## U.S. Department of Education

National Professional Development Program : Grantee Performance Report

Section A Office of Management and Budget Clearance Package Supporting Statement a nd Data Collection Instrument

August 5 , 201 3i **TABLE OF CONTENTS** Introduction ................................ ................................ ............................... 1 SECTION A. Justification A.1 Circumstances Making the Collection of Information Necessary ............. 1 A.2 Purposes and Uses of the Data ................................ ................................ .. 2 A.3 Use of Technology to Reduce Burden ................................ ....................... 2 A.4 Efforts to Identify Duplication ................................ ................................ .. 2 A.5 Methods to Minimize Burden on Small Entities ................................ ....... 2 A.6 Consequences of Not Collecting Data ................................ ....................... 2 A.7 Special Circumstances ................................ ................................ ............... 3 A.8 Federal Regis ter Comments and Persons Consulted Outside the Agency 3 A.9 Payments or Gifts ................................ ................................ ...................... 3 A.10 Assurances of Confidentiality ................................ ................................ ... 3 A.11 Justification of Sensitive Questions ................................ .......................... 3 A.12 Estimates of Hours Burden ................................ ................................ ........ 3 A.13 Estimates of Cost Burden to Respondents ................................ ................. 4 A.14 Estimate of Annual Cost to the Federal Government ................................ 4 A.15 Program Changes or Adjustments ................................ ............................. 4 A.16 Plans for Tabulation and Publication of Results ................................ ....... 4 A.17 Approval to Not Display the OMB Expiration Date ................................ . 4 A.18 Explanation of Exceptions ................................ ................................ ......... 4 APPENDIX A . Elementar y a nd Secondary Education Act of 1965 , as reauthorized by the No Child Left Behind Act OF 2001 , Title III, SEC. 3131, 20 USC 6861 APPENDIX B . Government Performance Results Act (GPRA) OF 1993 , Section 4 APPENDIX C . Data Collection Instrument1 **SUPPORTING STATEMENT FOR**  **PAPERWORK REDUCTION ACT SUBMSSION**  **INTRODUCTION** The National Professional Development (NPD) program provides professional development activities intended to improve instruction for students with limited English proficiency (LEP) and assists education personnel working with such children to meet high professional standards. The NPD program office is submitting this application to request approval to collect information from NPD grantees. The proposed data collection serves two purposes. First, the data are necessary to assess the performance of the NPD program on Government Performance Results Act (GPRA) measures (see Section A1, below). Second, budget information and data on project- specific performance measures are collected from NPD grantees for project-monitoring information. This application contains the justification for this request. The proposed data collection form is the Grantee Performance Report. This form will be completed semi - annually and serve as the grantee’s annual performance report (APR) which is submitted in the spring and complete data report (CDR) which is submitted the following fall. The grantee will also use this form for their final performance report. The form and its instructions are contained in Appendix C. **A. JUSTIFICATION**  **A1. Circumstances Making the Collection of Information Necessary**  Information in the NPD grantee performance report is being collected in compliance with the Elementary a nd Secondary Education Act of 1965, as reauthorized by the No Child Left Behind Act of 2001 , Title III, Sec. 3131; 20 USC 6861 shown in Appendix A) , the Government Performance Results Act (GPRA) of 1993 , Section 4 (1115) (shown in Appendix B ), and the Education Department General Administrative Regulations (EDGAR), 34 CFR 75.253. EDGAR states that recipients of multi -year discretionary grants must submit an APR demonstrating that substantial progress has been made towards meeting the approved objectives of the project. In addition, discretionary grantees are required to report on their progress toward meeting the performance measures established for the U.S. Department o f Education (ED) grant program. The GPRA performance objective for the program is to improve the quality of teachers of LEP students. There are six performance measures associated with this objective. They are: **Measure 1.1** : The percentage of pre - service program completers who are state and/or locally certified,

licensed, or endorsed in LEP instruction. **Measure 1.2** : The percentage of pre - service program completers who are placed in instructional

settings serving LEP students within 1 year of program completion. **Measure 1.3** : The percentage of pre - service program completers who are providing instructional

services to LEP students 3 years after program completion. (This measure applies to grants awarded in 2010 onward). **Measu re 1.4:**  The percentage of paraprofessional program completers who meet s tate and/or local

qualifications for paraprofessionals working with LEP students. **Measure 1.5** : The percentage of in- service teacher completers who complete state and/or local

certi fication, licensure, or endorsement requirements in LEP instruction as a result of the program. **Measure 1.6** : The percentage of in- service teacher completers who are providing instructional services

to LEP students.2

A customized grantee performance report that goes beyond the ED 524 B APR is requested to facilitate the collection of more standardized and comprehensive data to address the program’s GPRA measures , to improve the overall quality of data collected, and to increase the quality of data that can be used to inform policy decisions. **A2. Purposes and Uses of the Data**  In 1993, GPRA was passed , requiring that federally funded agencies develop and implement an accountability system based on performance measurement. Grantees are required to report on their progress toward meeting the objectives and goals established for each ED grant program. The purpose of this data collection is to obtain the data necessary for GPRA reporting and project monitoring. NPD grantees will submit these data semi - annually to the Office o f English Language Acquisition program office. Grantees will provide targets for their performance data in the APR in the spring . Grantees will report actual performance data and progress towards reaching their targets in the CDR in the f

all . The same form will be used for each data collection. The program office staff will aggregate and report the actual GPRA performance data to ED’s Budget Service. This information supports ED’s budget request for programs, ensures program implementation is focused on results, aids the Department in planning technical assistance activities, and ensures that performance is measured by outcomes achieved. The aggregated actual performance data will also be included in ED’s annual Program Performance Report. The program office staff will also examine each grantee’s performance data against project objectives and targets to determine the grantee’s progress toward meeting its own goals. Grantees are also to report budget information, which the program of fice uses for monitoring purposes. The proposed data collection form will facilitate the collection of more standardized and comprehensive data for project monitoring. For grantees in their final year of funding, the proposed data collection form also serves as their final performance report. **A3. Use of Technology to Reduce Burden**  The grantee performance report will be completed and submitted electronically. This may improve the timeliness of submission, accuracy of data, and reduce cost or burden associated with regular mail. **A4. Efforts to Identify Duplication**  There is no duplication of reporting. The information requested for this reporting is not collected or reported elsewhere. **A5. Methods to Minimize Burden on Small Entities**  The data collection does not involve small businesses or other small entities. **A6. Consequences of Not Collecting Data**  Annual or periodic performance reporting is stipulated in GPRA 1993, Section 4. Currently, the NPD grantee s provide information semi - annually on the ED 524B . Semi - annual reporting via the proposed data collection form will provide a standardized means for grantees to report on project activities and outcomes as described in their grant proposal and reduce variation in data provided on program outcomes.3

**A7. Special Circumstances**  There are no special circumstance s that would require the collection to be conducted in a manner inconsistent with OMB guidelines. **A8. Federal Register**  **Comments and Persons Consultants Outside the Agency**  OELA will seek public comment during a 60 - and- 30 - day Federal Register Notice. **A9. Payments**  **or Gifts**  There are no payments or gifts to grantees in support of the data collection. **A10. Assurances of Confidentiality**  There are no assurances of confidentiality to grantees. **A11. Justification of Sensitive Questions**  There are no questions of a sensitive nature. **A12. Estimates of Hour Burden**  Exhibit A - 1 below presents a summary of the annual estimated response burden for the APR and CDR in terms of both total estimated hours and total estimated cost.

**Data Source Estimated Number of**  **Respondents Estimated**  **Annual Burden**  **(in Hours) Total Estimated**  **Annual Cost (in Dollars)**  1 **APR submission (due in the spring)**  Current grantees 1 15 10 $ 57 , 5 00 **CDR submission (due in the fall)**  Current grantees 115 40 $ 2 30 ,000 **Total** 1 15 50 $ 287 , 5 00 1 Based on an estimated hourly rate of $ 5 0. There are no new grantees for the 201 4 fiscal year. **A13. Estimate of Cost Burden to Respondents**  There are no additional costs to respondents or record-keepers resulting from each collection other than that already reported in A12 and A14, including capital or start-up costs, or operation, maintenance, or purchase of services. **A14. Estimate of Annual Cost to the Federal Government**  The NPD program office staff will conduct the data collection s for the grantee performance report . There are currently 115 grantees . No new grants will be awarded during the 201 4 fiscal year . Itshould take approximately one hour of staff time to assess the completeness and quality of each grantee’s performance report for the APR data collection. This review should take approximately three hours for each grantee’s performance report for the CDR data collection. Given that each hour of program office4

staff time (including overhead) costs the federal government about $43 (grade 13, step 1 ), the federal cost is $ 4 ,94 5 for the APR data collection and $1 4 ,8 35 for the CDR data collection. Therefore, the total annualized federal cost for both data collections will be approximately $ 19 ,7 80 . **A15. Program Changes or Adjustments**  There is no request for change or adjustment to collection process. In previous years, the program office collected similar information through the ED 524B . The reporting templates in the new customized grantee performance report will increase data quality and will allow the program office to aggregate information for reporting on the program’s GPRA measures . **A16. Plans for Tabulation and Publication of Results**  There are no plans for publication beyond reporting results to ED’s Budget Service for compliance with GPRA and publication in ED’s Annual Program Performance Report . Should this opportunity arise, the program office will follow OMB recommended steps to ensure information quality. Following this, the program office will engage in peer review by Education Department colleagues as well as experts in the field for any publication of analyses resulting from APRs. **A17. Approval**  **to Not Display the OMB Expirati**  **on Date** The OMB number and expiration date will be displayed on the data collection form. **A18. Explanation of Exceptions**  There are no exceptions to the certification statement.