9/29/23, 9:25 AM National Service Criminal History Check Resource Updates

https://content.govdelivery.com/accounts/USCNCS/bulletins/372682a 1/2

Office of Monitoring

Sept. 28, 2023

We only use cookies that are necessary for this site to function to provide you with the best experience. The controller of this site may choose to place supplementary

cookies to support additional functionality such as support analytics, and has an obligation to disclose these cookies. Learn more in our Cookie Statement.

National Service Criminal History Check Resource Updates

AmeriCorps sent this bulletin at 09/28/2023 03:32 PM EDT

National Service Criminal History Check

Resource Updates

New Resources

We have created two new resources to support grant recipients’ implementation of

national service criminal history check requirements.

Getting Started with National Service Criminal History Check Resources is

intended for new grantees or new project staff. It includes steps for becoming

familiar with the resources and requirements. Start here to set your program up for

success.

Common Findings of Noncompliance summarizes key guidance around the four

top areas of national service criminal history check noncompliance: missing checks,

wrong name, missing adjudication, and lateness. Review the common findings so

you can “ace your (criminal history check) SATs!”

Please find these new resources in the "Quick Links" section of the NSCHC webpage.

Documenting Grantee Adjudication in Fieldprint

In 2021, Fieldprint enhanced its system allowing grant recipients to document their review

and adjudication of the Fieldprint check in the vendor system. The Office of Monitoring

continues to see grantees failing to use the Fieldprint system as designed,

including failing to view Fieldprint’s adjudication recommendation of Cleared or Not

Cleared, and failing to document their grantee adjudication decision. We encourage

all grantees using Fieldprint to review their check records and policies to ensure they are

completing this critical documentation step.

Refer to the “Fieldprint AmeriCorps Grantee Guide” available in Litmos for step-bystep visual instructions. The grantee adjudication process is also described in the

“AmeriCorps Approved Vendor Fieldprint” training recording, available in Litmos.

If your Fieldprint account does not show both modules required to complete your

adjudication (myFitnessDetermination and myFingerprints modules), please email

customerservice@myfieldprint.com with copy to chc@cns.gov to request the

necessary module be added. 

Fieldprint’s TCN Status Report is an essential tool to monitor your checks for

compliance, including that you viewed the result and adjudicated each check. You

should use this report to monitor all checks as early as possible. Self-monitoring
9/29/23, 9:25 AM National Service Criminal History Check Resource Updates

https://content.govdelivery.com/accounts/USCNCS/bulletins/372682a 2/2

your checks using the TCN Status Report is detailed in the “AmeriCorps Approved

Vendor Fieldprint” training recording, available in Litmos.

If Fieldprint’s result is Not Cleared, you must have sufficient documentation that you

confirmed there are no disqualifying convictions before you can clear the individual.

Please review the “Fieldprint Adjudication Recommendations” section of the “Using

AmeriCorps Approved Vendors Truescreen and Fieldprint Manual,” found on the

NSCHC webpage. 

Grantee Responsibilities for Vendor Records Maintenance

Fieldprint maintains checks in your electronic account for seven years. Truescreen

maintains checks in your electronic account for five years. For any records needed longer

than these timeframes, you must save or print necessary information from the vendor

systems. In many cases, the vendor monitoring reports may serve as documentation from

the vendor systems. However, in certain circumstances the monitoring reports will not fully

demonstrate compliance. For this reason, AmeriCorps recommends saving Truescreen

and Fieldprint check records for all individuals, in addition to the monitoring reports.

We have updated the “Using AmeriCorps-Approved Vendors Truescreen and Fieldprint

Manual” to include details about which documents to save from each vendor. The updated

manual is available on the NSCHC webpage.

AmeriCorps staff reviewed this information for Truescreen during an information session

on Wednesday, Sept. 6. A recording of this session is available on Litmos. Please review

additional details in this notice from Aug. 9, 2023.

Manage preferences / AmeriCorps.gov

We sent this email to Email Address on behalf of AmeriCorps.

Subscribe to updates from AmeriCorps

Email Address e.g. name@example.com

Subscribe

Share Bulletin

Powered by

Privacy Policy | Cookie Statement | Help