Item 8

FOIA IMPLEMENTATION RULES OR REGULATIONS

Agency Document Identification Fed. Reg. Ref.
DoD DoD Directive 5400.7, 24 Mar 1980 45 F.R. No. 84
29 Apr 1980, Pg 28323
DoD Regulation 5400.7R, Dec 1980 45 F.R. No. 236
Change 2, 28 Sep 1982; Change 3, 5 Dec 1980, Pg 80502
6 Dec 1982
DEPT ARMY AR 340-17, 1 Oct 1982 47 F.R. No, 158
16 Aug 1982, Pg 35590
DEPT NAVY SECNAVINST 5720.42C, 1 Oct 82 48 F.R. No. 101
24 May 1983, Pg 23194
DEPT AF AFR 12-30, 15 Dec 82 48 F.R. No. 69
8 Apr 1983, Pg 15248
DCA DCA Instruction 210-225-1,
19 Dec 1980
DCAA DCAA Regulation 5410.5, 42 F.R. No. 154
29 Aug 1977, Change 1 10 Aug 1977, Pg 40433
DCAA Instruction 5410.8, 27 Aug 81
DIA DIA Regulation 12-39, 24 AUG 81 Publication Pending
DIS DIS Regulation 01-12, 2 Oct 1981
DLA DLA Regulation 5400.14, 2 Feb 1981 40 F.R. No..34
6 Apr 1981, Pg 20541
DMA DMA Instruction 5400.7, 22 Apr 81 46 F.R. No 124
29 Jun 81, Pg 33245
DNA DNA Instruction 5400.7, 29 July 1980 Publication Pending
NSA/CSS NSAICSS Regulation 10-9, 9 Feb 1982



Exemptions Invoked on Appeal Determinations

Item 5la)

Exemptions by Number (552(b))

Reporting Activity 1 2 3 4 5 6 7 8 9 | Total*
OSD/OJCS 16 4 1 3 «13 7 7 0 0 51
DEPT ARMY 21 4 1 19 57 44 #11 0 0] 157
DEPT NAVY 9 2 2 16 44 35 20 0 0] 128
DEPT AF 11 1 2 #18 %74 42 35 0 0} 183
DCA 0 0 0 0 0 0 0 0 0 0
DCAA 0 0 0 0 0 0 0 0 0 0
DIA 12 0 2 0 0 1 0 0 0 15
DIS 0 1 1 0 0 1 1 0 0 4
DLA 1 0 0 1 3 1 0 0 0 6
DMA 0 0 0 0 0 0 0 0 0 0
DNA 4 0 3 0 0 0 0 0 0 7
NSA/CSS 12 0 12 0 0 0 0 0 0 24
CINCLANTCOM 0 0 0 0 0 0 0 0 0 0
CINCEUCOM 0 0 0 0 0 0 0 0 0 0
CINCPACOM 0 0 0 0 0 0 0 0 0 0
CINCREDCOM 0 0 0 0 0 0 0 0 0 0
CINCSO 0 0 0 0 0 0 0 0 0 0
CINCCENTCOM 0 0 0 0 0 0 0 0 0 0
DoD Totals 86 12 24 57 191 131 74 0 0 | 575
Percent of
Total 15 2 4 10 33 23 += 13 0 0 100

*Totals do not agree with Item 4 because of cases where two or more exemptions were cited.


Item 10A

Availability of Records
(New Categories or segregable portions of records now being released)

OSD/OJCS Portions of the documents listed below were released during 1983:

a. The Congo Rescue Mission of November 1964, 8 April 1965
{Weapon Systems Evaluation Group, ODDR&E contractor study)

b. Some Problems of Warning and Communications Revealed by the
Northeast U.S. Power Failure of 9-10 November 1965,
November 1968 (WSEG, ODDR&E contractor study)

c. The View From Above: High-Level Decisions and the Soviet-American
Strategic Arms Competition, 1945-1950, October 1975 (OSD contractor
study)

Official DoD film footage and still photography on U.S. military opera-
tions in Grenada during October-November 1983, December 1983.



Item 1

Item 2

Item 3

Item 4

Item 5

Item
Item

Item

oo NN OD

Item

Item 10

Item 11

CONTENTS

Initial Determinations Resulting in not Providing
All or a Portion of Record Requested

Initial Determinations
A. Exemptions Invoked
B. Statutes Invoked
C. Other Reasons
(Description of “Other Reasons”)
Initial Denial Officials by Participation

A. Exemption Denials
B. Other Authority Denials

Number of Appeals and Results

Appeal Determinations

A. Exemptions Invoked

B. Statutes Invoked

C. Other Reasons

Participation of Appellate Authorities

Court Opinions and Action Taken

FOIA Implementation Rules and Regulations
Fees Schedule and Fees Collected
Administrative Efforts

Availability of Records

Calendar Year Costs and Fees Collected
Time Limit Extensions by Agency
Internal Memoranda (number and availability)

Other Information or Recommendations on
Administering FOIA

MOODD

FOIA Instructional and Education Efforts

Page

Tawn

NO

10
11

12
14
15
16


Item 9

FEE SCHEDULE AND FEES
COLLECTED

The attached fee schedule, reprinted from Chapter 6, DoD Regulation 5400.7-R, December
1980, establishes standard costs collectible by Department of Defense Agencies.

$503,847 was collected from the public for making records available during the year 1983 (see
Item 10B for Agency totals).

16



“Burpunos 03 onp ppe you Aew seun6i4 :@30N,

“sennp |O4 ewR-Ued 40 eULy

“GI ueYR 104y20 }OUUOSIOd ay
peuBisse jeuuosied,

cys'c0s £98 0 $ 99 $ ti) $ o¢ 0 $ wast $ “6 Be Fs SNANd E43 W044 pe}dE}/09 yuNOWY “g
1L6'E0L'6$ us vaL'6s €8S'L$ 909'r$ os oss'sps \z9'e6z$ ZBL‘OLs PLU LLS IM May) | SUIS ‘syS0D [BIOL “W
Aewwng Al

806'9S2 $ o¢ “sz $ os ¢ 0 $ o$¢ 0 $ 6I9'L $ ca $ se $ 81809 s8yx0/BunJodey [B01 “2
ves'ZeL 0 0 0 0 0 0 0 ca) 0 (938 ‘sayndwioo ‘ener
‘eBeysod se yons swey yo Bunsodey

Auequnjoa) $3809 BuneiedQ 480 ‘a
L08'vz 0 we aL 0 0 0 sze 0 est {%GZ 38 pe;ndwiog) peeylerd (E)
1sp'7z 0 ) 0) 0 0 0 veh 0 86 4esf (Z)
gat’ o¢$ g0z ¢ wo ¢ 0 $ o¢$¢ 0 $ osLL $ 0 $ ves S$ seuonesedg (1)

81809 Buniodey "vy

siso9 seyo/Buniodey Ii]

BEL'LYO ¢$ ees “wg ¢ ie o¢ ee ¢ 0 $ ezs 868'LP $ e99 Bop $s SYSOD POrejSy-OSED 4YIO Jo (BIOL “FZ

0e2'99 0 0 z 0 0 Fa 0 0 0 ‘spaooey peuud ‘a

vov'ce r) 0 0 0 0 0 0 0 0 uononposdey eyoyosIW “D

BLL'esz L “9 lt ee 0 ove Lpo'L sey 00” uoponpoidey “g

998'88Z $ 97s 0 $ wa $ 0 $ o¢ 0 $ LS7'0b $ a7 ¢ 89 $ ul, Yyoueeg se;ndwog ‘y a
SISOD parejey-eseD sO =H

SZe'S08'8s Bes o98'8$ ces ZLo's o¢ e0'Srs voL'oszs Lev'6 $ LEL'6 $ ‘SISO jouUosidd /EIO “{

LZO'L9Z'L 8 tLe'L 982 SLé 0 900'6 120'0S 988'L Lv6'L (%Gz 38 parndwiod) peayserg “3

vSZ'rb0'L oe 880°L LEV'h Ls9' O LL0'9€ €80'002 Lae veL'L ‘D1 pue gi (201 “a
egc’99e'L Of Bye ‘sty Liz o L0L'E e0L‘ez ya's pele TWLOL LSOD HNOHNVW
089'8LL o 09 ov OL 0 8b oO) ele wee SeNIARSY 40430 (S)
£88'007 0o 9g se ale oO 0ez ‘0S ‘alb LS0'L uopesedaid suu04/eouepuodseuo (p)
8g9'996 oO ob scl Z00'L 0 Svs oO peek c1a4 teaouddy 3 UoReU!ps005 (£)
692652 o 9E 96 169 0O 9vS'L eLb'eL 99s'€ Lol'e Bursioxg B MelAay (2)
vOL ley oe 08 98 00S 0 ‘BEE'L 926 £002 OeL'L euiLL YOURS (L)
#«(S822Y BINPEYOS O24)

A1oBaxe9 Aq sysop snoyuew payewnsy “D

969'LL9'S$ os Ovs'os wo. $ OPL'Ls o¢ OLe'zes 086'9LL$ 0 $ oO $ (peseprsuog sepeip) S809 seeAuEW “g

92'6S2 00° si v0" st 00" 66 6g 00° 00° ssueeAueW peyewpsy “WV

$1809 JouuOSI8d =
S1VLOL LN3SONID OSONID GayONID OVdONID ANVIONID YNFONID SSO/VSN vNG vd 3NINLNO LSOD
(P,3U0D)

S3IDN3DV ONILYOdaY GOd Ad G31937109 S334 GNV SLSOOD YV3A YVON3A1VD



6-201 Search Fees

a. Manual Search

Type Grade Hourly Rate ($)
Clerical E9/GS8 and below 8
Professional 01-06/GS9-GS-15 16
Executive 07/GS16/ES1 and above 26

b. Computer search is based on direct cost of the central processing unit, input-output
devices, and memory capacity of the actual computer configuration.

c. Actual cost of transporting records or personnel to the search site may be included.
6-202 Duplication Fees
Type Cost per Page (*)
Printed Material 01

Office Copy 10
Microfiche 25

6-203 Audiovisual Documentary Materials

Search costs are computed as for any other record. Duplication cost is the actual direct cost of
reproducing the material, including the wage of the person doing the work. Audiovisual materials
provided to a requester need not be in reproducible format or quality.

6-204 Other Records

Direct search and duplication cost for any record not described above shall be computed in the
manner described for audiovisual documentary material.

18


PARTICIPATION OF APPELLATE AUTHORITIES
(Those Responsible for Denials in Whole or in Part)

Item 6

(Cont'd)

Name

Title

No. of Instances
of Participation

DIA
MGEN S. Bissell, USAF

bis
Thomas J. O’Brien

DLA
VADM E.A. Grinstead

MGEN J.H. Connolly

DNA

LGEN Harry A. Griffith,
USA

LGEN Richard K. Saxer,
USAF

NSA/CSS
Robert E. Rich

George R. Cotter

MLH. Iredell

Deputy Director

Director

Director

Deputy Director

Director

Director

FOI/PA Appeals Authority
Acting FOI/PA Appeals Authority

Acting FOI/PA Appeals Authority

Exemption Other

13 0
2 1
3 0
2 0
3 1
1 1

11 )
1 )
0 2



2.

4.

“OTHER REASONS” DESCRIBED

Transferred Request (Appeal):

This category applies when responsibility for making a determination or a decision
on categories listed below is shifted from one Component to another
Component/Agency.

Lack of Records:

This category covers situations wherein the requester is advised the agency has
no record, or has no statutory obiligation to create a record.

Failure of Requester to Reasonably Describe Record:
This category is specifically based on Section 552 (aX3XA) of the FOIA.
Other Failures by Requesters to Comply with Published Rules and/or Directives:

This category is based on Section 552 (aX3\B) of the FOIA and includes instances
of failure to follow published rules concerning time, place, fees and procedures.

Request (Appeal) Withdrawn by Requester:

This category covers situations when the requester asks an agency to disregard
the request (or appeal) or pursues the request outside FOIA channels.


Item 10E (Optional)

Other Information (Opinions) or Recommendations on
Administering FOIA

The Department of Defense continues to support the Administration's proposed
amendments to the Freedom of Information Act. These amendments would stop the
misuse of the Act in ways that are inconsistent with the original objective of the Congress,
remedy some of the shortcomings in the current Act, improve procedures for the
disclosure of information, and give broader protection to certain types of information. The
amendments, in our opinion, remedy the problems that have been identified while
preserving the Act as an effective tool to keep the American public as informed as possible
about the operations of its government.

Of the 1671 requests completed in the Office of the Secretary of Defense, the following
table categorizes the requesters by percentage of total case load:

Category Percentage
Business Firms 11.2
Congress 7
Foreign 2.5
Individual 31
Law Firms 22.1
News Media 17.8
Research 4.5
Special Interest 8.6
Students 4
Other 1.2

00.0



Item 2{a)

Exemptions Invoked on Initial Determinations

Exemptions by Number (552(b))

Reporting Activity 1 2 3 4 5 6 7 8 9 | Total*
OSD/OJCS 163 #3 21 #11 #79 #30 2 O 0 332
DEPT ARMY 248 «11 21 411 +299 849 287 O 0 | 2,126
DEPT NAVY 51 +14 3. 147 187 314 173 0 0 889
DEPT AF 126 17 16 259 583 469 404 0 0 | 1,874
DCA 0 0 0 1 1 0 0 0 0 2
DCAA 0 0 0 2 4 0 2 0 0 8
DIA 101 2 23 3 5 13 0 0 0 147
DIS 0 5 2 1 0 24 1 0 0 33
DLA 1 4 2 = 121 52 15 5 0 0 200
DMA 4 4 0 7 4 9 0 Oo 0 28
DNA 15 0 8 3 1 1 0 0 0 28
NSA/CSS 95 0 157 13 2 4 6 0 0 277
CINCLANTCOM 1 0 0 0 0 0 0 0 0 1
CINCEUCOM 7 0 0 0 1 0 0 0 0 8
CINCPACOM 0 0 0 0 0 0 0 0 0 0
CINCREDCOM 0 0 0 1 1 0 0 0 0 2
CINCSO 1 0 0 0 1 0 0 0 0 2
CINCCENTCOM 1 0 0 0 0 0 0 0 0 1
DoD Totals 814 60 253 980 1,220 1,728 903 0 0 | 5,958
Percent of 4° «1 4 116 21 #29 15 #O 0 100
Total

*Totals may not agree with Item 1 because of cases where two or more exemptions were cited.



s

Item 1

Initial Determinations Resulting in not

Providing all or a Portion of Record Requested

Total Demands Reasons
Completed Completed
Public Reportable Statutory

Reporting Activity Requests Requests* Exemptions + Other Total
OSD/OJCS 1,671 3,231 266 762 1,028
DEPT ARMY 23,679 24,608 1,756 1,406 3,162
DEPT NAVY 14,875 23,031 788 1,283 2,071
DEPT AF 20,156 22,800 1,438 2,971 4,409
DCA 110 191 2 0 2
DCAA 114 151 8 93 101
DIA 919 973 109 145 254
DIS 124 124 33 37 70
DLA 10,246 10,246 175 158 333
DMA 101 103 19 22 41
DNA 103 113 19 29 48
NSA/CSS 363 381 164 165 329
CINCLANTCOM 1 1 1 0 1
CINCEUCOM 11 14 8 4 12
CINCPACOM 30 30 0 0 0
CINCREDCOM 11 13 2 0 2
CINCSO 11 28 2 10 12
CINCCENTCOM 9 9 1 0 1
DoD Totals 72,534 86,047 4,791 7,085 11,876

*A reportable request is that portion of an FOI request resulting in a single record or group of records pertaining to one general subject area
being acted upon by one Initial Denial Authority (IDA) who concludes that a single type of determination applies. Example: A single public
request that requires the action of three IDAs in determining if a record under their jurisdiction is to be released would be counted as three

reportable requests.


NAVY

Item 7

Court Opinions and Action Taken

Civil Action 81-3003. Case was dismissed.
Civil Action 82-1347. Case was dismissed.

Civil Action IP 82-1507C. Government motion for a summary judgment
was granted, however, the plaintiff has appealed.

Civil Action 82-2076 CHHJRXC. Case was dismissed.

Civil Action 82-2411. Government motion for a symmary judgment
was granted.

Civil Action 83-0342-A. Case was dismissed.

Civil Action 83-0982. Plaintiff motion for a summary judgment was
granted, and information was released to the requester.



Item 2{(c)

Other Reasons Cited on Initial Determinations

Category*

Reporting Activity 1 2 3 4 5 Total
OsD/OJCS 404 265 51 20 22 762
DEPT ARMY 734 80 192 111 289 1,406
DEPT NAVY 598 358 76 78 173 1,283
DEPT AF 441 1,652 309 299 270 2,971
DCA 0 0 0 0 0 0
DCAA 67 18 3 0 5 93
DIA 5 104 18 15 3 145
DIS 6 19 0 12 0 37
DLA 52 64 18 1 23 158
DMA 6 12 1 0 3 22
DNA 13 13 2 0 1 29
NSAICSS 1 32 0 98 34 165
CINCLANTCOM 0 0 0 0 0 0
CINCEUCOM 0 2 1 1 0 4
CINCPACOM 0 0 0 0 0 0
CINCREDCOM 0 0 0 0 0 0
CINCSO 1 8 0 1 0 10
CINCCENTCOM 0 0 0 0 0 0
DoD Totals 2,328 2,627 671 636 823 7,085

*Types of Categories
1. Transferred Request
2. Lack of Records
3. Failure of Requester to Reasonably Describe Record
4. Other Failures by Requesters to Comply with Published Rules and/or Directives
5. Request Withdrawn by Requester
(See following page for description of each category)



Item 10 B
Calendar Year Costs and Fees Collected

Annual
Reporting Activity Annual Cost* Fees Collected
OSsD/OJCS $ 854,352 $ 7,108
DEPT ARMY 2,856,890 136,518
DEPT NAVY 1,732,096 88,606
DEPT AF 2,947,419 87,100
DCA 24,006 737
DCAA 95,605 161
DIA 142,904 2,168
DIS 4,765 830
DLA 670,024 176,733
DMA 11,114 218
DNA 10,182 977
NSA/CSS 293,621 2,562
CINCLANTCOM 0 0
CINCEUCOM 45,550 0
CINCPACOM 4,605 0
CINCREDCOM 1,583 66
CINCSO 9,184 0
CINCCENTCOM 71 63
DoD Totals $9,703,971 $503,847

*Based on reporting procedures established March 16, 1977, to capture a “best estimate” cost of administering
FOIA as amended. The cost outline on the following pages provides a breakdown by DoD reporting agencies.



DEPARTMENT OF DEFENSE

FREEDOM
OF
INFORMATION ACT
PROGRAM
CY 1983

SUMMARY OF THE REPORT
TO CONGRESS

PREPARED BY:
OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE
(PUBLIC AFFAIRS)
DIRECTORATE FOR FREEDOM OF INFORMATION
AND SECURITY REVIEW



Item 3

Initial Denial Officials by Participation
(Agency Reports List Names and Titles)

(Cont'd)
B. Other Authority Denials*
Number of Officials Categorized Total
Agency by Instances of Participation Officials*
Number of Instances
1 23 45 610 11-40 41+

OSD/OJCS 3 3 3 8 7 5 29
DEPT ARMY o 1 1 3 5 5 15
DEPT NAVY 0 0 0 0 0 0 o**
DEPT AF 0 3 1 4 7 13 28
DCA 0 0 0 0 0 0 0
DCAA 0 0 1 2 4 0 7
DIA 0 0 0 0 0 1 1
DIS 0 0 0 0 1 0 1
DLA 3 4 0 1 6 0 14
DMA 2 0 2 2 0 0 6
DNA 0 1 0 1 1 0 3
NSA/CSS 1 0 0 0 0 1 2
CINCLANTCOM 0 0 0 0 0 0 0
CINCEUCOM 0 0 1 0 0 0 1
CINCPACOM 0 0 0 0 0 0 0
CINCREDCOM 0 0 0 0 0 0 0
CINCSO 6 0 1 0 0 0 7
CINCCENTCOM 0 0 0 0 0 0 0
DoD Totals 15 12 10 21 31 25 114

*Other category determination processing is not limited to statutory exemption denial authorities.
**The Department of the Navy did not enumerate other authority denials this year.



Item 3

Initial Denial Officials by Participation
(Agency Reports List Names and Titles)

A. Exemption Denials

Number of Officials Categorized Total
* Agency by Instances of Participation Officials*
Officials Number of Instances
Authorized 1 2-3 45 610 11-40 41+

OSD/OJCS 51 16 16 4 7 5 1 49
DEPT ARMY 21 0 5 0 0 7 13 25
DEPT NAVY 307 21 12 9 4 10 4 60
DEPT AF 102 31 17 10 14 21 9 102
DCA 2 0 1 0 0 0 0 1
DCAA 7 1 0 0 1 0 0 2
DIA 1 1 0 0 0 1 1 3
DIS 1 0 0 0 0 1 0 1
DLA 39 13 12 2 6 3 0 36
DMA 10 1 2 3 0 0 0 6
DNA 1 1 1 1 1 0 0 4
NSA/CSS 0 1 1 1 0 2 5
CINCLANTCOM 1 1 0 0 0 0 0 1
CINCEUCOM 1 0 0 0 1 0 0 1
CINCPACOM 1 0 0 0 0 0 0 0
CINCREDCOM 2 1 0 0 0 0 0 1
CINCSO 1 2 0 0 0 0 0 2
CINCCENTCOM 1 1 0 0 0 0 0 1
DoD Totals 550 90 67 30 35 48 30 300

“Total officials may exceed number authorized due to personnel turnover.



DEPT AF

DCAA

DIA

DIS

DLA

DNA

NSAI/CSS

Item 11

FOIA INSTRUCTIONAL AND EDUCATIONAL EFFORTS
(Cont'd)

Air Force has a 24-minute film designed to create an interest in and an understanding
of the Freedom of Information Act. The Film has received wide viewing throughout the
Air Force and will continue to be viewed. Personnel attend FOIA Workshops sponsored
by OPM and major air commands. The FOIA is the subject of briefings at various
conferences throughout the Air Force.

Newly assigned Regional Records Management Officers and FOIA Coordinators were
provided an eight-hour training and orientation in FOIA policies and procedures at
DCAA Headquarters. Field Audit Offices were visited by Regional FOIA Officers who
discussed the requirements of the FOIA with the FAO Managers, Monitors and key
office personnel.

The briefing and training of new coordinators and analysts directly involved in
administering actions connected with the FOIA is accomplished on an “as requested”
basis.

All new DIS agents receive formal instruction regarding the provisions of the Act and
its implementation by DIS. Headquarters personnel have received detailed on-the-job
training, and they present training programs to all other field and staff elements as
needed. Extensive formal ti ing has not been necessary due to the centralized
organization of the FOIA mission in DIS.

Individuals assigned FOIA responsibility participated in the following seminars, schools
or courses: Freedom of Information and Privacy Act Workshop at OPM; The American
Society of Access Professionals Symposium; and the Fifth Annual symposium of the
FOI and Privacy Acts, titled Update on a New Era.

Individuals within the Agency responsible for the release of information are kept
current by applicable regulations, Agency policy and current court cases which are
circulated routinely.

Two members of the FOIA Processing Unit and an attorney from the General
Counsel's Office attended an advanced Department of Justice seminar on FOIA.

27


DOD

Osp/OJCS

DEPT ARMY

DEPT NAVY

Item 11
FOIA INSTRUCTIONAL AND EDUCATIONAL EFFORTS

The lack of funds for a Department-wide training/educational program continues as a
major concern and hampers the overall effectiveness and management of the DoD
FOIA Program. The programmed rotation of personnel in key positions and normal
rotation of other personnel demand some training/educational efforts. Components are
directed, within their available resources, to conduct their own training/educational
Programs. The educational programs are to be targeted toward all members of the
Component, developing a general understanding and appreciation of the DoD FOIA
Program, whereas the training programs are to be focused toward those personnel
who are invoved in the day-to-day processing of FOI requests. The overall
training/educational objective, when considering the limitation of funds, is being
obtained and the Components’ efforts are essential in maintaining the level of
expertise to efficiently administer the Defense program.

Newly assigned personnel in the FOIA Program Director’s Office attend conferences
sponsored by OPM and other organizations. Briefings, orientations, and staff visits
between Component Agencies encourage the participation of FOI personnel to attend
FOI conferences, symposia and seminars presented by Federal and private
organizations. During June 1983, the Directorate for Freedom of Information and
Security Review, OASD (Public Affairs), also conducted a series of four one-hour
training sessions on FOIA statutory provisions and request processing requirements for
all OSD/OJCS components. This type of training received by OSD and OJCS personnel
is key to the overall success of the OSD/OJCS program.

The Department of the Army FOIA coordinators inform Army personnel of the
provisions of the Act on a continual basis. FOIA points of contact are available
throughout the Army at all times to answer questions, provide guidance and resolve
problems concerning the Act. Personnel responsible for administering the FOIA
Program attend FOIA seminars and workshops throughout the year.

The Chief of Naval Operations, in conjunction with the Defense Privacy Board,
developed and hosted a two-day Privacy Act/FOIA course which was presented in
June to more than 60 PA/FOIA coordinators in the San Diego area and 40 in the
Norfolk area. Naval activities in the Washington, D.C. area attended seminars by the
American Society of Access Professionals, OPM, the Center for National Security
Studies and Justice. Several commands conduct FOIA training designed specifically to
their needs. For example, NIS conducts periodic training for students attending Special
Agent School; the Navy Finance Center holds overviews and seminars for its
disbursing officers and clerical people; and the Naval Military Justice School presents a
one-hour PA/FOIA orientation. The Marine Corps has been using CNO videotapes
developed in 1982 during their training, and several naval activities conducted training
for their area legal officers.



Item 2(b)
Statutes Invoked on Initial Determinations

Number of Times DoD
Statute by Agency Total*
>
a SS
Ondtu 7)
aow2d %
g FREE ad gs
Quam le2#52G
oaagaaaaaaZzd
5 U.S.C. 552a 1 1
10 U.S.C. 2202 2 2
18 U.S.C. 798 1 2 70| 73
18 U.S.C. 1905 21 6 27
18 U.S.C. 1917 2 2
18 U.S.C. 3771 2 2
22 U.S.C. 2278 2 2
42 U.S.C. 2162 3 3
50 U.S.C. 402 1 150; 151
50 U.S.C. 403 2 1 25 78} 106
Public Law 86-36 7 7
Public Law 97-255 1 1
Atomic Energy Act of 1954 9 8 7
National Security Act of 1947 4 4
Agency Totals 23 21 316 25 2 2 8 298) 398

*Total may not agree with 552(b\(3) exemptions because of cases where two or more statutes
were cited.



CHAPTER VI
FEE SCHEDULE
Section 1
GENERAL PROVISIONS

6-100 Application

The fees described in this chapter apply to FOIA requests. They reflect direct search and dupli-
cation costs, collection of which are permitted by the FOIA. They are neither intended to imply that
fees must be charged in connection with providing information to the public in the routine course of
business nor are they meant as a substitute for any other schedule of fees, such as DoD Instruction
7230.7 (reference (q)).

6-101 Fee Assessment
a. Minimum fees shall not be charged.

b. When direct search and duplication costs for a single FOIA request total less than $30.00,
fees should be waived automatically. The DoD Components, however, may set aside the automatic
waiver provision when, on the basis of good evidence, the Component can demonstrate that waiver
of fees is not in the public interest. Multiple requests from a single requester or from those acting in
behalf of a single requester in an effort to take advantage of the waiver may create a situati
which waiver should be denied by the Component.

c. Decisions to waive or reduce fees that exceed the automatic waiver threshold shall be
made on a case-by-case basis. The following circumstances, however, describe the most common
circumstances in which waiver or reduction of fees are most likely to be warranted.

1. No record is located or all records are denied. However, fee charges are appro-
priate if the requester insists upon a search and agrees to such fees after being informed that the
search is likely to be nonproductive or that the records are all likely to be exempt from release.

2. A record is voluntarily created to preclude an otherwise burdensome effort to
provide voluminous amounts of available records including additional information not requested.

3. The records are to be made available in response to a news media requester whose
requests under this regulation are reasonable in scope and frequency.

4. The record is for a nonprofit public interest group and the subject of the requested
record is known to be of wide public interest, and furnishing the information can be considered as
primarily benefiting the general public.

5. A previous denial is reversed in whole or in part and the search and reproduction
costs involved are not substantial.

6-102 Computation of Fees

The fee schedule contained in this chapter is used to compute the search and duplication costs
associated with processing a given FOIA request. Search fees shall be computed based on time
actually spent. Neither time-based nor dollar-based minimum charges for search and duplication are
authorized.

Section 2
COLLECTION OF FEES AND FEE RATES

6-200 Collection of Fees

Collection of charges and fees need not be made in advance of rendering the service unless
the costs are expected to exceed the fee waiver threshold and the requester has not indicated a
willingness in writing to pay. It frequently is more practical to collect charges and fees at the time
of providing the service or property to the recipient when the requester specifically states that the
cost involved shall be acceptable or acceptable up to a specified limit that covers anticipated costs.
Collection of fees in advance is an appropriate requirement only when the requester has not agreed
in writing to pay the anticipated fee or has not honored previous commitments to pay fees that
were owed an agency or component.

7



Time Limit Extensions by Agency

Item 10 C

| Weil

Reporting Unusual Circumstances Court TOTAL
Activity Location Volume Consultation Involvement
OosD/OJCS 7 39 833 0 879
DEPT ARMY 0 0 0 0 0
DEPT NAVY 6 135 9 0 150
DEPT AF 51 89 297 1) 437
DCA 0 0 0 1} 0
DCAA 1 1 10 0 12
DIA 1 1 0 0 2
DIS 8 6 7 0 21
DLA 0 8 0 0 8
DMA 0 0 0 i) 0
DNA 0 0 25 0 25
NSA/CSS 0 0 0 0 0
CINCLANTCOM 0 0 0 0 i)
CINCEUCOM 1 0 0 0 1
CINCPACOM 0 (0) 0 0 0
CINCREDCOM 0 0 0 0 0
cINCSO 0 0 0 0 0
CINCCENTCOM 0 0 0 0 tv)
DoD Totals 75 279 1,181 0 1,535

23



Department of Defense
FOI! Appeal and Program Officials

Agency Appellate Program
Abbreviation Authority Official
OsD/OJCS Michael I. Burch Charles W. Hinkle
Asst SecDef Public Affairs Director, FOI and Security
Review, OASD/PA
Dept. Army General Counsel W. A. Anderson
Secretary of the Army Chief, Records Mgmt Di
The Adjutant General Center
Dept. Navy Judge Advocate General! Gwendolyn R. Aitken

Dept. Air Force

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSA/CSS

CINCLANTCOM

CINCEUCOM

CINCPACOM

CINCREDCOM

cINCSO

CINCCENTCOM

General Counsel for
Secretary of the Navy

Robert J. McCormick
Admin Asst to the Secretary
of the Air Force

LtGen W.D. Powers, USAF
Director

John H., van Santen
Asst Director, Resources

LtGen James A. Williams, USA
Director

Thomas J. O’Brien
Director

VADM Eugene A. Grinstead,
USN, Director

Edward Obloy
General Counsel

LtGen Richard K. Saxer,
USAF, Director

Robert E. Rich
Deputy Director

Michael |. Burch
Asst SecDef Public Affairs

Michael |, Burch
Asst SecDef Public Affairs

Michael |. Burch
Asst SecDef Public Affairs
Michael |. Burch

Asst SecDef Public Affairs

Michael |. Burch
Asst SecDef Public Affairs

Michael |. Burch
Asst SecDef Public Affairs

PA/FOIA Coordinator
Naval Records Division OPNAV

Kip Ward
OPR for Freedom of Information
Documentation Systems Division

John T. Whealen
General Counsel

Connie Miller
Records Administrator

Penny A. Underdal
FOIA Officer

Dale L. Hartig
Asst for Information

Col G.A. White, USAF
Staff Director, Administration

Del Malkie
Public Affairs Officer

LtCol Dale F. Keller, Jr., USA
Public Affairs Officer

James J. Devine
Chief, Information Policy

Capt O. J. Resweber, USN
Internal Relations Officer

David K. Swiney
Administrator

Maj Leon R. Raabe
Chief, Administrative &
Security Program’s Division

Mrs. G.T. Gentry
FOIA Officer

LtCol Richard A. Novak, USAF
Deputy Legal Advisor

LtCol Robert L. Bates, USA
Chief, Plans and Policy Division



Item 5{b)}
Statutes Invoked on Appeal Determinations

Number of Times DoD

Statute by Agency Total*

gs °

5 ue 7)

ofr. g

as ei<a ds

ongaagaagqagaad2d
5 U.S.C. 552(a) 2 1 3
10 U.S.C. 3039 1 1
18 U.S.C. 798 12| 12
18 U.S.C. 952 1 1
18 U.S.C. 1905 1 1
42 U.S.C. 2162 3 3
50 U.S.C. 402 12] 12
50 U.S.C. 403 2 12] 14
Atomic Energy Act of 1954 1 2 3
Agency Totals 11 2 3 2 1 3 37) #50

*Total may not agree with 552(bX3) exemptions because of cases where two or'more statutes
were cited.

10



Item 6

PARTICIPATION OF APPELLATE AUTHORITIES
(Those Responsible for Denials in Whole or in Part)

No. of Instances

Name Title of Participation
Exemption Other

OsD/OJCS

Henry E. Catto, Jr. Assistant Secretary of Defense 19 6
(Public Affairs)

Michael I. Burch Assistant Secretary of Defense 5 2
(Public Affairs)

Marylou Sheils Acting Assistant Secretary of Defense 1 0)
(Public Affairs)

Benjamin Welles Principal Deputy ASD 6 0
(Public Affairs)

DEPT ARMY

Susan J. Crawford Principal Deputy 161 23
General Counsel

DEPT NAVY

RADM T.E. Flynn, USN Judge Advocate General 53 0

RADM J.J. McHugh, USN — Acting Judge Advocate 22 0
General

RADM B.A. Harlow, USN Acting Judge Advocate 8 0
General

W.T. Skallerup, Jr. General Counsel 26 0

Hugh O'Neill Acting General Counsel 1 0

DEPT AF

Robert J. McCormick Administrative Assistant 133 4
Secretary of the Air Force

E.C. Aldridge Acting Secretary of the Air Force 1 0

12



Department of Defense
Reporting Agencies under the Freedom of Information Act

Agency

Abbreviation Agency Agency Head

ospD/OJcs Office of the Secretary of Defense Caspar W. Weinberger
{Including the Organization of the
Joint Chiefs of Staff)

Dept. Army Secretary of the Army John O. Marsh, Jr.

Dept. Navy Secretary of the Navy John Lehman

Dept. Air Force Secretary of the Air Force Verne Orr

DCA Defense Communications Agency LtGen W.D. Powers, USAF

DCAA Defense Contract Audit Agency Charles O. Starrett, Jr.

DIA Defense Intelligence Agency LtGen James A. Williams, USA

DIS Defense Investigative Service Thomas J. O’Brien

DLA Defense Logistics Agency Adm Eugene A. Grinstead, USN

DMA Defense Mapping Agency RAdm E.A. Wilkinson, Jr., USN

DNA Defense Nuclear Agency LtGen Richard K. Saxer, USAF

NSA/CSS National Security Agency LtGen Lincoln D, Faurer, USAF
Central Security Service

CINCLANTCOM Commander-in-Chief, Atlantic Adm Wesley L. McDonald, USN
Command

CINCEURCOM Commander-in-Chief, U.S. Gen B. W. Rogers, USA
European Command

CINCPACOM Commander-in-Chief, Pacific Adm William J. Crowe, Jr., USN
Command

CINCREDCOM Commander.in-Chief, U.S. Gen Wallace H. Nutting, USA
Readiness Command

cINCSO Commander.in-Chief, U.S Gen Paul F. Gorman, USA
Southern Command

CINCCENTCOM Commander-in-Chief, U.S. LtGen Robert C. Kingston, USA

Central Command



“Bulpuno: 01 enp ppe jou Aew seunBiy :030N

“gl ueYR JeyLO joUUOSIed.,
“S@RNP |O4 EwN-Wed 40 eWH-\\Ny peuBisse jeuUOsied,

SEL'OLLS ofs $ Bole i “eh ooL'zs = ¢$ goo'es = ¢ BIS'9EL $¢ BOLL ¢ SHAN, ayy WO} PE{D91}05 JuNOWY “g

‘vZ0'0L9$ SOL’ $ pOG'ZHLS 909'S6$ 900'b2$ 6Le'Ly6 zs 960'ZEL'LS 068‘9S8'7$ tge'psss Il Paya | SUONIES ‘s3S09 |HOL "YW
Aewwng Al

6iy6 $ erg ¢ wee $ 0 $ os $ See'SlL $ eevls  § “esp $ 9L9'Le $ $1809 s0YI0/Burodey ROL ‘OD

LOL'L 0 0 i) se 98E'SL 66L'E y99'lt LL2'e ('93@ ‘4ayndwod ‘jeaen.

‘a6ejsod se yons suey! jo Bunuodey
Aejunjoa) $3809 BunesedO 1810 “g

eps't e0t say 0 & 0608 L60'6 ave’ £69 (%G2 18 parndwio9) peaysang (€)
06. 0 0 0 0 269% Z8'EL zesz wz 4980 (2)
eles $ ol ¢ sze't $ o ¢ zw ¢ go'ez $$ = GLb $s NGZL $9 Jeuonesedg (1)
81809 Buyiodey “y
Sis09 s9yo/Buniodey 11
€z9'seLs 989 ¢ “alle $ o ¢ oes ¢ eeo'LoL ¢ —sLPE'EPL S$ «=—sOB'IDL $B OS 51809 Porejey-aseD s0YIO JO 1IOL “3
out “B Z6LZ 0 0 Lov’ vz6'Ls ogs'e zap ‘spiod9y paiuuid *G
960'9 0 val ) 0 y6'8 eye eea'pl ZL uoponpoidey aysyou0IWy) “9
69g'LL sz us 0 688 g98'es L199 BySOLL yL9'9 uononposdey “a
6bz'6LLS vs $ 090'6z ¢ o ¢ bw ¢ ose ¢ 99LlZ $ erLLe $ 6BrL ¢ wil) yoieag a;ndwiog -y _
S1SOD parejey-aseg wepQ =|
786'Lzgs gos'es ges's0ls 909's6$ szo'ezs lsc'pzzzs ZLYLEGLS = BBL 'Eb9'ZS 616‘LL8S 53809 joUUOSIed [BOL “4
96€'b0L ple e9l'tz vet 909'r OL6'vys 96y'Z0E 6£9'87S v9a'eoL (%G2 38 payndwiog) peeysenQ “3
98g'Liy 798% 890°28 ver'od oze'st Le9'eLtz LL6'6Z2'L ySS'LLZ gee’ ‘O1 pue at 101 ‘a
t2L'99L zag'z 08t'sz 191 oze'L €22'60S osh'99z z6r'S6z oob‘es W101 1809 UNOHNWW
6279'S 96 y0z'9 0 88 \s0'87 061'bz 186'6z 808% SORIARY 48430 (S)
€z6'SL ele e€Z'L 0 ey L199 98°25 620'8S eve’ uonesedaig suso4jeouepuodse1i09 (p)
996'bz 999 Ooze 0 9v 068'S6L 62169 1802S 6g0'SL lenouddy @ uopeulpi005 (¢)
viz'oL sp vev's 0 zee 602'66 ges'Ly eal'es 916'9L Bursioxg QB MeInoY (Z)
0s0'r0L zap 6619 LoL ole osv‘66 8L'8L 9z8‘LoL vez'Sh ‘eulyL Youeeg (1)
#x(8828Y BINPAYDS ee)
AioBare9 Aq sis03 snoyueW perewnsy “9
sis‘oszs 0 $ eas'Lg $ eze'9L$ 008'9Ls BOE'OLg'1$ —«-LZS'E9E $ «= ZGO'ELB'LS §=—SEG'009$§——(pasepisuog saperg) sis0D seeAUEW ‘g
oeeL 00" Loz 86 os" 8L'e8 oL'ov 08's6 66'bL ssieeAuey paewnsy y
$1809 jouuosieg =|
via sia via vvoa voa dV 1d3d 0 AAWN1d3G. AWY ddad Soro/aso 3NILNO LSOD

S3IDNIDV ONILYOd3Y GOd Ad G31937109 S334 GNV SLSOD YVIA YVGN31V9



CY 1983 FREEDOM OF INFORMATION ACT
ANNUAL REPORT
Highlights

A total of 72,534 public requests for records under the Freedom of Information Act (FOIA)
were processed during 1983 by the Department of Defense (DoD). This compares with an
average annual case load of 61,692 for the years 1975-82, the reporting period since the act
was amended, and is roughly 18% above average. One thousand five hundred thirty-five
cases required time limit extensions — 75 for location, 279 for volume, and 1,181 for
consultation.

The Department initially granted over 85% of the requests. There were 4,791 requests
denied on the basis of FOIA exemptions. Of these initially denied requests, 1 of 7 was
because continued classification was warranted; 1 of 5 was because the record requested
was an internal memorandum; 1 of 25 was because of statutory exemption; 1 of 6 was
because the information requested was considered proprietary data; 1 of 7 was because
the record requested involved investigatory data; and 1 of 3 was because information
requested involved personal privacy. An additional 7,085 requests could not be fulfilled in
whole or in part for other reasons, such as lack of record requested, transferral to another
agency; or lack of specificity sufficient to identify the requested records. There were 567
appeals of denied requests; 55 appeals were fully granted, 130 partially granted, and 382
again rejected.

Administrative costs associated with these requests were approximately $9,703,971,
somewhat more than the $6,230,712 average for the 1975-82 period. The average cost of
processing a single case has risen from $101 (1975-82) to $134 (1983). Fee collections for
records provided to the public amounted to $503,847.

Questions regarding this report should be addressed to the Director, Freedom of
Information and Security Review, OASD (Public Affairs), The Pentagon, Washington, D.C.
20301.


Item 10 D

Internal Memoranda

(Including Directives not Published in Federal Register)

Reporting Activity

No. of
Memoranda

No. Available
to Public

OSD/OJCS
DEPT ARMY
DEPT NAVY
DEPT AF

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSA/CSS
CINCLANTCOM
CINCEUCOM
CINCPACOM
CINCREDCOM
CINCSO
CINCCENTCOM

Om COonoco=jcco0cq0o0oeoonoco

DoD Totals

wo Om OCONON]]E000000000

=

=
o

24


Item 4
Number of Appeals and Results

Number of Appeals

Reporting Activity

Granted Granted in Part Denied Total

OSD/OJCS 8 13 26 47
DEPT ARMY 29 43 141 213
DEPT NAVY 6 42 68 116
DEPT AF 8 27 111 146
DCA 0 0 0 0
DCAA 0 0 0 0
DIA 0 1 12 13
DIS 0 1 2 3
DLA 3 1 4 8
DMA 1 0 0 1
DNA 0 1 5 6
NSAI/CSS 0 1 13 14
CINCLANTCOM 0 0 0 0
CINCEUCOM 0 0 0 0
CINCPACOM 0 0 0 0
CINCREDCOM 0 0 0 0
CINCSO 0 0 0 0
CINCCENTCOM 0 0 0 0
DoD Totals 55 130 382 567



Item 5{c)
Other Reasons Cited on Appeal Determinations

Category*
3

Reporting Activity Total

=
LS)
»
o

OSD/OJCS
DEPT ARMY 1
DEPT NAVY
DEPT AF

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSA/CSS
CINCLANTCOM
CINCEUCOM
CINCPACOM
CINCREDCOM
CINCSO
CINCCENTCOM

nN

Oooo OoCOoOoOOOC OSC CONO]ARN
eooo0oceo-"ceCcO-"CC ONONG
eocooooocooooococoeooco=-0
oqoooocoo=]Noceco0oqooeorno
ooooooo0ooco0ococoocoouo
SCOSOCCONNOO“"CCOOWD

DoD Totals

=
a
=
nD
=
~
oa
>
o

*Types of Categories
1. Transferred Appeal
2. Lack of Records
3. Failure of Requester to Reasonably Describe Record
4. Other Failures by Requesters to Comply with Published Rules and/or Directives
5. Request Withdrawn by Requester.
See Page 5 for full description of “other reasons”.

11