07/09/03 The Arts on Radio and Television, FY 2004 

NATIONAL ENDOWMENT FOR THE ARTS 

APPLICATION GUIDELINES 
07/09/03 The Arts on Radio and Television, FY 2004 

OMB No. 3135-0112 Expires 02/28/05

Application Calendar 

Application 

Postmark (or Other Earliest Announce- Earliest Beginning Date 

Proof of Mailing) ment of Grant for Endowment 

Category Deadline Award or Rejection Period of Support 

The Arts on September 12, 2003 April 2004 May 1, 2004 

Radio and Television 

Late applications and ineligible applications will be returned; applications that are 

determined to be incomplete will be rejected. 

If you have questions: 

Write: The Arts on Radio and Television 

 National Endowment for the Arts 

 Nancy Hanks Center 

1100 Pennsylvania Avenue, NW 

Washington, DC 20506-0001 

Visit: Our Web site at www.arts.gov to download these guidelines 

and for further information about the agency and funding 

opportunities. 

Call: 202/682-5738 

202/682-5496 Voice/T.T. (Text-Telephone, a device for 

individuals who are deaf or hard-of-hearing) 

Individuals who do not use conventional print may access these 

guidelines on the Web site or contact the Arts Endowment's 

Office for AccessAbility at 202/682-5532 for help in acquiring an 

audio recording of these guidelines. 

Applicants should be aware that the delivery of First-Class and Priority mail to the Arts 

Endowment has been delayed. In addition, contents are subject to an irradiation process 

that may damage material. See page 9 for further information. 

June 2003 
07/09/03 The Arts on Radio and Television, FY 2004 1 

The National Endowment for the Arts exists to foster excellence in the arts, provide 

leadership in arts education, and connect Americans with the best of our nation’s 

creative spirit. For more than three and a half decades, the Arts Endowment has 

encouraged creativity through support of performances, exhibitions, festivals, artist 

residencies, and other arts projects throughout the country. 

The National Endowment for the Arts is the nation’s largest annual funder of the arts. In 

FY 2003, the Art Endowment will award thousands of grants totaling nearly $100 million 

to arts organizations and artists in all 50 states and the six U.S. jurisdictions. We have 

played a transformative and sustaining role in the development of regional opera, ballet, 

orchestras, museums, and other arts that Americans now enjoy. 

The NEA Arts on Radio and Television category seeks to make the arts widely available 

to the American public through nationally distributed radio and television programs. Our 

grants support the development, production, and distribution of arts programs that 

collectively reach millions across the country. From new film documentaries to popular 

radio series, these programs enrich lives by bringing the best of the arts into American 

homes. The National Endowment for the Arts is proud to support programs of artistic 

excellence in this field. 

The National Endowment for the Arts pledges to provide accurate, timely, and clear 

information about our policies and procedures and to respond to inquiries in a courteous 

and efficient manner. By providing responsive service in support of exceptional 

programs, the Arts Endowment helps to ensure that America is a nation in which artistic 

excellence is celebrated, supported, and available to all. 

Dana Gioia 

Chairman 
07/09/03 The Arts on Radio and Television, FY 2004 2 

The National Endowment for the Arts 

The National Endowment for the Arts exists to foster, preserve, and 

promote excellence in the arts; to bring art to all Americans; and to 

provide leadership in arts education. The Arts Endowment is the 

nation’s largest annual funder of the arts — bringing great art to all 

fifty states and the six U.S. jurisdictions including rural areas, inner 

cities, and military bases. Distributing more than $100 million 

annually, it enhances our communities culturally and economically. 

Since it was established by Congress in 1965 as an independent 

federal agency, the Arts Endowment has awarded more than 

120,000 grants including seed grants to create the Vietnam 

Veterans Memorial design competition, the American Film Institute, 

Ken Burns’s documentary Jazz, the Mayors’ Institute on City Design, 

Spoleto Festival USA, the Sundance Institute, and PBS’s Great 

Performances series. The Arts Endowment also has awarded 

grants to 62 Pulitzer Prize winners. It connects America with the 

best of its creative spirit. 

Vision 

A Nation in which artistic excellence is celebrated, supported, and 

available to all. 

Mission 

The National Endowment for the Arts enriches our Nation and its 

diverse cultural heritage by supporting works of artistic excellence, 

advancing learning in the arts, and strengthening the arts in 

communities throughout the country. 

Goals 

Through its grants programs and leadership initiatives, the Arts 

Endowment will: 

• Encourage and support artistic creativity and preserve our 

diverse cultural heritage. 

• Advance learning in the arts. 

• Make the arts more widely available in communities throughout 

the country. 

• Develop and maintain partnerships that advance the mission of 

the National Endowment for the Arts. 
07/09/03 The Arts on Radio and Television, FY 2004 3 

Contents 

4 The Arts on Radio and Television

 4 We Fund 

 4 We Do Not Fund 

 5 Eligibility 

 6 Application Review and Announcement Date 

 6 Intended Outcomes 

 7 Review Criteria 

 7 Grant Amounts and Matching Funds 

 8 Deadline Date 

 8 Period of Support 

 8 General Terms & Conditions 

9 How to Apply

 Application Forms 

 14 Basic Information 

 16 Application Narrative

 18 Project Budget

 22 Work Sample Index

 24 Organization & Project Profile 

 28 Application Checklist

 29 Legal Requirements 

 29 Assurance of Compliance 

33 Additional Resources
07/09/03 The Arts on Radio and Television, FY 2004 4 

The Arts on Radio and Television

We Fund 

Through this category the National Endowment for the Arts seeks to make the 

excellence and diversity of the arts widely available to the American public through 

nationally distributed television and radio programs. 

Grants are available to support the development, production, and national distribution of 

radio and television programs on the arts. Priority will be given to artistically excellent 

programs that have the potential to reach a significant national audience, regardless of 

the size or geographic location of the applicant organization. Only programs of artistic 

excellence and merit, in terms of both the media production and the subject, will be 

funded. 

Projects may include high profile multi-part television and radio series, single 

documentaries, performance programs, or arts segments for use within an existing 

series. Programs may deal with any art form (e.g., visual arts, music, dance, literature, 

design, theater, musical theater, opera, film/video/audio art, folk & traditional arts). 

Programs targeted to children and youth also are welcome. 

All phases of a project -- research and development, production, completion and 

distribution costs -- are eligible for support. We welcome proposals that include 

ancillary activities that are intended to increase public knowledge, understanding, and 

access to the arts. Such activities might include the use of related radio and television 

programming; interactive Web sites; CD-ROM or other digital applications; educational 

material; collaborations with arts organizations, educators, and community groups; 

video/audio distribution to schools, libraries, and homes; and other public outreach 

activities. 

We Do Not Fund 

Under these guidelines, funding is not available for: 

• Direct grants to individuals. 

• Programs that are intended primarily for local distribution. 

• Films/tapes that are produced primarily for non-broadcast distribution (e.g., an 

instructional video, a film to accompany an exhibition). 

• Documentation or simple recording of performances or events primarily for archival 

purposes. 

Organizations seeking funding for media projects that are not eligible under these 

guidelines may want to review the Arts Endowment’s Grants for Arts Projects guidelines 

which are available on our Web site at www.arts.gov, or by calling 202/682-5400. 
07/09/03 The Arts on Radio and Television, FY 2004 5 

Eligibility 

Nonprofit, tax-exempt 501(c)(3), U.S. organizations; units of state or local government; 

or federally recognized tribal communities or tribes may apply. To be eligible, the 

applicant organization must: 

• Meet the “Legal Requirements,” including nonprofit, tax-exempt status, on page 29 

at the time of application. 

• Have staff, paid or volunteer, who can devote the time and effort that are required to 

accomplish the project. 

• Have submitted acceptable Final Report packages by the due date(s) for all Arts 

Endowment grant(s) previously received. 

An organization may submit, or be involved as the primary consortium partner in, no 

more than two applications for FY 2004 funding under these Arts on Radio and 

Television guidelines and the Endowment’s Standard Review Grants in the Grants for 

Arts Projects guidelines. Each request must be for a distinctly different project. 

Organizations that are considering more than one Arts on Radio and Television project 

must consult the Media Arts staff (202/682-5738) before applying. 

Fiscal Agents 

Applications may be submitted by fiscal agents that are willing to assume full 

responsibility for the grant. A fiscal agent may sponsor one or more organizations that 

do not have their own nonprofit status, but otherwise meet the eligibility requirements. 

The fiscal agent must meet all of the eligibility requirements. Fiscal agents may not 

apply on behalf of individuals; commercial, for-profit organizations; or organizations that 

are eligible to apply on their own. 

Fiscal agents must have on file, and be able to provide if requested, a written 

contractual agreement between the fiscal agent and the sponsored organization that 

outlines the fiscal agent’s administrative, programmatic, financial, and legal 

responsibility for the sponsored project. A sample contract is available in the Arts on 

Radio and Television section of Apply for a Grant on the Arts Endowment’s Web site at 

www.arts.gov or from the Office of General Counsel at ogc@arts.endow.gov or 

202/682-5418. 

Arts Endowment grantees that are currently placed by the agency on Alternative 

Methods of Funding (Certification, Cost Reimbursement, or Working Capital Advance) 

are not eligible to serve as fiscal agents. Organizations that have questions about their 

status should contact the Grants & Contracts Office at grants@arts.endow.gov. 
07/09/03 The Arts on Radio and Television, FY 2004 6 

Parent Organizations 

Parent organizations that have separately identifiable and independent components 

(e.g., a university campus that has a radio station) may submit a separate application 

for each such component. In addition, a parent organization also may submit one 

application on its own behalf. The parent organization must meet the eligibility 

requirements for all applicants. 

An independent component must be a unit that is both programmatically and 

administratively distinct from the parent organization, have its own staff and budget, and 

generally have an independent board or other advisory group that has significant 

responsibility for oversight and management. Academic departments of colleges 

and universities do not qualify as independent components. 

Application Review and Announcement Date 

All applications are reviewed by an advisory panel. Panel recommendations are 

forwarded to the National Council on the Arts. The Council sends to the Chairman of 

the National Endowment for the Arts those applications that it recommends for funding. 

The Chairman reviews the Council’s recommendations and makes the final decision on 

all grant awards. Applicants will be notified of award or rejection in April 2004. 

Intended Outcomes 

In compliance with the Government Performance and Results Act, the Arts Endowment, 

along with other federal agencies, is required to collect information on the projects it 

funds in order to track the results – or outcomes – of its activities. This information is 

compiled and reported to Congress and the public. 

In adopting an outcome-based approach to its grantmaking, the Endowment has 

identified the following as the outcome it plans to achieve through the Arts on Radio and 

Television category: 

Audiences throughout the nation have opportunities to experience a wide range of art 

forms and activities. 

Within the context of this outcome, we are asking all applicants to define what they 

would like to achieve, how they will assess the degree to which it is achieved, and, upon 

completion of the project, what they have learned from their successes and failures. 

This need not entail large-scale or expensive evaluation. Applicants should do what is 

feasible and appropriate for their organization and project. When a grant is completed, 

grantees must submit a final report and answer questions on their achievements and 

how they were gauged. 
07/09/03 The Arts on Radio and Television, FY 2004 7 

Additional information about outcome-based evaluation may be found on our Web site 

in the Apply for a Grant section at www.arts.gov. 

Review Criteria 

The following criteria are considered during the review of applications: 

The artistic excellence of the project, which includes the: 

• Creative abilities of the production team, as reflected in the work samples that 

accompany the application. 

• Significance of the subject of the program. 

• Appropriateness of the proposed approach to the subject. 

• Quality of the artists or the works of art that are to be involved, as appropriate. 

The artistic merit of the project, which includes the: 

• Potential of the program to reach a significant national audience. 

• Potential of the project to encourage appreciation of the arts by diverse audiences. 

• Proposed ancillary activities that can enhance the program’s reach and 

effectiveness. 

• Relationship of the project to what has been done on the same subject in the past. 

• Archival significance of the project. 

• Likelihood that the project will achieve the identified outcome(s) and the feasibility of 

the proposed performance measurements. 

• Ability to carry out the project including the appropriateness of the budget, the 

applicant’s ability to raise non-Endowment funds to complete the project, and the 

resources involved. 

Grant Amounts and Matching Funds 

For radio projects, grants generally range from $20,000 to $100,000. 

For television projects: 

• Research and development grants generally range from $20,000 to $50,000. 

• Grants for single documentaries generally range from $25,000 to $50,000. 

• Grants for multi-part series vary according to the complexity and scope of the 

project. In rare instances, the Arts Endowment may recommend an award over 

$200,000 for a project with demonstrated significance and impact. 

All grants require a match of at least 1 to 1. 
07/09/03 The Arts on Radio and Television, FY 2004 8 

Deadline Date 

Complete application packages must be postmarked no later than September 12, 2003. 

Period of Support 

The Endowment’s support of a project may start any time on or after May 1, 2004. A 

grant period of up to three years is allowed. Allow sufficient time to plan, execute, and 

close out your project. 

General Terms & Conditions 

Federal and agency requirements that relate to grants awarded by the National 

Endowment for the Arts are highlighted in our General Terms & Conditions, which is 

available in the Manage Your Award section on the Arts Endowment’s Web site at 

www.arts.gov. Included is information on U.S. Office of Management and Budget 

(OMB) requirements, matching funds, reporting requirements, and lobbying prohibitions. 

Standards for Service 

The Arts Endowment has set the following standards for serving applicants. We pledge 

to: 

• Treat you with courtesy and efficiency. 

• Respond to inquiries and correspondence promptly. 

• Provide clear and accurate information about our policies and procedures. 

• Provide timely information about funding opportunities and make guidelines available 

promptly. 

• Promptly acknowledge the receipt of your application. 

• Ensure that all eligible applications are reviewed thoughtfully and fairly. 

We welcome your comments on how we’re meeting these standards. Please address 

them to: Standards for Service Coordinator; Room 628; National Endowment for the 

Arts; Nancy Hanks Center; 1100 Pennsylvania Ave., NW; Washington, DC 20506-

0001; phone: 202/682-5408; e-mail: webmgr@arts.endow.gov, attention: Standards 

for Service Coordinator. 

For questions about these guidelines or your application, contact the Media Arts staff at 

202/682-5738. 
07/09/03 The Arts on Radio and Television, FY 2004 9 

How to Apply 

To make your application easy to photocopy, use only paper clips or rubber bands to 

fasten your material; no staples, please. Type or wordprocess all application material 

using a 12 point or larger font. Submit all material on one side only. Narrative material 

(excluding the Application Forms) must have a margin of at least one inch on the top, 

bottom, and sides of all pages so that it can be copied and placed in notebooks for 

panel review. 

If you are submitting more than one application, send each in a separate package. 

Label your application package as shown below. Send your application package 

to: 

Application Processing 

Room 815 

(The Arts on Radio and Television) 

National Endowment for the Arts 

Nancy Hanks Center 

1100 Pennsylvania Avenue, NW 

Washington, DC 20506-0001 

Be sure to include a complete return address on your package. 

Notice concerning delivery of First-Class and Priority mail 

The delivery of First-Class mail to the Arts Endowment has been delayed since midOctober 2001, and delays are expected to continue for the foreseeable future. Until 

normal mail service resumes, please consider using alternative delivery services, 

particularly if you are sending time-sensitive material. 

Some or all of the First-Class and Priority mail we receive may be put through an 

irradiation process to protect against biological contamination. Support material (e.g., 

CDs, videos, slides) put through this process may be severely damaged. If you are 

sending this kind of material, we strongly encourage you to consider using alternate 

delivery services. 

We apologize for any inconvenience this may cause. Please contact us if you have 

questions. 

Please submit your application material in the order and format noted below. Use the 

Application Checklist on page 28 to make sure that all required material has been 

included in your package. You do not need to include the Checklist in your application 

package. 
07/09/03 The Arts on Radio and Television, FY 2004 10 

1. A self-addressed postcard. The Endowment will complete the postcard and return it 

to you to acknowledge receipt of your application. 

2. One copy of 1) a letter from the Internal Revenue Service that reflects the 

applicant’s current 501(c)(3) status and legal organization name, or 2) the official 

document that identifies the applicant as a unit of state or local government, or as a 

federally recognized tribal community or tribe. 

3. The original (i.e., a set with original signatures) and two copies of the Application 

Forms on pages 14-27 (including the Organization & Project Profile Form). 

Instructions for those items that require explanation are on the form or on the page 

opposite the form in this booklet. When you photocopy your two copies of the 

completed Application Forms, be sure to copy only the forms and not the instruction 

pages. 

Application forms that can be filled out on a computer are available in the Arts on 

Radio and Television section of Apply for a Grant on our Web site at www.arts.gov. 

Application forms also may be reproduced on a computer, but they must be accurate 

replicas of the actual forms. Do not add pages. All completed application forms 

must be mailed to the Arts Endowment in hard copy format as part of the application 

package. 

4. One copy of film/video/audio samples that demonstrate the ability of the person(s) 

with primary artistic responsibility for the proposed project (e.g., director, producer, 

writer). If a work-in-progress is submitted, a completed work also must be 

submitted. Organizations applying for drama programs or arts documentaries may 

submit two copies of a sample script, if available. The Arts Endowment may 

copy or digitally convert work samples to facilitate panel review. By 

submitting a work sample, you are giving the Endowment permission for 

reproduction and dissemination for the purpose of panel review. Also complete 

and submit the Work Sample Index on page 22. 

5. If the project has received previous Arts Endowment support under any category, 

two copies of a one-page status report on how the funds were used. Provide the 

grant number(s). 
07/09/03 The Arts on Radio and Television, FY 2004 11 
06/26/03 The Arts on Radio and Television, FY 2004 12 

APPLICATION FORMS 
06/26/03 The Arts on Radio and Television, FY 2004 13 

Instructions for Using Fill-in PDF Application Forms 

To access a PDF file, you will need the free Adobe Acrobat Reader or Acrobat Approval 

software. The free Acrobat Reader software is available at Adobe's web site at 

www.adobe.com. Acrobat Approval can be purchased for $39 through the Adobe web 

site. CAUTION: Please note that the free Adobe Acrobat Reader does not allow 

you to save your completed forms. You can save your completed forms if you 

use Acrobat Approval. 

If you are using the free Acrobat Reader: Before you start to fill out a form, please 

make sure that you have all the correct, final information available. You may wish to 

print the forms first, fill them out by hand, and ensure their accuracy before filling in the 

final forms on your computer. Since Adobe Acrobat Reader does not allow you to 

save the form once it is filled out, you will be unable to go back and edit your 

completed form after you close the window containing your form. With multi-page 

documents, you may want to print each page as you complete it. 

If you are using Acrobat Approval: You can save, close, and reopen a form as you 

would a conventional word processing document. 

Please note that currently there is no computation, validation, or verification of the 

information you enter. Form fields simply allow you to type in information; you must 

ensure it is correct. 

To complete the forms: 

1. If your cursor is not already in the shape of a "hand," select the "hand" tool from the 

Acrobat toolbar menu. This will allow you to move the page around to see each 

portion. 

2. Move the "hand" pointer over a form box on the document. The "hand" should turn 

into an "I-beam." The "I-beam" signifies a "fill-in" section of the form. Click inside 

the box. You can now type into the box. When the pointer hovers over a check box, 

button, or item list, it will turn into a hand with one finger pointing. This means you 

can select the item. 

3. To move from field to field, use the Tab key. Shift + Tab will move you to the 

previous field. 

4. Fill out the form by typing text into the appropriate areas and checking boxes where 

needed. (Boxes can be checked either by clicking on the box with your mouse or by 

tabbing into the box and hitting the "enter" key.) 

5. Print the form using the "print" icon in the Acrobat toolbar menu, not the print icon or 

command in your web browser. If you print using your web browser's print 

command instead of the Acrobat command, the contents of the fields might not print 

properly. 

6. Check the printed forms very carefully for any errors, fields that did not print, or 

omissions. You may go back and make changes to any of the fields in your open 

document and then reprint it. 
Basic Information OMB No. 3135-0112 

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14 THE ARTS ON RADIO AND TELEVISION - FY 2004

Read the instructions on page 15 before you start.

Applicant (official IRS name): Mailing Address: 

 

Street Address (if different): 

 

ZIP Code (9-digit number): ZIP Code (9-digit number): Web Address: Taxpayer ID Number (9-digit number): -- DUNS Number: For this application, the applicant is serving as a (check if applicable): Fiscal Agent Parent of a Component

If you have checked one of the boxes above, list here the group or entity on whose behalf you are applying: 

 

Project Director Mr. Ms. First: Last: 

Title: E-mail: 

Telephone: ( ) ext. Fax: ( ) 

Category: Arts on Radio and Television (4-34-46) Choose one: Radio Television

Period of Support (e.g., 05/01/04 to 08/31/05): / / to: / /

Summary of project: 

 

Performance Measurements: 

 

Programming summary:

 

# of proposed programs Length of each program: For existing series, # of stations carrying program

Project Budget Summary:

$ PLUS $ MUST EQUAL $ 

Amount Requested Total Match for this Project Total Project Costs

Total organizational operating expenses for the most recently completed fiscal year: $ 

For year ending (Month/Year): / I certify that the information contained in this application, including all attachments and supporting material, is true and 

correct to the best of my knowledge. I also certify that the applicant is in compliance with the federal requirements specified 

under “Assurance of Compliance” on pages 29-32. 

Authorizing Official Mr. Ms. First: Last: 

Title: E-mail: 

Telephone: ( ) ext. Fax: ( ) 

Signature: Date: / / 

Additional 

Authorizing 

 Mr. Ms. First: Last: 

Official (optional) Title: E-mail: 

Telephone: ( ) ext. Fax: ( ) 

Signature: Date: / / 
FY 2004 INSTRUCTIONS FOR THE BASIC INFORMATION FORM 15

NOTE: Application forms that can be filled out on a computer are available in the Arts on Radio and Television section of 

Apply for a Grant on our Web site at www.arts.gov. 

APPLICANT: Type your organization’s name and address in the spaces provided. The name provided here and at the top 

of each page must be identical to the applicant’s legal name in the IRS 501(c)(3) status letter or in the official document that 

identifies the organization as a unit of state or local government, or as a federally recognized tribal community or tribe. If the 

applicant uses a popular name that is different, you may note that name in parentheses after the IRS name. 

If you are a fiscal agent or a parent organization that is applying on behalf of a sponsored organization or component, do not 

list the name of the sponsored organization or component here; you will be asked to provide it below. For example, a fiscal 

agent applying on behalf of a sponsored organization would list its name here (“State Arts Council”) and the name of the 

sponsored organization (“ABC Community Organization”) below. 

ZIP CODE (9-DIGIT NUMBER): Also known as “ZIP + 4 Code.” Enter the 9-digit number that was assigned by the United 

States Postal Service. If you do not know your full ZIP Code you may look it up at http://www.usps.com/zip4/.

TAXPAYER ID NUMBER: Also known as “Employer Identification Number.” Enter the 9-digit number that was assigned by 

the Internal Revenue Service; do not use a Social Security Number. 

DUNS NUMBER: At the time of publication of these guidelines, it is expected that all applicants for federal funds will be 

required to have a Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number, a unique nine- or 

thirteen-digit sequence recognized as the universal standard for identifying and keeping track of over 70 million 

organizations and companies worldwide. If your organization does not have a DUNS number, you can receive one for free 

by calling 866/705-5711. 

FOR THIS APPLICATION, THE APPLICANT IS SERVING AS A (check if applicable; otherwise leave blank):

• Fiscal agent for another organization. Check the “Fiscal Agent” box and enter the name of the group on whose 

behalf you are applying in the space provided. Unless otherwise noted, items that relate to the official applicant should 

refer to the fiscal agent. 

• Parent institution applying on behalf of an eligible separate component. Check the “Parent of a Component” box 

and enter the name of the component in the space provided. Unless otherwise noted, items that relate to the official 

applicant should refer to the parent organization. 

CATEGORY: Check the one area that identifies the type of project for which you are applying. 

PERIOD OF SUPPORT is the span of time that is necessary to plan, execute, and close out your proposed project. Use 

two-digit numerals, e.g., 05/01/04 to 08/31/05. The Endowment’s support of a project may start any time on or after May 1, 

2004. A grant period of up to three years is allowed. 

SUMMARY OF PROJECT: In the space provided, briefly describe how you plan to use the Arts Endowment and matching 

funds. 

PERFORMANCE MEASUREMENTS: In this space, briefly describe how you will measure your success in achieving: 1) 

the Endowment-identified outcome for this category (Audiences throughout the nation have opportunities to experience a 

wide range of art forms and activities); and 2) any additional outcome(s) that you have identified for the project. 

Measurements can be quantitative or qualitative, but they must be objective and verifiable. 

PROGRAMMING SUMMARY: This is a restatement of the information requested in the Application Narrative on page 17.

PROJECT BUDGET SUMMARY: 

• Amount Requested: Be sure that this is the same as the “Amount requested from the Arts Endowment” on page 18. 

• Total Match for this Project: This is a restatement of the “Total match for this project” on page 18. 

• Total Project Costs: This is a restatement of the “Total project costs” on page 20.

TOTAL ORGANIZATIONAL OPERATING EXPENSES FOR THE MOST RECENTLY COMPLETED FISCAL YEAR: If you 

are a fiscal agent or a parent organization, provide this information for the group or component on whose behalf you are 

applying. Unaudited figures are acceptable. 

AUTHORIZING OFFICIAL(S): Provide this information for the official of the applicant organization who has the legal authority to 

obligate the organization. This individual should sign and date the form where indicated. If you are awarded a grant, the 

authorizing official(s) identified on your application can sign payment requests, requests to amend the grant, and final reports. If 

your organization wishes to identify more than one authorizing official for this project, please provide the information requested 

under “2. Additional Authorizing Official” and have the second authorizing official sign in the space provided.
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Read the instructions on page 17 before you start. You may attach up to ten additional pages if necessary. 

Applicant (official IRS name): 

 
FY 2004 INSTRUCTIONS FOR THE APPLICATION NARRATIVE FORM 17

Type your narrative in the space provided; leave a one inch margin on each side. Do not reduce 

type below 12 point font size; leave space between paragraphs. The Endowment and panelists 

prefer succinct narratives; however, you may attach up to ten additional pages if necessary. Make sure 

that any additional pages are labeled clearly with your organization’s name and have margins of at least 

one inch. 

The information that you provide will be reviewed in accordance with the “Review Criteria” on page 7. 

Provide a straightforward description of your project; avoid rhetoric. Your narrative must cover the 

following: 

• Program Content: Specify the number and length of the programs that are to be produced. For 

documentary and drama projects, provide a synopsis and treatment for each proposed program. For 

performance programs, provide the proposed repertoire, principal performers, etc. For series which 

acquire or commission works for broadcast, please describe the process by which you will select 

works for the programs. Describe the relationship of the proposed project to what has been done on 

the same subject in the past. 

• Previous Programming: For existing series, provide a representative list of programs broadcast in 

the last two years, including audience figures and number of stations, and attach a station carriage 

list. 

• Project timeline. 

• Broadcast/Distribution/Outreach Plans: Describe your plans for reaching a national broadcast 

audience, as well as any plans for related ancillary activities, such as Web sites, educational 

applications, public outreach projects. Explain how previous work has been distributed. Estimate, to 

the extent possible, the number of people that will be served by the project. 

• Goals: Discuss your goals in undertaking the project and what you hope to achieve. Address the 

Endowment’s outcome (Audiences throughout the nation have opportunities to experience a wide 

range of art forms and activities) and identify any additional outcomes of your own that you have 

established for the project. 

• Monitoring and assessment: Describe your plans for monitoring the project and assessing the 

degree to which you achieve your goals. Include your plans for documentation and evaluation, as 

appropriate. Describe how you will measure your success in achieving the outcomes identified 

above. 

• Project Personnel: Provide brief biographies of the person(s) with principal creative responsibility 

for the project (one-half page maximum for each bio). 

• Rights Clearances: If the project is based on copyrighted material (e.g., literary, musical, 

biographical), provide a statement concerning the clearance of rights. Similar clearance of rights is 

required for artists (or their estates) prominently featured in the series. In order to encourage multiple 

use of programs beyond broadcast, applicants are encouraged to clear distribution and Internet rights 

in advance of program production. 
Project Budget OMB No. 3135-0112 

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18 THE ARTS ON RADIO AND TELEVISION - FY 2004

Page 1 of 2. Read the instructions on page 19 before you start.

Applicant (official IRS name): 

INCOME 

1. Amount requested from the Arts Endowment $ 

2. Total match for this project Be as specific as possible. Asterisk (*) those funds that are committed or secured. 

Amount 

Cash (Refers to the cash donations, grants, and revenues that are expected or received for this project) 

 

 

 

 

 

 

 

 

 Total cash a. $ 

In-kind: Donated space, supplies, volunteer services (These same items also must be listed as direct costs under “Expenses” 

below or on page 20; identify sources) 

 

 

 

 Total donations b. $ 

Total match for this project (a. + b.) $ 

EXPENSES 

1. Direct costs: Salaries and wages 

Title and/or type of personnel Number of 

personnel 

Annual or average salary 

range 

% of time devoted to 

this project 

Amount 

 

 

 

 

 

 

 

 

 Total salaries and wages a. $ 

Fringe benefits Total fringe benefits b. $ 

Total salaries, wages, and fringe benefits (a. + b.) $ 
FY 2004 INSTRUCTIONS FOR THE PROJECT BUDGET FORM 19

NOTE: Organizations may not receive more than one Arts Endowment grant for the same expenses. This budget cannot 

include project costs that are supported by any other federal funds or their match. 

Your Project Budget should reflect only those costs that will be incurred during the “Period of Support” that you 

indicate on page 14; do not include costs incurred before or after those dates. Round all numbers to the nearest 

$100. Combine like costs if necessary to make rounding more realistic. 

You may attach two copies of your own production budget for clarification, but these may not be submitted in lieu of 

the required Project Budget form. 

INCOME 

1. AMOUNT REQUESTED FROM THE ARTS ENDOWMENT: Indicate the amount that you are requesting from 

the Arts Endowment.

2. TOTAL MATCH FOR THIS PROJECT: The Arts Endowment requires each applicant to obtain at least half the 

total cost of each project from non-federal sources. Matches of more than dollar for dollar are encouraged. Be as 

specific as possible. Asterisk (*) those funds that are committed or secured. 

Cash match refers to the cash donations (including items or services that are provided by the applicant organization), 

grants, and revenues that are expected or received for this project. Do not include any Arts Endowment or other 

federal grants (e.g., from the Department of Education, National Science Foundation, National Endowment for the 

Humanities) that are anticipated or received. Funds from the Corporation for Public Broadcasting and the Public 

Broadcasting System are allowable. Identify sources. 

In-kind: Donated space, supplies, volunteer services are goods and services that are donated by individuals 

or organizations other than the applicant (third-party). To qualify as matching resources, these same items 

also must be listed in the project budget as direct costs. The dollar value of these non-cash donations 

should be calculated at their verifiable fair-market value. Identify sources. Reminder: Proper documentation 

must be maintained for all items noted as “in-kind.” 

EXPENSES 

DIRECT COSTS are those that are identified specifically with the project. 

1. DIRECT COSTS: Salaries and wages cover compensation for personnel, administrative and artistic, who are 

paid on a salary basis. (Funds for contractual personnel and compensation for artists who are paid on a fee 

basis should be included in “3. Other expenses,” and not here.) Indicate the title and/or type of personnel, the 

number of personnel, the annual or average salary range, and the percentage of time that will be devoted to the 

project. List key staff positions, and combine similar functions. Where appropriate, use ranges. Example: 

Title and/or type of personnel Number of 

personnel 

Annual or average 

salary range 

% of time devoted 

to this project 

Amount 

Executive Director 1 $40,000 per yr. 10% $4,000 

Archivists 3 $20-25,000 per yr. 5-40% $15,000 

Support Staff 2 $15-20,000 per yr. 20-30% $9,000 

Salaries and wages for performers and related or supporting personnel must be estimated at rates no less than 

the prevailing minimum compensation as required by the Department of Labor Regulations. (See “Legal 

Requirements” on page 29.) Salaries and wages that are incurred in connection with fund raising are not 

allowable project expenses; do not include them in your budget. 

Fringe benefits are those costs other than wages or salary that are attributable to an employee, as in the form of 

pension, insurance, etc. They may be included here only if they are not included as indirect costs. 
Project Budget (cont’d.) OMB No. 3135-0112 

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20 THE ARTS ON RADIO AND TELEVISION - FY 2004

Page 2 of 2. Read the instructions on page 21 before you start. 

Applicant (official IRS name): 

EXPENSES, CONTINUED 

2. Direct costs: Travel (Include subsistence) 

# of travelers From To Amount 

 

 

 

 

 

 

 Total travel $ 

3. Direct costs: Other expenses (Include consultant and artist fees, honoraria, contractual services, promotion, acquisition fees, 

rights, access accommodations, publication, telephone, photocopying, postage, supplies and materials, distribution, translation, 

transportation of items other than personnel, rental of space or equipment, and other project-specific costs) 

Amount 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Total other expenses $ 

4. Total direct costs (1. from page 18 +2.+3.) $ 

5. Indirect costs (if applicable) 

Federal Agency: Rate (%) x Base = $ 

6. Total project costs (4.+5.) $ 
FY 2004 INSTRUCTIONS FOR THE PROJECT BUDGET FORM 21

EXPENSES, CONTINUED 

2. DIRECT COSTS: Travel must be estimated according to the applicant’s established travel practice, providing 

that the travel cost is reasonable and does not exceed the cost of air coach accommodations. Include 

subsistence costs (e.g., hotels, meals) as part of the “Amount” listed for each trip, as appropriate. Foreign travel, 

if any is intended, must be specified in this section and must conform with government regulations. If Arts 

Endowment funds are used for foreign travel, such travel must be booked on a U.S. air-carrier when this service 

is available. 

3. DIRECT COSTS: Other expenses include consultant and artist fees, honoraria, contractual services, 

promotion, acquisition fees, rights, access accommodations (e.g., audio description, sign-language interpretation, 

closed or open captioning, large-print brochures/labeling), publication, telephone, photocopying, postage, 

supplies and materials, distribution, translation, transportation of items other than personnel, rental of space or 

equipment, and other project-specific costs. List artist compensation here if artists are paid on a fee basis. 

Television broadcast projects must be closed or open captioned. Applicants should check with captioning 

organizations for an estimate. 

If you intend to purchase any equipment that costs $5,000 or more per item and that has an estimated useful 

life of more than one year, you must identify that item here and attach a written justification. 

Group similar items together on a single line, with only one total cost. List consultant and artist fees, honoraria, 

or contracts for professional services on consecutive lines; do not scatter them throughout the list. Specify the 

number of persons and the applicable fee, rate, or amount of each. You may attach additional sheet(s) if 

necessary. Example: 

Artists (5 @ $300-500 per week/30 weeks) $60,000 

Consultants (2 @ $150 per 1⁄2 day/1 day per mo./10 mos.) $6,000 

Closed captioning $1,000 

Project supplies $4,000 

Administration (rent, telephone, copying) $5,000 

Do not include fund raising, entertainment or hospitality activities, concessions (e.g., food, T-shirts), fines and 

penalties, bad debt costs, deficit reduction, cash reserves or endowments, lobbying, marketing expenses that are 

not directly related to the project, contingencies, miscellaneous, or costs incurred before the beginning of the 

official period of support. 

4. TOTAL DIRECT COSTS is the total of all direct cost items listed in “1. Salaries and wages,” “2. Travel,” and “3. 

Other expenses.” 

5. INDIRECT COSTS are overhead or administrative costs that are not readily identifiable with a specific project. 

(The costs of operating and maintaining facilities and equipment, depreciation or use allowances, and 

administrative salaries and supplies are typical examples of indirect costs.) Indirect costs are prorated or charged 

to a project through a rate negotiated with the Arts Endowment or another federal agency. If you do not have or 

intend to negotiate an indirect cost rate, leave this section blank. You may claim administrative costs or 

overhead as direct costs under “3. Other expenses.” If you have a negotiated rate and would like to include indirect 

costs, complete the information requested in this section and attach a copy of your current negotiated agreement. 

For additional information, contact the Office of Inspector General, National Endowment for the Arts, Nancy Hanks 

Center, 1100 Pennsylvania Avenue, NW, Washington, DC 20506-0001 (202/682-5402). 

6. TOTAL PROJECT COSTS is the total of “4. Total direct costs,” and, if applicable, “5. Indirect costs.” NOTE: “1. 

Amount requested from the Arts Endowment” plus “2. Total match for this project” must equal the “Total project 

costs.” Your project budget should not equal your organization’s entire operating budget. 
Work Sample Index OMB No. 3135-0112 

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22 THE ARTS ON RADIO AND TELEVISION - FY 2004

Refer to “How to Apply” on page 10 and the instructions on page 23. List the work(s) submitted as part of your application 

package in the order in which you want them reviewed. 

If more than two work samples are submitted, you may copy this blank form, obtain a copy from the Arts Endowment’s Web 

site at www.arts.gov, or reproduce it on your computer (please keep to the original format). Label additional samples C, D, E...

Applicant (official IRS name): 

WORK SAMPLE A 

1. Format (check one): Slides Books/publications Audio cassette CD DAT DVD 

 VHS 3/4” video cassette CD-ROM Other aaaa

2. List selections/describe contents 

(Where appropriate, indicate title of work/artists, etc. Attach additional sheet(s) if necessary): 

 

3. Principal production credits: 

4. Date work(s) completed or performed: 

5. Relationship of work sample to the project: 

 

6. Special instructions (Include cue information or real elapsed time, indicating the start of each selection): 

 

WORK SAMPLE B 

1. Format (check one): Slides Books/publications Audio cassette CD DAT DVD 

 VHS 3/4” video cassette CD-ROM Other aaaa

2. List selections/describe contents 

(Where appropriate, indicate title of work/artists, etc. Attach additional sheet(s) if necessary): 

 

3. Principal production credits: 

4. Date work(s) completed or performed: 

5. Relationship of work sample to the project: 

 

6. Special instructions (Include cue information or real elapsed time, indicating the start of each selection): 

 
FY 2004 INSTRUCTIONS FOR THE WORK SAMPLE INDEX FORM 23

How to Submit Work Samples 

Work samples are crucial for evaluating the artistic quality of your project. Please take the time to 

select samples that communicate effectively the range and quality of your proposal. 

Panelists generally spend no more than five minutes on the work sample(s) for each application. 

If you are submitting more than one sample, list your samples on the Work Sample Index in the order in 

which you want them reviewed. Label each sample clearly with the name of the applicant and the 

corresponding Work Sample letter from the Work Sample Index. Where relevant, label both the cassette 

or disc, and its container. 

Where relevant, cue your submission(s) to the start of the sample(s) to be reviewed, and include cue 

information on the Work Sample Index. Please be aware that the entire sample (not just the selected 

segment) is considered a part of the application package and may be reviewed. 

The Arts Endowment will attempt to return your work sample. However, we cannot be responsible for 

any loss or damage.

Specific Instructions for Certain Types of Work Samples

Audio and video cassettes: List each different cassette as one work sample on the Work Sample 

Index form. Place the selection(s) in priority order, with those that you would most like reviewed at the 

beginning of the tape. Indicate the accumulated elapsed real time of each. For example, starting at 

the beginning of a 15-minute tape, Selection 1 would be indicated as 00:00. If five minutes elapse from 

the beginning of the tape to where the second selection starts, Selection 2 would be indicated as 05:00, 

etc. 

Audio cassettes: Work may be submitted on an audio cassette or on DAT (digital audiotape). Use high 

bias chrome or metal tapes; do not use voice quality tapes unless you are applying for a spoken-word 

project. Note on the cassette whether or not you have used a noise reduction system and indicate what 

kind. Record works on one side only. For DATs, program a separate track for each selection on the tape. 

Video cassettes: Tapes must be 1/2 inch VHS or 3/4 inch cassette, recorded at standard play speed. 

Compact discs: List each different CD as one work sample on the Work Sample Index form. Place 

each selection on a separate track. Indicate the track number(s) that you want reviewed in priority order.

CD-ROMs or DVD-ROMs: List each different CD-ROM or DVD-ROM as one work sample on the 

Work Sample Index form. Discs should be formatted for viewing on both MacIntosh and PC platforms. 

Include information on required software, if appropriate, and outline the navigation path to be followed or 

list the files(s) to be reviewed in priority order. Include instructions on how to open the files. 

Advanced technology: For Web sites, list the URLs for pages to be shown. Include information on any 

required plug-ins and outline the navigation path to be followed. For other types of projects call the Media 

Arts staff at 202/682-5738 for guidance in preparing a submission. 
Organization & Project Profile OMB No. 3135-0112 

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24 THE ARTS ON RADIO AND TELEVISION - FY 2004

Applicant (official IRS name): 

The National Endowment for the Arts collects basic descriptive information about all applicants and their projects. The information below will 

help the Endowment to comply with the Government Performance and Results Act (GPRA) and will be used to develop statistical profiles of the 

projects it funds to report to Congress and the public. While your responses will not be a factor in the review of your application, this form is a 

required part of all application packages. 

PART I 

This section collects information about the applicant. If you are a fiscal agent or a parent organization, your responses should relate 

to your organization, not the group or component on whose behalf you are applying. 

A. ORGANIZATIONAL STATUS: Select the one item which best describes the legal status of the organization: 

02 Nonprofit organization

08 Municipal government 

05 State government 

09 Tribal government

07 County government 

99 None of the above 

B. ORGANIZATIONAL DESCRIPTION: The following codes work in conjunction with the Organizational Discipline codes in C. below (e.g., 

select “Performing Group” here and “Theater” below to indicate that your organization is a theater company). Select the one item which best 

describes the organization: 

49 Artists’ Community, Arts 

 Institute or Camp 

15 Arts Center

 (e.g., a multi-purpose arts 

 facility) 

16 Arts Council or Agency 

 (includes regional arts 

 organizations) 

17 Arts Service 

 Organization 

 (includes state-wide 

 assemblies) 

26 College or University

32 Community Service 

 Organization 

 (a non-arts service 

 organization, e.g., 

 youth center, chamber 

 of commerce, or 

 YMCA) 

14 Fair or Festival

30 Foundation

10 Gallery/Exhibition 

 Space

38 Government 

 (state, county, local, or 

 tribal) 

28 Historical Society/ 

 Commission

29 Humanities Council

 or Agency

12 Independent Press

27 Library 

13 Literary Magazine 

11 Media – Film

 (e.g., a cinema or film 

 exhibitor) 

45 Media – Radio

 (e.g., a NPR station) 

46 Media – Television

 (e.g., a PBS station) 

08 Museum – Art

09 Museum – Other

07 Performance Facility

03 Performing Group

47 Presenter/Cultural

 Series Organization 

19 School District

48 School of the Arts 

50 Social Service 

 Organization 

 (a governmental or 

 private agency, e.g., a 

 public housing 

 authority) 

18 Union or 

 Professional 

 Association 

 (includes 

 artists’/designers’ 

 guilds, societies, etc.) 

99 None of the above

C. ORGANIZATIONAL DISCIPLINE: Select the one item which best describes the organization’s area of work in the arts (not the project for 

which it is applying): 

07 Crafts

01 Dance

06 Design

12 Folklife/Traditional Arts 

13 Humanities

10 Literature

09 Media Arts

 (audio/film/video) 

02 Music

03B Musical Theater

03A Opera 

08 Photography

04 Theater

05 Visual Arts

11 Interdisciplinary 

 (art forms/works 

 integrating more than 

 one discipline) 

14 Multidisciplinary

 (more than one 

 discipline) 

99 None of the above
Organization & Project Profile (cont’d.) OMB No. 3135-0112 

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25 THE ARTS ON RADIO AND TELEVISION - FY 2004

Applicant (official IRS name): 

D. ORGANIZATIONAL RACE/ETHNICITY (OPTIONAL): Select the one item which best describes the predominant racial/ethnic identity of the 

organization. If at least half of the board, staff, or membership belongs to one of the listed racial/ethnic groups, use that designation. If no one group 

predominates, select “General”. 

N American Indian or

 Alaska Native

A Asian

B Black or African 

 American 

H Hispanic or Latino

O Native Hawaiian or

 Other Pacific 

 Islander 

W White

G General

 (No predominant 

 racial/ethnic identity) 

E. ACCESSIBILITY: Check below as applicable to indicate if the organization’s board or staff includes an older adult (65 years of age or older) or 

a person with a disability (a physical or mental impairment that substantially limits one or more major life activities); otherwise leave blank. 

 Older Adults Individuals with Disabilities 
Organization & Project Profile (cont’d.) OMB No. 3135-0112 

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26 THE ARTS ON RADIO AND TELEVISION - FY 2004

Applicant (official IRS name): 

PART II 

This section collects information about the project. 

A. PROJECT DISCIPLINE: Select the one item which best describes the subject matter of the project: 

07 Crafts

01 Dance –

01A Ballet

01C Modern

06 Design

12 Folklife/Traditional Arts

10 Literature

09 Media Arts – 

09B Audio

09A Film

09C Video 

09D Technology/ 

 Experimental

02 Music –

02B Chamber

02C Choral

02F Jazz

02D New

02I Orchestral

03B Musical Theater

03A Opera

08 Photography

04 Theater 

04E Theater for 

 Young 

 Audiences

05 Visual Arts

11 Interdisciplinary 

 (art forms/works 

 integrating more than 

 one discipline to form a 

 single work) 

14 Multidisciplinary

 (more than one 

 discipline) 

99 None of the above

B. PROJECT RACE/ETHNICITY (OPTIONAL): Select the one item which best describes the predominant racial/ethnic identity of the project. If the 

majority of activities are intended to involve or act as a clear expression or representation of the cultural traditions of one particular group, or deliver 

services to a designated population listed below, choose that group. If the activity is not designated to represent or reach any one particular group, 

select “General”. 

N American Indian or

 Alaska Native

A Asian

B Black or African 

 American 

H Hispanic or Latino

O Native Hawaiian or

 Other Pacific 

 Islander 

W White

G General

 (No predominant 

 racial/ethnic identity) 

C. ACTIVITY TYPE: Completed for you: 

36 Broadcasting Includes broadcasts via TV, cable, radio, the Web, or other digital networks 

D. PROJECT DESCRIPTORS: Select up to four items that represent a significant aspect of the project: 

9F Accessibility

 Projects designed to 

 Increase access to the 

 arts for persons with 

 disabilities including 

 ADA/504 compliance 

 activities 

9O Arts for Older Adults

 Projects for artists/ 

 audiences 65 years of 

 age or older 

9L Arts for Youth

 Projects for young 

 people 18 years of age 

 or younger

9E Arts for “At Risk”

 Persons (Adults or 

 Youth) 

9Q Arts and Health/

 Healing 

 The arts in healthcare or 

 as aids in healing 

 including community 

 responses to natural 

 disasters or other 

 tragedies 

9D Arts for Inner-City

 Communities

9C Arts for Rural

 Communities 

9I International Activity

 Projects involving U.S. 

 artists in other countries, 

 visiting foreign artists, 

 cultural exchanges, etc. 

9M Presenting

 The presentation of 

 exhibitions, 

 productions, etc., 

 created elsewhere 

9A Computer/Digital

 Technology 

 The use of new 

 technology for the 

 creation or 

 dissemination of 

 artworks, or for 

 organizational 

 management 

 purposes 

E. SCHOOL/AFTER-SCHOOL ACTIVITY: If your project involves pre-K through grade 12 students, answer the following questions by selecting 

yes or no; otherwise leave blank. 

Will activity take place in a pre-K through grade 12 school facility? Yes No 

Will activity take place outside the regular school day? Yes No 
Organization & Project Profile (cont’d.) OMB No. 3135-0112 

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27 THE ARTS ON RADIO AND TELEVISION - FY 2004

Applicant (official IRS name): 

F. ARTS EDUCATION: Select the one response that best characterizes the extent to which this project involves arts education (i.e., systematic 

educational efforts with measurable outcomes designed to increase knowledge of and/or skills in the arts):

99 None

02 Some, but less than 50% 

50% or more with activities primarily directed to: 

01A K-Grade 12 Students 

01D Adult Learners (Includes teachers and artists) 

01C Pre-Kindergarten Children

01B Higher Education Students

01 Multiple Groups of Learners 

For items G. and H. below, your figures should encompass only those activities and individuals directly affected by or involved in your project 

during the “Period of Support” that is listed on page 14. Leave blank any items that are not applicable or for which you do not have actual 

figures or reasonable estimates. 

G. PROJECT ACTIVITY: 

 # of artwork(s) to be created 

(Do NOT include student works, adaptations, recreations, or re-stagings of existing works.) 

 # of artworks to be identified/documented 

(I.e., for the purpose of creating a comprehensive list, 

inventory, or catalogue. Include works digitally converted 

for documentation or access purposes.) 

 # of concerts/performances/readings # of schools (pre-K through grade 12) that will 

actively participate 

(Those schools that will be involved actively in your 

project, not those to which material simply is distributed.) 

 # of lectures/demonstrations/workshops/ 

symposiums # of organizational partners 

(Organizations that combine resources and work 

together to make the project happen. Do NOT include 

funders unless they will actively participate.) 

 # of books and/or catalogues to be published 

(The # of different titles, not the # distributed. Do NOT 

include performance programs or guides, newsletters, or 

other ancillary material.) 

 # of hours to be broadcast on radio, television, or 

cable 

(For series, include hours for all broadcasts. Include 

broadcasts that occur after the end date of the project 

only if they will be a direct result of funding of this 

application. Do NOT include public service 

announcements, advertising, or other promotional 

activities. Do NOT include Web-casts.) 

H. PARTICIPANTS/AUDIENCES BENEFITING: 

 # of artists 

(Those artists who will participate actively in the project 

including members of performing groups and living artists 

whose work will be represented. Do NOT include 

technical, managerial, or administrative support. If an 

artist also is a teacher, you may count that person as 

either an artist or a teacher, but not both.) 

 Total # of individuals benefiting 

(Include all those from the left column plus 

others to be involved in the project during the 

“Period of Support” that is listed on page 14. 

Do NOT include broadcast audiences; see 

below.)

 # of teachers 

(Those teachers who will participate actively in the 

project. If a teacher also is an artist, you may count that 

person as either an artist or a teacher, but not both.)

 For radio, television, and cable 

broadcasts, total audience

(For series, include audience totals for all 

broadcasts. Include broadcasts that occur 

after the end date of the project only if they 

will be a direct result of funding of this 

application. Do NOT include public service 

announcements, advertising, or other 

promotional activities. Do NOT include 

Web-casts.) 

 # of children/youth 

(Those 18 years of age or younger.) 
Application Checklist OMB No. 3135-0112 

Expires 02/28/05 

Please complete the checklist below to make sure that all required material has been included in your application package. This is 

solely for your own use. This checklist does NOT need to be included in your application package. 

Self-addressed postcard. 

Internal Revenue Service letter that reflects the applicant’s current 501(c)(3) status and legal organization name, or the 

official document that identifies the applicant as a unit of state or local government, or as a federally recognized tribal 

community or tribe (one copy). 

Application Forms on pages 14-27 including the Organization & Project Profile Form (one set with original signatures and two 

copies). 

Make sure the Application Narrative addresses: 

 Program content. 

Previous programming, where applicable. 

 Project timeline. 

 Broadcast/distribution/outreach plans. 

 Goals. 

Monitoring and assessment. 

Biographies of project personnel. 

Rights clearances, where applicable. 

Film/video/audio samples (one copy). 

If a work-in-progress is submitted, a completed work (one copy). 

If applying for a drama program or arts documentary, a sample script if available (two copies). 

If the project has received previous Arts Endowment support, a one-page status report (two copies). 

SEND YOUR APPLICATION PACKAGE TO: 

Application Processing 

Room 815 

(The Arts on Radio and Television) 

National Endowment for the Arts 

Nancy Hanks Center 

1100 Pennsylvania Avenue, NW

Washington, DC 20506-0001 

28 THE ARTS ON RADIO AND TELEVISION - FY 2004
07/09/03 The Arts on Radio and Television, FY 2004 29 

LEGAL REQUIREMENTS 

By law, the National Endowment for the Arts may support only those organizations 

that: 

• Are tax-exempt. Organizations qualifying for this status must meet the following 

criteria: 

(1) No part of net earnings may benefit a private stockholder or individual. 

(2) Donations to the organization must be allowable as a charitable contribution 

under Section 170(c) of the Internal Revenue Code of 1954, as amended. 

For further information, go to the Internal Revenue Service (IRS) Web site at 

www.irs.gov; write the IRS TE/GE Division, Customer Service, P.O. Box 2508, 

Cincinnati, OH 45201; or call the IRS office listed in your area. 

• Compensate all professional performers and related or supporting 

professional personnel on Arts Endowment-supported projects at no less 

than the prevailing minimum compensation. (This requirement is in 

accordance with regulations that have been issued by the Secretary of Labor in 

part 505 of Title 29 of the Code of Federal Regulations; part 505 does not 

provide information on specific compensation levels. You can link to it through 

the FY 2004 Arts on Radio and Television guidelines document on our Web site 

at www.arts.gov.) 

• Assure that no part of any Arts Endowment-supported project will be 

performed or engaged in under working conditions which are unsanitary or 

hazardous or dangerous to the health and safety of the employees involved. 

• Comply with the federal requirements that are outlined in the “Assurance 

of Compliance” section below. 

ASSURANCE OF COMPLIANCE 

By signing the application form, the Applicant certifies that it is in compliance 

with the statutes outlined below and all related Arts Endowment regulations 

and will maintain records and submit the reports that are necessary to 

determine compliance. The Applicant further certifies that it will obtain assurances 

of compliance from all subrecipients and will require all subrecipients of Endowment 

funds to comply with these requirements. The Arts Endowment may conduct a 

review of your organization to ensure that it is in compliance. If the Endowment 

determines that a grantee has failed to comply with these statutes, it may suspend, 

terminate, and/or recover funds. This assurance is subject to judicial enforcement. 
07/09/03 The Arts on Radio and Television, FY 2004 30 

1. Nondiscrimination Statutes

The Applicant certifies that it does not discriminate: 

• On the grounds of race, color, or national origin (including limited English 

proficiency), in accordance with Title VI of the Civil Rights Act of 1964, as 

amended (42 U.S.C. 2000d et seq.). 

• On the grounds of disability, in accordance with Section 504 of the 

Rehabilitation Act of 1973 (29 U.S.C. 794) and the Americans with Disabilities 

Act of 1990 (“ADA”) (42 U.S.C. 12101-12213). The ADA’s requirements 

apply regardless of whether you receive federal funds. 

• On the basis of age, in accordance with the Age Discrimination Act of 1975

(42 U.S.C. 6101 et seq.). 

• On the basis of sex, in any education program or activity, in accordance with 

Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.). 

For further information and copies of the nondiscrimination regulations identified 

above, contact the Endowment’s Office of Civil Rights at 202/682-5454 or 

202/682-5695 Voice/T.T., or link to them through the FY 2004 Arts on Radio and 

Television guidelines document on our Web site at www.arts.gov. For inquiries 

about limited English proficiency, go to http://www.lep.gov/ or contact the Office 

of General Counsel at ogc@arts.endow.gov or 202/682-5418. 

 

2. Regulations relating to Debarment and Suspension (45 C.F.R. pt. 1154) in which 

the Applicant certifies that neither it nor its principals is presently debarred, 

suspended, proposed for debarment, declared ineligible, or voluntarily excluded 

from participation in covered transactions by any federal department or agency, 

nor 

Has, within the three years preceding the submission of this application, been 

convicted of or had a civil judgment rendered against them for commission of 

fraud or a criminal offense in connection with a public (federal, state, or local) 

transaction or a contract under a public transaction; for violation of federal or 

state antitrust statutes; for commission of embezzlement, theft, forgery, bribery, 

falsification or destruction of records, making false statements, or receiving 

stolen property; had any public transactions terminated for cause or default; or is 

presently indicted for or otherwise criminally or civilly charged by a governmental 

entity with any of the preceding offenses. 

3. Federal Debt Status (OMB Circular A-129). The applicant certifies that it is not 

delinquent in the repayment of any federal debt. Examples of relevant debt 

include delinquent payroll or other taxes, audit disallowances, and benefit 

overpayments. 
07/09/03 The Arts on Radio and Television, FY 2004 31 

4. The Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq. and 45 C.F.R. pt. 

1154) requires grantee organizations, within 30 days of receiving a grant, to 

make a continuing, good faith effort to maintain a drug-free workplace through 

implementation of the following: 

• Publish a statement notifying employees that the unlawful manufacture, 

distribution, dispensing, possession, or use of a controlled substance is 

prohibited in the grantee’s workplace, and specifying the actions that will be 

taken against employees for violation of the prohibition. (For the purposes of 

this Act, alcohol is not considered a controlled substance.) The grantee shall 

give a copy of the statement to each employee who will be involved in grantsupported activities and notify those employees that they are expected to 

abide by the statement. For the purposes of this law, “employees” include 

consultants and temporary personnel (but not volunteers), who are directly 

engaged in work under the grant and who are on the grantee’s payroll. The 

grantee should maintain on file the address of each site where work is 

performed under the grant. 

• Establish a drug-free awareness program that will inform employees about 

the dangers of drug abuse in the workplace, the grantee’s policy of 

maintaining a drug-free workplace, any available drug counseling, 

rehabilitation, and employee assistance programs, and the penalties that 

might be imposed for workplace drug abuse violations. Employees should be 

informed that any conviction for a violation of a criminal drug statute that 

occurs in the workplace must be reported to the employer, in writing, no later 

than five calendar days after such a conviction. The grantee, in turn, must 

notify the Arts Endowment’s Grants & Contracts Officer, in writing, within ten 

calendar days of receiving such notice from its employee. The grantee’s 

notice to the Arts Endowment must include the convicted individual’s position 

title and the number(s) of each affected grant. 

• Within 30 calendar days of receiving notice of an employee’s criminal drug 

conviction a grantee should take appropriate personnel action against the 

convicted employee, up to and including termination, consistent with the 

requirements of the Rehabilitation Act of 1973, as amended; or require the 

employee to participate satisfactorily in a drug abuse assistance or 

rehabilitation program that has been approved for such purposes by a federal, 

state, or local health, law enforcement, or other appropriate agency. 

5. The Native American Graves Protection and Repatriation Act of 1990 (25 U.S.C. 

3001 et seq.) which applies to any organization which controls or possesses 

Native American human remains and associated funerary objects, and which 

receives federal funding, even for a purpose unrelated to the Act. 
07/09/03 The Arts on Radio and Television, FY 2004 32 

Other 

If your project, including the planning stage, has environmental implications (e.g., an 

arts festival in a park or the commissioning and installation of an outdoor sculpture), 

you may be requested to provide information to the Arts Endowment in response to 

specific questions in accordance with the National Environmental Policy Act. 

If your project includes the planning for major renovation of any structure that is 

eligible for or on the National Register of Historic Places you may be requested to 

provide additional information on your project to ensure compliance with the National 

Historic Preservation Act. This law also applies to planning for new construction that 

would affect historic properties. If a structure for your proposed project is more than 

fifty years old, contact your state historic preservation office for more information. 

Reporting Burden 

The public reporting burden for this collection of information is estimated at an average 

of 20 hours per response including the time for reviewing instructions, searching 

existing data sources, gathering and maintaining the data needed, and completing and 

reviewing the collection of information. The Arts Endowment welcomes any 

suggestions that you might have on improving the guidelines and making them as easy 

to use as possible. Send comments regarding this burden estimate or any other aspect 

of this collection of information, including suggestions for reducing this burden, to: 

Office of Guidelines & Panel Operations, Room 516, National Endowment for the Arts, 

Nancy Hanks Center, 1100 Pennsylvania Avenue, NW, Washington, DC 20506-0001. 

Note: Applicants are not required to respond to the collection of information unless it 

displays a currently valid U.S. Office of Management and Budget (OMB) control 

number. 
07/09/03 The Arts on Radio and Television, FY 2004 33 

Additional Resources

Other sources of information on or funding opportunities for radio and television 

programming are listed here: 

Corporation for Public Broadcasting 

401 9th Street, NW 

Washington, DC 20004-2129 

202/879-9600 

www.cpb.org 

(Be sure to see Basic Elements of Grant 

Writing at

www.cpb.org/grants/grantwriting.html) 

The Foundation Center 

79 Fifth Avenue 

New York, NY 10003-3076 

212/620-4230 

www.fdncenter.org 

Independent Television Service 

501 York Street 

San Francisco, CA 94110 

415/356-8383 

www.itvs.org 

Latino Public Broadcasting 

6777 Hollywood Boulevard, Suite 512 

Los Angeles, CA 90028 

323/466-7110 

www.lpbp.org 

National Asian American 

Telecommunications Association 

145 9th Street, Suite 350 

San Francisco, CA 94103 

415/863-0814 

www.naatanet.org 

National Black Programming Consortium 

145 East 125th Street, Suite 3R 

New York, NY 10035 

212/828-7588 

www.nbpc.tv 

National Endowment for the Humanities 

1100 Pennsylvania Avenue, NW 

Washington, DC 20506 

1-800-NEH-1121 

202/606-8400 

www.neh.gov 

National Public Radio 

635 Massachusetts Avenue, NW 

Washington, DC 20001-3753 

202/513-2000 

www.npr.org 

National Science Foundation 

4201 Wilson Boulevard 

Arlington, VA 22230 

703/292-5111 

www.nsf.gov 

Native American Public 

Telecommunications, Inc. 

1800 No. 33 Street 

Lincoln, NE 68583 

402/472-3522 

www.nativetelecom.org 

Pacific Islanders in Communications 

1221 Kapi’olani Boulevard, Suite #6A-4 

Honolulu, HI 96814 

808/591-0059 

www.piccom.org 

Public Broadcasting Service 

1320 Braddock Place 

Alexandria, VA 22314-1698 

703/739-5000 

www.pbs.org 

Public Radio International 

100 North 6th Street, Suite 900A 

Minneapolis, MN 55403 

612/338-5000 

www.pri.org