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U.S. DEPARTMENT OF EDUCATION

OFFICE OF SPECIAL EDUCATION AND REHABILITATIVE SERVICES

WASHINGTON, D.C. 20202-2800

2013 APPLICATION KIT FOR NEW GRANTS

UNDER

THE REHABILITATION SERVICES ADMINISTRATION

_____________________

___________________

CFDA _______

FORM APPROVED

OMB NO. 1820-0018, EXP. DATE: 06/30/2013

DATED MATERIAL—OPEN IMMEDIATELY

CLOSING DATE: ___________

Public Burden Statement:

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such 

collection displays a valid OMB control number. Public reporting burden for this collection of information is estimated to average 40 

hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data 

needed, and completing and reviewing the collection of information. The obligation to respond to this collection required to obtain or 

retain benefit (Public Law 93-112-Titles I, III, VI, VII). Send comments regarding the burden estimate or any other aspect of this 

collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., 

SW, Washington, DC 20210-4537 or email ICDocketMgr@ed.gov and reference the OMB Control Number 1820-0018. Note: Please 

do not return the completed application to this address.
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CONTENTS

SUBJECT SECTION

Dear Applicant Letter ................................................................................................................. A

Notice Inviting Applications for New Awards .............................................................................. B

Selection Criteria for Applications............................................................................................... C

Application Transmittal Instructions............................................................................................ D

Application Abstract Instructions ................................................................................................ E

Application Forms ...................................................................................................................... F

Part I: Federal Assistance Face Page (SF-424)

Part II: Budget Information (ED 524)

Part III: Program Narrative 

Part IV: Assurances, Certifications, Disclosures:

 Assurances - Non-Construction Programs (SF-424B);

 Certification Regarding Lobbying: Certification for Contracts, Grants, Loans 

and Cooperative Agreements; 

 Disclosure of Lobbying Activities (SF-LLL); and

 Survey on Ensuring Equal Opportunity for Applicants

Important Notices/Information ....................................................................................................G

 Notice to All Applicants, Section 427 of the General Education Provisions Act (GEPA) 

 The Government Performance and Results Act (GPRA)

 Executive Order 12372 (Intergovernmental Review of Federal Programs) 

Additional Information ................................................................................................................ H

 Applicant Checklist

 Common Questions and Answers

 Program Application Indirect Cost Instructions

 D-U-N-S Number Instructions
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Section A

Dear Applicant Letter
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REHABILITATION SERVICES ADMINISTRATION

Dear Applicant,

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Sincerely,

/s/

Thomas E. Finch, Ph.D.

Director, Training and Service 

Programs Division
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Section B

Notice Inviting Applications 

For New Awards
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Dated:

/s/

Michael Yudin, 

Acting Assistant Secretary for 

Special Education and 

Rehabilitative Services.
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Section C

Selection Criteria for Applications
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SELECTION CRITERIA FOR APPLICATIONS

The Secretary uses the following selection criteria taken from 34 CFR 75.210 to evaluate 

applications for new grants under this competition. The maximum score for all of these criteria 

is 100 points. The maximum score for each criterion is indicated in parentheses. Because no 

points are assigned to the selected factors, the Secretary evaluates each factor within each 

criterion equally.

The criteria are--

(a) NEED FOR PROJECT. (10 points)

In determining the need for the proposed project, the Secretary considers the following factors:

(1) The magnitude or severity of the problem to be addressed by the proposed project.

(2) The magnitude of the need for the services to be provided or the activities to be 

carried out by the proposed project. 

(3) The extent to which specific gaps or weaknesses in services, infrastructure, or 

opportunities have been identified and will be addressed by the proposed project, 

including the nature and magnitude of those gaps or weaknesses.

(b) SIGNIFICANCE. (10 points)

In determining the significance of the proposed project, the Secretary considers the following 

factors:

(1) The significance of the problem or issue to be addressed by the proposed project.

(2) The potential contribution of the proposed project to increased knowledge or 

understanding of rehabilitation problems, issues, or effective strategies.

(3) The likelihood that the proposed project will result in system change or improvement.

(4) The extent to which the proposed project is likely to yield findings that may be utilized 

by other appropriate agencies and organizations.

(5) The extent to which the proposed project is likely to build local capacity to provide, 

improve, or expand services that address the needs of the target population.

(6) The extent to which the proposed project involves the development or demonstration 

of promising new strategies that build on, or are alternatives to, existing strategies.

(7) The importance or magnitude of the results or outcomes likely to be attained by the 

proposed project, especially improvements in employment, independent living 

services, or both, as appropriate.

(c) QUALITY OF THE PROJECT DESIGN. (25 points)

In determining the quality of the design of the proposed project, the Secretary considers the 

following factors:

(1) The extent to which the goals, objectives, and outcomes to be achieved by the 

proposed project are clearly specified and measurable.

(2) The extent to which the design of the proposed project is appropriate to, and will 

successfully address, the needs of the target population or other identified needs.

(3) The extent to which the design for implementing and evaluating the proposed project 

will result in information to guide possible replication of project activities or strategies, 

including information about the effectiveness of the approach or strategies employed 

by the project.

(4) The extent to which the proposed project is designed to build capacity and yield 

results that will extend beyond the period of Federal financial assistance.
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(5) The extent to which the proposed project will be coordinated with similar or related 

efforts, and with other appropriate community, State, and Federal resources.

(6) The extent to which the proposed project will establish linkages with other 

appropriate agencies and organizations providing services to target population.

(d) QUALITY OF PROJECT SERVICES. (20 points)

(1) In determining the quality of the services to be provided by the proposed project, the 

Secretary considers the quality and sufficiency of strategies for ensuring equal 

access and treatment for eligible project participants who are members of groups 

that have traditionally been under represented based on race, color, national origin, 

gender, age, or disability.

(2) In addition, the Secretary considers the following factors:

(1) The extent to which the services to be provided by the proposed project are 

appropriate to the needs of the intended recipients or beneficiaries of those 

services.

(2) The likely impact of the services to be provided by the proposed project on the 

intended recipients of those services.

(3) The likelihood that the services to be provided by the proposed project will lead to 

improvements in the skills necessary to gain employment or build capacity for 

independent living.

(4) The extent to which the services to be provided by the proposed project involve 

the collaboration of appropriate partners for maximizing the effectiveness of 

project services.

(e) QUALITY OF PROJECT PERSONNEL. (10 points)

(1) In determining the quality of project personnel, the Secretary considers the extent to 

which the applicant encourages applications for employment from persons who are 

members of groups that have traditionally been under represented based on race, 

color, national origin, gender, age, or disability.

(2) In addition, the Secretary considers the following factors:

(1) The qualifications, including relevant training and experience, of the project 

director, or principal investigator.

(2) The qualifications, including relevant training and experience, of key project 

personnel.

(3) The qualifications, including relevant training and experience, of project 

consultants or subcontractors.
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(f) ADEQUACY OF RESOURCES. (10 points)

In determining the adequacy of resources for the proposed project, the Secretary considers the 

following factors:

(1) The adequacy of support, including facilities, equipment, supplies, and other 

resources, from the applicant organization or the lead applicant organization.

(2) The relevance and demonstrated commitment of each partner in the proposed 

project to the implementation and success of the project.

(3) The extent to which the budget is adequate to support the proposed project.

(4) The extent to which the costs are reasonable in relation to the objectives, design, and 

potential significance of the proposed project.

(5) The extent to which the costs are reasonable in relation to the number of persons to 

be served and to the anticipated results and benefits.

(6) The potential for the incorporation of project purposes, activities, or benefits into the 

ongoing program of the agency or organization at the end of Federal funding.

(g) QUALITY OF THE MANAGEMENT PLAN. (10 points)

In determining the quality of the management plan for the proposed project, the Secretary 

considers the following factors:

(1) The adequacy of the management plan to achieve the objectives of the proposed 

project on time and within budget, including clearly defined responsibilities, timelines, 

and milestones for accomplishing project tasks.

(2) The adequacy of procedures for ensuring feedback and continuous improvement in 

the operation of the proposed project.

(3) The adequacy of mechanisms for ensuring high-quality products and services from 

the proposed project.

(4) The extent to which the time commitments of the project director and principal 

investigator and other key project personnel are appropriate and adequate to meet 

the objectives of the proposed project.

(h) QUALITY OF THE PROJECT EVALUATION (5 points)

In determining the quality of the evaluation, the Secretary considers the following factors:

(1) The extent to which the methods of evaluation are thorough, feasible, and 

appropriate to the goals, objectives, and outcomes of the proposed project.

(2) The extent to which the methods of evaluation are appropriate to the context within 

which the project operates.

(3) The extent to which the methods of evaluation include the use of objective 

performance measures that are clearly related to the intended outcomes of the 

project and will produce quantitative and qualitative data to the extent possible.

(4) The extent to which the methods of evaluation will provide performance feedback 

and permit periodic assessment of progress toward achieving intended outcomes.

(5) The extent to which the evaluation will provide guidance about effective strategies 

suitable for replication or testing in other settings.
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Section D

Application Transmittal Instructions
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IMPORTANT – PLEASE READ FIRST

U.S. Department of Education

Grants.gov Submission Procedures and Tips for Applicants

To facilitate your use of Grants.gov, this document includes important submission procedures 

you need to be aware of to ensure your application is received in a timely manner and accepted 

by the Department of Education.

ATTENTION – Adobe Forms and PDF Files Required

Applications submitted to Grants.gov for the Department of Education will be posted using Adobe forms. 

Therefore, applicants will need to download the latest version of Adobe reader (at least Adobe Reader 8.1.2). 

Information on computer and operating system compatibility with Adobe and links to download the latest version is 

available on Grants.gov. We strongly recommend that you review these details on www.Grants.gov before 

completing and submitting your application. In addition, applicants should submit their application a day or two in 

advance of the closing date as detailed below. Also, applicants are required to upload their attachments in .pdf 

format only. (See details below under “Attaching Files – Additional Tips.”) If you have any questions regarding 

this matter please email the Grants.gov Contact Center at support@grants.gov or call 1-800-518-4726.

1) REGISTER EARLY – Grants.gov registration may take five or more business days to complete. You may begin 

working on your application while completing the registration process, but you cannot submit an application until all of 

the Registration steps are complete. For detailed information on the Registration Steps, please go to: 

http://www.grants.gov/applicants/get_registered.jsp [Note: Your organization will need to update its SAM registration 

annually (formerly Central Contractor Registry (CCR)*.]

2) SUBMIT EARLY – We strongly recommend that you do not wait until the last day to submit your 

application. Grants.gov will put a date/time stamp on your application and then process it after it is fully 

uploaded. The time it takes to upload an application will vary depending on a number of factors including the size of 

the application and the speed of your Internet connection, and the time it takes Grants.gov to process the application 

will vary as well. If Grants.gov rejects your application (see step three below), you will need to resubmit successfully 

to Grants.gov before 4:30:00 p.m. Washington, DC time on the deadline date. 

Note: To submit successfully, you must provide the DUNS number on your application that was used when you 

registered as an Authorized Organization Representative (AOR) on Grants.gov. This DUNS number is typically 

the same number used when your organization registered with the SAM (formerly CCR -Central Contractor 

Registry). If you do not enter the same DUNS number on your application as the DUNS you registered with, 

Grants.gov will reject your application.

3) VERIFY SUBMISSION IS OK – You will want to verify that Grants.gov received your application submission 

on time and that it was validated successfully. To see the date/time your application was received, login to Grants.gov 

and click on the Track My Application link. For a successful submission, the date/time received should be earlier than 

4:30:00 p.m. Washington, DC time, on the deadline date, AND the application status should be: Validated, Received by 

Agency, or Agency Tracking Number Assigned. Once the Department of Education receives your application from 

Grants.gov, an Agency Tracking Number (PR/award number) will be assigned to your application and will be available 

for viewing on Grants.gov’s Track My Application link.

If the date/time received is later than 4:30:00 p.m. Washington, D.C. time, on the deadline date, your application is late. 

If your application has a status of “Received” it is still awaiting validation by Grants.gov. Once validation is complete, 

the status will either change to “Validated” or “Rejected with Errors.” If the status is “Rejected with Errors,” your 

application has not been received successfully. Some of the reasons Grants.gov may reject an application can be found 

on the Grants.gov site: http://www.grants.gov/applicants/applicant_faqs.jsp#54. For more detailed information on 

troubleshooting Adobe errors, you can review the Adobe Reader Error Messages document at 

http://www.grants.gov/assets/AdobeReaderErrorMessages.pdf. If you discover your application is late or has been 

rejected, please see the instructions below. Note: You will receive a series of confirmations both online and via e-mail 
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about the status of your application. Please do not rely solely on e-mail to confirm whether your application has been 

received timely and validated successfully. 

Submission Problems – What should you do?

If you have problems submitting to Grants.gov before the closing date, please contact Grants.gov Customer Support 

at 1-800-518-4726 or http://www.grants.gov/contactus/contactus.jsp, or access the Grants.gov Self-Service web 

portal at: https://grants-portal.psc.gov/Welcome.aspx?pt=Grants

If electronic submission is optional and you have problems that you are unable to resolve before the deadline date 

and time for electronic applications, please follow the transmittal instructions for hard copy applications in the 

Federal Register notice and get a hard copy application postmarked by midnight on the deadline date.

If electronic submission is required, you must submit an electronic application before 4:30:00 p.m., unless you 

follow the procedures in the Federal Register notice and qualify for one of the exceptions to the electronic 

submission requirement and submit, no later than two weeks before the application deadline date, a written 

statement to the Department that you qualify for one of these exceptions. (See the Federal Register notice for 

detailed instructions.)

Helpful Hints When Working with Grants.gov

Please note, once you download an application from Grants.gov, you will be working offline and saving data on 

your computer. Please be sure to note where you are saving the Grants.gov file on your computer. You will need to 

logon to Grants.gov to upload and submit the application. You must provide the DUNS number on your application 

that was used when you registered as an Authorized Organization Representative (AOR) on Grants.gov.

Please go to http://www.grants.gov/contactus/contactus.jsp for help with Grants.gov. For additional tips related to 

submitting grant applications, please refer to the Grants.gov Submit Application FAQs found on the Grants.gov 

http://www.grants.gov/applicants/submit_application_faqs.jsp. 

Dial-Up Internet Connections

When using a dial up connection to upload and submit your application, it can take significantly longer than when 

you are connected to the Internet with a high-speed connection, e.g. cable modem/DSL/T1. While times will vary 

depending upon the size of your application, it can take a few minutes to a few hours to complete your grant 

submission using a dial up connection. If you do not have access to a high-speed connection and electronic 

submission is required, you may want to consider following the instructions in the Federal Register notice to 

obtain an exception to the electronic submission requirement no later than two weeks before the application 

deadline date. (See the Federal Register notice for detailed instructions.) 

MAC Users

For MAC compatibility information, review the Operating System Platform Compatibility Table at the following

Grants.gov link: http://www.grants.gov/help/download_software.jsp. If electronic submission is required and you 

are concerned about your ability to submit electronically as a non-windows user, please follow instructions in 

the Federal Register notice to obtain an exception to the electronic submission requirement no later than two 

weeks before the application deadline date. (See the Federal Register notice for detailed instructions.)

Attaching Files – Additional Tips

Please note the following tips related to attaching files to your application, especially the requirement that applicants 

only include read-only, non-modifiable .PDF files in their application:

1. Ensure that you attach .PDF files only for any attachments to your application, and they must be in a 

read-only, non-modifiable format. PDF files are the only Education approved file type accepted as 

detailed in the Federal Register application notice. Applicants must submit individual .PDF files only 

when attaching files to their application. Specifically, the Department will not accept any attachments 

that contain files within a file, such as PDF Portfolio files, or an interactive or fillable .PDF file. Any 
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attachments uploaded that are not .PDF files or are password protected files will not be read. If you 

need assistance converting your files to a .pdf format, please refer to the following Grants.gov 

webpage with links to conversion programs under the heading of additional resources: 

http://www.grants.gov/applicants/app_help_reso.jsp

2. Grants.gov cannot process an application that includes two or more files that have the same name 

within a grant submission. Therefore, each file uploaded to your application package should have a 

unique file name.

3. When attaching files, applicants should follow the guidelines established by Grants.gov on the size and 

content of file names. Uploaded files must be less than 50 characters, contain no spaces, no special 

characters (example: -, &, *, %, /, #, \) including periods (.), blank spaces and accent marks. 

Applications submitted that do not comply with the Grants.gov guidelines will be rejected at 

Grants.gov and not forwarded to the Department. 

4. Applicants should limit the size of their file attachments. Documents submitted that contain graphics 

and/or scanned material often greatly increase the size of the file attachments and can result in 

difficulties opening the files. For reference, the average discretionary grant application package totals 

1 to 2 MB. Therefore, you may want to check the total size of your package before submission.

*Please note that the Central Contractor Registry (CCR) was replaced by the System for Award 

Management (SAM) effective July 30, 2012. For more information on the migration of CCR data to SAM, 

grant applicants should read this information located on Grants.gov: 

http://grants-gov.blogspot.com/2012/07/information-about-pending-migration.html#!/2012/07/informationabout-pending-migration.html

7/2012