§ 1552.15 Recordkeeping. ( a ) *Retention.* Except as provided in paragraph (e) of this section, each flight training provider subject to the requirements in this part must, at a minimum, retain the records described in this section to demonstrate compliance with TSA's requirements and make these records available to TSA upon request for inspection and copying.
( b ) *Employee records.* Each flight training provider required to provide security awareness training under § 1552.13 must— ( 1 ) Retain security awareness training records for each employee required to receive training that includes, at a minimum— ( i ) The employee's name;
( ii ) The dates the employee received security awareness training;
( iii ) The name of the instructor or manager for training; and
( iv ) The curricula or syllabus used for the most recently provided training that establishes the training meets the criteria specified in § 1552.13.
( 2 ) Retain records of security training for no less than 1 year after the individual is no longer an employee.
( 3 ) Provide records to current and former employees upon request and at no charge as necessary to provide proof of training. At a minimum, the information provided must include— ( i ) The information in paragraph (b)(1) of this section, except that, in lieu of providing the curriculum or syllabus, the flight training provider may provide a statement certifying that the training program used by the flight training provider met the criteria specified in § 1552.13; and
( ii ) The signature or e-signature of an authorized official of the provider.
( 4 ) A flight training provider that conducts security awareness training under parts 1544 or 1546 of this subchapter may retain that documentation in lieu of compliance with this section.
( c ) *Records demonstrating eligibility for flight training for U.S. citizens and U.S. nationals.* ( 1 ) Each flight training provider must maintain records that document the provider's verification of U.S. citizenship or U.S. nationality as described in § 1552.7(a)(1).
( 2 ) Each flight training provider may certify that verification of U.S. citizenship or U.S. nationality occurred by making the following endorsement in both the instructor's and the student's logbooks: “I certify that [insert student's full name] has presented to me a [insert type of document presented, such as U.S. birth certificate or U.S. passport, and the relevant control or sequential number on the document, if any] establishing that [the student] is a U.S. citizen or U.S. national in accordance with 49 CFR 1552.7(a). [Insert date and the instructor's signature and certificate number.]”
( 3 ) In lieu of paragraph (c)(1) or (2) of this section, the flight training provider may make and retain copies of the documentation establishing an individual as a U.S. citizen or U.S. national.
( d ) *Leasing agreements.* Each flight training provider must retain all lease agreement records for aircraft simulators leased from another person, as identified under this section, as necessary to demonstrate compliance with the requirements of this part.
( e ) *Records maintenance.* ( 1 ) With the exception of the retention schedule for training records required under paragraph (b)(2) of this section, all records required by this part must be maintained electronically using methods approved by TSA or as paper records for at least 5 years after expiration or discontinuance of use.
( 2 ) A flight training provider that uses its FTSP Portal account to confirm or manage the following records is not required to maintain separate electronic or paper copies of the following records: ( i ) Security awareness training records;
( ii ) Security Coordinator training records;
( iii ) Verification of U.S. citizenship or U.S. nationality;
( iv ) Verification of DoD Endorsee identity; or
( v ) Aircraft or aircraft simulator lease agreements.