U.S. Department of Justice

Office of Community Oriented Policing Services

 Fact Sheet cops.usdoj.gov

Information for Webinars

Webinars can be effective alternatives to in-person meetings or presentations. They also can be recorded to allow a 

wider audience to access information than might have been 

possible in an in-person event. Consequently, many COPS 

Office award recipients may choose to offer webinars in 

addition to or instead of in-person training sessions. This 

fact sheet is intended to aid award recipients in producing 

webinars as part of their project deliverables.

As with other sponsored knowledge products, webinars 

produced with funding from the COPS Office are expected 

to include on any slide deck or advertising materials the 

COPS Office logo (see the Logo Guidance fact sheet at 

https://cops.usdoj.gov/pdf/training/Logo_Guideline_

FactSheet.pdf for information about correct use of the 

COPS Office logo) and the standard disclaimer language:

This project was supported, in whole or in part, by cooperative agreement / grant number XXXX-XX-XX-XXXX

awarded to [awardee] by the U.S. Department of Justice, Office of Community Oriented Policing Services. 

The opinions contained herein are those of the author(s) 

or contributor(s) and do not necessarily represent the 

official position or policies of the U.S. Department of 

Justice. References to specific individuals, agencies, 

companies, products, or services should not be considered an endorsement by the author(s), the contributor(s), 

or the U.S. Department of Justice. Rather, the references 

are illustrations to supplement discussion of the issues. 

The internet references cited in this publication were 

valid as of the date of publication. Given that URLs and 

websites are in constant flux, neither the author(s), the 

contributor(s), nor the COPS Office can vouch for their 

current validity.

February 2023

Resources

The COPS Office has created a template for 

a slide deck that you may use for your webinar 

(see figure 1; the slides can be found at 

https://cops.usdoj.gov/pdf/webinars/COPS_

webinar_PowerPoint_template.pptx).

Figure 1. Webinar template slides
2

Webinar requirements

For advertised events, award recipients are expected to follow 

the Marketing Guidelines developed for COPS Office–

sponsored training events (https://cops.usdoj.gov/pdf/

training/Marketing_Guidelines_FactSheet.pdf). Your COPS 

Office program manager can work with you to ensure your 

webinar is advertised through COPS Office channels.

If your webinar will be recorded for future replay, the 

recording must be submitted to the COPS Office for review 

and vetting before public release. You and your project 

manager may also discuss options for posting the webinar 

recording on a COPS Office platform (such as the COPS 

Office YouTube channel or the COPS Training Portal) and 

additional promotional activities once it is ready for release. 

For recordings that will be posted on a COPS Office platform, the audio track must be made compliant with section 

508 of the Rehabilitation Act of 1973 (closed captioned) 

prior to submission.

To ensure sufficient time for review and approvals prior to 

public advertisement, award recipients should plan to have 

all materials submitted to their program manager at least 

four weeks in advance of their preferred webinar date. Award 

recipients should not advertise webinar events prior to 

COPS Office approval.

Information on Webinars Fact Sheet

Contact the COPS Office

For more information about COPS Office programs 

and resources, please call the COPS Office 

Response Center at 800-421-6770 or visit the 

COPS Office website at https://.cops.usdoj.gov.

February 2023