Item 8

FOIA IMPLEMENTATION RULES OR REGULATIONS

Agency Document Identification Fed. Reg. Ref.
DoD DoD Directive 5400.7, 24 Mar 1980 45 F.R. No. 84
29 Apr 1980, Pg 28323
DoD Regulation 5400.7R, Dec 1980 45 F.R. No. 236
Change 2, 28 Sep 1982; Change 3, 5 Dec 1980, Pg 80502
6 Dec 1982
DEPT ARMY AR 340-17, 1 Oct 1982 47 F.R. No. 158
16 Aug 1982, Pg 35590
DEPT NAVY SECNAVINST 5720.42C, 1 Oct 82 Publication Pending
DEPT AF AFR 12-30, 15 Dec 82
DCA DCA Instruction 210-255-1,
19 Dec 80
DCAA DCAA Regulation 5410.5, 42 F.R. No. 154
.29 Aug 1977, Change 1 10 Aug 1977, Pg 40433
DCAA Instruction 5410.8, 27 Aug 81
DIA DIA Regulation 12-39, 24 AUG 81 Publication Pending
DIS DIS Regulation 01-12, 2 Oct 1981
DLA DLA Regulation 5400.14, 2 Feb 1981 40 F.R. No. 34
6 Apr 1981, Pg 20541
DMA DMA Instruction 5400.7, 22 Apr 81 46 F.R. No 124
29 Jun 81, Pg 33245
DNA DNA Instruction 5400.7, 29 July 1980
NSA/CSS NSAICSS Regulation 10-9, 9 Feb 1982

15


Item 5{a)
Exemptions Invoked on Appeal Determinations
Exemptions by Number (552(b))

Reporting Activity 1 2 3 4 5 6 7 8 9 | Total*
OSD/OJCS 19 0 4 3 11 2 1 0 0 40
DEPT ARMY 9 1 20 16 60 30 44 0 0; 180
DEPT NAVY 6 1 2 7 360 «21—s«*18 0 0 91
DEPT AF 19 5 12 27 85 37 32 0 O| 217
DCA 0 0 0 0 0 0 0 0 0 0
DCAA 0 0 0 0 0 0 0 0 0 0
DIA 16 0 5 0 1 0 0 0 0 22
DIS 0 0 0 0 0 0 0 0 0 0
DLA 0 0 1 3 4 2 0 0 0 10
DMA 0 0 0 0 0 0 0 0 0 0
DNA 1 0 0 0 0 0 0 0 0 1
NSA/CSS 15 0 16 0 3 0 0 0 0 34
CINCLANTCOM 0 0 0 0 0 0 0 0 0 0
CINCEUCOM 0 0 0 0 0 0 0 0 0 0
CINCPACOM 0 0 0 0 0 0 0 0 0 0
CINCREDCOM _ 0 0 0 0 0 0 0 0 0 0
CINCSO 0 0 0 0 0 0 0 0 0 0
CINCCENTCOM 0 0 0 0 0 0 0 0 0 0
DoD Totals 85 7 60 56 200 92 95 0 0| 595
Percent of
Total 14 2 10 9 34 «15S 16 0 0{ 100

*Totals do not agree with Item 4 because of cases where two or more exemptions were cited.



Item 10A

Availability of Records
(New Categories or segregable portions of records now being released)

NONE

19



Item

Item

Item

Item

Item

Item
Item
Item

Item

6
7
8
9

Item 10

Item 11

CONTENTS

Initial Determinations Resulting in not Providing
All or a Portion of Record Requested

Initial Determinations
A. Exemptions Invoked
B. Statutes Invoked
C. Other Reasons
(Description of “Other Reasons”)
Initial Denial Officials by Participation

A. Exemption Denials
B. Other Authority Denials

Number of Appeals and Results

Appeal Determinations

A. Exemptions Invoked

B. Statutes Invoked

C. Other Reasons

Participation of Appellate Authorities

Court Opinions and Action Taken

FOIA Implementation Rules and Regulations
Fees Schedule and Fees Collected
Administrative Efforts

Availability of Records

Calendar Year Costs and Fees Collected
Time Limit Extensions by Agency
Internal Memoranda (number and availability)

Other Information or Recommendations on
Administering FOIA

moOmD

FOIA Instructional and Education Efforts

Page

QEawn

NO

10
1

12

14

15

16



Item 9

FEE SCHEDULE AND FEES
COLLECTED

The attached fee schedule, reprinted from Chapter 6, DoD Regulation 5400.7-R, December
1980, establishes standard costs collectible by Department of Defense Agencies.

$518,001 was collected from the public for making records available during the year 1982
(see Item 10B for Agency totals).

16



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6-201 Search Fees

a. Manual Search

wee Grade Hourly Rate ($)
jerical E9IGS8 and below 8
Professional 01-06/GS9-GS-15 16
Executive 07/GS16/ES1 and above 26

b. Computer search is based on direct cost of the central processing unit, input-output
devices, and memory capacity of the actual computer configuration.

c. Actual cost of transporting records or personnel! to the search site may be included.
6-202 Duplication Fees

wee Cost per Page (*)
inted Material 1

Office Copy 10
Microfiche 25

6-203 Audiovisual Documentary Materials

Search costs are computed as for any other record. Duplication cost is the actual direct cost of
reproducing the material, including the wage of the person doing the work. Audiovisual materials
provided to a requester need not be in reproducible format or quality.

6-204 Other Records

Direct search and duplication cost for any record not described above shall be computed in the
manner described for audiovisual documentary material.

18



PARTICIPATION OF APPELLATE AUTHORITIES
{Those Responsible for Denials in Whole or in Part)

Item 6

(Cont'd)

Name

Title

No. of Instances
of Participation*

DIA

RADM E.A. Burkhalter, Jr., USN

BGen D.W. Goodman, USAF

DLA
E.A. Grinstead
Emmett W. Bowers

Charles F. Drenz

DNA
LGen Harry A. Griffith, USA

NSAICSS

Ann C. Caracristi
Robert E. Rich
Charles R. Lord

George R. Cotter

Deputy Director
Acting Deputy Director

Director
Deputy Director
Deputy Director

Director

FOI/PA Appeals Authority
FOIUPA Appeals Authority

Acting FOI/PA Appeals
Authority

Acting FOI/PA Appeals
Authority

“Includes only appeals denied in whole or in part. See Item 4, Page 8.

13

13


1.

2.

“OTHER REASONS” DESCRIBED

Transferred Request (Appeal):

This category applies when responsibility for making a determination or a decision
on categories listed below is shifted from one Component to another
Component/Agency.

Lack of Records:

This category covers situations wherein the requester is advised the agency has
no record, or has no statutory obiligation to create a record.

Failure of Requester to Reasonably Describe Record:
This category is specifically based on Section 552 (aX3XA) of the FOIA.
Other Failures by Requesters to Comply with Published Rules and/or Directives:

Tiiis category is based on Section 552 (aX3XB) of the FOIA and includes instances
of failure to follow published rules concerning time, place, fees and procedures.

Request (Appeal) Withdrawn by Requester:

This category covers situations when the requester asks an agency to disregard
the request (or appeal) or pursues the request outside FOIA channels.


Item 10E (Optional)

Other Information (Opinions) or Recommendations on
Administering FOIA

The Department of Defense continues to support the Administration’s proposed
amendments to the Freedom of Information Act. These amendments would stop the
misuse of the Act in ways that are inconsistent with the original objective of the Congress,
remedy some of the shortcomings in the current Act, improve procedures for the
disclosure of information, and give broader protection to certain types of information. The
amendments, in our opinion, remedy the problems that have been identified while
Preserving the Act as an effective tool to keep the American public as informed as possible
about the operations of its government.

Of the 1405 requests completed in the Office of the Secretary of Defense, the following
table categorizes the requesters by percentage of total case load:

Category Percentage
Business Firms 18
Congress 1.1
Foreign 2.9
Individual 35.4
Law Firms 20
News Media 8
Research 5.6
Special Interest 7.1
Students a)
Other 1.3

100.0

25



Item 2a)
Exemptions Invoked on Initial Determinations

Exemptions by Number (552(b))

Reporting Activity 1 2 3 4 5 6 7 8 9 | Total*
OSD/OJCS 92 1 5 26 56 28 10 O 0 218
DEPT ARMY 149 «11 89 242 342 324 669 0 0 | 1,826
DEPT NAVY 46 #14 8 165 163 216 149 0 0 761
DEPT AF 84 26 15 246 309 329 434 0 0 | 1,443
DCA 3 0 0 3 0 0 0 0 0 6
DCAA 0 0 0 5 6 1 0 0 0 12
DIA 100 2 36 0 5 15 0 0 0 158
DIS 0 6 2 1 1 24 1 0 0 35
DLA 1 3 5 110 60 5 3 0 0 187
DMA 0 0 0 13 2 9 0 0 0 24
DNA 5 0 4 1 1 0 0 0 0 11
NSA/CSS 61 0 123 14 5 4 2 0 0 209
CINCLANTCOM 3 1 0 0 0 0 0 0 0 4
CINCEUCOM 2 0 0 1 0 2 0 0 0 5
CINCPACOM 0 1 0 0 0 0 0 0 0 1
CINCREDCOM 1 0 0 0 0 0 0 0 0 1
CINCSO 0 0 0 0 0 0 0 0 0 0
CINCCENTCOM 0 0 0 0 0 0 0 0 0 0
DoD Totals 547 65 287 827 950 957 1,268 0 0 | 4,901
Percent of
Total 11 1 6 17 19 20 26 0 0 100

*Totals may not agree with Item 1 because of cases where two or more exemptions were cited.



Item 1

Initial Determinations Resulting in not
Providing all or a Portion of Record Requested

Total Demands Reasons
Completed Completed
Public Reportable Statutory

- Reporting Activity Requests Requests* Exemptions + Other = Total
OSsD/OJCS 1,405 2,486 168 661 829
DEPT ARMY 31,042 33,800 1,239 1,245 2,484
DEPT NAVY 9,428 10,926 761 1,054 1,815
DEPT AF 20,584 23,396 1,165 2,735 3,900
DCA 89 172 6 0 6
DCAA 145 159 12 93 105
DIA 824 865 108 230 338
DIS 120 . 120 27 52 79
DLA 7,388 7,414 166 1,347 1,513
DMA 76 99 23 26 49
DNA 63 74 8 32 40
NSA/CSS 358 370 128 225 353
*CINCLANTCOM 3 3 3 0 3
CINCEUCOM 5 9 5 4 9
CINCPACOM 9 9 1 3 4
CINCREDCOM — 11 7 0 2 2
CINCSO 4 4 0 2 2
CINCCENTCOM 4 4 0 0 0
DoD Totals 71,558 79,927 3,820 7,711 11,531

*A reportable request is that portion of an FOI request resulting in a single record or group of records pertaining to one general subject area
being acted upon by one Initial Denial Authority (IDA) who concludes that a single type of determination applies. Example: A single public
request that requires the action of three IDAs in determining if a record under their jurisdiction is to be released would be counted as three
reportable requests.



NAVY

Item 7
Court Opinions and Action Taken

Civil Action 82-0024. Government motion for a summary judgment was
granted by the court, and the suit was dismissed.

Civil Action 82-1347. Case was dismissed.

Civil Action IP 82-790-C. Case settled by agreement to release portions of
data not subject to Privacy Act considerations.

Civil Action 82-0105-CIV WMH. Case pending.

14



Item 2(c)
Other Reasons Cited on Initial Determinations

Category*

Reporting Activity 1 2 3 4 5 Total
OSD/OJCS 311 256 43 18 33 661
DEPT ARMY 600 281 84 240 40 1,245
DEPT NAVY 411 401 59 102 81 1,054
DEPT AF 285 =: 1,846 222 228 154 2,735
DCA 0 0 0 0 0 0
DCAA 51 29 3 4 6 93
DIA 53 136 29 8 4 230
DIS 8 21 1 21 1 52
DLA 1,270 52 13 2 10 1,347
DMA 15 6 2 0 3 26
DNA 15 14 0 0 3 32
NSA/CSS 7 91 0 69 58 225
CINCLANTCOM 0 0 0 0 0 0
CINCEUCOM 2 2 0 0 0 4
CINCPACOM 1 2 0 0 0 3
CINCREDCOM 0 1 1 0 0 2
CINCSO 1 1 0 0 0 2
CINCCENTCOM 0 0 0 0 0 0

ft
DoD Totals 3,030 3,139 457 692 393 7,711

*Types of Categories
1. Transferred Request
. Lack of Records
. Failure of Requester to Reasonably Describe Record
. Other Failures by Requesters to Comply with Published Rules and/or Directives
. Request Withdrawn by Requester
{See following page for description of each category)

MQaON



Item 10 B
Calendar Year Costs and Fees Collected

Annual
Reporting Activity Annual Cost* Fees Collected
OSD/OJCS $ 674,206 $ 4,973
DEPT ARMY 2,794,727 206,367
DEPT NAVY 1,284,256 84,846
DEPT AF 2,564,000 97,437
DCA 23,154 265
DCAA 98,279 2,108
DIA 148,066 1,361
DIS 4,658 637
DLA 446,951 117,782
DMA 5,342 62
DNA 3,705 0
NSAICSS 700,801 2,064
CINCLANTCOM 1,508 0
CINCEUCOM 38,217 0
CINCPACOM 1,659 0
CINCREDCOM 2,754 43
CINCSO 144 0
CINCCENTCOM 71 56
DoD Totals $8,792,498 $518,001

*Based on reporting procedures established March 16, 1977, to capture a “best estimate” cost of administering
FOIA as amended. The cost outline on the following pages provides a breakdown by DoD reporting agencies.

20



DEPARTMENT OF DEFENSE

FREEDOM
OF
INFORMATION ACT
PROGRAM
CY 1982

- SUMMARY OF THE REPORT
TO CONGRESS

PREPARED BY:
OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE
(PUBLIC AFFAIRS)
DIRECTORATE FOR FREEDOM OF INFORMATION
AND SECURITY REVIEW



B. Other Authority Denials*

Item 3

Initial Denial Officials by Participation
(Agency Reports List Names and Titles)

(Cont'd)

Number of Officials Categorized Total
Agency by Instances of Participation Officials*
Number of Instances
1 23 45 610 11-40 41+

OSD/OJCS 3 5 6 2 7 3 26
DEPT ARMY 0 1 0 3 4 5 13
DEPT NAVY 16 14 12 13 14 8 77
DEPT AF 0 0 0 0 0 0 o**
DCA 0 0 0 0 0 0 0
DCAA 0 1 1 4 0 1 7
DIA 0 0 0 0 0 1 1
DIS 0 0 0 0 0 1 1
DLA 2 2 2 2 4 1 13
DMA 4 3 1 0 1 0 9
DNA 0 0 0 1 1 0 2
NSAICSS 1 2 0 1 0 2 6
CINCLANTCOM 0 0 0 0 0 0 0
CINCEUCOM 0 0 1 0 0 0 1
CINCPACOM 0 1 0 0 0 0 1
CINCREDCOM 0 1 0 0 0 0 1
CINCSO 0 1 0 0 0 0 1
CINCCENTCOM 0 0 0 0 0 0 0
DoD Totals 26 31 23 26 31 22 159

_. Other category determination processing is not limited to statutory exemption denial authorities.

**The Department of the Air Force does not process “other category” determinations as request denials. Statutory exemption denial

authority not required for this category.



A. Exemption Denials

Item 3

Initial Denial Officials by Participation
(Agency Reports List Names and Titles)

Number of Officials Categorized Total
Agency by Instances of Participation Officials*
Officials Number of Instances
Authorized 1 23 45 6-10 11-40 41+

OSD/OJCS 51 24 10 3 4 4 0 45
DEPT ARMY 21 1 1 0 1 5 8 16
DEPT NAVY 307 17 10 12 8 10 4 61
DEPT AF 93 31 22 6 12 14 8 93
DCA 2 0 0 0 1 0 0 1
DCAA 7 1 1 0 1 0 0 3
DIA 3 0 0 0 0 0 2 2
DIS 1 0 0 0 0 1 0 1
DLA 33 11 6 7 2 6 0 32
DMA 10 0 3 0 0 1 0 4
DNA 1 0 1 0 1 0 0 2
NSA/CSS 1 1 0 0 0 1 1 3
CINCLANTCOM 1 0 1 0 0 0 0 1
CINCEUCOM 1 0 0 1 0 0 0 1
CINCPACOM 3 1 0 0 0 0 0 1
CINCREDCOM 2 1 0 0 0 0 0 1
CINCSO 1 0 0 0 0 0 0 0
CINCCENTCOM 1 0 0 0 0 0 0 0
DoD Totals 539 88 55 29 30 42 23 267

« “Total officials may exceed number authorized due to personnel turnover.



DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSA/CSS

Item 11

FOIA INSTRUCTIONAL AND EDUCATIONAL EFFORTS
(Cont'd)

DCA provides a 45-minute briefing to all newly assigned personnel of the FOI
and Privacy Acts. The DCA Headquarters General Counsel and Public Affairs
Officer also assist in the educational process by briefing and providing
guidance to affected personnel and action officers concerning the
requirements of the Act.

Newly assigned Regional Records Management Officers and FOIA
Coordinators were provided an eight-hour training and orientation in FOIA
policies and procedures at DCAA Headquarters. Field Audit Offices were
visited by Regional FOIA Officers who discussed the requirements of the
FOIA with the FAO Managers, FAO FOIA Monitors and key office personnel.

The briefing of new coordinators and analysts directly involved in
administering actions connected with the FOIA is accomplished on an “as
requested” basis. This applies especially to classification reviews and the
application of exemptions affiliated with the Act.

All new DIS agents receive formal instruction regarding the provisions of the
Act and its implementation by DIS. Headquarters personnel have received
detailed on-the-job training and they present training programs to all other
field and staff elements as needed. Extensive formal training has not been
necessary due to the centralized organization of the FOIA mission in DIS.

Individuals assigned FOIA responsibility participated in the following
seminars, schools or courses: Freedom of Information and Privacy Act
Workship at OPM; Eighth Annual Litigation Under the Freedom of
Information Act and Privacy Act; FOI Law for Attorneys at the Department
of Justice; Protection of Confidential Information presented by the St. Louis
Metropolitan Bar Association; a GSA seminar on FOIA; the American Society
of Access Professionals Symposium on Privacy/FOIA Policy and High
Technology; and the Fourth Annual Symposium of the FOI and Privacy Acts,
titled Update on a New Era.

Four persons from DMA components completed training sessions on FOIA.
DMA Aerospace Center Public Affairs Officer conducted the first in a series
of lectures on “The FOIA and the Supervisor” as part of that Center's
supervisors’ training course.

Individuals within the Agency responsible for the release of Information are
kept current by applicable regulations, Agency policy and current court cases
which are circulated routinely.

A member of the FOIA Processing Unit and an attorney from the General
Counsel's Office attended a Department of Justice seminar on Information
Law for Attorneys and Paralegals. A member of the FOIA Processing Unit
attended the Government Affairs Institute’s 4th Annual Symposium on the
Freedom of Information and Privacy Acts and an American Society of
Access Professionals’ presentation on Exemption 6.

27



«

DOD

OsDIOJCS

DEPT ARMY

DEPT NAVY

DEPT AF

Item 11

FOIA INSTRUCTIONAL AND EDUCATIONAL EFFORTS

The lack of funds for a Department-wide training/educational program
continues as a major concern and hampers the overall effectiveness and
management of the DoD FOIA Program. The programmed rotation of
personnel in key positions and normal rotation of other personnel demand
some training/educational efforts. Components are directed, within their
available resources, to conduct their own training/educational programs. The
educational programs are to be targeted toward all members of the
Component, developing a general understanding and appreciation of the
DoD FOIA program, whereas the training programs are to be focused toward
those personnel who are involved in the day-to-day processing of FO!
requests. The overall training/educational objective, when considering the
limitation of funds, is being obtained and the Components’ efforts are
essential in maintaining the level of expertise to efficiently administer the
Defense program.

Newly assigned personnel in the FOIA Program Director's Office attend
conferences sponsored by OPM and other organizations. Briefings,
orientations, and staff visits between Component Agencies encourage the
participation of FOI personnel to attend FOI conferences, symposia and
seminars presented by Federal and private organizations. This type of
training received by OSD and OJCS personnel is key to the overall success
of the OSD/OJCS Program.

The Department of the Army FOIA coordinators inform Army personnel of
the provisions of the Act on a continual basis. FOIA points of contact are
available throughout the Army at all times to answer questions, provide
guidance and resolve problems concerning the Act. Personnel responsible
for administering the FOIA Program attend FOIA seminars and workshops
throughout the year.

The Chief of Naval Operations hosted a two-day Privacy Act/Freedom of
Information Act Seminar on 4 and 5 October, with 100 FOIA/PA coordinators,
attorneys, personnel managers and staff officers attending. Guest speakers
included representatives from OASD(PA), OMB, Defense Privacy Board,
Justice, Air Force Data Services Center, and the Department of the Navy.
The seminar was video-taped for those major commands unable to attend
and wanting to use it during their FOIA training sessions. Several
commands conduct FOIA training designed specifically to their needs. For
example, NIS conducts periodic training for students attending Special Agent
School, while the Navy Finance Center, conducts periodic FOIA overviews
and seminars for its disbursing officers and clerical personnel.

Air Force has a 24-minute film designed to create an interest in and an

understanding of the Freedom of Information Act. The film has received a
wide viewing throughout the Air Force and will continue to be viewed.

26



Item 2(b)
Statutes Invoked on Initial Determinations

Number of Times DoD
Statute by Agency Total*
>
a SS

Ondctu n

3 q2d€d 8

ofRE aiqd

Oouuu LL2AZG6

oagqagagaa qaag 2
5 U.S.C. 552a 1 3 4
5 U.S.C. 7411 1 1
10 U.S.C. 135 1 1
10 U.S.C. 2202 2 2
12 U.S.C. 3401 2 2
17 U.S.C. 101 1 1
18 U.S.C. 798 . 54 54
18 U.S.C. 1905(A% pe\'> )* 89 «G6 2 4| 101
18 U.S.C. 1917 1 1
22 U.S.C. 2278 1 1
35 U.S.C. 181 2 2
42 U.S.C. 2162 3 3
50 U.S.C. 402 6 6
50 U.S.C. 403 36 57 93
Atomic Energy Act of 1954 3 4 7
Public Law 86-36 2 1 123} 126
Agency Totals 5 89 8 15 36 2 5 4241] 405

*Total may not agree with 552(bX3) exemptions because of cases where two or more statutes
were cited.

#995 Ayia oe nye ls .


CHAPTER VI
FEE SCHEDULE
Section 1
GENERAL PROVISIONS

6-100 Application

The fees described in this chapter apply to FOIA requests. They reflect direct search and dupli-
cation costs, collection of which are permitted by the FOIA. They are neither intended to imply that
fees must be charged in connection h providing information to the public in the routine course of
business nor are they meant as a substitute for any other schedule of fees, such as DoD Instruction
7230.7 (reference (q)).

6-101 Fee Assessment
a. Minimum fees shall not be charged.

b. When direct search and duplication costs for a single FOIA request total less than $30.00,
fees should be waived automatically. The DoD Components, however, may set aside the automatic
waiver provision when, on the basis of good evidence, the Component can demonstrate that waiver
of fees is not in the public interest. Multiple requests from a single requester or from those acting in
behalf of a single requester in an effort to take advantage of the waiver may create a situation in
which waiver should be denied by the Component.

c. Decisions to waive or reduce fees that exceed the automatic waiver threshold shail be
made on a case-by-case basis. The following circumstances, however, describe the most common
circumstances in which waiver or reduction of fees are most likely to be warranted.

1. No record is located or all records are denied. However, fee charges are appro-
priate if the requester insists upon a search and agrees to such fees after being informed that the
search is likely to be nonproductive or that the records are all likely to be exempt from release.

2. A record is voluntarily created to preclude an otherwise burdensome effort to
provide voluminous amounts of available records including additional information not requested.

3. The records are to be made available in response to a news media requester whose
requests under this regulation are reasonable in scope and frequency.

4. The record is for a nonprofit public interest group and the subject of the requested
record is known to be of wide public interest, and furnishing the information can be considered as
primarily benefiting the general public.

5. A previous denial is reversed in whole or in part and the search and reproduction
costs involved are not substantial.

6-102 Computation of Fees

The fee schedule contained in this chapter is used to compute the search and duplication costs
associated with processing a given FOIA request. Search fees shall be computed based on time
actually spent. Neither time-based nor dollar-based minimum charges for search and duplication are
authorized.

Section 2
COLLECTION OF FEES AND FEE RATES

6-200 Collection of Fees

Collection of charges and fees need not be made in advance of rendering the service unless
the costs are expected to exceed the fee waiver threshold and the requester has not indicated a
willingness in writing to pay. It frequently is more practical to collect charges and fees at the time
of providing the service or property to the recipient when the requester specifically states that the
cost involved shall be acceptable or acceptable up to a specified limit that covers anticipated costs.
Collection of fees in advance is an appropriate requirement only when the requester has not agreed
in writing to pay the anticipated fee or has not honored previous commitments to pay fees that
were owed an agency or component.

17



Time Limit Extensions by Agency

Item 10 C

I Wt & Wl

Reporting Unusual Circumstances Court TOTAL
Activity Location Volume Consultation Involvement
OSD/OJCS 3 16 574 0 593
DEPT ARMY 0 5 0 0 5
DEPT NAVY 11 39 11 0 61
DEPT AF 29 22 245 0 296
DCA 0 0 0 (1) 0
DCAA 0 1 40 0 41
DIA 6 4 0 0 10
DIS 7 4 4 0 15
DLA 5 450 8 0 463
DMA 0 0 0 0 0
DNA 0 1 1 0 2
NSA/CSS 0 0 0 0 0
CINCLANTCOM 1 1 0 0 2
CINCEUCOM 0 0 0 0 0
CINCPACOM tt) 0 0 0 0
CINCREDCOM 0 0 0 0 0
CINCSO 0 0 0 0 0
CINCCENTCOM 0 0 0 0 0
DoD Totals 62 543 883 0 1,488

23



Department of Defense
FOI Appeal and Program Officials

Agency Appellate Program
Abbreviation Authority Official
OsD/OJCS Henry E. Catto, Jr. Charles W. Hinkle
Asst SecDef Public Affairs Director, FOI and Security
Review, OASD/PA
Dept. Army General Counsel W. A. Anderson
Secretary of the Army Chief, Records Mgmt Division
The Adjutant General Center
Dept. Navy Judge Advocate General! Gwendolyn R. Aitken
General Counsel for PAIFOIA Coordinator
Secretary of the Navy Naval Records Division OPNAV
Dept. Air Force Robert J. McCormick Kip Ward
Admin Asst to the Secretary OPR for Freedom of Information
of the Air Force Documentation Systems Division
DCA LtGen W. J. Hilsman, USA John T. Whealen
Director General Counsel
DCAA John H. van Santen Connie Miller
Asst Director, Resources Records Administrator
DIA LtGen James A. Williams, USA Penny A. Underdal
Director FOIA Officer
DIS Thomas J. O'Brien Dale L. Hartig
Director Asst for Information
DLA VADM Eugene A. Grinstead, Col R. F. McCormack, USA
USN, Director Staff Director, Administration
DMA Edward Obloy Del Malkie
General Counsel Public Affairs Officer
DNA LtGen Harry A. Griffith, LtCol Dale F. Keller, Jr., USA
USA, Director Public Affairs Officer
NSA/CSS Robert E. Rich Eugene F. Yeates
Deputy Director Director of Policy
CINCLANTCOM Henry E. Catto, Jr. CDR H. L. Matson, USN
Asst SecDef Public Affairs internal Relations Officer
CINCEUCOM Henry E. Catto, Jr. David K. Swiney
Asst SecDef Public Affairs Administrator
CINCPACOM Henry E. Catto, Jr. Maj Leon R. Raabe
Asst SecDef Public Affairs Chief, Administrative &
Security Program's Division
CINCREDCOM Henry E. Catto, Jr. Mrs, G.T. Gentry
Asst SecDef Public Affairs FOIA Officer
CINCSO Henry E. Catto, Jr. LtCol R.L. Diaz, USAF

CINCCENTCOM

Asst SecDef Public Affairs

Henry E. Catto, Jr.
Asst SecDef Public Affairs

Deputy Legal Advisor

CDR Milton S. Baker, USN
Public Affairs Officer



Item 5(b)
Statutes Invoked on Appeal Determinations

Number of Times DoD

Statute by Agency Total*
>
o & 3
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5 U.S.C, 552a 14 6 20
18 U.S.C. 798, 15 | 15
18 U.S.C. 1805(4u po, 6 6
32 CFR 1285 ali ) 1 1
40 U.S.C. 276 2 2
50 U.S.C. 403 1 5 14] 20
Public Law 86-36 16) 16
Atomic Energy Act of 1954 3 3
National Security Act of 1947 6 6
Agency Totals 4 20 2 12 5 1 45} 89

*Total may not agree with 552(bX3) exemptions because of cases where two or more statutes
were cited.

18 use 1965 opus oD ran b

10



Item 6

PARTICIPATION OF APPELLATE AUTHORITIES
(Those Responsible for Denials in Whole or in Part)

Name

Title

No. of Instances
of Participation*

OSD/OJCS
Henry E. Catto, Jr.

Benjamin Welles

DEPT ARMY
Susan J. Crawford

DEPT NAVY
RADM John S. Jenkins, USN
RADM James J. McHugh, USN

RADM James J. McHugh, USN
RADM T.E. Flynn, USN

COL R.W. Edwards, USMC

W.T. Skallerup, Jr.
Hugh O'Neill

DEPT AF
Robert J. McCormick

Joseph Olivo, Jr.

Assistant Secretary of
Defense (Public Affairs)

Principal Deputy ASD
(Public Affairs)

Principal Deputy
General Counsel

Judge Advocate General

Acting Judge Advocate
General

Judge Advocate General

Acting Judge Advocate
General

Acting Judge Advocate
General

General Counsel

Acting General Counsel

Administrative Assistant
Secretary of the Air Force

Deputy Administrative

Assistant Secretary of the
Air Force

12

109

10

7

101



Department of Defense
Reporting Agencies under the Freedom of Information Act

Agency

Abbreviation Agency Agency Head

OSDIOJCS Office of the Secretary of Defense Caspar W. Weinberger
{Including the Organization of the
Joint Chiefs of Staff)

Dept, Army Secretary of the Army John 0. Marsh, Jr.

Dept. Navy Secretary of the Navy John Lehman

Dept. Air Force Secretary of the Air Force Verne Orr

DCA Defense Communications Agency LtGen W. J. Hilsman, USA

DCAA Defense Contract Audit Agency Charles O. Starrett, Jr.

DIA Defense Intelligence Agency LtGen James A. Williams, USA

dls Defense Investigative Service Thomas J. O’Brien

DLA Defense Logistics Agency VAdm Eugene A. Grinstead, USN

DMA Defense Mapping Agency MGen Richard M. Wells, USA

DNA Defense Nuclear Agency LtGen Harry A. Griffith, USA

NSA/CSS National Security Agency LtGen Lincoln D. Faurer, USAF
Central Security Service

CINCLANTCOM Commander-in-Chief, Atlantic Adm Wesley L. McDonald, USN
Command

CINCEURCOM Commander-in-Chief, U.S. Gen B. W. Rogers, USA
European Command

CINCPACOM Commander‘in-Chief, Pacific Adm R. L. J. Long, USN
Command

CINCREDCOM Commander-in-Chief, U.S. Gen D. A. Starry, USA
Readiness Command

CINCSO Commander.in-Chief, U.S LtGen Wallace H. Nutting, USA
Southern Command

CINCCENTCOM Commander-in-Chief, U.S. LtGen Robert C. Kingston, USA

Central Command



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21



CY 1982 FREEDOM OF INFORMATION ACT
ANNUAL REPORT
Highlights

A total of 71,558 public requests for records under the Freedom of Information Act (FOIA)
were processed during 1982 by the Department of Defense (DoD). This compares with an
average annual case load of 57,240 for the years 1975-81, the reporting period since the act
was amended, and is roughly 25% above average. One thousand four hundred eighty-eight
cases required time limit extensions — 62 for location, 543 for volume, and 883 for
consultation.

The Department initially granted over 85% of the requests. Of the 11,531 denials, 433
were appealed by the requesters; 42 appeals were fully granted, 137 partially granted, and
254 again rejected. <

Of the initially denied requests, 1 of 9 was because continued classification.was
warranted; 1 of 5 because the record was an internal memorandum; 1 of 17 because of
statutory exemption; 1 of 6 was considered proprietary data; 1 of 4 because the record
involved investigatory data; and 1 of 5 involved personal privacy. H-eddition, 7, '
requests could not be fulfilled in whole or in part for other reasons, such as lack of record
requested, transferral to another agency, or lack of specificity sufficient to identify the
requested records.

Administrative costs associated with these requests were approximately $8,792,498,
somewhat more than the $6,596,689 average for the 1975-81 period. The average cost of
processing a single case has risen from $115 (1975-81) to $123 (1982). Fee collections for
records provided to the public amounted to $518,001.

Questions regarding this report should be addressed to the Director, Freedom of
Information and Security Review, OASD (Public Affairs), the Pentagon, Washington, D.C.
20301.



Item 10 D
Internal Memoranda

(Including Directives not Published in Federal Register)

Reporting Activity

No. of
Memoranda

No. Available

to Public

OSD/OJCS
DEPT ARMY
DEPT NAVY
DEPT AF

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSAICSS
CINCLANTCOM
CINCEUCOM
CINCPACOM
CINCREDCOM
CINCSO
CINCCENTCOM

DoD Totals

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24


Item 4
Number of Appeals and Results

Number of Appeals

Reporting Activity

Granted Granted in Part Denied Total

OSD/OJCS 3 10 18 31
DEPT ARMY 10 53 56 119
DEPT NAVY 15 35 30 80
DEPT AF 9 27 118 154
DCA 0 0 0 0
DCAA 0 0 0 0
DIA 0 1 16 17
DIS 0 0 0 0
DLA 5 5 4 14
DMA 0 0 0 0
DNA 0 1 0 1
NSA/CSS 0 5 12 17
CINCLANTCOM 0 0 0 0
CINCEUCOM 0 0 0 0
CINCPACOM 0 0 0 0
CINCREDCOM 0 0 0 0
CINCSO 0 0 0 0
CINCCENTCOM 0 0 0 0
DoD Totals 42 137 254 433



Item 5{c)
Other Reasons Cited on Appeal Determinations

Category*
3

Reporting Activity

=
Ny
>
a

SD/OJCS

EPT ARMY
DEPT NAVY
DEPT AF 1
DCA
DCAA
DIA
DIS
DLA
DMA
DNA
NSAICSS
CINCLANTCOM
CINCEUCOM
CINCPACOM
CINCREDCOM
CINCSO
CINCCENTCOM

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DoD Totals

R
=
Ny
i—}
N
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=
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3

*Types of Categories
1. Transferred Appeal
2. Lack of Records
3. Failure of Requester to Reasonably Describe Record
4. Other Failures by Requesters to Comply with Published Rules and/or Directives
5. Request Withdrawn by Requester.
See Page 5 for full description of “other reasons”.

11