Fiscal Year 2023 AmeriCorps Seniors

Workforce Development

Budget Development Office Hour

01.11.2023

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Fiscal Year 2023 AmeriCorps Seniors

Workforce Development

Budget Development Office Hour

01.11.2023
Budget Functions

An approved AmeriCorps Seniors budget is part 

of the grantee’s contractual obligation and:

♦A financial blueprint

♦Helpful to ensure compliance 

♦A tool for measuring progress and monitoring
Budget Basics

♦Realistic

♦Consistent 

♦Flexible

♦Realistic scope

♦Appropriate detail 

♦Competitive proposal

♦Compliance

♦Effective delivery
Budget Narrative

♦Follow the Notice of Funding Opportunity (Notice)

♦Include allowable, reasonable, necessary, and 

allocable costs, as defined by 2 CFR 200

https://ecfr.federalregister.gov

♦Estimate resources needed to achieve program goals

♦Organize narrative to fit budget categories

♦Provide adequate descriptions

♦Check your math
Unallowable Costs

♦Lobbying

♦Entertainment and alcohol 

♦Expenses not tied to program objectives

♦Costs that constitute waste, fraud, and abuse

♦Unreasonable from “prudent person”

perspective

♦Costs with no logical basis 

- Examples
Minimum Match Requirement (Grantee Share)

Example

AmeriCorps Grantee Total Budget

Total project costs $90,000 $10,000 $100,000

♦Necessary

♦Reasonable

♦Allocable

♦Allowable

♦Compliant

♦Documented

10% of total project costs
Budget Structure

Separated by major categories and

divided into AmeriCorps and Grantee shares

Volunteer Support Expenses Volunteer Expenses

Examples:

♦ Program staff salaries and fringe 

benefits

♦ Project staff travel

♦ Equipment and supplies

♦ Contractual and Consultant Services

♦ Project staff Criminal History Checks

♦ Indirect Costs

Examples:

♦ Stipends (FSP and SCP only)

♦ Volunteer meals

♦ Volunteer uniforms

♦ Volunteer insurance

♦ Volunteer recognition

♦ Volunteer travel 

♦ Volunteer Criminal History Checks
Budgeting Tips

♦Meet AmeriCorps Seniors cost guidelines

•Required expenses (e.g. NSCHC) 

• Detailed Source of Funds equal to 

budgeted match

• Adequate and accurate calculations and 

explanations

• Allowable costs only 

♦Align with stated program goals
Questions for us?
Budget Management Process

Prepare 

budget

Translate 

strategy to 

dollars

Decide a 

strategy

State 

goals and 

objectives

Determine 

needs

Modify 

budget

Compare 

budget to 

actual 

expenses

Set 

budget 

control 

process

Prepare 

budget
Section I. Volunteer Support Expenses

A. Project Personnel Expenses

B. Personnel Fringe Benefits

C. Travel

Local Travel

Long Distance Travel

D. Equipment

E. Supplies

F. Contractual and Consultant 

Services

I. Other Volunteer Support Costs

J. Indirect Costs
Section J. Indirect Costs

1. Federally Approved Indirect Cost Rate

♦ Requires approved rate from Federal 

government

♦ Approved rate constitutes documentation

2. 10% De Minimis Rate

♦ If selected, must use consistently across all 

federal awards
Section II. Volunteer Expenses
Source of Funds
Source of Funds – Sample

Section Description

Section I. Volunteer 

Support Expenses

ORGANIZATION’S GENERAL FUNDS (secured), $28,164, inkind, local govt; 

SPONSOR SITE (secured), $5,000, in-kind, private;

COUNTY DEPARTMENT OF AGING (secured), $6,700, cash, 

local govt; 

PROFESSIONAL SERVICES (secured), $7,200, in-kind, private; 

FOUNDATION GRANT (proposed), $8,000, cash, private

Section II. Volunteer 

Expenses

ORGANIZATION’S GENERAL FUNDS (secured), $2,500, cash, 

local govt; 

INDIVIDUAL VOLUNTEER STATIONS (secured), $3,600, cash, 

private
Have you...

♦Established or renewed your SAM registration 

at www.sam.gov? 

♦Emailed your Operational and Financial 

Management Survey?

♦Submitted your single audit and 990? 

♦Entered your Negotiated Indirect Cost Rate 

Agreement details in eGrants?
eGrants Messages

♦Warning: Can submit but budget may not 

be compliant

♦Error: Cannot proceed until data is edited

eGrants technical assistance

AmeriCorps Hotline: 800-942-2677
Quality Assurance Check

♦Follow instructions in Notice of Funding Opportunity

♦Include allowable, reasonable, necessary, and 

allocable costs, as defined by 2 CFR 200

♦Estimate resources needed to achieve program 

goals

♦Organize narrative to fit budget categories

♦Provide adequate descriptions

♦Check your math