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### Group 1 States - Fully Implemented with 1 Year of Data **Data Collection**
**Core Data Elements**

# Students # Students w/no Core data Collection

Hrs./Student Total Effort

(Hours) 179,086

- 0.88

-

**Assessment Data Elements**

# Students Assessed # Students

missing Assmt. Collection

Hrs./Student Total Effort

(Hours) 54,901

- 0.08

-

**Course History Data Elements** # RegularYear Secondary Students # Students

missing Course Hist Collection

Hrs./Student Total Effort

(Hours) 35,327

- 0.92

-

**Data Submission Interface Development & Implementation** 

# States Hrs.

Build/Test Core MDEs Hrs.

Build/Test Assess MDE Hrs.

Build/Test C.Hist MDE Total Hrs. per

State Total Effort

(Hours)
22 0 0 0 0 0

**Ongoing Electronic Updates** Total Effort (Hours)
0 Assumptions: 1. Does not include effort to collect COE data elements (Non-COE demographic elements, enrollment data) 2. Hours/student to collect Core data based upon input from States

Assumptions: 1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3 2. # Students missing assessment data = Percentage of Students missing Core data applied to # students assessed 3. Hours/student to collect assessment data based upon input from States

Assumptions: 1. Number of Regular School-Year Secondary Students is derived by calcuating the percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled during the regular school year, as reported in CSPR section 2.3.4.1, than applying that percentage to the number of eligible grade 9-12 students reported in CSPR section 2.3.1.1 2. # Students missing Course Hist. data = Percentage of students missing core data, applied to # regular-year secondary students 3. Hours/student to collect Course History data based upon input from StatesAssumptions: 1. The Start-up data submission is a one-time activity, so it is assumed that once it has been completed by an SEA there will be no ongoing update activities. Instead, all ongoing efforts to provide updated information to MSIX will be addressed by the other information collection activities included in the proposed regulations.

### Group 1A States - Fully Implemented with less than 1 Year of Data **Data Collection**
**Core Data Elements**

# Students # Students w/no Core data Collection

Hrs./Student Total Effort

(Hours) 37,982 19,786 0.88 17,312.8

**Assessment Data Elements**

# Students Assessed # Students

missing Assmt. Collection

Hrs./Student Total Effort

(Hours) 10,913 5,685 0.08 473.7

**Course History Data Elements** # RegularYear Secondary Students # Students

missing Course Hist Collection

Hrs./Student Total Effort

(Hours) 5,447 2,837 0.92 2,601.0

**Data Submission Interface Development & Implementation** 

# States Hrs.

Build/Test Core MDEs Hrs.

Build/Test Assess MDE Hrs.

Build/Test C.Hist MDE Total Hrs. per

State Total Effort

(Hours)
7 0 0 0 0 0

**Ongoing Electronic Updates** Total Effort (Hours)
0 Assumptions: 1. Does not include effort to collect COE data elements 2. Hours/student to collect Core data based upon input from States

Assumptions: 1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3 2. # Students missing assessment data = Percentage of Students missing Core data applied to # students assessed 3. Hours/student to collect assessment data based upon input from States

Assumptions: 1. Number of Regular School-Year Secondary Students is derived by calcuating the percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled during the regular school year, as reported in CSPR section 2.3.4.1, than applying that percentage to the number of eligible grade 9-12 students reported in CSPR section 2.3.1.1 2. # Students missing Course Hist. data = Percentage of students missing core data, applied to # regular-year secondary students 3. Hours/student to collect Course History data based upon input from StatesAssumptions: 1. The Start-up data submission is a one-time activity, so it is assumed that once it has been completed by an SEA there will be no ongoing update activities. Instead, all ongoing efforts to provide updated information to MSIX will be addressed by the other information collection activities included in the proposed regulations.

### Group 2 States - Core and Assessment MDEs with 1 Year of Data **Data Collection**
**Core Data Elements**

# Students # Students w/no Core data Collection

Hrs./Student Total Effort

(Hours) 176,738

- 0.88

-

**Assessment Data Elements**

# Students Assessed # Students

missing Assmt. Collection

Hrs./Student Total Effort

(Hours) 51,057

- 0.08

-

**Course History Data Elements** # RegularYear Secondary Students # Students

missing Course Hist Collection

Hrs./Student Total Effort

(Hours) 34,386 34,386 0.92 31,520.7

**Data Submission Interface Development & Implementation** 

# States Hrs.

Build/Test Core MDEs Hrs.

Build/Test Assess MDE Hrs.

Build/Test C.Hist MDE Total Hrs. per

State Total Effort

(Hours)
4 0 0 58.8 58.8 235.2

**Ongoing Electronic Updates** Total Effort (Hours)
0 Assumptions: 1. Does not include effort to collect COE data elements 2. Hours/student to collect Core data based upon input from States

Assumptions: 1. Interface development and implementation effort derived from Deloitte subcontracts with State vendors for development and implementation of State Interfaces 2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor time for State staff Assumptions: 1. Number of Regular School-Year Secondary Students is derived by calcuating the percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled during the regular school year, as reported in CSPR section 2.3.4.1, than applying that percentage to the number of eligible grade 9-12 students reported in CSPR section 2.3.1.1 2. # Students missing Course Hist. data = Percentage of students missing core data, applied to # regular-year secondary students 3. Hours/student to collect Course History data based upon input from States Assumptions: 1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3 2. # Students missing assessment data = Percentage of Students missing Core data applied to # students assessed 3. Hours/student to collect assessment data based upon input from StatesAssumptions: 1. The Start-up data submission is a one-time activity, so it is assumed that once it has been completed by an SEA there will be no ongoing update activities. Instead, all ongoing efforts to provide updated information to MSIX will be addressed by the other information collection activities included in the proposed regulations.

### Group 2A States - Core and Assessment MDEs with less than 1 Year of Data **Data Collection**
**Core Data Elements**

# Students # Students w/no Core data Collection

Hrs./Student Total Effort

(Hours)

- - 0.88

-

**Assessment Data Elements**

# Students Assessed # Students

missing Assmt. Collection

Hrs./Student Total Effort

(Hours)

- - 0.08

-

**Course History Data Elements** # RegularYear Secondary Students # Students

missing Course Hist Collection

Hrs./Student Total Effort

(Hours)

- - 0.92

-

**Data Submission Interface Development & Implementation** 

# States Hrs.

Build/Test Core MDEs Hrs.

Build/Test Assess MDE Hrs.

Build/Test C.Hist MDE Total Hrs. per

State Total Effort

(Hours)
0 0 0 58.8 58.8 0

**Ongoing Electronic Updates** Total Effort (Hours)
0 Assumptions: 1. Interface development and implementation effort derived from Deloitte subcontracts with State vendors for development and implementation of State Interfaces 2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor time for State staff Assumptions: 1. Does not include effort to collect COE data elements 2. Hours/student to collect Core data based upon input from States

Assumptions: 1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3 2. # Students missing assessment data = Percentage of Students missing Core data applied to # students assessed 3. Hours/student to collect assessment data based upon input from States

Assumptions: 1. Number of Regular School-Year Secondary Students is derived by calcuating the percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled during the regular school year, as reported in CSPR section 2.3.4.1, than applying that percentage to the number of eligible grade 9-12 students reported in CSPR section 2.3.1.1 2. # Students missing Course Hist. data = Percentage of students missing core data, applied to # regular-year secondary students 3. Hours/student to collect Course History data based upon input from StatesAssumptions: 1. The Start-up data submission is a one-time activity, so it is assumed that once it has been completed by an SEA there will be no ongoing update activities. Instead, all ongoing efforts to provide updated information to MSIX will be addressed by the other information collection activities included in the proposed regulations.

### Group 3 States - Core and Course History MDEs with 1 Year of Data **Data Collection**
**Core Data Elements**

# Students # Students w/no Core data Collection

Hrs./Student Total Effort

(Hours) 1,052

- 0.88

-

**Assessment Data Elements**

# Students Assessed # Students

missing Assmt. Collection

Hrs./Student Total Effort

(Hours)
138 138 0.08 11.5

**Course History Data Elements** # RegularYear Secondary Students # Students

missing Course Hist Collection

Hrs./Student Total Effort

(Hours)
86

- 0.92

-

**Data Submission Interface Development & Implementation** 

# States Hrs.

Build/Test Core MDEs Hrs.

Build/Test Assess MDE Hrs.

Build/Test C.Hist MDE Total Hrs. per

State Total Effort

(Hours)
2 0 63.8 0 63.8 127.6

**Ongoing Electronic Updates** Total Effort (Hours)
0 Assumptions: 1. Does not include effort to collect COE data elements 2. Hours/student to collect Core data based upon input from States

Assumptions: 1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3 2. States are not providing Assessment data for any students 3. Hours/student to collect assessment data based upon input from States

Assumptions: 1. Number of Regular School-Year Secondary Students is derived by calcuating the percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled during the regular school year, as reported in CSPR section 2.3.4.1, than applying that percentage to the number of eligible grade 9-12 students reported in CSPR section 2.3.1.1 2. # Students missing Course Hist. data = Percentage of students missing core data, applied to # regular-year secondary students 3. Hours/student to collect Course History data based upon input from States

Assumptions: 1. Interface development and implementation effort derived from Deloitte subcontracts with State vendors for development and implementation of State Interfaces 2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor time for State staffAssumptions: 1. The Start-up data submission is a one-time activity, so it is assumed that once it has been completed by an SEA there will be no ongoing update activities. Instead, all ongoing efforts to provide updated information to MSIX will be addressed by the other information collection activities included in the proposed regulations.

### Group 3A States - Core and Course Hist. MDEs with less than 1 Year of Data **Data Collection**
**Core Data Elements**

# Students # Students w/no Core data Collection

Hrs./Student Total Effort

(Hours) 7,261 5,149 0.88 4,505.4

**Assessment Data Elements**

# Students Assessed # Students

missing Assmt. Collection

Hrs./Student Total Effort

(Hours) 2,605 2,605 0.08 217.1

**Course History Data Elements** # RegularYear Secondary Students # Students

missing Course Hist Collection

Hrs./Student Total Effort

(Hours)
940 667 0.92 611.0

**Data Submission Interface Development & Implementation** 

# States Hrs.

Build/Test Core MDEs Hrs.

Build/Test Assess MDE Hrs.

Build/Test C.Hist MDE Total Hrs. per

State Total Effort

(Hours)
1 0 63.8 0 63.8 63.8

**Ongoing Electronic Updates** Total Effort (Hours)
0 Assumptions: 1. Does not include effort to collect COE data elements 2. Hours/student to collect Core data based upon input from States

Assumptions: 1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3 2. States are not providing Assessment data for any students 3. Hours/student to collect assessment data based upon input from States

Assumptions: 1. Number of Regular School-Year Secondary Students is derived by calcuating the percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled during the regular school year, as reported in CSPR section 2.3.4.1, than applying that percentage to the number of eligible grade 9-12 students reported in CSPR section 2.3.1.1 2. # Students missing Course Hist. data = Percentage of students missing core data, applied to # regular-year secondary students 3. Hours/student to collect Course History data based upon input from States

Assumptions: 1. Interface development and implementation effort derived from Deloitte subcontracts with State vendors for development and implementation of State Interfaces 2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor time for State staffAssumptions: 1. The Start-up data submission is a one-time activity, so it is assumed that once it has been completed by an SEA there will be no ongoing update activities. Instead, all ongoing efforts to provide updated information to MSIX will be addressed by the other information collection activities included in the proposed regulations.

### Group 4 States - Core MDEs with 1 year of data **Data Collection**
**Core Data Elements**

# Students # Students w/no Core data Collection

Hrs./Student Total Effort

(Hours) 12,600

- 0.88

-

**Assessment Data Elements**

# Students Assessed # Students

missing Assmt. Collection

Hrs./Student Total Effort

(Hours) 4,463 4,463 0.08 371.9

**Course History Data Elements** # RegularYear Secondary Students # Students

missing Course Hist Collection

Hrs./Student Total Effort

(Hours) 2,027 2,027 0.92 1,858.2

**Data Submission Interface Development & Implementation** 

# States Hrs.

Build/Test Core MDEs Hrs.

Build/Test Assess MDE Hrs.

Build/Test C.Hist MDE Total Hrs. per

State Total Effort

(Hours)
9 0 63.8 58.8 122.6 1103.4

**Ongoing Electronic Updates** Total Effort (Hours)
0 Assumptions: 1. Interface development and implementation effort derived from Deloitte subcontracts with State vendors for development and implementation of State Interfaces 2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor time for State staff Assumptions: 1. Does not include effort to collect COE data elements 2. Hours/student to collect Core data based upon input from States

Assumptions: 1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3 2. States are not providing Assessment data for any students 3. Hours/student to collect assessment data based upon input from States

Assumptions: 1. Number of Regular School-Year Secondary Students is derived by calcuating the percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled during the regular school year, as reported in CSPR section 2.3.4.1, than applying that percentage to the number of eligible grade 9-12 students reported in CSPR section 2.3.1.1 2. # Students missing Course Hist. data = Percentage of students missing core data, applied to # regular-year secondary students 3. Hours/student to collect Course History data based upon input from StatesAssumptions: 1. The Start-up data submission is a one-time activity, so it is assumed that once it has been completed by an SEA there will be no ongoing update activities. Instead, all ongoing efforts to provide updated information to MSIX will be addressed by the other information collection activities included in the proposed regulations.

### Group 4A States - Core MDEs with less than 1 year of data **Data Collection**
**Core Data Elements**

# Students # Students w/no Core data Collection

Hrs./Student Total Effort

(Hours) 3,809 2,943 0.88 2,575.1

**Assessment Data Elements**

# Students Assessed # Students

missing Assmt. Collection

Hrs./Student Total Effort

(Hours) 1,066 1,066 0.08 88.8

**Course History Data Elements** # RegularYear Secondary Students # Students

missing Course Hist Collection

Hrs./Student Total Effort

(Hours)
456 456 0.92 418.2

**Data Submission Interface Development & Implementation** 

# States Hrs.

Build/Test Core MDEs Hrs.

Build/Test Assess MDE Hrs.

Build/Test C.Hist MDE Total Hrs. per

State Total Effort

(Hours)
4 0 63.8 58.8 122.6 490.4

**Ongoing Electronic Updates** Total Effort (Hours)
0 Assumptions: 1. Does not include effort to collect COE data elements 2. Hours/student to collect Core data based upon input from States

Assumptions: 1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3 2. States are not providing Assessment data for any students 3. Hours/student to collect assessment data based upon input from States

Assumptions: 1. Number of Regular School-Year Secondary Students is derived by calcuating the percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled during the regular school year, as reported in CSPR section 2.3.4.1, than applying that percentage to the number of eligible grade 9-12 students reported in CSPR section 2.3.1.1 2. # Students missing Course Hist. data = Percentage of students missing core data, applied to # regular-year secondary students 3. Hours/student to collect Course History data based upon input from States

Assumptions: 1. Interface development and implementation effort derived from Deloitte subcontracts with State vendors for development and implementation of State Interfaces 2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor time for State staffAssumptions: 1. The Start-up data submission is a one-time activity, so it is assumed that once it has been completed by an SEA there will be no ongoing update activities. Instead, all ongoing efforts to provide updated information to MSIX will be addressed by the other information collection activities included in the proposed regulations.

### Group 5 States - Not Implemented **Data Collection**
**Core Data Elements**

# Students # Students w/no Core data Collection

Hrs./Student Total Effort

(Hours)
115 115 0.88 100.6

**Assessment Data Elements**

# Students Assessed # Students

missing Assmt. Collection

Hrs./Student Total Effort

(Hours)
150 150 0.08 12.5

**Course History Data Elements** # RegularYear Secondary Students # Students

missing Course Hist Collection

Hrs./Student Total Effort

(Hours)
13 13 0.92 11.9

**Data Submission Interface Development & Implementation** 

# States Hrs.

Build/Test Core MDEs Hrs.

Build/Test Assess MDE Hrs.

Build/Test C.Hist MDE Total Hrs. per

State Total Effort

(Hours)
1 118 63.8 58.8 240.6 240.6

**Ongoing Electronic Updates** Total Effort (Hours)
0 Assumptions: 1. Interface development and implementation effort derived from Deloitte subcontracts with State vendors for development and implementation of State Interfaces 2. Effort includes 15 hours to support Data Review efforts + additional 10% of vendor time for State staff Assumptions: 1. Does not include effort to collect COE data elements 2. Hours/student to collect Core data based upon input from States

Assumptions: 1. Number of Students Assessed based on CSPR Part 2, section 2.3.2.3 2. States are not providing Assessment data for any students 3. Hours/student to collect assessment data based upon input from States

Assumptions: 1. Number of Regular School-Year Secondary Students is derived by calcuating the percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled during the regular school year, as reported in CSPR section 2.3.4.1, than applying that percentage to the number of eligible grade 9-12 students reported in CSPR section 2.3.1.1 2. # Students missing Course Hist. data = Percentage of students missing core data, applied to # regular-year secondary students 3. Hours/student to collect Course History data based upon input from StatesAssumptions: 1. The Start-up data submission is a one-time activity, so it is assumed that once it has been completed by an SEA there will be no ongoing update activities. Instead, all ongoing efforts to provide updated information to MSIX will be addressed by the other information collection activities included in the proposed regulations.

### Start-up Submission - Burden Calculation Summary

**Group Number of**  **States Submission** 

**Effort Collection** 

**Effort Total Effort** 

**(hours)** 1 - Fully Implemented with 1 Year of Data 22

- - - 1A - Fully Implemented with less than 1 Year of Data 7

- 20,387.5 20,387.5 2 - Core and Assessment MDEs with 1 Year of Data 4 235.2 31,520.7 31,755.9 2A - Core and Assessment MDEs with less than 1 Year of Data 0

- - - 3 - Core and Course Hist. MDEs with 1 Year of Data 2 127.6 11.5 139.1 3A - Core and Course Hist. MDEs with less than 1 Year of Data 1 63.8 5,333.5 5,397.3 4 - Core MDEs with 1 Year of Data 9 1,103.4 2,230.1 3,333.5 4A - Core MDEs with less than 1 Year of Data 4 490.4 3,082.2 3,572.6 5 - Not Implemented 1 240.6 125.0 365.6

**Grand Total Initial Submission Burden 50**  2,261.0 62,690.6 **64,951.6**Number of Responses (for OMB 83-C) 28Annual count of newly documented Migrant Children Core Data Element Collection Hrs./Student Effort to Collect Core Data Elements 121,602 0.88 106,401.8

Annual Percentage of Assessed Eligible Students Estimate of Assessed Newly Documented Migrant Students Assessment Data Element

Collection Hrs./Student Effort to Collect Assessment Data Elements
30% 36,393 0.08 3,032.8

Annual Percentage of Regular School Year Secondary Students Estimate of Reg Year

Secondary Newly Doc'd Migrant Students Course Hist. Data Element Collection Hrs./Student Effort to Collect Course History Data Elements
19% 22,855 0.92 20,950.2

**Total Effort to Collect Core, Assmt., and Course Data for Newly Documented Migrant Children 109,434.5** 

Assumptions:

- Course History data element collection hrs./student based on feedback from States - Annual count of newly documented Migrant Students is based upon the total number qualifying moves reported during the 10-11 each school year in CSPR section 2.3.1.5. - Core data element Collection hrs./student does not include COE Data elements - Core data element Collection hrs./student based on feedback from States - Annual Percentage of Assessed Eligible Students is the ratio of the total number of reported Assessed Students in CSPR Part 2, section 2.3.2.3 to the count of Eligible Students in CSPR Part 2, section 2.3.1.1 - Assessment data element collection hrs./student based on feedback from States - Annual Percentage of Regular School Year Secondary Students is the ratio of the estimated total number of enrolled grade 9-12 students to the count of Eligible Students in CSPR Part 2, section 2.3.1.1Estimate of Reg Year Secondary Newly Documented Migrant Students Course Hist. Data Element Collection Hrs./Student for most recent prior enrollment

in State Effort to Collect Course

History Data Elements for most recent prior enrollments

in State 22,855 1.17 26,663.8

Assumptions: - Estimate of Regular Year Secondary Newly Documented Migrant Students is defined on Tab 2 - Course History data element collection hrs./student based on feedback from StatesNumber of Responses (for OMB 83-C) 22,855**One-time effort to establish new MDE in State MEP Systems, MSIX Interface, and to create associated policies and procedures**

Number of States to Create New

MDE Effort to establish new MDE in state MEP systems, MSIX interface, and procedures (hours) Total Effort to implement new MDE (hours)

50 36 1,800

**Ongoing effort to collect and submit indicator of whether out of state records are available for a student**

Number of Students with interstate qualifying move, but no MSIX Course History data from

prior state Effort to indicate whether out of

state course records are avialable for a single student (hours) Total Effort to indicate whether out of state Course History data is available for students (hours) 22,514 0.7 15,009

**As sumptions:**  - a new MSIX Minimum Data Element will be created to indicate (Yes or No) whether out of state course history (transcripts) are available for a student - all states will need to modify existing state MEP sy stems, MSIX interfaces, and procudures to utilze this new MDE - the number of secondary -aged students in MSIX with an interstate qualify ing m ove during SY'10-'11 and no prior state Course History data indicates the potential population of students that may need an out of state transcript - the effort to determine whether or not an out of state transcript is present for a student is based on state feedback.**One-time effort to establish new MDE in State MEP Systems, MSIX Interface, and to create associated policies and procedures**

Number of Responses (for OMB 83-C) 22,514

- a new MSIX Minimum Data Element will be created to indicate (Yes or No) whether out of state course history (transcripts) are available for a student - all states will need to modify existing state MEP sy stems, MSIX interfaces, and procudures to utilze this new MDE - the number of secondary -aged students in MSIX with an interstate qualify ing m ove during SY'10-'11 and no prior state Course History data indicates the potential population of students that may need an out of state transcript - the effort to determine whether or not an out of state transcript is present for a student is based on state feedback.- the number of secondary -aged students in MSIX with an interstate qualify ing m ove during SY'10-'11 and no prior state Course History data indicates the potential population of students that may need an out of state transcript**As sessment Data Elements** 

Total # Students Assessed # Terms / Year

Assessed Assessment

Collection Hrs./Student Total Effort

(hours) 125,293 1 0.08 10,441.1

Number of Responses (for OMB 83-C) **Course History Data Elements**

Total # Secondary Students Enrolled Course History Collection Hrs./Student Total Effort

(hours) 78,683 0.92 72,125.8

**Core Data Elements**

Total Number of Enrolled Students Percentage of

Students with new data each year Core Data

Collection Hrs./Student Total Effort

(hours) 298,159 100% 0.70 208,711.3 Assumptions: - Assessment results are made available once per student per y ear, regardless of when the test is administered - Effort to collect assessment data based on State feedback

Assumptions: - Effort to collect course history data based on State feedback

Assumptions: - Effort to collect Core (non-COE) data based on State feedback regarding the effort to provide Core data elements for initial submission, then reduced from 0.88 to 0.70 to make allowance for states with automated processes to collect and provide updates, and to also account for the fewer number of data elements that are expected with an update instead of an initial subm ission. - It is assumed that Core enrollment data elements will need to be updated at least once per y ear for 100% of the students. These updates will be submitted by States at the end of the next occurring term.**Summary**

**As sessment Data**  **Elements Course History** 

**Data Elements Core Data**  **Elements Total Effort** 

**(hours)** 10,441.1 72,125.8 208,711.3 291,278.1

Number of Responses (for OMB 83-C) 298,159Number of MSIX

Move Notices Generated per Year Hours/student to

collect Core data Hours/student to

collect Assessment data Hours/student to

collect Course Hist. data Total Effort (hours) 637 0.88 0.08 0.92 1,194.4

Assumptions: - Count of Move Notices based on the average number of Move Notices generated in MSIX per y ear - Effort to collect data elements based on State feedbackNumber of Responses (for OMB 83-C) 637Number Request for

Data Correction per State per Year Number of

Participating SEAs Hours/student to

review and correct data Total Effort (hours) 1 50 0.63 31.3

Assumptions: - Number of Data Correction requests per state based on State feedback - Each correction request will only involve one category

of data (core, assessment, or core) - Effort to review and correct data is assumed to be equal average effort to collect data across all data elem ent groups, based on State feedbackNumber of Responses (for OMB 83-C) 50Number OME

Requests for Data Correction per Year Hours/student to

review and correct data Total Effort (hours) 6 0.63 3.8

Assumptions: - Number of Data Correction requests based on past OME requests and estimated future increases as parental awareness of MSIX increases - Each correction request will only involve one category

of data (core, assessment, or course), but could inolve any

of these categories of data - Effort to review and correct data is assumed to be equal average effort to collect data across all data elem ent groups, based on State feedbackNumber of Responses (for OMB 83-C) 6**1. Start-up Data Submission**

**Activity Frequency**  **of Response**  **Number of**

**Respondents Average Hours** 

**per Respondent**  **Total Hours**

**over 3 Years** Data Collection Once per SEA 28 SEAs 2,239 62,691

Data Submission Once per SEA 28 SEAs 81 2,261

Total over 3 Years 2,320 64,952 Person Years (at 2,080 hours/year) 1.1 31

Annualized Average 773 21,651 Person Years (at 2,080 hours/year) 0.4 10
**2. Newly Documented Migratory Children**

**Activity Frequency**  **of Response**  **Number of**

**Respondents Average Hours** 

**per Respondent**  **Total Hours**

**over 3 Years** Data Collection Wi thin 10 days

of documenting a child's eligibility 50 SEAs 6,566 328,304

Data Submission Wi thin 10 days

of documenting a child's eligibility 50 SEAs - -

Total over 3 Years 6,566 328,304 Person Years (at 2,080 hours/year) 3.2 158

Annualized Average 2,189 109,435 Person Years (at 2,080 hours/year) 1.1 53**3. Newly Documented Migratory Children (Secondary Students)**

**Activity Frequency**  **of Response**  **Number of**

**Respondents Average Hours** 

**per Respondent**  **Total Hours**

**over 3 Years** Data Collection Wi thin 10 days

of documenting a child's eligibility 50 SEAs 1,600 79,992

Data Submission Wi thin 10 days

of documenting a child's eligibility 50 SEAs - -

Total over 3 Years 1,600 79,992 Person Years (at 2,080 hours/year) 0.8 38

Annualized Average 533 26,664 Person Years (at 2,080 hours/year) 0.3 13
**4. Newly Documented Migratory Children (Out of State Records)**

**Activity Frequency**  **of Response**  **Number of**

**Respondents Average Hours** 

**per Respondent**  **Total Hours**

**over 3 Years** Data Collection Wi thin 10 days

of documenting a child's eligibility 50 SEAs 901 45,028

Data Submission Once per SEA 50 SEAs 36 1,800

Data Submission Wi thin 10 days

of documenting a child's eligibility 50 SEAs - -

Total over 3 Years 937 46,828 Person Years (at 2,080 hours/year) 0.5 23

Annualized Average 312 15,609 Person Years (at 2,080 hours/year) 0.2 8

**5. End of Term Submission**

**Activity Frequency**  **of Response**  **Number of**

**Respondents Average Hours** 

**per Respondent**  **Total Hours**

**over 3 Years**Data Collection Wi thin 30 days of the end of a term 50 SEAs 17,477 873,834

Data Submission Wi thin 30 days

of the end of a term 50 SEAs - -

Total over 3 Years 17,477 873,834 Person Years (at 2,080 hours/year) 8.4 420

Annualized Average 5,826 291,278 Person Years (at 2,080 hours/year) 2.8 140
**6. Change of Residence Submission**

**Activity Frequency**  **of Response**  **Number of**

**Respondents Average Hours** 

**per Respondent**  **Total Hours**

**over 3 Years** Data Collection Wi thin 4 days

of receiving notification from MSIX that a migratory child has changed residence 50 SEAs 72 3,583

Data Submission Wi thin 4 days

of receiving notification from MSIX that a migratory child has changed residence 50 SEAs - -

Total over 3 Years 72 3,583 Person Years (at 2,080 hours/year) 0.0 2

Annualized Average 24 1,194 Person Years (at 2,080 hours/year) 0.0 1

**7. MSIX Data Correction**

**Activity Frequency**  **of Response**  **Number of**

**Respondents Average Hours** 

**per Respondent**  **Total Hours**

**over 3 Years** Data Collection Wi thin 4 days

of determination to correct data submitted to MSIX 50 SEAs 1.9 94Data

Submission Wi thin 4 days

of determination to correct data submitted to MSIX 50 SEAs - -

Total over 3 Years 1.9 94 Person Years (at 2,080 hours/year) 0.0 0

Annualized Average 0.6 31 Person Years (at 2,080 hours/year) 0.0 0

**8. Response to the Department**

**Activity Frequency**  **of Response**  **Number of**

**Respondents Average Hours** 

**per Respondent**  **Total Hours**

**over 3 Years** Data Collection Wi thin 10 days

of a request for information from the Department 50 SEAs 0.2 11

Data Submission Wi thin 10 days

of a request for information from the Department 50 SEAs - -

Total over 3 Years 0.2 11 Person Years (at 2,080 hours/year) 0.0 0

Annualized Average 0.1 4 Person Years (at 2,080 hours/year) 0.0 01 2 3 4 5 6 7 8

**Description** This estimate includes time to collect MSIX MDE information that has not already been collected for each student considered eligible by the SEA in the preceding year This estimate includes time for SEAs to complete development and implementation of their MSIX interface to enable the exchange of all MSIX MDEs

28 SEAs to complete interface work 28 SEAs to complete interface work

**Description** This estimate includes time to collect MSIX MDE information for each newly documented migrant student and enter it into the State's MEP system

It is estimated that there is no additional effort to electronically submit the collected MDEs to MSIX **By Reporting A tivity** **Description**

This estimate includes time to collect Course History MDE inforation for the most recent secondary school attended previously in the state by migrant student and enter it into the State's MEP system

It is estimated that there is no additional effort to electronically submit the collected MDEs to MSIX

**Description** This estimate includes time to whether or not an LEA in the State has records from another State for a migrant student and enter indicate it in the State's MEP system

This estimate includes for each SEA to modify their State MEP system and MSIX interface to collect and submit anew MDE to indicate whether or not Outof-State school records are present at an LEA for a migrant student.

It is estimated that there is no additional effort to electronically submit the collected MDEs to MSIX

**Description**This estimate includes time to collect

newly available MDE inforation for each eligible migrant student in the State and enter it into the State's MEP system

It is estimated that there is no additional effort to electronically submit the collected MDEs to MSIX

**Description** This estimate includes time to collect new MDE inforation that has become available for migrant student since the last submission to MSIX and enter it into the State's MEP system

It is estimated that there is no additional effort to electronically submit the collected MDEs to MSIX

**Description** This estimate includes effort to correct information previously entered in the State's MEP systemIt is estimated that there is no additional

effort to electronically submit the corrected data to MSIX

**Description** This estimate includes effort to respond to a request from the Department to correct or amend data previously entered in the State MEP system and submitted to MSIX

It is estimated that there is no additional effort to electronically submit the corrected data to MSIX**An nualized Burden for all**  **SEA Respondents**  Start-up Data Submissions 21,651 Newly Documented Migratory Children 109,435 Newly Documented (Secondary Records - Same State) 26,664 Newly Documented (Secondary Records - Out of State) 15,609 End of Term Submissions 291,278 Change of Residence Submissions 1,194 Parental Request to SEA for Data Correction 31 Response to ED - Parental Request to ED for Data Correction 4 **An nualized Total over 3 Years for A**  **ll SEA s**  **465,866** Average Hours per SEA 9,317 Average Person Years per SEA (at 2,080 hours/y ear) 4.5 Average Hours per 1,000 Eligible Children (of 418,643 Children) 1,113

773.23

2,188.69 **By Reporting A**

**tivity**533.28

312.195,825.56

23.890.6

0.1**Control Totals**

**(from Workbook tabs)**

21,651 109,435 26,664 15,609 291,278 1,194 31 4 **465,866** 9,317 4.5 1,112.8

### Hourly Labor Rate: 33.02 $ 1 2 3 4 5 6 7 8

**1. Start-up Submission**

**` Nationally**  **Per SEA**

**Total Hours over 3 Years**  **Person Years Cost @ $33.02**  **per Hour Total Hours** 

**over 3 Years Person Years**  **Cost @ $33.02 per Hour**  Data Collection 62,691 30.1 $ 2,070,044 2,239 1.1 $ 73,930

Data Submission 2,261 1.1 $ 74,658 81 0.0 $ 2,666

Totals 64,952 31 2,144,702 $ 2,320 1.1 76,596 $ **Annualized Avg. 21,651**  **10 714,901**  **$ 773**  **0.4 25,532**  **$**

**2. Newly Documented Migrant Students Nationally**  **Per SEA**

**Total Hours over 3 Years**  **Person Years Cost @ $33.02**  **per Hour Total Hours** 

**over 3 Years Person Years**  **Cost @ $33.02 per Hour**  Data Collection 328,304 158 $ 10,840,586 6,566 3.2 $ 216,812

Data Submission - - $ - - - $ -

Totals 328,304 158 10,840,586 $ 6,566 3.2 216,812 $ **By Reporting A tivity** **Annualized Avg. 109,435**  **53 3,613,529**  **$ 2,189**  **1.1 72,271**  **$**

**3. Newly Documented Migrant Students (Secondary Students) Nationally**  **Per SEA**

**Total Hours over 3 Years**  **Person Years Cost @ $33.02**  **per Hour Total Hours** 

**over 3 Years Person Years**  **Cost @ $33.02 per Hour**  Data Collection 79,992 38 $ 2,641,320 1,600 0.8 $ 52,826

Data Submission - - $ - - - $ -

Totals 79,992 38 2,641,320 $ 1,600 0.8 52,826 $ **Annualized Avg. 26,664**  **13 880,440**  **$ 533**  **0.3 17,609**  **$**

**4. Newly Documented Migrant Students (Out of State Records) Nationally**  **Per SEA**

**Total Hours over 3 Years**  **Person Years Cost @ $33.02**  **per Hour Total Hours** 

**over 3 Years Person Years**  **Cost @ $33.02 per Hour**  Data Collection 45,028 22 $ 1,486,825 901 0.4 $ 29,736

Data Submission 1,800 1 $ 59,436 36 0.0 $ 1,189

Totals 46,828 23 1,546,261 $ 937 0.5 30,925 $ **Annualized Avg. 15,609**  **8 515,420**  **$ 312**  **0.2 10,308**  **$**

**5. End of Term Submission Nationally**  **Per SEA**

**Total Hours over 3 Years**  **Person Years Cost @ $33.02**  **per Hour Total Hours** 

**over 3 Years Person Years**  **Cost @ $33.02 per Hour**  Data Collection 873,834 420 $ 28,854,013 17,477 8.4 $ 577,080

Data Submission - - $ - - - $ -

Totals 873,834 420 28,854,013 $ 17,477 8.4 577,080 $ **Annualized Avg. 291,278**  **140 9,618,004**  **$ 5,826**  **2.8 192,360**  **$ 6. Change of Residence Submission**  **Nationally Per SEA** 

**Total Hours over 3 Years**  **Person Years Cost @ $33.02**  **per Hour Total Hours** 

**over 3 Years Person Years**  **Cost @ $33.02 per Hour**  Data Collection 3,583 2 $ 118,315 72 0.0 $ 2,366

Data Submission - - $ - - - $ -

Totals 3,583 2 118,315 $ 72 0.0 2,366 $ **Annualized Avg. 1,194**  **1 39,438**  **$ 24**  **0.0 789**  **$**

**7. MSIX Data Correction Nationally**  **Per SEA**

**Total Hours over 3 Years**  **Person Years Cost @ $33.02**  **per Hour Total Hours** 

**over 3 Years Person Years**  **Cost @ $33.02 per Hour**  Data Collection 94 0 $ 3,096 1.9 0.0 $ 62

Data Submission - - $ - - - $ -

Totals 94 0 3,096 $ 1.9 0.0 62 $ **Annualized Avg. 31**  **0 1,032**  **$ 0.6**  **0.0 21**  **$**

**8. Response to the Department Nationally**  **Per SEA**

**Total Hours over 3 Years**  **Person Years Cost @ $33.02**  **per Hour Total Hours** 

**over 3 Years Person Years**  **Cost @ $33.02 per Hour**  Data Collection 11 0 $ 371 0.2 0.0 $ 7

Data Submission - - $ - - - $ -

Totals 11 0 371 $ 0.2 0.0 7 $ **Annualized Avg. 4**  **0 124**  **$ 0.1**  **0.0 2**  **$ An**  **nualized Burden for A**  **ll Respondents**  **An nualized Cost**  **Nationally @$33.02**  **Cost per SEA**

**@$33.02** Start-up Data Submission 21,651 714,901 $ 25,532

$ Newly Documented Migratory Children 109,435 3,613,529 $ 72,271

$ Newly Documented Migratory Children (Secondary

Students) 26,664 880,440 $ 17,609

$ Newly Documented Migratory Children (Out of State Records) 15,609 515,420 $ 10,308

$ End of Term Submission 291,278 9,618,004 $ 192,360

$ Change of Residence Submission 1,194 39,438 $ 789

$ MSIX Data Correction 31 1,032 $ 21

$ Response to the Department 4 124 $ 2

$ **An nualized Total for all SEA**  **s 465,866**  **15,382,888 $**  **318,892**

**$** Average per 1,000 Eligible Children (of 418,643 children) 1,113 36,744.64 $ **By Reporting A**

**tivity An**  **nualized**

**Burden for A ll**  **Respondents An**  **nualized Cost Nationally**  **@$33.02 Cost per SEA** 

**@$33.02** 21,651 714,901

$ 25,532

$ 109,435 3,613,529

$ 72,271

$ 26,664 880,440

$ 17,609

$ 15,609 515,420

$ 10,308

$ 291,278 9,618,004

$ 192,360

$ 1,194 39,438 $ 789

$ 31 1,032 $ 21

$ 4 124 $ 2

$ **465,866 15,382,888** 

**$ 318,892** 

**$** 1,113 36,744.64 $ **Control Totals ED Staff Time in**  **Government FTEs ED Staff Costs**  **(Loaded with Benefits, 3% annual**  **increase) MS**  **IX Contract Costs Historical Costs**  FY 2006 2.20

- $ 7,980,831 $ FY 2007 2.20 264,440 $ 3,129,097 $ FY 2008 2.20 272,373 $ 3,262,624 $ FY 2009 2.20 280,544 $ 3,034,085 $ FY 2010 2.20 288,961 $ 3,161,144 $ FY 2011 2.20 297,630 $ 3,632,746 $ FY 2012 2.20 306,558 $ 2,660,856 $ Total 1,710,506 $ 26,861,385 $ Annualized Total 244,358 $ 3,837,341 $ **Next 3 Years** FY 2013 2.20 315,755 $ 2,702,637 $ FY 2014 2.20 325,228 $ 2,469,194 $ FY 2015 2.20 334,985 $ 2,459,042 $ Total 975,968 $ 7,630,874 $ **An nualized Total**  **325,323 $**  **2,543,625 $** **Totals** 1 Start-up Data Submission 7,980,831 $ 2 Newly Documented Migratory Children 3,393,537 $ 3 Newly Documented Migratory Children (Secondary

Students) 3,534,997 $ 4 Newly Documented Migratory Children (Out of State Records) 3,314,630 $ 5 End of Term Submission

3,450,105 $ 6 Change of Residence Submission

3,930,376 $ 7 MSIX Data Correction

2,967,415 $ 8 Response to the Department

28,571,892 $ **Total A nnual Responses** 

4,081,699 $

3,018,393 $ 2,794,422 $ 2,794,027 $ 8,606,842 $ **2,868,947 $**  **For OMB 83-C**

**By Reporting A**

**tivity #** 

**Responses**

28 121,602 22,855 22,514 298,159 637 50 6 **465,851 State**  **MSIX Count of CSPR**  **2.3.1.1 State CSPR** 

**2.3.1.1 Eligible for**  **ME P**  **services****** **State CSPR**

**As sessed** ** **Reg. Year**

**Secondary***** **Core As**  **sess. Course**  **History 1-Year** 

**Data*** # Students # Missing # Assessed # Secondary # Students # Missing # Assessed # Secondary Alabam a 2,214 2,296 720 340 Yes Yes Yes Yes 2,296

- 720 340 Alaska 11,364 11,176 5,096 2,759 Yes Yes Yes Yes 11,176

- 5,096 2,759 Arizona 7,782 8,477 2,577 2,167 Yes Yes Yes

- Arkansas 7,456 8,083 2,421 1,020 Yes Yes Yes Yes 8,083

- 2,421 1,020 California 150,592 160,669 47,313 31,441 Yes Yes Yes

- Colorado 5,012 4,861 1,898 954 Yes Yes Yes Yes 4,861

- 1,898 954 Connecticut

- - - - Yes Yes Yes

- - - - - Delaware 179 178 17 12 Yes Yes Yes Yes 178

- 17 12 Florida 13,129 28,905 8,756 3,826 Yes Yes Yes

- 28,905 15,776 8,756 3,826 Georgia 7,850 9,448 1,779 820 Yes Yes Yes Yes 9,448

- 1,779 820 Hawaii 2,250 1,941 934 430 Yes Yes

- Idaho 1,800 4,466 1,202 751 Yes Yes Yes

- 4,466 2,666 1,202 751 Illinois 1,877 1,885 281 209 Yes Yes Yes Yes 1,885

- 281 209 Indiana 1,030 1,039 165 209 Yes Yes Yes Yes 1,039

- 165 209 Iowa 1,450 1,616 743 369 Yes Yes

- Kansas 2,112 7,261 2,605 940 Yes Yes

- Kentucky 4,470 4,305 526 228 Yes Yes Yes Yes 4,305

- 526 228 Louisiana 3,176 3,236 938 497 Yes Yes Yes Yes 3,236

- 938 497 Maine 414 388 26 34 Yes Yes Yes Yes 388

- 26 34 Mary land 468 456 19 25 Yes Yes Yes

- Massachusetts 452 437 39 15 Yes Yes Yes Yes 437

- 39 15 Michigan 6,563 6,668 968 717 Yes Yes Yes

- Minnesota 2,516 3,440 604 696 Yes Yes Yes

- 3,440 924 604 696 Mississippi 743 786 603 53 Yes Yes

- Missouri 748 1,104 336 169 Yes Yes Yes

- 1,104 356 336 169 Montana 1,011 1,025 156 77 Yes Yes Yes Yes 1,025

- 156 77 Nebraska 5,221 4,775 1,349 721 Yes Yes

- Nevada 43 182 77 32 Yes

- New Ham pshire 66 66 4 3 Yes Yes

- New Jersey 477 1,746 246 71 Yes

- New Mexico

- 511 241 102 Yes

- New York 5,534 5,143 868 296 Yes Yes Yes Yes 5,143

- 868 296 North Carolina 5,738 5,636 998 505 Yes Yes Yes Yes 5,636

- 998 505 North Dakota 656 596 119 61 Yes Yes Yes

- Ohio 1,675 1,998 233 141 Yes Yes Yes Yes 1,998

- 233 141 Oklahoma 783 804 366 174 Yes Yes

- Oregon 19,372 19,874 6,550 3,596 Yes Yes Yes Yes 19,874

- 6,550 3,596 Pennsy lvania 5,190 5,049 1,171 709 Yes Yes Yes Yes 5,049

- 1,171 709 Rhode Island

- - - - Yes Yes Yes

- - - - - South Carolina 1,263 1,261 149 39 Yes Yes

- South Dakota 861 919 241 217 Yes Yes

- Tennessee 2,625 2,566 207 149 Yes Yes Yes Yes 2,566

- 207 149 Texas 55,359 54,932 19,829 15,679 Yes Yes Yes Yes 54,932

- 19,829 15,679 Utah 346 1,370 502 251 Yes

- Vermont 407 432 74 22 Yes Yes

- Virginia 1,006 924 199 61 Yes Yes Yes

- Wa shington 29,965 34,572 10,689 6,862 Yes Yes Yes Yes 34,572

- 10,689 6,862 We st Virginia 3 67 15 5 Yes Yes Yes

- 67 64 15 5 Wi sconsin 963 959 294 215 Yes Yes Yes Yes 959

- 294 215 Wy om ing

- 115 150 13

- **MS IX Implementation Status**  **Group 1**

**Fully Implemented with 1-Year of Data**  **Group 1A**

**Fully Implented with less than 1-Year of Data** Total Students 374,211 418,643 125,293 78,683 179,086

- 54,901 35,327 37,982 19,786 10,913 5,447

Count of States 50 50 50 50 49 33 32 37 22 22 22 22 7 7 7 7** State CSPR Assessed data is based on Tested Counts reported in CSPR Part II, section 2.3.2.3 (using greater of 2.3.2.3.1 or 2.3.2.3.2) *** Reg. Year Secondary counts are derived by

calcuating the percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled during the regular school y ear, as reported in CSPR section 2.3.4.1, than apply ing that percentage to the number of eligible grade 9-12 students reported in CSPR section 2.3.1.1 **** State CSPR data based on Eligible Students for MEP Services counts in the SY10-11, including Birth through 12, Ungraded and Out of School counts for each State Assumptions * 1-Year of migrant data requirement is considered met if the 2010-2011 Category 1 CSPR count calculated by MSIX is within 80% of the count reported by the state for the same period# Students # Missing # Assessed # Secondary # Students # Missing # Assessed # Secondary # Students # Missing # Assessed # Secondary # Students # Missing # Assessed # Secondary # Students

- -

- - 8,477

- 2,577 2,167

-

- - 160,669

- 47,313 31,441

-

- -

- -

- -

- -

- -

- - 1,941

- -

- -

- -

- - 1,616

- - 7,261 5,149 2,605 940

- -

- -

- -

- 456

- 19 25

- - 6,668

- 968 717

-

- -

- - 786

- -

- -

- - 4,775

- -

- - 66

- -

- -

- -

- -

- 596

- 119 61

- -

- - 804

- -

- -

- -

- - 1,261

- - 919

- -

- -

- -

- - 432 924

- 199 61

-

- -

- -

- -

- -

- **Group 2**

**Core and Assessment MDEs with 1-Year of Data Group 2A** 

**Core and Assessmt MDEs with less than 1-Year of Data Group 3** 

**Core and C.Hist MDEs with 1-Year of Data Group 3A** 

**Core and C.Hist MDEs with less than 1-Year of Data Core MDEs only**  **with 1-Year of Data**176,738

- 51,057 34,386

- - - - 1,052

- 138 86 7,261 5,149 2,605 940 12,600

4 4 4 4

- - - - 2 2 2 2 1 1 1 1 9*** Reg. Year Secondary counts are derived by

calcuating the percentage of K-12 eligible students reported in CSPR section 2.3.1.1 that are enrolled during the regular school y ear, as reported in CSPR section 2.3.4.1, than apply ing that percentage to the number of eligible grade 9-12 students reported in CSPR section 2.3.1.1# Missing # Assessed # Secondary # Students # Missing # Assessed # Secondary # Students # Missing

-

-

-

-

-

-

-

-

-

-

- 934 430

-

-

-

- 743 369

-

-

-

-

-

-

-

-

- 603 53

-

-

- 1,349 721

- 182 139 77 32

- 4 3

- 1,746 1,269 246 71

- 511 511 241 102

-

-

-

-

- 366 174

-

-

-

- 149 39

- 241 217

-

-

- 1,370 1,024 502 251

- 74 22

-

-

-

-

- 115 115 **Not Implemented Group 5**  **Group 4A Group 4** 

**Core MDEs only**

**with 1-Year of Data Core MDEs only**  **with less than 1-Year of Data**- 4,463 2,027 3,809 2,943 1,066 456 115 115

9 9 9 4 4 4 4 1 1**Median**

**Response (Hours)**  **Median**

**Response (Minutes)**  0.88 52.5

0.08 5.0

0.92 55.0

1.17 70.0

36.00.67 40.0**Question**

1) How many

minutes in total does it take to collect the Core data elements for one student and enter them into y our state MEP sy stem? Please note that these data elements do not include any information contained in the National COE. However, it may be necessary

to collect information from sources such as SEA sy stems, LEA sy stems, MEP files, parents, or students. Please see the provided list of "Core" data elem ents for definitions. 2) Please summarize how the activities addressed in Question 1 are completed in y our state and by whom . Please be concise, but as thorough as possible.

3) How many

minutes in total does it take to collect the Assessment data elements for one student's current y ear State Assessments only and enter it into y our state MEP sy stem? Use the average time spent per student regardless of the number of tests. Please see the provided list of "Assessment" data elements for definitions. 4) Please summarize how the activities addressed in Question 3 are completed in y our state and by whom . Please indicate which, if any

, parts of this process are automated. Please be concise, but as thorough as possible.

5) How many

minutes in total does it take to collect current y ear Course History data elem ents for one secondary student and enter the data into y our state MEP sy stem? This should be the average time per student regardless of the number of courses. Please see the provided list of "Course History " data elem ents for definitions. 6) Please summarize how the activities addressed in Question 5 are completed in y our state and by whom . Please indicate which, if any

, parts of this process are automated. Please be concise, but as thorough as possible. 7) How many

minutes in total would it take to collect secondary education Course History data elem ents for the most recent prior secondary

school enrollment in y our state for one student? The most recent prior secondary enrollm ent may

be prior to the student's MEP eligibility . Please provide an estimated effort if this activity is not currently

performed in y our state. See the provided list of "Course History " data elem ents for descriptions. 8) Please summarize how the activities addressed in Question 7 are completed in y our state and by whom . Please indicate which, if any

, parts of this process are automated. If this task is not currently being executed in y our state, please indicate how y ou envision it would be performed. 9) How many

hours would it take to create a new Data Element to indicate (Yes or No value only ; the content of the transcript does not need to be collected, entered, or transmitted) whether out-of-state secondary school transcripts are present in y our state for a migrant student? Please do not include the effort to request and receive an out-of-state transcript. Instead, please include the effort to modify y our existing state MEP sy stem to enter and store only whether or not an out-of-state transcript exists in y our state for a student, the effort to modify the state's MSIX interface to transmit this data, and the effort to update y our state procedures to collect this data.10) Assuming the new data element discussed in Question 9 was added in y our State MEP sy stem to indicate (Yes or No) whether out-ofstate transcripts are present in y our state for a migrant secondary student, how many

minutes would it take to research (e.g., contacting LEAs, research other state sy stems and the existing state MEP sy stem, file review) whether an out-of-state transcript is present and then indicate (Yes/No) in the state sy stem?

### State

**How many minutes in total does it take to collect the Core data elements for one student and enter them into your state MEP system? Please note that**  **these data elements do not include any information contained in the National COE. However, it may be necessary to collect information from sources such as**  **SEA systems, LEA systems, MEP files, parents, or students. Please see the provided list of "Core" data elements for definitions.** 

**Please summarize how the activities addressed in Question 1 are completed in your state and by whom. Please be concise, but as thorough as possible.** 

**How many minutes in total does it take to collect the Assessment data elements for one student's current year State Assessments only and enter it**  **into your state MEP system? Use the average time spent per student regardless of the number of tests. Please see the provided list of Assessment data**  **elements for definitions. Please summarize how the activities addressed in Question 3 are completed in** 

**your state and by whom. Please indicate which, if any, parts of this process are automated. Please be concise, but as thorough as possible.** 

**How many minutes in total does it take to collect current year Course History data elements for one secondary student and enter the data into your state**  **MEP system? This should be the average time per student regardless of the number of courses. Please see the provided list of Course History data elements**  **for definitions. Please summarize how the activities addressed in Question 5 are completed in**  **your state and by whom. Please indicate which, if any, parts of this process are automated. Please be concise, but as thorough as possible.** 

**How many minutes in total would it take to collect secondary education Course History data elements for the most recent prior secondary school enrollment in**  **your state for one student? The most recent prior secondary enrollment may be prior to the student's MEP eligibility. Please provide an estimated effort if**  **this activity is not currently performed in your state. See the provided list of Course History data elements for descriptions.** **Please summarize how the activities addressed in Question 7 are completed in**

**your state and by whom. Please indicate which, if any, parts of this process are automated. If this task is not currently being executed in your state, please**  **indicate how you envision it would be performed.**

**How many hours would it take to create a new Data Element to indicate (Yes or No value only; the content of the transcript does not need to be collected,**  **entered, or transmitted) whether out-of-state secondary school transcripts are present in your state for a migrant student? Please do not include the effort to**  **request and receive an out-of-state transcript. Instead, please include the effort to modify your existing state MEP system to enter and store only**  **whether or not an out-of-state transcript exists in your state for a student, the effort to modify the state's MSIX interface to transmit this data, and the effort**  **to update your state procedures to collect this data.**

**Assuming the new data element discussed in Question 9 was added in your State MEP system to indicate (Yes or No) whether out-of-state transcripts are**  **present in your state for a migrant secondary student, how many minutes would it take to research (e.g., contacting LEAs, research other state systems**  **and the existing state MEP system, file review) whether an out-of-state transcript is present and then indicate (Yes/No) in the state system?** 

**For what percentage of migrant students does new or updated Core data element information become available during a typical school term? Please see**  **the provided list of Core data elements for definitions.**

**Approximately how many times per year does staff in your state update a Student's record in your state MEP system as the result of a request from a**  **parent or student to correct inaccurate data contained in your state MEP system for the student?** 

**Please provide your name and state so we can contact you if we have any additional questions or need further clarification.** 

### Florida

Our estimated answer for #1 is: 30-60 min;The local educational agencies (LEAs) school registrar/MEP staff collect this data on each migrant student and enter it into their local student database. LEAs are required to submit migrant student records from the local student database to the state student database through the Florida Automated System for Transferring Electronic Records (FASTER). FASTER is considered the conduit. Migrant records are submitted to the state based on the OME established time frames.Once assessments are administered, they are collected and scored.

Data entry into local student data base for the test data including scores occur at the LEA/school district level. The assessment data/results are then sent electronically to the state student database through FASTER. The amount of time to collect, score, conduct data entry, etc. is difficult to determine at this time.

The time varies because data collection occurs at several levels, i.e., from instructional staff on to MIS staff. The local educational agencies (LEAs) school instructional, guidance, registrar, and MEP staff collect this data on each migrant student and enter it into their local student database. LEAs are required to submit migrant student records from the local student database to the state student database through the Florida Automated System for Transferring Electronic Records (FASTER). FASTER is considered the conduit. Migrant records are submitted to the state based on the OME established time frames.The time varies because data collection occurs at several levels, i.e.,

from instructional staff on to MIS staff. The local educational agencies (LEAs) school instructional, guidance, registrar, and MEP staff collect this data on each migrant student and enter it into their local student database. LEAs are required to submit migrant student records from the local student database to the state student database through the Florida Automated System for Transferring Electronic Records (FASTER). FASTER is considered the conduit. Migrant records are submitted to the state based on the OME established time frames.

For #9, in general, it would take Florida 1.5-2 years to add any new Data Element, if it was not already in existence in the state student database. However, for #9 and #10, specifically, Florida already has the capacity to collect, store, and send out-of-state secondary school transcript information. Question #11 is not very clear. Florida updates core data elements records at least once a year and as needed for every migrant student. Our estimated response for #12 is less than one time per year. For #12, Florida receives infrequent requests to update a student's academic record from a parent or student. If updates are done, it is generally about updating the DOB.

### Montana
1000

The information is collected generally by recruiters and directors in an interview setting at the family's temporary home, school, or other setting. The data collection and entry is dependent upon whether the student is: 1)interstate new/returning 2)intrastate new/returning Can take from 30 minutes to three days; nothwithstanding PFS information.

1000Assessment data is collected yearly at the SEA level and entered

through uploads of the state data system to NGS on MT. based students. For interestate students, it can take directors/data personnel at the SEA and LOA level months to obtain. Tests are giving annually, results take up to five months to appear in state systems; then for interstate students we have to match student IDs.

1000

Depends on if student is interstate/new/returning; intrastate new/returning. In summer, difficult to obtain from LOAs who are not there and if most recent information has been entered at homebase. Done by youth coordiator, directors. Can take up to three days if not in system. Data entry on partial credits or updating for interstate students takes much less time (30 minutes) for recieving state; to build an entire course history for a new student takes much more time, again depedning on whether the student is new, returning, interstate or intrastate. Entry done by data entry persnonell, advocate; collection by youth coordiantor/teacher.

1000See number six

100

100

80

1

Angela Branz-Spall;MT

### Pennsylvania
30

Most of this data is collected at time of Recruitment by Recruiters using electronic COE;s and then reviewed at several levels. A few items, such as LEP, IEP, Immunization, Health Alert may be gathered by Recruiters, but are more likely to be gathered by Student Support Specialists, which is also done using direct data entry electronically and also is reviewed. The Facility/District/Project detailed information is primarily maintained by Data Specialists and simply referenced by the staff supplying the correct facility code from a drop-down menu and the rest of the information is automatically looked-up;. Some of these time saving factors may make our time per student slightly less than other states.

30Annually, we collect what we can electronically from our State Assessment system

as well as state Language Assessments. This is a semi-automated process. However, staff may have to collect other data manually if the child leaves before the electronic version is not available or if there are other assessments that are not available electronically. The time required to manipulate the electronic file is also included. With the broad range of possibilities, it is hard to determine the average time, but this is our best estimation.

30

Secondary Student Support Specialists go to schools and collect what courses students are enrolled in. Depending on the School, this may be done by obtaining a printout from the school or it may require manually searching through records. They may then enter that data into their Tablet or put it on a data collection form and submit to the Data Specialist. At the end of each term or if a child leaves the area, the staff return and collect the current grade and clock hours or possibly the final grade and credits as appropriate and record in the same manner. There is no Central Data System from which to automate this collection.

60This is difficult to answer. If it is at a school we are already dealing with for a child,

it would probably be an additional 15 minutes per student, and this is something we are already doing. If while the staff are collecting the information in #5/6 and know that the student has previous course history at that school, they collect it and we enter the required enrollment information (enrollments are required in both MIS2000 and MSIX in order to enter Course History data). If it would require going to another school that would take at least some, if not considerable additional time, especially if it is a school outside the region where the student is or if it is a school where we do not have an established relationship.

10

30

100

1

This is provided by Vaughn Murray in consultation with Carmen M. Medina, State Director as well as Regional Data staff on behalf of the Pennsylvania MEP

### Illinois
60

Information is gathered by recruiters, teachers, counselors, and health care providers from student records, parent and student interviews and LEA data systems. Data entry specialists enter the information on NGS. State support staff provide technical assistance to data entry specialists as needed and identify errors in data entry that need to be corrected.

5Illinois student assessment data is maintained in a state student data base. The

NGS staff generate a file of eligible migrant students each year. The Illinois state student data base staff use the file to run a data match to identify the assessment results of all migrant students on the IL student data base. The migrant student assessment results are sent in a file to NGS, where staff load the information into NGS to populate the individual migrant student records.

80

The migrant project staff request course history data from the school counselor. The school counselor retrieves this information from the student record. The NGS data entry specialist enters the information in NGS.

80The migrant project staff request course history data from the school counselor.

The school counselor retrieves this information from the student record. The NGS data entry specialist enters the information in NGS.

40

40

100

3

Beth Robinson, Illinois

### Colorado
180

SEA/Regional staff performs various activities to collect and report the Core data elements in the State Student Information System, NGS. Data sources include the following; State Information System, Local Student Information Systems, Other Data Sources within the Department, MEP Files, Parent Surveys, Pre-school Surveys, Student Secondary Transcript, Out-of-School Youth Surveys. The core data elements are collected through regional programs, with support from the LEA. Regional programs have established working relationships with participating school districts and developed a method for collecting student data on an agreed schedule. Through these efforts some districts have granted regional programs direct access to the district internal student database. Districts have designated internal staff to provide student academic information to the regional programs. Core data elements collected by the regional programs included but not limited; Local district formal assessments, local district PK assessments, medical alerts, immunizations, health/dental, enrollment, student state IDs, and course history. The SEA sends data request to the department's data warehouse requesting student demographic data on State Assessments, Language Proficiency, Special Needs, Dropped Out, Received GED, Graduated, students tested in reading and math, MEP Projects and school campus information, as well as, FTE and MEP job classifications.

1000The SEA sends a list of migrant student state IDs to the data warehouse and

requests assessment information on the following state assessments; CSAP, CSAP A, CELA. Once this information is received, the State electronically imports the information into NGS. A validation sample is completed prior to importing all information. State assessment data is not available until late August or September. For students that do not have state assessments, regional programs are required to request local assessments and manually enter them in the students record in NGS.

180

At this time, the SEA is not currently collecting course history data elements. On April 10, 2012, the SEA will be holding Secondary Course History Training. All regional programs are required to participate in this training. Currently, course history information is not reported to the State and therefore must be collected by the districts. The information will be collected electronically and either entered or imported into the State's Migrant Student Information System, the New Generation System (NGS). We established the time it will take the SEA and regional programs to collect and enter course history in the beginning will take 30-180 minutes per student.

180Regional programs are required to share a Secondary Course History Template

with their participating districts, which requires them to report all MSIX course history data elements. Districts will complete this template for each student's subject and course for grades 9-12.

100

100

10

1

Colorado;Brenda Meyer General Professional Colorado Department of Education Data Services Unit 201 E. Colfax Avenue, Room 507 Denver, CO 80203 Phone: 303-866-6744 Work Cell: 303-913-0282 Fax: 303-866-6888 Email: meyer_b@cde.state.co.us

### Virginia
100

Migrant coordinators or designee enter core elements in the state database which transfers to the MSIX. Migrant recruiters can spend 1-2 days recertifying students and/or identifying new students. The migrant coordinator/designee will enter data to the state system which takes about 30-45 minutes depending upon if they are entering a new record versus updating a student record.

1The assessment information is transmitted directly from the state assessment

system (separate from migrant database) to the MSIX for migrant students with assessment files. The local coordinators do not enter this information.

At this time, the state does not upload course history data.At this time, the state does not upload course history data.

36

36

100

2

Patience Scott, Virginia

### Oregon
5 to 30

Per Sue Cheavtharn: It takes 5-30 minutes to actually request the data, then enter it into OMSIS. There is additional time to wait for information to be provided by the LEA, but the staff person is doing other work during the waiting period.

Oregon’s MEP program operates at two different levels: Local Education Agency and Regional Education Service Districts (ESD). Oregon has 19 regional MEP programs seven are LEA and eight are Regional ESDs; the regional ESD operates and cover many districts. Obtaining information for an LEA is quick and efficient whereas the opposite is said the ESD’s level. LEA access to information is within minutes, if the local data specialist has access to the information. ESDs access to information could range from 15 minutes to weeks or even months, depending on the accessibility to information and personnel.

The main MEP liaisons at the regional program are the Recruiters, Data Specialists and/or Coordinators. Communication protocols are set-up at each local MEP offices. Information about student comings or goings is at times reported to the recruiters and at times to no one. Once information is obtain about a student arrival or departure, data is compiled and appropriate forms are completed either by the Recruiter or Data Specialists. Information is then entered to the Oregon Migrant Student Information (OMSIS) by the data specialist.

less than 1 minutePer Sue C: The Assessment data is automatically provided to OMSIS. It takes less

that 5 minutes to download data for all Oregon students once per year.

State assessment information is not easily accessible by any of Oregon’s regional MEP programs. Because assessment information is considered “Resisted” data, one must have rights and authorization to access “Current” state assessments. The time to collect the information varies from programs to programs, depending on consortium agreements. The times it takes to collect the “current assessment” data can range from one week to possibly never. The OMSIS system does not allow entry of state assessments, however, local and state language proficiency assessments are allowed on OMSIS. On a yearly basis, Oregon extracts previous school year state assessment data and submitted it to MSIX. This usually occurs after the completion of the CSPR Part II.

Ideally, current assessment information should be easily accessible for MEP staff in order to evaluate and identify Priority for Service (PFS) students; reality wise, this is not the case. Very few of Oregon’s regional MEP programs have access to current assessment information. When current information is not available then last school year state assessments are used to determine PFS for the new school year. Many of the LEAS perform PFS determination for immediate services. Oregon is anticipating with the development of the new OMSIS version 2.0, the state assessments would be easily assessable for all LEA MEP staff.

less than 1 minute

Per Sue C.: Course History is automatically downloaded into OMSIS. It takes less than a minute of work to process data for all Oregon students.

Oregon MEP programs personnel do not collect Course History on MEP students. This process happens automatically when a child is flagged as withdrawn on the OMSIS and checked against the KIDs system with an associated enrollment line then the Course History is extracted and set to MSIX.

Oregon extracts Course History data from a system call the KIDs. KIDs is a system that store collections of information sent from the LEAs. All LEAs in Oregon are encouraged to join what is called a regional Data Warehouse. All regional Data Warehouse data feeds into the KIDs system.

less than 1 minuteIf enrollment information matches on the OMSIS and KIDs, then the collection of

Course History happens in seconds. However, if OMSIS does not have an enrollment line that matches the KIDs then nothing is transferred to MSIX.

Per Sue C: 16 to 32 hours

Oregon cannot give you an estimated time to create a new Data Element without knowing what data elements are being considered. Adding new data elements would involve many staff, not to mention the changes to the database structure, identifying the source and the validity of the data source. Also we need to add in to the timeline the project flow on obtaining the work approval.

5 to 30

Per Sue C: This would follow essentially the same process to collect data as in Question 1, so the same timeframes would apply.

We are unable to provide an estimated time. It all depends on the accessibility and the location of the MEP child. Per Sue C: Oregon receives less than 1 request per year.

Oregon receives very few requests from parents or students to update academic records. If updates are done it is mainly with the child’s date of birth and not necessary the academic data. Jonathan Fernow, Oregon Sue Cheavtharn, Oregon

Follow-up discussion (as noted in Sue C comments above) between Sue Cheavtharn and John Carden on 4/3/12

### California

25 minutes

Migrant Region and/or LEA staff enter program center information into COEstar that is sent and aggregated to the State Migrant Longitudinal Data System (MLDS). Other core data is linked as part of a back office process to distinct state systems files for aggregation into the MSIX data feed. WestEd MSIN staff, CDE Data Management Division staff, CDE Assessments staff all participate. This time includes updates, full history and notes for the student unit record.

LEA efforts comprise most of the time, ensuring student identifiers used to match within the state reporting and data products are entered and are accurate

3 MinutesCalifornia maintains wholly separate systems for MEP, Assessments, and state

longitudinal student records. The data for assessments for the MEP students is merged as part of a back office process with linkages to state systems and is integrated with the process used to generate other Federal reports, e.g. CSPR, EdFacts. The time included in the estimate is based on the overall process performed each year to bridge the systems and prepare the file for linking to MSIX feeds. The linkages are between relational database tables from the three systems. This estimate does not include the initial development time that was required. WestEd MSIN staff, CDE Data Management Division staff, CDE Assessments staff all participate.

LEA efforts comprise most of the time, ensuring student identifiers used to match within the state reporting and data products are entered and are accurate.

3 Minutes

California maintains wholly separate systems for MEP, and state longitudinal student records. The data for assessments for the MEP students is merged as part of a back office process with linkages to state systems and is integrated with the process used to generate other Federal reports, e.g. CSPR, EdFacts. The time included in the estimate is based on the overall process performed each year to bridge the systems and prepare the file for linking to MSIX feeds. The linkages are between relational database tables from the three systems. This estimate does not include the initial development time that was required. WestEd MSIN staff, CDE Data Management Division staff participate.

LEA efforts comprise most of the time, ensuring student identifiers used to match within the state reporting and data products are entered and are accurate

3 minutesThis step and activity is not currently performed at the SEA level. Because these

are back office operations between distinct longitudunal systems this would require new rules for the data linkages and would leverage, thus be an extension of the existing data processes.

This estimate does not include the initial development time that was required. WestEd MSIN staff, CDE Data Management Division staff participate.

LEA efforts comprise most of the time, ensuring student identifiers used to match within the state reporting and data products are entered and are accurate

10

90

72% of the 10-11 count had a core data level entry or unpdate.

Unknown - would need to research. There are 23 Regional Centers and 500 participating LEAs to query and verify.

Glenn Miller, Project Director WestEd MSIN Project. California.**Vendor State/Group**  **# States Core**  **Effort** **(hours)*/** **State As**  **sess**

**Effort (hours)** * **/ State C. Hist** 

**Effort (hours)** * **/ State Total** 

**Effort (hours) /**  **State** Am berian Michigan 1 330 165 495 MSEdD MIS2000 30 46 66 66 177 Tromik COEStar 5 117 117 MTW Missouri 1 265 265 Wi lliam ette Oregon 1 118 62 180 Treca Ohio 1 68 51 52 171 Lum ens Idaho 1 294 294 **Me dian**  **118 64**  **59 180**  **Me an**  **177 86**  **59 243** **Comments**

Cost only ($30K - core; $15K -assmt); No effort data; Assumes $100/hr. rate Core assumes $110/hr. rate; incl. 40 hours 1-time effort for CH&A data; estimated split across MDE groups Contract for 540 hours, but only 465 used/invoiced Includes 2 Pos + 15 hrs of estimated Data Review Testing Core and Assessments were done together. Estimate splits Data review effort across both columns 142 hrs. total for all MDE + estimated 15 hrs Data Review effort; estimated split across MDE groups Contract with cost only (no effort); assumes $100/hr. rate

* Includes contract data and estimated State Data Review/testing effort (15 hrs) and additional 10% of vendor time to represent state staff efforts**MS IX M**  **inimum Data Elements COE Data**  **Element EDEN Data** 

**Element** MSIX Identification Number State Student Identifier State Student Identifier Ty pe First Name X Middle Nam e X Last Name 1 X Last Name 2 X Suffix X Sex X Birth Date X Multiple Birth Flag X Birth City Birth State Birth Country Birth Date Verification X Male Parent First Name X Male Parent Last Name X Female Parent First Name X Female Parent Last Name X Eligibility Expiration Date Continuation of Services Reason Qualify ing Arrival Date X Qualify ing Move From City X Qualify ing Move From State X Qualify ing Move From Country X Qualify ing Move To City X Qualify ing Move To State X Immunization Record Flag Enrollm ent Date Enrollm ent Ty pe School or Project Name MEP Project Ty pe School Identification Code X Facility Name X Facility Address 1 X Facility Address 2 X Facility Address 3 X Facility City X School District Name X Facility State X Facility Zip X Telephone Number X Grade Level LEP Indicator IEP Indicator Med Alert Indicator PFS Flag Designated Graduation School Wi thdrawal Date School District ID District of Residence Home School Indicator Residency

Date X **MS IX M**  **inimum Data Element Groups**

**Demographic Data**

**Qualifying Move Data**

**Enrollment Data C** **o r** **e D** **a t** **a E** **l e** **m e** **n t** **s**Enrollm ent Comment Assessment Title Assessment Content Assessment Ty pe Assessment Administration Date Assessment Reporting Method Score Results Assessment Interpretation Course Title Subject Area Name Course Ty pe Academic Year Course Section Term Ty pe Clock Hours Grade-to-Date Credits Granted Final Grade 20 10 

### As **sessment Data**

**Course History**

**Data No Overlap** 

X X X

X X X

X X

X X X X X

X X X X X X X X X XX

X X X X X X X X X X X X X X X X X 41