Budget Narrative: SAMPLE for FY 2023 Volunteer Generation Fund applicants page 1

Budget Narrative: SAMPLE for FY 2023 Volunteer Generation Fund applicants

Not intended for replication.

Section I. Program Operating Costs

A. Personnel Expenses

Position/Title -Qty -Annual Salary -% Time CNCS Share Grantee Share Total Amount

Volunteer Generation Fund Program Manager (provides oversight 

and monitoring of subgrantees): - 1 person(s) at 68000 each x 

100% usage

68,000 0 68,000

Volunteer Services Administrator (provides administrative 

assistance to VGF program): - 1 person(s) at 37500 each x 45% 

usage

16,875 0 16,875

Financial Services Officer (provides fiscal monitoring and 

reporting): - 1 person(s) at 74000 each x 5% usage

0 3,700 3,700

No individual staff salary exceeds 100% across all AmeriCorps 

programs: - 0

0 0 0

Category Totals 84,875 3,700 88,575

Table 1 Sample budget narrative Section I.A.

B. Personnel Fringe Benefits

Purpose -Calculation CNCS Share Grantee Share Total Amount

VGF Program Manager: FICA - 7.65% of salary, Retirement -

12% of salary, Life Insurance - $600, Health Insurance - $6154 

(individual); fringe allocated at 100%

20,116 0 20,116

Volunteer Services Administrator: FICA - 7.65% of salary, 

Retirement - 12% of salary, Life Insurance - $400, Health 

Insurance - $21,384 (family); fringe allocated at 45%

13,119 0 13,119

Financial Services Officer: FICA - 7.65% of salary, Retirement -

12% of salary, Life Insurance - $525, Health Insurance - $11,444 

(couple); fringe allocated at 5%

0 1,326 1,326

Category Totals 33,235 1,326 34,561

Table 2 Sample budget narrative Section I.B.

C. Travel

Purpose -Calculation CNCS Share Grantee Share Total Amount

Subgrantee Site Visits overnight travel: estimated 20 trips to 

provide on-site technical assistance and monitoring; lodging 

$141/night x 20 nights (2820); per diem $48/day x 40 days 

(1920); car rental $65/day x 40 days (2600); fuel $100 avg trip x 

20 trips (2000)

9,340 0 9,340

Subgrantee Site Visits local (no overnight) travel: estimated 25 

trips to provide on-site technical assistance and monitoring; 

mileage $0.66/mile (per organizational policy) x estimated 120 

miles/trip

1,980 0 1,980

Points of Light Conference travel for VGF Program Manager: 

airfare= $550; lodging 269/night x 3 nights (807); per diem 

$79/day x 4 days (316); local travel to/from airports estimated 

$150

1,823 0 1,823
Sample only Not intended for replication

Budget Narrative: SAMPLE for FY 2023 Volunteer Generation Fund applicants page 2

Category Totals 13,143 0 13,143

Table 3 Sample budget narrative Section I.C.

D. Equipment

Item/Purpose -Qty -Unit Cost CNCS Share Grantee Share Total Amount

Category Totals 0 0 0

Table 4 Sample budget narrative Section I.D.

E. Supplies

Item -Calculation CNCS Share Grantee Share Total Amount

Office supplies (calculation based on historical costs) 0 450 450

Supplies for 2-day Volunteer Generation Fund subgrantee 

training: general event supplies $750; participant materials 

$30/pp for estimated 70 attendees; 2 programmed lunches

$48/pp for 70 attendees

6,720 2,850 9,570

Category Totals 6,720 3,300 10,020

Table 5 Sample budget narrative Section I.E.

F. Contractual and Consultant Services

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount

AL!VE annual agency membership - Daily Rate of 0 125 0 125

Volunteer Generation Fund subgrantee training (2-day event for 

estimated 70 attendees): event space rental $7,000; A/V rental 

$1,500 (per contract) 

8,500 0 8,500

Category Totals 8,625 0 8,625

Table 6 Sample budget narrative Section I.F.

G. Training

Purpose -Calculation CNCS Share Grantee Share Total Amount

Points of Light Conference registration for VGF Program Manager 700 0 700

Additional service/volunteerism training or conference (TBD) for 

VGF Program Manager

500 0 500

Category Totals 1,200 0 1,200

Table 7 Sample budget narrative Section I.G.

H. Evaluation

Purpose -Calculation CNCS Share Grantee Share Total Amount

Evaluation consultant @ 20 days – Daily Rate of 400 8,000 0 8,000

Category Totals 8,000 0 8,000

Table 8 Sample budget narrative Section I.H.

I. Other Program Operating Costs

Item -Calculation CNCS Share Grantee Share Total Amount

National Service Criminal History Check for (new staff) Volunteer 

Services Administrator (Other staff have valid NSCHCs.)

97 0 97

Volunteer Center Subgrants: $15,000 grant with 50% (dollar for 

dollar) match, estimated 10 subgrants

150,000 150,000 300,000
Sample only Not intended for replication

Budget Narrative: SAMPLE for FY 2023 Volunteer Generation Fund applicants page 3

Volunteer Support subgrants: $1,500 grant with 50% (dollar for 

dollar) match, estimated 12 grants

18,000 18,000 36,000

Rent: $31.25/sq ft x 945 sq ft of occupancy (annual) 0 29,531 29,531

Category Totals 168,097 197,531 365,628

Table 9 Sample budget narrative Section I.I.

Section Totals 323,895 205,857 529,752

Percentage 61% 39%

Table 10 Sample budget narrative Section I subtotal

Section II. Administrative/Indirect Costs

A. Federally Approved Indirect Cost Rate 

Calculation -Cost Type -Rate -Rate Claimed -Cost Basis CNCS Share Grantee Share Total Amount

Fixed: Other: Federally Approved Indirect Cost Rate 16.81% of 

salary and fringe expenses (123,136) with a rate of 16.81 and a 

rate claimed of 12.75

3,000 12,700 15,700

Category Totals 3,000 12,700 15,700

Table 11 Sample budget narrative Section II, using Federally Approved Indirect Cost Rate

Section Totals 3,000 12,700 15,700

Percentage 19% 81%

Table 12 Sample budget narrative Section II subtotal

Budget Totals 326,895 218,557 545,452

Percentage 60% 40%

Required Match 40%

Table 13 Sample budget narrative total

Source of Matching Funds

Section Match Description Amount Classification Source

Source of Funds Organization’s General Funds (secured) 50,557 Cash Private

Subgrantee matching funds (proposed) 84,000 Cash State/Local

Subgrantee matching funds (proposed) 84,000 Cash Private

Total Source of Funds 218,557

Table 14 Sample budget narrative Source of Funds