2017 Washington Foster Grandpar

Program Competition 

Training and Technical Assistance Sessions - Thursday, March 30, 9:00am-11:00pm PST - Tuesday, April 18, 9:00am-11:00am PST – webinar an- Wednesday, May 24, 1:00-3:00pm PST 
Agenda 

• Welcome • CNCS and Senior Corps: Who We Are • Foster Grandparent Program 101 • Notice of Funding Opportunity 

– Project Overview – Budget Overview – Performance Measurement Overview 

• Questions 
Objectives 

• To understand how the Foster Grandparen

Program (FGP) fits within its federal parenagency CNCS 

• To learn more about how FGP may be an 

effective solution in your community 

• To learn more about how to apply for fund

run a project locally 

• To be able to find additional resources 
Senior Corps: Who We Are 
CNCS Mission 

To improve lives, strengthen communiand foster civic engagement through sand volunteering. 
• Provide grants and training and technical assista

developing and expanding volunteer organizatio

• Explore, develop, and model effective approach

using volunteers to meet the nation's human nee

• Conduct and disseminate research that helps de

and cultivate knowledge that will enhance the oveffectiveness of service programs. 

What does CNCS do? 
CNCS Programs and Initiatives 

• Senior Corps 

o Foster Grandparent Program o RSVP 

• 

o Senior Companion Program

AmeriCorps 

o AmeriCorps State and National o AmeriCorps VISTA 

• 

o AmeriCorps NCCC

Social Innovation Fund 

• George H.W. Bush Volunteer Generation Fund • Special Initiatives o Martin Luther King, Jr. Day of Service 

o 9/11 Day of Service and Remembrance o Mayor’s, County’s, and Tribal Day of Recognition 
National Service Timeline 

Retired and Senior Volunteer Program 

Foster Grandparents Program 

Senior Companion Program 

1960s

VISTA 

(Volunteers in Service to America) 

1964

1970s

Senior Service Programs + Peace Corps + VISTA 

form the ACTION Agency 

Domestic Volunteer 

Service Act of 1973 

1973

National and Community 

Service Act of 1990 

AmeriCorps*NCCC 

created 

Corporation for National a

Community Service create

Ame

cre

Edward M. Kennedy S

America Act signe

Social Innovatio

FEM

1990 1992 1993

2009 2010 2
CNCS Organization 

Chief Executive Officer Inspector General

AmeriCorps

State and Nat'l

AmeriCorps

NCCC

AmeriCorps

VISTA

Senior Corps

Office of Field

Liaison

Social Innovation

Fund

Senior

Advisors

Senior Advisor for

Disaster Service

Senior Advisor for

Veteran’s Affairs

Senior Advisor for

Education

Chief of Staff

External Affairs Government Relations

Chief Operating

Officer

Strategic Advisor

for Native

American Affairs

Field

Offices

North Central Cluster Area Manager

Atlantic Cluster Area Manager

Pacific Cluster Area Manager

Southern Cluster Area Manager

Southwest Cluster Area Manager
CNCS Office of Senior Corps 

The Office of Senior Corps at HQ is the policy and proc

of National Service for FGP, RSVP, and SCP.

Senior Corps will:

• Direct policy and issue guidance

• Release Notices of Funding Availability

and set funding priorities

• Provide broad training to grantees on

policy and procedural change

• Develop and release standard project

implementation materials
CNCS Office of Field Liaison 

The Office of Field Liaison has State Office Staff across 

country. Field Staff are the face of National Service in 

state.State Program Directors and Program Officers will:

• Administer Senior Corps and AmeriCorps

VISTA programs

• Provide specific training and technical

assistance to grantees

• Conduct compliance monitoring reviews

with grantees

• Assist with special assignments
Senior Corps Programs 
Senior Corps

RSVP 

RSVP Volunteers:• are age 55 and older; • are engaged in a diverse range of 

volunteer activities; 

• have flexibility to choose where they 

want to serve; 

• serve a few hours to more than 40 

hours a week; 

• provide a wide variety of community 

services. 
Senior Corps

Senior Companion Program 

Senior Companions: 

• provide supportive services to adul

physical, emotional, or mental healtlimitations, especially older personeffort to achieve and maintain their level of independent living; 

• are 55 and older; • serve 15-40 hours/week; • receive a stipend if income-eligible. 
Senior Corps

Foster Grandparents Program 

Foster Grandparents: • are role models, mentors, and 

friends to children with exceptional needs; 

• are 55 and older; • serve 15 - 40 hours/week; • receive a stipend if income-eligible. 
Foster Grandparent Program: 
FGP Resources in Washington: 

Historically

• $1.1 million in funding

• 1

1 counties managed by one sponsor

• Se

t number of VSYs. Roughly $4,500 per VSY

Today

• $1.1 million in funding

• Expanding coverage to all counties in Washington

• Applicants can apply for the entire state or specific c

• $6,000 per VSY
Purpose 

• To provide grants to qualified agencies an

organizations for the dual purpose of 

– engaging persons 55 and older, particularly tho

limited incomes, in volunteer service to meet crcommunity needs; and 

– to provide a high quality experience that will en

lives of the volunteers. 
Goals 

 Enable low-income persons 55 and older 

remain physically and mentally active and enhance their self-esteem through continuparticipation in needed community service

 Enable children with special or exceptiona

to achieve improved physical, mental, emand social development thereby helping threach social, behavioral, developmental, aeducational goals. 

 Provide a stipend and other benefits which

enable eligible persons to participate as FGrandparents without cost to themselves. 
Foster Grandparent Program Video 

• http://www.nationalservice.gov/programs/s

corps/senior-corps-programs/foster-grand
Sponsoring a Foster 

Grandparent Program 
Grant Governance and Guidance 

Governance • Domestic Volunteer 

Service Act of 1973 as amended 

• Code of Federal 

Regulations 45 CFR Part 2552 

• OMB Uniform Guidance • Notice of Grant Award 

– Terms and Conditions – Certifications – Assurances 

Guidance 

• Managing Senio

Grants webpage 

• FGP Operations 

Handbook 

• The Knowledge N

webpages – Criminal History Ch

Resource Page 

– Performance Meas
FGP Grant Lifecycle 

Award

Year

1

Award

Year

2

Award

Year

3

FGP Competition 
Grant Reporting 

Semi-Annual • Federal Financial Report

(HHS) 

• Federal Financial Report

(CNCS) 

• Semi-Annual Progress

Report Lite 

Annual • Federal Financial 

(HHS) 

• Federal Financial 

(CNCS) 

• Program Progress • Progress Report

Supplement 
Sponsor Responsibilities 

• Assess community needs and use to infor

project 

• Develop and engage community Advisory 

Council 

• Keep appropriate records and report time

accurate data 

• Document clear project policies in accorda

with FGP statute, regulation, and policy 

• Employ FGP Project Director who is staff 

sponsoring organization and is subject to sponsor’s personnel policies 
Sponsor Responsibilities Continued 

• Comply with and ensure volunteer station

comply with applicable civil rights laws anregulations including providing reasonableaccommodations 

• Promote Senior Corps program, incorpora

into mission of agency 

• Comply with the Notice of Grant Award, in

the Certifications, Assurances and Terms Conditions of the grant 

• Secure maximum and continuing commun

financial and in-kind support to operate prsuccessfully 
Project Operations:

Criminal History Checks • Certain individuals working or

serving in a CNCS-funded program must undergo a criminal

history check 

• That check must include specific 

sources 

• Certain parts must be complete

by certain dates and documentedclearly 

• Sponsors are required to pass

annual online training 

• http://www.nationalservice.gov/reso

urces/criminal-history-check 

1. National Sex O

Public Webs

2. State Che

3. FBI Che
Notice of Funding Opportunity

2017 FGP Replacement Sponsors Competition Washington 
What do I need to apply? 

• Foster Grandparent Program (FGP) Replacem

Sponsor Competition 

• http://www.nationalservice.gov/node/26390 

– Notice of Funding Opportunity – Washington Fact Sheet – Grant Application Instructions – Performance Measures Instructions 

• Deadline: June 12, 2017 
Parameters: Size and Area 

Total Annual

Funding

Available

Total

Volunteer

Service Years

Geographic Service Area

Up to:

$1,156,458 Up to: 193

Statewide: Applicants are not required to entire state. Applicants may select to serve 

state or select specific municipalities/regiostate.The following counties are priority areas th

available in the state: Clallam, Clark, King, 

Pacific, Pierce, Snohomish, Spokane, Thurs

Yakima.
Application Process 

• 3 main components to application 

– Narrative – Work Plans – Budget 

• Page Limits: 15 pages 

– Includes executive summary, project narratives, cover pa– Does not include budget or work plans 

• FGP must be included in the project title 
Application Process Cont’d. 

• Applicants submit complete application (in

attachments) by deadline 

– Deadline: June 12, 2017 

• Eligibility Review • Staff Review 

– Criteria published in NOFO (page 10) 

• Clarification • Award 
Award Period 

• Awards are made up to three years in dur• Initial award: [FIRST YEAR DATES] 

– August 1, 2017 – June 30, 2018 

• Subsequent awards: [SECOND AND THIR

YEAR DATES] 

– July 1, 2018-June 30, 2019 – July 1, 2019-June 30, 2020 – Ability to renew the grant for the next three yea
Notice of Funding Opportunity 

• Project Overview • Budget Overview • Performance Measurement Overview 
Project Design 

The sponsoring organization must: • Conduct a Community Needs assessment • Secure maximum and continuing community financial and 

support to operate project successfully 

• Establish recordkeeping system in compliance with CNCS 

requirements and to ensure reports are done in timely and way 

• Comply with and ensure volunteer stations comply with ap

civil rights laws and regulations including providing reasonaccommodations 

• Promote Senior Corps program, incorporating into mission 
Project Design Cont’d. 

• When developing a project, make sure to 

consider: 

– Sponsor Responsibilities – Project Staff – Volunteer Assignments – Volunteer Recruitment – Cost Reimbursements including recognition – Criminal History Checks – Working with Community Partners – Community Participation Group or Advisory Co
Developing Narratives 

From the Grant Application Instructions • Part II – Project Narratives 

– Define plans to recruit volunteers, manage the FGP proje

explain the organization’s capability to support the FGP p

• Tips: 

– Respond to each prompt; – Write outside of grants system; – Review Grant Application Review Information in – Start early and save often. 
Notice of Funding Opportunity 

• Project Overview • Budget Overview • Performance Measurement Overview 
Parameters: Budget Requirements

From the NOFO and Grant Application Instructions • Per Federal VSY costs: Applicants may re

up to $6,000 per VSY. This is a ceiling. Thno floor. 

• Budget Requirements: 10% non-CNCS sh• Budget Rule: Direct Benefit Ratio (80/20 R
Federal Budgeting Rules 

Budgeted costs must be allowable, allocable, and reasonable. They must directly support your projecoperation.• Allowable: A cost that meets the criteria for authorized expenditures specified i

principle. For example, gambling debts are not an allowable expense, neither a

tickets for volunteer drivers. 

• Allocable: A cost is allocable to a particular Federal award or other cost objectiv

services involved are chargeable or assignable to that Federal award or cost objaccordance with relative benefits received. 

• Reasonable: A cost is considered reasonable if, in its nature and amount, it doe

which would be incurred by a prudent person. A cost can be allowable (long disappropriate (travel to this conference) but not reasonable. If you rent a limo and drive you to this conference, you have failed the reasonable test. The principal Creasonableness is the “Prudent Person” standard. Would this activity be somethperson would do? 
Budget & Narrative Preparation 

• Review your program/projects goals and objectives • Estimate the resources needed to achieve program/project goal, 

 Staff positions  Space, utilities, supplies, telephone  Participants – members or volunteers  Uniforms, training, Transportation 

• Follow instructions in NOFO/NOFA or other guidance received fro

• Organize narrative to fit budget categories on budget form or prop• Provide adequate descriptions and calculations to support amoun• Allocate costs based on a consistent and documented cost alloca
Budget Structure 

The Foster Grandparent Program budget is comprtwo sections:  Section I – Volunteer Support Expenses. Thi

of the budget contains the administrative cost to the program. 

 Section II – Volunteer Expenses. This section 

budget contain costs that are a direct benefit to volunteer (paid to or on behalf of the volunteer) 
Budget Structure Cont’d 

Budget has 5 columns: Narrative, CNCS Share, Grantee Share, Total Amount, Exces

Item/Purpose ‐ Description CNCS Share Grantee Share Tota

Amou

CATEGORY Totals

0

0
Cost Categories 

Cost Categories

Direct

Grant Operating Costs and Volunteer Costs

directly attributable to meeting the goals

and objectives of the program

Examples:• Allowable, direct Senior Corps volunteer

charges

• Costs related to staff who train, recruit or

supervise Senior Corps volunteers

• Uniforms; special equipment• Independent program evaluations• Senior Corps volunteer and staff travel

Indirect or Adminis

General or centralized admini

expenses of organization rece

financial assistance

Examples:

• Accounting, auditing, gene

services

• Internal evaluation• General liability insurance• Salaries and benefits relate

organizational manageme
Section I. Volunteer Support Expenses

(Program Administrative Costs) A. Project Personnel Expenses B. Personnel Fringe Benefits C. Project Staff Travel 

– Local Travel – Long Distance Travel 

D. Equipment E. Supplies F. Contractual and Consultant Services I. Other Volunteer Support Costs J. Indirect Costs 
Section II: Volunteer Expenses

(Cost Reimbursements to Volunteers) • Reimbursements provided directly to volu

– Stipends ($2.65/hour) – Transportation – Meals – Accident and Liability Insurance – Physical Exams – Uniforms when appropriate – Recognition activities 

• Reimbursements are exempt from income 

income-eligible volunteers 
Lobbying Fines and penalties

Expen

necessar

program 

Entertainment,

alcohol

Costs that would

constitute waste,

fraud and abuse

Unreason

from a “

per

persp

Examples of Unallowable Costs 
Volunteer Service Year 

• is a budget term which equals 1044 hou

• Based on an average of 20 hours per wee

annually, plus 4 hours 

• is calculated on the budget by multiplyin

by the current stipend cost per hour ($2.

• 1044 x $2.65 per hour = $2767 • Therefore, currently 1 VSY = $2767 

• Multiple volunteers may contribute hours 

equal 1 VSY 
FGP Budget Requirements 

• 10% Match 

– Anticipated match does not need to be s

prior to application, but it should be inclu

• Direct Benefit Ratio 

–Total amount of volunteer expenses (Sec

must be equal to at least 80% of the CNCShare of the grant award. 

–CNCS and Grantee Share can contribute 
Notice of Funding Opportunity 

• Project Overview • Budget Overview • Performance Measurement Overview 
Parameters: Performance Requirem

From the Notice of Funding Opportunity (NOFO) • For every $6,000 in annual base federal 

funding, at least one Volunteer Service Y(VSY) worth of service must be placed in wplans that result in: 

1. National Performance Measure outcomes in 

Education focus area, or 

2. National Performance Measure outputs in Inc

people with disabilities for grantees that have historically supported programming in this are
Performance Measurement Basics 

• What are: 

– National Performance Measures? 

• Measures (outputs and outcomes) that have comm

definitions and data collection methods which allow tell a common story of national service across all p

– Performance Measures Requirements? 

• The amount of service that must be programmed i

performance measures 

– Performance Measures Instructions? 

• A list all available measures for FGP, key definition

guidance on how to collect or measure that data 
National Performance Measure Require

How many Volunteer Service Years (VSYneed in order to meet the requirements? • Calculate: Total Federal Funding Level div

$6,000 = the number of VSYs 
National Performance Measures Ex

For Example: • Annual Federal Funding Level = $360,000 

• $360,000/$6,000 = 60 VSYs in work plans 

outcomes in Education 
National Performance Measures Ex

For Example: • Annual Federal Funding Level = $360,000 

• $360,000/$6,000 = 60 VSYs in work plans 

outcomes in Education 

• Desired number of VSYs = 100 
National Performance Measures Ex

For Example: • Annual Federal Funding Level = $360,000 • $360,000/$6,000 = 60 VSYs in Education outcom• Desired number of VSYs = 100 • Options: 

– 60 VSYs in Education outcomes – 40 VSYs in any available measures (Listed in 

Performance Measure Instructions) 
Work Plan Structure 

Community 

Need 

Service 

Activity Output 

p 

Data 

Collection 

Instrument and 

Instrument 

Description 

Service Activity 

Description 
Definitions 

Reflect the changes or benefits that occ

Outputs 

Outcomes 

Amount of service provided (i.e. peoplserved). 
Education: School Readiness 

SchoolReadiness

ED21. Number ofchildren that completedparticipation in CNCS‐supported earlychildhood educationprograms.

ED23. Number of children gains in school readiness and/or emotional develoED24. Number of children gains in school readiness literacy skills.ED25. Number of children gains in school readiness numeracy (math) skills.

Objective Output Outcomes
Education: K-12 Success 

Objective Output OutcomesK‐12 Success

ED2. Number ofstudents thatcompleted participationin CNCS‐supported

K‐12

education programs.

ED5. Number of students wacademic performance in limath.ED27. Number of students that participated in the metutoring or other education including CNCS‐ supported learning, who demonstrateacademic engagement.ED6. Number of students ttheir school attendance ovthe CNCS‐supported prograinvolvement with the stude
Education: K-12 Success 

K‐12 Success

ED4A. Number ofdisadvantagedyouth/mentor matchesor children with specialor exceptionalneeds/mentor matchesthat were sustained bythe CNCS‐supportedprogram for at least therequired time period.

ED5. Number of students academic performance in math.ED27. Number of studentthat participated in the mtutoring or other educatioincluding CNCS‐ supportelearning, who demonstraacademic engagement.ED6. Number of students their school attendance othe CNCS‐supported proginvolvement with the stu

Objective Output Outcomes
Tools and Resources 

• Performance Measures Instructions • Performance Measures Worksheets 

• Core Curriculum Courses 
Additional Training Opportunities 

• The Washington State Office is scheduling 

additional training webinars for: 

- Tuesday, April 18, 9:00am-11:00am PST 

webinar and in-person 

- Wednesday, May 24, 1:00-3:00pm PST • Contact WA@cns.gov 
Questions?