Item 8

FOIA IMPLEMENTATION RULES OR REGULATIONS

Agency Document Identification Fed. Reg. Ref.
DoD DoD Directive 5400.7, 24 Mar 1980 45 F.R. No. 84
29 Apr 1980, Pg 28323
DoD Regulation 5400.7R, Dec 1980 45 F.R. No. 236
Change 2, 28 Sep 1982; Change 3, 5 Dec 1980, Pg 80502
6 Dec 1982
DEPT ARMY AR 340-17, 1 Oct 1982 50 F.R. No. 518
20 Nov 1985, Pg 47730
DEPT NAVY SECNAVINST 5720.42C, 1 Oct 1982 48 F.R. No. 101
24 May 1983, Pg 23194
DEPT AF AFR 12-30, 15 Dec 1982 48 F.R. No. 69
8 Apr 1983, Pg 15248
DCA DCA Instruction 210-225-1, Publication Pending
19 Dec 1980
DCAA DCAA Regulation 5410.5, 42 F.R. No. 154
29 Aug 1977, Change 1 10 Aug 1977, Pg 40433
DCAA Instruction 5410.8, 27 Aug 1981
DIA DIA Regulation 12-39, 24 Aug 1981 Publication Pending
DIS DIS Regulation 01-12, 2 Oct 1981
DLA DLA Regulation 5400.14, 2 Feb 1981 40 F.R. No. 34
6 Apr 1981, Pg 20541
DMA DMA Instruction 5400.7, 22 Apr 1981 46 F.R. No. 124
29 Jun 1981, Pg 33245
DNA DNA Instruction 5400.7, 29 July 1980 Publication Pending
NSA/CSS NSA/CSS Regulation 10-9, 9 Feb 1982

15



Item 5(a)

Exemptions Invoked on Appeal Determinations

Exemptions by Number (552(b))

Reporting Activity 1
OSD/OJCS 35
DEPT ARMY 26
DEPT NAVY 18
DEPT AF 33
DCA
DCAA
DIA
DIS
DLA
DMA
DNA
NSA/CSS
CINCLANTCOM
CINCEUCOM
CINCPACOM
CINCREDCOM
CINCSO
CINCCENTCOM
USSPACECOM

DoD Totals 193

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8

*Totals do not agree with Item 4 because of cases where two or more exemptions were cited.



Item 10A

Availability of Records
(New Categories or segregable portions of records now being released)

OSsD/OJCS
“Medical Readiness Status in the U.S. Pacific Command,” June 1, 1984
, “Medical Readiness Status in the U.S. European Command,” April 18, 1984

DoD policy on military personnel infected with Human T-Lymphotropic Virus Type III
(HTLV-II), AIDS.

19



Item 1

Item 2

Item 3

Item 4

Item 5

Item
Item

Item

on uN OD

Item

Item 10

Item 11

CONTENTS

Initial Determinations Resulting in not Providing
All or a Portion of Record Requested

Initial Determinations
A. Exemptions Invoked
B. Statutes Invoked
C. Other Reasons
(Description of “Other Reasons”)
Initial Denial Officials by Participation

A. Exemption Denials
B. Other Authority Denials

Number of Appeals and Results

Appeal Determinations

A. Exemptions Invoked

B. Statutes Invoked

C. Other Reasons

Participation of Appellate Authorities

Court Opinions and Action Taken

FOIA Implementation Rules and Regulations
Fees Schedule and Fees Collected
Administrative Efforts

Availability of Records

Calendar Year Costs and Fees Collected
Time Limit Extensions by Agency
Internal Memoranda (number and availability)

Other Information or Recommendations on
Administering FOIA

moOmD

FOIA Instructional and Education Efforts

Page

Own

NO

10
"

12
14
15
16

19

24
25



Item 9

FEE SCHEDULE AND FEES
COLLECTED

. The fee schedule on Pages 17 and 18, reprinted from Chapter 6, DoD Regulation
5400.7-R, December 1980, establishes standard costs collectible by Department of
‘ Defense Agencies.

$495,417 was collected from the public for making records available during the year
1985 (see Item 10B, Page 20, for Agency totals).

16



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6-201 Search Fees

a, Manual Search

Type Grade Hourly Rate ($)
Clerical E9/GS8 and below 8
Professional 01-06/GS9-GS-15 16

. Executive 07/GS16/ES1 and above 26

b. Computer search is based on direct cost of the central processing unit, input-output
' devices, and memory capacity of the actual computer configuration.

c. Actual cost of transporting records or personnel to the search site may be included.

6-202 Duplication Fees

Type Cost per Page (*)
Printed Material 01
Office Copy 10
Microfiche 25

6.203 Audiovisual Documentary Materials

Search costs are computed as for any other record. Duplication cost is the actual direct cost of
reproducing the material, including the wage of the person doing the work. Audiovisual materials
provided to a requester need not be in reproducible format or quality.

6-204 Other Records

Direct search and duplication cost for any record not described above shall be computed in the
manner described for audiovisual documentary material.

18



Item 6

PARTICIPATION OF APPELLATE AUTHORITIES
(Those Responsible for Denials in Whole or in Part)
(Cont'd)

No. of Instances
Name Title of Participation

Exemption Other

DCAA

John Van Santen Asistant Director, Resources 1 0
DIA

MGEN S. Bissell, USAF Deputy Director 62 0

RADM R.W. Schmidt, USN Deputy Director 4 0

CAPT James Law, USN Acting Deputy Director 1 0
DLA

LGEN D. Babers, USA Director 8 4

MGEN D. Litke, USA Deputy Director 12 0
DMA

Edward J. Obloy General Counsel 2 0
DNA

LGEN J.L. Pickitt, USAF Director 0 1
NSA/CSS

Robert E. Rich Deputy Director 15 0

13



2.

3.

4.

“OTHER REASONS” DESCRIBED

Transferred Request (Appeal):

This category applies when responsibility for making a determination or a decision
on categories listed below is shifted from one Component to another
Component/Agency.

Lack of Records:

This category covers situations wherein the requester is advised the agency has
no record, or has no statutory obiligation to create a record.

Failure of Requester to Reasonably Describe Record:
This category is specifically based on Section 552 (a3XA) of the FOIA.
Other Failures by Requesters to Comply with Published Rules and/or Directives:

This category is based on Section 552 (aX3XB) of the FOIA and includes instances
of failure to follow published rules concerning time, place, fees and procedures.

Request (Appeal) Withdrawn by Requester:

This category covers situations when the requester asks an agency to disregard
the request (or appeal) or pursues the request outside FOIA channels.



DEPT AF

DCAA

DIA

DIS

DLA

DMA

DNA

NSA/CSS

Item 11

FOIA INSTRUCTIONAL AND EDUCATIONAL EFFORTS
(Cont'd)

Air Force has a 24-minute film designed to create an interest in and an
understanding of the Freedom of Information Act. The film has received
wide viewing throughout the Air Force and will continue to be viewed.
Personnel attend FOIA Workshops sponsored by OPM and major air
commands. The FOIA is the subject of briefings at various conferences
throughout the Air Force.

FOIA personnel in regional offices, headquarters principal staff
elements, and all field audit managers have access to Headquarters
FOIA program managers for purposes of clarifying understanding of
agency-wide policies and procedures. In addition, newly assigned
Regional Records Management Officers and FOIA Coordinators are
provided an eight-hour training and orientation briefing at DCAA
Headquarters.

A one-hour briefing aimed at increasing the understanding and
procedures by which DIA meets FOIA requirements is presented to
Agency personnel who are either directly or indirectly involved with the
FOIA process.

New agents receive formal instruction regarding the provisions of FOIA
and its implementation by DIS. Headquarters personnel have received
detailed on-the-job training and present training programs to other field
and staff elements as needed. Extensive formal training has not been
necessary due to the centralized organization of the FOIA mission in
DIS.

Headquarters and field elements attended several FOIA training
programs which included seminars by the Department of Justice and
DoD Legal Education Institute, the Annual Government Affairs Institute
update symposium, and a workshop for administrative and secretarial
personnel.

DMA Aerospace Center conducted training classes as part of its
in-house supervisors training course.

FOIA briefings are presented to new personnel reporting for duty.
Three FOIA officers and two others attended Department of Justice

seminars. An FOIA seminar was conducted by NSA/CSS at
Headquarters, Naval Security Group.

28



Item 10 D

Internal Memoranda

(Including Directives not Published in Federal Register)

Reporting Activity

No, of
Memoranda

No. Available
to Public

OSDIOJCS
DEPT ARMY
DEPT NAVY
DEPT AF

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSAICSS
CINCLANTCOM
CINCEUCOM
CINCPACOM
CINCREDCOM
CINCSO
CINCCENTCOM
USSPACECOM

=
ecoooos=ceopnp0c0c0co0co Cc Coon--

DoD Totals

=
8 ecoocoos=0 02-0 OCC OOOONNA

N
=



Item 2a)
Exemptions Invoked on Initial Determinations
: Exemptions by Number (552(b))

Reporting Activity 1 2 3 4 5 6 7 8 9 | Total*
OSD/OJCS 163 5 21 24 06111 43 77 0 0 444
DEPT ARMY 583 41 0 248 364 437° «598 Oo 0 |} 2,271
DEPT NAVY 67 18 26 197 245 413 269 0 0 | 1,235
DEPT AF 156 «28 «= 64 s«G 761,064 «385 «419s 0 | 2,792
DCA 12 3 0 0 0 2 an) ft) 7
DCAA 0 16 0 3 («4 1 6 0 0 40
DIA 219 «16 3642«411~—C~«Cia20sa 20 8 60 0 330
DIS 0 2 0 2 3 «26 1 0 0 34
DLA 1 2 1 88 89-883 7 0 0 195
DMA 4 0 0 28 12 8 1 0 0 43
DNA 2 1 0 8 2 1 0 0 0 14
NSA/CSS 135 8 183 30 5 6 0 0 0 367
CINCLANTCOM 3 0 1 0 0 1 0 0 0 5
CINCEUCOM 11 0 0 0 0 0 0 0 0 11
CINCPACOM 10 0 0 0 3 0 0 0 0 13
CINCREDCOM 6 0 0 0 2 0 0 0 0 8
CINCSO 0 0 0 ft) 0 0 0 0 0 0
CINCCENTCOM 6 0 1 0 0 0 0 0 0 7
USSPACECOM 0 0 0 0 0 0 0 0 0 0
DoD Totals 1,378 140 333 1,305 1,928 1,350 1,392 0 0 | 7,826
Percent of
Total 18 2 4 6 28 17 18 0 0 100

“Totals may not agree with Item 1 because of cases where two or more exemptions were cited.



Item 1

I Determinations Resulting in not
Providing all or a Portion of Record Requested

Total Demands Reasons
Completed Completed
Public Reportable Statutory

Reporting Activity Requests Requests* Exemptions + Other = Total
OSD/OJCS 2,047 3,734 314 813 1,127
DEPT ARMY 26,267 27,581 1,986 1,431 3,417
DEPT NAVY 22,480 24,755 1,155 3,268 4,423
DEPT AF 18,994 21,541 1,854 3,082 4,936
DCA 240 243 7 0 7
DCAA 210 329 40 159 199
DIA 1,291 1,703 147 469 616
DIS 186 186 29 52 81
DLA 10,456 13,105 149 460 609
DMA 182 182 Ke) 17 51
DNA 130 149 14 29 43
NSAICSS 584 602 280 266 546
CINCLANTCOM 8 19 5 5 10
CINCEUCOM 14 7 11 3 14
CINCPACOM 45 52 10 14 24
CINCREDCOM 21 28 7 0 7
CINCSO 1 1 0 0 0
CINCCENTCOM 13 13 6 0 6
USSPACECOM 4 4 0 4 4
DoD Totals 83,173 94,244 6,058 10,072 16,130

*A reportable request is that portion of an FOI request resulting in a single record or group of records pertaining to one general subject area
being acted upon by one Initial Denial Authority (IDA) who concludes that a single type of determination applies. Example: A single public
request that requires the action of three IDAs in determining if a record under their jurisdiction is to be released would be counted as three
reportable requests.



Item 7

Court Opinions and Action Taken

DEPT NAVY

Richards v. Lehman, et al., No. 836230 MML (GX) (C.D. Cal.). Plaintiff appealed
alleged failure to provide records on his activities. Dismissed on March 28, 1985.

Hopkins v. Department of the Navy, Civil Action No. 84-1868 (D.D.C.). Plaintiff
sought current rosters of certain Marine Corps units at Quantico, Virginia. Case
decided in favor of plaintiff.

Stokwitz v. United States, Civil No. 84-2605 (S.D. Cal.). Plaintiff sought an NIS

investigation being reviewed by United States Attorney for possible prosecution.
Final order in May 1985 ordered release of majority of NIS report.

Center for Constitutional Rights v. Department of the Navy, Civil No. 85-3848-LBS,
(S.D. N.Y., filed May 21, 1985). Plaintiff sought documents relating to treatment of
visitors to USS lowa while docked in New York Harbor in October 1984. Decision in
favor of Government in October 1985.

Cooley v. Department of the Navy, Civil No. 85-1045 (D.D.C.). Plaintiff sought
documents deleting his name from promotion list to flag rank. Memorandum and
Order filed December 30, 1985, granting defendant's motion for Summary Judgment
and denying plaintiff's motion for in camera inspection.

Kenney v. Department of the Navy, Civil No. 85-7929 (E.D. lll). Plaintiff sought
Mishap Investigation Reports of AH1 and UH helicopter accidents. Navy agreed to
supply JAGMAN investigations.

Robert D. Kalmin v. Department of the Navy, Civil No. 84-1399 (D.D.C.). Civilian
employee contested withholding documents relative to employment and per-

formance. More than 500 disclosed, 27 withheld. Plaintiff appeal was withdrawn in
June 1985.

Burnside-Ott Aviation Training Center, Inc. v. U.S., Civil No. 82-0105-CIV WMH (D.C.
Southern Florida). Reverse FOIA action to enjoin release of alleged trade secret data.
Decision for defendant and judgment order entered June 24, 1985.

American Aviation Research Association v. Department of the Navy, Case No.
84-CA-08888 (S.D. TX, SA). Documents relative to eligibility for donation of surplus
property. Government Motion for Summary Judgment granted in June 1985.

NAS v. Department of the Navy, Civil No. 84-0120. (D.D.C.) Suit by requester.
Exemption (3) claimed. Settled July 1985 in favor of requester.
DIA

Stephen J. Green v. Department of the Navy, Civil No. 82-101 (D.C. Vermont).
Documents relative to the Yom Kippur War. Government motion for Summary
Judgment granted on December 4, 1985.

14



Item 2(c)

Other Reasons Cited on Initial Determinations

Category*

Reporting Activity 1 2 3 4 5 Total
OSD/OJCS 463 260 24 31 35 813
DEPT ARMY 615 357 132 315 12 1,431
DEPT NAVY 1,972 709 125 127 335 3,268
DEPT AF 519 1,484 259 470 350 3,082
DCA 0 0 0 0 0 0
DCAA 106 33 12 4 4 159
DIA 18 203 19 225 4 469
DIS 4 21 3 24 ty) 52
DLA 119 265 37 6 33 460
DMA 5 7 2 0 3 7
DNA 16 11 1 1 ) 29
NSAICSS 2 42 ) 208 14 266
CINCLANTCOM 2 3 0 0 0 5
CINCEUCOM 1 2 0 0 0 3
CINCPACOM 6 8 0 0 0 14
CINCREDCOM 0 0 0 0 0 0
CINCSO 0 0 0 0 0 0
CINCCENTCOM 0 0 0 0 0 0
USSPACECOM 0 4 0 0 0 4
DoD Totals 3,848 3,409 614 1,411 790 | 10,072

*Types of Categories
1. Transferred Request
2. Lack of Records
3. Failure of Requester to Reasonably Describe Record
4. Other Failures by Requesters to Comply with Published Rules and/or Directives
5. Request Withdrawn by Requester
(See following page for description of each category)



Item 10 B
Calendar Year Costs and Fees Collected

USSPACECOM Annual
Reporting Activity Annual Cost* Fees Collected
OSD/OJCS $ 677,754 $ 7,831
DEPT ARMY 3,224,174 152,799
DEPT NAVY 1,938,577 93,248
DEPT AF 3,495,637 106,142
DCA 14,942 789
DCAA 116,031 1,473
DIA 270,216 3,701
DIS 7,368 1,511
DLA 648,093 126,836
DMA 19,610 80
DNA 18,532 97
NSA/CSS 348,613 910
CINCLANTCOM 2,814 0
CINCEUCOM 44,763 0
CINCPACOM 25,613 0
CINCREDCOM 8,918 0
CINCSO 11,816 0
CINCCENTCOM 1,719 0
USSPACECOM 510 0
DoD Totals $10,875,700 $495,417

*Based on reporting procedures established March 16, 1977, to capture a “best estimate” cost of administering
FOIA as amended. The cost outline on the following pages provides a breakdown by DoD reporting agencies.



INFORMATION ACT
PROGRAM
CY 1985

SUMMARY OF THE REPORT
TO CONGRESS ~

PREPARED BY:
OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE
(PUBLIC AFFAIRS)
DIRECTORATE FOR FREEDOM OF INFORMATION
AND SECURITY REVIEW



Item 3

Initial Denial Officials by Participation
(Agency Reports List Names and Titles)
(Cont'd)

B. Other Authority Denials*

1

Number of Officials Categorized Total
Agency by Instances of Participation Officials*
Number of Instances
1 23 45 610 11-40 41+

OSD/OJCS 3 4 2 5 10 3 27
DEPT ARMY 0 3 1 1 2 4 11
DEPT NAVY 18 23 9 16 13 14 93
DEPT AF 1 2 1 1 5 13 23
DCA 0 0 0 0 0 0 0
DCAA 0 0 0 0 6 1 7
DIA 0 0 0 0 0 1 1
DIS 0 0 0 0 0 1 1
DLA 0 0 0 0 0 1 1
DMA 2 2 0 1 0 0 5
DNA 0 0 0 1 1 0 2
NSAI/CSS 0 0 0 0 0 1 1
CINCLANTCOM 0 0 1 0 0 0 1
CINCEUCOM 0 1 0 0 0 0 1
CINCPACOM 0 0 0 0 1 0 1
CINCREDCOM 0 0 0 0 0 0 0
CINCSO 0 0 0 0 0 ) 0
CINCCENTCOM 0 0 0 0 0 0 0
USSPACECOM 0 0 1 0 0 0 1
DoD Totals 24 35 15 25 38 39 176

“Other category determination processing is not limited to statutory exemption denial authorities.



A. Exemption Denials

Item 3

Initial Denial Officials by Participation
(Agency Reports List Names and Titles)

Number of Officials Categorized Total
Agency by Instances of Participation Officials*
Officials Number of Instances
Authorized 1 23 45 610 11-40 41+

OSD/OJCS 60 23 24 8 4 7 1 57
DEPT ARMY 23 2 3 3 0 5 7 20
DEPT NAVY 315 28 31 10 9 15 6 99
DEPT AF 106 15 25 10 15 30 9 104
DCA 17 0 0 0 0 1 0 1
DCAA 7 1 1 0 0 1 0 3
DIA 1 0 0 0 1 2 1 4
DIS 1 0 0 0 0 1 0 1
DLA 22 5 5 3 4 5 0 22
DMA 11 0 1 0 1 1 0 3
DNA 1 1 1 0 1 0 0 3
NSA/CSS 1 0 0 0 0 0 1 1
CINCLANTCOM 1 0 0 1 0 0 0 1
CINCEUCOM 1 0 0 0 0 1 0 1
CINCPACOM 3 1 0 2 0 0 0 3
CINCREDCOM 3 0 0 0 1 0 0 1
CINCSO 54 0 0 0 0 0 0 0
CINCCENTCOM 1 0 ) 0 1 0 ) 1
USSPACECOM 2 0 0 0 0 0 0 0
DoD Totals 630 76 81 37 37 69 25 325

*Total officials may exceed number authorized due to personnel turnover.



OSD/OJCS

DEPT ARMY

DEPT NAVY

Item 11

FOIA INSTRUCTIONAL AND EDUCATIONAL EFFORTS

The lack of funds for a Department-wide training/educational program
continues as a major concern and hampers the overall effectiveness and
management of the DoD FOIA Program. The programmed rotation of
personnel in key positions and normal rotation of other personnel
demand constant training/educational efforts. Components are directed,
within their available resources, to conduct their own training/
educational programs. The educational programs are to be targeted
toward all members of the Component, developing a general
understanding and appreciation of the DoD FOIA program, whereas the
training programs are to be focused toward those personnel who are
involved in the day-to-day processing of FOI requests. The overall
training/educational objective, when considering the limitation of funds,
is adequate and the Components’ efforts are essential in maintaining
the level of expertise to efficiently administer the Defense program.

Newly assigned personnel in the FOIA Program Director's Office
routinely attend conferences sponsored by OPM and other
organizations. Briefings, orientations, and staff visits between
Component Agencies encourage the participation of FOI personnel to
attend FOI conferences, symposia and seminars presented by Federal
and private organizations. During April 1985, the Directorate for Freedom
of Information and Security Review, OASD (Public Affairs) conducted
two four-hour training sessions on FOIA statutory provisions and
request processing requirements for all OSD/OJCS Components.

The Department of the Army FOIA coordinators inform Army personnel
of the provisions of the Act on a continual basis. FOIA points of
contact are available throughout the Army at all times to answer
questions, provide guidance and resolve problems concerning the Act.
Personnel responsible for administering the FOIA Program attend FOIA
seminars and workshops throughout the year. All individuals within the
Army being assigned FOIA duties must enroll in the Army’s FOIA
correspondence course within 90 days of such assignment. The Judge
Advocate General's School provides instruction relating to the Privacy
Act/FOIA to the Judge Advocate General Corps personnel attending
basic and graduate courses as well as continuing legal education
sessions for military and civilian attorneys.

A representative of the Chief of Naval Operations, in conjunction with a
member of the Defense Privacy Board, conducted Privacy Act/FOIA
training sessions at naval activities in California. Naval activities in the
Washington, D.C. area attended seminars by the American Society of
Access Professionals, OPM, and the Department of Justice. Several
commands conducted FOIA training designed specifically to their needs.
For example, the Navy Finance Center holds overviews and seminars for
its disbursing officers and clerical people; and the Naval Military Justice
School presents a one-hour Privacy Act/FOIA orientation.

27



Item 10E (Optional)

Other Information (Opinions) or Recommendations on
Administering FOIA

Of the 2,047 requests completed in the Office of the Secretary of Defense, the following

° table categorizes the requesters by percentage of total case load:
Category Percentage

Business Firms 16
Congress 1
Foreign 2
Individual 35
Law Firms 15
News Media 12
Research 4
Special Interest 13
Students 1
Other 1

100

26



Item 2(b)
Statutes Invoked on Initial Determinations

Number of Times DoD
Statute . by Agency Total*
58
as nee
Saf u oso e
ozs °o 36
GEE <9 gee
900006002066
10 U.S.C. 140c, as added by

Public Law 98-94,

Section 1217 1 26 19 46
18 U.S.C. 798 3 84 87
18 U.S.C. 1905 34 34
18 U.S.C. 1917 1 1
42 U.S.C. 2161 1 1
42 U.S.C. 2162 "1 5 1 7
42 U.S.C. 2163 2 2
42 U.S.C. 2164 1 1
42 U.S.C. 2165 1 1
42 U.S.C. 2166 1 1
42 U.S.C. 4582 1 1
50 U.S.C. 402 note, Section

6, Public Law 86-36 2 2 6 183 193
50 U.S.C. 403(d)(3) 1 30 125 156
National Security Act 1947,

Section 102(d)(3), CIA Act

of 1949 1 1

Agency Totals 21 26 64 36 1 3922 1 +17 542

*Total may not agree with 552(bX3) exemptions because of cases where two or more statutes
were cited.



CHAPTER VI
FEE SCHEDULE
Section 1
GENERAL PROVISIONS

6-100 Application

The fees described in this chapter apply to FOIA requests. They reflect direct search and dupli-
cation costs, collection of which are permitted by the FOIA. They are neither intended to imply that
fees must be charged in connection with providing information to the public in the routine course of
business nor are they meant as a substitute for any other schedule of fees, such as DoD Instruction
7230.7 (reference (q)).

6-101 Fee Assessment
a. Minimum fees shall not be charged.

b. When direct search and duplication costs for a single FOIA request total less than $30.00,
fees should be waived automatically. The DoD Components, however, may set aside the autom: tic
waiver provision when, on the basis of good evidence, the Component can demonstrate that waiver
of fees is not in the public interest. Multiple requests from a single requester or from those acting in
behalf of a single requester in an effort to take advantage of the waiver may create a situation in
which waiver should be denied by the Component.

c. Decisions to waive or reduce fees that exceed the automatic waiver threshold shall be
made on a case-by-case basis. The following circumstances, however, describe the most common
circumstances in which waiver or reduction of fees are most likely to be warranted.

1. No record is located or all records are denied. However, fee charges are appro-
priate if the requester insists upon a search and agrees to such fees after being informed that the
search is likely to be nonproductive or that the records are all likely to be exempt from release.

2. A record is voluntarily created to preclude an otherwise burdensome effort to
provide voluminous amounts of available records including additional information not requested.

3. The records are to be made available in response to a news media requester whose
requests under this regulation are reasonable in scope and frequency.

4. The record is for a nonprofit public interest group and the subject of the requested
record is known to be of wide public interest, and furnishing the information can be considered as
primarily benefiting the general public.

5. A previous denial is reversed in whole or in part and the search and reproduction
costs involved are not substantial.

6-102 Computation of Fees

The fee schedule contained in this chapter is used to compute the search and duplication costs
associated with processing a given FOIA request. Search fees shall be computed based on time
actually spent. Neither time-based nor dollar-based minimum charges for search and duplication are
authorized.

Section 2
COLLECTION OF FEES AND FEE RATES

6.200 Collection of Fees

Collection of charges and fees need not be made in advance of rendering the service unless
the costs are expected to exceed the fee waiver threshold and the requester has not indicated a
willingness in writing to pay. It frequently is more practical to collect charges and fees at the time
of providing the service or property to the recipient when the requester specifically states that the
cost involved shall be acceptable or acceptable up to a specified limit that covers anticipated costs.
Collection of fees in advance is an appropriate requirement only when the requester has not agreed
in writing to pay the anticipated fee or has not honored previous commitments to pay fees that
were owed an agency or component.

17



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Department of Defense
FOI Appeal and Program Officials

Agency Appellate
Abbreviation Authority
OsD/OJCS Hon Robert B. Sims
Asst SecDef Public Affairs
Dept. Army General Counsel
Secretary of the Army
Dept. Navy Judge Advocate Generali

Dept. Air Force

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSA/CSS.

CINCLANTCOM

CINCEUCOM

CINCPACOM

CINCREDCOM

CcINCSO

CINCCENTCOM

USSPACECOM

General Counsel for
Secretary of the Navy

Mr. Robert J. McCormick
Admin Asst to the Secretary
of the Air Force

LtGen W.D. Powers, USAF
Director

Mr. John H. van Santen
Asst Director, Resources

LtGen Leonard A. Rosenberg, USAF
Director

Mr. Thomas J. O'Brien
Director

LtGen Donald M. Babers, USA
Director

Mr. Edward Obloy
General Counsel

LtGen John L. Pickitt
USAF, Director

Mr. Robert E. Rich
Deputy Director

Hon Robert B. Sims
Asst SecDef Public Affairs

Hon Robert B. Sims
Asst SecDef Public Affairs

Hon Robert B. Sims
Asst SecDef Public Affairs
Hon Robert B. Sims

Asst SecDef Public Affairs

Hon Robert B. Sims
Asst SecDef Public Affairs

Hon Robert B. Sims
Asst SecDef Public Affairs

Hon Robert B. Sims
Asst SecDef Public Affairs

Program
Official
Mr. William M. McDonald

Director, FOI and Security
Review, OASD/PA

Mr. W.A. Anderson
Chief, Records Mgmt Division
The Adjutant General Center

Mrs. Gwendolyn R. Aitken
PAIFOIA Coordinator
Naval Records Division OPNAV

Ms. Kip Ward
OPR for Freedom of information
Documentation Systems Division

Mr. John T. Whealen
General Counsel

Mrs. Connie Miller
Records Administrator

Mr. Robert C. Hartzog
FOIA Officer

Mr. Dale L. Hartig
Chief, Information/Public Affairs

Col G.A, White, USAF
Staff Director, Administration

Mr. Del Malkie
Director, Public Affairs

LtCol Carlton W. Brown, Jr., USA
Public Affairs Officer

Ms. Julia B. Wetzel
Director of Policy

Capt Owen J, Resweber, USN
Internal Relations Officer

Mr. David K. Swiney
Administrator

Mr. Harrison Lee
Chief, Administrative &
Security Program's Division

Ms. G.T. Gentry
FOIA Officer

LtCol Richard A. Novak, USAF
Deputy Legal Advisor

Maj Glenn H. Smallwood, USAF
Deputy Adjutant General

Mr. E.P. Thompson
Chief, Records Management
Directorate



Item 5{b)
Statutes Invoked on Appeal Determinations

Number of Times DoD
Statute by Agency Total*
2 &
(3) 7)
322 8
See =
BR 8 <3
Oana @
10 U.S.C. 140c, as added by Public
Law 98-94, Section 1217 1:2 3
18 U.S.C. 798 13 13
42 U.S.C. 2161 1 1
42 U.S.C. 2162 1 1
42 U.S.C. 2163 1 1
42 U.S.C. 2164 1 1
42 U.S.C. 2165 1 1
42 U.S.C. 2166 1 1
50 U.S.C. 402 note, Section 6,
Public Law 86-36 15 15
50 U.S.C. 403(d)(3) 1 °14/ «15
Agency Totals 6 1 2 1 42) 52

*Total may not agree with 552(b\3) exemptions because of cases where two or more statutes
were cited.



Item 6

PARTICIPATION OF APPELLATE AUTHORITIES
(Those Responsible for Denials in Whole or in Part)

No. of Instances

Name Title of Participation
Exemption Other
OSD/OJCS

Robert B. Sims

Assistant Secretary of Defense

(Public Affairs) 5
Michael |. Burch Assistant Secretary of Defense
(Public Affairs) 16
Fred S. Hoffman Principal Deputy ASD
(Public Affairs) 26
DEPT ARMY
Darrell L. Peck Deputy General Counsel 149
DEPT NAVY
RADM T.E. Flynn, USN Judge Advocate General 53
RADM R.L. Slater, USN Acting Judge Advocate
General 51
CAPT W.A. Kjos, USN Deputy Judge Advocate
General 0
CDR W.C. Henderson, USN = Acting Deputy Judge
Advocate General 0
W.W. Skallerup, Jr. General Counsel 24
Hugh O'Neill Acting General Counsel 12
C.J. Turnquist Acting General Counsel 2
J.T. Tate, Jr. Assistant General Counsel 0
DEPT AF
Steven A. Thompson Deputy, Administrative
Assistant Secretary of the Air
Force 161

12



Department of Defense

Reporting Agencies under the Freedom of Information Act

Agency
Abbreviation Agency Agency Head
OsD/OJCS Office of the Secretary of Defense Hon Caspar W. Weinberger
{Including the Organization of the
Joint Chiefs of Staff)
Dept. Army Secretary of the Army Hon John O. Marsh, Jr.
Dept. Navy Secretary of the Navy Hon John Lehman

Dept. Air Force
DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSAICSS

CINCLANTCOM

CINCEUCOM

CINCPACOM

CINCREDCOM

cINCSO

CINCCENTCOM

USSPACECOM

Secretary of the Air Force
Defense Communications Agency
Defense Contract Audit Agency
Defense Intelligence Agency
Defense Investigative Service
Defense Logistics Agency
Defense Mapping Agency
Defense Nuclear Agency

National Security Agency
Central Security Service

Commander-in-Chief, Atlantic
Command

Commander-in-Chief, U.S.
European Command

Commander-in-Chief, Pacific
Command

Commander-in-Chief, U.S.
Readiness Command

Commander-in-Chief, U.S.
Southern Command

Commander-in-Chief, U.S.
Central Command

Commander-in-Chief, U.S.
Space Command

Hon Russell A. Rourke

LtGen Winston D. Powers, USAF
Mr. Fred J. Newton

LtGen Leonard H. Perroots, USAF
Mr. Thomas J. O’Brien

LtGen Donald M. Babers, USA
MajGen Robert A. Rosenberg, USAF
LtGen John L. Pickett

LtGen William E. Odom, USA
Adm Lee Baggett, USN

Gen Bernard W. Rogers, USA
‘Adm Ronald J. Hayes, USN
Gen Fred K. Mahaffey, USA
Gen James R. Galvin, USA
Gen George B. Crist, USA

Gen Robert T. Herres, USAF



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CY 1985 FREEDOM OF INFORMATION ACT
ANNUAL REPORT
Highlights

A total of 83,173 public requests for records under the Freedom of Information Act
(FOIA) were processed during 1985 by the Department of Defense. This compares
with an average annual case load of 67,121 for the years 1975-1984, the reporting
period since the act was amended, and is roughly 19% above average. One thousand
nine hundred and forty-six cases required time limit extensions — 113 for location, 522
for volume, 1,310 for consultation, and one due to court involvement.

The Department of Defense initially granted over 81% of the requests. There were
6,058 requests denied on the basis of FOIA exemptions. Of these initially denied
requests, 1 of 5 was because continued classification was warranted; 1 of 4 was
because the record requested was an internal memorandum; 1 of 25 was because of
statutory exemption; 1 of 6 was because the information requested was considered
proprietary data; 1 of 5 was because the record requested involved investigatory
data; and 1 of 5 was because information requested involved personal privacy. An
additional 10,072 requests could not be fulfilled in whole or in part for other reasons,
such as lack of record requested, transferral to another agency, or lack of specificity
sufficient to identify the requested records. There were 770 appeals of denied
requests; 81 appeals were fully granted, 233 partially granted, and 456 again rejected.

Administrative costs associated with these requests were approximately
$10,875,700, somewhat more than the $8,702,610 average for the 1975-1984 period. The
average cost of processing a single case during 1985 was approximately $130, the
approximate cost average for the 1975-1984 period, and $20 less than 1984. Fee
collections for records provided to the public amounted to $495,417.

Questions regarding this report should be addressed to the Director, Freedom of
Information and Security Review, OASD (Public Affairs), Room 2C757, The
Pentagon, Washington, D.C. 20301-1400.



Item 10 C
Time Limit Extensions by Agency
I i & il

Reporting Unusual Circumstances Court TOTAL
Activity Location Volume Consultation Involvement
OSD/OJCS 68 79 1,017 0 1,164
DEPT ARMY 0 0 1 0 1
DEPT NAVY 8 276 21 0 305
DEPT AF 29 159 172 0 360
DCA 0 0 0 0 0
DCAA 1 1 5 0 7
DIA 0 0 0 0 0
DIS 7 4 9 1 21
DLA 0 0 67 0 67
DMA 0 0 12 0 12
DNA 0 0 0 0 0
NSAICSS 0 0 0 0 0
CINCLANTCOM 0 0 0 0 0
CINCEUCOM 0 0 0 0 0
CINCPACOM 0 0 6 0 6
CINCREDCOM 0 0 0 0 0
CINCSO 0 1 0 0 1
CINCCENTCOM 0 2 0 0 2
USSPACECOM 0 0 0 0 0
DoD Totals 113 522 1,310 1 1,946

24



Item 4

Number of Appeals and Results

Number of Appeals

Reporting Activity

Granted Granted in Part Denied Total
OSD/OJCS 9 23 29 61
DEPT ARMY 22 66 108 196
DEPT NAVY 15 40 152 207
DEPT AF 30 51 110 191
DCA 0 0 0 0
DCAA 0 1 0 1
DIA 0 34 33 67
DIS 0 0 0 0
DLA 3 13 11 27
DMA 0 0 2 2
DNA 1 0 1 2
NSAICSS 1 5 10 16
CINCLANTCOM 0 0 0 0
CINCEUCOM 0 0 0 0
CINCPACOM 0 0 0 0
CINCREDCOM 0 0 0 0
CINCSO 0 0 0 0
CINCCENTCOM 0 0 0 0
USSPACECOM 0 0 0 0
DoD Totals 81 233 456 7710



Item 5{c)

J
Other Reasons Cited on Appeal Determinations

Category*
3

Reporting Activity 1

Ld
>
oa

Total

OSD/OJCS
DEPT ARMY
DEPT NAVY
DEPT AF

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSA/CSS
CINCLANTCOM
CINCEUCOM
CINCPACOM
CINCREDCOM
CINCSO
CINCCENTCOM

USSPACECOM

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“Types of Categories
1. Transferred Appeal
2. Lack of Records
3. Failure of Requester to Reasonably Describe Record
4. Other Failures by Requesters to Comply with Published Rules and/or Directives
5. Request Withdrawn by Requester.
See Page 5 for full description of “other reasons”.