Item 8

FOIA IMPLEMENTATION RULES OR REGULATIONS

Agency Document Identification Fed. Reg. Ref.
DoD DoD Directive 5400.7, 24 Mar 1980 45 F.R. No. 84
29 Apr 1980, Pg 28323
DoD Regulation 5400.7R, Dec 1980 45 F.R. No. 236
Change 2, 28 Sep 1982; Change 3, 5 Dec 1980, Pg 80502
6 Dec 1982
DEPT ARMY AR 340-17, 1 Oct 1982 47 F.R. No. 158
16 Aug 1982, Pg 35590
DEPT NAVY SECNAVINST 5720.42C, 1 Oct 82 48 F.R. No. 101
24 May 1983, Pg 23194
DEPT AF AFR 12-30, 15 Dec 82 48 F.R. No. 69
8 Apr 1983, Pg 15248
DCA DCA Instruction 210-225-1, Publication Pending
19 Dec 1980
DCAA DCAA Regulation 5410.5, 42 F.R. No. 154
29 Aug 1977, Change 1 10 Aug 1977, Pg 40433
DCAA Instruction 5410.8, 27 Aug 81
DIA DIA Regulation 12-39, 24 AUG 81 Publication Pending
DIS DIS Regulation 01-12, 2 Oct 1981
DLA DLA Regulation 5400.14, 2 Feb 1981 40 F.R. No. 34
6 Apr 1981, Pg 20541
DMA DMA Instruction 5400.7, 22 Apr 81 46 F.R. No 124
29 Jun 81, Pg 33245
DNA DNA Instruction 5400.7, 29 July 1980 Publication Pending
NSAICSS NSAICSS Regulation 10-9, 9 Feb 1982



Item 5la)

Exemptions Invoked on Appeal Determinations

Exemptions by Number (552(b))

. Reporting Activity 1 2 #3 4 +S 6 7 8 9 | Total*
OSD/OJCS 28 0 2 0 19 8 6 0 0 63

. DEPT ARMY 36 2 0 11 73 54 20 0 0 | 196
DEPT NAVY 18 6 1 10 37 «63 49 0 0 | 184
DEPT AF 34 9 3 16 88 40 29 0 0 | 219
DCA 1 0 0 0 0 0 ) 1) 0 1
DCAA 0 0 0 0 0 0 1 0 0 1
DIA 60 0 1 0 2 1 0 0 0 64
DIS 0 0 0 0 1 1 0 0 0 2
DLA 0 0 1 3 4 3 2 0 0 13
DMA 1 0 0 2 1 2 0 0 0 6
DNA 4 1 0 0 0 0 0 0 0 5
NSA/CSS 12 0 12 2 1 1 1 0 0 29
CINCLANTCOM 0 0 0 0 0 0 0 0 1) 0
CINCEUCOM 0 0 0 0 0 0 0 0 0 0
CINCPACOM 0 0 0 0 0 0 0 0 0 0
CINCREDCOM 0 0 0 0 0 0 0 0 0 0
CINCSO 0 0 0 0 0 0 0 0 ) 0
CINCCENTCOM 0 0 0 0 0 0 0 0 0 0
DoD Totals 194 18 20 44 226 173 108 0 0 | 783
Percent of
Total 25 2 3 5 29 22 14 0 0 | 100

“Totals do not agree with Item 4 because of cases where two or more exemptions were cited.



Item 10A

Availability of Records
(New Categories or segregable portions of records now being released)

None

19



Item 1

Item 2

Item 3

Item 4

Item 5

Item
Item

Item

on un @

Item

Item 10

Item 11

CONTENTS

Initial Determinations Resulting in not Providing
All or a Portion of Record Requested

Initial Determinations
A. Exemptions Invoked
B. Statutes Invoked
C. Other Reasons
(Description of “Other Reasons”)
Initial Denial Officials by Participation

A. Exemption Denials
B. Other Authority Denials

Number of Appeals and Results

Appeal Determinations

A. Exemptions Invoked

B. Statutes Invoked

C. Other Reasons

Participation of Appellate Authorities

Court Opinions and Action Taken

FOIA Implementation Rules and Regulations
Fees Schedule and Fees Collected
Administrative Efforts

Availability of Records

Calendar Year Costs and Fees Collected
Time Limit Extensions by Agency
Internal Memoranda (number and availability)

Other Information or Recommendations on
Administering FOIA

MOOD

FOIA Instructional and Education Efforts

Page

Gawn

No

10
"1

12
14
15
16

19
20
23
24
25

26



Item 9

FEE SCHEDULE AND FEES
COLLECTED

The attached fee schedule, reprinted from Chapter 6, DoD Regulation 5400.7-R, December
1980, establishes standard costs collectible by Department of Defense Agencies.

$505,173 was collected from the public for making records available during the year 1984 (see Item 10B
. for Agency totals).



“Bulpunoi 0} anp ppe r0U Aew seunBi4 :2x0N,

“Al UeLR JeY20 joULOSIeds.
“SOANp |O4 ewn- Wed 40 ewN-1ny pouBiSse jauUOSIed,

eci'sog $ o$ o ¢$ o $ o ¢ os o ¢ sth $ ZL0'LS vt $ ONAN ayy Woy pEazs91!09 yuNOWY “g
L8s‘ssz‘oLs 829 2086S 6S6'1$ e9r'Lls o$ 660'ES LLe’pLes SvL'os LOL'eLs Mayy | SUONDES ‘sISOD 1H}01 “W
Aewuns — Al
“Legize $ es oz $ os $¢ 0 $ os oO $ ch o $¢ 6L6'L $ 83809 49y10/6unsodey [e101 “9
£20'v8t € 0 0 Oo 0 0 ose 0 tos (938 ‘s4erndwod ‘jenen
‘aBeisod se yons sway! yo Bunsodey,
AreunjoA) 81809 Buneiedo 1090 ‘a
vel'sz C) sz ol C) C) 0 oot 0 9ez (Sz 18 perndwog) peeyseng (g)
z9'6L 0 r) C) 0 0 C) ay C) LL 498N (2)
zsz's6$ o$ s6 S$ ov $ 0 $ o$¢ 0 $ ose = $ o $ ves ¢ feuonesedo (1)
81809 Bunioday "y
81809 18O/BuNodey IT
vel'vza ¢ 6z$ os $ s $¢ w ¢ o$ uw ¢ geg'zz $ 6e9 $ lo. $ ‘SISOD Paejay-2SED 19410 40 |B10) “9
vie’aL ve C) £ L 0 “£ C) st C) ‘sps0D8y parulid “Q
6EL'0v C) r) C) 0 0 0 0 C) 0 uononposdey eyoyou91W “O
gssz'zLe $ og z 96 C) 6 gsi'e geg LOL uononposdey “g ea
gee'zsz $ o$ o $ o $ o 6$ os o ¢ ogv'éL $ se $ o ¢ eu, Yyoueag sandy “y oo
SiS09 parejay-eseg 1ey0 It
OLz'988'6 $ ores zee'es v06'Ls 998'LLS os e80'ers L88'067$ 90S'ss Levy's S1SOD JauUOsied (20) “4
6se'296'L 6zL co8't Lee vLy'e C) 19's L0'8S Lou'L gsz'e (%Sz 18 parndwiod) peayierg “a
LLp'698'2 ag gov‘ ezs'b zes‘eL 0 99n'vE ove'zez SOv'b Lp'eL ‘D1 pue gi 1101 “a
£22'908'L vez 9sz 256 s09'9 0 186 Lie’se sov'y LeL'eL W101 14809 YNOHNWW
LOL‘OLL C) cc) se vee C) wz C) zy ggr'L
zez'eat se oz 90z oly 0 91 o19'L Zo0'L 8z6'L uonesederg suus04/e0uepuodse1i09 (p)
Loz'eLe ze zu ey use 0 08 C) vee £80'y lenosddy  uoneurpico9 (¢)
L6b'Lve Zu 0 t6L SBLz 0 €ze 8cZ'e8z e2g ces’ Busjoxg @ mainey (Z)
zag‘Lep ze 09 s8 ele 0 e6e eve'y ‘pes't es0'z eUILL YD4B9S (L)
++(5038Y @INpaYDs 904)
AoBared Aq sis09 snoyuey paewnsy “9
seL‘ege's $ e627 60z'4s os $ Lv7'L $ os ser'ce $ = GGE'LELS. o $¢ o ¢ (Pesepisuod seperd) sisoD seeAueW “g
88°67 20" 8 £0" 69° 00" oot ze 00" 00" sSuaAuew poreuinsa "y
1809 jouuosiag — |
STVLOL LN3D9NID OSONID «= GaHONID = OWdONID-«LNVIONID «=« UNZONID-«—« SSO/WSN Ss WNG va 3NITLNO 1S09
(P,ju0D)

S31IDNIDV ONILYOdaY GOG Ad G31937109 S334 GNV SLSOSD YV3A YVGNF1V9



6-201 Search Fees

a. Manuat Search

Type Grade Hourly Rate ($)
Clerical E9/GS8 and below 8
Professional 01-06/GS9-GS-15 16
Executive 07/GS16/ES1 and above 26

b. | Computer search is based on direct cost of the central processing unit, input-output
“ devices, and memory capacity of the actual computer configuration.

c. Actual cost of transporting records or personnel to the search site may be included.

6-202 Duplication Fees

Type Cost per Page (*)
Printed Material 01
Office Copy 10
Microfiche 25

6-203 Audiovisual Documentary Materials

Search costs are computed as for any other record. Duplication cost is the actual direct cost of
reproducing the material, including the wage of the person doing the work. Audiovisual materials
provided to a requester need not be in reproducible format or quality.

6-204 Other Records

Direct search and duplication cost for any record not described above shall be computed in the
manner described for audiovisual documentary material.

18



PARTICIPATION OF APPELLATE AUTHORITIES

Item 6

(Those Responsible for Denials in Whole or in Part)

(Cont'd)
No. of Instances
Name Title of Participation
Exemption Other

DCA

LGEN W.D. Powers, USAF Director 1 0
DCAA

John Van Santen Assistant Director, Resources 1 Oo
DIA

MGEN S. Bissell, USAF Deputy Director 63 0

BGEN D. Goodman, USAF Acting, Deputy Director 1 0
DIS

Thomas J. O’Brien Director 1 0
DLA

VADM E.A. Grinstead, USN Director 1 0

RADM B.A. Pomponio, USN Deputy Director 5 0

MGEN J.H. Connolly Deputy Director 2 0

Karl Kabeiseman General Counsel 2 0
DMA

Edward J. Obloy General Counsel 3 0
DNA

LGEN R.K. Saxer, USAF Director 5 0
NSA/CSS

Robert E. Rich Deputy Director 12 2

Milton H,. Iredell Chief of Staff 3 0



“OTHER REASONS” DESCRIBED

1. Transferred Request (Appeal):
This category applies when responsibility for making a determination or a decision
on categories listed below is shifted from one Component to another
Component/Agency.

2. Lack of Records:

This category covers situations wherein the requester is advised the agency has
no record, or has no statutory obiligation to create a record.

3. Failure of Requester to Reasonably Describe Record:
This category is specifically based on Section 552 (a3XA) of the FOIA.
4. Other Failures by Requesters to Comply with Published Rules and/or Directives:

This category is based on Section 552 (a)(3)(B) of the FOIA and includes instances
of failure to follow published rules concerning time, place, fees and procedures.

5. Request (Appeal) Withdrawn by Requester:

This category covers situations when the requester asks an agency to disregard
the request (or appeal) or pursues the request outside FOIA channels.



Item 10E (Optional)

Other Information (Opinions) or Recommendations on
Administering FOIA

Of the 1,837 requests completed in the Office of the Secretary of Defense, the following
table categorizes the requesters by percentage of total case load:

Category Percentage

. Business Firms 12.3
Congress 4
Foreign 2.5
Individual 34.4
Law Firms 16.2
News Media 14.8
Research 5.3
Special Interest 12.2
Students 3
Other 1.6
100.0



Item 2a)

Exemptions Invoked on Initial Determinations
Exemptions by Number (552(b))

Reporting Activity 1 2 3 4 5 6 7 8 9 | Total*
OSD/OJCS 246 4 26 26 112 47 54 0 0 515
DEPT ARMY 349° (32 2 179 287 456 513 0 0 | 1,818
DEPT NAVY 73 24 2 212 231 420 296 0 0 | 1,258
DEPT AF 253 60 43 282 666 497 416 0 0 | 2,217
DCA 0 3 0 0 0 0 t) 0 0 3
DCAA 0 0 0 4 3 3 3 0 0 13
DIA 188 3 10 9 7 4 3 0 0 224
DIS 0 5 0 1 3 19 CY) 0 0 28
DLA 1 4 0 75 18 9 0 0 0 107
DMA 6 1 0 10 2 2 0 0 0 21
DNA 8 3 #10 #11 2 0 0 0 0 34
NSAICSS 104 0 206 5 17 10 8 0 ti) 350
CINCLANTCOM 4 0 0 0 1 1 0 0 0 6
CINCEUCOM 4 0 0 0 0 0 0 0 0 4
CINCPACOM 16 0 ti) 0 0 0 0 0 0 16
CINCREDCOM 0 0 0 0 0 0 0 0 0 0
CINCSO 4 0 0 0 0 0 0 0 t) 4
CINCCENTCOM 1 0 0 0 0 0 0 0 0 1
DoD Totals 1,257 139 299 814 1,349 1,468 1,293 0 0 | 6,619
Percent of
Total 19 2 5 12 20 22 20 0 0 100

*Totals may not agree with Item 1 because of cases where two or more exemptions were cited.



Item 1

Initial Determinations Resulting in not
Providing all or a Portion of Record Requested

Total Demands Reasons
Completed Completed
Public Reportable Statutory

Reporting Activity Requests Requests* Exemptions + Other = Total
OSD/OJCS 1,837 3,556 395 773 1,168
DEPT ARMY 23,556 24,734 1,726 1,478 3,204
DEPT NAVY 16,502 18,663 1,026 2,676 3,702
DEPT AF 17,588 19,990 1,664 3,040 4,704
DCA 198 198 3 0 3
DCAA 135 186 13 111 124
DIA 1,070 1,135 174 184 358
DIS 164 164 28 56 84
DLA 9,456 11,611 107 313 420
DMA 143 148 19 41 60
DNA 131 180 34 35 69
NSAI/CSS 453 495 221 210 431
CINCLANTCOM 25 25 4 14 18
CINCEUCOM 7 9 4 3 7
CINCPACOM 51 53 16 8 24
CINCREDCOM 8 8 0 3 3
CINCSO 7 16 4 9 13
CINCCENTCOM 8 8 1 0 1
DoD Totals 71,345 81,179 5,439 8,954 14,393

*A reportable request is that portion of an FOI request resulting in a single record or group of records pertaining to one general subject area
being acted upon by one Initial Denial Authority (IDA) who concludes that a single type of determination applies. Example: A single public
request that requires the action of three IDAs in determining if a record under their jurisdiction is to be released would be counted as three
reportable requests.



Item 7

Court Opinions and Action Taken



Item 2(c)

Other Reasons Cited on Initial Determinations

Category*
Reporting Activity 1 2 3 4 5 Total
OSD/OJCS 420 275 34 11 33 773
. DEPT ARMY 658 313 157 337 13 1,478
DEPT NAVY 1,558 580 99 173 266 2,676
DEPT AF 614 1,625 237 290 274 3,040
DCA 0 0 0 0 0 0
DCAA 72 27 6 0 6 111
DIA 23 121 36 1 3 184
DIS 6 35 1 11 3 56
DLA 41 182 36 1 53 313
DMA 15 20 2 1 3 41
DNA 11 16 0 5 3 35
NSA/CSS 1 55 1 133 20 210
CINCLANTCOM 1 13 0 0 0 14
CINCEUCOM 1 0 2 0 0 3
CINCPACOM 0 7 1 0 0 8
CINCREDCOM 1 2 0 0 0 3
CINCSO 1 8 0 0 0 9
CINCCENTCOM 0 0 0 0 0 0
DoD Totals 3,423 3,279 612 963 677 8,954

*Types of Categories

|. Transferred Request

. Lack of Records

. Failure of Requester to Reasonably Describe Record

}. Other Failures by Requesters to Comply with Published Rules and/or Directives
. Request Withdrawn by Requester
(See following page for description of each category)

.
BPONna



Item 10 B
Calendar Year Costs and Fees Collected

Annual
Reporting Activity Annual Cost* Fees Collected
OSD/OJCS $ 928,049 $ 6,049
DEPT ARMY 3,254,675 148,365
DEPT NAVY 2,036,336 80,141
DEPT AF 3,238,101 82,590
DCA 24,580 482
DCAA 95,746 279
DIA 144,533 1,914
DIS 6,778 1,072
DLA 647,459 181,910
DMA 19,107 174
DNA 6,145 1,072
NSA/CSS 314,371 1,125
CINCLANTCOM 0 0
CINCEUCOM 43,099 0
CINCPACOM 17,463 0
CINCREDCOM 1,959 0
CINCSO 9,502 0
CINCCENTCOM 678 0
DoD Totals $10,788,581 $505,173

“Based on reporting procedures established March 16, 1977, to capture a “best estimate” cost of administering
FOIA as amended. The cost outline on the following pages provides a breakdown by DoD reporting agencies.



DEPARTMENT OF DEFENSE

FREEDOM
OF
INFORMATION ACT
PROGRAM
CY 1984

SUMMARY OF THE REPORT
TO CONGRESS

PREPARED BY:
OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE
(PUBLIC AFFAIRS)
DIRECTORATE FOR FREEDOM OF INFORMATION
AND SECURITY REVIEW



Item 3
Initial Denial Officials by Participation
(Agency Reports List Names and Titles)
(Cont'd)

B. Other Authority Denials*

Number of Officials Categorized Total
Agency by Instances of Participation Officials*

Number of Instances
23 45 610 1140 41+

OSD/OJCS
DEPT ARMY
DEPT NAVY
DEPT AF

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSA/CSS
CINCLANTCOM
CINCEUCOM
CINCPACOM
CINCREDCOM
CINCSO
CINCCENTCOM

10

=
OSCO-SC=HCSDDOWSDONO=]AONN
S8a8

ewoTDDCCOCADOOCSCOCOwWON
SCOSCTOCSCSCO=0DCODOCOCONON
SCOSO2ADTOCOCOACOWOWTION

=
COSCCO=SCANDOCO=0ONTW
COCOCSCOA00O=-=nN20000mN
Cbs es444NU4NN0

DoD Totals 330-330 15 36

bh
oO
ry
=

“Other category determination processing is not limited to statutory exemption denial authorities.



Item 3

Initial Denial Officials by Participation
(Agency Reports List Names and Titles)

A. Exemption Denials

Number of Officials Categorized Total
. Agency by Instances of Participation Officials*
Officials Number of Instances
Authorized 1 23 45 610 11-40 41+

OSD/OJCS 51 17. +10 5 5 11 1 49
DEPT ARMY 21 1 3 1 2 6 11 24
DEPT NAVY 315 27 «18 11 18 15 5 94
DEPT AF 108 28 #419 5 16 26 (11 105
DCA 2 0 1 0 0 0 0 1
DCAA 7 0 1 2 0 0 0 3
DIA 1 0 tt) 1 0 1 1 3
DIS 1 0 0 0 t) 1 0 1
DLA 35 12 3 6 4 3 0 28
DMA 10 3 1 1 1 0 0 6
DNA 1 0 0 0 0 1 0 1
NSA/CSS 1 2 2 0 0 1 2 7
CINCLANTCOM 1 0 0 1 0 0 0 1
CINCEUCOM 1 0 0 1 0 0 0 1
CINCPACOM 1 0 0 0 0 1 0 1
CINCREDCOM 2 0 1 0 0 0 0 1
CINCSO 54 2 1 0 0 0 0 3
CINCCENTCOM 1 1 0 0 0 0 0 1
DoD Totals 613 93 60 34° «(46 66 31 330

“Total officials may exceed number authorized due to personnel turnover.



DEPT AF

DCAA

DIA

DIS

DMA

DNA

NSA/CSS

Item 11

FOIA INSTRUCTIONAL AND EDUCATIONAL EFFORTS
(Cont'd)

Air Force has a 24-minute film designed to create an interest in and an understanding
of the Freedom of Information Act. The Film has received wide viewing throughout the
Air Force and will continue to be viewed. Personnel attend FOIA Workshops sponsored
by OPM and major air commands. The FOIA is the subject of briefings at various
conferences throughout the Air Force.

FOIA Personnel in regional offices, Headquarters principal staff elements, and all field
audit managers have access to Headquarters FOIA program managers for purposes of
clarifying understanding of agency-wide policies and procedures. In addition, newly
assigned Regional Records Management Officers and FOIA Coordinators are provided
an eight-hour training and orientation briefing at DCAA Headquarters.

Aone-hour briefing aimed at increasing the understanding and procedures by which DIA
meets FOIA requirements is presented weekly to Agency personnel who are either
directly or indirectly involved with the FOIA process.

New agents receive formal instruction regarding the provisions of FOIA and its
implementation by DIS. Headquarters personnel have received detailed on-the-job
training and present training programs to other field and staff elements as needed.
Extensive formal training has not been necessary due to the centralized organization
of the FOIA mission in DIS.

DMA Aerospace Center conducted two one-hour training classes as part of its in-house
supervisors training course. Three DMA Hydrographic/Topographic Center personnel
attended workshops.

FOIA briefings are presented to new personnel reporting for duty at DNA.

Three FOIA officers attended Department of Justice seminars, and two others attended a
U.S.D.A. Graduate School course on the FOIA.



DOD

OSD/OJCS

DEPT ARMY

DEPT NAVY

Item 11

FOIA INSTRUCTIONAL AND EDUCATIONAL EFFORTS

The lack of funds for a Department-wide training/educational program continues as a
major concern and hampers the overall effectiveness and management of the DoD FOIA
Program. The programmed rotation of personnel in key positions and normal rotation of
other personnel demand some training/educational efforts. Components are directed,
within their available resources, to conduct their own training/educational programs.
The educational programs are to be targeted toward all members of the Component,
developing a general understanding and appreciation of the DoD FOIA program, whereas
the training programs are to be focused toward those personnel who are involved in the
day-to-day processing of FOI requests. The overall training /educational objective, when
considering the limitation of funds, is being obtained and the Components’ efforts are
essential in maintaining the level of expertise to efficiently administer the Defense
program

Newly assigned personnel in the FOIA Program Director's Office attend conferences
sponsored by OPM and other organizations. Briefings, orientations, and staff visits
between Component Agencies encourage the participation of FOI personnel to attend
FOI conferences, symposia and seminars presented by Federal and private organizations.
During April 1984, the Directorate for Freedom of Information and Security Review, OASD
(Public Affairs), also conducted two four-hour training sessions of FOIA statutory
provisions and request processing requirements for all OSD/OJCS components. This
type of training received by OSD and OJCS personnel is key to the overall success of the
OSD/OJCS program.

The Department of the Army FOIA coordinators inform Army personnel of the provisions
of the Act ona continual basis. FOIA points of contact are available throughout the Army
at all times to answer questions, provide guidance and resolve problems concerning the
Act. Personnel responsible for administering the FOIA Program attend FOIA seminars and
workshops throughout the year.

A representative of the Chief of Naval Operations, in conjunction with a member of the
Defense Privacy Board, conducted two Privacy Act/FOIA training sessions at naval
activities in Pensacola, Florida and Newport, Rhode Island. Naval activities in the
Washington D.C. area attended seminars by the American Society of Access
Professionals, OPM, the Center for National Security Studies and the Department of
Justice. Several commands conduct FOIA training designed specifically to their needs.
For example, the Navy Finance Center holds overviews and seminars for its disbursing
officers and clerical people; and the Naval Military Justice School presents a one-hour
Privacy Act/FOIA orientation.

26



Item 2(b)
Statutes Invoked on Initial Determinations

Number of Times DoD
Statute by Agency Total*
> >
6 22a
. 6 tZ¢ i)
FEE

ag&a&<« 3 §

Ooaqgaeaagagaad2
5 U.S.C. 552a 1 4 5
10 U.S.C. 140 1 1
17 U.S.C. 101 1 1
17 U.S.C. 106 1 1
18 U.S.C. 798 4 79| 83
18 U.S.C. 1905 30 30
18 U.S.C. 3771 2 2
22 U.S.C. 2278 1 1
42 U.S.C. 2162 1 1 2
50 U.S.C. 402 5 206; 211
50 U.S.C. 403 1 10 89 100
Public Law 86-36 10 10
Atomic Energy Act of 1954 7 6 13
National Security Act of 1947. 6 1 7
Agency Totals 26 2 2 43 10 10 374] 467

*Total may not agree with 552(b)3) exemptions because of cases where two or more statutes
were cited.



CHAPTER VI
FEE SCHEDULE
Section 1
GENERAL PROVISIONS

6-100 Apr tion

The fees described in this chapter apply to FOIA requests. They reflect direct search and dupli-
cation costs, collection of which are permitted by the FOIA. They are neither intended to imply that
fees must be charged in connection with providing information to the public in the routine course of
business nor are they meant as a substitute for any other schedule of fees, such as DoD Instruction
7230.7 (reference (q)).

6-101 Fee Assessment
Minimum fees shall not be charged.

b. — When direct search and duplication costs for a single FOIA request total less than $30.00,
fees should be waived automatically. The DoD Components, however, may set aside the automa
waiver provision when, on the basis of good evidence, the Component can demonstrate that waiver
of fees is not in the public interest. Multiple requests from a single requester or from those acting in
behalf of a single requester in an effort to take advantage of the waiver may create a situation in
which waiver should be denied by the Component.

c. Decisions to waive or reduce fees that exceed the automatic waiver threshold shall be
made on a case-by-case basis. The following circumstances, however, describe the most common
circumstances in which waiver or reduction of fees are most likely to be warranted.

1. No record is located or all records are denied. However, fee charges are appro-
priate if the requester insists upon a search and agrees to such fees after being informed that the
search is likely to be nonproductive or that the records are all likely to be exempt from release.

2. A record is voluntarily created to preclude an otherwise burdensome effort to
provide voluminous amounts of available records including additional information not requested.

3. The records are to be made available in response to a news media requester whose
requests under this regulation are reasonable in scope and frequency.

4. — The record is for a nonprofit public interest group and the subject of the requested
record is known to be of wide public interest, and furnishing the information can be considered as
primarily benefiting the general public.

5. A previous denial is reversed in whole or in part and the search and reproduction
costs involved are not substantial.

6-102 Computation of Fees

The fee schedule contained in this chapter is used to compute the search and duplication costs
associated with processing a given FOIA request. Search fees shall be computed based on time
actually spent. Neither time-based nor dollar-based minimum charges for search and duplication are
authorized.

Section 2
COLLECTION OF FEES AND FEE RATES

Collection of charges and fees need not be made in advance of rendering the service unless
the costs are expected to exceed the fee waiver threshold and the requester has not indicated a
willingness in writing to pay. It frequently is more practical to collect charges and fees at the time
of providing the service or property to the recipient when the requester specifically states that the
cost involved shall be acceptable or acceptable up to a specified limit that covers anticipated costs.
Collection of fees in advance is an appropriate requirement only when the requester has not agreed
in writing to pay the anticipated fee or has not honored previous commitments to pay fees that
were owed an agency or component.

7



Item 10 C

Time Limit Extensions by Agency

' & Ut
Reporting Unusual Circumstances Court TOTAL
Activity Location Volume Consultation Involvement
OSD/IOJCS 38 94 1,143 0 1,275
DEPT ARMY 0 3 1 0 4
. DEPT NAVY 12 349 1 0 362
DEPT AF 33 96 188 0O 317
DCA 0 0 C1) t) 0
DCAA 1 2 6 0 9
DIA 0 0 0 0 0
DIS 5 2 10 0 17
DLA 0 t)) 1,291 0 1,291
DMA 0 0 12 t) 12
DNA 0 C1) C1) C1) i)
NSAICSS 0 0 0 0 0
CINCLANTCOM t) t)) 0 0 t)
CINCEUCOM 0 0 } } 0
CINCPACOM 0 0 1 0 1
CINCREDCOM 0 0 0 t) 0
cINCcSO 0 1 2 C1) 3
CINCCENTCOM 0) 0 0 ) 0
DoD Totals 89 547 2,655 0 3,291



Department of Defense
FOI Appeal and Program Officials

Agency Appellate Program
Abbreviation Authority Official
OSD/OJCS Michael |. Burch W.M. McDonald
Asst SecDef Public Affairs Director, FOI and Security
Review, OASD/PA
Dept. Army General Counsel W. A. Anderson
Secretary of the Army Chief, Records Mgmt Division
The Adjutant General Center
Dept. Navy Judge Advocate General/ Gwendolyn R. Aitken

Dept. Air Force

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSA/CSS

CINCLANTCOM

CINCEUCOM

CINCPACOM

CINCREDCOM

cINCSO

CINCCENTCOM

General Counsel for
Secretary of the Navy

Robert J. McCormick
Admin Asst to the Secretary
of the Air Force

LtGen W.D. Powers, USAF
Director

John H. van Santen
Asst Director, Resources

LtGen James A. Williams, USA
Director

Thomas J. O’Brien
Director

LtGen Donald M. Babers, USA
Director

Edward Obloy
General Counse!

LtGen Richard K. Saxer,
USAF, Director

Robert E. Rich
Deputy Director

Michael |. Burch
Asst SecDef Public Affairs

Michael |. Burch
Asst SecDef Public Affairs

Michael |. Burch
Asst SecDef Public Affairs
Michael !. Burch

Asst SecDef Public Affairs

Michael |. Burch
Asst SecDef Public Affairs

Michael |. Burch
Asst SecDef Public Affairs

PA/FOIA Coordinator
Naval Records Division OPNAV

Kip Ward
OPR for Freedom of Information
Documentation Systems Division

John T. Whealen
General Counsel

Connie Miller
Records Administrator

Peter Park
FOIA Officer

Dale L. Hartig
Chief, Information /Public Affairs

Col G.A. White, USAF
Staff Director, Administration

Del Malkie
Director, Public Affairs

LtCol Dale F. Keller, Jr., USA
Public Affairs Officer

Julia B. Wetzel
Director of Policy

Capt O. J. Resweber, USN
Internal Relations Officer

David K. Swiney

Maj Leon R. Raabe
Chief, Administrative &
Security Program's Division

Ms. G.T. Gentry
FOIA Officer

LtCol Richard A. Novak, USAF
Deputy Legal Advisor

Maj Glenn H. Smallwood, USAF
Deputy Adjutant General



Item 5(b)
Statutes Invoked on Appeal Determinations

Number of Times DoD

Statute by Agency Total*
>
gzu 3
gz 8
Fe
an 8s 36
Ooaqgaadqgdgad
5 U.S.C. 552a 1 1
10 U.S.C. 140 1 1
18 U.S.C. 798 11 11
42 U.S.C. 290dd-3 1 1
42 U.S.C. 2011 1 1
50 U.S.C. 402 12 12
50 U.S.C. 403 1°41 11 13
Atomic Energy Act of 1954 1 1
National Security Act of 1947 1 1
Agency Totals 213 #1 «1 34 42

*Total may not agree with 552(b\3) exemptions because of cases where two or more statutes
were cited.

10



Item 6

PARTICIPATION OF APPELLATE AUTHORITIES
(Those Responsible for Denials in Whole or in Part)

No. of Instances

Name Title of Participation
Exemption Other
OSD/OJCS
. Michael |. Burch Assistant Secretary of Defense 35 10
(Public Affairs)
Fred S. Hoffman Principal Deputy ASD 4 0
. {Public Affairs)
Kathleen Troia Principal Deputy ASD 6 0
(Public Affairs)
DEPT ARMY
Darrell L. Peck Deputy General Counsel 175 36
DEPT NAVY
RADM T.E. Flynn, USN Acting Judge Advocate General 80 2
RADM B.A. Harlow, USN Acting Judge Advocate General 5 2
RADM J.J. McHugh, USN Acting Judge Advocate General 42 1
RADM R.L. Slater, USN Acting Judge Advocate General 5 0
CAPT H.D. Campbell, USN Acting Judge Advocate General 1 0
CAPT W.A. Kjos, USN Deputy Judge Advocate General () 28
CAPT E.W. Hosken, USN Deputy Judge Advocate General o 5
W.W. Skallerup, Jr. General Counsel 35 4
Hugh O'Neill Acting General Counsel 6 0
pe James T. Tate, Jr. Assistant General Counsel 0 2
DEPT AF
Robert J. McCormick Administrative Assistant 38
Secretary of the Air Force
Steven A. Thompson Deputy, Administrative Assistant 128

Secretary of the Air Force


Department of Defense

Reporting Agencies under the Freedom of Information Act

Agency

Abbreviation Agency Agency Head

OSD/OJCS Office of the Secretary of Defense Caspar W. Weinberger
(Including the Organization of the
Joint Chiefs of Staff)

Dept. Army Secretary of the Army John O. Marsh, Jr.

Dept. Navy Secretary of the Navy John Lehman

Dept. Air Force Secretary of the Air Force Verne Orr

DCA Defense Communications Agency LtGen W.D. Powers, USAF

DCAA Defense Contract Audit Agency Charles O. Starrett, Jr.

DIA Defense Intelligence Agency LtGen James A. Williams, USA

DIS Defense Investigative Service Thomas J. O’Brien

DLA Defense Logistics Agency LtGen Donald M. Babers, USA

DMA Defense Mapping Agency RAdm E.A. Wilkinson, Jr., USN

DNA Defense Nuclear Agency LtGen Richard K. Saxer, USAF

NSA/CSS National Security Agency LtGen Lincoln D. Faurer, USAF
Central Security Service

CINCLANTCOM Commander-in-Chief, Atlantic Adm Wesley L. McDonald, USN
Command

CINCEUCOM Commander-in-Chief, U.S. Gen B. W. Rogers, USA
European Command

CINCPACOM Commander-in-Chief, Pacific Adm William J. Crowe, Jr., USN
Command

CINCREDCOM Commander-in-Chief, U.S. Gen Wallace H. Nutting, USA
Readiness Command

cINCSO Commander-in-Chief, U.S. Gen Paul F. Gorman, USA

CINCCENTCOM

Southern Command

Commander-in-Chief, U.S.
Central Command

LtGen Robert C. Kingston, USA



“Burpuno, 0} anp ppe ou Aew saunBiy :230N)

“@] UeYa 1aYI0 jauUOSIEd,,
“sapnp [04 ewy-Wed 10 ewun-|Iny pouBysse jeuuosied,

OLe'LELS ZL0'L$ viel $ ez $ wr $ oss'zs $ irlos $ aoe'erl $ 6v0'9 $ ‘oan e843 WO’ pere}}o9 JUNOWY “g
ese‘ Lr9s BLL'9$ SES‘ bls 9ve'ses o8s'bzs LOL'sez'eS —-9EE'9EO'ZS SL9'pS2'es 6y0'8zes HL ayy | Suondeg ‘s1S0D IROL “Y
Aung — Al
BLE'LL $ gly $ “ez ¢ 0 $ 0 $ Les'soL $ = bzZ'09. $ dov'za $ vre'ly $ $1809 40430/6unsodey (0) “D
eee C) C) 0 ° ‘yos'e0L €26'S SELLE yoz'se ("918 “serndusod ‘janes,
“eBeysod se yons swior! Jo Buysodey
Auzjunjoa) 81809 Bunesedg 100 “a
69‘ 8 sty C) C) 9Lv'8 o9s’oL zzu'9 889 {%SZ ¥@ peindwiod) peeys9A9 (€)
6ze v) 0 ° Cy) ez'L SbL'oL SeL'L ze 4980 (2)
ts6's $ zee $ BOLL $ o $ o $ uisze $ 96z'6z $ Beez $ 09 teuonessdo (1)
siso9 Bunuodey "y
sysop seyO/Buniodey iH
LOL‘ZeLs i66 $ €09'LL $ ze S$ GULLS vos'z6 $ 69946 $ osr'orz $ 6iz’s $ SISOD Parejay-eSeD 48Y30 JO IFIOL “3
ELO'L Sze Lov’e o 0 o9e'p 979' zeny ws Sp1odey parulid °C
ezy'bt 0 ocr 0 0 Las‘oL ezb'y 68L'EL ey Uoponposdey eyoyO19NIQ) “D
sz9’0L 89 90y 4 908 6yn'Ss 986'8L ooz’sst see's uononpoidey “a -
O6L'EZ1$ 09 $ ge. $ o $ eo $ verze $ eG 666'99 $ = ELL $ oul, youeag seyndwiog "y a
SIS0D parejey-esey 10 1
Ovp'ears soe’ss 86L'0E1$ S2L'S6$ sov'ezs Siv'ese'z$ = Evr'B8'LS BBL'IS6'7S = 9818S $1809 Jouuosieg [2101 “4
689'46 €L0'L 6sL'9z wel‘el v69'y 689'Se 8ge’06S Le9'SLL (%&2 38 parndwiog) pesyierg “3
Lsc'o6e z6z'b ‘vEo'vOL 6LS'9L bec’sL vsc'20s'L oer L9ez 6rS'Z0L ‘OL pue gi 1801 ‘a
Les‘o1z z6z'b Gvs'ez 957 List zeL'e8z esz’s6e BiLioL W101 109 YNOHNYW
o1z'eL 6zy'L ese'e C) te Ley'ce £68'92 v6972 sonianoy 49410 (3)
OPL‘oL esp Lop'L 0 vly vLo'se Lez'es ser’ Yoneredaig Suuo4/eouspuodse1i09 (
e97'8e 068 6zy'L 0 gat SSL'86 6eLzL ZE6'LL leaoaddy & uoneulpico:
9¥6'Lz 08g 990'L C) zz 6ee'Ly soz’se Lise Busioxg Marna}
9ze'LZb org 8z9'€ 9sz 818 eve'ee 069'9SL OLv'ez SUL YOseag (
xe(S818Y @INPAYIS aaj)
‘A1062e9 Aq $1809 snoyueW parewnsy -O
098'6ZL$ o ¢$ 680'Ls $ eze'9Ls 008'91$ 8z8'Sr6'L$ —_ZEO'ELZ’LS ZL'996'L$ ——LEB'LESS =—(Paz@PISUOD sopeiD) sisoD seeAUEW “g
00'8 00" Loz ee" 09" o0'86 Livy 99'bZL est ssieeAueW pereuinsy “y
81809 jouUoSieg =|
via sia via vvoa voa AV 1d30 = AAVNAd3G AW daa Soro/aso aNMLNO 1809

S3IDNADV ONILYOdaY GOOG Ad G3194T109 S334 GNV SLSOOD YV3A YVGNI1V9



CY 1984 FREEDOM OF INFORMATION ACT
ANNUAL REPORT
Highlights

A total of 71,345 public requests for records under the Freedom of Information Act (FOIA) were
processed during 1984 by the Department of Defense (DoD). This compares with an average annual case
load of 62,897 for the years 1975-83, the reporting period since the act was amended, andis roughly 13%
above average. Three thousand two hundred ninety-one cases required time limit extensions—89 for
location, 547 for volume, and 2,655 for consultation.

The Department initially granted over 79% of the requests. There were 5,439 requests denied on the
basis of FOIA exemptions. Of these initially denied requests, 1 of 5 was because continued classification
was warranted; 1 of 5 was because the record requested was an internal memorandum; 1 of 20 was
because of statutory exemption; 1 of 8 was because the information requested was considered
proprietary data; 1 of 5 was because the record requested involved investigatory data; and 1 of 5
was because information requested involved personal privacy. An additional 8,954 requests could
not be fulfilled in whole or in part for other reasons, such as lack of record requested, transferral to
another agency, or lack of specificity sufficient to identify the requested records. There were 830
appeals of denied requests; 77 appeals were fully granted, 141 partially granted, and 612 again rejected.

Administrative costs associated with these requests were approximately $10,788,581, somewhat
more than the $6,616,638 average for the 1975-83 period. The average cost of processing a single
case has risen from $105 (1975-83) to $151 (1984). Fee collections for records provided to the public
amounted to $505,173.

Questions regarding this report should be addressed to the Director, Freedom of Information
and Security Review, OASD (Public Affairs), The Pentagon, Washington, D.C. 20301.



Item 10 D

Internal Memoranda

(Including Directives not Published in Federal Register)

Reporting Activity

No. of
Memoranda

No. Available
to Public

OSD/OJCS
DEPT ARMY
DEPT NAVY
DEPT AF

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSAICSS
CINCLANTCOM
CINCEUCOM
CINCPACOM
CINCREDCOM
CINCSO
CINCCENTCOM

2
11
12

eoooncoojmnO00000

2
10
12

eCooOoNOOoO]mpPNCO0O0000oO

DoD Totals

wo
o

N
wo

24



item 4

Number of Appeals and Results

Number of Appeals

Reporting Activity
. Granted Granted in Part Denied Total
OSD/OJCS 13 17 38 68
DEPT ARMY 16 53 158 227
DEPT NAVY 13 41 177 231
DEPT AF 4 14 153 171
DCA 0 0 1 1
DCAA 0 0 1 1
DIA 0 6 58 64
DIS 0 1 0 1
DLA 3 6 4 13
DMA 0 3 0 3
DNA 28 0 5 33
NSAICSS 0 0 17 17
CINCLANTCOM 0 0 0 0
CINCEUCOM 0 0 0 0
CINCPACOM 0 0 0 0
CINCREDCOM 0 0 0 0
CINCSO 0 0 0 0
CINCCENTCOM 0 0 0 0
DoD Totals 77 141 612 830



Item 5(c)

Other Reasons Cited on Appeal Determinations

Category*
3

Reporting Activity

-
nN
>
a

Total

OSD/OJCS
DEPT ARMY
DEPT NAVY
DEPT AF

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSAICSS
CINCLANTCOM
CINCEUCOM
CINCPACOM
CINCREDCOM
CINCSO
CINCCENTCOM

mh

eceooeoocoeoocoooooqcownco
=

eceooeo0ceooeooooooonoo
=

eocococooceooooocooocowo-

£83
eoooeoonooooooo={a00

SOCOCOOCONOCOOCOOCOCCOCOO=800
eoooocooocooooooOoNn=— 1.

DoD Totals

b
—)
oN
=
Ny
=
rs
©
o

*Types of Categories
1. Transferred Appeal
. Lack of Records
3. Failure of Requester to Reasonably Describe Record
4. Other Failures by Requesters to Comply with Published Rules and/or Directives
5. Request Withdrawn by Requester.
See Page 5 for full description of “other reasons”.

N