COPS Office School Violence Prevention 

Program (SVPP)—How Decisions were Made 

to Allocate $33 Million When More than $162 

Million was Requested 

The SVPP solicitation opened on March 29, 2019, and application submissions were required by May 31, 

2019. The COPS Office received 598 applications from states, units of government, Indian tribes, and 

public agencies requesting more than $162 million in federal funding. 

The COPS Office developed an application to meet the 

requirements of the law 

The COPS Office developed an application for SVPP funds that met the requirements of the statute with 

a focus on advancing public safety by providing funds to improve security at schools and on school 

grounds. States, units of local government, Indian tribes, and public agencies (e.g., school districts) were 

eligible to apply for funding. 

The COPS Office balanced scoring indicators 

Applicants were asked a variety of school safety and fiscal health questions so that the COPS Office 

could assess each applicant’s need for improved security and fiscal need for funding. 

Applicants were asked to submit information to include: 

• Census population 

• Total number of schools 

• Total school enrollment 

• Dollars spent per student 

• Crime indicators 

The COPS Office checked and double-checked, verifying the data 

applicants provided 

The application system contains numerous built-in logic checks to help prevent the submission of 

erroneous data. Once the application period closed, specialists in the COPS Office immediately reviewed 

the data contained therein. The COPS Office reviewed multiple data points within each application and 
 

 

 

 

 

 

 

in some cases contacted applicants to verify information provided in their application. This verification 

process was crucial to ensuring that all applicants were properly evaluated based on accurate and 

reliable economic, crime, and school data. 

The COPS Office implemented a uniform system of evaluating the 

information that applicants submitted 

Basic Minimum Requirements, Fiscal and School Safety Need Data Review 

Each of the 598 applications underwent a basic minimum requirements review to ensure that: (1) 

funding requested was for allowable costs (2) the applicant was eligible to apply for funding, and (3) the 

applicant’s project narrative was responsive to the section headings described in Section 13: Narrative 

Review. 

The fiscal and school safety need was evaluated for each eligible applicant who passed the basic 

minimum requirements review. The COPS Office focused on balancing the applicant’s need for federal 

financial assistance with their school safety need based on their responses to a series of application 

questions. All applicants were ranked based on their relative fiscal and school safety need. 

Comprehensive Narrative Review 

Approximately 230 applications were advanced for a comprehensive review of their written narrative. 

Applications advanced included those with the greatest demonstrated fiscal and school safety need. 

Furthermore, to ensure geographic diversity, a minimum of two (2) applications from each state were 

advanced to the next phase, wherever possible. The COPS Office also ensured that rural, suburban, and 

urban areas were each well-represented. 

Reviewers evaluated factors in the Project and Budget Narrative sections of the application, to include: 

• School safety planning and assessment efforts 

• Funding request and integration 

• Management and implementation plan 

• Sustainability plan 

Final Funding Decisions 

The COPS Office considered a number of factors when making final funding decisions, to include: 

• Demonstrated need for improved school security 

• Demonstrated need for financial assistance 

• Strength of the written narrative proposal 

• Geographic distribution, to include urban, suburban, and rural areas 
• Capacity to make the improvements sought with grant funds 

• Use of evidence-based strategies and programs such as those identified by the Comprehensive 

School Safety Initiative of the Department of Justice 

• The presence of a catastrophic incident in the jurisdiction 

A total of 103 of the 598 SVPP requests were funded, which represents approximately 17 percent of the 

total number of applications submitted.