Supporting Statement for EPA Information Collection Request Number 2265.01

“Information Collection Activi ties Associated with the SmartWay Transport Partnership”

March 2011i 

### Table of Contents

Title Page

1. Identification of the Information Collection 1 1(a) Title of the Information Collection 1 1(b) Short Characterization/Abstract 1

2. Need for and Use of the Collection 4 2(a) Need/Authority for the Collection 4 2(b) Practical Utility/Users of the Data 4

3. Non-duplication, Consultations, and Other Collection Criteria 5 3(a) Non-duplication 5 3(b) Public Notice Required Prior to ICR Submission to OMB 5 3(c) Consultations 6 3(d) Effects of Less Frequent Collection 6 3(e) General Guidelines 7 3(f) Confidentiality 7 3(g) Sensitive Questions 7

4. The Respondents and the Information Requested 8 4(a) Respondents/NAICS Codes 8 4(b) Information Requested 8 (i) Data items, including record keeping requirements 9 (ii) Respondent activities 11

5. The Information Collected--Agency Activities, Collection Methodology, and Information Management 12 5(a) Agency Activities 12 5(b) Collection Methodology and Management 13 5(c) Small Entity Flexibility 13 5(d) Collection Schedule 14

6. Estimating the Burden and Cost of the Collection 14 6(a) Estimating Respondent Burden 14 6(b) Estimating Respondent Costs 14 (i) Estimating Labor Costs 14 (ii) Estimating Capital and Op erations and Maintena nce Costs 14 6(c) Estimating Agency Burden and Cost 15 6(d) Estimating the Respondent Universe and Total Burden and Costs 15 6(e) Bottom Line Burden Hours and Cost Tables 19 (i) Respondent Tally 19 (ii) Agency Tally 19 6(f) Reasons for Change in Burden 20 6(g) Burden Statement 20ii List of Tables, Exhi bits, and Appendices

Title Page

Table 3.1 Partners and Contact List 6

Table 4.1 List of NAICS codes for SmartWay Partners 8

Table 6.1 Total Estimated Annual Respondent Burden and Cost 19 Table 6.2 Total Estimated Annual Agency Burden and Cost 19

Exhibit 1 Estimated Private Sector Burden 21 Exhibit 2 Estimated Agency Burden 22

Appendix A Partner Agreement Forms 23

- Carrier Partners

- Shipper & Logistic Management Partners

- Affiliate Partners- 1 - 1 Identification of the Information Collection

1(a) Title of the Information Collection

The Information Collection Request (ICR) is entitled “Information Collection Activities Associated with SmartWay Tr ansport Partnership, ” EPA ICR number 2265.01,

OMB Control Number 2060-NEW.

1(b) Short Characterization/Abstract

The U.S. Environmental Protection Agen cy created the SmartWay Transport Partnership to help businesses and individua ls protect the environment, improve air quality and maximize the energy efficiency of their transpor tation and logistics management choices. The Partnership focuse s on increasing efficiency and lowering the greenhouse gases and air pollution generated by the transport and movement of goods. EPA encourages businesses and individuals that transport and move goods to adopt energy-efficient strategies and technologies th at reduce fuel use, air pollution, and energy

costs.

EPA administers a streamlined, online re porting process for organizations that join the SmartWay Transport Partnership, and has created incentives for improvement (e.g., SmartWay Excellence Awards Program). EPA also makes tools and other resources available on the Web to help orga nizations and individuals evaluate their environmental performance and the value of investing in transportation management improvements.

This ICR examines the information collected under the SmartWay Transport Partnership from organizations active in the tr ansportation sector. Sections 1 through 5 of this supporting statement describe the colle ctions (in terms of the need and utility of the data collected). These sections also outline respondent and Agency activities. In Section 6, EPA estimates the annual hour and cost burden to respondents and the Agency

as a result of the data collections.

S MART W AY T RANSPORT P ARTNERSHIP AND THE T RANSPORTATION S ECTOR

The SmartWay Transport Partnership cons ists of the following participant groups:

• Carrier Partners include businesses that provide freight transport services, and that own and/or operate vehicles used in goods movement and related transportation-based assets. These businesses include trucking, railroad, commercial and reta il businesses, independent truck owners, and similar organizations. Sm artWay may in the future expand to other types of freight modes including air and marine. Carriers that join SmartWay agree to annually meas ure their performance using an

environmental measurement and tr acking system provided by EPA and available online. Based on outputs generated by this tracking system,- 2 - SmartWay Transport Carrier Partne rs commit to improve their fuel efficiency and environmental performa nce as a condition for participating in the partnership.

• Shipper and Logistics Management Partners consist of manufacturers, retailers, logistics and supply chain ma nagement companies that hire or contract with fleet owners and operators to move their goods. SmartWay Shipper and Logistics Management Pa rtners agree to annually assess the proportion of goods dispatched with SmartWay carriers and also use a system for tracking their carbon emissions , similar to that used by carriers, but specifically designed for shippe rs. Shippers and logistics firms commit to ship an increasing percen tage of their goods with SmartWay carriers, and to lower carbon emissions from their facility transportation operations as conditions for part icipating in SmartWay.

• Affiliates are both private and non-pr ofit transportation-based organizations and companies, including trade associations, state and local governments, leasing companies, reta il truck equipment dealers and other groups that encourage the transporta tion sector to integrate pollution controls and energy saving strategies into their business operations.

This ICR covers the reporting activities associated with partner participation in the SmartWay program, including the following:

SmartWay Partner Agreement

• An organization voluntarily joins Sm artWay when it submits a partner agreement. SmartWay partners in clude carriers, shippers, logistics management companies, retailers , and non-profit groups engaged in improving the environmental performan ce of the transportation sector. Partner agreements identify basic obj ectives for organizations that join SmartWay and request contact in formation. Upon reviewing and completing the partner agreement, an organization can e-mail, fax or mail the agreement to EPA SmartWay. U pon receiving the agreement, partner data is loaded into the SmartWay partner account database, and a new partner record is created. A Pa rtner Account Manager or “PAM” is assigned to support the new partner. Copies of partner agreements for carriers, shippers, logistics management companies and affiliates are included in Appendix A.

Emissions Measurement

• Upon joining SmartWay, carriers, sh ippers and logistics management companies agree to annually meas ure emissions generated by their transportation-related activities. To do so, partners collect data on their freight management business, such as transportation mode, fleet size, fuel- 3 - use, idle times, number of miles travel ed, payload and related items. They then input this information into th e EPA SmartWay online environmental measurement, assessment and tracking system. When all information has been entered, it is uploaded by EP A into the SmartWay partner account

database.

EPA’s SmartWay partner account database provides summary information on a company’s fuel consumption rates and emission outputs (CO2, nitrogen oxides, and particulate matter). This environmental measurement, assessment and tracking system serves as the basis for creating EPA’s database, and a range of tools and utilities. These tools enable partners to consider technol ogy and modal shift options; project performance levels; and conduct analyses that will help them optimize the efficiencies of their transportati on management activities through the SmartWay program.

After initially submitting data into the environmental tracking system, partners are asked to annually access the system and update their transportation management activitie s. These annual updates support partners in their efforts to track fuel economy improvements and monitor

the effectiveness of their actions to reduce emissions. These annual updates also are used by EPA to mon itor the progress of the SmartWay program as a whole.

SmartWay Excellence Awards

• Partners may be considered for a SmartWay Excellence Award and gain public recognition for their environm ental performance and success in reducing fuel use. Emissions da ta, including updates that reflect transportation management improvement s, may be used by partners to demonstrate the progress they are making to reduce fuel use and air emissions. As part of the award pr ocess, SmartWay partners also are given an opportunity to provide greate r detail on specific actions they have taken to lessen the environmental impacts of their transportation-related

business activities.

Program Evaluation

• Through workshops, webinars, conference s, and other interactive venues, SmartWay provides opportunities for partners, other industry representatives and consumers to prov ide input on their experience with SmartWay including input on the program’s effectiveness at helping partners to assess and improve the environmental performance of their freight transport operations; the usabili ty of SmartWay-provided tools and information; and their awareness of the SmartWay program.- 4 - 2 Need for and Use of the Collection

2(a) Need/Authority for the Collection

The Office of Transportation and Air Qua lity (OTAQ) established the SmartWay Transport Partnership under dir ectives outlined in Subtitle D of the Energy Policy Act of 2005 which calls on EPA to assess the energy and air quality impacts of activities within the freight industry. These ac tivities include long-duration truck idling, the development and promotion of strategies for reducing idling, fuel consumption, and negative air quality effects. SmartWay’s objectives also are consistent with the Federal Technology Transfer Act and other laws that support collaborative part nerships between government and industry.

SmartWay also supports the mission of EPA’s Office of Transportation and Air Quality to protect the environment from transportation-based activities through the advancement of air pollution control equi pment and technologies, clean fuels and innovative mobility and logistics management strategies.

Information collected through SmartW ay assists OTAQ in evaluating the challenges the freight industry is managing as the industry seeks to maintain its economic viability, conserve fuel, re duce idling activity, lower CO2 outputs, and improve its overall environmental performance (thr ough the application of technology-based controls, efficient logistics ma nagement strategies and rela ted approaches). SmartWay also provides opportunities for EPA and indus try to cooperate and collectively execute strategies that can help improve the transpor tation industry’s financ ial and environmental performance, both in the short term and the long term.

Data gathered through SmartWay contribute to OTAQ’s goals to reduce transportation-based emissions, improve tran sportation efficiencies and protect human health and the environment. SmartWay program data also is critic al to monitoring and measuring the success of SmartWay as a publ ic/private partnershi p, both in terms of collaboration and as a tool for reducing fuel consumption, and air pollutants, including CO2, NOx, and particulate matter.

2(b) Practical Utilit y/Users of the Data

SmartWay Partner Agreements and Onlin e Environmental Tracking System

Information collected through the SmartWay program has a broad range of practical and useful applications.

Partner agreements are needed to secure basic contact information and to ensure an organization’s commitment to SmartWay ’s energy and environmental goals.- 5 - Data submitted through the online environmenta l tracking system assist partners in quantitatively assessing the fuel consumed and air emissions generated by their transportation and freight activities. Outputs from the tracking system help organizations establish benchmarks, identify strategies a nd set future goals for conserving fuel and reducing greenhouse gas, nitrogen oxide and particulate matter emissions.

When the environmental tracking system is updated on an annual basis, it can help partners monitor their progress, determin e if their goals are be ing met, and adjust their goals if necessary. These updates al so can provide partners with valuable

information on the environmental and econom ic benefits of a pplying the options available for modifying thei r freight transport methods (e.g. purchase idle reduction equipment, modify pickup and delivery schedu les, adopt intermodal options, etc.).

OTAQ uses outputs from the SmartWay tr acking system and its partner database to evaluate progress toward its goals for reducing transportation-based emissions. Information contained in the SmartWay tracking system and partner account database also is used to select potential candidates for a SmartWay Excellence Award. The data is considered by EPA as part of the awards program, in conjunction w ith other information that partners may provide to demonstrate the progress they are making to meet the environmental commitments they made when joining SmartWay. The SmartWay Excellence awards program provides EPA an im portant opportunity to publicly recognize the collective efforts of industry and indivi dual organizations to conserve energy and improve air quality. This recognition serves as an important incentive, encouraging continuous improvement among existing part ners, highlighting their success within industry among peers, and helping to stre ngthen and build th e partnership.

Program Evaluation

Periodic feedback and evaluation on the effectiveness of the SmartWay program and recognition of SmartWay as a brand from program partners, and other representatives active in the transportation sector will enable EPA to make any program changes as may be warranted, to continue to ensure the value, usefulness and effectiveness of the

program.

3. Non-duplication, Consultations, and Other Collection Criteria

3(a) Non-duplication

The information collected under this ICR is not collected by any other EPA office or any other federal agency. Therefore, ther e is not a potential for duplication with other

federal collections.

3(b) Public Notice Required Prior to ICR Submission to OMB

On April 28, 2009 (Vol. 74, No.80 FR Doc. E9-9652), EPA sought comments on this ICR pursuant to 5 CFR 1320.8(d). EPA received no comments. Since it was- 6 - published for public comment on April 28, 2009, this ICR has been modified to reflect growth in the partnership, changes in labor rates and a new name for the SmartWay environmental tracking system and partner da tabase (formerly known respectively as the SmartWay Freight Logistics Environm ental and Energy Tracking or “FLEET” performance model and Customer Relations Management or “CRM” database).

3(c) Consultations

In preparing respondent bur den hour and cost estimates in this ICR, EPA

conducted some limited consultation with a sma ll group of companies th at participate in the SmartWay Partnership. These companies and corresponding contac ts are identified in

Table 3.1.

While these companies provided some insight, EPA works closely with all SmartWay participants, ensuring a good understa nding of the time needed to carry out its information collection. Therefore, EPA relied primarily on the expertise of staff assigned to the SmartWay program to develop the I CR’s hour and cost assumptions. In addition, the Agency accessed data stored in the SmartWay partner database and supporting

documentation to estimate the number of re spondents and activities. The SmartWay partner database is kept up to date base d on participant submittals (e.g., partnership agreements, initial and updated SmartWay fu el consumption and emissions data) and is

therefore the most reliable source for estimation purposes.

Table 3.1 SmartWay Partners and Contact List Partner Company Contact AFN Logistics Jared Palmer Contract Freighters, INC Bruce Stockton Davis Cartage Susan Sanderson

Green Mountain Coffee Roasters Don Ostler H.O. Wolding Arne Nystrom KBD Transportation Pam Mullin Nebraska Truck Association Larry Johnson New Jersey Motor Truck Association Gail Toth

Schneider Dennis Damman Sharp Mark Servidio

Wisconsin Partners for Clean Air Jessica Lawent

3(d) Effects of Less Frequent Collection

SmartWay Partner Agreements and On line Environmental Tracking System

The SmartWay Partner Agreement is a one-time information submittal. The agreement documents an organization’s deci sion to join SmartWay, and provides basic contact information for a partner organization. It is not possible to collect the basic information given in the agreement less frequently.- 7 - A partner provides inputs into the Sm artWay environmental tracking system upon joining SmartWay and updates the system on an annual basis thereafter, for as long as an organization remains a SmartWay partner. Fi rst-year system outputs are used by partners as a baseline for establishing energy and em ission reduction goals in the future. Updating the system annually in subsequent years is necessary for SmartWay participants

to determine the effectiveness of their act ions to reduce emissions and energy use. Likewise, for EPA, collecting and storing the inputs annually ensures that the Agency is able to establish quantitative informa tion on the program’s progress in reaching SmartWay’s emissions and fuel reduction goals.

Running the environmental tracking system and providing the results to EPA less frequently would prevent EPA and its SmartWay partners from tracking and assessing the progress of individual organizati ons, and the program as a whol e. It also would make it difficult for participant organizations to modi fy their strategies to reduce energy use and emissions, as needed, to meet their goal s. Annual system updates and outputs are necessary for EPA and its SmartWay partners to effectively work toward their shared energy and environmental goals.

The updated data also are important to EPA when assessing partner performance as part of the SmartWay Excellence Awards program. The excellence awards are an important incentive and encour age partners to implement effective emission-reduction strategies that help conser ve energy, reduce greenhouse gas emissions and improve air quality.

Program Evaluation

Providing sufficient opportunities for partners, and transportation industry professionals to provide input to EPA on the effectiveness of SmartW ay is necessary to monitor and implement program changes, as needed, in a timely manner.

3(e) General Guidelines

Information collections performed under this clearance will follow all of OMB’s General Guidelines regarding federal data collection.

3(f) Confidentiality

Participation in SmartWay is voluntary and may be terminated by participants or EPA at any time. If a claim of confidentia l business information (CBI) is asserted, EPA will manage that information in accordance with EPA’s provisions on confidentiality. 40 CFR Part 2, Subpart B establishes EPA’s ge neral policy on the pub lic disclosure of information and procedures for handling CBI claims.

3(g) Sensitive Questions- 8 - No questions of a sensitive nature are asked of SmartWay participants.

4 The Respondents and the Information Requested

4(a) Respondents and NAICS Codes

Below in Table 4.1 is a list of selected No rth American Industrial Classification System (NAICS) codes and the primary industry sector s associated with those codes. These industry sectors may be affected by informa tion collections covered under this ICR for the SmartWay Transport Partnership.

Table 4.1 List of NAICS codes for SmartWay Partners
NAICS Code Industry
421 Wholesale Trade, Durable Goods
422 Wholesale Trade, Nondurable Goods 4211 Motor Vehicle and Motor Vehicle Part and Supplies

42111 Automobile and Other Motor Vehicle Wholesalers 42112 Motor Vehicle Supplies and New Part Wholesalers
423 Wholesale Trade, Nondurable Goods

44-45 Retail Trade 48-49 Transportation and Warehousing 481 Air Transportation 4811 Scheduled Air Transportation 481112 Scheduled Freight Air Transportation
4812 Nonscheduled Air Transportation 48121 Nonscheduled Air Transportation 481212 Nonscheduled Chartered Freight Air Transportation 481219 Other Nonscheduled Air Transportation
482 Rail Transportation 4821 Rail Transportation 48211 Rail Transportation

482111 Line-Haul Railroads

482112 Short-Line Railroads 483 Water Transportation 4831 Deep Sea, Coastal and Great Lakes Water Transportation 48311 Deep Sea, Coastal and Great Lakes Water Transportation 483111 Deep Sea Freight Transportation 483113 Coastal and Great Lakes Freight Transportation
4832 Inland Water Transportation 48321 Inland Water Transportation 483211 Inland Water Freight Transportation 484 Truck Transportation 4841 General Freight Trucking 48411 General Freight Trucking, Local 48412 General Freight Trucking, Long-Distance 484121 General Freight Trucking, Long-Distance, Truckload 484122 General Freight Trucking, Long-Distance, LTL 4842 Specialized Freight Trucking- 9 - 488 Support Activities for Transportation 4881 Support Activities for Air Transportation 48811 Airport Operations 488119 Other Airport Operations 48819 Other Support Activities for Air Transportation 4882 Support Activities for Rail Transportation 48821 Support Activities for Rail Transportation 4883 Support Activities for Water Transportation 48831 Port and Harbor Operations 48832 Marine Cargo Handling 48833 Navigational Services to Shipping 48839 Other Support Activities for Water Transportation 4884 Support Activities for Road Transportation 4885 Freight Transportation Arrangement 48851 Freight Transportation Arrangement 4889 Other Support Activities for Transportation 48899 Other Support Activities for Transportation 488991 Packing and Crating 488999 All Other Support Activities for Transportation 4931 Warehousing and Storage Facilities 49311 General Warehousing and Storage Facilities 49312 Refrigerated Warehousing and Storage Facilities 49319 Other Warehousing and Storage Facilities

4(b) Information Requested

Organizations interested in joining Smar tWay are asked to submit a partnership agreement describing their commitment to conserve energy and emissions when they join the program. They also are asked to provi de other related information, as described

below.

4(b)(i) Data Items

Partnership Agreement

• An organization completes a part nership agreement when it joins SmartWay; the form may be completed online or on paper. A completed partnership agreement confirms that an organization has joined the program. It also lists the commit ments that both EPA and the joining organization assume by working to gether through the SmartWay Partnership. Copies of the SmartW ay partnership agreement forms are provided in Appendix A. On averag e, EPA estimates that 0.82 hours are needed to thoroughly review, comp rehend and submit the partnership agreement. This includes some legal review, especially in larger companies.

The partnership agreement include s the following information:- 10 - 9 Organization’s name,

9 Contact information on organi zation’s Partner Official,

9 Contact information on organization’s Designated Partner Representative, and

9 General terms of the SmartWay Partnership.

SmartWay Environmental Tracking System

• The SmartWay tracking system is a tool that helps organi zations quantify the environmental performance of th eir transportation-based operations. Organizations access the system and provide information on their transportation activities u pon joining SmartWay. The system consists of two modules, one for SmartWay carriers, and a second module for SmartWay shippers and logistics management companies; both modules are available online (www.epa.gov/smartway).

On average, EPA estimates that part ners will take 5.16 hours to gather, input and review the data needed to run the environmental tracking system the first time. Annual updates will ta ke 2.66 hours to complete. These

estimates include the time needed to review system outputs prior to sending them to EPA.

For carrier partners the system re quests the following information:

9 Contact information, including a responsible agent for the company, or an alternate; st reet and electr onic addresses,

9 Information about the company, in cluding data about its existing transportation equipment, such as the number of trucks employed; gallons of fuel used and miles traveled annually; payload; pollution control equipment deployed and idling activity, and

9 Actions the organization plans to take to conserve energy and strengthen its environmental performance in future years.

For shipper and logistics manageme nt partners, the system requests the following information:

9 Contact information, including a responsible agent for the company, or an alternate; str eet and electronic addresses,

9 Information about the company’ s transportation activities, including carriers hired to tran sport goods; mode/s used to transport products; and freight facility operations, and

9 Actions the organization plans to take to increase the amount of freight shipped with SmartWay carriers and to conserve energy

and reduce emissions from its frei ght facility and transportation operations in future years.- 11 - Annual SmartWay Excellence Awards

• The Annual SmartWay Excellen ce Awards recognize outstanding achievements by partners in the program . Data from the tracking system and the progress a company is making to improve its environmental performance provide the basis for an aw ard. Partners also have the option of providing additional information, as listed below, to be considered for an award. On average EPA estimates that organizations that choose to provide this information take an estimated 3.25 hours to do so.

9 Efforts undertaken to educate its staff, customers and public about its participation in SmartWay, and

9 Other activities supporting its participation as a SmartWay partner (e.g., a shipper may offer special assi stance or incentives that help and/or encourage carriers to join SmartWay).

Partner Evaluation

● SmartWay may request feedback on th e program and the tools it provides, which would be expected to requ ire no more than 15 minutes of a respondent’s time.

4(b)(ii) Respondent Activities

Partnership Agreement

To join the EPA SmartWay Transport Pa rtnership, organizati ons are asked to:

9 Review the partnership agreement, and

9 Sign and return the agreement to EPA electronically, by fax or U.S. mail.

SmartWay Environmental Tracking System

Upon completing their partnership agreemen t, companies are asked to complete the online environmental tracking system, and on an annual basis thereafter, to update the system. These activ ities involve the following:

9 Gather information needed to provide relevant inputs for the environmental tracking system,

9 Go online and enter information and relevant data into the system,

9 Run the system,

9 Review system reports and data outputs,

9 Choose options to reduce fuel use and emissions, and

9 Update the system and review data outputs annually.- 12 - Annual SmartWay Partner Award Materials and Information

In addition to reporting their environmenta l performance data, SmartWay partners have the option to submit information on th eir actions to reduce fuel use, save energy and publicly promote their particip ation in the SmartWay program. When a partner chooses to submit this information, it will:

9 Gather and compile information on its activities, including samples of promotional materials and in-house t ools developed to highlight their involvement in SmartWay, and

9 Send these materials to EPA, elect ronically, by fax, or U.S. mail.

Program Evaluation

EPA may seek feedback on the SmartW ay program on a random and voluntary basis and partners may be asked to res pond to a range of questions, such as the usability of the tracking tool and the pr ogram’s value to their organization, among

others.

5 Information Collection: Agency Ac tivities, Collection Methodology, and Information Management

5(a) Agency Activities

EPA SmartWay managers, staff and Pa rtner Account Managers (PAMs) will perform certain activities associated with info rmation collections desc ribed in this ICR. These activities serve to develop, evalua te and support the SmartWay Transport Partnership program.

Partnership Agreement

SmartWay will perform the following activities related to the partnership

agreement:

9 Review partner agreements,

9 Upload information from the partner agreement to the SmartWay partner database,

9 Assign a PAM,

9 Send a welcome letter to the new partner,

9 Update and maintain SmartWay website, and

9 Monitor the use of SmartWay logos.

SmartWay Environmental Tracking System- 13 - SmartWay will perform the following activities related to the environmental performance tracking system:

9 Process and upload new and updated pa rtner performance data in the SmartWay partner account database,

9 Request updates of information annually,

9 Review partner activities undertaken to cooperatively promote SmartWay,

9 Record partner progress in the database, and

9 Update and maintain SmartWay website.

Annual SmartWay Partner Award Program

SmartWay will review environmental performance data and any additional data partners provide to highlight their progre ss and achievements in conserving fuel and reducing emissions:

9 Review and rank environmental performance data that is submitted,

9 Review and assess other partner information submitted for award consideration, and

9 Summarize and describe partner accomplishments and achievements that warrant recognition.

Program Evaluation

SmartWay will review input from its pa rtners, and industry representatives on the program and use it to adjust and improve the program.

5(b) Collection Methodology and Management

In collecting and analyzing the informa tion received through this ICR, EPA will use a telephone system, personal computers, and applicable software. EPA will ensure the accuracy and completeness of collected information by reviewing each submittal. EPA will enter the information obtained into a database and will aggregate data obtained to monitor the progress of par ticipants in reducing fuel cons umption and air emissions. These efforts will help to ensure the proper use and processing of the information being

collected to enhance the value of the information to EPA and the public.

5(c) Small Entity Flexibility

EPA expects that some independent truc k owners, small fleet operators and other small businesses will participate in Smar tWay. EPA has designed its information collections to minimize respondent burden while obtaining sufficient and accurate information. For example, EPA has tailored its partner environmental tracking system for small entities so that it requests only the minimum amount of information needed to work effectively with small businesses.- 14 - 5(d) Collection Schedule

SmartWay collects partnership agreements from partners only once, when they enter into the program. Environmental perf ormance data is submitted upon joining the partnership and updated annually thereafter. Additional information that is submitted for the purposes of being considered for an awar d is optional, as environmental performance data serve as the primar y basis for an award.

EPA will request data related to program evaluation no more than once a year.

6 Estimating the Burden and Cost of the Collection

6(a) Estimating Respondent Burden

Exhibit 1 presents the annual respondent burden hours for information collection activities associated with the SmartWay Tran sport Partnership progr am. Exhibit 1 also

includes the total annual hours devoted by respondents to conduct all ac tivities.

6(b) Estimating Respondent Costs

Exhibit 1 estimates respondent costs asso ciated with each information collection activity. Exhibit 1 also pres ents the total annual respondent costs under all activities. Specific cost assumptions are discussed below.

6(b)(i) Estimating Labor Costs

The labor rates used to estimate costs to respondents are consistent with hourly wage rates published by the Bureau of La bor Statistics publications on employment and earnings. Based on its review of this data, EPA has developed labor cost estimates. EPA estimates an average hourly re spondent labor cost (hourly pl us overhead and fringe) of $109.08 for legal staff, $79.47 for managerial st aff, $67.73 for technica l staff, and $33.58

for clerical and/or ad ministrative staff.

6(b)(ii) Estimating Capital and Op erations and Maintenance (O&M) Costs

Operations and maintenance (O&M) cost s are those costs associated with a paperwork requirement incurred continually over the life of the ICR. They are defined by the Paperwork Reduction Act of 1995 as the “recurring dollar amount of costs associated with O&M or purchasing service.” This ICR includes O&M costs for postage (i.e., $0.50) for each submittal to EPA by postal mail. Although most submittals are electronically provided, EPA r ecognizes that postal mail may be used by some of our partners. In addition, for the collection of optional items, specifically hard copies of materials submitted for consideration of a SmartWay Excellence Award, EPA estimates an average cost of $15.00 per submittal- 15 - 6(c) Estimating Agency Burden and Costs.

As shown in Exhibit 2, SmartWay estimates the annual Agency burden costs for the information collection activities associated with SmartWay. EPA conducted

consultation with staff members of SmartW ay to obtain estimates of the hours to complete each information collection activity. These estimates are summarized in

Exhibit 2.

The hourly labor rates used in this ICR were obtained from the 2010 GS pay

schedule available from the Office of Personne l Management. EPA estimates an average hourly labor cost (including overhead) of $86.56 for legal staff, $73.58 for managerial staff, $52.64 for technical staff, and $23.84 fo r clerical staff. For the Senior Environmental Employees (SEE) who support Sm artWay, EPA estimates a labor rate of $20 per hour. The labor rates for EPA employ ees are based on the following GS levels and steps: GS level 15 - step 5 for legal staff; GS level 14 - step 5 for managerial staff; GS level 12 – step 5 for technical staff; and GS level 5 - step 5 for clerical staff. To derive the hourly labor rates, EPA first us ed the corresponding hourly basic labor rates from the 2010 General Schedule and multipli ed these rates by 1.6, the standard government multiplier. Labor rates for SEE employees are based on standard rates applied by Senior Service America, Inc., the administrator of a grant program that makes SEE employees available to the EPA.

6(d) Estimating the Respondent Universe and Total Respondent Burden and Cost

Respondent Universe

In this section, EPA describes its estimat es of the number of respondents carrying

out the information collections under the Sm artWay Transport Partnership program. In developing its estimates, EPA referred to its databases and related documentation to identify trends in the number of exis ting and new respondents. Based on this understanding, EPA has estimated the average number of re spondents associated with each of the information collections under the program. These averages and an explanation of how they were derived follows for each collection activity.

Partnership Agreement – New Partners

EPA estimates that based on program gr owth and development, on average, 450 organizations, representing shippe r, carrier (truck, rail), lo gistics management, public and private affiliate groups will submit a partners hip agreement to EPA each year. Each of these 450 new partners is expected to comp lete and submit the agreement on a one-time basis. In estimating the annual respondent hour and cost burden over the three-year period covered by this ICR, EPA annualized the hour and cost burden of this one-time activity by dividing the number of respondent s by three. Thus EPA estimates that 450 partners will complete and submit a partne rship agreement each year, taking 0.82 hours on average to do so.- 16 - These assumptions are reflected in Exhibit 1.

SmartWay Environmental Tracking System

EPA asks all new organizations that join SmartWay, with the exception of affiliates, to access its environmental tracki ng system which is available online, and submit data upon joining the partnership. Afte r that, partners are asked to update the system and report on their progress annually.

The environmental tracking system is a we b-based tool that enables partners to establish benchmarks and future goals for conserving energy and reducing greenhouse gas and nitrogen oxide emissions from their freight operations and transportation-based activities. To identify a baseline and set th ese goals, companies gather information about their transportation activities and enter th at data into EPA’s web-based tool, the SmartWay environmental tracking system. Afte r completing these inputs, the data is sent electronically to EPA and uploaded into the SmartWay partner database. EPA estimates that to gather and input information and data into the SmartWay tracking system, and to send the data to EPA, takes a company, in its first year of joining the program, on average

5.16 hours.

Based on information drawn from the Smar tWay partner database, EPA notes that approximately 20% of its SmartWay’s partnership base is composed of affiliates. These affiliates do not complete or submit an envir onmental tracking system. Affiliates join SmartWay to help promote and suppor t EPA’s goals thr ough marketing and communications activities, and typically do no t engage in a significant amount of freight activity. Consequently it is not necessary for them to co mplete or submit a SmartWay tracking tool.

The other 80% of SmartWay’s partnership ba se is composed of carrier (truck, rail, air and marine), shipper, and logistics management firms. These partners do provide data and run the environmental performance track ing system upon joining the program and annually thereafter.

Using this program data, EPA calculates th at of the 450 new partners projected to join SmartWay each year, 360 of them will run the tracking system (450 x 0.8 = 360). The other new participants will be affiliates, and affiliates are not asked to run the system (450 x 0.2 = 90).

In estimating the annual respondent hour and cost burden over the three-year period covered by this ICR, EPA annualized the hour and cost burden associated with operating the tracking system for the first ti me, by dividing the num ber of respondents by

three. Thus EPA estimates that 360 new partners will complete and submit environmental performance data each year, taking 5.16 hours on average to do so. This work will entail the following:- 17 - 9 Gather information needed to provide relevant inputs into the tracking

system,
9 Go online and enter information and relevant data into the tracking

system,
9 Run the tracking system,

9 Review system reports and data outputs,

9 Review utility options for reduc ing fuel use and emissions, and

9 Send EPA new system data outputs.

These assumptions are reflected in Exhibit 1.

SmartWay Environmental Tracking System Updates

Following the initial submittal of environmental performance data, EPA asks that partners annually update th e system and report their progress in meeting their performance goals. There are currently 2,400 existing organizations participating in SmartWay. Of these 2,400 organizations, 80% of them – or 1,920 in all, will be asked to update the environmental tracking system (2,400 x 0.8 = 1,920) on an annual basis. These 1,920 organizations represent carrier, ship per and logistics management partners. The remaining 480 organizations are affiliate or ganizations, and affilia tes are not asked to complete or update the SmartWay tracking system.

In addition to the 1,920 existing pa rtners that will provide annual updates, new partners that have been in the program for more than a year also will provide updates to the tracking system that they initially ran when they first joined the program. Again, EPA projects 360 new partners will join Sm artWay and complete the environmental tracking system for the first time during each year of the 3-year period covered by this

ICR.

To calculate the number of updates EPA will receive from these 360 new partners, EPA reviewed the SmartWay program’s retentio n rate among its existing partners. EPA found that about 75 percent of all partners that initially submit data continue to participate in the program and submit updated data. Ther efore, in addition to the 1,920 existing partners that provide updated system data, another 270 new partners will provide these updates for the first time (360 x 0.75).

To develop a complete estimate of the number of annual respondent hours and cost burden associated with updating the SmartW ay environmental tracking system on an annual basis, EPA factored in this retenti on rate. Specifically, EPA took into account the number of existing partners (1,920) and new pa rtners (270) that it expects to remain active in the program during the three year tim eframe covered by this ICR. In summary EPA expects that 2,190 (1,920 + 270) part ners will annually provide updated environmental performance data to the Agency during this three-year period.

Although the same basic actions are i nvolved in initially r unning the environmental tracking system and updating it, EPA estimates that gathering and reviewing the data- 18 - needed to update the system, and submitting th e updated data will require an average of

2.66 hours. The reduction in this burden hour estimate (as compared to running the system for the first time) is based on th e experience that SmartWay partners have acquired in managing their fleet, energy and environmental performance. As a result, EPA estimates that on an annual basis, 2190 pa rtners will provide updated environmental performance data, taking 2.66 hours on average to do so.

These assumptions are reflected in Exhibit 1.

SmartWay Excellence Awards

As a part of its annual SmartWay Excellence Awards program EPA annually reviews the baseline systems data and the updates its SmartWay partners submit to identify and recognize partners that demonstrate a high level of leadership in reducing fuel consumption and lowering greenhouse gas and other air emissions. All SmartWay partners have the option of providing EPA with other, relevant information on actions that may not be captured in their performan ce data. When a partner chooses to submit this information, it will:

9 Gather and compile information on its activities, including samples of promotional materials and in-house tools developed to highlight its involvement in SmartWay, and

9 Send these materials to EPA, e ither electronically or by mail.

Based on EPA’s experience in administ ering the SmartWay Excellence Awards program it is estimated that 75 partners (a bout 3.5% of all partne rs) will provide this

additional information for consideration on an annual basis during the 3-year time period covered by this ICR. On average these or ganizations will take 3.25 hours to gather and submit the award materials that they would like EPA to evaluate.

These assumptions are reflected in Exhibit 1.

Program Evaluation

Over the three year period covered by this ICR, EPA expects that it will ask its partners and other relevant parties for a dvice and suggestions on the effectiveness of SmartWay and how to improve the tools a nd incentives it provides the transportation sector. EPA will request this information no more than once a year from no more than 150 individuals and expects that it will require no more than 15 minutes of time from a respondent.

These assumptions are reflected in Exhibit 1.- 19 - 6(e) Bottom Line Burden Hours and Costs

6(e)(i) Respondent Tally As shown in Table 6.1, EPA estimates th e total annual hour and cost burden to respondents to be 8,301 hours and $531,089.00.

Table 6.1 Total Estimated Annual Respondent Burden and Cost Summary

6(e)(i)(i) Agency Tally

In table 6.2, EPA presents a summary of the total estimated annual Agency and contract burden for the SmartWay program.

Table 6.2 Total Estimated Annual Agency Burden and Cost

Respondent Type Burden
Hours Total Labor Costs Total Capital
Cost Total O&M Cost Total Cost

Agency 3173 $99,504.00 $0.00 $263.00 $99,767.00

6(f) Reasons for Change in Burden

This is a new information collection, a nd as such, this section does not apply. Information
Collections Number of Respondents Total Hours per Year Total Labor
Cost Per Year Total

Annual Capital

Cost Total

Annual

O&M
Cost Total Cost Per Year

Partnership Agreement 450 369 $ 28,506.00 $0.00 $225.00 $ 28,731.00

Environmental Measurement,

Assessment & Tracking System (new & updates) 2,550 7,651 $ 481,944.00 $0.00 $00.00 $481,944.00

Awards & Recognition 75 244 $ 16,309.00 $0.00 $1,125.00 $17,434.00

Evaluation 150 37 $ 2,980.00 $0.00 $0.00 $ 2,980.00

TOTAL 3,225 8301 $ 529,739.00 $0.00 $1,350.00 $531,089.00- 20 - 6(g) Burden Statement

EPA estimates that for organizations pa rticipating in SmartWay, the reporting burden will be approximately 2.57 hours per respondent per year. EPA notes that this is a weighted average across all SmartWay partners , regardless of whether they are affiliates, shippers, carriers, or logistics companies. It is also a weighted average for all partners, regardless whether they have previously completed partner agreements, submitted

additional information or volunteered work ex amples for award consideration. This average also includes 150 respondents who w ill provide EPA with some data on their awareness and opinion of SmartWay.

Burden means the total time, effort, or financial resources expended by a person to generate, maintain, retain, disclose or provi de information to or for a Federal Agency.

This includes the time needed to: review instructions; develop, acquire, install, and utilize technology and systems for the purpos es of collecting, validating, and verifying information; adjust the existing ways to comp ly with previously applicable instructions; search data sources; complete and review the collection of info rmation; transmit or otherwise disclose the information. An agen cy may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently

valid OMB control number.

To comment on the Agency's need for this information, the accuracy of the provided burden estimates, and any sugge sted methods for minimizing respondent burden, including the use of automated coll ection techniques, EP A has established a public docket for this ICR under Docket ID Number EPA-HQ-OAR-2007-0482, which is available for online viewing at www.regulati ons.gov, or in person viewing at the Air Docket in the EPA Docket Center (EPA /DC), EPA West, Room 3334, 1301 Constitution Avenue, NW, Washington, D.C. The EPA Dock et Center Public Reading Room is open from 8:30 a.m. to 4:30 p.m., Monday through Friday, excluding le gal holidays. The telephone number for the Reading Room is (202) 566-1744, and the telephone number for the Air Docket is (202) 566-1742. An electronic version of the public docket is available at www.regulations.gov. This site can be used to submit or view public comments, access the index listing of the cont ents of the public docket, and to access those documents in the public docket that are available electronically. When in the system, select “search,” then key in the Do cket ID Number identified above. Also, you

can send comments to the Office of Informa tion and Regulatory Affairs, Office of Management and Budget, 725 17th Street , NW, Washington, D.C. 20503, Attention:

Desk Officer for EPA. Please include the EPA Docket ID Number EPA-HQ-OAR-2007-

0482 and OMB Control Number 2060- NEW in any correspondence.21Exhibit 1Estimated Annual Respondent Burden and CostUS EPA SmartWay ProgramInformation Collection ActivityHours and Costs per Respondent Total Hours and CostLegal$109.08/hrManager$79.47/hrTechnical$67.73/hrClerical$33.58/hrResponseHours/YearLaborCost/YearCapitolStartupCostsO&MCostsNumberofRespondentsTotalHours/Year Total Cost/ YearPartnership AgreementReview Partnership Agreement0.250.250.1600.66$57.970$0.00450297$26,088Return Partnership Agreement to EPA0000.160.16$5.370$0.5045072$2,418Subtotal0.250.250.160.160.82$63.35$0.00$225.00450369$28,731New SmartWay Carbon Tracking SystemsGather data & info for tracking system00.5202.5$175.200$0.00360900$63,070Input data into Tracking System0010.51.5$84.520$0.00360540$30,427Review System Carbon Outputs00.50.501$73.600$0.00360360$26,496Send completed Systems Data to EPA000.1600.16$10.840$0.0036025.5$3,901Subtotal013.660.55.16$344.150$0.003601826$123,895Update SmartWay Carbon TrackingSystemGather Data & Info to Update TrackingSystem00101$67.730$0.0021902190$148,329Input Data into Tracking System0000.50.5$16.790$0.0021901095$36,770Review System Outputs00.50.501$73.600$0.0021902190$161,184Send Updated Outputs to EPA0000.160.16$5.370$0.002190350.4$11,766Subtotal00.51.50.662.66$163.49$0.0021905825$358,049SmartWay Excellence AwardsGather information for EPA consideration00202$135.460$0.0075150$10,160Review and Send Information to EPA00.50.50.251.25$82.000$15.007593.75$6,150Subtotal00.52.50.253.25$217.460$1,125.0075243.8$17,434Awareness AssessmentComplete and submit online assessment00.25000.25$19.870$0.0015037.5$2,980Subtotal00.25000.25$19.870$0.0015037.5$2,980Total0.252.57.821.5712.14$808.31$0.00$1,350.0032258301$ 531,08922Exhibit 2Estimated Annual Agency Burden and CostUS EPA SmartWay ProgramInformation Collection ActivityHours and Costs per Respondent Total Hours and CostLegal$86.56/hrManager$73.58/hrTechnical$52.64/hrClerical$23.84/hrSEE$20.00/hrResp.Hours/YearLaborCosts/YearAnnualCapitolStartupCostsAnnualO&MCostsNumberofRespond.ActivitiesTotalHours/YearTotal Cost/YearPartnership AgreementReview & Process submitted SmartWayPartnership Agreements00.03000.080.11$3.810$0.0045049.5$1,713Send a Letter Welcoming Partner toSmartWay Program00000.080.08$1.600$0.5045036$945Update EPA/SmartWay Website0000.080.08$1.600$0.0045036$720Subtotal00.03000.240.27$7.010225450121.5$3,378New SmartWay Carbon Tracking SystemsReview and Evaluate System Outputs00.080.2501.51.83$49.050$0.00360658.8$17,657Update SmartWay partner database withtracking system outputs00000.50.5$10.000$0.00360180$3,600Update EPA/SmartWay Website000000$0.000$0.003600$0Subtotal00.080.25022.33$59.0500360838.8$21,257Update SmartWay Carbon TrackingSystemReview and Evaluate Updated SystemOutputs00.080.0800.50.66$20.100$0.0021901445.4$44,014Update SmartWay Partner Acct Mgmt Dbase with Updated System Outputs000.0800.080.16$5.810$0.002190350.4$12,727Subtotal00.080.1600.580.82$25.910$0.0021901795.8$56,740SmartWay Excellence AwardsDevelop Awards Criteria00.080.5000.58$32.210$0.007543.5$2,415Review Tracking System Inputs/Outputs000.5011.5$46.320$0.0075112.5$3,474Receive and review other informationsubmitted00100.51.5$62.640$0.0075112.5$4,698Notify partners that will receive award000.080.080.160.32$9.320$0.507524$736Subtotal00.082.080.081.663.9$150.480$37.5075292.5$11,324Awareness AssessmentReview assessment, research focus andquestions00.080.5000.58$32.210$0.0015087$4,831Process assessment and present results tointernal audiences000.25000.25$13.160$0.0015037.5$1,974Subtotal00.080.75000.83$45.370$0.00300124.5$6,805Total00.353.240.084.488.15$287.810$262.5033753173.1$99,767

### With this agreement, , joins EPA’s SmartWay Transport Partnership and commits to:

• Measure the environmental perform ance of our fleet using EPA’s online environm ental measurement, assessment and tracking system, available at www.epa.gov/smartway. • Identify a goal to improve the environmental perform ance of our fleet. • Establish a plan for how this goal will be achieved and report our progress toward meeting that goal by annually updating ou r performance in EPA’s online environm ental measurement, assessment and tracking system.



### In return, EPA commits to:

• Increase public awareness of Partner participation in the SmartWay Transport Partnership by listing Partners on the EPA SmartWay Transport Partnership Web site and in related educational, promotional, and media materials. EPA will obtain express written consent from the Partner before publishing the Partner’s name other than in the context of increasing public awareness of its participation as described here. • Publicize the actual performance data of Partners only with a Partner’s express permission, except as otherwise required by law. • Assist Partners in achieving goals by working to address challenges, create incentives, and provide technical assistance and support (subject to appropriations).



### General terms:

• If the Partner or EPA defaults upon this agreement at any point, the agreement shall be considered null and void. • Either party can terminate the agreement at any time without prior notification or penalties or any further obligation. EPA agrees not to comment publicly regarding the withdrawal of Partners. • EPA reserves the right to suspend or revoke Partner status for any Partner that fails to accomplish the specific actions to which it committed in the SmartWay Transport Partnership Agreement and subsequent Agreem ents. • The Partner agrees that it will not claim or imply that its participation in the SmartWay Transport Partnership constitutes EPA approval or endorsement of anything other than the Partner’s commitment to the program. The Partner will not make statements or imply that EPA endor ses the purchase or sale of the Partner’s products and services or the views of the organization. • The Partner understands that it bears its own costs for part icipation in this program, and agrees not to submit a claim for compensation to EPA or any other Federal agency on the basis of this agreement. 

# Join the SmartWay Transport Partnership TODAY!

U.S. Environmental Protection Agency 

## • Office of Transportation and Air Quality 

## • 2000 Traverwood, Ann Arbor, MI 48105 

## • 734-214-4767 

## • fax 734-214-4052 

## • www.epa.gov/smartway 

# Partnership Agreement: Carriers

Authorized Partner Official:

The undersigned, on b ehalf of

, understands and agrees to the terms of the EPA SmartWay Transport Partnership.

SIGNATURE TITLE

PRINT NAME DATE



### Designated Partner Representative:

NAME TITLE

ADDRESS

CITY STATE ZIP

E-MAIL PHONE FAX EPA’s SmartWay SM Transport Partnership is a voluntary program that r ecognizes Partners for setting and achieving greenhouse gas (GHG) reduction goals in freight transport. OMB Control No. 20XX- XXXX Approval Expires XX/XX/XX

EPA Form Number XXXX-XX

## Becoming a SmartWay Transport Carrier Makes Good Business Sense

• Cost Savings: The Partnership promotes new technologies and management practices to save fuel, which saves you money, period.

• Business-to-Business Advantage: SmartWay Transport Carriers are preferred by SmartWay Tr ansport Shippers, and they want to s hip their goods with you. Shippe r Partners are already giving priority contracts to SmartWay Transport Carriers.

• Freight Management Tools:

EPA’s on line environm ental measurement, assessment and tracking system allows you to track and manage fuel use, evaluate fuel savings and environm ental benefits of a variety of fuel eff iciency strategies, and create a custom-fit plan for achieving greater fuel efficiency gains in the future.

• Technical Support: EPA will assist you in using its environmental tracking system and meeting your goals.

• Recognition for Your Existing Environmental Improvements: Your fleet’s existing fuel efficiency strategies, coupled with continued improvem ents, determ ine your status in the Partnership. You get full credit for improvem ents m ade thus far.

• Promotional opportunities and public recognition: The SmartWay Transport Partner brand of excellence is awarded to qualifying Partners as a visible cue to your business customers, clients, and consumers to use in their advertising and other promotional media. It tells them that you are a champion of environmental stewardship and helps them to make educated choices about SmartWay Transport(ed) products. Visible exposure through national and regional events, advertisements, articles, and special recognition are just a few ways that EPA commits to recognize your achi evements.



## Becoming a Partner is Easy

When you join the SmartWay Transport Partnership, you commit to:

• Assess your fleet’s environm ental perform ance using using EPA’s tracking tools; • Identify a goal to improve your environmental perform ance; • Develop a plan and annually report your progress to EPA.

Simply e-mail, fax or mail the completed Partnership Agreement to:

e-mail: smartway_transport@epa.gov

mail: SmartWay Transport Partnership U.S. EPA Office of Transportation and Air Quality
2000 Traverwood Ann Arbor, MI 48105

fax: Fax: (734) 214-4052

Then complete and submit yo ur online assessment and performance objectives us ing EPA’s tracking tools available at www.epa.gov/smartway.



### Become a SmartWay Transport Carrier TODAY! For more information about joining the SmartWay Transport Partnership, call us at (734) 214-4767. 

# Join the SmartWay Transport Partnership TODAY!

U.S. Environmental Protection Agency 

## • Office of Transportation and Air Quality 

## • 2000 Traverwood, Ann Arbor, MI 48105 

## • 734-214-4767 

## • fax 734-214-4052 

## • www.epa.gov/smartway 

# Join the SmartWay Transport Partnership TODAY!

The public reporting and recordkeeping
burden for this collection of information is estimated to average 2.57 hours per response. Send comments on the Agency’s need for this information, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including through the use of automated collection techniques to the Director, Collection Strategies Division, U.S. Environmental Protection Agency (2822T), 1200 Pennsylvania Ave., NW, Washington, D.C. 20460.
Include the OMB control number in any correspondence. Do not send the completed [form or survey] to this

address. OMB Control No. 20XX- XXXX Approval Expires XX/XX/XX

EPA Form Number XXXX-XX

### With this agreement, , joins EPA’s SmartWay Transport Partnership
and commits to:

• Determine the perc entage of freight ship ped (or received) by SmartWay Transport Partnership carriers. • Measure the greenhouse gas emissions of our freight facility operations using EPA’s online environm ental measurement, assessment and tracking system, available at www.epa..gov/smartway. • Establish goals for reducing the greenhouse gas emissions of our freight facility operations and increasing the amount of freight shipped with SmartWay Transport carriers. • Establish a plan for how these goals will be achieved and report our progress toward meeting our goals by annually updating our performance in EPA’s online environm ental measurement, assessment and tracking system.



### In return, EPA commits to:

• Increase public awareness of Partner participation in the SmartWay Transport Partnership by listing Partners on the EPA SmartWay Transport Partnership Web site and in related educational, promotional, and media materials. EPA will obtain express written consent from the Partner before publishing the Partner’s name other than in the context of increasing public awareness of its participation as described here. • Publicize the actual performance data of Partners only with a Partner’s express permission, except as otherwise required by law.
• Provide Shippers with th e needed information to quantify emissions from their freight facility operations, and to determine the percentage of freight ship ped with SmartWay Transport Partner Carriers. • Assist Partners in achieving goals by working to address challenges, create incentives, and provide technical assistance and support (subject to appropriations).



### General terms:

• If the Partner or EPA defaults upon this agreement at any point, the agreement shall be considered null and void. • Either party can terminate the agreement at any time without prior notification or penalties or any further obligation. EPA agrees not to comment publicly regarding the withdrawal of Partners. • EPA reserves the right to suspend or revoke Partner status for any Partner that fails to accomplish the specific actions to which it committed in the SmartWay Transport Partnership Agreement and subsequent Agreem ents. • The Partner agrees that it will not claim or imply that its participation in the SmartWay Transport Partnership constitutes EPA approval or endorsement of anything other than the Partner’s commitment to the program. The Partner will not make statements or imply that EPA endor ses the purchase or sale of the Partner’s products and services or the views of the organization. • The Partner understands that it bears its own costs for part icipation in this program, and agrees not to submit a claim for compensation to EPA or any other Federal agency on the basis of this agreement.

U.S. Environmental Protection Agency 

## • Office of Transportation and Air Quality 

## • 2000 Traverwood, Ann Arbor, MI 48105 

## • 734-214-4767 

## • fax 734-214-4052 

## • www.epa.gov/smartway 

# Partnership Agreement: Shippers

Authorized Partner Official:

The undersigned, on b ehalf of

, understands and agrees to the terms of the EPA SmartWay Transport Partnership.

SIGNATURE TITLE

PRINT NAME DATE



### Designated Partner Representative:

NAME TITLE

ADDRESS

CITY STATE ZIP

E-MAIL PHONE FAX EPA’s SmartWay SM Transport Partnership is a voluntary program that r ecognizes Partners for setting and achieving greenhouse gas (GHG) reduction goals in freight transport. OMB Control No. 20XX- XXXX Approval Expires XX/XX/XX

EPA Form Number XXXX-XX

S W

T P s h i p p e r

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e n t 0 1 D K c o p y

. i

n d d 1 WTPshipper_agreement01DK copy.indd 1 3 / 1 5

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M /15/2011 12:54:00 PM

## Becoming a SmartWay Trans port Shipper Ma kes Good Business Sense

• Improve Your Savings by Improving your Environmental Performance: SmartWay Transport Partners use freight carriers that are improving their own fuel efficiency while shippers are improving the efficiency of shipping and receiving operations. This translates to money saved
and reduced environm ental impacts from your freight shipping. As a SmartWay Transport Partner, you will have the information necessary to make beneficial decisions regarding carrier selection.

• Quantify your Environmental Achievements: Emission reductions may be valuable on the open market through trading and credit programs already in d evelopment nationally and internationally. EPA’s online environm ental measurement, assessment and tracking system allows you to track and manage your greenhouse gas emission reductions from freight activities.

• Promotional Opportunities and Public Recognition: The SmartWay Transport Partner brand of excellence is awarded to qualifying Partners as a visible cue to your business customers, cli ents, and consumers to use in their advertising and other promotional media. It tells them that you are a champion of environm ental stewardship and helps them to make educated choices about SmartWay Transport(ed) products. Visible exposure through national and regional events, advertisements, articles and special recognition are just a few ways that EPA commits to recognize your achi evements. 

## Becoming a Partner is Easy

When you join the SmartWay Transport Partnership, you commit to:

• Increase the perc entage of freight ship ped by SmartWay Transport Partnership Carriers; • Measure the greenhouse gas emissions of your operations using EPA’s tracking tools; • Identify a goal to reduce the greenhouse gas emissions from freight facility operations; • Develop a plan for achieving your goals and annually report your progress to EPA.

Simply e-mail, fax or mail the signed Partnership Agreement to:

e-mail: s martway_transport@epa.gov mail: SmartWay Transport Partnership U.S. EPA Office of Transportation and Air Quality
2000 Traverwood Ann Arbor, MI 48105
fax: (734) 214-4052

Then complete and submit yo ur online assessment and performance objectives using EPA’s tracking tools available at www.epa.gov/ smartway. Your Partner Welcome Kit will be mailed to you shortly.



## Become a SmartWay Transport Shipper TODA Y!

For more information about joining the SmartWay Transport Partnership, call us at (734) 214-4767.

U.S. Environmental Protection Agency 

## • Office of Transportation and Air Quality 

## • 2000 Traverwood, Ann Arbor, MI 48105 

## • 734-214-4767 

## • fax 734-214-4052 

## • www.epa.gov/smartway 

# Join the SmartWay Transport Partnership TODAY!

“Businesses have an opportunity and
a responsibility to do what they can to protect the environment. It’s important to our customers and it’s important to
healthy communities, so we encourage all companies to join us in this great effort with SmartWay.”

— Winell Herron, V.P. of Public Affairs and

Diversity, H-E-B

The public reporting and recordkeeping
burden for this collection of information is estimated to average 2.57 hours per response. Send comments on the Agency’s need for this information, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including through the use of automated collection techniques to the Director, Collection Strategies Division, U.S. Environmental Protection Agency (2822T), 1200 Pennsylvania Ave., NW, Washington, D.C. 20460.
Include the OMB control number in any correspondence. Do not send the completed form to this address.

EPA Form Number XXXX-XX OMB Control No. 20XX- XXXX Approval Expires XX/XX/XX

S W

T P s h i p p e r

_ a g r e e m

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M /15/2011 12:54:04 PMThe public reporting and recordkeeping burden for this collection of information is estimated to average 2.57 hours per response. Send comments on

the Agency's need for this information, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including
through the use of automated collection techniques to the Director, Collection Strategies Division, U.S. Environmental Protection Agency (2822T), 1200
Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB control number in any correspondence. Do not send the completed form to this

address.