14530 Federal Register / Vol. 72, No. 59 / Wednesday, March 28, 2007 / Notices 

T5010 

SYSTEM NAME: 

DFAS Quarterly Pay Newsletter Email System (November 18, 2004, 69 FR 

67548). 

REASON: 

This system is covered by T7336, 

MyPay System, published on June 16, 

2006 with the Federal Register number 

of 71 FR 34898. 

With the MyPay System being an 

Internet (WEB) based system it has 

eliminated the requirement for a 

separate quarterly newsletter e-mail 

system. The MyPay system will directly 

inform the DFAS customer of current 

pay information and updates, unless the 

customer opts out from receiving the 

quarterly newsletter. 

[FR Doc. 07–1495 Filed 3–27–07; 8:45 am] 

BILLING CODE 5001–06–M 

DEPARTMENT OF DEFENSE 

Office of the Secretary of Defense 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary, DoD. 

ACTION: Notice to Amend Four Systems 

of Records. 

SUMMARY: The Office of the Secretary of 

Defense is amending four system of 

records notices in its existing inventory 

of record systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended. 

DATES: This proposed action will be 

effective without further notice on April 

27, 2007 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: Send comments to the OSD 

Privacy Act Coordinator, Records 

Management Section, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Juanita Irvin at (703) 696–4940. 

SUPPLEMENTARY INFORMATION : The 

Office of the Secretary of Defense 

systems of records notices subject to the 

Privacy Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The specific changes to the record 

systems being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendments are not within 

the purview of subsection (r) of the 

Privacy Act of 1974, (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report. 

L.M. Bynum 

Alternative OSD Federal Register Liaison 

Officer, Department of Defense. 

DFOISR 05 

Freedom of Information Act Case 

Files (November 29, 2002, 67 FR 71147) 

. 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘‘DWHS 

E02.’’

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155.’’

* * * * * 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with ‘‘Chief, 

Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155’’. 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Chief, Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

Written requests should include the 

individual’s name.’’

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Chief, Freedom of 

Information Division, Executive 

Services Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

Written requests should include the 

individual’s name. 

For personal visits to examine 

records, the individual should provide a 

form of picture identification, i.e., a 

driver’s license.’’

* * * * * 

DWHS E02 

SYSTEM NAME: 

Freedom of Information Act Case 

Files. 

SYSTEM LOCATION: 

Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All individuals who submit Freedom 

of Information Act (FOIA) requests and 

administrative appeals to the Office of 

the Secretary of Defense, the Joint Staff, 

and other activities receiving 

administrative FOIA support from 

Washington Headquarters Services 

(WHS); individuals whose FOIA 

requests and/or records have been 

referred by other Federal agencies to the 

WHS for release to the requester; 

attorneys representing individuals 

submitting such requests and appeals; 

individuals who are the subjects of such 

requests and appeals; and/or the WHS 

personnel assigned to handle such 

requests and appeals. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records created or compiled in 

response to FOIA requests and 

administrative appeals, i.e., original 

requests and administrative appeals; 

responses to such requests and 

administrative appeals; all related 

memoranda, correspondence, notes and 

other related or supporting 

documentation; and copies of requested 

records and records under 

administrative appeal. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; 5 D.S.C. 552, The Freedom 

of Information Act, as amended; and 

DoD 5400.7–R, DoD Freedom of 

Information Act Program. 

PURPOSE(S): 

Information is being collected and 

maintained for the purpose of 

processing FOIA requests and 

administrative appeals; for participating 

in litigation regarding agency action on 

such requests and appeals; and for 

assisting the Department of Defense in 

carrying out any other responsibilities 

under the FOIA. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 


sroberts on PROD1PC70 with NOTICES
Federal Register / Vol. 72, No. 59 / Wednesday, March 28, 2007 / Notices 14531 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of OSD’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folder and 

electronic storage media. 

RETRIEVABILITY: 

Retrieved by name, subject matter, 

date of document, and request number. 

SAFEGUARDS: 

Paper records are maintained in 

security containers with access only to 

officials whose access is based on 

requirements of assigned duties. 

Computer databases are password 

protected and accessed by individuals 

who have a need-to-know. 

RETENTION AND DISPOSAL: 

Paper records that are granted are 

destroyed 2 years after the date of reply. 

Paper records that are denied in whole 

or part, no records responses, responses 

to requesters who do not adequately 

describe records being sought, or do not 

state a willingness to pay fees, and 

records which are appealed or litigated 

are destroyed 6 years after final action. 

Electronic records are deleted when no 

longer needed to support Directorate 

business needs. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Freedom of Information 

Division, Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Chief, Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

Written requests should include the 

individual’s name. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Chief, Freedom of 

Information Division, Executive 

Services Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

Written requests should include the 

individual’s name. 

For personal visits to examine 

records, the individual should provide a 

form of picture identification, i.e., a 

driver’s license. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

Those individuals who submit initial 

requests and administrative appeals 

pursuant to the FOIA; the agency 

records searched in the process of 

responding to such requests and 

appeals; Department of Defense 

personnel assigned to handle such 

requests and appeals; other agencies or 

entities that have referred to the 

Department of Defense requests 

concerning Department of Defense 

records or that have consulted with the 

Department of Defense regarding the 

handling of particular requests; 

submitters of records; and information 

that have provided assistance to the 

Department of Defense in making FOIA 

access determinations. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

During the course of a FOIA action, 

exempt materials from other systems of 

records may in turn become part of the 

case records in this system. To the 

extent that copies of exempt records 

from those ‘other’ systems of records are 

entered into this FOIA case record, 

Washington Headquarters Services 

hereby claims the same exemptions for 

the records from those ‘other’ systems 

that are entered into this system, as 

claimed for the original primary systems 

of records of which they are a part. 

An exemption rule for this system has 

been promulgated in accordance with 

requirements of 5 U.S.C. 553(b)(1), (2), 

and (3), (c), and (e) and published in 32 

CFR part 311. For additional 

information contact the system manager. 

* * * * * 

DFOISR 06 

SYSTEM NAME: 

Security Review Index File (August 7, 

2002, 67 FR 51235). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘‘DWHS 

E03.’’

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155.’’

* * * * * 

STORAGE: 

Delete entry and replace with ‘‘Paper 

records in file folders and electronic 

storage media.’’

* * * * * 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with ‘‘Chief, 

Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155.’’

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Chief, Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

Written requests should include the 

individual’s name and organizational 

affiliation of the individual.’’

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Chief, Freedom of 

Information Division, Executive 

Services Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

Written requests should include the 

individual’s name and organizational 

affiliation of the individual. 

For personal visits to examine 

records, the individual should provide 

identification such as a driver’s license 

or other form of picture identification.’’

* * * * * 

DWHS E03 

SYSTEM NAME: 

Security Review Index File. 

SYSTEM LOCATION: 

Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 


sroberts on PROD1PC70 with NOTICES
14532 Federal Register / Vol. 72, No. 59 / Wednesday, March 28, 2007 / Notices 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Department of Defense officials, who 

present statements, testify, or who 

furnish information to the Congress of 

the United States. Department of 

Defense officials and citizens or 

organizations outside the Defense 

Department who submit documents, 

such as but not limited to, speeches and 

articles, for clearance prior to public 

release. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Names, organizational affiliations, 

addresses, and other contact 

information of individuals submitting 

material for security review. The 

material submitted for review is also 

maintained with a database link to 

information about the submitting 

official and the action officer. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations. 

PURPOSE(S): 

To manage the security review 

process for documents or materials 

before they are released outside of the 

Department of Defense. The documents 

and materials of completed security 

reviews are maintained for historical 

reference to ensure subsequent reviews, 

which may be similar in content, are 

handled consistently. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b) (3) as follows: 

The DoD ‘Blanket Routine Uses’’ set 

forth at the beginning of OSD’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

Retrieved by submitting official or 

action officer’s name and/or 

organization, Security Review Case 

Number, or subject of submitted 

material. 

SAFEGUARDS: 

Paper files are maintained in security 

containers with access only to officials 

in accordance with assigned duties. 

Computer databases are password 

protected and accessed by individuals 

who have a need-to-know. 

RETENTION AND DISPOSAL: 

Security review initial files are 

destroyed 2 years after clearance 

without amendment and 6 years after 

record was cleared with amendment or 

denied clearance. Security review 

appeal files which are cleared are 

destroyed 2 years after clearance and 6 

years after record was cleared with 

amendment or denied. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Freedom of Information 

Division, Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Chief, Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

Written requests should include the 

individual’s name and organizational 

affiliation of the individual. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Chief, Freedom of 

Information Division, Executive 

Services Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

Written requests should include the 

individual’s name and organizational 

affiliation of the individual. 

For personal visits to examine 

records, the individual should provide 

identification such as a driver’s license 

or other form of picture identification. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

Submitted documents and materials 

with requests for security review from 

organizations and individuals and 

comments and recommendations 

returned by subject matter specialists. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

* * * * * 

DFOISR 10 

SYSTEM NAME: 

Privacy Act Case Files (November 29, 

2002, 67 FR 71147). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘‘DWHS 

E04.’’

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155.’’

* * * * * 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with ‘‘Chief, 

Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155.’’

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

Chief, Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155.’’

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Chief, Freedom of 

Information Division, Executive 

Services Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–

1155.’’

* * * * * 

DWHS E04 

SYSTEM NAME: 

Privacy Act Case Files. 

SYSTEM LOCATION: 

Freedom of Information Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All individuals who submit Privacy 

Act requests and administrative appeals 


sroberts on PROD1PC70 with NOTICES
Federal Register / Vol. 72, No. 59 / Wednesday, March 28, 2007 / Notices 14533 

to the Washington Headquarters 

Services (WHS), the Joint Staff, and 

other activities receiving administrative 

support from WHS; individuals whose 

requests and/or records have been 

referred by other Federal agencies to 

WHS for release to the requester; 

attorneys representing individuals 

submitting such requests and appeals; 

individuals who are the subjects of such 

requests and appeals; and WHS 

personnel assigned to handle such 

requests and appeals. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records created or compiled in 

response to Privacy Act requests and 

administrative appeals, i.e.; original 

requests and administrative appeals; 

responses to such requests and 

administrative appeals; all related 

memoranda, correspondence, notes, and 

other related or supporting 

documentation; and copies of requested 

records and records under 

administrative appeal. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; 5 U.S.C. 552a, The Privacy 

Act of 1974, as amended; DoD 5400.11–

R, Department of Defense Privacy 

Program; Administrative Instruction 81, 

Privacy Program; and E.O. 9397 (SSN) . 

PURPOSE(S): 

Information is being collected and 

maintained for the purpose of 

processing Privacy Act requests and 

administrative appeals; for participating 

in litigation regarding agency action on 

such requests and appeals; and for 

assisting the Department of Defense in 

carrying out any other responsibilities 

under the Privacy Act of 1974. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of OSD’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

Filed chronologically by request 

number and retrieved by name and/or 

request number. 

SAFEGUARDS: 

Records are maintained in security 

containers with access only to officials 

whose access is based on requirements 

of assigned duties. Computer databases 

are password protected and accessed by 

individuals who have a need-to-know. 

RETENTION AND DISPOSAL: 

Paper records that are granted are 

destroyed 2 years after the date of reply. 

Paper records that are denied in whole 

or part, no record responses, responses 

to requesters who do not adequately 

describe records being sought and 

records that are appealed or litigated are 

destroyed 6 years after final action. 

Electronic records are deleted when no 

longer needed to support Directorate 

business needs. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Freedom of Information 

Division, Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Director, Freedom of Information and 

Security Review, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

Written requests should include the 

individual’s name. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Chief, Freedom of 

Information Division, Executive 

Services Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

Written requests should include the 

individual’s name. 

For personal visits to examine 

records, the individual should provide a 

form of picture identification, i.e., a 

driver’s license. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

Those individuals who submit initial 

requests and administrative appeals 

pursuant to the Privacy Act; the agency 

records searched in the process of 

responding to such requests and 

appeals; Department of Defense 

personnel assigned to handle such 

requests and appeals; other agencies or 

entities that have referred to the 

Department of Defense requests 

concerning Department of Defense 

records, or that have consulted with the 

Department of Defense regarding the 

handling of particular requests; and 

submitters or subjects of records or 

information that have provided 

assistance to the Department of Defense 

in making access or amendment 

determinations. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

During the course of a Privacy Act 

(PA) action, exempt materials from 

other systems of records may become 

part of the case records in this system 

of records. To the extent that copies of 

exempt records from those ‘other’

systems of records are entered into these 

PA case records, Washington 

Headquarters Services hereby claims the 

same exemptions for the records as they 

have in the original primary systems of 

records which they are a part. 

An exemption rule for this system has 

been promulgated in accordance with 

requirements of 5 U.S.C. 553(b)(1), ( 2), 

and ( 3), (c), and (e) and published in 

32 CFR part 311. For additional 

information contact the system manager. 

* * * * * 

DFOISR 11 

SYSTEM NAME: 

Mandator Declassification Review 

Files (December 30, 2003, 68 FR 75220). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘‘DWHS 

E05.’’

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with ‘‘Chief, 

Records and Declassification Division, 

Executive Services Directorate, 1155 

Defense Pentagon, Washington, DC 

20301–1155.’’

* * * * * 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with ‘‘Chief, 

Records and Declassification Division, 

Executive Services Directorate, 1155 

Defense Pentagon, Washington, DC 

20301–1155.’’


sroberts on PROD1PC70 with NOTICES
14534 Federal Register / Vol. 72, No. 59 / Wednesday, March 28, 2007 / Notices 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Chief, Records and Declassification 

Division, Executive Services Directorate, 

1155 Defense Pentagon, Washington, DC 

20301–1155.’’

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Chief, Freedom of 

Information Division, Executive 

Services Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–

1155.’’

* * * * * 

DWHS E05 

SYSTEM NAME: 

Mandatory Declassification Review 

Files (December 30, 2003, 68 FR 75220). 

SYSTEM LOCATION: 

Chief, Records and Declassification 

Division, Executive Services Directorate, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

CATEGORIES OF NDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who request Mandatory 

Declassification Review (MDR) or 

appeal an MDR determination of a 

classified document for the purpose of 

releasing declassified material to the 

public, as provided for under the 

applicable Executive Order(s) governing 

classified National Security Information. 

Other individuals in the system are 

action officers. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name and address of person making 

MDR request or appeal, identification of 

records requested, dates and summaries 

of action taken, and documentation for 

establishing and processing collectable 

fees. Names, titles, and/or positions of 

security specialists and/or officials 

responsible for an initial or final denial 

on appeal of a request for 

declassification of a record. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

E.O. 12958, Classified National 

Security Information, or other 

applicable Executive Order(s) governing 

classified National Security Information. 

PURPOSE(S): 

To manage requests and/or appeals 

from individuals for the mandatory 

review of classified documents for the 

purposes of releasing declassified 

material to the public; and to provide a 

research resource of historical, data on 

release of records so as to facilitate 

conformity in subsequent actions. Data 

developed from this system is used for 

the annual report required by the 

applicable Executive Order(s) governing 

classified National Security Information. 

This data also serves management 

needs, by providing information about 

the number of requests; the type or 

category of records requested; and the 

average processing time. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of OSD’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

Retrieved by name of requester and 

other pertinent information, such as 

organization or address, subject material 

describing the MDR item (including 

date), MDR request number using 

computer indices, referring agency, or 

any combination of fields. 

SAFEGUARDS: 

Paper records are maintained in 

security containers with access limited 

to officials having a need-to-know based 

on their assigned duties. Computer 

systems require user passwords and 

users are limited according to their 

assigned duties to appropriate access on 

a need-to-know basis. 

RETENTION AND DISPOSAL: 

Files that grant access to records are 

held in current status for two years after 

the end of the calendar year in which 

created, then destroyed. Files pertaining 

to denials of requests are destroyed 5 

years after final determination. Appeals 

are retained for 3 years after final 

determination. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Records and Declassification 

Division, Executive Services Directorate, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Chief, Records and Declassification 

Division, Executive Services Directorate, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

Written requests should include the 

individual’s name and organizational 

affiliation of the individual at the time 

the record would have been created. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Chief, Freedom of 

Information Division, Executive 

Services Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

Written requests should include the 

individual’s name and organizational 

affiliation of the individual at the time 

the record would have been created. 

For personal visits to examine 

records, the individual should provide 

identification such as a driver’s license 

or other form of picture identification. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

Requests from individuals for 

Mandatory Declassification Review and 

subsequent release of records and 

information provided by form and 

memorandum by officials who hold the 

requested records, act upon the request, 

or who are involved in legal action 

stemming from the action taken. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 07–1497 Filed 3–27–07; 8:45 am] 

BILLING CODE 5001–06–M 

DEPARTMENT OF DEFENSE 

Department of the Army 

[USA–2007–0009] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Army, DoD. 

ACTION: Notice to Alter a System of 

Records. 


sroberts on PROD1PC70 with NOTICES