An official website of the United States government "Here is how you know"


Official websites use.gov  .gov
 Secure .gov websites use HTTPS 
	A lock https:


Menu
        ABOUTDirector's Corner
Contact COPS
Community Policing in Action: Photo Contest
The L. Anthony Sutin Award for Innovative Law Enforcement and Community Partnerships
Photo Galleries
Subscribe
NEWSPress Releases
Executive Order on Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety
GRANTSSolicitation Finder
Funding Opportunities
How To Apply
Grants Deadlines and Announcement Dates
Compliance and Reporting
Program Documents
Grantee Success Stories
Award Announcement Map
RESOURCESCritical Incident Review: Robb Elementary School in Uvalde, TX
National Blue Alert Network
Resource Center/Publications
E-Newsletter: Community Policing Dispatch
Podcast Series: The Beat
Video Series: What’s New in Blue
Tribal Community Policing Resources
Community Policing Topics
Community Violence Intervention
Addressing Human TraffickingLabor Trafficking
Recruitment, Hiring & Retention
Filing a Civil Rights Complaint
TRAINING & TECHNICAL ASSISTANCECollaborative Reform InitiativeCRI-TAC
Critical Response
Organizational Assessments
COPS Training Portal
Training
ACCOUNT ACCESS
 Search form
    Search






Award Management Materials                                                  THE AWARD ACCEPTANCE PROCESS

**Step 1.** Once award packages are released, an email notification from JustGrants will be sent to the application submitter, the authorized representatives, and the entity administrator requesting that the two authorized representatives log in to sign and accept their award in JustGrants system.

**Step 2.** Prior to accepting an award, the entity administrator must assign a financial manager, a grant award administrator, and two authorized representatives. The entity administrator will need to ensure the assigned authorized representatives are current and have the legal authority within the organization to accept awards. This action binds the organization to the award terms, conditions, and requirements. The entity administrator can confirm and update key current user roles, including authorized representatives. For assistance, please see Entity Management Job Aid Reference Guide (usdoj.gov).

**Step 3.** Both of your authorized representatives must log in to JustGrants to carefully review and electronically sign the award package (which includes your award information, financial information, award conditions, and other award documents including the cooperative agreement, if applicable) within 45 days from the announcement. For assistance, please see Award Acceptance Job Aid Reference Guide (usdoj.gov).

**Step 4.** Authorized representatives should familiarize themselves with all terms, conditions, and requirements before signing and accepting their award. It is recommended that the grant award administrator and financial manager also familiarize themselves with all terms, conditions, and requirements. Please see the JustGrants Training: Grant Award Acceptance page for detailed information on accessing, reviewing, and accepting your award. To print out your award package, please see the following job aid: Managing Award-Printing.

Note a limited number of recipients may be subject to an additional award notification because of an ongoing federal civil rights investigation, other award review, or audit of your agency by the U.S. Department of Justice.
	In addition, a limited number of organizations may be subject to Special Conditions because of high-risk designation or other unique circumstances. If applicable to your organization, these Special Conditions will be found in your award package.
	If your award received a conditional budget clearance, you will need to work with your COPS Office program manager or program specialist to receive a final budget clearance and assess to your funds.**Step 5.** To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if you haven’t already completed the enrolment process in ASAP. The entity administrator will receive an email from ASAP to initiate the process once the award package is released. The ASAP Registration Checklist provides step-by-step assistance to successfully complete the process.


FACT SHEETS

Background Screening Fact Sheet
	Grant Adjustment Modifications – Budget Modification Fact Sheet
	Consultant Contractor Fact Sheet
	Indirect Cost Fact Sheet

Program Income Fact Sheet
	Sole Source Justification Fact
	Training Fact Sheet
	Webinar Fact Sheet




JustGrants Frequently Asked Questions

	The following links provide step-by-step instructions to resolve some of the most common user support-related questions:

	Need help setting up your account?
		How do I reset my password?
		What do I do if my account is locked?
		How do I replace myself as an entity administrator?
		How do I invite new members to an entity?
		How do I add or remove roles from a member?
		How do I remove members from an entity?
		How do I receive a code via SMS during login?
		How do I accept my award in JustGrants?
		Where can I find more information about how to request payments in ASAP?
	 

	View the DIAMD Frequently Asked Questions (FAQs), updated on February 8, 2021, for information on how to resolve some other user support issues.

	**Questions?** Please contact the COPS Office Response Center at AskCopsRC@usdoj.gov or 800-421-6770.
	Collapse FAQ’s


VIRTUAL Q & A SESSIONS

The JustGrants team facilitates weekly Virtual Q&A sessions, an opportunity to receive direct technical assistance and support on JustGrants system functionality. Sessions focus on Entity Management and Post-Award Management for DOJ award recipients. The topics covered in each session and session times vary. To register visit the JustGrants Training: Virtual Q&A Sessions page and check back regularly for new session dates and registration links.
You can stay informed about JustGrants news, notices and upcoming sessions by subscribing to JusticeGrants Updates.

ADDITIONAL CONTACTS

**JustGrants**
Visit the JustGrants website or contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov or 833-872-5175. JustGrants Service Desk operates 5:00 a.m. to 9:00 p.m. eastern time (ET) Monday through Friday, and 9:00 a.m. to 5:00 p.m. ET on Saturdays, Sundays, and federal holidays. Get started by checking out the application process resources in JustGrants.

**DOJ Grants Financial Guide**
Learn about the laws, rules, and regulations that affect the financial and administrative management of COPS, OJP and OVW awards.

**Automated Standard Application for Payments (ASAP)**
Contact the Automated Standard Application for Payments (ASAP) OCFO Customer Service Center at Ask.OCFO@usdoj.gov or 800-458-0786. The U.S. Department of the Treasury organizes ASAP webinar trainings on a regular basis. Please refer to the ASAP website for more information on ASAP-related training and resources. Important Change: Since September 15th, 2023, the Treasury Department changed the ASAP log in process so now all**DOJ award recipients must register and enable multi-factor authentication with ID.me to access funds.** Questions? Review the ID.me Guide.

**System for Award Management (SAM) database**
Information about registration procedures can be accessed at www.sam.gov.


**Programmatic Assistance**
For programmatic assistance with the requirements of this program or with submitting the application through the COPS Office Online Application System, call the COPS Office Response Center at 800-421-6770 or send questions via email to AskCopsRC@usdoj.gov. The COPS Office Response Center operates Monday through Friday, 9:00 a.m. to 5:00 p.m. ET, except on federal holidays.


SPOTLIGHT


SUBSCRIBE TO EMAIL UPDATES
 
 SUBSCRIBE TO CP DISPATCH


ABOUT Contact COPS
	Community Policing in Action: Photo Contest
	The L. Anthony Sutin Award for Innovative Law Enforcement and Community Partnerships
	Photo Galleries
	Subscribe NEWS Press Releases
	Executive Order on Safe Policing for Safer Communities
 GRANTS Compliance & Reporting
	Program Documents
	Grantees
	Grantee Success Stories
	Agency Portal Video Tutorials
	Award Announcement Map RESOURCES National Blue Alert Network
	Recent Releases
	Resource Center/Publications
	E-Newsletter: Community Policing Dispatch
	Podcast Series: The Beat
	Video Series: What’s New in Blue
	Tribal Community Policing Resources
	Addressing Human Trafficking
	Community Policing Topics
	Recruitment, Hiring & Retention
 TRAINING & TECHNICAL ASSISTANCE Collaborative Reform Initiative for Technical Assistance Center
	COPS Training Portal
	Training ACCOUNT ACCESS ACCESSIBILITY INFORMATION


FOIA Language Access Plan Legal Policies and Disclaimers No Fear Act Open Government Plain Writing Privacy Policy USA.gov Whistleblower Protection Social Media Department of Justice Accessibility