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2023 Terms and Conditions for Volunteer Generation Fund Grants 

 

These AmeriCorps (AmeriCorps is the operating name for the Corporation for National 

and Community Service) Grant Program Specific Terms and Conditions and the 

General Terms and Conditions are binding on the recipient. 

 TABLE OF CONTENTS 

 

I. Changes from the 2022 Volunteer Generation Fund 

Terms and Conditions 

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II. Definitions 2

III. Budget and Programmatic Changes 2

IV. Reporting Requirements 4

V. Award Period and Incremental Funding 5

 VI. Program Income 6

VII. National Criminal History Checking Training 6

VIII. Key Concepts of Financial Grants Management 

Training 

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I. CHANGES FROM THE 2022 VOLUNTEER GENERATION FUND TERMS AND 

CONDITIONS 

- Section IV.A. and C.: Added specific reporting period dates for the annual 

progress report and the financial reports for American Rescue Plan (ARP) and 

non-ARP Volunteer Generation Fund grants.

- Section IV.C: Changed the due date for the October financial report to align to 

the Uniform Guidance 

- Section V: Changed to a three-year project period 

- Section VIII: Added annual Key Concepts of Financial Grants Management 

eCourse
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II. DEFINITIONS 

A. Recipient, for the purposes of this agreement, means the direct recipient 

of this award. The recipient is legally accountable to AmeriCorps for the 

use of award funds and is bound by the provisions of the award. The 

recipient is responsible for ensuring that subrecipients or other 

organizations carrying out activities under this award comply with all 

applicable Federal requirements, including the AmeriCorps General 

Terms and Conditions, these specific terms and conditions, regulations 

applicable to the program, and the NCSA. 

 

B. Subrecipient refers to an organization receiving AmeriCorps grant funds 

from a recipient of AmeriCorps funds. See 2 CFR § 200.93. 

C. Program refers to the activities supported under the award. 

 

D. NCSA means the National and Community Service Act of 1990, as 

amended. See 42 U.S.C. §§ 12501-12657. 

 

III. BUDGET AND PROGRAMMATIC CHANGES

A. Programmatic Changes. The recipient must first obtain the prior written 

approval of the AmeriCorps Portfolio Manager before making any of the 

following changes (1-3):

1. Changes in the scope, objectives or goals of the program, whether 

or not they involve budgetary changes;

2. Entering into subawards or contracts for activities funded by the 

award, but not identified or included in the approved application 

and award budget;

3. Upon notification to the AmeriCorps Portfolio Manager, recipients 

may make programmatic changes due to, or in response to, an 

officially declared state or national disaster without written approval 

from AmeriCorps. As soon as practicable, recipients making 

disaster-related programmatic changes must discuss the 

performance measure adjustments and other AmeriCorps grant 

requirements with the AmeriCorps Portfolio Manager. While written 
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approval from AmeriCorps not required before making disasterrelated programmatic changes, AmeriCorps reserves the right to 

limit or deny disaster-related programmatic changes, including 

disallowing costs associated with the disaster related activities. 

B. Budgetary Changes. The recipient must obtain the prior written approval 

of AmeriCorps’ Portfolio Manager before deviating from the approved 

budget in any of the following ways:

 

1. Specific Costs Requiring Prior Approval before Incurrence under 

the uniform administrative requirement, cost principles, and audit 

requirements for Federal grants at 2 CFR § 200.407. Certain cost 

items in 2 CFR § 200.407 require prior written approval of the 

awarding agency for the cost to be allowable such as pre-award 

costs. Please ensure you consult the regulations prior to incurring 

costs to ensure allowability. 

 

2. Purchases of Equipment over $5,000 using grant funds, unless 

specified in the approved application and budget. 

 

3. Unless the AmeriCorps share of the grant is $100,000 or less, 

changes to cumulative and/or aggregate budget line items that 

amount to 10 percent or more of the total budget must be 

approved in writing in advance by AmeriCorps. The total budget 

includes both the AmeriCorps and recipient shares. Recipients may 

transfer funds among approved direct cost categories when the 

cumulative amount of such transfers does not exceed 10 percent of 

the total budget. 

C. Approval of Programmatic and Budget Changes. AmeriCorps’ Portfolio 

Managers are the only officials who have the authority to alter or change 

the terms and conditions or requirements of the award. Portfolio Managers 

will execute written amendments and recipients should not assume 

approvals have been granted unless documentation from AmeriCorps’ 

Office of Grant Administration (OGA) has been received via a Notice of 

Grant Award. Programmatic changes also require final approval of 

AmeriCorps’ OGA after written recommendation for approval is received 

from the Portfolio Manager.

 
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IV. REPORTING REQUIREMENTS 

The recipient is responsible for timely submission of periodic progress and 

financial reports during the project period and a final progress and financial 

report at the end of the period. The recipient is responsible for setting 

submission deadlines for its respective subrecipients to ensure the timely 

submission of recipient reports. 

A. Annual Progress Reports. The recipient shall complete and submit one 

annual progress report in eGrants to report on progress toward 

achievement of its approved performance targets. 

ARP Due Date ARP Reporting Period Covered 

 June 30 Start of the award through March 31 

Non-ARP Due Date Non-ARP Reporting Period Covered 

 December 30 Start of the award through September 30 

B. Final Progress Reports. A recipient must submit, in lieu of the last annual 

progress report, a final project report. This final progress report is due 120 

days after the end of the project period. 

C. Federal Financial Reports (FFRs). The recipient shall complete and 

submit financial reports in eGrants to report the status of all funds. The 

recipient must submit timely cumulative financial reports in accordance 

with AmeriCorps guidelines according to the following schedule:

ARP Due Date ARP Reporting Period Covered 

October 30 Start of the award through September 30 

April 30 October 1-March 31 

Non-ARP

 Due Date Non-ARP Reporting Period Covered 

April 30 Start of the award through March 31 

October 30 April 1–September 30 

A recipient must set submission deadlines for its respective subrecipients 

that ensure the timely submission of recipient reports. 

D. Final Financial Report. A recipient completing the final year of its award

must submit, in lieu of the last financial report, a final financial report in 
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eGrants. The final financial report is due no later than 120 days after the 

end of the project period. 

E. Reporting at the Dept. of Health and Human Services/Payment 

Management System (HHS/PMS). The recipient must comply with all 

reporting requirements of HHS/PMS per the Electronic Funds Transfer 

Agreement.

F. Requests for Extensions. Each recipient must submit required 

reports by the given dates. Extensions of reporting deadlines will be 

granted only when: 1) the report cannot be furnished in a timely manner 

for reasons, in the determination of AmeriCorps, which are legitimately 

beyond the control of the recipient, and 2) AmeriCorps receives a written 

request explaining the need for an extension before the due date of the 

report.

Extensions of deadlines for reports may only be granted by the 

AmeriCorps Portfolio Manager, as appropriate. 

 

V. AWARD PERIOD AND INCREMENTAL FUNDING 

For the purpose of this award, a project period is the complete length of time the 

recipient is proposed to be funded to complete approved activities under the 

award. A project period may contain one or more budget periods. A budget 

period is a specific interval of time for which Federal funds are provided to fund a 

recipient’s approved activities and budget. 

Unless otherwise specified, the award covers a three-year project period. In 

approving a multiyear project period, AmeriCorps generally makes an initial 

award for the first year of operation. Additional funding is contingent upon 

satisfactory performance, a recipient’s demonstrated capacity to manage an 

award and comply with award requirements, and the availability of Congressional 

appropriations. AmeriCorps reserves the right to adjust the amount of an award 

or elect not to continue funding for subsequent years. The project period and the 

budget period are noted on the award document. 

 
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VI. PROGRAM INCOME

A. General. Income, including fees for service earned as a direct result of the

award- funded program activities during the award period, must be retained

by the recipient and used to finance the grant’s non-AmeriCorps share.

B. Excess Program Income. Program income earned in excess of the amount

needed to finance the recipient share must follow the appropriate

requirements of 2 CFR § 200.307(e)(1) and be deducted from total claimed

costs. Recipients that earn excess income must specify the amount of the

excess on the financial report.

C. Fees for service. When using assistance under this grant, the recipient may

not enter into a contract for or accept fees for service performed under the

award when:

1. The service benefits a for-profit entity;

2. The service falls within the other prohibited activities set forth in

statute, regulation, or these grant terms and conditions, or

3. The service violates the provisions of 42 U.S.C. § 12637 –

Nonduplication and Nondisplacement.

VII. NATIONAL SERVICE CRIMINAL HISTORY CHECK TRAINING

All recipients and subrecipients must complete and retain a certificate of

completion of the AmeriCorps’ National Service Criminal History Check (NSCHC)

eCourse training every year to ensure that recipients and subrecipients

conducting criminal history background checks comply with all NSCHC

requirements. The AmeriCorps designated eCourse provides a thorough

overview of the requirements and can be found at:

https://americorpsonlinecourses.litmos.com/?C=325500.

Each grant recipient and subrecipient must identify at minimum one staff person

who has some responsibility for NSCHC compliance to fulfill this requirement on

behalf of the grant recipient or subrecipient. The grant recipient and subrecipient

must retain the certificate of completion and assign staff to retake the course

annually prior to the expiration of the certificate. Grant recipients and

subrecipients must save certificates of completion from each year as grant

records.
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VIII. KEY CONCEPTS OF FINANCIAL GRANTS MANAGEMENT TRAINING

All recipients and subrecipients must complete and retain a certificate of

completion of the AmeriCorps’ Key Concepts of Financial Grants Management

eCourse training every year to ensure that recipients and subrecipients are aware

of major financial grants management requirements for all federal recipients and

subrecipients. The AmeriCorps designated e-course provides a thorough

overview of the requirements and can be found at:

https://americorpsonlinecourses.litmos.com/account/login/?C=7513619.

Each grant recipient and subrecipient must identify at minimum one staff person

who has some responsibility for financial grants management compliance to fulfill

this requirement on behalf of the grant recipient or subrecipient. The grant

recipient and subrecipient must retain the certificate of completion and assign

staff to retake the course annually prior to the expiration of the certificate. Grant

recipients and subrecipients must save certificates of completion from each year

as grant records.