Item 8

FOIA Implementation Rules or Regulations

Agency Document Identification Fed. Reg. Ref.
DoD DoD Directive 5400.7, 40 F.R. No. 39

14 Feb 1975 26 Feb 1975, pg. 8190
ospD/OJcs DoD Directive 5400.10, To be published

6 Jan 1976
DEPT ARMY AR 340-17, Change #1, 40 F.R. No. 40

24 Jan 1975 27 Feb 1975, pg 8335
DEPT NAVY SECNAVINST 5720.42B, 40 F. R. No. 56

13 Feb 1975 21 Mar 75, pg 12776
DEPT AF AFR 12-30, 40 F. R. No. 37

19 Feb 1975 24 Feb 75, pg 7901

*Interim Message Change 78-1 (not published)
DCA DCA Instruction 210-225-1, 40 F. R. No. 70

31 Mar 1975 10 Apr 75, pg 16203
DCAA DCAA Regulation 5410.5, 42 F. R. No. 154

29 Aug 1977 10 Aug 77, pg 40433
DIA DIA Regulation 12-39, 40 F. R. No. 34

26 Jun 78 19 Feb 75, pg 7292
DIS DIS Regulation 01-12, 40 F. R. No. 34

14 Feb 1975 19 Feb 75, pg 7289
DLA DLA Regulation 5400.14, 40 F. R. No. 34

13 Feb 75 19 Feb 75, pg. 7282
DMA DMA Instruction 5400.7A, 40 F. R. No. 29

12 May 1975 11 Feb 75, pg 6336
DNA DNA Instruction 5400.7, 40 F. R. No. 124

22 May 1975 26 Jun 75, pg 27025
NSA NSA/CSS Regulation 10-9 40 F. R. No. 34

3 Mar 1975 19 Feb 75, pg. 7303
DCPA DCPA Rules and Regulations 40 F. R. No. 34

19 Feb 75, pg 10457

* Amendments to Rules or Regulations promulgated in 1978 (attached to
respective agency reports).

15



Item 5(a)
Exemptions Invoked on Appeal Determinations

Exemptions by Number (552(a))

Reporting
‘ Activity 1 2 3 4 5 6 7 8 9 | Total
osD/OJCS 2 2 4
. DEPT ARMY 13 6 1 17 40 21 39 0 oO} 137
DEPT NAVY 5 2 0 12 19 22 13 Cy 0 73
DEPT AF 21 13 10 38 94 55 21 0 QO} 252
DCA
DCAA
DIA 5 3 8
~ pis
DLA 1 1 7 1 3 3 16
DMA
DNA
NSA 40 40 3 83
DCPA
DoD Totals 86 22 55 74 159 101 76 573
Percent of
- Total 15.0. 3.0 9.0 12 27 17 13 100%



5400.7 {Enel 2)
Feb 14, 75

c. The incremental cost of collecting the fees would be
an unduly large part of the receipts from the activity;

d. The request emanates from a representative of the
public information media seeking a reasonable number of records.

2. A refusal to waive charges by the official responsible for
the initial decision on the request for the record may be appealed
to the head of the component or his designee for purposes of final
appeal.

Collections

1. Normally, collection of charges and fees will be made
in advance of rendering the service. In some instances, it may be
more practical to collect charges and fees at the time of conveying
the service or property to the recipient, but only in those instances
where the request specifically states that whatever cost involved
will be acceptable or acceptable up to specified limit that covers
anticipated costs.

2.  Gollection of scheduled fees and charges will normally
be deposited to Miscellaneous Receipts of the Treasury.

3. Search fees are assessable even when no records
responsive to the request, or no records not exempt from disclosure
are found, provided the requester is advised of the requirement at
the time the estimated charges are presented tc the requester for
approval and he agrees to incur the costs of search.

19



Item

Item

Item

Item

Item

Item

Item

Item

Item

Item

Item

10

11

CONTENTS

Initial Determinations Resulting in not Providing
All or a Portion of Record Requested

Initial Determinations
(a) Exemptions Invoked
(b) Statutes Invoked
(c) Other Reasons
(Definitions of "Other Reasons")
Initial Denial Officials by Participation

A. Exemption Denials
B. Other Authority Denials

Number of Appeals and Results
Appeal Determinations
(a) Exemptions Invoked
(b) Statutes Invoked
(c) Other Reasons
Participation of Appellate Authorities
Court Opinions and Action Taken
FOIA Implementation Rules and Regulations
Fees Schedule and Fees Collected
Administrative Efforts
A. Availability of Records
B. Calendar Year Costs and Fees Collected
C. Time Limit Extensions by Agency
D. Internal Memoranda (number and availability)

E. Other Information or Recommendations on
Administering FOIA

FOIA Instructional and Educational Efforts

UPon



Item 9

Fees Schedule and Fees Collected

The attached fee schedule, Enclosure 2,
DoD Directive 5400.7, establishes standard

costs collectable by DoD Agencies.

$279,440 were collected from the public for
making records available. (See Item 10B

for agency totals.)

16



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5400.7 (Ene 2)

Feb 14, 75
SEARCH
Clerical search, per hour... ........-.. $5.50
Minimum charge. . . sone soe eee 2.75
Professional search (includes computer programmer
time and review to determine whether a record
comes within the scope of a request) per hour .. . 11.00
Minimum charge. 2. 1 6 6 ee ee ee es 5.50

Computer Service Charges

Computer service charges will be based on actual computer con-
figuration used and be based on direct costs only of the Central
Processing Unit, plus Input/Output Devices, plus Memory
Capacity. Transportation costs of records and personnel arising
from searches for requesting reports will be charged at actual
cost.

Audiovisual Documentary Material

Service charges for audiovisual documentary materials will include
clerical and professional search fees as listed above as well as the
direct costs of reproducing the photography or tape and shipping or
Miailing charges. Audiovisual materials provided a requester under
provisions of this Directive need not be in reproducible format or
quality.

Waiver of Fees

1. In general, charges shall be waived or reduced when it
is determined that release of a requested record primarily benefits
the general public and, therefore, is in the public interest.
Examples of common situations in which such a deterrrination may
be made include:

a. The recipient of the benefits is engaz,ed in a nonprofit
activity designed for public safety, health or welfare;

b. Payment of the full costs or fee by a state, local
government or nonprofit group would not be in the interest of the
program;

18



Item 6

(Cont'd)
No. of Instances
Name Title of Participation
Exemptions Other
_ DIA
H. R. Aaron, LtGen, USA Deputy Director 8 1
- DLA
W. W. Vaughan, LtGen, USA Director 3
G. J. Post, LtGen, USAF Director 2
R. C. Gaskill, MGen, USA Deputy Director 3
Philip Crosby, RADM, USN Deputy Director 2
K. W. Kabeiseman Counsel 1 1
NSA
William H. Jenkins Commandant, National
Cryptologic School 4
Daniel B. Silver General Counsel 42 6

DoD Totals - 406 17

13



Description of Other Reasons

Transferred Request (Appeal):

This category applies when responsibility for making a determination or
a decision on categories listed below is shifted from one Component to
another Component /Agency.

Lack of Records:

This category covers situations wherein the requester is advised the
agency has no record, or has no statutory obligation to create a record.

Failure of Requester to Reasonably Describe Record:

This category is specifically based on Section 552(a)(3)(A) of the FOIA.

Other Failures by Requesters to Comply with Published Rules and/or
Directives:

This category is based on Section 552(a)(3)(B) of the FOIA and includes
instances of failure to follow published rules concerning time, place,
fees and procedures.

Request (Appeal) Withdrawn by Requester:

This category covers situations when the requster asks an agency to

disregard the request (or appeal) or pursues the request outside FOIA
channels.



DCAA

DIA

DIS

DLA

DMA

Item 11
(Cont'd)

Semiannual executive conferences provide training to the
Agency's executive staff. Each of the six regional offices
hold periodic regional conferences, which provide FOIA train-
ing to Field Audit Office Managers. Regional FOIA Monitors
hold on-site visits to train members of the Field Audit
Office staff. The DCAA Records Administrator provides train-
ing and guidance to the Regional Directors, Regional FOIA
Monitors, Field Audit Office Managers, and Headquarters staff.
During calendar year 1978, the Records Administrator attended
seminars sponsored by the U.S. Civil Service Commission and
the "Litigation Under the Amended Federal FOIA" conference
sponsored by the Center for National Security Studies.

Continued increase in participation by Command Elements in
stressing importance of FOIA. Compliance with the Act is
an item on the agenda of The Inspector General.

All incoming agents who receive formal instruction are ad-
vised of the provisions of the Act. Headquarters Staff
personnel receive detailed on-the-job training and have
attended Civil Service Commission courses on administration
of the Act. Due to the mission and centralized organization
of DIS, extensive formal training has not been necessary.

Such training will be conducted when the Department of Defense
training package is disseminated.

FOI instructional and educational efforts undertaken during
the period of this report include: 4th Annual Seminar on
FOIA/Privacy Act Litigation; Civil Service Course on FOIA/
Privacy Act; Army Judge Advocate General's School Procure-
ment Attorney's Course; periodic distribution of Department
of Justice List of FOIA cases.

The bulk of DMA's effort with regard to employee training
was directed toward dissemination of useful information to
the greatest number of employees possible. This was ac-
complished by publication of articles concerning the Act

in all DMA Headquarters and Component newspapers, bulletins,
etc. In addition, copies of other relevant publications,
such as Commanders Digest, were widely distributed through-
out the Agency. DMA Headquarters and Component Counsel and

" Public Affairs Officers also assisted in the educational

Process by delivering briefings and lectures to affected
personnel concerning the requirements and implementation
of the Act.

28



Reporting
Activity

Item 10 D

Internal Memoranda
(Including Directives not Published in Federal Register)

No.

of Memoranda

No. Available to Public

OSD/OJCS
DEPT ARMY
DEPT NAVY
DEPT AF
DCA

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSA

DCPA

DoD Totals

25



Item 2(a)

Exemptions Invoked on Initial Determinations

Exemptions by Number (552(a))

Reporting

. Activity 1 2 3 4 5 6 7 8 9 Total
osD/OJCs 42 1 4 1 30 14 7 99

. DEPT ARMY 163 9 4 177 297 385 654 1,689
DEPT NAVY 34 10 15 56 90 135 292 632
DEPT AF 125 43 70 288 417 369 131 1,443
DCA 1 4 5
DCAA 2 1 1 4
DIA 15 2 9 2 3 1 32

- DIS 5 5

DLA 1 2 40 18 18 6 85
DMA 4 1 1 6
DNA 5 5
NSA 120 1 185 1 4 2 25 338
DCPA 1 1 2 2 6
DoD Totals 510 68 287 568 862 929 =1125 4,349
Percent of

- Total 11.7 21.5 6.5 13 19.8 21.3 25.8 100%

Totals may not agree because of cases where two or more exemptions were cited.



Item 1

Initial Determinations Resulting in not
Providing all or a Portion of Record Requested

Total Demands Reasons
Completed Completed

Reporting Public Reportable Statutory

Activity Requests Requests* Exemptions + Other = Total
OsD/oSCS 873 898 99 377 476
DEPT ARMY 19,884 19,884%% 1,174 821 1,995
DEPT NAVY 7,840 8,218 609 690 1,299
DEPT AF 22,270 23,748 853 2,020 2,873
DCA 75 97 5 9 14
DCAA 58 58 4 29 33
DIA 960 996 15 146 161
DIS 70 70 4 50 54
DLA 3,797 3,831 78 1,296 1,374
DMA 35 40 5 4 9
DNA 25 25 5 9 14
NSA 564 704 172 418 590
DCPA 15 15 - 6 7 13
DoD Totals 56,466 58,584 3,029 5,876 _ 8,905

* A reportable request is that portion of an FOI request resulting in a
single record or group of records pertaining to one general subject area
being acted upon by one IDA who concludes that a single type of deter-
mination applies.

** Minimum figure since the Department of Army was unable to provide actual
number of reportable requests which would be larger to some degree.



Item 7

Court Opinions and Action Taken

No court opinions or orders were
issued against Department of
Defense agencies in 1978 giving
rise to a proceeding under
Section 552(a)(4)(F) of Title 5,

U.S.C.

14



Item 2(c)

Other Reasons Cited on Initial Determinations

Reporting
Activity Category* Total
1 2 3 4 5

. OsD/OJCs 230 132 3 2 10 377

- DEPT ARMY 314 315 40 133 19 821
DEPT NAVY 194 236 51 153 56 690
DEPT AF 235 «1,312 149 222 102 2,020
DCA 2 6 1 9
DCAA 18 10 1 “29
DIA 51 89 4 2 146
DIS 5 39 5 1 50
DLA 1,305 45 2 4 1,356
DMA 3 1 4
DNA 3 4 2 9
NSA 170 233 3 4 8 418
DCPA 7 7
DoD Total 2,527 2,431 254 525 199 5.936

* 1. Transferred Request.
2. Lack of Records.
3. Failure of Requester to Reasonably Describe Record.
4. Other Failures by Requesters to Comply with Published
Rules and/or Directives.
5. Request Withdrawn by Requester.
(See following page for description of each category.)



Item 10A

Availability of Records
(New categories or segregable portions of records now being released)

Student Handbook, School of Medicine, Uniformed Services University

of Health Science - OSD/OJCS

20



SUMMARY OF
REPORT TO THE CONGRESS

FREEDOM OF
INFORMATION

CY 1978



Item 3

(Cont'd)
B. Other Authority Denials*
Number of Officials Categorized Total
Agency by Instances of Participation Officials
Number of Instances
1 2-3 4-5 6-10 11-20 21-40 Alt

osD/OJCS 8 8 2 1 1 2 1 23
DEPT ARMY 3 1 3 4 11
DEPT NAVY 8 5 4 li 6 4 4 42
DEPT AF**
DCA 1 1
DCAA**

DIA 1 1 2
DIS 1 1
DLA 2 2 4 1 9
DMA 4 4
DNA 1 1
NSA 2 3 5
DCPA 1 1
DoD Total 23 17 9 20 10 15 100

o 23% of the officials participated once.

o 46% of the officials participated 2-10 times.

o 31% of the officials participated 11 or more times.

* Other category determination processing is not limited to statutory

exemption denial authorities.

kk

Not reported by Department of Air Force or DCAA.
7



Item 3

Initial Denial Officials by Participation
(Agency Reports List.Names and Titles)

A. . Exemption Denials

Officials Number of Officials Categorized Total

Agency Authorized by Instances of Participation Officials

Number of Instances

1 2-3 4-5 6-10 11-40 41+
osD/OJCS 32 18 10 4 2 1 0 35
DEPT ARMY 15 1 2 8 7 18
DEPT NAVY 99 14 12 11 7 12 2 58
DEPT AF 111 26 10 3 6 11 8 64
DCA 1 1 1
DCAA 7 2 2
DIA 2 2 1 1 4&
DIS 1 1 1
DLA 44 3 4 1 3 2 13
DMA 27 5 5
DNA 1 1 1
NSA 1 1 1 1 1 4
DCPA 1 1 1
DoD Total 342 68 41 23 22 35, 18 207

o 61% of the 342 IDAs authorized were involved in exemption denials.
o 19% of the officials participated once.
o 25% of the officials participated 2-10 times.

o 15% of the officials participated 11 or more times.

6



Item 11

FOIA Instructional and Educational Efforts

DoD The Department continues to hold to the belief that long-term
compliance with the spirit of the Freedom of Information Act.
depends on preserving a positive attitude regarding the public's
legitimate access to DoD records. The training efforts de-

- scribed in the following paragraphs support this long-term
compliance goal, but are constrained by the continued lack of
resources, Education and training efforts remain the major

’ DoD concern in the management of its Departmental programs
implementing the Freedom of Information Act.

OSD/OJCS During CY 1978, instruction to employees in the implementation
of the FOIA Program within the Office of the Secretary of De-
fense and Organization of the Joint Chiefs of Staff continued
to be augmented through discussions with program officials;
notifications concerning Civil Service Commission FOIA courses;
and a standard procedure to brief newly appointed program
officials and other employees upon request. FOIA Program
Personnel continued to attend private sector FOIA conferences,
symposia and seminars.

DEPT ARMY Developed an Army Correspondence Training Course Program on
Freedom of Information and Privacy Acts. (A copy is attached
and listed in Item 10D.)

DEPT NAVY Activities within this Department report that the workshops
and seminars given by the Civil Service Commission are being
utilized by personnel who coordinate the Freedom of Information
Act Program. Also, FOIA briefings are conducted at subordinate
activities by headquarters personnel on a periodic basis during
command readiness inspections.

DEPT AF Air Force is utilizing a 24-minute film designed to create an
interest in and an understanding of the Freedom of Information
Act. The film has received a wide viewing throughout the Air
Force and will continue to be viewed. Personnel have attended
FOIA Workshops sponsored by the U. S. Civil Service Commission.

DCA DCA provides a 45-minute briefing to all newly assigned per-
sonnel on the FOI and the Privacy Act. The DCA Headquarters
Counsel and Public Affairs Liaison Officer also assists in the
educational process by briefing affected personnel concerning
the requirements and implementation of the Act.

27



Item 10E (Optional)

Other Information (Opinions) or Recommendations
on Administering FOIA

An area of particular concern is the potential for export to foreign countries
of sensitive military technology. Since under the Freedom of Information Act
(FOIA), neither proof of citizenship nor a reason for access are required, it
is possible that foreign interests can gain access to sensitive military tech-
nology which does not qualify for exemption under the present Act.

Another problem concerns the proliferation of access statutes which duplicate
and complicate service to the public. None of the other statutes would appear
to provide access rights other than those already inherent in the FOIA.

The Freedom of Information Act is being used as a vehicle for obtaining public
records when litigation with the Government is pending to circumvent the rules
of boards or courts with respect to discovery of documents.

Another major problem concerns the lack of an adequate DoD education program
for continuing orientation and training of all DoD personnel concerning FOIA/
Privacy Act requirements and objectives. Although this area of concern was
fully addressed last year under Item 11 (FOIA Instructional and Educational
Efforts), the primary concern stems from the FY 1978 Congressional prohibition
of DoD development of a Department-wide FOTA training program.

26



Item 2(b)

Statutes Invoked on Initial Determinations*

Statute Number of Times by Agency DoD Total

1D/OICS
/EPT ARMY
EPT NAVY

Ss)
CA
LA
IS
LA
NA
SA
CPA

EPT AF

18 U.S.C. 798
18 U.S.C. 1905 1 4 2 = 70
50 U.S.C. 403
Public Law 86-36 2
Atomic Energy Act
of 1954 1
Agency Totals 4 4 2 70

* The Department of Defense General
of all statutes which may qualify
this Department. When completed,
in response to the recent request
Information and Individual Rights

103 103

77

9 114 123
177 179

1

9 394 483

Counsel currently is compiling a listing
for use of Exemption 3 by Agencies of

it will be provided by separate cover

of the House Subcommittee on Government
of the Committee on Government Operations.



5400.7 (Enel 2)
Feb 14, 75

UNIFORM AGENCY FEES FOR SEARCH AND DUPLICATION UNDER
THE FREEDOM OF INFORMATION ACT AMENDMENTS
~ 93-502

Introduction

This enclosure describes fees for search and duplication. It is not
intended to substitute for any schedule of fees or a policy of not to

charge a fee established in connection with the issuance of publica-

tions or other materials in the routine course of business of a
component.

SCHEDULE OF FEES

Duplication

Publications, Forms and Reports

Shelf stock of printed or microfiche medium (requesters may be
furnished more than one copy of a publication or form if it does not
deplete stock levels below projected planned usage).

Minimum fee, per request... 2... 7+ + + + + $2.00
plus

Forms, per copy. . . rr 05

Publications, per printed page So ee ee ee -O1

Microfiche, per fiche. ©... 2. / ee ee ets - 06

Reports, per printed page. . . .- - . os .05

(Examples: Cost of 20 forms, $3.00; cost of a printed
publication with 100 pages, $3.00; cost of a microfiche
publication consisting of 10 fiche, $2.60)

Office Copy Reproduction (when shelf stock is not available)

Minimum charge up to six reproduced pages. . - - - $ 2.00
Minimum charge, first fiche. ©... - 1 ee eee 5.00
Each additional page ...... Soe ee ee 205
Each additional fiche . 2. 2 1 2 ee ee ee et -10

Other Issuances

Minimum charge up te six pages . . - - - ee ee $ 2.00
Each additional page . . 2 1 eee ee ee et .05

7



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Department of Defense
FOI Appeal and Program Officials

Agency Appellate Program
Abbreviation Authority Official
osp/oJcs Thomas B. Ross Charles W. Hinkle
Ass't SecDef Public Director, FOI and Security
Affairs Review, OASD/PA
Dept Army General Counsel Guy Oldaker
Secretary of the Army Chief, Records Mgmt Division
“ Office of The Adjutant General
Dept Navy Judge Advocate General/ Donald Carr
General Counsel for PA/FOIA Coordinator
Secretary of the Navy Naval Records Mgmt Division
OPNAV
Dept AF Thomas W. Nelson Charles C. Ratcliffe
Admin Ass't to the OPR for Freedom of Information
Secretary of the Documentation Systems Division
Air Force
DCA LtGen Lee M. Paschall, John T. Whealen
Jr. USAF, Director General Counsel
DCAA Harry W. Kettles Ms. Lee Taylor
Ass't Director, Records Administrator
Resources
DIA John Brock R. Herbert Holzbauer
DIA Counsel Reference Library Branch
Central Reference Division
Deputy Director for Support
DIS Bernard J. O'Donnell LIC Dale L. Hartig
Director Ass't for Information
DLA LtGen W. W. Vaughan, Colonel J. McAleer, Jr.
. USA, Director Staff Director, Administration
DMA RADM R. M. Collins, Edward J. Obloy
USN, Deputy Director Acting General Counsel
DNA VADM Robert R. Monroe, LtCol William J. McGee, USA
USN, Director Public Affairs Officer
NSA Wm. H. Jenkins Roy R. Banner
im Appellate, FOI/Privacy Chief, Policy Staff
DCPA Bardyl R. Tirana Walter A. Girstantas

Director

Ass't Dir for Admin Services


Item 5(b)

Statutes Invoked on Appeal Determinations

DoD

Statute Number of Times by Agency Totals

A E

ge Es

S Be Hb <

a a < 4 < a << <x < im

gRR ES EERE EE ES
Title 18 U.S.C. 798 40 40
Title 50 U.S.C. 403 1 4 5
18 U.S.C. 1905 9 40 49
Public Law 86-36 40 40
22 U.S.C. 1934 1 1
Agency Totals 1 10 4 120 135

10



Item 6

Participation of Appellate Authorities

(those responsible for denials in whole or in part)

No. of Instances

Name Title of Participation
Exemptions Other
OsD/OJCS

Thomas B. Ross

DEPT ARMY

Clifford L. Alexander
DEPT NAVY

Harvey D. Wilcox

Togo D. West, Jr.

C. B. McDowell

W. O. Miller, RADM, USN

J. S. Jenkins, CAPT, USN

W. D. Pfeiffer, CAPT, USN

DEPT AF

Thomas W. Nelson

Eldon L. McColl

Robert W. Crittenden

Michael J. Barrett, Jr.

Assistant Secretary of
Defense (Public Affairs)

Secretary of the Army

General Counsel
General Counsel
Judge Advocate General
Judge Advocate General

Assistant Judge Advocate
General (Civil Law)

Deputy Assistant Judge
Advocate General

Administrative Assistant
Secretary of the Air Force

Deputy Administrative
Assistant, Secretary of
the Air Force

Deputy Administrative
Assistant, Secretary of
the Air Force

Chief, General Litigation
Division, Office of the
Judge Advocate General,
Hq, USAF

12

102

16

29

4

73

29 2

60 5



Department of Defense

Reporting Agencies under the Freedom of Information Act

Agency

Abbreviation

OSD/OJCS

Dept Army
Dept Navy
Dept AF

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSA

DCPA

(as of December 31, 1978)

Agency

Office of the Secretary
of Defense (including the
Organization of the Joint
Chiefs of Staff)
Secretary of the Army
Secretary of the Navy

Secretary of the Air Force

Defense Communications
Agency

Defense Contract Audit
Agency

Defense Intelligence
Agency

Defense Investigative
Service

Defense Logistics Agency

Defense Mapping Agency

Defense Nuclear Agency

National Security Agency
Central Security Service

Defense Civil Preparedness
Agency

Agency Head

Harold Brown

Clifford L. Alexander
W. Graham Claytor, Jr.
John C. Stetson

Lt Gen Lee M. Paschall, JrJ
USAF

Frederick Neuman

Lt Gen Eugene F. Tighe, Jr.|
USAF

Bernard J. O'Donnell

LtGen W. W. Vaughan, USA

LtGen Abner B. Martin,
USAF

VAdm R. R. Monroe, USN

VAdm Bobby Inman, USN

Bardyl R. Tirana



Item 10 B

Calendar Year Costs and Fees Collected

Reporting Annual

- Activity Annual Cost* Fees Collected
osp/OJcs 591,238 4,817

. DEPT ARMY 1,751,483 87,782
DEPT NAVY 948,977 70,121
DEPT AF 1,631,979 63,500
DCA 1,087 607
DCAA 62,294 839
DIA 198,292 12,599
DIS 1,033 40
DLA 285,535 38,957
DMA 1,486 163
DNA 1,674 15
NSA 523,528 0
DCPA 933 0
DoD Total 5,999,539 279,440

* Based on reporting procedures established March 16, 1977, to capture a
“best estimate" cost of administering FOIA as amended. The attached
cost outline provides a breakdown of costs by agency.

21



OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE
WASHINGTON, D. C. 20307

PUBLIC AFFAIRS Mere ts Tore"
° 1 MAR 1979

This Summary Report has been issued as an overview of
Department of Defense performance in the Freedom of
Information Program in Calendar Year 1978 required by
subsection 3(d), Section 552 of Title 5, United States

Code. The enclosed pages were included with the thirteen
separate Defense agency reports transmitted to Congress as
the "Report to the Congress, Freedom of Information, CY 1978."

Data on each item required by Congress are presented in
chart and statistical form reflecting overall agency and
DoD totals.

a Charles W.
Director, Freedont Information
and Security Review



DNA

NSA

Item 11
(Cont'd)

A mandatory annual briefing on Title 5 U.S.C. 552, as
amended by Public Law 93-502, and DoD Directive 5400.7
is conducted for all assigned FOI representatives.

During calendar year 1978, three NSA/CSS employees in-
volved in administering the FOIA attended the CSC course
"Successful Implementation of the Freedom of Information
Act and Privacy Act." Five NSA/CSS employees involved
in administering the FOIA attended the annual "Openness
in Government" seminar sponsored by the Federal Bar As-
sociation. Comprehensive briefings on the Freedom of
Information and Privacy Acts were provided to our Office
of Security Personnel. Individual briefings on the FOIA
were given to various Agency employees throughout the
year.

29



Item 10 C

Time Limit Extensions by Agency

I Il & II
Reporting Unusual Circumstances Court
Activity Location Volume Consultation Involvement ; Total
Osp/oJcs 3 3 2 8
DEPT ARMY
DEPT NAVY 30 35 24 89
DEPT AF 55 10 195 260
DCA
DCAA 5 4 5 14
DIA 1 1
DIS
DLA 3 3
DMA
DNA
NSA 7 7
DCPA
DoD Totals 93 53 236 382

24



Item 4

Number of Appeals and Results

Reporting
Activity Number of Appeals
‘ Granted Granted in Part Denied Total
OSD/OJCS 5 (1) 5
. DEPT ARMY 4 22 76 102
DEPT NAVY 8 19 58 (10) 85
DEPT AF 9 60 121 (11) 190
DCA
DCAA
DIA 0 1 5 (1) 6
~ prs
DLA 3 5 6 (1) 14
DMA
DNA
NSA 0 4 48 (6) 52
DCPA
DoD Totals 24 111 319 (30)* 454

* This number of determinations for other reasons (see Item 5(c)) is included
in the Denied column. Total appeals denied by exemption equal 260.



Item 5(c)

Other Reasons Cited on Appeal Determinations

Reporting

Activity Category* Total
bd 1 2 3 4 5

osD/OJcs 1 1
: DEPT ARMY

DEPT NAVY 7 1 2 0 0 10

DEPT AF 1 2 0 6 2 11

DCA

DCAA

DIA 1 1

~ DIS

DLA 1 1

DMA

DNA

NSA 2 4 6

DCPA

DoD Totals 10 6 2 10 2 30

1. Transferred Appeal.

2. Lack of Records.

3. Failure of Requester to Reasonably Describe Record.

4. Other Failures by Requesters to Comply with Published
Rules and/or Directives.

11