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Day of Service Grant 

Application Instructions 

OMB Control #: 3045-0180

Expiration Date: 12/30/2019
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IMPORTANT NOTICES 

Federal Agency Name: Corporation for National and Community Service (CNCS) 

Funding Opportunity Title: Day of Service Grants FY 2019 Catalog of Federal Domestic 

Assistance (CFDA) Numbers: 94.012 and 94.014 

 These application instructions conform to the Corporation for National and Community Service (CNCS) 

online grant application system, eGrants. All CNCS funding announcements are posted on our web site 

www.cns.gov and www.grants.gov.

Public Burden Statement: Public reporting burden for this collection of information is estimated to 

average 20 hours per submission, including reviewing instructions, gathering and maintaining the data 

needed, and completing the application and reporting forms. Comments on the burden or content of this 

instrument may be sent to the Corporation for National and Community Service, at: 

DayOfService@cns.gov. CNCS informs people who may respond to this collection of information that they 

are not required to respond to the collection of information unless the OMB control number and expiration 

date displayed on page one (1) are current and valid. (See 5 CFR 1320.5(b)(2)(i). 

Privacy Act Notice: The Privacy Act of 1974 (5 U.S.C § 552a) requires that the following notice be 

provided to you: The information requested on these Application Instructions is collected pursuant to 42 

U.S.C 12592 and 12615 of the National and Community Service Act of 1990 as amended, and 42 U.S.C. 

4953 of the Domestic Volunteer Service Act of 1973 as amended. 

Purposes and Uses - The information requested is collected for the purposes of reviewing grant applications 

and granting funding requests. 

Routine Uses - Routine uses may include disclosure of the information to federal, state, or local agencies 

pursuant to lawfully authorized requests. In some programs, the information may also be provided to 

federal, state, and local law enforcement agencies to determine the existence of any prior criminal 

convictions. The information may also be provided to appropriate federal agencies and Department 

contractors that have a need to know the information for the purpose of assisting the Department’s efforts to 

respond to a suspected or confirmed breach of the security or confidentiality or information maintained in 

this system of records, and the information disclosed is relevant and unnecessary for the assistance. The 

information will not otherwise be disclosed to entities outside CNCS without prior written permission. 

Effects of Nondisclosure - The information requested is mandatory in order to receive benefits.

Federal Funding Accountability and Transparency Act: Grant recipients will be required to report at 

www.FSRS.gov on all subawards over $25,000 and may be required to report on executive compensation 

for recipients and subrecipients. Recipients must have the necessary systems in place to collect and report 

this information. See 2 CFR Part 170 for more information and to determine how these requirements apply. 

Universal Identifier: Applications must include a Dun and Bradstreet Data Universal Numbering System 
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(DUNS) number and register with the System for Award Management (SAM, www.sam.gov) and maintain 

an active SAM registration until the application process is complete and, should a grant be made, throughout 

the life of the award.
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TABLE OF CONTENTS 

1. Important Notices 2 

2. New and Recompeting Programs 5 

3. Application Instructions 6 

4. APPENDIX A – Assurances and Certifications 11

a. Assurances 11

b. Certifications 16

5. APPENDIX B – SF424A Budget Instructions and Worksheet 18

6. APPENDIX C – eGrants Indirect Cost Rate User Instructions 22
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NEW AND RECOMPETING PROGRAMS 

Application Resources

Please use the following application instructions if you are a new or recompeting applicant applying for a 

Day of Service Grant. 

These instructions are for use in applying for Martin Luther King Jr. Day of Service activities, September 

11th Day of Service and Remembrance activities, or both. If applying for both Days of Service, two separate 

applications will be needed in eGrants. Complete separate application narrative, budget, and budget 

narrative sections for Martin Luther King Jr. Day of Service and September 11th Day of Service and 

Remembrance if you are applying for both.

Use these instructions in conjunction with the Day of Service Grant Announcement of Federal Funding 

Availability or Announcement of Federal Funding Opportunity (Notice) for the year in which you are 

applying. The Notice includes deadlines, eligibility requirements, submission requirements, funding 

priorities and other relevant information that might change annually. 

Creating an eGrants User or Organization Account

First-time eGrants users need to first create an eGrants account by accessing this link: 

https://egrants.cns.gov/espan/main/login.jsp and selecting “Don’t have an eGrants account? Create an 

account.” 

In eGrants, to begin to apply you will need to: 

• Start a new Grant Application 

• Select a Program Area (Day of Service) 

• Select one or two NOFAs: [Applicable Year of Funding] Martin Luther King Jr. Day of Service and/or 

[Applicable Year of Funding] September 11th Day of Service and Remembrance 

Once you have initiated an application, it will be listed in the View My Grants/Applications section of your 

homepage. If you exit and then return to eGrants and wish to continue entering or editing your application, 

please open your saved version by selecting “View My Grants/applications.” You should not use the 

“New” button again as this will start a brand new application. 

Application Components

Your application consists of the following components. Please make sure to complete each section. 

I. Applicant Info 

II. Application Info 

III. Narratives 

a. Executive Summary 

b. Program Design 

c. Organizational Capacity 

d. Cost-Effectiveness and Budget Adequacy 
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IV. Budget 

V. Review, Authorize and Submit 

Information entered in the Applicant Info, Application Info, and Budget sections will populate the SF 424 

Facesheet.

APPLICATION INSTRUCTIONS 

I. Applicant Info

In eGrants, complete the Applicant Info Section. This section is particularly important for data collection 

and evaluation. Please take the time to describe your proposed program activities accurately in this section. 

• New and Recompete Applicants: Select “New” only if you are applying for the first time or 

applying for a new grant when you are completing a three-year grant. If you are applying as new, 

enter your project information into the fields that appear. 

• Project Information: Enter the name and location of the project, the state in which the volunteers 

will be serving, and the name and contact information for the project director. Then select 

characteristics that fit your project under Program Design, Program Location, and Program Focus. 

• Project Director: Please enter the Executive Director or other authorizing executive who will 

certify the grant. 

• Program Initiative: Leave blank. 

• Program Website: Enter the project’s URL. 

II. Application Info

In the Application Info Section please enter: 

• Areas Affected by the Project: Please include the two-letter abbreviation with both letters 

capitalized for each state where you plan to operate. Separate each two-letter state abbreviation with 

a comma. For city or county information, please follow each with the two-letter capitalized state 

abbreviation. 

• Project Start and End Dates: If awarded, your CNCS Program Officer will work with you to 

finalize your project start date. Your project period is up to three years. 

• Intergovernmental Review of Federal Programs: This program is NOT subject to Executive 

Order 12372. 

• Delinquent on any Federal Debt: Check the appropriate box.

• State Application Identifier: Enter N/A 

• Single Point of Contact: This is pre-filled as “No, this is not applicable.” 

• The “Estimated Funds Requested” box will be populated automatically after you complete the 

budget. 

• Please note that the Authorized Representative will be filled in at the end of the application when 

completing the Assurances and Certifications section. The Authorized Representative will need to 

have his/her own account to click on the Assurances and Certifications at the end of the application. 
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Note: Falsification or concealment of a material fact or submission of false, fictitious or fraudulent 

statements or representations to any department or agency of the United States Government may result in a 

fine or imprisonment for not more than five (5) years, or both. (18 USC § 1001). 

III. Narratives

The application narrative has four separate sections. 

 

• Executive Summary 

• Program Design 

• Organizational Capability 

• Cost Effectiveness and Budget Adequacy 

Note: The Narratives Section also includes fields for Clarification Information, and Amendment 

Justification, and Continuation Changes. Please enter N/A in these fields. They will be used at a later date to 

enter information for clarification review, to request amendments once a grant is awarded, and to enter 

changes in the narrative in continuation requests. 

Page Limit and Formatting

• It is important that you preview the eGrants PDF of your application to ensure that you don’t exceed 

the page limit as prescribed in the Notice. In the case of competitive grants, reviewers will not 

consider material submitted over the page limit listed in the Notice, even if eGrants allows you to 

enter and submit text over the limit. From the Review and Submit page, print out your application 

prior to final submission to ensure it is not over the page limit. This limit does not include the 

budget pages. 

• Bold face, bullets, underlines, charts, diagrams, and tables or other types of formatting will not copy 

into eGrants. 

A. Executive Summary 

Please complete the executive summary per the guidance in the Notice. 

Applicants should complete the Program Design, Organizational Capability, Cost Effectiveness and 

Budget Adequacy narrative sections by responding to the selection criteria detailed in the Day of Service 

Grant Notice. Reviewers will assess your application against the selection criteria. To best respond to the 

criteria listed in the Notice, include a brief discussion of each bullet as it pertains to your application. 

B. Program Design 

In assessing Program Design, reviewers will examine the degree to which the applicant demonstrates that 

the Day(s) of Service is designed to achieve the program goals and objectives. 
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C. Organizational Capability 

In assessing Organizational Capability, reviewers will assess the extent to which the applicant demonstrates 

organizational background and staffing, compliance and accountability to carry out the proposed project and 

comply with federal grant requirements. 

D. Cost-Effectiveness and Budget Adequacy 

In assessing Cost-Effectiveness and Budget Adequacy, reviewers will examine the degree to which the 

proposed project is cost effective and the budget is appropriate for the program being proposed. 

IV. Budget

A. Budget Requirements 

Applicants must submit a proposed first-year budget that includes both federal and match funding, if 

required. If an application is selected for award, CNCS will determine the final amount of the award of 

federal funds and will negotiate a final budget. If an applicant is applying for both MLK Day of Service and 

September 11th Day of Service and Remembrance, two separate applications must be submitted. 

Your proposed budget should be sufficient to allow you to perform the tasks described in your narrative and 

provide a full explanation of costs including their purpose, justification, and the basis of your calculations. 

Reviewers will consider the information you provide in your budget as part of their assessment of the Cost

Effectiveness and Budget Adequacy criteria. 

As you enter your detailed budget information, eGrants will automatically populate a budget summary and 

budget narrative report. eGrants will perform a limited compliance check to validate the budget. If it finds 

any compliance issues you will receive a warning and/or error messages. You must resolve all errors before 

you can submit your budget.

As you prepare your budget: 

• All the amounts you request must be for a particular purpose. Do not include miscellaneous, 

contingency, or other undefined budget amounts. 

• Itemize each cost and present the basis for all calculations in the form of an equation, identifying the 

number of persons involved with the event, the cost per person or unit, and/or the annual salary cost. 

• Do not include unallowable expenses, e.g., entertainment costs (which include food and beverage 

costs) unless they are justified as an essential component of an activity. 

• Do not include fractional amounts (cents). 

Allowable Costs 

Programs must comply with all applicable federal laws, regulations, and the requirements of the Uniform 

Guidance. Please refer to the Uniform Guidance, Cost Principles, and Audit Requirements for Federal 

Awards (2 CFR Part 200) for allowable, allocable, and reasonable cost information, as well as, audit 

requirements, including the need to provide audits to the Clearinghouse if expending over $750,000 in 
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federal funds as required in the Uniform Guidance. The Uniform Guidance can be found on-line at 

https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl.

B. Match Sources 

At the time of award, MLK Day of Service applicants must demonstrate either cash and/or in-kind and 

secured and/or commitments, or a combination thereof, to meet the required match of their first-year funds, 

based on the amount of Federal grant funds applied for. Matching funds may come from state, local, or 

private sources, which may include state or local government agencies, businesses, private philanthropic 

organizations, or individuals. The match requirement for MLK Day of Service is 70%. 

There is no match requirement for September 11th Day of Service and Remembrance. 

C. Budget Line Items 

The budget should be sufficient to perform the tasks described in the proposal narrative for the first year of 

the grant. Budgets for subsequent program years will be developed and submitted prior to approval of 

continuation grants for the second and third years. Complete Instructions for entering the budget in eGrants 

and descriptions of budget line items can be found in Appendix B. 

V. Review, Authorize and Submit

eGrants requires that you review and verify your entire application before submitting by completing the 

following sections in eGrants: 

• Review 

• Authorize 

• Assurances 

• Certifications 

• Verify 

• Submit 

Read the Authorization, Assurances, and Certifications carefully (Appendix A). The person who authorizes 

the application must be the applicant’s Authorized Representative or his/her designee and must have an 

active eGrants account to sign these documents electronically. An Authorized Representative is the person 

in your organization authorized to accept and commit funds on behalf of the organization. A copy of the 

governing body’s authorization for this official representative to sign must be on file in the applicant’s 

office. 

Be sure to check your entire application for errors before submitting it. eGrants will also generate a list of 

errors if there are sections that need to be corrected prior to submission when you verify the application. If 

someone else is acting in the role of the applicant’s authorized representative, that person must log into 

his/her eGrants account to proceed with Authorize and Submit. After signing off on the Authorization, 

Assurances, and Certifications, his/her name will override any previous signatory that may appear and show 

on the application as the Authorized Representative. 
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Note: Anyone within your organization who will be entering information in the application at any point 

during application preparation and submission in the eGrants system must have their own eGrants account. 

Individuals may establish an eGrants account by accessing this link: 

https://egrants.cns.gov/espan/main/login.jsp and selecting “Don’t have an eGrants account? Create an 

account.” 
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APPENDIX A: Assurances and Certifications 

(eGrants Review, Authorize and Submit Section) 

Instructions 

By signing and submitting this application, as the duly authorized representative of the applicant, you 

certify that the applicant will comply with the Assurances and Certifications described below. 

a) Inability to certify 

Your inability to provide the assurances and certifications listed below will not necessarily result in denial 

of a grant. You must submit an explanation of why you cannot do so. We will consider your explanation in 

determining whether to enter into this transaction. However, your failure to furnish an explanation will 

disqualify your application. 

b) Erroneous certification or assurance 

The assurances and certifications are material representations of fact upon which we rely in determining 

whether to enter into this transaction. If we later determine that you knowingly submitted an erroneous 

certification or assurance, in addition to other remedies available to the federal government, we may 

terminate this transaction for cause or default. 

c) Notice of error in certification or assurance 

You must provide immediate written notice to us if at any time you learn that a certification or assurance 

was erroneous when submitted or has become erroneous because of changed circumstances. 

d) Definitions 

The terms “covered transaction”, “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,” 

“participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded” 

as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules 

implementing Executive Order 12549. An applicant shall be considered a “prospective primary participant 

in a covered transaction” as defined in the rules implementing Executive Order 12549. You may contact us 

for assistance in obtaining a copy of those regulations. 

ASSURANCES

As the duly authorized representative of the applicant, I certify, to the best of my knowledge and belief, that 

the applicant: 

• Has the legal authority to apply for federal assistance, and the institutional, managerial, and financial 

capability (including funds sufficient to pay the non-federal share of project costs) to ensure proper 

planning, management, and completion of the project described in this application. 

• Will give the Corporation for National and Community Service (CNCS), the CNCS Inspector General, 

the Comptroller General of the United States, and if appropriate, the state, through any authorized 

representative, access to and the right to examine all records, books, papers, or documents related to the 

award; and will establish a proper accounting system in accordance with generally accepted accounting 

standards or agency directives. 
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• Will initiate and complete the activities described in the application within the applicable time frame 

after receipt of CNCS’s approval.

• Will comply with all federal statutes relating to nondiscrimination, including any self-evaluation 

requirements. These include but are not limited to: 

1. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et.seq.), which prohibits federal grantees 

from discriminating on the basis of race, color, or national origin; 

2. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683, and 1685-1686), 

which prohibits discrimination on the basis of sex in an educational program or activity that receives or 

benefits from federal financial assistance; 

3. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits federal 

grantees from discriminating on the basis of disability; 

4. The Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits the 

exclusion of any person on the basis of age from participating in any program or activity receiving 

federal financial assistance; 

5. Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.), as amended, relating to 

nondiscrimination in the sale, rental or financing of dwellings provided in whole or in part with the aid 

of CNCS funding; 

6. Any other nondiscrimination provisions in the National and Community Service Act of 1990, as 

amended (NCSA), or the Domestic Volunteer Service Act of 1973, as amended (DVSA); and 

7. The requirements of any other nondiscrimination statute(s) which may apply to the application. 

• Will comply with section 543 of the Public Health Service Act of 1912 (42 U.S.C. 290dd-2), as 

amended, relating to confidentiality of alcohol and drug abuse patient records. 

• If a governmental entity—

1. Will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisition 

Policies Act of 1970 (42 U.S.C. 2601 et seq.), which govern the treatment of persons displaced or whose 

property is acquired as a result of federal or federally assisted programs, and 

2. Will comply with the provisions of the Hatch Act (5 U.S.C. 1501-1508 and 7324-7328), which limit the 

political activities of employees whose principal employment activities are funded in whole or in part with 

Federal funds. 

• Will assist CNCS in assuring compliance with Section 106 of the National Historic Preservation Act of 

1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and 

the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-l et seq.). 

• Will cause to be performed the required financial and compliance audits in accordance with the Single 

Audit Act of 1984, as amended, and 2 CFR Part 200, Subpart F. 

• Will, when issuing statements, press releases, requests for proposals, bid solicitations and other 

documents describing projects or programs funded in whole or in part with CNCS funds, clearly state—

(1) the percentage of the total costs of the program or project which will be financed with Federal 
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money; (2) the dollar amount of Federal funds for the project or program; and (3) percentage and dollar 

amount of the total costs of the project or program that will be financed by non-governmental sources. 

• Will not provide any CNCS funding to the Association of Community Organizations for Reform Now 

(ACORN), or any of its affiliates, subsidiaries, allied organizations, or successors. 

• Will comply with all applicable requirements of all other federal laws, executive orders, regulations, 

application guidelines, and policies governing the program under which the application is filed. 
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CERTIFICATIONS

The certifications set out below are material representations upon which the Corporation for National 

and Community Service (CNCS) will rely when it determines to award a grant. False certification, or 

violation of the certification, may be grounds for suspension of payments, suspension or termination of 

grants, or government-wide suspension or debarment (see 2 CFR Part 180, Subparts G and H). 

Certification – Debarment, Suspension, and Other Responsibility Matters 

This certification is required by OMB Guidelines to Agencies on Governmentwide Debarment and 

Suspension (Nonprocurement), 2 CFR Part 180, Section 180.335, What information must I provide before 

entering into a covered transaction with a Federal agency? 

As the duly authorized representative of the applicant, I certify, to the best of my knowledge and belief, that 

neither the applicant nor its principals: 

• Is presently excluded or disqualified; 

• Has been convicted within the preceding three years of any of the offenses listed in 2 CFR § 180.800(a) 

or had a civil judgment rendered against it for one of those offenses within that time period; 

• Is presently indicted for, or otherwise criminally or civilly charged by a governmental entity (federal, 

state, or local) with, commission or any of the offenses listed in 2 CFR § 180.800(a); or 

• Has had one or more public transactions (federal, state, or local) terminated within the preceding three 

years for cause or default. 

Certification – Drug Free Workplace 

This certification is required by section 184 of the NCSA (42 U.S.C. 12644), sections 5150-5160 of the 

Drug-Free Workplace Act of 1988 (41 U.S.C. 8101-8106), and CNCS’s implementing regulations at 2 CFR 

Part 2245, Subpart B. Under these authorities, grantees must certify, prior to award, that they will make a 

good faith effort, on a continuing basis, to maintain a drug-free workplace. 

As the duly authorized representative of the applicant, I certify, to the best of my knowledge and belief, that 

the applicant will provide a drug-free workplace by: 

A. Publishing a drug-free workplace statement that:

1. Notifies employees that the unlawful manufacture, distribution, dispensing, possession, or use of a 

controlled substance is prohibited in the grantee’s workplace; 

2. Specifies the actions that the grantee will take against employees for violating that prohibition; and 

3. Informs employees that, as a condition of employment under any award, each employee will abide 

by the terms of the statement and notify the grantee in writing if the employee is convicted for a 

violation of a criminal drug statute occurring in the workplace within five days of the conviction; 

B. Requiring that a copy of the statement described in paragraph (A) be given to each employee who will 

be engaged in the performance of any federal award; 

C. Establishing a drug-free awareness program to inform employees about: 

1. The dangers of drug abuse in the workplace; 

2. The grantee’s policy of maintaining a drug-free workplace; 

3. Any available drug counseling, rehabilitation, and employee assistance programs; and 

4. The penalties that the grantee may impose upon them for drug abuse violations occurring in the 
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workplace; 

D. Providing CNCS, as well as any other federal agency on whose award a convicted employee was 

working, with written notification within 10 calendar days of learning that an employee has been 

convicted of a drug violation in the workplace; 

E. Taking one of the following actions within 30 calendar days of learning that an employee has been 

convicted of a drug violation in the workplace: 

1. Taking appropriate personnel action against the employee, up to and including termination; or 

2. Requiring that the employee participate satisfactorily in a drug abuse assistance or rehabilitation 

 program approved for these purposes by a federal, state, or local health, law enforcement, or other 

 appropriate agency; 

F. Making a good faith effort to continue to maintain a drug-free workplace through implementation of 

paragraphs (A) through (E). 

Certification – Lobbying Activities 

As required by 31 U.S.C. 1352, as the duly authorized representative of the applicant, I certify, to the best of 

my knowledge and belief, that: 

• No federal appropriated funds have been paid or will be paid, by or on behalf of the applicant, to any 

person for influencing or attempting to influence an officer or employee of any agency, a member of 

Congress, an officer of Congress in connection with the awarding of any federal contract, the making of 

any federal loan, the entering into of any cooperative agreement, or modification of any federal contract, 

grant, loan, or cooperative agreement; 

• If any funds other than federal appropriated funds have been paid or will be paid to any person for 

influencing or attempting to influence an officer or employee of any agency, a member of Congress, an 

officer or employee of Congress, or an employee of a member of Congress in connection with this 

federal contract, grant, loan, or cooperative agreement, the applicant will submit Standard Form-LLL, 

"Disclosure Form to Report Lobbying," in accordance with its instructions; 

• The applicant will require that the language of this certification be included in the award documents for 

all subcontracts at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and 

cooperative agreements) and that all sub-recipients will certify and disclose accordingly. 

Certification – Federal Tax Liability 

I certify that, if the applicant is a corporation, 

A. The corporation does not have any unpaid federal tax liability—

 1. That has been assessed, 

 2. For which all judicial and administrative remedies have been exhausted or have lapsed, and 

 3. That is not being paid in a timely manner pursuant to an agreement with the authority responsible for 

 collecting the tax liability, or 

B. A federal agency has considered suspension or debarment of the corporation based on the unpaid tax 

liability and has made a determination that this further action is not necessary to protect the interests of the 

government. 

Certification – Felony Criminal Conviction under Federal Law 

I certify that, if the applicant is a corporation, 

A. The corporation has not been convicted of a felony criminal violation under any federal law within the 

preceding 24 months, or 
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B. A federal agency has considered suspension or debarment of the corporation based on that conviction and 

has made a determination that this further action is not necessary to protect the interests of the government 

Certifications – Subgrants and Lower Tiered Nonprocurement Transactions with Excluded or 

Disqualified Persons (NCSA Subtitle C and Social Innovation Fund applicants only) 

Definitions 

The terms “debarment,” “suspension,” “excluded,” “disqualified,” “ineligible,” “participant,” “person,” 

“principal,” “proposal,” and “voluntarily excluded” as used in this document have the meanings set out in 2 

CFR Part 180, Subpart I, “Definitions.” A transaction shall be considered a “covered transaction” if it meets 

the definition in 2 CFR Part 180 Subpart B, “What Is a covered transaction?” 

Assurance requirement for subgrant and other lower tier nonprocurement agreements 

You agree by submitting this proposal that, if we approve your application, in accordance with 2 CFR Part 

180 Subpart C, you shall not enter into any lower tier nonprocurement covered transaction with a person 

without verifying that the person is not excluded or disqualified unless authorized by CNCS. 

Assurance inclusion in subgrant agreements 

You agree by submitting this proposal that you will obtain an assurance from prospective participants in all 

lower tier covered nonprocurement transactions and in all solicitations for lower tier covered 

nonprocurement transactions that the participants will comply with the provisions of 2 CFR Part 180 

subparts A, B, C and I. 

Notice of error in certification or assurance 

You must provide immediate written notice to us if at any time you learn that a certification or assurance 

was erroneous when submitted or has become erroneous because of changed circumstances.
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Assurances and Certification 

ASSURANCE SIGNATURE: NOTE: Sign this form and include in the application. 

SIGNATURE: By signing this assurances page, you certify that you agree 

to perform all actions and support all intentions in the 

Assurances section. 

Organization Name: _______________________________________

Program Name: _______________________________________ 

Name and Title of Authorized Representative: _______________________________________

Signature: _______________________________________ 

Date: _______________________________________ 

CERTIFICATION SIGNATURE: NOTE: Sign this form and include in the application. 

Before you start: Before completing certification, please 

read the Certification Instructions. 

SIGNATURE: By signing this Certification page, you certify that you agree 

to perform all actions and support all intentions in the 

Certification sections of this application. The Certification 

is: 

Lobbying Activities 

Legal Applicant: _______________________________________

Program Name: _______________________________________

Name and Title of Authorized Representative: _______________________________________

Signature: _______________________________________

Date: ____________________________________ 
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APPENDIX B: SF424A Budget Instructions and Worksheet 

Before You Begin: In eGrants, the preparation of a detailed budget provides the data that creates the summary budget 

and the budget narrative. Your detailed budget must provide a full explanation of associated costs including their 

purpose, justification, and the basis of your calculations. Itemize each cost and present the basis for all calculations in 

the form of an equation, identifying the number of persons involved with the event, the per person/unit cost, and/or 

the annual salary cost. 

The budget should be sufficient to perform the tasks described in your program narrative. All of the amounts you 

request must be for a particular purpose. Do not include unexplained amounts, amounts for miscellaneous or 

contingency costs, or unallowable expenses such as entertainment costs. Costs may include travel necessary to meet 

grant and grantee obligations. Do not include factional amounts (cents). 

Use the Budget Worksheet as a guide as you prepare your budget. 

Section I. SUPPORT EXPENSES 

A. Project Personnel Expenses – Include the portion of principal staff time attributed directly to the operation of 

the Day of Service project. List each staff position and a brief statement of responsibilities for each in the 

‘Position/Title’ field. For each position, also include the annual salary, and the percentage of staff time that 

will apply to the grant. 

B. Personnel Fringe Benefits – Include costs of benefit(s) for each project staff. You can identify and calculate 

each benefit or show cost as a percentage of all salaries. If a fringe benefit amount is over 30%, please list 

separately. 

C. Travel - Describe the purposes for staff travels. Costs allowable are transportation, lodging, subsistence, and 

other related expenses for local and outside the project area travel. Where applicable, identify the current 

standard reimbursement rate(s) of the organization for mileage, daily per diem, and similar supporting 

information. The standard mileage reimbursement should not exceed the federal mileage rate unless a result of 

the applicant’s policy and justified in the budget narrative. ` 

D. Equipment – Equipment is defined as tangible, non-expendable personal property having a useful life of more 

than one year AND an acquisition cost of $5,000 (five thousand) or more per unit (including accessories, 

attachments, and modifications). Include items that do not meet this definition in E. Supplies below. If 

applicable, show the unit cost and number of units you are requesting. 

E. Supplies – Include the funds for the purchase of consumable supplies and materials that does not fit the 

definition above. You must individually list any single item costing $1,000 (one thousand) or more. 

F. Contractual and Consultant Services - You may include costs for consultants related to the project’s 

operations. Where applicable, indicate the daily rate for consultants. 

I. Other Support Costs – These costs may include office space rental, utilities, and telephone and Internet expenses 

that are specifically used for participants, directly involve project staff, and are not part of the organization’s 

indirect cost/admin cost. In addition, these costs may include criminal history checks of staff. If costs are shared 
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with other projects or activities, you must prorate the costs equitably. List each item and provide a justification in 

the budget. 

Section III. Volunteer Expenses

J. Indirect Costs 

1. Definitions 

Indirect costs are an allowable budget item in CNCS grants. IAW 2 CFR §200.414 Indirect (F&A) costs, 

grantees have the option of using an indirect cost rate which has been negotiated with, and approved by, their 

cognizant federal agency; or a non-federal entity, except those receiving more than $35 million in direct federal 

funding, which has never received a federally negotiated indirect cost rate may elect to charge a de minimis rate 

of 10% of modified total direct costs (MTDC) which may be used indefinitely. Grantees may also charge certain 

administrative costs directly as outlined in 2 CFR §200.413 Direct costs. 

 2. Calculating Administrative/Indirect Costs 

Federally Approved Indirect Cost Rate Method 

If you have a federally approved indirect cost (IDC) rate and choose to apply it, such a rate will constitute 

documentation of your administrative costs. Please record your indirect cost rate or method of claiming 

administrative costs in eGrants under the Organizational tab. Specify the Cost Type for which your 

organization has current documentation on file, i.e., Provisional, Predetermined, Fixed, or Final indirect cost 

rate. Supply your approved IDC rate (percentage). It is at your discretion on each award whether or not to 

use your entire IDC rate to calculate administrative costs. If you choose to claim a lower rate, please include 

this rate under the Rate Claimed field. 

As specified in your indirect cost rate agreement, apply your rate against the direct in your budget, including 

both the CNCS and Grantee’s shares (i.e., based on salaries and benefits, total direct costs, or other). Then 

multiply the appropriate direct costs by the rate being claimed. This will determine the total amount of 

indirect costs allowable under the grant. 

De Minimis Rate of 10% of Modified Total Direct Costs 

Organizations who have never, at any point in time, held a federally negotiated indirect cost rate and 

who receive less than $35 million in direct federal funding, may indefinitely use a de minimis rate of 

10% of modified total direct costs (MTDC). Additional information regarding what is included in 

the MTDC and use of this option can be found at 2 CFR 200.414 (f) and 200.68. If this option is 

elected, it must be used consistently across all federal awards.

A. Volunteer Costs

This section exists in the budget template for MLK applications, however, you should not include 

anything in it. 

Source of Funds - Enter a brief description of the match. Identify each match source separately. Identify if 

the match is secured or proposed. Include dollar amount, the match classification (cash or in-kind), and the 

source type (Private, State/Local, or Federal) for your entire match. (The total amount in the Source of 

Funds field should match the total amount in the budget narrative exactly.) Define all acronyms the first 

time they are used. 
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Budget Worksheet 

Section I. Support Expenses 

A. Project Personnel Expenses 

Position/Title Qty Annual Salary % Time Total Amount CNCS Share Grantee Share 

Totals 

B. Personnel Fringe Benefits 

Item Description Total Amount CNCS Share Grantee Share 

Totals 

C. Travel 

Purpose Calculation Total Amount CNCS Share Grantee Share 

Totals 

D. Equipment 

Item/Purpose Qty Unit Cost Total Amount CNCS Share Grantee Share 

Totals 

E. Supplies 

Item Calculation Total Amount CNCS Share Grantee Share 

Totals 
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F. Contractual and Consultant Services 

Purpose Calculation (include Daily Rate) 

Total Amount CNCS Share Grantee Share 

Totals 

I. Other Support Costs 

Item Total Amount CNCS Share Grantee Share 

Totals 

J. Indirect Costs 

Description Total Amount CNCS Share Grantee Share 

Source of Funds

Source(s), Type, Amount, Secured vs. Proposed 
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APPENDIX C: eGrants Indirect Cost Rate (IDCR) User Instructions

A new feature has been introduced to eGrants which allows users to input Indirect Cost Rate information 

into their eGrants account. Recipients that will be claiming or budgeting for indirect costs on CNCS awards 

are required to enter the following indirect cost rates in eGrants: federally negotiated rates, state negotiated 

rates, and the use of de minimis rate of 10% of modified total direct costs (MTDC). Recipients of 

AmeriCorps State and National awards may only charge 5% of their negotiated rate to the federal share of 

the award, with the remaining balance being charged to match (See 45 CFR §§ 2521.95 and 2540.110). 

Once a rate is entered & saved in eGrants, it cannot be edited. If users inadvertently enter incorrect 

information, a new entry must be submitted with the correct information. 

Entry for the IDCR screen can be accessed using the following steps: 

1) From the eGrants Home screen, in the lower panel under Managing My Account, click on My 

Account 

2) From the My Account screen, under Edit My Organization Info, click on Add and View Indirect Cost 

Rate 

3) From the Add and View Indirect Cost Rate screen, select add a new to add a rate or cancel to back 

out of the screen. 
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Field by field instructions can be found by clicking the “?” located next to Indirect Cost Rate or Indirect 

Cost Rate Record. 

If add a new is selected, the screen below will pop up. 
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4) Do you have an Indirect Cost Rate to record? Respond Yes or No. If NO is selected, users cannot go 

any further & nothing will be recorded. If Yes is selected, users can continue on.

If your organization will be claiming or budgeting with a current, approved indirect cost rate on any CNCS 

awards, it must be reported on this page. The rate information you record will be used in all award 

negotiation and reviews until it is superseded by a new approved rate, or expires. Applicants will have an 

opportunity to identify, in applications, if they will be using a lesser percentage of an approved rate, if you 

so choose.

5) Rate Type: If your rate type is not one of the following options, contact your grants officer for guidance:

Federally Negotiated – select if your rate has been negotiated by your cognizant federal agency. 

Cognizance is typically determined by the agency which provides the highest amount of direct federal 

funding (see Uniform Guidance Appendices III, IV, V, and VII);

State Negotiated – select if your rate has been negotiated by a state agency or other pass through entity; or

10% of MTDC – select if your organization qualifies for & elects to use the 10% de minimis rate of 

Modified Total Direct Costs (MTDC). Organizations qualify for this rate if they have NEVER had a 

federally negotiated rate. State entities must also not receive more than $35 million in direct federal funding.

Rates must be used consistently across ALL federal awards.

6) Issuing Agency. Respond by selecting the federal agency that approved your rate, or if the federal 

agency who issued your rate is not listed, select Other, or if your rate is issued by a state agency select 

Other.

Identify federal agencies using the drop down list. If your rate is approved by a federal agency other than the 

ones listed, notify your grants officer. Other federal agencies may be added as needed.

7) Acceptance Date. Enter a valid date.

The acceptance date is usually identified where the rate was signed by the issuing state or federal agency.

8) Rate Status. Select one of the following options: Final, Provisional, Predetermined, Fixed, Other, or 

Other – 10%.

Rates issued by federal agencies will almost always be final or provisional. However, if your organization 

has formally notified a federal or state agency of your eligibility and intent to use the 10-percent of MTDC 

rate, select Other – 10%. If your organization has a predetermined or fixed rate, select those options 

accordingly. If a state rate indicates a term that is not listed here select Other and notify your grants officer. 

Additional rate status options may be added as needed.

9) Effective From. Enter a valid date.

The effective from date is found on your indirect cost rate document. If using the 10-percent of MTDC rate, 

enter today’s date or the date your organization formally started charging costs under the 10-percent of 

MTDC rate.

10) Effective To. Enter a valid date.

The effective to date is found on your indirect cost rate document. If your organization has received 

approval to extend your rate, enter the end date of the extension. March 3, 2015 - FINAL Page 3
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11) No Expiration. Check or leave unchecked.

If your rate does not have an expiration date, as is the case with the use of the 10-percent of MTDC rate, 

check this box, otherwise, leave unchecked.

12) Extended? Respond Yes or No.

If the rate “effective to” date has been extended with approval of the federal cognizant agency under 

authority of the Uniform Guidance, respond Yes. If it is not an extended rate effective to date,

respond No.

13) Rate Base. Enter up to 500 characters including spaces.

Enter the text as found on your indirect cost rate approval document. For rates issued by state agencies, 

enter either the rate base used to determine the indirect cost pool as stated on your indirect cost rate approval 

document or “State Rate N/A.” If you need more than 500 characters, indicate “Summary” and record the 

most important content.

14) Treatment of Fringe Benefits. Enter up to 500 characters including spaces.

Enter the text as found on your indirect cost rate approval document. For rates issued by state agencies, 

enter either how fringe benefits were treated in determining the indirect cost rate as stated on your indirect 

cost rate approval document or “State Rate N/A.” If you need more than 500 characters, indicate 

“Summary” and record the most important content.

15) Treatment of Paid Absences. Enter up to 500 characters including spaces.

Enter the text as found on your indirect cost rate approval document. For rates issued by state agencies, 

enter either how paid absences were treated in determining the indirect cost rate as stated on your indirect 

cost rate approval document or “State Rate N/A.” If you need more than 500 characters, indicate 

“Summary” and record the most important content.

16) When you have completed all of the above entries, click the “save & close” button at the bottom of the 

page.

• If you would like to cancel your entry, click the “cancel” button and the entry will be cancelled. All entry 

information will be lost & no entry will be shown.

• Once a rate is saved it cannot be modified.

• If users inadvertently enter incorrect information, a new entry must be submitted with the correct 

information.

17) Order of Rates - Once an entry is saved, users will be able to see the rates they have entered. Rates will 

display in the order of entry. Entry of rates will provide users and CNCS with a historical record which can 

be used to clarify indirect cost rate inquiries for monitoring, consistent record maintenance, & audits.

If you have any questions or concerns, please contact your assigned grants officer.