### Sections of Annual Performance Report **Color Coding Sections**  **Reporting File Type**  **Highlighted Color Interpretation**  Cover Sheet G5 (online) Text/Online Blue Enter Numerical Block A MS Excel Numerical Yellow Check Box Block B MS Excel Numerical Green Enter Text Block C MS Excel Numerical Block D MS Word Text

E1 in MS Word Text E2 in MS Excel Numerical Block F MS Word Text HEP GPRA 1 Doc. form MS Word Text/Signature Block E

The Annual Performance Report (APR) is organized into four (4) reporting mediums (files): 1. The Cover Sheet, 2. Performance Report Form: Blocks A

-C and E2 (Microsoft (MS) Excel format), 3. Performance Report Form: Blocks D, E1 and F (MS Word format), and 4. The HEP GPRA 1 Documentation Form (MS Word Format, separate file). The Office of Migrant Education (OME) has divided the report into these sections due to the two ty pes of content: text and numerical. The table summarizes the sections (blocks) and the type of mediums (files) being reported. Ultimately, all sections of the APR will be submitted through the G5 system. **The Cover Sheet** is to be submitted online through the G5 system. Performance Report Form**: Block A, Block B,**  **Block C and Block E2** is to be reported in the MS Excel format file and then uploaded into the G5 system. Performance Report Form: **Block D, Block E1 and BLOCK F**  is to be reported in MS Word format ultimately converted into a Portable Document Format (.PDF) file and then uploaded into the G5 system. **HEP** For your convenience, the Performance Report Form: Block A, Block B, Block C and Block E2 (MS Excel format file) has a color coding system to clearly show the type of information you must provide.

OME HEP Report Excel V1 Printed on 10/30/2013**A. HEP Project Statistics and Reporting for GPRA**  **Reporting Block, Item A1** A1. Number of students served during the reporting period. Y1 Y2 Y3 Y4 Y5 Final a. Number funded to be served 0 b. Number served in HEP HSE instruction (note: A1b1 + A1b2 should sum to equal A1b) 0 1 Number served who were **new participants**(first year in HEP) (subset of A1b) 0 0 0 0 0 0 2 Number served who were**returning participants**(subset of A1b) 0 **Reporting Block, Item A2** A2. Status at the end of the reporting period. (Note: A2a-c should sum to equal the number reported in A1b(no. served)). a. Number of HSE attainers. (Obj. 1 National Target: 69%) (GPRA 1) *Supporting documentation required. See instructions for Item A2. b. Number of withdrawals 0 c. Number of persisters (came back to continue in the subsequent budget period; persisters were enrolled in instructional services in the current reporting period but did not y et achieve a HSE and have returned by November 15 of the subsequent budget period to continue instructional services) Good Job Good Job Good Job Good Job Good Job **Reporting Block, Item A3** A3. Placement of HSE attainers (from question A2a above) from the current reporting period by November 15 a. Unduplicated number of HSE attainers who entered postsecondary education or training programs, upgraded employ ment, or the military

(count each participant only once for this for this row for an unduplicated count). (This amount should not be greater than the amount in A2a above, and should equal the sum of A3a 1-3) **(Obj. 2 National Target: 80%) (GPRA 2**) 1 Number of HSE attainers who entered postsecondary education or training programs 0 2 Number of HSE attainers who obtained upgraded employ ment 0 3 Number of HSE attainers who entered the military 0 **Reporting Block, Item A4** A4. Follow-up on HSE attainers from the reporting period. Y1 Y2 Y3 Y4 Y5 Final a. Number of HSE attainers y ou were able to track for follow-up data 0 **Reporting Block, Item A5** A5. Time to completion for HSE attainers from question A2a above. (Note: A5a-c should sum to equal the number reported in A2a.) a. Number of HSE attainers who got their HSE within one y ear in your project 0 b. Number of HSE attainers who got their HSE after more than one, but within two y ears in your project c. Number of HSE attainers who got their HSE after more than two y ears in your project 0 Good Job Good Job Good Job Good Job Good Job
**Performance Calculation Table** Year 1 Year 2 Year 3 Year 4 Year 5 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! **Your data input accuracy result**

Annual Award Amount GPRA Measure 1 GPRA Measure 2 Success efficiency

ratio 0 Y1 Y2 Y3 Y4 Y5 Final Final

0 0 0 0 0 0 Y5 **Your data input accuracy result**

Y1 Y2 Y3 Y4 0 0 **High School Equivalency Program U.S. Departm** **ent of Education Annual Perform** **ance Report and Final Perform** **ance Report Form**

Y1 Y2 Y3 Y4 Y5 Final

OME HEP Report Excel V1 Printed on 10/30/2013

### B. **HEP Project Student Participant Information Reporting Block, Item B1**  B1 Y1 Y2 Y3 Y4 Y5 Final a. Total HSE instruction hours received by all HEP HSE enrolled students.1 

### 0 b. Total HSE instruction hours received by HSE attainers. 

### 0 c. Total number of students receiving the following ty pes of services: 2 **Instructional Support Services** Please indicate **the number of students**receiving instructional support services. 

### 1 Tutoring 

### 0 2 Mentoring or coaching 

### 0 3 College transition services 

### 0 4 Work training services 

### 0 5 Job placement services 

### 0 6 Counseling or guidance services 

### 0 7 Transportation services/ financial support for transportation 

### 0 8 Child care 

### 0 9 Financial support 

### 0 a. Tuition 

### 0 b. Books and materials 

### 0 c. Room and board 

### 0 d. Stipends 

### 0 e. Other financial support 

### 0 10 Other support services: 

### 0 11 Other ______________________________________ 

### 0

**Reporting Block, Item B2** B2 Characteristics of the HEP HSE enrolled students during the reporting period. (Note: [B2a + B2b should equal the number reported in A1b] and [B2c + B2d should equal the number reported in A1b]). 

### a. Number of students who are male 

### 0 b. Number of students who are female 

### 0 0 0 0 0 0 c. Number of students who are 25 y ears old or y

ounger 

### 0 d. Number of students who are over 25 y ears old 

### 0 0 0 0 0 0 e. Does y

our project or institution screen students for English language proficiency? If “No,” skip to question C1. Mark Y for y es, or N for no. 

### 1 Number of students who enrolled during the reporting period and had English as a second language needs as determined by a language assessment test.

1The program office will take aggregated information and determine mean and median values for instructional hours within and across program models. These data will be used to determine the most positive outcomes of program models. Proficiency level will be established, if it is measured, through item C4a.
2Item B1c requires grantees to report whether or not**a student** has received a service in any quantity. The total hours received or total number should not be reported here. Instruction and services received by HEP HSE enrolled students during the reporting period.

0 

### Y5 Final Y1 Y2 Y3 Y4

No Yes

No Yes

No Yes

No Yes

No Yes

OME HEP Report Excel V1 Printed on 10/30/2013

### C. **HEP Project Services Information Reporting Block** 

**, Item C1** C1. Project Model Characteristics during the Reporting Period Report the number of commuter students. (A commuter student is a student who does not live in IHE-funded housing.) Report the number of residential students. (A residential student is a student who lives in IHE-funded housing.)



### Reporting Block

**, Item C2** C2. a. Number of FTE teaching staff funded by the HEP grant to provide HSE instruction 

### b. Number of FTE teaching staff contributing to the project, not funded by the HEP grant 

### c. Number of FTE instructional support staff (tutors, coaches, mentors) funded by the HEP grant to provide HSE instruction 

### d. Number of FTE instructional support staff contributing to the project, not funded by the HEP grant


### Reporting Block

**, Item C3** C3. How frequently are HSE instructional services provided? Check the option that best describes the frequency of instructional services. If your program has both part time and full time options, please check the box that best describes the majority of your program students. 

### b. Average length of instructional service per individual instructional session, in hours. (Provide the average length of instructional service that the majority of students participate in). 

### c. Average length of instructional service per semester, in days. (Provide the average length of instructional service that the majority of students participate in). 

### a. b.

a. e. c.

f. Does this project provide open enrollment or structured enrollment?

Is this project in a four-year or two-year educational institution, or in a non-profit organization?



### Hours
Days Is the project in an institution that uses a semester, quarter, or trimester academic calendar? 

### d. In what languages are project services provided? (Check all that apply.)

Project HEP HSE Instructional Services Offered during the Reporting Period Project Personnel Characteristics during the Reporting Period English Spanish Other Open Structured

Four Year
Non
-Profit Semester Quarter Trimester

Daily Weekly Monthly Two Year

OME HEP Report Excel V1 Printed on 10/30/2013

### Reporting Block **, Item C4** C4. Project Student Assessment Information Related to this Reporting Period 

### a. Does your project screen students prior to enrollment in HEP HSE instructional services services to establish whether they are above or below a proficiency threshold? (Check one) 3 If “No,” skip to Section D. 

### 1 If your project uses a screening or intake assessment to establish a proficiency threshold, what is your project proficiency threshold for accepting students into HEP HSE instructional services? (Only check “no assessment” if proficiency is determined without the use of a formal assessment). 

### 2 What kind of screening or intake assessment is used? (If not a published assessment, please check “Other,” provide the title and the program office with a copy of the assessment used).

_________________ 

### 3 What was the average screening or intake**MATH**scale/standard score for this reporting period? 

### 4 What was the average screening or intake**READING**scale/standard score for this reporting period?



### 3 The program office is asking **if** the project currently collects intake screening data; projects that do not collect intake data will not be required to do so. Spanish speaking English speaking Spanish speaking English speaking Scale/Standard Score

_________
_______ No assessment

TABE Steck
-Vaughn Other Yes No

OME HEP Report Excel V1 Printed on 10/30/2013

### E. **HEP Project Budget Information (see instructions)**
E1 Report section E1 (narratives) in MS Word
E2 Report section E2 in the following Table and in the space below
2 Using the same budget categories as in Form ED 524, report in column (a) your previously submitted revised budget amounts for this reporting period, identifying any amount that includes carryover funds from the previous budget period by marking it with an asterisk (*). (Each cell in column (a) should include only one dollar amount that reflects the approved budget amount plus any carryover.) In column (b) report your project’s actual expenditures for this performance period.

* 1 Personal 2 Fringe Benefit 3 Travel 4 Equipment 5 Supplies 6 Contractual 7 Construction 8 Other 9 Total Direct Costs (lines 1-8) 10 Indirect Costs* 11 Training Stipends 12 Total Amounts (lines 9-11) * Note: Mark your category amounts in this column (a) with an asterisk if the amount includes any carryover from the prior budget period. Note: Remember to keep budget line items consistent. For example, if you categorized student textbooks in the Stipend line item in your revised budget, payments for student textbooks must be categorized in the Stipend line item in the Actual Expenditures column. 

### In the space below: 1) Report the amount of carryover that is included in the Total Amounts cell of the Revised Budget column (cell 12(a)).

2) If the Total Amounts in columns (a) and (b) are different, explain this difference. **$0.00 $0.00**  **$0.00 $0.00**  Actual Expenditure Amounts

(b) **Budget Categories** Revised Budget Amounts 

### (a)

Write Here.....

Write Here..... OME HEP Report Excel V1 Printed on 10/30/2013

### Write Here.....

OME HEP Report Excel V1 Printed on 10/30/2013