OMB Approval No: xxxx-xxxx

Expiration Date: xx/xx/20xx

<< DRAFT >> Ronald E. McNair Postbaccalaureate Achievement (McNair) Program

Annual Performance Report – Program Year 2012–13

 

Section I, Part 1—Project Identification/Characteristics

Certification and Warning Statements

A. Project Identification

1. PR/Award Number: [pre-populated] P217A _______________

2. Name of Grantee Institution: [pre-populated]

_________________________________________________

3. IPEDS UnitID for Grantee Institution: [pre-populated]



4. Institutional Sector [pre-populated]_______________________

5. What type of GPA scale does your institution use?

 4 point scale  5 point scale  Other

6. APR and Academic Year Reporting Periods:

6a. APR Reporting Period: [pre-populated]

_______/_______/_______

 Month Day Year 

6b. Date Courses Began/First Day of Classes:

_______/_______/_______

Month Day Year 

B. Project Director and Data Entry Person Information

7. Project Director Information [pre-populated]

7a. Name of Project Director: 

______________________ ___ __________________

First Name MI Last Name

7b. Telephone #: (______) ___________________________ 

Area Code Number Ext.

7c. Fax #: (______) _______________________________ 

 Area Code Number

7d. Email Address:_________________________________

8. Data Entry Person Information [pre-populated]

8a. Name of Data Entry Person:

____________________ ____ _________________

First Name MI Last Name 

8b. Telephone #: (______) _______________________ 

Area Code Number Ext.

 

8c. Email Address:_________________________________

C. Certification: We certify that the performance report information reported and submitted electronically on ____/____/______ is readily 

verifiable. The information reported is accurate and complete to the best of our knowledge.

________________________________________________ ______________________________________________

Name of Project Director (Print) Name of Certifying Official (Print)

________________________________ ____/____/______ ________________________________ ____/____/____ 

Signature Date Signature Date

D. Warnings: Any person who knowingly makes a false statement or misrepresentation on this report is subject to penalties which may include 

fines, imprisonment, or both, under the United States Criminal Code and 20 U.S.C. 1097. Further Federal funds or other benefits may be 

withheld under this program unless this report is completed and filed as required by existing law (20 U.S.C.) 1231a) and regulations (34 CFR 

75.590 and 75.720 

Authority: Public Law 104-13, as amended. 

Paperwork Burden Statement: According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of 

information unless such collection displays a valid OMB control number. Public reporting burden for this collection of information is estimated to 

average 11 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, 

and completing and reviewing the collection of information. The obligation to respond to this collection is required to obtain or retain benefit under

Title IV of the Higher Education Act of 1965, as amended (Pub. Law 102-325, Sec. 402D). Send comments regarding the burden estimate or any 

other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland 

Ave., SW, Washington, DC 20210-4537 or email ICDocketMgr@ed.gov and reference the OMB Control Number XXXX-XXXX. Note: Please do 

not return the completed application to this address.
Section I, Part 2—Project Services

Enter the number of participants who received the required services and permissible services. A participant may be counted 

only one time in each category. For example, if the number of participants served is 30, none of the eleven categories will 

have a number exceeding 30.

Please refer to the definitions provided in the instructions for the required services and permissible services.

Required Services

Number of participants

that received the following 

project services

 Research or Other Scholarly Activities ______

 Summer Internships

 Seminars

 Tutoring ______

 Academic Counseling ______

 Admission assistance to graduate school ______

 Financial aid assistance to graduate school ______

Permissible Services

 Education/counseling to improve financial and economic literacy ______

 Mentoring ______

 Exposure to cultural events/academic programs ______

 Other ______
OMB Approval No: xxxx-xxxx

Expiration Date: xx/xx/20xx

<< DRAFT >> RONALD E. MCNAIR POSTBACCALAUREATE ACHIEVEMENT (MCNAIR) PROGRAM<< DRAFT >>

2012–13 ANNUAL PERFORMANCE REPORT (APR)

SECTION II – RECORD STRUCTURE FOR PARTICIPANT LIST

A grantee must submit student records in Excel or CSV format. For information regarding your data submission, refer to the Instructions for Completing the 2012-13 

Annual Performance Report (APR) specifically the Web Registration and Web Features sections. Beginning with the 2012-13 APR, the Department requires projects 

to submit participant records for all students served by the project who attained a bachelor’s degree for academic years (cohort years) starting in 2002-03. Furthermore, 

projects must retain these records on the APR data file for a period of ten (10) years.

Field 

# Field Name

Database Column 

Name Valid Field Content

II.A. Project Identifiers (pre-populated)

1 PR/Award 

Number

PR The eleven-digit PR/Award Number can be found in Block 5 of the project’s Grant Award Notification for the reporting 

year.

2 Batch Year BatchAY 2012 for Project Year 2012–13

II.B. Participant’s Personal Information (Fields #3 through #5 and field 7 cannot be updated.)

3 Social 

Security 

Number

SSN 001010001 to 999999998

Unknown = 000000000

NOTE: If providing an SSN, format it in nine digits greater than 001010001; otherwise, enter “000000000”. If using 

Excel, you may use dashes (e.g., 123-45-5667 or 123456789). Do not use letters. The information in this field cannot

be changed in subsequent reporting periods.

4 Student’s 

Last Name

LastNM 0 to 9

Uppercase A to Z

. (period)

’ (apostrophe)

- (dash)

No blanks will be accepted. NOTE: The information in this field cannot be changed in subsequent reporting periods.

5 Student’s 

First Name

FirstNM 0 to 9

Uppercase A to Z

. (period)

’ (apostrophe)

- (dash)

No blanks will be accepted. NOTE: The information in this field cannot be changed in subsequent reporting periods.

6 Student’s MI Uppercase A to Z
Field 

# Field Name

Database Column 

Name Valid Field Content

Middle Initial Blank = No response

7 Student’s 

Date of Birth

DOB Participant’s date of birth is:

Format is MM/DD/CCYY

MM = 01–12

DD = 01–31

YYYY = 1900 – 1998

00/00/0000 = Unknown

NOTE: The information in this field cannot be changed in subsequent reporting periods.

II.C. Participant’s Demographic Information and Eligibility Status

8 Gender GenderCD Participant’s gender is:

1 = Male

2 = Female

0 = Unknown

9 Ethnicity—

Hispanic/ 

Latino

Hispanic Participant is identified as Hispanic/Latino?

1 = Yes

2 = No

0 = Unknown

Hispanic/Latino refers to a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish 

culture or origin, regardless of race. 

Provide race information for every participant, ethnicity notwithstanding.

10 Race—

American 

Indian/Alaska

n Native

AmIndAK Participant is identified as American Indian/Alaskan Native?

1 = Yes

2 = No

0 = Unknown

American Indian/Alaskan Native refers to a person having origins in any of the original peoples of North and South 

America (including Central America), and who maintains tribal affiliation or community attachment. 

11 Race—Asian Asian Participant is identified as Asian?

1 = Yes

2 = No

0 = Unknown

Asian refers to a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian 

subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, 

Thailand, and Vietnam. 

12 Race—Black BlackAfrAm Participant is identified as Black or African American?
Field 

# Field Name

Database Column 

Name Valid Field Content

or African 

American

1 = Yes

2 = No

0 = Unknown

Black or African American refers to a person having origins in any of the black racial groups of Africa. Terms such as 

"Haitian" or "Negro" can be used in addition to "Black or African American." 

13 Race—White White Participant is identified as White?

1 = Yes

2 = No

0 = Unknown

White refers to a person having origins in any of the original peoples of Europe, the Middle East, or North Africa. 

14 Race—

Native 

Hawaiian or 

Other Pacific 

Islander

HIPacIslndr Participant is identified as Native Hawaiian or Other Pacific Islander?

1 = Yes

2 = No

0 = Unknown

Native Hawaiian or Other Pacific Islander refers to a person having origins in any of the original peoples of Hawaii, 

Guam, Samoa, or other Pacific Islands.

II.D. Participant’s Eligibility Status Information

15 Low-income EligLowInc Is the participant low-income?

1 = Yes

2 = No

0 = Unknown

16 FirstgenerationEligFirstGen Is the participant a first-generation college student?

1 = Yes

2 = No

0 = Unknown

17 Underrepresented 

racial/ethnic 

group

EligUnderrep Is the Participant from a group underrepresented in graduate education?

1 = Yes

2 = No

0 = Unknown

NOTE: The following ethnic and racial groups are currently underrepresented in graduate education: Black (nonHispanic), Hispanic, American Indian/Alaskan Native, and Native Hawaiian or other Pacific Islander.

II.E. Participant’s Enrollment Status Information

18 First 

Postsecondary 

FirstEnrollDT Participant’s date of first enrollment in postsecondary education is:
Field 

# Field Name

Database Column 

Name Valid Field Content

Education 

Enrollment 

Date

Format is MM/DD/YYYY

MM = 01–12

DD = 01–31

YYYY = 1900 - 2013

00/00/0000 = Unknown

NOTE: The first postsecondary education enrollment date is the first date a participant enrolled in a program of 

postsecondary education and does not include the date a participant enrolled in a high school bridge-to-college 

program/dual enrollment program nor the first enrollment date for students who took college courses while enrolled in 

high school. Once reported, you should not have to update in subsequent reporting periods.

19 Attendance at 

Community 

College/2-

Year 

Institution

AttCommColl Did the participant attend a community college/2-year institution?

1 = Yes

2 = No

0 = Unknown

Select whether or not a participant attended a community college and/or a 2-year institution following high 

school graduation or following receipt of a GED. Once reported, you should not have to update in subsequent 

reporting periods. 

20 Project Entry 

Date

ProjEntryDT Participant’s date of first project service is:

Format is MM/DD/YYYY

MM = 01–12

DD = 01–31

YYYY = 1900 - 2013

00/00/0000 = Unknown

NOTE: Once reported, you should not have to update in subsequent reporting periods. 

21 Grade Level 

at Project 

Entry

EnterGradeLV Participant’s college grade level at entry into the project is:

1 = 1st yr., never attended

2 = 1st yr., attended before

3 = 2nd yr./sophomore

4 = 3rd yr./junior

5 = 4th yr./senior

6 = 5th yr./other undergraduate

0 = Unknown

NOTE: Use options 3, 4, 5, and 6 only for students who had the required number of credits and GPA to be 

classified at the institution at the time of project entry as sophomore, junior, senior, and other undergraduate, 

respectively. Once reported, you should not have to update in subsequent reporting periods.
Field 

# Field Name

Database Column 

Name Valid Field Content

22 Participant 

Status

(during 

academic 

year being 

reported)

PartCD Participant is a:

1 = New Participant

2 = Continuing Participant

3 = Prior-Year Participant

4 = Prior-Year Participant, Deceased

Notes:

 A new participant is an individual who was served by the project for the first time in the 2012-13 reporting period.

 A continuing participant is an individual who was served by the project for the first time in any prior reporting 

period and also received services in the 2012–13 reporting period. 

 A prior-year participant is an individual served by the project in any prior reporting period but did not receive

services in the 2012-13 reporting period.

 A prior-year participant who is deceased is an individual served by the project in any prior reporting period but is 

now deceased.

23 Enrollment 

Status

(during 

academic 

year being 

reported)

EnrollCD Participant’s enrollment status is:

1 = Enrolled

2 = Not Enrolled

0 = Unknown

NOTE: Provide this information for both undergraduate and graduate students.

24 Project 

Participation 

(during 

academic 

year being 

reported)

ProjPart Participated during:

1 = Full academic year (both semesters or three quarters)

2 = Part of academic year (one semester or one or two quarters)

3 = Summer only

4 = Full academic year and summer

5 = Part of academic year and summer

9 = Not applicable – prior-year participant

NOTE: Complete this field for new and continuing students. Select “9” for prior-year participants. 

25 Funding 

Source

(during 

academic 

year being 

reported)

FundSource Types of funds used to support this participant during the reporting year are:

1 = Federal funds

2 = Partially supported with non-federal funds

9 = Not applicable (Prior-year participant)

0 = Unknown

NOTE: Complete this field for new and continuing students. Select “9” for prior-year participants.

II.F. Participant’s Academic and Degree Status

26 STEM Major

(at time of 

STEM Participant’s major is in:

1 = Math/Computer/Sciences/Engineering/Technologies
Field 

# Field Name

Database Column 

Name Valid Field Content

project entry) 2 = Social/behavioral sciences

3 = Undeclared major

4 = Non-STEM field

9 = Not applicable, prior year participant

0 = Unknown

Note: For participants that were served in this reporting period, select the participant’s major field of study at the time 

of project entry. For assistance and guidance, refer to the “Definitions That Apply” as well as the Main Field of Study 

List in the instructions. For prior year participants, select option 9. Once reported, you should not have to update in 

subsequent reporting periods. 

27 Bachelor’s 

Degree (or 

equivalent)

BADegree Did the participant earn a bachelor’s degree or equivalent of a bachelor’s degree?

1 = Yes

2 = No

0 = Unknown

NOTE: If you verified that the participant received a bachelor’s degree during the McNair Tier 1A student 

verification process, you must select “Yes”. Also, select “Yes” if the participant earned a bachelor’s degree 

(or equivalent) in this reporting period (i.e., 2012-13 academic year). Once you respond “Yes”, do not update it

in subsequent reporting periods.

28 Date of 

Bachelor’s 

Degree (or 

equivalent)

BADegreeDate Date participant earned bachelor’s degree is:

Format is MM/DD/YYYY

MM = 01–12

DD = 01–31

YYYY = 1900 - 2013

99/99/9999 = No bachelor’s earned yet

00/00/0000 = Unknown

NOTE: Once you provide the date, do not update it in subsequent reporting periods.

29 Graduating 

Cohort Year 

of Bachelor’s 

Degree 

BADegCohortYr Graduating cohort year the participant earned their bachelor’s degree is:

1 = Prior to 2002-03

2 = 2002-03

3 = 2003-04

4 = 2004-05

5 = 2005-06

6 = 2006-07

7 = 2007-08

8 = 2008-09

9 = 2009-10
Field 

# Field Name

Database Column 

Name Valid Field Content

10 = 2010-11

11 = 2011-12

12 = 2012-13

99 = No first bachelor’s degree earned yet

NOTE: The graduating cohort year of the bachelor’s degree should align with field #27, Bachelor’s Degree (or 

equivalent), and field #28, Date of Bachelor’s Degree. For example, if the participant earned a bachelor’s degree on 

May 15, 2006, then the participant’s bachelor’s degree cohort year is option 5 (2005-06), field #27 is option 1 (Yes), 

and field #28 is 05/15/2006. Refer to your McNair Tier 1A file for additional information. Once the cohort year is 

established, it cannot be changed in subsequent reporting periods.

30 Main field of 

Study 

(Bachelor’s 

Degree 

Earned)

BAMainField Participant whose has earned a bachelor’s degree (or equivalent) main field of study is:



001 = Not applicable, participant has not received bachelor’s degree

000 = Unknown

NOTE: Use the Main Field of Study List located in the instructions and provide the three-digit code for the main field 

of study for a participant who has EARNED a bachelor’s degree or equivalent of a bachelor’s degree. If the participant 

is a graduate student or they have earned a doctorate degree, provide the main of field of study for their undergraduate 

(bachelor’s) degree. For those participants with double majors, the project can use its discretion in selecting the main

field of study. If the participant has not earned a bachelor’s degree, enter “001”. If you do not know the participant’s 

undergraduate main field of study, enter “000”. Once reported, do not update in subsequent reporting periods. 

31 Cumulative 

GPA (upon 

graduation 

with a 

bachelor’s 

degree)

CumGPA Participant’s cumulative GPA upon graduation with a bachelor’s degree is:

0.001 to 5.000

9.999 = Not applicable, participant has not received bachelor’s degree 

0.000 = Unknown

NOTE: Provide cumulative GPA for all McNair participants who have graduated with a bachelor’s degree. If you do 

not know the participant’s GPA, enter “0.000”. Once reported, you should not have to update in subsequent reporting 

periods.

II. G. Research or Other Scholarly Activities 

For fields 32, 33, and 34 research or other scholarly activities means an educational activity that meets all of the following criteria:

 is more rigorous than is typically available to undergraduates in a classroom setting,

 is definitive in its start and end dates,

 contains appropriate benchmarks for completion of various components; and

 is conducted under the guidance of the an appropriate faculty member with experience in the relevant discipline.
Field 

# Field Name

Database Column 

Name Valid Field Content

32 Research

(2012–13 

academic 

year)

Research To what extent did the student participate in a research activity?

1 = Participated in research but did not complete all of the components of the research activity

2 = Participated and completed all of the components of the research activity

3 = Did not participate in research

99 = Prior-year participant 

0 = Unknown

33 Other 

Scholarly 

Activity

(2012–13 

academic 

year)

OthSchlAct To what extent did the student participate in a scholarly activity?

1 = Participated in scholarly activity but did not complete all of the components of the scholarly activity

2 = Participated and completed all of the components of the scholarly activity 

3 = Did not participate in Research

99 = Prior-year participant 

0 = Unknown

34 McNair 

Research 

Internship

(2012–13 

academic 

year)

MCNRsrchIntern To what extent did the student participate in a McNair research internship activity?

1 = Participated in a McNair research internship activity but did not complete all of the components of the McNair 

research internship activity

2 = Participated and completed all of the components of the McNair research internship activity

3 = Did not participate in a McNair research internship activity

99 = Prior-year participant 

0 = Unknown

II.H. Participant’s Graduate School Information

35 Graduate 

School 

Admissions 

Test

(Bachelor’s 

Degree 

Earned)

GradAdmTest Did the participant complete a graduate school admissions test?

1 = Yes

2 = No

99 = Not applicable (For participants who were not required to take a graduate admissions test or have not yet earned a 

bachelor’s degree.)

0 = Unknown

NOTE: Select “Yes” only if the participant has earned a bachelor’s degree and has taken a graduate admissions test. If 

you do not know if the participant has taken a graduate admissions test, select “0” (Unknown). Once reported, you 

should not have to update in subsequent reporting periods. 

36 Date of First 

Graduate 

School 

Enrollment

FirstGradEnrollD

T

Graduate student’s first enrollment date in graduate school is:

Format is MM/DD/YYYY

MM = 01–12

DD = 01–31

YYYY = 1900 - 2013

99/99/9999 = Has not yet enrolled in graduate school

00/00/0000 = Unknown
Field 

# Field Name

Database Column 

Name Valid Field Content

NOTE: Once reported, you should not have to update in subsequent reporting periods. 

37 Graduate 

Institution 

First Attended

GradIPEDSID Participant’s NCES IPEDS ID of the graduate institution first attended is:



888888 = Not applicable, participant has not completed undergraduate studies or has completed undergraduate studies 

but did not enroll in graduate school

000000 = Unknown 

Provide the six-digit postsecondary institution NCES IPEDS ID for graduate institution first attended. Enter “888888” 

if the participant has not completed undergraduate studies or has completed their studies but did not enroll in graduate 

school. If you do not know the participant’s graduate institution first attended, enter “000000”. Once reported, you 

should not have to update in subsequent reporting periods. You can obtain the IPEDS ID from the following web site: 

http://nces.ed.gov/globallocator.

38 Graduate 

School 

Enrollment 

Status 

(at the 

beginning of 

the 2013–14

academic 

year)

GradEnrollStatus Participant’s graduate enrollment status in the Fall of the 2013-14 academic year is:

1 = Enrolled in a post-baccalaureate degree program (for participants who received a bachelor’s degree or equivalent in 

this reporting period)

2 = Did not enroll in a postbaccalaureate degree program (for participants who received a bachelor’s degree or 

equivalent in this reporting period)

3 = Did not enroll in a postbaccalaureate degree program (for participants who received a bachelor’s degree or 

equivalent in this reporting period but enrolled in competitive programs or activities such as Fulbright, AmeriCorps, 

Teach Abroad, etc.)

4 = Other (for students who did not receive a bachelor’s degree or equivalent in this reporting period)

0 = Unknown

Select option #1 if the student received a bachelor’s degree (or equivalent) in this reporting period and enrolled in a 

post baccalaureate degree program in the Fall term of the next academic year.

Select option #2 if the student received a bachelor’s degree (or equivalent) in this reporting period but did not enroll in 

a post baccalaureate degree program in the Fall term of the next academic year.

Select option #3 if the student received a bachelor’s degree (or equivalent) in this reporting period but did not enroll in 

a post baccalaureate degree program in the Fall term of the next academic year because they enrolled/participated in 

competitive programs or activities such as Fullbright, AmeriCorps, Teach Abroad, etc.)

Select option #4 if the student did not receive a bachelor’s degree (or equivalent) in this reporting period or received a 

bachelor’s degree (or equivalent) in a previous reporting period. 
Field 

# Field Name

Database Column 

Name Valid Field Content

NOTE: You must update this field in subsequent reporting periods.

39 First-Year 

Graduate 

Student 

Persistence 

Status 

(at the 

beginning of 

the 2013–14

academic 

year)

1stYrGradPersistS

tatus

Graduate enrollment status at the beginning of the 2013-14 academic year for first-year graduate student is:

1 = Still enrolled in a post-baccalaureate degree program (for participants who were 1st year graduate students in this 

reporting period)

2 = No longer enrolled in a post-baccalaureate degree program (for participants who were 1st year graduate students in 

this reporting period)

3 = No longer enrolled in a post-baccalaureate degree program (for participants who were 1st year graduate students in 

this reporting period but did not enroll in graduate school in 2013-14 because the participant completed an 

accelerated graduate program)

4 = Other (for students who were not first-year graduate students in this reporting period)

0 = Unknown

Select option #1 if the participant was a first-year graduate student in this reporting period and was still enrolled in a 

post-baccalaureate degree program at the beginning of the 2013-14 academic year.

Select option #2 if the participant was a first-year graduate student in this reporting period and was not enrolled in a 

post-baccalaureate degree program at the beginning of the 2013-14 academic year.

Select option #3 if the participant was a first-year graduate student in this reporting period and was not enrolled in a 

post-baccalaureate degree program at the beginning of the 2013-14 academic year because the participant completed an 

accelerated graduate program.

Select option #4 if the participant was not a first-year graduate student in this reporting period.

NOTE: You must update this field in subsequent reporting periods.

40 Current Year 

of Graduate 

Study

(during 

academic year 

q reported)

YRGradStudy Participant’s current year of graduate study is:

1 = 1st yr. graduate/professional including those who received program services as undergraduate during the reporting 

year

2 = 2nd yr. graduate/ professional

3 = 3rd yr. graduate/professional

4 = Beyond 3rd yr. graduate/professional program

5 = Other

99 = Not enrolled in a postsecondary or graduate degree program during the academic year being reported including all 

undergraduate students who are not enrolled in graduate school in this reporting period

0 = Unknown

41 Graduate 

Student’s

Main Field of 

GradStudField Graduate student’s main field of study at time of entry into graduate school is:


Field 

# Field Name

Database Column 

Name Valid Field Content

Study (at time 

of entrance)

001 = Not applicable, participant has not received bachelor’s degree

000 = Unknown

NOTE: Using the Main Field of Study List provided in the instructions, enter the three-digit code for the main field of 

study at the time the participant entered graduate school. If the participant has not earned a bachelor’s degree enter 

“001”. If you do not know the participant’s undergraduate main field of study, enter “000”. Once reported, you should 

not have to update in subsequent reporting periods. 

42 Graduate 

Assistantships 

(For 1styear 

graduate 

students only)

1stGradAsstshp What type of assistantship did the first-year graduate student receive in this reporting period?

1 = Teaching Assistantship

2 = Research Assistantship

3 = Other

4 = No Assistantship

99 = Not applicable, participant is not a first year graduate student

0 = Unknown

NOTE: If the participant is not a first year graduate student in this reporting period (e.g., undergraduate, 2nd year 

graduate, etc.), select option 99. 

43 Reason Left 

Graduate 

School

ReaLftGradSch Reason participant left graduate school is:

1 = Academic Problems

2 = Change in family status

3 = Change in program

4 = Scheduling or availability

5 = Military obligation 

6 = Job, needed to work or other financial reasons

7 = Taking time off

8 = Personal/health problems other than financial

9 = Pursue other interests

10 = Student considers their education complete

11 = Student is deceased

12 = Other

77 = Not applicable, undergraduate student or never enrolled in graduate school 

88 = Not applicable, still enrolled in graduate school

99 = Not applicable, completed doctoral degree program

0 = Unknown

NOTE: Once you report a reason the participant left graduate school, only update the field if in a subsequent reporting 

period the participant re-enrolls in graduate school; otherwise, do not update this field. 

44 Highest GradDegreeCD Participant’s highest graduate degree earned to date, by the end of the academic year is:
Field 

# Field Name

Database Column 

Name Valid Field Content

Graduate 

Degree Earned 

(by the end of 

the academic 

year)

1 = Master’s Degree

2 = Doctor of Philosophy (Ph.D.)

3 = Doctor of Education (Ed.D)

4 = Other research intensive doctorate degree (e.g., D.Eng./D.E.SC/D.E.S, D.SC, Sc.D, DHSC, DNSc, DPH, DSW)

5 = Other non-research doctorate degree (e.g., DMA, DRec/DR, DSM, etc.)

6 = First-professional Degree (e.g., PsyD, Law, Medicine, Dentistry, Optometry, Veterinary medicine, Osteopathic 

medicine, Theology, etc.)

99 = Not applicable, no bachelor’s/no graduate degree earned

0 = Unknown

NOTE: Select the option that indicates the highest graduate degree obtained by the end of the academic year. Do not 

update this information in subsequent reporting period unless a new or more advanced degree has been earned. Select 

option 4 only if the doctorate degree was in a research-intensive program. If the participant has neither earned a 

bachelor or graduate degree, select option 99. If a participant for whom you are required to provide information earned 

a professional degree and subsequently earned a research-intensive doctorate degree, select the type of doctorate earned 

(i.e., option 2, 3, or 4). Once the doctorate degree has been provided (i.e., option 2, 3, or 4), do not change the 

response in subsequent reporting periods.

45 Date Highest 

Graduate 

Degree Earned

HiGradDegDate Date participant earn highest graduate degree is:

Format is MM/DD/YYYY

MM = 01–12

DD = 01–31

YYYY = 1900 - 2013

99/99/9999 = No graduate degree earned

00/00/0000 = Unknown

NOTE: Repeat the same date until a new and more advanced degree is earned. If you do not know the complete date, 

use 15 for the day and use your best estimate for the month. If no graduate degree has been earned including those who 

have earned a bachelor’s degree only, enter 99/99/9999. Once the doctorate degree date has been provided, do not 

change the date in subsequent reporting periods.

46 Institution 

Where 

Doctorate was 

Earned 

GradDocIPEDSID NCES IPEDS ID where the participant earned their doctorate is: 



999999 = Not applicable, has not completed undergraduate/graduate studies, completed undergraduate/graduate studies 

but did not or has not yet earned a research intensive doctorate degree or earned a professional degree.

000000 = Unknown 

NOTE: If you selected option 2, 3, 4, or 5 in field 44, enter the six-digit postsecondary institution NCES IPEDS ID 
Field 

# Field Name

Database Column 

Name Valid Field Content

where the doctorate degree was earned. You can obtain the NCES IPEDS ID from the following web site: 

http://nces.ed.gov/globallocator/. If you selected option 1 or 6, in field 44, enter 999999. If the student earned a 

doctorate and you do not know the institution where the doctorate was earned, enter “000000”. Once reported, you 

should not have to update in subsequent reporting periods. 

47 Doctorate 

Recipient’s

Employment 

Activity

DocRecpEmpAct Doctorate recipient primarily employed in a:

1 = Teaching activity

2 = Research activity

3 = Both teaching and research activity

3 = Other Activity

88 = Not applicable, participant earned doctorate but is not currently employed

99 = Not applicable, participant has not earned a doctorate degree

0 = Unknown

NOTE: For participants who earned a first professional degree (e.g., MD, JD, DDS, etc.), select option “99”. A

teaching or research activity, although oftentimes will be at a university setting, it does not necessarily have 

to occur in this type of setting (e.g., National Institutes of Health (NIH), Centers for Disease Control and 

Prevention (CDC), private industry, etc. Once reported, you should not have to update in subsequent reporting 

periods. 

Note to data collector: When you collect this information from students or parents, please make sure that you inform them why they are being asked to provide 

Social Security numbers. Please see Privacy Act statement below.

PRIVACY ACT

In accordance with the Privacy Act of 1974 (Public Law No. 93-579, 5 U.S.C. 552a), you are hereby notified that the Department of Education is authorized to collect information to implement the 

Ronald E. McNair Postbaccalaureate Achievement (McNair) Program under Title IV of the Higher Education Act of 1965, as amended (Pub. Law 102-325, Sec. 402E). In accordance with this 

authority, the Department receives and maintains personal information on participants in the McNair program. The principal purpose for collecting this information is to administer the program, 

including tracking and evaluating participant progress. Providing the information on this form, including a social security number (SSN) is voluntary; failure to disclose an SSN will not result in the 

denial of any right, benefit or privilege to which the participant is entitled. The information that is collected on this form will be retained in the program files and may be released to other Department 

officials in the performance of their official duties.