Supporting Statement for 

EPA Information Collection Request Number 2265.01 

“Information Collection Activities Associated with the 

SmartWay Transport Partnership” 

March 2011 
i

Table of Contents 

 Title Page 

1. Identification of the Information Collection 1 

1(a) Title of the Information Collection 1 

1(b) Short Characterization/Abstract 1 

2. Need for and Use of the Collection 4 

2(a) Need/Authority for the Collection 4 

2(b) Practical Utility/Users of the Data 4 

3. Non-duplication, Consultations, and Other Collection Criteria 5 

3(a) Non-duplication 5 

3(b) Public Notice Required Prior to ICR Submission to OMB 5 

3(c) Consultations 6 

3(d) Effects of Less Frequent Collection 6 

3(e) General Guidelines 7 

3(f) Confidentiality 7 

3(g) Sensitive Questions 7 

4. The Respondents and the Information Requested 8 

4(a) Respondents/NAICS Codes 8 

4(b) Information Requested 8 

 (i) Data items, including record keeping requirements 9 

 (ii) Respondent activities 11 

 

5. The Information Collected--Agency Activities, Collection Methodology, 

and Information Management 12 

5(a) Agency Activities 12 

5(b) Collection Methodology and Management 13 

5(c) Small Entity Flexibility 13 

5(d) Collection Schedule 14 

6. Estimating the Burden and Cost of the Collection 14 

6(a) Estimating Respondent Burden 14 

6(b) Estimating Respondent Costs 14 

 (i) Estimating Labor Costs 14 

 (ii) Estimating Capital and Operations and Maintenance Costs 14 

6(c) Estimating Agency Burden and Cost 15 

6(d) Estimating the Respondent Universe and Total Burden and Costs 15 

6(e) Bottom Line Burden Hours and Cost Tables 19 

(i) Respondent Tally 19 

(ii)Agency Tally 19 

6(f) Reasons for Change in Burden 20 

6(g) Burden Statement 20 
ii

List of Tables, Exhibits, and Appendices 

Title Page 

Table 3.1 Partners and Contact List 6 

Table 4.1 List of NAICS codes for SmartWay Partners 8 

Table 6.1 Total Estimated Annual Respondent Burden and Cost 19

Table 6.2 Total Estimated Annual Agency Burden and Cost 19 

Exhibit 1 Estimated Private Sector Burden 21 

Exhibit 2 Estimated Agency Burden 22 

Appendix A Partner Agreement Forms 23 

- Carrier Partners 

- Shipper & Logistic Management Partners 

- Affiliate Partners 
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1 Identification of the Information Collection 

1(a) Title of the Information Collection 

The Information Collection Request (ICR) is entitled “Information Collection 

Activities Associated with SmartWay Transport Partnership,” EPA ICR number 2265.01, 

OMB Control Number 2060-NEW. 

1(b) Short Characterization/Abstract 

The U.S. Environmental Protection Agency created the SmartWay Transport 

Partnership to help businesses and individuals protect the environment, improve air 

quality and maximize the energy efficiency of their transportation and logistics 

management choices. The Partnership focuses on increasing efficiency and lowering the 

greenhouse gases and air pollution generated by the transport and movement of goods. 

EPA encourages businesses and individuals that transport and move goods to adopt 

energy-efficient strategies and technologies that reduce fuel use, air pollution, and energy 

costs. 

EPA administers a streamlined, online reporting process for organizations that 

join the SmartWay Transport Partnership, and has created incentives for improvement 

(e.g., SmartWay Excellence Awards Program). EPA also makes tools and other 

resources available on the Web to help organizations and individuals evaluate their 

environmental performance and the value of investing in transportation management 

improvements. 

 This ICR examines the information collected under the SmartWay Transport 

Partnership from organizations active in the transportation sector. Sections 1 through 5 

of this supporting statement describe the collections (in terms of the need and utility of 

the data collected). These sections also outline respondent and Agency activities. In 

Section 6, EPA estimates the annual hour and cost burden to respondents and the Agency 

as a result of the data collections. 

SMARTWAY TRANSPORT PARTNERSHIP AND THE TRANSPORTATION SECTOR

 The SmartWay Transport Partnership consists of the following participant groups: 

 

• Carrier Partners include businesses that provide freight transport 

services, and that own and/or operate vehicles used in goods movement 

and related transportation-based assets. These businesses include 

trucking, railroad, commercial and retail businesses, independent truck 

owners, and similar organizations. SmartWay may in the future expand to 

other types of freight modes including air and marine. Carriers that join 

SmartWay agree to annually measure their performance using an 

environmental measurement and tracking system provided by EPA and 

available online. Based on outputs generated by this tracking system, 
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SmartWay Transport Carrier Partners commit to improve their fuel 

efficiency and environmental performance as a condition for participating 

in the partnership. 

• Shipper and Logistics Management Partners consist of manufacturers, 

retailers, logistics and supply chain management companies that hire or 

contract with fleet owners and operators to move their goods. SmartWay 

Shipper and Logistics Management Partners agree to annually assess the 

proportion of goods dispatched with SmartWay carriers and also use a 

system for tracking their carbon emissions, similar to that used by carriers, 

but specifically designed for shippers. Shippers and logistics firms 

commit to ship an increasing percentage of their goods with SmartWay 

carriers, and to lower carbon emissions from their facility transportation 

operations as conditions for participating in SmartWay. 

• Affiliates are both private and non-profit transportation-based 

organizations and companies, including trade associations, state and local 

governments, leasing companies, retail truck equipment dealers and other 

groups that encourage the transportation sector to integrate pollution 

controls and energy saving strategies into their business operations. 

 This ICR covers the reporting activities associated with partner participation in 

the SmartWay program, including the following: 

SmartWay Partner Agreement 

• An organization voluntarily joins SmartWay when it submits a partner 

agreement. SmartWay partners include carriers, shippers, logistics 

management companies, retailers, and non-profit groups engaged in 

improving the environmental performance of the transportation sector. 

Partner agreements identify basic objectives for organizations that join 

SmartWay and request contact information. Upon reviewing and 

completing the partner agreement, an organization can e-mail, fax or mail 

the agreement to EPA SmartWay. Upon receiving the agreement, partner 

data is loaded into the SmartWay partner account database, and a new 

partner record is created. A Partner Account Manager or “PAM” is 

assigned to support the new partner. Copies of partner agreements for 

carriers, shippers, logistics management companies and affiliates are 

included in Appendix A. 

Emissions Measurement 

• Upon joining SmartWay, carriers, shippers and logistics management 

companies agree to annually measure emissions generated by their 

transportation-related activities. To do so, partners collect data on their 

freight management business, such as transportation mode, fleet size, fuel 
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use, idle times, number of miles traveled, payload and related items. They 

then input this information into the EPA SmartWay online environmental 

measurement, assessment and tracking system. When all information has 

been entered, it is uploaded by EPA into the SmartWay partner account 

database. 

EPA’s SmartWay partner account database provides summary information 

on a company’s fuel consumption rates and emission outputs (CO2, 

nitrogen oxides, and particulate matter). This environmental 

measurement, assessment and tracking system serves as the basis for 

creating EPA’s database, and a range of tools and utilities. These tools 

enable partners to consider technology and modal shift options; project 

performance levels; and conduct analyses that will help them optimize the 

efficiencies of their transportation management activities through the 

SmartWay program. 

After initially submitting data into the environmental tracking system, 

partners are asked to annually access the system and update their 

transportation management activities. These annual updates support 

partners in their efforts to track fuel economy improvements and monitor 

the effectiveness of their actions to reduce emissions. These annual 

updates also are used by EPA to monitor the progress of the SmartWay 

program as a whole. 

SmartWay Excellence Awards 

• Partners may be considered for a SmartWay Excellence Award and gain 

public recognition for their environmental performance and success in 

reducing fuel use. Emissions data, including updates that reflect 

transportation management improvements, may be used by partners to 

demonstrate the progress they are making to reduce fuel use and air 

emissions. As part of the award process, SmartWay partners also are 

given an opportunity to provide greater detail on specific actions they have 

taken to lessen the environmental impacts of their transportation-related 

business activities. 

Program Evaluation 

• Through workshops, webinars, conferences, and other interactive venues, 

SmartWay provides opportunities for partners, other industry 

representatives and consumers to provide input on their experience with 

SmartWay including input on the program’s effectiveness at helping 

partners to assess and improve the environmental performance of their 

freight transport operations; the usability of SmartWay-provided tools and 

information; and their awareness of the SmartWay program. 
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2 Need for and Use of the Collection 

2(a) Need/Authority for the Collection 

The Office of Transportation and Air Quality (OTAQ) established the SmartWay 

Transport Partnership under directives outlined in Subtitle D of the Energy Policy Act of 

2005 which calls on EPA to assess the energy and air quality impacts of activities within 

the freight industry. These activities include long-duration truck idling, the development 

and promotion of strategies for reducing idling, fuel consumption, and negative air 

quality effects. SmartWay’s objectives also are consistent with the Federal Technology 

Transfer Act and other laws that support collaborative partnerships between government 

and industry. 

 SmartWay also supports the mission of EPA’s Office of Transportation and Air 

Quality to protect the environment from transportation-based activities through the 

advancement of air pollution control equipment and technologies, clean fuels and 

innovative mobility and logistics management strategies. 

 Information collected through SmartWay assists OTAQ in evaluating the 

challenges the freight industry is managing as the industry seeks to maintain its economic 

viability, conserve fuel, reduce idling activity, lower CO2 outputs, and improve its 

overall environmental performance (through the application of technology-based 

controls, efficient logistics management strategies and related approaches). SmartWay 

also provides opportunities for EPA and industry to cooperate and collectively execute 

strategies that can help improve the transportation industry’s financial and environmental 

performance, both in the short term and the long term. 

 Data gathered through SmartWay contribute to OTAQ’s goals to reduce 

transportation-based emissions, improve transportation efficiencies and protect human 

health and the environment. SmartWay program data also is critical to monitoring and 

measuring the success of SmartWay as a public/private partnership, both in terms of 

collaboration and as a tool for reducing fuel consumption, and air pollutants, including 

CO2, NOx, and particulate matter. 

2(b) Practical Utility/Users of the Data 

SmartWay Partner Agreements and Online Environmental Tracking System 

 Information collected through the SmartWay program has a broad range of 

practical and useful applications. 

Partner agreements are needed to secure basic contact information and to ensure 

an organization’s commitment to SmartWay’s energy and environmental goals. 
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Data submitted through the online environmental tracking system assist partners in 

quantitatively assessing the fuel consumed and air emissions generated by their 

transportation and freight activities. Outputs from the tracking system help organizations 

establish benchmarks, identify strategies and set future goals for conserving fuel and 

reducing greenhouse gas, nitrogen oxide and particulate matter emissions. 

When the environmental tracking system is updated on an annual basis, it can 

help partners monitor their progress, determine if their goals are being met, and adjust 

their goals if necessary. These updates also can provide partners with valuable 

information on the environmental and economic benefits of applying the options 

available for modifying their freight transport methods (e.g. purchase idle reduction 

equipment, modify pickup and delivery schedules, adopt intermodal options, etc.). 

 OTAQ uses outputs from the SmartWay tracking system and its partner database 

to evaluate progress toward its goals for reducing transportation-based emissions. 

Information contained in the SmartWay tracking system and partner account database 

also is used to select potential candidates for a SmartWay Excellence Award. The data is 

considered by EPA as part of the awards program, in conjunction with other information 

that partners may provide to demonstrate the progress they are making to meet the 

environmental commitments they made when joining SmartWay. The SmartWay 

Excellence awards program provides EPA an important opportunity to publicly recognize 

the collective efforts of industry and individual organizations to conserve energy and 

improve air quality. This recognition serves as an important incentive, encouraging 

continuous improvement among existing partners, highlighting their success within 

industry among peers, and helping to strengthen and build the partnership. 

Program Evaluation 

 Periodic feedback and evaluation on the effectiveness of the SmartWay program 

and recognition of SmartWay as a brand from program partners, and other representatives 

active in the transportation sector will enable EPA to make any program changes as may 

be warranted, to continue to ensure the value, usefulness and effectiveness of the 

program. 

3. Non-duplication, Consultations, and Other Collection Criteria 

3(a) Non-duplication 

The information collected under this ICR is not collected by any other EPA office 

or any other federal agency. Therefore, there is not a potential for duplication with other 

federal collections. 

3(b) Public Notice Required Prior to ICR Submission to OMB 

On April 28, 2009 (Vol. 74, No.80 FR Doc. E9-9652), EPA sought comments on 

this ICR pursuant to 5 CFR 1320.8(d). EPA received no comments. Since it was 
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published for public comment on April 28, 2009, this ICR has been modified to reflect 

growth in the partnership, changes in labor rates and a new name for the SmartWay 

environmental tracking system and partner database (formerly known respectively as the 

SmartWay Freight Logistics Environmental and Energy Tracking or “FLEET” 

performance model and Customer Relations Management or “CRM” database). 

3(c) Consultations 

In preparing respondent burden hour and cost estimates in this ICR, EPA 

conducted some limited consultation with a small group of companies that participate in 

the SmartWay Partnership. These companies and corresponding contacts are identified in 

Table 3.1. 

 While these companies provided some insight, EPA works closely with all 

SmartWay participants, ensuring a good understanding of the time needed to carry out its 

information collection. Therefore, EPA relied primarily on the expertise of staff assigned 

to the SmartWay program to develop the ICR’s hour and cost assumptions. In addition, 

the Agency accessed data stored in the SmartWay partner database and supporting 

documentation to estimate the number of respondents and activities. The SmartWay 

partner database is kept up to date based on participant submittals (e.g., partnership 

agreements, initial and updated SmartWay fuel consumption and emissions data) and is 

therefore the most reliable source for estimation purposes. 

Table 3.1 

SmartWay Partners and Contact List 

Partner Company Contact 

AFN Logistics Jared Palmer 

Contract Freighters, INC Bruce Stockton 

Davis Cartage Susan Sanderson 

Green Mountain Coffee Roasters Don Ostler 

H.O. Wolding Arne Nystrom 

KBD Transportation Pam Mullin 

Nebraska Truck Association Larry Johnson 

New Jersey Motor Truck Association Gail Toth 

Schneider Dennis Damman 

Sharp Mark Servidio 

Wisconsin Partners for Clean Air Jessica Lawent 

3(d) Effects of Less Frequent Collection 

SmartWay Partner Agreements and Online Environmental Tracking System 

The SmartWay Partner Agreement is a one-time information submittal. The 

agreement documents an organization’s decision to join SmartWay, and provides basic 

contact information for a partner organization. It is not possible to collect the basic 

information given in the agreement less frequently. 
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 A partner provides inputs into the SmartWay environmental tracking system upon 

joining SmartWay and updates the system on an annual basis thereafter, for as long as an 

organization remains a SmartWay partner. First-year system outputs are used by partners 

as a baseline for establishing energy and emission reduction goals in the future. 

Updating the system annually in subsequent years is necessary for SmartWay participants 

to determine the effectiveness of their actions to reduce emissions and energy use. 

Likewise, for EPA, collecting and storing the inputs annually ensures that the Agency is 

able to establish quantitative information on the program’s progress in reaching 

SmartWay’s emissions and fuel reduction goals. 

Running the environmental tracking system and providing the results to EPA less 

frequently would prevent EPA and its SmartWay partners from tracking and assessing the 

progress of individual organizations, and the program as a whole. It also would make it 

difficult for participant organizations to modify their strategies to reduce energy use and 

emissions, as needed, to meet their goals. Annual system updates and outputs are 

necessary for EPA and its SmartWay partners to effectively work toward their shared 

energy and environmental goals. 

 The updated data also are important to EPA when assessing partner performance 

as part of the SmartWay Excellence Awards program. The excellence awards are an 

important incentive and encourage partners to implement effective emission-reduction 

strategies that help conserve energy, reduce greenhouse gas emissions and improve air 

quality. 

Program Evaluation 

 Providing sufficient opportunities for partners, and transportation industry 

professionals to provide input to EPA on the effectiveness of SmartWay is necessary to 

monitor and implement program changes, as needed, in a timely manner. 

3(e) General Guidelines 

 Information collections performed under this clearance will follow all of OMB’s 

General Guidelines regarding federal data collection. 

3(f) Confidentiality 

Participation in SmartWay is voluntary and may be terminated by participants or 

EPA at any time. If a claim of confidential business information (CBI) is asserted, EPA 

will manage that information in accordance with EPA’s provisions on confidentiality. 40 

CFR Part 2, Subpart B establishes EPA’s general policy on the public disclosure of 

information and procedures for handling CBI claims. 

3(g) Sensitive Questions 
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No questions of a sensitive nature are asked of SmartWay participants. 

4 The Respondents and the Information Requested 

4(a) Respondents and NAICS Codes 

Below in Table 4.1 is a list of selected North American Industrial Classification System 

(NAICS) codes and the primary industry sectors associated with those codes. These 

industry sectors may be affected by information collections covered under this ICR for 

the SmartWay Transport Partnership. 

Table 4.1 

List of NAICS codes for SmartWay Partners 

NAICS Code Industry 

421 Wholesale Trade, Durable Goods 

422 Wholesale Trade, Nondurable Goods 

4211 Motor Vehicle and Motor Vehicle Part and Supplies 

42111 Automobile and Other Motor Vehicle Wholesalers 

42112 Motor Vehicle Supplies and New Part Wholesalers 

423 Wholesale Trade, Nondurable Goods 

44-45 Retail Trade 

48-49 Transportation and Warehousing 

481 Air Transportation 

4811 Scheduled Air Transportation 

481112 Scheduled Freight Air Transportation 

4812 Nonscheduled Air Transportation 

48121 Nonscheduled Air Transportation 

481212 Nonscheduled Chartered Freight Air Transportation 

481219 Other Nonscheduled Air Transportation 

482 Rail Transportation 

4821 Rail Transportation 

48211 Rail Transportation 

482111 Line-Haul Railroads 

482112 Short-Line Railroads 

483 Water Transportation 

4831 Deep Sea, Coastal and Great Lakes Water Transportation 

48311 Deep Sea, Coastal and Great Lakes Water Transportation 

483111 Deep Sea Freight Transportation 

483113 Coastal and Great Lakes Freight Transportation 

4832 Inland Water Transportation 

48321 Inland Water Transportation 

483211 Inland Water Freight Transportation 

484 Truck Transportation 

4841 General Freight Trucking 

48411 General Freight Trucking, Local 

48412 General Freight Trucking, Long-Distance 

484121 General Freight Trucking, Long-Distance, Truckload 

484122 General Freight Trucking, Long-Distance, LTL 

4842 Specialized Freight Trucking 
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488 Support Activities for Transportation 

4881 Support Activities for Air Transportation 

48811 Airport Operations 

488119 Other Airport Operations 

48819 Other Support Activities for Air Transportation 

4882 Support Activities for Rail Transportation 

48821 Support Activities for Rail Transportation 

4883 Support Activities for Water Transportation 

48831 Port and Harbor Operations 

48832 Marine Cargo Handling 

48833 Navigational Services to Shipping 

48839 Other Support Activities for Water Transportation 

4884 Support Activities for Road Transportation 

4885 Freight Transportation Arrangement 

48851 Freight Transportation Arrangement 

4889 Other Support Activities for Transportation 

48899 Other Support Activities for Transportation 

488991 Packing and Crating 

488999 All Other Support Activities for Transportation 

4931 Warehousing and Storage Facilities 

49311 General Warehousing and Storage Facilities 

49312 Refrigerated Warehousing and Storage Facilities 

49319 Other Warehousing and Storage Facilities 

4(b) Information Requested 

Organizations interested in joining SmartWay are asked to submit a partnership 

agreement describing their commitment to conserve energy and emissions when they join 

the program. They also are asked to provide other related information, as described 

below. 

4(b)(i) Data Items 

Partnership Agreement 

• An organization completes a partnership agreement when it joins 

SmartWay; the form may be completed online or on paper. A completed 

partnership agreement confirms that an organization has joined the 

program. It also lists the commitments that both EPA and the joining 

organization assume by working together through the SmartWay 

Partnership. Copies of the SmartWay partnership agreement forms are 

provided in Appendix A. On average, EPA estimates that 0.82 hours are 

needed to thoroughly review, comprehend and submit the partnership 

agreement. This includes some legal review, especially in larger 

companies. 

The partnership agreement includes the following information: 
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9 Organization’s name, 

9 Contact information on organization’s Partner Official, 

9 Contact information on organization’s Designated Partner 

Representative, and 

9 General terms of the SmartWay Partnership. 

SmartWay Environmental Tracking System 

• The SmartWay tracking system is a tool that helps organizations quantify 

the environmental performance of their transportation-based operations. 

Organizations access the system and provide information on their 

transportation activities upon joining SmartWay. The system consists of 

two modules, one for SmartWay carriers, and a second module for 

SmartWay shippers and logistics management companies; both modules 

are available online (www.epa.gov/smartway). 

On average, EPA estimates that partners will take 5.16 hours to gather, 

input and review the data needed to run the environmental tracking system 

the first time. Annual updates will take 2.66 hours to complete. These 

estimates include the time needed to review system outputs prior to 

sending them to EPA. 

 For carrier partners the system requests the following information: 

9 Contact information, including a responsible agent for the 

company, or an alternate; street and electronic addresses, 

9 Information about the company, including data about its existing 

transportation equipment, such as the number of trucks 

employed; gallons of fuel used and miles traveled annually; 

payload; pollution control equipment deployed and idling 

activity, and 

9 Actions the organization plans to take to conserve energy and 

strengthen its environmental performance in future years. 

 For shipper and logistics management partners, the system requests the 

following information: 

9 Contact information, including a responsible agent for the 

company, or an alternate; street and electronic addresses, 

9 Information about the company’s transportation activities, 

including carriers hired to transport goods; mode/s used to 

transport products; and freight facility operations, and 

9 Actions the organization plans to take to increase the amount of 

freight shipped with SmartWay carriers and to conserve energy 

and reduce emissions from its freight facility and transportation 

operations in future years. 
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Annual SmartWay Excellence Awards 

• The Annual SmartWay Excellence Awards recognize outstanding 

achievements by partners in the program. Data from the tracking system 

and the progress a company is making to improve its environmental 

performance provide the basis for an award. Partners also have the option 

of providing additional information, as listed below, to be considered for 

an award. On average EPA estimates that organizations that choose to 

provide this information take an estimated 3.25 hours to do so. 

9 Efforts undertaken to educate its staff, customers and public about 

its participation in SmartWay, and 

9 Other activities supporting its participation as a SmartWay partner 

(e.g., a shipper may offer special assistance or incentives that help 

and/or encourage carriers to join SmartWay). 

Partner Evaluation 

● SmartWay may request feedback on the program and the tools it provides, 

which would be expected to require no more than 15 minutes of a 

respondent’s time. 

4(b)(ii) Respondent Activities 

Partnership Agreement 

To join the EPA SmartWay Transport Partnership, organizations are asked to: 

9 Review the partnership agreement, and 

9 Sign and return the agreement to EPA electronically, by fax or U.S. mail. 

SmartWay Environmental Tracking System 

Upon completing their partnership agreement, companies are asked to complete 

the online environmental tracking system, and on an annual basis thereafter, to 

update the system. These activities involve the following: 

9 Gather information needed to provide relevant inputs for the 

environmental tracking system, 

9 Go online and enter information and relevant data into the system, 

9 Run the system, 

9 Review system reports and data outputs, 

9 Choose options to reduce fuel use and emissions, and 

9 Update the system and review data outputs annually. 
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Annual SmartWay Partner Award Materials and Information 

In addition to reporting their environmental performance data, SmartWay partners 

have the option to submit information on their actions to reduce fuel use, save 

energy and publicly promote their participation in the SmartWay program. When 

a partner chooses to submit this information, it will: 

9 Gather and compile information on its activities, including samples of 

promotional materials and in-house tools developed to highlight their 

involvement in SmartWay, and 

9 Send these materials to EPA, electronically, by fax, or U.S. mail. 

Program Evaluation 

EPA may seek feedback on the SmartWay program on a random and voluntary 

basis and partners may be asked to respond to a range of questions, such as the 

usability of the tracking tool and the program’s value to their organization, among 

others. 

5 Information Collection: Agency Activities, Collection Methodology, and 

Information Management 

5(a) Agency Activities 

EPA SmartWay managers, staff and Partner Account Managers (PAMs) will 

perform certain activities associated with information collections described in this ICR. 

These activities serve to develop, evaluate and support the SmartWay Transport 

Partnership program. 

Partnership Agreement 

SmartWay will perform the following activities related to the partnership 

agreement: 

9 Review partner agreements, 

9 Upload information from the partner agreement to the SmartWay partner 

database, 

9 Assign a PAM, 

9 Send a welcome letter to the new partner, 

9 Update and maintain SmartWay website, and 

9 Monitor the use of SmartWay logos. 

SmartWay Environmental Tracking System 
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SmartWay will perform the following activities related to the environmental 

performance tracking system: 

9 Process and upload new and updated partner performance data in the 

SmartWay partner account database, 

9 Request updates of information annually, 

9 Review partner activities undertaken to cooperatively promote SmartWay, 

9 Record partner progress in the database, and 

9 Update and maintain SmartWay website. 

Annual SmartWay Partner Award Program

SmartWay will review environmental performance data and any additional data 

partners provide to highlight their progress and achievements in conserving fuel and 

reducing emissions: 

9 Review and rank environmental performance data that is submitted, 

9 Review and assess other partner information submitted for award 

consideration, and 

9 Summarize and describe partner accomplishments and achievements that 

warrant recognition. 

Program Evaluation 

 SmartWay will review input from its partners, and industry representatives on the 

program and use it to adjust and improve the program. 

5(b) Collection Methodology and Management 

In collecting and analyzing the information received through this ICR, EPA will 

use a telephone system, personal computers, and applicable software. EPA will ensure 

the accuracy and completeness of collected information by reviewing each submittal. 

EPA will enter the information obtained into a database and will aggregate data obtained 

to monitor the progress of participants in reducing fuel consumption and air emissions. 

These efforts will help to ensure the proper use and processing of the information being 

collected to enhance the value of the information to EPA and the public. 

5(c) Small Entity Flexibility 

 EPA expects that some independent truck owners, small fleet operators and other 

small businesses will participate in SmartWay. EPA has designed its information 

collections to minimize respondent burden while obtaining sufficient and accurate 

information. For example, EPA has tailored its partner environmental tracking system 

for small entities so that it requests only the minimum amount of information needed to 

work effectively with small businesses. 
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5(d) Collection Schedule 

SmartWay collects partnership agreements from partners only once, when they 

enter into the program. Environmental performance data is submitted upon joining the 

partnership and updated annually thereafter. Additional information that is submitted for 

the purposes of being considered for an award is optional, as environmental performance 

data serve as the primary basis for an award. 

EPA will request data related to program evaluation no more than once a year. 

6 Estimating the Burden and Cost of the Collection 

 

6(a) Estimating Respondent Burden 

Exhibit 1 presents the annual respondent burden hours for information collection 

activities associated with the SmartWay Transport Partnership program. Exhibit 1 also 

includes the total annual hours devoted by respondents to conduct all activities. 

6(b) Estimating Respondent Costs 

Exhibit 1 estimates respondent costs associated with each information collection 

activity. Exhibit 1 also presents the total annual respondent costs under all activities. 

Specific cost assumptions are discussed below. 

6(b)(i) Estimating Labor Costs 

The labor rates used to estimate costs to respondents are consistent with hourly 

wage rates published by the Bureau of Labor Statistics publications on employment and 

earnings. Based on its review of this data, EPA has developed labor cost estimates. EPA 

estimates an average hourly respondent labor cost (hourly plus overhead and fringe) of 

$109.08 for legal staff, $79.47 for managerial staff, $67.73 for technical staff, and $33.58 

for clerical and/or administrative staff. 

6(b)(ii) Estimating Capital and Operations and Maintenance (O&M) Costs 

Operations and maintenance (O&M) costs are those costs associated with a 

paperwork requirement incurred continually over the life of the ICR. They are defined 

by the Paperwork Reduction Act of 1995 as the “recurring dollar amount of costs 

associated with O&M or purchasing service.” This ICR includes O&M costs for postage 

(i.e., $0.50) for each submittal to EPA by postal mail. Although most submittals are 

electronically provided, EPA recognizes that postal mail may be used by some of our 

partners. In addition, for the collection of optional items, specifically hard copies of 

materials submitted for consideration of a SmartWay Excellence Award, EPA estimates 

an average cost of $15.00 per submittal 
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6(c) Estimating Agency Burden and Costs. 

 As shown in Exhibit 2, SmartWay estimates the annual Agency burden costs for 

the information collection activities associated with SmartWay. EPA conducted 

consultation with staff members of SmartWay to obtain estimates of the hours to 

complete each information collection activity. These estimates are summarized in 

Exhibit 2. 

 The hourly labor rates used in this ICR were obtained from the 2010 GS pay 

schedule available from the Office of Personnel Management. EPA estimates an average 

hourly labor cost (including overhead) of $86.56 for legal staff, $73.58 for managerial 

staff, $52.64 for technical staff, and $23.84 for clerical staff. For the Senior 

Environmental Employees (SEE) who support SmartWay, EPA estimates a labor rate of 

$20 per hour. The labor rates for EPA employees are based on the following GS levels 

and steps: GS level 15 - step 5 for legal staff; GS level 14 - step 5 for managerial staff; 

GS level 12 – step 5 for technical staff; and GS level 5 - step 5 for clerical staff. To 

derive the hourly labor rates, EPA first used the corresponding hourly basic labor rates 

from the 2010 General Schedule and multiplied these rates by 1.6, the standard 

government multiplier. Labor rates for SEE employees are based on standard rates 

applied by Senior Service America, Inc., the administrator of a grant program that makes 

SEE employees available to the EPA. 

6(d) Estimating the Respondent Universe and Total Respondent Burden and Cost 

 Respondent Universe 

In this section, EPA describes its estimates of the number of respondents carrying 

out the information collections under the SmartWay Transport Partnership program. In 

developing its estimates, EPA referred to its databases and related documentation to 

identify trends in the number of existing and new respondents. Based on this 

understanding, EPA has estimated the average number of respondents associated with 

each of the information collections under the program. These averages and an 

explanation of how they were derived follows for each collection activity. 

Partnership Agreement – New Partners 

EPA estimates that based on program growth and development, on average, 450 

organizations, representing shipper, carrier (truck, rail), logistics management, public and 

private affiliate groups will submit a partnership agreement to EPA each year. Each of 

these 450 new partners is expected to complete and submit the agreement on a one-time 

basis. In estimating the annual respondent hour and cost burden over the three-year 

period covered by this ICR, EPA annualized the hour and cost burden of this one-time 

activity by dividing the number of respondents by three. Thus EPA estimates that 450 

partners will complete and submit a partnership agreement each year, taking 0.82 hours 

on average to do so. 
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 These assumptions are reflected in Exhibit 1. 

SmartWay Environmental Tracking System 

EPA asks all new organizations that join SmartWay, with the exception of 

affiliates, to access its environmental tracking system which is available online, and 

submit data upon joining the partnership. After that, partners are asked to update the 

system and report on their progress annually. 

The environmental tracking system is a web-based tool that enables partners to 

establish benchmarks and future goals for conserving energy and reducing greenhouse 

gas and nitrogen oxide emissions from their freight operations and transportation-based 

activities. To identify a baseline and set these goals, companies gather information about 

their transportation activities and enter that data into EPA’s web-based tool, the 

SmartWay environmental tracking system. After completing these inputs, the data is sent 

electronically to EPA and uploaded into the SmartWay partner database. EPA estimates 

that to gather and input information and data into the SmartWay tracking system, and to 

send the data to EPA, takes a company, in its first year of joining the program, on average 

5.16 hours. 

Based on information drawn from the SmartWay partner database, EPA notes that 

approximately 20% of its SmartWay’s partnership base is composed of affiliates. These 

affiliates do not complete or submit an environmental tracking system. Affiliates join 

SmartWay to help promote and support EPA’s goals through marketing and 

communications activities, and typically do not engage in a significant amount of freight 

activity. Consequently it is not necessary for them to complete or submit a SmartWay 

tracking tool. 

The other 80% of SmartWay’s partnership base is composed of carrier (truck, rail, 

air and marine), shipper, and logistics management firms. These partners do provide data 

and run the environmental performance tracking system upon joining the program and 

annually thereafter. 

Using this program data, EPA calculates that of the 450 new partners projected to 

join SmartWay each year, 360 of them will run the tracking system (450 x 0.8 = 360). 

The other new participants will be affiliates, and affiliates are not asked to run the system 

(450 x 0.2 = 90). 

In estimating the annual respondent hour and cost burden over the three-year 

period covered by this ICR, EPA annualized the hour and cost burden associated with 

operating the tracking system for the first time, by dividing the number of respondents by 

three. Thus EPA estimates that 360 new partners will complete and submit 

environmental performance data each year, taking 5.16 hours on average to do so. This 

work will entail the following: 
- 17 -

9 Gather information needed to provide relevant inputs into the tracking 

system, 

9 Go online and enter information and relevant data into the tracking 

system, 

9 Run the tracking system, 

9 Review system reports and data outputs, 

9 Review utility options for reducing fuel use and emissions, and 

9 Send EPA new system data outputs. 

These assumptions are reflected in Exhibit 1. 

SmartWay Environmental Tracking System Updates 

 Following the initial submittal of environmental performance data, EPA asks that 

partners annually update the system and report their progress in meeting their 

performance goals. There are currently 2,400 existing organizations participating in 

SmartWay. Of these 2,400 organizations, 80% of them – or 1,920 in all, will be asked to 

update the environmental tracking system (2,400 x 0.8 = 1,920) on an annual basis. 

These 1,920 organizations represent carrier, shipper and logistics management partners. 

The remaining 480 organizations are affiliate organizations, and affiliates are not asked to 

complete or update the SmartWay tracking system. 

 In addition to the 1,920 existing partners that will provide annual updates, new 

partners that have been in the program for more than a year also will provide updates to 

the tracking system that they initially ran when they first joined the program. Again, 

EPA projects 360 new partners will join SmartWay and complete the environmental 

tracking system for the first time during each year of the 3-year period covered by this 

ICR. 

 To calculate the number of updates EPA will receive from these 360 new partners, 

EPA reviewed the SmartWay program’s retention rate among its existing partners. EPA 

found that about 75 percent of all partners that initially submit data continue to participate 

in the program and submit updated data. Therefore, in addition to the 1,920 existing 

partners that provide updated system data, another 270 new partners will provide these 

updates for the first time (360 x 0.75). 

 To develop a complete estimate of the number of annual respondent hours and cost 

burden associated with updating the SmartWay environmental tracking system on an 

annual basis, EPA factored in this retention rate. Specifically, EPA took into account the 

number of existing partners (1,920) and new partners (270) that it expects to remain 

active in the program during the three year timeframe covered by this ICR. In summary 

EPA expects that 2,190 (1,920 + 270) partners will annually provide updated 

environmental performance data to the Agency during this three-year period. 

 Although the same basic actions are involved in initially running the environmental 

tracking system and updating it, EPA estimates that gathering and reviewing the data 
- 18 -

needed to update the system, and submitting the updated data will require an average of 

2.66 hours. The reduction in this burden hour estimate (as compared to running the 

system for the first time) is based on the experience that SmartWay partners have 

acquired in managing their fleet, energy and environmental performance. As a result, 

EPA estimates that on an annual basis, 2190 partners will provide updated environmental 

performance data, taking 2.66 hours on average to do so. 

 These assumptions are reflected in Exhibit 1. 

SmartWay Excellence Awards

 As a part of its annual SmartWay Excellence Awards program EPA annually reviews 

the baseline systems data and the updates its SmartWay partners submit to identify and 

recognize partners that demonstrate a high level of leadership in reducing fuel 

consumption and lowering greenhouse gas and other air emissions. All SmartWay 

partners have the option of providing EPA with other, relevant information on actions 

that may not be captured in their performance data. When a partner chooses to submit 

this information, it will: 

9 Gather and compile information on its activities, including samples of 

promotional materials and in-house tools developed to highlight its 

involvement in SmartWay, and 

9 Send these materials to EPA, either electronically or by mail. 

Based on EPA’s experience in administering the SmartWay Excellence Awards 

program it is estimated that 75 partners (about 3.5% of all partners) will provide this 

additional information for consideration on an annual basis during the 3-year time period 

covered by this ICR. On average these organizations will take 3.25 hours to gather and 

submit the award materials that they would like EPA to evaluate. 

These assumptions are reflected in Exhibit 1. 

Program Evaluation

Over the three year period covered by this ICR, EPA expects that it will ask its 

partners and other relevant parties for advice and suggestions on the effectiveness of 

SmartWay and how to improve the tools and incentives it provides the transportation 

sector. EPA will request this information no more than once a year from no more than 

150 individuals and expects that it will require no more than 15 minutes of time from a 

respondent. 

 These assumptions are reflected in Exhibit 1. 
- 19 -

6(e) Bottom Line Burden Hours and Costs 

6(e)(i) Respondent Tally 

As shown in Table 6.1, EPA estimates the total annual hour and cost burden to 

respondents to be 8,301 hours and $531,089.00. 

Table 6.1 

Total Estimated Annual Respondent Burden and Cost Summary 

6(e)(i)(i) Agency Tally 

In table 6.2, EPA presents a summary of the total estimated annual Agency and 

contract burden for the SmartWay program. 

Table 6.2 

Total Estimated Annual Agency Burden and Cost 

Respondent Type 

Burden 

Hours Total Labor Costs 

Total Capital 

Cost Total O&M Cost Total Cost 

Agency 3173 $99,504.00 $0.00 $263.00 $99,767.00

6(f) Reasons for Change in Burden 

This is a new information collection, and as such, this section does not apply. 

Information 

Collections 

Number of 

Respondents 

Total Hours 

per Year 

Total Labor 

Cost Per Year 

Total 

Annual 

Capital 

Cost 

Total 

Annual 

O&M 

Cost 

Total Cost Per Year 

Partnership 

Agreement 

450 369 $ 28,506.00 $0.00 $225.00 $ 28,731.00

Environmental 

Measurement, 

Assessment & 

Tracking System 

(new & updates) 

2,550 7,651 $ 481,944.00 $0.00 $00.00 $481,944.00

Awards & Recognition 75 244 $ 16,309.00 $0.00 $1,125.00 $17,434.00

Evaluation 150 37

 

 $ 2,980.00 $0.00 $0.00 

 

 $ 2,980.00 

TOTAL 

 

3,225 8301 $ 529,739.00 $0.00 $1,350.00 $531,089.00
- 20 -

6(g) Burden Statement 

EPA estimates that for organizations participating in SmartWay, the reporting 

burden will be approximately 2.57 hours per respondent per year. EPA notes that this is a 

weighted average across all SmartWay partners, regardless of whether they are affiliates, 

shippers, carriers, or logistics companies. It is also a weighted average for all partners, 

regardless whether they have previously completed partner agreements, submitted 

additional information or volunteered work examples for award consideration. This 

average also includes 150 respondents who will provide EPA with some data on their 

awareness and opinion of SmartWay. 

Burden means the total time, effort, or financial resources expended by a person 

to generate, maintain, retain, disclose or provide information to or for a Federal Agency. 

This includes the time needed to: review instructions; develop, acquire, install, and 

utilize technology and systems for the purposes of collecting, validating, and verifying 

information; adjust the existing ways to comply with previously applicable instructions; 

search data sources; complete and review the collection of information; transmit or 

otherwise disclose the information. An agency may not conduct or sponsor, and a person 

is not required to respond to, a collection of information unless it displays a currently 

valid OMB control number. 

To comment on the Agency's need for this information, the accuracy of the 

provided burden estimates, and any suggested methods for minimizing respondent 

burden, including the use of automated collection techniques, EPA has established a 

public docket for this ICR under Docket ID Number EPA-HQ-OAR-2007-0482, which is 

available for online viewing at www.regulations.gov, or in person viewing at the Air 

Docket in the EPA Docket Center (EPA/DC), EPA West, Room 3334, 1301 Constitution 

Avenue, NW, Washington, D.C. The EPA Docket Center Public Reading Room is open 

from 8:30 a.m. to 4:30 p.m., Monday through Friday, excluding legal holidays. The 

telephone number for the Reading Room is (202) 566-1744, and the telephone number 

for the Air Docket is (202) 566-1742. An electronic version of the public docket is 

available at www.regulations.gov. This site can be used to submit or view public 

comments, access the index listing of the contents of the public docket, and to access 

those documents in the public docket that are available electronically. When in the 

system, select “search,” then key in the Docket ID Number identified above. Also, you 

can send comments to the Office of Information and Regulatory Affairs, Office of 

Management and Budget, 725 17th Street, NW, Washington, D.C. 20503, Attention: 

Desk Officer for EPA. Please include the EPA Docket ID Number EPA-HQ-OAR-2007-

0482 and OMB Control Number 2060-NEW in any correspondence.
21

Exhibit 1

Estimated Annual Respondent Burden and Cost US EPA SmartWay Program 

Information Collection Activity 

Hours and Costs per Respondent 

Legal $109.08/hr 

Manager $79.47/hr 

Technical $67.73/hr 

Clerical $33.58/hr 

Response Hours/Year 

Labor Cost/ Year 

Capitol Startup Costs 

O&M Costs 

NoRe

Partnership Agreement Review Partnership Agreement 0.25 0.25 0.16 0 0.66 $57.97 0 $0.00 Return Partnership Agreement to EPA 0 0 0 0.16 0.16 $5.37 0 $0.50 Subtotal 0.25 0.25 0.16 0.16 0.82 $63.35 $0.00 $225.00 New SmartWay Carbon Tracking Systems Gather data & info for tracking system 0 0.5 2 0 2.5 $175.20 0 $0.00 Input data into Tracking System 0 0 1 0.5 1.5 $84.52 0 $0.00 Review System Carbon Outputs 0 0.5 0.5 0 1 $73.60 0 $0.00 Send completed Systems Data to EPA 0 0 0.16 0 0.16 $10.84 0 $0.00 Subtotal 0 1 3.66 0.5 5.16 $344.15 0 $0.00 Update SmartWay Carbon Tracking System Gather Data & Info to Update Tracking System 0 0 1 0 1 $67.73 0 $0.00 Input Data into Tracking System 0 0 0 0.5 0.5 $16.79 0 $0.00 Review System Outputs 0 0.5 0.5 0 1 $73.60 0 $0.00 Send Updated Outputs to EPA 0 0 0 0.16 0.16 $5.37 0 $0.00 Subtotal 0 0.5 1.5 0.66 2.66 $163.49 $0.00 SmartWay Excellence Awards Gather information for EPA consideration 0 0 2 0 2 $135.46 0 $0.00 Review and Send Information to EPA 0 0.5 0.5 0.25 1.25 $82.00 0 $15.00 Subtotal 0 0.5 2.5 0.25 3.25 $217.46 0 $1,125.00 Awareness Assessment Complete and submit online assessment 0 0.25 0 0 0.25 $19.87 0 $0.00 Subtotal 0 0.25 0 0 0.25 $19.87 0 $0.00 

Total 0.25 2.5 7.82 1.57 12.14 $808.31 $0.00 $1,350.00 
22

Exhibit 2

Estimated Annual Agency Burden and Cost US EPA SmartWay Program 

Information Collection Activity 

Hours and Costs per Respondent 

Legal $86.56/hr 

Manager $73.58/hr 

Technical $52.64/hr 

Clerical $23.84/hr 

SEE $20.00/hr 

Resp. Hours/ Year 

Labor Costs/ Year 

Annual Capitol Startup Costs 

Annual O&M Costs 

Partnership Agreement Review & Process submitted SmartWay Partnership Agreements 0 0.03 0 0 0.08 0.11 $3.81 0 $0.00 Send a Letter Welcoming Partner to SmartWay Program 0 0 0 0 0.08 0.08 $1.60 0 $0.50 Update EPA/SmartWay Website 0 0 0 0.08 0.08 $1.60 0 $0.00 Subtotal 0 0.03 0 0 0.24 0.27 $7.01 0 225 New SmartWay Carbon Tracking Systems Review and Evaluate System Outputs 0 0.08 0.25 0 1.5 1.83 $49.05 0 $0.00 Update SmartWay partner database with tracking system outputs 0 0 0 0 0.5 0.5 $10.00 0 $0.00 Update EPA/SmartWay Website 0 0 0 0 0 0 $0.00 0 $0.00 Subtotal 0 0.08 0.25 0 2 2.33 $59.05 0 0 Update SmartWay Carbon Tracking System Review and Evaluate Updated System Outputs 0 0.08 0.08 0 0.5 0.66 $20.10 0 $0.00 Update SmartWay Partner Acct Mgmt Dbase with Updated System Outputs 0 0 0.08 0 0.08 0.16 $5.81 0 $0.00 Subtotal 0 0.08 0.16 0 0.58 0.82 $25.91 0 $0.00 SmartWay Excellence Awards Develop Awards Criteria 0 0.08 0.5 0 0 0.58 $32.21 0 $0.00 Review Tracking System Inputs/Outputs 0 0 0.5 0 1 1.5 $46.32 0 $0.00 Receive and review other information submitted 0 0 1 0 0.5 1.5 $62.64 0 $0.00 Notify partners that will receive award 0 0 0.08 0.08 0.16 0.32 $9.32 0 $0.50 Subtotal 0 0.08 2.08 0.08 1.66 3.9 $150.48 0 $37.50 Awareness Assessment Review assessment, research focus and questions 0 0.08 0.5 0 0 0.58 $32.21 0 $0.00 Process assessment and present results to internal audiences 0 0 0.25 0 0 0.25 $13.16 0 $0.00 Subtotal 0 0.08 0.75 0 0 0.83 $45.37 0 $0.00 

Total 0 0.35 3.24 0.08 4.48 8.15 $287.81 0 $262.50 
With this agreement, , joins EPA’s SmartWay Transport 

Partnership and commits to:

• Measure the environmental performance of our fleet using EPA’s online environmental measurement, assessment and 

tracking system, available at www.epa.gov/smartway. 

• Identify a goal to improve the environmental performance of our fleet. 

• Establish a plan for how this goal will be achieved and report our progress toward meeting that goal by annually updating our performance in EPA’s online environmental measurement, assessment and tracking system.

In return, EPA commits to:

• Increase public awareness of Partner participation in the SmartWay Transport Partnership by listing Partners on the EPA 

SmartWay Transport Partnership Web site and in related educational, promotional, and media materials. EPA will obtain 

express written consent from the Partner before publishing the Partner’s name other than in the context of increasing public 

awareness of its participation as described here.

• Publicize the actual performance data of Partners only with a Partner’s express permission, except as otherwise required 

by law.

• Assist Partners in achieving goals by working to address challenges, create incentives, and provide technical assistance and

support (subject to appropriations).

General terms:

• If the Partner or EPA defaults upon this agreement at any point, the agreement shall be considered null and void. 

• Either party can terminate the agreement at any time without prior notification or penalties or any further obligation. 

EPA agrees not to comment publicly regarding the withdrawal of Partners. 

• EPA reserves the right to suspend or revoke Partner status for any Partner that fails to accomplish the specific actions to 

which it committed in the SmartWay Transport Partnership Agreement and subsequent Agreements.

• The Partner agrees that it will not claim or imply that its participation in the SmartWay Transport Partnership constitutes 

EPA approval or endorsement of anything other than the Partner’s commitment to the program. The Partner will not make 

statements or imply that EPA endorses the purchase or sale of the Partner’s products and services or the views of 

the organization.

• The Partner understands that it bears its own costs for participation in this program, and agrees not to submit a claim for 

compensation to EPA or any other Federal agency on the basis of this agreement. 

Join the SmartWay 

Transport Partnership TODAY!

U.S. Environmental Protection Agency • Office of Transportation and Air Quality • 2000 Traverwood, Ann Arbor, MI 48105 • 734-214-4767 • fax 734-214-4052 • www.epa.gov/smartway

Partnership Agreement: Carriers

Authorized Partner Official:

The undersigned, on behalf of , 

understands and agrees to the terms of the EPA SmartWay Transport Partnership.

SIGNATURE TITLE

PRINT NAME DATE

Designated Partner Representative:

NAME TITLE

ADDRESS 

CITY STATE ZIP

E-MAIL PHONE FAX

EPA’s SmartWaySM Transport Partnership is a voluntary program that recognizes Partners

for setting and achieving greenhouse gas (GHG) reduction goals in freight transport.

OMB Control No. 20XX-XXXX

Approval Expires XX/XX/XX

EPA Form Number XXXX-XX
Becoming a SmartWay Transport Carrier Makes Good Business Sense

• Cost Savings:

 The Partnership promotes new technologies and management practices to save fuel, which saves you money, period. 

• Business-to-Business Advantage:

 SmartWay Transport Carriers are preferred by SmartWay Transport Shippers, and they want to ship their goods with 

you. Shipper Partners are already giving priority contracts to SmartWay Transport Carriers.

• Freight Management Tools:

 EPA’s online environmental measurement, assessment and tracking system allows you to track and manage fuel use, 

evaluate fuel savings and environmental benefits of a variety of fuel efficiency strategies, and create a custom-fit 

plan for achieving greater fuel efficiency gains in the future.

• Technical Support: 

 EPA will assist you in using its environmental tracking system and meeting your goals. 

• Recognition for Your Existing Environmental Improvements: 

 Your fleet’s existing fuel efficiency strategies, coupled with continued improvements, determine your status in the 

Partnership. You get full credit for improvements made thus far.

• Promotional opportunities and public recognition:

 The SmartWay Transport Partner brand of excellence is 

awarded to qualifying Partners as a visible cue to your business 

customers, clients, and consumers to use in their advertising and 

other promotional media. It tells them that you are a champion 

of environmental stewardship and helps them to make educated 

choices about SmartWay Transport(ed) products. Visible 

exposure through national and regional events, advertisements, 

articles, and special recognition are just a few ways that EPA 

commits to recognize your achievements. 

Becoming a Partner is Easy

When you join the SmartWay Transport Partnership, you commit to:

• Assess your fleet’s environmental performance using using EPA’s 

tracking tools; 

• Identify a goal to improve your environmental performance; 

• Develop a plan and annually report your progress to EPA.

Simply e-mail, fax or mail the completed Partnership Agreement to:

 

 e-mail: smartway_transport@epa.gov

 mail: SmartWay Transport Partnership

 U.S. EPA Office of Transportation and Air Quality

 2000 Traverwood 

 Ann Arbor, MI 48105 

 fax: Fax: (734) 214-4052 

 

Then complete and submit your online assessment and performance objectives using EPA’s tracking tools available at 

www.epa.gov/smartway. 

Become a SmartWay Transport Carrier TODAY!

For more information about joining the SmartWay Transport Partnership, call us at (734) 214-4767.

Join the SmartWay 

Transport Partnership TODAY!

U.S. Environmental Protection Agency • Office of Transportation and Air Quality • 2000 Traverwood, Ann Arbor, MI 48105 • 734-214-4767 • fax 734-214-4052 • www.epa.gov/smartway

Join the SmartWay 

Transport Partnership TODAY!

The public reporting and recordkeeping 

burden for this collection of information 

is estimated to average 2.57 hours 

per response. Send comments on the 

Agency’s need for this information, 

the accuracy of the provided burden 

estimates, and any suggested 

methods for minimizing respondent 

burden, including through the use 

of automated collection techniques 

to the Director, Collection Strategies 

Division, U.S. Environmental Protection 

Agency (2822T), 1200 Pennsylvania 

Ave., NW, Washington, D.C. 20460. 

Include the OMB control number in 

any correspondence. Do not send the 

completed [form or survey] to this 

address.

OMB Control No. 20XX-XXXX

Approval Expires XX/XX/XX

EPA Form Number XXXX-XX
With this agreement, , joins EPA’s SmartWay Transport Partnership 

and commits to:

• Determine the percentage of freight shipped (or received) by SmartWay Transport Partnership carriers.

• Measure the greenhouse gas emissions of our freight facility operations using EPA’s online environmental measurement, 

assessment and tracking system, available at www.epa..gov/smartway. 

• Establish goals for reducing the greenhouse gas emissions of our freight facility operations and increasing the amount of 

 freight shipped with SmartWay Transport carriers.

• Establish a plan for how these goals will be achieved and report our progress toward meeting our goals by annually updating 

 our performance in EPA’s online environmental measurement, assessment and tracking system.

In return, EPA commits to: 

• Increase public awareness of Partner participation in the SmartWay Transport Partnership by listing Partners on the EPA 

SmartWay Transport Partnership Web site and in related educational, promotional, and media materials. EPA will obtain 

express written consent from the Partner before publishing the Partner’s name other than in the context of increasing public 

awareness of its participation as described here.

• Publicize the actual performance data of Partners only with a Partner’s express permission, except as otherwise required 

by law.

• Provide Shippers with the needed information to quantify emissions from their freight facility operations, and to determine 

the percentage of freight shipped with SmartWay Transport Partner Carriers.

• Assist Partners in achieving goals by working to address challenges, create incentives, and provide technical assistance and

support (subject to appropriations).

General terms:

• If the Partner or EPA defaults upon this agreement at any point, the agreement shall be considered null and void.

• Either party can terminate the agreement at any time without prior notification or penalties or any further obligation. 

EPA agrees not to comment publicly regarding the withdrawal of Partners. 

• EPA reserves the right to suspend or revoke Partner status for any Partner that fails to accomplish the specific actions to 

which it committed in the SmartWay Transport Partnership Agreement and subsequent Agreements.

• The Partner agrees that it will not claim or imply that its participation in the SmartWay Transport Partnership constitutes 

EPA approval or endorsement of anything other than the Partner’s commitment to the program. The Partner will not make 

statements or imply that EPA endorses the purchase or sale of the Partner’s products and services or the views of 

the organization.

• The Partner understands that it bears its own costs for participation in this program, and agrees not to submit a claim for 

compensation to EPA or any other Federal agency on the basis of this agreement. 

U.S. Environmental Protection Agency • Office of Transportation and Air Quality • 2000 Traverwood, Ann Arbor, MI 48105 • 734-214-4767 • fax 734-214-4052 • www.epa.gov/smartway

Partnership Agreement:

Shippers

Authorized Partner Official:

The undersigned, on behalf of , 

understands and agrees to the terms of the EPA SmartWay Transport Partnership.

SIGNATURE TITLE

PRINT NAME DATE

Designated Partner Representative:

NAME TITLE

ADDRESS 

CITY STATE ZIP

E-MAIL PHONE FAX

EPA’s SmartWaySM Transport Partnership is a voluntary program that recognizes Partners

for setting and achieving greenhouse gas (GHG) reduction goals in freight transport. 

OMB Control No. 20XX-XXXX

Approval Expires XX/XX/XX

EPA Form Number XXXX-XX

SWTPshipper_agreement01DK copy.indd 1 WTPshipper_agreement01DK copy.indd 1 3/15/2011 12:54:00 PM /15/2011 12:54:00 PM
Becoming a SmartWay Transport Shipper Makes Good Business Sense

• Improve Your Savings by Improving your Environmental Performance:

 SmartWay Transport Partners use freight carriers that are improving 

their own fuel efficiency while shippers are improving the efficiency 

of shipping and receiving operations. This translates to money saved 

and reduced environmental impacts from your freight shipping. As a 

SmartWay Transport Partner, you will have the information necessary 

to make beneficial decisions regarding carrier selection. 

• Quantify your Environmental Achievements:

 Emission reductions may be valuable on the open market through 

trading and credit programs already in development nationally 

and internationally. EPA’s online environmental measurement, 

assessment and tracking system allows you to track and manage your 

greenhouse gas emission reductions from freight activities. 

• Promotional Opportunities and Public Recognition:

 The SmartWay Transport Partner brand of excellence is awarded to 

qualifying Partners as a visible cue to your business customers, clients, and consumers to use in their advertising and other 

promotional media. It tells them that you are a champion of environmental stewardship and helps them to make educated 

choices about SmartWay Transport(ed) products. Visible exposure through national and regional events, advertisements, 

articles and special recognition are just a few ways that EPA commits to recognize your achievements. 

Becoming a Partner is Easy

When you join the SmartWay Transport Partnership, you commit to:

• Increase the percentage of freight shipped by SmartWay Transport 

Partnership Carriers;

• Measure the greenhouse gas emissions of your operations using 

EPA’s tracking tools; 

• Identify a goal to reduce the greenhouse gas emissions from freight 

facility operations; 

• Develop a plan for achieving your goals and annually report your 

progress to EPA.

Simply e-mail, fax or mail the signed Partnership Agreement to: 

 e-mail: smartway_transport@epa.gov

mail: SmartWay Transport Partnership

 U.S. EPA Office of Transportation and Air Quality

 2000 Traverwood 

 Ann Arbor, MI 48105

fax: (734) 214-4052 

Then complete and submit your online assessment and performance 

objectives using EPA’s tracking tools available at www.epa.gov/

smartway. Your Partner Welcome Kit will be mailed to you shortly.

Become a SmartWay Transport Shipper TODAY! 

For more information about joining the SmartWay Transport Partnership, call us at (734) 214-4767.

U.S. Environmental Protection Agency • Office of Transportation and Air Quality • 2000 Traverwood, Ann Arbor, MI 48105 • 734-214-4767 • fax 734-214-4052 • www.epa.gov/smartway

Join the SmartWay 

Transport Partnership TODAY!

 “Businesses have an opportunity and 

a responsibility to do what they can to 

protect the environment. It’s important 

to our customers and it’s important to 

healthy communities, so we encourage all 

companies to join us in this great effort 

with SmartWay.”

— Winell Herron, V.P. of Public Affairs and 

Diversity, H-E-B 

The public reporting and recordkeeping 

burden for this collection of information 

is estimated to average 2.57 hours 

per response. Send comments on the 

Agency’s need for this information, 

the accuracy of the provided burden 

estimates, and any suggested 

methods for minimizing respondent 

burden, including through the use 

of automated collection techniques 

to the Director, Collection Strategies 

Division, U.S. Environmental Protection 

Agency (2822T), 1200 Pennsylvania 

Ave., NW, Washington, D.C. 20460. 

Include the OMB control number in 

any correspondence. Do not send the 

completed form to this address.

EPA Form Number XXXX-XX

OMB Control No. 20XX-XXXX

Approval Expires XX/XX/XX

SWTPshipper_agreement01DK copy.indd 2 WTPshipper_agreement01DK copy.indd 2 3/15/2011 12:54:04 PM /15/2011 12:54:04 PM


The public reporting and recordkeeping burden for this collection of information is estimated to average 2.57 hours per response. Send comments on 

the Agency's need for this information, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including 

through the use of automated collection techniques to the Director, Collection Strategies Division, U.S. Environmental Protection Agency (2822T), 1200 

Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB control number in any correspondence. Do not send the completed form to this 

address.