CONFERENCE SPENDING REPORT FOR WEB POSTING 

Corporation for National and Community Service (CNCS) 

Report on FY 2014 Conference Activities 

January 31, 2017

As part of the government-wide effort to expend resources more efficiently and effectively, 

President Obama signed Executive Order 13589 “Promoting Efficient Spending,” 

encouraging agencies to reduce costs and improve efficiencies in November 2011. To 

further promote and ensure accountability and oversight in spending, OMB issued 

Memorandum-12-12, “Promoting Efficient Spending to Support Agency Operations” in May 

2012. The memorandum directs Federal agencies to publish a report on conference 

activities in excess of $100,000 for the previous fiscal year on their website each year by 

January 31. 

In FY 2016, CNCS conducted three conference activities in excess of $100,000: 

The CNCS Research Summit 

Purpose: The objectives of the CNCS Research Summit were to: 

 Highlight the evaluation efforts and contributions of various programs and offices within 

CNCS (ACSN/SIF/NCCC/VISTA/Senior Corps). 

 Foster a positive culture of evaluation and promote learning among all grantees 

regardless of funding levels, using performance measurement data and process 

evaluations. 

 Discuss knowledge gaps, national service innovations, and the use of different 

methodologies to advance research and evaluation with targeted audiences including 

federal agencies, policy makers and academics in order to advance national service, 

social innovation, and social science research. 

Date: December 16, 2015

Location: Washington, DC 20001. 

Participants: 184 participants, 104 live stream viewers, and 52 CNCS staff 

Total Cost: $103,082.59 

Food and Beverage: $9,072

Hotel: $18,045.74 

Audio Visual: $26,109.20

Materials: $9,520 

Logistics and Support: $50,564 

Sponsored Travel (invited speakers and guests): $904.90 

Speaker Lodging, Ground Transportation, and Per Diem: $907.11

Employee Travel: $0

Contractor Travel: $0

Handling Fee $6103.57

Registration Fees Collected: ($9,072) 

Methodology Used to Determine which Costs Relate to the Conference: These are the final 

costs of the event as tabulated from all invoices and receipts for supplies, services, travel 

and expenses. 

Description of the Contracting Procedures Used: A call against a Blanket Purchase 

Agreement was awarded on a competitive basis using standard procurement operating 
procedures. A review was conducted by the Office of Procurement Services to evaluate the 

costs before the award was made. 

Social Innovation Fund (SIF) Convening 

Purpose: Annual grantee meeting (9/8-9/9) and new grantee orientation (9/7 

Date: September 7 – 9, 2016

Location: Washington, DC Marriott Marquis

Participants: 207 grantees and 37 CNCS staff

Total Cost: $108,647.60 

Food and Beverage: $0 (Did not use using contracted funds) 

Audio Visual: $72,034.13 

Materials: $10,110.79 

Logistics and Support: $19,968.15 

Sponsored Travel (invited speakers and guests): $1,600.00 

Employee Travel: $0 

Contractor Travel: $4,934.53 

Registration Fees Collected: $18,450.00 

Methodology Used to Determine which Costs Relate to the Conference: Contract invoicing

Description of the Contracting Procedures Used: A call against a Blanket Purchase 

Agreement was awarded on a competitive basis using standard procurement operating 

procedures. A review was conducted by the Office of Procurement Services to evaluate the 

costs before the award was made. 

AmeriCorps State and National Symposium 

Purpose: The AmeriCorps State and National Symposium is the annual meeting for 

AmeriCorps State and National direct program and commission grantees. The meeting 

included sessions on research and evaluation, the Office of Inspector General, financial 

management, disaster response, veterans and military families, and inclusion for people 

with disabilities. 

Date: September 20-23, 2016 (included 2 pre-conference events) 

Location: Alexandria, VA 

Participants: 373 participants and 52 CNCS staff 

Total Cost: $193,926 

Food and Beverage: $29,000 

Audio Visual: $50,429 

Materials: $25,681 

Logistics and Support: $67,792 

Sponsored Travel (invited speakers and guests): $17,053 

Employee Travel: $0

Contractor Travel: $3,971 

Methodology Used to Determine which Costs Relate to the Conference: These are final 

costs of the event. 

Description of the Contracting Procedures Used: A call against a Blanket Purchase 

Agreement was awarded on a competitive basis using standard procurement operating 

procedures. A review was conducted by the Office of Procurement Services to evaluate the 

costs before the award was made.