PRIVACY IMPACT ASSESSMENT (PIA)

PRESCRIBING AUTHORITY: DoD incructon 5400.86, "DOD Pataoy pact Assesoment (PVA) Gutsance”. ‘Complete this farm for Department of Defense
(20D) information systems or electronic: of Information (referred to as an “electronic collection” forthe purpose of this form) tat cote. maintain, use,

andor disseminate \derttanie nsrmaton (Pll abou embers of Be pull Federal employees, or foreign nafonals employed at U.S.
miltary facilities Internationally. In the case where no Pil Is collected, the PIA will serve as a conclusive determination that privacy requirements do not apply to
system.

1_ DOD INFORMATION SYSTEM/ELECTRONIC COLLECTION NAME:
‘Defense User Registration System (DURS) Records DTIC 01
2. DOD COMPONENT NAME: 3. PIA_APPROVAL DATE:

SECTION 1: Pil DESCRIPTION SUMMARY (FOR PUBLIC RELEASE)
a. The Pll Is: (Check one. Note: Federal contractors, milfary family members, and foreign nationals are included in general pubic.)

() From members of the general pubic (1) From Federal employees

(5X trom both members of the general pubilc and Federal employees [_ Not Cotectea (ir checked proceed to Section 4)
b. The Pils Ins: (Check one)

{0 _ New Dod Inormation System (0) _ New Electronic Cottection

[0] _Btsting DoD information System () Existing Sectrontc Caltection

(0) Signincanty Modified DoD information System

c Coleteg nt yee nnn em Schone cobecton ang ence e Woes of evans ntrmaton ew nanicss
collected In

= SS ES Name: DoD rs
d. Why Is the Pil collected andior what Is the intended use of the Pil? (e.g., verification, identification, authentication, data matching, mission-related use,
administrative use)

Tdentification and verification of each individual's eligibility for authorized access to DTIC's controlled S&T collections and suite of

®. Do Individuale have the opportunity to object to the collection of thelr Pt? (®) Yes [7] No
(1) If"Yes," describe the method by which Individuats can object to the collection of Pil.
(2) "No so ne resgon why tects connc fect to he cotecton of PL

SS SS SSS gi
f. Do Individuals have the opportunity to consent to the specific uses of their Pir? [| Yes [x] No

(1) If"Yes," describe the method by which Individuats can give or wtthhold their consent.

(2) If No,” state the reason why individuals cannot give or withhold their consent.

[DTIC's automated systems involves matching a user profile against the metadata describing a controlled information asset. Information
submitted at registration is used to authenticate user privileges with specific classes of controlled content.

g. When an individual Is asked to provide Pil, a Privacy Act Statement (PAS) and/or a Privacy Advisory must be provided. (Check as appropriate and
provide the actual wording.)

DQ Privacy Act Statement [0] Privacy Advisory [0] Not Appticabie
weet

terms in order to proceed:

‘h. With whom wall the Pil be shared through data/system exchange, both within your DoD Component and outside your Component?
(Check all that appty)

[X]_ Within the DoD Component ‘Specty. | Defense Technical Information Center ]
[0] Otmer DoD Components (Le. Army, Navy, Air Farce) ‘Specty. | ]

DD FORM 2930, JUN 2017 PREVIOUS EDITION IS OBSOLETE. eM Deigeer = Page Taf


() Other Federal Agencies (Le. Veteran’s Affairs, Energy, State) Speoty. | Federal Bureaa of Investigation |
[7] State and Local Agencies ‘Specty. | |
Contractor (Name of contractor and describe the language in
[py Me contact hat safeguards Pi, clude whether FAR privacy peat
clauses, Le, 52.224-1, Privacy Act Notification, 52.224-2, 7
Privacy Act, and FAR 39.105 are Included in the contract )
[D)_ Otner (e.g., commercial providers, caleges). ‘Specity. |
|. Source of the Pll collected Is: (Check ail at apply and st all information systems # appiicadve)
{x} (1 Databases
(&) Existing DoD Information Systems (1) Commercial Systems

() Other Federal information Systems

Individual, existing DoD information systems (DMDC DPS), and existing Federal information systems electronic Official Persone! Folder
(OPE).
|}. How will the Information be collected? (Check al that apply and list ail Official Farm Numbers if appiicabie)

(emai [1] Omaiat Farm (Enter Form Number(s) in the bax below)
[0] in-Person Contact 0) Paper

[ Fax [7] Telephone interview
[information Sharing - System to System (1) Webste/e-Form

(7) Other (tr Omer, enter the information In the bax besow)

k. Dose thie DoD Information system or electronic collection require a Privacy Act System of Records Notice (SORN)?

A Privacy Act SORN Is required If the Information system or electronic collection contains Information about U.S. citizens or lawful permanent U.S. residents that]
5 retieved by name or other unique Kientifer. PIA and Privacy Act SORN Information must be consistent.

(Rl Yee [No
It"Yes," enter SORN System Identier | DTIC 01
‘SORN IdentiNer, not the Federal Reg’ster (FR) Citation. Consutt the DoD Component Privacy Omice for adaltional information or http:dpcid. defense. gow

or

Ia SORN nas not yet been In the Federal Register, enter date of submission for approval to Defense Privacy, Cll LUberties, and Transparency
Devision (DPCLTD). ‘fe DoD Component Privacy Office for this date

“No,” explain why the SORN Is not required In accordance with DoD Reguiation 5400.11-R: Department of Defense Privacy Program.

|. What Is the National ‘Administration
1 viet tonal Archives and Records Adri (NARA) approved, pending or general records echedule (GRS) disposition authority

(1) NARA Job Number or General Records Schedule Authority.

(2) tt pencing, provide the date the SF-11S was supmittedtoNARA [— SS~=«d

(3) Retention instructions.

Electronic records to be deleted when DTIC determines they are no longer needed for administrative, audit, lezal, or operational purposes.

DD FORM 2930, JUN 2017 PREVIOUS EDITION IS OBSOLETE. He Cnsigner = Page 2 of 9


TM. What Is the authority to collect Information? A Federal law or Executive Order must authorize the collection and maintenance of a system of
records. For Pil not collected or maintained in a system of records, the collection or maintenance of the Pll must be necessary to discharge the

requirements of a statue or Executive Order.

(1) It this system nas a Privacy Act SORN, the authorities In this PIA and the existing Privacy Act SORN should be similar.

(2) I SORN does not apply, cite the authority for this DoD information system or electronic collection fo collect, use, maintain and/or disseminate Pil.
it muttiple apply).
(a) Cite the specific provisions of the statute and/or EO that authorizes the operation of the system and the collection of Pil.

(0) If drect statutory authonty or an Executlve Order does not exist, Indirect statutory authority may be ced If the authority requires the
operation or administration of a program, the execution of which wif require the collection and maintenance of a system of records.

(c) ttatrect oF incfrect autharty does not exist, 000 Components can use thelr general statutory grants of authortly (intemal housekeeping’) as
the primary authortty. The requirement, directive. or instruction Implementing the statute witin the DoD Component must be identified.

DoD Instruction (DoDI) 3200.12 DoD Scientific and Technical Information (STI) Program (STIP);

1. Does this DoD information system or electronic collection have an active and approved Office of Management and Budget (OMB) Control
‘Number?

DoD Directive (DoDD) 5105.73 Defense Technical Information Center (DTIC); i

Contact the Component information Management Control Officer or DoD Ciearance Officer for this information. This number indicates OMB approval to
collect data from 10 or more members of the public in a 12-month period regardless of form or format.

(ves =) No [Penang

(1) It"Yes." list all applicable OMB Control Numbers, collection tities, and expiration dates.
(2) If No,” exptain why OMB approval is not required in accordance with DoD Manual 8910.01, Volume 2, * DoD information Collections Manual:
Procedures for DoD Pubic information Collections.”

(3) "Penging.” provide the date for the 60 angior 30 day notice and the Federal Register citation.

Submitted: 12/28/2021
iration Date: 03/31/2025

DD FORM 2930, JUN 2017 PREVIOUS EDITION IS OBSOLETE. Hea Cealgner = Page 3af'9