F acility MVNR L M Dies el F uel R eport Ins tructions

OMB C ontrol No. 2060-0308 E xpires 12/31/2011

Des ignate & T rac k Handoff R eport Is s ue Date: 09/15/2006

R eport F orm ID: DS F 0504 R evis ed: 04/15/2011

 Page 1

Handoff reports must be submitted separately by each facility in the Designate & Track (D&T) system 

where designated distillate is delivered to and/or received from another facility, separately by trading 

partner and separately by Tax/Dye/Marker status. This form has quarterly and annual reporting 

requirements. Each quarter, provide the volume totals of the transactions completed during the quarter. 

Annually, provide the volume totals of the entire compliance year. In the fourth quarter, both a quarterly 

(4th quarter) and an annual report must be submitted. 

NOTE: Truck Loading Terminals, including multi-use facilities, that, in addition to a truck rack, have 

refining and/or pass-through activities, must submit this report for all designated distillates received. 

Volume of taxed or dyed/marked, designated, distillates delivered over the truck rack (leaving D&T) are 

not reported on this form and are covered by the Designate & Track Total Volume Report (DSF0600). All 

other volumes of un-taxed/un-dyed/un-marked distillates leaving multi-use facilities and continuing on in 

D&T must be reported as deliveries.

Reports using this form must be submitted quarterly with due dates of November 30th, February 28th, May 

31st, and August 31st. 

Please check the Diesel Fuel Reporting Forms web site for updated instructions and report form 

templates: http://epa.gov/otaq/regs/fuels/dieselfms.htm

For information on submitting this report using EPA’s Central Data Exchange (CDX) visit: 

http://epa.gov/otaq/regs/fuels/cdxinfo.htm 

Field 

No. Field Name Units F ield F ormats , C odes , & S pecial Ins tructions

1. Report Form ID AAAAAAA; C haracter. Enter the DS F0504 for this 

Designate & Track Handoff Report

2. Report Type A; C haracter. Submit only one original report, submit any 

corrections or updates as resubmission(s):

O: Original

R : Resubmission

3. CBI A; C haracter. Specify if the data contained within the report 

is claimed as Confidential Business Information (CBI) under 

40 CFR Part 2, subpart B:

Y: Confidential Business Information

N: Non-Confidential Business Information

4. Report Date MM/DD/Y Y Y Y; C haracter. Enter the date you create this 

report. If resubmitting, use the current date and not the date 

on the original report.

5. Report Year YYYY; C haracter. The report year is determined by the 

annual compliance period. If an annual compliance period 

spans two years, enter the second year (e.g. for the 

compliance year June 1, 2006 through May 31, 2007 use 

2007).

6. Company/Entity ID AAAA; C haracter. Enter the four-digit, EPA-assigned ID for 

the company/entity (refiner, importer, etc.).
F acility MVNR L M Dies el F uel R eport Ins tructions

OMB C ontrol No. 2060-0308 E xpires 12/31/2011

Des ignate & T rac k Handoff R eport Is s ue Date: 09/15/2006

R eport F orm ID: DS F 0504 R evis ed: 04/15/2011

 

 

Page 2

Field 

No. Field Name Units F ield F ormats , C odes , & S pecial Ins tructions

7. Facility ID AAAAA; C haracter. Enter the five-digit, EPA-assigned ID 

for the facility. Please include any preceding zeros.

8. Compliance Period 

Code

A A; C haracter. Compliance Period Codes. General month 

ranges are provided below to assist in labeling quarters. 

See the list of specific compliance periods in 40 CFR 

80.599: 

Quarterly 

 Q1: First Quarter (July – September)

 Q2: Second Quarter (October – December)

 Q3: Third Quarter (January – March)

 Q4: Fourth Quarter (April – June)

Annual T otal

 A1: Annual Handoff Totals

9. Handoff Type A A; C haracter. Separately report deliveries and receipts. 

Specify whether this summary is for product delivered to or 

product received from the identified partner.

T X: Delivered To Partner

R X: Received From Partner

10. Partner Entity ID AAAA; C haracter. Enter the four-digit, EPA-assigned ID for 

your trading partner. For receipt of distillate from an entity 

that does not have an ID per 80.601(a)(3) use “8888”.

11. Partner Facility ID AAAAA; C haracter. Enter the five-digit, EPA-assigned ID 

for your trading partner’s facility. Please include preceding 

zeros if applicable. For receipt of distillate from a facility 

that does not have an ID per 80.601(a)(3) use “88888”.

12. Tax/Dye/Marker 

Status

AAA; C haracter. Separately report Taxed/Dyed and 

Untaxed Clear distillates. Specify if the product delivered 

was either taxed, dyed or marked (e.g. product leaving a 

truck rack) or untaxed and clear (product entering D&T).

TDM: Taxed/Dyed/Marked (non-D&T fuel or fuel leaving 

D&T)

FUN: Untaxed/Clear (fuel entering D&T or continuing on in 

D&T)

13. 500 ppm NRLM gallons 999999999; Number. Total volume of 500 ppm NRLM 

delivered/received for the period. If this product type was 

not received or delivered, enter “0”.
F acility MVNR L M Dies el F uel R eport Ins tructions

OMB C ontrol No. 2060-0308 E xpires 12/31/2011

Des ignate & T rac k Handoff R eport Is s ue Date: 09/15/2006

R eport F orm ID: DS F 0504 R evis ed: 04/15/2011

 Page 3

Field 

No. Field Name Units F ield F ormats , C odes , & S pecial Ins tructions

14. 500 ppm NR gallons 999999999; Number. Total volume of 500 ppm NR 

delivered/received for the period. If this product type was 

not received or delivered, enter “0”.

15. 500 ppm LM 

(Marked)

gallons 999999999; Number. Total volume of 500 ppm LM 

delivered/received for the period. The Tax/Dye/Marker 

Status field should indicate TDM. If this product type was 

not received or delivered, enter “0”.

16. 500 ppm LM (Unmarked)gallons 999999999; Number. Total volume of 500 ppm LM 

delivered/received for the period. This product will have no 

marker and the Tax/Dye/Marker Status Field should indicate 

FUN. If this product type was not received or delivered, 

enter “0”.

17. High Sulfur NRLM gallons 999999999; Number. Total volume of High Sulfur NRLM

delivered/received for the period. If this product type was 

not received or delivered, enter “0”.

18. Heating Oil (Marked) gallons 999999999; Number. Total volume of Marked Heating Oil 

delivered/received for the period. This product typically will 

only be leaving D&T and requires both a dye and marker 

outside the NEMA (see 40 CFR 80.510). The 

Tax/Dye/Marker Status field should indicate TDM. If this 

product type was not received or delivered, enter “0”. 

19. Heating Oil (Unmarked)gallons 999999999; Number. Total volume of Un-marked Heating 

Oil delivered/received for the period. This product will have 

no marker and the Tax/Dye/Marker Status Field should 

indicate FUN. If this product type was not received or 

delivered, enter “0”.

Electronic Submission Sample Record:

DSF0504,O,Y,02/21/2011,2011,1234,12345,Q3,TX,4321,54321,FUN,0,2000,0,0,0,0,0
F acility MVNR L M Dies el F uel R eport Ins tructions

OMB C ontrol No. 2060-0308 E xpires 12/31/2011

Des ignate & T rac k Handoff R eport Is s ue Date: 09/15/2006

R eport F orm ID: DS F 0504 R evis ed: 04/15/2011

 

 

Page 4

Paperwork Reduction Act Statement

The public reporting and recordkeeping burden for this collection of information is disclosed in the 

estimates of the individual report form instructions. Burden means the total time, effort, or financial 

resources expended by persons to generate, maintain, retain, or disclose or provide information to or for 

a Federal agency. This includes the time needed to review instructions; develop, acquire, install, and 

utilize technology and systems for the purposes of collecting, validating, and verifying information, 

processing and maintaining information, and disclosing and providing information; adjust the existing 

ways to comply with any previously applicable instructions and requirements; train personnel to be able to 

respond to a collection of information; search data sources; complete and review the collection of 

information; and transmit or otherwise disclose the information. An agency may not conduct or sponsor, 

and a person is not required to respond to, a collection of information unless it displays a currently valid 

OMB control number.

Send comments on the Agency's need for this information, the accuracy of the provided burden 

estimates, and any suggested methods for minimizing respondent burden, including through the use of 

automated collection techniques to the Director, Collection Strategies Division, U.S. Environmental 

Protection Agency (2822), 1200 Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB 

control number in any correspondence. Do not send the completed form to this address.