Federal Register / Vol. 77, No. 178 / Thursday, September 13, 2012 / Notices 56629 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552(a)(b)(3) as follows: 

Information is furnished in reply to a 

Member/Staff of Executive Branch 

Agencies of Government who wrote to 

NSA on behalf of the constituent and 

who use it to respond to the constituent. 

To Federal government agencies 

having cognizance over or authority to 

act on the issues involved. 

The DoD Blanket Routine Uses 

published at the beginning of the NSA/ 

CSS’s compilation of record systems 

may apply to this records system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper in file folders and electronic 

storage media. 

RETRIEVABILITY: 

Retrieved by constituent’s name or 

representative’s name. 

SAFEGUARDS: 

Buildings are secured by a series of 

guarded pedestrian gates and 

checkpoints. Access to facilities is 

limited to security-cleared personnel 

and escorted visitors only. Within the 

facilities themselves, access to paper 

and computer printouts is controlled by 

limited-access facilities and lockable 

containers. Access to electronic records 

is limited and controlled by computer 

password protection. 

RETENTION AND DISPOSAL: 

Records are retained for 10 years and 

then destroyed. Paper records are 

destroyed by pulping, burning, or 

shredding. Magnetic media is erased or 

destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Associate Director for Legislative 

Affairs, National Security Agency/ 

Central Security Service, 9800 Savage 

Road, Fort George G. Meade, MD 20755– 

6000. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the National 

Security Agency/Central Security 

Service, Freedom of Information Act/ 

Privacy Act Office, 9800 Savage Road, 

Suite 6248, Ft. George G. Meade, MD 

20755–6248. 

Written inquiries should contain the 

individual’s full name, mailing address, 

telephone number and signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves that is 

contained in this system should address 

written inquiries to the National 

Security Agency/Central Security 

Service, Freedom of Information Act/ 

Privacy Act Office, Suite 6248, 9800 

Savage Road, Ft. George G. Meade, MD 

20755–6248. 

Written inquiries should contain the 

individual’s full name, mailing address, 

telephone number and signature. 

CONTESTING RECORDS PROCEDURES: 

The NSA/CSS rules for contesting 

contents and appealing initial 

determination are published at 32 CFR 

part 322 or may be obtained by written 

request addressed to the National 

Security Agency/Central Security 

Service, Freedom of Information Act/ 

Privacy Act Office, Suite 6248, 9800 

Savage Road, Ft. George G. Meade, MD 

20755–6248. 

RECORDS SOURCE CATEGORIES: 

Constituent, the constituent’s 

representative, and from agency files. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

An exemption rule for this system has 

been promulgated in accordance with 

requirements of 5 U.S.C. 553(b)(1), (2), 

and (3), and published in 32 CFR 322.7. 

For additional information contact the 

system manager. 

[FR Doc. 2012–22549 Filed 9–12–12; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2012–OS–0107] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to alter a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records in its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. The 

blanket (k)(1) exemption applies to this 

system of records to accurately describe 

the basis for exempting disclosure of 

classified information that are or may be 

contained in the records. 

DATES: This proposed action will be 

effective on October 15, 2012 unless 

comments are received, which result in 

a contrary determination. Comments 

will be accepted on or before October 

15, 2012. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard, Chief, OSD/JS Privacy 

Office, Freedom of Information 

Directorate, Washington Headquarters 

Services, 1155 Defense Pentagon, 

Washington, DC 20301–1155, or by 

phone at (571) 372–0461. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT. The proposed system report, 

as required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on July 19, 2012, to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: September 10, 2012. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DWHS E06 

SYSTEM NAME: 

Enterprise Correspondence Control 

System (ECCS) (August 19, 2009, 74 FR 

41870). 

CHANGES: 

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Correspondence Management Division, 

Executive Services Directorate, 

mstockstill on DSK4VPTVN1PROD with NOTICES

56630 Federal Register / Vol. 77, No. 178 / Thursday, September 13, 2012 / Notices 

Washington Headquarters Services, 

Room 3C843, 1155 Defense Pentagon, 

Washington, DC 20301–1155.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Individuals who either initiated, or are 

the subject of communications with the 

Office of the Secretary of Defense.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Name 

(last name and first name initial) and 

contact information (mailing address, 

telephone number, fax number, email 

address) of individuals writing to the 

Secretary of Defense. This may include 

inquiries and other communications 

pertaining to any matter under the 

cognizance of the Secretary of Defense. 

Records may include complaints, 

appeals, grievances, investigations, 

alleged improprieties, personnel 

actions, medical reports, intelligence, 

and related matters associated with the 

mission and business activities of the 

department. They may be either specific 

or general in nature and may include 

such personal information as an 

individual’s name, Social Security 

Number (SSN), date and place of birth, 

description of events or incidents of a 

sensitive or privileged nature, 

commendatory or unfavorable data. 

Staff packages pertaining to 

individuals. Examples of such packages 

include: Assignment requests, awards, 

nominations, promotions, and 

presidential support letters; condolence 

letters, retirement letters and letters of 

appreciation; Senior Executive Service 

letters and pay adjustments, 

appointment letters, certificates, 

Secretary of Defense letters of 

appreciation, travel requests, military 

airlift requests and other related 

documents.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘10 

U.S.C. 113, Secretary of Defense; 44 

U.S.C. Chapter 31, Records Management 

by Federal Agencies; DoD Directive 

5105.53, Director of Administration and 

Management (DA&M); DoD Directive 

5110.4, Washington Headquarters 

Services (WHS); and E.O. 9397 (SSN), as 

amended.’’ 

PURPOSE(S): 

Delete entry and replace with 

‘‘Information is collected on behalf of 

the Secretary of Defense to support the 

functions of the Department of Defense 

and maintain a record of actions taken 

and responses to the President, White 

House staff, other Cabinet officials, 

Congress, state and local officials, 

corporate officials, members of the 

Department of Defense and the public.’’ 

* * * * * 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with ‘‘Chief, 

Correspondence Management Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Chief, 

Correspondence Management Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

Room 3C843, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

The requests should contain the 

individual’s last name, first name 

initial, subject, and document date.’’ 

* * * * * 

[FR Doc. 2012–22550 Filed 9–12–12; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2012–OS–0108] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Information Systems 

Agency, DoD. 

ACTION: Notice to alter a System of 

Records. 

SUMMARY: The Defense Information 

Systems Agency proposes to alter a 

system of records in its existing 

inventory of record systems subject to 

the Privacy Act of 1974 (5 U.S.C. 552a), 

as amended. The blanket (k)(1) 

exemption applies to this systems of 

records to accurately describe the basis 

for exempting disclosure of classified 

information that is or may be contained 

in the records. 

DATES: The proposed action will be 

effective on October 15, 2012 unless 

comments are received which result in 

a contrary determination. 

Comments will be accepted on or 

before October 15, 2012. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Jeanette Weathers-Jenkins, DISA Privacy 

Officer, Chief Information Office, 6916 

Cooper Avenue, Fort Meade, MD 

20755–7901, or by phone at (301) 225– 

8158. 

SUPPLEMENTARY INFORMATION: The 

Defense Information Systems Agency 

notices for system of records subject to 

the Privacy Act of 1974 (5 U.S.C. 552a), 

as amended, have been published in the 

Federal Register and are available from 

the address in FOR FURTHER INFORMATION

CONTACT. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on July 23, 2012, to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I of OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: September 10, 2012. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

KCIV.01 

SYSTEM NAME: 

Records Relating to DISA Transaction 

under the Privacy Act of 1974 (February 

22, 1993, 58 FR 10562) 

* * * * * 

CHANGES: 

SYSTEM ID: 

Delete entry and replace with 

‘‘K890.20’’. 

SYSTEM NAME: 

Delete entry and replace with 

‘‘Privacy Act Records.’’ 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Primary location: Defense Information 

Systems Agency (DISA), Chief 

mstockstill on DSK4VPTVN1PROD with NOTICES