Federal Register / Vol. 75, No. 52 / Thursday, March 18, 2010 / Notices 13089 

Written requests should contain the 

full name and Social Security Number 

(SSN) of the individual. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Office of the Secretary 

of Defense/Joint Staff Freedom of 

Information Act Requester Service 

Center, Office of Freedom of 

Information, Washington Headquarters 

Services, 1155 Defense Pentagon, 

Washington DC 20301–1155. 

Written requests should contain the 

full name and Social Security Number 

(SSN) of the individual and be signed as 

well as the name and number of this 

system of records notice so that your 

request can be tasked to the appropriate 

office. 

CONTESTING RECORD PROCEDURES: 

The Office of the Secretary of Defense 

rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in Office of the Secretary of 

Defense Administrative Instruction 81; 

32 CFR part 311; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

The individual. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2010–5955 Filed 3–17–10; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2010–OS–0025] 

Privacy Act of 1974; Systems of 

Records 

AGENCY: Defense Intelligence Agency, 

(DoD). 

ACTION: Notice to amend a system of 

records. 

SUMMARY: The Defense Intelligence 

Agency proposes to amend a system of 

records notice of its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This action will be effective 

without further notice on April 19, 2010 

unless comments are received that 

would result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 1160 Defense Pentagon, 

Washington, DC 20301–1160. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Theresa S. Lowery at (202) 231–1193. 

SUPPLEMENTARY INFORMATION: The 

Defense Intelligence Agency notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

Freedom of Information Act Office, 

Defense Intelligence Agency (DAN–1A), 

200 MacDill Blvd., Washington, DC 

20340–5100. 

The specific changes to the record 

system being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendment is not within the 

purview of subsection (r) of the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

which requires the submission of a new 

or altered system report. 

Dated: March 15, 2010. 

Mitchell S. Bryman, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

LDIA 0435 

SYSTEM NAME: 

DIA Military Awards Files (July 19, 

2006; 71 FR 41001). 

CHANGES: 

* * * * * 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Full 

name, current address, telephone 

number and Social Security Number 

(SSN) of individual and supporting 

documents for the awards nomination 

and the results of actions or 

recommendations of endorsing and 

approving officials for joint and service 

awards.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with 

‘‘Department of Defense Manual 

1348.33M, Manual of Military 

Decorations; Defense Intelligence 

Agency Instruction 1348.001, Military 

Personnel Awards; Army Regulation 

600–8–22, Military Awards; SECNAV 

Inst 1650.1H, Navy and Military Awards 

Instruction; Air Force Instruction 36– 

2803, Air Force Awards and Decorations 

Program; and E.O. 9397 (SSN), as 

amended.’’ 

* * * * * 

RETRIEVABILITY: 

Delete entry and replace with ‘‘By last 

name of individual and Social Security 

Number (SSN).’’ 

SAFEGUARDS: 

Delete entry and replace with 

‘‘Records are stored in office buildings 

protected by guards, controlled 

screenings, use of visitor registers, 

electronic access, and/or locks. Access 

to records is limited to individuals who 

are properly screened and cleared on a 

need-to-know basis in the performance 

of their duties. Passwords and user IDs 

are used to control access to the system 

data, and procedures are in place to 

deter and detect browsing and 

unauthorized access. Physical and 

electronic access are limited to persons 

responsible for servicing and authorized 

to use the system.’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Temporary Records—Records are 

maintained for 3 years within DIA, then 

retired to the Washington National 

Records Center where they are 

destroyed when 15 years old. The 

records are destroyed by shedding/ 

erasure.’’ 

* * * * * 

LDIA 0435 

SYSTEM NAME: 

DIA Military Awards Files. 

SYSTEM LOCATION: 

Defense Intelligence Agency, 200 

McDill Boulevard, Washington, DC 

20340–5100. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Military personnel, active duty and 

reserve, and Coast Guard personnel 

during time of war, recommended for an 

award while assigned or attached to 

DIA. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Full name, current address, telephone 

number and Social Security Number 

(SSN) of individual and supporting 

documents for the awards nomination 

and the results of actions or 

recommendations of endorsing and 

approving officials for joint and service 

awards. 


sroberts on DSKD5P82C1PROD with NOTICES
13090 Federal Register / Vol. 75, No. 52 / Thursday, March 18, 2010 / Notices 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Department of Defense Manual 

1348.33M, Manual of Military 

Decorations; Defense Intelligence 

Agency Instruction 1348.001, Military 

Personnel Awards; Army Regulation 

600–8–22, Military Awards; SECNAV 

Inst 1650.1H, Navy and Military Awards 

Instruction; Air Force Instruction 36– 

2803, Air Force Awards and Decorations 

Program; and E.O. 9397 (SSN), as 

amended. 

PURPOSE(S): 

Information is collected and 

submitted to determine eligibility for 

awards and decorations to individuals 

and units while assigned or attached to 

the DIA. Information is required for 

preparation of orders for award citation 

and inclusion in individual’s Service 

record. Records are used to obtain the 

approval for the awarding of the 

decoration, for the compilation of 

required statistical data and provided to 

the Military departments when 

appropriate. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The ‘Blanket Routine Uses’ set forth at 

the beginning of the DIA’s compilation 

of systems of records notices apply to 

this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

stored electronically in a database. 

RETRIEVABILITY: 

By last name of individual and Social 

Security Number (SSN). 

SAFEGUARDS: 

Records are stored in office buildings 

protected by guards, controlled 

screenings, use of visitor registers, 

electronic access, and/or locks. Access 

to records is limited to individuals who 

are properly screened and cleared on a 

need-to-know basis in the performance 

of their duties. Passwords and User IDs 

are used to control access to the system 

data, and procedures are in place to 

deter and detect browsing and 

unauthorized access. Physical and 

electronic access are limited to persons 

responsible for servicing and authorized 

to use the system. 

RETENTION AND DISPOSAL: 

Temporary Records—Records are 

maintained for 3 years within DIA, then 

retired to the Washington National 

Records Center where they are 

destroyed when 15 years old. The 

records are destroyed by shedding/ 

erasure. 

SYSTEM MANAGER(S) AND ADDRESS: 

Deputy Director for Human Capital, 

ATTN: HCH, Defense Intelligence 

Agency, Washington DC 20340–5100. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

Freedom of Information Act Office 

(DAN–1A/FOIA), Defense Intelligence 

Agency, 200 MacDill Blvd, Washington 

DC 20340–5100. 

Individual should provide their full 

name, current address, telephone 

number and Social Security Number 

(SSN). 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Freedom of Information 

Act Office (DAN–1A/FOIA), Defense 

Intelligence Agency, 200 MacDill Blvd. 

Washington DC 20340–5100. 

Individual should provide their full 

name, current address, telephone 

number and Social Security Number 

(SSN). 

CONTESTING RECORD PROCEDURES: 

DIA’s rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in DIA Regulation 12–12 

‘‘Defense Intelligence Agency Privacy 

Program’’; 32 CFR part 319 or may be 

obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

Agency officials, parent Service and 

personnel records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2010–5959 Filed 3–17–10; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2010–OS–0026] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Information Systems 

Agency, DoD. 

ACTION: Notice to add a system of 

records. 

SUMMARY: The Defense Information 

Systems Agency is proposing to add a 

system of records to its inventory of 

records system subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended. 

DATES: This proposed action will be 

effective without further notice on April 

19, 2010 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Mail: Federal Docket Management 

System Office, 1160 Defense Pentagon, 

Washington, DC 20301–1160. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Jeanette M. Weathers-Jenkins at (703) 

681–2409. 

SUPPLEMENTARY INFORMATION: The 

Defense Information Systems Agency 

system of records notices subject to the 

Privacy Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from: 

Defense Information Systems Agency, 

5600 Columbia Pike, Room 933–I, Falls 

Church, VA 22041–2705. 

The proposed system report, as 

required by 5 U.S.C. 552a (r), of the 

Privacy Act of 1974, as amended, was 

submitted on March 5, 2010, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996 (February 20, 1996; 61 

FR 6427). 


sroberts on DSKD5P82C1PROD with NOTICES