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### Framework for Implementing and Maintaining the Arrangement between the Canadian Food

Inspection Agency (CFIA) and the United States Department of Agriculture (USDA) for the Recognition of Foreign Animal Disease Control and Eradication Zones

BACKGROUND AND SCOPE

................................ ................................ ................................ ................................ .... 2

OBJECTIVES

................................ ................................ ................................ ................................ ............................ 3

GUIDING PRINCIPLES A ND APPROACHES

................................ ................................ ................................ ............... 3

DEFINITIONS

................................ ................................ ................................ ................................ .......................... 3

PART I

— IMPLEMENTIN G THE ARRANGEMENT DU RING AN OUTBREAK

................................ ................................ . 5

1. LEGAL AUTHORITY

................................ ................................ ................................ ................................ ......... 5

1.1 U NITED S TATES

................................ ................................ ................................ ................................ ................. 5

1.2 C ANADA

................................ ................................ ................................ ................................ .......................... 5

2. PROCEDURES FOR RECOG NITION OF ZONING DEC ISIONS

................................ ................................ .............. 5

2.1 N OTIFICATION OF HCFAD C ONFIRMATION

................................ ................................ ................................ ............ 5

2.2 N OTIFICATION AND R ECOGNITION OF AN A REA OF C ONTROL

................................ ................................ ..................... 6

2.3 R ELEASE OF AN A REA OF C ONTROL

................................ ................................ ................................ ....................... 6

2.4 E XTENUATING C IRCUMSTANCES

................................ ................................ ................................ ........................... 6

3. MONITORING DURING AN OUTBREAK

................................ ................................ ................................ .......... 7

4. COMMUNICATIONS

................................ ................................ ................................ ................................ ....... 7

5. TRADE BETWEEN DISEASE

- FREE ZONES

................................ ................................ ................................ ......... 7

PART II

— MAINTAINING THE ARRA NGEMENT

................................ ................................ ................................ ........ 7

1. GOVERNANCE

................................ ................................ ................................ ................................ ................ 7

1.1 S TEERING C OMMITTEE

................................ ................................ ................................ ................................ ....... 7

1.2 W ORKING G ROUP

................................ ................................ ................................ ................................ ............. 8

2. PROJECTS

................................ ................................ ................................ ................................ ...................... 8

3. RESOURCE CONSIDERATIONS

................................ ................................ ................................ ........................ 8

PART III

— PROMOTING STAKEHOLDE R AWARENESS AND INVO LVEMENT

................................ ............................. 8

1. CONSULTATION AND ENG AGEMENT WITH STAKEHO LDERS

................................ ................................ .......... 8

2. TARGET AUDIENCE OF S TAKEHOLDERS

................................ ................................ ................................ .......... 9

3. ANNUAL CONSULTATION ON PROJECTS AND PRIO RITIES

................................ ................................ .............. 9

4. COMMUNICATION/CONSUL TATION

................................ ................................ ................................ .............. 9

5. FREQUENCY OF COMMUNI CATION

................................ ................................ ................................ ............... 9

APPENDIX 1: ZONING A RRANGEMENT

................................ ................................ ................................ ................. 10

APPENDIX 2: APHIS EV ALUATION OF ZONING F OR FOREIGN ANIMAL DI SEASE CONTROL IN CAN ADA

................ 10

APPENDIX 3: CFIA EVA LUATION OF ZONING FO R FOREIGN ANIMAL DIS EASE CONTROL IN THE U.S.

................... 10

APPENDIX 4: CVO

- CVO NOTIFICATION FOR M

................................ ................................ ................................ ...... 11

APPENDIX 5: PROPOSED TERMS OF REFERENCE

— STEERING COMMITTEE

................................ ........................... 12

APPENDIX 6: PROPOSED TERMS OF REFERENCE

— WORKING GROUP

................................ ................................ .. 14

APPENDIX 7: WORKING GROUP PROJECTS

................................ ................................ ................................ ........... 17

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**Background and Scope** 

Overview

The United States’ President Barack Obama and Canad a’s Prime Minister Stephen Harper created the Regulatory Cooperation Council (RCC) in 2011 as a mechanism to promote regulatory cooperation and facilitate trade, with resulting benefits for industry and consumers. The RCC provides a f orum for increased stakeholder engagement in determining priorities and optimizing resources.
The initial RCC Joint Action Plan outlined 29 initiatives, including Zoning for Foreign Animal Diseases. This initiative prioritized federal efforts to look at wa ys for Canada and the United States to recognize each other’s zoning decisions in the event of a foreign animal disease ( FAD ) outbreak, with the intent to formalize mechanisms to minimize trade disruptions due to the outbreak while safeguarding animal heal th in both countries.

Zoning principles

The United States and Canada both have highly contagious FAD ( HCFAD ) response plans in place that are based on internationally accepted zoning principles. The plans call for establishment of an area of control that consists of a central infected zone surrounded by one or more additional zones. The infected zone is the focus of efforts to eradicate the disease , while the entire area of control is subject to increased surveillance for the disease agent and increased movement restrictions on animals and other commodities that could transmit the disease agent.

The size of an area of control would depend on multiple factors, including the characteristics of the disease agent and transmission pathways ; estimates of trans mission risk ; livestock concentrations and movement patterns ; distribution of susceptible wildlife ; and natural terrain and jurisdictional boundaries. An area of control may initially be quite large relative to the apparent distribution of cases, particula rly if the consequences of failing to contain the disease agent are high. The affected country may elect to modify or redefine the boundaries of an area of control during the course of an outbreak.
The territory outside of an area of control is considered free of the disease. The claim to freedom is largely substantiated by demonstrating through epidemiological investigation and movement tracing that the outbreak i s contained within the area of control. The affected country may also elect to
increase activ e or passive surveillance for the disease agent in the disease

- free zone.

Zoning for HCFADs

The United S tates and Canada entered into an Arrangement between the Canadian Food Inspection Agency and the United States Department of Agriculture for the Recog nition of Foreign Animal Disease Control and Eradication Zones (hereafter Arrangement) in October 2012 ( see Appendix 1 ) . The intent of the Arrangement is to facilitate recognition by USDA and CFIA of each other’s decisions to establish, maintain, and release a n area of control . The Arrangement is based on reciprocal evaluations of veterinary infrastructure and emergency response capacity which concluded that both countries can effectively use zoning to control and eradicate a n FAD outbreak ( see Appendi ces 2 and 3 )

. Th e Framework for Implementing and Maintaining the Arrangement between the CFIA and the USDA for the Recogn i tion of Foreign Animal Disease Control and Eradication Zones (hereafter Framework) is restricted in scope to HCFAD outbreaks in domestic livestock and does not apply to endemic diseases or

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to aqua tic species, pets, wildlife , or laboratory or research animals

. It provides an operational plan for USDA’s Animal and Plant Health Inspection Service ( APHIS ) and CFIA to implement the Arrangement during an HCFAD outbreak , establishes processes f or maintaining the Arrangement over time, and outlines a strategy to engage governmental and non

- governmental stakeholders in developing the means and mindset to effectively implement the Arrangement during an HCFAD outbreak

. **Objectives**

• Establish a n operational plan for APHIS and CFIA to recognize each other’s zoning decisions for HCFADs in accordance with the Arrangement;

• Institute a structure for maintaining the Arrangement over the long term; and

• Elaborate a strategy for engaging APHIS and CFIA with other stakeholders to develop and
maintain the means and mindset necessary to effectively implement the Arrangement during an HCFAD outbreak and minimize cross

- border trade disr uptions.

**Guiding Principles and Approaches**

1. Shared r esponsibility : P reparing for and limiting the negative impacts of an HCFAD outbreak in either the United States or Canada is a concern shared by APHIS, CFIA, and other F ederal, S tate, P rovincial, T ribal, and non

- governmental stakeholders. It is therefore necessary to establish mechanisms to:

• Engage CFIA and APHIS with other stakeholders to cooperatively develop the means and mindset to effectively implement the Arrangement during an HCFAD outbreak;

• Suppor t joint priority setting and harmonized work planning; and

• Enhance efficiency through optimization of resources at multiple levels.

2. Cooperation : A n on

- going cooperative effort between CFIA, APHIS, and other stakeholders in both countries is necessary to m aintain the Arrangement over the long term

. It is the intent of CFIA and APHIS to:

• Develop a governance structure and forums to support the sustained effort ; and

• Create an environment in which openness, sharing

, and consensus building are encouraged.

3. Credibility: In

- depth knowledge of and trust in FAD management practices in both countries is
cri tical to the credibility of the Arrangement among stakeholders and supports good decision

making during an HCFAD outbreak

. It is therefore necessary to:

• Ensure that the Framework remains current and based on internationally accepted principles of risk assessment and risk management ;

• Engage with stakeholders to de velop and carry out projects to build support and acceptance of the Arrangement

.

**Def i**  **nitions**
Affected country: A country within which an HCFAD outbreak occurs.
Area of control: A geographic region designed to contain an FAD outbreak. The area of control consists of a central infected zone surrounded by one or more additional zones. Area of control as used by APHIS

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is synonymous with Control Area. Area of control as used by CFIA consists of the Primary Control Zone and the Secondary Control Zone. Area of control also applies to the Disease Control and Eradication Zone as referenced by the Arrangement.

Arrangement: The Arrangement between the Canadian Food Inspection Agency and the United States Department of Agriculture for the Recognition of Foreign Animal Disease Control and Eradication Zones ( see Appendix 1).

Canada: All ten prov inces and 3 territories of Canada.

Case: Occurrence of a n HCFAD agent in an animal

. Domestic livestock : Domestic livestock are those animals that are either bred to be dependent on or are under the control of humans, such as cattle, bison, captive cervids, sheep, goats, pigs, horses, and poultry. For the purposes of this Framework , domestic livestock does not include laboratory or research animals, pets, or aquatic species.

Disease

- free zone: A geographic region not included in any area of control. Disease

- free zone is synonymous with Free Area as used by APHIS and Free Zone as used by CFIA.
Foreign animal disease (FAD) : A n existing or emerging animal disease that poses a severe threat to animal health, the economy, and/or human health, is not usuall y present in a partner country and, if detected

, is subject to f ederally

- mandated control and eradication measures.

Framework: The Framework for Implementing and Maintaining the Arrangement between the CFIA and the USDA for the Recogn i tion of Foreign Animal Disease Control and Eradication Zones (this document).
Highly contagious FAD: A n FAD that has the ability to spread in an extremely rapid manner.

Outbreak: One or more cases of a n HCFAD.

Partner country: A country that is a signator y to the Arrangement

. Project: A specific activity, plan, or task led by the Working Group under this Framework.

Stakeholder: Any person or other entity that is or could be affected by the Arrangement or its implementation, or that otherwise has an interest in the Arrangement or its implementation.

Stamping out: C arrying out under the authority of the v eterinary services , on confirmation of the occurrence of a disease, the destruction of the animals that are in fected and those suspected of being
in fected in the herd and, where appropriate, those in other herds that have been exposed to the disease agent by direct animal to animal contact, or by indirect contact of a kind likely to cause transmission of the disease agent

. United States: All of the S tates of the United States, the District of Columbia, Guam, the Commonwealth of the Northern Mariana I slands, Puerto Rico, the U.S. Virgin Islands, and all other Territories and Possessions of the United States.
World Organization for Animal Health (OIE): An inter national organization d edicated to improving animal health worldwide.

Zoning: Defining a subpopulation of animals on the bas i s of a distinct health status and geographic boundaries within a country’s territory, for the purpose s of disease control and international trade

.

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**Part I**

**— Implementing the**  **Arrangement during an Outbreak** 

**1. Legal A**  **uthority**
This section describes the legal authority in Canada and the United States to make zoning decisions for the control and eradication of a n HCFAD an d recognize the zoning decisions made by appropriate authorities in the other country.

**1 .1**  **United States**
APHIS receives its permanent and general regulatory authority from the Animal Health Protection Act (AHPA), 7 U.S.C. 8301 et seq. The AHPA authorizes the Secretary of Agriculture to take actions necessary

to prevent, detect, control, and eradicate diseases of animals, including FADs, in order to protect animal health, the health and welfare of people, economic interests of livestock and related industri es, the environment, and interstate and foreign commerce in animals and other articles. Title 7 of the Code of Federal Regulations, part 371, delegates this authority down to the Deputy Administrator of Veterinary Services.
APHIS and CFIA recognize the AP HIS Deputy Adminis trator of Veterinary Services

— who is also the Chief Veterinary Officer (CVO) of the United States

— as the appropriate authority to make zoning decisions for the United States and to recognize zoning decisions made by Canada.

**1 .2**  **Canada**

Th e CFIA’s s tatutory authority for control of r eportable HCFADs is contained in the Health of Animals Act of 1990 (the Act )

. The CFIA applies the Act and pursuant regulations

— including the Health of Animals Regulations , the Reportable Diseases Regulations , and the Compensation for Destroyed Animals Regulations

— to regulate animal health and zoonotic disease

. The Act provides, among other things, for CFIA control over importation and exportation of animals, quarantine of infected places , and regulation of an imal movement

. Under the Act, the Minister of Agriculture and Agri

- Food Canada may declare an area to be a primary control zone for a particular disease , and may subsequently declare one or more secondary control zones. The CFIA provides advice to the Min ister on zoning decisi o ns and is responsible for enforcing Ministerial declarations in accordance with the Act and pursuant regulations

. The CFIA and APHIS recognize the Minister of Agriculture and Agri

- Food Canada as the appropriate authority to make zon ing decisions within Canada and the CVO of Canada as the appropriate authority

to recognize zoning decisions made by the United States.

**2**

**. Procedures for Recognition of Zoning D**  **ecisions**

**2 .1**  **Notification of HC**  **FAD C**  **onfirmation**

The United States and Canada will notify each other of any and all confirm ed detections of an HCFAD in domestic livestock. An initial communication between CVOs will help to ensure that each organization is sensitized to the ramifications of any public announcements and notification o f the World Organization for Animal Health ( OIE ) . Additional communications will occur between the corresponding import/export

, emergency response , and public affairs staffs of each country as necessary. A timely courtesy communication will occur if an HCF AD is detected in pets or wildlife.

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The partner country may initially take appropriate action to safeguard animal health in its territory by prohibiting the importation of any animals and commodities that could transmit the disease agent. The extent of the import restrictions may range from a single s tate or p rovince to the entire country
, depending on the disease agent, the apparent magnitude of the outbreak, and other epidemiological factors. The affected country will notif y the partner country when a n area of control is established ( see Section 2.2).
During the outbreak response period, the CVO of the affected country will immediately communicate to the CVO of the partner country any occurrence of the disease outside of an area of control

. The partner country may place additional import restrictions until such time as a new area of control is established and reported to the partner country by the CVO of the affected country in accordance with the procedures outlined in Secti on 2.2.

**2 .2**  **Notification and R**  **ecognition of an Area of C**  **ontrol**

U sing the form in Appendix 4, t he CVO of the affected country will notify the CVO of the partner country when an area of control is established in the affected country . The form requests information concerning the disease agent, the outbreak(s), and the response policy, as well as a detailed map and description of the area of control boundaries. The CVO of the affected country must certify that the information provided is accurate and comp lete, and extend an invitation for one or more qualified staff members of the partner country to embed in and monitor the outbreak response ( see Section 3).

The CVO of the partner country will review the information provided

, countersign the form in the s pace provided, and return a copy to the CVO of the affected country. S/he will also ensure prompt modification of pertinent import restrictions so that trade between disease

- free zones can occur as described in Section 5

. The CVO of the affected country will notify the CVO of the partner country of any modifications to the boundaries of an area of control during the response period, using the form in Appendix 4

.

**2 .3**  **Release of an Area of C**  **ontrol**

The United States and Canada inten d to conduct surveillance in a manner consistent with OIE disease

specific guidelines as described in the Terrestrial Animal Health Code prior to release of restrictions on

a n area of control . The CVO of the affected country will notify the CVO of the part ner country when
restrictions on an area of control are released, using the form in Appendix 4

. Once the CVO of the partner country countersigns to officially recognize the release, s/he will ensure that pertinent remaining import restrictions are lifted p romptly

.

**2.4 Extenuating**  **C ircumstances** 
Canada and the United States anticipate that most HCFAD outbreaks will be small, focal, and well within the resources of the affected country to contain. However, in rare instances, a widespread, multi

- focal, or rapidly progressing HCFAD outbreak may temporarily overwhelm the resources of the affected country and negatively impact its ability to contain the disease agent through zoning. Should this happen , the CVO of the affected count ry will contact the CVO of the partner country to initiate monitoring as described in Section 3, but will not request recognition of an area of control until two incubation period s ha ve elapsed in which no new cases have occurred outside of the infected zo ne. If

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recognition is requested earlier, the CVO of the partner country may elect not to countersign until this time period has elapsed or s/he otherwise determines that the area of control is effectively established

.

**3. Monitoring D**  **uring an**  **O utbreak** 

Both APHIS and CFIA have adopted the Incident Command System (ICS) organizational structure and processes to manage animal health incidents. The CVO of the affected country will invite the CVO of the partner country to nominate one or more qualified staff member s to observe the emergency response, to communicate, liaise, collaborate or offer expert advice and technical support as appropriate. . Th ese staff members may be assigned as Agency Representative s reporting to the Liaison Officer on the ICS Command S taff

, as Liaison s to the Multiagency Coordination Group , or to a similar position

. Regardless, they will participate in briefings, routinely receive briefing materials/notifications, and act as liaison s for the partner country

.

**4**

**. Communication**  **s**

Each co untry w ill follow the internal and external communication procedures established in its own emergency response plans, guidelines, manuals, and/or standard operating procedures in the event of

a n HCFAD outbreak within its territory. Each country w ill also follow procedures established by pertinent APHIS and CFIA staff to communicate import restrictions to the ports, industry, states and provinces, and other stakeholders , and address questions about the Arrangement and trade with disease

- free zones in the a ffected country

. APHIS and CFIA public affairs staff will coordinate their activities to ensure consistency of the message.

**5**

**. Trade**  **Between D isease** 

**- free**  **Z ones** 

P rior to establishment and recognition of an area of control , the extent of trade will be gover ned by the movement restrictions put in place by the affected country and the import restrictions enacted by the partner country. O nce the CVO of the partner country officially recognizes an area of control within the affected country

, normal trade may resume from the disease

- free zone. E xport health certificate s for

any animals and commodities that could be in fected with or contaminated by the disease agent must state that the animal or commodity did not reside in or pass through an establish ed area of control

.

**Part II**

**— Maintaining the Arrangement** 
Maintaining the Arrangement requires both a governance structure designed to keep the Arrangement and underlying evaluations current over time and ongoing projects and other activities designed to foster credibility of the Arrangement among all stakeholders

.

**1**

**. Governance** 

**1.1 Steering Committee** 
A Steering Committee will have primary responsibility for preserving the concept and intent of the Arrangement and promoting the engagement and active participation of stakeholders in its implementation. The Steering Committee will be composed of senior

- le vel representatives of APHIS and CFIA and will have the authority and responsibility to approve resources for use under this Framework,

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oversee the Working Group, and make determinations regarding Working Group recommendations on projects, the Arrangement, this Framework, and other matters.
Proposed Terms of Reference for the Steering Committee are provided in Appendix 5

.

**1 .2**  **Working Group**

A Working Group will have primary responsibility for reaching out to other stakeholders , primarily through a series of projects, to cooperatively develop the means and mindset to effectively implement the Arrangement

, in advance of an HCFAD outbreak. The Working Group will be responsible for keeping the document supporting the Arrangement current, including this Framework, the evaluations, and the Arrangement itself

. The Working Group will be comp o sed of individuals from CFIA and APHIS who have appropriate and complementary professional, technical, or specialist skills. This includes, but is not limited to, subject matter experts in regionalization, emergency preparedness and response, import/export, and other disciplines as required.
Proposed Terms of Reference for the Working Group are provided in Appendix 6

.

**2. Projects** 
In the context of this Framework, a project is a specific activity, plan, or task in support of emergency preparedness, led by the Working Group to foster credibility and facilitate implementation of the Arrangement. The Working Group will identif y projects in consultation with other stakeh olders (see Part III)

, tak ing into account existing venues and opportunities (joint training, cross

- border exercises, etc.).
Other stakeholders are encouraged to conduct their own activities in support of zoning recognition, coordinating and collaborating with the Working Group as appropriate.

Current
, proposed , and completed Working Group p rojects are listed in Appendix 7

.

**3. Resource**  **Considerations**
Projects conducted under this Framework will require commitment and dedication of resources by both Canada and the United States in order to be successful. This Framework does not impose specific resource obligations on either country; however, each country will be responsib le for the costs incurred in each party’s interest related to the support of the Arrangement . In addition, completion of projects is contingent on resource availability.

**Part III**

**— Promoting Stakeholder Awareness and Involvement** 

**1. Consultation and Engageme**  **nt with S takeholders** 

The active involvement of governmental and non

- governmental stakeholders in both Canada and the United States is critical to the success of this RCC initiative. APHIS and CFIA plan to solicit stakeholder input in implementing and maint aining the Arrangement and share that information through public meetings on RCC activities and accomplishments.

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D ecisions on Working Group projects and priorities will be made by the Steering Committee, taking into account the views of stakeholders. The W orking Group will determine the best mechanism to ensure stakeholders are provided with progress updates and opportunities for input on projects and priorities.

**2. Target Audience of Stakeholders** 
The target audience of stakeholders will include but is not limited to several categories of interested groups and individuals, both in the United States and in Canada. The list below is not comprehensive but merely serves as guidance for the outreach efforts of the Steering Committee and Working Group.

Target Audience

• Livestock and meat trade associations

• Livestock farmers’ associations

• Federal, State, Tribal, and Provincial animal health officials

• Tribal and Aboriginal groups

• Other public officials/agencies

• General public

**3. Annual Consultation on Projects and**  **Priorities**
The CFIA and APHIS will formally solicit feedback at least once per year on existing Working Group projects and priorities. The agencies will also solicit proposals for additional projects for consideration under this Framework. This will occur via a mechanism such as a webinar, joint town hall meeting, Federal Register Notice, or e

- mail solicitation (such as through the APHIS Stakeholder Registry) and will take place prior to the annual Steering Committee meeting.

**4. Communication/Consultati**  **on**

In addition to the annual stakeholder consultation on projects and priorities, the Working Group C o

chair s will coordinate ongoing stakeholder engagement through appropriate modes of communication, such as webinars, conference calls, face

- to

- face meetin gs, internet notices, or other means necessary to solicit input and provide updates on projects and priorities.
APHIS and CFIA will also provide updates on projects that are carried out under this Framework to other stakeholders using established forums su ch as Cross

- Border Livestock Health Association meetings, national and regional United States Animal Health Association meetings, and the National Farmed Animal Health and Welfare Council.

**5. Frequency of Communication** 
Frequency of communication will depe nd on both the needs of individual projects and the degree of stakeholder participation and interest.

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**Appendix 1 : Zoning Arrangement** 
[Will be appended to final]

**Appendix 2 :**  **APHIS Evaluation of**  **Zoning for Foreign Animal Disease Control in Canada**
[ W ill be appended to final]

**Appendix 3 : CFIA Evaluation**  **of Zoning for Foreign Animal Disease Control in the U.S.** 
[ Will be appended to final]

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**Appendix 4 :**  **CVO**

**- CVO**  **Notification Form** 

## Notification of Zoning to Control a Foreign Animal Disease Outbreak

Affected Country
Disease Agent Zoning Decision New area of control
Change to existing area of control

Release of area of control Outbreak Summary B rief ly summarize the outbreak to date or provide links to OIE reports:

Boundaries Provide a w ritten description of the area of control boundaries and attach map:

Response Policy Stamping out Other (describe below)

Invitation for Monitoring: I hereby invite one or more qualified staff members of the partner country to embed in and monitor the outbreak response, beginning immediately. Please contact the person below to arrange.

Contact name:

Title:

Email:

Phone:

Certification: I certify that the information above is accurate and complete to the best of my knowledge, and request recognition of these zoning decisions for the purposes of U.S.

- Canad a trade.

_______________________________________________ ____________________ S ignature of the CVO of the affected country Date
Approval: I have reviewed the above information and approve recognition of these zoning decisions by my agency for the purposes of U.S.

- Canad a trade.

_______________________________________________ ____________________ S ignature of the CVO of the partner country Date

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**Appendix 5: Proposed**  **Terms of Reference** 

**— Steering Committee** 

Overview

The United States and Canada entered into an Arrangement between the Canadian Food Inspection Agency and the United States Department of Agriculture for the Recognition of Foreign Animal Disease Control and Eradication Zones (hereafter Arrangement) in October 2012 ( see Appendix 1 )

. In support of the Arrangement, a Framework for Implementing and Maintaining the Arrangement between the CFIA and the USDA for the Recogn i tion of Foreign Animal Disease Control and Eradication Zones (hereafter Framework) was jointly developed by a bilateral working group. The Framework describes a governance structure that consists of a Steering Committee and a Working Group that is designed to keep the Arrangement and underlying evaluations c urrent over time

. Purpose and Scope

The Steering Committee will have primary responsibility for preserving the concept and intent of the Arrangement and promoting the engagement and active participation of stakeholders in its implementation.
Membership

T he Steering Committee is comp osed of senior

- level representatives of APHIS and CFIA , appointed to the Steering Committee by the head of their respective Agency. Co

- chairs are also appointed by each Agency.
Responsibilities

The Steering Committee has primary responsibility for preserving the concept and intent of the Arrangement and promoting the engagement and active participation of stakeholders in its implementation.
The Steering Committee has the authority and responsibility to:

• Appoint Working G roup C o

- chair s;

• Maintain corporate memory of the Arrangement;

• Prioritize projects appropriate to this Framework;

• Review and a pprove , as appropriate, Working Group project work plans;

• Support the Working Group and foster participation of Working Group membe rs in bilateral discussions to explore areas for collaboration and cooperation;

• Secure resources for completion of projects;

• Request progress and other reports from the Working Group C o

- chair s ;

• Make determinations regarding Working Group recommendations, including recommendations to amend the Arrangement or this Framework; and

• Decide on

, and take or task to the Working Group

, further actions as necessary to ensure effective implementation of the Arrangement.

Administration
The Steering Committee will meet annually and will communicate as necessary throughout the year. Additional meetings may be convened at the request of any Steering Committee member. The time and place for the meetings will be determined by the Steering Com mittee Co

- chairs

.

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Guidance

• In Canada, guidance will be provided by the Senior Management Committee of the CFIA with input from the Animal Health Business Line Committee, particularly the animal health executive directors in Science, Programs and Operation s

.

• In the United States, guidance will be provided by the Veterinary Services (VS) Executive Team with input from the VS Leaders Working Group, particularly the pertinent directors from the National Import Export Services and the Surveillance, Preparedness and Response Services.
Reporting

• In Canada, to the Senior Management Committee of the CFIA and to the Regulatory C ooperation Council group within CFIA

.

• In the United States, to the Veterinary Services Executive Team and to the Regulatory Cooperation Council group within APHIS.

Communications

• The Steering Committee will meet at the call of the C o

- chairs, but at least once annually ;

• Decisions will be recorded and the record made available to all Steering Committee members and the Working Group C o

- chair s ;

• The Steering Committee Co

- c hair s will communicate Committee recommendations and decisions to the entities to which they report, the Working Group Co

- chair s, and others as appropriate;

• Steering Committee reports and other formal communications will be reviewed by the
Committee C o

- chairs and approved by the Committee M embers as necessary

.
Governance

• D ecision

- making in the Steering Committee will be by consensus

.

• T asks wil l be shared among Committee members or delegated to the Working Group

. Relationships
To be developed by the Steering Committee but may include other Regulatory Cooperation Council/Beyond the Borders initiatives,

Amendments
Amendments to this document may be made by consensus of the Steering Committee members.

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**Appendix 6**  **: Proposed**  **Terms of Reference**

**— Working Group** 

Overview

The United States and Canada entered into an Arrangement between the Canadian Food Inspection Agency and the United States Department of Agriculture for the Recognition of Foreign Animal Disease Control an d Eradication Zones (hereafter Arrangement) in October 2012 ( see Appendix 1 )

. In support of the Arrangement, a Framework for Implementing and Maintaining the Arrangement between the CFIA and the USDA for the Recogn i tion of Foreign Animal Disease Control and Eradication Zones (hereafter Framework) was jointly developed by a bilateral working group. The Framework describes a governance structure that consists of a Steering Committee and a Working Group that is designed to keep the Arrangement and underlyin g evaluations current over time

. Purpose and Scope

A Working Group will have primary responsibility for reaching out to other stakeholders to cooperatively develop the means and mindset to effectively implement the Arrangement during an HCFAD outbreak.
T he Working Group will be responsible for keeping the document supporting the Arrangement current, including this Framework, the evaluations, and the Arrangement itself.

Membership
The Working Group is comp o sed of individuals from CFIA and APHIS who have appropriate and complementary professional, technical, or specialist skills. This includes, but is not limited to, subject matter experts in regionalization, emergency preparedness and response, import/export, and other disciplines as required. The Steeri ng Committee will appoint a Co

- chair from each Agency.
Responsibilities
The Working Group is collectively responsible for:

• Regularly updating the evaluations that support the Arrangement, assessing the impact of any changes in veterinary infrastructure or emergency management procedures on zoning capability, and recommending amendments to the Arrangement to the Steering Committee as appropriate;

• Periodically reviewing this Framework and recommending amendments to the Framework to the Steering Committee as appropriate;

• Identifying projects to build knowledge of and trust in the Arrangement among stakeholders and facilitate zoning recognition during an HCFAD outbreak; and

• Establishing mechanisms to engage APHIS and CFIA with other F ederal, S tate, P rovincial, T ribal, and non

- governmental stakeholders on an ongoing basis as regards implementation of the Arrangement.
The Working Group C o

- chair s have the authority and responsibility to:

• Recommend potential Working Group members to the Steering Committee;

• Prepare and maintain a work plan for each project;

• Appoint ad

- hoc groups to work on projects as appropriate;

• Promote stakeholder awareness of and involvement in projects;

• Deliver project s according to plan;

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• Document the activities, milestones, and deliverables;

• Manage project resources;

• Produce the project deliverables for approval by the Steering Committee; and

• Prepare update reports on projects, Working Group meetings, and other activities as requested by the Steering Committee.
Additionally, the Working Group C o

- chairs will ensure that the Working Group meets at least annually to review the Arrangement and this Framework. The C o

- chairs will communicate to the Steering Committee any resulting recommendations for amendments to either document.

The co

- chairs will ensure that the evaluations supporting the Arrangement are reviewed at least annually and updated as appropriate. Each co

- chair will immediately inform the other co

- chair of any changes to federal

- level veterinary infrastructure or emergency management pro cedures of which s/he becomes aware that could substantially impact zoning capability or the ability to implement the Arrangement (e.g., veterinary services reorganization or new response plans). The co

- chairs will together determine whether to convene a m eeting of the Working Group to further discuss and assess the impact of the changes.

Each co

- chair will provide a summary of other changes to federal

- level veterinary infrastructure or emergency management procedures (e.g., annual variation in staff or bud get) to the other co

- chair one month prior to the annual meeting of the Working Group.

The co

- chairs will ensure that the Working Group meets at least annually to review existing projects and identify new projects to foster knowledge of and trust in the A rrangement.

Administration
The Working Group will meet at least annually but the Co

- chairs may call additional meeting to fulfill the responsibilities of the Group. The Working Group C o

- chair s will provide support for Working Group conference call/meeting arrangements, developing agendas and minutes for these meetings, and managing information pertaining to Working Group functions

. Guidance

• The bilateral Steering Committee will oversee the work of the Working Group

.

• In Canada, guidance will be provided by the Animal Health Business Line Committee, particularly the animal health executive directors in Science, Programs and Operations

.

• In the United States, guidance will be provided by the VS Leaders Working Group, part icularly pertinent directors from the National Import Export Services and the Surveillance, Preparedness and Response Services.
Reporting

• Working Group Co

- chairs to report to APHIS and CFIA Co

- c hairs on the Steering Committee

. Communications

• The Working Group will meet at the call of the Co

- chai rs, but at least once annually.

• Discussions and decisions will be recorded and the record made availab le to all Working Group members.

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• The Working Group Co

- chairs will communicate formal recommendations to the Stee ring Committee Co

- c hairs and others as appropriate.

• Working Group communications with other entities will be reviewed by the Working Group Co

chairs and approved by the other members as necessary.
Governance

• D ecision

- making in the Working Group will be by consensus

.

• T asks will be shared among the Working G roup members

. Relationships

• M aintain linkages with other Regulatory Cooperation Council/Beyond the Border initiatives to ensure consistency with other animal health i nitiative s

.

• Develop and maintain en gagement with other Federal, State, Provincial, Tribal, and non

governmental stakeholders through a variety of forums.

Amendments

• Amend ments to this document may be made by consensus of the Working Group members.

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**Appendix 7: Working Group P**  **rojects**
Proposed projects as of 1 November 2013:

• Incorporate zoning recognition into current APHIS and CFIA FAD response plans and related documents to ensure it is considered during training exercises and an FAD outbreak.

• Each country to develop and share documentation on procedures that it plans to use during an HCFAD outbreak to confirm freedom from disease in the disease

- free zone(s).

• Revise APHIS and CFIA import/export certificate language to reflect zoning provisions.

• Develop a protocol for rapidly evaluating the economic impacts of resuming trade following an Extenuating Circumstances (Framework Section 2.4) outbreak.

• Joint participation of Canada and the United States in c ross

- border FAD exercises that include zoning recognition and early re

- opening of the international border to trade between disease

free zones.

• Joint participation of CFIA and APHIS technical specialists in training on FAD response and zoning recognition.

• On

- going discussion of various outbreak scen arios to estimate consequences and outcomes, to inform decision

- making on zoning recognition.

• Preparation by each partner country of technical documents and talking points that address questions that may be raised about trade with disease

- free zones in the affected country.

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