FY 2022 GENERAL GRANT AND COOPERATIVE AGREEMENT

TERMS AND CONDITIONS

By accepting funds under this award from AmeriCorps1, the recipient agrees to comply with, and 

include in all awards and subawards, these General Terms and Conditions, the program-specific 

terms and conditions, all applicable Federal statutes, regulations and guidelines, and any 

amendments thereto. The recipient agrees to operate the funded program in accordance with the 

approved application and budget, supporting documents, and other representations made in 

support of the approved application. The term recipient is used to connote either recipient or 

subrecipient, as appropriate, throughout these General Terms and Conditions. 

TABLE OF CONTENTS 

I. Major Changes from the 2021 General Terms and Conditions 2 

II. Governing Authorities 2 

II.A. Legislative and Regulatory Authority 2 

II.B. Other Applicable Terms and Conditions 2

II.C. Order of Precedence 3 

III. General Terms and Conditions 3 

III.A. Responsibilities Under Award Administration Legislative and Regulatory 

Authority 

3 

III.B. Financial Management Standards 4 

III.C. Changes in Budget or Key Personnel 5 

III.D. Bankruptcy 5 

III.E. Prohibited Program Activities 5 

III.F. National Service Criminal History Check Requirements 6

III.G. The Office of Inspector General 6 

III.H. Recognition of AmeriCorps Support 7 

III.I. Reporting of Fraud, Waste, and Abuse 8

III.J. Whistleblower Protection 9

III.K. Liability and Safety Issues 10

III.L. Award Monitoring 10

III.M. Non-Discrimination Public Notice and Records Compliance 10

III.N. Identification of Funding 12

III.O. Award Products 12

III.P. Suspension or Termination of Award 12

1 AmeriCorps is the operating name for the Corporation for National and Community Service
2

III.Q. Trafficking in Persons 13

III.R. System of Award Management (SAM) and Universal Identifier 

Requirements (Required Provision Under 2 CFR § 25.220) 

15

III.S. Transparency Act Requirements (For Grants and Cooperative Agreements of 

$30,000 or more) 

16

III.T. Conflict of Interest 19

III.U. Award Term and Condition for Recipient Integrity and Performance Matters 

(Required Provision under 2 CFR § 200.210(b)(iii) for Grants and 

Cooperative Agreements of $500,000 or more) 

19

III.V. Breaches of Personally Identifiable Information (PII) 21

IV. Attachment 23

I. MAJOR CHANGES FROM THE 2021 GENERAL TERMS AND CONDITIONS 

A. Preamble: removed COVID-19 Frequently Asked Questions (FAQ) reference.

B. Section F: updated National Service Criminal History Check requirements based on new rule effective

May 1, 2021.

C. Updated to reflect changes to the Uniform Guidance published in August 2020.

D. Replaced references to the Improper Payments Elimination and Recovery Improvement Act with the 

Payment Integrity Information Act of 2019.

E. Removed section on Grantee Procurement.

II. GOVERNING AUTHORITIES 

A. LEGISLATIVE AND REGULATORY AUTHORITY 

This award is authorized by and subject to The National and Community Service Act of 1990, as 

amended, (42 U.S.C. 12501 et seq.) (NCSA) and/or the Domestic Volunteer Service Act of 

1973, as amended, (42 U.S.C. 4950 et seq.) (DVSA), the Federal Grant and Cooperative 

Agreement Act (FGCAA), 31 U.S.C. §§6301-6308, and AmeriCorps’ implementing regulations 

in 45 CFR Chapter XII and/or XXV. Recipients must comply with the requirements of the 

NCSA and/or DVSA and AmeriCorps’ implementing regulations, as applicable. 

B. OTHER APPLICABLE TERMS AND CONDITIONS 

This award is subject to the Uniform Administrative Requirements, Cost Principles, and Audit 

Requirements for Federal Awards located at 2 CFR Part 200 and the agency’s implementing 

regulation at 2 CFR Part 2205 (hereinafter, the Uniform Guidance). Award recipients must read, 

understand, and implement these federal regulations. 2 CFR Part 200, and the August 2020 

amendments thereto are incorporated into these terms and conditions by reference. 

The recipient must comply with all other applicable statutes, executive orders, regulations, and 

policies governing the award, including, but not limited to, those included in 2 CFR Chapter I, as 
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well as those cited in these General Terms and Conditions and Program-Specific Terms and 

Conditions, and the Assurances and Certifications. Some of these requirements are discussed in 

these General Terms and Conditions to provide emphasis or additional explanations to 

recipients. Other provisions are included in these AmeriCorps’ General Terms and Conditions 

because they are required by specific laws or regulations. 

In addition to the applicable statutes and regulations referred to above, the recipient must comply 

with and perform its award consistent with the requirements stated in: 

1. The Notice of Grant Award and Signature Page; 

2. These General Terms and Conditions; 

3. The Program-Specific Terms and Conditions; 

4. The Notice of Funding Availability; 

5. The recipient’s approved application (including the final approved budget, attachments, 

and pre-award negotiations); and 

6. Grant Certification and Assurances. 

C. ORDER OF PRECEDENCE 

Any inconsistency in the authorities governing the Award shall be resolved by giving 

precedence in the following order: (a) applicable Federal statutes, (b) applicable Federal 

regulations, (c) Notice of Grant Award and Signature Page; (d) AmeriCorps Program Specific 

Terms and Conditions, (e) AmeriCorps General Terms and Conditions, (f) the Notice of Funding 

Opportunity, and (g) the approved Award Application including all assurances, certifications, 

attachments, and pre-award negotiations. 

III. GENERAL TERMS AND CONDITIONS 

A. RESPONSIBILITIES UNDER AWARD ADMINISTRATION 

1. Accountability of the Recipient. The recipient has full fiscal and programmatic 

responsibility for managing all aspects of the award and award-supported activities, subject 

to the oversight of AmeriCorps. The recipient is accountable to AmeriCorps for its operation 

of the program and the use of AmeriCorps award funds. The recipient must expend award 

funds in a manner consistent with the cost principles in 2 CFR and in a reasonable manner, 

and it must record accurately the service activities and outcomes achieved under the award. 

Although recipients are encouraged to seek the advice and opinion of AmeriCorps on special 

problems that may arise, such advice does not diminish the recipient’s responsibility for 

making sound judgments and does not shift the responsibility for operating decisions to 

AmeriCorps. 

2. Subawards. If authorized by law and permitted by AmeriCorps, a recipient may make 

subawards in accordance with the requirements set forth in the Uniform Guidance. The 

recipient must have and implement a plan for oversight and monitoring that complies with 

the requirements applicable to pass through entities identified at 2 CFR § 200.332 to ensure 

that each subrecipient has agreed to comply, and is complying, with award requirements. 
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A recipient of a Federal award that is a pass-through entity has certain obligations to its 

subrecipients. Those requirements are located at 2 CFR §200.208, § 200.332, § 200.339, and 

2 CFR Part 200 Subpart F. 

3. Notice to AmeriCorps. The recipient will notify the appropriate AmeriCorps Portfolio 

Manager immediately of any developments or delays that have a significant impact on 

funded activities, any significant problems relating to the administrative or financial aspects 

of the award, or any suspected misconduct or malfeasance related to the award or recipient. 

The recipient will inform the AmeriCorps Portfolio Manager about the corrective action 

taken or contemplated by the recipient and any assistance needed to resolve the situation. 

Recipients must also ensure that they comply with the mandatory reporting requirements for 

suspected criminal activity or fraud, waste or abuse as specified in section III. I. 

B. FINANCIAL MANAGEMENT STANDARDS 

1. General. The recipient must maintain financial management systems that comply with 2 

CFR § 200.302(b). The recipient’s financial management systems must be capable of 

distinguishing expenditures attributable to this award from expenditures not attributable to 

this award. The systems must be able to identify costs by program year and by budget 

category, and to differentiate between direct and indirect costs. For all recipient’s financial 

management requirements and responsibilities, refer to Subparts D and E of 2 CFR Part 

200. 

2. Allowability of Costs. To be allowable under an award, costs must meet the criteria of 2 

CFR § 200.403, which provides that costs must be necessary and reasonable for the 

performance of the award, must conform to limitations in the award or 2 CFR Part 200 as to 

types or amounts of cost items, must be consistent with policies and procedures that apply 

uniformly to both Federally financed and other activities of the recipient, must be 

adequately documented, and must not be included as a cost or used to meet cost share or 

matching requirements of any other Federally financed program. Furthermore, the costs 

must be accorded consistent treatment in like circumstances as either direct or indirect costs 

in order to avoid the double charging of Federal awards (see 2 CFR § 200.403(d) and § 

200.412). 

3. Cost Reporting. Recipients will be reporting their Federal cash disbursements quarterly 

through the Payment Management System (PMS) at the Department of Health and Human 

Services and their Federal share of grant program expenditures (including indirect costs) 

semi- annually through AmeriCorps’ eGrants system. Recipient’s financial management 

systems must be able to routinely produce reports which support and reconcile to the 

amounts reported to PMS and eGrants. As part of closing out individual awards, recipients 

must submit a quarterly report to PMS and ensure it reconciles to the drawn amount and 

FFR in eGrants as applicable within 120 days of the end of the project period. Recipients 

must also ensure that the financial management systems of any subrecipients can routinely 

produce the same reports. As part of its ongoing fiscal oversight of recipients, AmeriCorps
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may randomly select recipients to provide reports supporting their Federal cash 

disbursements reported to PMS (including supporting information for cash disbursements 

made by subrecipients). AmeriCorps expects recipients’ and subrecipients’ financial 

management systems to be able to produce those supporting reports on a routine basis. 

4. Audits. Recipient organizations that expend $750,000 or more in total Federal awards in a 

fiscal year shall have a single or program-specific audit conducted for that year in 

accordance with the Single Audit Act, as amended, 31 U.S.C. 7501, et seq., and 2 CFR Part 

200, Subpart F. If the recipient expends Federal awards under only one Federal program, it 

may elect to have a program specific audit, if it is otherwise eligible. A recipient that does 

not expend $750,000 in Federal awards is exempt from the audit requirements for that year. 

However, it must continue to conduct financial management reviews of its subrecipients, 

and its records and its subrecipients’ records must be available for review and audit in 

accordance with 2 CFR §§ 200.334-200.338 and §200.332(a)(5). Additionally, a recipient 

acting as a pass-through entity must issue management decisions for audit findings 

pertaining to the Federal award provided to the subrecipient as required by 2 CFR § 

200.521 and ensure follow-up on audit findings in a timely manner to ensure that the 

subrecipient corrects any deficiencies identified in the audit. 

C. CHANGES IN BUDGET OR KEY PERSONNEL 

All budget and programmatic changes must comply with 2 CFR § 200.308 – Revision of budget 

and program plans. 2 CFR § 200.407 Prior written approval (prior approval) – provides an 

exhaustive list of those other items requiring AmeriCorps’ advance approval. 

D. BANKRUPTCY 

The recipient must notify AmeriCorps if, during the term of its award, the recipient or one of its 

subrecipients becomes insolvent or is unable to pay its debts as they mature, or files a voluntary 

petition in bankruptcy or is the subject of an involuntary petition that is neither stayed nor

dismissed within 60 days after the petition is filed. 

E. PROHIBITED PROGRAM ACTIVITIES 

The recipient must comply with, and require all subrecipients to comply with, the prohibitions 

on use of AmeriCorps funds applicable to their program as identified in sections 132A and 174 

of the NCSA (42 U.S.C. §§ 12584a and 12634) and section 403 of the DVSA (42 U.S.C. § 

5043), and provisions by Congress in annual appropriations acts. More specific guidance on 

these prohibitions will be provided in AmeriCorps’ Program Specific Terms and Conditions and 

in other guidance. 
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F. NATIONAL SERVICE CRIMINAL HISTORY CHECK REQUIREMENTS 

The National Service Criminal History Check (NSCHC) is a screening procedure established by 

law to protect the beneficiaries of national service. On February 24, 2021, AmeriCorps published 

a new NSCHC regulation that went into effect May 1, 2021. See 45 CFR §§ 2540.200-2540.207

and https://americorps.gov/grantees-sponsors/history-check for complete information and FAQs. 

The law requires recipients to conduct and document NSCHCs on any person (including awardfunded staff, national service participant, or volunteer) receiving a salary, living allowance, 

stipend or education award through a program receiving AmeriCorps funds. The NSCHC must 

be conducted, reviewed, and an eligibility determination made by the grant recipient based on the 

results of the NSCHC no later than the day before a person begins to work or serve on an 

NSCHC-required grant. An individual is ineligible to serve in a position that receives such 

AmeriCorps funding if the individual is registered, or required to be registered, as a sex offender 

or has been convicted of murder. The cost of conducting NSCHCs is an allowable expense under 

the award. 

Unless AmeriCorps has provided a recipient with a written waiver, recipients must perform the 

following checks: 

All award-funded staff, national service participants, and volunteers must undergo NSCHCs that 

include: 

1. A nationwide name-based search of the National Sex Offender Public Website (NSOPW) 

through NSOPW.gov; and 

2. A name- or fingerprint-based check of the state criminal history record repository or 

agency-designated alternative for the person’s state of residence and state where the person 

will serve/work; and

3. A fingerprint-based FBI criminal history check through the state criminal history record 

repository or agency-approved vendor.

You must retain adequate documentation that you completed the required NSCHC. Inability to 

demonstrate that you conducted a required criminal history check component, to include the 

NSOPW, as specified in the regulations, may result in sanctions which may include disallowance 

of costs. 

G. THE OFFICE OF INSPECTOR GENERAL 

AmeriCorps’ Office of Inspector General (OIG) conducts and supervises independent audits, 

evaluations, and investigations of AmeriCorps’ programs and operations. Based on the results of 

these audits, reviews, and investigations, the OIG recommends disallowing costs and also 

recommends amending or adding policies to promote economy and efficiency and to prevent 

and detect fraud, waste, and abuse in AmeriCorps’ programs and operations. 

The OIG conducts and supervises audits of AmeriCorps recipients, as well as legally required 

audits and reviews. The legally required audits include evaluating AmeriCorps’ compliance with 

the Payment Integrity Information Act of 2019, which may result in grantees being requested to 
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produce responsive documentation. The OIG uses a risk-based approach, along with input 

received from AmeriCorps management, to select recipients and awards for audit. The OIG hires 

independent audit firms to conduct some of its audits. The OIG audit staff is available to discuss 

any audit and can be reached at (202) 606-9390. 

Recipients must cooperate fully with AmeriCorps requests for documentation and OIG inquiries 

by timely disclosing complete and accurate information pertaining to matters under 

investigation, audit or review, and by not concealing information or obstructing audits, 

inspections, investigations, or other official inquiries. 

H. RECOGNITION OF AMERICORPS SUPPORT

1. General Statement. Recipients and subrecipients of federal agency AmeriCorps assistance 

or resources shall identify their programs, projects or initiatives as AmeriCorps or 

AmeriCorps Seniors programs or projects accordingly. All agreements with subrecipients, 

operating sites, or service locations, related to AmeriCorps programs and initiatives must 

explicitly state that the program is an AmeriCorps or AmeriCorps Seniors program.

Similarly, recipients and subrecipients shall identify all national service members or 

volunteers serving at their programs, projects or initiatives as either AmeriCorps members, 

AmeriCorps Seniors volunteers, Day of Service volunteers or where appropriate for 

Volunteer Generation Fund simply “volunteers.” 

2. Visual Representations and Prominent Display. Recipients shall identify their programs, 

projects, or initiatives, and their members or volunteers, through the use of visual 

representations, including: logos; insignias; written acknowledgements, publications and 

other written materials; websites and social media platforms; and service gear such as 

clothing. All visual representations must follow current AmeriCorps branding guidelines, 

which include proper logo use and cobranding requirements. To provide recipients 

technical assistance in ensuring compliance with proper logo use and cobranding 

requirements, AmeriCorps provides brand guidelines, to which recipients and subrecipients 

should refer and follow. The brand guidelines are available at www.americorps.gov/brandresources. 

All recipient and subrecipient websites and social media communications shall clearly state, 

as appropriate, that they are an AmeriCorps recipient or funded by a grant from AmeriCorps

and shall prominently display the AmeriCorps or AmeriCorps Seniors logo. Recipients and 

subrecipients shall prominently display the AmeriCorps, AmeriCorps Seniors, or 

appropriate AmeriCorps Day of Service name and logo on all service gear and public 

materials, in accordance with AmeriCorps’ requirements. Public materials are defined in 

the branding toolkit.

3. Acknowledgement and Disclaimer on Published Materials. The appropriate AmeriCorps 

or AmeriCorps Seniors logo shall be included on publications related to an award of 

AmeriCorps assistance or resources. An acknowledgement and disclaimer shall be 

displayed on all reports and other published materials based upon work supported by the 
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award. The acknowledgement and disclaimer may contain language the same as or similar 

to:

This material is based upon work supported by AmeriCorps under Grant No(s) [ ]. 

Opinions or points of view expressed in this document are those of the authors and do not 

necessarily reflect the official position of, or a position that is endorsed by, AmeriCorps.”

4. Brand Identification Through Publicity. Recipients shall provide information or training 

to their AmeriCorps members, AmeriCorps Seniors volunteers, Day of Service volunteers, 

or Volunteer Generation Fund volunteers about how their programs, projects or initiatives 

are part of AmeriCorps. Recipients are strongly encouraged to place signs that include the 

AmeriCorps or AmeriCorps Seniors name and logo, or the appropriate AmeriCorps version 

of the Day of Service logo at all their service sites and may use the slogan “AmeriCorps 

Serving Here” or “AmeriCorps Seniors Serving Here,” as appropriate. When AmeriCorps 

members and programs or AmeriCorps Seniors volunteers and programs are publicized –

including but not limited to public speaking opportunities, press releases, news stories, blog 

posts, websites, social media posts, online videos, public service announcements, paid 

advertising, brochures and other communications channels – individuals must be identified 

as AmeriCorps members or AmeriCorps Seniors volunteers, while programs should be 

identified as AmeriCorps or AmeriCorps Seniors programs or projects and, where possible,

appropriate logos must be displayed.

5. Alteration of Brand Identities Prohibited Without AmeriCorps Written Permission. 

Recipients may not alter the AmeriCorps or AmeriCorps Seniors logos or other 

AmeriCorps branding and must obtain written permission from AmeriCorps before using 

the AmeriCorps name or logo, or the AmeriCorps Seniors name or logo on materials that 

will be sold. Recipients must also obtain written permission from AmeriCorps before 

permitting donors to use the AmeriCorps name or logo, or the AmeriCorps Seniors name or 

logo in promotional materials. 

6. Prohibited Use or Display of Names and Logos for Certain Activities. The recipient or 

subrecipient may not use or display the AmeriCorps name or logo, or the AmeriCorps 

Seniors name or logo in connection with any activity prohibited by statute or regulation, 

including any political activities.

I. REPORTING OF FRAUD, WASTE, AND ABUSE 

Recipients must contact the OIG and their Portfolio Manager without delay when they first 

suspect: 

1. Any criminal activity or violations of law has occurred, such as: 

• Fraud, theft, conversion, misappropriation, embezzlement, or misuse of funds or 

property by any person, including AmeriCorps personnel, grantees, or 

contractors—even if no federal funds or property was involved; 

• Submission of a false claim or a false statement by any person in connection with 

any AmeriCorps program, activity, grant or operations; 
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• Concealment, forgery, falsification, or unauthorized destruction of government or 

program records; 

• Corruption, bribery, kickbacks, acceptance of illegal gratuities, extortion, or 

conflicts of interest in connection with operations, programs, activities, contracts, 

or grants; 

• Other misconduct in connection with operations, programs, activities, contracts, 

or grants; or 

• Mismanagement, abuse of authority, or other misconduct by AmeriCorps

personnel. 

2. Fraud, waste, or abuse. 

• Fraud occurs when someone is intentionally dishonest or uses intentional 

misrepresentation or misleading omission to receive something of value or to 

deprive someone, including the government, of something of value. 

• Waste occurs when taxpayers do not receive reasonable value for their money in 

connection with a government-funded activity due to an inappropriate act or 

omission by people with control over or access to government resources. 

• Abuse is behavior that is deficient, objectively unreasonable, or improper under 

the circumstances. Abuse also includes the misuse of authority or position for 

personal financial gain or the gain of an immediate or close family member or 

business associate. 

The OIG maintains a hotline to receive this information, which can be reached by email at 

hotline@cncsoig.gov or by telephone at (800) 452-8210. Upon request, OIG will take 

appropriate measures to protect the identity of any individual who reports misconduct, as 

authorized by the Inspector General Act of 1978, as amended. Reports to OIG may also be made 

anonymously. 

The recipient should take no further steps to investigate suspected misconduct, except as directed

by the OIG or to prevent the destruction of evidence or information.

J. WHISTLEBLOWER PROTECTION 

1. This award and employees working on this award will be subject to the whistleblower 

rights and remedies in the pilot program on Contractor employee whistleblower protections 

established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for 

Fiscal Year 2013 (Pub. L. 112-239). 

2. An employee of a recipient may not be discharged, demoted, or otherwise discriminated 

against as a reprisal for disclosing information that the employee reasonably believes is 

evidence of gross mismanagement of a Federal contract or award, a gross waste of Federal 

funds, an abuse of authority (an arbitrary and capricious exercise of authority that is 

inconsistent with the mission of AmeriCorps or the successful performance of a contract or 

award of AmeriCorps) relating to a Federal contract or award, a substantial and specific 
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danger to public health or safety, or a violation of law, rule, or regulation related to a 

Federal contract (including the competition for or negotiation of a contract) or award. 

3. The recipient shall inform its employees and contractors in writing, in the predominant 

language of the workforce or organization, of employee whistleblower rights and 

protections under 41 U.S.C. 4712, as described above and at 

http://www.cncsoig.gov/whistleblower-protection. 

K. LIABILITY AND SAFETY ISSUES 

The recipient must institute safeguards as necessary and appropriate to ensure the safety of 

members and volunteers. Members and volunteers may not participate in projects that pose 

undue safety risks. Any insurance costs under the award must comply with 2 CFR § 200.447, 

which outlines what insurance costs are allowable. 

L. AWARD MONITORING 

1. Site visits. AmeriCorps may make site visits to review and evaluate recipient records, 

accomplishments, organizational procedures and financial control systems; to conduct 

interviews; and to provide technical assistance as necessary. 

2. Desk reviews. AmeriCorps may conduct desk reviews to make limited verifications of 

recipient compliance with the terms of their award, conduct a review of the recipient’s 

general management practices, and identify any practice or procedure that may require 

further scrutiny. 

3. Responding to information requests. Pursuant to 2 CFR 200.337, AmeriCorps may 

request documentation from recipients in order to monitor the award or to comply with 

other legal requirements, such as the Payment Integrity Information Act of 2019. Failure to 

make timely responses to such requests may result in award funds being placed on 

temporary manual hold, reimbursement only, or other remedies as appropriate. 

M. NON-DISCRIMINATION PUBLIC NOTICE AND RECORDS COMPLIANCE 

1. Public Notice of Non-discrimination. The recipient must notify members, community 

beneficiaries, applicants, program staff, and the public, including those with impaired vision 

or hearing, that it operates its program or activity subject to the non-discrimination 

requirements applicable to their program found at §§ 175 and 176(f) of the NCSA or § 417 

of the DVSA, and relevant program regulations found at 45 CFR Parts 2540 (AmeriCorps 

State and National), 2551 (Senior Companion Program), 2552 (Foster Grandparent 

Program), 2553 (RSVP), and 2556 (AmeriCorps VISTA). The notice must summarize the 

requirements, note the availability of compliance information from the recipient and 

AmeriCorps, and briefly explain procedures for filing discrimination complaints with 

AmeriCorps. 
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Sample language is: 

Any benefits and terms and conditions of this program, are available to all without regard to 

race, color, national origin, gender, age, religion, sexual orientation, disability, gender 

identity or expression, political affiliation, marital or parental status, genetic information 

and military service. [Grantee’s name] policy and federal law prohibits reprisal for 

engaging in protected activity (reporting discrimination or harassment, participating in 

investigations of such allegations, or intervening to assist those who are subjected to 

prohibited behaviors), and it will not be tolerated. In addition to filing a complaint with 

local and state agencies that are responsible for resolving discrimination complaints, you 

may bring a complaint to the attention of the Corporation for National and Community 

Service. If you believe that you or others have been discriminated against, or if you want to 

seek advice, contact: 

(Name, address, phone number – both voice and TTY, and preferably toll free –

FAX number and email address of the recipient) or 

Equal Employment Opportunity Office (EEOP) 

AmeriCorps

250 E Street, SW 

Washington, DC 20525 

(202) 606-7503 

eo@cns.gov (email) 

The recipient must include information on civil rights requirements, complaint procedures 

and the rights of beneficiaries in member or volunteer service agreements, handbooks, 

manuals, pamphlets, and post in prominent locations, as appropriate. The recipient must also 

notify the public in recruitment material and application forms that it operates its program or 

activity subject to the nondiscrimination requirements. Sample language, in bold print, is: 

This program is available to all, without regard to race, color, national origin, gender, 

age, religion, sexual orientation, disability, gender identity or expression, political 

affiliation, marital or parental status, genetic information and military service. Where a 

significant portion of the population eligible to be served needs services or information in a 

language other than English, the recipient shall take reasonable steps to provide written 

material of the type ordinarily available to the public in appropriate languages. 

2. Prohibition Against National Origin Discrimination Affecting Limited English Proficient 

(LEP) Persons. Pursuant to Executive Order (EO) 13166 – Improving Access to Services 

for Persons with Limited English Proficiency, recipients are required to provide meaningful 

access to their programs and activities by LEP persons. For more information, please see the 

policy guidance at 67 FR 64604. 

3. Records and Compliance Information. The recipient must keep records and make 

available to AmeriCorps timely, complete, and accurate compliance information to allow 
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AmeriCorps to determine if the recipient is complying with the civil rights statutes and 

implementing regulations. Where a recipient extends Federal financial assistance to subrecipients, 

the subrecipients must make available compliance information to the recipient so it can carry out 

its civil rights obligations in accordance with the records requirements at 2 CFR §§ 200.334-

200.338 and § 200.331(a)(5). 

4. Obligation to Cooperate. The recipient must cooperate with AmeriCorps so that 

AmeriCorps can ensure compliance with the civil rights statutes and implementing 

regulations. The recipient shall permit access by AmeriCorps during normal business hours 

to its books, records, accounts, staff, members or volunteers, facilities, and other sources of 

information as may be needed to determine compliance. 

N. IDENTIFICATION OF FUNDING 

When issuing statements, press releases, requests for proposals, bid solicitations and other 

documents describing projects or programs funded in whole or in part with Federal money, all 

grantees receiving AmeriCorps funds included, shall clearly state— (1) the percentage of the 

total costs of the program or project which will be financed with Federal money; (2) the dollar 

amount of Federal funds for the project or program; and (3) the percentage and dollar amount of 

the total costs of the project or program that will be financed by non-governmental sources. 

O. AWARD PRODUCTS 

1. Sharing Award Products. To the extent practicable, the recipient agrees to make products 

produced under the award available at the cost of reproduction to others in the field. 

2. Acknowledgment of Support. Publications created by members, volunteers or awardfunded staff must be consistent with the purposes of the award. The appropriate program 

AmeriCorps logo shall be included on such documents. The recipient is responsible for 

assuring that the following acknowledgment and disclaimer appears in any external report 

or publication of material based upon work supported by this award: 

“This material is based upon work supported by AmeriCorps, the operating name of the 

Corporation for National and Community Service, under Grant No. . Opinions or points 

of view expressed in this document are those of the authors and do not necessarily reflect the 

official position of, or a position that is endorsed by, AmeriCorps or [the relevant 

AmeriCorps Program].” 

P. SUSPENSION OR TERMINATION OF AWARD 

AmeriCorps may suspend or terminate this award in accordance with 2 CFR §§ 200. 200.339

and 200.340 (85 FR 49506, 49559-60) such as applicable AmeriCorps regulations and statutes. 

In addition, a recipient may suspend or terminate assistance to one of its subrecipients in 

accordance with 2 CFR §§ 200.339 and 200.340, provided that such action complies with 2 CFR 

§ 200.341. 2 CFR § 200.340(a)(2) prohibits arbitrary termination of grant awards by 
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AmeriCorps. As before the clarifications to 2 CFR Part 200, AmeriCorps may initiate 

termination for cause, or when (based on new evidence) there is a significant question about the 

feasibility or effectiveness of the intended objective of the award.

Q. TRAFFICKING IN PERSONS 

This award is subject to requirements of Section 106(g) of the Trafficking Victims Protection 

Act of 2000, as amended (22 U.S.C. § 7104). 

1. Provisions applicable to a recipient that is a private entity. 

a. You as the recipient, your employees, subrecipients under this award, and 

subrecipients' employees may not: 

i. Engage in severe forms of trafficking in persons during the period of time 

that the award is in effect; 

ii. Procure a commercial sex act during the period of time that the award is in 

effect; or 

iii. Use forced labor in the performance of the award or subawards under the 

award. 

b. We as the Federal awarding agency may unilaterally terminate this award, without 

penalty, if you or a subrecipient that is a private entity 

i. Violates a prohibition in paragraph (a.) of this award term; or 

ii. Has an employee who violates a prohibition in paragraph (a.) of this award 

term through conduct that is either: 

(A.) Associated with performance under this award; or 

(B.) Imputed to you or the subrecipient using the standards and due 

process for imputing the conduct of an individual to an organization 

that are provided in 2 CFR Part 180, “OMB guidelines to Agencies on 

Government-wide Debarment and Suspension (Nonprocurement),” as 

implemented by our agency at 2 CFR Part 2200. 

2. Provisions applicable to a recipient other than a private entity. We as the Federal awarding 

agency may unilaterally terminate this award, without penalty, if a subrecipient that is not a 

private entity–

a. Is determined to have violated an applicable prohibition of paragraph (1)(a.) of this 

award term; or 

b. Has an employee who is determined by the agency official authorized to terminate 

the award to have violated an applicable prohibition in paragraph (1)(a)(i) of this 

award term through conduct that is –

i. Associated with performance under this award; or 

ii. Imputed to you using the standards and due process for imputing conduct of 

an individual to an organization that are provided in 2 CFR Part 180, “OMB 

Guidelines to Agencies on Government-wide Debarment and Suspension 

(Nonprocurement),” as implemented by our agency at 2 CFR Part 2200. 

3. Provisions applicable to any recipient. 
14

a. You must inform us immediately of any information you receive from any source 

alleging a violation of a prohibition in paragraph (1)(a) of this award term. 

b. Our right to terminate unilaterally that is described in paragraph (1) and (2) of this 

section: 

i. Implements section 106(g) of the Trafficking Victims Protection Act of 

2000 

(TVPA), as amended (22 U.S.C. 7104(g)), and 

ii. Is in addition to all other remedies for noncompliance that are available to 

us under this award. 

c. You must include the requirements of paragraph (1)(a) of this award term in any 

subaward you make to a private entity. 

4. Definitions. For purposes of this award term: 

a. “Employee” means either: 

i. An individual employed by you or a subrecipient who is engaged in the 

performance of the project or program under this award; or 

ii. Another person engaged in the performance of the project or program under 

this award and not compensated by you including, but not limited to, a 

volunteer or individual whose service are contributed by a third party as an 

in-kind contribution toward cost sharing or matching requirements. 

b. “Forced labor” means labor obtained by any of the following methods: the 

recruitment, harboring, transportation, provision, or obtaining of a person for labor or 

services, through the use of force, fraud, or coercion for the purpose of subjection to 

involuntary servitude, peonage, debt bondage, or slavery. 

c. “Private entity”: 

i. Means any entity other than a State, local government, Indian tribe, or 

foreign public entity, as those terms are defined in 2 CFR §175.25. 

ii. Includes: 

(a.) A nonprofit organization, including any non-profit institution of higher 

education, hospital, or tribal organization other than one included in 

the definition of Indian tribe at 2 CFR § 175.25(b).

(b.) A for-profit organization. 

d. “Severe forms of trafficking in persons,” “commercial sex act,” and “coercion” have 

the meanings given at section 103 of the TVPA, as amended (22 U.S.C. § 7102). 
15

R. SYSTEM OF AWARD MANAGEMENT (SAM) and UNIVERSAL IDENTIFIER 

REQUIREMENTS (Required provision under 2 CFR § 25.220) 

1. Requirement for Central Contractor Registration (CCR): Unless you are exempted from this 

requirement under 2 CFR § 25.110, you as the recipient must maintain the currency of your 

information in the SAM until you submit the final financial report required under this award 

or receive the final payment, whichever is later. This requires that you review and update 

the information at least annually after the initial registration, and more frequently if 

required by changes in your information or another award term. 

2. Requirement for Unique Entity Identifier: If you are authorized to make subawards under 

this award, you: 

a. Must notify potential subrecipients that no entity (see definition in paragraph c of this 

award term) may receive a subaward from you unless the entity has provided its 

unique entity identifier to you. (AmeriCorps’ eGrants system requires a DUNS 

number.)

b. May not make a subaward to an entity unless the entity has provided its unique entity 

identifier to you. 

3. Definitions. For purposes of this award term: 

a. System of Award Management (SAM) means the Federal repository into which an 

entity must provide information required for the conduct of business as a recipient. 

Additional information about registration procedures may be found at the SAM 

Internet site (currently at https://sam.gov/content/home). 

b. Unique Entity Identifier means the identifier required for SAM registration to 

uniquely identify business entities. (AmeriCorps’ eGrants system currently requires 

DUNs numbers. DUNs stands for Data Universal Numbering System (DUNS) 

number a nine-digit number established and assigned by Dun and Bradstreet, Inc. 

(D&B) to uniquely identify business entities. A DUNS number may be obtained 

from D&B by telephone (currently 866- 7055711) or the Internet (currently at

http://fedgov.dnb.com/webform).

a. Entity, as it is used in this award term, means all of the following, as defined at 2 

CFR part 25, subpart C: 

i. A Governmental organization, which is a State, local government, or Indian 

Tribe; 

ii. A foreign public entity; 

iii. A domestic or foreign nonprofit organization; 

iv. A domestic or foreign for-profit organization; 

and 

v. A Federal agency, but only as a subrecipient under an award or subaward to 

a non-Federal entity. 

b. Subaward: 

i. This term means a legal instrument to provide support for the performance of 

any portion of the substantive project or program for which you received this 

award and that you as the recipient award to an eligible subrecipient. 
16

ii. The term does not include your procurement of property and services needed 

to carry out the project or program (for further explanation, see 2 CFR § 

200.330. 

iii. A subaward may be provided through any legal agreement, including an 

agreement that you consider a contract. 

c. Subrecipient means an entity that: 

i. Receives a subaward from you under this award; and 

ii. Is accountable to you for the use of the Federal funds provided by the 

subaward. 

S. TRANSPARENCY ACT REQUIREMENTS (for Grants and Cooperative 

Agreements of $30,000 or More) 

Reporting Subawards and Executive Compensation: 

1. Reporting of first-tier subawards. 

a. Applicability. Unless you are exempt as provided in paragraph 4, of this award term 

(below), you must report each action that obligates $30,000 or more in Federal funds 

that does not include Recovery funds (as defined in section 1512(a)(2) of the 

American Recovery and Reinvestment Act of 2009, Pub. L. 111-5) for a subaward to 

an entity (see definitions in paragraph 5. of this award term). 

b. Where and when to report. 

i. You must report each obligating action described in paragraph 1.a. of this 

award term to http://www.fsrs.gov.

ii. For subaward information, report no later than the end of the month 

following the month in which the obligation was made. (For example, if the 

obligation was made on November 7th in a given year, the obligation must 

be reported by no later than the end of December.) 

c. What to report. You must report the information about each obligating action that the 

submission instructions posted at http://www.fsrs.gov specify. 

2. Reporting Total Compensation of Recipient Executives. 

a. Applicability and what to report. You must report total compensation for each of your five 

most highly compensated executives for the preceding completed fiscal year, if--

i. The total Federal funding authorized to date under this award is $30,000 or 

more; 

ii. In the preceding fiscal year, you received--

(a.) 80 percent or more of your annual gross revenues from Federal 

procurement contracts (and subcontracts) and Federal financial 

assistance subject to the Transparency Act, as defined at 2 CFR § 

170.320 (and subawards); and 

(b.) $25,000,000 or more in annual gross revenues from Federal 

procurement contracts (and subcontracts) and Federal financial 

assistance subject to the Transparency Act, as defined at 2 CFR § 

170.320 (and subawards); and 
17

iii. The public does not have access to information about the compensation of 

the executives through periodic reports filed under section 13(a) or 15(d) of 

the Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or 

section 6104 of the Internal Revenue Code of 1986. (To determine if the 

public has access to the compensation information, see the U.S. Security 

and Exchange Commission total compensation filings at 

http://www.sec.gov/answers/execomp.htm.)

b. Where and when to report. You must report executive total compensation described 

in paragraph (2.)(a.) of this award term: 

i. As part of your registration profile at 

https://www.sam.gov/portal/public/SAM/. 

ii. By the end of the month following the month in which this award is made, 

and annually thereafter. 

3. Reporting of Total Compensation of Subrecipient Executives. 

a. Applicability and what to report. Unless you are exempt as provided in paragraph 4. 

of this award term, for each first-tier subrecipient under this award, you shall report 

the names and total compensation of each of the subrecipient's five most highly 

compensated executives for the subrecipient's preceding completed fiscal year, if--

i. In the subrecipient's preceding fiscal year, the subrecipient received--

(a.) 80 percent or more of its annual gross revenues fromFederal 

procurement contracts (and subcontracts) and Federal financial 

assistance subject to the Transparency Act, as defined at 2 CFR 

§170.320 (and subawards); and 

(b.) $25,000,000 or more in annual gross revenues from Federal 

procurement contracts (and subcontracts), and Federal financial 

assistance subject to the Transparency Act, as defined at 2 CFR 

§170.320 (and subawards); and 

ii. The public does not have access to information about the compensation of 

the executives through periodic reports filed under section 13(a) or 15(d) of 

the Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or 

section 6104 of the Internal Revenue Code of 1986. (To determine if the 

public has access to the compensation information, see the U.S. Security 

and Exchange Commission total compensation filings at

http://www.sec.gov/answers/execomp.htm.)

b. Where and when to report. You must report subrecipient executive total 

compensation described in paragraph 3.a. of this award term: 

i. To the recipient. 

ii. By the end of the month following the month during which you make the 

subaward. For example, if a subaward is obligated on any date during the 

month of October of a given year (i.e., between October 1 and 31), you 

must report any required compensation information of the subrecipient by 

November 30 of that year. 
18

4. Exemptions. If, in the previous tax year, you had gross income, from all sources, under 

$300,000, you are exempt from the requirements to report: 

a. Subawards, and 

b. The total compensation of the five most highly compensated executives of any 

subrecipient. 

5. Definitions. For purposes of this award term: 

a. Entity means all of the following, as defined in 2 CFR Part 25: 

i. A Governmental organization, which is a State, local 

government, or Indian tribe; 

ii. A foreign public entity; 

iii. A domestic or foreign nonprofit organization; 

iv. A domestic or foreign for-profit organization; 

v. A Federal agency, but only as a subrecipient under an award or subaward to 

a non- Federal entity. 

b. Executive means officers, managing partners, or any other employees in management positions. 

c. Subaward: 

i. This term means a legal instrument to provide support for the performance 

of any portion of the substantive project or program for which you received 

this award and that you as the recipient award to an eligible subrecipient. 

ii. The term does not include your procurement of property and services 

needed to 

carry out the project or program (for further explanation, see 2 CFR § 

200.331). 

iii. A subaward may be provided through any legal agreement, including an 

agreement that you or a subrecipient considers a contract. 

d. Subrecipient means an entity that: 

i. Receives a subaward from you (the recipient) under this award; and ii. Is 

accountable to you for the use of the Federal funds provided by the subaward. 

e. Total compensation means the cash and noncash dollar value earned by the executive 

during the recipient's or subrecipient's preceding fiscal year and includes the following 

(for more information see 17 CFR §229.402(c)(2)): 

i. Salary and bonus. 

ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar 

amount recognized for financial statement reporting purposes with respect 

to the fiscal year in accordance with the Statement of Financial Accounting 

Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. 

iii. Earnings for services under non-equity incentive plans. This does not 

include group life, health, hospitalization or medical reimbursement plans 

that do not discriminate in favor of executives, and are available generally 

to all salaried employees. 

iv. Change in pension value. This is the change in present value of defined 

benefit and actuarial pension plans. 
19

v. Above-market earnings on deferred compensation which is not taxqualified. 

vi. Other compensation, if the aggregate value of all such other compensation 

(e.g. severance, termination payments, value of life insurance paid on behalf 

of the employee, perquisites or property) for the executive exceeds $10,000. 

T. CONFLICT OF INTEREST 

You must disclose in writing any potential conflict of interest to your AmeriCorps Portfolio 

Manager, or to the pass-through entity if you are a subrecipient or contractor. This disclosure 

must take place immediately. The AmeriCorps conflict of interest policies apply to subawards as 

well as contracts, and are as follows: 

1. As a non-Federal entity, you must maintain written standards of conduct covering conflicts 

of interest and governing the performance of your employees engaged in the selection, 

award, and administration of subawards and contracts. 

2. None of your employees may participate in the selection, award, or administration of a 

subaward or contract supported by a Federal award if he or she has a real or apparent 

conflict of interest. Such a conflict of interest would arise when the employee, officer, or 

agent, any member of his or her immediate family, his or her partner, or an organization 

which employs or is about to employ any of the parties indicated herein, has a financial or 

other interest in or a tangible personal benefit from an organization considered for a 

subaward or contract. The officers, employees, and agents of the non-Federal entity must 

neither solicit nor accept gratuities, favors, or anything of monetary value from 

subrecipients or contractors or parties to subawards or contracts. 

3. If you have a parent, affiliate, or subsidiary organization that is not a State, local 

government, or Indian tribe, you must also maintain written standards of conduct covering 

organizational conflicts of interest. Organizational conflicts of interest mean that because of 

relationships with a parent company, affiliate, or subsidiary organization, you are unable or 

appear to be unable to be impartial in conducting a subaward or procurement action 

involving a related organization. 

U. AWARD TERM AND CONDITION FOR RECIPIENT INTEGRITY AND 

PERFORMANCE MATTERS (Required provision under 2 CFR § 200.210(b)(iii) for 

grants and cooperative agreements of $500,000 or more) 

1. General Reporting Requirement 

If the total value of your currently active grants, cooperative agreements, and procurement 

contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during 

the period of performance of this Federal award, then you as the recipient during that period of 

time must maintain the currency of information reported to the System for Award Management 

(SAM) that is made available in the designated integrity and performance system (currently the 
20

Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, 

or administrative proceedings described in paragraph 2 of this award term and condition. This is 

a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). 

As required by section 3010 of Public Law 111-212, all information posted in the designated 

integrity and performance system on or after April 15, 2011, except past performance reviews 

required for Federal procurement contracts, will be publicly available. 

2. Proceedings About Which You Must Report 

Submit the information required about each proceeding that: 

a. Is in connection with the award or performance of a grant, cooperative agreement, or 

procurement contract from the Federal Government; 

b. Reached its final disposition during the most recent five year period; and 

c. Is one of the following: 

(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of 

this award term and condition; 

(2) A civil proceeding that resulted in a finding of fault and liability and payment of 

a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or 

more; 

(3) An administrative proceeding, as defined in paragraph 5 of this award term and 

condition, that resulted in a finding of fault and liability and your payment of 

either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, 

or damages in excess of $100,000; or 

(4) Any other criminal, civil, or administrative proceeding if: 

(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) 

of this award term and condition; 

(ii) It had a different disposition arrived at by consent or compromise with an 

acknowledgment of fault on your part; and 

(iii) The requirement in this award term and condition to disclose information 

about the proceeding does not conflict with applicable laws and 

regulations. 

3. Reporting Procedures 

Enter in the SAM Entity Management area the information that SAM requires about each 

proceeding described in paragraph 2 of this award term and condition. You do not need to 

submit the information a second time under assistance awards that you received if you already 

provided the information through SAM because you were required to do so under Federal 

procurement contracts that you were awarded. 

4. Reporting Frequency 

During any period of time when you are subject to the requirement in paragraph 1 of this award 

term and condition, you must report proceedings information through SAM for the most recent 

five-year period, either to report new information about any proceeding(s) that you have not 

reported previously or affirm that there is no new information to report. Recipients that have 
21

Federal contract, grant, and cooperative agreement awards with a cumulative total value greater 

than $10,000,000 must disclose semiannually any information about the criminal, civil, and 

administrative proceedings. 

5. Definitions 

For purposes of this award term and condition: 

a. Administrative proceeding means a non-judicial process that is adjudicatory in nature 

in order to make a determination of fault or liability (e.g., Securities and Exchange 

Commission Administrative proceedings, Civilian Board of Contract Appeals 

proceedings, and Armed Services Board of Contract Appeals proceedings). This 

includes proceedings at the Federal and State level but only in connection with 

performance of a Federal contract or grant. It does not include audits, site visits, 

corrective plans, or inspection of deliverables. 

b. Conviction, for purposes of this award term and condition, means a judgment or 

conviction of a criminal offense by any court of competent jurisdiction, whether 

entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo 

contendere. 

c. Total value of currently active grants, cooperative agreements, and procurement 

contracts includes—

(1) Only the Federal share of the funding under any Federal award with a 

recipient cost share or match; and 

(2) The value of all expected funding increments under a Federal award and options, even if 

not yet exercised. 

V. BREACHES OF PERSONALLY IDENTIFIABLE INFORMATION (PII) 

All recipients and subrecipients need to be prepared for potential breaches of Personally 

Identifiable Information (PII). OMB defines PII as any information about an individual, 

including, but not limited to, education, financial transactions, medical history, and criminal or 

employment history and information which can be used to distinguish or trace an individual's 

identity, such as their name, social security number, date and place of birth, mother’s maiden 

name, biometric records, etc., including any other personal information which is linked or 

linkable to an individual. All recipients and subrecipients must ensure that they have procedures 

in place to prepare for and respond to breaches of PII, and notify the Federal awarding agency in 

the event of a breach. 

If your AmeriCorps grant-funded program or project creates, collects, uses, processes, stores, 

maintains, disseminates, discloses, or disposes of PII within the scope of that Federal grant 

award, or uses or operates a Federal information system, you must establish procedures to 

prepare for and respond to a potential breach of PII, including notice of a breach of PII to 
22

AmeriCorps. Grantees experiencing a breach should immediately notify AmeriCorps’ Office of 

Information Technology, and the AmeriCorps Portfolio Manager.
23

IV. ATTACHMENT

https://cnsgov.sharepoint.com/:b:/r/sites/COO/2015%20Policies/Grant%20Program%20Civil%2

0Rights%20and%20Non-Harassment%20March%202021.pdf?csf=1&web=1&e=vfhBxw