Item 8

FOIA IMPLEMENTATION RULES OR REGULATIONS

Agency Document Identification Fed. Reg. Ref.
DoD DoD Directive 5400.7, 24 Mar 1980 45 F.R. No. 84
29 Apr 1980, Pg 28323
DoD Regulation 5400.7R, Dec 1980 45 F.R. No. 236
5 Dec 1980, Pg 80502
DEPT ARMY AR 340-17, Change 2, 15 Nov 1979 40 F.R. No. 40
27 Feb 1975, Pg 12776
DEPT NAVY SECNAVINST 5720.42B, 13 Feb 1975 40 F.R. No. 56
21 Mar 1975, Pg 12776
DEPT AF AFR 12-30, 19 Feb 1975 40 F.R. No. 37
24 Feb 1975, Pg 7901
Interim Message Change 78-1 Not Published
DCA DCA Instruction 210-225-1, 40 F.R. No. 70
Change 1, 31 Mar 1975 10 Apr 1975, Pg 16203
DCAA DCAA Regulation 5410.5, 29 Aug 1977, 42 F.R. No. 154
Change 1 10 Aug 1977, Pg 40433
DCAA Manual 5410.6 42 F.R. No. 154
10 Aug 1977, Pg 40433
DIA DIA Regulation 12-39, 24 Aug 1981 Publication Pending
DIS DIS Regulation 01-12, 14 Feb 1975 40 F.R. No. 34
19 Feb 1975, Pg 7289
DLA DLA Regulation 5400.14, 2 Feb 1981 40 F.R. No. 34
6 Apr 1981, Pg 20541
DMA DMA Instruction 5400.7A, 12 May 1975 40 F.R. No. 29
. 11 Feb 1975, Pg 6336
DNA DNA Instruction 5400.7, 29 July 1980 Not Published
NSA/CSS NSAICSS Regulation 10-9, 3 Mar 1975 40 F.R. No. 34

19 Feb 1975, Pg 7303



Item 5{a)
Exemptions Invoked on Appeal Determinations

Exemptions by Number (552(b))

Reporting Activity 1 2 3 4 5 6 7 8 9 | Total*
OSD/OJCS 4 0 0 3 9 6 1 0 0 23
DEPT ARMY 18 4 2 19 51 32 33 0 0 | 159
DEPT NAVY 4 0 1 20 38 #27 (11 0 0 | 101
DEPT AF 13 6 31 55 101 48 30 0 0 | 284
DCA 0 0 0 0 0 0 0 0 0 0
DCAA 0 0 0 0 0 0 3 0 0 3
DIA 9 0 2 0 0 0 0 0 0 11
DIS 0 0 0 0 0 3 1 0 0 4
DLA 1 1 1 2 0 0 0 0 0 5
DMA 0 0 0 0 0 0 1 0 0 1
DNA 0 0 0 0 0 0 0 0 0 0
NSA/CSS 14 0 16 0 0 1 0 0 0 31
CINCLANTCOM 0 0 0 0 0 0 0 0 0 0
CINCEUCOM 0 0 0 0 0 0 0 0 0 0
CINCPACOM 0 0 0 0 0 0 0 0 0 0
CINCREDCOM 0 0 0 0 0 0 0 0 0 0
CINCSO 0 0 0 0 0 0 0 0 0 0
DoD Totals 638 11 53 99 199 117 80 0 0 | 622
Percent of
Total 10 2 8 16063206«19) 13 0 0 | 100

“Totals do not agree with Item 4 because of cases where two or more exemptions were cited.



Item 10A

Availability of Records
(New Categories or segregable portions of records now being released)

OSD/OJCS Portions of the documents listed below were released during
1981 by the Office of the Director, Program Analysis and
Evaluation:

a. Capabilities for Limited Contingencies in the Persian
Gulf, 15 June 1979.

b. The Growing U.S. Involvement in Iran,
22 January 1975.

c. Draft Presidential Memoranda —

1. Recommended FY 1965-1969 Strategic Retaliatory
Forces, 6 December 1963

2. Recommended FY 1966-1970 Program for Strategic
Offensive Forces, Continental Air & Missile Defense
Forces and Civil Defense, 3 December 1964

3. Theater Nuclear Forces (4 memoranda, dated 1965,
January 1966, January 1967, and January 1968)

4, Recommended FY 1967-1971 Strategic Offensive and
Defensive Forces, 1 November 1965, 9 November
1966, and 15 January 1968

5. NATO Strategy and Force Structure, 7 January 1969



Item 1

Item 2

Item 3

Item 4

Item 5

Item

Item

oon nN O

Item

Item 10

Item 11

CONTENTS

Initial Determinations Resulting in not Providing
All or a Portion of Record Requested

Initial Determinations
A. Exemptions Invoked
B. Statutes Invoked
C. Other Reasons
(Description of “Other Reasons”)
Initial Denial Officials by Participation

A. Exemption Denials
B. Other Authority Denials

Number of Appeals and Results

Appeal Determinations

A. Exemptions Invoked

B. Statutes Invoked

C. Other Reasons

Participation of Appellate Authorities

Court Opinions and Action Taken

FOIA Implementation Rules and Regulations
Fees Schedule and Fees Collected
Administrative Efforts

Availability of Records

Calendar Year Costs and Fees Collected
Time Limit Extensions by Agency
Internal Memoranda (number and availability)

Other Information or Recommendations on
Administering FOIA

MOODD

FOIA Instructional and Education Efforts

Page

Tawn

No



Item 9

FEE SCHEDULE AND FEES
COLLECTED

The attached fee schedule, reprinted from Chapter 6, DoD Regulation

5400.7-R, December 1980, establishes standard costs collectible by Department of
Defense Agencies.

$399,781 was collected from the public for making records available during
the year 1981 (see Item 10B for Agency totals).

16



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6-201 Search Fees

a. Manual Search

Type Grade Hourly Rate ($)
Clerical E9/GS8 and below 8
Professional 01-06/GS9-GS-15 16

: Executive 07/GS16/ES1 and above 26

b. Computer search is based on direct cost of the central processing unit, input-output
devices, and memory capacity of the actual computer configuration.

c. Actual cost of transporting records or personnel to the search site may be included.

6-202 Duplication Fees

mee Cost per Page (*)
Printed Material 01
Office Copy 10
Microfiche 25

6-203 Audiovisual Documentary Materials

Search costs are computed as for any other record. Duplication cost is the actual direct cost of
reproducing the material, including the wage of the person doing the work. Audiovisual materials
provided to a requester need not be in reproducible format or quality.

6-204 Other Records

Direct search and duplication cost for any record not described above shall be computed in the
manner described for audiovisual documentary material.

18



Item 6

PARTICIPATION OF APPELLATE AUTHORITIES
(Those Responsible for Denials in Whole or in Part)

(Cont'd)
No. of Instances
Name Title of Participation*

DIAL
R.X. Larkin, MGEN, USA Acting Director 2
R.X. Larkin, MGEN, USA Deputy Director 5
E.A. Burkhalter, RADM, Deputy Director 2

USN
Dis__
Bernard J. O'Donnell Director 4
DLA
G.J. Post, LTGEN, USAF Director 1
Emmett W. Bowers, MGEN, Deputy Director 1

USA
Charles F. Drenz, BGEN, Deputy Director, Acquisition 1

USA Management
DMA
Edward J. Obloy General Counsel 2
NSA/CSS
Ann Caracristi Deputy Director 16

*Includes only appeals denied in whole or in part. See Item 4, Page 8.

13



1.

“OTHER REASONS” DESCRIBED

Transferred Request (Appeal):

This category applies when responsibility for making a determination or a decision
on categories listed below is shifted from one Component to another
Component/Agency.

Lack of Records:

This category covers situations wherein the requester is advised the agency has
no record, or has no statutory obiligation to create a record.

Failure of Requester to Reasonably Describe Record:
This category is specifically based on Section 552 (a(3\A)} of the FOIA.
Other Failures by Requesters to Comply with Published Rules and/or Directives:

This category is based on Section 552 (aX3\B) of the FOIA and includes instances
of failure to follow published rules concerning time, place, fees and procedures.

Request (Appeal) Withdrawn by Requester:

This category covers situations when the requester asks an agency to disregard
the request (or appeal) or pursues the request outside FOIA channels.



Item 10E (Optional)

Other Information (Opinions) or Recommendations on
Administering FOIA

The Department of Defense continues to support the Administration’s proposed
amendments to the Freedom of Information Act. These amendments would stop the
misuse of the Act in ways that are inconsistent with the original objective of the Congress,
remedy some of the shortcomings in the current Act, improve procedures for the
disclosure of information, and give broader protection to certain types of information. The
amendments, in our opinion, remedy the problems that have been identified while
preserving the Act as an effective tool to keep the American public as informed as possible
about the operations of its government.

Of the 1679 requests received in the Office of the Secretary of Defense, the following
table categorizes the requesters by percentage of total case load:

Category Percentage
Business Firms 23
Congress 5
Foreign 4
Individual 32
Law Firms 18
News Media 7
Research 7
Special Interest 6
Students 1
Other 15

100.0

25



Item 2(a)
Exemptions Invoked on Initial Determinations
Exemptions by Number (552(b))

Reporting Activity 1 2 3 4 5 6 7 8 9 | Total*
OSD/OJCS 112. 172 25 26 176 43 6 0 0 560
DEPT ARMY 166 6 1 159 486 285 870 0 0 | 1,973
DEPT NAVY 65 25 15 93 234 215 7 0 0 654
DEPT AF 102. 67 81 254 612 373 451 O 0 | 1,940
DCA 2 0 0 1 2 #0 0 (0 0 5
DCAA 0 0 0 1 3 2 3 40 0 9
DIA 85 5 27 0 4 7 0 0 0 128
DIS 0 0 2 1 1 15 6 0 0 25
DLA 2 0 3 #97 «#58 9 1 #0 0 170
DMA 1 0 0 4 7 4 1 0 0 17
DNA 7 0 2 2 3 4 a) 0 18
NSA/CSS 80 0 150 5 2 4 2 #0 0 243
CINCLANTCOM 0 0 0 0 0 0 0 0 0 0
CINCEUCOM 23 3 1 0 1 0 0 0 0 28
CINCPACOM 0 0 0 0 0 0 0 60 0 0
CINCREDCOM 0 0 0 0 0 0 0 60 0 0
CcINCSO 0 0 0 0 0 0 0 #0 0 0
DoD Totals 645 278 307 643 1,589 961 1,347 0 0 | 5,770
Percent of
Total 11 5 5 11 28 #170 «23 #0 0 100

“Totals may not agree with Item 1 because of cases where two or more exemptions were cited.



Item 1

Initial Determinations Resulting in not

Providing all or a Portion of Record Requested

Total Demands Reasons
Completed Completed
Public Reportable Statutory
Reporting Activity Requests Requests* Exemptions + Other Total
OSD/OJCS 1,679 2,882 176 676 852
DEPT ARMY 31,467 31,467 1,571 1,087 2,658
DEPT NAVY 6,141 6,896 654 765 1,419
DEPT AF 17,641 21,066 1,255 3,521 4,776
DCA 88 88 4 2 6
DCAA 138 150 9 94 103
DIA 1,022 1,060 95 210 305
DIS 109 109 19 49 68
DLA 5,557 5,569 151 1,484 1,635
DMA 218 246 16 29 45
DNA 107 155 18 57 75
NSA/CSS 490 522 163 317 480
CINCLANTCOM 0 0 0 0 0
CINCEUCOM 6 13 5 5 10
CINCPACOM 8 8 0 0 0
CINCREDCOM 4 4 0 0 0
CINCSO 1 1 0 0 0
DoD Totals 64,676 70,236 4,136 8,296 12,432

*A reportable request is that portion of an FOI request resulting in a single record or group of records pertaining to one general subject area
being acted upon by one Initial Denial Authority (IDA) who concludes that a single type of determination applies. Example: A single public
request that requires the action of three IDAs in determining if a record under their jurisdiction is to be released would be counted as three
reportable requests.



DCAA

Item 7
Court Opinions and Action Taken

Civil Action 81-0318. Voluntarily dismissed by
the plaintiffs.

Civil Action 81-0531-A. Government motion for
a summary judgment was granted by the court.

14



Item 2{c) .
Other Reasons Cited on Initial Determinations

Category*

Reporting Activity 1 2 3 4 5 Total
OSD/OJCS 393 208 44 14 17 676
DEPT ARMY 479 246 151 186 25 1,087
DEPT NAVY 348 241 44 86 46 765
DEPT AF 321 2,544 298 245 113 3,521
DCA 0 2 0 0 0 2
DCAA 53 33 2 2 4 94
DIA 15 144 32 16 3 210
DIS 22 20 0 7 0 49
DLA 1,401 63 3 5 12 1,484
DMA 5 20** 1 1 2 29
DNA 24 26 7 0 0 57
NSA/CSS 5 144 0 120 48 317
CINCLANTCOM 0 0 0 0 0 0
CINCEUCOM 2 3 0 0 0 5
CINCPACOM 0 0 0 0 0 0
CINCREDCOM 0 0 0 0 0 0
CINCSO 0 0 0 0 0 0
DoD Totals 3,068 3,694 582 682 270 8,296

*Types of Categories
1. Transferred Request
2. Lack of Records
3. Failure of Requester to Reasonably Describe Record
4. Other Failures by Requesters to Comply with Published Rules and/or Directives
5. Request Withdrawn by Requester
(See following page for description of each category)

**Includes four determinations which cited DoDR 5400.7-R, Section 1, Paragraph 402(bX3) as the basis for not
providing mapping, charting, and geodesy products.



Calendar Year Costs and Fees Collected

Item 10 B

Reporting Activity

Annual Cost*

Annual
Fees Collected

OSD/OJCS $ 708,458 $ 5,960
DEPT ARMY 2,633,104 159,802
DEPT NAVY 897,650 85,801
DEPT AF 2,174,794 65,609
DCA 23,456 953
DCAA 106,670 4,737
DIA 149,221 3,061
DIS 5,605 162
DLA 357,908 70,111
DMA 5,487 0
DNA 9,810 0
NSAICSS 490,343 2,793
CINCLANTCOM 0 0
CINCEUCOM 39,189 747
CINCPACOM 1,798 0
CINCREDCOM 161 0
CINCSO 53 45
DoD Totals $7,603,707 $399,781

“Based on reporting procedures established March 16, 1977, to capture a “best estimate” cost of administering
FOIA as amended. The cost outline on the following pages provides a breakdown by DoD reporting agencies.

20



FREEDOM
OF
INFORMATION
ACT PROGRAM

CY 1981

SUMMARY OF THE REPORT
TO CONGRESS

PREPARED BY:
OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE
(PUBLIC AFFAIRS)
DIRECTORATE FOR FREEDOM OF INFORMATION
AND SECURITY REVIEW



Item 3

Initial Denial Officials by Participation
(Agency Reports List Names and Titles)

(Cont'd)
B. Other Authority Denials*
Number of Officials Categorized Total
Agency by Instances of Participation Officials*
Number of Instances
1 23 45 610 1140 41+
OSD/OJCS 4 1 1 3 7 3 19
DEPT ARMY 0 0 0 3 1 4 8
DEPT NAVY 9 11 3 9 3 8 43
DEPT AF 0 0 0 0 0 0 o**
DCA 0 0 0 0 0 0 0
DCAA 0 2 1 2 1 1 7
DIA 0 0 0 0 0 1 1
DIS 0 0 0 0 0 1 1
DLA 0 0 0 0 0 0 0
DMA 2 3 0 1 1 0 7
DNA 0 0 0 0 0 1 1
NSA/CSS 0 0 0 1 1 1 3
CINCLANTCOM 0 0 0 0 0 0 0
CINCEUCOM 0 0 5 0 0 0 5
CINCPACOM 0 0 0 0 0 0 0
CINCREDCOM 0 0 0 0 0 0 0
CINCSO 0 0 0 0 0 0 0
DoD Totals 15 17 10 19 14 20 95

*Other category determination processing is not limited to statutory exemption denial authorities.

**The Department of the Air Force does not process “other category” determinations as request denials. Statutory exemption denial
authority not required for this category.



Item 3

Initial Denial Officials by Participation
(Agency Reports List Names and Titles)

A. Exemption Denials

Number of Officials Categorized Total
Agency by Instances of Participation Officials*
Officials Number of Instances
Authorized 1 23 45 6-10 11-40 41+

OSD/OJCS 51 19 10 7 6 4 0 46
DEPT ARMY 20 1 2 3 4 7 7 24
DEPT NAVY 124 14 10 7 11 6 2 50
DEPT AF 94 34 18 10 10 14 8 94
DCA 2 0 0 1 0 0 0 1
DCAA 7 2 0 0 1 0 0 3
DIA 1 0 0 0 0 2 1 3
DIS 1 0 0 0 0 1 0 1
DLA 42 3 7 0 1 6 0 17
DMA 9 0 4 0 1 0 0 5
DNA 1 0 0 0 0 1 0 1
NSAI/CSS 1 0 0 0 0 0 2 2
CINCLANTCOM 1 0 0 0 0 0 0 0
CINCEUCOM 1 0 0 0 1 0 0 1
CINCPACOM 1 0 0 0 0 0 0 0
CINCREDCOM 1 0 0 0 0 0 0 0
CINCSO 1 0 0 0 0 0 0 0
DoD Totals 358 73 ~=«#51 28 35 (41 20 248

*Total officials may exceed number authorized due to personnel turnover.



DEPT AF

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSA/CSS

Item 11

FOIA INSTRUCTIONAL AND EDUCATIONAL EFFORTS
(Cont'd)

Air Force has a 24-minute film designed to create an interest in and an
understanding of the Freedom of Information Act. The film has received a
wide viewing throughout the Air Force. The FOIA instructions and
education are disseminated via policy and guidance letters, news bulletin
items, base newspapers, and question and answer papers.

DCA provides a 45-minute briefing to all newly assigned personnel of the
FOI and Privacy Acts. The DCA Headquarters General Counsel and Public
Officer also assist in the educational process by briefing and

ing guidance to affected personnel and action officers concerning the
ments of the Act.

Responsible individuals in all regional offices, Headquarters principal staff
elements and Field Audit Managers have access to the Headquarters FOIA
program manager for purposes of clarifying understanding of Agency-wide
policies and procedures, obtaining additional guidance, as well as discussing
real or hypothetical situations for purposes of expanding knowledge. Newly
assigned Regional Records Management Officers and FOIA Coordinators
are provided an 8-hour training and orientation in FOIA policies and
procedures at DCAA Headquarters.

The briefing of new coordinators and analysts directly involved in
administering actions connected with the FOIA is accomplished on an “as
requested” basis. This applies especially to classification reviews and the
application of exemptions affiliated with the Act.

All new DIS agents receive formal instruction regarding the provisions of
the Act and its implementation by DIS. Headquarters personnel have
received detailed on-the-job training and they present training programs to
all other field and staff elements as needed. Extensive formal training has
not been necessary due to the centralized organization of the FOIA
mission in DIS.

Individuals assigned FOIA responsibility participated in two seminars:
“Litigation Under FOIA & PA (Center of National Securities Studies)” (7th
Annual) and “Your Business, Your Trade Secrets, and Your Government.”

Individuals newly assigned FOIA responsibility will attend FOIA workshops.
The Assistant General Counsel briefed personnel at a Public Affairs
Conference on their new responsibilities concerning FOIA.

Individuals within the Agency responsible for the release of information
are kept current by applicable regulations, Agency policy and current court
cases which are circulated routinely.

Two members of the FOI processing unit attended a Department of Justice
seminar on Information Law.

27



DoD

OSD/OJCS

DEPT ARMY

DEPT NAVY

Item 11
FOIA INSTRUCTIONAL AND EDUCATIONAL EFFORTS

The lack of funds for a Department-wide training/educational program
continues as a major concern and hampers the overall effectiveness and
management of the DoD FOIA Program. The programmed rotation of
personnel in key positions and normal rotation of other personnel demand
some training/educational efforts. Components are directed, within their
available resources, to conduct their own training/educational programs.
The educational programs are to be targeted toward all members of the
Component, developing a general understanding and appreciation of the
DoD FOIA Program, whereas the training programs are to be focused
toward those personnel who are involved in the day-to-day processing of
FOI requests. The overall training/educational objective is being obtained
and the Components’ efforts are essential in maintaining the level of
expertise to efficiently administer the Defense program.

Newly assigned personnel in the FOIA Program Director's Office attend
conferences sponsored by OPM and other organizations. Briefings,
orientations, and staff visits between Component Agencies encourage the
participation of FO! personnel to attend FOI conferences, symposia and
seminars presented by Federal and private organizations. This type of
training received by OSD and OJCS personnel is key to the overall success
of the OSD/OJCS Program.

The Department of the Army FOIA coordinators inform Army personnel of
the provisions of the Act on a continual basis. FOIA points of contact are
available throughout the Army at all times to answer questions, provide
guidance and resolve problems concerning the Act. Personnel responsible
for administering the FOIA Program attend FOIA seminars and workshops
throughout the year.

The Department of the Navy’s training efforts in FOIA have been minimal.
Periodic briefings are conducted at naval commands to alert personnel of
policy changes as applicable, and to familiarize newly assigned personnel
who may participate in the processing of FOIA requests. A representative
from the Office of General Counsel participated in various naval
procurement seminars and presented comprehensive briefings to Navy
contract and procurement specialists. DODCI courses dealing with the
management concerns of Automated Information Systems are attended
regularly by ADP managers and technicians. The Navy Finance Center has
recently begun to publish in its periodical “Shore Talk” a series of articles
concerning current FOIA/PA issues, and how those issues could affect
disbursing officers, payroll clerks, etc. Despite lack of funds for a
comprehensive DoD-wide training package, this Department is designing a
training package to be incorporated into its FOIA directive. However, it will
be general in nature and provide only an overview of the various levels of
the Act. It will not be customized to the various levels of personnel and
their functional areas of responsibility.

26



Item 2(b)
Statutes Invoked on Initial Determinations

Number of Times DoD
Statute by Agency Total*
>> =
B2zu » 8
Siero bs
Sh eRauds ge
ooqg0ggog00 205
5 U.S.C. 552(a) 5 5
18 U.S.C. 798 1 70 71
18 U.S.C. 1905 35641 2 1 39
22 U.S.C. 2778 1 1
26 U.S.C. 6103 1 1
42 U.S.C. 2162 3 1 4
43 U.S.C. 2162 1 1
50 U.S.C. 401 1 1
50 U.S.C. 402 1 147 148
50 U.S.C. 403 4 1 27 73 105
Atomic Energy Act of 1954 8 2 10
Federal Rules of Criminal
Procedures, Rule 6e 2 2
International Traffic in
Arms Regulation 1 1
Public Law 86-36 14 14
Agency Totals 28 368 5272 3 2 291 1 | 403

*Total may not agree with 552(bX3) exemptions because of cases where two or more statutes
were cited.



CHAPTER VI
FEE SCHEDULE
Section 1
GENERAL PROVISIONS

6-100 Application

The fees described in this chapter apply to FOIA requests. They reflect direct search and dupli-
cation costs, collection of which are permitted by the FOIA. They are neither intended to imply that
fees must be charged in connection with providing information to the public in the routine course of
business nor are they meant as a substitute for any other schedule of fees, such as DoD Instruction
7230.7 (reference (q)).

6-101 Fee Assessment
a. Minimum fees shall not be charged.

b. — When direct search and duplication costs for a single FOIA request total less than $30.00,
fees should be waived automatically. The DoD Components, however, may set aside the automatic
waiver provision when, on the basis of good evidence, the Component can demonstrate that waiver
of fees is not in the public interest. Multiple requests from a single requester or from those acting in
behalf of a single requester in an effort to take advantage of the waiver may create a situation in
which waiver should be denied by the Component.

c. Decisions to waive or reduce fees that exceed the automatic waiver threshold shall be
made on a case-by-case basis. The following circumstances, however, describe the most common
circumstances in which waiver or reduction of fees are most likely to be warranted.

1. No record is located or all records are denied. However, fee charges are appro-
priate if the requester insists upon a search and agrees to such fees after being informed that the
search is likely to be nonproductive or that the records are all likely to be exempt from release.

2. Arecord is voluntarily created to preclude an otherwise burdensome effort to
provide voluminous amounts of available records including additional information not requested.

3. The records are to be made available in response to a news media requester whose
requests under this regulation are reasonable in scope and frequency.

4. The record is for a nonprofit public interest group and the subject of the requested
record is known to be of wide public interest, and furnishing the information can be considered as
primarily benefiting the general public.

5. A previous denial is reversed in whole or in part and the search and reproduction
costs involved are not substantial.

6-102 Computation of Fees

The fee schedule contained in this chapter is used to compute the search and duplication costs
associated with processing a given FOIA request, Search fees shall be computed based on time
actually spent. Neither time-based nor dollar-based um charges for search and duplication are
authorized.

Section 2
COLLECTION OF FEES AND FEE RATES

6-200 Collection of Fees

Collection of charges and fees need not be made in advance of rendering the service unless
the costs are expected to exceed the fee waiver threshold and the requester has not indicated a
willingness in writing to pay. It frequently is more practical to collect charges and fees at the time
of providing the service or property to the recipient when the requester specifically states that the
cost involved shall be acceptable or acceptable up to a specified limit that covers anticipated costs.
Collection of fees in advance is an appropriate requirement only when the requester has not agreed
in writing to pay the anticipated fee or has not honored previous commitments to pay fees that
were owed an agency or component.

17



Item 10 C
Time Limit Extensions by Agency

Reporting Unusual Circumstances ‘Court TOTAL
Activity Location Volume Consultation Involvement
OsD/OJCS 20 60 518 0 598
. DEPT ARMY 0 0 0 0 0
DEPT NAVY 17 65 4 0 86
DEPT AF 42 40 211 0 293
DCA 0 0 0 0 0
DCAA 0 17 18 0 35
DIA 3 5 0 0 8
DIS 0 3 6 0 9
DLA 0 0 2 0 2
DMA 0 0 2 0 2
DNA 0 5 7 0 12
NSAICSS 0 0 0 0 0
CINCLANTCOM 0 0 0 0 0
CINCEUCOM 4 0 0 0 4
CINCPACOM 0 0 0 0 0
CINCREDCOM 0 0 0 0 0
CINCSO 0 0 0 0 0
DoD Totals 86 195 768 0 1,049

23



Department of Defense

FOI Appeal and Program Offi

Agency Appellate Program
Abbreviation Authority Official
OsD/OJCS Henry E. Catto, Jr. Charles W. Hinkle
Asst SecDef Public Affairs Director, FOI and Security
Review, OASD/PA
Dept. Army General Counsel W. A. Anderson
Secretary of the Army Chief, Records Mgmt Division
The Adjutant General Center
Dept. Navy Judge Advocate General! Gwendlyn R. Aitken
General Counsel for PAJFOIA Coordinator
Secretary of the Navy Naval Records. Division OPNAV
Dept. Air Force Robert J. McCormick Kip Ward
Admin Asst to the Secretary OPR for Freedom of Information
of the Air Force Documentation Systems Division
DCA LtGen W. J. Hilsman, USA John T. Whealen
Director General Counsel
DCAA Thomas E. Cleaver Connie Miller
Asst Director, Resources Records Administrator
(Acting)
DIA John Brock R. Herbert Holzbauer
DIA Counsel Deputy Director for Support
DIS Thomas J. O’Brien Dale L. Hartig
Director Asst for Information
DLA VADM Eugene A. Grinstead, Col R. F. McCormack, USA
USN, Director Staff Director, Administration
DMA Edward Obloy Del Malkie
General Counsel Public Affairs Officer
DNA LtGen Harry A. Griffith, LtCol Dale F. Keller, Jr., USA.
USA, Director Public Affairs Officer
NSA/CSS Ann Caracristi Eugene F. Yeates
Deputy Director Director of Policy
CINCLANTCOM Henry E. Catto, Jr. Lt (JG) John Botek
Asst SecDef Public Affairs Internal Relations Officer
CINCEUCOM Henry E. Catto, Jr. Frank Lane
Asst SecDef Public Affairs Records Mgmt & Privacy Officer
CINCPACOM Henry E. Catto, Jr. Kazuo Kibota
Asst SecDef Public Affairs PACOM Records Manager
CINCREDCOM Henry E. Catto, Jr. LtCol Richard T. Petrio, USA
Asst SecDef Public Affairs Adjutant General
CINCSO Henry E. Catto, Jr. CDR E. T. Lindberg, USN

Asst SecDef Public Affairs

Assistant Legal Advisor



Item 5(b)
Statutes Invoked on Appeal Determinations

Number of Times DoD

Statute by Agency Total*
>
zz. 9
q2e¢ 8
bk bk
BER < 3
qaqqg 6 2
5 U.S.C. 552(a) 31 31
10 U.S.C. 3039 1 1
18 U.S.C. 793 1 1
18 U.S.C. 798 14 14
50 U.S.C. 403 2 14 16
Atomic Energy Act of 1954 2 2
Executive Order 12065 1 1
Agency Totals 13 31 2 29 66

*Total may not agree with 552(bX3) exemptions because of cases where two or more statutes
were cited.

10



Item 6

PARTICIPATION OF APPELLATE AUTHORITIES
(Those Responsible for Denials in Whole or in Part)

No. of Instances

Name Title of Participation*
OSD/OJCS
Henry E. Catto, Jr. Assistant Secretary of 12
Defense (Public Affairs)
. Benjamin Welles Principal Deputy ASD 2
(Public Affairs)
Thomas F. Lambert Principal Deputy ASD 1
(Public Affairs)
John A. Goldsmith Special Assistant to the 2
ASD (Public Affairs)
DEPT ARMY
John O. Marsh, Jr. Secretary of the Army 127
DEPT NAVY
Walter Skallerup, Jr. General Counsel 4
Hugh O'Neill Principal Deputy 5
Harvey J. Wilcox Acting General Counsel 9
J.S. Jenkins, RADM, JAGC, Judge Advocate General 35
USN
J.J. McHugh, RADM, JAGC, Acting Judge Advocate General 30
USN
DEPT AF
Robert J. McCormick Administrative Assistant, 31
Secretary of the Air Force
. Robert W. Crittenden Deputy Administrative Assistant, 154
Secretary of the Air Force
DCAA
Darrell J. Oyer Assistant Director, 3

Resources

12



Department of Defense

Reporting Agencies under the Freedom of Information Act
(As of December 31, 1981)

Agency

Abbreviation __ Agency Agency Head

ospD/OJCS Office of the Secretary of Defense Caspar W. Weinberger
(Including the Organization of the
Joint Chiefs of Staff}

Dept. Army Secretary of the Army John O. Marsh, Jr.

Dept. Navy ‘Secretary of the Navy John Lehman

Dept. Air Force Secretary of the Air Force Verne Orr

DCA Defense Communications Agency LtGen W. J. Hilsman, USA

DCAA Defense Contract Audit Agency Charles O. Starrett, Jr.

DIA Defense Intelligence Agency LtGen James A. Williams, USA

DIS Defense Investigative Service Thomas J. O'Brien

DLA Defense Logistics Agency Adm Eugene A. Grinstead, USN

DMA Defense Mapping Agency MGen Richard M. Wells, USA

DNA Defense Nuclear Agency LtGen Harry A. Griffith, USA

NSA/CSS National Security Agency LtGen Lincoln D. Faurer, USAF
Central Security Service

CINCLANTCOM Commander-in-Chief, Atlantic Adm H. D. Train, USN
Command

CINCEURCOM Commander-in-Chief, U.S. Gen B. W. Rogers, USA
European Command

CINCPACOM Commander-in-Chief, Pacific Adm R. L. J. Long, USN
Command

CINCREDCOM Commander-in-Chief, U.S. Gen D. A. Starry, USA
Readiness Command

CINCSO Commander-in-Chief, U.S Adm William J. Crowe, Jr., USN

Southern Command



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CY 1981 FREEDOM OF INFORMATION ACT
ANNUAL REPORT
— Highlights —

A total of 64,676 public requests for records under the Freedom of Information Act (FOIA)
were processed during 1981 by the Department of Defense (DoD). This compares with an
average annual case load of 49,804 for the years 1975-80, the reporting period since the Act
was amended, and is roughly 30% above average. One thousand forty-nine cases required
time limit extensions — 86 for location, 195 for volume, and 768 for consultation.

The Department initially granted over 80% of the requests. Of the 12,432 denials, 527
were appealed by the requesters; 78 appeals were fully granted, 169 partially granted, and
280 again rejected. Only 2 court opinions were issued relative to DoD’s administration of
the Act. Both involved the Defense Contract Audit Agency; one was voluntarily dismissed
by the plaintiffs and a government motion for summary judgment was granted by the court
in the other. These were the first court opinions involving DoD since 1975.

Of the initially denied requests, 1 of 9 was because continued classification was
warranted; 1 of 3 because the record was an internal memorandum; 1 of 20 because of
statutory exemption; 1 of 9 was considered proprietary data; 1 of 4 because the record
involved investigatory data; and 1 of 6 involved personal privacy. In addition, 8,296
requests could not be fulfilled in whole or in part for other reasons, such as lack of record
requested, transferral to another agency, or lack of specificity sufficient to identify the
requested records.

Administrative costs associated with these requests were approximately $7,603,707,
somewhat more than the $5,589,671 average for the 1975-80 period. The average cost of
processing a single case has risen from $112 (1975-80) to $118 (1981). Fee collections for
records provided to the public amounted to $399,781.

Questions regarding this report should be addressed to the Director, Freedom of

Information and Security Review, OASD (Public Affairs), the Pentagon, Washington, D.C.
20301.



Item 10 D

Internal Memoranda

{Including Directives not Published in Federal Register)

Reporting Activity

No. of
Memoranda

No. Available
to Public

OSD/OJCS
DEPT ARMY
DEPT NAVY
DEPT AF

DCA

DCAA

DIA

DIS

DLA

DMA

DNA
NSA/CSS
CINCLANTCOM
CINCEUCOM
CINCPACOM
CINCREDCOM
CINCSO

OOONOO]]C0C00900C0ONOCOD

OSOOONOCO]W]]C00000ONOCD

DoD Totals

=
ny

=
Ny



Item 4
Number of Appeals and Results

Number of Appeals

Reporting Activity
Granted Granted in Part Denied Total

OSD/OJCS 5 6 11 22
DEPT ARMY 27 60 67 154
DEPT NAVY 21 51 32 104
DEPT AF 13 37 148 198
DCA 0 0 0 0
DCAA 0 3 0 3
DIA 1 1 8 10
DIS 2 3 1 6
DLA 6 2 1 9
DMA 1 1 1 3
DNA 0 0 0 0
NSA/CSS 1 5 11 17
CINCLANTCOM 0 0 0 0
CINCEUCOM 0 0 0 0
CINCPACOM tt) 0 0 0
CINCREDCOM 0 0 0 0
CINCSO 0 0 0 0

DoD Totals 77 169 280 526



Item 5ic)
Other Reasons Cited on Appeal Determinations

Category*

Reporting Activity 1 2 3 4 5 Total
OSD/OJCS 1 0 0 ‘0 0 1
DEPT ARMY 22 10 0 5 0 37
DEPT NAVY 13 4 2 11 16 46
DEPT AF 13 0 0 0 0 13
DCA 0 0 0 0 0 0
DCAA 0 0 0 0 0 0
DIA 0 0 0 0 0 0
DIS 0 1 0 0 0 1
DLA 0 0 0 0 2 2
DMA 1 0 0 0 0 1
DNA 0 0 0 0 0 0
NSAI/CSS 0 0 0 0 0 0
CINCLANTCOM 0 0 0 0 0 0
CINCEUCOM 0 0 0 0 0 0
CINCPACOM 0 0 0 0 0 0
CINCREDCOM 0 0 0 0 0 0
CINCSO 0 0 0 0 0 0
DoD Totals 50 15 2 16 18 101

*Types of Categories
1. Transferred Appeal
2. Lack of Records
3. Failure of Requester to Reasonably Describe Record
4. Other Failures by Requesters to Comply with Published Rules and/or Directives
5. Request Withdrawn by Requester.
See Page 5 for full description of “other reasons”.