Federal Register / Vol. 88, No. 144 / Friday, July 28, 2023 / Notices 48803 

CORPORATION FOR NATIONAL AND 

COMMUNITY SERVICE 

Privacy Act of 1974; System of 

Records 

AGENCY: Corporation for National and 

Community Service. 

ACTION: Notice of new systems of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, as amended, the 

Corporation for National and 

Community Service (operating as 

AmeriCorps) proposes to establish a 

new system of records titled CNCS–11– 

CPO–AHB-AmeriCorps Health Benefits 

System of Records. AmeriCorps will use 

this system of records to track, store, 

manage, and evaluate the paper and 

electronic records associated with the 

healthcare benefits offered to 

AmeriCorps VISTA, AmeriCorps NCCC, 

and AmeriCorps FEMA Corps members 

(Members). The records in the system 

will include information about the 

enrollment, other insurance coverage, 

bank account, and medical bills and 

related healthcare information of the 

Members, and information about 

Members’ accidents or injuries which 

may require medical care. 

DATES: You may submit comments until 

August 28, 2023. Unless comments are 

received that would require a revision, 

this new system of records will become 

effective on August 28, 2023. 

ADDRESSES: You may submit comments 

identified by system name and number 

by any of the following methods: 

1. Electronically through 

www.regulations.gov. Once you access 

www.regulations.gov, find the web page 

for this SORN by searching for CNCS– 

11–CPO–AHB. 

2. By email at privacy@cns.gov. 

3. By mail: AmeriCorps Attn: Chief 

Privacy Officer, OIT, 250 E St. SW, 

Washington, DC 20525. 

4. By hand delivery or courier to 

AmeriCorps at the address for mail 

between 9:00 a.m. and 4:00 p.m. Eastern 

Standard Time, Monday through Friday, 

except for Federal holidays. 

Please note that all submissions 

received may be posted without change 

to www.regulations.gov, including any 

personal information. Commenters 

should be careful to include in their 

comments only information that they 

wish to make publicly available. 

FOR FURTHER INFORMATION CONTACT: If 

you have general questions about the 

system of records, you may call 

ZhuoHong Liu at 202–938–7868, email 

her at zliu@cns.gov or mail them to the 

address in the ADDRESSES section above. 

Please include the system of record’s 

name and number. 

SUPPLEMENTARY INFORMATION: 

I. Background 

The system will enable AmeriCorps to 

administer and manage the healthcare 

benefit and medical records of its 

Members and provide enhanced 

streamlined service. This notice of a 

new system of records, as required by 5 

U.S.C. 552a, fully complies with all 

Office of Management and Budget 

policies. 

The website for AmeriCorps VISTA 

Members’ health benefits plans is 

currently https://americorpsvista.

imglobal.com/. The website for 

AmeriCorps NCCC and AmeriCorps 

FEMA Corps’ health benefits plan is 

currently https://americorpsnccc.

imglobal.com/. 

II. Privacy Act 

The Privacy Act codifies fair 

information practice principles in a 

statutory framework governing the 

means by which Federal Government 

agencies collect, maintain, use, and 

disseminate individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. 

AmeriCorps will share information 

from the system in accordance with the 

requirements of the Privacy Act. A full 

list of routine uses is included in the 

routine uses section of the document 

published with this notice. 

In accordance with 5 U.S.C. 552a(r), 

AmeriCorps has provided a report of 

this system of records to the Office of 

Management and Budget and to 

Congress. 

Below is the description of CNCS–11– 

CPO–AHB-AmeriCorps Health Benefits 

System. 

SYSTEM NAME AND NUMBER: 

CNCS–11–CPO–AHB-AmeriCorps 

Health Benefits System. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Chief of Program Operations 

Immediate Office, AmeriCorps, 250 E 

Street SW, Washington, DC 20525. 

SYSTEM MANAGER(S): 

AHB Information System Owner, 

Chief of Program Operations Immediate 

Office, AmeriCorps, 250 E Street SW, 

Washington, DC 20525. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 4955—Support services; 42 

U.S.C. 12618—Authorized benefits for 

Corps members; and 45 CFR 2556— 

Volunteer in Service to America. 

PURPOSE(S) OF THE SYSTEM: 

AmeriCorps and its contractors use 

the system to track, store, manage, and 

evaluate the records associated with the 

health benefits offered to the members 

of AmeriCorps VISTA, AmeriCorps 

NCCC, and AmeriCorps FEMA Corps. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

The system contains records about (1) 

current and former Members, (2) 

individuals who maintained an 

insurance policy that covered a 

Member, and (3) individuals connected 

to an accident or injury that resulted in 

a Member seeking medical care. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records in the system may include, 

but are not limited to, names, genders, 

dates of birth, addresses, emails, phone 

numbers, National Service Participant 

Identification (NSPID) Numbers, 

Exemption Certification Numbers, 

insurance IDs, benefit information, 

information about additional insurance 

coverage, bank account information, 

services dates and roles, medical bills 

and related healthcare information, and 

information about accidents and injuries 

that resulted in a Member seeking 

medical care. 

RECORD SOURCE CATEGORIES: 

The sources of records in the system 

may include, but are not limited to, 

Members and their representatives, 

AmeriCorps databases, healthcare 

providers, other insurance companies, 

individuals connected to accidents and 

injuries involving Members, contractors, 

and subcontractors. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b), all or a portion of the records 

or information contained in this system 

of records may be disclosed outside of 

AmeriCorps as a routine use pursuant to 

5 U.S.C. 552a(b)(3) under the 

circumstances or for the purposes 

described below, to the extent such 

disclosures are compatible with the 

purposes for which the information was 

collected: 


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48804 Federal Register / Vol. 88, No. 144 / Friday, July 28, 2023 / Notices 

1. To healthcare providers and 

entities, insurance companies, and their 

authorized representatives to provide 

healthcare and services and coordinate 

benefits. 

2. To the Office of the President, a 

Member of Congress, or their personnel 

in response to a request made on behalf 

of, and at the request of, the individual 

who is the subject of the record. These 

advocates will receive the same records 

that individuals would have received if 

they had filed their own request. 

3. To any component of the 

Department of Justice for the purpose of 

representing AmeriCorps or its 

components, officers, employees, or 

members in pending or potential 

litigation to which the record is 

pertinent. 

4. In an appropriate proceeding before 

a court, judicial, administrative, or 

adjudicative body, or official, when 

AmeriCorps or another agency 

representing AmeriCorps determines the 

records are relevant and necessary to the 

proceeding, or in an appropriate 

proceeding before an administrative or 

adjudicative body when the adjudicator 

determines the records to be relevant to 

the proceeding. 

5. To a Federal or State agency, 

judicial, administrative, or adjudicative 

body, another party, or their 

representative to a legal matter, or 

witness when (a) the Federal 

Government is a party or potential party 

to a judicial, administrative, or 

adjudicative proceeding and (b) the 

record is both necessary and relevant or 

potentially relevant to that proceeding. 

6. To prospective claimants and their 

attorneys to negotiate a settlement of an 

actual or prospective claim against 

AmeriCorps or its current or former 

employees, in advance of the initiation 

of a formal legal proceeding. 

7. To an arbiter, mediator, or another 

individual authorized to investigate or 

settle a grievance, complaint, or appeal 

filed by an individual who is the subject 

of, or party to, the record. 

8. To any agency, entity, or individual 

when necessary to acquire information 

relevant to an investigation. 

9. To an appropriate Federal, State, 

local, Tribal, international, or foreign 

law enforcement agency or other 

appropriate authority charged with 

investigating or prosecuting a violation 

or enforcing or implementing a statute, 

rule, regulation, or order, when a record, 

either on its face or in conjunction with 

other information, indicates a violation 

or potential violation of civil or criminal 

law or regulatory violations. 

10. To a former AmeriCorps employee 

for the purpose of responding to an 

official inquiry by a Federal, State, local, 

Territorial, or Tribal entity or 

professional licensing authority, for the 

purpose of facilitating communications 

with a former employee that may be 

necessary for personnel-related or other 

official purposes where the AmeriCorps 

requires information and/or 

consultation assistance from the former 

employee regarding a matter within that 

person’s former area of responsibility. 

11. To unions recognized as exclusive 

bargaining representatives under the 

Civil Service Reform Act of 1978, 5 

U.S.C. 7111 and 7114, the Merit 

Systems Protection Board, arbitrators, 

the Federal Labor Relations Authority, 

and other parties responsible for the 

administration of the Federal labormanagement program for the purpose of 

processing any corrective actions, or 

grievances, or conducting 

administrative hearings or appeals. 

12. To OPM for the purpose of 

addressing civilian pay and leave, 

benefits, retirement deduction, and any 

other information necessary for the 

OPM to carry out its legally authorized 

government-wide personnel 

management functions and studies. 

13. To appropriate agencies, entities, 

and persons when: 

a. AmeriCorps suspects or has 

confirmed that there has been a breach 

of the system of records; 

b. AmeriCorps has determined that as 

a result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, AmeriCorps (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and 

c. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with AmeriCorps’ efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

14. To another Federal agency or 

Federal entity, when AmeriCorps 

determines that information from the 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in: 

a. Responding to a suspected or 

confirmed breach or 

b. Preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

15. To the National Archives and 

Records Administration (NARA) as 

needed to assist AmeriCorps with 

records management, conduct 

inspections of AmeriCorps records 

management practices, and carry out 

other activities required by 44 U.S.C. 

2904 and 2906. 

16. To respond to a Privacy Act 

request per the requirements in 45 CFR 

part 2508. 

17. To agency contractors, grantees, 

interns, and other authorized 

individuals engaged to assist the agency 

in the performance of a project, contract, 

service, grant, cooperative agreement, or 

other activity when it requires access to 

the records to accomplish an agency 

function, task, or assignment. 

Individuals provided information under 

this routine use are subject to the same 

Privacy Act requirements and 

limitations on disclosure as are 

applicable to AmeriCorps employees. 

18. To the Equal Employment 

Opportunity Commission when 

requested in connection with 

investigations into alleged or possible 

discrimination practices in the Federal 

sector, compliance by Federal agencies 

with the Uniform Guidelines on 

Employee Selection Procedures, or other 

functions vested in the Commission and 

to otherwise ensure compliance with 

the provisions of 5 U.S.C. 7201. 

19. To an agency or organization to 

audit or oversee AmeriCorps’ or a 

vendor’s operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

20. To any official or designee 

charged with the responsibility to 

conduct qualitative assessments at a 

designated statistical agency and other 

well established and trusted public or 

private research organizations, academic 

institutions, or agencies for an 

evaluation, study, research, or other 

analytical or statistical purpose. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Paper records are stored in locked 

rooms, file cabinets, and desks. 

Electronic records and backups are 

stored on secure servers and encrypted 

media, including computers and 

network drives. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records in the system may be 

retrieved by the name, phone number, 

email, date of birth, IMG Member ID, or 

NSPID Number of Members. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

The system’s record schedule is 

currently under review per amendment 

to title 36, chapter XII, subchapter B, 

dated June 5, 2023, and product records 

are being appraised to determine their 

current value. Until the records 


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Federal Register / Vol. 88, No. 144 / Friday, July 28, 2023 / Notices 48805 

schedule is approved by NARA, Federal 

records would be maintained as 

retrievable and useable indefinitely. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

AmeriCorps safeguards records in this 

system according to applicable laws, 

rules, and policies, including all 

applicable AmeriCorps systems security 

and access policies. AmeriCorps has 

strict controls in place to minimize the 

risk of compromising the information 

that is being stored. Access to the 

computer system containing the records 

in this system is limited to those 

individuals who have a need to know 

the information for the performance of 

their official duties and who have 

appropriate clearances or permissions. 

Paper records are maintained in locked 

rooms, file cabinets, and desks when not 

in use. Electronic records are 

maintained in accordance with National 

Institute of Standards and Technology 

Special Publication 800–53 Rev.5, 

Security and Privacy Controls for 

Federal Information Systems and 

Organizations or the updated 

equivalent. 

RECORD ACCESS PROCEDURES: 

In accordance with 45 CFR part 

2508—Implementation of the Privacy 

Act of 1974, as amended, individuals 

wishing to access their own records as 

stored within the system of records may 

contact the FOIA Officer/Privacy Act 

Officer by sending (1) an email to 

FOIA@cns.gov or (2) a letter addressed 

to the System Manager, attention 

Privacy Inquiry. Individuals who make 

a request must include enough 

identifying information (i.e., full name, 

current address, date, and signature) to 

locate their records, indicate that they 

want to access their records, and be 

prepared to confirm their identity as 

required by 45 CFR part 2508. 

CONTESTING RECORD PROCEDURES: 

All requests to contest or amend 

information maintained in the system 

will be directed to the FOIA Officer/ 

Privacy Act Officer. Individuals who 

make a request must include enough 

identifying information to locate their 

records, in the manner described above 

in the Record Access Procedures 

section. Requests should state clearly 

and concisely what information is being 

contested, the reasons for contesting it, 

and the proposed amendment to the 

information. 

NOTIFICATION PROCEDURES: 

Any individual desiring to contest or 

amend information not subject to 

exemption may contact the FOIA 

Officer/Privacy Act Officer via the 

contact information in the Record 

Access Procedures section. Individuals 

who make a request must include 

enough identifying information to locate 

their records, indicate that they want to 

be notified whether their records are 

included in the system, and be prepared 

to confirm their identity as required by 

45 CFR part 2508. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

None. 

Prabhjot Bajwa, 

Senior Agency Official for Privacy and Chief 

Information Officer. 

[FR Doc. 2023–16026 Filed 7–27–23; 8:45 am] 

BILLING CODE 6050–28–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Transmittal No. 22–0B] 

Arms Sales Notification 

AGENCY: Defense Security Cooperation 

Agency, Department of Defense (DoD). 

ACTION: Arms sales notice. 

SUMMARY: The DoD is publishing the 

unclassified text of an arms sales 

notification. 

FOR FURTHER INFORMATION CONTACT: Neil 

Hedlund at neil.g.hedlund.civ@mail.mil 

or (703) 697–9214. 

SUPPLEMENTARY INFORMATION: This 

36(b)(5)(C) arms sales notification is 

published to fulfill the requirements of 

section 155 of Public Law 104–164 

dated July 21, 1996. The following is a 

copy of a letter to the Speaker of the 

House of Representatives and 

Transmittal 22–0B. 

Dated: July 25, 2023. 

Aaron T. Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

BILLING CODE 5001–06–P 


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