2022 Terms and Conditions for AmeriCorps State and National Grants 

For awards issued after June 21, 2022 

These AmeriCorps (AmeriCorps is the operating name for the Corporation for National and 

Community Service) Grant Program Specific Terms and Conditions and the 2022 AmeriCorps General Terms 

and Conditions, are binding on the recipient. 

TABLE OF CONTENTS 

I. Changes from the 2021 AmeriCorps Grant Terms and Conditions 1 

II. Definitions 2 

III. Affiliation with the AmeriCorps National Service Network 3 

IV. Member Recruitment, Selection, and Exit 3 

V. Supervision and Support 5 

VI. Changes in Member Positions 9 

VII. Release from Participation 11 

VIII. Living Allowances, Other In-Service Benefits, and Taxes 12 

IX. Member Records and Confidentiality 16 

X. Budget and Programmatic Changes 17 

XI. Reporting Requirements 19 

XII. Award Period and Incremental Funding 20 

XIII. Program Income 21 

XIV. Safety 21 

XV. National Service Criminal History Check Training 21 

XVI. Fixed Amount Awards 22 

XVII. Evaluation Plans 23 

I. CHANGES FROM THE 2021 AMERICORPS GRANT TERMS AND CONDITIONS

The following revisions were made to the original 2022 AmeriCorps Grant Terms and Conditions:

1. Section VIII.H. – Added language for Reservists/Guard members serving more than two weeks active

duty.
2. Section XI.A. – Changed the progress reporting requirement for non-Indian Tribes planning grants to 

align with other recipient grant reporting requirements.

3. Section XI.B. – Changed the financial reporting requirements for non-Indian Tribes planning grants to 

align with other recipient reporting requirements.

4. Section XI.C. – Changed the due date for the reporting of Other Federal Funds to October 30 to align 

with the submission of the financial report.

 

The changes listed below were the original changes noted as changes to the 2021 AmeriCorps Grant Terms and 

Conditions:

- Section XI.B. Changed the due date for the October financial report to align to the Uniform Guidance. 

- Section XI.E. Emphasized that grantees must submit a quarterly Federal Financial Report (FFR)/Federal 

Cash Transaction Report to the Department of Health and Human 

Services/Payment Management System (HHS/PMS) as part of the final financial reconciliation of the 

grant. 

- Section XV: Updated the link for the required National Service Criminal History Check Training. 

- Section XVII: Evaluation Plan requirements are now addressed through the Terms & Conditions of the 

grant instead of a special condition. 

II. DEFINITIONS 

 

A. Recipient, for the purposes of these terms and conditions, the direct recipient of this award. The 

recipient is legally accountable to AmeriCorps for the use of award funds, or member positions, and 

is bound by the provisions of the award. The recipient is responsible for ensuring that subrecipients 

or other organizations carrying out activities under this award comply with all applicable Federal 

requirements, including the AmeriCorps General Terms and Conditions, these specific terms and 

conditions, regulations applicable to the program, and the National and Community Service Act of 

1990, as amended by the Serve America Act (NCSA). 

 

B. Planning Grant, for the purposes of these terms and conditions, is an award or subaward for the 

planning of a national service program. State Service Commissions may also award planning grants 

as part of their Formula Cost Reimbursement prime award. Planning grants do not include member 

positions. Planning grants are awarded for a maximum of one year. 

 

C. Subrecipient refers to an organization receiving AmeriCorps award funds or member positions from 

a recipient of AmeriCorps funds. See 2 CFR § 200.93. 

 

D. Operating site means the organization that manages the AmeriCorps program and places members 

into service locations. State subrecipients (programs) are operating sites. National recipients must 

identify at least one operating site to which they can assign service locations in the state where they 

are placing members. 

 

E. Program refers to the activities supported under the award. 

 

F. Service Location means the organization where or with which a member actually provides his or her 

service in the community. Typical service locations are schools, food banks, health clinics, 
community parks, etc. The service location may be the same as the operating site, but only if the 

member actually serves at or with the operating site organization. A member may serve at multiple 

service locations, all of which must be listed in the Portal, although the program must select only one 

for the member’s primary assignment. 

 

G. Member or participant means an individual: 

1. Who has been selected by a recipient or subrecipient to serve in an approved national service 

position; 

2. Who is a U.S. citizen, U.S. national, or lawful permanent resident alien of the United States; 

3. Who is at least 17 years of age at the commencement of service unless the member is out of 

school and enrolled in a full-time, year-round youth corps or fulltime summer program as 

defined in the NCSA (42 U.S.C. § 12572 (a)(3)(B)(x)), in which case he or she must be 

between the ages of 16 and 25, inclusive, and; 

4. Who has received a high school diploma or its equivalent, agrees to obtain a high school 

diploma or its equivalent (unless this requirement is waived based on an individual education 

assessment conducted by the program) and the individual did not drop out of an elementary or 

secondary school to enroll in the program, or is enrolled in an institution of higher education 

on an ability to benefit basis and is considered eligible for funds under 20 U.S.C. § 1091. 

 

H. NCSA means the National and Community Service Act of 1990, as amended. See 42 

U.S.C. §§ 12501-12657. 

III. AFFILIATION WITH THE AMERICORPS NATIONAL SERVICE NETWORK 

A. Identification as an AmeriCorps Program or Member. Recipients and subrecipients shall identify 

their programs or projects as AmeriCorps programs. All agreements with subrecipients, operating 

sites, or service locations, related to the AmeriCorps program must explicitly state that the program is 

an AmeriCorps program. Similarly, recipients and subrecipients shall identify all national service 

members serving in their programs AmeriCorps members. 

B. The FY 2022 General Terms and Conditions contain all requirements for recognition of 

AmeriCorps Support. 

IV. MEMBER RECRUITMENT, SELECTION, AND EXIT 

Member recruitment and selection requirements are in AmeriCorps’ regulations at 45 CFR §§ 2522.210 and 

Part 2540, subpart B. In addition, the recipient must ensure that the following procedures are followed: 

 

A. Member Listings/Position Descriptions in the My AmeriCorps Portal. Programs must list all of

their member listings/position descriptions by creating Service Opportunity Listings in the My 

AmeriCorps Portal. 

 

B. Application and Other Fees. Charging an application or other fee to a prospective member to apply 

to serve as an AmeriCorps member is not allowed. Programs may charge application fees to 

prospective members who are applying to their educational institution or participating in their 

academic program if such fees are required of all applicants, but not for applying to serve as an 

AmeriCorps member. For National Service Criminal History Checks, AmeriCorps has allowed grant 
recipients to have applicants front the cost as long as applicants are reimbursed for the expense. This 

is for both applicants that are selected and those that are not. 

 

C. Enrollment of selected members. The My AmeriCorps Portal is the mechanism through which 

programs enter and update member records, including enrolling a member and recording an 

individual’s start date. Programs must enter applicants into the Portal prior to their first day of service 

and in sufficient time for AmeriCorps to automatically or manually verify an individual’s Social 

Security Number and citizenship eligibility. Program staff must also certify that the future member’s 

required National Service Criminal History Check components are completed and adjudicated no 

later than the day before their first day of service. Applicants will not be permitted to enroll in the 

National Service Trust prior to those steps occurring. 

 

 AmeriCorps expects member enrollments to be completed in the My AmeriCorps Portal no later 

than eight (8) days after the start date of the member. An individual is presumed to be an 

AmeriCorps member as of the start date reflected in the My AmeriCorps Portal. Programs are 

responsible for ensuring the data values they enter via the My AmeriCorps Portal are accurate and 

submitted within the required timeframes. AmeriCorps will rely on the information entered by 

programs via the My AmeriCorps Portal. The member’s start of service date indicated on the 

Member Service Agreement/Contract should agree with the value entered into the My AmeriCorps 

Portal. 

 

D. Notice to AmeriCorps’ National Service Trust. The recipient must notify AmeriCorps’ National 

Service Trust, via the My AmeriCorps Portal, within 30 days of a member’s completion of, 

suspension from, or release from, a term of service. Suspension of service is defined as an extended 

period during which the member is not serving, nor accumulating service hours or receiving 

AmeriCorps benefits. AmeriCorps members must complete their own enrollment and exit forms online in the My AmeriCorps Member Portal except in rare cases when the recipient program has 

received written approval to waive this requirement from the Director of AmeriCorps State and 

National or her/his designee. 

 

The recipient also must notify the Trust, via the My AmeriCorps Portal, when a change in a 

member’s term of service is approved and changed (i.e. from full-time to less than fulltime or vice 

versa). Failure to report such changes within the required time frames may result in sanctions to the 

recipient, up to and including, suspension or termination of the award. Recipients or subrecipients 

meet notification requirements by using the appropriate electronic system to inform AmeriCorps of 

changes within the required time frames. Any questions regarding the Trust should be directed to 

the Hotline (800) 9422677. 

 

E. Parental Consent. Parental or legal guardian consent must be obtained for members under 18 years 

of age before members begin a term of service. Recipients may also include an informed consent 

form of their own design as part of the member service agreement materials. 

 

F. Reasonable Accommodation. Programs and activities must be accessible to persons with 

disabilities, and the recipient must provide reasonable accommodation for the known mental or 

physical disabilities of otherwise qualified members, service recipients, applicants, and staff. All 

selections and project assignments must be made without regard to the need to provide reasonable 

accommodation. As such, inquiries about the need for reasonable accommodation should take place 

after a member has been offered an AmeriCorps position. There may be funding available from 
AmeriCorps to offset the recipients’ costs on a first come, first serve basis. Please email 

Accommodations@cns.gov for more information. 

G. Assigning Members to Service Locations. The recipient is required to ensure that all operating 

sites and all service locations are entered in the My AmeriCorps Portal for all members within eight 

(8) calendar days of members’ starting a term of service. The recipient is required to include the 

name of the organization, and the full address or zip plus-four of the service locations where each 

member will be serving. If a member is serving at multiple service locations, the program must select 

as the site where the member serves the majority of his or her hours as the member’s primary 

assignment. However, all service locations must be listed in the Portal. 

 

H. Completion of Terms of Service. The recipient must ensure that each member has sufficient 

opportunity to complete the required number of hours of service to qualify for the education award. 

Members must be exited within 30 days of the end of their term of service. If this grant award expires 

or is not renewed, a member who was scheduled to continue in a term of service may either be placed 

in another program, where feasible, or if the member has completed at least 15% of the service hour 

requirement, the member may receive a pro-rated education award. 

 

While programs have up to 30 days to report a member’s completion of service, for those individuals 

intending to re-enroll in AmeriCorps, programs must exit the members before they can be re-enrolled 

in another term of service. 

 

I. Member Exit. In order for a member to receive an education award from the National Service Trust, 

the recipient must certify to the National Service Trust that the member satisfactorily and 

successfully completed the term of service and is eligible to receive the education benefit. The 

recipient (and any individual or entity acting on behalf of the recipient) is responsible for the 

accuracy of the information certified on the end-of- term certification. 

 

Penalties for false information: Any recipient who makes a materially false statement or 

representation in connection with the approval or disbursement of an education award or other 

payment from the National Service Trust may be liable for the recovery of funds and subject to civil 

sanctions. Any individual involved in making a materially false statement may be subject to criminal 

sanctions. If AmeriCorps determines that the certification of a member’s hours is erroneous, the 

award recipient may be charged for any payment or potential payment from the National Service 

Trust. In assessing the amount of the charge, AmeriCorps shall consider the full facts and 

circumstances surrounding the erroneous or incorrect certification. (See 42 U.S.C. §12602a(b)). 

V. SUPERVISION AND SUPPORT 

A. Planning for the Term of Service. The recipient must develop member positions that provide for 

meaningful service activities and performance criteria that are appropriate to the skill level of 

members. The recipient is responsible for ensuring that the positions do not include or put the 

AmeriCorps member in a situation in which the member is at risk for engaging in any prohibited 

activity (see 45 CFR § 2520.65), activity that would violate the nonduplication and nondisplacement 

requirements (see 45 CFR § 2540.100), or exceeding the limitations on allowable fundraising activity 

(see 45 CFR §§ 2520.40.45). The recipient must accurately and completely describe the activities to 

be performed by each member in a position description. Position descriptions must be provided to 

AmeriCorps upon request. The recipient must ensure that each member has sufficient opportunity to 
complete the required number of hours to qualify for an education award. In planning for the 

member’s term of service, the recipient must account for holidays and other time off and must 

provide each member with sufficient opportunity to make up missed hours. 

 

B. Member Service Agreements. The recipient must require that each member sign a member service 

agreement that includes, at a minimum, the following: 

 

1. Member position description; 

2. The minimum number of service hours (as required by statute) and other requirements (as 

developed by the recipient) necessary to successfully complete the term of service and to be 

eligible for the education award; 

3. The amount of the education award being offered for successful completion of the terms of 

service in which the individual is enrolling; 

4. Standards of conduct, as developed by the recipient or sub recipient; 

5. The list of prohibited activities, including those specified in the regulations at 45 CFR § 

2520.65 (see paragraph C, below); 

6. The text of 45 CFR §§ 2540.100(e)-(f), which relates to Nonduplication and Nondisplacement; 

7. The text of 45 CFR §§ 2520.40-.45, which relates to fundraising by members; 

8. Requirements under the Drug-Free Workplace Act (41 U.S.C. § 701 et seq.); 

9. Civil rights requirements, complaint procedures, and rights of beneficiaries; 

10. Suspension and termination rules; 

11. The specific circumstances under which a member may be released for cause; 

12. Grievance procedures; and 

13. Other requirements established by the recipient. 

 

The recipient should ensure that the service agreement is signed on or before commencement of 

service but the effective date will not be before the member is enrolled in the AmeriCorps Portal. 

 

C. Prohibited Activities. While charging time to the AmeriCorps program, accumulating service or 

training hours, or otherwise performing activities supported by the AmeriCorps program or 

AmeriCorps, staff and members may not engage in the following activities (see 45 CFR § 2520.65): 

 

1. Attempting to influence legislation; 

2. Organizing or engaging in protests, petitions, boycotts, or strikes; 

3. Assisting, promoting, or deterring union organizing; 

4. Impairing existing contracts for services or collective bargaining agreements; 

5. Engaging in partisan political activities, or other activities designed to influence the outcome of 

an election to any public office; 

6. Participating in, or endorsing, events or activities that are likely to include advocacy for or 

against political parties, political platforms, political candidates, proposed legislation, or elected 

officials; 

7. Engaging in religious instruction, conducting worship services, providing instruction as part of 

a program that includes mandatory religious instruction or worship, constructing or operating 

facilities devoted to religious instruction or worship, maintaining facilities primarily or 

inherently devoted to religious instruction or worship, or engaging in any form of religious 

proselytization; 

8. Providing a direct benefit to— 
a. A business organized for profit; 

b. A labor union; 

c. A partisan political organization; 

d. A nonprofit organization that fails to comply with the restrictions contained in section 

501(c)(3) of the Internal Revenue Code of 1986 related to engaging in political activities 

or substantial amount of lobbying except that nothing in these provisions shall be 

construed to prevent participants from engaging in advocacy activities undertaken at their 

own initiative; and 

e. An organization engaged in the religious activities described in paragraph C. 

7. above, unless AmeriCorps assistance is not used to support those religious activities; 

9. Conducting a voter registration drive or using AmeriCorps funds to conduct a voter registration 

drive; 

10. Providing abortion services or referrals for receipt of such services; and 

11. Such other activities as AmeriCorps may prohibit. 

 

In addition to the above activities, the below activities are additionally prohibited: 

 

Census Activities. AmeriCorps members and volunteers associated with AmeriCorps grants may not 

engage in census activities during service hours. Being a census taker during service hours is 

categorically prohibited. Census-related activities (e.g., promotion of the Census, education about the 

importance of the Census) do not align with AmeriCorps State and National objectives. What 

members and volunteers do on their own time is up to them, consistent with program policies about 

outside employment and activities. 

 

Election and Polling Activities. AmeriCorps member may not provide services for election or 

polling locations or in support of such activities. 

 

AmeriCorps members may not engage in the above activities directly or indirectly by recruiting, 

training, or managing others for the primary purpose of engaging in one of the activities listed above. 

Individuals may exercise their rights as private citizens and may participate in the activities listed 

above on their initiative, on non-AmeriCorps time, and using non- AmeriCorps funds. Individuals 

should not wear the AmeriCorps logo while doing engaging in any of the above activities on their 

personal time. 

 

All locations where members serve should post a list of the prohibited activities, when possible. 

 

D. Supervision. The recipient must provide members with adequate supervision by qualified 

supervisors consistent with the award. The recipient must conduct an orientation for members, 

including training on what activities are prohibited during AmeriCorps service hours, and comply 

with any pre-service orientation or training required by AmeriCorps. The recipient must ensure that 

no more than 20 percent of the aggregate of all AmeriCorps member service hours are spent in 

education and training activities as set forth in 45 CFR § 2520.50. 

 

E. Teleservice. AmeriCorps members should generally be providing service directly to the people and 

in the communities where they serve rather than performing service remotely. Therefore, teleservice 

should be limited to certain situations. Teleservice— like all service—should have appropriate 

documentation, supervision and oversight. 
 

A grantee may determine that teleservice is appropriate based on the situation (e.g., COVID-19 public 

health emergency) and type of service being delivered (e.g., tutoring via telephonic or video 

conference). Teleservice is appropriate only when the activity can be meaningfully supervised and the 

hours verified independently. If a grantee or subgrantee determines that its AmeriCorps members will 

be allowed to teleserve, the grantee must establish or update an existing policy to address the 

following: 

 

• Expectations of the communication requirements between supervisors and teleserving members 

• Mitigation of the increased risk of time and attendance abuse 

• Appropriate supervision including validation of the activities to be performed (and 

accompaniment, as necessary), and 

• Verification of hours claimed. 

 

Further, the grantee should consider updating its insurance coverage to address legal liability 

attribution (for the grantee or tele-serving member) for incidents that occur during teleservice. 

 

F. AmeriCorps Members as Team Leaders. Programs may create positions where AmeriCorps 

members provide an additional layer of leadership and support for members under certain 

conditions. All the activities and prohibitions that apply to AmeriCorps members also apply to Team 

Leaders. Team Leaders are not permitted to act in a staff capacity, including supervising members. 

Team Leaders must not be responsible for program development and coordination; however, they 

may assist by providing information and resources on best practices or by helping to develop 

portions of the program such as the training curriculum. Under no circumstances should an 

AmeriCorps member serving as a Team Leader be the individual legally responsible for the program 

or other members. 

 

The Team Leader position description should emphasize activities that involve the member(s) in 

performing direct service or providing support to members engaged in direct service. Unallowable 

Team Leader activities include: signing member timesheets; evaluating member performance; 

disciplining AmeriCorps members; enrolling/dismissing AmeriCorps members; writing and/or 

signing program reports; managing the program’s payroll and budget. 

 

G. Performance Reviews. The recipient must conduct and keep a record of at least a midterm and an 

end-of-term written evaluation of each member’s performance for fulltime members and an end-ofterm written evaluation for all less-than-full-time members. The end-of-term evaluation should 

address, at a minimum, the following factors: 

 

1. Whether the member has completed the required number of hours; 

2. Whether the member has satisfactorily completed assignments; and; 

3. Whether the member has met other performance criteria that were clearly communicated at the 

beginning of the term of service. 

 

H. Timekeeping. The recipient is required to ensure that time and attendance recordkeeping is 

conducted by the AmeriCorps member’s supervisor. This time and attendance record is used to 

document member eligibility for in-service and post service benefits. The recipient must have a 

timekeeping system that is compliant with 2 CFR § 200.430. 

 
If a Professional Corps program wants to follow the timekeeping practices of its profession and 

certify that members have completed the minimum required hours, excluding sick and vacation days, 

it must get advance written approval from AmeriCorps via a special condition on an amendment. If a 

State Commission Formula-funded Professional Corps program wants to follow the timekeeping 

practices of its profession and certify that members have completed the minimum required hours, 

excluding sick and vacation days, it must get advance written approval from the State Commission. 

 

I. Jury Duty. The grantee must allow AmeriCorps members to serve on a jury without being penalized 

for doing so. During the time AmeriCorps members serve as jurors, they should continue to receive 

credit for their normal service hours, a living allowance, healthcare coverage and, if applicable, 

childcare coverage regardless of any reimbursements for incidental expenses received from the 

court. 

 

J. Member Death or Injury. The recipient must immediately report any member deaths or serious 

injuries to the designated AmeriCorps Portfolio Manager. 

VI. CHANGES IN MEMBER POSITIONS 

A. Changes that Require AmeriCorps Approval. Circumstances may arise within a program that 

necessitate changing the type of unfilled AmeriCorps member positions awarded to a recipient or 

subrecipient, or changing the term of service of a currently 
enrolled member. Note that once a member is exited with a partial education award, the remaining 

portion of that education award is not available for use. The following changes require written 

approval from AmeriCorps’ Office of Grant Administration as well as written approval and 

concurrence from the State Commission or Direct (including National Direct, State Direct, Tribal, 

Territory Direct, or Education Award Only (EAP)) recipient: 

 

1. A change in the number of member service year (MSY) positions in the award and 

2. A change in the funding level of the award. 

 

B. Changing Types of Unfilled member positions. Recipients or subrecipients may change the type of 

member positions awarded to their program if: 

 

1. The change does not increase the total MSYs authorized in the Notice of Grant Award (e.g. one 

half-time position cannot be changed to one full-time position); and 

2. The change does not result in an increase in the aggregate value of the education award. 

 

Changes in the above types of member positions may be made by the recipient directly in the My 

AmeriCorps Portal. 

 

C. Changing a Term of Service for an enrolled Member. Changes in terms of service for enrolled 

members may not result in an increased number of MSYs for the program. 

 

1. Full-time. State Commissions and National Direct Organizations may authorize or approve 

occasional changes of currently enrolled full-time members to less than fulltime members. 

Impact on program quality should be factored into approval of such requests. AmeriCorps -

provided or funded healthcare or childcare costs are not available for less than full-time 

members unless they are serving in a full-time capacity (see section VIII.D. and E.). Recipients 

and subrecipients may not transfer currently enrolled full-time members to a less than full-time 

status simply to provide the member a less than full-time education award. 

 

2. Less than Full-time. AmeriCorps discourages changing less than fulltime members to full-time 

because it is very difficult to manage, unless done very early in the member’s term of service. 

State Commissions and Direct recipients (including National Direct, State Direct, Tribal, 

Territory Direct, and Education Award Only recipients) may authorize or approve such changes 

so long as their current budget can accommodate such changes. Programs must keep in mind 

that a member’s minimum 1700 hours must be completed within 12 months of the member’s 

original start date. 

D. Refilling Member Position. With the exception of recipients whose awards have special conditions 

under 2 CFR §§ 200.208 or 200.339, AmeriCorps State and National programs that have fully 

enrolled their awarded member positions are allowed to replace any member who terminates service

before completing 30 percent of his/her term provided 

that the member who is terminated is not eligible for and does not receive a pro-rated education 

award. Programs may not refill the same member position more than once. 

 

As a fail-safe mechanism to ensure that resources are available in the National Service Trust to 

finance all earned education awards, AmeriCorps will suspend refilling if either: 
 

a. Total AmeriCorps enrollment reaches 97 percent of awarded member 

positions; or 

b. The number of refills reaches five percent of awarded member positions. 

 

Refill member positions may not be transferred between operating sites. Refilled member positions 

may not be combined with unfilled member positions. 

 

E. Formula and State Competitive Award Member Position Transfers. State commissions are 

allowed to transfer member positions (i.e., slots) among their state formula and competitive 

subrecipients within a given prime grant in order to maximize enrollment and cost effectiveness 

without prior approval. State commissions may not transfer member positions between competitive 

and formula subrecipients, or vice-versa. State commissions may not transfer funds among their 

competitive subrecipients. 

 

Moving member positions from one formula prime grant to another formula prime grant requires 

prior approval, via amendments to both prime grants. 

 

F. Notice to Childcare and Healthcare Providers. Recipients and subrecipients must immediately 

notify AmeriCorps’ designated agents, in writing, when a member’s status changes in a manner that 

affects their eligibility for childcare or healthcare. See Section 

VIII.D. 

VII. RELEASE FROM PARTICIPATION 

Recipients may release members from participation for two reasons: (a) for compelling personal 

circumstances; and (b) for cause. See 45 CFR § 2522.230 for requirements. Whether the reason for the 

release amounts to circumstances beyond the member’s control is determined by the grant recipient, 

consistent with the criteria listed in 45 CFR § 2522.230(a). Failure to follow the requirements set forth in 

regulation (e.g., releasing an individual for a noncompelling personal circumstance, such as when the 

individual is leaving to go to school) is considered non-compliance with award requirements and may result 

in disallowed costs and other remedies for non-compliance. The recipient should retain the documentation 

supporting its determination that release for compelling personal circumstances is warranted. In addition to 

the regulations, the following applies: 

 

No Automatic Disqualification if Released for Cause: A release for cause covers all circumstances in 

which a member does not successfully complete his/her term of service for reasons other than compelling 

personal circumstances. Therefore, it is possible for a member to receive a satisfactory performance review 

and be released for cause. For example, a member who is released for cause from a first term–e.g. the 

individual has decided to take a job offer–but who otherwise performed well would not be disqualified 

from enrolling for a subsequent term as long as the individual received a satisfactory performance 

evaluation for the first period of service. 

 

Compelling Personal Circumstance for Pregnancy/Childbirth: Pregnancy and/or childbirth could be 

determined by the grantee to be compelling personal circumstances if the member requests it. The program 

cannot require a member to justify wanting to leave a term of service for pregnancy. Likewise, a program 

cannot require that a member leave their term of service due to a pregnancy – that would be an instance of 

discrimination on the basis of gender in violation of AmeriCorps’ anti-discrimination policy. A full-time 
member might qualify under the Family Medical Leave Act if the member is covered, or the program could 

suspend the member so that the member can return some time in the future (within 2 years) to complete 

their term of service. 

VIII. LIVING ALLOWANCES, OTHER IN-SERVICE BENEFITS, AND TAXES 

Requirements related to member living allowances and benefits are in 45 CFR §§ 2522.240 and 2522.250. 

In addition, recipients must ensure that the following procedures are followed: 

 

A. Allowance Distribution. A living allowance is not a wage. Recipients must not pay a living 

allowance on an hourly basis. Recipients should pay the living allowance in regular increments, such 

as weekly or bi-weekly, paying an increased increment only on the basis of increased living expenses 

such as food, housing, or transportation. Payments should not fluctuate based on the number of hours 

served in a particular time period and must cease when the member’s service ceases. 

 

If a member serves all required hours and is permitted to conclude his or her term of service before 

the originally agreed upon end of term, the recipient may not provide a lump sum payment to the 

member. Similarly, if a member is selected after the program’s start date, the recipient must provide 

regular living allowance payments from the member’s start date and may not increase the member’s 

living allowance incremental payment or provide a lump sum to make up any missed payments. 

 

Education Award Program Fixed Amount awards (EAPs) may provide a living allowance or other inservice benefits to their members, but are not required to do so. Full-cost and other Fixed Amount 

recipients must provide a living allowance and other benefits to their full-time members. 

 

B. Waiving the Living Allowance. If a living allowance is paid, a member may waive all or part of the 

payment of a living allowance if, for example, he or she believes his or her public assistance may be 

lost or decreased because of the living allowance. Even if a member waives his or her right to receive 

the living allowance, it is possible—depending on the specific public assistance program rules—that 

the amount of the living allowance that the member is eligible to receive will be deemed available. A 

member who has waived the living allowance may revoke the waiver at any time and may begin 

receiving 

the living allowance going forward from the date the individual revoked the waiver. A member may 

not receive any portion of the living allowance for the period of time the living allowance was 

waived. 

 

C. Taxes and Insurance. 

 

1. Liability Insurance Coverage. The recipient is responsible for ensuring adequate general 

liability coverage for the organization, employees and members, including coverage of 

members engaged in on- and off-site project activities. 

2. FICA (Social Security and Medicare taxes). Unless the recipient obtains a ruling from the 

Social Security Administration or the Internal Revenue Service that specifically exempts its 

AmeriCorps members from FICA requirements, the recipient must pay FICA for any member 

receiving a living allowance. The recipient also must withhold 7.65% from the member’s living 

allowance. 
3. Income Taxes. The recipient must withhold Federal personal income taxes from member living 

allowances, requiring each member to complete a W-4 form at the beginning of the term of 

service and providing a W-2 form at the close of the tax year. The recipient must comply with 

any applicable state or local tax requirements. 

4. Worker’s Compensation. Some states require worker’s compensation for AmeriCorps 

members. Recipients must check with State Departments of Labor or state commissions to 

determine worker’s compensation requirements. If worker’s compensation is not required, 

recipients must obtain Occupational, Accidental, and Death and Dismemberment coverage for 

members to cover in- service injury or incidents. 

5. Unemployment Insurance. The U.S. Department of Labor ruled on April 20, 1995 that federal 

unemployment compensation law does not require coverage for members because no employeremployee relationship exists. The grantee may not charge the cost of unemployment insurance 

taxes to the grant unless mandated by state law. Programs are responsible for determining the 

requirements of state law by consulting their State Commission, legal counsel, or the applicable 

state agency. 

 

D. Healthcare Coverage. Except for EAPs, Professional Corps, or members covered under a collective 

bargaining agreement, the recipient must provide, or make available, healthcare insurance to those 

members serving a 1700-hour full-time term who are not otherwise covered by a healthcare policy at 

the time the member begins his/her term of service. The recipient must also provide, or make 

available, healthcare insurance to members serving a 1700-hour full-time term who lose coverage 

during their term of service as a result of service or through no deliberate act of their own. 

AmeriCorps will not cover healthcare costs for dependent coverage. 

 

Less-than-full-time members who are serving in a full-time capacity for a sustained period of time 

(e.g. a full-time summer project) are eligible for healthcare benefits. Programs may provide health 

insurance to less-than- full-time members serving in a full-time capacity, but they are not required to 

do so. For purposes of this provision, a member is serving in a full-time capacity when his/her regular 

term of service will involve performing service on a normal full-time schedule for a period of six 

weeks or more. A member may be serving in a full-time capacity without regard to whether his/her 

agreed term of service will result in a full-time Segal AmeriCorps Education Award. 

 

Any of the following health insurance options will satisfy the requirement for health insurance for 

full-time AmeriCorps members (or less than fulltime members serving in a full-time capacity): 

staying on parents’ or spouse plan; insurance obtained through the Federal Health Insurance 

Marketplace of at least the Bronze level plan; insurance obtained through private insurance broker; 

Medicaid, Medicare or military benefits. AmeriCorps programs purchasing their own health 

insurance for members must ensure plans are minimum essential coverage (MEC) and meet the 

requirements of the Affordable Care Act. 

 

On Friday May 2, 2014 the U.S. Department of Health and Human Services (HHS) announced a 

Special Enrollment Period (SEP) for members in AmeriCorps State and National programs, who are 

not provided health insurance options or who are provided short-term limited duration coverage or 

self-funded coverage not considered MEC. Members in the AmeriCorps State and National programs 

and their dependents in the Federally-facilitated Marketplace (FFM) are eligible to enroll in 

Marketplace coverage when they experience the following triggering events: 

• On the date they begin their service terms; and 
• On the date they lose any coverage offered through their program after their service term 

ends. (Source: 45 CFR § 155.420(d)(9)). 

 

Members have 60 days from the triggering event to select a plan. 

 

Coverage effective date is prospective based on the date of plan selection. A copy of the HHS Notice, 

which provides instructions on how to activate the special enrollment period is available at 

https://www.cms.gov/CCIIO/Resources/Regulations-and- Guidance/Downloads/SEP-and-hardshipFAQ-5-1-2014.pdf. Members can also visit healthcare.gov for additional information about special 

enrollment periods: 

https://www.healthcare.gov/coverage-outside- open enrollment-enrollment-period/. 

 

If coverage is being provided via the Healthcare Marketplace, and thus third-party payment is not an 

option, programs must develop a process to reimburse members for monthly premiums.

Reimbursements for health insurance premiums are considered taxable income for the member, and 

programs must have a way to document such reimbursements. 

 

E. Temporary Leave, Healthcare, and Benefits. If temporary leave is appropriate, grantees have the 

flexibility to determine the duration of the absence and may choose to continue providing health or 

other benefits to the member during the period of absence. The member may be suspended (via 

compelling personal circumstances) during the period of temporary leave. If suspended, the member 

may not receive a living allowance. 

 

The length of the leave should be based on two considerations: (1) the circumstances of the situation; 

and (2) the impact of the absence on the member’s service experience and on the overall program. If 

the disruption would seriously compromise the member’s service experience or the quality of the 

program as a whole, then the grantee may offer the member the option of rejoining the program in the 

next class or completely withdrawing from the program. 

 

The Federal Family Medical Leave Act, (FMLA) applies to full-time staff and members that have 

served for more than 12 months and at least 1,250 hours when the grantee has 50 or more 

employees/members at a work/service site per 29 U.S.C. 2611. See 42 U.S.C. 12631; 45 CFR § 

2540.220. 

 

F. Administration of Childcare Payments. In general, AmeriCorps will provide for childcare 

payments, which will be administered through an outside contractor. 

Requirements and eligibility criteria are in the AmeriCorps regulations, 45 CFR § 2522.250. 

AmeriCorps will not cover childcare costs for members who serve on a less than full-time basis for a 

sustained period of time, or who have ceased serving. Programs may provide childcare to less-thanfull-time members serving in a full-time capacity, but they are not required to do so. Recipients that 

choose to provide childcare and will claim the costs of childcare as matching costs, as approved in 

their budget, may contact the childcare contractor for technical assistance. The criteria for member 

eligibility are contained in 45 CFR § 2522.250. Also, see the AmeriCorps Childcare Benefits 

Program website 

(https://americorpschildcare.com/) for more detailed information on childcare benefits. 

 

G. Notice to Childcare Benefit Administrator and Providers. The program must notify AmeriCorps’ 

designated agents in writing within five business days after a member’s status changes in a manner 
that affects the member’s eligibility for childcare. After five days, the recipient will be liable for any 

erroneous payments made to a childcare provider for an AmeriCorps member ineligible to receive 

AmeriCorps childcare benefits. Examples of changes in status include: changes to a member's 

scheduled service so that he/she is no longer serving on a full-time basis, terminating or releasing a 

member from service, suspending a member for cause for a lengthy or indefinite time period, 

temporarily suspending a member for cause and/or other disciplinary actions, and/or any other 

change in the member’s service status that could have an impact on childcare benefit eligibility. 

Program directors should contact the childcare provider on childcare related changes. 

 

H. Time off for Members Serving in the Armed Forces Reserves. Generally, the Reserve 

Components of the U.S. Army, U.S. Navy, U.S. Air Force, U.S. Marine Corps, U.S. Coast Guard, the 

Army National Guard, and the Air National Guard require reservists to serve one weekend a month 

(inactive duty/Drill) plus 12 to 15 days a year (hereafter referred to as the two-week active duty 

service). To the extent possible, grantees should seek to minimize the disruption in members’ 

AmeriCorps service as a result of discharging responsibilities related to their reservist duties. If 

members have a choice of when to fulfill their annual two-week active duty requirement, they should 

do so when it will not disrupt their AmeriCorps service. In instances where the dates of active duty 

are inflexible and conflict with AmeriCorps service, members should be granted a leave of absence 

for the two-week period of active duty service in the Reserves. Grantees should continue to pay 

the living allowance and provide health care and childcare coverage for the two-week 

period of active duty. 

Grantees should credit members for AmeriCorps service hours during their two weeks of active duty

service in the Reserves if it occurs during their AmeriCorps service. The member would receive 

credit for the number of hours he or she would have served during that period had there been no 

interruption. For example, if a full-time member is signed up to serve 30 hours of AmeriCorps service 

one week and 40 hours of AmeriCorps service on the following week, she or he would receive 70 

hours of AmeriCorps service credit for the two weeks of active duty service regardless of the actual 

number of hours served in the Reserves. For a Reservists/Guard member serving more than two 

weeks active duty in a year, a grantee may elect to provide an extension to the leave of absence 

period on a case by case basis, after consultation with AmeriCorps. No AmeriCorps service credit is 

earned for the once-a-month weekend (inactive duty/Drill) service in the Reserves. 

 

Reservists in the U.S. Armed Forces receive compensation for their mandatory two weeks of active 

duty service. The compensation regulations governing the Army and Air National Guard may vary by 

state. 

 

IX. MEMBER RECORDS AND CONFIDENTIALITY 

 

A. Recordkeeping. The recipient must maintain records, including the position description, sufficient 

to establish that each member was eligible to participate and that the member successfully completed 

all program requirements. A program may store member files electronically and use electronic 

signatures if the program can ensure the validity and integrity of the record and signature is 

maintained. 

 

The program’s electronic storage procedures and system must provide for the safekeeping and 

security of the records, including: 
1. Sufficient prevention of unauthorized alterations or erasures of records; 

2. Effective security measures to ensure that only authorized persons have access to records; 

3. Adequate measures designed to prevent physical damage to records; and 

4. A system providing for back-up and recovery of records; and 

 

The electronic storage procedures and system provide for the easy retrieval of records in a timely 

fashion, including: 

1. Storage of the records in a physically accessible location; 

2. Clear and accurate labeling of all records; and 

3. Storage of the records in a usable, readable format. 

 

B. Verification of Eligibility. Unless an individual’s social security number and citizenship are verified 

through the My AmeriCorps Portal, the recipient must obtain and maintain documentation as required 

by 45 CFR § 2522.200(c). Programs that receive notice that one of their members was not verified –

either the member’s social security number or their citizenship was not verified – must provide the 

requested documentation to AmeriCorps or they will not be able to enroll the applicant in the 

program. Enrolling in the My AmeriCorps Portal requires members to certify their high school 

status. Such certification fulfills the recipient’s verification requirement to obtain and maintain 

documentation from the member relating to the member’s high school education. If the member is 

incapable of obtaining a high school diploma or its equivalent, as determined by an independent 

evaluation, the recipient must retain a copy of the supporting evaluation. 

 

C. Confidential Member Information. The recipient must maintain the confidentiality of information 

regarding individual members. The recipient must obtain the prior written consent of all members 

before using their names, photographs and other identifying information for publicity, promotional or 

other purposes. Recipients may release aggregate and other non-identifying information and are 

required to release member information to AmeriCorps and its designated contractors. The recipient 

must permit a member who submits a written request for access to review records that pertain to the 

member and were created pursuant to this award. 

 

D. National Service Criminal History Check. The specific requirements of the National Service 

Criminal History Check, including the timing and recordkeeping requirements, are specified at 45 

CFR §§ 2540.201 - .207. See also https://americorps.gov/granteessponsors/history-check for more 

information on how to correctly conduct and document the NSCHC. You must maintain 

documentation of the NSCHC, including the results or summary of the component checks. Failure to 

adhere to the NSCHC requirements may result in sanctions, including disallowance of all or part of 

the costs associated with the non-compliance or other remedies that may be legally available (see 2 

CFR § 200.339). 

X. BUDGET AND PROGRAMMATIC CHANGES 

A. Programmatic Changes. The recipient must first obtain the prior written approval of the 

AmeriCorps Portfolio Manager before making any of the following changes (1-3): 

 

1. Changes in the scope, objectives or goals of the program, whether or not they involve 

budgetary changes; 
2. Substantial changes in the level of member supervision; 

3. Entering into additional sub awards or contracts for AmeriCorps activities funded by the award, 

but not identified or included in the approved application and award budget. 

 

Upon notification to the AmeriCorps Portfolio Manager, recipients may make programmatic changes 

due to, or in response to, an officially-declared state or national disaster without written approval 

from AmeriCorps. As soon as practicable, recipients making disaster-related programmatic changes 

must discuss the recordkeeping, member activities, performance measure adjustments, and other 

AmeriCorps award requirements with the AmeriCorps Portfolio Manager. While written approval 

from AmeriCorps is not required before making disaster-related programmatic changes, AmeriCorps 

reserves the right to limit or deny disaster-related programmatic changes, including disallowing costs 

associated with the disaster related activities. 

 

B. Program Changes for Formula Programs. State Commissions are responsible for approving the 

above changes for state formula programs. 

C. Budgetary Changes. The recipient must obtain the prior written approval of 

AmeriCorps’ Office of Grant Administration before deviating from the approved budget in any of the 

following ways: 

 

1. Specific Costs Requiring Prior Approval before Incurrence under the uniform administrative 

requirement, cost principles, and audit requirements for Federal awards at 2 CFR Parts 200 and 

2205. Certain cost items in 2 CFR Parts 200 and 2205 require approval of the awarding agency 

for the cost to be allowable such as preaward costs. Please ensure you consult the regulations 

prior to incurring costs to ensure allowability. 

2. Purchases of Equipment over $5,000 using award funds, unless specified in the approved 

application and budget. 

3. Unless the AmeriCorps share of the award is $100,000 or less, changes to cumulative and/or 

aggregate budget line items that amount to 10 percent or more of the total budget must be 

approved in writing in advance by AmeriCorps. The total budget includes both the AmeriCorps 

and recipient shares. Recipients may transfer funds among approved direct cost categories 

when the cumulative amount of such transfers does not exceed 10 percent of the total budget. 

 

D. Approvals of Programmatic and Budget Changes. AmeriCorps’ Portfolio Managers are the only 

officials who have the authority to alter or change the terms and conditions or requirements of the 

award. Portfolio Manager will execute written amendments, and recipients should not assume 

approvals have been granted unless documentation from the Office of Grant Administration (OGA) 

has been received via a Notice of Grant Award. Programmatic changes also require final approval of 

AmeriCorps’ OGA after written recommendation for approval is received from the Portfolio 

Manager. 

 

E. Exceptions for Fixed Amount Awards. Recipients with Fixed Amount awards are not subject to 

the requirements in Section C., Budgetary Changes, above. 

XI. REPORTING REQUIREMENTS 

This section applies only to the recipient. The recipient is responsible for timely submission of periodic 

financial and progress reports during the project period and a final programmatic and financial report. The 
recipient is responsible for setting submission deadlines for its respective subrecipients that ensure the 

timely submission of recipient reports. 

 

A. Recipient Progress Reports. The recipient shall complete and submit annual progress reports in 

eGrants to report on progress toward achievement of its approved performance targets. 

 

For AmeriCorps program grants (grants that include member positions), the Progress Report schedule 

is as follows: 

 

 Due Date Reporting Period Covered 

 November 30 Start of award year through September 30 

 

AmeriCorps Indian Tribes planning grants awarded directly by AmeriCorps submit only a Final 

Progress Report (see section F). 

 

B. Financial Reports. The recipient shall complete and submit financial reports in eGrants (Financial 

Status Reports on menu tree) to report the status of all funds. The recipient must submit timely 

cumulative financial reports in accordance with AmeriCorps guidelines according to the following 

schedule: 

 

 Due Date Reporting Period Covered 

 April 30 Start of award through March 31 

 October 30 April 1 – September 30 

 

AmeriCorps Indian Tribes planning grants awarded directly by AmeriCorps submit only a Final 

Financial Report (see section E). 

 

All recipients, including Fixed Amount recipients, must submit the Federal Financial Report (FFR) -

Cash Transactions Report on a quarterly basis to the Department of Health and Human Services 

Payment Management System (PMS) per the Electronic Funds Transfer Agreement. 

 

C. Reporting Other Federal Funds. The recipient shall report the amount and sources of federal 

funds, other than those provided by AmeriCorps, claimed as matching funds. This includes other 

federal funds expended by subrecipients and operating sites and claimed as match. This information

shall be reported annually on the financial report due October 30 or at the time the final financial 

report is submitted if the final report is due prior to October 30. Fixed Amount recipients are not 

required to report this information. 

 

D. Requests for Extensions. Each recipient must submit required reports by the given dates. 

Extensions of reporting deadlines will be granted only when: 1) the report cannot 

be furnished in a timely manner for reasons, in the determination of AmeriCorps, legitimately beyond 

the control of the recipient; and, 2) AmeriCorps receives a written request explaining the need for an 

extension before the due date of the report. 

 

Extensions of deadlines for financial reports may only be granted by the AmeriCorps Portfolio 

Manager, and extensions of deadlines for progress reports may only be granted by the AmeriCorps 

Portfolio Manager. 

 
E. Final Financial Reports. Recipients completing the final year of their award must submit, in lieu of 

the last semi-annual financial report, a final financial report in eGrants. This final financial report is 

due no later than 120 days after the end of the project period. Additionally, grantees must submit a 

quarterly FFR/Federal Cash Transaction Report to PMS no later than 120 days after the end of the 

period of performance. 

 

F. Final Progress Reports. A recipient must submit, in addition to the last annual progress report, a 

final progress report. This final report is due no later than 120 days after the end of the period of 

performance. 

 

G. Financial Reports for Fixed Amount Awards. Fixed Amount recipients are not required to submit 

financial reports to AmeriCorps, including the final financial report. 

 

XII. AWARD PERIOD AND INCREMENTAL FUNDING 

For the purpose of this award, a project period is the complete length of time the recipient is proposed to be 

funded to complete approved activities under the award. A project period may contain one or more budget 

periods. A budget period is a specific interval of time for which Federal funds are being provided to fund a 

recipient’s approved activities and budget. 

 

Unless otherwise specified, the award covers a three-year project period. In approving a multiyear project 

period, AmeriCorps generally makes an initial award for the first year of operation. Additional funding is 

contingent upon satisfactory performance, a recipient’s demonstrated capacity to manage an award and 

comply with award requirements, and the availability of Congressional appropriations. AmeriCorps 

reserves the right to adjust the amount of an award or elect not to continue funding for subsequent years. 

The project period and the budget period are noted on the award document. 

 

A planning grant covers a one-year project period. 

 

The member enrollment period is the time period during which a program may enroll individuals as 

AmeriCorps members. The enrollment period for subrecipients and operating sites may not exceed one 

year. 

 

XIII. PROGRAM INCOME 

A. General. Income, including fees for service earned as a direct result of the award-funded program 

activities during the award period, must be retained by the recipient and used to finance the award’s 

non- AmeriCorps share. 

 

B. Excess Program Income. Program income earned in excess of the amount needed to finance the 

recipient share must follow the appropriate requirements of 2 CFR Part 200 and be deducted from 

total claimed costs. Recipients that earn excess income must specify the amount of the excess in the 

comment box on the financial report. 

 

C. Fees for Service. When using assistance under this award, the recipient may not enter into a contract 

for or accept fees for service performed by members when: 
 

1. The service benefits a for-profit entity, 

2. The service falls within the other prohibited activities set forth in these award provisions, or 

3. The service violates the provisions of 42 U.S.C. § 12637 – Nonduplication and 

Nondisplacement. 

 

D. Full-Cost and Professional Corps Fixed Amount Awards. The recipient must notify its 

AmeriCorps Portfolio Manager if it earns program income in excess of the amounts needed to cover 

all expenditures under the award. The AmeriCorps Portfolio Manager will determine the disposition 

of the excess program income. 

XIV. SAFETY 

The recipient must institute safeguards as necessary and appropriate to ensure the safety of members. 

Members may not participate in projects that pose undue safety risks. 

XV. NATIONAL SERVICE CRIMINAL HISTORY CHECK TRAINING 

All recipients and subrecipients must complete and retain a certificate of completion of the AmeriCorps’ 

National Service Criminal History Check (NSCHC) e-course training every year to ensure that recipients 

and subrecipients conducting criminal history background checks comply with all NSCHC requirements. 

The AmeriCorps designated e-course provides a thorough overview of the requirements and can be found 

at: https://americorpsonlinecourses.litmos.com. Each grant recipient and subrecipient must identify at 

minimum one staff person who has some responsibility for NSCHC compliance to fulfill this requirement 

on behalf of the grant recipient or subrecipient. The grant recipient and subrecipient must retain the 

certificate of completion and assign staff to retake the course annually prior to the expiration of the 

certificate. Grant recipients and subrecipients should save certificates of completion from each year as 

grant records. 

XVI. FIXED AMOUNT AWARDS 

 

Fixed Amount awards are not subject to the cost principles in 2 CFR, Part 200, Subpart E. Fixed Amount 

awards must comply with the remaining provisions of 2 CFR Part 200, including Subpart F relating to audit 

requirements. Fixed Amount awards include Education Award program (EAP) Fixed Amount awards, 

Professional Corps Fixed Amount awards, and Full-cost Fixed Amount awards. 

 

For Education Award programs (EAP), the fixed federal assistance amount of the award is based on the 

approved and awarded number of full-time members specified in the award. For full-cost and Professional 

Corps Fixed Amount awards, the fixed federal assistance amount of the award is based on the approved and 

awarded numbers of full-time members and the members’ completion of their terms of service. 

 

For EAPs, the final amount of award funds that the recipient may retain is dependent upon the recipient’s 

notifying AmeriCorps’ National Service Trust of the members that it has enrolled. All EAP members must 

carry out activities to achieve the specific project objectives as approved by AmeriCorps. At closeout, 

AmeriCorps will calculate the final amount of the award based on documentation provided to the National 

Service Trust. AmeriCorps will recover any amounts drawn down by the recipient in excess of the final 

award amount allowed based on member selection documentation in the My AmeriCorps Portal. 

 
For full-cost and Professional Corps fixed amount awards, the recipient may draw funds from the HHS 

Payment Management System based on the number of members who complete a full term of service or if 

the member leaves before completing service, a pro-rated amount based on hours served. Bi-annually, in 

some cases quarterly, and at closeout, AmeriCorps will calculate the final amount of the award for the year 

or entire project period (at closeout) based on the number of successfully completed terms of service (as 

certified by the program) as well as the hours served that were not certified as successfully completed. 

 

The CARES Act provides flexibilities for fixed amount grants with members affected by COVID19: c) No Required Return of Grant Funds.--Notwithstanding section 129(l)(3)(A)(i) of the 

National and Community Service Act of 1990 (42 U.S.C. 12581(l)(3)(A)(i)), the Chief Executive Officer of 

the Corporation for National and Community Service may permit fixed-amount grant recipients under such 

section 129(l) to maintain a pro rata amount of grant funds, at the discretion of the Corporation for National 

and Community Service, for participants who exited, were suspended, or are serving in a limited capacity 

due to COVID-19, to enable the grant recipients to maintain operations and to accept participants. This 

flexibility will end when the CARES Act expires. 

 

XVII. EVALUATION PLANS 

If an AmeriCorps State competitive subgrantee or National/Tribal grantee has received at least three yearof 

competitive funding for a project, they are required to submit an evaluation plan

when they recompete for competitive AmeriCorps funding for the same project. The evaluation plans are 

reviewed and approved by AmeriCorps. Any evaluation plan that is not approved in its first submission 

must be revised and resubmitted for approval. The evaluation plan must receive final approval by 

AmeriCorps no later than August 31 of the year following the grant award. Please see the AmeriCorps 

State and National Evaluation Frequently Asked Questions for more information on evaluation 

requirements: 

https://americorps.gov/sites/default/files/document/2019_10_01_AmeriCorps_State_and_Nati 

onal_Evaluation_FAQs_ASN.pdf.