SAMPLE – FY 2021 AmeriCorps Indian Tribes Budget Narrative page 1

Budget Narrative: SAMPLE for FY 2021 AmeriCorps Indian Tribes applicants

(Not intended for replication)

Section I. Program Operating Costs

A. Personnel Expenses

Position/Title Qty Annual Salary % Time Total Amount CNCS Share Grantee Share

Executive Director 1 $65,000 8.5% $5,525 $0 $5,525 

Project Director 1 $35,000 100% $35,000 $35,000 $0 

Project Assistant 1 $25,000 100% $25,000 $0 $25,000 

Subtotal 3 $125,000.00 $65,525 $35,000 $30,525 

B. Personnel Fringe Benefits

Purpose Calculation Total Amount CNCS Share Grantee Share

Executive Director @ 43.63% health/life ins – 27.75%, FICA –

7.65%, retirement – 8.23%

$2,411 $0 $2,411 

Project Director @ 36.05% health/life ins – 22.25%, FICA –

7.65%, retirement – 6.15%

$12,618 $12,618 $0 

Project Assistant @ 51.90% health/life ins – 22.25%, FICA –

7.65%, retirement – 22%

12,773 $0 $12,773 

Subtotal $27,802 $12,618 $15,184

C. Travel

1. Staff Travel

Purpose Calculation Total Amount CNCS Share Grantee Share

ED and PD travel to CNCSSponsored Grantee Training 

(Washington DC)

(airfare - $600; Lodging -

$177/night, 3 nights; per diem -

$71/day, 4 days; ground 

transportation - $50) x 2 staff

$2,498 $2,498 $0 

Program site monitoring and 

oversight

40 trips, average 29.7 miles round 

trip @ $0.60/mile (mileage rate 

determined by organizational policy)

$713 $0 $713 

Regional training conference 

(PD and PC)

(airfare - $450; Lodging -

$132/night, 2 nights; per diem -

$71/day, 3 days; ground 

transportation - $50) x 2 staff

$1,954 $977 $977 

Subtotal $5,165 $3,475 $1,690
SAMPLE – FY 2021 AmeriCorps Indian Tribes Budget Narrative page 2

2. Member Travel

Purpose Calculation Total Amount CNCS Share Grantee Share

Member Training - Travel 38 members using 10 vehicles 

(100 miles roundtrip @ $0.60/mile) 

(mileage rate determined by 

organizational policy)

$600 $600 $0 

Member Training – Lodging (5 

nights) 

38 members, 5 nights @ 

$85/night, (double room)

$8,075 $0 $8,075 

Member Training – Per diem 38 members, 6 days @ $51/day $11,628 $0 $11,628 

Member Travel as part of 

workday (between worksites)

Avg 20 mi/week, 50 weeks, 38 

members, $0.60/mile (mileage 

rate determined by organizational 

policy)

$22,800 $11,400 $11,400 

Subtotal $43,103 $12,000 $31,103

D. Equipment

Item/ Purpose Qty Unit Cost Total Amount CNCS Share Grantee Share

Subtotal $0 $0 $0

E. Supplies

Item Calculation Total Amount CNCS Share Grantee Share

AmeriCorps member service gear 

(includes the AmeriCorps Logo)

38 members, 3 shirts @ 

$26/shirt $2,964 $2,964 $0

Office Supplies Avg $40/month $480 $0 $480

Computers for new staff 2 @ $1,100/each $2,200 $1,100 $1,100

Member Supplies Avg $185/member $7,030 $2,800 $4,230

Subtotal $12,674 $6,864 $5,810

F. Contractual and Consultant Services

Purpose Calculation Daily 

Rate Total Amount CNCS Share Grantee Share

Payroll Management 

Service

Annual rate of $125 per 

individual x 41 (38 members 

and 3 employees)

$0 $5,125 $0 $5,125

Subtotal $5,125 $0 $5,125
SAMPLE – FY 2021 AmeriCorps Indian Tribes Budget Narrative page 3

G. Training

1. Staff Training

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee Share

New employee training (2 days) 2 staff (using agency 

resources)

$0 $0 $0 $0

Financial Management training 

(3 days)

Program Director $275 $825 $0 $825

Subtotal $ 825 $ 0 $ 825

2. Member Training

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee Share

Leadership training consultant 

(for 10 members)

1 day prep, 3 days of 

training $700 $2,800 $2,800 $0

Subtotal $2,800 $2,800 $0

H. Evaluation

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee Share

Independent evaluator 15 days $700 $10,500 $0 $10,500

Subtotal $10,500 $0 $10,500

I. Other Program Operating Costs

Purpose Calculation Total Amount CNCS Share Grantee Share

Staff criminal history checks (1 

staff returning with completed 

check)

2 @ $50 - FBI, $24 - state $148 $148 $0

Member criminal history checks 38 @ $50 - FBI, $24 - state $2,812 $2,812 $0

Subtotal $2,960 $2,960 $ 0

Subtotal:

Total Amount CNCS Share Grantee Share

$176,479 $75,717 $100,762 

43% 57%
SAMPLE – FY 2021 AmeriCorps Indian Tribes Budget Narrative page 4

Section II. Member Costs

A. Living Allowance

Item # Mbrs w/ 

Allow

Allowance 

Rate # w/o Allow Total Amount CNCS Share Grantee Share

Full Time (1700 hrs) 38 $21,500 0 $817,000 $506,540 $310,460 

1-Year Half Time (900 hrs) $0 $0 $0

2-Year Half Time (1st Year) $0 $0 $0

2-Year Half Time (2nd Year) $0 $0 $0

Reduced Half Time (675 hrs) $0 $0 $0

Quarter Time (450 hrs) $0 $0 $0

Minimum Time (300 hrs) $0 $0 $0

Three Quarter Time slots (1200 

hours) $0 $0 $0

Subtotal 38 $21,500 0 $817,000 $506,540 $310,460 

B. Member Support Costs

Purpose Calculation Total Amount CNCS Share Grantee Share

FICA for Members: 7.65% of total member 

living allowances $62,501 $38,750 $23,751 

Health Care (provided by Indian 

Health Services) covered off budget $0 $0 $0 

Worker’s Compensation 2% of total member living 

allowances $16,340 $10,131 $6,209 

Subtotal $78,841 $48,881 $29,960

Subtotal:

Total Amount CNCS Share Grantee Share

$895,841 $555,421 $340,420 

62% 38%

Section III. Administrative/Indirect Costs
SAMPLE – FY 2021 AmeriCorps Indian Tribes Budget Narrative page 5

A. Corporation Fixed Percentage 

Item Calculation Total Amount CNCS Share Grantee Share

Corporation Fixed Amount Total program costs x 10% (claiming 

6%); CNCS: total CNCS costs x 5.26% $97,537 $33,198 $64,339 

Subtotal $97,537 $33,198 $64,339 

B. Federally Approved Indirect Cost Rate 

Cost Type Cost Basis Calculation Rate Rate Claimed Total Amount CNCS Share Grantee Share

Subtotal $0 $0 $0

Subtotal:

Total Amount CNCS Share Grantee Share

$97,537 $33,198 $64,339 

34% 66%

Total $1,169,857 $664,336 $505,521 

57% 43%

Total MSYs 38

Cost/MSY $17,483 

Source of Matching Funds

Match Description Amount Match Classification Match Source

Organization’s General Funds (secured) $152,676 Cash Other

State DOE (secured) $200,000 Cash State/Local

Professional services donation (secured) $11,325 In Kind Other

OJJDP (proposed) $141,520 Cash Federal

Subtotal $505,521