25274 Federal Register / Vol. 72, No. 86 / Friday, May 4, 2007 / Notices 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records related to selection, 

notification, testing of employees and 

applicants, urine specimens, drug test 

results, collection authentication and 

chain of custody documents. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Pub. L. 100–71, 5 U.S.C. 7301; 21 

U.S.C. 812 (Schedule of Controlled 

Substances); and E.O. 12564, Drug-Free 

Federal Workplace; and Department of 

Health and Human Services Mandatory 

Guidelines for Federal Workplace Drug 

Testing Programs; and E.O. 9397 (SSN). 

PURPOSE(S): 

The system is established to maintain 

records relating to the selection and 

testing of Department of the Navy 

employees, and applicants for 

employment, for use of illegal drugs and 

drugs identified in Schedules I and II of 

21 U.S.C. 812 (Schedule of Controlled 

Substances). 

The records are also used by the 

Medical Review Officer; the 

administrator of any employee 

Assistance Program in which the 

employee is receiving counseling or 

treatment or is otherwise participating; 

and supervisory or management officials 

within the employee’s agency having 

authority to take adverse personnel 

action against such employee. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

In order to comply with the 

provisions of 5 U.S.C. 7301, the DoD 

‘Blanket Routine Uses’ published at the 

beginning of the Navy’s compilation do 

not apply to this system. 

To a court of competent jurisdiction 

where required by the United States 

Government to defend against any 

challenge against any adverse personnel 

action. 

Note: Record of the identity, diagnosis, 

prognosis, or treatment of any client/patient, 

irrespective of whether or when he ceases to 

be a client/patient, maintained in connection 

with the performance of any alcohol or drug 

abuse prevention and treatment function 

conducted, regulated, or directly or indirectly 

assisted by any department or agency of the 

United States, shall, except as provided 

therein, be confidential and be disclosed only 

for the purposes and under the circumstances 

expressly authorized in 42 U.S.C. 290dd–2. 

The results of a drug test of civilian 

employees may be disclosed only as 

expressly authorized under 5 U.S.C. 7301. 

These statutes take precedence over the 

Privacy Act of 1974, in regard to accessibility 

of such records except to the individual to 

whom the record pertains. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

Records are retrieved by name of 

employee, applicant for employment, 

Social Security Number (SSN), 

specimen I.D. number assigned, or any 

combination of these. 

SAFEGUARDS: 

Records will be stored in secure 

containers, e.g., safes, locked filing 

cabinets, etc. Urine specimens will be 

stored in appropriate locked storage 

facilities. Access to such records and 

specimens is restricted. Chain-ofcustory and other procedural and 

documentary requirements of Pub. L. 

100–71 and the Department of Health 

and Human Services. Guidelines will be 

followed in collection of urine samples, 

conducting drug tests, and processing 

test results. All information contained 

in computers is password protected. 

RETENTION AND DISPOSAL: 

Negative test records are retained for 

three years and then destroyed by 

shredding, burning, or erasure in the 

case of electronic media. Positive or 

Non-negative test records are 

permanently retained. Written records 

and test results together with urine 

specimens shall be retained until 

litigation is complete when the 

employee challenges or appeals adverse 

actions. Negative urine specimens are 

disposed of at the end of the test day. 

SYSTEM MANAGER(S) AND ADDRESS: 

Drug Program Manager, Office of 

Civilian Human Resources, Human 

Resources Service Center Southwest, 

525 B Street, Suite 600, San Diego, CA 

92101–4418. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system contains 

information about themselves should 

address written inquiries to the 

Commanding Officer/Commander of the 

DON activity or the servicing human 

resources office at which they are or 

were employed, or at which they made 

application for employment, and for 

which they provided a urine specimen 

for drug testing. 

Individuals may furnish their full 

name, Social Security Number (SSN), 

the title, series, and grade of the 

position they occupied or applied for 

when the drug test was conducted, 

specimen ID number, and the date of the 

test. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the Commanding 

Officer/Commander of the DON activity 

or the servicing human resources office 

at which they are or were employed, or 

at which they made application for 

employment, and for which they 

provided a urine specimen for drug 

testing. 

Individuals may furnish their full 

name, Social Security Number (SSN), 

the title, series, and grade of the 

position they occupied or applied for 

when the drug test was conducted, 

specimen ID number, and the date of the 

test. 

CONTESTING RECORD PROCEDURES: 

The Navy’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are published in Secretary of the Navy 

Instruction 5211.5; 32 CFR part 701; or 

may be obtained from the system 

manager. 

RECORD SOURCE CATEGORIES: 

Records are obtained from the 

individual to whom the record pertains; 

DON or contractor employee involved 

in the selection, notification, and 

collection of urine from individuals 

who are tested; DON or contractor 

laboratories that test urine samples for 

the presence of illegal drugs, DON or 

contractor Medical Review Officers; 

supervisors and managers and other 

DON officials engaged in administering 

the Drug-Free Workplace Program; the 

Civilian Employee Assistance Program; 

processing adverse actions based on 

drug test results; and DON or contractor 

electronic databases. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 07–2195 Filed 5–3–07; 8:45 am] 

BILLING CODE 5001–06–M 

DEPARTMENT OF DEFENSE 

Department of the Navy 

[DoD–USN–2007–0029] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Navy, DoD. 


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Federal Register / Vol. 72, No. 86 / Friday, May 4, 2007 / Notices 25275 

ACTION: Notice of a new system of 

records. 

SUMMARY: The Department of the Navy 

proposes to add a new system of records 

to its inventory of record systems 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended. 

DATES: The proposed action will be 

effective on June 4, 2007 unless 

comments are received that would 

result in a contrary determination. 

ADDRESSES: Send comments to the 

Department of the Navy, PA/FOIA 

Policy Branch, Chief of Naval 

Operations (DNS–36), 2000 Navy 

Pentagon, Washington, DC 20350–2000. 

FOR FURTHER INFORMATION CONTACT: Mrs. 

Doris Lama at (202) 685–325–6545. 

SUPPLEMENTARY INFORMATION: The 

Department of the Navy’s notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address above. 

The proposed system reports, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act, was submitted on April 24, 

2007, to the House Committee on 

Oversight and Government Reform, the 

Senate Committee on Homeland 

Security and Governmental Affairs, and 

the Office of Management and Budget 

(OMB) pursuant to paragraph 4c of 

Appendix I to OMB Circular No. A–130, 

‘Federal Agency Responsibilities for 

Maintaining Records About 

Individuals,’ dated February 8, 1996, 

(February 20, 1996, 61 FR 6427). 

Dated: April 30, 2007. 

L.M. Bynum, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

N01533–2 

SYSTEM NAME: 

Navy Junior Reserve Officer Training 

Corps (NJROTC) Payment 

Reimbursement System. 

SYSTEM LOCATION: 

NSTC/NJROTC Program (CD211), 250 

Dallas Street, Suite A, Pensacola, FL 

32508–5268. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All military retirees who participate 

in the NJROTC Instructor Program at 

selected high schools within the 

continental United States and various 

overseas locations. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, Social Security Number (SSN), 

school/school district name and 

address, applicable active duty 

entitlement amounts, and current gross 

retired pay amounts. Navy’s applicable 

contribution percentage, gross and net 

contribution percentage, gross and net 

contribution amounts, and current 

employment period beginning and 

closing dates. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 2031, Junior Reserve 

Officers’ Training Corps, Reserve 

Officers’ Training Corps Program for 

Secondary Educational Institutions; 

DoD Instruction 1205.13, Junior Reserve 

Officers Training Corps Program; 

DoDFMR Volume 10, Chapter 21, para 

2110; OPNAVINST 1533.5A, Naval 

Junior Reserve Officers Training Corps 

(NJROTC); and E.O. 9397 (SSN). 

PURPOSE(S): 

To accomplish payroll computations 

and the reimbursement portion of the 

NJROTC Instructor Program; to provide 

statements and/or reports to each 

instructor and school/school district; to 

answer inquiries from instructors, 

school districts or financial institutions 

where funds are distributed; to provide 

information required by an auditor 

during an audit of the program; and to 

assist the Department of the Navy with 

any audit of individual instructor, 

school/school district. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To the school/school district to 

provide information regarding the 

instructor’s computed minimum 

instructor pay, and the amount being 

reimbursed by the Navy. 

To the Treasury Department to 

provide information on check issues 

and electronic funds transfers. 

To the Federal Reserve Banks to 

distribute payments made through the 

direct deposit system to financial 

organizations or their processing agents 

authorized by individuals to receive and 

deposit payments in their accounts. 

The ‘‘Blanket Routine Uses’’ published 

at the beginning of the Navy’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSITION OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

Information is retrieved by Instructor 

Name, Instructor Social Security 

Number (SSN), School Identification 

Code, School Name, District 

Identification Code, District Name, 

Retired Pay Grade, or by any 

combination of data elements within the 

database. 

SAFEGUARDS: 

As a minimum, records are accessed 

by person(s) responsible for servicing, 

and authorized to use, the record system 

in performance of their official duties 

and properly screened and cleared for 

the need-to-know. Additionally, records 

are stored in locked file cabinets. Access 

to building controlled through 

utilization of swipe card. All guests 

escorted. Access to electronic 

documents is limited by Common 

Access Card (CAC) and password 

protected. 

RETENTION AND DISPOSAL: 

Magnetic and paper records are 

maintained for a period of up to 6 years 

and 3 months from current fiscal year 

after which they are destroyed at system 

location. If storage space is unavailable 

for this period of time, they may be sent 

to the Regional Records Service 

Facilities for the retention period. 

Destruction is by tearing, shredding, 

pulping, macerating, or burning. 

SYSTEM MANAGER(S) AND ADDRESS: 

Naval Service Training Command, 

Citizenship Development, 250 Dallas 

Street, Suite A, Pensacola, FL 32526. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to this 

system of records should address 

written inquiries to the Naval Service 

Training Command, Citizenship 

Development (NJROTC), 250 Dallas 

Street, Suite A, Pensacola, FL 32526. 

Requests should contain individual’s 

full name, Social Security Number 

(SSN), duty position and if currently an 

NJROTC instruction, name of school. If 

no longer an NJROTC instructor, 

provide dates of service as an instructor. 

The request must be signed, include 

current address and telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the Naval Service 

Training Command, Citizenship 

Development (NJROTC), 250 Dallas 

Street Suite A, Pensacola FL 32508– 

5268. 


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25276 Federal Register / Vol. 72, No. 86 / Friday, May 4, 2007 / Notices 

Requests should contain individual’s 

full name, Social Security Number 

(SSN), duty position and if currently an 

NJROTC instructor, name of school. If 

no longer an NJROTC instructor, 

provide dates of service as an instructor. 

The request must be signed, include 

current address and telephone number. 

CONTESTING RECORD PROCEDURES: 

The Navy’s rules for accessing records 

and contesting contents and appealing 

initial agency determinations are 

published in Secretary of the Navy 

Instruction 5211.5; 32 CFR part 701; or 

may be obtained from the system 

manager. 

RECORD SOURCE CATEGORIES: 

Individual instructors; school/school 

district offices; Department of the Navy 

and the Defense Retiree and Annuitant 

System. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 07–2198 Filed 5–3–07; 8:45 am] 

BILLING CODE 5001–06–M 

DEPARTMENT OF EDUCATION 

[CFDA Nos. 84.007, 84.032, 84.033, 84.038, 

84.063, 84.069, 84.268, 84.375, and 84.376] 

Student Assistance General 

Provisions, Federal Supplemental 

Educational Opportunity Grant, 

Federal Family Education Loan, 

Federal Work-Study, Federal Perkins 

Loan, Federal Pell Grant, Leveraging 

Educational Assistance Partnership, 

William D. Ford Federal Direct Loan, 

Academic Competitiveness Grant, and 

National Science and Mathematics 

Access To Retain Talent Grant 

Programs 

ACTION: Notice of deadline dates for 

receipt of applications, reports, and 

other records for the 2006–2007 award 

year. 

SUMMARY: The Secretary announces 

deadline dates for the receipt of 

documents and other information from 

institutions and applicants for the 

Federal student aid programs authorized 

under Title IV of the Higher Education 

Act of 1965, as amended, for the 2006– 

2007 award year. The Federal student 

aid programs include the Federal 

Perkins Loan, Federal Work-Study, 

Federal Supplemental Educational 

Opportunity Grant, Federal Family 

Education Loan, William D. Ford 

Federal Direct Loan, Federal Pell Grant, 

Academic Competitiveness Grant, 

National Science and Mathematics 

Access to Retain Talent Grant, and 

Leveraging Educational Assistance 

Partnership programs. 

These programs, administered by the 

U.S. Department of Education 

(Department), provide financial 

assistance to students attending eligible 

postsecondary educational institutions 

to help them pay their educational 

costs. 

Deadline and Submission Dates: See 

Tables A and B at the end of this notice. 

Table A—Deadline Dates for 

Application Processing and Receipt of 

Student Aid Reports (SARs) or 

Institutional Student Information 

Records (ISIRs) by Institutions 

Table A provides deadline dates for 

application processing, including 

corrections and submission of 

signatures, submission of verification 

documents and, for purposes of the 

Federal Pell Grant, Academic 

Competitiveness Grant (ACG), and 

National Science and Mathematics 

Access to Retain Talent Grant (National 

SMART Grant) programs, receipt by 

institutions of SARs or ISIRs. We are 

using only three deadline dates in Table 

A for the 2006–2007 award year. The 

single date for the receipt of a Free 

Application for Federal Student Aid 

(FAFSA) is July 2, 2007, regardless of 

the method that the applicant uses to 

submit the FAFSA. September 17, 2007 

is the deadline date for the submission 

and receipt of a signature page (if 

required), corrections, changes of 

addresses or schools, or requests for a 

duplicate SAR. September 24, 2007 is 

the deadline date for the submission 

and receipt of all other documents and 

materials that are specified in Table A. 

Table B—Federal Pell Grant, ACG, and 

National SMART Grant Programs 

Submission Dates for Disbursement 

Information by Institutions 

Table B provides the earliest 

submission and deadline dates for 

institutions to submit Federal Pell 

Grant, ACG, and National SMART Grant 

disbursement records to the 

Department’s Common Origination and 

Disbursement (COD) System. 

In general, an institution must submit 

Federal Pell Grant, ACG, and National 

SMART Grant disbursement records no 

later than 30 days after making a Federal 

Pell Grant, ACG, and National SMART 

Grant disbursement or becoming aware 

of the need to adjust a student’s 

previously reported Federal Pell Grant, 

ACG, and National SMART Grant 

disbursement. However, because 

institutions were not able to submit 

ACG and National SMART Grant 

disbursement records until December 

16, 2006, we considered institutions to 

be in compliance with the 30-day 

disbursement-reporting requirement for 

those two programs until January 17, 

2007. 

In accordance with the regulations in 

34 CFR 668.164, we consider that 

Federal Pell Grant, ACG, and National 

SMART Grant funds are disbursed on 

the earlier of the date that the 

institution: (a) Credits those funds to a 

student’s account in the institution’s 

general ledger or any subledger of the 

general ledger, or (b) pays those funds 

to a student directly. We consider that 

Federal Pell Grant, ACG, and National 

SMART Grant funds are disbursed even 

if an institution uses its own funds in 

advance of receiving program funds 

from the Department. An institution’s 

failure to submit disbursement records 

within the required 30-day timeframe 

may result in an audit or program 

review finding. In addition, the 

Secretary may initiate an adverse action, 

such as a fine or other penalty for such 

failure. 

Other Sources for Detailed Information 

We publish a detailed discussion of 

the Federal student aid application 

process in the following publications: 

• 2006–2007 Funding Education 

Beyond High School. 

• 2006–2007 Counselors and Mentors 

Handbook. 

• A Guide to 2006–2007 SARs and 

ISIRs. 

• 2006–2007 Federal Student Aid 

Handbook. 

Additional information on the 

institutional reporting requirements for 

the Federal Pell Grant, ACG, and 

National SMART Grant programs is 

contained in the 2006–2007 Common 

Origination and Disbursement (COD) 

Technical Reference. You may access 

this reference by selecting ‘‘Software 

Technical References’’ under the 

heading ‘‘Publications’’ at the 

Information for Financial Aid 

Professionals Web site at: 

www.ifap.ed.gov. 

Applicable Regulations: The 

following regulations apply: (1) Student 

Assistance General Provisions, 34 CFR 

part 668, (2) Federal Pell Grant Program, 

34 CFR part 690, and (3) Academic 

Competitiveness Grant and National 

Science and Mathematics Access to 

Retain Talent Grant Programs, 34 CFR 

part 691. 

FOR FURTHER INFORMATION CONTACT: 

Harold McCullough, U.S. Department of 

Education, Federal Student Aid, 830 

First Street, NE., Union Center Plaza, 

Room 113E1, Washington, DC 20202– 

5345. Telephone: (202) 377–4030. 

If you use a telecommunications 

device for the deaf (TDD), you may call 


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