SAMPLE – FY 2022 AmeriCorps State and National Tribal Grant budget narrative page 1

Budget Narrative: SAMPLE for FY 2022 AmeriCorps State and National Tribal Grant applicants

(Not intended for replication)

Section I. Program Operating Costs

A. Personnel Expenses

Position/Title Qty Annual Salary % Time Total Amount CNCS Share Grantee Share

Executive Director 1 $65,000 8.5% $5,525 $0 $5,525 

Project Director 1 $35,000 100% $35,000 $35,000 $0 

Project Assistant 1 $25,000 100% $25,000 $0 $25,000 

Subtotal 3 $125,000 $65,525 $35,000 $30,525 

Table 1 Sample budget narrative Section I.A.

B. Personnel Fringe Benefits

Purpose Calculation Total Amount CNCS Share Grantee Share

Executive Director @ 43.63% health/life ins – 27.75%, FICA –

7.65%, retirement – 8.23%

$2,411 $0 $2,411 

Project Director @ 36.05% health/life ins – 22.25%, FICA –

7.65%, retirement – 6.15%

$12,618 $12,618 $0 

Project Assistant @ 51.90% health/life ins – 22.25%, FICA –

7.65%, retirement – 22%

12,773 $0 $12,773 

Subtotal $27,802 $12,618 $15,184

Table 2 Sample budget narrative Section I.B.

C. Travel

1. Staff Travel

Purpose Calculation Total Amount CNCS Share Grantee Share

ED and PD travel to CNCSSponsored Grantee Training 

(Washington DC)

$1465 per person (airfare - $600;

Lodging - $177/night, 3 nights; per 

diem - $71/day, 4 days; ground 

transportation - $50) x 2 staff

$2,930 $2,930 $0 

Program site monitoring and 

oversight

40 trips, average 29.7 miles round 

trip @ $0.60/mile (mileage rate 

determined by organizational policy)

$713 $0 $713 

Regional training conference 

(PD and PC)

$977 per person (airfare - $450;

Lodging - $132/night, 2 nights; per 

diem - $71/day, 3 days; ground 

transportation - $50) x 2 staff

$1,954 $977 $977 

Subtotal $5,597 $3,907 $1,690

Table 3 Sample budget narrative Section I.C.1.
SAMPLE – FY 2022 AmeriCorps State and National Tribal Grant budget narrative page 2

2. Member Travel

Purpose Calculation Total Amount CNCS Share Grantee Share

Member Training - Travel 38 members using 10 vehicles 

(100 miles roundtrip @ $0.60/mile) 

(mileage rate determined by 

organizational policy)

$600 $600 $0 

Member Training – Lodging (5 

nights) 

38 members, 5 nights @ 

$85/night, (double room)

$8,075 $0 $8,075 

Member Training – Per diem 38 members, 6 days @ $51/day $11,628 $0 $11,628 

Member Travel as part of 

workday (between worksites)

Avg 20 mi/week, 50 weeks, 38 

members, $0.60/mile (mileage 

rate determined by organizational 

policy)

$22,800 $11,400 $11,400 

Subtotal $43,103 $12,000 $31,103

Table 4 Sample budget narrative Section I.C.2.

D. Equipment

Item/ Purpose Qty Unit Cost Total Amount CNCS Share Grantee Share

Subtotal $0 $0 $0

Table 5 Sample budget narrative Section I.D.

E. Supplies

Item Calculation Total Amount CNCS Share Grantee Share

AmeriCorps member service gear 

(includes the AmeriCorps Logo)

38 members, 3 shirts @ 

$26/shirt $2,964 $2,964 $0

Office Supplies Avg $40/month $480 $0 $480

Computers for new staff 2 @ $1,100/each $2,200 $1,100 $1,100

Member Supplies Avg $185/member, 38 

members $7,030 $2,800 $4,230

Subtotal $12,674 $6,864 $5,810

Table 6 Sample budget narrative Section I.E.

F. Contractual and Consultant Services

Purpose Calculation Daily 

Rate Total Amount CNCS Share Grantee Share

Payroll Management 

Service

Annual rate of $125 per 

individual x 41 (38 members 

and 3 employees)

$0 $5,125 $0 $5,125

Subtotal $5,125 $0 $5,125

Table 7 Sample budget narrative Section I.F.
SAMPLE – FY 2022 AmeriCorps State and National Tribal Grant budget narrative page 3

G. Training

1. Staff Training

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee Share

New employee training (2 days) 2 staff (using agency 

resources)

$0 $0 $0 $0

Financial Management training 

(3 days)

Program Director $275 $825 $0 $825

Subtotal $ 825 $ 0 $ 825

Table 8 Sample budget narrative Section I.G.1.

2. Member Training

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee Share

Leadership training consultant 

(for 10 members)

1 day prep, 3 days of 

training $700 $2,800 $2,800 $0

Subtotal $2,800 $2,800 $0

Table 9 Sample budget narrative Section I.G.2.

H. Evaluation

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee Share

Independent evaluator 15 days $700 $10,500 $0 $10,500

Subtotal $10,500 $0 $10,500

Table 10 Sample budget narrative Section I.H.

I. Other Program Operating Costs

Purpose Calculation Total Amount CNCS Share Grantee Share

Staff criminal history checks (1 

staff returning with completed 

check)

2 @ $50 - FBI, $24 - state $148 $148 $0

Member criminal history checks 38 @ $50 - FBI, $24 - state $2,812 $2,812 $0

Subtotal $2,960 $2,960 $ 0

Table 11 Sample budget narrative Section I.I.

Subtotal:

Total Amount CNCS Share Grantee Share

$179,613 $78,851 $100,762 

44% 56%

Table 12 Sample budget narrative Section Isubtotal
SAMPLE – FY 2022 AmeriCorps State and National Tribal Grant budget narrative page 4

Section II. Member Costs

A. Living Allowance

Item # Mbrs w/ 

Allow

Allowance 

Rate # w/o Allow Total Amount CNCS Share Grantee Share

Full Time (1700 hrs) 38 $21,500 0 $817,000 $506,540 $310,460 

1-Year Half Time (900 hrs) $0 $0 $0

2-Year Half Time (1st Year) $0 $0 $0

2-Year Half Time (2nd Year) $0 $0 $0

Reduced Half Time (675 hrs) $0 $0 $0

Quarter Time (450 hrs) $0 $0 $0

Minimum Time (300 hrs) $0 $0 $0

Three Quarter Time slots (1200 

hours) $0 $0 $0

Subtotal 38 $21,500 0 $817,000 $506,540 $310,460 

Table 13 Sample budget narrative Section II.A.

B. Member Support Costs

Purpose Calculation Total Amount CNCS Share Grantee Share

FICA for Members: 7.65% of total member 

living allowances $62,501 $38,750 $23,751 

Health Care (provided by Indian 

Health Services) covered off budget $0 $0 $0 

Worker’s Compensation 2% of total member living 

allowances $16,340 $10,131 $6,209 

Subtotal $78,841 $48,881 $29,960

Table 14 Sample budget narrative Section II.B.

Subtotal:

Total Amount CNCS Share Grantee Share

$895,841 $555,421 $340,420 

62% 38%

Table 15 Sample budget narrative Section II subtotal

Section III. Administrative/Indirect Costs
SAMPLE – FY 2022 AmeriCorps State and National Tribal Grant budget narrative page 5

A. Corporation Fixed Percentage 

Item Calculation Total Amount CNCS Share Grantee Share

Corporation Fixed Amount Total program costs x 10% (claiming 

6%); CNCS: total CNCS costs x 5.26% $97,537 $33,198 $64,339 

Subtotal $97,537 $33,198 $64,339 

Table 16 Sample budget narrative Section III, using option .A

B. Federally Approved Indirect Cost Rate 

Cost Type Cost Basis Calculation Rate Rate 

Claimed

Total 

Amount CNCS Share Grantee Share

Subtotal 

Table 17 Sample budget narrative Section III, option B unused

Subtotal:

Total Amount CNCS Share Grantee Share

$97,537 $33,198 $64,339 

34% 66%

Table 18 Sample budget narrative Section III subtotal

Total $1,172,991 $667,470 $505,521 

57% 43%

Table 19 Sample budget narrative total

Total MSYs 38

Cost/MSY $17,565

Table 20 Sample budget narrative MSY and Cost/MSY total

Source of Matching Funds

Match Description Amount Match Classification Match Source

Organization’s General Funds (secured) $152,676 Cash Other

Professional services donation (secured) $11,325 In Kind Other

Ford Foundation (secured) $90,000 Cash Private

OJJDP (proposed) $73,000 Cash Federal

State Criminal Justice Institute grant (proposed) $52,000 Cash State/Local

AmeriCorps Cash Match Replacement (proposed) $126,520 Cash Federal

Subtotal $505,521 

Table 21 Sample budget narrative Source of Funds