Army Regulation 1–4

Administration

Employment of

Department of the

Army Resources

in Support of the

United States

Secret Service

Headquarters

Department of the Army

Washington, DC

1 October 1979

Unclassified
Report Documentation Page

Report Date

10 Mar 1986

Report Type

N/A

Dates Covered (from... to)

- 

Title and Subtitle

Administration: Employment of Department of the Army

Resources in Support of the United States Secret Service 

Contract Number

Grant Number

Program Element Number

Author(s) Project Number

Task Number

Work Unit Number

Performing Organization Name(s) and Address(es)

Department of the Army Headquarters Washington, DC 

Performing Organization Report Number

Sponsoring/Monitoring Agency Name(s) and 

Address(es)

Sponsor/Monitor’s Acronym(s)

Sponsor/Monitor’s Report Number(s)

Distribution/Availability Statement

Approved for public release, distribution unlimited

Supplementary Notes

Abstract

Subject Terms

Report Classification

unclassified

Classification of this page

unclassified

Classification of Abstract

unclassified 

Limitation of Abstract

UU

Number of Pages

12
SUMMARY of CHANGE

AR 1–4

Employment of Department of the Army Resources in Support of the United States

Secret Service

The approval authority for support to the Secret Service has been changed from

the Special Assistant to the Secretary of Defense to the Executive Secretary of

the Department of Defense (para 5). Other minor editorial changes are included.
Headquarters

Department of the Army

Washington, DC

1 October 1979

Administration

Employment of Department of the Army Resources in Support of the United States Secret

Service

*Army Regulation 1–4

Effective 1 November 1979

History. The original form of this regulation

was published on 1 October 1979.

S u m m a r y . T h i s r e g u l a t i o n i m p l e m e n t s

DOD Directive 3025.13 dated 13 September

1 9 8 5 . I t r e d u c e s o p e r a t i o n a l r e p o r t i n g r e -

quirements and establishes policy and proced u r e s f o r a c c o u n t i n g a n d r e p o r t i n g c o s t s

incurred in support of the U.S. Secret Service.

Applicability. This regulation applies to all

A c t i v e A r m y , A r m y N a t i o n a l G u a r d , a n d

U.S. Army Reserve elements furnishing resources to assist the U.S. Secret Service in

the performance of its protective duties.

P r o p o n e n t a n d e x c e p t i o n a u t h o r i t y .

Not applicable

A r m ym a n a g e m e n tc o n t r o lp r o c e s s .

This regulation is subject to the requirements

of AR 11–2. It contains internal control provisions but does not contain checklists for

c o n d u c t i n g i n t e r n a l c o n t r o l r e v i e w s . T h e s e

checklists are being developed and will be

published at a later date.

Supplementation. Supplementation of this

r e g u l a t i o n a n d t h e e s t a b l i s h m e n t o f f o r m s

other than DA Forms are prohibited without

p r i o r a p p r o v a l o f H Q D A ( D A M O – O D S ) ,

WASH DC 20310–0440.

Interim changes. Interim changes to this

regulation are not official unless they are authenticated by the Adjutant General. Users

will destroy interim changes on their expiration dates unless sooner superseded or rescinded.

S u g g e s t e dI m p r o v e m e n t s . T h e p r o p o -

nent agency of this regulation is the Office of

the Deputy Chief of Staff for Operations and

Plans. Users are invited to send comments

and suggested improvements on DA Form

2 0 2 8 ( R e c o m m e n d e d C h a n g e s t o P u b l i c a -

tions and Blank Forms) directly to HQDA

(DAMO–ODS), WASH DC 20310–0440.

Changes. Changes to the basic publication

will be indicated using the strikethrough and

u n d e r s c o r e m e t h o d , a n d t h e t i n t m e t h o d .

Strikethrough indicates material that is being

deleted from or changed in the publication.

Underscore is one method that is used to

indicate new material being added since the

previous printing. Tint, or a shaded portion,

is another method used to show new material

being added to the publication. Tint is also

used to show material that has been greatly

reorganized since the last printing.

Distribution. Distribution of this issue has

b e e n m a d e i n a c c o r d a n c e w i t h D A F o r m

12–9A requirements for 1-series publications.

The number of copies distributed to a given

subscriber is the number of copies requested

i n B l o c k 4 o f t h e s u b s c r i b e r ’ s D A F o r m

12–9A. AR 1–4 distribution is D for Active

Army, ARNG, and USAR.

Contents (Listed by paragraph and page number)

Purpose • 1, page 1

Applicability • 2, page 1

Background and authority • 3, page 1

Persons authorized protection • 4, page 1

Approving authority • 5, page 1

Types of support • 6, page 1

Command policy • 7, page 1

Support responsibilities • 8, page 1

Routine requests (not time sensitive) • 9, page 1

Urgent requests (time sensitive) • 10, page 1

Operational reporting • 11, page 1

Loans of Army property • 12, page 2

Travel and transportation allowances and other expenses • 13,

page 2

Accounting • 14, page 2

Reimbursement • 15, page 2

Report of Costs in Support of Secret Service for Protective

Assistance (DD–COMP(SA) 1466) • 16, page 2

*This regulation supersedes AR 1–4, 31 August 1973.

AR 1–4 • 1 October 1979 i

Unclassified

By Order of the Secretary of the Army:

JOHN A. WICKHAM, JR.

Genera/, United Stare« Army

Chief ofStaff

Official:

R. L DILWORTH

Brigadier General, United States Army

The Adjutant General
RESERVED

ii AR 1–4 • 1 October 1979
1. Purpose

T h i s r e g u l a t i o n p r e s c r i b e s p o l i c y a n d p r o c e d u r e s f o r p r o v i d i n g

Army resources in support of the U.S. Secret Service in performing

its statutory protective duties.

2. Applicability

Moved to title page.

3. Background and authority

The statutory basis for support of the U.S. Secret Service is stated in

section 3056, title 18, United States Code (18 USC 3056); Public

Law 90–331, dated 6 June 1968; and Public Law 94–524, dated 17

October 1976. In 1968, an Interdepartmental Agreement was negotiated between the Department of Defense (DOD) and the Department

of the Treasury specifying procedures to be followed and types of

assistance to be provided. DOD Directive 3025.13 establishes DOD

policy for executing the Interdepartmental Agreement and assigns

responsibilities for furnishing support.

4. Persons authorized protection

Secret Service protection is authorized for the following persons—

a. The President and members of his immediate family.

b. The President-elect.

c. The Vice President or other officer next in line to succeed the

President.

d. The Vice-President-elect.

e. A former President and his wife during their lifetimes.

f. The widow of a former President until her death or remarriage.

Minor children of a former President until 16 years of age, unless

protection is declined.

g. Major Presidential or Vice Presidential candidates, as determined by the Secretary of the Treasury with the advice of the

Congressional Advisory Committee, unless protection is declined.

Upon request of the candidate, the spouse of a designated Presidential or Vice-Presidential candidate, beginning not more than 60 days

before the general Presidential election.

h. The visiting head of a foreign government.

i. At the direction of the President, other distinguished visitors to

the United States, and official U.S. representatives on special missions abroad.

5. Approving authority

The Executive Secretary of the Department of Defense must approve requests for U.S. Secret Service support. (See exception in

para 10c.)

6. Types of support

a. The Department of the Army will provide, consistent with

Defense priorities, the following resources—

(1) Medical services.

(2) Aircraft and crews.

(3) Explosive ordnance disposal (EOD).

(4) Criminal investigators.

(5) Counterintelligence personnel.

(6) Motor vehicles.

(7) Communications.

(8) Other support required by the U.S. Secret Service to perform

its protective functions.

b. Support may be temporary or permanent. Each request for

temporary support must be made by an authorized official of the

U.S. Secret Service. Requests for permanent support, or support not

directly related to the protective function, must be submitted in

writing and signed by the Director or Deputy Director of the U.S.

Secret Service.

7. Command policy

Persons assigned to support the U.S. Secret Service will be under

operational control of the Director, U.S. Secret Service or an authorized representative for the length of their assignments.

8. Support responsibilities

Within the Continental United States (CONUS), including Alaska,

support will be provided by the appropriate military department.

Commanders of unified commands will furnish support in areas

within their geographic jurisdiction. In other areas of the world,

support requirements will be assigned to a military department or

u n i f i e d c o m m a n d , b a s e d o n w h i c h h a s t h e n e a r e s t a v a i l a b l e

resources.

9. Routine requests (not time sensitive)

a. The Military Assistant to the President (or the Director, U.S.

Secret Service) will submit requests for support (except EOD) to the

Executive Secretary of the Department of Defense for approval.

Approved requests are then forwarded in the form of requirements

through the National Military Command Center (NMCC) to a military department or DOD agency in CONUS, or to a unified command overseas.

b. The Director of Military Support (DOMS), Office of the Deputy Chief of Staff for Operations and Plans, will task the appropriate

major command, HQDA agency, or other Army element by telephone or electrical message to provide CONUS support requirements assigned to DA. DOMS will assign each requirement a DA

identification number. At the earliest convenient time, the command,

agency, or element charged with furnishing the support will contact

the designated U.S. Secret Service agency and confirm details of the

requirement. Modification of a requirement to perform the mission

m o r e e f f e c t i v e l y i s a u t h o r i z e d i f t h e U . S . S e c r e t S e r v i c e a g e n t

agrees.

c. U.S. Secret Service requests for EOD support in CONUS will

be made directly to the Explosive Ordnance Disposal Control Center

(EODCC) in whose area of responsibility the support is desired.

(See also AR 75–15, chap 7.) The EODCC will forward the request

telephonically to the Army Operations Center (AOC) for referral to

t h e a p p r o v i n g a u t h o r i t y . S h o u l d t h e r e q u e s t b e d i s a p p r o v e d o r

should supplementary guidance be issued, the AOC will send the

d i s a p p r o v a l o r t h e g u i d a n c e t h r o u g h c o m m a n d c h a n n e l s t o t h e

EODCC involved. Unless informed otherwise, approval will be assumed and the support will be provided as requested.

d. Routine requests (except EOD) made directly to Army units or

commands will not be accepted. The requestor will be referred to

the channels specified in a above.

e. The NMCC will assign overseas requirements (including EOD

support) direct to the appropriate unified command. Army units and

commands overseas will provide support to the U.S. Secret Service

according to procedures prescribed by the unified command.

10. Urgent requests (time sensitive)

a. CONUS commanders receiving urgent requests directly from

the U.S. Secret Service will seek approval of the request if time and

events permit. Requests for approval will be sent immediately by

telephone through command channels to the AOC. All available

information should be reported.

b . A r m y o v e r s e a s c o m m a n d e r s r e c e i v i n g u r g e n t r e q u e s t s w i l l

seek approval through command channels from the proper unified

command.

c. Commanders may respond to urgent requests without advance

approval; however, approval of ongoing actions will be requested

immediately.

11. Operational reporting

a. Commands and agencies providing support requested by either

routine or urgent procedures will report immediately through command channels by telephone any significant problems or deviations

from the approved support request.

b. Serious incidents that evolve from U.S. Secret Service support

missions will be reported according to the serious incident report

procedures (AR 190–40).

c. Individuals, groups, or organizations communicating a threat

against U.S. Secret Service protectees will be reported as directed in

AR 190–10.

AR 1–4 • 1 October 1979 1
12. Loans of Army property

a. A request from the U.S. Secret Service for the loan of Army

p r o p e r t y w i l l b e p r o c e s s e d a c c o r d i n g t o A R 7 3 5 – 5 a n d A R

700–131. Request channels are given in paragraph 9a.

b. Accountability for Army property loaned to the U.S. Secret

Service will be maintained according to AR 735–5.

13. Travel and transportation allowances and other

expenses

Military and civilian personnel assigned to duty in support of the

U.S. Secret Service will be reimbursed in accordance with volumes

I and II, Joint Travel Regulations (JTR). Ordinarily, persons on duty

at or near their permanent duty stations are not entitled to per diem,

except as stated in items 15 and 17, paragraph M4201, Commanders, therefore, should procure and contract for their transportation,

meals, quarters, and other required services. Special allowances will

be processed in accordance with AR 75–15, paragraph 7–14.

14. Accounting

The full cost of DA resources furnished under an approved U.S.

Secret Service request will be accumulated and recorded in the

accounting records of the installation and major Army command

(MACOM) furnishing the support. The term “full cost” as used in

this regulation means both the direct and allocable indirect costs of

support furnished the U.S. Secret Service, whether the support is

permanent or temporary. Each approved U.S. Secret Service request

will be costed separately and a copy (for retention by the command

providing the support) will be annotated to identify the official

receiving protection and the date, location, and Army resources

involved. Costs will be computed as shown in Table 1.

Table 1

Computation Table

Resource: Military personnel

Cost Basis: Hours worked times an hourly rate. The formula is as

follows: Hourly rate = (hourly composite military personnel rate + hourly

permanent change of station rate) × (1 + acceleration factors). Use

current hourly composite military personnel and PCS rates and

acceleration factors in the computation. Acceleration factors are

retirement, leave, and holiday pay and other personnel costs.

Resource: Civilian personnel

Cost Basis: Hours worked times each employee’s hourly rate of pay

plus applicable current leave and Government contribution factors.

Resource: Subsistence (from appropriated-fund dining facilities)

Cost Basis: Current meal rates. Include per diem surcharges to assure

full cost for food preparation and service.

Resource: Quarters

Cost Basis: Estimates derived from civil engineer or housing authority

records. Costs should be net of any payments made by quartered Army

personnel.

Resource: Travel, transportation, per diem, and other authorized

personnel expenses.

Cost Basis: Entitled amounts authorized in volumes I and II, JTR. Actual

payment vouchers will be used when available.

Resource: Transportation of materiel

Cost Basis: Actual or estimated amounts payable or amounts paid.

Current transportation rates issued by the Military Traffic Management

Command will be used.

Resource: Consumable materiel

Cost Basis: Standard catalog prices.

Resource: Loaned plant equipment

Cost Basis: Annual depreciation plus interest on investment. Interest is

computed at 10 percent of the net book value of the plant or equipment—

that is, the acquisition cost plus the cost of a additions less accumulated

depreciation.

Resource: Contractual services

Cost Basis: Acquisition price of goods or services plus cost of any

related contract administration.

Table 1

Computation Table—Continued

Resource: Fixed-wing and rotary-wing aircraft

Cost Basis: Prevailing Government rates. If not available, rates can be

requested from Comptroller of the Army (HQDA, (DACA–CAA) WASH

DC 20310).

Resource: Motor vehicle usage

Cost Basis: Current average rates per mile.

15. Reimbursement

a. Support furnished the U.S. Secret Service under an approved

r e q u e s t i s r e i m b u r s a b l e u n l e s s t h e s u p p o r t i s t e m p o r a r y a n d i s

directly related to the protection of the President or Vice President

(or, in the absence of a Vice President, the officer next in line to

succeed the President). Reimbursable support will be limited to

identifiable costs over and above the normal operational costs to the

supporting command (that is, reimbursable costs will be limited to

the incremental costs for the support).

b. The costs of reimbursable support furnished the U.S. Secret

Service will be totaled and billed each fiscal quarter. Standard Form

1080 will be used for this purpose. A detailed breakout of costs by

task will accompany the bill. Billing will be made no later than 45

days after the end of the quarter in which support was furnished. On

submission of the SF 1080, an account receivable will be established. Bills will be sent through the MACOM to the Director, U.S.

Secret Service, U.S. Treasury Department, 1800 G Street, NW,

WASH DC 20223. When the total value of reimbursable support

during a quarter is less than $100, reimbursement will be waived.

16. Report of Costs in Support of Secret Service for

Protective Assistance (DD–COMP(SA) 1466)

a. The cost of Army resources expended in support of the U.S.

Secret Service’s protective mission will be accumulated by task. DA

Form 4794–R (Report of Costs in Support of Secret Service For

Protective Assistance) will be used to report such costs. Separate

supporting schedules also will be prepared for each individual receiving protection. (See DA Form 4795–R (Detailed Information

and Cost of DOD Resources Used in Secret Service Protective

Assistance For ) DA Form 4794–R and DA Form 4795–R may be

locally reproduced on 8 1/2 “by 11” paper. Copies for local reproduction purposes are located at the back of this regulation.

b. Reports will be prepared semiannually, for the periods ending

31 March and 30 September. They will be sent to arrive at the

MACOM headquarters no later than the 15th calendar day following

the end of each semiannual reporting periods. MACOMs then will

consolidate reports and send them to the Commander, U.S. Army

F i n a n c e a n d A c c o u n t i n g C e n t e r , A T T N : D e p a r t m e n t 1 3 0 , I n -

dianapolis, IN 46249, to arrive by the 25th calendar day (or the next

business day) after the end of each semiannual reporting period.

2 AR 1–4 • 1 October 1979
FOR OFFICIAL USB ONLY

(Whin fUkd in)

DEPARTMCNT OP DEFENSE

REPORT OP COSTS

IN SUPPORT OF SECRET SERVICE FOR PROTECTIVE ASSISTANCE

For UM of this form, aaa AR 1-4; tha proponent «fancy la OCSOPS.

REQUIMUmNT

CONTROL SYMBOL

DD-Comp(8A>l 4»*

DEPARTMENT OR AGENCY REPORT DATE

COST CATEOORIH

TOTAL COSTS INCURRED*/

REIMBURSABLE

COSTS*7

TEMPORARY SUPPORT

TO PRESIDENT

AND VICE PRESIDENT

(Not RmlmburmkU)

ALL OTHER

SUPPORT

PERSONNEL 8ERVICES a BENEFITS

MILITARY

CIVILIAN

SUBSISTENCE • QUARTERS

MILITARY

CIVILIAN

TRAVEL A TRANSPORTATION

OP PERSONS

MILITARY

CIVILIAN

TRANSPORTATION OF THINGS

RENT, COMMUNICATION * UTILITIES

OTHER SERVICES, SUPPLIES • MATERIELS

CAPITAL ASSET«

OTHER (Bpmctfy)

TOTAL

REMARKS

-^All coat« incuirad for DOD Support to 8acwt Sarttoa for proUctfra aaaiatanca under PL 94-624 computed

in aocordanea with coating guidalinaa.

-* Coate computed in accordance with raimbunamant guidalinaa.

DA Form 4794-R. 1 Aug 79

FOR OFFICIAL USE ONLY

(Whtn fOUd in)
4 AR 1–4 • 1 October 1979 • R-Forms
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6 AR 1–4 • 1 October 1979 • R-Forms
Unclassified PIN 000208–000
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