NWX-CNCS 

Moderator: Tamika Becton

10-28-15/12:00 pm CT 

Confirmation # 5891994

Page 1

NWX-CNCS

Moderator: Tamika Becton

October 28, 2015 

12:00 pm CT 

Coordinator: Welcome, and thank you for standing by. At this time, participants will be on 

a listen-only mode until the question and answer portion. If at that time you 

would like to ask a question press star 1. 

Today's conference is also being recorded. If you have any objections, please 

disconnect at this time. And now I'll turn the call over to host today to Ms. 

Tamika Becton. Ma'am, you may begin. 

Tamika Becton: Thank you (Melissa), and thank you all for joining the last training and 

technical assistance call, number seven for the eGrants walkthrough, for the 

2016 RSVP Limited Geographical Area Competition. 

As the host said, my name is Tamika Becton, and I'm the program and 

management analyst here with Senior Corps at the headquarters office. So 

what we'll be doing today is actually going through the eGrants application 

submission process for submitting your RSVP application. 

So what you see currently on my screen is actually the notebook page that I've 

been referencing throughout the majority of the calls. If you are not on the 
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Moderator: Tamika Becton

10-28-15/12:00 pm CT

Confirmation # 5891994

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webinar, what I would suggest, I would just go ahead and go to 

www.nationalservice.gov/rsvpcompetition and then once you're there, then 

you'll be able to click on the Section Five training and technical assistance.

And then you can go ahead and click on the, Click here for Skype for 

Business in order to see the visual instructions of it. So once you do that, you 

should be able to see my screen, and what I'm actually going to do, we're 

going to go ahead and start the grant application process.

So in this scenario, I will be coming in as a Senior - I'm a previous Senior 

Corps grantee - or I'm a current Senior Corps grantee, but I want to extend my 

geographical area and apply for another opportunity that's in Appendix A, 

which we'll reference later.

So this is the home screen for eGrants, and so what I'm going to do - I'm going 

to type in my username and password to start the process. I already have an 

account, so I'm already going to have a password and a username for this.

If you do not have one, then in the grant application instructions, you will be 

able to - they have the specific step-by-step instructions on how you would 

create a grantee account.

But for me, I'm already a CNCS grantee, so I'm typing in my actual username 

and password. So for all applicants, even though I am a current grantee, what, 

I will be selecting the "new" for creating a new application in eGrants. So I'm 

going to go ahead and select "new."

And then we're going to select the program. So RSVP is under the "Senior 

Companions" umbrella, so I'm going to go ahead and click on "Senior Corps" 

and press the "go." And then when I scroll down, I find the competitions that 
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Moderator: Tamika Becton

10-28-15/12:00 pm CT

Confirmation # 5891994

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are available to me right now. And so I'll go ahead and click on FY 2016 

RSVP Limited Geographical Area Competition. And I click on the "next."

So now with this section, what we see here is, we want to make sure that this 

information right here is correct. This - I've selected the correct NOFA as well 

as the applicant or the user as well as creating a new project. So this 

information right here should be selected.

So I'm going to go ahead and click on "create a new project," because all 

Senior Corps grantees should have a project. So we're going to go ahead and 

click on the name of my - this is the project title. It's the name of my project 

so I'm just going to put RSVP of Maui County.

And my project state is going to be Hawaii. And my street address, we'll just

put in (unintelligible) and the phone number, so all of the information that has 

a red asterisk beside it should be - is required, so you want to make sure that 

you put in this information for your project.

Now, of course it's going to give me an error message, because I did a dummy 

account, so we'll say that this is the address that I'm recommending. So we're 

going to save and close.

And then - so that's our project. When you're creating a project it's - and then 

you have to select a project director. So the project director may not be the 

person that is doing the - is submitting the application.

It may be a different person. And that person should actually have a, their own 

eGrants account, and they should be attached to this legal applicant info. So 

they should be attached to this application - this applicant organization right 

here, highlighted.
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Moderator: Tamika Becton

10-28-15/12:00 pm CT

Confirmation # 5891994

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But for my benefit, I'm going to go ahead and - I'm the project director, and 

I'm submitting the grant application. So I want to select my name. You can 

enter new or you can view and edit if your information has changed.

So then I'm going to go ahead and select "next." And so with - here is where 

we actually start to type in information for our face sheet, or our 424 sheet. So 

the areas affected - this is where you would see Appendix A.

And you would type in whatever service geographical area or opportunity 

number that you will be applying for, so for me I'm just going to go ahead and 

do Hawaii 01. The county is Maui. Because this is one of the geographical 

service areas in Appendix A. And the proposed start date for that would 

actually be April 1, 2016. And then we go to March 31, 2019.

And so I know that I'm not under, I'm not subject to review by the state 

executive order, but if you are, then you would click "yes" and you would 

select the date of the review, but if you're not, then you would click no.

Applicant that is delinquent in federal debt - this is a yes or no, and if you are, 

then you would explain here why. And the state application identifier is not 

required for Senior Corps grant applications. So then I'm just going to go 

ahead and click on the next screen.

Okay, here is where I would actually be entering in my information for my 

narrative. So what I would refer to is the selection criteria and what should be 

included in the narrative in the format. And all of these must have something 

in the, must have some type of content in the field.
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Moderator: Tamika Becton

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So my first one, for the executive summary. I know based off of the eGrants 

application instructions that this, the information that should be included in 

here is the - I'm pulling it up now.

I know that the number of unduplicated volunteers should be in there, as well 

as the - so this information right here, the estimate of the number. This is a 

template for your benefit to include in your narrative.

So I know that when I click on this, this is where this information would go in 

- this information for the executive summary. And then I would click save and 

close. And so filling in the number of unduplicated volunteers, I'm going to 

say I'm going to have 120. Fill in the service activities that I would be 

completing.

So ED2, and you would explain this more in detail as well with the ED11 as 

my outcome and then ED4A, but you would definitely explain this more in 

detail of what service activities would be included in here, as well as how 

much money you would be requesting in this field right here.

And I'm just going to put 70,000. And I'm going to go ahead and save and 

close. And then you'll see a green check box here of what, that you've entered 

information here.

So next I will go to my strengthening community section, and I know with 

that section what's included or what I should be describing in this section is 

these things right here.

So this is the narrative. Remember, this is the narrative portion of your grant 

application, so you want to make sure that you're as detailed as possible, as 

well as you want to make sure that it aligns with whatever you're putting in 
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your strengthening community section and aligns with your work plans, as 

well.

So I'm going to go ahead and save and close, because that is what you would 

be doing here for this selection criteria. And then I would do the same thing 

for recruitment and development.

So for my recruitment and development, I would actually scroll down and I 

would make sure that I have the information that's right here in my 

recruitment and development section.

And I would explain in detail, making sure that it aligns with my work plans 

and my - making sure that the recruitment and development - make sure it 

aligns with your budget as well, because where your information that you're 

going to be, that you're putting in here, it may reflect on the training that you 

may be providing RSVP volunteers.

So you want to make sure that those both align as well. So we're going to go 

ahead and save and close that. Now our program management section. We're 

going to look at the next section, which is - and so in this section, this is where 

you're specifically describing your plans.

And so we're going to go ahead and click copy, I'm just copying and pasting 

where you would find this information in the eGrants application instructions.

And what you would actually be putting into the section in your grant 

application instructions for the program management section.

So then I would save and close here, and then I would do the same thing for 

the organizational capability. And so this one you're going to make sure that it 

is aligning with your budget, as well because it does have the type of 
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equipment and supplies especially if you need that when you're doing your 

budget.

So we're going to go ahead and save and close here. And then other. So I am 

actually going to be - this section is only for applicants that are proposing 

evidenced based program. So if you are not proposing evidence based 

program, then you would just insert "N/A" here.

If you are proposing evidence based programming, you would want to enter 

specific information here on evidence based programming. And so this 

information that you would actually be selecting, if you are submitting 

evidence based programming, the information that you would be selecting for 

this is actually in the Appendix C of the grant, of the Appendix C on the 

notebook page.

So evidence based programming, Appendix C, if you are proposing it, these 

would be the instructions of what you would need to be entering into that 

other section in eGrants.

Right here, so I'm going to copy and paste. And this is what would be the 

specific information that you would need to be putting into that section. And 

I'm just going to go ahead and copy and paste that into my evidence base, 

right here, of what I would need to be putting in here. So I'm going to go 

ahead and save and close that.

Now there is one more that says PNS amendment, and this is not applicable to 

anybody with this during this competition as of right now, so we're just going 

to go ahead and open it and just put "N/A" in here. So everybody should be 

putting "N/A" in this selection - in this field. And were going to save and 

close.
NWX-CNCS

Moderator: Tamika Becton

10-28-15/12:00 pm CT

Confirmation # 5891994

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So next I've completed my narrative portion of my grant application 

instructions, so then I'm going to go ahead and select "next." Now we'll be 

entering into the work plan. Now we'll be entering into the work plan. And so 

actually since we did have a lot of, we have some confusion or some questions 

that so I, kind of, I'm providing an example of what I would be doing.

So I'm going to go ahead and click on the into the work plan section. And here 

it's going to give me the beginning of my work plan. So on the left hand side 

we see the screen instructions.

And it will, once you read here you'll be, it will tell you what you'll be 

selecting, how you're allocating, and then how to submit. So basically this 

helps you for each screen.

So our first tab is the home screen and so it just tells us what we will 

eventually entering, what information we'll be entering. So all of this will be 

filled by the time we're complete with a work plan.

Now, I will say that this may be confusing, but I do want to put, I want to 

make sure that you refer - when you're doing your work plans you refer to the 

RSVP work sheet as well as the RSVP performance measure instructions.

So those are definitely on the NOFA page. I'm going to go ahead and go to the 

NOFA page now. And the RSVP work sheet is right here. You can print it out.

You can save it on your computer.

It's a Word document that helps you to calculate what volunteers will go 

where, what service activities, your targets. It's pretty much a, I guess a 
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Moderator: Tamika Becton

10-28-15/12:00 pm CT

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writable version for you to actually just copy and paste into the performance 

measure work plans.

As well as the performance measure instructions are right here, so this will 

definitely help you with deciding what service activities, what focus areas 

you'll be proposing et cetera.

So I'm going to go ahead and click on, “Begin”. And so for my focus area I'm 

actually going to be selecting my, I'm going to have education as, so I'm going 

to have K-12.

As well as I'm going to have blue, red in this. And I'm going to actually have 

healthy futures which I know it includes access to care. Now, when I go ahead 

and go to my healthy futures performance, well, this sheet right here, kind of, 

this is the performance measure instructions.

And so what you'll be, this is where you can see what has an outcome, what 

has an output, and what outcome is tied to that as well. So this is definitely 

helpful in the performance measure instructions.

So I know that I will be doing ED2 which is my K-12 success. As well as 

ED4A which is K-12 as well. And then I know that I will be also working in 

H4 which is access to care, which would include my - I'm doing evidence 

based, so I want to make sure that I'm doing number of participants, number 

of clients participating in health education programs.

So I'm going to go ahead and go back to events. So I have my access to care 

selected and I also have my K-12 selected. And then I'm going to scroll down 

because I know that I need to select my primary focus area and my primary 

focus area is actually going to be education. So then I'm going to click next.
NWX-CNCS

Moderator: Tamika Becton

10-28-15/12:00 pm CT

Confirmation # 5891994

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So now it takes me to the performance measure tab in the, what's planned. So 

I know that when you get to this screen you're actually going to have to save 

pretty often because then once you save it will open up other fields for that, if 

it has an outcome then it will open up that outcome field right here.

So I said that my focus area is obviously this is the education one. So then I'm 

going to click my K-12. And here for the community needs. So what you will 

be selecting for your community needs, you will actually be putting in the, if 

you look at the grant application instructions I'm going to make this a little bit 

smaller.

And for your community needs you will actually put the statement needs to 

show, describe this right here. So I'm just going to go ahead and describe, 

copy and paste this to show what I would need to put in my community needs 

section.

And then, so this is where you will be describing the consequences of how the 

need is going unmet in the community. You can provide statistics. That 

information here.

So my output for my K-12 is actually going to be ED2. So then I go ahead and 

save and then it will open up these other fields right here. Then my instrument 

that I'm selecting, I'm actually going to do an attendance log.

And so for you attendance, for your instrument description you want to make 

sure that your instrument description for tracking, it includes this, how it's 

being collected, who's going to be collecting it, you want to include that right 

here. This information that I just copied and pasted.
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Moderator: Tamika Becton

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So then this one, I know that my ED2 does not, does have an outcome so I'm 

going to select ED10 number of students entering post-secondary institutions.

So I'm going to go ahead and select that.

And then I'm going to go ahead and save because I know that I'm going to be 

entering an instrument description here as well. So my instrument description 

for how we're going to track the number of students, we're going to go ahead 

and do registration records.

And again, you want to make sure that the information that you put in your 

instrument description is detailed. Who's going to be collecting it, how it will 

be collected, et cetera.

So then I'm going to keep, I'm going to scroll down and I'm going to go ahead 

and click on my service activities. So the service activities that I'm going to 

do, I'm actually going to do tutoring in public schools.

So I'm just going to go ahead and select that one. And with this one you do 

have to select a description for your service activity. And I know that my 

description for my service activities will be, I'm trying to find it in the grant 

application instructions.

Right here. So that service activity, you want to make sure that you're as 

detailed as possible in your work plan as well as it's depicted in your narrative 

as well. So I know that I'm going to copy and paste this. And this is, this field 

is, you want to make sure that selling errors in checking.

So you want to make sure that pretty much you start, we recommend you 

starting in Word and then copying and pasting. So you have a form of, a 
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backup just in case as well. So I'm going to go ahead and say complete 

performance in my chair because I've completed all of this section.

So I've, right here it says success that it's incomplete. So now I can add my 

other performance measures. So my next one, I'm still in my primary focus 

area because I still have two. I have ED, I know that K-12.

And I know that I can, you want to enter your community need here and be as 

descriptive as possible. And I know that my output for this one, I want ED4A 

which is the number of use and mentor matching to sustain.

So I'm going to go ahead and save just because I know that I'm going to go 

ahead and open this up. And I know that this one actually has an outcome as 

well. So I'm going to go ahead and select activity log for this one.

And you want to go ahead and enter that instrument description as described 

in the grant application instructions on Page 25, that instrument description.

So you want to make sure that you're answering that as well as the outcome 

that goes with this one.

So with this one I'm going to actually do ED11, the number of students 

earning a post-secondary degree. And I'm going to go ahead and save so that I 

know my instrument comes up. And so for this instrument I'm actually going 

to do other.

And so for my other I want to make sure that I'm actually being especially 

descriptive here because if it's not one of the three things, I mean one of the 

other two, you want to make sure that you're, you want to specify explicitly 

what you're using as an instrument.
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Moderator: Tamika Becton

10-28-15/12:00 pm CT

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So for my service activity what I'm actually going to do, I'm going to do, I'm 

going to be performing school based mentoring. And for here you want to 

make sure that you're as descriptive as possible with your service activities.

How builds RSVP volunteer is going to be, how long they're going to be 

doing it, the length of time.

So you want to make sure that you be as descriptive as possible here as well.

And I'm going to go ahead and complete my performance measure for this 

one. Now, my last one I know that I have to, I did select other focus area. And 

that's going to be my healthy teachers.

And that's the access to care. So my objective is access to care. So this one is 

where I'm going to be actually providing my evidence based programming 

here. So you want to make sure that you're as detailed as possible here.

Because with evidence based programming this is where you can propose 

evidence based programming for additional funding. So funding on top of the 

amount in Appendix A.

So you're community here you want the same thing. You want to enter the 

community need and be as descriptive as possible explaining what, these 

statistics as well. So here. So my output, I know for this one is actually I'm 

going to go ahead and save just because I want to make sure that it comes up.

So my output for here is going to be H4 in health education programs. So this 

is the number of clients participating in health education programs. This is the 

evidence based piece of the performance measures.

So you want to make sure that you're selecting the number of clients 

participating in health education programs. And so when I go ahead and save 
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10-28-15/12:00 pm CT

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I'm going to go ahead and select my instruments and I'm going to do an 

activity log here.

And you want to make sure that whatever you're using, whatever instrument 

you're using to document you want to be, it's located here. I'm just going to 

put, be descriptive here as well.

Now my, now I'm going to go ahead and save. Now I know that this one does 

not have an outcome. When I look in my performance measure instructions I 

know the A tour does not have an outcome along with it. So this is correct.

But I do have to scroll down to select my service activities of what the RSVP 

volunteers will be doing.

So for this one I'm actually going to select the chronic disease management.

So the alignment here is a little off. So what I'm going to do, I'm going to 

count one, two, three, four, five, six. And I'm just going to count one, two, 

three, four, five, six.

And then here you're actually going to be entering in, you want to enter in 

what the specific service activity is the volunteers will be doing. So how long?

Et cetera.

So you want to make sure that you're being, entering as descriptive as possible 

in all of these fields because the reviewers will be assessing the work plan 

based off of what you're saying in the narrative portion of your application.

I'm going to go ahead and just complete performance measures. And now I 

have completed all three of my performance measures. Two of them have 

outcomes and one of them is evidence based.
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10-28-15/12:00 pm CT

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Now, I think where the confusion lies in the, is that you do not have to have 

both. You do not have to have, you do not have to propose evidence based, 

but you have to have either or.

So you have to have, based off of the NOFA requirements for performance 

measures you either have to have whatever is the minimum number of 

volunteers in Appendix A is for outcome based assignment.

So, I know that these two right here, my K-12 tutoring and school based 

mentoring have outcome. So that means that my minimum number has to be, 

this, has to at least be my minimum.

So when I go ahead and look at Appendix A and I said that I selected Hawaii 

one for my service activity, the minimum number for Hawaii one is actually 

only minimum bite for year two and three of 66.

For year one, 53. So, but I'm going to make sure that my year, I'm going to 

follow the year two and year three just because I know that by, I have to have 

achieved at least this number by year three.

So I'm going to go back to here and so we're going to go ahead and click on 

next. Because I'm complete with my performance with adding my work plan.

So I said in my total was 120. So I have 120 unduplicated volunteers.

I'm a, since I'm a current grantee I have 120 volunteers already. This does not 

mean I need to go down to Appendix A. You do not have to go down to 66.

You can still have the same number of volunteers as long as they're either in 

outcome based assignments or if you're proposing evidence based 

programming.
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So, when I scroll down here. So this volunteer calculator is actually, you want 

to double check your own work in the performance measures. Right here it 

says double check. Because you want to make sure that your numbers align, 

one. And that it makes sense.

So I'm going to go ahead and scroll down. And so I know that for tutoring my 

output for ED2, I'm going to have my output target, I'm going to say that I'm 

going to try to reach 150.

My outcome target is, I only reached 115. And my number of volunteers that 

are actually going to be in this that will be performing this service activity is 

50. And the number of total volunteers contributing to this, we're going to say 

that it's 50. And then the number of volunteer stations we'll say is three.

Now, for my ED4, my ED4A which is my school based mentoring, I'm going 

to say that I'm, I want to reach 200 students. My outcome, because this is the 

number of students earning a post-secondary degree. So we'll say that's only 

165 do the outcome.

Now the number of volunteers that are going to be performing in this work 

plan is 50 as well. And we're going to have the same 50 actually we'll say 60 

here. Because this means when we put 60 here that means that, let's just say 

that 10 of these are actually doing both school based mentoring and tutoring 

public schools.

So, and the number of volunteer stations that we're going to have is eight. And 

then if I am doing evidence based programming, I added this one just to show 

or give an example of evidenced based programming.
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I know that this does not have an outcome target, but I do know that I need to 

put it in my outputs as well and the number of volunteers that will be serving.

So for here I'm going to do for my output target I'm going to say 300.

And my, I don't have an outcome, but the number of volunteers that are going 

to be working in this service activity which is chronic disease selfmanagement, is only 20 because I know that I have 120. So that means that 

my undo rate of volunteer should equal this number right here.

You want to make sure that you're doing the calculation correctly. And the 

number of volunteers contributing, I'm going to go ahead and say 20 as well.

And then the number of volunteer stations I'm just going to say one.

So here if I go ahead and save it pretty much says that I've placed my 120.

And I have none, I do not have any more to place in my work plans. So, I'm 

going to go ahead, when you click on the review allocations, I would actually, 

it's going to tell you that it's correct, but you want to make sure and double 

check that it is correct because it will say all allocations are successfully 

satisfied.

But you want to make sure that your numbers are aligned and they make 

sense. So we're going to go ahead and click next. And so here is where is the 

summary of your performance, of your work plans basically.

So I have unduplicated volunteers in my focus area, so I have my healthy 

futures as well as my education. And that's the breakdown of that as well as 

by objectives, K-12 versus my access to care.

Same as my primary focuses areas. So my primary focus area I have 100 in 

education and then I have my 20 in healthy futures. And the percentage of 
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unduplicated volunteers working or not working to tide outcomes, 83% and 

17%.

So the - and when we scroll down we see that we can put out PDFs for all of 

your performance measures. Or you can also just look and see that you have 

everything covered and here whatever you put in your performance measure 

tab is what's here.

So you want to make sure that it aligns, it makes sense. This is you just double 

checking. Now if something is wrong you can edit the performance measures 

or you can edit your target.

And you can select your school base here as well as my evidence based 

programming. If you need to change that as well it's here, you can edit. So I'm 

going to just go ahead and validate my performance measures to see if they're 

correct.

And it says that they are valid, it makes - they are valid. So that means that 

you put something in here. It doesn't mean that it's, it doesn't, it checks for the 

basics. So make sure that you have information in there and that you have an 

outcome, you're not missing anything.

So then I'm going to go ahead to go back to the main grant application. And to 

do that you go to the top and it says back through eGrants application. And 

I'm going to go ahead and select that.

So that is the entering the performance measure piece of it. So now I'm going 

to go ahead and go to my next section. I can click the documents or I can click 

next.
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And it takes me to what documents are required. Now, you want to make sure 

that for this one I want to put out an announcement that you can submit your 

attachments well in advance of the deadline next Tuesday.

So I want to definitely urge people to send those documents in because you 

don't want to wait till the last minute and you're trying to get your grant 

application instructions, I mean, your grant application submitted by the, by 

4:45 and you haven't submitted your documents yet.

So these are documents that you should have on file, your organization should 

have on file anyway. So it should be easy to scan then or submit them 

electronically to the 2016 RSVP attachments at cns.govmailbacks.

So here we're going to go ahead and send this. I did send all of this 

information. It will not let you submit your grant application if you have not 

selected something other than not fit.

So you want to make sure that you have at least something selected for all of 

these. And how you will find out if you are eligible is under the grant 

application instructions on page, I want to say it's Page 22.

But this definitely, I know that I am a previous CN, I'm a previous grantee. So 

the section that I will be following is, so I'm a currency in core grantee, but I 

still need to be, so some things I do not need to submit unless it's changed.

So I would be looking at this current column right here. If you're new to the 

CNTS then you would be submitting pretty much everything. So be aware of 

what you need to be submitting based on the grant application instructions.
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I'm going to go ahead and click next. And so what we have here is the budget 

section in the grant application instructions and we're almost done. So I want 

to make sure that we have questions at the end as well, so I might brief 

through these.

But with this budget you want to make sure that you're entering your source of 

matching funds. So those matching funds that you received, so if you're a new 

applicant than you would be submitting, your match needs to be at least 10% 

of the annual budget that's in Appendix A.

Now, so here you would just enter XYZ gave us $40,000 for equipment. So 

you want to make sure that you're specific here to show what you're entering 

in here. And here this is your project press analysis.

So if you need to add anything you would select and then you would just enter 

in the title, who the, this is who's the personality. So maybe, it may be a 

private director, it may be an assistant that's helping the project director.

Whoever's on the grant you want to make sure that they're, you're filling in 

this information here.

As well as with health insurance. So if your private vector is full time and 

your organization has health insurance or it's included you want to make sure 

that you're editing that and putting that in as well as well as local travel and 

long distance.

So when they're visiting sites this may be a budget item that you want to make 

sure that you're calculating into the budget as well as long as if they're 

attending, if your, the personnel is attending training, trainings. So that would 

probably go into long distance travel.
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Moderator: Tamika Becton

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Equipment. So I said that we got $40,000 from matching funds. So we will 

have, we will definitely be adding whatever equipment was and how many 

too. And the unit cost was 20,000. So it does the calculation for us at 40,000.

And I know that this was the, that 40,000. I have to put zero in all of these in 

order to do it. And we'll just say that it was computer, soft computer. Put 

there. You want to save and close. So I have that 40,000 in here that's going to 

show up from my matching funds.

So my supplies, if you have supplies you want to makes sure that you're 

putting that here as well if you're using a consultant or contractual. So I know 

with evidence based you may use an outside source. So you want to make sure 

that you're putting in that information as well and where those funds will be 

coming from.

Other support costs. So with RSVP there is only staff will be requirement to 

do the criminal background checks. So you want to make sure that you're 

calculating that information as well into your budget section as well if you 

have an indirect cost save. But I know that our organization does not, so we 

don't need to have this selected.

I'm going to go ahead and click next. And so the next budget section is on the 

volunteer expenses. So of course I'm going to make sure that my source of 

matching funds ABC organization or a local government gave us $20,000 for 

materials, basically.

So I have that in my source of matching funds. And then our materials may be 

uniforms. So we want to make sure that we're editing that. And we're going to 

say that RSVP jackets, signs, brochures, et cetera.
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Moderator: Tamika Becton

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So you want to make sure that you're putting in that information here in assets 

20,000 in matching funds. So, you do not have to, I'm going to say that we're 

going to put this in access because we're over our limit, over our grantee 

shares since we have 40,000.

So we clearly have the ten, the 30% match. I'm going to go ahead and save 

and close. I'm have to put a zero here. So I want to make sure - so my total 

needs to be, it needs to equal. So I'm going to go ahead and save and close 

now.

So now you can validate your budget to make sure that you have, there is not 

errors. You're not missing anything. And we can save and close. And then 

we're going to go ahead and select next.

And here we have $60,000. Of course I would, for Appendix A I know that 

my minimum is this, and I'm asking for an additional $5,000. So I'm going to 

go back real quick and just add another $10,000 somewhere because I put 

ceremonies. And I'm going to go ahead and use that.

Not saying that this is correct, but I just want to give an example of how 

much. So save. And then we're going to validate. So then we're going to go to 

close. And then we can go to our next.

And it should have our $70,000 that we said that we were going to be asking 

for. Now it's over because I'm actually having my evidence based 

programming here. It's only about $5,000 over towards evidence based 

programming.

So then you would have your minimum source, your breakdown of where it 

came from. So I know that $30,000 was local. You have 20,000 in state. And 
NWX-CNCS

Moderator: Tamika Becton

10-28-15/12:00 pm CT

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then we had 10,000 here. And my total number of unduplicated volunteers I 

know was 120.

So then I'm going to go ahead and select next. And so here is the volunteer 

station roster. And what we have here, if you are new you may not have this 

information available right now.

If you are not new and you have your volunteer station last year you can enter 

that information here. You can just click add new and then you will be able to 

type in the volunteer information supervisor, where the station is, the phone 

number, what focus area is, what the main focus area is at that volunteer site.

And you can select that. But I'm going to go ahead and just to get through to 

ask questions I'm going to go ahead and submit next. And so here you would 

actually, you would reviewing the information that you selected. So you 

would - I mean, that you entered in.

So I know that I do not have an indirect cost rate. You can click on these 

reports and they'll be able to show you what your report looks like. And if I 

scroll down it tells me the information, how much access I have, grantee 

share, and so the breakdown here.

So then I'm going to go ahead and select next. And so here is the, authorize 

and submit button. And here you would be the authorized representative is the 

person that would be selecting the Okay button.

Now for here we want to make sure that this is the person that will be 

submitting the application and they must use their own eGrant's account. Now 

for me I'm the, just for the sake of time I'm going to be the authorized rep.
NWX-CNCS

Moderator: Tamika Becton

10-28-15/12:00 pm CT

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So I would click on, my agree and it will give me a time stamp authorized by, 

it will give me a time stamp of who authorized it and the date of the 

authorization. As well as the assurances. So I'm looking here. You can print, 

review, look, scroll down. It will tell you what is applicable, and what is 

applicable for a certain program.

And we're going to go ahead and click agree because I agree with the 

assurances. And then my last one is the certification. So this is the, this is 

certifying that everything that you submitted is correct as well as your 

intentions and what you agree to perform basically.

So you want to make sure that you review, print this out. Make sure it's handy.

And then I'm going to go ahead and agree. Then I'm going to go ahead and 

verify this grant application.

So, it says that, should come up and say that, so basically my estimated 

funding, my local and state in the tab it does not equate for what I'm asking 

for in my budget. So I'm going to go ahead and close.

And then I'm going to go back to my budget section, my funding's 

demographics section. And I'm going to go ahead and put one because I 

believe it must add up to 60,000, so I was - so now I'm going to go ahead and 

select next, review, authorize and submit.

So now, there we go. So I'm verifying my grant application. It should give me 

the okay button for it. So verify without errors. So I'm going to close. And 

then I'm going to, this is where I'm going to submit your grant application 

instructions.
NWX-CNCS

Moderator: Tamika Becton

10-28-15/12:00 pm CT

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So once you submit this, I click on, my submit, you'll actually have a message 

that pops up that says you select successfully submitted your grant application 

instructions. So I'm going to actually pause and ask that the operator, Melissa, 

can you ask to see if we have any questions?

Coordinator: Yes, ma'am. Thank you. At this time if you would like to ask a question 

please press star 1 and record your name. Again, at this time to ask a question 

please press star 1. One moment for questions. One moment. And ma'am, 

your first question comes from (Valerie), your line is open.

(Valerie): Okay. Thank you for having the workshop for us. My first question is where 

at do we put the budget line for the evidence base? I'm going to go back to my 

budget area. Is there a certain line, do we have to actually divvy it out as to X 

amount of dollars is going here and X amount is uniform? Do we have to do 

that?

Tamika Becton: Yes. So it can be divvied out however, wherever you see fit. Because I think 

this is a question that you asked last time, right? And we didn't have an 

answer for you. Yes, actually.

(Valerie): Remembered me. Yes.

Tamika Becton: So yes. Where you can divvy it out at. So what I'm going to go ahead is view 

my budget. So if you're proposing evidence based you want to make sue, first 

of all in your narrative section that you're in that other section in the narrative.

(Valerie): That's correct.

Tamika Becton: Yes, you want to describe where that, where the funding is going to be going.

So wherever that funding is going you want to make sure that it aligns with 
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Moderator: Tamika Becton

10-28-15/12:00 pm CT

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whatever is in your budget section. So let's just say that if you are proposing 

evidence space.

Let's just say that we're going to use it for some health education training, 

some type of training. So you want to make sure that's under the, in your 

budget section you want to make sure training for the volunteer, you want to 

make sure that's under the volunteer expenses under training...

(Valerie): I see, I see.

Tamika Becton: Okay?

(Valerie): So how do you distinguish that, and that's where my question was before. If 

we're separating - okay, for example let's say that only part of our grant gets 

awarded, that evidence base does not, but the E grant for the RSVP 

geographical area does.

How are, does our other description of the three pages we use for that, is that 

describing what part of that budget was evidence base and what part was for 

the geographical location?

Tamika Becton: So that other section is only for your evidence base.

(Valerie): I see.

Tamika Becton: That other section is only for your evidence base. Now this is...

(Valerie): Our budget's going to reflect both, my geographical...

Tamika Becton: Yes.
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Moderator: Tamika Becton

10-28-15/12:00 pm CT

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(Valerie): Okay.

Tamika Becton: Correct, correct. Your budget is going to reflect both. Now let's just say that 

you have outcomes and evidence base like I had in my, you have both...

(Valerie): Right, right.

Tamika Becton: But let's just say I didn't give enough evidence to show that I'm going to be, 

that I didn't give enough evidence to show the I'm going to do well in my 

chronic disease or...

(Valerie): Okay.

Tamika Becton: You may still, you may not get funded, you may not get the additional funds.

So you may not get that extra $5,000...

(Valerie): I see.

Tamika Becton: What may happen is you may get the, you're more than likely than...

(Valerie): The geographical one.

Tamika Becton: Yes. More than likely if that's fine, because if you, if you answer all of the 

questions and everything, if you select all of the questions effectively, when it 

gets reviewed -

And they say that, hey, they propose that hey this is good, then you can get 

funded for that RCP program but the evidence base piece you may not. So 

what we'd do is we would ask to clarify your budget...
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Moderator: Tamika Becton

10-28-15/12:00 pm CT

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(Valerie): Resend, okay

Tamika Becton: And resend the budget without the (unintelligible)...

(Valerie): Okay. then let me ask you this, let's say that both of them get approved, does 

that change the animal, when we, when it comes time to doing the progress 

reports and all that, will there be two separate, like will there be one for the 

geographical area and one for the evidence base programming?

Tamika Becton: And you're saying this when you're doing your progress reports?

(Valerie): Yes, let's say we win both.

Tamika Becton: Yes. Yes, so you will be, yes, both of them will be reflected in your progress 

report.

(Valerie): Separately or together?

Tamika Becton: It should be together but I'm going to actually verify to make sure. So I'll put 

that in the FAQ document, okay?

(Valerie): Okay. Now the other thing is the contractual. Then we're going to be putting 

in because I see in the budget area that there's a place for speakers and that 

kind of stuff. That would be just for our evidence base because we don't need 

that for the geographical area, right? If we didn't?

Tamika Becton: That is up to you, I can't tell you what to put in there.
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Moderator: Tamika Becton

10-28-15/12:00 pm CT

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(Valerie): I understand, okay. Now the next question. The criminal background has me 

confused. In the past because we our previous RSVP Grantee. Where do we, 

what if I have some volunteers that are volunteering at a day care? They need 

criminal background checks. How come you're only putting a line item for 

staff and not one for our volunteers?

Tamika Becton: Okay. So that is a, it's a question that has come up before. Now this is 

something that I honestly wish my CHC person was on the phone to give your 

more in-depth answer.

But what I will say it's not, it's tied to money, so the dollars. So with RSVP 

volunteers they're not receiving a stipend. Now we definitely don't discourage 

applicants, I mean we definitely encourage applicants to go ahead and have 

your RSVP volunteers.

Especially if they're dealing with vulnerable populations in regards to 

children, but you want, you can get background checks on them but it's not a 

requirement for RSVP.

(Valerie): Not requirement. So that would not be a CNCS expense - that would be a 

grantee expense?

Tamika Becton: Correct.

(Valerie): Okay. The station roster it says that on our paperwork it says that we do not 

have to send not until we've been asked to send the station roster.

Tamika Becton: Correct, yes. You do not have to, it's not going to prevent you from submitting 

your grant application instructions.
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Moderator: Tamika Becton

10-28-15/12:00 pm CT

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(Valerie): I see.

Tamika Becton: Now if you do receive, this is the thing, so if you do, if you are granted, if 

you're granted the award for whatever geographical area and your state office 

or somebody from the corporation is actually going to follow up with you via 

email and say, hey, we need you to go ahead and enter your volunteer 

unintelligible...

(Valerie): I understand.

Tamika Becton: And that would be an amendment.

(Valerie): Okay, I'm done before. And then the last question is when we make the work 

plans for the evidence base, does that have to be in our primary focus area?

Tamika Becton: So if you're, it depends on your, it depends on your, what your community 

needed, basically. So if...

(Valerie): Okay.

Tamika Becton: In my example it wasn't a primary focus area because I didn't have, in my 

example I had education is my primary focus there...

((Crosstalk))

(Valerie): So it could be another focus? It doesn't necessarily have to be what your 

primary focus is?

Tamika Becton: Correct.
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Moderator: Tamika Becton

10-28-15/12:00 pm CT

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(Valerie): But it does need its own work plan?

Tamika Becton: Correct.

(Valerie): Thank you for answering my questions.

Tamika Becton: No problem. I know we're a little bit over. So (Melissa) do we have any other 

questions?

Coordinator: Yes, ma'am, we do. Do you want to go ahead and take that?

Tamika Becton: Yes.

Coordinator: We just have one more, okay? The question comes from (Amy), your line is 

open.

(Amy): Yes, my question is also about the volunteer backgrounds. And I understand 

that that would be a match, but what area of the budget are we now putting 

that in? (Unintelligible) for the criminal background and the match to that is 

really just for just staff, correct? So we would have to have a separate line for 

volunteers...

Tamika Becton: Yes. So if you want to have your volunteers to have criminal background 

checks, there is the budget Section 2, Volunteer Expenses.

And so when you click on the volunteer source of matching funds you can 

type in the that this information right here, I can't do it because I submitted the 

grant application, but you would type in, okay we're getting, we're using 

$5,000 for our volunteers to get CHC.
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Moderator: Tamika Becton

10-28-15/12:00 pm CT

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And then you would add a, you would have that add a new expense or add a 

new item. And then you can put it there in your, you can put in the CHC or 

criminal background check in that line item, you can add a line item.

(Amy): And that will count towards our match percentage, correct?

Tamika Becton: If that's part of your match, yes.

(Amy): Perfect. All right that's all I had.

Tamika Becton: Do we have any other questions?

Coordinator: No, ma'am. I'm showing, no I'm showing no further questions.

Tamika Becton: Okay. I appreciate and thank you all for your patience. I know yesterday we 

had some technical issues where our network went down. I think it was a 

Verizon issue. So I definitely appreciate you all tuning in to this last PA call.

I will follow-up in regards to the progress reports in regards to the volunteers 

and evidence base if you need to submit two different ones. And the deadline 

the application deadline is Tuesday November 3.

I'll definitely start and I've seen some progress with people starting their grant 

application. So I deftly appreciate the early birds. So thank you so much for 

starting your application.

If you have not definitely we're about a week away from the deadline. So 

differently look forward to reviewing those. And definitely will probably, I'll 

probably update the FAQs probably by the end of this week.
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Moderator: Tamika Becton

10-28-15/12:00 pm CT

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So I'm definitely, I'll lookout for that if you have any if you have any dire 

need questions send those to 2016RSVP@CNS.gov and we'll try to get those 

to you by the, post it by this Friday. So thank you so much for joining and we 

look forward to seeing your application. Thank you.

Coordinator: Thank you and this does conclude today's conference. All parties may 

disconnect.

END