[Federal Register Volume 65, Number 123 (Monday, June 26, 2000)]
[Notices]
[Pages 39446-39447]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-16008]


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POSTAL SERVICE


Privacy Act of 1974, System of Records

AGENCY: Postal Service.

ACTION: Notice of modification to existing systems of records.

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SUMMARY: The purpose of this document is to publish notice of 
modifications to existing system of records USPS 110.010, Property 
Management-Accountable Property Records; system of records USPS 
140.020, Postage-Postage Evidencing System Records; and system of 
records USPS 170.010, Operational Data Collection System-Workload/
Productivity Management Records. System USPS 110.010 is amended to add 
contractors to the ``Categories of Individuals'' segment and to enhance 
the description of records covered. System USPS 140.020 is amended to 
further limit the categories of records covered. Finally, system USPS 
170.010 is amended to update the title and address of the system 
manager.

DATES: Any interested party may submit written comments on the proposed 
amendments and additions. This proposal will become effective without 
further notice on July 26, 2000, unless comments received on or before 
that date result in a contrary determination.

ADDRESSES: Written comments on this proposal should be mailed or 
delivered to Finance Administration, United States Postal Service, 475 
L'Enfant Plaza SW Room 8141, Washington DC 20260-5202.
    Copies of all written comments will be available at the above 
address for public inspection and photocopying between 8 a.m. and 4:45 
p.m., Monday through Friday.

FOR FURTHER INFORMATION CONTACT: Alberta McKay, (202) 268-4048.

SUPPLEMENTARY INFORMATION: This notice proposes amendments to three 
Postal Service Privacy Act systems of records. System USPS 110.010, 
Property Management-Accountable Property Records, historically has 
covered and continues to cover information collected to issue badges 
granting access to Postal Service buildings and facilities, as well as 
to issue other accountable property records. Individuals that are 
issued badges include both employees and contractors. A recent review 
of the description of system USPS 110.010, prompted by the installation 
of a new access control system, found that contractors were not 
included in the description of individuals covered by the system. This 
notice expands that section of the system notice and enhances other 
sections to better describe the maintenance of the records covered.
    System USPS 140.020, Postage-Postage Evidencing System Records, was 
amended in the Federal Register on January 3 (65 FR 142-143) to make it 
clear that the system covers both information collected through 
traditional paper-based postage meter licensing, as well as information 
collected through implementation of new technology postage evidencing 
systems. The categories of records covered by the system were expanded 
at that time to include the collection of destination delivery point 
(ZIP+4) information. It has been determined that only destinating five-
digit ZIP Code information is needed to accomplish the system purpose; 
consequently, the description of the categories of records section is 
amended to reflect this limited collection.
    Finally, the name and address of the system manager has been 
updated in system of records 170.010, Operational Data Collection 
System-Workload/Productivity Management Records, as a result of agency 
restructuring.
    For the above reasons, the Postal Service proposes amending these 
systems as shown below:
USPS 110.010

SYSTEM NAME:
    Property Management-Accountable Property Records, 110.010.
* * * * *

Categories of Individuals Covered by the System:
    [CHANGE TO READ:] Employees and contractors who have access to 
Postal Service buildings and facilities and/or who are assigned 
accountable property. Database also contains the following categories:

--Building Tenants
--Advisory Committee Members (MTAC)
--Board of Governors
--Union Officials

[[Page 39447]]

  

Categories of Records in the System:
    [CHANGE TO READ:] Information needed to issue building access 
badges to employees and contractors. This information includes name, 
social security number, date of birth, home address, emergency contact 
name and telephone number, image (photograph); organization/office of 
assignment; employee's title and work number, supervisor's title and 
work number, and security badge issue information such as access level. 
The system also contains information controlling the issuance of 
accountable Postal Service property, such as equipment and controlled 
documents. That information includes name, social security number, 
equipment description, equipment serial numbers, and issuance date.
* * * * *

PURPOSE(S):
    [CHANGE TO READ:] To ensure employee and building safety and 
security by controlling access to Postal Service buildings and 
facilities; and to protect Postal Service accountable property and 
equipment by controlling issuance.
* * * * *

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
* * * * *

SAFEGUARDS:
    [CHANGE TO READ:] Hard copy records and computers containing 
information within this system of records are located in buildings and/
or areas with controlled access. Information within computer systems is 
protected by computer security technology including the use of logon 
IDs and passwords. Access to automated and hard copy records is given 
on an official need-to-know basis.
USPS 140.020

System Name:
    Postage-Postage Evidencing System Records, 140.020.
* * * * *

Categories of Records in the System:
    [CHANGE TO READ:] Customer name and address, change of address 
information, corporate business customer information (CBCIS) number, 
business profile information, estimated annual postage and annual 
percentage of mail by type, type of usage (customer, postal, or 
government), post office where mail is entered, license number, date of 
issuance, ascending and descending register values, device 
identification number, device model number, certificate serial number, 
amount and date of postage purchases, amount of unused postage 
refunded, contact telephone number, date, destinating five-digit ZIP 
Code and rate category of each indicium created, and transaction 
documents.
USPS 170.010

System Name:
    Operations Data Collection Systems-Workload/Productivity Management 
Records, 170.010.
* * * * *

System Manager(S) and Address:
    [CHANGE TO READ:] Senior Vice President Operations, United States 
Postal Service, 475 L'Enfant Plz SW, Washington DC 20260-2700.
    (Real-Time Productivity Management System and Delivery Operations 
Information System)
    Other Covered Systems--the department or facility head where such 
records are required.

Stanley F. Mires,
Chief Counsel, Legislative.
[FR Doc. 00-16008 Filed 6-23-00; 8:45 am]
BILLING CODE 7710-12-P