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Initiating, Processing, or Requesting

Post-Award Amendments on ASN 

Awards

AmeriCorps State and National
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Table of Contents

AmeriCorps State and National Award Amendments..................................................................... 2

Background...................................................................................................................................... 2

AmeriCorps Staff Consultation....................................................................................................... 2

Significant Changes ......................................................................................................................... 2

Amendment Types .......................................................................................................................... 2

Adjust Match ................................................................................................................................ 2

Augment Funds Awarded .......................................................................................................... 3

Add or Remove a Special Condition......................................................................................... 3

Change Authorized Representative .......................................................................................... 3

Change Service Area................................................................................................................... 3

Deobligate Funds........................................................................................................................ 3

Modify Awarded Slots/ Members/VSYs.................................................................................... 4

Modify Budget Period................................................................................................................. 4

Modify Enrollment Period........................................................................................................... 4

Modify Funding Codes ............................................................................................................... 4

Modify Performance Measures or Workplans.......................................................................... 4

Modify Project Period ................................................................................................................. 5

Modify Subgrants ........................................................................................................................ 5

Request No Cost Extension........................................................................................................ 5

Revise Budget .............................................................................................................................. 5

Revise Narrative ........................................................................................................................... 6

Terminate Grant........................................................................................................................... 6

Agency Approval or Follow-up (if necessary)............................................................................... 6

Timing Considerations.................................................................................................................... 7

Grantee Initiated Amendments ..................................................................................................... 7

Getting Started ............................................................................................................................ 7

Amending the Prime Grant ........................................................................................................ 7

Amending a Subgrant (if necessary) ...................................................................................... 13

AmeriCorps Initiated Amendments............................................................................................ 19
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AmeriCorps State and National Award Amendments

Background 

After an application is awarded, AmeriCorps staff or the grantee may create an amendment 

to modify a grant award with changes determined as significant enough to document in 

between annual application submissions. 

The Initiating and Processing Post-Award Amendments on ASN Awards guide provides 

information on determining if the amendment is necessary based on significant changes, 

selecting the appropriate amendment type(s), determining if the amendment needs prior 

approval from AmeriCorps, and shares step-by-step eGrants screenshots. 

AmeriCorps Staff Consultation

AmeriCorps strongly recommends grantees consult with their Portfolio Manager before

beginning the amendment process to determine if an amendment is necessary. Additionally, 

Portfolio Managers can provide recommendations on amendment type, approval process, 

and initiate amendments that grantees are unable to start. 

Significant Changes 

Amendments should only be used for significant or major grant changes (e.g., adjusting 

existing budget line items that exceed 10% of the overall budget, impactful changes to the 

program design, adjustments to time periods of the award, etc.).

Minor grant changes (e.g., adjusting existing budget line items that do not exceed 10% of the 

overall budget, changing the data collection method for an existing performance measure,

staffing changes other than an authorized representative (which can be changed in the Portal 

profile), etc.) do not require an amendment. Alternatively, minor grant changes should be 

made during the next annual application submission (i.e., continuation or recompete 

application) or can be executed through the MyAmeriCorps Portal at any time (e.g., slot 

conversions, modifying enrollment periods, etc.)

Amendment Types 

The alphabetical glossary below is a collection of the most common AmeriCorps State and 

National amendment types available to AmeriCorps staff and grantees for post-award 

modifications. Amendments vary by definition/function, who can initiate (AmeriCorps, 

Grantee, or both), award type (prime or subgrants), available editable text fields, and 

approval process. 

Adjust Match

Adjusting the approved budget for an increase or decrease in total match. 

• Initiated by AmeriCorps or Grantee

• For Primes or Subgrants

• Editable fields include Applicant Info, Application Info, Budget

• eGrants certification or approval needed from Prime Grantee, Portfolio Manager, 

Senior Portfolio Manager, Grants Specialist 
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Augment Funds Awarded

Increasing the amount of funds awarded during a specific budget period. 

• Initiated by AmeriCorps

• For Primes 

• Editable fields include Applicant Info, Application Info, Narratives, Performance 

Measures, Budget

• eGrants certification or approval needed from Portfolio Manager, Senior Portfolio 

Manager, Executive Officer, Grants Specialist 

Add or Remove a Special Condition

Adding a specific requirement unique to a grantee or removing a special condition when the 

requirement is met. 

• Initiated by AmeriCorps

• For Primes 

• No editable fields for Grantees

• eGrants certification or approval needed from Portfolio Manager

Change Authorized Representative

Changing the Authorized Representative for a specific grant. 

• Initiated by AmeriCorps or Grantee

• For Primes or Subgrants

• Editable fields include Applicant Info, Application Info, Narratives, Performance 

Measures, Budget

• eGrants certification or approval needed from Prime Grantee, Portfolio Manager, 

Senior Portfolio Manager, Grants Specialist 

Change Service Area

Adding or removing service or geographic areas covered by the grant. 

• Initiated by AmeriCorps or Grantee

• For Primes or Subgrants

• Editable fields include Applicant Info, Application Info, Narratives

• eGrants certification or approval needed from Prime Grantee, Portfolio Manager, 

Senior Portfolio Manager

Deobligate Funds 

Reducing the amount of funds obligated. 

• Initiated by AmeriCorps 

• For Primes 

• Editable fields include Applicant Info, Application Info, Budget
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• eGrants certification or approval needed from Portfolio Manager, Senior Portfolio 

Manager, Executive Officer, Grants Specialist 

Modify Awarded Slots/ Members/VSYs

Increasing or decreasing the total Member Service Years (MSYs) in the budget and 

performance measures. [Note: Slot conversions do not require an amendment; grantees can 

convert slots themselves in the MyAmeriCorps Portal.]

• Initiated by AmeriCorps or Grantee

• For Primes or Subgrants

• Editable fields include Applicant Info, Application Info, Performance Measures, 

Budget

• eGrants certification or approval needed from Prime Grantee, Portfolio Manager, 

Senior Portfolio Manager, Executive Officer, Grants Specialist 

Modify Budget Period

Adjusting the start and/or end dates of the budget period. 

• Initiated by AmeriCorps 

• For Primes 

• No editable fields for Grantees

• eGrants certification or approval needed from Portfolio Manager, Senior Portfolio 

Manager

Modify Enrollment Period

Adjusting the start and/or end dates of the member enrollment period. [Note: This 

amendment type is rarely used since grantees can modify enrollment periods themselves in

the MyAmeriCorps Portal.]

• Initiated by AmeriCorps

• For Primes 

• No editable fields for Grantees

• eGrants certification or approval needed from Portfolio Manager

Modify Funding Codes

Changing or correcting the funding codes tied to an obligation. 

• Initiated by AmeriCorps

• For Primes 

• No editable fields for Grantees

• eGrants certification or approval needed from Executive Officer, Grants Specialist 

Modify Performance Measures or Workplans

Adjusting, adding, or removing performance measures. 
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• Initiated by AmeriCorps or Grantee

• For Primes or Subgrants

• Editable fields include Applicant Info, Application Info, Performance Measures

• eGrants certification or approval needed from Prime Grantee, Portfolio Manager, 

Senior Portfolio Manager

Modify Project Period

Adjusting the start and/or end dates of the project period. 

• Initiated by AmeriCorps 

• For Primes 

• No editable fields for Grantees

• eGrants certification or approval needed from Portfolio Manager, Senior Portfolio 

Manager

Modify Subgrants

Adding or modifying subgrants on a Prime grant. 

• Initiated by AmeriCorps or Grantee

• For Primes 

• Editable fields include Applicant Info, Application Info, Subapplications 

• eGrants certification or approval needed from Portfolio Manager, Senior Portfolio 

Manager

Request No Cost Extension

Extending the budget and project period end dates to complete ongoing activities. 

• Initiated by AmeriCorps or Grantee

• For Primes 

• No editable fields for Grantees

• eGrants certification or approval needed from Portfolio Manager

Revise Budget

Adjusting line items and/or matching without changing total AmeriCorps or Grantee share of 

budget. 

• Initiated by AmeriCorps or Grantee

• For Primes or Subgrants

• Editable fields include Applicant Info, Application Info, Budget

• eGrants certification or approval needed from Prime Grantee, Portfolio Manager, 

Senior Portfolio Manager
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Revise Narrative

Editing one or more application narratives. 

• Initiated by AmeriCorps or Grantee

• For Primes or Subgrants

• Editable fields include Applicant Info, Application Info, Narratives

• eGrants certification or approval needed from Prime Grantee, Portfolio Manager, 

Senior Portfolio Manager

Terminate Grant

Ending grant prior to the currently approved end date. 

• Initiated by AmeriCorps 

• For Primes 

• Editable fields include Applicant Info, Application Info, Narratives, Performance 

Measures, Budget

• eGrants certification or approval from needed Portfolio Manager, Senior Portfolio 

Manager, Executive Officer

Agency Approval or Follow-up (if necessary)

Some amendment reasons require approval from AmeriCorps prior to amendment creation 

or processing, including:

• Any amendment involving a change in total awarded funds and/or total awarded 

MSYs for a prime grant or a competitive subgrant. 

o Amendment types: Augment Funds Awarded, Deobligate Funds, Modify 

Awarded Slots/ Members/VSYs

• Any amendment terminating a prime grant or a competitive subgrant before the end 

of the originally awarded project and budget periods. 

o Amendment types: Terminate Grant, Modify Budget Period, Modify Project 

Period

Additionally, some amendment types require follow-up from AmeriCorps after amendment 

creation or processing, including:

• Any amendment extending a prime grant’s originally awarded project and budget 

periods.

o Amendment type: Request No Cost Extension

• Any amendment changing the Authorized Representative for a prime grant.

o Amendment type: Change Authorized Representative
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Timing Considerations

Certain award timelines and statuses affect amendment processing. AmeriCorps 

recommends that grantees consider the impact of amendments on other grant processing 

before initiating:

• Ensuring prime and subgrantees (if applicable) are available to revise and submit their 

applications and that AmeriCorps staff are available to initiate (if applicable) and 

process. 

• Initiating an amendment to the Prime award before a subgrantee can create an 

amendment to its subgrant is required. Subgrantees cannot initiate amendments 

unless the Prime is also amended.

• Understanding that grant may be amended regardless of whether it is a new, 

recompete, or a continuation application; however, only the most recently awarded 

application will be available to amend. If you do not see an amendment link on the 

last awarded application, this may indicate that there is already an amendment in 

process.

• Acknowledging Project Progress Report (PPR) data entry timelines and due dates. If 

there is an open amendment when a grantee is in the process of entering PPR data, it 

may not be possible for the grantee to submit the PPR until the amendment is 

awarded or deleted. 

• Initiating a No Cost Extension amendment no less than 30-days before the end of the 

original project and budget periods.

Grantee Initiated Amendments

The following steps outline how to create and submit a grantee-initiated amendment. 

Alternatively, reference the AmeriCorps Initiated Amendment section for steps outlining how

request an AmeriCorps-initiated amendment. Friendly reminder that it is recommended to 

consult your Portfolio Manager prior to initiating an amendment. 

Getting Started 

To create an amendment, pick one or more amendment type(s) that best describe the 

desired changes to the grant. Selecting multiple amendment types allow multiple sections of 

the application to become editable. Reference the Amendment Types for what application 

fields are available for grantees to edit under each amendment type.

Amending the Prime Grant 

Login into eGrants with a username and password, then follow the steps outlined below:

1. On the Home page, under the “Creating an Application” menu, select “Amendment”.
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2. The “Existing Applications” page opens and awards are filtered by amend-ability. 

Click the “amend” link located next to the grant that needs to be amended. 

a. If you have one or more applications that can be amended, a list of your 

eligible grants is displayed.

b. If you have no applications that can be amended, a message will be displayed 

stating that no applications are in an amendable state at this time.

 

Figure 1: Home screen of eGrants with Amendment action selected.
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Figure 2: eGrants Existing Applications page with amend action selected.

3. The Start Amendment page opens for the selected grant number and available 

amendment types appear. Select one or more amendment types, denote an 

amendment reason in the provided text box, and select “next”. 
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Figure 3: eGrants Amendment page with amendment types, reason, and next button selected.

4. The grant application opens with sections allowed to be amended under the selected 

amendment type(s) from the previous screen. Proceed with clicking “next” through all 

the application sections and editing necessary sections for the amendment. If a 

necessary section is not available to edit, it could be that a different amendment type 

should be initiated. 
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Figure 4: Opened eGrants application displayed with editable sections of the amendment.

5. Once edits are completed, navigate to the “Authorize and Submit” page. For Prime 

grants that need their subgrantees to amend their subapplicantions, select “open 

amendment to subapplicants”. For Primes grants that do not have subgrantees or do 

not require subgrantees to amend their subapplicatioins, select “submit amendment

to CNCS”.
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Figure 5: eGrants Authorize and Submit page with choices of "open amendment to subapplicants" and 

"submit amendment to CNCS" actions selected.

6a. For Primes grants that do not have subgrantees or do not require subgrantees to 

amend their subapplications, a successful message stating that the prime is now in 

“Awaiting PO Certification” displays (i.e., Prime amendment was successfully 

submitted to AmeriCorps for processing) and the amendment initiation process is 

complete.
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Figure 6a: eGrants successful action message for Primes submitting their amended application to AmeriCorps.

Amending a Subgrant (if necessary)

6b. For Prime grants that need their subgrantees to amend their subapplications, a 

successful message stating that the prime is now in “Open for Subapplications” status. 

Figure 6b: eGrants successful action message for Primes opening their application for subgrantees to amend 

their subgrants.

7. Subgrantees now have the ability to edit their subapplication following the opening 

amendment steps described earlier. Once the subgrantee has completed the 

amended subapplication, subgrantees select “Submit 424 to prime applicant” under 

“Authorize and Submit”.
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Figure 7: eGrants Subgrantee amendment page with "Submit 424 to prime applicant" action selected.

8. A successful message stating that the subapplication is now in “Submitted to Prime” 

status displays (i.e., subgrant amendment was successfully submitted to the Prime for 

processing). 
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Figure 8: eGrants successful action message for subgrantees submitting their amended application to the 

Prime. 

9. Once, the subgrantee(s) have submitted their amended subapplications, Primes 

select “View All” from “View My Grants/applications” from the eGrants homepage. 

 

Figure 9: eGrants homepage with “view my grants/applications” action selected.

10. Under existing Prime applications, search for the amended Prime grant number and 

application ID. The application should be in “Open for Subapplications” status. Select 

“edit”.

Figure 10: Viewing eGrants grants and applications, with the selected amendment in “Open for 

Subapplications” status and “edit” action selected. 
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11. Under “Subapplications” section of the amendment, toggle the filter to “Submitted to 

Prime”, then select “view/edit” of the newly amended subapplication(s). 

Figure 11: Prime amendment with “Subapplications” subpage open filtered to “Submitted to Prime” status and 

“view/edit” action selected.

12. The subgrantee’s amendment opens and Prime can view/edit the amended 

subapplication. Once the Prime approves of the subgrantee’s amendment, toggle the

“select a status” filter to select either “For Competitive Submission” or “For Formula 

Submission” and add any comments as appropriate. Then select “save & close”. The 

subapplication is now attached to the Prime, and the Prime amendment can be 

submitted to AmeriCorps. 
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Figure 12: eGrant subapplication pop-up with submission status filtered and “save & close” action selected. 

12. Once all of the subgrantee amendments are in a submitted status, navigate to the 

“Authorize and Submit” page of the Prime amendment and select “submit 

amendment to CNCS”.
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Figure 13: eGrant Prime amendment “Authorize and Submit” page with “Submit amendment to CNCS” action 

selected. 

13. A successful message stating that the Prime is now in “Awaiting PO Certification” 

status displays (i.e., Prime amendment was successfully submitted to AmeriCorps for 

processing). 
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Figure 14: eGrants successful action message for Primes submitting their amended application to AmeriCorps.

AmeriCorps Initiated Amendments

The following steps outline how to request an AmeriCorps-initiated amendment.

Alternatively, reference the Grantee Initiated Amendment section for steps outlining how to 

create and submit a grantee-initiated amendment. 

1. Prime grantees should contact their Portfolio Manager to discuss and request an 

amendment that can only be initiated by AmeriCorps agency staff:

a. Augment Funds Awarded

b. Add or Remove a Special Condition 

c. Deobligate Funds

d. Modify Budget Period 

e. Modify Enrollment Period

f. Modify Funding Codes

g. Modify Project Period

h. Terminate Grant 

For amendment types where both AmeriCorps and the grantee can initiate the 

amendment(s) it is recommended that that grantee initiate.