Annual Conference Report for Web Posting 

As part of the government-wide effort to expend resources more efficiently and effectively, Executive Order 

13589 “Promoting Efficient Spending” directs federal agencies to publish a report on major conference 

activities for the previous fiscal year (FY) on their website each year by January 31. Below you will find the list 

of FY 2017 conferences for which CNCS incurred expenses in excess of $100,000 to advance or implement its 

mission. 

AmeriCorps VISTA Convening 

Purpose: The purpose of the convening was to have an open and candid conversation between the 

directors of AmeriCorps VISTA’s intermediary and national organizations, the supervisors of their subsites, and AmeriCorps VISTA’s representatives in our field offices and HQ. The goals were to: 

 Explore and spotlight best practices in programming and VISTA member support (recruitment, 

supervision and professional development) 

 Record challenges faced by these organizations and their sub-sites 

 Develop potential means to overcome or remediate those challenges 

 Establish current policies, procedures and expectations of the AmeriCorps VISTA Program. 

Dates: December 6-8, 2016 

Location: Denver, CO 

Attendees: 124 (90 sponsors, 28 CNCS staff, and six local participants) 

Total Cost: $182,315 

Contract: $147,632. Contract included travel & per diem for 90 invitees, in addition to training costs for the 

entire convening—logistics, agenda development support, facilitation, materials, A/V, summary report of 

proceedings

Food and Beverage: included in contract

Hotel: included in contract 

Audio Visual: included in contract 

Materials: included in contract 

Logistics and Support: included in contract 

Sponsored Travel (invited speakers and guests): included in contract 

Speaker Lodging, Ground Transportation, and Per Diem: included in contract

Employee Travel: $34,683

Contractor Travel: included in contract 

Handling Fee: included in contract

Registration Fees Collected: None 

Methodology Used to Determine which Costs Relate to the Conference: These are the final costs of the 

event as tabulated from all invoices and receipts for supplies, services, travel and expenses. 

250 E Street, SW 

Washington, D.C. 20525 

202-606-5000 | 800-942-2677 | TTY 800-833-3722 
Description of the Contracting Procedures Used: A call against a Blanket Purchase Agreement was 

awarded on a competitive basis using standard procurement operating procedures. A review was 

conducted by the Office of Procurement Services to evaluate the costs before the award was made. 

The CNCS Research Summit 

Purpose: The objectives of the CNCS Research Summit were to: 

 Highlight the evaluation efforts and contributions of various programs and offices within CNCS 

(ACSN/SIF/NCCC/VISTA/Senior Corps). 

 Foster a positive culture of evaluation and promote learning among all grantees regardless of funding 

levels, using performance measurement data and process evaluations. 

 Discuss knowledge gaps, national service innovations, and the use of different methodologies to 

advance research and evaluation with targeted audiences including federal agencies, policy makers 

and academics in order to advance national service, social innovation, and social science research. 

Dates: December 14 and 15, 2016 

Location: Washington Court Hotel, 525 New Jersey Ave NW, Washington, DC 20001 

Attendees: Approximately 276 people attended. 

Total Cost: $109,379 

Food and Beverage: $13,500 

Hotel: $5,000 

Audio Visual & Webcast: $19,000 

Materials: $10,000 

Logistics and Support (including labor): $60,000 

Sponsored Travel (invited speakers and guests): $5,400 

Speaker Lodging, Ground Transportation, and Per Diem: $4,350 

Employee Travel: $0 

Contractor Travel: $0

Handling Fee (G&A): $5,749 

Registration Fees Collected: $13,620 

Description of the Contracting Procedures Used: A call against a Blanket Purchase Agreement was awarded 

on a competitive basis using standard procurement operating procedures. A review was conducted on 

application using the LPTA criteria. 

Methodology Used to Determine which Costs Relate to the Conference: These are the final costs of the event 

as tabulated from all invoices and receipts for supplies, services, travel and expenses. 

2017 AmeriCorps State and National Symposium 

Purpose: The AmeriCorps State and National Symposium is the annual meeting for AmeriCorps State and 

National direct programs and commission grantees. The meeting included sessions to improve methods 

for research and evaluation, increase awareness of the role of the Office of Inspector General, improve 

branding, boost board engagement, and enhance inclusion for people with disabilities. 

Dates: September 11-14, 2017 (included 4 optional pre-conference meetings)

Location: Hyatt Regency, 2799 Jefferson Davis Highway, Arlington, VA 22202 

Number of Participants: 460; of these, 81 attendees were CNCS staff. 

Total Cost: $198,745 

Food and Beverage: $16,400 

Audio Visual: $46,875 

Meeting Room: $10,000 

NationalService.gov 
Materials (includes online and printed materials): $22,607 

Logistics and Support: $62,845 

Sponsored Travel (invited speakers and guests): $32,200 

Employee Travel: $0 

Contractor Travel: $0

Contractor Handling/G&A: $7,818 

Description of the Contracting Procedures Used: A call against a Blanket Purchase Agreement was 

awarded on a competitive basis using standard procurement operating procedures. A review was 

conducted by the Office of Procurement Services to evaluate the costs before the award was made. 

Methodology Used to determine which Costs Relate to the Conference: The costs above were financed 

via a Firm Fixed Price contract, awarded to HBC on February 16, 2017. 

NationalService.gov