Item 8

FOIA Implementation Rules or Regulations

Agency Document Identification Fed. Reg. Ref.
DoD DoD Directive 5400.7, 40 F. R. No. 39

14 Feb 1975 26 Feb 1975, pg. 8190
OSD/OJCS DoD Directive 5400.10 To be published

6 Jan 1976
DEPT ARMY AR. 340-17, Change, #1, 40 F. R. No. 40

24 Jan 1975 27 Feb 1975, pg 8335
DEPT NAVY SECNAVINST 5720,42B, 40 F. R. No. 56

13 Feb 1975 21 Mar 75, pg 12776
DEPT AF AFR 12-30, 40 F. R. No. 37

19 Feb 1975 24 Feb 75, pg 7901

*Interim Message (not published)

Change 78-1
DCA DCA Instruction 210-255-1, 40 F. R. No. 70

31 Mar 1975 10 Apr 75, pg 16203
DCAA DCAA Regulation 5410.5, 42 F. R. No. 154

29 Aug 1977, Change 1. 10 Aug 77, pg 40433
DIA DIA Regulation 12-39, 40 F. R. No 34

26 Jun 78 19 Feb 75, pg 7292
DIS DIS Regulation 01-12, 40 F. R. No. 34

14 Feb 1975 19 Feb 75, pg 7289
DLA DLA Regulation 5400.14, 40 F. R. No. 34

13 Feb 75 19 Feb 75, pg. 7282
DMA DMA Instruction 5400.7A, 40 F. R. No. 29

12 May 1975 11 Feb 75, pg 6336
DNA DNA Instruction 5400.7, 40 F. R. No 124

22 May 1975 26 Jun 75, pg 27025
NSA NSA/CSS Regulation 10-9 40 F. R. No. 34

3 Mar 1975 19 Feb 75, pg. 7303
DCPA DCPA Rules and 40 F. R. No. 34

Regulations 19 Feb 75, pg 10457

* Amendm
to res

ents to Rules or Regulations promulgated in 1979 (attached
pective agency reports).

15



Item 5(a)
Exemptions Invoked on Appeal Determinations

Exemptions by Number (552(a))

Reporting

Activity 1 2 3 4 5 6 7 8 9 Total

OSD/OJCS 7 0 0 0 5 5 3 0 0 20

DEPT ARMY 13 1 0 14 27 13 26 0) 0 94

DEPT NAVY 5 1 2 18 57 24 9 0 0) 116

DEPT AF 17 4 20 69 lll 87 33 0 (0) 341

DCA

DCAA 1 4 5

DIA 3 2 5

DIS

DLA 2 1 1 4

DMA 1 1

DNA

NSA 36 38 5 2 2 83

DCPA

DoD Totals 81 6 62 103 207 132 78 G69)

Percent of i) a)

Total 12 1 NM 15 so 20 12 100%
(ss)

¥ Cliche a dir cupeee viet ye



5400.7 (Encl 2)
Feb 14, 75

c. The incremental cost of collecting the fees would
be an unduly large part of the receipts from the activity;

d. The request emanates from a representative of the
public information media seeking a reasonable number of records.

2. <A refusal to waive charges by the official responsible for
the initial decision on the request for the record may be appealed
to the head of the component ot his designee for purposes of final
appeal.

Collections

1. Normally, collection of charges and fees will be made
in advance of rendering the service. In some instances, it may be
more practical to collect charges and fees at the time of conveying
the service or property to the recipient, but only in those instances
where the request specifically states that whatever cost involved
will be acceptable or acceptable up to specified limit that covers
anticipated costs.

2. Collection of scheduled fees and charges will normally
be deposited to Miscellaneous Receipts of the Treasury.

3. Search fees are assessable even when no records
responsive to the request, or no records not exempt from disclosure
are found, provided the requester is advised of the requirement at
the time the estimated charges are presented to the requester for
approval and he agrees to incur the costs of search.

19


Item

Item

Item

Item

Item

Item
Item
Item

Item

CONTENTS

Initial Determinations Resulting in not Providing
All or a Portion of Record Requested
Initial Determinations
(a) Exemptions Invoked
(b) Statutes Invoked
(c) Other Reasons

(Definitions of "Other Reasons")

Nese fom

Initial Denial Officials by Participation

A. Exemption Denials
B. Other Authority Denials

Number of Appeals and Results
Appeal Determinations
(a) Exemptions Invoked
(b) Statutes Invoked
(c) Other Reasons
Participation of Appellate Authorities
Court Opinions and Action Taken
FOIA Implementation Rules and Regulations
Fees Schedule and Fees Collected
Administrative Efforts
A. Availability of Records
B. Calendar Year Costs and Fees Collected
C. Time Limit Extensions by Agency
D. Internal Memoranda (number and availability)
E. Other Information or Recommendations on
Administering FOIA

FOIA Instructional and Education Efforts

PW/MIA Fact Sheet

Page

UBWN

12

14

15

16



Item 9

Fees Schedule and Fees Collected

The attached fee schedule, Enclosure 2,

DoD Directive 5400.7, establishes standard
costs collectable by DoD Agencies.

$298,676 was collected from the public for
making records available. (See Item 10B for

agency totals.)

16



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5400.7 (Encl 2)

Feb 14, 75
SEARCH
Clerical search, per hour ...-- oe. $5.50
Minimum charge ..eseeeeeeeeeeee eee 2.75

Professional search (includes computer programmer
time and review to determine whether a record
comes within the scope of a request) per hour... 11.00
Minimum charge ..... wwe eee ence eee eeeeee 5,50

Computer Service Charges

Computer service charges will be based on actual computer con-
figuration used and be based on direct costs only of the Central
Processing Unit, plus Input/Output Devices, plus Memory
Capacity. Transportation costs of records and personnel arising
from searches for requesting reports will be charged at actual
cost.

Audiovisual Documentary Material

Service charges for audiovisual documentary materials will include
clerical and professional search fees as listed above as well as the
direct costs of reproducing the photography or tape and shipping or
mailing charges. Audiovisual materials provided a requester under
provisions of this Directive need not be in reproducible format or
quality.

Waiver of Fees

1. In general, charges shall be waived or reduced when it
is determined that release of a requested record primarily benefits
the general public and, therefore, is in the public interest.
Examples of common situations in which such a determination may
be made include:

a. The recipient of the benefits is engaged in a non-
profit activity designed for public safety, health or welfare;

b. Payment of the full costs or fee by a state, local

government or nonprofit group would not be in the interest of the
program;

18



Item 6

(Cont'd)

No. of Instances
Name Title of Participation
DCAA Exemptions Other
H. W. Kettles Assistant Director, 5 1

Resources
DIA
W.D. Robertson, RADM, USN Vice Director for 1 (0)
Production

A.L. Kelln, RADM, USN Deputy Director 2 1
DLA
G.J. Post, LtGen, USAF Director 2 2
R.C, Gaskill, MGen, USA Deputy Director 4 0
G.J. Thompson, RADM, USN Deputy Director 2 )
DMA
A.B. Martin, LtGen, USAF Director 1 0
NSA
Daniel B. Silver General Counsel 19 4
Paul S. Brady Acting General Counsel 10 1
Daniel C. Schwartz General Counsel 9 3

DoD Totals 77) + 50

13

)



Description of Other Reasons

Transferred Request (Appeal):

This category applies when responsibility for making a determin-
ation or a decision on categories listed below is shifted from
one Component to another Component /Agency.

Lack of Records:

This category covers situations wherein the requester is advised
the agency has no record, or has no statutory obligation to create
a record.

Failure of Requester to Reasonably Describe Record:

This category is specifically based on Section 552(a)(3)(A) of the
FOIA.

Other Failures by Requesters to Comply with Published Rules and/or
Directives:

This category is based on Section 552(a)(3)(B) of the FOIA and
includes instances of failure to follow published rules concerning
time, place, fees, and procedures.

Request (Appeal) Withdrawn by Requester:

This category covers situations when the requester asks an agency
to disregard the request (or appeal) or pursues the request out-—
side FOIA channels.



DCAA

DIA

DIS

DMA

DNA

NSA

Item 11
Page 2

Each of the six DCAA Regional Offices holds periodic
conferences which provide FOIA training to Field

Audit Office Managers. Regional FOIA Monitors hold on
site visits to train members of the field Audit Office
staff. The DCAA Records Administrator provides training
and guidance to the Regional Directors, Regional FOIA
Monitors, Field Audit Office Managers, and the Headquarters
Staff. During calendar year 1979, the Records Adminis-
trator attended the Fifth Annual Seminar on Litigation
Under the Freedom of Information Act and Privacy Act
sponsored by the Center for National Security Studies.

The briefing of new coordinators and analysts directly
involved in administering actions connected with the
FOIA is accomplished on an "as requested" basis. This
applies especially to classification reviews and the
application of exemptions affiliated with the Act.

All incoming agents who receive formal instruction are
advised of the provisions of the Act. Headquarters
Staff Personnel receive detailed on-the-job training
and have attended Office of Personnel Management
training on administration of the Act. Due to the
mission and centralized organization of DIS extensive
formal training has not been necessary. Such training
will be conducted when the Department of Defense
training package is disseminated.

The bulk of DMA's effort with regard to employee train-
ing was directed toward dissemination of useful informa-
tion to the greatest number of employees possible. DMA
Headquarters General Counsel and Component Counsel and
Public Affairs Officers also assisted in the educational
process by delivering briefings and lectures to affected
personnel concerning the requirements and implementation
of the Act.

Individuals within DNA responsible for the release of
information are kept current by applicable regulations,
Agency policy and current court cases which are circulated
routinely.

The NSA/CSS Freedom of Information Act Coordinator

attended an OPM seminar on the FOIA during calendar year
1979.

28



ITEM 10 D

Internal Memoranda
(Including Directives not Published in Federal Register)

Reporting .
Activity No. of Memoranda No. Available to Public

osD/oscs 4 4
DEPT ARMY

DEPT NAVY 3 3
DEPT AF

DCA

DCAA

DIA

DIS 1 1
DLA

DMA 1 1
DNA

NSA

DCPA

DoD Totals 9 9

25



Item 2(a)

Exemptions Invoked on Initial Determinations

Exemptions by Number (552(a))

Reporting %
Activity 1 2 3 4 5 6 Z 8 Total
OsD/OJCS 37 4 2 19 6 5 73
DEPT ARMY 98 10 3 135 381 338 482 1,447
DEPT NAVY 53 ll 21 85 93 70 182 12 527
DEPT AF 52 19 66 290 446 404 95 1,372
DCA 2 1 1 4
DCAA 1 6 0 6 13
DIA 13001 6 0 1 0 ) 21
DIS 8 2 10
DLA 1 33 160 3 53
DMA 4 2 2 8
DNA 3 3 2 2 10
NSA 160 1 246 2 7 1200 (21 449
DCPA 0 0 0 0 0
DoD Totals 423. 42-346 «4552 «974 «9845 793 12 3,987
Percent of 2| Lo

Total 1161 9 14. 24 Bt +8 100%

wie Sh. \

Totals may not agree because of cases where two or more exemptions

were cited.



Item 1

Initial Determinations Resulting in not
Providing all or a Portion of Record Requested
Total Demands Reasons
Completed Completed

Reporting Public Reportable Statutory

Activity Requests Requests* Exemptions + Other = Total
osD/oJcs 1,031 1,103 69 265 334
DEPT ARMY 23,682 23,912 790 911 1,701
DEPT NAVY 6,615 7,630 472 572 1,044
DEPT AF 17,124 19,102 891 2,382 3,273
DCA 64 , 81 4 10 14
DCAA 93 215 13 1 14
DIA 647 677 13 155 168
DIS 61 61 10 40 50
DLA 4,149 4,265 53 1,466 1,519
DMA 85 96 8 11 19
DNA 58 79 10 36 46
NSA 480 609 234 239 473
DCPA 15 15 0 1 1
DoD Totals 54,104 57,845 2,567 6,089 8,656

* A reportable request is that portion of an FOL request resulting
in a single record or group of records pertaining to one general

subject area being acted upon by one IDA who concludes that a
single type of determination applies.



Court Opinions and Action Taken

No court opinions or orders were
issued against Department of
Defense agencies in 1979 giving
rise to a proceeding under
Section 552(a)(4)(F) of Title 5,

U.S.C.

4



Item 2(c)

Other Reasons Cited on Initial Determinations

Reporting

Activity Category* Total
1 2 3 4 5

”
osD/oJcSs 196 60 2 3 4 265

- DEPT ARMY 421 272 52 139 27 911
DEPT NAVY 163 227 77 70 35 572
DEPT AF 242 1,636 148 236 120 2,382
DCA 2 5 1 2 10
DCAA 1 1
DIA 53 98 2 0 2 155
DIS 4 26, 2 8 al

ae a —— ’ st D)
DLA 168 39 i ane) seg NO Se
DMA 3 6 1 1 TE
DNA 16 13 6 1 36
NSA 38 180 2 1 239-22]
DCPA 1 fu
DoD Total 2,607 2,562 300 460 254 Vana
7
f
* Transferred Request. f
Lack Records. f

Failure of Requester to Reasonably Describe Record
Other Failures by Requesters to Comply with fuplishes

PUNE

Rules and/or Directives.
5. Request Withdrawn by Requester. f
- (See following page for description of eag category.)

,

0°

4

/
! Lo

i : \
ot dete



Item 10A

Availability of Records
(New Categories or segregable portions of records now being released)

None

20



SUMMARY OF
REPORT TO THE CONGRESS

FREEDOM OF
INFORMATION

CY 1879



Item 3

(Cont'd)

B. Other Authority Denials*

Number of Officials Categorized Total
Agency by Instances of Participation Officials

Number of Instances
1 2-3 4-5 6-10 11-20 21-40 41+

OSD/OJCS 8 6 2 1 1 1 19
DEPT ARMY 2 2 1 2 1 1 3 12
DEPT NAVY 5 1 3 1 3 6 6 25
DEPT AF
DCA 1 1
DCAA
DIA 1 4) 1
bis 1 1
DLA 3 3 2 1 1 10
DMA 5 1 6
DNA 1 1
NSA 1 3 4
DCPA 1 1
DoD total 25 12 6 8 5 10 Os) 81

°

31% of the officials participated once.

32% of the officials participated 2-10 times.

32

°

38% of the officials participated 11 or more times.

Other category determination processing is not limited to
statutory exemption denial authorities.


Item 3

Initial Denial officials by Participation
(Agency Reports List Names and Titles)

A. Exemption Denials
officials Number of Officials Categorized Total
Agency Authorized by Instances of Participation Officials
Number of Instances
1 2-3 4-5 6-10 11-40 4l+

OSD/OJCS 35 11 7 3 1 0 0 22
DEPT ARMY 15 1 2 0 3 3 5 14
DEPT NAVY 99 2 4 4 5 9 3 27
DEPT AF 108 21 14 7 8 12 6 68
DCA 4 1 1
DCAA 7 1 1 1 1 4
DIA 2 1 1 an*
DIS 1 ° 1 1
DLA 47 8 7 1 2 1 19
DMA 26 8 1 1 10
DNA 1 1 1
NSA ® 1 1 Ox
DCPA 1 1 1
DoD Total 447. 5536 18 23 27 15 174

° Wee caren

the 2 IDAs authorized were involved in exemption denials.
o 16% of the officials participated once.

LDU
o 2 of the officials participated 2-10 times.

o 12% of the officials participated 11 or more times.


DoD

osD/OJcS

Dept AF

Dept Navy

DCA

Item 11

FOIA Instructional and Educational Efforts

Defense-wide training/education remains the major

DoD concern in the management of its Departmental
program implementing the FOIA, but lack of resources
continues to hamper broader efforts in this area.

The overall objective of maintaining that positive
attitude regarding the public's legitimate access

to DoD records, which is reflected in the Department's
successful FOIA Program, is supported by the train-
ing activities of the Defense components described
below.

Instruction in the implementation of the FOIA program
continues within OSD and OJCS through OPM FOIA course
notifications, and a standard procedure to brief newly
appointed program officials and other employees on
request. Personnel from the FOIA Program Director's
office continue to participate in FOIA conferences,
symposia, and seminars conducted by federal and
private organizations.

Air Force has a 24 minute film designed to create an
interest in an understanding of the Freedom of
Information Act. The film has received a wide
viewing throughout the Air Force and will continue

to be viewed. Personnel have attended FOIA Workshops
sponsored by the US Office of Personnel Management.
The FOIA also has been the subject of briefings at
various conferences throughout the Air Force. Air
Force Logistics Command, Staff Judge Advocate, has
issued a guide to the Headquarters staff on processing
FOIA/PA requests.

Activities within this Department report that the
workshops and seminars given by the Civil Service
Commission are being utilized by personnel who
coordinate the Freedom of Information Act Program.
Also, FOIA briefings are conducted at subordinate
activities by headquarters personnel on a periodic
basis during command readiness inspections.

DCA provides a 45 minute briefing to all newly assigned
personnel on the FOI and the Privacy Act. The DCA
Headquarters General Counsel and Public Affairs Liaison
Officer also assist in the educational process by
briefing affected personnel concerning the requirements
and implementation of the Act.

27



Item 10 E (Optional)

Other Information (Opinions) or Recommendations on
Administering FOIA

The FOIA is used to obtain materials not in an effort to acquire
information about the functioning of the Department of Defense,

but rather to exploit their value as property. In some instances,
property value is represented by development costs. Many requests
have been received for technical data such as blueprints, drawings,
and other materials to reproduce military hardware without reim-
bursement to the United States for the Costs of developing such
hardware.

There still exists potential for export to foreign countries of
sensitive military technology which does not qualify for exemption
under the present Act. This is a continuing concern which has been
addressed in previous reports.

A vast number of government documents are available from various
public distribution systems. Fees for these services may vary from
no charge to many thousands of dollars. On occasion, problems
arise when the FOIA has been employed to by-pass these established
distribution systems and its fees in an attempt to procure documents
for the cost of reproduction.

The Freedom of Information Act continues to be used to obtain public
records when litigation with the Government is pending thus circum-
venting the rules of boards and courts with respect to discovery of
documents,

26



Item 2(b)

Statutes Invoked on Initial Determinations

Statute Number of Times by Agency DoD Total

ral
n = >
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° N 8 8 8 «< <
aa &@ & &@€ € €@ w € G€& € HF &
® @ A # CO O KH H BA BE BD VY
o a aA a2 a2 A AB A A a Zz a
18 U.S.C. 798 rst 151
18 U.S.C. 1905 3.3 66 2 74
40 U.S.C. 376 2 2
50 U.S.C. 403 il 151 162
Public Law 86-36 5 246 251
Atomic Energy Act
of 1954
Public Law 88-290 1 1
Agency Totals 3°10 66 ll 2 549 641



5400.7 (Encl 2)
Feb 14, 75

UNIFORM AGENCY FEES FOR SEARCH AND DUPLICATION UNDER
THE FREEDOM OF INFORMATION ACT AMENDMENTS
P. L. 93-502

Introduction

This enclosure describes fees for search and duplication.
It is not intended to substitute for any schedule of fees
or a policy of not to charge a fee established in connec-
tion with the issuance of publications or other materials
in the routine course of business of a component.

SCHEDULE OF FEES
Duplication

Publications, Forms and Reports

Shelf stock of printed or microfiche medium (requesters may
be furnished more than one copy of a publication or form if
it does not deplete stock levels below projected planned
usage).

Mimimum fee, per requeSt...ciceeceecccccveneecees
plus

Forms, per copy..... eee c ee wena e eee
Publications, per printed page.....
Microfiche, per fiche........
Reports, per printed page...
(Examples: Cost of 20 forms, $3. 00; cost of a printed
publication with 100 pages, $3.00; cost of a micro-
fiche publication consisting of 10 fiche, $2.60)

Office Copy Reproduction (when shelf stock is not available)

Minimum charge up to six reproduced pages.........-$2.00

Minimum charge, first fiche........ceee cece ee eeeees 5.00
Each additional page... eee eeeee +05
Each additional fiche...... seeeeeeee 610

Other Issuances

Minimum charge up to six pages.......... wee eee eee $2.00
Each additional page........ 05

17



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Agency

Abbreviation

OSsD/OJCS

Dept Army

Dept Navy

Dept AF

DCA

DCAA

DIA

DIS

DLA

DMA

DNA

NSA

DCPA

Department of Defense

FOI Appeal and Program Officials

Appellate
Authority

Thomas B. Ross
Ass't SecDef Public
Affairs

General Counsel
Secretary of the Army

Judge Advocate General/
General Counsel for
Secretary of the Navy

Thomas W. Nelson

Admin Ass't to the
Secretary of the
Air Force

VADM Samuel L. Gravely,
Jr., USN, Director

Harry W. Kettles
Ass't Director,
Resources

John Brock
DIA Counsel

Bernard J. O'Donnell
Director

LtGen Gerald J. Post,
USAF, Director

RADM E. L. Wilkinson
USN, Deputy Director

VADM Robert R. Monroe,
USN, Director

Wm. H. Jenkins
Appellate, FOI/Privacy

Bardyl R. Tirana
Director

Program
Official

Charles W. Hinkle
Director, FOI and Security
Review, OASD/PA

Guy Oldaker
Chief, Records Mgmt Division
The Adjutant General Center

Donald Carr

PA/FOIA Coordinator

Naval Records Mgmt Division
OPNAV

Charles C. Ratcliffe
OPR for Freedom of Information
Documentation Systems Division

John T. Whealen
General Counsel

Ms. Lee Taylor
Records Administrator

R. Herbert Holzbauer
Reference Library Branch
Central Reference Division
Deputy Director for Support

LTC Dale L. Hartig
Ass't for Information

Colonel J. McAleer, Jr.
Staff Director, Administration

Edward J, Obloy
Acting General Counsel

LtCol William J. McGee, USA
Public Affairs Officer

Roy R. Banner
Chief, Policy Staff

Walter A. Girstantas
Ass't Dir for Admin Services



Item 5(b)

Statutes Invoked on Appeal Determinations

DoD
Statute Number of Times by Agency Totals
Esa
n = >
Oo ea < ol
3 at424 <4
~ H iat i < <a
Ba es em me 2 ft ft wn tft f¢ fF = &
O® @ Mo CO FC H H 4B ZF Bn DO
co A A A A A A Ae Re AeA BA
Title 18 U.S.C. 798 36 36
Title 50 U.S.C. 403 2 1 3
18 U.S.C. 1905 20 36 56
Public Law 86-36 38 38
Agency Totals 20 2 lil 133

10



ype
ba wet

Item 6

Participation of Appellate Authorities
(Those responsible for denials in whole or in part)

Nof of Instances

Name Title of/ Participation
fSmpion) Other
osp/oscs Spee Sie
Thomas B. Ross Assistant Secretary 12 4
of Defense (Public
Affairs)
Thomas F. Lambert Principal Deputy ASD 3 i?)
(Public Affairs)
DEPT ARMY
Clifford L. Alexander Secretary of the Army 87 7
DEPT NAVY
Harvey D. Wilcox General Counsel 9 co)
Sara E. Lister Acting General Counsel 3 te)
Coleman S. Hicks Acting General Counsel 25 ie)
C. B. McDowell, RADM, USN Judge Advocate General 57 0
John J. MeDonnel Acting General Counsel 1 ie)
J. S. Jenkins Assistant Judge Advocate al ce)
General (Civil Law)
DEPT AF
Thomas W. Nelson Administrative Assistant 49 ie}
Secretary of the AF
Robert W. Crittenden Deputy Administrative 153 27
Assistant, Secretary
of the AF
Michael J. Barrett, Jr. Chief, General Litigation 2 0

Division, Office of the
Judge Advocate General,
HQ, USAF

12


Department of Defense

Reporting Agencies under the Freedom of Information Act

(As of December 31, 1979)

Agency

Abbreviation Agency

OsD/OJCS Office of the Secretary of Defense
(Including the Organization of the
Joint Chiefs of Staff)

Dept. Army Secretary of the Army

Dept. Navy Secretary of the Navy

Dept. AF Secretary of the Air Force

DCA Defense Communications Agency

DCAA Defense Contract Audit Agency

DIA Defense Intelligence Agency

DIS Defense Investigative Service

DLA Defense Logistics Agency

DMA Defense Mapping Agency

DNA Defense Nuclear Agency

NSA National Security Agency
Central Security Service

DCPA *Defense Civil Preparedness Agency

* - Discontinued as of 15 July 1979

Agency Head

Harold Brown

Clifford L. Alexander
Edward Hidalgo

Hans M. Mark

VADM Samuel L.
Gravely, Jr. USN
Frederick Neumann
LtGen Eugene F.
Tighe, Jr., USAF

Bernard J. O'Donnell

LtGen Gerald J.
Post, USAF

MGen W. L. Nicholson,
III, USAF

VADM R. R. Monroe, US!

VADM Bobby R. Inman,
USN

Bardyl R. Tirana



Item 10 B

Calendar Year Costs and Fees Collected

Reporting Annual
Activity Annual Cost* Fees Collected
OSD/OJCS 611,101 3,740
DEPT ARMY 1,876,976 119,568
DEPT NAVY 891,544 68,547
DEPT AF 1,577,023 48,564
DCA 24,048 443
DCAA 102,216 943
DIA 149,679 2,192
DIS 1,926 35
DLA 267,307 53,824
DMA 1,178 659
DNA 3,776 161
NSA 556,242 0
DCPA 1,687 ie}
DoD Total 6,064,703 298,676

* Based on reporting procedures established March 16, 1977, to capture
a “best estimate” cost of administering FOIA as amended. The attach-
ed cost outline provides a breakdown of costs by agency.

21 (

Chuck


OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

WASHINGTON, D.C. 20301

PUBLIC AFFAIRS February 25, 1980

This Summary Report has been issued as an overview of the
Department of Defense performance in the Freedom of Information
Program during Calendar Year 1979, as required by subsection

3 (d) Section 552 of Title 5, United States Code. The enclosed
pages were included with the thirteen separate Defense Agency
reports transmitted to Congress as the "Report to the Congress,
Freedom of Information", CY 1979.

Data on each item required by Congress is presented in chart
and statistical form reflecting overall Agency and DoD totals.

/
Director, Freedom of Information
and Security Review



a

eee

Item 12
Freedom of Information
Prisoner of War/Missing in Action
(PW/MIA)

FACT SHEET

Completed Public Request Statutory Exemptions
360 236

Exemptions Invoked on Initial Determinations: 377
Exemptions by Number (552(a)):

A 2 3 4 5 &

IN
loo
ro}

205 0 97 0 10 65 0 0 0

Number of Appeals and Results:

Total Appeals: 72

Number of Appeals Granted: 6

Number of Appeals Partially Granted: 30

Number of Appeals Denied: 36

Exemptions Invoked on Appeal Determinations: ve [4

Exemptions by Number (552(a)):

i 2 3 4 3 £ i 8 2

67 0 49 0 3 9 i) 0 i)

$137.38 was the average cost of each PW/MIA case, including appeals.
During the period 30 August 1977 through 31 December 1979, OSD pro-
cessed FOI requests for records relating to Prisoner of War/Missing
in Action (PW/MIA) in Southeast Asia. Practically all of these re-
quests were submitted by the primary next-of-kin of these PW/MIA's
in connection with PW/MIA Status Reviews being conducted.

The bulk of processing was accomplished by the Military Departments
and the Defense Intelligence Agency. This processing activity has

been included in their general reporting for 1977, 1978, and 1979.

This fact sheet portrays OSD summary data on these requests which
has not been included in OSD data report for 1977, 1978, and 1979.

29


Item 10 C

Time Limit Extensions by Agency

a
4
“
I II & IIL
Reporting Unusual Circumstaptes Court
Activity Location Volume nsultation Involvement TOTAL
osD/oscs =
DEPT ARMY
DEPT NAVY 28 45 18 91
DEPT AF 8 15 155 178
DCA
DCAA 11 14 13 38
DIA 12 12
DIS
DLA 1 1
DMA
DNA 1 1
NSA
DCPA
DoD Totals 47 77 187 311

24



item 4

Number of Appeals and Results

Reporting
Activity Number of Appeals

Granted Granted in Part Denied Total
OSD/OJCS 2 6 11 (4) 19
DEPT ARMY 17 22 65 (7) 104
DEPT NAVY 10 13 80 103
DEPT AF 8 38 158 (27) 204
DCA
DCAA 6 6 (1) 12
DIA 0 0) 4 (1) 4
DIS
DLA 3 2 4 (2) 9
DMA 1 1 0 2
DNA
NSA 1 7 37 (8) 45
DCPA L 1
DoD Totals 49 89 365 (50)* ( 503

* This number of determinations for other reasons
included in the Denied column.

equal 260.

(see Item 5(c)) is
Total appeals denied by exemption

ue th.”

0?


Item 5(c)

Other Reasons Cited on Appeal Determinations

Reporting

Activity Category* Total
1 2 3 4 5

ospD/0JCS 4 4

DEPT ARMY 7 7

DEPT NAVY

DEPT AF 4 19 4 27

DCA

DCAA 1 1

DIA 1 1

pis

DLA 1 1 2

DMA

DNA

NSA 4 3 1 8

DCPA

DoD Totals 13 23 1 9 4 50

1. Transferred Appeal.

2. Lack of Records

3. Failure of Requester to Reasonably Describe Record.

4. Other Failures by Requesters to Comply with Published
Rules and/or Directives

5. Request withdrawn by requester.

11