Fiscal Year 2024 AmeriCorps Seniors Foster Grandparents Program (FGP) and Senior Companion Program (SCP) Replacement and Expansion 

Opportunity Sample Budget Narrative – Not for Replication Page 1 of 4

Fiscal Year 2024 AmeriCorps Seniors Foster Grandparents Program (FGP) and 

Senior Companion Program (SCP) Replacement and Expansion Opportunity 

SAMPLE BUDGET NARRATIVE

This resource is for reference only, not for replication.

Section I. Volunteer Support Expenses

A. Project Personnel Expenses

Position/Title -Qty -Annual Salary -% Time CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Project Director - 1 FTE @ $66,000 annually: - 1 person(s) at 

66,000 each x 100 % usage 66,000 0 66,000 0 

Project Assistant - 0.55 FTE @ $43,800 annually: - 1 

person(s) at 43,800 each x 55 % usage 24,090 0 24,090 0 

Data Specialist - 0.4 FTE @ 48,660 annually: - 1 person(s) at 

48,660 each x 40 % usage 0 19,464 19,464 0 

Category Totals 90,090 19,464 109,554 0

Table 1 Sample budget narrative Section I.A.

B. Personnel Fringe Benefits

Item -Description CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

FICA: 7.65% of total compensation (all budgeted staff) 6,892 1,489 8,381 0

Health Insurance: PD - 11.4% of salary (7,524), PA - 18.2% of 

salary (4,384), DS - 17% of salary (3,309) 11,908 3,309 15,217 0 

Retirement: 5.8% of total compensation (all budgeted staff) 5,225 1,129 6,354 0

Life Insurance: $778 annual premium per person for basic 

benefit. (Employees cover costs for expanded coverage.) x 

1.95 FTE

1,206 311 1,517 0 

Workers Comp: Workers Comp: Based on 2.37% of 

compensation (all budgeted staff) 2,135 461 2,596 0 

Category Totals 27,366 6,699 34,065 0

Table 2 Sample budget narrative Section I.B. 

C. Project Staff Travel

1. Local Travel 

Purpose -Calculation CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Staff travel (PD and PA) for site visits, project material 

distribution, recruitment, etc: Average 300 mi/month x 

$.675/mi (per organizational policy)

2,430 0 2,430 0 

Category Totals 2,430 0 2,430 0

Table 3 Sample budget narrative Section I.C.1.

2. Long Distance Travel 

Purpose -Destination -Other Travel -Trans. Amount -Meals/ 

Lodging

CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

PD and PC travel to CNCS-sponsored TTA (annual 

convening): per diem - $79/day x 4 days (@ 75% on first and 2,500 307 2,807 0 
Fiscal Year 2024 AmeriCorps Seniors Foster Grandparents Program (FGP) and Senior Companion Program (SCP) Replacement and Expansion 

Opportunity Sample Budget Narrative – Not for Replication Page 2 of 4

last days); lodging - $258 x 3 nights; round trip airfare - $303; 

local transportation - $50 (est) - Meals/Lodging 2,101 Trans 

706 Other 0

Category Totals 2,500 307 2,807 0

Table 4 Sample budget narrative Section I.C.2.

D. Equipment

Item/Purpose -Qty -Unit Cost CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Category Totals

Table 5 Sample budget narrative Section I.D. 

E. Supplies

Item/ Purpose -Calculation CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Basic office supplies, copier paper, toner and ink cartridges, 

folders, etc: Average $85 per month (based on historical data 

for similar programs)

1,020 0 1,020 0 

Postage: Estimated 125 pieces per month at .66 per piece 990 0 990 0 

Laptop, mouse, keyboard, external monitor, printer for PD: 

estimated $850 850 0 850 0 

Program Supplies: program materials for service delivery (avg 

cost $50/month per site x 13 sites 7,800 0 7,800 0 

Category Totals 10,660 0 10,660 0

Table 6 Sample budget narrative Section I.E. 

F. Contractual and Consultant Services

Purpose -Calculation CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Photocopier rental and maintenance contract: $136/month x 

.1625 (1.95 FTE allocated to this project of 12 total staff) 0 265 265 0 

Payroll Services: $35 monthly fee to process payroll x .25 (3 

individuals allocated to this project of 12 total staff - payroll 

based on individuals rather than FTE) 

0 105 105 0 

3-day volunteer engagement training (agenda includes 

recruitment, screening and placement, orientation and 

training, supervision, evaluation, and recognition) for 2 staff to 

enhance their skills and share knowledge with service site 

staffs ($675/pp):

0 1,350 1,350 0 

Category Totals 0 1,720 1,720 0

Table 7 Sample budget narrative Section I.F. 

I. Other Volunteer Support Costs

Item CNCS 

Share

Grantee 

Share

Total 

Amount

Excess 

Amount

Criminal Background Check: 0 0 0 0

National Service Criminal History Checks for 2 new staff and 

11 volunteers - $88 each (1 existing staff member has current 

and complete NSCHC; historical records show that 85% of 

volunteer with current and complete NSCHC checks return):

1,144 0 1,144 0 
Fiscal Year 2024 AmeriCorps Seniors Foster Grandparents Program (FGP) and Senior Companion Program (SCP) Replacement and Expansion 

Opportunity Sample Budget Narrative – Not for Replication Page 3 of 4

Technology: office phones, internet, cell phone service @ 

$360/month x .1625 (1.95 FTE allocated to this project of 12 

total staff):

0 702 702 0 

Office space rent at $766/month x .1625 (1.95 FTE allocated 

to this project of 12 total staff): 1,494 0 1,494 0 

Category Totals 2,638 702 3,340 0

Table 8 Sample budget narrative Section I.I. 

J. Indirect Costs

Calculation -Rate Type -Rate -Rate Claimed -Cost Basis CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Provisional: Total Direct Costs: Provisional rate is 12.25% of 

modified total direct costs (519,845); Amount claimed is 6.9% 

of modified total direct costs, with a rate of 12.25 and a rate 

claimed of 6.9

17,913 17,956 35,869 0 

Category Totals 17,913 17,956 35,869 0 

Table 9 Sample budget narrative Section I.J.

Section Totals 153,597 46,848 200,445 0

PERCENTAGE 76.63% 23.37%

Table 10 Sample budget narrative Section I. Subtotals 

Section II. Volunteer Expenses 

A. Stipends 

Item -Description CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Corporation Funded: 76 x 4176 317,376 0 317,376 0

Non-Corporation Funded: - 0 x 4176 0 0 0 0

Non-Stipended: - 0 x 4176 0 0 0 0

Category Totals 317,376 0 317,376 0

Table 11 Sample budget narrative Section II.A.

B. Other Volunteer Costs 

Item -Description CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Meals: Rate at 4 local sites for meals to volunteers following 

service, based on historical costs at sites (avg $6/meal x 28 

vols x 100 meals/year per vol)

8,400 8,400 16,800 0 

Uniforms: branded uniforms and ID badges for 76 volunteers 

(avg $11 each) 836 0 836 0 

Insurance: required volunteer accident, personal liability, and 

excess auto liability insurance, quoted premium (4237) 4,237 0 4,237 0 

Recognition: lunch event: for 76 volunteers: Facility rental: 

$1200, Meals: $25/person, Gift: $25/volunteer 0 5,000 5,000 0 

Volunteer Travel: Volunteer mileage reimbursement at 

$.675/mi (per organizational policy) with a cap of $50/month 

($600/year) x 76 volunteers (calculation based on historical 

average of $145/year per volunteer)

11,020 0 11,020 0 

Category Totals 24,493 13,400 37,893 0

Table 12 Sample budget narrative Section II.B. 
Fiscal Year 2024 AmeriCorps Seniors Foster Grandparents Program (FGP) and Senior Companion Program (SCP) Replacement and Expansion 

Opportunity Sample Budget Narrative – Not for Replication Page 4 of 4

Section Totals 341,869 13,400 355,269 0 

PERCENTAGE 96.23% 3.77%

Table 13 Sample budget narrative Section II. Subtotals 

Budget Totals 495,466 60,248 555,714 0

PERCENTAGE 89.16% 10.84%

Required Match 10%

Table 14 Sample budget narrative totals 

Source of Funds 

Section Description 

Section I. Volunteer Support 

Expenses

$45,498 - ORGANIZATION'S GENERAL OPERATING FUNDS: secured, cash 

resources, private source

$1,350 - VOLUNTEER IMPACT SOLUTIONS, LLC: secured, in-kind resources, 

private source

Section II. Volunteer Expenses $13, 400 - HIGHER EDUCATION PARTNER (TBD): proposed, in-kind resources, 

state/local government source

Table 15 Sample budget narrative Source of Funds