Form 940 for 2023: Employer’s Annual Federal Unemployment (FUTA) Tax Return

Department of the Treasury — Internal Revenue Service

850113

OMB No. 1545-0028

Employer identification number

(EIN) —

Name (not your trade name)

Trade name (if any)

Address

Number Street Suite or room number

City State ZIP code

Foreign country name Foreign province/county Foreign postal code

Type of Return 

(Check all that apply.)

a. Amended

b. Successor employer

c. No payments to employees in 

2023

d. Final: Business closed or 

stopped paying wages

Go to www.irs.gov/Form940 for 

instructions and the latest information.

Read the separate instructions before you complete this form. Please type or print within the boxes.

Part 1: Tell us about your return. If any line does NOT apply, leave it blank. See instructions before completing Part 1.

1a If you had to pay state unemployment tax in one state only, enter the state abbreviation . 1a 

1 b If you had to pay state unemployment tax in more than one state, you are a multi-state 

employer . . . . . . . . . . . . . . . . . . . . . . . . . . . 1b 

Check here. 

Complete Schedule A (Form 940).

2 If you paid wages in a state that is subject to CREDIT REDUCTION . . . . . . . . 2 Check here.

Complete Schedule A (Form 940).

Part 2: Determine your FUTA tax before adjustments. If any line does NOT apply, leave it blank. 

3 Total payments to all employees . . . . . . . . . . . . . . . . . . . 3 .

4 Payments exempt from FUTA tax . . . . . . . 4 .

Check all that apply: 4a Fringe benefits 

4b Group-term life insurance 

4c Retirement/Pension 

4d Dependent care 

4e Other 

5 Total of payments made to each employee in excess of 

$7,000 . . . . . . . . . . . . . . . . 5 .

6 Subtotal (line 4 + line 5 = line 6) . . . . . . . . . . . . . . . . . . . . 6 .

7 Total taxable FUTA wages (line 3 – line 6 = line 7). See instructions . . . . . . . . . 7 .

8 FUTA tax before adjustments (line 7 x 0.006 = line 8) . . . . . . . . . . . . . 8 .

Part 3: Determine your adjustments. If any line does NOT apply, leave it blank. 

9 If ALL of the taxable FUTA wages you paid were excluded from state unemployment tax, 

multiply line 7 by 0.054 (line 7 × 0.054 = line 9). Go to line 12 . . . . . . . . . . 9 . 10 If SOME of the taxable FUTA wages you paid were excluded from state unemployment tax, 

OR you paid ANY state unemployment tax late (after the due date for filing Form 940), 

complete the worksheet in the instructions. Enter the amount from line 7 of the worksheet . . 10 .

11 If credit reduction applies, enter the total from Schedule A (Form 940) . . . . . . . 11 . Part 4: Determine your FUTA tax and balance due or overpayment. If any line does NOT apply, leave it blank. 

12 Total FUTA tax after adjustments (lines 8 + 9 + 10 + 11 = line 12) . . . . . . . . . 12 .

13 FUTA tax deposited for the year, including any overpayment applied from a prior year . 13 . 14 Balance due. If line 12 is more than line 13, enter the excess on line 14. 

• If line 14 is more than $500, you must deposit your tax. 

• If line 14 is $500 or less, you may pay with this return. See instructions . . . . . . . 14 .

15 Overpayment. If line 13 is more than line 12, enter the excess on line 15 and check a box below 15 .

You MUST complete both pages of this form and SIGN it. Check one: Apply to next return. Send a refund.

For Privacy Act and Paperwork Reduction Act Notice, see the back of the Payment Voucher. Cat. No. 11234O Form 940 (2023)
850212

Name (not your trade name) Employer identification number (EIN)

–

Part 5: Report your FUTA tax liability by quarter only if line 12 is more than $500. If not, go to Part 6. 

16 Report the amount of your FUTA tax liability for each quarter; do NOT enter the amount you deposited. If you had no liability for

a quarter, leave the line blank. 

16a 1st quarter (January 1 – March 31) . . . . . . . . . 16a .

16b 2nd quarter (April 1 – June 30) . . . . . . . . . . 16b .

16c 3rd quarter (July 1 – September 30) . . . . . . . . 16c .

16d 4th quarter (October 1 – December 31) . . . . . . . 16d .

17 Total tax liability for the year (lines 16a + 16b + 16c + 16d = line 17) 17 . Total must equal line 12.

Part 6: May we speak with your third-party designee? 

Do you want to allow an employee, a paid tax preparer, or another person to discuss this return with the IRS? See the instructions 

for details. 

Yes. Designee’s name and phone number 

Select a 5-digit personal identification number (PIN) to use when talking to the IRS.

No. 

Part 7: Sign here. You MUST complete both pages of this form and SIGN it. 

Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the 

best of my knowledge and belief, it is true, correct, and complete, and that no part of any payment made to a state unemployment 

fund claimed as a credit was, or is to be, deducted from the payments made to employees. Declaration of preparer (other than 

taxpayer) is based on all information of which preparer has any knowledge. 

Sign your 

name here 

Date / / 

Print your 

name here 

Print your 

title here 

Best daytime phone 

Paid Preparer Use Only Check if you are self-employed

Preparer’s name PTIN 

Preparer’s 

signature Date / / 

Firm’s name (or yours 

if self-employed) EIN 

Address Phone 

City State ZIP code 

Page 2 Form 940 (2023)
Form 940-V, 

Payment Voucher 

Purpose of Form 

Complete Form 940-V if you’re making a payment with 

Form 940. We will use the completed voucher to credit 

your payment more promptly and accurately, and to 

improve our service to you.

Making Payments With Form 940 

To avoid a penalty, make your payment with your 2023 

Form 940 only if your FUTA tax for the fourth quarter 

(plus any undeposited amounts from earlier quarters) is 

$500 or less. If your total FUTA tax after adjustments 

(Form 940, line 12) is more than $500, you must make 

deposits by electronic funds transfer. See When Must 

You Deposit Your FUTA Tax? in the Instructions for Form 

940. Also see sections 11 and 14 of Pub. 15 for more 

information about deposits.

▲!

CAUTION

Use Form 940-V when making any payment with 

Form 940. However, if you pay an amount with 

Form 940 that should’ve been deposited, you 

may be subject to a penalty. See Deposit 

Penalties in section 11 of Pub. 15.

Specific Instructions

Box 1—Employer identification number (EIN). If you 

don’t have an EIN, you may apply for one online by 

visiting the IRS website at www.irs.gov/EIN. You may also 

apply for an EIN by faxing or mailing Form SS-4 to the 

IRS. If you haven’t received your EIN by the due date of 

Form 940, write “Applied For” and the date you applied in 

this entry space.

Box 2—Amount paid. Enter the amount paid with 

Form 940. 

Box 3—Name and address. Enter your name and 

address as shown on Form 940.

• Enclose your check or money order made payable to 

“United States Treasury.” Be sure to enter your EIN, 

“Form 940,” and “2023” on your check or money order. 

Don’t send cash. Don’t staple Form 940-V or your 

payment to Form 940 (or to each other).

• Detach Form 940-V and send it with your payment and 

Form 940 to the address provided in the Instructions for 

Form 940.

Note: You must also complete the entity information 

above Part 1 on Form 940.

Detach Here and Mail With Your Payment and Form 940.

Form

940-V

Department of the Treasury 

Internal Revenue Service 

Payment Voucher

Don’t staple or attach this voucher to your payment.

OMB No. 1545-0028

2023

1 Enter your employer identification number (EIN).

–

2

Enter the amount of your payment. 

Make your check or money order payable to “United States Treasury.”

Dollars Cents

3 Enter your business name (individual name if sole proprietor).

Enter your address.

Enter your city, state, and ZIP code; or your city, foreign country name, foreign province/county, and foreign postal code.
Form 940 (2023) 

Privacy Act and Paperwork Reduction Act Notice. 

We ask for the information on this form to carry out the 

Internal Revenue laws of the United States. We need it 

to figure and collect the right amount of tax. Chapter 

23, Federal Unemployment Tax Act, of Subtitle C, 

Employment Taxes, of the Internal Revenue Code 

imposes a tax on employers with respect to employees. 

This form is used to determine the amount of the tax that 

you owe. Section 6011 requires you to provide the 

requested information if you are liable for FUTA tax under 

section 3301. Section 6109 requires you to provide your 

identification number. If you fail to provide this 

information in a timely manner or provide a false or 

fraudulent form, you may be subject to penalties.

You’re not required to provide the information 

requested on a form that is subject to the Paperwork 

Reduction Act unless the form displays a valid OMB 

control number. Books and records relating to a form or 

instructions must be retained as long as their contents 

may become material in the administration of any Internal 

Revenue law. 

Generally, tax returns and return information are 

confidential, as required by section 6103. However, 

section 6103 allows or requires the IRS to disclose or 

give the information shown on your tax return to others 

as described in the Code. For example, we may disclose

your tax information to the Department of Justice for civil 

and criminal litigation, and to cities, states, the District of 

Columbia, and U.S. commonwealths and territories to 

administer their tax laws. We may also disclose this 

information to other countries under a tax treaty, to 

federal and state agencies to enforce federal nontax 

criminal laws, or to federal law enforcement and 

intelligence agencies to combat terrorism. 

The time needed to complete and file this form will vary 

depending on individual circumstances. The estimated 

average time is: 

Recordkeeping . . . . . . . . . . 9 hr., 19 min.

Learning about the law or the form . . 1 hr., 23 min.

Preparing, copying, assembling, and 

sending the form to the IRS . . . . . 1 hr., 36 min.

If you have comments concerning the accuracy of 

these time estimates or suggestions for making 

Form 940 simpler, we would be happy to hear from 

you. You can send us comments from 

www.irs.gov/FormComments. Or you can send your 

comments to Internal Revenue Service, Tax Forms and 

Publications Division, 1111 Constitution Ave. NW, 

IR-6526, Washington, DC 20224. Don’t send Form 940 to 

this address. Instead, see Where Do You File? in the 

Instructions for Form 940.