# Vacancy: Executive Assistant 

/ Published Dec. 9, 2016
https://www.usajobs.gov/GetJob/ViewDetails/458777000

## Job Overview

### Summary

The incumbent of this position will serve as an Executive Assistant at the Information Resources Management College (IRMC). 

The IRMC serves as the Department of Defense's (DoD's) principal educational resource for the Chief Information Officer (CIO) and his senior staffs.  As part of this mission and in support of JPME programs, IRMC is responsible for Cybersecurity, Information Assurance (IA) and Information Technology (IT) graduate education focused on the needs of strategic leaders.

National Defense University (NDU) develops joint warfighters and other national security leaders through rigorous academics, research and engagement to serve the common defense. NDU will create strategic advantage by developing joint warfighters and other national security leaders and forging relationships through whole-of-nations and whole-of-government educational programs, research and engagement.

### Duties

              - Receives and screens incoming calls and visitors. Works efficiently, courteously and expeditiously with visitors in the handling of their inquiries.
              -  Maintains appointment calendar and coordinates official and social events. Schedules and prioritizes appointments and meetings without prior supervisory clearance.
              -  Coordinates and arranges meetings, briefings, and appointments 
              -  Makes all travel arrangements for the IRMC Deans/Department Chairs to include the following: preparation of travel orders, passports and visas for all CONUS and NON-CONUS official travel; develops itineraries; and arrange airline and hotel reservations
              -  Prepares a variety of narrative and tabular material (e.g., correspondence, reports, technical papers, charts, statistical tables, manuals, travel orders/vouchers, messages, and other documents) using a glossary of prerecorded formats, form letters, standard paragraphs and mailing lists.ecurity leaders and forging relationships through whole-of-nations and whole-of-government educational programs, research and engagement.

### Travel Required

            - Occasional Travel
            - Less than 30%

### Relocation Authorized

            - No

## Job Requirements

### Key Requirements

            - Must be a U.S. citizen

### Qualifications

You must have one year of specialized experience at the GS-5 grade level in the Federal service or comparable in difficulty and responsibility to the GS-5 if outside the federal service. Specialized experience is defined as experience assisting and coordinating the administrative functions and activities in a senior-level environment.  You must demonstrate experience 1) managing staff actions; 2) preparing official correspondence, spreadsheets, emails, and written documentation; 3) arranging travel using an automated travel system; and using Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel). NOTE: YOUR RESUME MUST SUPPORT THE RESPONSE YOU SELECT.

Volunteer Experience:  Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).  Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education is substitutable for specialized experience at this grade level if one of these conditions apply:

You must have successfully completed one full year of graduate level education. One full year of graduate education is the number of hours the school determines to equal one year. If this information is unavailable, 18 semester hours will be used as the standard. OR

You have successfully completed all of the requirements for a bachelor's degree from an accredited college or university and claim eligibility for superior academic achievement based on one of the following: a grade point average of a 3.0 or higher on a 4.0 scale, class standing in the upper third of my graduating class or major subdivision, or membership in a national scholastic honor society. NOTE: YOU MUST SUBMIT COPIES OF YOUR OFFICIAL TRANSCRIPTS.

**Background or Security Investigation:** This is a non-critical sensitive position which requires a background investigation.   The individual selected for this position is required to complete a public trust background investigation to occupy a non-critical sensitive position within the agency as a condition of employment.

### Security Clearance

Public Trust - Background Investigation