revision Of the appropriate DoD Instruction. I ask for your support in implementing this

policy and working with communities so that they can make informed deciiions in developing

their redevelopment plans.

R. Noel Lmf&afe

AcMgUnderSeUeiavdti

~and TectmoIo!IY}

December 1997 F-79
Policy on Responsibility for Additional Environmental Cleanup

DoD Policy on Responsibility for Additional Environmental Cleanup

After Transfer of Real Property

Background. This policy is instituted within the framework established by land use planning

practices and land use planning authorities possessed by communities, and the environmental restoration

process established by statute and regulation. The land use planning and environmental restoration

processes – two separate processes - are interdependent. Land use planners need to know the

environmental condition of property in order to make plans for the future use of the land. Similarly,

knowledge of land use plans is needed in order to ensure that environmental restoration efforts are

focused on making the property available when needed by the community and that remedy selection is

compatible with land use. This policy does not supplant either process, but seeks to integrate the two by

emphasizing the need to integrate land use planning assumptions into the cleanup, and to notify the

community of the finality of the cleanup decisions and limited circumstances under which DoD would be

responsible for additional cleanup after transfer.

Cleanup Process. The Comprehensive Environmental Response, Compensation, and Liability Act

(CERCLA, 42 USC 9601 et seq.) and the National Oil and Hazardous Substances Pollution Contingency

Plan (NCP, 40 CFR 300) establish the requirements and procedures for the cleanup of sites that have been

contaminated by releases of hazardous substances. CERCLA, furthermore, requires that a deed for

federally owned property being transferred outside the government contain a covenant that all remedial

action necessary to protect human health and the environment has been taken, and that the United States

shall conduct any additional remedial action “found to be necessary” after transfer. Within the

established restoration process, it is DoD’s responsibility, in conjunction with regulatory agencies, to

select cleanup levels and remedies that are protective of human health and the environment. The

environmental restoration process also calls for public participation, so that the decisions made by DoD

and the regulatory agencies have the benefit of community input.

Land Use Assunmtions in Cleanup Process. Under the NCP, future land use assumptions are

developed and considered when performing the baseline risk assessment, developing remedial action

alternatives, and selecting a remedy. The NCP permits other-than-residential land use assumptions to be

considered when seIecting cIeanup levels and remedies, so long as seIected remedies are protective of

human health and the environment. The U.S. Environmental Protection Agency (EPA) further amplified

the role of future land use assumptions in the remedy selection process in its May 25,1995, “Land Use in

the CERCLA Remedy Selection Process” directive (OSWER Directive No. 9355.7-04).

Development of Land Use Plans. By Iaw, the local community has been given principal

responsibility for reuse plairing for surplus DoD property being made available at Base Realignment and

Closure (BRAC) installations. That reuse planning and implementation authority is vested in the Local

Redevelopment Authority (LRA) described in the DoD Base Reuse Implementation Manual (DoD

4165.66-M). The DoD Base Reuse Implementation Manual calls for the LRA to develop the community

redevelopment plan to reflect the long term needs of the community. A part of the redevelopment plan is

a “land use plan” that identifies the proposed land use for given portions of the surplus DoD property.

The DoD is committed to working with local land use planning authorities, local government officials,

and the public to develop realistic assumptions concerning the future use of property that will be

transferred by DoD. The DoD will act on the expectation that the community land use plan developed by

the LRA reflects the long-range regional needs of the community.

F-80 December 1997
DoD Base Reuse Implementation Manual

Use of Land Use Assumptions in the Cleanup Process. DoD environmental restoration efforts for

properties that are to be transferred out of federal control will attempt, to the extent reasonably

practicable, to facilitate the land use and redevelopment needs stated by the community in plans

approved prior to the remedy selection decision. For BRAC properties, the LRA’s redevelopment plan,

specifically the land use plan, typically Will be the basis for the land use assumptions DoD will consider

during the remedy selection process. For non-BRAC property transfers, DoD environmental restoration

efforts will be similarly guided by community input on land use, as provided by the local government

land use planning agency. IrI the unlikely event that no community land use plan is available at the time

a remedy selection decision requiring a land use assumption must be made, DoD will consider a range of

reasonably likely future land uses in the remedy selection process. The existing land use, the current

zoning classification (if zoned by a local government), unique property attributes, and the current Iand

use of the surrounding area all may serve as useful indicators in determiningg likely future land uses.

These likely future land uses then may be used for remedy selection decisions which will be made by

DoD (in conjunction with regulatory agencies) in accordance with CERCLA and the NCP.

DoD’s expectation is that the community at-large, and in particular the land use planning agency,

will take the environmental condition of the property, planned remedial activities, and technology and

resource constraints into consideration in developing their reuse plan. The February 1996 “Guide to

Assessing Reuse and Remedy Alternatives at Closing Military Installations” provides a useful tool for

considering various possible land uses and remedy alternatives, so that cost and time implications for

both processes can be examined and integrated. Obviously, early development of community consensus

and publication of the land use plan by the LRA or the land planning agency will provide the stability

and focus for DoD cleanup efforts.

Applicable guidelines in EPA’s May 25,1995, “Land Use in the CERCLA Remedy Selection

Process” Directive should be used in developing cleanup decisions using land use assumptions. For a

remedy that will require restrictions on future use of the land, the proposed plan and record of decision

(ROD) or other decision documents must identify the future Iand use assumption that was used to

develop the remedy, specflc land use restrictions necessitated by the selected remedy, and possible

mechanisms for implementing and enforcing those use restrictions. Examples of implementation and

enforcement mechanisms include deed restrictions, easements, inspection or monitoring, and zoning. The

community and local government should be involved throughout the development of those

implementation and enforcement mechanisms. Those mechanisms must also be valid within the

jurisdiction where the property is located.

Enforcement of Land Use Restrictions. The DoD Component disposal agent will ensure that

transfer documerrts for real property being transferred out of federal control reflect the use restrictions

and enforcement mechanisms specified in the remedy decision document. The transfer document should

also include a description of the assumed land use used in developing the remedy and the remedy

decision. This information required in the transfer documents should be provided in the environmental

Finding Of Suitability to Transfer (FOST) prepared for the transfer. The DoD Component disposal agent

will also ensure that appropriate institutional controls and other implementation and enforcement

mechanisms, appropriate to the jurisdiction where the property is located, are either in-place prior to the

transfer or will be put in place by the transferee as a condition of the transfer. If it becomes evident to the

DoD Component that a deed restriction or other institutional control is not being foIIowed, the DoD

Component will attempt to ensure that appropriate actions are taken to enforce the deed restriction.

The DoD expects the transferee and subsequent owners to abide by restrictions stated in the

transfer documents. The DoD will reserve the right to enforce deed restrictions and other institutional

controls, and the disposal agent will ensure that such language is also included in the transfer documents.

If DoD becomes aware of action or inaction by any future owner that will cause or threaten to cause a

December 1997 F-81
Policy on Responsibility for Additional Environmental Cleanup

release or cause the remedy not to perform effectively, DoD also reserves the right to perform such

additional cleanup necessary to protect human health and the environment and then to recover costs of

such cleanup from that owner under the terms of the transfer document or other authority.

Circumstances Under Which DoD Would Return to do Additional Cleanup. A determination

may be made in the future that the selected remedy is no longer protective of human health and the

environment because the remedy failed to perform as expected, or because an institutional control has

proven to be ineffective, or because there has been a subsequent discovery of additional contamination

attributable to DoD activities. This determination maybe made by DoD as a part of the remedy review

process, or could be a regulatory determination that the remedy has failed to meet remediation objectives.

In these situations, the responsible DoD Component disposing of the surplus property will, consistent

with CERCLA Section 120(h), perform such additional cleanup as is both necessary to remedy the

problem and consistent with the future land use assumptions used to determine the original remedy.

Additionally, after the transfer of property from DoD, applicable regulatory requirements maybe revised

to reflect new scientific or health data and the remedy put in place by DoD maybe determined to be no

longer protective of human health and the environment. In that circumstance, DoD wilI Likewise,

consistent with CERCLA Section 120(h), return to perform such additional cleanup as would be generally

required by regulatory agencies of any responsible party in a similar situation. Also note that DoD has

the right to seek cost recovery or contribution from other parties for additional cleanup required for

contamination determined not to have resulted from DoD operations.

Circumstance Under Which DoD Would Not Return to do Additional Cleanup. Where additional

remedial action is required only to facilitate a use prohibited by deed restriction or other appropriate

institutional control, DoD will neither perform nor pay for such additional remedial action. It is DoD’s

position that such additional remedial action is not “necessary” within the meaning of CERCLA

Section120(h)(3). Moreover, DoD’s obligation to indemnify transferees of closing base property under

Section 330 (of the Fiscal Year 1993 Defense Authorization Act) would not be applicable to any claim

arising from any use of the property prohibited by an enforceable deed restriction or other appropriate

institutional control.

Changes to Land Use Restrictions after Transfer. Deed restrictions or other institutional contiols

put in place to ensure the protectiveness of the remedy may need to be revised if a remedy has performed

as expected and cleanup objectives have been meet. For example, the specified groundwater cleanup

levels have been reached after a period of time. In such a case, the DoD Component disposing of the

surplus property will initiate action to revise the deed restrictions or other institutional controls, as

appropriate.

DoD will also work cooperatively with any transferee of property that is interested in revising or

removing deed restrictions in order to facilitate a broader range of land uses. Before DoD could support

revision or removal, however, the transferee would need to demonstrate to DoD and the regulators,

through additional study and/or remedial action undertaken and paid for by the transferee, that a

broader range of land uses maybe undertaken consistent with the continued protection of human health

and the environment. The DoD Component, if appropriate, may require the transferee to provide a

performance bond or other type of financial surety for ensuring the performance of the additional

remedial action. The transferee will need to apply to the DoD Component disposal agent for revision or

removal of deed restrictions or other institutional controls. Effective immediately, the process for

requesting the removal of such restrictions by a transferee should be specified by the disposal agent in the

documents transferring property from DoD.

F-82 December 1997
DoD Base Reuse Implementation Manual

Making those revisions or changes will be considered by DoD to be an amendment of the remedy

decision document. Such an amendment will follow the NCP process and require the participation by

DoD and regulatory agencies, as well as appropriate public input.

Disclosure bv DoD on Usimz Future Land Use in Remedv Selection. A very important part of this

policy is that the community be informed of DODS intent to consider land use expectations in the remedy

selection process. At a minimum, disclosure shall be made to the Restoration Advisory Board (or other

similar community group), the LR4 (if BFLAC) or other local land use planning authority, and regulatory

agencies. The disclosure to the community for a specific site shall clearly communicate the basis for the

decision to consider land use, any institutional controls to be relied upon, and the finality of the remedy

selection decision, including this policy. In addition, any public notification ordinarily made as part of

the environmental restoration process shall include a full disclosure of the assumed land use used in

developing the remedy selected.

December 1997 F-83
Policy on Responsibility for Additional Environmental Cleanup

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F-84 December 1997