**OMB Approval No: xxxx**  **- xxxx**  **Expiration Date: xx/xx/20xx**  

### << DRAFT >> **Ronald E. McNair Postbaccalaureate Achievement (McNair) Program**

**Annual Performance Report**

**– Program Year**  **2012**

**– 13**  **Section I, Pa**  **rt 1**

**— Project**  **Identification/Characteristics Certification and Warning Statements**  **A. Project Identification**  1
. PR/Award Number: [pre

- populated ] **P 217**  **A**

_______________ 2
. Name of Grantee Institution : [pre

- populated]

___________________________________ ______________ 3. IPEDS UnitID for Grantee Institution: [pre

- populated] 

### 

 

 4
. Institutional Sector [pre

- populated ]

____________________ ___ 5. What type of GPA scale does your institution use? 4 point scale 5 p o int s c a l e O th e r

**6 .**  **APR and Academic Year Reporting Periods:** 6a. APR Reporting Period: [pre

- populated]

___ ___ _/___

___ _/___

___ _ Month Day Year 6b. Date Courses Began/First Day of Classes:

___ ___ _/___

___ _/___

___ _ Month Day Year

**B. Project Director and Data Entry Person Inform**  **ation 7**  **. Project Director Inform**  **ation** [pre

- populated] 7 a . Name of Project Director:

___________________

___ ___ _____

____ __ ______ _ First Name MI Last Name 7 b
. Telephone # : (______) ___________________________

Area Code Number Ext. 7 c. Fax #: (______)

_______________________________

Area Code Number 7 d. Email Address:

__________________ ______ ____ _ ___ _
**8 . Data Entry Person Information**  [pre

- populated] 8 a. Name of Data Entry Person:

____________________ ____ _________________ First Name MI Last Name 8 b. Telephone # : (______) _______________________

Area Code Number Ext. 8 c. Ema il Address:____________

_________________

____

**C .**  **Certification:** We certify that the performance report information reported and submitted electronically on ____/____/______ is readily verifiable. The information reported is accurate and complete to the best of our knowledge.

__________________

______________________________ _________________ _____________________________ Name of Project Director (Print) Name of Certifying Offic ial (Print) ________________________________ ____/____/______ ________________________________ ____/____/___ _ Signature Date Signature Date **D .**  **Warnings:** Any person who knowingly makes a false statement or misrepresentation on this report is subject to penalties which may include fines, im prisonment, or both, under the United States Criminal Code and 20 U.S.C. 1097
. Further Federal funds or other benefits may be withheld under this program unless this report is completed and filed as required by existing law (20 U.S.C.) 1231a) and regu lations (34 CFR 75.590 and 75.720 **Authority: Public Law 104 -**  **13, a s amended**  **. Paperwork**  **Burden Statement** : According to the Pa perwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. Public reporting burden for this coll ection of information is estimated to average 11 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obl igation to respond to this collection is required to obtain or retain benefit under Title IV of the Higher Education Act of 1965, as amended (P ub. Law 102
- 325, Sec. 402D) **.** Send comments regarding the burden estimate or an y other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20210
- 4537 or email ICDocketMgr@ed.gov and reference the OMB Control Number XXXX
- XXXX. Note: Please do not return the completed application to this address.

### Section I, P **art 2**

**— Project Services**  Enter the num

ber of participants who received the required services and permissible services. A participant may be counted only one time in each category. F or example, if the number of participants served is 30, none of the eleven categories will have a number exceeding 30. Please refer to the definitions provided in the instructions for the required services and permissible services
. **Required Services Number of participants**  **that received the following project services**   Research or Other Scholarly Activities

**______**  Summer Internships  Seminars  Tutoring

**______**  Academic Counseling

**______**  Admission assistance to graduate s chool

**______**  Financial aid assistance to graduate s chool

**______ Perm** **issible Services**  Education/counseling to improve financial and economic literacy

**______**  Mentoring

**______**  Exposure to cultural events/academic programs

**______**  Other

**______ OM**  **B Approval No: xxxx**  **- xxxx**  **Expiration Date: xx/xx/20xx**  

### << DRAFT >> **RONALD E. MCNAIR POSTBACCALAUREATE ACHIEVEMENT (MCNAIR** **) PROGRAM**  **<< DRAFT >> 2012** 

**– 13**  **ANNUAL PERFORMANCE REPORT (APR)**  **SECTION II**

**– RECORD STRUCTURE FOR PARTICIPANT LIST**  A grantee must submit student records in Excel or CSV format. For information regarding your data submission, refer to the **Instructions for Completing the 2012** **- 13**  **Annual Performance Report (APR) specifically the Web Registration and Web Features sections.**  **Beginning with the 2012 -**  **13 APR, the Departm ent requires projects**  **to submit participant records for all students served by the project who attained a bachelor’s degree for academ ic years (coh**  **ort years) starting in 2002**  **- 03. Furtherm**  **ore, projects**  **mus t retain these**  **records on the APR data file for a period of ten (10) years. Field**  **# Field Name**  **Database Column Name**  **Valid Field Content** 

## II.A. Project Identifiers (pre **- populated)**  1 PR/Award Number PR The eleven
- digit PR/Award Number can be found in Block 5 of the project’s Grant Award Notification for the reporting year. 2 Batch Year BatchAY 2012 for Project Year 2012

– 13 

## II.B. Participant’s Personal Information **(Fields #3 through # 5 and**  **field 7 cannot be update** **d .)**  3 Social Security Number SSN 001010001 to 999999998 Unknown = 000000000 **NOTE** : If providing an SSN, format it in nine digits greater than 001010001 ; otherwise, enter “000000000” . If using Excel, you may use dashes (e.g., 123
- 45
- 5667 or 123456789). Do not use letters. The information in this field **cannot** be changed in subsequent reporting periods
. 4 Student’s Last Name LastNM 0 to 9 Uppercase A to Z . (period) ’ (apostrophe)

- (dash) **No blanks will be accepted. NOTE:**  The information in this field **cannot** be changed in subsequent reporting periods
. 5 Student’s First Name FirstNM 0 to 9 Uppercase A to Z . (period) ’ (apostrophe)

- (dash) **No blanks will be accepted. NOTE:**  The information in this field **cannot** be changed in subsequent reporting periods
. 6 Student’s MI Uppercase A to Z**Field #**  **Field Name Database Column**  **Name Valid Field Content**  Middle Initial Blank = No response 7 Student’s Date of Birth DOB **Participant’s date of birth is: Format is MM/DD/CCYY**  MM = 01

– 12 DD = 01

– 31 YYYY = 1900

– 1998 00/00/0000 = Unknown **NOTE:** The information in this field **cannot** be changed in subsequent reporting periods
. 

## II.C. Participant’s Demographic Information and Eligibility Status 8 Gender GenderCD **Participant’s gender is:** 1 = Male 2 = Female 0 = Unknown 9 Ethnicity

— Hispanic/ Latino Hispanic **Participant is identified as Hispanic/Latino?** 1 = Yes 2 = No 0 = Unknown Hispanic/Latino refers to a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race
. **P rovide race information for**  **every participant, ethnicity notwithstanding.**  10 Race

— American Indian/Alaska n Native AmIndAK **Participant is identified as American Indian/Alaskan Native**  **?** 1 = Yes 2 = No 0 = Unknown American Indian/Alaskan Native refers to a person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment. 11 Race

—

Asian Asian **Participant is identified as Asian**  **?** 1 = Yes 2 = No 0 = Unknown Asian refers to a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. 12 Race

—Black BlackAfrAm **Participant is identified as Black or African American? Field**  **# Field Name**  **Database Column Name**  **Valid Field Content** or African American 1 = Yes 2 = No 0 = Unknown Black or African American refers to a person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black or African American." 13 Race

—

White White **Participant is identified as White**  **?** 1 = Yes 2 = No 0 = Unknown White refers to a person having origins in any of the original peoples of Europe, the Middle East, or North Africa. 14 Race

— Native Hawaiian or Other Pacific Islander HIPacI slndr **Participant is identified as Native Hawaiian or Other Pacific Islander?** 1 = Yes 2 = No 0 = Unknown Native Hawaiian or Other Pacific Islander refers to a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. 

## II.D. Participant’s **Eligibility Status Information**  1 5 Low
- income EligLowInc **Is the participant low**  **- income?**  1 = Yes 2 = No 0 = Unknown 1 6 First
generation EligFirstGen **Is the participant a first** **- generation college student?**  1 = Yes 2 = No 0 = Unknown 1 7 Under
represented racial/ethnic group EligUnderrep **Is the Participant fr**  **om a group underrepresented in graduate education?**  1 = Yes 2 = No 0 = Unknown **NOTE:** The following ethnic and racial groups are currently underrepresented in graduate education: Black (non
Hispanic), Hispanic, American Indian/Alaskan Native, and Native Hawaiian or other Pacific Islander. 

## II. **E . Participant’s**  **Enrollment Status**  **Information** 1 8 First Postsecondary FirstEnrollDT **Participant ’s date of first enrollment in**  **postsecondary education is: Field**  **# Field Name**  **Database Column Name**  **Valid Field Content** Education Enrollment Date **Format is MM/DD/YY YY**  MM = 01

– 12 DD = 01

– 31 YYYY = 1900
- 2013 00/00/0000 = Unknown **NOTE** : The first postsecondary education enrollment date is the first date a participant enrolled in a program of postsecondary education and **does not** include the date a participant enrolled in a high s chool bridge
- to - college program /dual enrollment program nor the first enrollment date for students who took college courses while enrolled in high school. Once reported, you should not have to update in subsequent reporting periods. 19 Attendance at Community College/2
- Year Institution AttCommColl **Did the p articipant**  **attend a community college/2**  **- year institution**  **?** 1 = Yes 2 = No 0 = Unknown 

### Select whether or not a participant attended a community college and/or a 2
- ye ar institution following high school graduation or following receipt of a GED
. Once reported, you should not have to update in subsequent reporting periods. 20 Project Entry

Date ProjEntryDT **Participant’s date of first project service is: Format is MM/DD/YY** **YY** MM = 01

– 12 DD = 01

– 31 YYYY = 1900
- 2013 00/00/0000 = Unknown **NOTE** : Once reported, you should not have to update in subsequent reporting periods. 2 1 Grade Level at Project Entry EnterGradeLV **Participant’s college grade level at entry into the project is:** 1 = 1st yr., never attended 2 = 1st yr., attended before 3 = 2nd yr./sophomore 4 = 3rd yr./junior 5 = 4th yr./senior 6 = 5th yr./other undergraduate 0 = Unknown **NOTE:** Use options 3, 4, 5, and 6 **only for students who had the required number of credits and GPA** to be classified at the institution at the time of project entry as sophomore, juni or, senior, and other undergraduate, respectively. Once reported, you should not have to update in subsequent reporting periods.**Field #**  **Field Name Database Column**  **Name Valid Field Content**  22 Participant

Status (during academic year being reported) PartCD **Participant is a:** 1 = New Participant 2 = Continuing Participant 3 = Prior
-Year Participant 4 = Prior
-Year Participant, Deceased **Notes:**  A **new participant**  is an individual who was served by the project for the **first time** in the 2012
- 13 reporting period.  A **continuing participant** is an individual who was serve d by the project for the first time in **any** prior reporting period and also received services in the 2012

– 13 reporting period.  A **prior -**  **year participant** is an individual served by the project in **any** prior reporting period but did not receive services in the 2012
- 13 reporting period.  A **prior -**  **year participant who is deceased** is an individual served by the project in **any** prior reporting period but is now deceased. 2 3 Enrollment

Status (during academic year being reported) EnrollCD **Participant’s enrollment status is:**  1 = Enrolled 2 = Not Enrolled 0 = Unknown **NOTE:** P rovide this information for both undergraduate and graduate students. 2 4 Project Participation (during academic year being reported) ProjPart **Participated during:** 1 = Full academic year (both semesters or three quarters) 2 = Part of academic year (one semester or one or two quarters) 3 = Summer only 4 = Full academic year and summer 5 = Part of academic year and summer 9 = Not appl icable

– prior
- year participant **NOTE:** Complete this field for ne w and continuing students. Select “9” for prior
- year participants. 2 5 Funding

Source (during academic year being reported) FundSource **Types of funds used to support this participant during the reporting year are:** 1 = Federal funds 2 = Partially supported with non
- federal funds 9 = Not applicable (Prior
- year participant) 0 = Unknown **NOTE** : Complete this field for new and continuing students. Select “ 9” for prior
- year participants. 

## II. **F . Participant’s Academic and Degree Status**  26 STEM Major (at time of STEM **P articipant’s**  **major is in:**  1 = Math/Computer/Sciences/Engineering/Technologies**Field #**  **Field Name Database Column**  **Name Valid Field Content**  project entry) 2 = Social/behavioral sciences 3 = Undeclared major 4 = Non
- STEM field 9 = Not applicable, prior year participant 0 = Unknown **Note** : For participants that were served in this reporting period, select the participant’s major field of study at the time of project entry. For assistance and guidance, refer to the “Definitions That Apply” as well as the Main Field of Study L ist in the instructions. For prior year participants, select option 9. Once reported, you should not have to update in subsequent reporting periods. 27 Bachelor’s Degree (or equivalent) BADegree **Did the participant earn a bachelor’s degree**  **or equivalent of a bachelor’s degree ?**  1 = Yes 2 = No 0 = Unknown **NOTE:** 

### If you verified that the participant received a bachelor’s degree during the McNair Tier 1A student verification process, you must select “Yes”. Also, select “Yes” if the participant earned a bachelor’s degree (or equivalent) in this reporting period (i.e., 2012
- 13 academic year). Once you respond “Yes” , do not update it in subsequent reporting periods. 28 Date of Bachelor’s Degree (or e quivalent) BADegreeDate **Date participant earned bachelor’s degree is:**  **Format is MM/DD/YY YY**  MM = 01

– 12 DD = 01

– 31 YYYY = 1900
- 2013 99/99/9999 = No bachelor’s earned yet 00/00/0000 = Unknown **NOTE** : Once you provide the date , do not update it in subsequent reporting periods. 29 Graduating Cohort Year of Bachelor’s Degree BADegCohortYr **Graduating cohort year the participant earned their bachelor’s degree is:**  1 = Prior to 2002
- 03 2 = 2002
- 03 3 = 2003
- 04 4 = 2004
- 05 5 = 2005
- 06 6 = 2006
- 07 7 = 2007
- 08 8 = 2008
- 09 9 = 2009
- 10**Field #**  **Field Name Database Column**  **Name Valid Field Content** 

10 = 2 010
- 11 11 = 2011
- 12 12 = 2012
- 13 99 = No first bachelor’s degree earned yet **NOTE:** The graduating cohort year of the bachelor’s degree should align with field # 27, Bachelor’s Degree (or equivalent) , and field #28, Date of Bachelor’s Degree. For example, if the participant earned a bachelor’s degree on May 15, 2006, then the participant’s bachelor’s degree cohort year is option 5 (2005
- 06), field #27 is option 1 (Yes), and field #28 is 05/15/2006. Refer to your McNair Tier 1A file for additional informati on. Once the cohort year is established, it **cannot** be changed in subsequent reporting periods
. 30 Main field of

S tudy (Bachelor’s Degree Earned) BAMainField **Participant whose has earned a bachelor’s degree (or equivalent)**  **main field of study is:** 

### 

 0 01 = Not applicable, participant has not received bachelor’s degree 000 = Unknown **NOTE:** U se the Main Field of Study L ist located in the instructions and provide the three
- digit code for the main field of study for a participant who has **EARNED** a bachelor’s degree or equivalent of a bachelor’s degree. If the participant is a graduate student or they have earned a doctorate degree , provide the main of field of study for their undergraduate (bachelor’s) degree . For those participants with double maj ors, the project can use its discretion in selecting the main field of study. If the participant has not earned a bachelor’s degree, enter “001”. I f you do not know the participant’s undergraduate main f

ield of study, enter “000 ”. Once reported, do not update in subsequent reporting periods. 31 Cumulative GPA (upon graduation with a bachelor’s degree) CumGPA **Participant’s cumulative GPA upon graduation with a bachelor’s degree is:** 0.001 to 5.000 9.999 = Not applicable, participant has not received bachelor’s degree 0.000 = Unknown **NOTE:** Provide cumulative GPA for all McNair participants who have graduated with a bachelor’ s degree. I f you do not know the participant’s GPA, enter “0.000 ”. Once reported, you should not have to update in subsequent reporting periods. 

## II. **G . Rese**  **arch or Other Scholarly Activities For fields 32, 33, and 34 research or other scholarly a**  **ctivities** means an educational activity that meets **all** of the following criteria:  is more rigorous than is typically available to undergraduates in a classroom setting,  is definitive in its start and end dates,  contains appropriate benchmarks for completion of various components; **and**  is conducted under the guidance of the an appropriate faculty member with experience in the relevant discipline.**Field #**  **Field Name Database Column**  **Name Valid Field Content**  3 2 Research (2012

– 13 academic year) Research **To w hat extent did the student participate in a research activity?**  1 = Participated in research but did not complete all of the components of the research activity 

### 2 = Participated and c ompleted **all** of the components of the research activity 3 = Did **not** participate in research 99 = 

### Prior
- year participant 0 = Unknown 33 Other Scholarly Activity (2012

– 13 academic year) OthSchlAct **To w hat extent did the student participate in a**  **scholarly activity?**  1 = Participated in scholarly activity but did not complete all of the components of the scholarly activity 2 = Participated and c ompleted **all** of the components of the scholarly activity 3 = Did **not** participate in Research 99 = Prior
-year participant 0 = Unknown 3 4 McNair Research Internship (2012

– 13 academic year) MCNRsrchIntern **To w hat extent did the student participate in a**  **McNair research internship**  **activity?** 1 = Participated in a McNair research internship activity but did not complete all of the components of the McNair research internship activity 2 = Participated and c ompleted **all** of the components of the McNair research internship activity 3 = Did **not** participate in a McNair research internship activity 99 = Prior
-year participant 0 = Unknown 

## II. **H . Participant’s Graduate School Information**  3 5 Graduate

School Admissions Test (Bachelor’s Degree Earned) GradAdmTest **Did the participant complete**  **a graduate school admissions test?** 1 = Yes 2 = No 99 = Not applicable (For participants who were not required to take a graduate admissions test or have not yet earned a bachelor’s degree.) 0 = Unknown **NOTE:** Select “Yes” only if the participant has earned a bachelor’s degree and has taken a graduate admissions test. If you do not know if the participant has taken a graduate admissions test, select “0” (Unknown)
. Once reported, you should not have to update in subsequent reporting periods. 36 Date of First Graduate School Enrollment Fi rstGradEnrollD

T **Graduate student’s first enrollment date in graduate school is:**

**Format is MM/DD/YY YY**  MM = 01

– 12 DD = 01

– 31 YYYY = 1900
- 2013 99/99/9999 = Has not yet enrolled in graduate school 00/00/0000 = Unknown**Field #**  **Field Name Database Column**  **Name Valid Field Content** 

**NOTE** : Once reported, you should not have to update in subsequent reporting periods. 37 Graduate Institution First Attended GradIPEDS ID **Participant’s NCES IPEDS ID of the graduate institution**  **first attended is**  **:** 

### 

  888888 = Not applicab le, p articipant has not completed undergraduate studies or has completed undergraduate studies but di d not enroll in graduate school 000000 = Unknown Provide the six
- digit postsecondary institution N CES IPEDS ID for graduate institution first attended. Enter “888888” if the participant has not completed undergraduate studies or has completed their studies but did not enroll in graduate school. If you do not know the participant’s graduate institution first attended, enter “000000”. Once reported, you should not have to update in subsequent reporting periods. You can obtain the IPEDS ID from the following web site: http://nces.ed.gov/globallocator
. 3 8 Graduate

School Enrollment Status (at the beginning of the **2013**

**– 14**  academic year) GradEnrollStatus **Participant’s graduate enrollment status in the Fall of the 2013 -**  **14 academic year**  **is:** 1 = Enrolled in a post
-baccalaureate degree program (for participants who received a bachelor’s degree or equivalent in this reporting period) 2 = Did not enroll in a post baccalaureate degree program (for participants who received a bachelor’s degree or equivalent in this reporting period) 3 = Did not enroll in a postbaccalaureate degree program (for participants who received a bachelor’s degree or equivalent in this reporting period but enrolled in competitive programs or activities such as Fulbright, AmeriCorps, Teach Abroad, etc.) 4 = Other (for students who did not receive a bachelor’s degree or equivalent in this reporting period) 0 = Unknown Select option #1 if the student **received** a bachelor’s degree (or equivalent) in this reporting period and **enrolled** in a post baccalaureate degree program in the Fall term of the next academic year. Select option #2 if the student **received** a bachelor’s degree (or equivalent) in this reporting period but **did not enroll** in a post baccalaureate degree program in the Fall term of the next academic year. Select option #3 if the student **received** a bachelor’s degree (or equivalent) in this reporting period but **did not enroll** in a post baccalaureate degree program in the Fall term of the next academic year because they enrolled/participated in competitive pro grams or activities such as Fullbright, AmeriCorps, Teach Abroad, etc.) Select option #4 if the student **did not receive** a bachelor’s degree (or equivalent) in this reporting period or received a bachelor’s degree (or equivalent) in a previous reporting pe riod.**Field #**  **Field Name Database Column**  **Name Valid Field Content** 

**NOTE** : You must update this field in subsequent reporting periods. 39 First
-Year Graduate Student Persistence Status (at the beginning of the **2013**

**– 14**  academic year) 1stYr GradPersistS

tatus **G raduate enrollment status at the beginni**  **ng of the 2013 -**  **14 academic year for first**  **- year graduate student is:** 

1 = Still enrolled in a post
- baccalaureate degree program (for participants who were 1st year graduate students in this reporting period) 2 = No longer enrolled in a post
-baccalaureate degree program (for participants who were 1st year graduate students in this reporting period) 3 = No longer enrolled in a post
-baccalaureate degree program (for participants who were 1st year graduate students in this reporting period but did not enroll in graduate school in 2013
- 14 because the participant completed an accelerated graduate program) 4 = Other (for students who were not first
-year graduate students in this reporting period) 0 = Unknown Select option #1 if the participant **was a first -**  **year graduate student** in **this** reporting period and **was still enrolled** in a post -baccalaureate degree program at the beginning of the 2013
- 14 academic year. Select option #2 if the participant **was a first -**  **year graduate student** in **this** reporting period and **was not**  **enrolled** in a pos t -baccalaureate degree program at the beginning of the 2013
- 14 academic year. Select option # 3 if the participant **was a first -**  **year graduate student** in **this** reporting period and **was not**  **enrolled** in a post -baccalaureate degree program at the beginning of th e 2013
- 14 academic year because the participant completed an accelerated graduate program . Select option # 4 if the participant **was not**  **a first -**  **year graduate student** in this reporting period. **NOTE** : You must update this field in subsequent reporting perio ds. 40 Current Year of Graduate Study (during academic year q reported) YRGradStudy **Participant’s current**  **year of graduate study is :**  1 = 1st yr. graduate/professional including those who received program services as undergraduate during the reporting year 2 = 2nd yr. graduate/ professional 3 = 3rd yr. graduate/professional 4 = Beyond 3rd yr. graduate/professional program 5 = Other 99 = Not enrolled in a postsecondary or graduate degree program during the academic year being reported including all undergraduate students who are not enrolled in graduate school in this reporting period 0 = Unknown 41 Graduate Student’s Main Field of GradStudField **Graduate student’s main field of study**  **at time of entry into graduate school**  **is:** 

### **Field #**  **Field Name Database Column**  **Name Valid Field Content**  Study (at time of entrance) 0 01 = Not applicable, participant has not received bachelor’s degree 000 = Unknown **NOTE:** Using the Main Field of Study L ist provided in the instructions, enter the three
- digit code for the main field of study at the time the participant entered graduate school. If the participant has not earned a bachelor’s degree enter “001”. I f you do not know the participant’s undergraduate main f ield of study, enter “000 ”. Once reported, you should not have to update in subsequent reporting periods. 42 Grad

uate Assistantships (For 1 st year graduate students only) 1st GradAsstshp **What type of assistantship did the first**  **- year graduate student receive**  **in this reporting period?**  1 = Teaching Assistantship 2 = Research Assistantship 3 = Other 4 = No Assistantship 99 = Not applicable, participant is not a first year graduate student 0 = Unknown **NOTE** : If the participant is not a f irst year graduate student in this reporting period (e.g., undergraduate, 2 nd year graduate, etc.), select option 99. 4 3 Reason Left Graduate School ReaLftGradSch **Reason participant left graduate school is:** 1 = Academic Problems 2 = Change in family status 3 = Change in program 4 = Scheduling or availability 5 = Military obligation 6 = Job, needed to work or other financial reasons 7 = Taking time off 8 = Personal/health problems other than financial 9 = Pursue other interests 10 = Student considers their education complete 11 = Student is deceased 12 = Other 77 = Not applicable, undergraduate student or never enro lled in graduate school 88 = Not applicable, still enrolled in graduate school 99 = Not applicable, completed doctoral degree program 0 = Unknown **NOTE:** Once you report a reason the participant left graduate school , only update the field if in a subsequent reporting period the participant re
- enrolls in graduate school; otherwise, do not update this field. 4 4 Highest GradDegreeCD **Participant’s highest graduate degree earned to date,**  **by the end of the academic year is:** **Field #**  **Field Name Database Column**  **Name Valid Field Content**  Graduate Degree Earned ( by the end of the academic year) 1 = Master’s Degree 2 = Doctor of Philosophy (Ph.D.) 3 = Doctor of Education (Ed.D) 4 = Other research intensive doctorate degree (e.g., D.Eng./D.E.SC/D.E.S, D.SC, Sc.D, DHSC, DNSc, DPH, DSW) 5 = Other non
-research doctorate degree (e.g., DMA, DRec/DR, DSM, etc.) 6 = First
-professional Degree ( e.g., PsyD, Law, Medicine, Dentistry, Optometry, Veterinary medicine, Osteopathic medicine, Theology, etc.) 99 = Not applicable, no bachelor’s/no gr aduate degree earned 0 = Unknown **NOTE** : Select the option that indicates the highest graduate degree obtained by the end of the academic year . Do not update this information in subsequent reporting period unless a new or more advanced degree has been ear ned. Select option 4 only if the doc torate degree was in a research
- intensive program. If the participant has neither earned a bachelor or graduate degree, select option 99. If a participant for whom you are required to provide information earned a profe ssional degree and subsequently earned a research
- intensive doctorate degree, select the type of doctorate earned (i.e., option 2, 3, or 4 ). **Once the doctorate degree has been provided (i.e., option 2, 3, or 4), do not change the response in subsequent re**  **porting periods.** 4 5 Date Highest Graduate Degree Earned HiGradDegDate **Date participant earn highest graduate degree is: Format is MM/DD/YY** **YY** MM = 01

– 12 DD = 01

– 31 YYYY = 1900
- 2013 99/99/9999 = No graduate d egree earned 00/00/0000 = Unknown **NOTE** : Repeat the same date until a new and more advanced degree is earned. If you do not know the complete date, use 15 for the day and use your best estimate for the month. If no graduate degree has been earned including those who have earned a bachelor’s d egree **only** , enter 99/99/9999. **Once the doctorate degree date**  **has been provided, do not change the**  **date in subsequent reporting periods.**  4 6 Institution

Where Doctorate was Earned GradDoc IPEDS ID **NCES IPEDS ID where the participant earned their doctorate**  **is:** 

### 

 

 999999 = Not applicable, has not completed undergraduate/graduate studies, completed undergraduate/graduate studies but did not or has not yet earn ed a research intensive doctorate degree or earned a professional degree. 000000 = Unknown **NOTE:** If you selected option 2, 3, 4 , or 5 in field 4 4 , enter the six
- digit postsecondary institution NCES IPEDS ID**Field #**  **Field Name Database Column**  **Name Valid Field Content** 

where the doctorate degree was earned. You can obtain the NCES IPEDS ID from the following web site: http://nces.ed.gov/globallocator/
. If you selected option 1 or 6, in field 44, enter 999999. If the student earned a doctorate and you do not know the institution where the doctorate was earned, enter “0 00000 ”. Once reported, you should not have to update in subsequent reporting periods. 4 7 Doctorate Recipient’s Employment Activity Doc Recp EmpAct **Doctorate recipient primarily**  **employed in a:** 1 = Teaching a ctivity 2 = Research a ctivity 3 = Both teaching and research activity 3 = Other Activity 88 = Not applicable, participant earned doctorate but is not currently employed 99 = Not applicable, participant has not earned a doctorate degree 0 = Unknown **NOTE:** For participants who earned a first professional degree (e.g., MD, JD, DDS, etc.), select option “99”. 

### A teaching or research activity , although oftentimes will be at a university setting , it does not necessarily have to occur in th is ty

pe of setting (e.g., National Institutes of Health (NIH), Centers for Disease Control and Prevention (CDC), private industry , etc
. Once reported, you should not have to update in subsequent reporting periods. **Note to**  **d ata**  **c ollector**  **: When you collect this inform ation from** **students or parents, please make sure that you i nform** **them why they are being asked to provide Social Security numbers. Please s**  **ee Privacy Act statem ent below.** 
**PRIVACY ACT** In accordance with the Privacy Act of 1974 (Public Law No. 93
- 579, 5 U.S.C. 552a), you are hereby notified that the Department of Education is authorized to collect information to implement the Ronald E. McNair Postbaccalaureate Achievement (McNair) Program under Title IV of the Higher Education Act of 1965, as amended (P ub. Law 102
- 325, Sec. 402E). In accordance with this authority, the Department receives and maintains personal information on participants in the McNair program. The principal purpose for collecting this information is to administer the program, including tracking and evaluating participant progress. P roviding the information on this form, including a social security number (SSN) is voluntary; failure to disclose an SSN will not result in the denial of any right, benefit or privilege to which the participant is entitled. The information that is collected on this fo rm will be retained in the program files and may be released to other Department officials in the performance of their official duties.