FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

2024 COPS Office Tribal Resources Grant Program (TRGP) 

Resource Guide 

Award Terms, Conditions, and Additional Requirements 

This application resource guide describes the award terms and conditions, and additional requirements that applicants 

should be aware of before applying to COPS Office programs. Table 1 on page 2 indicates the award requirements (including 

terms and conditions) that are applicable to the program for which you are applying. Please review each section carefully 

prior to submitting the application to ensure that your agency will be able to comply with all legal and administrative 

requirements that govern the applicant for acceptance. 

Contents 

Award Requirements (including Terms and Conditions) ..............................................................................................................

..............................................................................................................

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2 

Additional National and Administrative Requirements 15 

Appendices 18 

U.S. Department of Justice 

Office of Community Oriented Policing Services 

145 N Street NE 

Washington, DC 20530 

Visit the COPS Office online: cops.usdoj.gov 

October 2023 

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FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

Award Requirements (including Terms and Conditions) 

Table 1. Award requirements (including terms and conditions) 

Key: Y = Yes; N = No 

FY 2024 Program TRGP-Hire TRGP-E/T 

Applicable to all awards 

1. Federal Funding Accountability and Transparency Act (FFATA)—Reporting Subawards and 

Executive Compensation 

Y Y 

2. Restriction on Internal Confidentiality Agreements Y Y 

3. Prohibited Conduct by Recipients and Subrecipients Related to Trafficking in Persons Y Y 

4. Duplicative Funding Y Y 

5. Termination Y Y 

6. Award Owner’s Manual Y Y 

7. Authorized Representative Responsibility Y Y 

8. Award Monitoring Activities Y Y 

9. Contract Provision under Federal Award Y Y 

10. CTAS Certified Standard Assurances and CTAS Certifications Regarding Lobbying; Y Y 

Debarment, Suspension, and Other Responsibility Matters; Federal Taxes and Assessments; 

Drug-Free Workplace Requirements; Coordination with Affected Agencies 

11. Conflict of Interest Y Y 

12. Debarment and Suspension Y Y 

13. Employment Eligibility Y Y 

14. Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Y Y 

Information 

15. Equal Employment Opportunity Plan Y Y 

16. False Statements Y Y 

17. Federal Civil Rights Y Y 

18. Mandatory Disclosure Y Y 

19. Reports/Performance Goals Y Y 

20. Recipient Integrity and Performance Matters Y Y 

21. System for Award Management (SAM) and Universal Identifier Requirements Y Y 

22. Additional High-Risk Recipient Requirements Y Y 

A. Community Policing E/T 23; Hire 24 Y Y 

B. Contracts and/or MOUs with Other Jurisdictions E/T 24; Hire 32 Y Y 

C. Computer Network Requirement E/T 25; Hire 27 Y Y 

D. Extensions E/T 26; Hire 28 Y Y 

E. Supplementing, Not Supplanting E/T 28; Hire 29 Y Y 

F. Evaluations E/T 30; Hire 30 Y Y 

G. Modifications E/T 34; Hire 26 Y Y 

H. Allowable Costs E/T 35; Hire 31 Y Y 

Applicable to TRGP-E/T awards 

27. Domestic Preferences in Procurements N Y 

29. Procurement and Sole Source Justification N Y 

31. Criminal Intelligence Systems N Y 

32. Travel Costs N Y 

33. Public Release Information N Y 

36. Prohibition on Certain Telecommunications and Video Surveillance Services or N Y 

Equipment 

37. State Information Technology Point of Contact N Y 

38. Information Data Breach N Y 

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FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

FY 2024 Program TRGP-Hire TRGP-E/T 

Applicable to TRGP-Hire awards 

23. Officer Basic Training Y N 

25. Retention Y N 

33. Career Law Enforcement Officer Y N 

34. Officer Background Investigation Y N 

35. Memorandum of Understanding Requirement — School-based Policing through School Y (if applicable) N 

Resource Officers Focus Area 

36. School Resource Officer (SRO) Training Requirement Y (if applicable) N 

Additional programmatic requirements 

Disclosure of Lobbying Activities Y (if applicable) Y (if applicable) 

Copyright N N 

Curriculum Development N N 

Human Subjects Research N N 

Local Match N N 

Paperwork Reduction Act N N 

Prior Approval Planning and Reporting of Conference/Meeting/Training Costs N N 

As shown in table 1, terms and conditions may apply to TRGP-Hire awards, TRGP-E/T awards, both, or neither. In the 

following sections, all conditions apply to all TRGP awards (Hire and E/T) unless otherwise indicated. 

Terms and conditions that apply to all awards 

The following reflects the numbering of these basic terms and conditions in JustGrants. 

1. Federal Funding Accountability and Transparency Act (FFATA) — Reporting Subawards and 

Executive Compensation Information 

The Federal Funding Accountability and Transparency Act of 2006 (FFATA) requires, among other things, that information on 

federal awards (federal financial assistance and expenditures) be made available to the public via a single, searchable 

website, which is https://www.USASpending.gov. 

Applicants should note that all recipients of awards of $30,000 or more under this solicitation, consistent with FFATA, will be 

required to report award information on any first-tier subawards totaling $30,000 or more and, in certain cases, to report 

information on the names and total compensation of the five most highly compensated executives of the recipient and firsttier subrecipients. If applicable, the FFATA Subaward Reporting System (FSRS), accessible via the internet at 

https://www.fsrs.gov, is the reporting tool recipients under this solicitation will use to capture and report subaward 

information and any executive compensation data required by FFATA. 

The subaward information entered in FSRS will then be displayed on https://www.USASpending.gov, associated with the 

prime award, furthering federal spending transparency. 

Each applicant entity must ensure that it has the necessary processes and systems in place to comply with the applicable 

reporting requirements should it receive funding. 

To review the FFATA Reporting Subaward and Executive Compensation Award Term, please see the appendices of this 

application resource. 

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2. Restriction on Internal Confidentiality Agreements 

 

 

 

FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

Recipients, subrecipients, or entities that receive a contract or subcontract with any funds under this award, may not require 

any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts 

the lawful reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department 

or agency authorized to receive such information. Annual Appropriation Act. Consolidated Appropriations Act, 2023, Public 

Law 117-328, Division E, Title VII, Section 742 

3. Prohibited Conduct by Recipients and Subrecipients Related to Trafficking in Persons 

During the time that the award is in effect, recipients, subrecipients at any tier, and their employees must not engage in 

severe forms of trafficking in persons, procure commercial sex acts, or use forced labor in the performance of the award. 

The recipient must include the above award term in any subaward to a private entity. The recipient must also promptly 

notify the COPS Office of any information received from any source alleging a violation of prohibited conduct described in 

the award term. 

4. Duplicative Funding 

Recipients agree to notify the COPS Office if they receive, from any other source, funding for the same item(s) or service(s) 

also funded under this award. 

5. Termination 

The award may be terminated, in whole or in part, to the extent such termination is authorized by law for the reasons set 

forth in 2. C.F.R. § 200.340 including, but not limited to, failure to comply with award terms and conditions or when the

award no longer effectuates program goals or agency priorities. 

6. Award Owner’s Manual 

If awarded funding, The recipient agrees to comply with the terms and conditions in the applicable 2024 COPS Office 

Program Award Owner's Manual; DOJ Grants Financial Guide; COPS Office statute (34 U.S.C. § 10381, et seq.) as applicable;

Students, Teachers, and Officers Preventing (STOP) School Violence Act of 2018 (34 U.S.C. § 10551, et seq.) as applicable; the 

requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for 

Federal Awards) as adopted by the U.S. Department of Justice in 2 C.F.R. § 2800.101; 48 C.F.R. Part 31 (FAR Part 31) as

applicable (Contract Cost Principles and Procedures); the Cooperative Agreement as applicable; representations made in the 

application; and all other applicable program requirements, laws, orders, regulations, or circulars. 

Failure to comply with one or more award requirements may result in remedial action including, but not limited to, 

withholding award funds, disallowing costs, suspending, or terminating the award, or other legal action as appropriate. 

Should any provision of an award condition be deemed invalid or unenforceable by its terms, that provision will be applied 

to give it the maximum effect permitted by law. Should the provision be deemed invalid or unenforceable in its entirety, 

such provision will be severed from this award. 

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7. Authorized Representative Responsibility 

FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

The recipient understands that, in accepting this award, the Authorized Representatives declare and certify, among other 

things, that they possess the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, 

accept (or adopt) all material requirements throughout the period of performance under this award. The recipient further 

understands, and agrees, that it will not assign anyone to the role of Authorized Representative during the period of 

performance under the award without first ensuring that the individual has the requisite legal authority. 

8. Award Monitoring Activities 

Federal law requires that recipients receiving federal funding from the COPS Office must be monitored to ensure compliance 

with their award conditions and other applicable statutes and regulations. The COPS Office is also interested in tracking the 

progress of our programs and the advancement of community policing. 

Both aspects of award implementation—compliance and programmatic benefits—are part of the monitoring process 

coordinated by the U.S. Department of Justice. Award monitoring activities conducted by the COPS Office include site visits, 

office-based grant reviews, alleged noncompliance reviews, financial and programmatic reporting, and audit resolution. As a 

COPS Office award recipient, you agree to cooperate with and respond to any requests for information pertaining to your 

award. This includes all financial records, such as general accounting ledgers and all supporting documents. All information 

pertinent to the implementation of the award is subject to agency review throughout the life of the award, during the closeout process and for three-years after the submission of the final expenditure report. 34 U.S.C. § 10385(a) and 2 C.F.R. §§

200.334 & 200.337. 

9. Contract Provision under Federal Award 

All contracts made by the recipients under the Federal award must contain the provisions required under 2 C.F.R. part 200, 

Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards. 

For the full text of 2 C.F.R. Appendix II to Part 200, please refer to the appendices of this application resource. 

 

 

10. Assurances and Certifications (also refer to the CTAS Certified Standard Assurances and 

CTAS Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility 

Matters, Federal Taxes and Assessments; Drug-Free Workplace Requirements; Coordination 

with Affected Agencies, in the appendices of this application resource). 

Applicants to COPS Office programs are required to accept the CTAS certified standard Assurances and CTAS Certifications 

forms in JustGrants. Accepting these documents assures the COPS Office that you have read and understood and that you 

accept the terms and conditions as outlined in the Assurances and Certifications. Please read these documents carefully, as 

acceptance of these documents are treated as material representation of fact upon which reliance will be placed when the 

U.S. Department of Justice determines to make an award. 

11. Conflict of Interest 

Recipients must disclose in writing to the COPS Office or pass-through entity, as applicable, any potential conflict of interest 

affecting the awarded federal funding in accordance with the Uniform Administrative Requirements, Cost Principles, and 

Audit Requirements for Federal Awards, 2 C.F.R. § 200.112.

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12. Debarment and Suspension 

 

 

 

 

 

FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

Recipients agree not to award federal funds under this program to any party which is debarred or suspended from 

participation in federal assistance programs. 2 C.F.R. Part 180 (Government-wide Debarment and Suspension), and 2 C.F.R. 

Part 2867 (DOJ-specific requirements). 

13. Employment Eligibility 

Recipients agree to complete and keep on file, as appropriate, the Department of Homeland Security, U.S. Citizenship and 

Immigration Services (USCIS) Employment Eligibility Verification Form (I-9). This form is to be used by recipients of federal 

funds to verify that persons are eligible to work in the United States. See Immigration Reform and Control Act of 1986 (IRCA), 

Public Law 99-603. 

14. Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information 

Recipients agree not to discharge, demote, or otherwise discriminate against an employee as reprisal for the employee 

disclosing information that he/she reasonably believes is evidence of gross mismanagement of a federal contract or award, a 

gross waste of federal funds, an abuse of authority relating to a federal contract or award, a substantial and specific danger 

to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for 

or negotiation of a contract) or award. Recipients also agree to provide to their employees in writing (in the predominant 

native language of the workforce) of the rights and remedies provided in 41 U.S.C. § 4712. Please see the appendices of this 

application resource for a full text of the statute. 

15. Equal Employment Opportunity Plan 

Recipients agree to comply with the federal regulations pertaining to the development and implementation of an Equal 

Employment Opportunity Plan 28 C.F.R. Part 42 subpart E. 

16. False Statements 

False statements or claims made in connection with COPS Office awards may result in fines, imprisonment, or debarment 

from participating in federal awards or contracts, and/or any other remedy available by law. 

17. Federal Civil Rights 

The Applicant understands that the federal statutes and regulations applicable to the award (if any) made by the 

Department based on the application specifically include statutes and regulations pertaining to civil rights and 

nondiscrimination, and, in addition— 

a. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of the 

Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794);

section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age

Discrimination Act of 1975 (42 U.S.C. § 6102);

b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section 

809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section

1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and 

Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at section

40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will apply to all awards 

made by the Office on Violence Against Women, also may apply to an award made otherwise; 

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FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

c. the Applicant understands that it must require any subrecipient to comply with all such applicable statutes (and 

associated regulations); and 

d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204.

The Applicant also understands that (in addition to any applicable program-specific regulations and to applicable federal 

regulations that pertain to civil rights and nondiscrimination) the federal regulations applicable to the award (if any) made by 

the Department based on the application may include, but are not limited to, 2 C.F.R. Part 2800 (the DOJ “Part 200 Uniform 

Requirements”) and 28 C.F.R. Parts 22 (confidentiality - research and statistical information), 23 (criminal intelligence 

systems), 38 (regarding faith-based or religious organizations participating in federal financial assistance programs), and 46 

(human subjects protection). 

18. Mandatory Disclosure 

Under 2 C.F.R. § 200.113, recipients and subrecipients are required to timely disclose in writing to the COPS Office or passthrough entity, as applicable, all federal criminal law violations involving fraud, bribery, or gratuity that may potentially 

affect the awarded federal funding. Recipients agree to report certain civil, criminal, or administrative proceedings in SAM if 

they received an award with the Term and Condition for Recipient Integrity and Performance Matters as outlined in 2 C.F.R. 

Part 200, Appendix XII to Part 200. Failure to make required disclosures can result in any of the remedies, including 

suspension and debarment, described in 2 C.F.R. § 200.339. 

19. Reports/Performance Goals 

Recipients are responsible for submitting semi-annual programmatic progress reports that describe project activities during 

the reporting period and quarterly Federal Financial Reports using Standard Form 425 (SF-425). 2 C.F.R. § 200.328; and 2 

C.F.R. § 200.329. The progress report is used to track recipient’s progress toward implementing community policing 

strategies and to collect data to gauge the effectiveness of increasing your agency’s community policing capacity through 

COPS Office funding. The Federal Financial Report is used to track the expenditures of the recipient’s award funds on a 

cumulative basis throughout the life of the award. 

20. Recipient Integrity and Performance Matters 

Recipients that receive $500,000 or more in a federal award, agree to comply with the terms and conditions outlined in 2 

C.F.R. Part 200, Appendix XII to part 200 - Term and Condition for Recipient Integrity and Performance Matters. 

For the full text, please see the appendices of this application resource. 

21. System for Award Management (SAM) and Universal Identifier Requirements 

Unless exempted from this requirement under 2 C.F.R. § 25.110, the recipients must maintain the currency of their 

information in the SAM until submission of the final financial report required under this award or receipt of the final 

payment, whichever is later. This requires recipients to review and update the information at least annually after the initial 

registration and more frequently if required by changes in information or other award term. 

To review the System for Award Management and Universal Identifier Award Term, please see the appendices of this 

application resource. 

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22. Additional High-Risk Funding Recipient Requirements 

 

 

FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

Recipients agree to comply with any additional requirements that may be imposed during the award performance period if 

the awarding agency determines that the recipient is a high-risk recipient (Uniform Administrative Requirements, Cost 

Principles, and Audit Requirements for Federal Awards, 2 C.F.R. § 200.208. 

The following terms and conditions apply to both TRGP-Hire and TRGP-E/T awards; their numbers in JustGrants are included 

for clarity. 

A. Community Policing (TRGP-E/T 23; TRGP-Hire 24) 

Community policing activities to be initiated or enhanced by recipients were identified and described in their award 

application. Recipients develop a community policing plan for the award with specific reference to a crime or disorder 

problem and the following elements of community policing: a) problem solving—a recipient’s plan to assess and respond to 

the problem identified; b) community partnerships and support, including related governmental and community initiatives 

that complement a recipient’s proposed use of funding; and c) organizational transformation—how a recipient will use the 

funds to reorient its mission to community policing or enhance its involvement in and commitment to community policing. 

Throughout the award period recipients are required to implement the community policing plan they set forth in the award 

application. 34 U.S.C. § 10382 (c)(10).

B. Contracts with Other Jurisdictions (TRGP-E/T 24; TRGP-Hire 32)

Sworn law enforcement officer positions awarded must be used for law enforcement activities or services that benefit your 

agency and the population that it serves. The items funded under the TRGP Hiring award cannot be utilized by other 

agencies unless the items benefit the population that your agency serves. Your agency may use items funded under the 

TRGP Hiring award to assist other law enforcement agencies under a resource sharing, mutual aid, or other agreement to 

address multi-jurisdictional issues as described in the agreement. 

Equipment, technology, training, vehicles, and/or civilian positions awarded must be used for law enforcement activities or 

services that benefit your agency and the population that it serves. The items funded under the TRGP Equipment/Training 

award cannot be utilized by other agencies unless the items benefit the population that your agency serves. Your agency 

may use items funded under the TRGP Equipment/Training award to assist other law enforcement agencies under a resource 

sharing, mutual aid, or other agreement to address multi-jurisdictional issues as described in the agreement. 

C. Computer Network Requirement (TRGP-E/T 25; TRGP-Hire 27) 

The recipient understands and agrees that no award funds may be used to maintain or establish a computer network unless 

such network blocks the viewing, downloading, and exchanging of pornography. Nothing in this requirement limits the use 

of funds necessary for any federal, state, tribal, or local law enforcement agency or any other entity carrying out criminal 

investigations, prosecution, or adjudication activities. Annual Appropriation Act. Consolidated Appropriations Act, 2023, 

Public Law 117-328, Division B, Title V, Section 527 

D. Extensions (TRGP-E/T 26; TRGP-Hire 28 

Recipients may request an extension of the award period to receive additional time to implement your award program. Such 

extensions do not provide additional funding. Only recipients that can provide a reasonable justification for delays will be 

granted no-cost extensions. Reasonable justifications may include change in administration, staff turnover of key 

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FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

award/award-funded personnel, training delays, hiring and recruitment delays or other circumstances that interrupt the 

award period of performance. Extension requests must be received prior to the end date of the award. 2 C.F.R. §§ 

200.308(e)(2) and 200.309. 

E. Supplementing, Not Supplanting (TRGP-E/T 28; TRGP-Hire 29) 

The COPS Office nonsupplanting requirement mandates that award funds not be used to replace state or local funds (or, for 

tribal recipients, BIA funds) that would, in the absence of federal assistance, be made available for award purposes (hiring, 

training, purchases, and/or other activities). Instead, award funds must be used to increase the total amount of funds that 

would otherwise be made available for award purposes. 34 U.S.C. § 10384 (a).

An award recipient may not use COPS Office funds to pay for any item or cost associated with this funding request that the 

recipient is already obligated to pay. Nonfederal funds allocated to pay for award purposes, may not be reallocated to other 

purposes or refunded should COPS Office funding be awarded. Nonfederal funds must remain available for and devoted to 

that purpose, with COPS Office funds supplementing those nonfederal funds. Funding awarded cannot be obligated until 

after the award start date (unless an exception is authorized in writing by the COPS Office). This means that COPS Office 

funds cannot be applied to any agency cost incurred prior to the award start date. The possibility of supplanting will be the 

subject of careful application review, possible pre-award review, and post- award monitoring and audit. Any supplanting of 

nonfederal funds by COPS Office award funds may be grounds for potential suspension. 

If you have questions concerning the nonsupplanting requirement while completing this application, please contact the 

COPS Office Response Center at 800-421-6770 or AskCopsRC@usdoj.gov for further information. 

F. Evaluations (TRGP-E/T 30; TRGP-Hire 30) 

The COPS Office may conduct monitoring or sponsor national evaluations of COPS Office award programs. Recipients agree 

to cooperate with the monitors and evaluators. 34 U.S.C. § 10385 (b).

G. Modifications (TRGP-E/T 34; TRGP-Hire 26) 

Award modifications are evaluated on a case-by-case basis in accordance with 2 C.F.R. § 200.308(f). For federal awards in 

excess of $250,000, any modification request involving the reallocation of funding between budget categories that exceed or 

are expected to exceed 10 percent of the total approved budget requires prior written approval by the COPS Office. 

Regardless of the federal award amount or budget modification percentage, any reallocation of funding is limited to 

approved budget categories. In addition, any budget modification that changes the scope of the project requires prior 

written approval by the COPS Office. The COPS Office will not approve any modification request that results in an increase of 

federal funds. 

Occasionally, a change in an agency’s fiscal or law enforcement situation necessitates a change in its COPS Office TRGP Hiring 

and or TRGP Equipment/Training program award. Award modifications under the program are evaluated on a case-by-case 

basis in accordance with 2 C.F.R. § 200.308(f). For federal awards in excess of $250,000, any modification request involving 

the reallocation of funding between budget categories that exceed or are expected to exceed 10 percent (10%) of the total 

approved budget requires prior written approval by the COPS Office. Regardless of the federal award amount or budget 

modification percentage, any reallocation of funding is limited to approved budget categories. In addition, any budget 

modification that changes the scope of the project requires prior written approval by the COPS Office. In addition, please be 

aware that the COPS Office will not approve any modification request that results in an increase of federal funds. 

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H. Allowable Costs (TRGP-E/T 35; TRGP-Hire 31) 

 

 

 

FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

The funding under the TRGP-Hire award is for the payment of approved costs to meet the most serious needs of law 

enforcement in tribal communities. The allowable costs approved for your agency's award are limited to those listed in your 

agency’s award package. In accordance with 2 C.F.R. § 200.400(g), the recipient must forgo any profit or management fee. 

You should carefully review your award package, which contains the final officer salary and fringe benefit categories and 

amounts for which your agency was approved. Please note that the salary and fringe benefit costs requested in your award 

application may have been adjusted or removed. Your agency may only be reimbursed for the approved cost categories that 

are documented and up to the amounts specified in the award package. Your agency may not use TRGP Hiring award funds 

for any costs that are not identified as allowable. Only actual allowable costs incurred during the award period will be 

eligible for reimbursement and drawdown. If your agency experiences any cost savings over the course of the award (for 

example, your award application overestimated the total entry-level officer salary and fringe benefits package), your agency 

may not use that excess funding to extend the length of the award beyond 60 months. Any funds remaining after your 

agency has drawn down for the costs of approved salaries and fringe benefits incurred for each awarded position during the 

60-month funding period for each awarded position will be deobligated during the closeout process, and should not be 

spent by your agency. The funding under the TRGP Equipment/Training award is for the payment of approved costs to meet 

the most serious needs of law enforcement in tribal communities. The allowable costs for which your agency’s award has 

been approved are limited to those listed in your agency’s award package which specifies the exact items that your agency is 

allowed to fund with your TRGP Equipment/Training award. Your agency may not use TRGP Equipment/Training award 

funds for any costs that are not identified as allowable in the award package. 

Terms and conditions that apply only to TRGP-E/T awards 

The following reflects the numbering of these TRGP-E/T terms and conditions in JustGrants. 

27. Domestic Preferences for Procurements — Applicable under TRGP-E/T 

Recipient agrees that it, and its subrecipients, to the greatest extent practicable, will provide a preference for the purchase, 

acquisition, or use of goods, products, and materials produced in, and services offered in, the United States. 2. C.F.R. §

200.322 and Executive Order 14005, Ensuring the Future is Made in All of America by All of America’s Worker, January 25, 

2021. 

29. Procurement and Sole Source Justification —Applicable under TRGP Equipment/ Training 

Recipients who have been awarded funding for the procurement of an item (or group of items) or service in excess of 

$250,000 and who plan to seek approval for use of a noncompetitive procurement process must provide a written sole 

source justification to the COPS Office for approval prior to obligating, expending, or drawing down award funds for that 

item or service. 2 C.F.R. § 200.325(b)(2).

31. Criminal Intelligence Systems/28 C.F.R. Part 23 compliance —Applicable under TRGP 

Equipment/Training 

Recipients using TRGP Equipment/Training funds to operate an interjurisdictional criminal intelligence system must comply 

with operating principles of 28 C.F.R. Part 23. The recipient acknowledges that it has completed, signed, and submitted the 

Criminal Intelligence System form certifying its compliance with 28 C.F.R. Part 23. 

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32. Travel Costs — Applicable under TRGP-E/T 

 

 

 

 

    

FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

Travel costs for transportation, lodging and subsistence, and related items are allowable under the TRGP 

Equipment/Training Program with prior approval from the COPS Office. Payment for allowable travel costs will be in 

accordance with 2 C.F.R. § 200.475.

33. Public Release Information — Applicable under TRGP-E/T 

The recipient agrees to submit one copy of all reports and proposed publications resulting from this award ninety (90) days 

prior to public release. Any publications (written, curricula, visual, sound, or websites) or computer programs, whether or 

not published at government expense, shall contain the following statement: 

"This project was supported, in whole or in part, by federal award number [YYYY-XX-XXXX] awarded to [Entity] by 

the U.S. Department of Justice, Office of Community Oriented Policing Services. The opinions contained herein are 

those of the author(s) or contributor(s) and do not necessarily represent the official position or policies of the U.S. 

Department of Justice. References to specific individuals, agencies, companies, products, or services should not be 

considered an endorsement by the author(s), contributor(s), or the U.S. Department of Justice. Rather, the 

references are illustrations to supplement discussion of the issues. 

The Internet references cited in this publication were valid as of the date of publication. Given that URLs and 

websites are in constant flux, neither the author(s) nor the COPS Office can vouch for their current validity." 

36. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment — 

Applicable under TRGP-E/T 

Recipient agrees that it, and its subrecipients, will not use award funds to extend, renew, or enter into any contract to 

procure or obtain any covered telecommunication and video surveillance services or equipment as described in 2 CFR 

§200.216. Covered services and equipment include telecommunications or video surveillance services or equipment

produced or provided by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); 

Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or 

any subsidiary or affiliate of such entities); or an entity that the Secretary of Defense, in consultation with the Director of the 

National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or 

controlled by, or otherwise connected to, the government of China. The use of award funds on covered telecommunications 

or video surveillance services or equipment are unallowable. 2 C.F.R. § § 200.216 & 471. See also Section 889 of the John S.

McCain National Defense Authorization Act of Fiscal Year 2019, Public Law 115-232. 

37. State Information Technology Point of Contact —Applicable under TRGP-E/T 

Recipients agree to ensure that the appropriate State Information Technology Point of Contact receives written notification 

regarding any information sharing or technology project funded by a COPS Office award. This is to facilitate communication 

among local and state governmental entities regarding various information technology projects being conducted with these 

award funds. In addition, recipients agree to maintain an administrative file documenting the meeting of this requirement. 

For a list of State Information Technology Points of Contact, go to 

https://it.ojp.gov/default.aspx?area=policyAndPractice&page=1046. 

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Recipients that will use or operate a Federal information system or will create, collect, use, process, store, maintain, 

disseminate, disclose, or dispose of PII within the scope of the award must have procedures in place to respond to a breach 

and to notify the COPS Office in the event of a breach. 

Terms and conditions that apply only to TRGP-Hire awards 

The following reflects the numbering of these TRGP-Hire terms and conditions in JustGrants. 

23. Officer Basic Training — Applicable under TRGP-Hire 

Basic law enforcement training is required for all career law enforcement officer positions or village public safety officers 

funded under TRGP-Hire to promote officer safety, effectiveness, and professionalism. 

You must ensure that each officer funded under the award completes basic law enforcement training within one year of the 

officer being hired. Basic training may be conducted at a Bureau of Indian Affairs (BIA), state, or local academy as 

determined by the recipient. 

Please keep your grant program specialist updated on the status of the officer’s training completion and submit the 

required programmatic progress reporting. 

25. Retention —Applicable under TRGP-Hire 

Recipients commit to retain all sworn officer positions funded under the award with state and/or local funds for a minimum 

of 12 months following the conclusion of 60 months of federal funding for each position, over and above the number of 

locally-funded sworn officer positions that would have existed in the absence of the award. Recipients cannot satisfy the 

retention requirement by using COPS Office-funded positions to fill locally funded vacancies resulting from attrition. 34 

U.S.C. § 10382 (c)(8).

33. Career Law Enforcement Officer —Applicable under TRGP-Hire 

Officer hiring funds may only be used to pay entry-level salaries and fringe benefits for full-time “career law enforcement 

officers” for 60 months. The COPS Office’s statute defines a “career law enforcement officer” as “a person hired on a 

permanent basis who is authorized by law or by a State or local public agency to engage in or supervise the prevention, 

detection, or investigation of violations of criminal laws.” 34 U.S.C. §10389(1). A recipient agency may use officer hiring

funds to pay the salary and benefits of recruits while in academy training to become “career law enforcement officers” if it is 

the standard practice of the agency to do so with locally funded recruits. The State of Alaska, and any Indian tribe or tribal 

organization in that State, may also use officer hiring funds for a “village public safety officer” defined as “an individual 

employed as a village public safety officer under the program established by the State pursuant to Alaska Statute 18.65.670.” 

Tribal Law and Order Act of 2010, Pub. L. 111-211, title II, § 247 (a)(2).

34. Officer Background Investigation —Applicable under TRGP-Hire 

Recipients agree to ensure that each officer(s) hired with TRGP funding will be subject to a background investigation, notify 

the COPS Office upon completion of the background investigation for each officer hired under the TRGP award, and 

cooperate with the COPS Office and provide updates on the status of background investigations upon request. 2 C.F.R. §

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FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

If the COPS Office determines that TRGP funds are being used to pay the salary and fringe benefits of an officer who has not 

undergone a background investigation, the COPS Office may temporarily suspend grant funds in accordance with 2 C.F.R. 

§200.339 until the agency can demonstrate the background investigation has been completed. 

35. Memorandum of Understanding Requirement (for School Resource Officers only) —

Applicable under TRGP-Hire 

Recipients using award funding to hire and/or deploy School Resource Officers into schools understand and agree to the 

following: 

• Your agency must submit a signed Memorandum of Understanding (MOU) between the law enforcement agency and 

the school partner(s) to the COPS Office before obligating or drawing down funds under this award. The MOU must be 

submitted to the COPS Office within 90 days of the date shown on the award letter. 

• Your agency’s MOU must contain the following information: 

 The purpose of the MOU 

 Clearly defined roles and responsibilities of the school district and the law enforcement agency, focusing officers’ 

roles on safety 

 Information sharing 

 Supervision responsibility and chain of command for the SRO 

 Signatures 

Note: Please refer to the MOU Fact Sheet for a detailed explanation of the requirements under each of the bullets. Your 

agency’s implementation of the TRGP-Hire award without submission and acceptance of the required MOU may result in 

expenditures not being reimbursed by the COPS Office and/or award de-obligation. 

 

 

36. School Resource Officer (SRO) Training Requirement (for School Resource Officers only) — 

Applicable under TRGP-Hire 

COPS Office–funded SRO(s) are required to complete an SRO 40-hour basic training course from any of a list of COPS Office 

approved provider(s). Training must be completed no later than nine months after the date shown on the award 

congratulatory letter or six months from the SRO hire date, whichever comes first. If a COPS Office–funded SRO leaves the 

recipient agency after completing the training, the recipient agrees to pay for the new SRO who is assigned to backfill this 

position to attend the 40-hour basic training course. The new SRO must complete the training no later than nine months 

after being placed in the school. If the officer has completed the 40-hour basic training within the last 12 months prior to the 

award date, the condition has been fulfilled. Any gap longer than 12 months will require the officers to retake the course. 

The agency must coordinate with the training provider if they want funds to cover registration and travel costs. 

Additional programmatic requirements applicable to all awards 

Disclosure of Lobbying Activities 

The Anti-Lobbying Act (18 U.S.C. § 1913) restricts the use of appropriated funding for lobbying and makes these restrictions 

enforceable via large civil penalties, between $10,000 and $100,000 per each individual restricted occurrence of lobbying 

activity. These restrictions are in addition to the anti-lobbying restrictions and lobbying disclosure requirements imposed by 

31 U.S.C. § 1352.

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Indian tribes and tribal organizations are excluded from coverage under 31 U.S.C. § 1352 but only with respect to

expenditures for purposes specified in 31 U.S.C. § 1352(a) that are permitted by other federal law. For these purposes, the 

terms “Indian tribe” and “tribal organization,” respectively, have the meaning provided in section 4 of the Indian SelfDetermination and Education Assistance Act (25 U.S.C. § 5304).

Although Indian tribes and tribal organizations are excluded from coverage as set forth under 31 U.S.C. § 1352, these entities

still must obtain lobbying disclosure documentation and any required certifications from any subrecipients (recipients of a 

subaward (see “subaward” definition at 2 C.F.R. § 200.1)) or procurement contractors (recipients of a contract (see

“contract” definition at 2 C.F.R. § 200.1) and their subcontractors) that would be required to report lobbying activities

consistent with 31 U.S.C. § 1352.

In general, under the statutes above and as set out in the Cost Principles at 2 C.F.R. § 200.450, for most organizations, no 

federally appropriated funding made available under this grant program may be used, either directly or indirectly, to support 

the enactment, repeal, modification, or adoption of any law, regulation, or policy at any level of government without the 

express prior written approval of the U.S. Department of Justice. Any violation of this prohibition is subject to a minimum 

$10,000 fine for each occurrence. 

Copyright — Not applicable under TRGP 

Curriculum Development — Not applicable under TRGP 

Human Subjects Research — Not applicable under TRGP 

Local Match — Not applicable under TRGP 

Paperwork Reduction Act —Not applicable under TRGP 

Prior Approval, Planning, and Reporting of Conference/Meetings/Training Costs — Not 

applicable under TRGP 

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FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

Additional National and Administrative Requirements 

The following section describes the additional requirements applicants should be aware of before applying to COPS Office 

programs. Please review each section carefully. The submission of the application assures the COPS Office that your agency 

will comply with all legal and administrative requirements that govern the award. 

False Claim Act 

Under the False Claim Act, any credible evidence that a person has submitted a false claim or has committed a criminal or 

civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving COPS Office 

funds may be referred to the Office of Inspector General (OIG). The OIG may be contacted at oig.hotline@usdoj.gov, or 800-

869-4499. 

Remedies for noncompliance 

Under 2 C.F.R. § 200.339, if recipient fails to comply with award terms and conditions, the Federal awarding agency may

impose additional condition or take one or more of the following actions, as appropriate in the circumstances: 

(a) Temporarily withhold cash payments pending correction of the deficiency by the non-Federal entity or more 

severe enforcement action by the Federal awarding agency or pass-through entity. 

(b) Disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost of the 

activity or action not in compliance. 

(c) Wholly or partly suspend or terminate the Federal award. 

(d) Initiate suspension or debarment proceedings as authorized under 2 CFR part 180 and Federal awarding agency 

regulations (or in the case of a pass-through entity, recommend such a proceeding be initiated by a Federal 

awarding agency). 

(e) Withhold further Federal awards for the project or program. 

(f) Take other remedies that may be legally available. 

Prior to imposing sanctions, the COPS Office will provide reasonable notice to the recipient of its intent to impose sanctions 

and will attempt to resolve the problem informally. Appeal procedures will follow those in the U.S. Department of Justice 

regulations in 28 C.F.R. Part 18. 

Awards terminated due to noncompliance with the federal statutes, regulations, or award terms and conditions will be 

reported to the integrity and performance system accessible through SAM (currently FAPIIS). 

False statements or claims made in connection with COPS Office awards may result in fines, imprisonment, debarment from 

participating in federal awards or contracts, and any other remedy available by law. 

Please be advised that recipients may not use COPS Office funding for the same item or service also funded by another U.S. 

Department of Justice award. 

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Financial management and system of internal controls 

Award recipients must, as set out in the Uniform Guidance at 2 C.F.R. 200.303: 

(a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that 

the recipient is managing the Federal award in compliance with Federal statutes, regulations, and the terms and 

conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for 

Internal Control in the Federal Government” issued by the Comptroller General of the United States and the 

“Internal Control Integrated Framework,” issued by the Committee of Sponsoring Organizations of the Treadway 

Commission (COSO). 

(b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards. 

(c) Evaluate and monitor the recipient’s compliance with statutes, regulations, and the terms and conditions of 

Federal awards. 

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit 

findings. 

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the 

Federal awarding agency designates as sensitive or the recipient considers sensitive consistent with applicable 

Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. 

Audit requirement 

The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 C.F.R. Part 200, 

Subpart F - Audit Requirements, available at https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpartF, establish the requirements for organizational audits that apply to COPS Office recipients. Recipients must arrange for the 

required organization-wide (not award-by-award) audit in accordance with the requirements of Subpart F. 

Civil Rights 

All recipients are required to comply with nondiscrimination requirements contained in various federal laws. A 

memorandum addressing federal civil rights statutes and regulations from the Office for Civil Rights, Office of Justice 

Programs will be included in the award package for recipients. All applicants should consult the Assurances form to 

understand the applicable legal and administrative requirements. 

Please be advised that a hold may be placed on this application if it is deemed that the applicant agency is not in compliance 

with federal civil rights law and/or is not cooperating with an ongoing federal civil rights investigation. 

Freedom of Information Act and Privacy Act (5 U.S.C. § 552 and 5 U.S.C. §

552a) 

All applications submitted to the COPS Office (including all attachments to applications) are subject to the federal Freedom 

of Information Act (FOIA) and to the Privacy Act. By law, DOJ may withhold information that is responsive to a request if DOJ 

determines that the responsive information is protected from disclosure under the Privacy Act or falls within the scope of 

one or more of the nine statutory exemptions under FOIA. DOJ cannot agree in advance of a request pursuant to the FOIA 

not to release some or all portions of an application/award file. 

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FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

In its review of records that are responsive to a FOIA request, the COPS Office will withhold information in those records that 

plainly falls within the scope of the Privacy Act or one of the statutory exemptions under FOIA. (Some examples include 

certain types of information in budgets, and names and contact information for project staff other than certain key 

personnel.) In appropriate circumstances, the COPS Office will request the views of the applicant/recipient that submitted a 

responsive document. 

Section 508 of the Rehabilitation Act 

If you are an applicant using assistive technology and you encounter difficulty when applying please contact: COPS Office 

Response Center U.S. Department of Justice, COPS Office AskCopsRC@usdoj.gov 

The department is committed to ensuring equal access to all applicants and will assist any applicant who may experience 

difficulties with assistive technology when applying for awards using the COPS Office online system. 

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FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

Appendices 

Appendix A. CTAS Certified Standard Assurances 

OMB APPROVAL NUMBER 1121-0140 

On behalf of the applicant and in support of this application for a grant or cooperative agreement, I certify under 

penalty of perjury to the U.S. Department of Justice (DOJ) that all of the following are true and correct: 

1. I have the authority to make the following representations on behalf of myself and the applicant. I understand 

that these representations will be relied upon as material in any DOJ decision to make an award to the 

applicant based on its application. 

2. I certify that the applicant has the legal authority to apply for the federal assistance sought by the application, 

and that it has the institutional, managerial, and financial capability (including funds sufficient to pay any 

required nonfederal share of project costs) to plan, manage, and complete the project described in the 

application properly. 

3. I assure that, throughout the period of performance for the award (if any) made by DOJ based on the 

application— 

A. the applicant will comply with all award requirements and all federal statutes and regulations applicable 

to the award; 

B. the applicant will require all subrecipients to comply with all applicable award requirements and all 

applicable federal statutes and regulations; and 

C. the applicant will maintain safeguards to address and prevent any organizational conflict of interest, and 

also to prohibit employees from using their positions in any manner that poses, or appears to pose, a 

personal or financial conflict of interest. 

4. The applicant understands that the federal statutes and regulations applicable to the award (if any) made by 

DOJ based on the application specifically include statutes and regulations pertaining to civil rights and 

nondiscrimination and, in addition— 

A. the applicant understands that the applicable statutes pertaining to civil rights will include section 601 of 

the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §

794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age

Discrimination Act of 1975 (42 U.S.C. § 6102);

B. the applicant understands that the applicable statutes pertaining to nondiscrimination may include 

section 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c));

section 1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile

Justice and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the provision specifying a

grant condition at section 40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)),

which will apply to all awards made by the Office on Violence Against Women, also may apply to an award 

made otherwise under this solicitation; 

C. the applicant understands that it must require any subrecipient to comply with all such applicable statutes 

(and associated regulations); and 

D. on behalf of the applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204.

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5. The applicant also understands that (in addition to any applicable program-specific regulations and to 

applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations 

applicable to the award (if any) made by DOJ based on the application may include, but are not limited to, 2 

CFR Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality—research 

and statistical information), 23 (criminal intelligence systems), 38 (regarding faith-based or religious 

organizations participating in federal financial assistance programs), and 46 (human subjects protection). 

6. I assure that the applicant will assist DOJ as necessary (and will require subrecipients and contractors to assist 

as necessary) with DOJ’s compliance with section 106 of the National Historic Preservation Act of 1966 (54 

U.S.C. § 306108), the Archeological and Historical Preservation Act of 1974 (54 U.S.C. §§ 312501–312508), the 

National Environmental Policy Act of 1969 (42 U.S.C. §§ 4321–4335), and 28 C.F.R. Parts 61 (NEPA) and 63 

(floodplains and wetlands). 

7. I assure that the applicant will give DOJ and the Government Accountability Office, through any authorized 

representative, access to, and opportunity to examine, all paper or electronic records related to the award (if 

any) made by DOJ based on the application. 

8. I assure that, if the applicant is a governmental entity, with respect to the award (if any) made by DOJ based 

on the application— 

A. it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions 

Act of 1970 (42 U.S.C. §§ 4601–4655), which govern the treatment of persons displaced as a result of 

federal and federally-assisted programs; and 

B. it will comply with requirements of 5 U.S.C. §§ 1501–1508 and 7324–7328, which limit certain political 

activities of state or local government employees whose principal employment is in connection with an 

activity financed in whole or in part by federal assistance. 

9. If the applicant applies for and receives an Office of Community Oriented Policing Services (COPS Office) 

award, I assure that as required by 34 U.S.C. § 10382(c)(11), it will, to the extent practicable and consistent 

with applicable law—including, but not limited to, the Indian Self-Determination and Education Assistance 

Act—seek, recruit, and hire qualified members of racial and ethnic minority groups and qualified women in 

order to further effective law enforcement by increasing their ranks within the sworn positions in the agency. 

I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material 

fact) in this certification, or in the application that it supports, may be the subject of criminal prosecution 

(including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271–10273), and also may subject me and 

the applicant to civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 

§§ 3729–3730 and 3801–3812). I also acknowledge that DOJ awards, including certifications provided in 

connection with such awards, are subject to review by DOJ, including by the COPS Office, the Office of Justice 

Programs, or the Office on Violence Against Women, and by DOJ’s Office of the Inspector General. I and the 

applicant acknowledge that elections or other selections of new officials—that is, changes in authorized 

representatives such as a chief executive officer authorized to bind or otherwise act on behalf of the applicant— 

will not relieve the applicant of its obligations under any grant or cooperative agreement if funded. 

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Appendix B. Certifications Regarding Lobbying; Debarment, Suspension, 

and Other Responsibility Matters; Federal Taxes and Assessments; 

Drug-Free Workplace Requirements; Coordination with Affected 

Agencies 

Although the U.S. Department of Justice (DOJ) has made every effort to simplify the application process, federal 

law requires that an applicant must provide with its application a certification as to certain matters in order to be 

eligible to receive a federal grant or cooperative agreement. Applicants are expected to read carefully the 

certification requirements as set forth below—and any cited statute, regulation, or other material—before 

determining whether a certification properly may be made. (As an example, the applicant should first determine 

whether any condition legally required to be met has been met, such that an applicant’s certification as to the 

condition would be verifiably accurate and true.) 

Any certification that the applicant submits must be executed by an official who is both familiar with the 

requirements of the certification and authorized to make the certification on behalf of the applicant. 

Elections or other selections of new officials—that is, changes in authorized representatives, such as a chief 

executive officer authorized to bind or otherwise act on behalf of the applicant—will not relieve the applicant of its 

obligations under any grant or cooperative agreement if funded. 

Where the applicant is unable to make a certification or provide an assurance set out in this form, the applicant 

may still apply but is to attach an explanation to this application regarding the particular certification that cannot 

be made or assurance that cannot be provided. The DOJ may not be able to make an award to an applicant that is 

unable to make certifications or provide assurances required by law as a condition of eligibility for a DOJ federal 

award. 

The DOJ will treat the applicant’s certifications, upon their submission with the application, as representations of 

fact upon which the DOJ will rely in making any determination with respect to the application or in making any 

decision to award a federal grant or cooperative agreement to the applicant. 

False statements or claims made in connection with DOJ grants (including cooperative agreements) may result in 

fines, imprisonment, debarment from participating in federal grants or contracts, or any other remedy available by 

law. 

1. Lobbying 

As a general matter, 18 U.S.C. § 1913 prohibits lobbying with federally appropriated funds, except where 

expressly authorized by law. In addition, under 31 U.S.C. § 1352, applicants (and recipients) are prohibited 

from using federal appropriations to influence certain federal transactions, specifically including federal grant 

and cooperative agreement actions. Indian tribes and tribal organizations are excluded from coverage under 

31 U.S.C. § 1352 but only with respect to expenditures for purposes specified in 31 U.S.C. § 1352(a) that are 

permitted by other federal law. For these purposes, the terms “Indian tribe” and “tribal organization,” 

respectively, have the meaning provided in section 4 of the Indian Self-Determination and Education 

Assistance Act (25 U.S.C. § 5304). Although Indian tribes and tribal organizations are excluded from coverage 

as set forth under 31 U.S.C. § 1352, these entities still must obtain lobbying disclosure documentation and any 

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required certifications from any subgrantees (recipients of a subaward (see “subaward” definition at 2 C.F.R. §

200.92)) or procurement contractors (recipients of a contract (see “contract” definition at 2 C.F.R. § 200.22) 

and their subcontractors) that would be required to report lobbying activities consistent with 31 U.S.C. § 1352. 

As required by 31 U.S.C. § 1352 and implemented at 28 C.F.R. Part 69, the applicant certifies and assures (to 

the extent applicable) the following: 

A. No federal appropriated funds have been paid or will be paid by or on behalf of the applicant to any 

person for influencing or attempting to influence an officer or employee of any agency, a member of 

Congress, an officer or employee of Congress, or an employee of a member of Congress in connection 

with the making of any federal grant; the entering into of any cooperative agreement; or the extension, 

continuation, renewal, amendment, or modification of any federal grant or cooperative agreement. 

B. If the applicant’s request for federal funds is in excess of $100,000 and any funds other than federal 

appropriated funds have been paid or will be paid to any person for influencing or attempting to influence 

an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an 

employee of a member of Congress in connection with this federal grant or cooperative agreement, the 

applicant shall complete and submit Standard Form - LLL, “Disclosure of Lobbying Activities” in accordance 

with its (and any DOJ awarding agency’s) instructions. 

C. The applicant shall require that the language of this certification be included in the award documents for 

all subgrants and procurement contracts (and their subcontracts) funded with federal award funds and 

shall ensure that any certifications or lobbying disclosures required of recipients of such subgrants and 

procurement contracts (or their subcontractors) are made and filed in accordance with 31 U.S.C. § 1352.

2. Debarment, Suspension, and Other Responsibility Matters (Direct Recipient) 

Pursuant to DOJ regulations on nonprocurement debarment and suspension implemented at 2 C.F.R. Part 

2867 and other requirements for prospective participants in a primary tier “covered transaction” as defined at 

2 C.F.R. § 2867.20(a), the applicant certifies that it and its principals for this covered transaction (that is, for 

the grant(s) or cooperative agreement(s) for which this application is being submitted) 

A. are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a 

denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by 

any federal department or agency; 

B. have not within a three-year period preceding this application been convicted of a felony criminal 

violation under any federal law or been convicted or had a civil judgment rendered against them for 

commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or 

performing a public (federal, state, tribal, or local) or private agreement or transaction; violation of 

federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or 

destruction of records, making false statements, tax evasion or receiving stolen property, making false 

claims, or obstruction of justice or commission of any offense indicating a lack of business integrity or 

business honesty that seriously and directly affects your present responsibility; 

C. are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, 

state, tribal, or local) with commission of any of the offenses enumerated in paragraph (B) of this 

certification; 

D. have not within a three-year period preceding this application had one or more public transactions 

(federal, state, tribal, or local) terminated for cause or default. 

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Where the applicant is unable to certify to any of the statements in this certification, it shall attach an 

explanation to this application. Where the applicant or any of its principals was convicted, within a three-year 

period preceding this application, of a felony criminal violation under any federal law, the applicant also must 

disclose such felony criminal conviction in writing to DOJ (for OJP Applicants, to OJP at 

Ojpcompliancereporting@usdoj.gov; for OVW Applicants, to OVW at OVW.GFMD@usdoj.gov; or for COPS 

Office Applicants, to the COPS Office at AskCOPSRC@usdoj.gov), unless such disclosure has already been 

made. 

3. Mandatory Disclosure 

Pursuant to 2 CFR Part 2800, the Uniform Administrative Requirements, Cost Principles, and Audit 

Requirements for Federal Awards by the U.S. Department of Justice, and as set out at 2 C.F.R. § 200.113, the 

applicant certifies and assures that it 

A. has not violated any federal criminal law involving fraud, bribery, or gratuity that may potentially affect 

the federal grant or cooperative agreement; 

B. shall timely disclose in writing to the federal awarding agency or pass-through entity, as applicable, any 

violation of federal criminal law involving fraud, bribery, or gratuity that may potentially affect the federal 

grant or cooperative agreement; 

C. shall require that the language of this certification be included in the award documents for all subawards 

(as the term “Subaward” is defined at 2 C.F.R. § 200.92) and shall require that all subrecipients certify and

disclose accordingly. 

4. Federal Taxes and Assessments 

A. If applicable, an applicant who requests an award in excess of $5,000,000 certifies that, to the best of its 

knowledge and belief, the applicant has filed all federal tax returns required during the three years 

preceding the certification; has not been convicted of a criminal offense under the Internal Revenue Code 

of 1986; and has not, more than 90 days prior to certification, been notified of any unpaid federal tax 

assessment for which the liability remains unsatisfied, unless the assessment is the subject of an 

installment agreement or offer in compromise that has been approved by the Internal Revenue Service 

and is not in default or the assessment is the subject of a nonfrivolous administrative or judicial 

proceeding. 

B. If the applicant is a corporation, the applicant certifies that either (1) the corporation does not have any 

unpaid federal tax liability that has been assessed for which all judicial and administrative remedies have 

been exhausted or have lapsed and that is not being paid in a timely manner pursuant to an agreement 

with the authority responsible for collecting the tax liability or (2) the corporation has provided written 

notice of such unpaid tax liability (or liabilities) to the DOJ awarding agency (for disclosure to OJP, in 

writing to OJP at OJPcompliancereporting@usdoj.gov; for disclosure to OVW, in writing to OVW at 

OVW.GFMD@usdoj.gov; for disclosure to the COPS Office, in writing to the COPS Office at 

AskCOPSRC@usdoj.gov), and, after such disclosure, the applicant has received a specific written 

determination from the DOJ awarding agency that neither suspension nor debarment of the applicant is 

necessary to protect the interests of the Government in this case. 

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5. Drug-Free Workplace 

As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 8103) and implemented at 28 CFR Part 83 for 

recipients (other than individuals), as defined at 28 C.F.R. § 83.660— 

A. The applicant certifies and assures that it will provide or will continue to provide a drug-free workplace by 

(a) publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, 

possession, or use of a controlled substance is prohibited in the applicant’s (and, if funded, the 

recipient’s) workplace and specifying the actions that will be taken against employees for violation of 

such prohibition; 

(b) establishing an ongoing drug-free awareness program to inform employees about 

(1) the dangers of drug abuse in the workplace; 

(2) the grantee’s policy of maintaining a drug-free workplace; 

(3) any available drug counseling, rehabilitation and employee assistance programs; and 

(4) the penalties that may be imposed upon employees for drug-abuse violations occurring in the 

workplace; 

(c) making it a requirement that each employee to be engaged in the performance of the grant be given 

a copy of the statement required by paragraph (i); 

(d) notifying the employee in the statement required by paragraph (i) that, as a condition of employment 

under the grant, the employee will 

(1) abide by the terms of the statement; and 

(2) notify the employer in writing of his or her conviction for a violation of a criminal drug statute 

occurring in the workplace no later than five calendar days after such conviction; 

(e) notifying the agency in writing within 10 calendar days after receiving notice under subparagraph 

(iv)(b) from an employee or otherwise receiving actual notice of such conviction. Employers of 

convicted employees must provide notice, including position title of any such convicted employee, to 

the following agencies, as applicable: 

For COPS Office awards: COPS Office, 145 N Street, NE, Washington, DC, 20530 

For OJP awards: Office of Justice Programs, ATTN: Control Desk, 810 7th Street, NW, Washington, DC, 

20531 

For OVW awards: U.S. Department of Justice, Office on Violence Against Women (OVW), 145 N 

Street, NE, Washington, DC, 20530 

Notice shall include the identification number(s) (that is, the DOJ awarding agency-assigned grant or 

cooperative agreement number) of each affected grant; 

(f) taking one of the following actions within 30 calendar days of receiving notice under subparagraph 

(iv)(b) with respect to any employee who is so convicted: 

(1) Taking appropriate personnel action against such employee, up to and including termination, 

consistent with the requirements of the Rehabilitation Act of 1973, as amended 

(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation 

program approved for such purposes by a federal, state, tribal, or local health, law enforcement, 

or other appropriate agency; 

(g) making a good faith effort to continue to maintain a drug-free workplace through implementation of 

paragraphs (i), (ii), (iii), (iv), (v), and (vi). 

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FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

B. The applicant further certifies and assures that it will identify all known workplaces under each DOJ award 

in accordance with the provisions at 28 C.F.R. § 83.230.

6. Coordination 

The Public Safety Partnership and Community Policing Act of 1994, as this Act specifies at 34 U.S.C. §

10382(c)(5), requires applicants to certify that there has been appropriate coordination with all agencies that 

may be affected by the applicant’s grant proposal if approved. Affected agencies may include, among others, 

Offices of the United States Attorneys; state, local, or tribal prosecutors; or correctional agencies. The 

applicant certifies that there has been appropriate coordination with all affected agencies. 

As the duly authorized representative of the applicant, I certify that (a) I am familiar with the requirements of 

these certifications and am authorized to make these certifications and provide these assurances and that (b) any 

statements or representations of fact contained herein have an adequate factual basis (as determined through 

inquiry, wherever appropriate) and are true and accurate to the best of my knowledge. 

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Appendix C. 2 C.F.R. Part 200, Appendix II to Part 200—Contract 

Provisions for Non-Federal Entity Contracts Under Federal Awards 

In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the 

non-Federal entity under the Federal award must contain provisions covering the following, as applicable. 

(A) Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount 

determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) 

as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where 

contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 

(B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal 

entity including the manner by which it will be effected and the basis for settlement. 

(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the 

definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity 

clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment 

Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, 

“Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 

41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of 

Labor.” 

(D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime 

construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for 

compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of 

Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed 

and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers 

and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the 

Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The nonFederal entity must place a copy of the current prevailing wage determination issued by the Department of Labor 

in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of 

the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal 

awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” 

Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and 

Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United 

States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, 

any person employed in the construction, completion, or repair of public work, to give up any part of the 

compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or 

reported violations to the Federal awarding agency. 

(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded 

by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must 

include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor 

regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the 

wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the 

standard work week is permissible provided that the worker is compensated at a rate of not less than one and a 

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half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 

40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to 

work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These 

requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open 

market, or contracts for transportation or transmission of intelligence. 

(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of 

“funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract 

with a small business firm or nonprofit organization regarding the substitution of parties, assignment or 

performance of experimental, developmental, or research work under that “funding agreement,” the recipient or 

subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit 

Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and 

any implementing regulations issued by the awarding agency. 

(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as 

amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the 

non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the 

Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-

1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental 

Protection Agency (EPA). 

(H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must 

not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in 

accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., 

p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the 

names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible 

under statutory or regulatory authority other than Executive Order 12549. 

(I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding 

$100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used 

Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer 

or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member 

of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 

1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with 

obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. 

(J) See §200.323.

(K) See §200.216.

(L) See §200.322.

[78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75888, Dec. 19, 2014; 85 FR 49577, Aug. 13, 2020] 

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Appendix D. 2 C. F. R. Part 200, Appendix XII to Part 200—Award Term 

and Condition for Recipient Integrity and Performance Matters 

A. Reporting of Matters Related to Recipient Integrity and Performance 

1. General Reporting Requirement 

If the total value of your currently active grants, cooperative agreements, and procurement contracts from all 

Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this 

Federal award, then you as the recipient during that period of time must maintain the currency of information 

reported to the System for Award Management (SAM) that is made available in the designated integrity and 

performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about 

civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a 

statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by 

section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on 

or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be 

publicly available. 

2. Proceedings About Which YouMust Report 

Submit the information required about each proceeding that: 

a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract 

from the Federal Government; 

b. Reached its final disposition during the most recent five-year period; and 

c. Is one of the following: 

(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition; 

(2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, 

reimbursement, restitution, or damages of $5,000 or more; 

(3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a 

finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or 

reimbursement, restitution, or damages in excess of $100,000; or 

(4) Any other criminal, civil, or administrative proceeding if: 

(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition; 

(ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your 

part; and 

(iii) The requirement in this award term and condition to disclose information about the proceeding does not 

conflict with applicable laws and regulations. 

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Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in 

paragraph 2 of this award term and condition. You do not need to submit the information a second time under 

assistance awards that you received if you already provided the information through SAM because you were 

required to do so under Federal procurement contracts that you were awarded. 

4. Reporting Frequency 

During any period of time when you are subject to the requirement in paragraph 1 of this award term and 

condition, you must report proceedings information through SAM for the most recent five year period, either to 

report new information about any proceeding(s) that you have not reported previously or affirm that there is no 

new information to report. Recipients that have Federal contract, grant, and cooperative agreement awards with a 

cumulative total value greater than $10,000,000 must disclose semiannually any information about the criminal, 

civil, and administrative proceedings. 

5. Definitions 

For purposes of this award term and condition: 

a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a 

determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian 

Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes 

proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. 

It does not include audits, site visits, corrective plans, or inspection of deliverables. 

b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense 

by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction 

entered upon a plea of nolo contendere. 

c. Total value of currently active grants, cooperative agreements, and procurement contracts includes— 

(1) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and 

(2) The value of all expected funding increments under a Federal award and options, even if not yet exercised. 

B. [Reserved] 

[80 FR 43310, July 22, 2015, as amended at 85 FR 49582, Aug. 13, 2020] 

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Appendix E. 41 U.S.C. § 4712 - Enhancement of contractor protection 

from reprisal for disclosure of certain information 

(a) Prohibition of reprisals.--

(1) In general.--An employee of a contractor, subcontractor, grantee, or subgrantee or personal services contractor 

may not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or 

body described in paragraph (2) information that the employee reasonably believes is evidence of gross 

mismanagement of a Federal contract or grant, a gross waste of Federal funds, an abuse of authority relating to a 

Federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or 

regulation related to a Federal contract (including the competition for or negotiation of a contract) or grant. 

(2) Persons and bodies covered.--The persons and bodies described in this paragraph are the persons and bodies 

as follows: 

(A) A Member of Congress or a representative of a committee of Congress. 

(B) An Inspector General. 

(C) The Government Accountability Office. 

(D) A Federal employee responsible for contract or grant oversight or management at the relevant agency. 

(E) An authorized official of the Department of Justice or other law enforcement agency. 

(F) A court or grand jury. 

(G) A management official or other employee of the contractor, subcontractor, or grantee who has the 

responsibility to investigate, discover, or address misconduct. 

(3) Rules of construction.--For the purposes of paragraph (1)--

(A) an employee who initiates or provides evidence of contractor, subcontractor, or grantee misconduct in any 

judicial or administrative proceeding relating to waste, fraud, or abuse on a Federal contract or grant shall be 

deemed to have made a disclosure covered by such paragraph; and 

(B) a reprisal described in paragraph (1) is prohibited even if it is undertaken at the request of an executive branch 

official, unless the request takes the form of a non-discretionary directive and is within the authority of the 

executive branch official making the request. 

(b) Investigation of complaints.--

(1) Submission of complaint.--A person who believes that the person has been subjected to a reprisal prohibited 

by subsection (a) may submit a complaint to the Inspector General of the executive agency involved. Unless the 

Inspector General determines that the complaint is frivolous, fails to allege a violation of the prohibition in 

subsection (a), or has previously been addressed in another Federal or State judicial or administrative proceeding 

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initiated by the complainant, the Inspector General shall investigate the complaint and, upon completion of such 

investigation, submit a report of the findings of the investigation to the person, the contractor or grantee 

concerned, and the head of the agency. 

(2) Inspector General action.--

(A) Determination or submission of report on findings.--Except as provided under subparagraph (B), the Inspector 

General shall make a determination that a complaint is frivolous, fails to allege a violation of the prohibition in 

subsection (a), or has previously been addressed in another Federal or State judicial or administrative proceeding 

initiated by the complainant or submit a report under paragraph (1) within 180 days after receiving the complaint. 

(B) Extension of time.--If the Inspector General is unable to complete an investigation in time to submit a report 

within the 180-day period specified in subparagraph (A) and the person submitting the complaint agrees to an 

extension of time, the Inspector General shall submit a report under paragraph (1) within such additional period of 

time, up to 180 days, as shall be agreed upon between the Inspector General and the person submitting the 

complaint. 

(3) Prohibition on disclosure.--The Inspector General may not respond to any inquiry or disclose any information 

from or about any person alleging the reprisal, except to the extent that such response or disclosure is--

(A) made with the consent of the person alleging the reprisal; 

(B) made in accordance with the provisions of section 552a of title 5 or as required by any other applicable Federal 

law; or 

(C) necessary to conduct an investigation of the alleged reprisal. 

(4) Time limitation.--A complaint may not be brought under this subsection more than three years after the date 

on which the alleged reprisal took place. 

(c) Remedy and enforcement authority.--

(1) In general.--Not later than 30 days after receiving an Inspector General report pursuant to subsection (b), the 

head of the executive agency concerned shall determine whether there is sufficient basis to conclude that the 

contractor or grantee concerned has subjected the complainant to a reprisal prohibited by subsection (a) and shall 

either issue an order denying relief or shall take one or more of the following actions: 

(A) Order the contractor or grantee to take affirmative action to abate the reprisal. 

(B) Order the contractor or grantee to reinstate the person to the position that the person held before the reprisal, 

together with compensatory damages (including back pay), employment benefits, and other terms and conditions 

of employment that would apply to the person in that position if the reprisal had not been taken. 

(C) Order the contractor or grantee to pay the complainant an amount equal to the aggregate amount of all costs 

and expenses (including attorneys’ fees and expert witnesses’ fees) that were reasonably incurred by the 

complainant for, or in connection with, bringing the complaint regarding the reprisal, as determined by the head of 

the executive agency. 

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(2) Exhaustion of remedies.--If the head of an executive agency issues an order denying relief under paragraph (1) 

or has not issued an order within 210 days after the submission of a complaint under subsection (b), or in the case 

of an extension of time under paragraph (b)(2)(B), not later than 30 days after the expiration of the extension of 

time, and there is no showing that such delay is due to the bad faith of the complainant, the complainant shall be 

deemed to have exhausted all administrative remedies with respect to the complaint, and the complainant may 

bring a de novo action at law or equity against the contractor or grantee to seek compensatory damages and other 

relief available under this section in the appropriate district court of the United States, which shall have jurisdiction 

over such an action without regard to the amount in controversy. Such an action shall, at the request of either 

party to the action, be tried by the court with a jury. An action under this paragraph may not be brought more 

than two years after the date on which remedies are deemed to have been exhausted. 

(3) Admissibility of evidence.--An Inspector General determination and an agency head order denying relief under 

paragraph (2) shall be admissible in evidence in any de novo action at law or equity brought pursuant to this 

subsection. 

(4) Enforcement of orders.--Whenever a person fails to comply with an order issued under paragraph (1), the head 

of the executive agency concerned shall file an action for enforcement of such order in the United States district 

court for a district in which the reprisal was found to have occurred. In any action brought under this paragraph, 

the court may grant appropriate relief, including injunctive relief, compensatory and exemplary damages, and 

attorney fees and costs. The person upon whose behalf an order was issued may also file such an action or join in 

an action filed by the head of the executive agency. 

(5) Judicial review.--Any person adversely affected or aggrieved by an order issued under paragraph (1) may 

obtain review of the order’s conformance with this subsection, and any regulations issued to carry out this section, 

in the United States court of appeals for a circuit in which the reprisal is alleged in the order to have occurred. No 

petition seeking such review may be filed more than 60 days after issuance of the order by the head of the 

executive agency. Review shall conform to chapter 7 of title 5. Filing such an appeal shall not act to stay the 

enforcement of the order of the head of an executive agency, unless a stay is specifically entered by the court. 

(6) Burdens of proof.--The legal burdens of proof specified in section 1221(e) of title 5 shall be controlling for the 

purposes of any investigation conducted by an Inspector General, decision by the head of an executive agency, or 

judicial or administrative proceeding to determine whether discrimination prohibited under this section has 

occurred. 

(7) Rights and remedies not waivable.--The rights and remedies provided for in this section may not be waived by 

any agreement, policy, form, or condition of employment. 

(d) Notification of employees.--The head of each executive agency shall ensure that contractors, subcontractors, 

and grantees of the agency inform their employees in writing of the rights and remedies provided under this 

section, in the predominant native language of the workforce. 

(e) Construction.--Nothing in this section may be construed to authorize the discharge of, demotion of, or 

discrimination against an employee for a disclosure other than a disclosure protected by subsection (a) or to 

modify or derogate from a right or remedy otherwise available to the employee. 

(f) Exceptions.--(1) This section shall not apply to any element of the intelligence community, as defined in section 

3(4) of the National Security Act of 1947 (50 U.S.C. 401a(4)). 

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(2) This section shall not apply to any disclosure made by an employee of a contractor, subcontractor, or grantee 

of an element of the intelligence community if such disclosure--

(A) relates to an activity of an element of the intelligence community; or 

(B) was discovered during contract, subcontract, or grantee services provided to an element of the intelligence 

community. 

(g) Definitions.--In this section: 

(1) The term “abuse of authority” means an arbitrary and capricious exercise of authority that is inconsistent with 

the mission of the executive agency concerned or the successful performance of a contract or grant of such 

agency. 

(2) The term “Inspector General” means an Inspector General appointed under the Inspector General Act of 1978 

and any Inspector General that receives funding from, or has oversight over contracts or grants awarded for or on 

behalf of, the executive agency concerned. 

(h) Construction.--Nothing in this section, or the amendments made by this section, shall be construed to provide 

any rights to disclose classified information not otherwise provided by law. 

[(i) [Added Pub. L. 112–239, div. A, title VIII, §828(a)(1), Jan. 2, 2013, 126 Stat. 1837; amended Pub. L. 113–66, 

div. A, title X, §1091(e), Dec. 26, 2013, 127 Stat. 876; Pub. L. 114–261, §1(a)(2), (3)(A), Dec. 14, 2016, 130 Stat. 

1362; Pub. L. 116–260, div. U, title VIII, §801, Dec. 27, 2020, 134 Stat. 2297.] 

Recipients and subrecipients who wish to use the Department of Justice, Office of Inspector General whistleblower 

information brochure to inform their employees of their rights, may obtain a copy at 

https://oig.justice.gov/sites/default/files/2020-04/NDAA-brochure.pdf. 

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Appendix F. Intergovernmental Review Process, Points of Contact by 

State 

Executive Order 12372 requires applicants from state and local units of government or other organizations or 

individuals providing service within a state to submit a copy of the application to the state single point of contact 

(SPOC), if one exists and if this program has been selected for review by the state. Before the application due date, 

you must contact your state SPOC to find out if this program has been selected for review and comply with the 

state’s process under Executive Order 12372. The Catalog of Federal Domestic Assistance reference for this 

program is number 16.710, “Public Safety and Community Policing Grants.” 

A current list of state SPOCs is available at https://www.whitehouse.gov/wp-content/uploads/2023/06/SPOClist-as-of-2023.pdf. States that are not listed have chosen not to participate in the intergovernmental review 

process and therefore do not have an SPOC. 

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FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

Appendix G. Federal Funding Accountability and Transparency Act 

(FFATA)—Reporting Subaward and Executive Compensation Award 

Term 

2 C.F.R. Part 170, Appendix A to Part 170—Award term 

I. REPORTING SUBAWARDS AND EXECUTIVE COMPENSATION 

a. Reporting of first-tier subawards. 

Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action 

that equals or exceeds $30,000 in Federal funds for a subaward to a non-Federal entity or Federal agency (see 

definitions in paragraph e. of this award term). 

2. Where and when to report. 

i. The non-Federal entity or Federal agency must report each obligating action described in paragraph a.1. of this 

award term to http://www.fsrs.gov. 

ii. For subaward information, report no later than the end of the month following the month in which the 

obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be 

reported by no later than December 31, 2010.) 

3. What to report. You must report the information about each obligating action that the submission instructions 

posted at http://www.fsrs.gov specify. 

b. Reporting total compensation of recipient executives for non-Federal entities. 

1. Applicability and what to report. You must report total compensation for each of your five most highly 

compensated executives for the preceding completed fiscal year, if— 

i. The total Federal funding authorized to date under this Federal award equals or exceeds $30,000 as defined in 2 

CFR 170.320; 

ii. in the preceding fiscal year, you received— 

(A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and 

Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards), and 

(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and 

Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and, 

iii. The public does not have access to information about the compensation of the executives through periodic 

reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or 

section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation 

information, see the U.S. Security and Exchange Commission total compensation filings at 

http://www.sec.gov/answers/execomp.htm.) 

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2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this 

award term: 

i. As part of your registration profile at https://www.sam.gov. 

ii. By the end of the month following the month in which this award is made, and annually thereafter. 

c. Reporting of Total Compensation of Subrecipient Executives. 

1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each 

first-tier non-Federal entity subrecipient under this award, you shall report the names and total compensation of 

each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed 

fiscal year, if— 

i. in the subrecipient's preceding fiscal year, the subrecipient received— 

(A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and 

Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards) and, 

(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and 

Federal financial assistance subject to the Transparency Act (and subawards); and 

ii. The public does not have access to information about the compensation of the executives through periodic 

reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or 

section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation 

information, see the U.S. Security and Exchange Commission total compensation filings at 

http://www.sec.gov/answers/execomp.htm.) 

2. Where and when to report. You must report subrecipient executive total compensation described in paragraph 

c.1. of this award term: 

i. To the recipient. 

ii. By the end of the month following the month during which you make the subaward. For example, if a subaward 

is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must 

report any required compensation information of the subrecipient by November 30 of that year. 

d. Exemptions. 

If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the 

requirements to report: 

i. Subawards, and 

ii. The total compensation of the five most highly compensated executives of any subrecipient. 

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FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

e. Definitions. For purposes of this award term: 

1. Federal Agency means a Federal agency as defined at 5 U.S.C. 551(1) and further clarified by 5 U.S.C. 552(f). 

2. Non-Federal entity means all of the following, as defined in 2 CFR part 25: 

i. A Governmental organization, which is a State, local government, or Indian tribe; 

ii. A foreign public entity; 

iii. A domestic or foreign nonprofit organization; and, 

iv. A domestic or foreign for-profit organization 

3. Executive means officers, managing partners, or any other employees in management positions. 

4. Subaward: 

i. This term means a legal instrument to provide support for the performance of any portion of the substantive 

project or program for which you received this award and that you as the recipient award to an eligible 

subrecipient. 

ii. The term does not include your procurement of property and services needed to carry out the project or 

program (for further explanation, see 2 CFR 200.331). 

iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient 

considers a contract. 

5. Subrecipient means a non-Federal entity or Federal agency that: 

i. Receives a subaward from you (the recipient) under this award; and 

ii. Is accountable to you for the use of the Federal funds provided by the subaward. 

6. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or 

subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)). 

[85 FR 49526, Aug. 13, 2020] 

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FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

Appendix H. System for Award Management (SAM) and Universal 

Identifier Award Term 

2 C.F.R. Part 200, Appendix A to Part 25—Award Term 

I. SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER REQUIREMENTS 

A. Requirement for System for Award Management 

Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain current 

information in the SAM. This includes information on your immediate and highest level owner and subsidiaries, as 

well as on all of your predecessors that have been awarded a Federal contract or Federal financial assistance 

within the last three years, if applicable, until you submit the final financial report required under this Federal 

award or receive the final payment, whichever is later. This requires that you review and update the information at 

least annually after the initial registration, and more frequently if required by changes in your information or 

another Federal award term. 

B. Requirement for Unique Entity Identifier 

If you are authorized to make subawards under this Federal award, you: 

1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive 

a subaward from you until the entity has provided its Unique Entity Identifier to you. 

2. May not make a subaward to an entity unless the entity has provided its Unique Entity Identifier to you. 

Subrecipients are not required to obtain an active SAM registration, but must obtain a Unique Entity Identifier. 

C. Definitions 

For purposes of this term: 

1. System for Award Management (SAM) means the Federal repository into which a recipient must provide 

information required for the conduct of business as a recipient. Additional information about registration 

procedures may be found at the SAM internet site (currently at https://www.sam.gov). 

2. Unique Entity Identifier means the identifier assigned by SAM to uniquely identify business entities. 

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FY 2024 COPS Office Tribal Resources Grant Program (TRGP) Resource Guide 

3. Entity includes non-Federal entities as defined at 2 CFR 200.1 and also includes all of the following, for purposes 

of this part: 

a. A foreign organization; 

b. A foreign public entity; 

c. A domestic for-profit organization; and 

d. A domestic or foreign for-profit organization; and 

e. A Federal agency. 

4. Subaward has the meaning given in 2 CFR 200.1. 

5. Subrecipient has the meaning given in 2 CFR 200.1. 

[85 FR 49525, Aug. 13, 2020] 

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