U.S. Department of Justice Coordinated Tribal 

Assistance Solicitation 

Purpose Area # 1—Office of Community Oriented 

Policing Services (COPS Office) 

COPS Office Tribal Resources Grant Program 
 

 

 

 

 

 

 

 

Executive/Contact Information 

Please provide the name and contact information for the highest-ranking Law Enforcement or Program 

Official and Government Executive or Financial Official for your agency or organization. Please see 

instructions below. 

Law Enforcement Executive/Program Official 

This position will ultimately be responsible for the programmatic management of the award. 

Instructions for Law Enforcement Agencies 

For law enforcement agencies, the Law Enforcement Executive is the highest-ranking official in the 

jurisdiction (Chief of Police, Sheriff, or equivalent). Before this application can be submitted, the Entity 

Administrator in JustGrants must invite this individual to apply for a JustGrants account with the role of 

Authorized Representative, and this individual must log in to JustGrants to review the application. 

Instructions for Non–Law Enforcement Agencies 

For non–law enforcement agencies (institutions of higher education, school districts, private 

organizations, etc.), the Program Official is the highest-ranking official in the jurisdiction (e.g., executive 

director, chief executive officer, or equivalent). Please note that information for nonexecutive positions 

(e.g., clerks, trustees) is not acceptable. Before this application can be submitted, the Entity 

Administrator in JustGrants must invite this individual to apply for a JustGrants account with the role of 

Authorized Representative, and this individual must log in to JustGrants to review the application. 

Title: 

First name: 

Last name: 

Phone: 

Email address: 

Government Executive/Financial Official 

This position will ultimately be responsible for the financial management of the award. 

Instructions for Government Agencies 

For non–law enforcement agencies, this is the financial official who has the authority to apply for this 

award on behalf of the applicant agency (e.g., Chief Financial Officer, Treasurer, or equivalent). Please 

note that information for nonexecutive positions (e.g., clerks, trustees) is not acceptable. Before this 

application can be submitted, the Entity Administrator in JustGrants must invite this individual to apply 

for a JustGrants account with the role of Authorized Representative, and this individual must log in to 

JustGrants to review the application. 

FY 2024 

page 2 
Instructions for Non-Government Agencies 

 

 

 

 

 

 

 

 

 

 

 

 

 

For non–law enforcement agencies, this is the financial official who has the authority to apply for this 

award on behalf of the applicant agency (e.g., Chief Financial Officer, Treasurer, or equivalent). Please 

note that information for nonexecutive positions (e.g., clerks, trustees) is not acceptable. Before this 

application can be submitted, the Entity Administrator in JustGrants must invite this individual to apply 

for a JustGrants account with the role of Authorized Representative, and this individual must log in to 

JustGrants to review the application. 

Title: 

First name: 

Last name: 

Phone: 

Email address: 

Instructions for Application Submitter Contact 

Enter the application contact’s name and contact information. 

Title: 

First name: 

Last name: 

Phone: 

Email address: 

FY 2024 

page 3 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

Demographic Form 

The Demographic Form collects important demographic information that pertains to Purpose Area 1 and 

only applicants applying for Purpose Area 1 should complete the demographic form. 

The name of each federally recognized Indian tribe that will be served by the proposed project(s): 

Please enter the approximate square mileage of the reservation or jurisdiction to be served 

(in square miles): 

What is the actual population your department serves as the primary law enforcement agency entity? 

Population served counts must not be adjusted upward to account for daytime business/shopping visitors, 

highway traffic passing through a jurisdiction, nor should it include annual visitor totals. This may or may not be 

the same as the population reported in the U.S. Census, the tribe’s current enrollment, or the local population 

base. A tribe with primary law enforcement authority is defined as having first responder responsibility to calls for 

service for all types of criminal incidents within its jurisdiction. 

Enter the Fiscal Year Budgeted Sworn Force Strength for the current fiscal year below. 

The budgeted number of sworn officer positions is the number of sworn positions funded in your agency’s budget, 

including funded but frozen positions, as well as state, Bureau of Indian Affairs, and locally funded vacancies. Do 

not include unfunded vacancies or unpaid/reserve officers. NOTE: For tribes with multiple component law 

enforcement departments (e.g., Department of Public Safety and Fish and Wildlife Department), please report the 

cumulative, full- and part-time sworn-force strength number for all law enforcement departments in your tribe 

that would receive funding through this request if awarded. 

Full-time: 

Part-time: 

Enter the current Fiscal Year Actual Sworn Force Strength as of the date of this application. 

The actual number of sworn officer positions is the actual number of sworn position employed by your tribe as of 

the date of this application. Do not include funded but currently vacant positions or unpaid positions. NOTE: For 

tribes with multiple component law enforcement departments (e.g., Department of Public Safety and Fish and 

Wildlife Department), please report the cumulative, full- and part-time sworn-force strength number for all law 

enforcement departments in your tribe which would receive funding through this request if awarded. 

Full-time: 

Part-time: 

Using the most recent available data enter the total number of annual calls for service (e.g., 911 calls, 

nonemergency calls, alarms, other sources, self-dispatched, or self-initiated) received and dispatched by 

your tribal law enforcement agency(s). 

FY 2024 

page 4 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Property/Violent Crime 

Using the most recent yearly available data and to the best of your ability using the UCR crime 

definitions, enter the actual number of incidents reported to your tribe for the following crime types. 

Note that only those incidents for which your tribe had primary response authority should be provided. 

Criminal homicide: 

Forcible rape: 

Robbery: 

Aggravated assault: 

Burglary: 

Larceny (except motor vehicle theft): 

Motor vehicle theft: 

Note: If your tribe is not using UCR data or does not report to NIBRS, please explain the source or 

methods used to report your crime data. If you do not report crime incidents at all, please explain why 

you are unable to provide such data. If instruction is needed on converting your data to UCR Summary 

Data style please view the FBI’s UCR Handbook (https://ucr.fbi.gov/additional-ucrpublications/ucr_handbook.pdf/) for more information. 

On average how many hours of IN-SERVICE (nonrecruit) training (e.g., FTO, continuing professional 

education, roll call, standard) are required annually for each of your agency’s officers/deputies in the 

following categories (if none, please indicate 0 hours)? 

Use of force: 

De-escalation of conflict: 

Racial and ethnic bias that includes elements of implicit or unconscious bias: 

Gender bias in response to domestic violence and sexual assault: 

Bias toward lesbian, gay, bisexual, and transgender (LGBT) individuals: 

Community engagement (e.g., community policing and problem solving): 

FY 2024 

page 5 
 

 

 

 

 

 

 

Does your agency administer a police training academy?  Yes  No 

How many total hours of basic or recruit ACADEMY training are required for each of your agency’s 

officer or deputy recruits in the following categories (if none, please indicate 0 hours)? 

Use of force: 

De-escalation of conflict: 

Racial and ethnic bias that includes elements of implicit or unconscious bias: 

Gender bias in response to domestic violence and sexual assault: 

Bias toward lesbian, gay, bisexual, and transgender (LGBT) individuals: 

Community engagement (e.g., community policing and problem solving): 

FY 2024 

page 6 
 

 

 

 

 

 

 

 

 

 

 

 

Officers Requested (complete only if requesting officers) 

Instructions 

If you are applying for career law enforcement officer positions please answer the below questions. 

The COPS Office’s statute defines a “career law enforcement officer” as “a person hired on a permanent basis who 

is authorized by law or by a State or local public agency to engage in or supervise the prevention, detection, or 

investigation of violations of criminal laws.” 34 U.S.C. §10389(1). Successful applicants may use officer hiring funds 

to pay the salary and benefits of recruits while in academy training to become “career law enforcement officers” if 

it is the standard practice of the agency to do so with locally funded recruits. The State of Alaska, and any Indian 

tribe or tribal organization in that state, may also use officer hiring funds for a “village public safety officer” defined 

as “an individual employed as a village public safety officer under the program established by the State pursuant to 

Alaska Statute 18.65.670.” Tribal Law and Order Act of 2010, Pub. L. 111–211, title II, § 247 (a)(2). 

How many entry-level, full-time career law enforcement officer positions is your agency requesting in 

this application? 

Of the career law enforcement officer positions requested, please enter the type of positions being 

requested: 

Entry Level Career Law Enforcement Officer 

Entry Level Career Law Enforcement Ranger 

Entry Level Career Law Enforcement Conservation and Wildlife Officer 

Entry Level Village Public Safety Officer (AK) 

Entry Level Career Law Enforcement Village Police Officer (AK) 

Entry Level Career Law Enforcement Tribal Police Officer (AK) 

Instructions 

IMPORTANT: Next, your agency must allocate the number of positions requested under each of the 

three hiring categories described below based on your agency’s current needs at the time of this 

application. Be mindful of your agency’s ability to fill and retain the officer positions awarded, while 

following your agency’s established hiring policies and procedures. Awards will be made for officer 

positions requested in each of the three hiring categories, and recipients are required to use awarded 

funds for the specific categories awarded. 

It is imperative that your agency understand that the COPS Office statutory nonsupplanting requirement 

mandates that award funds may only be used to supplement (increase) a recipient’s law enforcement 

budget for sworn officer positions and may not supplant (replace) state, local, or tribal funds that a 

recipient otherwise would have spent on officer positions if it had not received an award. This means 

that if your agency plans to: 

FY 2024 

page 7 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(a) Hire new officer positions (including filling existing vacancies that are no longer funded in your 

agency’s budget: It must hire these new additional positions on or after the official award start date, 

above its current budgeted (funded) level of sworn officer positions, and otherwise comply with the 

nonsupplanting requirement as described in detail in the award owner’s manual. 

(b) Rehire officers who have been laid off by any jurisdiction as a result of state, local, or tribal budget 

reductions: It must rehire the officers on or after the official award start date, maintain documentation 

showing the dates(s) that the positions were laid off and rehired, and otherwise comply with the 

nonsupplanting requirement as described in detail in the award owner’s manual. 

(c) Rehire officers who are (at the time of application) currently scheduled to be laid off (by your 

jurisdiction) on a specific future date as a result of state, local, or tribal budget reductions: It must 

continue to fund the officers with its own funds from the award start date until the date of the 

scheduled layoff(for example, if the award start date is September 1 and the layoffs are scheduled for 

November 1, then the funds may not be used to fund the officers until November 1, the date of the 

scheduled layoff); identify the number and date(s) of the scheduled layoff(s) in this application (see 

below); maintain documentation showing the date(s) and reason(s) for the layoff; and otherwise comply 

with the nonsupplanting requirement as described in detail in the award owner’s manual. [Please note 

that as long as your agency can document the date that the layoff(s) would occur if award funds were 

not available, it may transfer the officers to the grant funding on or immediately after the date of the 

layoff without formally completing the administrative steps associated with a layoff for each individual 

officer.] 

Documentation that may be used to prove that scheduled layoff s are occurring for local economic 

reasons that are unrelated to the availability of award funds may include (but are not limited to) council 

or departmental meeting minutes, memoranda, notices, or orders discussing the layoffs; notices 

provided to the individual officers regarding the date(s) of the layoffs; or budget documents ordering 

departmental or jurisdiction-wide budget reductions. These records must be maintained with your 

agency’s award records during the award period and for three years following the date of the 

submission of the final expenditure report in the event of an audit, monitoring, or other evaluation of 

your award compliance. 

If your agency's request is funded, your agency will have the opportunity after the award announcement 

to request an award modification to move awarded funding into the category or categories that meet 

your agency's law enforcement needs at that time (including updating the dates of future scheduled 

layoffs). 

Category A: New, additional officer positions (including filling existing vacancies no longer funded in your 

agency’s budget). 

Category A Request: 

Category B: Rehire officers laid off (from any jurisdiction) as a result of state or local budget reductions. 

Category B Request: 

FY 2024 

page 8 
 

 

 

 

 

 

 

 

 

 

 

Category C: Rehire officers scheduled to be laid off (at the time of the application) on a specific future 

date as a result of state or local budget reductions. 

Category C Request: 

Instructions 

We also need some information about when the layoff of officers in this category is scheduled to occur. 

In the space below, please indicate when the officer(s) specified in this category are scheduled to be laid 

off. 

Number of Officers: 

Date these officers are scheduled to be laid off: 

Number of Officers: 

Date these officers are scheduled to be laid off: 

Number of Officers: 

Date these officers are scheduled to be laid off: 

Number of Officers: 

Date these officers are scheduled to be laid off: 

Because your agency plans to use funds to rehire officers who are currently scheduled to be laid off on a 

future date (under category C above), please certify (by checking the appropriate boxes) to the following 

Certification: 

 Select All 

 My agency has and will maintain 

documentation showing the date(s) of the 

scheduled layoff(s) and demonstrating that the 

scheduled layoff(s) is/are occurring for fiscal 

reasons that are unrelated to the availability or 

receipt of award funds 

 My agency will use its own funds to 

continue funding these officers until the 

scheduled date(s) of the layoff(s) and will use 

funds to rehire these officers only on or after 

the scheduled date of the layoff(s). 

 My agency recognizes that the program 

provides funding based on our entry-level salary 

and benefits package and that any additional 

costs for rehired officers beyond entry level are 

our responsibility to pay with other sources of 

funding. 

School Resource Officer Request Instructions 

If your agency requests officers to be deployed as school resource officers (SRO), you must answer the 

following questions. A “school resource officer” is a career law enforcement officer, with sworn 

authority, who is engaged in community policing activities and is assigned by the employing agency to 

work in collaboration with schools. If awarded an award for SRO position(s), please note that the COPS 

FY 2024 

page 9 
 

 

 

 

 

 

 

 

 

 

 

 

 

Office requires that the officer(s) deployed into the SRO position(s) spend a minimum of 75 percent of 

their time in and around primary and secondary schools working on school and youth-related activities. 

The placement of law enforcement officers in school carries a risk of contributing to a “school-to-prison 

pipeline” process where students are arrested or cited for minor, nonviolent behavioral violations and 

then diverted to the juvenile court system. This pipeline wastes community resources and can lead to 

academic failure and greater recidivism rates for these students. If awarded, the recipient will agree that 

any officers deployed while implementing the award may not be involved in the administrative 

discipline of the students. 

There must be an increase in the level of community policing activities performed in and around primary 

or secondary schools in the agency’s jurisdiction as a result of the award. The time commitment of the 

funded officers must be above and beyond the amount of time that the agency devoted to the schools 

before receiving the award. Recipients using funding to hire or deploy school resource officers into 

schools must submit to the COPS Office a signed memorandum of understanding (MOU) between the 

law enforcement agency and the school partner(s) before obligating or drawing down funds under this 

award. An MOU is not required at time of application; however, if the law enforcement agency already 

has an MOU in place that is applicable to the partnership, the MOU can be uploaded as an attachment 

in the section of the application titled “MOUs and other Supporting Documents”. The MOU must 

contain the following: the purpose of the MOU, clearly defined roles and responsibilities of the school 

district and the law enforcement agency focusing officers’ roles on safety, information sharing, 

supervision responsibility, and chain of command for the SRO and signatures. If awarded, a recipient 

must submit an MOU to the COPS Office within 90 days from the date shown on the award 

congratulatory letter. Implementation of the award without submission and acceptance of the required 

MOU may result in expenditures not being reimbursed by the COPS Office or award deobligation. 

Is your agency requesting that all or some of these officer positions will be deployed as school resource 

officers (SRO)?  Yes  No 

If Yes, how many of your requested positions in this application will be deployed as school resource 

officers (SRO)? 

FY 2024 

page 10 
 

 

 

 

 

 

 

28 C.F.R. Part 23 (Criminal Intelligence) 

Reviews and Certifications 

Certification of Review of 28 C.F.R. Part 23/Criminal Intelligence Systems: If your agency is requesting 

COPS Office funds for equipment or technology that will be used to operate an interjurisdictional 

criminal intelligence system that receives, stores, analyzes, exchanges, or disseminates data regarding 

ongoing criminal activities, you must agree to comply with the operating principles at 28 C.F.R Part 23. 

If you are requesting COPS Office funds to operate a single agency database (or other unrelated forms of 

technology) and will not share criminal intelligence data with other jurisdictions, 28 C.F.R. Part 23 does 

not apply. 

Please check one of the following, as applicable to your agency’s intended use of COPS Office funds: 

 No, my agency will not use these COPS Office funds (if awarded) to operate an interjurisdictional 

criminal intelligence system. 

 Yes, my agency will use these COPS Office funds (if awarded) to operate an interjurisdictional 

criminal intelligence system and will comply with the requirements of 28 C.F.R. Part 23. 

FY 2024 

page 11 
 

 

 

 

 

_____________________________________________________________________________________ 

_____________________________________________________________________________________ 

_____________________________________________________________________________________ 

_____________________________________________________________________________________ 

_____________________________________________________________________________________ 

_____________________________________________________________________________________ 

Duplication of Funding 

Applicants are required to disclose whether they have pending applications for federally funded 

assistance or active federal awards that support the same or similar activities or services for which 

funding is being requested under this application. 

Be advised that as a general rule, COPS Office funding may not be used for the same item or service 

funded through another funding source. However, leveraging multiple funding sources in a 

complementary manner to implement comprehensive programs or projects is encouraged and is not 

seen as inappropriate. To aid the COPS Office in the prevention of awarding potentially duplicative 

funding, please indicate whether your agency has a pending application or an active award with any 

other federal funding source (e.g., direct federal funding or indirect federal funding through state subawarded federal funds) which supports the same or similar activities or services as being proposed in 

this COPS Office application. 

Do you have any current, active non–COPS Office award with any other federal funding source (e.g., 

direct federal funding or indirect federal funding through state subawarded federal funds) that supports 

the same or similar activities or services as being proposed in this COPS Office application? 

 Yes  No 

If Yes, for each potentially duplicative non–COPS Office award, provide the following detailed 

information: name of federal awarding agency, or state agency for subawarded federal funding; award 

number; program name; award start and end dates; award amount; and description of how this project 

differs from the application for COPS office funding. 

Do you have any pending non–COPS Office grant applications with any other federal funding source 

(e.g., direct federal funding or indirect federal funding through state subawarded federal funds)that 

support the same or similar activities or services as being proposed in this COPS Office application? 

 Yes  No 

If Yes, for each potentially duplicative non–COPS Office grant application, provide the following detailed 

information: application number (if known); program name; project length; total requested amount; 

items requested; and describe how this project differs from the application for COPS Office funding. 

FY 2024 

page 12