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Group 1 States - Fully Implemented with 1 Year of Data

Data Collection

Core Data Elements

# Students

# Students 

w/no Core 

data

Collection 

Hrs./Student

Total Effort 

(Hours)

 179,086 - 0.88 -

Assessment Data Elements

# Students 

Assessed

# Students 

missing 

Assmt.

Collection 

Hrs./Student

Total Effort 

(Hours)

 54,901 - 0.08 -

Course History Data Elements

# RegularYear 

Secondary 

Students

# Students 

missing 

Course Hist

Collection 

Hrs./Student

Total Effort 

(Hours)

 35,327 - 0.92 -

Data Submission

Interface Development & Implementation

# States

Hrs. 

Build/Test 

Core MDEs

Hrs. 

Build/Test 

Assess MDE

Hrs. 

Build/Test 

C.Hist MDE

Total Hrs. per 

State

Total Effort 

(Hours)

22 0 0 0 0 0

Ongoing Electronic Updates

Total Effort 

(Hours)

0

Assumptions: 

1. Does not include effort to collect COE data elements (Non-COE demographic 

elements, enrollment data)

2. Hours/student to collect Core data based upon input from States

Assumptions: 

1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3

2. # Students missing assessment data = Percentage of Students missing Core data 

applied to # students assessed

3. Hours/student to collect assessment data based upon input from States

Assumptions: 

1. Number of Regular School-Year Secondary Students is derived by calcuating the 

percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled 

during the regular school year, as reported in CSPR section 2.3.4.1, than applying that 

percentage to the number of eligible grade 9-12 students reported in CSPR section 

2.3.1.1 

2. # Students missing Course Hist. data = Percentage of students missing core data, 

applied to # regular-year secondary students 

3. Hours/student to collect Course History data based upon input from States
Assumptions: 

1. The Start-up data submission is a one-time activity, so it is assumed that once it 

has been completed by an SEA there will be no ongoing update activities. Instead, all 

ongoing efforts to provide updated information to MSIX will be addressed by the 

other information collection activities included in the proposed regulations.
Group 1A States - Fully Implemented with less than 1 Year of Data

Data Collection

Core Data Elements

# Students

# Students 

w/no Core 

data

Collection 

Hrs./Student

Total Effort 

(Hours)

 37,982 19,786 0.88 17,312.8

Assessment Data Elements

# Students 

Assessed

# Students 

missing 

Assmt.

Collection 

Hrs./Student

Total Effort 

(Hours)

 10,913 5,685 0.08 473.7

Course History Data Elements

# RegularYear 

Secondary 

Students

# Students 

missing 

Course Hist

Collection 

Hrs./Student

Total Effort 

(Hours)

 5,447 2,837 0.92 2,601.0

Data Submission

Interface Development & Implementation

# States

Hrs. 

Build/Test 

Core MDEs

Hrs. 

Build/Test 

Assess MDE

Hrs. 

Build/Test 

C.Hist MDE

Total Hrs. per 

State

Total Effort 

(Hours)

7 0 0 0 0 0

Ongoing Electronic Updates

Total Effort 

(Hours)

0

Assumptions: 

1. Does not include effort to collect COE data elements

2. Hours/student to collect Core data based upon input from States

Assumptions: 

1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3

2. # Students missing assessment data = Percentage of Students missing Core data 

applied to # students assessed

3. Hours/student to collect assessment data based upon input from States

Assumptions: 

1. Number of Regular School-Year Secondary Students is derived by calcuating the 

percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled 

during the regular school year, as reported in CSPR section 2.3.4.1, than applying that 

percentage to the number of eligible grade 9-12 students reported in CSPR section 

2.3.1.1 

2. # Students missing Course Hist. data = Percentage of students missing core data, 

applied to # regular-year secondary students 

3. Hours/student to collect Course History data based upon input from States
Assumptions: 

1. The Start-up data submission is a one-time activity, so it is assumed that once it 

has been completed by an SEA there will be no ongoing update activities. Instead, all 

ongoing efforts to provide updated information to MSIX will be addressed by the 

other information collection activities included in the proposed regulations.
Group 2 States - Core and Assessment MDEs with 1 Year of Data

Data Collection

Core Data Elements

# Students

# Students 

w/no Core 

data

Collection 

Hrs./Student

Total Effort 

(Hours)

 176,738 - 0.88 -

Assessment Data Elements

# Students 

Assessed

# Students 

missing 

Assmt.

Collection 

Hrs./Student

Total Effort 

(Hours)

 51,057 - 0.08 -

Course History Data Elements

# RegularYear 

Secondary 

Students

# Students 

missing 

Course Hist

Collection 

Hrs./Student

Total Effort 

(Hours)

 34,386 34,386 0.92 31,520.7

Data Submission

Interface Development & Implementation

# States

Hrs. 

Build/Test 

Core MDEs

Hrs. 

Build/Test 

Assess MDE

Hrs. 

Build/Test 

C.Hist MDE

Total Hrs. per 

State

Total Effort 

(Hours)

4 0 0 58.8 58.8 235.2

Ongoing Electronic Updates

Total Effort 

(Hours)

0

Assumptions: 

1. Does not include effort to collect COE data elements

2. Hours/student to collect Core data based upon input from States

Assumptions: 

1. Interface development and implementation effort derived from Deloitte 

subcontracts with State vendors for development and implementation of State 

Interfaces

2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor 

time for State staff

Assumptions: 

1. Number of Regular School-Year Secondary Students is derived by calcuating the 

percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled 

during the regular school year, as reported in CSPR section 2.3.4.1, than applying that 

percentage to the number of eligible grade 9-12 students reported in CSPR section 

2.3.1.1 

2. # Students missing Course Hist. data = Percentage of students missing core data, 

applied to # regular-year secondary students 

3. Hours/student to collect Course History data based upon input from States

Assumptions: 

1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3

2. # Students missing assessment data = Percentage of Students missing Core data 

applied to # students assessed

3. Hours/student to collect assessment data based upon input from States
Assumptions: 

1. The Start-up data submission is a one-time activity, so it is assumed that once it 

has been completed by an SEA there will be no ongoing update activities. Instead, all 

ongoing efforts to provide updated information to MSIX will be addressed by the 

other information collection activities included in the proposed regulations.
Group 2A States - Core and Assessment MDEs with less than 1 Year of Data

Data Collection

Core Data Elements

# Students

# Students 

w/no Core 

data

Collection 

Hrs./Student

Total Effort 

(Hours)

 - - 0.88 -

Assessment Data Elements

# Students 

Assessed

# Students 

missing 

Assmt.

Collection 

Hrs./Student

Total Effort 

(Hours)

 - - 0.08 -

Course History Data Elements

# RegularYear 

Secondary 

Students

# Students 

missing 

Course Hist

Collection 

Hrs./Student

Total Effort 

(Hours)

 - - 0.92 -

Data Submission

Interface Development & Implementation

# States

Hrs. 

Build/Test 

Core MDEs

Hrs. 

Build/Test 

Assess MDE

Hrs. 

Build/Test 

C.Hist MDE

Total Hrs. per 

State

Total Effort 

(Hours)

0 0 0 58.8 58.8 0

Ongoing Electronic Updates

Total Effort 

(Hours)

0

Assumptions: 

1. Interface development and implementation effort derived from Deloitte 

subcontracts with State vendors for development and implementation of State 

Interfaces

2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor 

time for State staff

Assumptions: 

1. Does not include effort to collect COE data elements

2. Hours/student to collect Core data based upon input from States

Assumptions: 

1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3

2. # Students missing assessment data = Percentage of Students missing Core data 

applied to # students assessed

3. Hours/student to collect assessment data based upon input from States

Assumptions: 

1. Number of Regular School-Year Secondary Students is derived by calcuating the 

percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled 

during the regular school year, as reported in CSPR section 2.3.4.1, than applying that 

percentage to the number of eligible grade 9-12 students reported in CSPR section 

2.3.1.1 

2. # Students missing Course Hist. data = Percentage of students missing core data, 

applied to # regular-year secondary students 

3. Hours/student to collect Course History data based upon input from States
Assumptions: 

1. The Start-up data submission is a one-time activity, so it is assumed that once it 

has been completed by an SEA there will be no ongoing update activities. Instead, all 

ongoing efforts to provide updated information to MSIX will be addressed by the 

other information collection activities included in the proposed regulations.
Group 3 States - Core and Course History MDEs with 1 Year of Data

Data Collection

Core Data Elements

# Students

# Students 

w/no Core 

data

Collection 

Hrs./Student

Total Effort 

(Hours)

 1,052 - 0.88 -

Assessment Data Elements

# Students 

Assessed

# Students 

missing 

Assmt.

Collection 

Hrs./Student

Total Effort 

(Hours)

 138 138 0.08 11.5

Course History Data Elements

# RegularYear 

Secondary 

Students

# Students 

missing 

Course Hist

Collection 

Hrs./Student

Total Effort 

(Hours)

 86 - 0.92 -

Data Submission

Interface Development & Implementation

# States

Hrs. 

Build/Test 

Core MDEs

Hrs. 

Build/Test 

Assess MDE

Hrs. 

Build/Test 

C.Hist MDE

Total Hrs. per 

State

Total Effort 

(Hours)

2 0 63.8 0 63.8 127.6

Ongoing Electronic Updates

Total Effort 

(Hours)

0

Assumptions: 

1. Does not include effort to collect COE data elements

2. Hours/student to collect Core data based upon input from States

Assumptions: 

1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3

2. States are not providing Assessment data for any students

3. Hours/student to collect assessment data based upon input from States

Assumptions: 

1. Number of Regular School-Year Secondary Students is derived by calcuating the 

percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled 

during the regular school year, as reported in CSPR section 2.3.4.1, than applying that 

percentage to the number of eligible grade 9-12 students reported in CSPR section 

2.3.1.1 

2. # Students missing Course Hist. data = Percentage of students missing core data, 

applied to # regular-year secondary students 

3. Hours/student to collect Course History data based upon input from States

Assumptions: 

1. Interface development and implementation effort derived from Deloitte 

subcontracts with State vendors for development and implementation of State 

Interfaces

2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor 

time for State staff
Assumptions: 

1. The Start-up data submission is a one-time activity, so it is assumed that once it 

has been completed by an SEA there will be no ongoing update activities. Instead, all 

ongoing efforts to provide updated information to MSIX will be addressed by the 

other information collection activities included in the proposed regulations.
Group 3A States - Core and Course Hist. MDEs with less than 1 Year of Data

Data Collection

Core Data Elements

# Students

# Students 

w/no Core 

data

Collection 

Hrs./Student

Total Effort 

(Hours)

 7,261 5,149 0.88 4,505.4

Assessment Data Elements

# Students 

Assessed

# Students 

missing 

Assmt.

Collection 

Hrs./Student

Total Effort 

(Hours)

 2,605 2,605 0.08 217.1

Course History Data Elements

# RegularYear 

Secondary 

Students

# Students 

missing 

Course Hist

Collection 

Hrs./Student

Total Effort 

(Hours)

 940 667 0.92 611.0

Data Submission

Interface Development & Implementation

# States

Hrs. 

Build/Test 

Core MDEs

Hrs. 

Build/Test 

Assess MDE

Hrs. 

Build/Test 

C.Hist MDE

Total Hrs. per 

State

Total Effort 

(Hours)

1 0 63.8 0 63.8 63.8

Ongoing Electronic Updates

Total Effort 

(Hours)

0

Assumptions: 

1. Does not include effort to collect COE data elements

2. Hours/student to collect Core data based upon input from States

Assumptions: 

1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3

2. States are not providing Assessment data for any students

3. Hours/student to collect assessment data based upon input from States

Assumptions: 

1. Number of Regular School-Year Secondary Students is derived by calcuating the 

percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled 

during the regular school year, as reported in CSPR section 2.3.4.1, than applying that 

percentage to the number of eligible grade 9-12 students reported in CSPR section 

2.3.1.1 

2. # Students missing Course Hist. data = Percentage of students missing core data, 

applied to # regular-year secondary students 

3. Hours/student to collect Course History data based upon input from States

Assumptions: 

1. Interface development and implementation effort derived from Deloitte 

subcontracts with State vendors for development and implementation of State 

Interfaces

2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor 

time for State staff
Assumptions: 

1. The Start-up data submission is a one-time activity, so it is assumed that once it 

has been completed by an SEA there will be no ongoing update activities. Instead, all 

ongoing efforts to provide updated information to MSIX will be addressed by the 

other information collection activities included in the proposed regulations.
Group 4 States - Core MDEs with 1 year of data

Data Collection

Core Data Elements

# Students

# Students 

w/no Core 

data

Collection 

Hrs./Student

Total Effort 

(Hours)

 12,600 - 0.88 -

Assessment Data Elements

# Students 

Assessed

# Students 

missing 

Assmt.

Collection 

Hrs./Student

Total Effort 

(Hours)

 4,463 4,463 0.08 371.9

Course History Data Elements

# RegularYear 

Secondary 

Students

# Students 

missing 

Course Hist

Collection 

Hrs./Student

Total Effort 

(Hours)

 2,027 2,027 0.92 1,858.2

Data Submission

Interface Development & Implementation

# States

Hrs. 

Build/Test 

Core MDEs

Hrs. 

Build/Test 

Assess MDE

Hrs. 

Build/Test 

C.Hist MDE

Total Hrs. per 

State

Total Effort 

(Hours)

9 0 63.8 58.8 122.6 1103.4

Ongoing Electronic Updates

Total Effort 

(Hours)

0

Assumptions: 

1. Interface development and implementation effort derived from Deloitte 

subcontracts with State vendors for development and implementation of State 

Interfaces

2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor 

time for State staff

Assumptions: 

1. Does not include effort to collect COE data elements

2. Hours/student to collect Core data based upon input from States

Assumptions: 

1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3

2. States are not providing Assessment data for any students

3. Hours/student to collect assessment data based upon input from States

Assumptions: 

1. Number of Regular School-Year Secondary Students is derived by calcuating the 

percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled 

during the regular school year, as reported in CSPR section 2.3.4.1, than applying that 

percentage to the number of eligible grade 9-12 students reported in CSPR section 

2.3.1.1 

2. # Students missing Course Hist. data = Percentage of students missing core data, 

applied to # regular-year secondary students 

3. Hours/student to collect Course History data based upon input from States
Assumptions: 

1. The Start-up data submission is a one-time activity, so it is assumed that once it 

has been completed by an SEA there will be no ongoing update activities. Instead, all 

ongoing efforts to provide updated information to MSIX will be addressed by the 

other information collection activities included in the proposed regulations.
Group 4A States - Core MDEs with less than 1 year of data

Data Collection

Core Data Elements

# Students

# Students 

w/no Core 

data

Collection 

Hrs./Student

Total Effort 

(Hours)

 3,809 2,943 0.88 2,575.1

Assessment Data Elements

# Students 

Assessed

# Students 

missing 

Assmt.

Collection 

Hrs./Student

Total Effort 

(Hours)

 1,066 1,066 0.08 88.8

Course History Data Elements

# RegularYear 

Secondary 

Students

# Students 

missing 

Course Hist

Collection 

Hrs./Student

Total Effort 

(Hours)

 456 456 0.92 418.2

Data Submission

Interface Development & Implementation

# States

Hrs. 

Build/Test 

Core MDEs

Hrs. 

Build/Test 

Assess MDE

Hrs. 

Build/Test 

C.Hist MDE

Total Hrs. per 

State

Total Effort 

(Hours)

4 0 63.8 58.8 122.6 490.4

Ongoing Electronic Updates

Total Effort 

(Hours)

0

Assumptions: 

1. Does not include effort to collect COE data elements

2. Hours/student to collect Core data based upon input from States

Assumptions: 

1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3

2. States are not providing Assessment data for any students

3. Hours/student to collect assessment data based upon input from States

Assumptions: 

1. Number of Regular School-Year Secondary Students is derived by calcuating the 

percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled 

during the regular school year, as reported in CSPR section 2.3.4.1, than applying that 

percentage to the number of eligible grade 9-12 students reported in CSPR section 

2.3.1.1 

2. # Students missing Course Hist. data = Percentage of students missing core data, 

applied to # regular-year secondary students 

3. Hours/student to collect Course History data based upon input from States

Assumptions: 

1. Interface development and implementation effort derived from Deloitte 

subcontracts with State vendors for development and implementation of State 

Interfaces

2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor 

time for State staff
Assumptions: 

1. The Start-up data submission is a one-time activity, so it is assumed that once it 

has been completed by an SEA there will be no ongoing update activities. Instead, all 

ongoing efforts to provide updated information to MSIX will be addressed by the 

other information collection activities included in the proposed regulations.
Group 5 States - Not Implemented

Data Collection

Core Data Elements

# Students

# Students 

w/no Core 

data

Collection 

Hrs./Student

Total Effort 

(Hours)

 115 115 0.88 100.6

Assessment Data Elements

# Students 

Assessed

# Students 

missing 

Assmt.

Collection 

Hrs./Student

Total Effort 

(Hours)

 150 150 0.08 12.5

Course History Data Elements

# RegularYear 

Secondary 

Students

# Students 

missing 

Course Hist

Collection 

Hrs./Student

Total Effort 

(Hours)

 13 13 0.92 11.9

Data Submission

Interface Development & Implementation

# States

Hrs. 

Build/Test 

Core MDEs

Hrs. 

Build/Test 

Assess MDE

Hrs. 

Build/Test 

C.Hist MDE

Total Hrs. per 

State

Total Effort 

(Hours)

1 118 63.8 58.8 240.6 240.6

Ongoing Electronic Updates

Total Effort 

(Hours)

0

Assumptions: 

1. Interface development and implementation effort derived from Deloitte 

subcontracts with State vendors for development and implementation of State 

Interfaces

2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor 

time for State staff

Assumptions: 

1. Does not include effort to collect COE data elements

2. Hours/student to collect Core data based upon input from States

Assumptions: 

1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3

2. States are not providing Assessment data for any students

3. Hours/student to collect assessment data based upon input from States

Assumptions: 

1. Number of Regular School-Year Secondary Students is derived by calcuating the 

percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled 

during the regular school year, as reported in CSPR section 2.3.4.1, than applying that 

percentage to the number of eligible grade 9-12 students reported in CSPR section 

2.3.1.1 

2. # Students missing Course Hist. data = Percentage of students missing core data, 

applied to # regular-year secondary students 

3. Hours/student to collect Course History data based upon input from States
Assumptions: 

1. The Start-up data submission is a one-time activity, so it is assumed that once it 

has been completed by an SEA there will be no ongoing update activities. Instead, all 

ongoing efforts to provide updated information to MSIX will be addressed by the 

other information collection activities included in the proposed regulations.
Start-up Submission - Burden Calculation Summary

Group

Number of 

States

Submission 

Effort

Collection 

Effort

Total Effort 

(hours)

1 - Fully Implemented with 1 Year of Data 22 - - -

1A - Fully Implemented with less than 1 Year of Data 7 - 20,387.5 20,387.5

2 - Core and Assessment MDEs with 1 Year of Data 4 235.2 31,520.7 31,755.9

2A - Core and Assessment MDEs with less than 1 Year of Data 0 - - -

3 - Core and Course Hist. MDEs with 1 Year of Data 2 127.6 11.5 139.1

3A - Core and Course Hist. MDEs with less than 1 Year of Data 1 63.8 5,333.5 5,397.3

4 - Core MDEs with 1 Year of Data 9 1,103.4 2,230.1 3,333.5

4A - Core MDEs with less than 1 Year of Data 4 490.4 3,082.2 3,572.6

5 - Not Implemented 1 240.6 125.0 365.6

Grand Total Initial Submission Burden 50 2,261.0 62,690.6 64,951.6
Number of Responses (for OMB 83-C) 28

















Annual count of newly 

documented Migrant 

Children

Core Data Element Collection 

Hrs./Student

Effort to Collect Core Data 

Elements

 121,602 0.88 106,401.8

Annual Percentage of 

Assessed Eligible Students

 Estimate of Assessed Newly 

Documented Migrant 

Students 

 Assessment Data Element 

Collection Hrs./Student 

 Effort to Collect Assessment 

Data Elements 

30% 36,393 0.08 3,032.8

Annual Percentage of Regular 

School Year Secondary 

Students

 Estimate of Reg Year 

Secondary Newly Doc'd 

Migrant Students 

 Course Hist. Data Element 

Collection Hrs./Student 

 Effort to Collect Course 

History Data Elements 

19% 22,855 0.92 20,950.2

Total Effort to Collect Core, Assmt., and Course Data for Newly Documented Migrant Children 109,434.5

Assumptions:

- Course History data element collection hrs./student based on feedback from States

- Annual count of newly documented Migrant Students is based upon the total number qualifying moves reported 

during the 10-11 each school year in CSPR section 2.3.1.5.

- Core data element Collection hrs./student does not include COE Data elements

- Core data element Collection hrs./student based on feedback from States

- Annual Percentage of Assessed Eligible Students is the ratio of the total number of reported Assessed Students in 

CSPR Part 2, section 2.3.2.3 to the count of Eligible Students in CSPR Part 2, section 2.3.1.1

- Assessment data element collection hrs./student based on feedback from States

- Annual Percentage of Regular School Year Secondary Students is the ratio of the estimated total number of enrolled 

grade 9-12 students to the count of Eligible Students in CSPR Part 2, section 2.3.1.1
 Estimate of Reg Year 

Secondary Newly Documented 

Migrant Students 

 Course Hist. Data Element 

Collection Hrs./Student for 

most recent prior enrollment 

in State 

 Effort to Collect Course 

History Data Elements for 

most recent prior enrollments 

in State 

 22,855 1.17 26,663.8

Assumptions:

- Estimate of Regular Year Secondary Newly Documented Migrant Students is defined on 

Tab 2

- Course History data element collection hrs./student based on feedback from States
Number of Responses (for OMB 83-C) 22,855
One-time effort to establish new MDE in State MEP Systems, MSIX Interface, and to create associated policies and procedures

 Number of States to Create New 

MDE 

 Effort to establish new MDE in 

state MEP systems, MSIX 

interface, and procedures (hours) 

 Total Effort to implement new 

MDE (hours) 

 50 36 1,800

Ongoing effort to collect and submit indicator of whether out of state records are available for a student

 Number of Students with 

interstate qualifying move, but no 

MSIX Course History data from 

prior state 

 Effort to indicate whether out of 

state course records are avialable 

for a single student (hours) 

 Total Effort to indicate whether 

out of state Course History data is 

available for students (hours) 

 22,514 0.7 15,009

Assumptions:

 - a new MSIX Minimum Data Element will be created to indicate (Yes or No) whether out of state course history (tr

 - all states will need to modify existing state MEP systems, MSIX interfaces, and procudures to utilze this new MD

 - the number of secondary-aged students in MSIX with an interstate qualifying move during SY'10-'11 and no prior 

 - the effort to determine whether or not an out of state transcript is present for a student is based on state feedbac
olicies and procedures

Number of Responses (for OMB 83-C) 22,514

 out of state course history (transcripts) are available for a student

cudures to utilze this new MDE

during SY'10-'11 and no prior state Course History data indicates the potential population of students that may need an out of state transcrip

ent is based on state feedback.
 need an out of state transcript
Assessment Data Elements

Total # 

Students 

Assessed

# Terms / Year 

Assessed

Assessment 

Collection 

Hrs./Student

Total Effort 

(hours)

 125,293 1 0.08 10,441.1

Number of Responses 

Course History Data Elements

Total # 

Secondary 

Students 

Enrolled

Course 

History 

Collection 

Hrs./Student

Total Effort 

(hours)

 78,683 0.92 72,125.8

Core Data Elements

Total Number 

of Enrolled 

Students

Percentage of 

Students with 

new data 

each year

Core Data 

Collection 

Hrs./Student

Total Effort 

(hours)

 298,159 100% 0.70 208,711.3

Assumptions:

 - Assessment results are made available once per student per year, regardless of when 

the test is administered

 - Effort to collect assessment data based on State feedback

Assumptions:

 - Effort to collect course history data based on State feedback

Assumptions:

 - Effort to collect Core (non-COE) data based on State feedback regarding the effort to 

provide Core data elements for initial submission, then reduced from 0.88 to 0.70 to make 

allowance for states with automated processes to collect and provide updates, and to also 

account for the fewer number of data elements that are expected with an update instead of 

an initial submission.

 - It is assumed that Core enrollment data elements will need to be updated at least once 

per year for 100% of the students. These updates will be submitted by States at the end 

of the next occurring term.
Summary

Assessment Data 

Elements

Course History 

Data Elements

Core Data 

Elements

Total Effort 

(hours)

 10,441.1 72,125.8 208,711.3 291,278.1

Number of Responses (for OMB 83-C) 298,159
Number of MSIX 

Move Notices 

Generated per Year

Hours/student to 

collect Core data

Hours/student to 

collect Assessment 

data

Hours/student to 

collect Course Hist. 

data Total Effort (hours)

 637 0.88 0.08 0.92 1,194.4

Assumptions:

 - Count of Move Notices based on the average number of Move Notices generated in MSIX per year

 - Effort to collect data elements based on State feedback
Number of Responses (for OMB 83-C) 637
Number Request for 

Data Correction per 

State per Year

Number of 

Participating SEAs

Hours/student to 

review and correct 

data Total Effort (hours)

 1 50 0.63 31.3

Assumptions:

 - Number of Data Correction requests per state based on State feedback

 - Each correction request will only involve one category of data (core, assessment, or core)

 - Effort to review and correct data is assumed to be equal average effort to collect data across all data 

element groups, based on State feedback
Number of Responses (for OMB 83-C) 50
Number OME 

Requests for Data 

Correction per Year

Hours/student to 

review and correct 

data Total Effort (hours)

 6 0.63 3.8

Assumptions:

 - Number of Data Correction requests based on past OME requests and estimated future increases 

as parental awareness of MSIX increases

 - Each correction request will only involve one category of data (core, assessment, or course), but 

could inolve any of these categories of data

 - Effort to review and correct data is assumed to be equal average effort to collect data across all data 

element groups, based on State feedback
Number of Responses (for OMB 83-C) 6
1. Start-up Data Submission

Activity

Frequency of 

Response

Number of 

Respondents

Average Hours 

per 

Respondent

Total Hours 

over 3 Years

Data Collection Once per SEA 28 SEAs 2,239 62,691 

Data 

Submission

Once per SEA 28 SEAs 81 2,261 

Total over 3 Years 2,320 64,952

Person Years (at 2,080 hours/year) 1.1 31

Annualized Average 773 21,651

Person Years (at 2,080 hours/year) 0.4 10

2. Newly Documented Migratory Children

Activity

Frequency of 

Response

Number of 

Respondents

Average Hours 

per 

Respondent

Total Hours 

over 3 Years

Data Collection Within 10 days 

of documenting 

a child's 

eligibility

50 SEAs 6,566 328,304 

Data 

Submission

Within 10 days 

of documenting 

a child's 

eligibility

50 SEAs - - 

Total over 3 Years 6,566 328,304

Person Years (at 2,080 hours/year) 3.2 158

Annualized Average 2,189 109,435

Person Years (at 2,080 hours/year) 1.1 53
3. Newly Documented Migratory Children (Secondary Students)

Activity

Frequency of 

Response

Number of 

Respondents

Average Hours 

per 

Respondent

Total Hours 

over 3 Years

Data Collection Within 10 days 

of documenting 

a child's 

eligibility

50 SEAs 1,600 79,992 

Data 

Submission

Within 10 days 

of documenting 

a child's 

eligibility

50 SEAs - - 

Total over 3 Years 1,600 79,992

Person Years (at 2,080 hours/year) 0.8 38

Annualized Average 533 26,664

Person Years (at 2,080 hours/year) 0.3 13

4. Newly Documented Migratory Children (Out of State Records)

Activity

Frequency of 

Response

Number of 

Respondents

Average Hours 

per 

Respondent

Total Hours 

over 3 Years

Data Collection Within 10 days 

of documenting 

a child's 

eligibility

50 SEAs 901 45,028 

Data 

Submission

Once per SEA 50 SEAs 36 1,800 

Data 

Submission

Within 10 days 

of documenting 

a child's 

eligibility

50 SEAs - - 

Total over 3 Years 937 46,828

Person Years (at 2,080 hours/year) 0.5 23

Annualized Average 312 15,609

Person Years (at 2,080 hours/year) 0.2 8

5. End of Term Submission

Activity

Frequency of 

Response

Number of 

Respondents

Average Hours 

per 

Respondent

Total Hours 

over 3 Years
Data Collection Within 30 days 

of the end of a 

term

50 SEAs 17,477 873,834 

Data 

Submission

Within 30 days 

of the end of a 

term

50 SEAs - - 

Total over 3 Years 17,477 873,834

Person Years (at 2,080 hours/year) 8.4 420

Annualized Average 5,826 291,278

Person Years (at 2,080 hours/year) 2.8 140

6. Change of Residence Submission

Activity

Frequency of 

Response

Number of 

Respondents

Average Hours 

per 

Respondent

Total Hours 

over 3 Years

Data Collection Within 4 days 

of receiving 

notification from 

MSIX that a 

migratory child 

has changed 

residence

50 SEAs 72 3,583 

Data 

Submission

Within 4 days 

of receiving 

notification from 

MSIX that a 

migratory child 

has changed 

residence

50 SEAs - - 

Total over 3 Years 72 3,583

Person Years (at 2,080 hours/year) 0.0 2

Annualized Average 24 1,194

Person Years (at 2,080 hours/year) 0.0 1

7. MSIX Data Correction

Activity

Frequency of 

Response

Number of 

Respondents

Average Hours 

per 

Respondent

Total Hours 

over 3 Years

Data Collection Within 4 days 

of 

determination 

to correct data 

submitted to 

MSIX

50 SEAs 1.9 94 
Data 

Submission

Within 4 days 

of 

determination 

to correct data 

submitted to 

MSIX

50 SEAs - - 

Total over 3 Years 1.9 94

Person Years (at 2,080 hours/year) 0.0 0

Annualized Average 0.6 31

Person Years (at 2,080 hours/year) 0.0 0

8. Response to the Department

Activity

Frequency of 

Response

Number of 

Respondents

Average Hours 

per 

Respondent

Total Hours 

over 3 Years

Data Collection Within 10 days 

of a request for 

information 

from the 

Department

50 SEAs 0.2 11 

Data 

Submission

Within 10 days 

of a request for 

information 

from the 

Department

50 SEAs - - 

Total over 3 Years 0.2 11

Person Years (at 2,080 hours/year) 0.0 0

Annualized Average 0.1 4

Person Years (at 2,080 hours/year) 0.0 0
1

2

3

4

5

6

7

8

Description

This estimate includes time to collect 

MSIX MDE information that has not 

already been collected for each student 

considered eligible by the SEA in the 

preceding year

This estimate includes time for SEAs to 

complete development and 

implementation of their MSIX interface 

to enable the exchange of all MSIX 

MDEs

28 SEAs to complete interface work

28 SEAs to complete interface work

Description

This estimate includes time to collect 

MSIX MDE information for each newly 

documented migrant student and enter 

it into the State's MEP system

It is estimated that there is no additional 

effort to electronically submit the 

collected MDEs to MSIX

By Reporting Ativity
Description

This estimate includes time to collect 

Course History MDE inforation for the 

most recent secondary school attended 

previously in the state by migrant 

student and enter it into the State's 

MEP system

It is estimated that there is no additional 

effort to electronically submit the 

collected MDEs to MSIX

Description

This estimate includes time to whether 

or not an LEA in the State has records 

from another State for a migrant student 

and enter indicate it in the State's MEP 

system

This estimate includes for each SEA to 

modify their State MEP system and 

MSIX interface to collect and submit a 

new MDE to indicate whether or not Outof-State school records are present at 

an LEA for a migrant student.

It is estimated that there is no additional 

effort to electronically submit the 

collected MDEs to MSIX

Description
This estimate includes time to collect 

newly available MDE inforation for each 

eligible migrant student in the State and 

enter it into the State's MEP system

It is estimated that there is no additional 

effort to electronically submit the 

collected MDEs to MSIX

Description

This estimate includes time to collect 

new MDE inforation that has become 

available for migrant student since the 

last submission to MSIX and enter it 

into the State's MEP system

It is estimated that there is no additional 

effort to electronically submit the 

collected MDEs to MSIX

Description

This estimate includes effort to correct 

information previously entered in the 

State's MEP system
It is estimated that there is no additional 

effort to electronically submit the 

corrected data to MSIX

Description

This estimate includes effort to respond 

to a request from the Department to 

correct or amend data previously 

entered in the State MEP system and 

submitted to MSIX

It is estimated that there is no additional 

effort to electronically submit the 

corrected data to MSIX
Annualized Burden for all 

SEA Respondents

Start-up Data Submissions 21,651

Newly Documented Migratory Children 109,435

Newly Documented (Secondary Records - Same State) 26,664

Newly Documented (Secondary Records - Out of State) 15,609

End of Term Submissions 291,278

Change of Residence Submissions 1,194

Parental Request to SEA for Data Correction 31

Response to ED - Parental Request to ED for Data Correction 4

Annualized Total over 3 Years for All SEAs 465,866

Average Hours per SEA 9,317

Average Person Years per SEA (at 2,080 hours/year) 4.5

Average Hours per 1,000 Eligible Children (of 418,643 Children) 1,113

 773.23

 2,188.69

By Reporting Ativity
 533.28

 312.19
 5,825.56

 23.89
0.6

 0.1
 Control Totals

(from Workbook tabs) 

 21,651

 109,435

 26,664

 15,609

 291,278

 1,194

 31

 4

 465,866

 9,317

 4.5

 1,112.8
Hourly Labor Rate: $ 33.02

1

2

3

4

5

6

7

8

1. Start-up Submission

` Nationally Per SEA

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Data

Collection

 62,691 30.1 $ 2,070,044 2,239 1.1 $ 73,930 

Data Submission 2,261 1.1 $ 74,658 81 0.0 $ 2,666 

Totals 64,952 31 $ 2,144,702 2,320 1.1 $ 76,596

Annualized Avg. 21,651 10 $ 714,901 773 0.4 $ 25,532

2. Newly Documented Migrant Students

Nationally Per SEA

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Data

Collection

 328,304 158 $ 10,840,586 6,566 3.2 $ 216,812 

Data Submission - - $ - - - $ - 

Totals 328,304 158 $ 10,840,586 6,566 3.2 $ 216,812

By Reporting Ativity
Annualized Avg. 109,435 53 $ 3,613,529 2,189 1.1 $ 72,271

3. Newly Documented Migrant Students (Secondary Students)

Nationally Per SEA

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Data

Collection

 79,992 38 $ 2,641,320 1,600 0.8 $ 52,826 

Data Submission - - $ - - - $ - 

Totals 79,992 38 $ 2,641,320 1,600 0.8 $ 52,826

Annualized Avg. 26,664 13 $ 880,440 533 0.3 $ 17,609

4. Newly Documented Migrant Students (Out of State Records)

Nationally Per SEA

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Data

Collection

 45,028 22 $ 1,486,825 901 0.4 $ 29,736 

Data Submission 1,800 1 $ 59,436 36 0.0 $ 1,189 

Totals 46,828 23 $ 1,546,261 937 0.5 $ 30,925

Annualized Avg. 15,609 8 $ 515,420 312 0.2 $ 10,308

5. End of Term Submission

Nationally Per SEA

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Data

Collection

 873,834 420 $ 28,854,013 17,477 8.4 $ 577,080 

Data Submission - - $ - - - $ - 

Totals 873,834 420 $ 28,854,013 17,477 8.4 $ 577,080

Annualized Avg. 291,278 140 $ 9,618,004 5,826 2.8 $ 192,360
6. Change of Residence Submission

Nationally Per SEA

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Data

Collection

 3,583 2 $ 118,315 72 0.0 $ 2,366 

Data Submission - - $ - - - $ - 

Totals 3,583 2 $ 118,315 72 0.0 $ 2,366

Annualized Avg. 1,194 1 $ 39,438 24 0.0 $ 789

7. MSIX Data Correction

Nationally Per SEA

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Data

Collection

 94 0 $ 3,096 1.9 0.0 $ 62 

Data Submission - - $ - - - $ - 

Totals 94 0 $ 3,096 1.9 0.0 $ 62

Annualized Avg. 31 0 $ 1,032 0.6 0.0 $ 21

8. Response to the Department

Nationally Per SEA

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Total Hours 

over 3 Years Person Years

Cost @ $33.02 

per Hour

Data

Collection

 11 0 $ 371 0.2 0.0 $ 7 

Data Submission - - $ - - - $ - 

Totals 11 0 $ 371 0.2 0.0 $ 7

Annualized Avg. 4 0 $ 124 0.1 0.0 $ 2
Annualized 

Burden for All 

Respondents

Annualized Cost 

Nationally 

@$33.02

Cost per SEA

@$33.02

Start-up Data Submission 21,651 $ 714,901 $ 25,532

Newly Documented Migratory Children 109,435 $ 3,613,529 $ 72,271

Newly Documented Migratory Children (Secondary Students) 26,664 $ 880,440 $ 17,609

Newly Documented Migratory Children (Out of State Records) 15,609 $ 515,420 $ 10,308

End of Term Submission 291,278 $ 9,618,004 $ 192,360

Change of Residence Submission 1,194 $ 39,438 $ 789

MSIX Data Correction 31 $ 1,032 $ 21

Response to the Department 4 $ 124 $ 2

Annualized Total for all SEAs 465,866 $ 15,382,888 $ 318,892

Average per 1,000 Eligible Children (of 418,643 children) 1,113 $ 36,744.64

By Reporting Ativity


Annualized 

Burden for All 

Respondents

Annualized Cost 

Nationally 

@$33.02

Cost per SEA

@$33.02

 21,651 $ 714,901 $ 25,532

 109,435 $ 3,613,529 $ 72,271

 26,664 $ 880,440 $ 17,609

 15,609 $ 515,420 $ 10,308

 291,278 $ 9,618,004 $ 192,360

 1,194 $ 39,438 $ 789

 31 $ 1,032 $ 21

 4 $ 124 $ 2

 465,866 $ 15,382,888 $ 318,892

 1,113 $ 36,744.64

Control Totals
ED Staff Time in 

Government FTEs

ED Staff Costs 

(Loaded with 

Benefits, 3% annual 

increase) MSIX Contract Costs

Historical Costs

FY 2006 2.20 $ - $ 7,980,831

FY 2007 2.20 $ 264,440 $ 3,129,097

FY 2008 2.20 $ 272,373 $ 3,262,624

FY 2009 2.20 $ 280,544 $ 3,034,085

FY 2010 2.20 $ 288,961 $ 3,161,144

FY 2011 2.20 $ 297,630 $ 3,632,746

FY 2012 2.20 $ 306,558 $ 2,660,856

Total $ 1,710,506 $ 26,861,385

Annualized Total $ 244,358 $ 3,837,341

Next 3 Years

FY 2013 2.20 $ 315,755 $ 2,702,637

FY 2014 2.20 $ 325,228 $ 2,469,194

FY 2015 2.20 $ 334,985 $ 2,459,042

Total $ 975,968 $ 7,630,874

Annualized Total $ 325,323 $ 2,543,625
Totals

1 Start-up Data Submission

$ 7,980,831 2 Newly Documented Migratory Children

$ 3,393,537 3 Newly Documented Migratory Children (Secondary Students)

$ 3,534,997 4 Newly Documented Migratory Children (Out of State Records)

$ 3,314,630 5 End of Term Submission

$ 3,450,105 6 Change of Residence Submission

$ 3,930,376 7 MSIX Data Correction

$ 2,967,415 8 Response to the Department

$ 28,571,892 Total Annual Responses

$ 4,081,699

$ 3,018,393

$ 2,794,422

$ 2,794,027

$ 8,606,842

$ 2,868,947

For OMB 83-C

By Reporting Ativity
# 

Responses

 28

 121,602

 22,855

 22,514

 298,159

 637

 50

 6

 465,851
State

 MSIX Count 

of CSPR 

2.3.1.1 

 State CSPR

2.3.1.1 

Eligible for 

MEP 

services**** 

 State CSPR

Assessed** 

 Reg. Year 

Secondary*** Core Assess.

Course 

History

1-Year 

Data*

# Students # Missing # Assessed # Secondary # Students # Missing # Assessed # Secondary

Alabama 2,214 2,296 720 340 Yes Yes Yes Yes 2,296 - 720 340

Alaska 11,364 11,176 5,096 2,759 Yes Yes Yes Yes 11,176 - 5,096 2,759

Arizona 7,782 8,477 2,577 2,167 Yes Yes Yes -

Arkansas 7,456 8,083 2,421 1,020 Yes Yes Yes Yes 8,083 - 2,421 1,020

California 150,592 160,669 47,313 31,441 Yes Yes Yes -

Colorado 5,012 4,861 1,898 954 Yes Yes Yes Yes 4,861 - 1,898 954

Connecticut - - - - Yes Yes Yes - - - - -

Delaware 179 178 17 12 Yes Yes Yes Yes 178 - 17 12

Florida 13,129 28,905 8,756 3,826 Yes Yes Yes - 28,905 15,776 8,756 3,826

Georgia 7,850 9,448 1,779 820 Yes Yes Yes Yes 9,448 - 1,779 820

Hawaii 2,250 1,941 934 430 Yes Yes -

Idaho 1,800 4,466 1,202 751 Yes Yes Yes - 4,466 2,666 1,202 751

Illinois 1,877 1,885 281 209 Yes Yes Yes Yes 1,885 - 281 209

Indiana 1,030 1,039 165 209 Yes Yes Yes Yes 1,039 - 165 209

Iowa 1,450 1,616 743 369 Yes Yes -

Kansas 2,112 7,261 2,605 940 Yes Yes -

Kentucky 4,470 4,305 526 228 Yes Yes Yes Yes 4,305 - 526 228

Louisiana 3,176 3,236 938 497 Yes Yes Yes Yes 3,236 - 938 497

Maine 414 388 26 34 Yes Yes Yes Yes 388 - 26 34

Maryland 468 456 19 25 Yes Yes Yes -

Massachusetts 452 437 39 15 Yes Yes Yes Yes 437 - 39 15

Michigan 6,563 6,668 968 717 Yes Yes Yes -

Minnesota 2,516 3,440 604 696 Yes Yes Yes - 3,440 924 604 696

Mississippi 743 786 603 53 Yes Yes -

Missouri 748 1,104 336 169 Yes Yes Yes - 1,104 356 336 169

Montana 1,011 1,025 156 77 Yes Yes Yes Yes 1,025 - 156 77

Nebraska 5,221 4,775 1,349 721 Yes Yes -

Nevada 43 182 77 32 Yes -

New Hampshire 66 66 4 3 Yes Yes -

New Jersey 477 1,746 246 71 Yes -

New Mexico - 511 241 102 Yes -

New York 5,534 5,143 868 296 Yes Yes Yes Yes 5,143 - 868 296

North Carolina 5,738 5,636 998 505 Yes Yes Yes Yes 5,636 - 998 505

North Dakota 656 596 119 61 Yes Yes Yes -

Ohio 1,675 1,998 233 141 Yes Yes Yes Yes 1,998 - 233 141

Oklahoma 783 804 366 174 Yes Yes -

Oregon 19,372 19,874 6,550 3,596 Yes Yes Yes Yes 19,874 - 6,550 3,596

Pennsylvania 5,190 5,049 1,171 709 Yes Yes Yes Yes 5,049 - 1,171 709

Rhode Island - - - - Yes Yes Yes - - - - -

South Carolina 1,263 1,261 149 39 Yes Yes -

South Dakota 861 919 241 217 Yes Yes -

Tennessee 2,625 2,566 207 149 Yes Yes Yes Yes 2,566 - 207 149

Texas 55,359 54,932 19,829 15,679 Yes Yes Yes Yes 54,932 - 19,829 15,679

Utah 346 1,370 502 251 Yes -

Vermont 407 432 74 22 Yes Yes -

Virginia 1,006 924 199 61 Yes Yes Yes -

Washington 29,965 34,572 10,689 6,862 Yes Yes Yes Yes 34,572 - 10,689 6,862

West Virginia 3 67 15 5 Yes Yes Yes - 67 64 15 5

Wisconsin 963 959 294 215 Yes Yes Yes Yes 959 - 294 215

Wyoming - 115 150 13 -

MSIX Implementation Status Group 1

 Fully Implemented with 1-Year of Data 

Group 1A

 Fully Implented with less than 1-Year of Data 
Total Students 374,211 418,643 125,293 78,683 179,086 

- 54,901 35,327 37,982 19,786 10,913 5,447

Count of States 50 50 50 50 49 33 32 37 22 22 22 22 7 7 7 7
** State CSPR Assessed data is based on Tested Counts reported in CSPR Part II, section 2.3.2.3 (using greater of 2.3.2.3.1 or 2.3.2.3.2)

*** Reg. Year Secondary counts are derived by calcuating the percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled during the regular school year, as reported in CSPR section 2.3.4.1, than applying that percentage to the number of eligib

**** State CSPR data based on Eligible Students for MEP Services counts in the SY10-11, including Birth through 12, Ungraded and Out of School counts for each State

Assumptions

* 1-Year of migrant data requirement is considered met if the 2010-2011 Category 1 CSPR count calculated by MSIX is within 80% of the count reported by the state for the same period
# Students # Missing # Assessed # Secondary # Students # Missing # Assessed # Secondary # Students # Missing # Assessed # Secondary # Students # Missing # Assessed # Secondary # Students

 - -

 - -

 8,477 - 2,577 2,167 -

 - -

 160,669 - 47,313 31,441 -

 - -

 - -

 - -

 - -

 - -

 - - 1,941

 - -

 - -

 - -

 - - 1,616

 - - 7,261 5,149 2,605 940

 - -

 - -

 - -

 - 456 - 19 25

 - -

 6,668 - 968 717 -

 - -

 - - 786

 - -

 - -

 - - 4,775

 - -

 - - 66

 - -

 - -

 - -

 - -

 - 596 - 119 61

 - -

 - - 804

 - -

 - -

 - -

 - - 1,261

 - - 919

 - -

 - -

 - -

 - - 432

 924 - 199 61 -

 - -

 - -

 - -

 - -

 -

Group 2

 Core and Assessment MDEs with 1-Year of Data 

Group 2A

 Core and Assessmt MDEs with less than 1-Year of Data 

Group 3

 Core and C.Hist MDEs with 1-Year of Data 

Group 3A

 Core and C.Hist MDEs with less than 1-Year of Data Core MDEs only w
 176,738 

- 51,057 34,386 - - - - 1,052 - 138 86 7,261 5,149 2,605 940 12,600

 4 4 4 4 - - - - 2 2 2 2 1 1 1 1 9
 to the number of eligible grade 9-12 students reported in CSPR section 2.3.1.1 
# Missing # Assessed # Secondary # Students # Missing # Assessed # Secondary # Students # Missing

 -

 -

 -

 -

 -

 -

 -

 -

 -

 -

 - 934 430

 -

 -

 -

 - 743 369

 -

 -

 -

 -

 -

 -

 -

 -

 - 603 53

 -

 -

 - 1,349 721

 - 182 139 77 32

 - 4 3

 - 1,746 1,269 246 71

 - 511 511 241 102

 -

 -

 -

 -

 - 366 174

 -

 -

 -

 - 149 39

 - 241 217

 -

 -

 - 1,370 1,024 502 251

 - 74 22

 -

 -

 -

 -

 - 115 115

 Not Implemented 

Group 4 Group 4A Group 5

 Core MDEs only with 1-Year of Data Core MDEs only with less than 1-Year of Data 
 

- 4,463 2,027 3,809 2,943 1,066 456 115 115

 9 9 9 4 4 4 4 1 1

 Median 

Response 

(Hours) 

 Median 

Response 

(Minutes) 

 0.88 52.5

 0.08 5.0

 0.92 55.0

 1.17 70.0

 36.0
 0.67 40.0
Question

1) How many minutes in total does it take to collect the Core data elements for one student and enter them into your state MEP system? 

Please note that these data elements do not include any information contained in the National COE. However, it may be necessary to 

collect information from sources such as SEA systems, LEA systems, MEP files, parents, or students. Please see the provided list of "Core" 

data elements for definitions.

2) Please summarize how the activities addressed in Question 1 are completed in your state and by whom. Please be concise, but as 

thorough as possible.

3) How many minutes in total does it take to collect the Assessment data elements for one student's current year State Assessments only

and enter it into your state MEP system? Use the average time spent per student regardless of the number of tests. Please see the 

provided list of "Assessment" data elements for definitions.

4) Please summarize how the activities addressed in Question 3 are completed in your state and by whom. Please indicate which, if any, 

parts of this process are automated. Please be concise, but as thorough as possible.

5) How many minutes in total does it take to collect current year Course History data elements for one secondary student and enter the 

data into your state MEP system? This should be the average time per student regardless of the number of courses. Please see the 

provided list of "Course History" data elements for definitions.

6) Please summarize how the activities addressed in Question 5 are completed in your state and by whom. Please indicate which, if any, 

parts of this process are automated. Please be concise, but as thorough as possible.

7) How many minutes in total would it take to collect secondary education Course History data elements for the most recent prior 

secondary school enrollment in your state for one student? The most recent prior secondary enrollment may be prior to the student's MEP 

eligibility. Please provide an estimated effort if this activity is not currently performed in your state. See the provided list of "Course History" 

data elements for descriptions.

8) Please summarize how the activities addressed in Question 7 are completed in your state and by whom. Please indicate which, if any, 

parts of this process are automated. If this task is not currently being executed in your state, please indicate how you envision it would be 

performed.

9) How many hours would it take to create a new Data Element to indicate (Yes or No value only; the content of the transcript does not need 

to be collected, entered, or transmitted) whether out-of-state secondary school transcripts are present in your state for a migrant student? 

Please do not include the effort to request and receive an out-of-state transcript. Instead, please include the effort to modify your existing 

state MEP system to enter and store only whether or not an out-of-state transcript exists in your state for a student, the effort to modify the 

state's MSIX interface to transmit this data, and the effort to update your state procedures to collect this data.
10) Assuming the new data element discussed in Question 9 was added in your State MEP system to indicate (Yes or No) whether out-ofstate transcripts are present in your state for a migrant secondary student, how many minutes would it take to research (e.g., contacting 

LEAs, research other state systems and the existing state MEP system, file review) whether an out-of-state transcript is present and then 

indicate (Yes/No) in the state system?
State

How many minutes in total does it take to collect the Core data elements for 

one student and enter them into your state MEP system? Please note that 

these data elements do not include any information contained in the National 

COE. However, it may be necessary to collect information from sources such as 

SEA systems, LEA systems, MEP files, parents, or students. Please see the 

provided list of "Core" data elements for definitions.

Please summarize how the activities addressed in Question 1 are completed in 

your state and by whom. Please be concise, but as thorough as possible.

How many minutes in total does it take to collect the Assessment data 

elements for one student's current year State Assessments only and enter it 

into your state MEP system? Use the average time spent per student regardless 

of the number of tests. Please see the provided list of Assessment data 

elements for definitions.
Please summarize how the activities addressed in Question 3 are completed in 

your state and by whom. Please indicate which, if any, parts of this process are 

automated. Please be concise, but as thorough as possible.

How many minutes in total does it take to collect current year Course History 

data elements for one secondary student and enter the data into your state 

MEP system? This should be the average time per student regardless of the 

number of courses. Please see the provided list of Course History data elements 

for definitions.

Please summarize how the activities addressed in Question 5 are completed in 

your state and by whom. Please indicate which, if any, parts of this process are 

automated. Please be concise, but as thorough as possible.

How many minutes in total would it take to collect secondary education Course 

History data elements for the most recent prior secondary school enrollment in 

your state for one student? The most recent prior secondary enrollment may 

be prior to the student's MEP eligibility. Please provide an estimated effort if 

this activity is not currently performed in your state. See the provided list of 

Course History data elements for descriptions.
Please summarize how the activities addressed in Question 7 are completed in 

your state and by whom. Please indicate which, if any, parts of this process are 

automated. If this task is not currently being executed in your state, please 

indicate how you envision it would be performed.

How many hours would it take to create a new Data Element to indicate (Yes or 

No value only; the content of the transcript does not need to be collected, 

entered, or transmitted) whether out-of-state secondary school transcripts are 

present in your state for a migrant student? Please do not include the effort to 

request and receive an out-of-state transcript. Instead, please include the 

effort to modify your existing state MEP system to enter and store only 

whether or not an out-of-state transcript exists in your state for a student, the 

effort to modify the state's MSIX interface to transmit this data, and the effort 

to update your state procedures to collect this data.

Assuming the new data element discussed in Question 9 was added in your 

State MEP system to indicate (Yes or No) whether out-of-state transcripts are 

present in your state for a migrant secondary student, how many minutes 

would it take to research (e.g., contacting LEAs, research other state systems 

and the existing state MEP system, file review) whether an out-of-state 

transcript is present and then indicate (Yes/No) in the state system?

For what percentage of migrant students does new or updated Core data 

element information become available during a typical school term? Please see 

the provided list of Core data elements for definitions.

Approximately how many times per year does staff in your state update a 

Student's record in your state MEP system as the result of a request from a 

parent or student to correct inaccurate data contained in your state MEP 

system for the student?

Please provide your name and state so we can contact you if we have any 

additional questions or need further clarification.
Florida

Our estimated answer for #1 is: 30-60 min;The local educational 

agencies (LEAs) school registrar/MEP staff collect this data on each 

migrant student and enter it into their local student database. LEAs 

are required to submit migrant student records from the local 

student database to the state student database through the Florida 

Automated System for Transferring Electronic Records (FASTER). 

FASTER is considered the conduit. Migrant records are submitted to 

the state based on the OME established time frames.
Once assessments are administered, they are collected and scored. 

Data entry into local student data base for the test data including 

scores occur at the LEA/school district level. The assessment 

data/results are then sent electronically to the state student 

database through FASTER. The amount of time to collect, score, 

conduct data entry, etc. is difficult to determine at this time.

The time varies because data collection occurs at several levels, i.e., 

from instructional staff on to MIS staff. The local educational 

agencies (LEAs) school instructional, guidance, registrar, and MEP 

staff collect this data on each migrant student and enter it into their 

local student database. LEAs are required to submit migrant student 

records from the local student database to the state student 

database through the Florida Automated System for Transferring 

Electronic Records (FASTER). FASTER is considered the conduit. 

Migrant records are submitted to the state based on the OME 

established time frames.
The time varies because data collection occurs at several levels, i.e., 

from instructional staff on to MIS staff. The local educational 

agencies (LEAs) school instructional, guidance, registrar, and MEP 

staff collect this data on each migrant student and enter it into their 

local student database. LEAs are required to submit migrant student 

records from the local student database to the state student 

database through the Florida Automated System for Transferring 

Electronic Records (FASTER). FASTER is considered the conduit. 

Migrant records are submitted to the state based on the OME 

established time frames.

For #9, in general, it would take Florida 1.5-2 years to add any new 

Data Element, if it was not already in existence in the state student 

database. However, for #9 and #10, specifically, Florida already has 

the capacity to collect, store, and send out-of-state secondary 

school transcript information. Question #11 is not very clear. Florida 

updates core data elements records at least once a year and as 

needed for every migrant student. Our estimated response for #12 

is less than one time per year. For #12, Florida receives infrequent 

requests to update a student's academic record from a parent or 

student. If updates are done, it is generally about updating the DOB.
Montana

1000

The information is collected generally by recruiters and directors in 

an interview setting at the family's temporary home, school, or 

other setting. The data collection and entry is dependent upon 

whether the student is: 1)interstate new/returning 2)intrastate 

new/returning Can take from 30 minutes to three days; 

nothwithstanding PFS information.

1000
Assessment data is collected yearly at the SEA level and entered 

through uploads of the state data system to NGS on MT. based 

students. For interestate students, it can take directors/data 

personnel at the SEA and LOA level months to obtain. Tests are 

giving annually, results take up to five months to appear in state 

systems; then for interstate students we have to match student IDs.

1000

Depends on if student is interstate/new/returning; intrastate 

new/returning. In summer, difficult to obtain from LOAs who are 

not there and if most recent information has been entered at 

homebase. Done by youth coordiator, directors. Can take up to 

three days if not in system. Data entry on partial credits or updating 

for interstate students takes much less time (30 minutes) for 

recieving state; to build an entire course history for a new student 

takes much more time, again depedning on whether the student is 

new, returning, interstate or intrastate. Entry done by data entry 

persnonell, advocate; collection by youth coordiantor/teacher.

1000
See number six

100

100

80

1

Angela Branz-Spall;MT
Pennsylvania

30

Most of this data is collected at time of Recruitment by Recruiters using electronic 

COE;s and then reviewed at several levels. A few items, such as LEP, IEP, 

Immunization, Health Alert may be gathered by Recruiters, but are more likely to 

be gathered by Student Support Specialists, which is also done using direct data 

entry electronically and also is reviewed. The Facility/District/Project detailed 

information is primarily maintained by Data Specialists and simply referenced by 

the staff supplying the correct facility code from a drop-down menu and the rest of 

the information is automatically looked-up;. Some of these time saving factors 

may make our time per student slightly less than other states.

30
Annually, we collect what we can electronically from our State Assessment system 

as well as state Language Assessments. This is a semi-automated process. 

However, staff may have to collect other data manually if the child leaves before 

the electronic version is not available or if there are other assessments that are not 

available electronically. The time required to manipulate the electronic file is also 

included. With the broad range of possibilities, it is hard to determine the average 

time, but this is our best estimation.

30

Secondary Student Support Specialists go to schools and collect what courses 

students are enrolled in. Depending on the School, this may be done by obtaining 

a printout from the school or it may require manually searching through records. 

They may then enter that data into their Tablet or put it on a data collection form 

and submit to the Data Specialist. At the end of each term or if a child leaves the 

area, the staff return and collect the current grade and clock hours or possibly the 

final grade and credits as appropriate and record in the same manner. There is no 

Central Data System from which to automate this collection.

60
This is difficult to answer. If it is at a school we are already dealing with for a child, 

it would probably be an additional 15 minutes per student, and this is something 

we are already doing. If while the staff are collecting the information in #5/6 and 

know that the student has previous course history at that school, they collect it 

and we enter the required enrollment information (enrollments are required in 

both MIS2000 and MSIX in order to enter Course History data). If it would require 

going to another school that would take at least some, if not considerable 

additional time, especially if it is a school outside the region where the student is 

or if it is a school where we do not have an established relationship.

10

30

100

1

This is provided by Vaughn Murray in consultation with Carmen M. Medina, State 

Director as well as Regional Data staff on behalf of the Pennsylvania MEP
Illinois 

60

Information is gathered by recruiters, teachers, counselors, and health care 

providers from student records, parent and student interviews and LEA data 

systems. Data entry specialists enter the information on NGS. State support staff 

provide technical assistance to data entry specialists as needed and identify errors 

in data entry that need to be corrected.

5
Illinois student assessment data is maintained in a state student data base. The 

NGS staff generate a file of eligible migrant students each year. The Illinois state 

student data base staff use the file to run a data match to identify the assessment 

results of all migrant students on the IL student data base. The migrant student 

assessment results are sent in a file to NGS, where staff load the information into 

NGS to populate the individual migrant student records.

80

The migrant project staff request course history data from the school counselor. 

The school counselor retrieves this information from the student record. The NGS 

data entry specialist enters the information in NGS.

80
The migrant project staff request course history data from the school counselor. 

The school counselor retrieves this information from the student record. The NGS 

data entry specialist enters the information in NGS.

40

40

100

3

Beth Robinson, Illinois
Colorado 

180

SEA/Regional staff performs various activities to collect and report the Core data 

elements in the State Student Information System, NGS. Data sources include the 

following; State Information System, Local Student Information Systems, Other 

Data Sources within the Department, MEP Files, Parent Surveys, Pre-school 

Surveys, Student Secondary Transcript, Out-of-School Youth Surveys. The core 

data elements are collected through regional programs, with support from the 

LEA. Regional programs have established working relationships with participating 

school districts and developed a method for collecting student data on an agreed 

schedule. Through these efforts some districts have granted regional programs 

direct access to the district internal student database. Districts have designated 

internal staff to provide student academic information to the regional programs. 

Core data elements collected by the regional programs included but not limited; 

Local district formal assessments, local district PK assessments, medical alerts, 

immunizations, health/dental, enrollment, student state IDs, and course history. 

The SEA sends data request to the department's data warehouse requesting 

student demographic data on State Assessments, Language Proficiency, Special 

Needs, Dropped Out, Received GED, Graduated, students tested in reading and 

math, MEP Projects and school campus information, as well as, FTE and MEP job 

classifications.

1000
The SEA sends a list of migrant student state IDs to the data warehouse and 

requests assessment information on the following state assessments; CSAP, CSAP 

A, CELA. Once this information is received, the State electronically imports the 

information into NGS. A validation sample is completed prior to importing all 

information. State assessment data is not available until late August or 

September. For students that do not have state assessments, regional programs 

are required to request local assessments and manually enter them in the students 

record in NGS.

180

At this time, the SEA is not currently collecting course history data elements. On 

April 10, 2012, the SEA will be holding Secondary Course History Training. All 

regional programs are required to participate in this training. Currently, course 

history information is not reported to the State and therefore must be collected by 

the districts. The information will be collected electronically and either entered or 

imported into the State's Migrant Student Information System, the New 

Generation System (NGS). We established the time it will take the SEA and regional 

programs to collect and enter course history in the beginning will take 30-180 

minutes per student.

180
Regional programs are required to share a Secondary Course History Template 

with their participating districts, which requires them to report all MSIX course 

history data elements. Districts will complete this template for each student's 

subject and course for grades 9-12.

100

100

10

1

Colorado;Brenda Meyer General Professional

Colorado Department of Education

Data Services Unit

201 E. Colfax Avenue, Room 507 Denver, CO 80203

Phone: 303-866-6744 Work Cell: 303-913-0282 Fax: 303-866-6888

Email: meyer_b@cde.state.co.us
Virginia

100

Migrant coordinators or designee enter core elements in the state database which 

transfers to the MSIX. Migrant recruiters can spend 1-2 days recertifying students 

and/or identifying new students. The migrant coordinator/designee will enter data 

to the state system which takes about 30-45 minutes depending upon if they are 

entering a new record versus updating a student record.

1
The assessment information is transmitted directly from the state assessment 

system (separate from migrant database) to the MSIX for migrant students with 

assessment files. The local coordinators do not enter this information.

At this time, the state does not upload course history data.
At this time, the state does not upload course history data.

36

36

100

2

Patience Scott, Virginia
Oregon

5 to 30

Per Sue Cheavtharn: It takes 5-30 minutes to actually request the data, then enter 

it into OMSIS. There is additional time to wait for information to be provided by 

the LEA, but the staff person is doing other work during the waiting period.

Oregon’s MEP program operates at two different levels: Local Education Agency 

and Regional Education Service Districts (ESD). Oregon has 19 regional MEP 

programs seven are LEA and eight are Regional ESDs; the regional ESD operates 

and cover many districts. Obtaining information for an LEA is quick and efficient 

whereas the opposite is said the ESD’s level. LEA access to information is within 

minutes, if the local data specialist has access to the information. ESDs access to 

information could range from 15 minutes to weeks or even months, depending on 

the accessibility to information and personnel.

The main MEP liaisons at the regional program are the Recruiters, Data Specialists 

and/or Coordinators. Communication protocols are set-up at each local MEP 

offices. Information about student comings or goings is at times reported to the 

recruiters and at times to no one. Once information is obtain about a student 

arrival or departure, data is compiled and appropriate forms are completed either 

by the Recruiter or Data Specialists. Information is then entered to the Oregon 

Migrant Student Information (OMSIS) by the data specialist. 

less than 1 minute
Per Sue C: The Assessment data is automatically provided to OMSIS. It takes less 

that 5 minutes to download data for all Oregon students once per year.

State assessment information is not easily accessible by any of Oregon’s regional 

MEP programs. Because assessment information is considered “Resisted” data, 

one must have rights and authorization to access “Current” state assessments. 

The time to collect the information varies from programs to programs, depending 

on consortium agreements. The times it takes to collect the “current assessment” 

data can range from one week to possibly never. The OMSIS system does not 

allow entry of state assessments, however, local and state language proficiency 

assessments are allowed on OMSIS. On a yearly basis, Oregon extracts previous 

school year state assessment data and submitted it to MSIX. This usually occurs 

after the completion of the CSPR Part II.

Ideally, current assessment information should be easily accessible for MEP staff in 

order to evaluate and identify Priority for Service (PFS) students; reality wise, this 

is not the case. Very few of Oregon’s regional MEP programs have access to 

current assessment information. When current information is not available then 

last school year state assessments are used to determine PFS for the new school 

year. Many of the LEAS perform PFS determination for immediate services.

Oregon is anticipating with the development of the new OMSIS version 2.0, the 

state assessments would be easily assessable for all LEA MEP staff. 

less than 1 minute

Per Sue C.: Course History is automatically downloaded into OMSIS. It takes less 

than a minute of work to process data for all Oregon students.

Oregon MEP programs personnel do not collect Course History on MEP students. 

This process happens automatically when a child is flagged as withdrawn on the 

OMSIS and checked against the KIDs system with an associated enrollment line 

then the Course History is extracted and set to MSIX.

Oregon extracts Course History data from a system call the KIDs. KIDs is a system 

that store collections of information sent from the LEAs. All LEAs in Oregon are 

encouraged to join what is called a regional Data Warehouse. All regional Data 

Warehouse data feeds into the KIDs system.

less than 1 minute
If enrollment information matches on the OMSIS and KIDs, then the collection of 

Course History happens in seconds. However, if OMSIS does not have an 

enrollment line that matches the KIDs then nothing is transferred to MSIX.

Per Sue C: 16 to 32 hours

Oregon cannot give you an estimated time to create a new Data Element without 

knowing what data elements are being considered. Adding new data elements 

would involve many staff, not to mention the changes to the database structure, 

identifying the source and the validity of the data source. Also we need to add in 

to the timeline the project flow on obtaining the work approval.

5 to 30

Per Sue C: This would follow essentially the same process to collect data as in 

Question 1, so the same timeframes would apply.

We are unable to provide an estimated time. It all depends on the accessibility 

and the location of the MEP child.

Per Sue C: Oregon receives less than 1 request per year.

Oregon receives very few requests from parents or students to update academic 

records. If updates are done it is mainly with the child’s date of birth and not 

necessary the academic data.

Jonathan Fernow, Oregon

Sue Cheavtharn, Oregon

Follow-up discussion (as noted in Sue C comments above) between Sue 

Cheavtharn and John Carden on 4/3/12
California

25 minutes

Migrant Region and/or LEA staff enter program center information into COEstar 

that is sent and aggregated to the State Migrant Longitudinal Data System (MLDS). 

Other core data is linked as part of a back office process to distinct state systems 

files for aggregation into the MSIX data feed. WestEd MSIN staff, CDE Data 

Management Division staff, CDE Assessments staff all participate. This time 

includes updates, full history and notes for the student unit record.

LEA efforts comprise most of the time, ensuring student identifiers used to match 

within the state reporting and data products are entered and are accurate

3 Minutes
California maintains wholly separate systems for MEP, Assessments, and state 

longitudinal student records. The data for assessments for the MEP students is 

merged as part of a back office process with linkages to state systems and is 

integrated with the process used to generate other Federal reports, e.g. CSPR, 

EdFacts. The time included in the estimate is based on the overall process 

performed each year to bridge the systems and prepare the file for linking to MSIX 

feeds. The linkages are between relational database tables from the three 

systems. This estimate does not include the initial development time that was 

required. WestEd MSIN staff, CDE Data Management Division staff, CDE 

Assessments staff all participate.

LEA efforts comprise most of the time, ensuring student identifiers used to match 

within the state reporting and data products are entered and are accurate.

3 Minutes

California maintains wholly separate systems for MEP, and state longitudinal 

student records. The data for assessments for the MEP students is merged as part 

of a back office process with linkages to state systems and is integrated with the 

process used to generate other Federal reports, e.g. CSPR, EdFacts. The time 

included in the estimate is based on the overall process performed each year to 

bridge the systems and prepare the file for linking to MSIX feeds. The linkages are 

between relational database tables from the three systems. This estimate does 

not include the initial development time that was required. WestEd MSIN staff, 

CDE Data Management Division staff participate.

LEA efforts comprise most of the time, ensuring student identifiers used to match 

within the state reporting and data products are entered and are accurate

3 minutes
This step and activity is not currently performed at the SEA level. Because these 

are back office operations between distinct longitudunal systems this would 

require new rules for the data linkages and would leverage, thus be an extension 

of the existing data processes. 

This estimate does not include the initial development time that was required. 

WestEd MSIN staff, CDE Data Management Division staff participate.

LEA efforts comprise most of the time, ensuring student identifiers used to match 

within the state reporting and data products are entered and are accurate

10

90

72% of the 10-11 count had a core data level entry or unpdate.

Unknown - would need to research. There are 23 Regional Centers and 500 

participating LEAs to query and verify. 

Glenn Miller, Project Director WestEd MSIN Project. California.
Vendor State/Group # States

Core 

Effort 

(hours)*/

State

Assess 

Effort 

(hours)* 

/ State

C. Hist 

Effort 

(hours)* 

/ State

Total 

Effort 

(hours) / 

State

Amberian Michigan 1 330 165 495

MSEdD MIS2000 30 46 66 66 177

Tromik COEStar 5 117 117

MTW Missouri 1 265 265

Williamette Oregon 1 118 62 180

Treca Ohio 1 68 51 52 171

Lumens Idaho 1 294 294

Median 118 64 59 180

Mean 177 86 59 243
Comments

Cost only ($30K - core; $15K -assmt); No effort data; Assumes $100/hr. rate

Core assumes $110/hr. rate; incl. 40 hours 1-time effort for CH&A data; estimated split across MDE groups

Contract for 540 hours, but only 465 used/invoiced

Includes 2 Pos + 15 hrs of estimated Data Review Testing

Core and Assessments were done together. Estimate splits Data review effort across both columns

142 hrs. total for all MDE + estimated 15 hrs Data Review effort; estimated split across MDE groups

Contract with cost only (no effort); assumes $100/hr. rate

* Includes contract data and estimated State Data Review/testing effort (15 hrs) and additional 10% of vendor time to 

represent state staff efforts
MSIX Minimum Data Elements

COE Data 

Element

EDEN Data 

Element

MSIX Identification Number 

State Student Identifier 

State Student Identifier Type 

First Name X

Middle Name X

Last Name 1 X

Last Name 2 X

Suffix X

Sex X

Birth Date X

Multiple Birth Flag X

Birth City

Birth State 

Birth Country

Birth Date Verification X

Male Parent First Name X

Male Parent Last Name X

Female Parent First Name X

Female Parent Last Name X

Eligibility Expiration Date 

Continuation of Services Reason 

Qualifying Arrival Date X

Qualifying Move From City X

Qualifying Move From State X

Qualifying Move From Country X

Qualifying Move To City X

Qualifying Move To State X

Immunization Record Flag

Enrollment Date

Enrollment Type

School or Project Name

MEP Project Type

School Identification Code X

Facility Name X

Facility Address 1 X

Facility Address 2 X

Facility Address 3 X

Facility City X

School District Name X

Facility State X

Facility Zip X

Telephone Number X

Grade Level 

LEP Indicator 

IEP Indicator 

Med Alert Indicator 

PFS Flag 

Designated Graduation School

Withdrawal Date

School District ID

District of Residence

Home School Indicator

Residency Date X

MSIX Minimum Data Element Groups

Demographic Data

Qualifying Move Data

Enrollment Data

C

ore

D

ata

Ele

m

e

nts
Enrollment Comment

Assessment Title 

Assessment Content 

Assessment Type 

Assessment Administration Date 

Assessment Reporting Method 

Score Results 

Assessment Interpretation 

Course Title 

Subject Area Name 

Course Type 

Academic Year 

Course Section 

Term Type 

Clock Hours 

Grade-to-Date 

Credits Granted 

Final Grade 

20 10

Assessment Data

Course History Data
No Overlap

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X
XXXXXXXXXXXXXXXXXX

41