United States Environmental EPA

Environmental Protection Appeals Board6HSWHPEHU 20

Agency (1103B) __________________________________________________________________________________

EPA The Environmental

Appeals Board

Practice Manual

This document is solely intended as guidance. The policies and procedures 

in this guidance do not constitute a rulemaking by the Agency, and may not 

be relied on to create a substantive or procedural right or benefit enforceable

at law by any person.

Recycled/Recylable Paper
TABLE OF CONTENTS

I. INTRODUCTION .......................................................... 1

II. GENERAL ............................................................... 3

A. Functions and Powers of the EAB ........................................ 3

B. EAB Jurisdiction ..................................................... 3

C. Environmental Appeals Judges and Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

D. Judicial Review; Final Agency Action..................................... 5

E. Final EAB Decisions .................................................. 7

1. Formal EAB Decisions ........................................... 7

2. Pre-EAB Decisions .............................................. 9

3. Final EAB Orders ............................................... 9

F. Service of EAB Decisions ............................................. 10

G. Subsequent Histories of EAB Decisions in Federal Courts . . . . . . . . . . . . . . . . . . . . 10

H. Oral Argument ...................................................... 10

I. General Filing Requirements ............................................ 10

1. Electronic Filing ............................................... 11

a. E-filing Authority ........................................ 11

b. Timeliness of Submissions ................................. 12

c. Requirements for Paper Copies of Electronic Submissions . . . . . . . . 13

d. Duplicate Facsimiles Not Accepted . . . . . . . . . . . . . . . . . . . . . . . . . . 14

e. CBI Claims ............................................. 14
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2. Paper Filing .................................................. 14

a. EAB Mailing Address ..................................... 14

b. EAB Hand-Delivery Address ............................... 15

c. Case Name and Case Identifier on Envelope or Outside

 Packaging .............................................. 15

d. Timeliness of Submissions ................................. 16

3. Required Information for All Filings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

4. Format and Length of Filed Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

J. Alternative Dispute Resolution ......................................... 17

K. Clerk of the Board ................................................... 18

L. EAB Web Site ...................................................... 18

III. APPEALS UNDER THE CONSOLIDATED RULES OF PRACTICE

 (“CROP”), 40 C.F.R. PART 22 ............................................. 20

A. Introduction ........................................................ 20

B. Scope of the CROP .................................................. 21

C. Judicial Review; Final Agency Action .................................... 22

D. Appeals Procedure ................................................... 24

1. Notice of Appeal and Appeal Brief ................................ .24

a. Deadline for Filing ....................................... 24

b. Form and Content ........................................ 25

c. Motions ................................................ 26

d. Non-party Participation .................................... 27

2. Filing and Service Requirements .................................. 27
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a. Filing .................................................. 27

b. Service ................................................. 28

3. Cross Appeals ................................................. 28

E. Scope and Standard of EAB Review ..................................... 28

1. Scope of Review ............................................... 28

2. Standard of Review ............................................. 28

F. Review Initiated by EAB .............................................. 30

G. Interlocutory Appeals ................................................. 30

H. Appeals from Default Orders ........................................... 31

I. Confidential Business Information (CBI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

J. Federal Facilities ..................................................... 32

K. EAB Approval of Certain Prehearing Settlements . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

IV. PERMIT APPEALS UNDER 40 C.F.R. PART 124 ............................ 35

A. Introduction ........................................................ 35

B. Scope of Part 124 .................................................... 35

C. Judicial Review; Final Agency Action .................................... 38

D. Appeals Procedure ................................................... 39

1. Overview ..................................................... 39

2. Petition for Review ............................................. 40

a. Deadline for Filing ....................................... 40

b. Content ................................................ 41
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c. Requirement That Petitioner Has Participated in the

 Comment Period (“Standing” to Seek Review) . . . . . . . . . . . . . . . . . 42

d. Requirement That Issues Were Raised

 During the Comment Period ............................... 43

3. Motions ...................................................... 44

4. Non-party Participation .......................................... 45

5. Filing and Service Requirements .................................. 46

6. Notice to Permittee of Appeal ..................................... 47

7. Responses to Petition ........................................... 48

8. Oral Argument and Decision ..................................... 49

9. Motions for Reconsideration or Clarification . . . . . . . . . . . . . . . . . . . . . . . . . 49

E. Scope and Standard of Review .......................................... 50

1. Scope of Review ............................................... 50

2. Standard of Review ............................................. 50

F. Review Initiated by the EAB ........................................... 51

G. Effect of an Administrative Appeal on the Conditions of the Permit . . . . . . . . . . . . 51

H. Stays of Permit Appeals Pending Settlement Negotiations . . . . . . . . . . . . . . . . . . . . 52

V. OTHER EAB APPEALS PROCEDURES .................................... 54

A. Introduction ........................................................ 54

B. Clean Air Act (“CAA”) Enforcement Appeals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

1. CAA § 120 ................................................... 54

2. CAA § 207(c) ................................................. 54

C. CAA Permit Appeals ................................................. 54
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1. Title V Operating Permits ........................................ 54

2. Acid Rain Program ............................................. 55

3. Standards of Performance for Residential Wood Heaters . . . . . . . . . . . . . . . 55

D. FIFRA Non-Enforcement Proceedings ................................... 56

E. Equal Access to Justice Act ............................................ 56

F. Fraudulent Claims Against EPA ......................................... 56

G. Ocean Dumping Permits .............................................. 57

H. Noise Pollution Act .................................................. 57

VI. CERCLA § 106(b) PETITIONS FOR REIMBURSEMENT .................... 58

A. Introduction ........................................................ 58

B. Procedure for Submitting CERCLA Reimbursement Petitions . . . . . . . . . . . . . . . . . 59

1. Filing Requirements ............................................ 59

2. EAB Review Procedures ......................................... 60
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 APPENDICES

1. Revised Guidance on Procedures for Submission and Review of CERCLA 

 Section 106(b) Reimbursement Petitions (Nov. 10, 2004)

2. EAB Request for Regional Response to Petition for Review

 of RCRA, UIC, or NPDES Permit Decision under 40 C.F.R. part 124

3. EAB Request for Regional Response to Petition for Review of PSD Permit 

 Decision under 40 C.F.R. part 124

4. EAB Consent Agreement and Final Order (“CAFO”) Procedures

5. Memorandum from Administrator to Environmental Appeals Board

 titled “Expedited Administrative Review of Appeals of RCRA

 Permit Denials Filed by Interim Status Hazardous Waste 

 Combustion Facilities” (Mar. 16, 1994)

6. Pleading Templates
1

 EPA is headed by an Administrator who is appointed by the President. The EAB is a 1

component office within the Office of the Administrator. It “is not part of any other office in the

Agency and answers only to the Administrator of the Agency.” In re Marine Shale Processors,

Inc., 5 E.A.D. 751, 795 (EAB 1995), aff’d, 81 F.3d 1371 (5th Cir. 1996), cert. denied, 519 U.S.

1055 (1997). When the EAB is the decisionmaker in an enforcement proceeding, it is expressly

prohibited by regulation from engaging in ex parte discussion on the merits of the proceeding,

after the complaint has been filed, with Agency staff members who performed a prosecutorial or

investigative function in that proceeding (or a factually related proceeding) or with any interested

person outside EPA. See 40 C.F.R. § 22.8. 

 Prior to March 1992, EPA’s Chief Judicial Officer or, in some cases, a Judicial Officer, 2

decided civil penalty appeals, pursuant to a delegation of authority from the Administrator. The

Administrator decided permit appeals based on the recommendation of the Chief Judicial Officer

or a Judicial Officer.

I. INTRODUCTION

The Environmental Appeals Board (“EAB” or “Board”) of the U.S. Environmental

Protection Agency (“EPA” or “Agency”) is a permanent, impartial, four-member body that is

independent of all Agency components outside the immediate Office of the Administrator. It is 1

the final Agency decisionmaker on administrative appeals under all major environmental statutes

that EPA administers. See 40 C.F.R. § 1.25(e). The EAB was created on March 1, 1992, to

recognize the growing importance of EPA adjudicatory proceedings as a mechanism for

implementing and enforcing the environmental laws and to “inspir[e] confidence in the fairness of

Agency adjudications.” Changes to Regulations to Reflect the Role of the New Environmental 2

Appeals Board in Agency Adjudications, 57 Fed. Reg. 5320, 5322 (Feb. 13, 1992); see also S.

Rep. No. 103-257, 103d Cong. 2d Sess. 86 (1994). Practice before the EAB is primarily governed

by federal regulations. 

This Manual provides general descriptions of the regulatory framework for EAB

proceedings and provides guidance to litigants on matters related to practice before the EAB that
2

are not expressly covered by regulation. However, “[a]n EPA guidance document does not have

the force of law,” and therefore this Manual should not be relied on as dispositive of the matters it

addresses. In re V-1 Oil Co., 8 E.A.D. 729, 748 (EAB 2000). Practitioners should always consult

the applicable statute and regulations for the specific substantive and procedural requirements

under any authority described in this Manual. In the event of any discrepancy between this

Manual and the regulations, the regulations govern. 

Appendix 6 to this Manual provides templates for filings in EAB proceedings. These

templates are solely for the guidance of participants in EAB proceedings. Submissions need not

conform to them provided that all applicable regulatory requirements have been satisfied.

The EAB provides additional information about its procedures in A Citizens’ Guide to the

Environmental Appeals Board and in its responses to Frequently Asked Questions (“FAQs”), both

of which are on the EAB’s Web site at www.epa.gov/eab. The Clerk of the Board, and the

attorneys who serve as counsel to the EAB, are available to answer questions from litigants and

the general public about the appeals process. However, questions about the subject matter or

status of a particular matter pending before the EAB cannot be answered. See, e.g., 40 C.F.R.

§ 22.8 (barring ex parte discussion of the merits of any proceeding before the EAB). Persons with

questions about the appeals process may call the Clerk of the Board at (202) 233-0122. Calls will

be referred to the appropriate person. 

The EAB has issued many decisions that interpret the federal regulations governing

appeals procedures, some of which are referenced in this Manual. The full text of all formal EAB

decisions (see Section II.E.1), and all final EAB orders (see Section II.E.3) issued after November

1996 can be accessed on the EAB Web site at www.epa.gov/eab. 
3

II. GENERAL

A. Functions and Powers of the EAB

Title 40 C.F.R. § 1.25(e)(1) establishes the EAB as “a permanent body with continuing

functions” that “shall decide each matter before it in accordance with applicable statutes and

regulations.” Section 1.25(e)(2) provides that:

The Environmental Appeals Board shall exercise any authority

expressly delegated to it in this title. With respect to any matter

for which authority has not been expressly delegated to the

Environmental Appeals Board, the Environmental Appeals Board

shall, at the Administrator’s request, provide advice and consultation,

make findings of fact and conclusions of law, prepare a recommended

decision, or serve as the final decisionmaker, as the Administrator

deems appropriate.

The Agency has prescribed rules that govern the EAB’s proceedings, as detailed in the following

section. 

B. EAB Jurisdiction

The jurisdiction of the EAB is established primarily by regulation. The majority of the

EAB’s cases are appeals from administrative enforcement decisions (mostly civil penalty cases)

and appeals from permit decisions. Appeals from administrative enforcement decisions are 

governed primarily by the Consolidated Rules of Practice Governing the Administrative

Assessment of Civil Penalties and the Revocation/Termination or Suspension of Permits

(“CROP”), codified at 40 C.F.R. part 22. Appeals from permit decisions are governed primarily

by the procedures codified at 40 C.F.R. part 124. However, the following permit proceedings are

governed by the CROP rather than the part 124 regulations:
4

(1) revocation or suspension of a permit under sections 105(a) and (f) of the 

Marine Protection, Research, and Sanctuaries Act (“MPRSA”), as amended, 

33 U.S.C. § 1415(a) and (f), and 40 C.F.R. § 22.1(a)(3); 

(2) termination of an EPA-issued National Pollutant Discharge Elimination System

(“NPDES”) permit under Clean Water Act § 402(a), 33 U.S.C. § 1342(a), and 40 C.F.R.

§ 22.1(a)(6); and 

(3) the termination of an EPA-issued permit, under Resource Conservation Recovery Act

(“RCRA”) § 3008(a), 42 U.S.C. § 6928(a)(3), and the suspension or revocation of authority to

operate pursuant to RCRA § 3005(e), 42 U.S.C. § 6925(e), and 40 C.F.R. § 22.1(a)(4).

 The EAB is also authorized to hear appeals under other statutory and regulatory authorities. 

These categories of appeals are addressed briefly in Section V. 

In addition to its express regulatory authority, the EAB has authority delegated by the EPA

Administrator (“Administrator”). For example, the EAB considers petitions for reimbursement of

costs incurred in complying with cleanup orders issued under the Comprehensive Environmental

Response, Compensation, and Liability Act of 1980 (“CERCLA”), 42 U.S.C. §§ 9601-9675. See

Delegation of Authority 14-27 (“Petitions for Reimbursement”). As noted in Section II.A, the

EAB may also be requested by the Administrator, on a specific matter, to “provide advice and

consultation, make findings of fact and conclusions of law, prepare a recommended decision, or

serve as the final decisionmaker, as the Administrator deems appropriate.” 40 C.F.R.

§ 1.25(e)(2); see, e.g., In re Tennessee Valley Auth., 9 E.A.D. 357, 368 (EAB 2000). 
5

 Two EAB members constitute a quorum if a three-member panel cannot be convened. 3

If the EAB sits as a panel of two members, and there is a tie vote, the matter can be referred to

the Administrator to break the tie. 40 C.F.R. § 1.25(e)(1). 

City of San Diego v. EPA, 242 F.3d 1097, 1101 (9th Cir. 2001). According to the U.S. 4

Supreme Court, agency action is “final” if it constitutes “the ‘consummation of the agency’s

(continued...)

C. Environmental Appeals Judges and Staff 

The Environmental Appeals Board consists of four Environmental Appeals Judges who

are Senior Executive Service (“SES”)-level career Agency attorneys. Under the internal

procedures governing the EAB’s organization, the four judges serve as co-equals. There is no

Chief Judge or equivalent. At any given time, one judge serves as the lead judge for

administrative matters, a position that rotates among the judges on an annual basis. Decisions

regarding case priorities are made by the EAB as a whole. Cases are randomly assigned to panels

comprised of three judges, who decide each matter by majority vote. 40 C.F.R. § 1.25(e). 

3

Concurring and dissenting opinions may be issued. The EAB is assisted in carrying out its

responsibilities by a number of staff attorneys (“Counsel to the Board”), the Clerk of the Board

(“Clerk”), a staff assistant, and a secretary. 

D. Judicial Review; Final Agency Action

The Administrative Procedure Act (“APA”) provides a right of judicial review of “Agency

action made reviewable by statute and final agency action for which there is no other adequate

remedy in a court * * * .” 5 U.S.C. § 704. In most cases, the decision of the EAB constitutes

final agency action and may be appealed to a federal court. A final decision constitutes the

“consummation of the agency’s decision-making process” and is determinative of the rights of the

parties. The decisions of the EAB cannot be appealed to the Administrator. Moreover, there is 4 5
6

(...continued) 4

decision-making process’” and if it determines “rights or obligations.” Bennett v. Spear, 

520 U.S. 154, 177-78 (1997). 

 Title 40 § 22.31(e) of the C.F.R. provides the sole exception. It applies to any final 5

EAB order issued to a federal agency after an appeal. In such a circumstance, the federal agency

may request a conference with the Administrator following the issuance of the EAB’s final order. 

The Administrator’s decision becomes the final order in the matter. 

 See 40 C.F.R. § 22.4(a) (enforcement cases); id. § 124.2 (permit cases). 6

no provision for review by the Administrator on his or her initiative. Although the EAB has the

authority to refer a matter on appeal to the Administrator on its own initiative, that authority is 6

intended to be exercised only in exceptional cases. As such, most EAB decisions are final agency

actions that may be appealed to a federal court. See Sections III.C (enforcement appeals) and

IV.C (permit appeals) of this Manual for additional information. In some cases, however, the

EAB may issue a remand order or an interlocutory decision that requires further action from the

Presiding Officer (enforcement appeals) or the permitting authority (permit appeals). The EAB

may require the parties to appeal contested portions of any decision on remand to the EAB in

order to exhaust all administrative remedies. See, e.g., 40 C.F.R. § 124.19(f)(1)(iii). 

Under the APA, a federal court will only review the EAB’s decision to determine whether

it was “arbitrary, capricious, an abuse of discretion, or otherwise not in accordance with law.” 

5 U.S.C. § 706(2)(A). See Pepperell Assoc. v. EPA, 246 F.3d 15, 22 (1st Cir. 2001) (“To the 

extent that the EAB’s decision reflects a gloss on its interpretation of the governing EPA

regulations, a reviewing court must also afford those policy judgments substantial deference,

deferring to them unless they are arbitrary, capricious, or otherwise ‘plainly’ impermissible.”); see

also Martex Farms, S.E. v. EPA, No. 08-1311, at 4 (1st Cir. Mar. 5, 2009) (stating that the court
7

 Individual volumes of the E.A.D. may be purchased from the U.S. Superintendent of 7

Documents by calling (202) 512-1800 or by accessing its website at http://bookstore.gpo.gov/. 

Volumes 1-3 contain three hundred selected opinions that were issued by EPA’s Administrator,

Chief Judicial Officer and Judicial Officers between March 1972 and March 1992, before the

creation of the EAB. 

reviews the EAB’s penalty assessment with “heightened deference”); Catalina Yachts, Inc. v.

EPA, 112 F. Supp. 2d 965, 967 (C.D. Cal. 2000), aff’g In re Catalina Yachts, Inc., 8 E.A.D. 199

(EAB 1999).

E. Final EAB Decisions and Orders 

All final EAB decisions and final EAB orders may be cited in EAB proceedings at any

time after issuance, using the forms of citation set forth below. 

1. Formal EAB Decisions

The EAB designates many of its decisions as formal EAB decisions. These decisions are

initially issued as slip opinions; they are subsequently reformatted as formal decisions and

assigned a volume and page number in a series of bound volumes titled Environmental

Administrative Decisions (“E.A.D.”). Each volume of the E.A.D. contains a subject index and 7

reference tables. Volumes 8 and 13 contain five-year consolidated subject indexes. Currently the

E.A.D. contains decisions issued by the EAB through June 2008. Additional volumes will be

issued as warranted. 

The complete text of any formal EAB decision may be accessed electronically at the

EAB’s Web site, www.epa.gov/eab, or by contacting the Clerk of the Board. See Section II.K. 

The full text of these decisions is also commercially available through LEXIS and WESTLAW . 

© ©

The EAB has adopted an official form of citation for its formal decisions. A formal EAB
8

 When the EAB itself cites a slip opinion, the citation also indicates the volume of the 8

E.A.D. in which the opinion will appear, as, for example, In re Desert Rock Energy Co., PSD

Appeal Nos. 08-03 through 08-06 (EAB Sept. 24, 2009), 14 E.A.D. . Litigants citing a slip

opinion are not expected to indicate the volume number in which the opinion will appear. 

decision should be cited by E.A.D. volume and page number, indicating the EAB as the

decisionmaker and the year the decision was issued. An example of a citation to an EAB 

decision that appears in volume 12 of the E.A.D. is as follows:

In re Envtl. Disposal Sys., Inc., 12 E.A.D. 254 (EAB 2005)

An example of a citation to a specific page of that opinion is as follows:

In re Envtl. Disposal Sys., Inc., 12 E.A.D. 254, 281 (EAB 2005)

The EAB has also adopted an official form of citation for a slip opinion that has not yet been

reported. A slip opinion should be cited by its EAB appeal number, indicating the EAB as the 8

decisionmaker and the complete date on which the decision was issued. An example of a citation

to a slip opinion is as follows:

In re Ram, Inc., RCRA (9006) Appeal Nos. 08-01 & 08-02 (EAB July 10, 2009) 

An example of a citation to a specific page of that opinion is as follows: 

In re Ram, Inc., RCRA (9006) Appeal Nos. 08-01 & 08-02, slip.op. at 8 (EAB July 10,

2009) 

Final EAB decisions in CERCLA § 106(b) cases should be cited using the form of citation for 

formal EAB decisions. The EAB’s Preliminary Decisions in CERCLA § 106(b) cases may be 

cited using the form of citation for Final EAB Orders (see infra Section II.E.3). See Appendix 1

(discussing preliminary decisions). 
9

2. Pre-EAB Decisions

Enforcement decisions that were issued by EPA’s Chief Judicial Officer (“CJO”) or by a

Judicial Officer (“JO”), and permit decisions that were issued by the Administrator prior to the

creation of the EAB, may be cited in EAB proceedings, although citations to EAB cases standing

for the same point, if any, are preferable. Selected pre-EAB decisions have been published in

volumes 1-3 of the E.A.D. If the decision appears in the E.A.D., it should be cited by volume and

page number, indicating the decisionmaker (i.e., Adm’r, CJO, or JO) and the year the opinion was

issued. An example of a citation to a pre-EAB decision is as follows:

In re Boliden-Metech, Inc., 3 E.A.D. 439 (CJO 1990).

An example of a citation to a specific page of that decision is as follows:

In re Boliden-Metech, Inc., 3 E.A.D. 439, 451 (CJO 1990).

3. Final EAB Orders

The EAB also issues final orders that are dispositive of the outcome of the case but that

the EAB does not designate as formal EAB decisions. These orders may be cited in proceedings

before the EAB, indicating the appeal number and complete date, as follows: 

In re Gateway Generating Station, PSD Appeal No. 09-02 (EAB Sept. 15, 2009)

(Order Dismissing Petition for Review)

Final EAB orders that were issued subsequent to November 1996 may be accessed at the EAB’s

Web site located at www.epa.gov/eab. Copies of other EAB orders may be obtained from the

Clerk of the Board. See infra Section II.K.
10

F. Service of EAB Decisions

The EAB serves its decisions upon the parties by U.S. Postal Service mail. EAB decisions

and orders are served when they are placed in the mail. 

G. Subsequent Histories of Final EAB Decisions and Final EAB Orders in Federal Court

The EAB maintains two tables on its Web site that contain information relating to the

subsequent history of final EAB decisions and final EAB orders that have been appealed to the

federal district and circuit courts of appeal, titled EAB Decisions Reviewed by the Federal Courts

and EAB Decisions Pending Federal Review. 

H. Oral Argument

Oral argument takes place in the EPA Administrative Courtroom, located at the U.S.

Environmental Protection Agency, EPA East Building, Room 1152, 1201 Constitution Avenue,

N.W., Washington, D.C. Proceedings are open to the public, however, for security purposes,

advance notice is required to gain entry into the EPA building where the Courtroom is located. 

Persons interested in attending oral argument are encouraged to contact the Clerk of the Board

sufficiently in advance of the oral argument to allow the Clerk reasonable opportunity to notify

appropriate security personnel (i.e., not less than one business day prior to the scheduled

argument). The EAB has installed audio-visual equipment in the courtroom that permits

participation in oral argument via video conference at the Board’s discretion. A schedule of oral

arguments may be obtained from the Clerk of the Board. The schedule is also available on the

EAB’s Web site at www.epa.gov/eab/oral.htm. 

I. General Filing Requirements

General filing requirements are described in this section. For additional filing
11

requirements, consult Sections III.D for enforcement appeals, Section IV.D for permit appeals, and

Section VI and Appendix 1 for CERCLA § 106(b) reimbursement proceedings. 

Documents in EAB proceedings may be filed by mail (either through the U.S. Postal

Service (“USPS”) or a non-USPS carrier), hand-delivery, or electronically through EPA’s Central

Data Exchange (CDX) system. The EAB does not accept notices of appeal, petitions for review, or

briefs submitted by facsimile. The EAB will accept motions and responses to motions filed by

facsimile provided that they do not contain attachments. 

The EAB uses different addresses for different methods of paper delivery. See Section I.2. 

Parties are on notice that filing pleadings with the USPS may result in a delay in delivery caused by

USPS mail-screening procedures, including a sterilization procedure that is randomly applied to

mail delivered to the U.S. government. Delivery of mail addressed to federal government zip code

20460 may be delayed as long as 10-12 days and delivery of mail addressed to federal government

zip code 20005 may be delayed as long as 6-7 days. The Board will exercise its discretion, on a

case-by-case basis, whether to excuse a party for failing to meet a filing deadline solely because of

a delay caused by mail-screening procedures. 

 1. Electronic Filing

a. E-Filing Authorized 

All submissions in proceedings before the EAB may be filed electronically, subject to any

appropriate conditions and limitations imposed by the EAB. See Order Authorizing Electronic

Filing in Proceedings Before the Environmental Appeals Board Under 40 C.F.R. Part 22 (Jan. 28, 

2010) and Order Authorizing Electronic Filing in Proceedings Before the Environmental Appeals

Board Not Governed by 40 C.F.R. Part 22 (Jan. 28, 2010). Additional information on electronic
12

 Registration with CDX fulfills any regulatory signature requirements that might 9

otherwise apply to filings with the EAB. Litigants filing electronically should still type or print

their full name below the signature line.

filing is provided online at www.epa.gov/eab. Parties who would like to file a document or

documents electronically must first access the CDX system at http://cdx.epa.gov and register with

CDX.9

b. Timeliness of Submissions 

EPA’s CDX system will provide the party submitting the document 

and the Clerk of the Board with an electronic receipt that shows the date and time of filing.

The Board will consider a document that was filed electronically to be timely if the electronic

receipt generated by CDX shows that the document was received by 11:59 p.m. Eastern Time on

the day the document is required to be filed with the Board. 

A party experiencing problems with the CDX system may call CDX before 6 p.m. Eastern

Time to obtain filing assistance. If the problem is caused by an equipment malfunction of CDX,

and CDX is unable to resolve the problem, the party should promptly notify the Clerk of the Board

and make alternative filing arrangements. A party experiencing problems with CDX after

4:30 p.m. Eastern Time, when the Clerk’s office closes, should notify the Clerk on the next

business day, and provide any supporting evidence of such problems, such as a printed copy of an

error message or screen print of an error page. The EAB will verify reported outages with CDX.

 “It is a petitioner’s responsibility to ensure that filing deadlines are met, and the Board will

generally dismiss petitions for review that are received after a filing deadline.” In re AES Puerto

Rico, L.P., 8 E.A.D. 324, 329 (EAB 1999), aff’d sub nom. Sur Contra La Contaminacion v. EPA,

202 F.3d 443 (1st Cir. 2000). A party filing electronically assumes the risk at all times of filing
13

 For purposes of this requirement only, if the paper copy is sent via U.S. mail, the 10

timeliness of the submission will be determined by the postmark. If the paper copy is delivered

by courier or commercial delivery service, the timeliness of the submission will be determined by

when the courier or commercial delivery service took possession of the document. If a document

is delivered by hand, the timeliness of the submission will be determined by the date stamp

placed on the document when it is received by the Board. The EAB may exclude from the record

any electronically filed document, or set of exhibits or attachments, that does not comply with the

foregoing requirement. For more information, see the EAB’s Frequently Asked Questions and

(continued...)

problems caused by its own errors in using CDX. It is within the Board’s discretion, on a case-bycase basis, to accept a late filing under special circumstances. A filing problem not attributable to

a malfunction of CDX will not normally be considered a special circumstance justifying late filing. 

Thus, any party filing electronically is advised to allow sufficient time in advance of the filing

deadline to correct any such error. 

 c. Requirements for Paper Copies of Electronic Submissions

A party filing a document electronically is not required to submit a paper copy to the EAB,

except as set forth in this paragraph. A party filing electronically any single document that exceeds

50 pages (including the certificate of service, table of contents, and table of authorities, but

excluding exhibits and attachments), must deliver to the EAB or place in the mail a paper copy of

the document for the EAB’s records within one business day of the date of the electronic filing. 

See infra Section II.I.2 (providing EAB addresses). A party filing electronically any exhibits or

attachments in support of a brief or motion that in total exceed 50 pages must deliver to the EAB or

place in the mail a paper copy of the entire set of exhibits or attachments within one business day

of the date of the electronic filing. However, the official filing date remains the date the EAB

receives the electronic filing. A paper copy required under this paragraph must be accompanied by

a signed certification that it is identical to the electronic submission. Litigants filing exhibits that 10
14

(...continued) 10

Electronic Filing web pages, located on its website at www.epa.gov/eab.

they want to be viewed in color should either provide the EAB with a hard copy of the color

exhibit or electronically file a scanned color copy. 

d. Duplicate Facsimiles Not Accepted 

The Clerk will not accept for filing any facsimile duplicate of a document that has been

filed electronically. 

e. CBI Claims 

A party waives any claim that the document contains Confidential Business Information if

that document is filed electronically.

2. Paper Filing

a. EAB Mailing Address

ALL documents that are sent through the USPS, except by USPS Express Mail, MUST be

addressed to the EAB’s mailing address, which is:

U.S. Environmental Protection Agency

 Clerk of the Board, Environmental Appeals Board (MC 1103B)

 Ariel Rios Building

 1200 Pennsylvania Avenue, N.W.

 Washington, D.C. 20460-0001

Documents sent to the EAB’s hand-delivery address (below) through the USPS (except for USPS

Express Mail) will be returned to the sender and will not be considered filed. 

Express Mail is a service of the USPS. All USPS Express Mail will be delivered first to

EPA headquarters and then re-delivered to the EAB’s hand-delivery address. Parties who send
15

documents by USPS Express Mail should allow for the possibility of delay in delivery caused by

this extra step in the delivery process. 

b. EAB Hand-Delivery Address

Documents that are hand-carried in person, or delivered via courier, USPS Express Mail, or

a non-USPS carrier such as UPS or Federal Express MUST be addressed to: 

U.S. Environmental Protection Agency

 Clerk of the Board, Environmental Appeals Board

 1341 G Street, N.W., Suite 600

 Washington, D.C. 20005

Documents that are hand-carried may be delivered to the Clerk of the Board from 8:30 a.m. to

12:00 p.m. and 1:00 p.m. to 4:30 p.m., Monday through Friday (excluding federal holidays). The

Clerk can be reached by telephone at (202) 233-0122 during office hours.

c. Case Name and Case Identifier on Envelope or Outside Packaging

Any envelope or other packaging containing documents sent to the EAB’s mailing address

or hand-delivery address, as prescribed above, should bear a complete and accurate return address

in the upper left hand corner. The envelope or packaging should also clearly state the case name

and case identifier in the lower left hand corner. In all instances, if an appeal has already been filed

with the Clerk of the Board, the case name and case identifier are the name and appeal number

assigned to the matter by the Clerk. If an appeal has not yet been filed: (a) for enforcement cases,

state the name of the non-EPA party and the docket number (e.g., Dkt. No. CWA-02-0000) of the

proceeding below; (b) for permit appeals, state the name of the permittee or facility and the permit

number (e.g., NPDES Permit No. ID-0000-00); and (c) for CERCLA reimbursement petitions,

state the name of the clean-up site.
16

See Section VI.B of this Manual for general information about deadlines for filing 11

CERCLA reimbursement petitions. 

 Registration with CDX fulfills any regulatory signature requirements that might 12

(continued...)

d. Timeliness of Submissions Filed by Mail 

The postmark date of a pleading filed by mail is not determinative of timeliness either in

enforcement or permit proceedings. Pleadings must be received at the EAB’s office (not EPA

headquarters) by 4:30 p.m. on the specified filing date. Documents that are delivered after

4:30 p.m. will be date-stamped on the following day. If the EAB establishes a briefing schedule by

order, any date the EAB specifies for filing a pleading means the date by which it must be received,

unless otherwise specified in the order. 

Specific deadlines for submissions in enforcement and permit proceedings are described in

Sections III.D.1.a and IV.D.2.a, respectively. As further discussed in those sections, the EAB has

held that it will strictly construe deadlines for filing appeals. Deadlines for petitions for

reimbursement filed pursuant to CERCLA § 106(b) are set forth in the Revised Guidance on

Procedures for Submission and Review of CERCLA Section 106(b) Reimbursement Petitions

(Nov. 10, 2004), contained in Appendix 1 of this Manual.11

3. Required Information for All Filings 

Documents filed with the EAB in a proceeding shall contain the name, address, telephone

number, and email address (if available) of the person filing the pleading. Parties shall promptly

notify the Clerk of the Board, the Regional Hearing Clerk, and all parties to the proceeding, of any

changes in this information. In a permit proceeding governed by 40 C.F.R. § 124.19, the name of

the case and the docket number should also appear on the document. A signature (in blue ink for 12
17

(...continued) 12

otherwise apply to filings with the EAB. Litigants filing electronically should still type or print

their full name below the signature line.

those not filing electronically) by the party filing or by the party’s attorney or duly authorized

representative is also required. 

4. Format and Length of Filed Documents

The EAB prefers that all documents be typed and double-spaced on 8 1⁄2 x 11 paper, that the

pages of each document be numbered, and that each document contain the sender’s email address

and facsimile number, if available. The parties are strongly encouraged to limit briefs to 50 pages

(including the certificate of service, table of contents, and table of authorities). “To assure the

efficient use of Agency resources,” the EAB has the discretion to reject a brief on the ground that it

is unduly long. In re Rocky Well Service, Inc., SDWA Appeal Nos. 08-03 & 08-04, at 1 (EAB

Dec. 15, 2008) (Order Rejecting Brief Because of Excessive Length and Requiring Revised Brief).

J. Alternative Dispute Resolution

The EAB encourages parties to pursue all avenues of dispute resolution and is

implementing its own alternative dispute resolution (“ADR”) program to assist parties in resolving

disputes before the Board. ADR has been successfully used by other federal agencies and by

federal courts (including appellate courts) in settling contested matters. ADR refers to voluntary

techniques for resolving conflict with the help of a neutral third party. The EAB’s pilot program

will focus primarily on penalty cases as well as CERCLA § 106(b) petitions for reimbursement,

and will offer parties the option of participating in ADR with the assistance of an EAB Judge

acting as a neutral evaluator/mediator. Questions regarding the program may be addressed to the
18

Clerk of the Board. See Section II.K (containing contact information for the Clerk of the Board). 

For more information about the pilot ADR program visit the EAB’s website at www.epa.gov/eab.

K. Clerk of the Board

The Clerk of the Board (“Clerk”) maintains the EAB’s docket at 1341 G Street, N.W.,

Suite 600, Washington, D.C. 20005. The docket can be accessed on the EAB’s web site located at

www.epa.gov/eab. The Clerk’s office is open from 8:30 a.m. to 12:00 p.m. and from 1:00 p.m. to

4:30 p.m. Monday through Friday (excluding federal holidays). The Clerk can be reached by

telephone at (202) 233-0122 during office hours. 

Subject to the provisions of law restricting the public disclosure of confidential

information, any person may inspect and copy, at that address, any document that was filed in any

proceeding before the EAB. See 40 C.F.R. § 22.9 (stating the rule on inspecting and copying

documents in enforcement proceedings). An appointment with the Clerk should be made to

inspect or copy documents. The EAB provides the first 100 pages of copies at no charge. Beyond

that, the cost of duplication of documents is $.15 per page, or $.30 per double-sided page. 

However, duplication costs may be waived when the total fee amounts to less than $14.00. Nonconfidential documents filed in a case that is pending before the EAB can be found on the EAB’s

website at www.epa.gov/eab (click on “EAB Dockets” and then click on “Active Dockets”). 

L. EAB Web Site

The EAB Web site contains extensive information about the EAB and its procedures. 

Information that is available on the EAB’s website includes:

1. EAB Dockets

2. EAB Formal Decisions (complete text)
19

3. EAB Final Orders Issued Since November 1996 (complete text)

4. EAB Decisions Reviewed by the Federal Courts (Table 1)

5. EAB Decisions Pending Federal Court Review (Table 2)

6. Frequently Asked Questions (“FAQs”)

7. Upcoming Oral Arguments

8. EAB Standing Orders and Guidance Documents

9. Electronic Filing

10. Alternative Dispute Resolution (ADR)
20

 A Presiding Officer is an EPA Administrative Law Judge in most proceedings under 13

the CROP. However, where the complaint is premised on Subpart I of the CROP (see infra

Section III.B), which establishes procedures not subject to section 554 of the APA, 5 U.S.C.

§ 554, the Presiding Officer is a Regional Judicial Officer. See 40 C.F.R. § 22.51. 

 Section 22.1(c) provides that “[q]uestions arising at any stage of the proceeding which 14

are not addressed in these Consolidated Rules of Practice shall be resolved at the discretion of

the * * * Environmental Appeals Board * * *.” See also 40 C.F.R. § 22.4(a)(2) (The EAB has

the authority to “do all acts and take all measures as are necessary for the efficient, fair and

impartial adjudication of issues arising in a proceeding * * * .”). 

III. APPEALS UNDER THE CONSOLIDATED RULES OF PRACTICE (CROP),

 40 C.F.R. PART 22

A. Introduction

This section describes the rules of practice for EAB proceedings governed by the

Consolidated Rules of Practice (“CROP”), codified at 40 C.F.R. part 22. In general, the CROP 

describes the EAB’s role as follows: 

The Environmental Appeals Board rules on appeals from the initial

decisions, rulings and orders of a Presiding Officer in proceedings [13]

under [the CROP]; acts as Presiding Officer until the respondent files

an answer in proceedings under [the CROP] commenced at EPA

Headquarters; and approves settlements of proceedings under [the

CROP] commenced at EPA Headquarters.

40 C.F.R. § 22.4(a)(i). The EAB has the discretion to resolve issues that are not expressly

addressed in the CROP pursuant to 40 C.F.R. § 22.1(c). See In re Zaclon, Inc., 7 E.A.D. 482, 490 14

n.7 (EAB 1998). 

Although the Federal Rules of Civil Procedure do not apply to EPA administrative

proceedings, the EAB may look to them for guidance in interpreting the CROP. See, e.g., In re

Euclid of Va., Inc., 13 E.A.D. 616, 657-58 (EAB 2008); In re Zaclon, Inc., 7 E.A.D. 482, 490 n.7

(EAB 1998); In re Lazarus, Inc., 7 E.A.D. 318, 330 n.25 (EAB 1997); see also Puerto Rico
21

Aqueduct & Sewer Auth. v. U.S. EPA, 35 F.3d 600, 608 (1st Cir. 1994) (stating EPA’s view that

federal rules “may inform administrative practice in appropriate situations”).

B. Scope of the CROP 

The CROP applies to most EPA administrative enforcement proceedings and to certain

proceedings for the revocation, suspension, or termination of a permit. Section 22.1 lists the types

of proceedings that are covered by the CROP as follows: 

(1) The assessment of any administrative civil penalty under section 14(a)

 of the Federal Insecticide, Fungicide, and Rodenticide Act, as amended 

 (7 U.S.C. 136l(a));

 (2) The assessment of any administrative civil penalty under sections 113(d),

 205(c), 211(d), and 213(d) of the Clean Air Act (CAA), as amended 

 (42 U.S.C. §§ 7413(d), 7524(c), 7545(d), 7547(d));

(3) The assessment of any civil penalty or for the revocation or suspension of 

 any permit under section 105(a) and (f) of the Marine Protection, 

 Research, and Sanctuaries Act, as amended (33 U.S.C. § 1415(a), (f));

(4) The issuance of a compliance order or the issuance of a corrective action

 order, the termination of a permit pursuant to section 3008(a)(3), the 

 suspension or revocation of authority to operate pursuant to section 3005(e),

 or the assessment of any civil penalty under sections 3008, 9006, and 11005

 of the Solid Waste Disposal Act, as amended (42 U.S.C. §§ 6925(d),

 6925(e), 6928, 6991e, 6992d), except as provided in 40 C.F.R. part 24;

(5) The assessment of any administrative civil penalty under sections 16(a) and

 207 of the Toxic Substances Control Act (15 U.S.C. §§ 2615(a), 2647);

(6) The assessment of any Class II penalty under sections 309(g) and

 311(b)(6), or termination of any permit issued pursuant to section 402(a)

 of the Clean Water Act, as amended (33 U.S.C. §§ 1319(g), 1321(b)(6), 

 1342(a)); 

(7) The assessment of any administrative penalty under section 109 of the 

 Comprehensive Environmental Response, Compensation, and Liability Act of 

 1980, as amended (42 U.S.C. § 9609); 
22

See, e.g., Clean Air Act § 307(b)(1), 42 U.S.C. § 7607(b)(1); Toxic Substances Control 15

Act § 16(a), 15 U.S.C. § 2615(a); Clean Water Act § 509, 33 U.S.C. § 1369.

 As noted above, the Board has the discretion pursuant to section 22.4(a)(1) to refer a 16

(continued...)

(8) The assessment of any administrative civil penalty under section 325 of the 

 Emergency Planning and Community Right-To-Know Act of 1986 (EPCRA), 

 (42 U.S.C. § 11045);

(9) The assessment of any administrative civil penalty under sections 1414(g)(3)(B),

 1423(c), and 1447(b) of the Safe Drinking Water Act as amended (42 U.S.C.

 §§ 300g-3(g)(3)(B), 300h-2c, 300j-6(b)), or the issuance of any order

 requiring both compliance and the assessment of any administrative penalty under 

 SDWA § 1423(c). 

(1 0 ) The assessment of any administrative civil penalty or the issuance of any order 

 requiring compliance under section 5 of the Mercury-Containing and 

 Rechargeable Battery Management Act (42 U.S.C. § 14304).

Subpart I of the CROP establishes procedures for specified adjudicatory proceedings that are not

subject to section 554 of the APA. Pursuant to 40 C.F.R. § 22.50(b), an adverse ruling in a

proceeding governed by Subpart I may be appealed to the EAB to the same extent as other

decisions under the CROP.

C. Judicial Review; Final Agency Action

Non-EPA parties typically have a right to obtain judicial review of an EAB decision issued

under the CROP. The right to judicial review is typically governed by the particular environmental

statute that is the subject of the litigation, or by the APA if the statute itself does not speak to it. 

15

Pursuant to the APA, the right to judicial review does not arise until there has been final

Agency action on the matter, see supra Section II.D. Generally, once the EAB issues a ruling, the

EAB’s final order constitutes final agency action for purposes of judicial review. 40 C.F.R.

§ 22.31(a). A party dissatisfied with the EAB’s decision may file a motion for reconsideration 16
23

(...continued) 16

matter to the Administrator. In addition, when the EAB issues a final order to a department,

agency, or instrumentality of the United States, that entity may request a conference with the

Administrator within 30 days of service of the EAB order. 40 C.F.R. § 22.31(e). In that

instance, the Administrator’s decision constitutes final agency action for purposes of appeal. Id.

Aside from such a timely request for a conference with the Administrator from a federal facility

pursuant to 40 C.F.R. § 22.31(e), a motion directed to the Administrator will not be considered

unless it relates to a matter that the EAB has referred to the Administrator pursuant to

section 22.4(a), or is a motion to disqualify pursuant to section 22.4(d). See 40 C.F.R.

§ 22.4(a), (d).

with the EAB within 10 days of service of the order. Id. § 22.32. A motion for reconsideration

will not stay the effective date of the order unless a stay is specifically ordered by the EAB. Id. 

There is a high bar for granting motions for reconsideration. The EAB will grant a motion for

reconsideration to correct an obvious error, a mistake of law or fact, or a change in the applicable

law. See, e.g., In re Capozzi, Inc., RCRA (3008) Appeal No. 02-01, at 3 (EAB Oct. 16, 2003)

(Order Denying Motion for Reconsideration). However, “the filing of a motion for reconsideration

should not be regarded as an opportunity to reargue the case in a more convincing fashion.” In re

Pyramid Chem. Co., RCRA (3008) Appeal No. 03-03, at 2 (EAB Nov. 8, 2004) (Order Denying

Motion for Reconsideration).
24

 An Initial Decision becomes the final agency decision 45 days after service unless, 17

within the time frame specified in the regulation, either party moves to reopen the hearing,

appeals the decision to the EAB, or moves to set aside a default order that constitutes an Initial

Decision. 40 C.F.R. § 22.27(c). The EAB may also elect to review the Initial Decision on its

own initiative, in which case the Initial Decision would not become final agency action. Id.

D. Appeals Procedure17

1. Notice of Appeal and Appeal Brief 

a. Deadline for Filing

Any party may appeal the Presiding Officer’s decision (the “Initial Decision”) within 30

days from service of that decision. 40 C.F.R. § 22.30. A Notice of Appeal is considered filed

when received by the EAB. 40 C.F.R. § 22.5(a). See supra Section II.I.2.d. Provisions relating to

computation of time for purposes of meeting that deadline are governed by 40 C.F.R. § 22.7, which

provides: 

The [EAB] * * * may grant an extension of time for filing any document: upon

timely motion of a party to the proceeding, for good cause shown, and after

consideration of prejudice to other parties; or upon its own initiative. Any motion

for an extension of time shall be filed sufficiently in advance of the due date so as to

allow other parties reasonable opportunity to respond and to allow the * * * 

Environmental Appeals Board reasonable opportunity to issue an order.

40 C.F.R. § 22.7(b) (emphasis added). 

The EAB applies the regulatory deadline for filing a Notice of Appeal strictly, and will

dismiss a late appeal in most cases. The EAB does not excuse a late-filed appeal unless it finds

special circumstances to justify the untimeliness. In re B&L Plating, Inc., 11 E.A.D. 183, 190

(EAB 2003); see also In re Outboard Marine Corp., 6 E.A.D. 194, 196 (EAB 1995). The EAB

may extend the deadline for filing the appeal brief if good cause is shown and there is no prejudice

to opposing parties. See In re B & B Wrecking and Excavating, Inc., 4 E.A.D. 16, 17 (EAB 1992);
25

 When filing electronically, registration with CDX fulfills the signature requirement at 18

40 C.F.R. § 22.5(c)(3). Litigants filing electronically should still type or print their full name

below the signature line.

see also In re Guam Waterworks Auth., NPDES Appeal Nos. 09-15 & 09-16, at 4

(EAB Nov. 3, 2009) (Order Granting Motion in the Alternative to Timely File Summary Petitions

with Extension of Time to File Supplemental Briefs); In re City & Cnty. of Honolulu, NPDES

Appeal No. 09-01, at 2-3 (EAB Feb. 2, 2009) (Order Granting Alternative Motion for Extension of

Time to File Petitions for Review). The CROP emphasizes that any motion for an extension of

time shall be filed sufficiently in advance of the due date so as to allow other parties reasonable

opportunity to respond and to allow the EAB reasonable opportunity to issue an order. 40 C.F.R.

§ 22.7(b); see also In re MGP Ingredients of Illinois, Inc., PSD Appeal No. 09-03, at 4

(Jan. 8, 2010) (Order Imposing Sanctions, Setting Final Deadline for Filing Response and

Scheduling Status Conference). 

b. Form and Content

Section 22.5(c) of the CROP contains requirements for documents that are filed with the

EAB. There is no specific form for a Notice of Appeal. The regulations do provide that the

Notice of Appeal should contain: (1) a caption that indicates the name of the case and the docket

number; (2) the name, address, and telephone number of the person who is authorized to receive

service relating to the proceeding; (3) a signature by the party or its representative; and (4) a 18

certificate of service. 40 C.F.R. § 22.5(c)(4). Parties are required by the regulations to notify the

EAB and all parties of any changes in the information provided. 

The Notice of Appeal should be accompanied by an appeal brief. Specifications for the

contents of an appeal brief are set forth at 40 C.F.R. § 22.30(a), which provides that:
26

 If the requestor cannot determine the position of the opposing party on the motion after 19

making a reasonable effort to do so, the requestor shall represent that fact in its pleading. 

See supra Section II.I.1.d. The Clerk will not accept for filing any facsimile duplicate 20

of a document that has been filed electronically. 

The appellant’s brief shall contain tables of contents and authorities (with page

references), a statement of the issues presented for review, a statement of the nature

of the case and the facts relevant to the issues presented for review (with appropriate

references to the record), argument on the issues presented, a short

conclusion stating the precise relief sought, alternative findings of fact, and alternative

conclusions regarding issues of law or discretion. 

Legal briefs and memoranda that exceed twenty pages in length (excluding attachments) must also

contain a table of contents and a table of authorities with page references. Id. § 22.5(c)(2). The

regulations provide that the EAB may exclude from the record any pleading or document that does

not comply with the regulatory requirements. Id. § 22.5(c)(5).

c. Motions

All motions shall be in writing, state the grounds therefor with particularity, set forth the

relief sought, and be accompanied by any supporting documentation. 40 C.F.R. § 22.16. A motion

shall state whether the opposing party concurs or objects to granting the request set forth in the

motion. Unless the EAB sets a shorter or longer time for a response, a party’s response to any 19

written motion must be filed within 15 days after service of the motion. Id.

Motions may be filed by mail, hand-delivery, facsimile (if without attachments), or

electronically. Motions for an extension of time shall be filed sufficiently in advance of the due 20

date as to allow other parties reasonable opportunity to respond and to allow the EAB reasonable

opportunity to consider whether to issue an order. Id. § 22.7(a)-(b). Because a Presiding Officer is

not assigned to the case until the answer is filed, a motion for extension of time within which to
27

file an answer shall be made to the EAB for cases initiated at EPA Headquarters and to the

Regional Administrator for cases initiated in a Region. Id. § 22.16(c).

d. Non-party Participation

Any person who is not a party to a proceeding may move for leave to intervene or to file a

non-party brief. 40 C.F.R. § 22.11. A person requesting to intervene in a proceeding after the

exchange of information pursuant to 40 C.F.R. § 22.19(a) occurs shall not be granted permission to

intervene without showing good cause for failing to file a request before the exchange of

information. Id. § 22.11(a). 

2. Filing and Service Requirements

a. Filing 

The CROP sets forth basic filing requirements for paper filings in EAB proceedings, and

further provides that the EAB may authorize by order the facsimile or electronic filing of any

document, in lieu of paper filing, under appropriate conditions and limitations. Id. § 22.5(a)(1). 

The EAB has issued an order authorizing parties to file documents electronically in proceedings

under the CROP. See supra Section II.I.1. 

The CROP requires an original and one copy of any filing, id. § 22.5(a)(1), but when a

litigant chooses to file a paper copy, rather than an electronic copy, of a notice of appeal and

accompanying appeal brief, litigants should submit the original document signed in blue ink along

with any supporting documentation. The EAB’s requirement for the submission of one paper copy

for certain electronic filings is discussed at Section II.I.c.

The EAB has not authorized the filing of documents by facsimile, except that motions and

responses to motions that do not include attachments, may be filed by facsimile. Upon filing a
28

See APA, 5 U.S.C. § 557(b) (“On appeal from * * * the initial decision, the agency has 21

all the power [that] it would have in making the initial decision except as it may limit the issues

on notice or by rule.”). 

motion by facsimile, the sender should, within 24 hours, place in the mail or hand-deliver the

original copy of the motion to the EAB. The Clerk of the Board will not include in the record any

facsimile duplicate of a motion or response to motion that is filed electronically. See supra

Section II.I.1.d.

b. Service

The CROP sets forth requirements for service of documents. See 40 C.F.R. § 22.5(b).

3. Cross Appeals

If a timely Notice of Appeal has been filed, any other party may file a Notice of Appeal on 

any issue within 20 days after the date on which the first Notice of Appeal was served. 

Id. § 22.30(a)(i). 

E. Scope and Standard of EAB Review

1. Scope of Review

A party’s right of appeal to the EAB is “limited to those issues raised during the course of

the proceeding and by the initial decision, and to issues concerning subject matter jurisdiction.” 

Id. § 22.30(c). 

2. Standard of Review

The CROP provides for de novo review of both the factual and legal conclusions of the

Presiding Officer. 40 C.F.R. § 22.30(f) (The EAB “shall adopt, modify, or set aside the findings 21

of fact and conclusions of law or discretion contained in the decision or order being reviewed”);

see In re Ram, Inc., RCRA (9006) Appeal Nos. 08-01 & 08-02, slip op. at 10 (EAB July 10, 2009), 
29

 “When a Presiding Officer has ‘the opportunity to observe the witnesses testify 22

and to evaluate their credibility, his factual findings are entitled to considerable deference

* * * .’” In re Chempace Corp., 9 E.A.D. 119, 134 (EAB 2000) (citing In re Echevarria,

5 E.A.D. 626, 638 (EAB 1994)); see also In re Ram, Inc., RCRA (9006) Appeal Nos. 08-01 &

08-02, slip op. at 10, 14 E.A.D. ___; In re Ocean State Asbestos Removal, Inc., 7 E.A.D. 522,

530 (EAB 1998). The EAB has also given deference to presiding officers on decisions regarding

the admissibility of evidence, In re Great Lakes Div. of Nat’l Steel Corp., 5 E.A.D. 355, 368

(EAB 1994), and decisions regarding discovery, In re Billy Yee, 10 E.A.D. 1, 10 (EAB 2001). 

 The Board “adheres to the generally accepted legal principle that ‘administrative 23

pleadings are liberally construed and easily amended.’” In re Port of Oakland, 4 E.A.D. 170, 205

(EAB 1992) (citing Yaffe Iron & Metal Co. v. U.S. Envtl. Prot. Agency, 774 F.2d 1008, 1012

(10th Cir. 1985), aff’g In re Yaffe Iron & Metal Co., TSCA Appeal No. 81-2 (Aug. 9, 1982));

accord In re Envtl. Prot. Servs., Inc., 13 E.A.D. 506, 560-61 & n.67; In re Wego Chem.

& Mineral Corp., 4 E.A.D. 513, 525 n.11 (EAB 1993).

14 E.A.D. ___; see also In re Billy Yee, 10 E.A.D. 1, 10 (EAB 2001) (stating that “[t]he Board

generally reviews the Presiding Officer’s factual and legal conclusions on a de novo basis * * * ”). 

However, the EAB will generally give deference to findings of fact based upon the testimony of

witnesses because the Presiding Officer is in a position to assess their credibility. Moreover, the 22

EAB has ordinarily not reversed decisions based on minor pleading deficiencies. 

23

The EAB applies the “preponderance of the evidence” standard established by 40 C.F.R. 

§ 22.24(b). See In re The Bullen Cos., 9 E.A.D. 620, 632 (EAB 2001). The regulation provides

that: 

(a) The complainant has the burdens of presentation and persuasion 

that the violation occurred as set forth in the complaint and that the

relief sought is appropriate. Following complainant’s establishment of a prima

facie case, respondent shall have the burden of presenting any defense to the

allegations set forth in the complaint and any response or evidence with respect

to the appropriate relief. The respondent has the burdens of presentation and

persuasion for any affirmative defenses.

(b) Each matter of controversy shall be decided by the Presiding Officer 

upon a preponderance of the evidence. 
30

 The EAB may review a decision on its own initiative after the 45-day deadline if it has 24

granted an extension of time to file an appeal that will extend the filing deadline beyond the 45-

day deadline for such review. See, e.g., In re Zaclon, Inc., RCRA Appeal No. 07-03, at 2 n.1

(EAB Aug. 21, 2007) (Order Granting Complainant’s Second Motion for Extension of Time to

File Notice of Appeal); In re Rhee Bros., Inc., FIFRA Appeal No. 06-02, at 2 n.1 (EAB Oct. 18,

2006) (Order Granting Region III’s Motion for Extension of Time to File Appeal Brief).

 If certification is denied, the party may move for interlocutory review directly to the 25

EAB within ten days of the Presiding Officer’s refusal to certify. 40 C.F.R. § 22.29(c). A party

does not waive any rights of appeal by not pursuing an interlocutory appeal. See In re Wego

Chem. & Mineral Corp., 4 E.A.D. 513, 529-30 & n.16 (EAB 1993).

40 C.F.R. § 22.24. The EAB has stated that the “preponderance of the evidence” standard requires

that “a fact finder should believe that his factual conclusion is more likely than not.” In re Euclid

of Va., Inc., RCRA (9006) Appeal Nos. 06-05 & 06-06, slip op. at 13 (EAB Mar. 11, 2008),

14 E.A.D. __; In re Ocean State Asbestos Removal, Inc., 7 E.A.D. 522, 530 (EAB 1998). 

F. Review Initiated by the EAB

The EAB has 45 days from the date the Initial Decision was served upon the parties to

determine whether to review an initial decision on its own initiative, pursuant to 40 C.F.R.

§ 22.30(b). The EAB uses this authority sparingly. 

24

G. Interlocutory Appeals

Interlocutory appeals to the EAB are governed by 40 C.F.R. § 22.29. A motion requesting 

that the Presiding Officer certify the order or ruling to the EAB for review must be made to the 

Presiding Officer within ten days after service of the order from which the appeal is requested. A 25

certified interlocutory appeal is likely to be accepted by the EAB if: (1) the order or ruling involves

an important question of law or policy concerning which there are substantial grounds for

difference of opinion; and (2) either an immediate ruling will advance the termination of the
31

See generally In re CWM Chem. Servs., Inc., 6 E.A.D. 1, 10 (EAB 1995). 26

proceeding, or review after the final order is issued will be inadequate or ineffective.26

Upon certification, the EAB has 30 days to take action on the interlocutory appeal, or the

appeal will be dismissed automatically without further action by the EAB. As a matter of practice,

when the EAB intends to review a matter that has been certified, it will typically issue an order to

that effect within the 30-day period and, if appropriate, provide a schedule for briefs or oral

argument. The EAB is not required to issue a substantive ruling within 30 days. 

H. Appeals from Default Orders

A default order issued by the Presiding Officer pursuant to 40 C.F.R. § 22.17 may be

appealed to the EAB. See, e.g., In re Four Strong Builders, Inc., 12 E.A.D. 762, 765-66

(EAB 2006); In re Rybond, Inc., 6 E.A.D. 614, 615-16 (EAB 1996); see also In re Ag-Air Flying

Servs., Inc., FIFRA Appeal No. 06-01, at 6 (EAB Sept. 1, 2006) (Final Decision and Order). When

the order appealed from is a default order, the EAB may not assess a civil penalty in an amount that

is higher than the amount proposed in the complaint or in the motion for default (whichever

amount is smaller). 40 C.F.R. § 22.30(f). In all other respects, appeals from default orders are

governed by the same procedures as appeals from Initial Decisions. See In re Prod. Plated

Plastics, Inc., 5 E.A.D. 101, 103-04 (EAB 1994).

I. Confidential Business Information (CBI)

A person who wishes to assert a business confidentiality claim with regard to any

information contained in a pleading or document to be filed in a proceeding under the CROP must

assert that claim at the time the pleading or document is filed. 40 C.F.R. § 22.5(d). Filing

requirements for CBI are set forth at 40 C.F.R. § 22.5(d)(2) and (3). Any pleading or document
32

 The authority to assess administrative penalties or issue compliance orders against

27

Federal agencies under the Clean Air Act was confirmed in 1997, when the Office of Legal

Counsel within the Department of Justice issued an opinion verifying EPA’s authority to do so. 

Office of Legal Counsel, U.S. Dep’t of Justice, Administrative Assessment of Civil Penalties

Against Facilities Under the Clean Air Act (July 16, 1997) (Yellow Book App. B).

that has been filed without a claim of confidentiality shall be available to the public for inspection

and copying. A party filing a document electronically waives any claim that the document contains

confidential business information. See supra Section II.I.1.e.

J. Federal Facilities

Currently, EPA has authority to assess fines and penalties against federal facilities in

violation of environmental statutes including, but not limited to, the Clean Air Act, 42 U.S.C.

§§ 7401 - 7671q, the Resource Conservation and Recovery Act (“RCRA”), 42 U.S.C. §§ 6901 -

6992k, and the Safe Drinking Water Act, 42 U.S.C. §§ 300f - 300j-26. Office of Enforcement and

Compliance Assurance, U.S. EPA, EPA-315-B-98-011, The Yellow Book: Guide to Environmental

Enforcement and Compliance at Federal Facilities at V-1 (1999) (“Yellow Book”), available at

http://www.epa.gov/compliance/resources/publications/civil/federal/yellowbk.pdf. The Yellow

Book contains summaries of EPA’s statute-specific policies and guidance for federal facilities, and

provides an overview of enforcement authorities and the enforcement process. Id. at V-1, V-3. 

Under the Clean Air Act, the procedures set forth in the CROP, including the opportunity

for an appeal to the EAB, apply when EPA issues a penalty order against a Federal agency. See 27

42 U.S.C. §§ 7413(d), 7524(c), 7545(d)(1); see also Yellow Book at II-10 to -11, V-3 to -4.

The Federal Facility Compliance Act of 1992 amended RCRA, and confirmed that RCRA’s

waiver of immunity subjects federal facilities to all available enforcement tools, including

administrative orders and penalties, and it specifically authorizes administrative enforcement
33

actions. 42 U.S.C. § 6961(a)-(b); see also Yellow Book at II-79, II-87, V-4 to -5. Agency

procedures governing RCRA administrative enforcement actions, including the opportunity for an

appeal to the EAB, apply to federal agencies, with the exception, consistent with the statutory

requirement at 42 U.S.C. § 6961(b)(2), that the federal agency may request a conference with the

Administrator within thirty days of service of the EAB's final decision. See 40 C.F.R. § 22.31(e). 

If the request is timely, a decision by the Administrator becomes the final order of the Agency. Id. 

The Safe Drinking Water Act (“SDWA”) amendments of 1996 clearly express EPA’s

administrative authority over federal agencies with respect to, among other things, compliance

orders and penalty provisions. See 42 U.S.C. §§ 300g-3(g), 300j-6; see also Yellow Book at II-102

to -03. The CROP governs the assessment of civil administrative penalties and the issuance of

compliance orders against federal facilities under the SDWA. SDWA §§ 1414(g)(3)(B), 1423(a),

1447(b), 42 U.S.C. §§ 300g-3(g)(3)(B), 300h-2(a), 300j-6(b); 40 C.F.R. § 22.1(a)(9). Upon

exhaustion of procedures under the CROP, a federal entity subject to a penalty may request the

opportunity to confer with the Administrator. 42 U.S.C. 300j-6(b); see Yellow Book at V-9. The

Administrator’s obligation to provide an opportunity to confer applies only in connection with

EPA-issued orders, not those orders issued by a state with primary enforcement authority under the

SDWA. Office of Enforcement and Compliance Assurance, U.S. EPA, Guidance on Federal

Facility Penalty Order Authority Under the Safe Drinking Water Act, as amended in 1996, at 6-7

& n.8 (May 28, 1998) (“SDWA Guidance”). The SDWA Guidance also states that even in the

absence of a statutory provision requiring it, a federal agency may have the opportunity to confer

with an appropriate Regional official who has the authority to issue compliance orders under the

SDWA. See SDWA Guidance at 4-5; Yellow Book at V-9.
34

 Parties are free to pursue settlement on their own accord. The EAB’s ADR program is 28

one option parties may pursue in attempting to settle a proceeding.

See 40 C.F.R. § 22.18(b)(2). 29

K. EAB Approval of Certain Prehearing Settlements

The parties may discuss the possibility of settlement during the 30-day time period between

the filing of the complaint and the filing of the answer. In fact, the rules expressly recognize that

the Agency “encourages settlement of proceedings.” 40 C.F.R. § 22.18(b). Further information

about the EAB’s alternative dispute resolution (“ADR”) program is available in section II.J of this

Manual, and on the EAB’s website at www.epa.gov/eab. The EAB may, on motion, extend the 28

deadline for filing an answer to an EPA Headquarters-initiated complaint while settlement

negotiations are in progress. See supra Section III.I.1 (stating additional information about

motions to extend the deadline for filing an answer).

If an action settles before the hearing begins, the parties are required to prepare both a

consent agreement and a proposed final order, which are known collectively as a “CAFO.” A 29

consent agreement does not finally resolve the action until a final order is signed by the Regional

Administrator, or if the proceeding is initiated at Headquarters, the EAB. See Appendix 4.
35

 Part 124 was revised effective June 14, 2000. See Amendments to Streamline the 30

National Pollutant Discharge Elimination System Program Regulations: Round Two, 65 Fed.

Reg. 30,886, 30,888, 30,894-95, 30,900-91 (May 15, 2000). The revised regulations change the

procedure for appealing from NPDES permit decisions and from certain RCRA permit decisions. 

See note 36 below for a brief description of these regulatory changes. 

 42 U.S.C. §§ 6901-6992k. 31

 33 U.S.C. § 1342. 32

 42 U.S.C. § 300h to 300h-7. 33

IV. PERMIT APPEALS UNDER 40 C.F.R. PART 124

A. Introduction

This part of the Manual addresses the rules of practice in proceedings governed by

40 C.F.R. part 124 (“Part 124 ”). This covers appeals from most categories of permit decisions 30

issued by EPA. Part 124 generally defines the EAB role as follows: 

The Administrator delegates authority to the Environmental Appeals Board to issue

final decisions in RCRA, PSD, UIC, or NPDES permit appeals filed under this

subpart, including informal appeals of denials of requests for modification,

revocation and reissuance, or termination of permits under Section 124.5(b). An

appeal directed to the Administrator, rather than to the Environmental Appeals

Board, will not be considered.

40 C.F.R. § 124.2(a). 

B. Scope of Part 124

Part 124 sets forth procedures that affect permit decisions issued by EPA under the 1984

Hazardous and Solid Waste Amendments to the Resource Conservation Recovery Act

(“RCRA”), the National Pollutant Discharge Elimination System (“NPDES”) program under the 31

Clean Water Act, the Underground Injection Control (“UIC”) program under the Safe Drinking 32

Water Act, and the Prevention of Significant Deterioration (“PSD”) program under the Clean Air 33
36

 42 U.S.C. §§ 7470-7492. Section 328(a) of the Clean Air Act, 42 U.S.C. § 7627(a), 34

establishes permit requirements to control air pollution from outer continental shelf (“OCS”)

sources. 40 C.F.R. § 55.1. The Part 124 procedures used to issue PSD permits are also used to

issue OCS permits. Id. § 55.6(a)(3).

See 40 C.F.R. § 124.5 (containing further information regarding these procedures); see 35

also In re Waste Technologies Indus., 5 E.A.D. 646, 655 & n.13 (EAB 1995). 

 Prior to regulatory changes that were implemented in June 2000, any person 36

challenging an EPA-issued NPDES permit was required to file a request with the Regional

Administrator for an evidentiary hearing pursuant to 40 C.F.R. pt. 124 subpt. E (“Subpart E”),

regardless of whether the challenge raised legal or factual issues. 40 C.F.R. § 124.91 (1998). 

Section 124.91 provided a right of appeal from the Regional Administrator’s decision after an

evidentiary hearing and also provided a right of appeal from the denial (in whole or in part) of the

request for an evidentiary hearing. As amended, the Subpart E evidentiary hearing procedure for

NPDES permit appeals has been eliminated, and replaced with a direct right of appeal of a permit

decision to the EAB. For further discussion of the regulatory change and the transition to the

new framework, see Amendments to Streamline the National Pollutant Discharge Elimination

System Program Regulations: Round Two, 65 Fed. Reg. 30,886, 30,887 (May 15, 2000). See

also Dominion Energy Brayton Point, LLC v. Johnson, 443 F.3d 12, 16-18 (1st Cir. 2006)

(upholding EPA’s decision to eliminate formal evidentiary hearings from the NPDES permitting

process). 

 Similarly, the EAB does not have jurisdiction to review state certification decisions 37

under section 401 of the Clean Water Act, 33 U.S.C. § 1341, even though such certifications may

determine certain conditions of a federally-issued permit. See, e.g., In re City of Fitchburg,

(continued...)

Act. See 40 C.F.R. § 124.19(a). Part 124 also creates an informal appeals procedure for appeals 34

from denials of certain requests for modification, revocation, and reissuance of NPDES, UIC, or

RCRA permits. A few categories of permit decisions issued by EPA are governed by the CROP, 35

40 C.F.R. part 22, or by statute-specific regulations rather than by Part 124. General information

about these procedures can be found in Sections II and III of this Manual. 

Section 124.19(a) authorizes appeals to the EAB from federally-issued RCRA, UIC, PSD,

and NPDES permit decisions. The EAB generally does not have authority to review state-issued 36

permits; such permits are reviewable only under the laws of the state that issued the permit. See 37
37

(...continued) 37

5 E.A.D. 93, 97 (EAB 1994). Rather, “the proper forum to review the appropriateness of a

state’s certification is the state court * * * .” Roosevelt Campobello Int’l Park Commission v.

EPA, 684 F.2d 1041, 1056 (1st Cir. 1982). 

In re BP Cherry Point, 12 E.A.D. 209, 214 (EAB 2005) (“[T]he Board lacks authority to review

conditions of a state-issued permit that are adopted solely pursuant to state law.”); In re Great

Lakes Chem. Corp., 5 E.A.D. 395, 396 (EAB 1994) (EAB has no authority to review conditions

imposed under a state RCRA program); see also In re Gateway Generating Station, PSD Appeal

No. 09-02, at 10, n.6 (EAB Sept. 15, 2009) (Order Dismissing Petition for Review) (“In general,

the Board’s jurisdiction to review state-issued permits is limited to those elements of the permit

that find their origin in the federal PSD program * * * ”). Note also that the conditions of a general

NPDES permit (which imposes restrictions on a class of facilities, in contrast to a specific permit

that imposes restrictions on an individual facility) are not appealable to the EAB. 40 C.F.R.

§ 124.19(a). 

The EAB has jurisdiction to review PSD permits issued by states that administer permit

programs under a delegation from EPA (in contrast to PSD permits issued by states pursuant to an

EPA-approved state implementation plan (SIP)). The PSD permits issued pursuant to a federal

delegation of authority are considered federally-issued permits for purposes of review by the EAB. 

See 40 C.F.R. § 124.41 (stating that when EPA has delegated authority to administer regulations to

another agency, the term “EPA” shall mean the delegate agency and the term “Regional

Administrator” shall mean the chief administrative officer of the delegate agency); see also In re

Desert Rock Energy Co., LLC, PSD Appeal Nos. 08-03 through 08-06, slip op. at 58-59

(EAB Sept. 24, 2009), 14 E.A.D. ___; In re Seminole Electric Coop., Inc., PSD Appeal No. 08-09,
38

 See, e.g., Clean Air Act § 307(b), 42 U.S.C. § 7607(b); Clean Water Act § 509(b)(1), 38

33 U.S.C. § 1369(b)(1); RCRA § 7006, 42 U.S.C. § 6976; Public Health Service Act § 1448,

42 U.S.C. § 300j-7. 

In re Desert Rock Energy Co., PSD Appeal Nos. 08-03 through 08-06, slip op. at 31-32 39

(EAB Sept. 24, 2009), 14 E.A.D. ___.

slip op. at 10 (EAB Sept. 22, 2009), 14 E.A.D. ___; In re Steel Dynamics, Inc., 9 E.A.D. 165, 168-

69 (EAB 2000). However, where such a permit combines PSD requirements and non-PSD

requirements, only the PSD part of the permit is reviewable by the EAB. In re Kawaihae

Cogeneration Project, 7 E.A.D. 107, 110 n.5 (EAB 1997). 

C. Judicial Review; Final Agency Action

Judicial review of permit decisions is typically governed by the particular environmental

statute that is the subject of the litigation, or by the APA if the statute itself does not speak to it.38

Under Agency regulations, an appeal to the EAB is a “prerequisite to the seeking of judicial review

of the final agency action.” 40 C.F.R. § 124.19(e). For purposes of judicial review, “final agency

action occurs when a final * * * permit decision is issued by EPA and agency review

procedures * * * are exhausted,” id. § 124.19(f)(1), that is when either: (1) the EAB issues a final

decision denying review; (2) the EAB issues a final decision on the merits that does not include a

remand; or (3) “the remand procedures are completed and the remand order [does] not require

appeal of the remand decision to exhaust administrative remedies.” See 40 C.F.R. 39

§ 124.19(f)(1)(i)-(iii); see generally Section IV.D.1. When federal court review of a permit

decision is available, it is based on the administrative record. 
39

See 40 C.F.R. § 124.19. 40

D. Appeals Procedure

1. Overview

Part 124 regulations outline a two-track process for the EAB’s consideration of permit

appeals. During the first stage of the appeals process, any person who filed comments on a draft 40

permit or participated in a public hearing on the permit may petition the EAB to review any

condition of the permit. A petition for review should include all of the arguments alleging any

procedural deficiencies, or substantive deficiencies in the permit’s terms. The EAB then considers

the petition, and any response brief received, and issues a decision either declining review or

granting the petition and, where appropriate, remanding the permit for further review. The EAB

may determine, in the alternative, to issue a formal grant of review. 40 C.F.R. § 124.19(c). In that

instance, public notice of the grant of review is given and any interested person may file an amicus

brief. Id. The EAB establishes a briefing schedule, reviews the briefs submitted by the petitioner

and any interested persons (including the permit issuer), and issues a decision. 

In the interest of prompt and informed resolution of permit appeals the EAB, in practice,

endeavors to resolve as many cases as possible through the first-track process described above. 

That process is briefly described here. 

Upon receipt of a petition for review, the EAB sends a letter to the permit issuer requesting

that the permit issuer review the petition and respond to petitioner’s contentions. See

Appendices 2 & 3; see also Section IV.D.5 (“Response to Petition”). If the petition is filed by

someone other than the permit applicant or permittee, the EAB will generally grant a request by the

permit applicant or permittee to respond to the petition. After considering the response, the EAB
40

See, e.g., In re City of Marlborough, 12 E.A.D. 235, 253 n.23 (EAB 2005) (“Although 41

40 C.F.R. § 124.19 contemplates that additional briefing typically will be submitted upon a grant

of review, a direct remand without additional submissions is appropriate where, as here, it does

not appear as though further briefs on appeal would shed light on the issue.”).

conducts a thorough analysis of the issues raised by the petition to determine whether the permit

suffers any deficiencies in the permit terms or permit-issuance process that would merit the

Board’s exercising its discretion to grant review. If the EAB identifies no deficiencies in the

permit terms or permit-issuance process warranting a grant of review, the EAB will deny review

without qualification. If the EAB identifies any deficiencies in the permit terms or permit-issuance

process warranting a grant of review, it may grant the petition and remand the permit to the permit

issuer with instructions to correct the deficiencies. Since the EAB frequently issues a decision that

is dispositive of the matter based on the petitioner’s brief and the responses thereto, a petition for 41

review should set forth, in detail, all of the issues and all of the arguments in petitioner’s favor. 

Further information about the contents of a petition for review is provided below in Sections

IV.D.2.b through IV.D.2.e. 

In the event that the EAB identifies deficiencies in the permit terms or permit-issuance

process with the permit on appeal, such as issues of national significance, the EAB may determine

that broader participation by interested parties is warranted, and therefore issue a formal grant of

review under 40 C.F.R. § 124.19(c). 

2. Petition for review

a. Deadline for filing

A petition for review of any condition of a RCRA, UIC, NPDES, or PSD permit decision

must be filed with the EAB within 30 days of issuance of the final permit decision. 40 C.F.R.
41

 See, e.g., In re Envotech, L.P., 6 E.A.D. 260, 264-65 (EAB 1996). 42

§ 124.19(a). The 30-day period begins with the service of notice of the permit decision, unless a

later date is specified in that notice. 40 C.F.R. § 124.19(a). When the permitting authority serves

42

the notice by mail, service is deemed to be completed when the notice is placed in the mail, not

when it is received. However, to compensate for the delay caused by mailing, the 30-day deadline

for filing a petition is extended by three days if the final permit decision being appealed was served

on the petitioner by mail. Id. § 124.20(d). 

Petitions are deemed filed when received by the Board, and the Board will generally

dismiss petitions for review that are received after a filing deadline. See, e.g., In re AES Puerto

Rico L.P., 8 E.A.D. 324, 329 (EAB 1999), aff’d sub nom. Sur Contra La Contaminacion v. EPA,

202 F.3d 443 (1st Cir. 2000). 

b. Content

The petitioner bears the burden of demonstrating that the Region based the permit decision

on a clearly erroneous finding of fact or conclusion of law or that the Board should exercise its

discretion to review an important policy matter or an exercise of discretion by the permit issuer. 

40 C.F.R. § 124.19(a); see, e.g., In re City of Attleboro, NPDES Appeal No. 08-08, slip op. at 10

(Sept. 15, 2009), 14 E.A.D. ___. The petition should contain all supporting argumentation. 

Petitioners should be aware that “[a] petition for review under § 124.19 is not analogous to a notice

of appeal that may be supplemented by further briefing. Although additional briefing may occur in

the event formal review is granted, the discretion to grant review is to be sparingly exercised, and

therefore, * * * a petition for review must specifically identify disputed permit conditions and

demonstrate why review is warranted.” In re LCP Chemicals - N.Y., 4 E.A.D. 661, 665 n.9 (EAB
42

The Board has held that “mere allegations of error” are not enough to warrant review. 43

See Attleboro, slip op. at 32, 45, 61, 74, 14 E.A.D. ___; In re Arecibo & Aguadilla Reg’l

Wastewater Treatment Plants, 12 E.A.D. 97, 136 n.71 (EAB 2005) (quoting In re New Eng.

Plating Co., 9 E.A.D. 726, 737 (EAB 2001)); In re Carlota Copper Co., 11 E.A.D. 692, 720

(EAB 2004).

1993). 

Petitions for review must meet a minimum standard of specificity. To meet this

requirement, “a petitioner must demonstrate with specificity in the petition why the Region’s prior

response to those objections is clearly erroneous or otherwise merits review.” In re Westborough,

10 E.A.D. 297, 305 (EAB 2002). A petitioner must support its allegations with solid evidence that

the permit issuer clearly erred in its decision, as “the Board will not entertain vague or

unsubstantiated claims.” In re City of Attleboro, NPDES Appeal No. 08-08, slip op. at 61

(Sept. 15, 2009), 14 E.A.D. ___. For permit challenges based on technical issues, the Board 43

expects a petitioner to present “references to studies, reports, or other materials that provide

relevant, detailed, and specific facts and data about permitting matters that were not adequately

considered by a permit issuer.” Attleboro, slip op. at 32, 14 E.A.D. ___ (citing In re Envtl.

Disposal Sys., Inc., 12 E.A.D. 254, 291 (EAB 2005)). 

c. Requirement That Petitioner Has Participated in the

 Comment Period (“Standing” to Seek Review)

Only those persons who participated in the permit process leading up to the permit

decision, either by filing comments on the draft permit or by participating in the public hearing,

may appeal a permit decision. 40 C.F.R. § 124.19(a); accord In re Christian Cnty. Generation,

LLC, 13 E.A.D. 449, 457-60 (EAB 2008); In re Avon Custom Mixing Servs., Inc., 10 E.A.D. 700,

704-05 (EAB 2002). As the EAB explained in its opinion in In re EcoEléctrica, L.P., 7 E.A.D. 56,
43

 A discussion of “standing” requirements also appears in In re Am. Soda, L.L.P.,

44

9 E.A.D. 280, 288-89 (EAB 2002); In re Commonwealth Chesapeake Corp., 6 E.A.D. 764, 770

(EAB 1997); In re Envotech, L.P., 6 E.A.D. 260, 266-67 (EAB 1996); In re Beckman Prod.

Servs., 5 E.A.D. 10, 16-17 (EAB 1994). 

 Section 124.13 provides that a person “must raise all reasonably ascertainable issues 45

and submit all reasonably available arguments supporting their position by the close of the public

comment period (including any public hearing) under section 124.10.” 40 C.F.R. § 124.13. The

EAB has construed this requirement in several cases. See, e.g., In re Christian Cnty. Generation,

LLC, 13 E.A.D. 449, 457-60; In re Shell Offshore, Inc., OCS Appeal Nos. 07-01 & 07-02, slip

op. at 52-53 & n.55 (EAB Sept. 14, 2007), 13 E.A.D. __; In re Sierra Pac. Indus., 11 E.A.D. 1,

6-8 (EAB 2003); In re City of Phoenix, 9 E.A.D. 515, 524-25 (EAB 2000).

See In re Ash Grove Cement Co., 7 E.A.D. 387, 431 (EAB 1997) (“The purpose of the 46

(continued...)

63 n.9 (EAB 1997), a petitioner “has standing to seek review of [a] permit decision by virtue of its

acknowledged participation in the public hearing on the permit.” A person who has not filed

comments or participated in a hearing on the draft permit may, however, petition for review with

respect to the “changes from the draft to the final permit decision.” 40 C.F.R. § 124.19(a). 

44

A petitioner with standing may raise any issues that are eligible for review under the

regulations, even if the petitioner did not raise or previously comment on that particular issue. 

These regulatory requirements are described below in Section IV.D.2.e. 

d. Requirement That Issues Were Raised During the Comment Period

The petitioner has the obligation to demonstrate that any issues raised in the petition were

previously raised by someone (either petitioner or another commenter) during the public comment

period (including any public hearing), provided that they were “reasonably ascertainable” at that

time. 40 C.F.R. § 124.13; see 40 C.F.R. § 124.19. The purpose of this requirement is to give the 45

permitting authority the opportunity to hear and respond to objections to permit conditions before

the permit is issued.46
44

(...continued) 46

response to comments and any supplementation of the administrative record at that time is to

ensure that interested parties have full notice of the basis for final permit decisions and can

address any concerns regarding the final permit in an appeal to the Board pursuant to 40 C.F.R.

section 124.19.”); see also In re Sierra Pac. Indus., 11 E.A.D. 1, 8 (EAB 2003); In re City of

Phoenix, 9 E.A.D. 515, 526 (EAB 2000) (“In NPDES proceedings, as well as other permit

proceedings, the broad purpose behind the requirement of raising an issue during the public

comment period is to alert the permit issuer to potential problems with a draft permit and to

ensure that the permit issuer has an opportunity to address the problems before the permit

becomes final.”). 

 The only discussion of motions practice within part 124 is found in 40 C.F.R. 47

§ 124.19(g), which sets forth the standards and timeframe within which a party may file a motion

for reconsideration of a final order issued by the Board.

 By contrast, the Consolidated Rules of Practice (“CROP”) at 40 C.F.R. part 22, which 48

govern enforcement appeals, specifically assign to the Board discretionary authority to rule on

motions, see 40 C.F.R. § 22.16, as well as set forth standards regarding the contents and timely

filing of motions. While the CROP do not apply to permit appeals under Part 124, and the Board

retains its discretion to manage its permit appeals docket, section 22.16 of the CROP is a useful

reference for the Board and for parties engaged in permit appeal proceedings.

3. Motions

Although the regulations do not specifically provide for motions practice in the context of a

permit appeal, the Board regularly considers motions received from parties in a Part 124 47

proceeding. E.g., In re Peabody W. Coal Co., CAA Appeal No. 10-01, slip op. at 5-8 (EAB

Aug. 13, 2010), 14 E.A.D. ___ (“In the part 124 context, despite the lack of detailed procedures

in the regulations, the Board has exercised broad discretion to manage its permit appeal docket by

ruling on motions presented to it for various purposes * * * .”); see also Am. Farm Lines v. Black

Ball Freight Serv., 397 U.S 532, 539 (1970) (“[I]t is always within the discretion of * * * an

administrative agency to relax or modify its procedural rules adopted for the orderly transaction of

business before it when in a given case the ends of justice require it.”). Motions are required to 48

be in writing, stating the grounds therefor with particularity, and setting forth the relief sought. 
45

 If the requestor cannot determine the position of the opposing party on the motion after 49

making a reasonable effort to do so, the requestor shall represent that fact in its pleading. 

See supra Section II.I.1.d. The Clerk will not accept for filing any facsimile duplicate 50

of a document that has been filed electronically. 

Motions shall be accompanied by any necessary supporting documentation. A motion shall state

whether the opposing party concurs or objects to granting the request set forth in the motion.49

Although the EAB may set a shorter or longer time for a response, a party should file its response

to any written motion within 10 days after service of the motion.

Parties may file motions by mail, hand-delivery, facsimile (if without attachments), or

electronically. Motions for an extension of time should be filed sufficiently in advance of the due 50

date as to allow other parties reasonable opportunity to respond and to allow the EAB reasonable

opportunity to issue an order. 

4. Non-Party Participation

Part 124 does not specifically address non-party participation or non-party briefs in permit

appeal proceedings, except where review has been granted. In other circumstances, the Board

exercises its discretion, where appropriate, to allow intervention and/or non-party briefing. The

Board typically allows permittees not already a party to the proceeding to participate as

intervenors. See, e.g., In re USGen New Eng., Inc., NPDES Appeal No. 03-12, at 7 & n.13

(Feb. 20, 2004) (Order Granting Review), perm. remanded sub nom. In re Dominion Energy

Brayton Point, LLC, 12 E.A.D. 490 (EAB 2006); see also id. at 7-8 & n.12 (denying two requests

to intervene but simultaneously granting leave to file an amicus brief, and also granting three nonparties’ motions to file amicus briefs); In re Desert Rock Energy Co., PSD Appeal Nos. 08-03

through 08-06, at 2-3 (Oct. 14, 2008) (granting instrumentality of the Navajo Nation’s motion for
46

leave to participate and conservation group’s motion for leave to file an amicus curiae brief); In re

Dist. Of Columbia Water & Sewer Auth., NPDES Appeal Nos. 05-02 & 07-10 through 07-12, at 2

(EAB July 27, 2007) (granting a non-party leave to file a brief); In re Dist. Of Columbia Water &

Sewer Auth., NPDES Appeal 07-12, at 2-3 (EAB June 15, 2007) (granting intervenor status to

permittee); In re Four Corners Power Plant, NPDES Appeal No. 01-06, at 1-2 (EAB Feb. 20,

2001) (granting motion to intervene and file a brief of a tribe whose authority to regulate water

quality was at issue); In re NPDES Permit for Wastewater Treatment Facility of Union Twp.,

Mich., NPDES Appeal Nos. 00-26 & 00-28, at 3, 7 (EAB Jan. 23, 2001) (same).

In proceedings where the Board grants review, the Board must give public notice of its

decision, and “shall state that any interested person may file an amicus brief.” 40 C.F.R.

§ 124.19(c); see also In re Desert Rock Energy Co., PSD Appeal Nos. 08-03 through 08-06, at 5-6

(Jan. 22, 2009) (granting review based on “a number of issues of significant regional interest, with

potential tribal and interstate implications”); In re Deseret Power Elec. Coop., PSD Appeal

No. 07-03, at 2-3 (Nov. 21, 2007) (granting review to allow briefing and argument from interested

persons on a matter of potential national significance); In re USGen New Eng., Inc., NPDES

Appeal No. 03-12, at 5-6 (Feb. 20, 2004), perm. remanded sub nom. In re Dominion Energy

Brayton Point, LLC, 12 E.A.D. 490 (EAB 2006) (citing a legal issue of first impression, significant

regional interest, potential interstate implications, and the relatively complex and unique nature of

some issues when granting review). 

5. Filing and Service Requirements

The regulations do not set forth filing requirements for petitions to review a permit

decision. The EAB will accept documents filed electronically or on paper. See supra Section II.I. 
47

 The Clerk will not accept for filing any facsimile duplicate of a document that has been

51

filed electronically. See supra Section II.I.1.d. 

 The regulations provide that the permitting authority shall give public notice, including 52

notice to the permittee, that review has been granted. 40 C.F.R. § 124.19(c). The regulations

further provide that, after review has been granted, any interested person (including the

permittee) may participate in the proceeding by filing an amicus brief, also known as a “friend of

the court” brief. Id.

When a petitioner chooses to forgo electronic filing and instead files on paper, the petitioner

should provide an original petition signed in blue ink, a supporting brief, and any supporting

documentation. The EAB’s requirement for the submission of one paper copy for certain

electronic filings is discussed at Section II.I.c. 

Motions that do not include attachments may be filed with the EAB by facsimile. Upon

filing a motion by facsimile, the sender should, within 24 hours, place in the mail or hand-deliver

the original copy of the motion to the EAB. The EAB may, on a case-by-case basis, authorize

facsimile filing of any other document. However, the EAB will not ordinarily authorize the filing

of a brief by facsimile. 

51

6. Notice to Permittee of Appeal

Petitions for review may be filed by someone other than the permittee. In such cases, the

regulations do not require notice to the permittee until the EAB has decided whether or not to grant

formal review. See 40 C.F.R. § 124.10(a)(iv), (c)(1)(i). In practice, however, the EAB will 52

provide a permittee with notice that a petition for review has been filed concerning the permittee’s

permit at the same time that the EAB requests a response from the permit issuer and will ordinarily

grant a timely request by the permittee to participate in the proceeding and respond to the petition

for review.
48

 However, when the appeal concerns a PSD or other new source permit, the EAB 53

requests that the permitting authority file a response within 15 days if the permitting authority

believes that the petition in its entirety may be appropriate for summary disposition. If the

permitting authority is not seeking summary disposition, the EAB requests a response within 30

days. See Appendix 3 (“EAB Request for Regional Response to Petition for Review of PSD

Permit Decision under 40 C.F.R. part 124"). 

7. Responses to Petition

Upon receipt of a petition, the EAB routinely requests a response from the permitting

authority whose permit decision has been challenged, addressing all procedural and substantive

challenges to the permit. 40 C.F.R. § 124.19; see Appendices 2 & 3. A copy of the request is sent

to the petitioner. The EAB’s request typically gives the permitting authority 45 days to file its

response. 

53

The EAB also asks the permitting authority to file with the Clerk of the Board, and to serve

upon the petitioner, a certified index of all documents in the administrative record of the permit

decision as well as copies of those parts of the record that pertain to the matters raised in the

petition. The permitting authority should provide the petitioner and the Clerk of the Board with a

certificate of service showing the date and method of service. 

After the permitting authority’s response has been filed, the EAB normally does not require

further briefing before issuing a decision whether to grant review. However, petitioners or other

interested persons may, upon motion explaining why a reply brief is necessary, seek leave to file a

reply brief. Motions for leave to file a reply brief should be filed as soon as possible upon receipt

of the permitting authority’s response, since the timeliness of the motion may be a factor in the

Board’s consideration of whether to grant the motion. If a reply brief has been filed, the EAB may

similarly, upon motion, allow the filing of a surreply brief.
49

 A motion to reconsider must be filed within 10 days of service of the final order. 54

 40 C.F.R. § 124.19(g).

 Where a motion for clarification seeks a modification of some aspect of the decision, 55

(continued...)

8. Oral Argument and Decision

Following briefing, the EAB may direct the parties to present oral argument on specified

issues. The EAB will then issue a final decision addressing all issues raised in the petition that the

Board concludes are properly preserved for appeal. The Board’s decision may include remanding

an issue or issues to the permitting authority for further action.

9. Motions for Reconsideration or Clarification

Under 40 C.F.R. § 124.19(g), a party that is adversely affected by an EAB final order may

seek reconsideration. Such motions will not be granted absent a showing that the EAB has made 54

a clear error, such as a mistake of law or fact. See, e.g., In re Dist. of Columbia Water and Sewer

Auth., NPDES Appeal Nos. 05-02, 07-10, 07-11, and 07-12, at 2 (EAB Apr. 23, 2008) (Order

Denying Motion for Reconsideration). “The reconsideration process ‘should not be regarded as an

opportunity to reargue the case in a more convincing fashion. It should only be used to bring to the

attention of [the Board] clearly erroneous factual or legal conclusions.’” In re Town of Ashland

Wastewater Treatment Facility, NPDES Appeal No. 00-15, at 2 (EAB Apr. 9, 2001) (Order

Denying Motion for Reconsideration) (quoting In re S. Timber Products, Inc., 3 E.A.D. 880, 889

(JO 1992)). 

The rules do not expressly provide for motions for clarification. However, the EAB

will entertain a motion for clarification filed promptly after issuance of the EAB final order where

the moving party can demonstrate that an aspect of the EAB’s decision is ambiguous.

55
50

(...continued) 55

however, the EAB has treated it as a motion for reconsideration subject to the 10-day filing

deadline for such motions. In re Adcom Wire Co., RCRA Appeal No. 92-2, at 2 (EAB July 22,

1994) (Order on Adcom’s Motion for Clarification). 

 In re Miners Advocacy Council, 4 E.A.D. 40, 42 (EAB 1992). 56

 See, e.g., In re City of Jacksonville, 4 E.A.D. 150, 152 (EAB 1992). 57

E. Scope and Standard of Review

1. Scope of Review

The EAB’s jurisdiction under section 124.19(a) is limited to issues related to the

“conditions” of the federal permit that are claimed to be erroneous. The EAB does not have

authority to rule on matters that are outside the permit process. In re Federated Oil & Gas of

Traverse City, 6 E.A.D. 722, 725-26 (EAB 1997); see also In re Tondu Energy Co., 9 E.A.D. 710,

716 n.10 (EAB 2001) (the permit appeals process is not the appropriate venue to challenge Agency

regulations).

2. Standard of Review 

There is no appeal as of right from the Regional Administrator’s permit decision to the

EAB. Rather, under the rules governing permit appeals, the petitioner has the burden of 56

demonstrating that the permit decision warrants review. In particular, the petition must show that

the permit condition in question is based on “a finding of fact or conclusion of law which is clearly

erroneous,” or “an exercise of discretion or an important policy consideration which the [EAB]

should, in its discretion, review.” 40 C.F.R. § 124.19(a). The preamble to 40 C.F.R. § 124.19 57

states that “this power of review should only be sparingly exercised,” and that “most permit

conditions should be finally determined [by the permitting authority] * * * .” 45 Fed. Reg. 33,290,
51

See In re Wastewater Treatment Facility of Union Twp., NPDES Appeal No. 00-27, 58

at 2 (EAB Oct. 19, 2000) (Order Denying Request Not to Stay Permit) (“[T]here is no statutory

or regulatory authority allowing a new discharger to commence discharging while its NPDES

permit is on appeal * * * ”).

33,412 (May 19, 1980) (Consolidated Permit Regulations); accord In re City of Attleboro, NPDES

Appeal No. 08-08, slip op. at 10 (EAB Sept. 15, 2009), 14 E.A.D. __; In re Jett Black, Inc.,

8 E.A.D. 353, 358 (EAB 1999); In re Maui Electric Co., 8 E.A.D. 1, 7 (EAB 1998).

F. Review Initiated by the EAB

The EAB may decide on its own initiative to review any condition of any RCRA, NPDES,

UIC, or PSD permit issued under part 124, provided that it acts within 30 days of the service date

of notice of the permit issuer’s action. 40 C.F.R. § 124.19(b).

G. Effect of Administrative Appeal on the Conditions of the Permit

The regulations distinguish between an appeal involving an existing facility that is already

operating under a permit and an appeal involving a new facility that is applying for its first permit. 

If the appeal involves a new facility or new injection well, new source, new discharger, or

recommencing discharger, the permit applicant will be without a permit pending final agency

action and may not proceed under the permit during that time period. 40 C.F.R. § 124.16(a)(1). 58

If the appeal involves a RCRA, UIC, or NPDES permit for an existing facility, the facility may

continue to operate under the uncontested conditions of the old permit and under those uncontested

conditions of the new permit that are severable from the contested conditions. Id.

The effect of any contested permit conditions and the effect of any uncontested conditions

that are not severable from contested conditions under a RCRA, UIC, or NPDES permit is stayed

pending final agency action. 40 C.F.R. § 124.16(a)(2)(i). The EAB will notify the Regional
52

 Parties are free to pursue settlement on their own accord. The EAB’s ADR program is 59

one option parties may pursue in attempting to settle a proceeding.

Administrator that a petition has been filed. Upon receipt of such notification, the Regional

Administrator will notify the EAB, the applicant, and all other interested persons which permit

conditions are uncontested (and severable from any contested provisions). Id. § 124.16(a)(2)(ii). 

These uncontested and severable conditions shall become fully effective 30 days after the date of

the Regional Administrator’s notification. See id. § 124.16(a)(2)(i). If review of the permit is

denied, the permit will become effective as provided in 40 C.F.R. § 124.19(f)(1). If review is

granted, and the permit is for a new facility, the permit applicant will be without a permit pending

resolution of the appeal and final agency action. Id. § 124.16(a)(l). 

PSD permit decisions are treated differently under the regulations from other permit

decisions that are subject to EAB review. See id. § 124.16(a). For such permits, construction of

new or significantly modified facilities cannot begin until a final permit is issued by the Regional

Administrator (or delegated state agency) following EAB review. See generally In re Shell

Offshore, Inc., 13 E.A.D. 357, 364-65 (EAB 2007). 

H. Stays of Permit Appeals Pending Settlement Negotiations

An appeal is not automatically stayed during settlement negotiations between the permitting

authority and the applicant. However, the EAB may, upon request of the parties or on

its own initiative, stay further briefing during settlement negotiations. Further information about

the EAB’s alternative dispute resolution (“ADR”) program is available in section II.J of this

Manual, and on the EAB’s website at www.epa.gov/eab.59 If protracted settlement negotiations are

contemplated, the EAB may remand the permit to the Region for the purpose of pursuing a
53

settlement outside the appeals process, without prejudice to either party’s right to request

reinstatement of the appeal if that should prove necessary.
54

V. OTHER EAB APPEALS

A. Introduction

Although most enforcement appeals to the EAB are governed by the CROP (see supra

Section III) and most permit appeals to the EAB are governed by 40 C.F.R. part 124 (see supra

Section IV), some administrative appeals are authorized by other regulations. These categories of

appeals are briefly described below. Practitioners should consult the applicable statute and

regulations for further information regarding these appeals. 

B. Clean Air Act (“CAA”) Enforcement Appeals

1. CAA § 120

A decision of the Presiding Officer assessing a noncompliance penalty under CAA 

§ 120, 42 U.S.C. § 7420, may be appealed to the EAB pursuant to 40 C.F.R. § 66.95(c). See also

40 C.F.R. § 66.3(g) (delegating authority to the EAB to issue final decisions in appeals under

40 C.F.R. part 66). 

2. CAA § 207(c)

 A decision of the Presiding Officer under 40 C.F.R. part 85 (EPA-ordered automobile

recalls for failure to meet emissions standards under CAA § 207(c), 42 U.S.C. § 7541(c)) may be

appealed to the EAB pursuant to 40 C.F.R. § 85.1807(u). See also 40 C.F.R § 85.1807(a)(6)

(delegating authority to the EAB to issue final decisions in appeals under 40 C.F.R. part 85).

C. CAA Permit Appeals

1. Title V Operating Permits

Title V of the 1990 amendments to the CAA (see 42 U.S.C. §§ 7661-7661f) requires

certain stationary sources of air pollution to obtain permits from state air pollution agencies and
55

requires EPA to establish a federal permit program where no state program exists. CAA

§ 502(d)(3), 42 U.S.C. § 7661a(d)(3). EPA has established procedures for a federal operating

permit program under Title V of the CAA amendments at 40 C.F.R. part 71. 

Section 71.11(l) provides for appeal to the EAB from a federal Title V operating permit

decision. Section 71.10(i) provides for an appeal to the EAB from a Title V operating permit that

was issued by a state, tribal, local, or other authority pursuant to a delegation of authority from

EPA. See, e.g., In re Peabody W. Coal Co., 12 E.A.D. 22, 27-29 (EAB 2005). However, a permit

issued by a state with an EPA-authorized state program may not be appealed to the EAB. 

An Administrator’s denial of a request that a permit be revised, revoked and reissued, or

terminated may be informally appealed to the EAB, pursuant to 40 C.F.R. § 71.27(a)(2). 

2. Acid Rain Program 

Title 40 C.F.R. part 72 establishes permit requirements under EPA’s Acid Rain Program

pursuant to Title IV of the CAA. Section 78.3(b)(1) provides for an appeal to the EAB from

certain acid rain permit decisions listed at 40 C.F.R. § 78.1(a). See, e.g., In re Indianapolis Power

& Light Co., 6 E.A.D. 23, 27 (EAB 1995); see also 40 C.F.R. § 78.1(c). Section 78.20 sets forth

the appeals procedure under part 78.

3. Standards of Performance for Residential Wood Heaters

A decision of the Presiding Officer to deny an application for certification, or revoke a

certification, for a residential wood heater, under 40 C.F.R. § 60.539, or a decision to deny or

revoke a certification for laboratory accreditation under 40 C.F.R. § 60.533, may be appealed to the

EAB pursuant to 40 C.F.R. § 60.539(h)(2). See, e.g., In re Woodkiln, Inc., 7 E.A.D. 254, 256

(EAB 1997).
56

D. Federal Insecticide, Fungicide, and Rodenticide Act (“FIFRA”)

 Non-Enforcement Proceedings 

EPA regulations at 40 C.F.R. part 164 govern hearings in FIFRA proceedings arising from:

(1) refusal to register a pesticide; (2) cancellation of a pesticide registration; (3) change of

classification of a pesticide; (4) suspension of a pesticide registration; and (5) other hearings

convened pursuant to FIFRA § 6, 7 U.S.C. § 136d. An appeal to the EAB of an initial decision is

authorized by 40 C.F.R. §§ 164.101-.103. The EAB is required to issue a final Agency decision

within 90 days from an initial decision issued at the close of a hearing or from the filing of an

accelerated decision. 40 C.F.R. § 164.103. Special rules apply to expedited hearings, see

40 C.F.R. §§ 164.120-.123, and modifications of previous cancellation and suspension orders, see

40 C.F.R. §§ 164.130-.133.

 E. Equal Access to Justice Act

The Administrator has delegated authority to the EAB to take final action on claims made

under the Equal Access to Justice Act. 40 C.F.R. § 17.8. See, e.g., In re Cutler, In re Bricks, Inc.,

11 E.A.D. 796, 797 (EAB 2004); see generally 40 C.F.R. part 17 (Implementation of the Equal

Access to Justice Act in Administrative Proceedings).

F. Fraudulent Claims Against EPA

The Administrator has delegated authority to the EAB to take final action in administrative

proceedings to impose civil penalties against persons who make false or fraudulent claims or

statements to EPA. 40 C.F.R. § 27.48; see also id. § 27.1. A defendant who has filed a timely

answer in a civil penalty action for making such a claim or statement may appeal an adverse

decision to the EAB pursuant to 40 C.F.R. § 27.39(a). See generally 40 C.F.R. pt. 27.
57

G. Ocean Dumping Permits

A decision of the Presiding Officer to deny an application for an ocean dumping permit

pursuant to section 102 of the Marine Protection, Research, and Sanctuaries Act of 1972, as

amended, 33 U.S.C. § 1412, may be appealed to the EAB. 40 C.F.R. § 222.12(a)(1).

H. Noise Control Act

A decision of the Presiding Officer under the Noise Control Act of 1972, 42 U.S.C. § 4910, 

may be appealed to the EAB pursuant to 40 C.F.R. § 209.3(k).
58

 If the petitioner has not complied with the terms of the order, the petition will be 60

denied. See Emp’rs Ins. of Wausau v. Clinton, 848 F. Supp. 1359, 1368 (N.D. Ill. 1994); aff’d,

52 F.3d 656 (7th Cir. 1995), cert. denied, 516 U.S. 1042 (1996) (establishing the proposition);

In re Findley Adhesives, Inc., 5 E.A.D. 710, 716, 718 & n.23 (EAB 1995).

 The constitutionality of the reimbursement procedure established in section 106(b)(2) 61

was upheld in Emp’rs Ins. of Wausau v. Browner, 848 F. Supp. 1369, 1374-78 (N.D. Ill. 1994),

aff’d, 52 F.3d 656 (7th Cir. 1995), cert. denied, 516 U.S. 1042 (1996) (consolidated on appeal to

the 7th Circuit with the district court case cited in the immediately preceding footnote). 

 Certain federal agencies other than EPA also have the authority to issue orders under

62

section 106(a). Reimbursement claims based on orders issued by agencies other than EPA must

(continued...)

VI. CERCLA SECTION 106(b) PETITIONS FOR REIMBURSEMENT

A. Introduction

The EAB issues final decisions granting or denying petitions for reimbursement submitted

under section 106(b)(2) of the Comprehensive Environmental Response, Compensation, and

Liability Act of 1980 (“CERCLA”), 42 U.S.C. § 9606(b)(2). Section 106(b)(2) allows any person

who has complied with an order issued under section 106(a) of the statute to petition for

reimbursement of the reasonable costs incurred in complying with the order, plus interest. To 60

establish a claim for reimbursement, a petitioner must demonstrate that it was not liable for

response costs under CERCLA section 107(a) or that the selection of the ordered response action

was arbitrary, capricious, or otherwise not in accordance with law.61

There are no federal regulations governing CERCLA reimbursement proceedings. 

EAB has issued a detailed guidance document, “Revised Guidance on Procedures for Submission

and Review of CERCLA Section 106(b) Reimbursement Petitions” (Nov. 10, 2004) (“CERCLA

Guidance”), see Appendix 1, describing the information that petitioners are expected to submit and

the procedures that the EAB intends to follow in evaluating section 106(b) petitions.62
59

(...continued) 62

be filed with the EAB. While such petitions are not specifically addressed in the CERCLA

Guidance, procedures similar to those set forth in the CERCLA Guidance will apply to any such

claims. See In re Katania Shipping Co., 8 E.A.D. 294, 298-300 & n.3 (EAB 1999). 

 See CERCLA Guidance at 2-3. 63

Persons who believe they may be eligible to assert a claim under section 106(b) should

refer to the guidance document for further discussion of the applicable procedures, which are

summarized in the following paragraphs.

B. Procedure for Submitting CERCLA Reimbursement Petitions

1. Filing Requirements

By statute, a claimant must file a petition for reimbursement “within 60 days after

completion of the required action.” See CERCLA § 106(b)(2)(A), 42 U.S.C. § 9606(b)(2)(A); see

also In re Grand Pier Ctr., LLC, 12 E.A.D. 403, 407 n.7 (EAB 2003) (characterizing the 60-day

deadline as a “prerequisite” that must be satisfied before the Board will consider the merits of the

petition). Petitions for reimbursement and other pleadings may be filed electronically. See

Section II.I.1 (containing information about the EAB’s requirements for electronic filing). For the

purpose of determining a petitioner’s compliance with the statutory 60-day deadline for filing a

petition, the EAB will look at the postmark date if the petition was sent to the Board by certified

mail, or to the date of receipt by the EAB if the petition was transmitted electronically, by handdelivery or by any other mail service. See CERCLA Guidance at 2. 

Except for a petition for reimbursement that is sent by certified mail, the postmark date of 63

a pleading is not determinative of the time a pleading was filed. Pleadings must be received at the

EAB’s offices by the specified filing date. If the EAB establishes a briefing schedule by order, any
60

See supra n.62. 64

date the EAB specifies for filing a pleading is the date by which it must be received, unless

otherwise specified in the order. Section II.I.2 contains further information about addressing mail

sent to the EAB. 

2. EAB Review Procedures

Upon receipt of a petition, the EAB will issue a letter to the appropriate EPA Regional

Office (or federal agency, if the claim is based on an order issued by a federal agency other than

EPA) soliciting a written response to the petition. If the Region contends that one or more of the 64

threshold requirements for consideration of the petition have not been met, the Region must submit

a limited response to the petition raising any such contentions within 30 days of the EAB’s letter

soliciting a response. These threshold eligibility requirements relate to: (1) whether the

administrative order in question is subject to section 106(b)(2); (2) whether the order has been

complied with; (3) whether the required action has been completed, and; (4) whether the petition is

timely. See, e.g, In re Grand Pier Ctr., LLC, 12 E.A.D. 403, 407 n.7 (EAB 2005). The petitioner

will then be given an opportunity to respond to the Region’s contentions regarding threshold

requirements. After these issues have been briefed, the EAB will either rule on any threshold issue

raised by the Region or defer its ruling until the merits have been briefed.

 If the Region finds that the petitioner has met the threshold eligibility requirements, the

Region shall submit a response addressing the merits of the petitioners’ claims within 60 days after

the date of the EAB’s letter soliciting a response to the petition. The EAB will then evaluate the

merits of the petitioner’s claim. When evaluating a petition for reimbursement, the EAB may, in

its discretion, request supplemental briefing, direct the parties to present oral argument, or refer
61

 The EAB has issued a final decision without first issuing a preliminary decision. In re 65

Glidden Co., 10 E.A.D. 738, 754 n.15 (EAB 2002). The EAB dismissed the petitions for

reimbursement as premature on the ground that petitioners had not completed the required

response action and therefore had not satisfied a statutory prerequisite for reimbursement. Id.

at 754. The EAB explained that, “because today’s order does not involve a final disposition, but

a dismissal without prejudice to refile, the Board is not issuing a preliminary decision.” Id.

at 754 n.15.

particular factual questions to a hearing officer for the purpose of conducting an evidentiary

hearing. In most cases, however, the EAB will issue a proposed disposition of the petition in the

form of a preliminary decision based on the petition, the regional officer’s response to the petition,

and the underlying administrative record. The preliminary decision will be accompanied by a

schedule providing both parties with an opportunity to submit comments. A final decision on

whether the petitioner is entitled to any reimbursement will be issued after consideration of the

parties’ comments. If the EAB determines that the petitioner is entitled to reimbursement of at 65

least some of its costs of compliance, further proceedings will be held to determine the appropriate

level of reimbursement. See, e.g., In re Solutia, Inc., 10 E.A.D. 193, 204 n.12, 217 (EAB 2001);

In re Port Auth. of N.Y., 10 E.A.D. 61, 98 (EAB 2001). Any final decision by the EAB denying a

reimbursement petition in whole or in part may be appealed by the petitioner to the appropriate

U.S. district court as provided in CERCLA § 106(b)(2)(B), 42 U.S.C. § 9606(b)(2)(B). 

 
62

APPENDICES

1. Revised Guidance on Procedures for Submission and Review of CERCLA 

 Section 106(b) Reimbursement Petitions (Nov. 10, 2004)

2. EAB Request for Regional Response to Petition for Review

 of RCRA, UIC, or NPDES Permit Decisions under 40 C.F.R. part 124

3. EAB Request for Regional Response to Petition for Review of PSD Permit 

 Decision under 40 C.F.R. part 124

4. EAB Consent Agreement and Final Order (“CAFO”) Procedures

5. Memorandum from Administrator to Environmental Appeals Board

 titled “Expedited Administrative Review of Appeals of RCRA

 Permit Denials Filed by Interim Status Hazardous Waste 

 Combustion Facilities” (Mar. 16, 1994)

6. Pleading Templates
Revised Guidance on Procedures for Submission and Review of

CERCLA Section 106(b) Reimbursement Petitions

Date: November 10, 2004

Environmental Appeals Board

This document is intended solely as guidance and is not

determinative of the issues addressed. The policies and

procedures in this guidance do not constitute a

rulemaking by the Agency and may not be relied on to

create a substantive or procedural right or benefit

enforceable at law by any person. The Agency may take

action at variance with this guidance.
Contents

I. Introduction .......................1

II. Filing Procedures and Deadlines .............2

III. Contents of the Petition .................3

A. Background Information ...............3

B. Statutory Prerequisites for Obtaining Review

on the Merits ...................4

Compliance with the Order ..............4

Completion of the Required Action ..........4

Timeliness of the Petition .............4

Incurrence of Costs .................4

C. Statement of Grounds for Reimbursement .......5

D. Required Attachments ................6

IV. Environmental Appeals Board Procedures for Processing

Section 106(b) Petitions .................6

A. Response to the Petition ..............6

B. Additional Briefing .................8

C. Evidentiary Hearings and Oral Arguments .......8

D. Preliminary Decision ................9

E. Comments on the Preliminary Decision ........9

F. Further Proceedings . . . . . . . . . . . . . . . . 10

Final Order Denying Reimbursement . . . . . . . . . 10

Final Decision and Order Granting Reimbursement . . 10

Final Decision Determining Reimbursable Costs 

and Authorizing Payment . . . . . . . . . . . 11

G. Federal Court Review . . . . . . . . . . . . . . . 12

V. Further information . . . . . . . . . . . . . . . . . . 12
 1 This document is intended solely as guidance. It is not

determinative of the issues addressed. The policies and

procedures in this guidance do not constitute a rulemaking by the

Agency, and may not be relied on to create a substantive or

procedural right or benefit enforceable at law by any person. 

The Agency may take action at variance with this guidance.

 2 Certain federal agencies other than EPA also have the

authority to issue CERCLA § 106(a) orders. See Exec. Order No.

12580, 52 Fed. Reg. 2923 (Jan. 23, 1987). Reimbursement claims

based on orders issued by these agencies also must be filed with

the EAB. The procedures set forth in this guidance apply to

those claims.

I. INTRODUCTION

This document sets forth guidance1 regarding petitions for

reimbursement submitted under section 106(b)(2) of the 

Comprehensive Environmental Response, Compensation, and Liability 

Act of 1980 (CERCLA), 42 U.S.C. § 9606(b)(2), as amended by the 

Superfund Amendments and Reauthorization Act of 1986 (SARA). 

This guidance describes the contents of reimbursement petitions

and the procedures that EPA uses in responding to reimbursement

petitions.

Section 106(b)(2) allows any person who has complied

with an administrative order issued by EPA or another federal

agency under section 106(a) of CERCLA to petition for

reimbursement of the reasonable costs incurred in complying with

the order, plus interest. To establish a claim for

reimbursement, a petitioner must demonstrate that it was not

liable for response costs under CERCLA section 107(a), or that

EPA’s selection of the ordered response action was arbitrary and

capricious or was otherwise not in accordance with law. The full

text of sections 106(a) and 106(b)(2) is set forth as an appendix

to this guidance.

The President's authority to implement CERCLA section 106(b)

was delegated to the EPA Administrator by Executive Order 12580

(January 23, 1987). The authority to receive, evaluate, and make

determinations regarding petitions for reimbursement submitted 

pursuant to section 106(b) has been delegated to EPA’s

Environmental Appeals Board (“EAB”). See Delegation of Authority

14-27 ("Petitions for Reimbursement").2 

Since there are no regulatory procedures for reviewing

CERCLA § 106(b) petitions, the EAB has issued this guidance

document to outline the procedures it intends to follow in such

cases. This guidance supersedes the “Revised Guidance on
- 2 -

Procedures for Submitting CERCLA Section 106(b) Reimbursement

Petitions and on EPA Review of Those Petitions," issued by the

EAB on October 9, 1996, and is effective immediately. The

procedures described in this guidance will be applied to all

petitions submitted on or after the date the guidance is issued. 

The EAB will also apply these procedures, to the extent the EAB

determines it to be practicable and nonprejudicial to any party,

to petitions that were submitted before the date of issuance of

this guidance but not yet decided by the EAB.

II. FILING PROCEDURES AND DEADLINES

Petitions for reimbursement and supporting documents shall

be sent to the EAB as follows: Petitions and documents that are

sent by U.S. mail (except by U.S. Express Mail) shall be sent by

certified mail, return receipt requested, to: 

Clerk of the Board 

 Environmental Appeals Board (Mail Code 1103B)

U.S. Environmental Protection Agency

1200 Pennsylvania Avenue, N.W.

Washington, DC 20460

Petitions and supporting documents that are delivered by hand or

courier (including U.S. Express Mail) shall be delivered to: 

Clerk of the Board

Environmental Appeals Board

U.S. Environmental Protection Agency

Colorado Building

Suite 600

1341 G Street, N.W.

Washington, DC 20005

The office hours of the Clerk of the Board are 8:00 a.m. to 12:00

p.m. and 1:00 p.m. to 4:30 p.m., Monday through Friday (excluding

federal holidays). 

The petitioner shall also send a copy of its petition, including

attachments, to the EPA Regional office (or federal agency, if

other than EPA) that issued the underlying administrative order. 

Consult the EAB Practice Manual, which is accessible on the EAB’s

website at www.epa.gov/eab for additional requirements pertaining

to the filing of documents with the EAB.

Section 106(b)(2) requires that a petition be submitted to

EPA “within 60 days after completion of the required action.”
- 3 -

For the purpose of determining whether a petitioner has complied

with the statutory 60-day deadline, EPA requires that

a petition that was sent by certified mail be postmarked not

later than the 60th day after the date of completion of the

required action. A petition that was sent to the EAB by any

means other than certified mail must actually be received by the

EAB not later than the 60th day after the date of completion of

the required action. If the 60-day time period for filing the

petition with EPA expires on a Saturday, Sunday, or federal legal

holiday, the period will be extended to include the next business

day.

III. CONTENTS OF THE PETITION

A. Background Information

A petition must include the following background

information:

• the petitioner's full name, title, and address;

• the name, title, address, telephone number and fax

number of any agent or attorney authorized to represent

the petitioner (or, if the petitioner is not

represented, the petitioner’s own telephone number and

fax number);

• the name and address of the facility at which the

response action was implemented; and

• the U.S. EPA docket number for the section 106(a)

order, if issued by EPA.

A complete copy of the order must also accompany the petition as

an attachment.

The petition must be signed by the petitioner or by an

attorney representing the petitioner. If the petitioner is not a

natural person (e.g., if the petitioner is a corporation), the

petition must be signed by the petitioner’s attorney or by an

agent or officer of the petitioner who is qualified to act as a

signatory. For purposes of this requirement, a “qualified” agent

or officer means one who satisfies the definition provided in 40

C.F.R. § 270.11(a). The EAB may at any time require any factual

assertion contained in a petition to be substantiated by an

affidavit based on the affiant’s personal knowledge of the matter

asserted. 
- 4 -

B. Statutory Prerequisites for Obtaining Review on

the Merits (Threshold Issues) 

 CERCLA establishes four prerequisites for obtaining

review, and the petitioner must demonstrate that it satisfies all

four of them. The EAB will ordinarily not address the merits of

a petition unless the petitioner has first demonstrated that it

has satisfied these prerequisites. See Section IV.A.1. relative

to a Region’s disputing that one or more of the statutory

prerequisites have been met. The four prerequisites are: 

1) Compliance With the Order: A petitioner may seek

reimbursement of costs incurred in responding to a

section 106(a) order only if it complied with the

order. The reimbursement petition must state that the

petitioner has complied with the order, and must be

accompanied by evidence supporting that statement. 

2) Completion of the Required Action: A petitioner may

seek reimbursement only after having completed the

action required by the order. The reimbursement

petition must state that the action has been completed,

and be accompanied by evidence supporting that

statement.

3) Timeliness of the Petition: The petition must state 

the date on which the action required by the section

106(a) order was completed, so that the EAB can

determine whether the petition is timely. Information

regarding compliance with the statutory 60-day filing

deadline appears in Section II of this guidance. 

4) Incurrence of Costs: The petitioner must demonstrate

that it incurred costs. However, the petitioner need

not demonstrate the “reasonableness” of those costs

until and unless the EAB concludes that the

petitioner is entitled to reimbursement in some amount. 

When initially filing a petition, the only cost

information the petitioner must include is:

(1) a statement asserting that the petitioner incurred

costs in complying with the section 106(a) order, and 

(2) an estimate of the total costs the petitioner

is claiming.

The EAB will ordinarily consider any dispute concerning

the reasonableness of the costs incurred only after it

decides that reimbursement of some amount should be

awarded. However, it may request cost information at
 3 A petition must be promptly amended as appropriate to

correct or clarify any statements therein that are no longer

true, or that are determined not to have been true when made.

 4 Section 106(b)(2)(D) provides for the reimbursement of

“reasonable response costs incurred by the petitioner pursuant to

the portions of the order found to be arbitrary and capricious or

otherwise not in accordance with law” (emphasis added). 

Therefore, when making a claim under section 106(b)(2)(D), the

petitioner must be specific in identifying the portions of EPA’s

order that it seeks to challenge.

- 5 -

an earlier date if it deems such information useful in

determining either threshold eligibility issues or a

petitioner’s entitlement to reimbursement on the

merits.

C. Statement of Grounds for Reimbursement

The petition must set forth all legal arguments, factual

contentions (including contentions, if any, regarding technical

or scientific matters), and supporting evidence on which the

petitioner relies in support of its claim for reimbursement.3

Except as may be permitted by the EAB for good cause shown, and

except as specifically provided in Sections III.B(4) and IV.F of

this guidance (describing procedures for submitting cost-related

information), a petitioner may not raise any issues during the

petition review process that were not identified in the petition,

and may not submit any evidence or information during the

petition review process that was not identified in the petition,

unless the petitioner demonstrates in a motion to the EAB that:

(1) for new issues, such issues were not reasonably ascertainable

as of the date the petition was filed; or (2) for new evidence or

information, the petitioner could not reasonably have known of

its existence, or could not reasonably have anticipated its

relevance or materiality, as of the date the petition was filed.

 The petition must explicitly state, as to each claim set

forth therein, whether the claim arises under CERCLA §

106(b)(2)(C) or under CERCLA § 106(b)(2)(D), or both in the

alternative.4

 Both subparagraph 106(b)(2)(C) and subparagraph

106(b)(2)(D) expressly place the burden of proof on the

petitioner.
 5

 Copies of such cost-related documents need only be

submitted after the Board issues a Final Decision and Order

Granting Reimbursement. See Section IV.F, infra.

- 6 -

D. Required Attachments

A copy of the administrative order on which the petitioner’s

claim is based must accompany the petition as an attachment. In

addition, all other documents on which the petitioner relies in

support of its claim must also be submitted as attachments to the

petition, except for documents to be relied on solely as evidence

of the costs incurred or as evidence of their reasonableness.5

Each of the attachments must be separately identified, and the

relevance of each attachment to the petitioner’s claim briefly

explained, in the body of the petition.

IV. EAB PROCEDURES FOR PROCESSING SECTION 106(b) PETITIONS

The EAB will generally evaluate petitions for reimbursement

using the procedures set forth below. However, it may exercise

its discretion to stay further action on a petition at any time. 

The EAB may, for example, defer consideration of a petition while

related settlement discussions or judicial actions are

proceeding, or for other good cause. 

A petitioner may elect to withdraw its petition, or to

withdraw its own claim from a petition submitted jointly with

other petitioners. Whenever a petitioner withdraws a claim for

reimbursement, the petitioner will be permitted to reinstate that

claim only if the 60-day statutory deadline (measured from the

date of completion of the required action) has not yet expired. 

A. Response to the Petition

Upon receiving a petition for reimbursement, the EAB will

send a letter to the appropriate EPA Regional office, or federal

agency if the order was not issued by EPA (with a copy to the

petitioner) soliciting a response to the petition. (All

references to the Region in Section IV of this Guidance also 

apply to the federal agency that issued the order when the order

was not issued by EPA.) 

1. Limited response addressing prerequisites

for obtaining review

If the Region contends that one or more of the four

prerequisites for obtaining review discussed in Section III.B of
 6

 The Region may request a limited extension of time if

necessary to verify whether a petitioner has completed the

response action.

- 7 -

this guidance have not been met – i.e., that the petitioner has

failed to comply with EPA’s section 106(a) order, that the

required action has not been completed, that the petition was not

timely filed, and/or that the petitioner has not incurred any

costs in complying with a section 106(a) order – the Region must

raise those contentions by submitting a limited responsive

pleading in the nature of a motion to dismiss the petition. Such

a pleading should address only the petitioner’s alleged failure

to meet one or more of the prerequisites for obtaining review

described in Section III.B, and will be treated by the EAB as a

request to reject the petition without reaching the merits of the

petitioner’s claims. The Region shall file its pleading within

thirty days after the date of the EAB’s letter soliciting a

response to the petition.6 The petitioner will then be invited

to respond to the Region’s motion. 

If the Region has filed a pleading moving to dismiss the

petition for failure to meet one or more of the prerequisites for

obtaining review, and once the petitioner has had the opportunity

to respond, the EAB may rule on any or all of the prerequisite

issues or may defer ruling on them until the merits have also

been briefed (pursuant to a further order of the EAB). The

Region’s filing of a responsive pleading in the nature of a

motion to dismiss does not waive any of the Regions’s arguments

with respect to the merits of the petitioner’s claims. The EAB’s

dismissal of a petition as premature on the ground that the

petitioner has not completed the response action is without

prejudice to re-filing the petition at a subsequent time.

2. Response on the merits

If the Region does not contend that one or more of the

statutory prerequisites discussed in Section III.B of this

guidance have not been met, the Region must submit a response

addressing the merits of the petitioner’s claims. The Region’s

response must be received within sixty days after the date of the

EAB’s letter soliciting a response to the petition (unless a

later date is specified by the EAB). The Region’s submission of

a response addressing the merits of the petitioner’s claims in no

way limits the EAB’s authority to reject the petition for failure

to satisfy one or more of the statutory prerequisites described

in Section III.B of this guidance.
 7 If the EAB designates a hearing officer to conduct an

evidentiary hearing, he or she will be asked to issue a

recommended decision to the EAB with respect to the issues

addressed at the hearing.

- 8 -

3. Certified index and copies of documents

The Region’s first response to the EAB (either addressing

one or more statutory prerequisites for reimbursement or the

merits of the petitioner’s claims) must be accompanied by a

certified index to the administrative record that the Region

compiled in connection with the issuance of the underlying CERCLA

§ 106(a) order. In addition, the Region must provide the EAB

with copies of all documents that are relied on in the responsive

pleading and that have not already been submitted by the

petitioner.

B. Additional Briefing

The EAB may at any time require or invite the petitioner

and/or the Region to provide such supplemental briefing as the

Board may deem necessary for an informed resolution of the issues

presented. Briefs other than those expressly required or invited

by the EAB may be submitted only with leave of the EAB.

C. Evidentiary Hearings and Oral Arguments

CERCLA § 106(b) does not require that EPA provide an

evidentiary hearing on a reimbursement petition. However, the

EAB may, in its discretion, designate an EPA employee who has had

no prior involvement in the matter under review to serve as a

hearing officer and to conduct an evidentiary hearing with

respect to any issue of fact that the EAB may consider material

to the resolution of a reimbursement petition.7 Similarly in its

sole discretion, the EAB may direct the parties to appear before

it to present oral argument with respect to one or more specified

issues. The EAB may take either of those actions either in

response to a request by a party or on its own initiative.

If the EAB determines that an evidentiary hearing or oral

argument shall take place, both the petitioner and the Region

will be notified in writing of the issues to be addressed and the

hearing date and location. Both the Region and the petitioner

will be expected to participate in such proceedings; a party's

failure to participate may cause adverse inferences or

conclusions to be drawn against that party with respect to any

matter to be addressed at the proceedings. 
- 9 -

D. Preliminary Decision

The EAB’s proposed disposition of a petition for

reimbursement, whether on the merits or otherwise, will

ordinarily be issued to the parties in the form of a “Preliminary

Decision” on which comments will be solicited (see Section IV.E).

If any materials cited in the Preliminary Decision were not

furnished by the parties themselves and are not generally

available, such materials will either be sent by the EAB to all

parties along with the Preliminary Decision or be made available

for inspection by the parties at the Regional office upon

issuance of the Preliminary Decision, as the EAB deems

appropriate. In addition, if an evidentiary hearing was

conducted in connection with the evaluation of a petition, the

EAB will provide a copy of the hearing officer's recommended

decision to the parties along with its own Preliminary Decision.

In cases where the EAB dismisses a petition without prejudice to

refiling, or where the EAB action is reflective of a settlement

among the parties, the EAB may issue a Final Decision and Order

either granting or denying reimbursement, as appropriate, with no

opportunity for comment, instead of a Preliminary Decision.

 E. Comments on the Preliminary Decision

When the EAB issues its Preliminary Decision, it will also

establish a schedule providing both parties with an opportunity

to comment on the decision. The EAB will generally invite such

comments according to the following sequence:

If the Preliminary Decision proposes to award reimbursement

(in whole or in part) to the petitioner, the EAB will direct the

Regional office to submit its comments first. The EAB will

specify a later date for submission of the petitioner’s comments,

which may include a response to the Region’s comments.

If the Preliminary Decision proposes to deny the

petitioner’s claim in full, the EAB will direct the petitioner to

submit its comments first. The EAB will specify a later date for

submission of the Region’s comments, which may include a response

to the petitioner’s comments. 

The comment period following issuance of the EAB's

Preliminary Decision represents the final opportunity for each

party to present its views in relation to the substance of the

petitioner's claim for reimbursement under section 106(b)(2). 

Comments should focus with particularity on the analysis in the

Preliminary Decision rather than merely repeating general

arguments previously made. To the extent that a party wishes only
- 10 -

to reaffirm its reliance on arguments already made to the EAB,

such arguments need not be repeated at length. Instead, comments

of that nature may be submitted in summary form, referencing the

commenting party’s prior submissions.

Absent extraordinary circumstances, the EAB will decline to

consider any new claims, issues, or evidence sought to be raised

or submitted during the comment period. Therefore, unless such

extraordinary circumstances exist, comments should be limited to

issues raised in the petition, the Region's response to the

petition, or to any other matter discussed in the Preliminary

Decision. The burden is on the party seeking to submit

additional information to establish that extraordinary

circumstances exist.

F. Further Proceedings

After reviewing comments and responses to comments submitted

by the parties, and making such changes as it deems appropriate

in light of those submissions, the EAB will issue either a Final

Decision and Order Granting Reimbursement or a Final Order

Denying Reimbursement. A Final Decision and Order Granting

Reimbursement will be issued if the EAB determines that a

petitioner is entitled to reimbursement of all or any portion of

the costs claimed in the petition. A Final Order Denying

Reimbursement will be issued only if the EAB determines that no

portion of the costs claimed by the petitioner should be

reimbursed.

Final Order Denying Reimbursement: A Final Order

Denying Reimbursement represents the Agency’s final

decision with respect to the petitioner’s claim. 

It will be served on the petitioner by certified mail,

return receipt requested. A petitioner who wishes to

file an action in Federal district court challenging a

Final Order Denying Reimbursement under CERCLA 

§ 106(b)(2)(B) must do so within thirty days of receipt

of that order. 

Final Decision and Order Granting Reimbursement: 

A Final Decision and Order Granting Reimbursement 

does not constitute the Agency’s final action on the

petition because the EAB must still determine 

the amount of reimbursement to be awarded. When

issuing a Final Decision and Order Granting

Reimbursement, therefore, the EAB will also direct

the petitioner to file a brief with supporting

documentation of all reasonable costs that it incurred
 8

 Petitioner may reference documents in the record.

 9 The statute expressly limits reimbursement from the

Fund to “reasonable” costs (plus interest). The petitioner shall

submit evidence of the costs actually incurred, which evidence

shall include, at a minimum, itemized invoices and proof of their

payment in full. The EAB may also require a demonstration that

those costs are reasonable, particularly in cases where the

Region argues that specific cost items are not reasonable. While

not all factors bearing on the reasonableness of a petitioner’s

costs can be articulated in this guidance, they would typically 

include: bidding procedures used for a particular project and the

number of bids received; reasons for selecting a contractor other

than the lowest bidder; cost estimates provided by prospective

contractors and the circumstances surrounding any later

deviations from those estimates; and the reasons for any

unforeseen expansion of a particular project or unforeseen delay

in its completion, to the extent that such expansion or delay

resulted in additional costs. Petitioners should retain

documents and other evidence bearing on such matters, and should

be prepared to submit such evidence to the EAB upon request.

- 11 -

in implementing the order.8 The Region will then be

afforded an opportunity to challenge particular cost

items (as unreasonable or otherwise not recoverable),

and the petitioner will be permitted to respond to

those challenges, in accordance with a briefing

schedule established by the EAB.9

Final Decision Determining Reimbursable Costs and

Authorizing Payment: After the cost issues have

been briefed, the EAB will issue a Final Decision

Determining Reimbursable Costs and Authorizing

Payment. The Final Decision Determining Costs and

Authorizing Payment will be served on the petitioner by

certified mail, return receipt requested. A Final

Decision Determining Reimbursable Costs and

Authorizing Payment represents the Agency’s final

decision with respect to the petitioner’s claim. 

A petitioner who wishes to file an action in

Federal district court under CERCLA § 106(b)(2)(B)

challenging a Final Decision and Order Granting

Reimbursement and/or a Final Decision Determining 

Reimbursable Costs and Authorizing Payment must

do so within thirty days of receipt of a Final
 10 Individual volumes of the E.A.D. may be purchased from

the U.S. Superintendent of Documents, telephone: 202-512-1800.

- 12 -

Decision Determining Reimbursable Costs and 

Authorizing Payment.

The EAB’s Final Orders Denying Reimbursement, Final

Decisions and Orders Granting Reimbursement, and Final

Decisions Determining Reimbursable Costs and Authorizing 

Payment may be published in the Environmental Administrative

Decisions (E.A.D.)10 and are available on the EAB’s website at

www.epa.gov/eab. These decisions are also available through such

services as LEXIS©, WESTLAW©, the EPA Administrative Law

Reporter, the ELI Environmental Law Reporter, and EPA Shadow

LawTM. For the convenience of litigants and the EAB, the EAB

encourages the citation of Board decisions to the appropriate

volume and page number of the E.A.D. if the cited decision

appears therein. The official form of citation for the EAB’s

opinions is set forth in the EAB Practice Manual, which is also

accessible at the EAB’s website,www.epa.gov/eab. Preliminary

decisions are also available on the EAB’s website.

G. Federal court review of EAB decisions

The EAB’s decisions in CERCLA § 106(b) matters are

reviewable de novo in the federal district courts.

V. FURTHER INFORMATION

For further information concerning the matters addressed in

this guidance, contact the Clerk of the Board, Environmental

Appeals Board (Mail Code 1103B), U.S. Environmental Protection

Agency, 1200 Pennsylvania Avenue, N.W., Washington, DC 20460,

(202) 233-0110. 
APPENDIX

CERCLA Section 106(a) provides:

In addition to any other action taken by a State or local

government, when the President determines that there may be an

imminent and substantial endangerment to the public health or

welfare or the environment because of an actual or threatened

release of a hazardous substance from a facility, he may require

the Attorney General of the United States to secure such relief

as may be necessary to abate such danger or threat, and the

district court of the United States in the district in which the

threat occurs shall have jurisdiction to grant such relief as the

public interest and the equities of the case may require. The

President may also, after notice to the affected State, take

other action under this section including, but not limited to,

issuing such orders as may be necessary to protect public health

and welfare and the environment.

CERCLA Section 106(b)(2) provides:

(A) Any person who receives and complies with the terms of

any order issued under subsection (a) of this section may, within

60 days after completion of the required action, petition the

President for reimbursement from the Fund for the reasonable

costs of such action, plus interest. Any interest payable under

this paragraph shall accrue on the amounts expended from the date

of expenditure at the same rate as specified for interest on

investments of the Hazardous Substance Superfund established

under subchapter A of chapter 98 of Title 26.

(B) If the President refuses to grant all or part of a

petition made under this paragraph, the petitioner may within 30

days of receipt of such refusal file an action against the

President in the appropriate United States district court seeking

reimbursement from the Fund.

(C) Except as provided in subparagraph (D), to obtain

reimbursement, the petitioner shall establish by a preponderance

of the evidence that it is not liable for response costs under

section 9607(a) of this title and that costs for which it seeks

reimbursement are reasonable in light of the action required by

the relevant order.

(D) A petitioner who is liable for response costs under

section 9607(a) of this title may also recover its reasonable

costs of response to the extent that it can demonstrate, on the

administrative record, that the President's decision in selecting

the response action ordered was arbitrary and capricious or was
otherwise not in accordance with law. Reimbursement awarded

under this subparagraph shall include all reasonable response

costs incurred by the petitioner pursuant to the portions of the

order found to be arbitrary and capricious or otherwise not in

accordance with law.

(E) Reimbursement awarded by a court under subparagraph (C)

or (D) may include appropriate costs, fees, and other expenses in

accordance with subsections (a) and (d) of section 2412 of Title

28.
The Board has issued an Order authorizing the electronic filing of documents in cases involving 1

permit appeals. See Order Authorizing Electronic Filing in Proceedings Before the Environmental

Appeals Board Not Governed by 40 C.F.R. Part 22 (Jan. 28, 2010), available at http://www.epa.gov/eab

(click “Standing Orders” on sidebar). Instructions on registration and document filing are available by

using the “Electronic Filing” link on the Board’s website. Documents containing confidential business

information should not be filed electronically as the Board considers business confidentiality claims

[Director]

[Region or Name of the State Office]

[Address]

Re: Case Name

 Permit Number:

 Appeal Number: 

Dear [Name]: 

This is to advise you that the Environmental Appeals Board received on [Date] 

 , a petition filed by [Name] , on behalf [Name of Petitioner(s)] , asking

the Board to review a [statute] permit determination by [Permit issuer/State and or Region] 

. 

A copy of the petition and exhibits (IF ANY) can be found on the Board’s website at

(INCLUDE THE LINK TO THE DOCKET PAGE LISTING ALL THE DOCUMENTS

FILED IN THE CASE). If you have any difficulty accessing this document, please let me

know.

To assist the Environmental Appeals Board in deciding whether the matters raised by

petitioner should be reviewed, please have your staff prepare a response that addresses the

petitioner’s contentions and whether petitioner has satisfied the requirements for obtaining

review under 40 C.F.R. § 124.19(a) and file such response no later than [45 days of the date of

this letter]. Include relevant portions of the administrative record with the response, together

with a certified index of the entire administrative record. Filing may be accomplished

electronically pursuant to the Board’s Order of January 28, 2010. Alternatively, filing may be 1
waived when a document is electronically filed. Id. at 5-6. Please note that if a party, or its attorney or

other representative, electronically files any document, such as a notice of appeal, brief, or motion, that

exceeds fifty (50) pages in length, inclusive of the certificate of service, table of contents, and table of

authorities, but exclusive of exhibits or attachments, it must also send one paper copy of that document to

the Board by U.S. Mail, hand, courier, or commercial delivery service within one business day of the date

of the electronic filing. See id. at 4-5. Such paper copy must be accompanied by a signed certification

stating that it is identical to the electronically filed document. Id. at 5. If the combined page length of all

of the exhibits or attachments submitted in support of a brief or motion exceeds fifty (50) pages, the

requirement to submit a paper copy, and its timing, applies to the entire set of exhibits or attachments. 

Id. Anyone electronically filing exhibits or attachments in support of a brief, motion, or other document

should submit them separately from the associated brief or motion. Id. at 3.

Mail sent to the Environmental Protection Agency via the U.S. Postal Service may be delayed 2

by a random sterilization procedure applied to mail delivered to the federal government. Parties are

encouraged to utilize the Board’s e-filing system or non-U.S. Postal Service carriers and the Board’s

hand-delivery address when filing pleadings with the Board. Additional information regarding mail

delivery to the Board is available on the Environmental Appeals Board website (www.epa.gov/eab) at the

Clerk of the Board or Frequently Asked Questions links. 

accomplished by filing a paper original (signed in blue ink) and two copies of these materials

with the Board (at the address shown below) by the date specified above. A copy must be sent to

Petitioner, and a certificate of service showing the date and method of service should be included

with the filing. 

All documents, including the materials due [45 days of the date of this letter], must

reference the appeal number. IMPORTANT: In addition, any envelope or other packaging

containing documents sent to the Environmental Appeals Board’s mailing address or handdelivery address, as prescribed below, must bear a complete and accurate return address in the

upper left hand corner. The envelope or packaging must also clearly state the case name and

appeal number in the lower left hand corner.

All documents that are sent through the U.S. Postal Service, Express Mail, handdelivered, via courier must include the name of the organization, address, facsimile

number, telephone number, and an email address, if available .

2

Documents that are sent through the U.S. Postal Service (except by Express Mail) MUST

be addressed to the Environmental Appeals Board’s mailing address which is:

U.S. Environmental Protection Agency

Clerk of the Board

Environmental Appeals Board 1103B

Ariel Rios Building

1200 Pennsylvania Avenue, N.W.

Washington, D.C. 20460-0001
Documents that are sent to the Environmental Appeals Board’s hand-delivery address

(below) through the U.S. Postal Service (except by Express Mail) will be returned to the sender

and shall not be considered as filed.

Documents that are hand-carried in person, delivered via courier, mailed by Express Mail,

or delivered by a non-U.S. Postal Service carrier (e.g., Federal Express or UPS) MUST be

delivered to:

U.S. Environmental Protection Agency

Clerk of the Board

Environmental Appeals Board 

1341 G Street, N.W. Suite 600

Washington, D.C. 20005

Documents that are hand-carried may be delivered to the Clerk of the Board from 8:30

a.m. to 12:00 p.m. and 1:00 p.m. to 4:30 p.m., Monday through Friday (excluding federal

holidays). Documents filed electronically may be filed at any time up to 11:59 p.m. Eastern

Time on the day the document is required to be filed with the Board.

A copy of this letter is being sent to the petitioner as notification of these filing

requirements. 

Thank you for your attention to these matters.

Sincerely,

Eurika Durr

Clerk of the Board

cc: [Name and Address of Petitioner(s)]

 [Name and Address of Regional Counsel]

[Name and Address of Permittee]
[Director]

[Region or Name of the State Office]

[Address]

Re: Case Name

 Permit Number:

 Appeal Number: PSD 

Dear [Name]: 

This is to advise you that the Environmental Appeals Board (the “Board” or “EAB”)

received on [Date] , a petition dated ___________, filed by [Name] , on

behalf [Name of Petitioner(s)] , asking the Board to review a PSD determination by 

 [Permit issuer/State and or Region] . 

A copy of the petition and exhibits (IF ANY) can be found on the Board’s website at

(INCLUDE THE LINK TO THE DOCKET PAGE LISTING ALL THE DOCUMENTS

FILED IN THE CASE). If you have any difficulty accessing this document, please let me

know.

To assist the Board in deciding whether the matters raised by Petitioner should be

reviewed, please have your staff prepare a response that addresses Petitioner’s contentions and

whether Petitioner has satisfied the requirements for obtaining review under 40 C.F.R.

section 124.19.

Response Seeking Summary Disposition. If you believe that the petition in its entirety

may be appropriate for summary disposition, either because the Board does not have jurisdiction

to consider the petition, the appeal is untimely, Petitioner lacks standing to file an appeal, or none

of the issues raised in the petition were preserved for review, file a response to that effect by no

later than [15 days of the date of this letter] . Include relevant portions of the

administrative record with your response.

Filing may be accomplished electronically pursuant to the Board’s Order of January 28,
 The Board has issued an Order authorizing the electronic filing of documents in cases involving 1

permit appeals. See Order Authorizing Electronic Filing in Proceedings Before the Environmental

Appeals Board Not Governed by 40 C.F.R. Part 22 (Jan. 28, 2010), available at http://www.epa.gov/eab

(click “Standing Orders” on sidebar). Instructions on registration and document filing are available by

using the “Electronic Filing” link on the Board’s website. Documents containing confidential business

information should not be filed electronically as the Board considers business confidentiality claims

waived when a document is electronically filed. Id. at 5-6. Please note that if a party, or its attorney or

other representative, electronically files any document, such as a notice of appeal, brief, or motion, that

exceeds fifty (50) pages in length, inclusive of the certificate of service, table of contents, and table of

authorities, but exclusive of exhibits or attachments, it must also send one paper copy of that document to

the Board by U.S. Mail, hand, courier, or commercial delivery service within one business day of the date

of the electronic filing. See id. at 4-5. Such paper copy must be accompanied by a signed certification

stating that it is identical to the electronically filed document. Id. at 5. If the combined page length of all

of the exhibits or attachments submitted in support of a brief or motion exceeds fifty (50) pages, the

requirement to submit a paper copy, and its timing, applies to the entire set of exhibits or attachments. 

Id. Anyone electronically filing exhibits or attachments in support of a brief, motion, or other document

should submit them separately from the associated brief or motion. Id. at 3.

See supra note 1 regarding procedures for electronically filing documents with the Board. 2

2010. Alternatively, filing may be accomplished by filing a paper original (signed in blue ink) 1

and two copies of these materials with the Board (at the address shown below) by the date

specified above. A copy must be sent to Petitioner, and a certificate of service showing the date

and method of service should be included with the filing. Petitioner shall have 10 days from the

date of service of a response seeking summary disposition to file a reply with the Board, unless

the Board determines otherwise.

If the Board determines that summary disposition is appropriate, the Board will issue an

order to that effect. If the Board determines that summary disposition is not appropriate, or that 

the issue of summary disposition should be reserved until after a response to the merits of the 

petition is filed, the Board will issue an order directing that a response to the merits of the

petition be filed within 15 days of the Board’s order.

Response not Seeking Summary Disposition. If you do not file a response seeking

summary disposition, file a response to the merits of the petition by not later than [30 days of the

date of this letter]. Include with your response relevant portions of the administrative record,

together with a certified index of the entire administrative record.

Filing may be accomplished electronically pursuant to the Board’s Order of January 28,

2010 or by filing an original (signed in blue ink) and two of these materials with the Board. In 2

addition, a copy of the filing must be sent to petitioner, and a certificate of service showing the

date and method of service should be included with the filing. 

All documents that are sent through the U.S. Postal Service, Express Mail, handdelivered, via courier must include the name of the organization, address, facsimile
Mail sent to the Environmental Protection Agency via the U.S. Postal Service may be delayed 3

by a random sterilization procedure applied to mail delivered to the federal government. Parties are

encouraged to utilize the Board’s e-filing system or non-U.S. Postal Service carriers and the Board’s

hand-delivery address when filing pleadings with the Board. Additional information regarding mail

delivery to the Board is available on the Environmental Appeals Board website (www.epa.gov/eab) at the

Clerk of the Board or Frequently Asked Questions links. 

number, telephone number, and an email address, if available.3

Documents that are sent through the U.S. Postal Service (except by Express Mail) MUST

be addressed to the Environmental Appeals Board’s mailing address which is:

U.S. Environmental Protection Agency

Clerk of the Board

 Environmental Appeals Board 1103B

Ariel Rios Building

1200 Pennsylvania Avenue, N.W.

Washington, D.C. 20460-0001

Documents that are sent to the Environmental Appeals Board’s hand-delivery address

(below) through the U.S. Postal Service (except by Express Mail) will be returned to the sender

and shall not be considered as filed.

Hand Delivery Address

Documents that are hand-carried in person, delivered via courier, mailed by Express

Mail, or delivered by a non-U.S. Postal Service carrier (e.g., Federal Express or UPS) MUST be

delivered to: 

U.S. Environmental Protection Agency

Clerk of the Board

 Environmental Appeals Board 

1341 G Street NW, Suite 600

Washington, D.C. 20005

Documents that are hand-carried may be delivered to the Clerk of the Board from 8:30

a.m. to 12:00 p.m. and from 1:00 p.m. to 4:30 p.m., Monday through Friday (excluding federal

holidays). Documents filed electronically may be filed at any time up to 11:59 p.m. Eastern

Time on the day the document is required to be filed with the Board.

Filing Requirements

IMPORTANT: All documents, including the materials due [ DATE ] and [ 

DATE ] must reference the appeal number. In addition, any envelope or other packaging
containing documents sent to the address, as prescribed above, must bear a complete and

accurate return address in the upper left hand corner. The envelope or packaging must also

clearly state the case name and case identifier in the lower left hand corner.

No further briefing will be allowed except by order of the Board. 

A copy of this letter is being sent to the petitioner as notification of these filing 

requirements. 

Thank you for your attention to this matter.

Sincerely,

Eurika Durr

Clerk of the Board

cc: [Name and Address of Petitioner(s)]

 [Name and Address of Regional Counsel]

[Name and Address of Permittee]
Appendix 4: EAB Consent Order Procedures 

ENVIRONMENTAL APPEALS BOARD 

CONSENT ORDER REVIEW PROCEDURES 

The Environmental Appeals Board is delegated the authority to sign for the 

Environmental Protection Agency consent orders memorializing settlements between the Agency 

and respondents resulting from various administrative enforcement actions. This authority 

encompasses orders under the Toxic Substances Control Act (EPA Delegation 12-2-C), the 

Federal Insecticide, Fungicide and Rodenticide Act (5-15-B), the Solid Waste Disposal Act (8-9-

C, 8-27, 8-44), and other statutes. Under the terms of the delegations, these orders may assess 

penalties and, in some circumstances, require compliance. 

To assure that the Board may properly perform its approval function, starting January 1, 

1993, any proposed order shall be transmitted to the Board by an action memorandum signed by 

either the Assistant Administrator for Enforcement or the Deputy Assistant Administrator for 

Enforcement, which includes the following: 

1. A non-CBI copy of the complaint. 

2. A detailed explanation of how the proposed agreement is consistent with the

 applicable penalty guidelines or, if not, why not; with a brief statement of the

 facts describing both the allegations of the complaint and how the settlement

 addresses each of the violations identified. 

3. A summary of any human health or environmental concerns presented by the

 respondent’s actions or why there are no concerns. 

4. An explanation of how the order addresses the disposition of any substances

 or wastes identified in the complaint, including any additional steps, if

 required, to address any past exposure to the environment. 

5. A brief explanation of any past or pending actions involving this same respondent

 arising out of the same facts. 

6. A statement of how the public interest is served by the agreement. 
Appendix 5: Memorandum from Administrator to Environmental Appeals Board 

titled “Expedited Administrative Review of Appeals of RCRA 

Permit Denials Filed by Interim Status Hazardous Waste 

Combustion Facilities” (March 16, 1994) 

UNITED STATES ENVIRONMENTAL PROTECTION AGENCY 

WASHINGTON, D.C. 20460 

March 16, 1994 

THE ADMINISTRATOR 

MEMORANDUM 

SUBJECT: Expedited Administrative Review of Appeals of RCRA

 Permit Denials Filed by Interim Status Hazardous

 Waste Combustion Facilities 

TO: Environmental Appeals Board 

On May 18, 1993, I announced EPA's Draft Hazardous Waste Minimization and 

Combustion Strategy. The draft strategy sets as top priorities the reduction of hazardous waste at 

the source and the implementation of fully protective controls at hazardous waste combustion 

facilities. 

As part of the draft strategy, I directed the Regions to give priority to permit decisions for 

existing hazardous waste combustion facilities operating under interim status requirements 

while awaiting final action on their RCRA permit applications. This priority is important 

because interim status requirements are generally less stringent than permit requirements. In 

addition, the draft strategy calls for improved permitting processes and public involvement. One 

area targeted for improvement was the process governing the denial of final permits because of a 

facility's inability to demonstrate compliance with the permit requirements of RCRA. 

Under the regulations governing appeals of RCRA permit decisions, a facility can 

petition the Environmental Appeals Board to review the Region's decision within thirty days of 

that decision. The filing of a petition for review with the Board automatically stays the effective 

date of the Region's decision denying a final permit until the Board takes final action on the 

petition and the Region issues a final permit decision based on the Board's disposition. Thus, 

where a facility appeals a decision denying its permit application or challenges permit 

conditions that are more stringent than the applicable interim standards, the facility can continue 

to operate under the interim status standards during the pendency of the appeal. There is 

presently no fixed timeframe within which the Board must act upon petitions for. review of 

RCRA permit denials. 
In order to ensure the prompt cessation of hazardous waste combustion at facilities that 

have been denied a final permit by the Region, while still preserving the important role of 

administrative review, I am today directing the Board to give its highest priority to appeals of 

Regional RCRA permit denial decisions for interim status combustion facilities. Absent truly 

extraordinary circumstances, I am directing the Board to take final action on any such appeal no 

later than 90 days following the Board's receipt of the petition for review. This directive shall 

take effect immediately. In addition, in cases where a permit establishing more stringent permit 

conditions is granted but appealed, if the facility's continued operation during the appeal subject 

to the less restrictive interim status standards has particularly serious environmental 

consequences, the Regions will be asked to so notify the Board and I expect the Board to adjust 

its priorities accordingly. 

I believe that this approach, which has been endorsed by the Assistant Administrator for 

Solid Waste and Emergency Response and EPA's Waste Minimization and Combustion Strategy 

Steering Committee, will help us achieve the goal of aggressively controlling hazardous waste 

combustion facilities. Furthermore, this approach addresses in direct fashion one of the important 

parts of our May l8 draft strategy -- enhancing the permitting process such that timely decisions 

are made in a manner consistent with strong protection of human health and the environment. 

Carol M. Browner 
Appendix 6: Pleading Templates 

The Environmental Appeals Board has developed templates for filings in EAB 

proceedings. These templates are solely for the guidance of participants in these proceedings. 

The EAB will accept documents that do not conform to these templates, provided that all 

applicable regulatory requirements have been satisfied. 

The templates, which are set forth below, are as follows: 

1. Notice of Appeal under 40 C.F.R. Part 22

2. Appeal Brief under 40 C.F.R. Part 22

3. Petition for Review of Permit Decision under 40 C.F.R. Part 124

4. Motion for Leave to File Reply Brief under 40 C.F.R. Part 22 or Part 124

5. Motion for Extension of Time under 40 C.F.R. Part 22 or Part 124

6. Request for Oral Argument 

7. CERCLA Section 106(b) Reimbursement Petition 

8. Certificate of Service 
1. Notice of Appeal under 40 C.F.R. Part 22 

BEFORE THE ENVIRONMENTAL APPEALS BOARD 

UNITED STATES ENVIRONMENTAL PROTECTION AGENCY 

WASHINGTON, D.C. 

) 

In re: )

 ) 

[named Respondent below] ) 

Dkt. No. [docket number below] ) 

) 

NOTICE OF APPEAL 

 [name of appellant] (“Appellant”) seeks review of a decision 

of Administrative Law Judge [or other Presiding Officer]1 [name], 

issued [date], assessing a civil penalty of $ , for violations of 

section[s] of [name of statute], 

U.S.C. . An appeal brief is attached.

 [name]

 [address]

 [telephone number]

 [fax number, if any]

Date: Attorney for Appellant 

1

The Presiding Officer is an Administrative Law Judge except where the regulations 

allow a Regional Judicial Officer to serve as the Presiding Officer. 40 C.F.R. § 22.3. 
2. Appeal Brief under 40 C.F.R. Part 22 

BEFORE THE ENVIRONMENTAL APPEALS BOARD 

UNITED STATES ENVIRONMENTAL PROTECTION AGENCY 

WASHINGTON, D.C. 

) 

In re: )

 ) 

[named Respondent below] ) 

Dkt. No. [docket number below] ) 

) 

APPEAL BRIEF 
TABLE OF CONTENTS

Table of Authorities ............................................................................................ [page number]

Introduction .........................................................................................................

Issues Presented for Review ...............................................................................

Factual and Procedural Background ...................................................................

Argument ...........................................................................................................

Conclusion ........................................................................................................

Alternative Findings of Fact .............................................................................

Alternative Conclusions of Law ........................................................................

* * * 

TABLE OF AUTHORITIES 

Cases 

[case name and citation] ................................................................................. 

Statutes 

[title and section of statute] ............................................................................

Regulations

[title and section of regulation] ......................................................................

* * * 
INTRODUCTION

 appeals from an Initial Decision of [the 

Administrative Law Judge or other Presiding Officer] assessing a civil penalty of 

$ for violations of [title and section of statute]. Judge [or “The 

Presiding Officer”] found that had violated section[s] [and 

_____ ] on occasions, by . For the reasons 

stated below, the Administrative Law Judge [or “the Presiding Officer”] erred in his [her] 

conclusion that [indicate nature of alleged error(s), i.e., erroneous liability determination, 

erroneous penalty assessment, or both]. 

* * * 

ISSUES PRESENTED FOR REVIEW 

[Succintly state each issue with respect to which Appellant alleges error.] 

A. 

B. 

* * *

FACTUAL AND PROCEDURAL BACKGROUND 

[Describe relevant facts, citing to the record before the Administrative Law Judge 

(or other Presiding Officer) as appropriate, and reference relevant procedural history.] 
ARGUMENT 

[Set forth with particularity each argument that the Administrative Law Judge 

(or other Presiding Officer) erred in his/her Initial Decision] 

A. 

B. 

ALTERNATIVE FINDINGS OF FACT 

[To the extent that Appellant is arguing that the Administrative Law Judge (or 

other Presiding Officer) erred in one or more findings of fact, appellant should set forth with 

particularity its proposed alternative findings.] 

* * * 

ALTERNATIVE CONCLUSIONS OF LAW 

[To the extent that appellant is arguing that the Administrative Law Judge (or 

other Presiding Officer) erred in one or more conclusions of law, appellant should set forth 

with particularity its proposed alternative findings.] 

* * * 
____________________ 

CONCLUSION

[State the relief sought through the appeal.]

Respectfully submitted 

[name]

[address]

[telephone number]

[fax number, if any]

Attorney for Appellant

Date: __________ 
3. Petition for Review of Permit Decision under 40 C.F.R. Part 124 

BEFORE THE ENVIRONMENTAL APPEALS BOARD 

UNITED STATES ENVIRONMENTAL PROTECTION AGENCY 

WASHINGTON, D.C. 

) 

In re: )

 ) 

[name of permittee] ) 

Permit No. )

 ) 

PETITION FOR REVIEW 
TABLE OF CONTENTS

Table of Authorities ............................................................................................ [page number]

Introduction .......................................................................................................

Threshold Procedural Requirements ...................................................................

Factual and Statutory Background ....................................................................

Issues Presented for Review ..............................................................................

Argument ..........................................................................................................

Conclusion ..........................................................................................................

List of Exhibits ...................................................................................................

INTRODUCTION 

Pursuant to 40 C.F.R. § 124.19(a), [name of petitioner] 

(“Petitioner” or “ ”) petitions for review of the conditions of [type of permit] 

Permit No. 00-0000 (“the Permit”), which was issued to (“Permittee” 

or “ ”) on , by . [If the permit was a 

Clean Air Act Prevention of Significant Deterioration permit issued pursuant to an EPA 

delegation, include the following: The State of is authorized to administer 

the Prevention of Significant Deterioration permit program pursuant to a delegation of 

authority by the United States Environmental Protection Agency.] The permit at issue in 

this proceeding authorizes _________________ to . Petitioner contends 

that certain pertain conditions are based on clearly erroneous findings of fact and 

conclusions of law. Specifically, petitioner challenges the following permit conditions: 
(1) 

(2) 

FACTUAL AND STATUTORY BACKGROUND 

[Describe nature of activity being permitted and circumstances leading to issuance of permit.] 

* * * 

THRESHOLD PROCEDURAL REQUIREMENTS 

Petitioner satisfies the threshold requirements for filing a petition for review under 

Part 124, to wit: 

1. Petitioner has standing to petition for review of the permit decision because it 

participated in the public comment period on the permit. See 40 C.F.R. § 124.19(a). [If 

petitioner commented in writing, attach a copy of the comments or cite the administrative record. 

If petitioner commented at a public hearing, reference the date, time, and place of the hearing.] 

2. The issues raised by Petitioner in its petition were raised during the public 

comment period and therefore were preserved for review. [Cite administrative record or other 

evidence.] 

* * * 
____________________________ 

ARGUMENT 

[Petitioner should set forth with particularity its arguments pertaining to each permit 

condition with respect to which petitioner seeks review, citing relevant case law in support of 

any legal arguments. The argument(s) must also explain why the permitting authority’s 

treatment of the issues in its Response to Comments document issued after the public comment 

period was deficient or erroneous. 

* * * 

CONCLUSION 

[Summarize the relief sought] 

[name]

[address]

[telephone number]

[fax number, if any]

Attorney for Appellant

Date: ________________ 
4. Motion for Leave to File Reply Brief under 40 C.F.R. Parts 22 or 124 

BEFORE THE ENVIRONMENTAL APPEALS BOARD 

UNITED STATES ENVIRONMENTAL PROTECTION AGENCY 

WASHINGTON, D.C. 

) 

In re: )

 ) 

[name of Appellant (Part 22) or ) Appeal No. 

Permittee (Part 124)] ) [Appeal number assigned by EAB Clerk] 

) 

MOTION FOR LEAVE TO FILE REPLY BRIEF 

 (“Appellant” or “Petitioner” ) moves for leave to file a reply to the 

briefs submitted in the above-captioned matter. Petitioner filed its Notice of Appeal 

[Petition for Review] on . filed its response on . 

In support of its motion, Petitioner states that the response brief raises new issues 

that Petitioner did not previously have the opportunity to address. Specifically, [state 

nature of new issues and/or any other justification for leave to file a reply brief].

 _____________________________

 [name]

 [address]

 [telephone number]

 [fax number, if any] 

Date: Attorney for Appellant [Petitioner] 
5. Motion for Extension of Time under 40 C.F.R. Parts 22 or 124 

BEFORE THE ENVIRONMENTAL APPEALS BOARD 

UNITED STATES ENVIRONMENTAL PROTECTION AGENCY 

WASHINGTON, D.C. 

) 

In re: )

 ) 

[name of Appellant (Part 22) or ) Appeal No. [EAB Appeal Number] 

Permittee (Part 124)] )

 ) 

) 

MOTION FOR EXTENSION OF TIME 

___________________ requests that the Environmental Appeals Board 

(“EAB”) grant a ______ day extension of time to file its response to the Notice of 

Appeal [or Petition for Review] filed on behalf of in the above-captioned 

matter. seeks this additional time because [provide justification 

(e.g., scheduling conflict for movant’s counsel, need to coordinate with other governmental 

entities, etc.)]. 

Movant’s counsel believes that a ________day extension will allow Movant 

to provide an adequate response to and will not prejudice the 

Appellant [or Petitioner]. Movant represents that Opposing Counsel does not oppose the motion. 

[See Letter from ___________ to _________________, [date], attached hereto.] 
For the reasons set forth above, respectively requests that its Motion 

for Extension of Time to respond to the be granted and that the EAB 

extend the deadline for ’s response to _____________. 

Respectively submitted,

 ______________________

 [name]

 [address]

 [telephone number]

 [fax number, if any] 

Date: Attorney for Appellant [Petitioner] 
6. Request for Oral Argument under 40 C.F.R. Parts 22 or 124 

BEFORE THE ENVIRONMENTAL APPEALS BOARD 

UNITED STATES ENVIRONMENTAL PROTECTION AGENCY 

WASHINGTON, D.C. 

) 

In re: )

 ) 

[name of Appellant (Part 22) ) ______ Appeal No. ____ [EAB Appeal No.] 

or Permittee (Part 124)] )

 ) 

) 

REQUEST FOR ORAL ARGUMENT 

 hereby requests that the EAB order oral argument in the above-captioned 

matter. Oral argument would assist the Board in its deliberations on the issues presented 

by the case for the following reasons: [provide justification for oral argument (e.g., 

the issues presented are of first impression for the Board or of a nature or complexity 

such that oral argument would materially assist in their resolution.)] 

[name]

[address]

[telephone number]

[fax number, if any]

Date: Attorney for Appellant [Petitioner] 
7. CERCLA Section 106(b) Petition for Reimbursement 

BEFORE THE ENVIRONMENTAL APPEALS BOARD 

UNITED STATES ENVIRONMENTAL PROTECTION AGENCY 

WASHINGTON, D.C. 

) 

In re: ) 

___________________, )

 ) 

Petitioner )

 )

 ) 

) 

PETITION FOR REIMBURSEMENT OF COSTS 
INTRODUCTION

_________ (“Petitioner”) submits this petition for reimbursement pursuant to section 

106(b) of the Comprehensive Environmental Response, Compensation, and Liability Act, as 

amended (“CERCLA”), 42 U.S.C. § 9606(b)(2). Petitioner requests reimbursement of 

$____ in costs incurred in complying with an Administrative Order (“AO”) issued by 

______________ pursuant to section 106(b) of CERCLA, 42 U.S.C. § 9606(b), on

 ___________ [date], requiring Petitioner [and others] to perform a response action at the 

____________ site in __________ (AO attached as Exhibit __ ).2 issued a notice of 

completion of the response action on ___________. As explained below, Petitioner is entitled to 

reimbursement under CERCLA § 106(b) because [explain basis for reimbursement (i.e., 

petitioner is not a liable party under CERCLA § 107(b), the response action directed by the AO 

was arbitrary and capricious, or both)]. 

Petitioner meets the statutory and regulatory threshold requirements for reimbursement: 

1. Petitioner complied fully with the terms of the AO. 

2. This petition is being filed within 60 days after completion of the response 

action, as required by CERCLA § 106(b)(2)(a). 

3. Petitioner incurred response costs in complying with the AO. 

* * * 

2

A copy of the AO must be attached to the petition. 
FACTUAL AND PROCEDURAL BACKGROUND

[Describe, inter alia, the site of the response action, Petitioner’s relationship to the 

site, the circumstances surrounding issuance of the AO to Petitioner, the nature of 

the response action undertaken.] 

* * * 

SUMMARY OF ARGUMENT 

[State in summary form the grounds for reimbursement.] 

* * * 

ARGUMENT 

[State in detail the grounds for reimbursement, citing legal and factual support 

as appropriate.] 

* * * 
 CONCLUSION 

For the foregoing reasons, Petitioner requests reimbursement of approximately $______, 

the precise amount of which will be documented for the Board following the determination of 

Petitioner’s entitlement to reimbursement. 

[name]

[address]

[telephone number]

[fax number, if any]

Attorney for Petitioner 

[name of facility] 

[address of facility] 

Date: _________________ 

APPENDIX 

[Petitioner should include as attachments the AO, evidence of satisfaction of the AO, 

and all affidavits and other appropriate evidence needed to support factual assertions in the 

petition.] 
____________________ 

8. Certificate of Service 

CERTIFICATE OF SERVICE 

I hereby certify that copies of the foregoing __________________ in the matter of 

________________, ____ Appeal No. _____, were served by United States First Class Mail on 

the following persons, this ______ day of _______, _______: 

[name] 

[address] 

[name] 

[address] 

[name]

[address]

 [telephone number]

[fax number, if any]

Attorney for Appellant

Date: _____________