SAMPLE - AmeriCorps Budget Narrative page 1

Budget Narrative: SAMPLE for AmeriCorps applicants (Not intended for replication)

Section I. Program Operating Costs

A. Personnel Expenses

Position/Title Qty Annual Salary % Time Total Amount CNCS Share Grantee Share

Executive Director 1 $65,000 8.5% $5,525 $0 $5,525

Project Director 1 $35,000 100% $35,000 $17,500 $17,500

Project Assistant 1 $25,000 100% $25,000 $25,000 $0

Subtotal 3 $125,000.00 $65,525 $42,500 $23,025

B. Personnel Fringe Benefits

Purpose Calculation Total Amount CNCS Share Grantee Share

Executive Director @ 43.63% health/life ins – 27.75%, FICA –

7.65%, retirement – 8.23% $2,411 $0 $2,411

Project Director @ 36.05% health/life ins – 22.25%, FICA –

7.65%, retirement – 6.15% $12,618 $6,309 $6,309

Project Assistant @ 51.90% health/life ins – 22.25%, FICA –

7.65%, retirement – 22% 12,975 $8,725 $4,250

Subtotal $28,004 $15,034 $12,970

C. Travel

1. Staff Travel

Purpose Calculation Total Amount CNCS Share Grantee Share

ED and PD travel to CNCSSponsored Grantee Training 

(Washington DC)

(airfare - $600, Lodging -

$177/night, 3 nights, per diem -

$71/day, 4 days, ground 

transportation - $50) x 2 staff

$2,930 $2,930 $0

Program site monitoring and 

oversight

50 trips, average 25 miles round trip 

@ $0.60/mile (mileage rate 

determined by state policy)

$750 $0 $750

Regional training conference 

(PD and PC)

(airfare - $450, Lodging -

$132/night, 2 nights, per diem -

$71/day, 3 days, ground 

transportation - $50) x 2 staff

$1,954 $977 $977

Subtotal $5,634 $3,907 $1,727

2. Member Travel

Purpose Calculation Total Amount CNCS Share Grantee Share
SAMPLE - AmeriCorps Budget Narrative page 2

Member Training - Travel 38 members using 10 vehicles 

(100 miles roundtrip @ $0.60/mile $600 $600 $0

Member Training – Lodging (5 

nights) 

38 members, 5 nights @ $85/night 

(double room) $8,075 $0 $8,075

Member Training – Per diem 38 members, 6 days @ $51/day $11,628 $5,814 $5,814

Member Training – Supplies 38 members @ $100/each 

(estimate based on history) $3,800 $0 $3,800

Member Travel as part of 

workday (between worksites)

Avg 20 mi/week, 50 weeks, 38 

members, $0.60/mile $22,800 $22,800 $0

Subtotal $46,903 $29,214 $17,689

D. Equipment

Item/ Purpose Qty Unit Cost Total Amount CNCS Share Grantee Share

Subtotal $0 $0 $0

E. Supplies

Item Calculation Total Amount CNCS Share Grantee Share

AmeriCorps member service gear 

(includes the AmeriCorps Logo)

38 members, 3 shirts @ 

$26/shirt $2,964 $2,964 $0

Office Supplies Avg $40/month $480 $0 $480

Computers for new staff 2 @ $1,100/each $2,200 $2,200 $0

Member Supplies Avg $185/member $7,030 $4,030 $3,000

Subtotal $12,674 $9,194 $3,480

F. Contractual and Consultant Services

Purpose Calculation Daily 

Rate Total Amount CNCS Share Grantee Share

Payroll Management 

Service

Annual rate of $125 per 

individual x 41 (38 members 

and 3 employees)

$0 $5,125 $0 $5,125

Subtotal $5,125 $0 $5,125

G. Training

1. Staff Training

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee Share

New employee training (2 days) 2 staff $0 $0 $0 $0
SAMPLE - AmeriCorps Budget Narrative page 3

Financial Management training 

(3 days) Program Director $275 $825 $0 $825

Subtotal $ 825 $ 0 $ 825

2. Member Training

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee Share

Leadership training consultant 

(for 10 members)

1 day prep, 3 days of 

training $700 $2,800 $2,800 $0

Subtotal $2,800 $2,800 $0

H. Evaluation

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee Share

Independent evaluator 15 days $700 $10,500 $0 $10,500

Subtotal $10,500 $0 $10,500

I. Other Program Operating Costs

Purpose Calculation Total Amount CNCS Share Grantee Share

Staff criminal history checks (1 

staff returning with completed 

check)

2 @ $50 - FBI, $24 - state $148 $148 $0

Member criminal history checks 38 @ $50 - FBI, $24 - state $2,812 $2,812 $0

Subtotal $2,960 $2,960 $ 0

Subtotal:

Total Amount CNCS Share Grantee Share

$180,950 $105,609 $75,341

58% 42%

Section II. Member Costs

A. Living Allowance

Item # Mbrs w/ 

Allow

Allowance 

Rate # w/o Allow Total Amount CNCS Share Grantee Share

Full Time (1700 hrs) 38 $18,000 0 $684,000 $300,000 $384,000

1-Year Half Time (900 hrs) $0 $0 $0
SAMPLE - AmeriCorps Budget Narrative page 4

2-Year Half Time (1st Year) $0 $0 $0

2-Year Half Time (2nd Year) $0 $0 $0

Reduced Half Time (675 hrs) $0 $0 $0

Quarter Time (450 hrs) $0 $0 $0

Minimum Time (300 hrs) $0 $0 $0

Three Quarter Time slots (1200 

hours) $0 $0 $0

Subtotal 38 $18,000 0 $684,000 $300,000 $384,000

B. Member Support Costs

Purpose Calculation Total Amount CNCS Share Grantee Share

FICA for Members: total member 

living allowances of $684,000 $684,000 @ 7.65% $52,326 $6,230 $46,096

Health Care Estimated 35 participants 

(of 38), $400/month $168,000 $84,000 $84,000

Worker’s Compensation (provided 

by host site, off-budget) $0 $0 $0

Subtotal $220,326 $90,230 $130,096

Subtotal:

Total Amount CNCS Share Grantee Share

$904,326 $390,230 $514,096

43% 57%

Section III. Administrative/Indirect Costs

A. Corporation Fixed Percentage 

Item Calculation Total Amount CNCS Share Grantee Share

Corporation Fixed Amount

Grantee: total program costs x 10%

(claiming 6%); CNCS: total CNCS 

costs x 4.21%

$85,992 $20,875 $65,117

Commission Fixed Amount CNCS: total CNCS costs x 1.05% $5,206 $5,206 $0

Subtotal $91,198 $26,081 $65,117

B. Federally Approved Indirect Cost Rate 

Cost Type Cost Basis Calculation Rate Rate Claimed Total Amount CNCS Share Grantee Share
SAMPLE - AmeriCorps Budget Narrative page 5

Subtotal $0 $0 $0

Subtotal:

Total Amount CNCS Share Grantee Share

$91,198 $26,081 $65,117

29% 71%

Total $ 1,176,474 $521,920 $ 654,554

44% 56%

Total MSYs 38

Cost/MSY $13,735

Source of Matching Funds

Match Description Amount Match Classification Match Source

Organization’s General Funds (secured) $129,133 Cash Other

State DOE (secured) $314,096 Cash State/Local

Professional services donation (secured) $11,325 In Kind Other

OJJDP (proposed) $200,000 Cash Federal

Subtotal $654,554