'SUBCOMPONENTICOMPONENT OR AGENCY REPORTING REPORT FOR FISCAL YEAR
Defense Technical Information Center (DTIC) 2011

SECTION V - FOIA REQUESTS

A. RECEIVED, PROCESSED AND PENDING FOIA REQUESTS.
Provide the numbers of received, processed, and pending requests, both perfected and non-perfected. The number in column 1 must match the number of "Requests Pending as of End of Fiscal
Year" from the previous year's Annual FOIA Report. The sum of columns 1 and 2 minus the number in column 3 must equal the number in column 4,

1 2 3. 4
(NUMBER OF REQUESTS PENDING NUMBER OF REQUESTS RECEIVED NUMBER OF REQUESTS PROCESSED NUMBER OF REQUESTS PENDING
‘AS OF START OF FISCAL YEAR IN FISCAL YEAR IN FISCAL YEAR AS OF END OF FISCAL YEAR

10 95 100 5

B. DISPOSITION OF FOIA REQUESTS.
1, All Processed Requests. Provide the number of request dispositions as described below. Use only one column to report each request. Use the nine “Full Denial Based on Reasons Other than
Exemptions" columns only if the request cannot be counted in columns 1 through 3. The numbers in column 5, “Total”, must match the numbers in Section V. A., column 3.

” @ 0 (4) NUMBER OF FULL DENIALS BASED ON REASONS OTHER THAN EXEMPTIONS (Picase coun! each case can be in only 1 column)
b.
NUMBER OF ‘NUMBER OF NUMBER OF RECORDS: nh TOTAL
FULL.GRANTS | PARTIAL GRANTS/| FULL DENIALS wo REFERRED TO | REQUEST ree. RECORDS NOT pain eaurst wor DUPLICATE omer
PARTIAL OENIALS| BASED ON RECORDS ANOTHER WITHDRAWN RELATED | REASONABLY | "For OTHER AGENCY REQUEST (Explain in 8.2
EXEMPTIONS COMPONENT REASON DESCRIBED REASON RECORD below)
AGENCY
45 1 3 22 20 0 0 0 0 ) 1 8 100
2. Other Reasons for “Full Denials Based on Reasons Other than Exemptions". For any request marked “Other”, provide descriptions of other reasons for full denials and the number of times each
reason was relied upon. “Tota!” must equa! “Other” column in B.1.
(1) DESCRIPTION OF “OTHER” REASONS FOR DENIALS (2) NO. OF TIMES
Administratively Closed 1
Document Publicly Available 4
Misdirected Request 3
(3) TOTAL, 8
3._Number of Times Exemptions Applied. Count each exemption only once per request.
ex. ex. EX. ex. ex. ex ex. Ex. Ea ex. ex. xX ex. x
4 2 3 4 6 6 TA) 748) mC) 740) ve) TF) 8 9
i) 3 0 3 3 0 ti) vi) 0 ti) 0 i) (1) 0

DD FORM 2564, OCT 2010 Page 3 of 11 Pages


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‘SUBCOMPONENTICOMPONENT OR AGENCY REPORTING
Defense Technical Information Center (DTIC)

REPORT FOR FISCAL YEAR:
2011

SECTION VI - ADMINISTRATIVE APPEALS OF INITIAL DETERMINATIONS OF FOIA REQUESTS

A. RECEIVED, PROCESSED AND PENDING ADMINISTRATIVE APPEALS.

Provide the number of administrative appeals received, processed, and pending as described in
columns 1 through 4. The sum of columns 1 and 2 minus the number in column 3 must equa! the
number in column 4. Starting with Fiscal Year 2009, the number in column 1 must match the
Fumber of “Appeals Pending as of End of Fiscal Year" from the previous year’s Annua! FOIA

port.

B. DISPOSITION OF ADMINISTRATIVE APPEALS - ALL PROCESSED APPEALS.

Provide the number of administrative appeal adjudications as described in the columns below.
‘The number in the "Tota!" column must match the number in Section VI. A., column 3. In column 4,
feport the number of appeals which neither affirmed nor reversed/remanded the FOIA request.
determination, but were closed for other reasons (see DFOIPO Instructions)
https/www.usdoj.gov/oipfoiapost/guidance-annualreport-052008.pdf_page 15

1. 2. 3. 4. a
1. 2 2 “ NUMBER PARTIALLY
NUMBER OF APPEALS NUMBER OF APPEALS NUMBER OF APPEALS Numper or appeats | NUMSERATTIRMED | '' prrireo AND [NUMBER COMPLETELY) | NUMBER Of TOTAL
PENDING AS OF STARTOF | RECEIVEDINFISCAL YEAR | PROCESSEDINFISCAL | PENDING AS OF ENDOF PARTIALLY REVERSED rea
FISCAL YEAR x ‘YEAR FISCAL YEAR RSE REMANDED OTHER
0 0 0 0 0 Oo 0 0 0

C, REASONS FOR DENIAL ON APPEAL.

1. Number of Times Exemptions Applied. Note: If an administrative appeal results in the denial of information based on exemptions and also based on a reason or reasons presented in C.2 and 3,
report that appeal on all applicable sections. For each administrative appeal, report all exemptions applied; however, count each exemption only once per appeal.

x x eX. x ex eX x Ex. xX x x x. ex. x
4 2 3 4 5 6 TIA) 7B) Lo) 70) me) 77) 8 9
0 tt) 0 0 0 0 0 0 0 0 0 0 0 0
2. Reasons Other than Exemptions. Provide the number of administrative appeals resulting in denial for reasons other than exemptions, as described below. C.2. plus C.3 must be equal to 8.4,
my oO 3) @ 6) } om 3) o S oaseo (
NO RECORDS REQUEST FEE. RECORDS IMPROPER NOT DUPLICATE REQUEST ‘YON: OTHER
RECORDS: REFERRED AT WITHDRAWN RELATED NOT REQUESTFOR AGENCY REQUEST Nn ‘OF REQUEST FOR: {Explain in
INITIAL REQUEST REASON REASONABLY OTHER REASON RECORD OR LITIGATION EXPEDITED: C.3 beiow)
LEVEL ‘APPEAL
PROCESSING
ti) i) 0 0 tt) ve) 0 0 0 0 te)
3._ “Other” Reasons for Denial, Provide descriptions of the “other” reasons and the number of times each was relied upon. "Total" must equal “Other” column, C.2.(11).
(4) (2)
DESCRIPTION OF "OTHERTM REASON NUMBER OF TIMES
(3) TOTAL
DD FORM 2564, OCT 2010 Page 4 of 11 Pages


‘SUBCOMPONENT/COMPONENT OR AGENCY REPORTING REPORT FOR FISCAL YEAR
Defense Technical Information Center (DTIC) 2011

SECTION Vill - REQUESTS FOR EXPEDITED PROCESSING AND REQUESTS FOR FEE WAIVER

‘Section Vill now refiects new mandatory reporting requirements and is no longer an optional section.
Provide information for adj requests for expedited processing or adjudicated requests for a fee waiver, i.e., requests for expedited processing or requests for a fee waiver which were granted or
denied. Do not include requests for expedited processing or requests for a fee waiver which became moot for various reasons and, as a result, were neither granted nor denied.

A. REQUESTS FOR EXPEDITED PROCESSING,

(1) Include requests for expedited processing made both at the initial request fevel and, when applicable, at the administrative appeal level.

(2) Calculating days: Count only the days spent adjudicating the request for expedited processing, Count calendar days, not working days.

(3) NOTE: The response time of this new reporting requirement captures the time taken to decide whether to grant or deny a request for expedited processing. This does not cover the FOIA requests
which have already been granted expedited status, placed in the “expedited processing” track, and reported elsewhere in this Report. Rather, this new requirement reflects the time taken to make a
determination, (i.e., adjudicate) whether a request for expedited processing should be granted or denied. The FOIA requires agencies to determine within ten calendar days whether a request satisfies
the standards for expedited processing.

3. ny 6.
1. 2
MEDIAN NUMBER OF DAYS AVERAGE NUMBER OF DAYS NUMBER ADJUDICATED
NUMBER GRANTED NUMBER DENIED TO ADJUDICATE TO ADJUDICATE WITHIN TEN CALENDAR DAYS
0 ) 0 0 0

B. REQUESTS FOR FEE WAIVER.

(1) Include requests for a waiver of fees made both at the initial request level and, when applicable, at the administrative appeal level.

(2) Calculating days: Count only the days spent adjudicating the fee waiver request. Count working days. Do not include additional days that may precede consideration of the fee waiver request, e.g.,
days the request waits in a processing queue, processing time which precedes commencement of adjudication of fee waiver request, etc.

1. 2 3. a
NUMBER GRANTED NUMBER DENIED MEDIAN NUMBER OF DAYS TO ADJUDICATE AVERAGE NUMBER OF DAYS TO ADJUDICATE
0 Qo 0 0

SECTION IX - FOIA PERSONNEL AND COSTS

B. COSTS, Add together all costs expended by the agency for processing FOIA requests at the
A. PERSONNEL. Provide the number of "Full-Time FOIA Staff" by adding the number of initial request and administrative appeal levels, and for litigating FOIA requests. Include salaries of
“Full-Time FOIA Employees and “Equivalent Full-Time FOIA Employees" (see DFOIPO Instructions)! FOIA personnel, overhead, and any other FOlA-~related expenses. (Agency's budget may be used

as a resource.) (Enter numbers only, no commas or,

Periods.)
hnitp:/twarw.usdo}.govioipit ronan ti page 26. htip:/www.usdoj.govioip/foiapostiguidance-annualreport-052008.pdf — page 27.
4. 3 1 2B 3.
NUMBER OF FULL-TIME FOIA, NUMBER ore EQUIVALENT TOTAL NUMBER OF PROCESSING UTIGATION-RELATED TOTAL
EMPLOYEES FULL-TIME FOLA EMPLOYEES FULL-TIME FOIA STAFF costs costs costs
oO 0.90 90 $ 128,894 $ $ 128,894

SECTION X - FEES COLLECTED FOR PROCESSING REQUESTS

Report the dollar amount of fees collected from FOIA requesters for processing their requests. Also report the percentage of total processing costs (from Section IX, B.1.) that those fees represent. In
calculating the amount of fees collected, include fees received from a FOIA requester for search, review document duplication, and any other direct costs permitted by agency regulations.

1. TOTAL AMOUNT OF FEES COLLECTED 2. PERCENTAGE OF TOTAL PROCESSING COSTS
$ %

OD FORM 2564, OCT 2010 Page 7 of 11 Pages


DEFENSE TECHNICAL INFORMATION CENTER
8725 JOHN J. KINGMAN RD, STE 0944
FT. BELVOIR, VA 22060-6218

OCT 28 201

MEMORANDUM FOR CHIEF, DEFENSE FREEDOM OF INFORMATION POLICY
OFFICE

SUBJECT: DoD Annual Freedom of Information Act (FOIA) Report to
Congress

Reference: Defense Freedom of Information Office Memorandum,
September 16, 2011, subject: FY 2011 DoD Annual Report.

Attached is the Defense Technical Information Center’s FY 2011 FOIA Report
covering the period October 1, 2010 through September 30, 2011. Please contact
Mr. Michael Hamilton at (703) 767-9204 if you have any questions.

CHRISTOPHER E. THOMAS
Acting DTIC Administrator

Attachment:
As stated


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‘SUBCOMPONENT/COMPONENT OR AGENCY REPORTING REPORT FOR FISCAL YEAR
Defense Technical Information Center (DTIC) 2011

SECTION Vil - FOIA REQUESTS: RESPONSE TIME FOR PROCESSED AND PENDING REQUESTS (Continued)

C. PROCESSED REQUESTS - RESPONSE TIME IN DAY INCREMENTS.

(1) Provide the number of perfected requests processed in each of the thirteen designated time increments (Le., within 20 days in the first column, within 21-40 days in the second column, etc.).

(a) Ifusing a multi-track system, create separate tables as presented below to report the information for each track. If not using a multi-track system, at a minimum create a separate table for requests.
which have been granted expedited processing.

(b) Insert the sum of the thirteen columns in the “Total” column to refiect the total number of requests processed for each of the tracks.

1. SIMPLE REQUESTS

<1 4:20 21-40 41-60 61-80 81-100 101-120 121-140 144-160 | 161-180 | 181-200 | 201-300 | 301-400 401+ TOTAL
DAY DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS

0 50 44 4 0 0 0 1 0 0 i) 0 t) tt) 99

2. COMPLEX REQUESTS

<1 1-20 24-40 41-60 61-80 81-100 101-120 121-140 141-160 161-180 | 181-200 201-300 301-400 401+ TOTAL
DAY DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS OAYS DAYS

0 0 0 ti) Qo t) ) 0 i) ti) to) 0 i) 0 tt)

3, REQUESTS GRANTED EXPEDITED PROCESSING

<1 1-20 24-40 41-60 61-80 81-100 101-120 12it40 | 141-160 161-180 181-200 201-300 | 301-400 401+ TOTAL
DaY DAYS ays DAYS DAYS DAYS OAYS DAYS DAYS DAYS DAYS DAYS DAYS DAYS

0 i) 0 Li) i) 0 ve) 0 0 ve) 0 ) 0 0 ti)

D. PENDING REQUESTS - ALL PENDING PERFECTED REQUESTS.

Provide the number of perfected requests pending as of the end of the fiscal year, and the median and average number of days those requests had been pending. If an agency or component is unable
to determine whether all of its pending requests are perfected, the agency must include al] pending requests and attach a footnote that it has done so.

1. SIMPLE 2. COMPLEX 3. EXPEDITED PROCESSING
i) 2) i Wy (2) (3) i) (2) (a)
NUMBER MEDIAN NUMBER AVERAGE NUMBER NUMBER MEDIAN NUMBER, AVERAGE NUMBER NUMBER MEDIAN NUMBER AVERAGE NUMBER,
PENDING ‘OF DAYS OF DAYS. PENDING OF DAYS OF DAYS PENDING ‘OF DAYS OF DAYS
5 9 23 0 t) C1) 0 td) 0
E. PENDING REQUESTS - TEN OLDEST PENDING PERFECTED REQUESTS.
Provide the date of receipt of the ten oldest perfected requests pending as of the end of the fiscal year, and the number of days pending.
10th
OLDEST 9th 8th 7th 6th ‘Sth 4th ad 2nd OLDEST
4. DATE OF RECEIPT 09/28/11 09/20/11 09/19/14 07/28/11 07/19/11
2. NUMBER OF DAYS
PENDING 2 8 9 45 52

DD FORM 2564, OCT 2010 Page 6 of 11 Pages


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REPORT CONTROL SYMBOL

ANNUAL FREEDOM OF INFORMATION ACT REPORT DD-DA&M(A)1365
‘SUBCOMPONENT/COMPONENT OR AGENCY REPORTING REPORT FOR FISCAL YEAR
Defense Technical Information Center (DTIC) 2011

SECTION | - BASIC INFORMATION REGARDING REPORT

1, PERSON(S) TO CONTACT WHO CAN ANSWER QUESTIONS ABOUT THE REPORT

a. NAME (Last, First, Middle Initial) b. TITLE ¢. ADDRESS: d, TELEPHONE NO. | e. E-MAIL ADDRESS:
Hamilton, Michael A. Management Analyst B72 ohn i Kin man Rd. Ste 0944 703-767-9204 mhamilto@atic.mil

2. PROVIDE AN ELECTRONIC LINK FOR ACCESS TO THE REPORT ON THE AGENCY WEB SITE.
The Defense Freedom of Information Policy Office (DFOIPO) will satisfy this requirement.

3. EXPLAIN HOW TO OBTAIN A COPY OF THE REPORT IN PAPER FORM.
The Defense Freedom of Information Policy Office will satisfy this requirement.

SECTION II - MAKING A FOIA REQUEST

7, ALL AGENCY COMPONENTS THAT RECEIVE FOIA REQUESTS (Continue on soparale page if necessary using the same format) Conti
’@, SUBCOMPONENTICOMPONENT OR AGENCY) (e.g.., McDill AFB, b. ADDRESS (Mail Stop, Room, Building, Base, City, State or Country, ZIP Cade) ¢. TELEPHONE NUMBER
Department of the Air Force)

None

2. PROVIDE A BRIEF DESCRIPTION OF WHY SOME REQUESTS ARE NOT GRANTED AND AN OVERVIEW OR CERTAIN GENERAL CATEGORIES OF THE AGENCY'S RECORDS TO WHICH
‘THE FOIA EXEMPTIONS APPLY. 5 co
The Defense Freedom of Information Policy Office will satisfy this requirement.

SECTION Ill - ACRONYMS, DEFINITIONS AND EXEMPTIONS

The Defense Freedom of Information Policy Office will satisfy this requirement.

DD FORM 2564, OCT 2010 PREVIOUS EDITION IS OBSOLETE, Page Tof 11 Pages


DEFENSE TECHNICAL INFORMATION CENTER
Freedom of Information Act (FOIA) Report to Congress
FY 2011

Total Initial Requests Carried Over from FY 2010 to FY 2011: 10
Total Initial Requests Pending (Open) as of COB 30 Sep 11: 5

Median Age (in working days) of requests processed in FY 2011 is 20 days.


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