Draft Final Audit Report of the 

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(January 1, 2017 - December 31, 2018) 

Why the Audit 

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About the Committee S

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Financial Activity S

• Receipts 

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Total Receipts $ 325,911 

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Total Disbursements $ 310,628 

Findings and Recommendations S

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Draft Final Audit Report of the 

Audit Division on the UtePAC 

(January 1, 2017 - December 31, 2018) 
Table of Contents 

Page 

Part I. Background 

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Part II. Overview of Committee 

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Part III. Summaries 

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Part IV. Findings and Recommendations 

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Part I 

Background 

Authority for Audit 

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Scope of Audit 

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Limitations 

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Part II 

Overview of Committee 

Committee Organization 

Important Dates 

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Overview of Financial Activity

(Audited Amounts) 

Cash on hand @ January 1, 2017 $ 298 

Receipts 

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Total Receipts $ 325,911 

Disbursements 

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Total Disbursements $ 310,628 

Cash on hand @ December 31, 2018 $ 15,581 


Part III 

Summaries 

Findings and Recommendations 

Finding 1. Misstatement of Financial Activity 

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Finding 2. Increased Activity 

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Finding 3. Cash Disbursements 

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Finding 4. Recordkeeping for Disbursements 



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Finding 5. Recordkeeping for Communications 

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Finding 6. Disclosure of Disbursements 

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Part IV 

Findings and Recommendations 

Finding 1. Misstatement of Financial Activity 

Summary 

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Legal Standard 

Contents of Reports. (DFKUHSRUWPXVWGLVFORVH

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Facts and Analysis 

A. Facts 

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2018 Committee Activity 

Reported Bank Records Discrepancy 

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• 2WKHUIHGHUDOUHFHLSWVQRWUHSRUWHG 

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• 8QH[SODLQHGGLIIHUHQFH 

Net Understatement of Receipts $ 209,332 

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Understatement of Disbursements $198,202 

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B. Interim Audit Report & Audit Division Recommendation

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C. Committee Response to Interim Audit Report

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Finding 2. Increased Activity 

Summary 

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Legal Standard 

A. Reporting Requirements. $OOSROLWLFDOFRPPLWWHHVRWKHUWKDQDXWKRUL]HG

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B. Contents of Reports. (DFKUHSRUWPXVWGLVFORVH

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• 7KHWRWDODPRXQWRIUHFHLSWVIRUWKHUHSRUWLQJSHULRGDQGIRUWKHFDOHQGDU\HDU

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Facts and Analysis 

A. Facts

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DQGWKHXQGHUVWDWHPHQWRIGLVEXUVHPHQWVIURPGLVFXVVHGLQ)LQGLQJ

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B. Interim Audit Report & Audit Division Recommendation

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C. Committee Response to Interim Audit Report

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Finding 3. Cash Disbursements

Summary 

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Legal Standard 

A. Disbursement by Check. $SROLWLFDOFRPPLWWHHPD\RQO\PDNHH[SHQGLWXUHVLQ

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B. Petty Cash Fund. $SROLWLFDOFRPPLWWHHPD\PDLQWDLQDSHWW\FDVKIXQGRXWRI

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C. Required Records for Disbursements. )RUHDFKGLVEXUVHPHQWWKHWUHDVXUHURID

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Facts and Analysis 

A. Facts 

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Finding 4. Recordkeeping for Disbursements 

Summary 

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Facts and Analysis 

A. Facts

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B. Interim Audit Report & Audit Division Recommendation

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C. Committee Response to Interim Audit Report

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Finding 5. Recordkeeping for Communications 

Summary 

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Legal Standard 

A. Formal Requirements Regarding Reports and Statements.(DFKSROLWLFDO

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B. Preserving Records and Copies of Reports.7KHWUHDVXUHURIDSROLWLFDOFRPPLWWHH

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Facts and Analysis 

A. Facts 

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i. Disbursements – No Invoices or Copies of Communications Provided 

($66,577) 

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ii. Disbursements – Invoices Provided – No Copies of Communications 

Provided ($1,795) 


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iii. Disbursements – No Invoices – Copies of Communications Provided ($1,450) 

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B. Interim Audit Report & Audit Division Recommendation 

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C. Committee Response to Interim Audit Report 

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Finding 6. Disclosure of Disbursements 

Summary 

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Legal Standard 

A. Reporting Other Disbursements:KHQRWKHUH[SHQGLWXUHVWRWKHVDPHSHUVRQ

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B. Examples of Purpose

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Facts and Analysis 

A. Facts

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