8072 Federal Register / Vol. 80, No. 30 / Friday, February 13, 2015 / Notices 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2015–OS–0019] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to alter a System of 

Records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records, DMDC 10 DoD, entitled 

‘‘Defense Biometric Identification Data 

System (DBIDS)’’ in its inventory of 

record systems subject to the Privacy 

Act of 1974, as amended. 

The records in the system are used to 

support DoD physical security 

programs, to issue individual facility/

installation access credentials, and for 

identity verification purposes. The 

system also is used to record personal 

vehicles and property registered with 

the DoD and for producing facility 

management reports. The records may 

be accessed by other physical access 

control systems for further verification 

at other sites. Records may also be used 

for law enforcement purposes. 

DATES: Comments will be accepted on or 

before March 16, 2015. This proposed 

action will be effective the date 

following the end of the comment 

period unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http://

www.regulations.gov. 

Follow the instructions for submitting 

comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http://

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard, Chief, OSD/JS Privacy 

Office, Freedom of Information 

Directorate, Washington Headquarters 

Service, 1155 Defense Pentagon, 

Washington, DC 20301–1155, or by 

phone at (571) 372–0461. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT or at the Defense Privacy and 

Civil Liberties Division Web site at 

http://dpcld.defense.gov/. The proposed 

system report, as required by U.S.C. 

552a(r) of the Privacy Act of 1974, as 

amended, was submitted on February 6, 

2015, to the House Committee on 

Oversight and Government Reform, the 

Senate Committee on Governmental 

Affairs, and the Office of Management 

and Budget (OMB) pursuant to 

paragraph 4c of Appendix I to OMB 

Circular No. A–130, ‘‘Federal Agency 

Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427). 

Dated: February 10, 2015. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DMDC 10 DoD 

SYSTEM NAME: 

The Defense Biometric Identification 

Data System (April 1, 2011, 76 FR 

18191). 

CHANGES: 

* * * * * 

SYSTEM NAME: 

Delete entry and replace with 

‘‘Defense Biometric Identification Data 

System (DBIDS).’’ 

* * * * * 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with ‘‘All 

individuals who request or have been 

granted physical access to DoD 

installations and facilities or using 

facilities interfacing with Defense 

Manpower Data Center (DMDC) 

Physical Access Control Systems. 

All individuals who have been or will 

be denied access to a DoD installation 

or facility using or interfacing with 

DMDC Physical Access Control System 

based on the decision of the facility 

commander in charge of physical access 

control.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with 

‘‘Personal data includes name, 

identification type (e.g. DoD ID number, 

driver’s license number, passport 

number, state ID number, Social 

Security Number (SSN), date and place 

of birth, gender, nationality and country 

of citizenship, race, tribe, home and 

work addresses, personal and work 

email addresses and telephone numbers, 

marital status, photographs, weight, 

height, eye color, hair color, index 

fingerprints or 10-print rolled and 

slapped fingerprints, iris scans, hand 

geometry, grade, dates of issue and 

expiration of facility and installation 

access credentials, alert status (e.g. 

Wants or Warrants, Armed and 

Dangerous, Be On the Lookout, Red 

Cross Emergency, Missing) or other 

similar fields necessary in assisting law 

enforcement in understanding the 

current disposition of personnel and 

property entering and, when required by 

Status of Forces Agreement, exiting 

DBIDS controlled facility, and 

installation name and/or region the 

record was created. 

Privately owned vehicle information 

includes name of vehicle manufacturer, 

model year, color and vehicle type, 

license plate type (e.g., personal, 

commercial) and number, vehicle 

identification number (VIN), and 

current registration, automobile 

insurance, and driver’s license data for 

those vehicles with established 

installation access (base/post decals). 

Information on personal property 

stored on a military installation or 

facility contains data on governmentissued (when required by Status of 

Forces Agreement) and personal 

weapons, such as type, serial number, 

manufacturer, caliber, and firearm 

registration date; storage location data to 

include unit, room, building, and phone 

number; and type(s) of personal 

property (e.g., bicycles) and description 

of property, serial number, and color.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘10 

U.S.C. 113, Secretary of Defense; 10 

U.S.C. 136, Under Secretary of Defense 

for Personnel and Readiness; DoD 

Directive 1000.25, DoD Personnel 

Identity Protection (PIP) Program; DoD 

Instruction 5200.08, Security of DoD 

Installations and Resources and the DoD 

Physical Security Review Board (PSRB); 

DoD 5200.08–R, Physical Security 

Program; and E.O. 9397 (SSN), as 

amended.’’ 

PURPOSE(S): 

Delete entry and replace with ‘‘The 

records support DoD physical security 

programs, to issue individual facility/

installation access credentials, and for 

identity verification purposes. The 

system also is used to record personal 

vehicles and property registered with 


tkelley on DSK3SPTVN1PROD with NOTICES
Federal Register / Vol. 80, No. 30 / Friday, February 13, 2015 / Notices 8073 

the DoD and for producing facility 

management reports. The records may 

be accessed by other physical access 

control systems for further verification 

at other sites. Records may also be used 

for law enforcement purposes.’’ 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Delete entry and replace with ‘‘In 

addition to those disclosures generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act of 1974, as amended, the 

records contained herein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

Law Enforcement Routine Use: If a 

system of records maintained by a DoD 

Component to carry out its functions 

indicates a violation or potential 

violation of law, whether civil, criminal, 

or regulatory in nature, and whether 

arising by general statute or by 

regulation, rule, or order issued 

pursuant thereto, the relevant records in 

the system of records may be referred, 

as a routine use, to the agency 

concerned, whether federal, state, local, 

or foreign, charged with the 

responsibility of investigating or 

prosecuting such violation or charged 

with enforcing or implementing the 

statute, rule, regulation, or order issued 

pursuant thereto. 

Congressional Inquiries Disclosure 

Routine Use: Disclosure from a system 

of records maintained by a DoD 

Component may be made to a 

congressional office from the record of 

an individual in response to an inquiry 

from the congressional office made at 

the request of that individual. 

Disclosures Required by International 

Agreements Routine Use: A record from 

a system of records maintained by a 

DoD Component may be disclosed to 

foreign law enforcement, security, 

investigatory, or administrative 

authorities to comply with requirements 

imposed by, or to claim rights conferred 

in, international agreements and 

arrangements including those regulating 

the stationing and status in foreign 

countries of DoD military and civilian 

personnel. 

Disclosure to the Department of 

Justice for Litigation Routine Use: A 

record from a system of records 

maintained by a DoD Component may 

be disclosed as a routine use to any 

component of the Department of Justice 

for the purpose of representing the 

Department of Defense, or any officer, 

employee or member of the Department 

in pending or potential litigation to 

which the record is pertinent. 

Disclosure of Information to the 

National Archives and Records 

Administration Routine Use: A record 

from a system of records maintained by 

a DoD Component may be disclosed as 

a routine use to the National Archives 

and Records Administration for the 

purpose of records management 

inspections conducted under authority 

of 44 U.S.C. 2904 and 2906. 

Data Breach Remediation Purposes 

Routine Use: A record from a system of 

records maintained by a Component 

may be disclosed to appropriate 

agencies, entities, and persons when (1) 

The Component suspects or has 

confirmed that the security or 

confidentiality of the information in the 

system of records has been 

compromised; (2) the Component has 

determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Component or another agency or entity) 

that rely upon the compromised 

information; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the Components 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

The DoD Blanket Routine Uses set 

forth at the beginning of the Secretary of 

Defense (OSD) compilation of systems 

of records notices may apply to this 

system. The complete list of DoD 

blanket routine uses can be found 

online at: http://dpcld.defense.gov/

Privacy/SORNsIndex/

BlanketRoutineUses.aspx’’ 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Delete entry and replace with 

‘‘Electronic storage media.’’ 

RETRIEVABILITY: 

Delete entry and replace with 

‘‘Retrieved by name, identification type 

and number, vehicle identifiers, or 

weapon identification data. Records 

may also be retrieved by photograph or 

fingerprints.’’ 

SAFEGUARDS: 

Delete entry and replace with 

‘‘Computerized records are maintained 

in a controlled area accessible only to 

authorized personnel. Entry is restricted 

by the use of locks, guards, and 

administrative procedures. Access to 

personal information is role based and 

limited to those who require the records 

in the performance of their official 

duties. Access to personal information 

is further restricted by the use of unique 

logon and passwords, which are 

changed periodically, or by two factor 

authentication including biometric 

verification.’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Records are deleted three to five (3–5) 

years after deactivation or confiscation 

of access credentials.’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with 

‘‘Deputy for Identity, Defense 

Manpower Data Center, 4800 Mark 

Center Drive, Alexandria, VA 22350– 

6000.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Deputy 

for Identity, Defense Manpower Data 

Center, 4800 Mark Center Drive, 

Alexandria, VA 22350–6000. 

Signed, written requests should 

contain the requester’s name, 

identification type and number, date of 

birth, installation name and/or region 

the record was created and current 

address and telephone number of the 

individual.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Office of the Secretary 

of Defense/Joint Staff Freedom of 

Information Act Requester Service 

Center, 4800 Mark Center Drive, 

Alexandria, VA 22350–3100. 

Signed, written requests should 

contain the requester’s name, 

identification type and number, date of 

birth, installation name and/or region 

record was created, current address and 

telephone number of the requester and 

the name and number of this system of 

records notice.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

OSD rules for accessing records, for 

contesting contents, and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager.’’ 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with ‘‘Data is 

collected from the individual, the 


tkelley on DSK3SPTVN1PROD with NOTICES
8074 Federal Register / Vol. 80, No. 30 / Friday, February 13, 2015 / Notices 

Defense Enrollment Eligibility Reporting 

System (DEERS), the Interoperability 

Layer Service (IoLS), the Military 

Services, and the DoD Components.’’ 

* * * * * 

[FR Doc. 2015–03007 Filed 2–12–15; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DoD–2015–OS–0016] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to alter a System of 

Records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records, V5–02, entitled ‘‘Defense 

Clearance and Investigations Index 

(DCII)’’ in its inventory of record 

systems subject to the Privacy Act of 

1974, as amended. 

The DCII is a central database of DoD 

conducted or sponsored investigations 

used by DoD law enforcement activities, 

personnel security adjudicators, and in 

the Continuous Evaluation program. It 

also aggregates the results of National 

Agency Check (NAC) information prior 

to February 2005 (NAC information after 

this period is maintained by OPM as 

well as other Federal investigative 

agencies). Records document 

investigations on file with DoD agencies 

and the United States Coast Guard. 

The database also provides data 

query, data management and reporting 

capabilities on data pertaining to the 

existence and physical location of 

criminal and personnel security 

investigative files. 

DATES: Comments will be accepted on or 

before March 16, 2015. This proposed 

action will be effective the date 

following the end of the comment 

period unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http://

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http://

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard, Chief, OSD/JS Privacy 

Office, Freedom of Information 

Directorate, Washington Headquarters 

Service, 1155 Defense Pentagon, 

Washington, DC 20301–1155, or by 

phone at (571) 372–0461. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT or at the Defense Privacy and 

Civil Liberties Division Web site at 

http://dpcld.defense.gov/. 

The proposed system report, as 

required by U.S.C. 552a(r) of the Privacy 

Act of 1974, as amended, was submitted 

on February 6, 2015, to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: February 9, 2015. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

V5–02 

SYSTEM NAME: 

Defense Clearance and Investigations 

Index (DCII) (August 17, 1999, 64 FR 

44704). 

CHANGES: 

* * * * * 

SYSTEM ID: 

Delete entry and replace with ‘‘DMDC 

13 DoD.’’ 

SYSTEM NAME: 

Delete entry and replace with 

‘‘Defense Central Index of Investigations 

(DCII).’’ 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Defense Manpower Data Center, DoD 

Center Monterey Bay, 400 Gigling Road, 

Seaside, CA 93955–6771.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with ‘‘All 

Armed Forces personnel, DoD and U.S. 

Coast Guard civilian employees, federal 

contractor employees, and applicants, 

‘‘affiliated’’ personnel (such as NonAppropriated Fund employees, Red 

Cross volunteers and staff; USO 

personnel, and congressional staff 

members) who are the subject of an 

investigation completed by or for a DoD 

investigative organization or the United 

States Coast Guard when that 

investigation is retained by the 

organization and the name is submitted 

for central indexing.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with 

‘‘Records contain names, known alias, 

Social Security Number (SSN), date of 

birth, state of birth, country of birth, 

date investigation completed, 

employing agencies/companies, type of 

incident, type of record, and 

investigation information to include 

custodian of the file, year indexed, 

number used by the repository to locate 

the file location of the investigation, and 

file number.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘E.O. 

12829, National Industrial Security 

Program; E.O. 13467, Reforming 

Processes Related to Suitability for 

Government Employment, Fitness for 

Contractor Employees, and Eligibility 

for Access to Classified National 

Security Information; DoD Instruction 

1320.04, Military Officer Actions 

Requiring Presidential, Secretary of 

Defense, or Under Secreary of Defense 

for Personnel and Readiness Approval 

or Senate Confirmation; DoDI 5200.02, 

DoD Personnel Security Program (PSP); 

DoDI 5505.07, Titling and Indexing 

Subjects of Criminial Investigations in 

the Department of Defense; and E.O. 

9397 (SSN), as amended.’’ 

PURPOSE(S): 

Delete entry and replace with ‘‘The 

DCII is a central database of DoD 

conducted or sponsored investigations 

used by DoD law enforcement activities, 

personnel security adjudicators, and in 

the Continuous Evaluation program. It 

also aggregates the results of National 

Agency Check (NAC) information prior 

to February 2005 (NAC information after 

this period is maintained by OPM as 

well as other Federal investigative 

agencies). Records document 

investigations on file with DoD agencies 

and the United States Coast Guard. 

The database also provides data 

query, data management and reporting 


tkelley on DSK3SPTVN1PROD with NOTICES