65694 Federal Register / Vol. 62, No. 240 / Monday, December 15, 1997 / Notices

FARM CREDIT ADMINISTRATION

Farm Credit Administration Board;

Regular Meeting

Sunshine Act Meeting

AGENCY: Farm Credit Administration.

SUMMARY: Notice is hereby given,

pursuant to the Government in the

Sunshine Act (5 U.S.C. 552b(e)(3)), that

the January 8, 1998 regular meeting of

the Farm Credit Administration Board

(Board) will not be held. The FCA Board

will hold a special meeting at 9:00 a.m.

on Tuesday, January 27, 1998. An

agenda for this meeting will be

published at a later date.

FOR FURTHER INFORMATION CONTACT:

Floyd Fithian, Secretary to the Farm

Credit Administration Board, (703) 883–

4025, TDD (703) 883–4444.

ADDRESSES: Farm Credit

Administration, 1501 Farm Credit Drive,

McLean, Virginia 22102–5090.

Dated: December 11, 1997.

Floyd Fithian,

Secretary, Farm Credit Administration Board.

[FR Doc. 97–32790 Filed 12–11–97; 12:49

pm]

BILLING CODE 6705–01–M

FEDERAL ELECTION COMMISSION

[Notice 1997–19]

Privacy Act; Republication and Notice

of New Routine Uses for Disclosure

AGENCY: Federal Election Commission.

ACTION: Republication and Amendment

of System of Records to include new

routine uses for disclosure and other

administrative changes.

SUMMARY: In accordance with the

Privacy Act (5 U.S.C. 552a(e)(11)), the

Federal Election Commission is issuing

notice of our intent to amend the

Systems of Records entitled Personnel

Records (FEC 5) and Payroll Records

(FEC 8) to include additional routine

uses. In addition, other systems have

been revised as a result of a reevaluation

of the manner in which records are

maintained by the Commission. We

invite public comment on this

publication.

DATES: The Commission will announce

an effective date once the comment

period expires.

ADDRESSES: Interested individuals may

comment on this publication by writing

to: Ms. Tina VanBrakle, Privacy Act

Officer, 999 E Street, N.W., Washington,

D.C. 20463, by close of business on

January 5, 1998. All comments received

will be available for public inspection at

that address.

SUPPLEMENTARY INFORMATION: The

primary purpose for this republication

is to add new routine uses to two

Systems of Records maintained by the

FEC. Other minor administrative

changes have also been made.

I. DISCUSSION OF PROPOSED ADDITIONS TO

ROUTINE USE.

Pursuant to Pub. L. 104–193, the

Personnel Responsibility and Work

Opportunity Reconciliation Act of 1996,

the Federal Election Commission will

disclose data from its Personnel Records

(FEC 5) and Payroll (FEC 8) Systems of

Records to the Office of Child Support

Enforcement, Administration for

Children and Families, Department of

Health and Human Services for use in

its Federal Parent Locator System

(FPLS) and Federal Tax Offset System,

DHHS/OCSE No. 09–90–0074.

Information on this system was last

published at 61 FR 38754, July 25, 1996.

FPLS is a computerized network

through which States may request

location information from Federal and

State agencies to find non-custodial

parents and/or their employers for

purposes of establishing paternity and

securing support.

Effective October 1, 1997, the FPLS

was enlarged to include the National

Directory of New Hires, a database

containing information on employees

commencing employment, quarterly

wage data on private and public sector

employees, and information on

unemployment compensation benefits.

Effective October 1, 1998, the FPLS will

be expanded to include a Federal Case

Registry. The Federal Case Registry will

contain abstracts on all participants

involved in child support enforcement

cases. When the Federal Case Registry is

instituted, its files will be matched on

an ongoing basis against the files in the

National Directory of New Hires to

determine if an employee is a

participant in a child support case

anywhere in the country. If the FPLS

identifies a person as being a participant

in a State child support case, that State

will be notified of the participant’s

current employer. State requests to the

FPLS for location information will also

continue to be processed after October

1, 1998.

The data to be disclosed by the

Federal Election Commission to the

FPLS include: employee name, social

security number, address, employer

name, employer address and federal

employer identification number.

In addition, names and social security

numbers submitted by the Federal

Election Commission to the FPLS will

be disclosed by the Office of Child

Support Enforcement to the Social

Security Administration for verification

to ensure that the social security

number provided is correct.

The data disclosed by the Federal

Election Commission to the FPLS will

also be disclosed by the Office of Child

Support Enforcement to the Secretary of

the Treasury for use in verifying claims

for the advance payment of the earned

income tax credit or to verify a claim of

employment on a tax return.

II. COMPATIBILITY OF PROPOSED ROUTINE USES.

Use of the data collected is consistent

with the Personal Responsibility and

Work Opportunity Reconciliation Act

(PRWORA) of 1996 which mandates the

establishment of new resources at the

federal level to assist state child support

enforcement agencies in establishing

paternity; establishing, setting the

amount of, or modifying child support

obligations; and enforcing child support

obligations.

We are proposing these routine uses

in accordance with the Privacy Act (5

U.S.C. 552a(b)(3)). The Privacy Act

permits the disclosure of information

about individuals without their consent

for a routine use where the information

will be used for a purpose which is

compatible with the purpose for which

the information was originally collected.

The Office of Management and Budget

has indicated that a ‘‘compatible’’ use is

a use which is necessary and proper.

See OMB Guidelines, 51 FR 18982,

18985 (1986). Since the proposed uses

of the data are required by Pub. L. 104–

193, they are clearly necessary and

proper uses, and therefore ‘‘compatible’’

uses which meet Privacy Act

requirements.

III. EFFECT OF THE PROPOSED CHANGES ON

INDIVIDUALS.

We will disclose information under

these proposed routine uses only as

required by Pub. L. 104–193 and as

permitted by the Privacy Act.

Accordingly, the Proposed Notice of

New and/or Revised Systems of

Records, dated October 27, 1994, has

been revised and reprinted in its

entirety as follows:

Dated: December 9, 1997.

John Warren McGarry,

Chairman.

Table of Contents

FEC 1 Requests for Advisory Opinions.

FEC 2 Audits and Investigations.

FEC 3 Compliance Actions.

FEC 4 Mailings Lists.

FEC 5 Personnel Records.

FEC 6 Candidate Reports and Designations.
Federal Register / Vol. 62, No. 240 / Monday, December 15, 1997 / Notices 65695

FEC 7 Certification for Primary Matching

Funds and General Elections Campaign

Funds.

FEC 8 Payroll Records.

FEC 9 Litigation Actions.

FEC 10 Letter File. Public

Communications.

FEC 11 Contributor Name Index System.

FEC 12 Inspector General Investigative

Files.

FEC 1

SYSTEMS NAME:

Requests for advisory opinions.

SYSTEMS LOCATION:

Federal Election Commission.

Washington, D.C. 20463.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have submitted a

letter to the FEC that qualifies as an

advisory opinion request under FEC

regulations.

CATEGORIES OF RECORDS IN THE SYSTEM:

Letters requesting advisory opinions

and responses thereto from the FEC.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

2 U.S.C. 437d(a)(7) and 437f.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Documents maintained for historical

purposes and for use as precedent in

subsequent requests for advisory

opinions. Commissioners and staff use

this system to respond to requests for

opinions. These documents are

available to the public for information

and so that interested parties may

submit comments to the Commission.

ROUTINE USE FOR DISCLOSURE TO THE

DEPARTMENT OF JUSTICE FOR USE IN LITIGATION:

It shall be a routine use of the records

in this system of records to disclose

them to the Department of Justice when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

Department of Justice has agreed to

represent the employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such reports by the

Department of Justice is deemed by the

Federal Election Commission to be

relevant and necessary to the litigation

provided, however, that in each case the

agency determines that disclosure of the

records to the Department of Justice is

a use of the information contained in

the records that is compatible with the

purpose for which the records were

collected.

ROUTINE USE FOR AGENCY DISCLOSURE IN

LITIGATION:

It shall be a routine use of records

maintained by this agency to disclose

them in a proceeding before a court or

adjudicative body before which the

agency is authorized to appear when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

agency has agreed to represent the

employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency, or any of its

components, is a party to litigation or

has an interest in such litigation, and

the Federal Election Commission

determines that, on a case-by-case basis,

use of such records is relevant and

necessary to the litigation, provided,

however, that the agency determines

that disclosure of the records is

compatible with the purpose for which

the records were collected.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OR RECORDS IN THE SYSTEM:

STORAGE:

Paper records and/or microfilm, online disk storage, and electronic data

processing system.

RETRIEVABILITY:

Indexed and retrievable by name of

requester, date of opinion, request

number, and, as applicable, by

microfilm roll and frame number.

SAFEGUARDS:

Originals are kept in locked filing

cabinets in limited access areas under

personal surveillance during working

hours and in locked rooms at other

times. Copies are freely available.

RETENTION AND DISPOSAL:

Retained for at least four years from

date of receipt and subject to disposal

thereafter. Current disposal process

generally results in retention of records

until seven years after receipt.

SYSTEM MANAGER AND ADDRESS:

The General Counsel, Federal Election

Commission, Washington, D.C. 20463,

(202/219–3690).

NOTIFICAITON PROCEDURES:

Refer to Commission access

regulations at 11 CFR 1.1 et seq., 41 FR

43064 (1976).

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

Individual requester, persons

submitting comments and the Federal

Election Commission.

FEC 2

SYSTEM NAME:

Audits and investigations.

SYSTEM LOCATION:

Federal Election Commission.

Washington, D.C. 20463.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Candidates required to file statements

and reports under the Federal Election

Campaign Act.

CATEGORIES OF RECORDS IN THE SYSTEM:

Audit and investigation data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

2 U.S.C. 437d(a)(10), 437g(a)(2), (5)

and 438(a)(8), (9); 26 U.S.C. 9007, 9038.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

The General Counsel, Assistant Staff

Directors, Commissioners, and their

staffs may use audit and investigation

data for informal hearings,

administrative compliance, civil

litigation, voluntary compliance or to

refer matters to appropriate law

enforcement authorities.

ROUTINE USE FOR DISCLOSURE TO THE

DEPARTMENT OF JUSTICE FOR USE IN LITIGATION:

It shall be a routine use of the records

in this system of records to disclose

them to the Department of Justice when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

Department of Justice has agreed to

represent the employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such reports by the

Department of Justice is deemed by the

Federal Election Commission to be

relevant and necessary to the litigation

provided, however, that in each case the

agency determines that disclosure of the

records to the Department of Justice is

a use of the information contained in
65696 Federal Register / Vol. 62, No. 240 / Monday, December 15, 1997 / Notices

the records that is compatible with the

purpose for which the records were

collected.

ROUTINE USE FOR AGENCY DISCLOSURE IN

LITIGATION:

It shall be a routine use of records

maintained by this agency to disclose

them in a proceeding before a court or

adjudicative body before which the

agency is authorized to appear when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

agency has agreed to represent the

employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency, or any of its

components, is a party to litigation or

has an interest in such litigation, and

the Federal Election Commission

determines that, on a case-by-case basis,

use of such records is relevant and

necessary to the litigation, provided,

however, that the agency determines

that disclosure of the records is

compatible with the purpose for which

the records were collected.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records.

RETRIEVABILITY:

Indexed by name.

SAFEGUARDS:

Locked safes in limited access

locations. Access is limited to FEC staff

on a restricted basis and to appropriate

law enforcement agencies as directed by

the Commission.

RETENTION AND DISPOSAL:

Indefinite.

SYSTEMS MANAGER AND ADDRESS:

Assistant Staff Director for Audit,

Federal Election Commission,

Washington, D.C. 20463 (202/219–

3440).

NOTIFICATION PROCEDURES:

Refer to Commission access

regulations at 11 CFR 1.1 et seq., 41 FR

43064 (1976).

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

With respect to open audits, the

foregoing system is exempt pursuant to

the provisions of 5 U.S.C. 552a(k)(2).

See 11 CFR 1.14.

FEC 3

SYSTEM NAME:

Compliance actions.

SYSTEM LOCATION:

Federal Election Commission,

Washington, D.C. 20463.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have filed

complaints (complainants) and persons

complained about (respondents),

candidates filing late reports, or no

reports, and cases internally generated

through review and audit of reports and

statements filed by candidates.

CATEGORIES OF RECORDS IN THE SYSTEM:

Complaints, referrals, and responses

thereto; internal investigations of

reports on file at the Commission,

depositions, interrogatories and

responses thereto.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

2 U.S.C. 437g(a) (1), (2), (4) and (5);

438(a)(7) and 438(b); 26 U.S.C. 9006 and

9038.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

While any case is active, these

documents are maintained as the

agency’s working or investigative file.

Based upon information contained in

the file, recommendations are made to

the Commission as to the disposition of

a case, and the Commission acts upon

those recommendation. Compliance

actions are assigned by the Associate

General Counsel to an attorney and/or to

appropriate staff for investigation.

Administrative action and civil

litigation are handled by the General

Counsel’s office. Evidence of knowing

and willful violations of the law may be

referred to the Attorney General.

ROUTINE USE FOR DISCLOSURE TO THE

DEPARTMENT OF JUSTICE FOR USE IN LITIGATION:

It shall be a routine use of the records

in this system of records to disclose

them to the Department of Justice when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

Department of Justice has agreed to

represent the employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such reports by the

Department of Justice is deemed by the

Federal Election Commission to be

relevant and necessary to the litigation

provided, however, that in each case the

agency determines that disclosure of the

records to the Department of Justice is

a use of the information contained in

the records that is compatible with the

purpose for which the records were

collected.

ROUTINE USE FOR AGENCY DISCLOSURE IN

LITIGATION:

It shall be a routine use of records

maintained by this agency to disclose

them in a proceeding before a court or

adjudicative body before which the

agency is authorized to appear when:

(a) The agency, or any component

thereof; or

(b) Any employees of the agency in

his or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

agency has agreed to represent the

employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency, or any of its

components, is a party to litigation or

has an interest in such litigation, and

the Federal Election Commission

determines that, on a case-by-case basis,

use of such records is relevant and

necessary to the litigation, provided,

however, that the agency determines

that disclosure of the records is

compatible with the purpose for which

the records were collected.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records. Closed compliance

cases are duplicated, stored on

microfilm and are available to the

public, minus information deemed to be

exempted under the Freedom of

Information Act.

RETRIEVABILITY:

This system is indexed and

retrievable by name of complainant or

respondent by compliance action

number or by mocrofilm roll and frame

number, as appropriate.

SAFEGUARDS:

This system is kept in locked filing

cabinets in limited access areas under

personal surveillance during working

hours, and in locked filing cabinets in

locked rooms at other times.

RETENTION AND DISPOSAL:

Indefinite.
Federal Register / Vol. 62, No. 240 / Monday, December 15, 1997 / Notices 65697

SYSTEM MANAGER AND ADDRESS:

The General Counsel, Federal Election

Commission, Washington, D.C. 20463,

(202/219–3690).

NOTIFICATION PROCEDURES:

Refer to Commission access

regulations at 11 CFR 1.1 et seq., 41 FR

43064 (1976).

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

Complainants, respondents, third

parties who have been requested or

subpoenaed, to produce relevant

information, and the Federal Election

Commission.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

With respect to open investigations,

the system is exempt pursuant to 5

U.S.C. 552a(k)(2). See 11 CFR Part 1.14.

FEC 4

SYSTEM NAME:

Mailing Lists.

SYSTEM LOCATION:

Federal Election Commission,

Washington, D.C. 20463.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(a) Individuals and institutions who

have requested a subscription to the

Record.

(b) Individuals who have requested

FEC publications.

(c) State and local election officials

interested in keeping informed of

developments.

(d) Reporters who request releases;

media added by the Press Office.

CATEGORIES OF RECORDS IN THE SYSTEM:

(a) Lists of names, addresses,

principal areas of interest.

(b) List of names, addresses, and

subjects of interest to the requester.

(c) List of names, addresses, duties

and jurisdictions.

(d) Computer listings.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

2. U.S.C. 438(a) for all categories.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

(a) Distribution of monthly newsletter,

the Record, to subscribers.

(b) To forward new publications and

other informational materials to persons

who have expressed an interest in the

subject matter.

(c) To distribute publications and

other materials of interest to those who

administer the election law of the states.

(d) To mail press releases.

ROUTINE USE FOR DISCLOSURE TO THE

DEPARTMENT OF JUSTICE FOR USE IN LITIGATION:

It shall be a routine use of the records

in this system of records to disclose

them to the Department of Justice when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

Department of Justice has agreed to

represent the employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such reports by the

Department of Justice is deemed by the

Federal Election Commission to be

relevant and necessary to the litigation

provided, however, that in each case the

agency determines that disclosure of the

records to the Department of Justice is

a use of the information contained in

the records that is compatible with the

purpose for which the records were

collected.

ROUTINE USE FOR AGENCY DISCLOSURE IN

LITIGATION:

It shall be a routine use of records

maintained by this agency to disclose

them in a proceeding before a court or

adjudicative body before which the

agency is authorized to appear when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

agency has agreed to represent the

employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency, or any of its

components, is a party to litigation or

has an interest in such litigation, and

the Federal Election Commission

determines that, on a case-by-case basis,

use of such records is relevant and

necessary to the litigation, provided,

however, that the agency determines

that disclosure of the records is

compatible with the purpose for which

the records were collected.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Computerized for all categories.

RETRIEVABILITY:

(a) Name or identification numbers.

(b) Name.

(c) Name, title, jurisdiction or region

of the country.

(d) Name of individual or name of

media.

SAFEGUARDS:

Access code with password for all

categories.

RETENTION AND DISPOSAL:

(a) Purged every two years or upon

request of subscriber.

(b) Purged every two years.

(c) Indefinite.

(d) Indefinite.

SYSTEM MANAGER AND ADDRESS:

The Assistant Staff Director for

Information, Federal Election

Commission, Washington, D.C. 20463,

(202/219–3440).

NOTIFICATION PROCEDURES:

Refer to Commission access

regulations at 11 CFR 1.1 et seq., 41 FR

43064 (1976).

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

(a) Individuals and organizations who

request a subscription to the Record.

(b) Individuals to whom the

Information Division has mailed

publications.

(c) Officials requiring up-to-date

information on elections administration.

(d) Oral and written requests to be

placed on list; media directories.

FEC 5

SYSTEM NAME:

Personnel records.

SYSTEM LOCATION:

Federal Election Commission,

Washington, D.C. 20463.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Applicants for employment, current

employees (including unpaid interns),

and former employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

(a) SF–171’s/resumes.

(b) SF–7 Record Cards (current and

former employees).

(c) Official Personnel Folder (OPF).

(d) Employee Performance Folders

(EPF).

(e) Individual Employee Master Files.

(f) Discipline/Adverse Action Files.
65698 Federal Register / Vol. 62, No. 240 / Monday, December 15, 1997 / Notices

(g) Outside Employment Files.

(h) Employee Medical File.

(i) Grievance Files.

(j) Appeal Files.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

2 U.S.C. 437c and 5 CFR 293.

ROUTINE USES OF RECORDS IN THE SYSTEMS,

INCLUDING CATEGORIES OF USERS AND THE

PURPOSES OF SUCH USES:

(a) SF–171’s/OF–16’s/Resumes—used

by the Personnel staff and all levels of

management to evaluate qualifications

and make personnel selections.

(b) SF–7 Record Cards—used by

Personnel staff to verify salary, grade

and service of current and former

employees for use by prospective

employers, credit bureaus, etc.

(c) OPF—used by Personnel staff to

process and record personnel actions,

and by Personnel staff and line

managers to evaluate skills, ability and

qualifications for selection, promotion,

and other personnel actions.

(d) EPF—used by Personnel staff to

record performance-related information

such as performance appraisals, and by

line managers as basis for personnel

actions.

(e) Individual Employee Master File—

computer-stored record of all personnel

actions and other pertinent employee

data; used by Personnel staff to process

and record personnel actions and by the

authorized Data Systems staff and

Payroll and Accounting staff to update

and revise files, programs and produce

required statistical reports.

(f) Discipline and Adverse Actions—

used by Personnel staff and line

managers in considering decisions on

such actions, and for appeals,

grievances and hearings.

(g) Outside Employment Files—used

by Personnel and legal staff to consider

requests for outside employment and to

verify approval/disapproval.

(h) Employee Medical Files—used by

Personnel staff and line managers to

record employee medical information

pertinent to their performance/

attendance/conduct, and in reviewing

the impact of medical conditions on

their employment.

(i) Grievance Files—used by

Personnel staff to record the disposition

of employee grievances.

(j) Appeals Files—used by Personnel

staff to record the disposition of

employee appeals.

In addition to the above, in the event

that a system of records maintained by

this agency to carry out its functions

indicated a violation or potential

violation of law, whether civil, criminal

or regulatory in nature, and whether

arising by general statute or particular

program statute, or by regulation, rule or

order issued pursuant thereto, the

relevant records in the system of records

may be referred, as a routine use, to the

appropriate agency, whether Federal,

State, local or foreign, charged with the

responsibility of investigation or

prosecuting such violation or charged

with enforcing or implementing the

statute, or rule, regulation or order

issued pursuant thereto.

A record from the system of records

may be disclosed as ‘‘routine use’’ to a

Federal, State or local agency

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, such as

current licenses, if necessary to obtain

information relevant to an agency

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract or the issuance of a license,

grant or other benefit.

A record from this system of records

may be disclosed to a Federal agency, in

response to its request, in connection

with the hiring or retention of an

employee, the issuance of a security

clearance, the reporting of an

investigation of an employee, the letting

of a contract or the issuance of a license,

grant or other benefit by the requesting

agency, to the extent that the

information is relevant and necessary to

the requesting agency’s decision in the

matter.

A record from this system of records

may be disclosed to an authorized

complaints examiner, equal

employment opportunity investigator,

administrative law judge, arbitrator or

other duly authorized official engaged

in investigation or settlement of a

grievance, complaint or appeal filed by

an employee. A record from this system

of records may be disclosed to the U.S.

Office of Personnel Management in

accordance with the agency’s

responsibility for evaluation and

oversight of Federal personnel

management.

A record from this system of records

may be disclosed to officers and

employees of a Federal agency for

purposes of audit.

A record from this system of records

may also be disclosed to the: (1) Office

of Child Support Enforcement,

Administration for Children and

Families, Department of Health and

Human Services Federal Parent Locator

System (FPLS) and Federal Tax Offset

System for use in locating individuals

and identifying their income sources to

establish paternity, establish and modify

orders of support and for enforcement

action; (2) Office of Child Support

Enforcement for release to the Social

Security Administration for verifying

social security numbers in connection

with the operation of the FPLS by the

Office of Child Support Enforcement;

and (3) Office of Child Support

Enforcement for release to the

Department of Treasury for purposes of

administering the Earned Income Tax

Credit Program (Section 32, Internal

Revenue Code of 1986) and verifying a

claim with respect to employment in a

tax return.

ROUTINE USE FOR DISCLOSURE TO THE

DEPARTMENT OF JUSTICE FOR USE IN LITIGATION:

It shall be a routine use of the records

in this system of records to disclose

them to the Department of Justice when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

Department of Justice has agreed to

represent the employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such reports by the

Department of Justice is deemed by the

Federal Election Commission to be

relevant and necessary to the litigation

provided, however, that in each case the

agency determines that disclosure of the

records to the Department of Justice is

a use of the information contained in

the records that is compatible with the

purpose for which the records were

collected.

ROUTINE USE FOR AGENCY DISCLOSURE IN

LITIGATION:

It shall be a routine use of records

maintained by this agency to disclose

them in a proceeding before a court or

adjudicative body before which the

agency is authorized to appear when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

agency has agreed to represent the

employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency, or any of its

components, is a party to litigation or

has an interest in such litigation, and

the Federal Election Commission

determines that, on a case-by-case basis,

use of such records is relevant and

necessary to the litigation, provided,

however, that the agency determines

that disclosure of the records is
Federal Register / Vol. 62, No. 240 / Monday, December 15, 1997 / Notices 65699

compatible with the purpose for which

the records were collected.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

(a) Hard copy record kept in

Personnel Office.

(b) Hard copy record kept in

Personnel Office.

(c) Hard copy record kept in

Personnel Office.

(d) Hard copy record kept in

Personnel Office.

(e) Computer disk packs within

central processing unit.

(f) Hard copy record kept in Personnel

Office.

(g) Hard copy record kept in

Personnel Office.

(h) Hard copy record kept in

Personnel Office.

(i) Hard copy record kept in Personnel

Office.

(j) Hard copy record kept in Personnel

Office.

RETRIEVABILITY:

(a) Retrieval by hand of alphabetical

files.

(b) Retrieval by hand of alphabetical

files.

(c) Retrieval by hand of alphabetical

files.

(d) Retrieval by hand of alphabetical

files.

(e) On line access using SSN.

(f) Retrieval by hand of alphabetical

files.

(g) Retrieval by hand of alphabetical

files.

(h) Retrieval by hand of alphabetical

files.

(i) Retrieval by hand of alphabetical

files.

(j) Retrieval by hand of alphabetical

files.

SAFEGUARDS:

(a) Locked file cabinet in locked

office.

(b) Locked Office.

(c) Locked file cabinet in locked

office.

(d) Locked file cabinet in locked

office.

(e) Overall password for group

number, individual password for each

program; knowledge of password

limited to appropriate personnel.

(f) Locked file cabinet in locked office.

(g) Locked file cabinet in locked

office.

(h) Locked file cabinet in locked

office.

(i) Locked file cabinet in locked office.

(j) Locked file cabinet in locked office.

RETENTION AND DISPOSAL:

(a) 1 year; shredded.

(b) Indefinite.

(c) Indefinite; transferred with

employee to succeeding agency or

retired to Federal Records Center upon

retirement or termination/resignation

from Federal service or death.

(d) Indefinite; shredded within 30

days of employee departure unless part

of ongoing adjudicatory action.

(e) Indefinite.

(f) Indefinite.

(g) 2 years; shredded.

(h) Indefinite; transferred with

employee to succeeding agency or

retired to Federal Records Center upon

retirement or termination/resignation

from Federal service or death.

(i) Indefinite.

(j) Indefinite.

SYSTEM MANAGER AND ADDRESS:

The Director of Personnel, Federal

Election Commission, Washington, D.C.

20463, (202/219–3440).

NOTIFICATION PROCEDURES:

Refer to Commission access

regulations at 11 CFR 1.1 et seq., 41 FR

43064 (1976).

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

Personnel applications, resumes,

employment forms, records of personnel

action.

FEC 6

SYSTEM NAME:

Candidate reports and designations.

SYSTEM LOCATION:

Federal Election Commission,

Washington, D.C. 20463.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Candidates for Federal office required

to file reports of contributions and

expenditures and designations of

campaign depositories and authorized

committees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Reports and Statements of candidates;

reports by delegates and other persons

making contributions or independent

expenditures and designations on behalf

of a Federal candidate but not through

a political committee, candidate, or

authorized committee or agent of a

candidate.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

2 U.S.C. 432(e), 434, and 437b(a)(1).

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

This system may be used by any

person for information purposes.

However, any information copied from

such reports shall not be sold or utilized

by any person for the purposes of

soliciting contributions or for any

commercial purpose.

ROUTINE USE FOR DISCLOSURE TO THE

DEPARTMENT OF JUSTICE FOR USE IN LITIGATION:

It shall be a routine use of the records

in this system of records to disclose

them to the Department of Justice when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

Department of Justice has agreed to

represent the employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such reports by the

Department of Justice is deemed by the

Federal Election Commission to be

relevant and necessary to the litigation

provided, however, that in each case the

agency determines that disclosure of the

records to the Department of Justice is

a use of the information contained in

the records that is compatible with the

purpose for which the records were

collected.

ROUTINE USE FOR AGENCY DISCLOSURE IN

LITIGATION:

It shall be a routine use of records

maintained by this agency to disclose

them in a proceeding before a court or

adjudicative body before which the

agency is authorized to appear when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

agency has agreed to represent the

employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency, or any of its

components, is a party to litigation or

has an interest in such litigation, and

the Federal Election Commission

determines that, on a case-by-case basis,

use of such records is relevant and

necessary to the litigation, provided,

however, that the agency determines

that disclosure of the records is

compatible with the purpose for which

the records were collected.
65700 Federal Register / Vol. 62, No. 240 / Monday, December 15, 1997 / Notices

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records and/or microfilm and

on-line disk storage electronic data

processing system.

RETRIEVABILITY:

Retrievable by candidate’s name, or

by State in which candidate seeks

election; candidate identification

number or last name for computer

storage.

SAFEGUARDS:

Locked filing cabinets.

RETENTION AND DISPOSAL:

Reports are preserved for a 10-year

period except that reports relating solely

to candidates for the House of

Representatives are preserved for 5

years from the date of receipt. Microfilm

is preserved indefinitely.

SYSTEM MANAGER AND ADDRESS:

The Assistant Staff Director for

Disclosure, Federal Election

Commission, Washington, D.C. 20463,

(202/219–3440).

NOTIFICATION PROCEDURES:

Refer to Commission access

regulations at 11 CFR 1.1 et seq., 41 FR

43064 (1976).

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

Reports filed with the FEC.

FEC 7

SYSTEM NAME:

Certification for primary matching

funds and general election campaign

funds.

SYSTEMS LOCATION:

Federal Election Commission,

Washington, D.C. 20463.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Candidates for nomination or election

to the Office of President of the United

States.

CATEGORIES OF RECORDS IN THE SYSTEM:

Certification forms and supporting

data requesting matching funds or

election funds.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

26 U.S.C. 9003, 9006; 26 U.S.C. 9033,

9036, 9037.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Certification of eligibility for funds by

presidential candidates. These files are

available for public inspection.

ROUTINE USE FOR DISCLOSURE TO THE

DEPARTMENT OF JUSTICE FOR USE IN LITIGATION:

It shall be a routine use of the records

in this system of records to disclose

them to the Department of Justice when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

Department of Justice has agreed to

represent the employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such reports by the

Department of Justice is deemed by the

Federal Election Commission to be

relevant and necessary to the litigation

provided, however, that in each case the

agency determines that disclosure of the

records to the Department of Justice is

a use of the information contained in

the records that is compatible with the

purpose for which the records were

collected.

ROUTINE USE FOR AGENCY DISCLOSURE IN

LITIGATION:

It shall be a routine use of records

maintained by this agency to disclose

them in a proceeding before a court or

adjudicative body before which the

agency is authorized to appear when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

agency has agreed to represent the

employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the Federal Election Commission

determines that, on a case-by-case basis,

use of such records is relevant and

necessary to the litigation, provided,

however, that the agency determines

that disclosure of the records is

compatible with the purpose for which

the records were collected.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records.

RETRIEVABILITY:

Indexed by name of candidate.

SAFEGUARDS:

Locked filing cabinets.

RETENTION AND DISPOSAL:

Indefinite.

SYSTEMS MANAGER AND ADDRESS:

Assistant Staff Director for Audit,

Federal Election Commission,

Washington, D.C. 20463 (202/219–

3440).

NOTIFICATION PROCEDURES:

Refer to Commission access

regulations at 11 CFR 1.1 et seq., 41 FR

43064 (1976).

RECORDS ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

Certification reports filed with the

Commission.

FEC 8

STSTEM NAME:

Payroll records.

SYSTEM LOCATION:

Federal Election Commission,

Washington, DC 20463.

CATEGORIES OF RECORDS IN THE SYSTEM:

Varied payroll records, including,

among other documents, time and

attendance cards; payment vouchers;

comprehensive listing of employees;

health benefit records; requests for

deductions; tax forms; W–2 forms;

overtime requests; leave data; and

retirement records. Records are used by

Commission employees to maintain

adequate payroll information for

Commission employees, and otherwise

by Commission employees who have a

need for the record in the performance

of their duties.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C., generally. Also, 2 U.S.C.

437c(f).

ROUTINE USES FOR RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In the event that a system of records

maintained by this agency to carry out

its functions indicated a violation or

potential violation of law, whether civil,
Federal Register / Vol. 62, No. 240 / Monday, December 15, 1997 / Notices 65701

criminal or regulatory in nature, and

whether arising by general statute or

particular program statute, or by

regulation, rule or order issued pursuant

thereto, the relevant records in the

system of records may be referred, as a

routine use, to the appropriate agency,

whether Federal, State, local or foreign,

charged with the responsibility of

investigating or prosecuting such

violation or charged with enforcement

or implementation of the statute or rule,

regulation or order issued pursuant

thereto.

A record from this system of records

may be disclosed as a ‘‘routine use’’ to

a Federal, State, or local agency

maintaining civil, criminal or other

relevant enforcement information, such

as current licenses, if necessary to

obtain information relevant to an agency

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract or the issuance of a license,

grant or other benefit. A record from this

system of records may be disclosed to a

Federal agency, in response to its

request, in connection with the hiring of

an employee, the issuance of a security

clearance, the reporting of an

investigation of an employee, the letting

of a contract, or the issuance of a

license, grant or other benefit by the

requesting agency, to the extent that the

information is relevant and necessary to

the requesting agency’s decision in the

matter.

A record from this system of records

may be disclosed to an authorized

appeal grievance examiner, formal

complaints examiner, equal

employment opportunity investigator,

arbitrator or other duly authorized

official engaged in investigation or

settlement of a grievance, complaint, or

appeal filed by an employee. A record

from this system of records may be

disclosed to the Office of Personnel

Management in accordance with the

agency’s responsibility for evaluation

and oversight of Federal personnel

management.

A record from this system of records

may be disclosed to officers and

employees of a Federal agency for

purposes of audit.

The information contained in this

system of records will be disclosed to

the Office of Management and Budget in

connection with the review of private

relief legislation as set forth in OMB

Circular No. A–19 at any stage of the

legislative coordination and clearance

processes as set forth in that circular.

Records also are disclosed to GAO for

audits; to the Internal Revenue Service

for investigation; and to private

attorneys, pursuant to a power of

attorney.

A copy of an employee’s Department

of Treasury form W–2, wage and tax

statement, also is disclosed to the State

and city, or other local jurisdiction

which is authorized to tax the

employee’s compensation. The record

will be provided in accordance with a

withholding agreement between the

State, city, or other local jurisdiction

and the Department of the Treasury

pursuant to 5 U.S.C. 5516, 5517, or

5520, or, in the absence thereof, in

response to a written request from an

appropriate official of the taxing

jurisdiction to the Assistant Director for

Administration; Federal Election

Commission, Washington, D.C. 20463.

The request must include a copy of the

applicable statute or ordinance

authorizing the taxation of

compensation and should indicate

whether the authority of the jurisdiction

to tax the employee is based on place of

residence, place of employment, or

both.

Pursuant to a withholding agreement

between a city and the Department of

Treasury (5 U.S.C. 5520), copies of

executed city tax withholding

certificates shall be furnished the city in

response to a written request from an

appropriate city official to the Assistant

Staff Director for Administration.

In the absence of a withholding

agreement, the Social Security number

will be furnished only to a taxing

jurisdiction which has furnished this

agency with evidence of its independent

authority to compel disclosure of the

Social Security number, in accordance

with Section 7 of the Privacy Act.

Records are also disclosed to the: (1)

Office of Child Support Enforcement,

Administration for Children and

Families, Department of Health and

Human Services Federal Parent Locator

System (FPLS) and Federal Tax Offset

System for use in locating individuals

and identifying their income sources to

establish paternity, establish and modify

orders of support and for enforcement

action; (2) Office of Child Support

Enforcement for release to the Social

Security Administration for verifying

social security numbers in connection

with the operation of the FPLS by the

Office of Child Support Enforcement;

and (3) Office of Child Support

Enforcement for release to the

Department of Treasury for purposes of

administering the Earned Income Tax

Credit Program (Section 32, Internal

Revenue Code of 1986) and verifying a

claim with respect to employment in a

tax return.

ROUTINE USE FOR DISCLOSURE TO THE

DEPARTMENT OF JUSTICE FOR USE IN LITIGATION:

It shall be a routine use of the records

in this system of records to disclose

them to the Department of Justice when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

Department of Justice has agreed to

represent the employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such reports by the

Department of Justice is deemed by the

Federal Election Commission to be

relevant and necessary to the litigation

provided, however, that in each case the

agency determines that disclosure of the

records to the Department of Justice is

a use of the information contained in

the records that is compatible with the

purpose for which the records were

collected.

ROUTINE USE FOR AGENCY DISCLOSURE IN

LITIGATION:

It shall be a routine use of records

maintained by this agency to disclose

them in a proceeding before a court or

adjudicative body before which the

agency is authorized to appear when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

agency has agreed to represent the

employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency, or any of its

components, is a party to litigation or

has an interest in such litigation, and

the Federal Election Commission

determines that, on a case-by-case basis,

use of such records is relevant and

necessary to the litigation, provided,

however, that the agency determines

that disclosure of the records is

compatible with the purpose for which

the records were collected.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Computer disk packs within central

processing unit.

RETRIEVABILITY:

On line access program utilizing

employee social security number.
65702 Federal Register / Vol. 62, No. 240 / Monday, December 15, 1997 / Notices

SAFEGUARDS:

Overall password for group number;

individual password for each program;

knowledge of password limited to

appropriate personnel.

RETENTION AND DISPOSAL:

Disposition of records shall be in

accordance with the HB GSA Records

Maintenance and Disposition System

(OAD P 1820.2).

SYSTEM MANAGER AND ADDRESS:

The Assistant Staff Director for

Administration, Federal Election

Commission, Washington, D.C. 20463,

(202/219–3440).

NOTIFICATION PROCEDURES:

Refer to Commission access

regulations at 11 CFR 1.1 et seq., 41 FR

43064 (1976).

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

The subject individual; the Federal

Election Commission.

FEC 9

SYSTEM NAME:

Litigation Actions.

SYSTEM LOCATION:

Federal Election Commission,

Washington, D.C. 20463.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have brought judicial

action against the Commission and

individuals against whom the

Commission has brought judicial action

pursuant to 2 U.S.C. 437g or 437h, 26

U.S.C. 9011 or 9041, 5 U.S.C. 552 or any

other statute.

CATEGORIES OF RECORDS IN THE SYSTEM:

All papers incident to a law suit,

including discovery materials, motions,

briefs and orders.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

2 U.S.C. 437g(a)(6), 437g(a)(8),

437g(a)(11), and 437h.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS, AND

THE PURPOSES OF SUCH USES:

Maintained for historical purposes

and for consultation as precedent in

subsequent judicial or administrative

actions. Civil litigation is handled by

the General Counsel’s office. Access is

limited to FEC staff on a restricted basis.

ROUTINE USE FOR DISCLOSURE TO THE

DEPARTMENT OF JUSTICE FOR USE IN LITIGATION:

It shall be a routine use of the records

in this system of records to disclose

them to the Department of Justice when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

Department of Justice has agreed to

represent the employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such reports by the

Department of Justice is deemed by the

Federal Election Commission to be

relevant and necessary to the litigation

provided, however, that in each case the

agency determines that disclosure of the

records to the Department of Justice is

a use of the information contained in

the records that is compatible with the

purpose for which the records were

collected.

ROUTINE USE FOR AGENCY DISCLOSURE IN

LITIGATION:

It shall be a routine use of records

maintained by this agency to disclose

them in a proceeding before a court or

adjudicative body before which the

agency is authorized to appear when:

(a) The agency, or any component

thereof, or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

agency has agreed to represent the

employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency, or any of its

components, is a party to litigation or

has an interest in such litigation, and

the Federal Election Commission

determines that, on a case-by-case basis,

use of such records is relevant and

necessary to the litigation, provided,

however, that the agency determines

that disclosure of the records is

compatible with the purpose for which

the records were collected.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records and microfilm.

RETRIEVABILITY:

System indexed by name of party

litigant and, as applicable, by microfilm

roll and frame number.

SAFEGUARDS:

This system is kept in locked filing

cabinets or in limited access areas under

personal surveillance during working

hours, and in locked rooms at other

times.

RETENTION AND DISPOSAL:

Indefinite.

SYSTEM MANAGER AND ADDRESS:

The General Counsel, Federal Election

Commission, Washington, D.C. 20463,

(202/219–3690).

NOTIFICATION PROCEDURES:

Refer to Commission access

regulations at 11 CFR 1.1 et seq., 41 FR

43064 (1976).

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

Individual party litigants and counsel,

court personnel and the Federal

Election Commission.

FEC 10

SYSTEM NAME:

Letter file, Public Communications.

SYSTEM LOCATION:

Federal Election Commission,

Washington, D.C. 20463.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have written to the

FEC requesting answers to specific

questions.

CATEGORIES OF RECORDS IN THE SYSTEM:

Inquiries by individuals concerning

the Federal Election Campaign Act of

1971, as amended.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

2 U.S.C. 438(a).

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Response to inquiries.

ROUTINE USE FOR DISCLOSURE TO THE

DEPARTMENT OF JUSTICE FOR USE IN LITIGATION:

It shall be a routine use of the records

in this system of records to disclose

them to the Department of Justice when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her individual capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

Department of Justice has agreed to

represent the employee; or
Federal Register / Vol. 62, No. 240 / Monday, December 15, 1997 / Notices 65703

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such reports by the

Department of Justice is deemed by the

Federal Election Commission to be

relevant and necessary to the litigation

provided, however, that in each case the

agency determines that disclosure of the

records to the Department of Justice is

a use of the information contained in

the records that is compatible with the

purpose for which the records were

collected.

ROUTINE USE FOR AGENCY DISCLOSURE IN

LITIGATION:

It shall be a routine use of records

maintained by this agency to disclose

them in a proceeding before a court or

adjudicative body before which the

agency is authorized to appear when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

agency has agreed to represent the

employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency, or any of its

components, is a party to litigation or

has an interest in such litigation, and

the Federal Election Commission

determines that, on a case-by-case basis,

use of such records is relevant and

necessary to the litigation, provided,

however, that the agency determines

that disclosure of the records is

compatible with the purpose for which

the records were collected.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper files.

RETRIEVABILITY:

Name of individual.

RETENTION AND DISPOSAL:

Retained in-house for one year;

shipped afterward to general storage.

SYSTEM MANAGER AND ADDRESS:

The Assistant Staff Director for

Information, Federal Election

Commission, Washington, D.C. 20463,

(202/219–3440).

NOTIFICATION PROCEDURES:

Refer to Commission access

regulations at 11 CFR 1.1 et seq., 41 FR

43064 (1976).

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

Individuals who request information

in writing.

FED 11

SYSTEM NAME:

Contributor Name Index System.

SYSTEM LOCATION:

Federal Election Commission,

Washington, D.C. 20463.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have been listed on

campaign finance reports as having

given an aggregate amount in excess of

$200 or more in a calendar year to a

Federal candidate or their supporting

political committee.

CATEGORIES OF RECORDS IN THE SYSTEM:

On-line disk storage electronic data

processing index of names.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

2 U.S.C. 441a.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Commission staff and the public may

use this system to ascertain whether and

to what extent named individuals have

made contributions to Federal

candidates and political committees.

ROUTINE USE FOR DISCLOSURE TO THE

DEPARTMENT OF JUSTICE FOR USE IN LITIGATION:

It shall be a routine use of the records

in this system of records to disclose

them to the Department of Justice when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

Department of Justice has agreed to

represent the employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such reports by the

Department of Justice is deemed by the

Federal Election Commission to be

relevant and necessary to the litigation

provided, however, that in each case the

agency determines that disclosure of the

records to the Department of Justice is

a use of the information contained in

the records that is compatible with the

purpose for which the records were

collected.

ROUTINE USE OF AGENCY DISCLOSURE IN

LITIGATION:

It shall be a routine use of records

maintained by this agency to disclose

them in a proceeding before a court or

adjudicative body before which the

agency is authorized to appear when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

agency has agreed to represent the

employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the Federal Election Commission

determines that, on a case-by-case basis,

use of such records is relevant and

necessary to the litigation, provided,

however, that the agency determines

that disclosure of the records is

compatible with the purpose for which

the records were collected.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

On-line disk storage electronic data.

RETRIEVABILITY:

Indexed by last name of contributor.

SAFEGUARDS:

Access to data is firewall protected.

Retrieval data is copy of official data

base retained on secure Commission

system.

RETENTION AND DISPOSAL:

Indefinite.

SYSTEM MANAGER AND ADDRESS:

The Assistant Staff Director for Data

Systems Development Division, Federal

Election Commission, Washington, D.C.

20463, (202/219–3440).

NOTIFICATION PROCEDURES:

Refer to Commission access

regulations at 11 CFR 1.1 et seq., 41 FR

43064 (1976).

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

Individual contributors.
65704 Federal Register / Vol. 62, No. 240 / Monday, December 15, 1997 / Notices

FEC 12

SYSTEM NAME:

Inspector General Investigative Files.

SYSTEM LOCATION:

Federal Election Commission,

Washington, D.C. 20463.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who are the subjects of

complaints.

CATEGORIES OF RECORDS IN THE SYSTEM:

Complaints, referrals from other

agencies, investigative notes, interviews,

reports, interrogatories and responses

thereto.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Inspector General Act Amendments of

1988, Pub. L. 100–504, amending the

Inspector General Act of 1978, Pub. L.

95–402, 5 U.S.C. app.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Material is maintained in the Office of

Inspector General’s (OIG) investigative

files. Access to files is restricted to OIG

Staff and then on a need to know basis.

Criminal violations are referred to the

Justice Department.

ROUTINE USE FOR DISCLOSURE TO THE

DEPARTMENT OF JUSTICE FOR USE IN LITIGATION:

It shall be a routine use of the records

in this system of records to disclose

them to the Department of Justice when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

Department of Justice has agreed to

represent the employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such reports by the

Department of Justice is deemed by the

Inspector General to be relevant and

necessary to the litigation provided,

however, that in each case the Inspector

General determines that disclosure of

the records to the Department of Justice

is a use of the information contained in

the records that is compatible with the

purpose for which the records were

collected.

ROUTINE USE FOR AGENCY DISCLOSURE IN

LITIGATION:

It shall be a routine use of records

maintained by this agency to disclose

them in a proceeding before a court or

adjudicative body before which the

agency is authorized to appear when:

(a) The agency, or any component

thereof; or

(b) Any employee of the agency in his

or her official capacity; or

(c) Any employee of the agency in his

or her individual capacity where the

agency has agreed to represent the

employee; or

(d) The United States, where the

agency determines that litigation is

likely to affect the agency, or any of its

components, is a party to litigation or

has an interest in such litigation, and

the Inspector General determines that,

on a case-by-case basis, use of such

records is relevant and necessary to the

litigation, provided, however, that the

Inspector General determines that

disclosure of the records is compatible

with the purpose for which the records

were collected.

SYSTEMS EXEMPTED:

System exempt under 5 U.S.C.

552a(j)(2) and 5 U.S.C. 552a(k)(2). See

11 CFR Part 1.14.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and computer records.

RETRIEVABILITY:

The records are retrieved by the name

of the subject of the investigation or by

a unique control number assigned to

each investigation.

SAFEGUARDS:

The paper records and computer disks

are kept in locked cabinets in limited

access areas under personal surveillance

during working hours and in locked

cabinets in locked room at all other

times.

RETENTION AND DISPOSAL:

Indefinite.

SYSTEM MANAGER AND ADDRESS:

The Inspector General, Federal

Election Commission, Washington, D.C.

20463, (202/219–4267).

NOTIFICATION PROCEDURES:

Refer to Commission access

regulations at 11 CFR 1.1 et seq., 41 FR

43064 (1976).

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

Complaints, subjects, third parties

who have been requested to produce

relevant information, referring agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

With respect to investigations, the

system is exempt pursuant to 5 U.S.C.

552a(k)(2).

[FR Doc. 97–32592 Filed 12–12–97; 8:45 am]

BILLING CODE 6715–01–M

FEDERAL ELECTION COMMISSION

[Notice 1997–18]

Filing Dates for the Pennsylvania

Special Election

AGENCY: Federal Election Commission.

ACTION: Notice of filing dates for special

election.

SUMMARY: Pennsylvania has scheduled a

special election on May 19, 1998, to fill

the U.S. House seat in the First

Congressional District vacated by

Ambassador Thomas Foglietta.

Committees required to file reports in

connection with the Special General

Election on May 19 should file a YearEnd Report on January 31, 1998; an

April Quarterly Report on April 15,

1998; a Pre-General Election Report on

May 7, 1998; and a Post-General

Election Report on June 18, 1998.

FOR FURTHER INFORMATION CONTACT:

Ms. Bobby Werfel, Information Division,

999 E Street, N.W., Washington, DC

20463, Telephone: (202) 219–3420; Toll

Free (800) 424–9530.

SUPPLEMENTARY INFORMATION: All

principal campaign committees of

candidates who participate in the

Pennsylvania Special General Election

and all other political committees not

filing monthly which support

candidates in the Special Election shall

file a Year-End Report on January 31,

1998, with coverage dates from the close

of the last report filed, or the day of the

committee’s first activity, whichever is

later, through December 31, 1997; an

April Quarterly Report on April 15,

1998, with coverage dates from January

1 through March 31, 1998; a Pre-General

Report on May 7, 1998, with coverage

dates from April 1 through April 29,

1998; and a Post-General Report on June

18, 1998, with coverage dates from April

30 through June 8, 1998.