IMPAQ International, LLC     Appendix G

   

APPENDIX G—Notification Emails

Email to Comprehensive Center Director Regarding Comprehensive Center Evaluation

Interviews

To: Center Director

CC: Key Center Staff [such as those helping to schedule site visit]

Subject: National Evaluation of Comprehensive Centers Interviews

Dear XXX,  

As part of the national evaluation of the Comprehensive Centers program, IMPAQ International

is conducting site visits to interview key Center staff, leadership, technical assistance (TA)

providers, and where possible, TA recipients (representatives from Regional Comprehensive

Centers and SEAs). We appreciate your assistance with scheduling and planning these

interviews.   

Each interview will take approximately 60 minutes, and will be audio recorded with the

respondent’s permission. The information provided will be used for evaluation purposes only,

and will only be reported in aggregate. No individual names or organizations will be reported.

We are conducting these interviews in order to gather information from the Comprehensive

Centers about the successes and challenges of building constituent capacity and providing TA.  

Interview responses will inform improvement of the Comprehensive Centers program.  

We are planning our site visit for [POSSIBLE DATE RANGE]. Please provide us with a two‐day

period of time that fits your schedule and those of key respondents.  Once a date is confirmed,

please develop a suggested schedule of interviews for this time period.  A sample schedule is

below:  

DAY 1  

Center Director     9:00 – 10:00am

TA provider   10:15 – 11:15 am

TA provider   11:30 – 12:30pm  

Lunch break   12:30 – 1:30pm  

State liaison   1:45 – 2:45pm  
IMPAQ International, LLC    Appendix G

    2

Consultant/Partner   3:00 – 4:00 pm  

DAY 2

TA provider 9:00 – 10:00am

TA provider 10:15 – 11:15 am

TA provider 11:30 – 12:30pm  

Lunch break 12:30 – 1:30pm  

State liaison   1:45 – 2:45pm  

Consultant/Partner   3:00 – 4:00 pm  

Please let me know if you have any questions.  

Thank you for your cooperation!

[Site Liaison’s Name]

IMPAQ International  

Confidentiality and Privacy  

Information collected for this study comes under the confidentiality and data protection requirements of the

Institute of Education Sciences (The Education Sciences Reform Act of 2002, Title I, Part E, Section 183).  Responses

to this data collection will be used only for research purposes. The reports prepared for thisstudy from the interview

data will include information that is summarized and aggregated and should not associate responses with a specific

Center, state, district or individual. However, due to the uniqueness of each Center and descriptions of particular

projects in our reports, some Centers and/or states may be identifiable to readers.  Also, respondents’ roles and the

Center they work with may be identified in the report, which may lead to individuals’ being identified. Other than

thissituation that we have made respondents aware of, we will not provide information that identifies you to anyone

outside the study team, except as required by law.  
IMPAQ International, LLC    Appendix G

    3

Email to Comprehensive Center TA Recipients (e.g., SEAs) Regarding Comprehensive Center

Evaluation Interviews

To: TA Recipient

CC: Center Director, Key Center Staff [such as those helping to schedule interviews]

Subject: National Evaluation of Comprehensive Centers Interviews

Dear XXX,  

As part of the external evaluation of the national Comprehensive Centers program, IMPAQ

International is conducting telephone interviews with key Center staff, leadership, technical

assistance providers, and representatives from Regional Comprehensive Centers and state

education agencies. As someone who works closely with the [name of Center] Center, your

input is critical to our study.    

Each telephone interview will take approximately 60 minutes, and will be audio recorded with

your permission. The information provided will be used for evaluation purposes only, and will

only be reported in aggregate. No individual names or organizations will be reported.

We are conducting these interviews in order to gather information from multiple

Comprehensive Centers and their constituents about the successes and challenges of technical

assistance and capacity building.  Interview responses will inform improvement of the

Comprehensive Centers program.  

Could you please provide me with some dates and times when you are available for a phone

interview within the next two to three weeks?  

Please let me know if you have any questions.  

Thank you for your cooperation!

[Site Liaison’s Name]

IMPAQ International  

Confidentiality and Privacy  

Information collected for this study comes under the confidentiality and data protection requirements of the

Institute of Education Sciences (The Education Sciences Reform Act of 2002, Title I, Part E, Section 183).  Responses

to this data collection will be used only for research purposes. The reports prepared for thisstudy from the interview

data will include information that is summarized and aggregated and should not associate responses with a specific
IMPAQ International, LLC    Appendix G

    4

Center, state, district or individual. However, due to the uniqueness of each Center and descriptions of particular

projects in our reports, some Centers and/or states may be identifiable to readers.  Also, respondents’ roles and the

Center they work with may be identified in the report, which may lead to individuals’ being identified. Other than

thissituation that we have made respondents aware of, we will not provide information that identifies you to anyone

outside the study team, except as required by law.  

   
IMPAQ International, LLC    Appendix G

    5

Email to Comprehensive Center Staff Regarding Comprehensive Center Evaluation Survey

To: [Recipient email address]

CC: Center director  

Subject: National Evaluation of Comprehensive Centers Survey

Dear XXX,  

As part of the national evaluation of the Comprehensive Centers program, IMPAQ International

is surveying Centers’ leadership, technical assistance (TA) providers, and consultants about your

experience with the program. We are conducting this survey in order to gather information

from the Comprehensive Centers about the successes and challenges of building constituent

capacity and providing TA. We are interested in your responses as someone who provides TA to

state education agencies (SEAs) or to Regional Comprehensive Centers.  Your responses will

inform improvement of the Comprehensive Centers program.  

The survey should take no more than 20 minutes to complete. The information you provide will

be used for evaluation purposes only, and will only be reported in aggregate. No individual names

or organizations will be reported.

If you have any questions, please contact Michaela Gulemetova at 443‐367‐0088 extension

2335 or NCCEvaluation@impaqint.com.

Thank you for your cooperation!

[Name]

IMPAQ International  

Confidentiality and Privacy  

Information collected for this study comes under the confidentiality and data protection requirements of the

Institute of Education Sciences (The Education Sciences Reform Act of 2002, Title I, Part E, Section 183).  Responses

to this data collection will be used only for research purposes. The reports prepared for this study from the survey

data will include information that is summarized and aggregated and should not associate responses with a specific

Center, state, district or individual. However, due to the uniqueness of each Center and descriptions of particular

projects in our reports, some Centers and/or states may be identifiable to readers.  Also, respondents’ roles and the

Center they work with may be identified in the report, which may lead to individuals’ being identified. Other than

thissituation that we have made respondents aware of, we will not provide information that identifies you to anyone

outside the study team, except as required by law.  

   
IMPAQ International, LLC    Appendix G

    6

Email to Technical Assistance Recipients Regarding Comprehensive Center Evaluation Survey

To: [Recipient email address]

CC: Center director  

Subject: National Study of Comprehensive Centers Survey

Dear XXX,  

As part of the external evaluation of the national Comprehensive Centers program, IMPAQ

International is surveying people like you about your experience with the program. Your

responses will help assess outcomes and inform improvement of the Comprehensive Centers

program.  

The survey should take no more than 15 minutes to complete. The information you provide will

be used for evaluation purposes only, and will only be reported in aggregate. No individual

names or organizations will be reported.  

If you have any questions, please contact Michaela Gulemetova at 443‐367‐0088 extension

2335 or NCCEvaluation@impaqint.com.

Thank you for your cooperation!

[Name]

IMPAQ International  

Confidentiality and Privacy  

Information collected for this study comes under the confidentiality and data protection requirements of the

Institute of Education Sciences (The Education Sciences Reform Act of 2002, Title I, Part E, Section 183).  Responses

to this data collection will be used only for research purposes. The reports prepared for this study from the survey

findings will be summarized and aggregated and should not associate responses with a specific Center, state, district

or individual. However, due to the uniqueness of each Center and descriptions of particular projects in our reports,

some Centers and/or states may be identifiable to readers.  Also, respondents’ roles and the Center they work with

may be identified in the report, which may lead to individuals’ being identified. Other than this situation that we

have made respondents aware of, we will not provide information that identifies you to anyone outside the study

team, except as required by law.