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      Reports filed by host and convention committees

Reports filed by host and convention committees The principal purpose of host committees and municipal funds (any fund or account of a government agency, municipality, or municipal corporation, the receipt and use of funds of which is subject to the control of officials of the state or local government) is the encouragement of commerce in the convention city and the projection of a favorable image of the city to convention attendees. A convention committee represents a political party in making arrangements for that party's convention to nominate a candidate for the office of President and Vice President.
 Learn more about funding the national party conventions
 Registration of host and convention committees Host committees and municipal funds must register with the FEC by filing a Statement of Organization (Form 1) within 10 days of the date on which the party chooses the convention city OR within 10 days after the formation of the host committee or municipal fund, whichever is later. The following information should be disclosed when registering the entity: the name and address; the name and address of its officers; and a list of the activities that the registering host committee or municipal fund plans to undertake in connection with the convention. A convention committee must be established by the national party committee which will be responsible for conducting the day-to-day arrangements and operations of that party’s presidential nominating convention. The committee must register as a political committee with the FEC by filing a Statement of Organization (Form 1). Reporting requirements After registering the committee using Form 1, the following reporting requirements apply to host committees, municipal funds and convention committees: A post-convention report must be filed on the earlier of 60 days following the last day the convention is officially in session or 20 days prior to the presidential general election. The covered period ends 15 days before the filing deadline.Quarterly reports must be filed no later than 15 days following the last day of the covered period, except for the year-end report, which is due January 31. Any quarterly report due within 20 days before or after the convention need not be filed, and in lieu of such quarterly report a post-convention report must be filed.The final report by a host committee must be filed no later than 10 days after activity relating to the presidential nominating convention has ceased. Host committees, municipal funds and convention committees file their reports on Form 4 and are required to include receipts and disbursements. Contracts and agreements Additionally, host committees and municipal funds must also include copies of all written contracts or agreements (and any modifications of these) that it has entered into with the city, county or state hosting the convention, a host committee, a municipal fund, or a convention committee. Each such contract, agreement or modification shall be filed with the first report due after the contract, agreement or modification is executed. Quarterly reports
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                            Dates covered
                        
                    
                
                    
                        
                        
                            DueApril Quarterly (Form 4)
                                
                            
                        
                    
                        
                            
                            
                                
                                    January 1 through March 31
                                
                            
                        
                    
                        
                            
                            
                                
                                    April 15July Quarterly (Form 4)
                                
                            
                        
                    
                        
                            
                            
                                
                                    April 1 through June 30
                                
                            
                        
                    
                        
                            
                            
                                
                                    July 15October Quarterly (Form 4)
                                
                            
                        
                    
                        
                            
                            
                                
                                    July 1 through September 30
                                
                            
                        
                    
                        
                            
                            
                                
                                    October 15Year-End (Form 4)
                                
                            
                        
                    
                        
                            
                            
                                
                                    October 1 through December 31 of non-election year; Close of books of last report filed (October Quarterly or Post-General) through December 31 of election year
                                
                            
                        
                    
                        
                            
                            
                                
                                    January 31 of following year
 Access the PDF and its instructions. Continuing to file Before a committee can stop filing with the FEC, it must file a termination report with the Commission. Committees must continue to file reports until the Commission notifies them in writing that their termination report has been accepted.
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          Raising and spending funds for national party's nominating conventionFiling political party reportsDates and deadlines Need help? Get help from the FEC by phone or email
 Legal citations Statute 52 U.S.C. § 30105Reports on convention financing
 Regulations 11 CFR 102.3Termination of registration 11 CFR 107.1Registration of convention committees 11 CFR 107.2Registration of host committees and municipal funds 11 CFR 9008.3(b)Registration and reports (convention committees) 11 CFR 9008.51Registration and reports (host committees and municipal funds)


This information is not intended to replace the law or to change its meaning, nor does this information create or confer any rights for or on any person or bind the Federal Election Commission or the public. The reader is encouraged also to consult the Federal Election Campaign Act of 1971, as amended (52 U.S.C. 30101 et seq.), Commission regulations (Title 11 of the Code of Federal Regulations), Commission advisory opinions and applicable court decisions.


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