Jurisdiction Prioritization Tool

Jurisdiction Prioritization Matrix (JPT-1)

Description ScreenWelcome to the Jurisdiction Prioritization Tool. Thisjob aid will walk you through the process of using thenew capability to prioritize jurisdictions.Pictured to the right is a screen shot from Section 5.0 ofthe State Domestic Preparedness Equipment ProgramOn-Line Data Collection Tool. 1) Click either of these links to access the JurisdictionPrioritization Tool (JPT).2) Click this link to access the page depicted to the right.3) Click this link to access the Statewide DomesticPreparedness Strategy Section. There will also be a linkon this page for the JPT.4) This table represents the current JurisdictionPrioritization Matrix. The work you do with the JPTwill impact this table to reflect your assessment of yourState or Territory’s needs. The first column lists thenames of the Jurisdictions in your State or Territory.5) The second column lists the population of thosejurisdictions.6) The third column lists the current rank, based on yourassessment, of the jurisdictions. The rank should be 1for the greatest need, 2 for the second greatest need, etc.,for the lowest based on the data reported and yourevaluation of the data.

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Jurisdiction Prioritization Tool

Jurisdiction Prioritization Tool Home (JPT-2)

Description Screen1) This link will take you to the screen you see displayedto the right. The menu bar consisting of items JPTHome, User Fields, Jurisdiction Data, Scenarios, Helpwill appear at the top of each screen when working inthe JPT.2) Click this link to go to the “User Fields” sectionwhere you can create additional data groups. Thesegroups can be populated in the “Jurisdiction Data”section and factored in to the Scenario Reports.3) Click this link to go to the “Jurisdiction Data”section where you can view preparedness data submittedby individual jurisdictions. You will also be able to editinformation from “User Fields” that have been created.4) Click this link to go to the “Scenarios” section whereyou can create and run preparedness reports.5) Click this link to go to the “Help” section where youcan find information on the use of the JPT.6) Click this link to go “Back” to the previous screenviewed within each section. This function will returnyou as far as the section’s original screen, but not out ofthe section itself.7) Click this link to “Exit” from the JPT and return to

the On-Line Data Collection Tool.
Jurisdiction Prioritization Tool

User Fields (JPT-3)

Description Screen1) Check the boxes underneath the “Enabled” column toactivate your user defined or custom factors. This willinclude these custom factors when you run the scenariofor your State or Territory.2) Type in the title you want to use for your customfactor. In this example, we decided that if a jurisdictionhad a military base (or bases) located within itsboundaries, that the military base would be a factor indetermining how much need the jurisdiction had foradditional equipment, training or exercises. The titlemust be no longer than 25 characters, including spaces.3) Type in a description of the custom factor you areenabling. The description must be no longer than 25characters, including spaces.4) Click the “Save” button after you have finishedadding your custom factors to update your list of factorsfor consideration in jurisdiction prioritization. If youhave changed the title of your factor, the system willnotify you that making this change will reset alljurisdiction values for this factor to zero.5) Click the “Cancel” button to abort any changes youhave made.6) Click the “Back” button to return to the JPT homepage.7) Click the “Exit” button to leave the JPT and return tothe On-Line Data Collection Tool.

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Jurisdiction Prioritization Tool

Jurisdiction Data (JPT-4)

Description Screen1) Click the “Select Jurisdiction” button to view the

particular information reported by an individual jurisdiction.2) A new window will pop up listing all of the Jurisdictionsin your State or Territory.3) Click the name of the jurisdiction whose data you wishto view.4) Click “Cancel” from this window if you do not wish toview jurisdiction data at this time.

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Description Screen

1) Jurisdiction Name displays the name of the jurisdiction whosedata you are currently reviewing.2) Additional Possibilities are predefined factors that you maywish to include when evaluating the needs of the jurisdictions inyour State or Territory. If you wish to consider population densitywhen prioritizing your jurisdictions, enter the population densityin the space provided. Check off whether each of the othercriteria that apply to this jurisdiction by asking: Has thejurisdiction completed its OSLDPS risk and needs assessments? Has the jurisdiction received funding under the Nunn-LugarDomenici Program? Has the jurisdiction received funding underthe OSLDPS FY99 County and Municipal Program? Does thejurisdiction have mutual aid agreements with other jurisdictions?3) User Defined Flex Fields are the custom factors that youcreated to use in evaluating individual jurisdictions. See job aidJPT-3 for information on how to add, edit or delete these factors. The information you input for these factors will depend on whatthe factor is. In this example, we have assumed this jurisdictionhas 2 Military Bases, 1 Federal Responder Agency and 10Emergency Response Units.4) The remainder of the data displayed is pulled from theinformation provided by the local jurisdictions. You may reviewthis data, but not edit it. 5) Click the “Save” button when you have completed your reviewand data entry for this particular jurisdiction to save any changesyou have made.6) Click the “Cancel” button to abort your changes.

7) Click “Back” to return to the Jurisdiction Data main page.8) Click “Exit” to return to the On-Line Data Collection Tool

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Jurisdiction Prioritization Tool

Scenarios (JPT-5A)

Description ScreenPictured to the right is the scenario edit screen. This screen willallow you to set or modify the priority you wish to give differentfactors when assessing the needs of individual jurisdictions.1) Displayed in these two boxes are the name and descriptionyou gave your scenario when you first created it. You maychange the name or description of this scenario by editing thesefields. You will be limited to 20 characters, including spaces,for each field.2) Select the Standard Weight Factors you wish to beconsidered by clicking in the check box next to each factor youwish to include. To include all predefined factors, click on “SetAll”. (Also see step 6)3) This column displays the title of the factor you may wish toinclude in your analysis.4) Enter your weighting factor here. Weighting factors are usedto give the same or differing levels of importance to eachcriterion. You will probably want to limit your weighting to thenumbers 1-5, with 1 being the lowest level of importance and 5being the highest level of importance. There are 34 system defined factors you may wish to use whenprioritizing your jurisdictions. Once you have selected whichfactors you wish to use, you may then establish a weightingfactor for each individual criteria. This weighting factor willallow you to count the criteria that are more important to yourstate or territories needs more heavily when computing the finalpriority. For example, let’s say you have decided that all of thesystem defined factors should be used in computing theprioritization for your jurisdictions. However, you want tofocus resources at ensuring that personnel are trained in yourlocal jurisdictions more heavily. You would select all of the 

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Scenarios (JPT-5A) continued

Description Screenfactors by clicking the select all button and then assign the valueof 1 to all of the factors. You could then increase the weightingfactor(s) dealing with training to 2 to have them count twice asmuch as the other factors in the list. You should also account for the fact that the system will defaultto increasing the overall score for jurisdictions with moreresources already present. The following factors serve toincrease the overall score of a jurisdiction: Number of HazMatTeams, Number of SWAT Teams, Number of EMS Teams,Number of US&R Teams, Number of Heavy US&R Teams. This means that, all other things being equal, the jurisdictionwith the most teams in place will appear to be the one with thegreatest need. If you would like the opposite result, give thesefactors a negative value (e.g., by typing in -1) for the weightingfactor.5) Select any User Defined Factors (custom factors) you alsowish to include in your analysis by clicking on the box next tothat factor, note: Clicking the “Set All” and “Clear All”buttons (steps 6 and 7) will not impact whether the UserDefined Factors are selected or cleared. These must be turnedon or off manually.6) Click the “Set All” button to select all of the StandardWeight Factors.7) Click the “Clear All” button to remove all Standard WeightFactors from your scenario. You may then click on just thefactors you wish to consider.8) Press “Save” to save your personalized edits for the scenarioyou have created.9) Press “Save As” to designate the file name of your particularscenario when you save.10) Press “Cancel” to cancel the edits you have made to thescenario. No changes will be saved.

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Description Screen

1) Click the “Run Report of Active Scenario” buttonto generate a prioritization report based on the criterionestablished.2) A status screen will be displayed while the report isbeing generated, then the Jurisdiction Score Report willbe displayed. Each jurisdiction in your State orTerritory will be displayed with a score and a rank. Thejurisdiction with the highest score will be the one thatthe system has determined is in the greatest need ofassistance, based on the criterion selected forevaluation, and assigned the rank of 1. The secondhighest score will receive the rank of 2, and so on. 3) Click “Print” to print a hard copy of this report for

your records.4) Click “Save” to use this report as your prioritizationmatrix in section 5.0 of the Online Data CollectionTool.5) Click “Cancel” to cancel the report and return to theScenarios main screen.6) Click “Back” to return to the Scenarios main screen.7) Click “Exit” to return to the On-Line Data CollectionTool.

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Jurisdiction Prioritization Tool

Scenarios (JPT-5)

Description Screen1) The Scenarios column displays the name of eachscenario that you have created. You may create as manyscenarios as you wish to aid you in establishing yourfinal jurisdiction prioritization list.2) The Description column displays the description ofeach scenario that your have created.3) Click the circle in the Activate column for thescenario you wish to use. You will need to do this priorto running the report for this scenario. (See step 7)4) Click the pencil icon in the Edit column to modifythe criterion you are using to establish your jurisdictionprioritization list. (See JPT-5A for more information)5) Click the trash can icon in the Delete column to

delete the scenario from your list.6) Click the “Add Scenario” button to create a new

scenario. (See JPT-5A for more information)7) Click the “Run Report of Active Scenario” button

to generate a report based on the criterion youestablished in the report you have selected as the activescenario. Select a scenario as active by clicking thecircle in the column marked Active. (See JPT-5B formore information)8) Click “Back” to return to the JPT Home page.9) Click “Exit” to leave the JPT and return to the OnLine Data Collection Tool.

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