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2023 Terms and Conditions for Day of Service Grants 

These AmeriCorps (AmeriCorps is the operating name for the Corporation for National 

and Community Service) Grant Program Specific Terms and Conditions and the 2023 

AmeriCorps General Terms and Conditions, are binding on the recipient. 

Table of Contents

I. Changes from the 2022 Day of Service Program Terms and Conditions........................ 1

II. Definitions ............................................................................................................................... 1

III. Budget and Programmatic Changes ................................................................................... 2

IV. Reporting Requirements ....................................................................................................... 3

V. Award Period and Incremental Funding ............................................................................. 4

VI. Program Income..................................................................................................................... 4

VII. National Service Criminal History Check Training.............................................................. 5

VIII. Key Concepts of Financial Grants Management Training ................................................ 5

I. CHANGES FROM THE 2022 DAY OF SERVICE PROGRAM TERMS AND CONDITIONS 

- Section IV: Removed the HHS/PMS reporting requirements, incorporated the 

same annual progress report due date for all awards, and changed the financial 

report due date from October 31 to October 30 to align with the standard 30 day

period from the end of the reporting period 

- Section VI: Updated link for the required National Service Criminal History Check 

training

- Section VIII: Added annual Key Concepts of Financial Grants Management 

eCourse requirement

II. DEFINITIONS 

A. Recipient, for the purposes of this agreement, means the direct recipient of 

this award. The recipient is legally accountable to AmeriCorps for the use of 

award funds and is bound by the provisions of the award. The recipient is 

responsible for ensuring that subrecipients or other organizations carrying out 

activities under this award comply with all applicable Federal requirements, 

including the AmeriCorps General Terms and Conditions, these specific terms 

and conditions, and regulations applicable to the program, and the National 

and Community Service Act of 1990, as amended. See 42 U.S.C. §§ 12501 et. 

seq.

B. Subrecipient refers to an organization receiving AmeriCorps grant funds from 

a recipient of AmeriCorps funds. See 2 CFR § 200.93.

C. Program refers to the activities supported under the award.
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III. BUDGET AND PROGRAMMATIC CHANGES 

A. Programmatic Changes. The recipient must first obtain the prior written 

approval of the AmeriCorps Portfolio Manager before making any of the following 

changes (1-2):

1. Changes in the scope, objectives or goals of the program, whether or not 

they involve budgetary changes.

2. Entering into subawards or contracts for activities funded by the award, 

but not identified or included in the approved application and award 

budget.

B. Budgetary Changes. The recipient must obtain the prior written approval of 

AmeriCorps’ Portfolio Manager before deviating from the approved budget in 

any of the following ways:

1. Specific Costs Requiring Prior Approval before Incurrence under the 

uniform administrative requirement, cost principles, and audit 

requirements for Federal grants at 2 CFR § 200.407. Certain cost items in 

2 CFR § 200.407 require prior written approval of the awarding agency 

for the cost to be allowable such as pre-award costs. Please ensure you 

consult the regulations prior to incurring costs to ensure allowability.

2. Purchases of Equipment over $5,000 using grant funds, unless specified 

in the approved application and budget.

3. Unless the AmeriCorps share of the grant is $50,000 or less, changes to 

cumulative and/or aggregate budget line items that amount to 10 

percent or more of the total budget must be approved in writing in 

advance by AmeriCorps. The total budget includes both the AmeriCorps 

and recipient shares. Recipients may transfer funds among approved 

direct cost categories when the cumulative amount of such transfers does 

not exceed 10 percent of the total budget.

C. Approval of Programmatic and Budget Changes. AmeriCorps’ Portfolio 

Managers are the only officials who have the authority to alter or change the terms 

and conditions or requirements of the award. Portfolio Managers will execute 

written amendments and recipients should not assume approvals have been 

granted unless documentation from AmeriCorps’ Office of Grant Administration 

(OGA) has been received via a Notice of Grant Award. Programmatic changes 

also require final approval of AmeriCorps’ OGA after written recommendation for 

approval is received from the Portfolio Manager.
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IV. REPORTING REQUIREMENTS 

The recipient is responsible for timely submission of periodic progress and financial 

reports during the project period and a final progress and financial report at the end of 

the period. Recipients will also be asked to submit a list of all their day of service projects 

not less than one month before the day of service and to provide snapshot reports of 

accomplishments within 24 hours of the day of service activities. 

A. Progress Reports for MLK Awards that end in September. Continuation 

recipients shall complete and submit progress reports in eGrants to report on 

progress toward achievement of its approved performance targets. 

Due Date Reporting Period Covered

December 29 Start of the award through September 30

B. Progress Reports for September 11 Awards. The recipient shall complete and 

submit progress reports in eGrants to report on progress toward achievement of 

its approved performance targets.

Due Date Reporting Period Covered

December 29 Start of the award through September 30

C. Final Progress Reports for All Awards. A recipient must submit, in addition to 

the last semi-annual progress report, a final project report. This final progress 

report is due no later than 120 days after the end of the project period. 

D. Federal Financial Reports (FFRs). The recipient shall complete and submit 

financial reports in eGrants. The recipient must submit timely cumulative financial 

reports in accordance with AmeriCorps guidelines according to the following 

schedule:

Due Date Reporting Period Covered

April 30 Start of the award through March 31

October 30 April 1 – September 30

A recipient must set submission deadlines for its respective subrecipients that 

ensure the timely submission of recipient reports. 

E. Final Financial Report. A recipient must submit, in lieu of the last semi-annual 

financial report, a final financial report. The final report is due no later than 120 

days after the end of the project period. 

F. Requests for Extensions. Each recipient must submit required reports by the 

given dates. Extensions of reporting deadlines will be granted only when: 1) the 

report cannot be furnished in a timely manner for reasons which are legitimately 

beyond the control of the recipient, as determined by AmeriCorps, and 2) 
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AmeriCorps receives a written request explaining the need for an extension 

before the due date of the report.

G. Extensions of deadlines for reports may only be granted by the AmeriCorps 

Portfolio Manager, as appropriate. 

V. AWARD PERIOD AND INCREMENTAL FUNDING 

For the purpose of this award, a project period is the complete length of time the 

recipient is proposed to be funded to complete approved activities under the award. A 

project period may contain one or more budget periods. A budget period is a specific 

interval of time for which Federal funds are provided to fund a recipient’s approved 

activities and budget.

Unless otherwise specified, the award covers a three-year project period. In approving a 

multi-year project period, AmeriCorps generally makes an initial award for the first year 

of operation. Additional funding is contingent upon satisfactory performance, a 

recipient’s demonstrated capacity to manage an award and comply with award 

requirements, and the availability of Congressional appropriations. AmeriCorps reserves 

the right to adjust the amount of an award or elect not to continue funding for 

subsequent years. The project period and the budget period are noted on the award 

document.

VI. PROGRAM INCOME 

A. General. Income, including fees for service earned as a direct result of the awardfunded program activities during the award period, must be retained by the 

recipient and used to finance the grant’s non-AmeriCorps share. 

September 11th Day of Service and Remembrance Awards – For September 11th 

awards that do not have a matching requirement, income, including fees for 

service earned as a direct result of the award-funded program activities during the 

award period, must be retained by the recipient and be deducted from total 

claimed costs and noted on the FFR.

B. Excess Program Income. Program income earned in excess of the amount needed 

to finance the recipient share must follow the appropriate requirements of 2 CFR § 

200.307(e)(1) and be deducted from total claimed costs. Recipients that earn excess 

income must specify the amount of the excess on the financial report.

C. Fees for service. When using assistance under this grant, the recipient may not 

enter into a contract for or accept fees for service performed under the award when:

1. The service benefits a for-profit entity; 
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2. The service falls within the other prohibited activities set forth in statute, 

regulation, or these grant terms and conditions, or 

3. The service violates the provisions of 42 U.S.C. § 12637 – Nonduplication 

and Nondisplacement.

VII. NATIONAL SERVICE CRIMINAL HISTORY CHECK TRAINING

All recipients and subrecipients must complete and retain a certificate of completion of 

the AmeriCorps’ National Service Criminal History Check (NSCHC) eCourse training 

every year to ensure that recipients and subrecipients conducting criminal history 

background checks comply with all NSCHC requirements. The AmeriCorps designated 

eCourse provides a thorough overview of the requirements and can be found at: 

https://americorpsonlinecourses.litmos.com?C=325500. 

Each grant recipient and subrecipient must identify at minimum one staff person who has 

some responsibility for NSCHC compliance to fulfill this requirement on behalf of the 

grant recipient or subrecipient. The grant recipient and subrecipient must retain the 

certificate of completion and assign staff to retake the course annually prior to the 

expiration of the certificate. Grant recipients and subrecipients must save certificates of 

completion from each year as grant records. 

VIII. KEY CONCEPTS OF FINANCIAL GRANTS MANAGEMENT TRAINING 

All recipients and subrecipients must complete and retain a certificate of completion of 

the AmeriCorps’ Key Concepts of Financial Grants Management eCourse training every 

year to ensure that recipients and subrecipients are aware of major financial grants 

management requirements for all federal recipients and subrecipients. The AmeriCorps 

designated eCourse provides a thorough overview of the requirements and can be found 

at: https://americorpsonlinecourses.litmos.com/account/login/?C=7513619. 

Each grant recipient and subrecipient must identify at minimum one staff person who has 

some responsibility for financial grants management compliance to fulfill this 

requirement on behalf of the grant recipient or subrecipient. The grant recipient and 

subrecipient must retain the certificate of completion and assign staff to retake the 

course annually prior to the expiration of the certificate. Grant recipients and 

subrecipients must save certificates of completion from each year as grant records.