Senior Demonstration Grant Program 

2015 GRANT TERMS AND CONDITONS

Effective July 1, 2015

These Corporation for National and Community Service (CNCS) Grant Terms and Conditions

are binding on the recipient. By accepting funds under this award, the recipient agrees to comply 

with, and include in all awards and subawards, these program-specific Grant Terms and 

Conditions, the CNCS general grant terms and conditions, all applicable federal statutes, 

regulations and guidelines, and any amendments thereto. The grant recipient agrees to operate 

the funded program in accordance with the approved grant application and budget, supporting 

documents, and other representations made in support of the approved grant application. The 

term recipient is used to connote either grant recipient or subrecipient, as appropriate, throughout 

these Terms and Conditions. 

TABLE OF CONTENTS 

SENIOR DEMONSTRATION GRANT TERMS AND CONDITIONS 

A. Stipends ...................................................................................................................1

B. Recognition Events..................................................................................................1

C. Failure to Maintain VSYs .......................................................................................2

D. Grant Period ............................................................................................................2

E. Federal Financial Reports (FFRs) – Jan. – Jun. and Jul. – Dec. .............................2

F. Federal Financial Reports (FFRs) – Apr. – Sep. and Oct. – Mar. ..........................2

G. Annual Progress Report ...........................................................................................3

H. Recognition of Federal Funding ..............................................................................3

I. Program/Project Manager Authority........................................................................3

J. Prohibited Activities................................................................................................3

K. External Evaluation and Data Collection.................................................................5

L. Lobby Disclosure .....................................................................................................5

M. Reporting Requirements ..........................................................................................6

N. Program Income.......................................................................................................6

O. Budget and Programmatic Changes.........................................................................7

Attachment

Grant Program Civil Rights and Non-Harassment Policy ............................................8

A. Stipends

In the event the recipient receives funding from CNCS for this grant, the recipient may 

not expend funds budgeted for payment of stipends for any other purpose without the 

prior written approval of CNCS’s Grants Officer.

B. Recognition Events

Recipient will assure that at recognition events, CNCS is acknowledged as the federal 

agency under which this grant operates. This grant operates under the authority of the 

Corporation for National and Community Service. Funding for this grant may be from a 

source other than the Corporation for National and Community Service.
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C. Failure to Maintain VSYs

Failure of the recipient to maintain Volunteer Service Year (VSY) program levels in 

accordance with the approved work plan and budget covered by the Notice of Grant 

Award indicates an under-performance of effort which could subject the grant to a 

reduction of VSYs and actions up to and including termination.

D. Grant Period

Unless otherwise specified, the award covers a three year project period. In approving a 

multiyear project period CNCS makes an initial award for the first budget period. 

Authority to operate the grant for subsequent budget periods is contingent upon 

satisfactory progress of program goals and VSY maintenance. The project period and 

the budget are noted on the award document.

E. Federal Financial Reports (FFRs) – Expenditures/Jan. – Jun. and Jul. – Dec.

Recipients with budget periods starting in January or July paid through HHS/PMS must 

submit the Standard Form 425, Federal Financial Report (FFR), semi-annually from the 

start date of the award to report the status of all funds. FFRs must report expenses on a 

cumulative basis over the performance period of the award and be submitted according to 

the following schedule:

Period Covering: Report Due:

January 1 to June 30 July 31

July 1 to December 31 January 31

Programs completing the final year of their grant must submit a final FFR that is 

cumulative over the entire grant period. This FFR is due 90 days after the close of the 

grant.

F. Federal Financial Reports (FFRs) – Expenditures/Apr - Sep and Oct - Mar. 

Recipients with budget periods starting in April or October paid through HHS/PMS must 

submit the Standard Form 425, Federal Financial Report (FFR), semi-annually from the 

start date of the award to report the status of all funds. FFRs must report expenses on a 

cumulative basis over the performance period of the grant and be submitted according to 

the following schedule:

Period Covering: Report Due:

April 1 - September 30 October 31

October 1 - March 30 April 30

Programs completing the final year of their grant must submit a final FFR that is

cumulative over the entire grant period. This FFR is due 90 days after the close of the 

grant.
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G. Annual Progress Report

Recipients must prepare a full Progress report at the end of the 4th quarter of the budget 

period. The report must be submitted in eGrants no later than 30 days after the end of the 

designated reporting period. Recipients must prepare and submit the Progress Report 

Volunteer Service Year production data elements at the end of the 2nd and 4th quarters of 

the budget period. These reports must be submitted in eGrants no later than 30 days after 

the end of the designated reporting period.

H. Recognition of Federal Funding

When issuing statements, press releases, requests for proposals, bid solicitations, annual 

reports and other documents describing projects or programs operating under the 

authority of the Corporation for National and Community Service, the recipient receiving 

federal funds, whether from CNCS or another federal agency source, including but not 

limited to state and local governments, shall clearly state (1) the percentage of the total 

cost of projects being financed by the source of funding, and (2) the dollar amount 

supporting the project from each source.

I. Program/Project Manager Authority

The Program/Project Manager for this award is listed on the face page of the Notice of 

Grant Award. The Program/Project Manager has full authority to represent Corporation 

for National and Community Service in connection with management of the technical and 

programmatic performance of the award. They are not authorized to change the terms and 

conditions, estimated costs, or period of performance, or to give approvals, written or 

verbal, specifically reserved for the Grant Officer.

J. Prohibited Activities

While charging time to a Senior Demonstration Grant program, accumulating service, or 

training hours, or otherwise performing activities supported by the Senior Demonstration 

Grant Program or CNCS, staff and volunteers may not engage in the following activities:

1. Political activities.

a. No part of any award shall be used to finance, directly or indirectly, any activity to 

influence the outcome of any election to public office, or any voter registration activity.

No project shall be conducted in a manner involving the use of funds, the provision of 

services, or the employment or assignment of personnel in a matter supporting or 

resulting in the identification of such project with:

i. Any partisan or nonpartisan political activity associated with a candidate, or 

contending faction or group, in an election; or

ii Any activity to provide voters or prospective voters with transportation to the 

polls or similar assistance in connection with any such election; or
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iii Any voter registration activity, except that voter registration applications and 

nonpartisan voter registration information may be made available to the public 

at the premises of the sponsor. But in making registration applications and 

nonpartisan voter registration information available, employees of the sponsor 

shall not express preferences or seek to influence decisions concerning any 

candidate, political party, election issue, or voting decision.

b. Notwithstanding 42 U.S.C. § 5043(c), language in CNCS’s current appropriations 

legislation, as well as language in past appropriations legislation, provides that 

recipients are not permitted to use funds appropriated to CNCS used to pay the salary 

or expenses of any grant or contract recipient, or agent acting for such recipient, 

related to any activity designed to influence the enactment of legislation, 

appropriations, regulation, administrative action, or Executive order proposed or 

pending before the Congress or any State government, State legislature or local 

legislature or legislative body, other than for normal and recognized executivelegislative relationships or participation by an agency or officer of a State, local or 

tribal government in policymaking and administrative processes within the executive 

branch of that government.

2. Non-displacement of employed workers. A Senior Demonstration Grant Program

volunteer shall not perform any service or duty or engage in any activity which would 

otherwise be performed by an employee of the sponsor or which would supplant the 

hiring of or result in the displacement of employees, or impair existing contracts for 

services.

3. Compensation for service. A Senior Demonstration Grant Program agency or 

organization to which Senior Demonstration Grant Program volunteers are 

assigned, or which operates or supervises any Senior Demonstration Grant program 

shall not request or receive any compensation from Senior Demonstration Grant 

Program volunteers or from beneficiaries for services of Senior Demonstration 

Grant Program volunteers.

i A sponsor is not prohibited from soliciting and accepting voluntary 

contributions from the community at large to meet its local support obligations 

under the grant or from entering into agreements with parties other than 

beneficiaries to support additional volunteers beyond those supported by CNCS 

award;

ii A volunteer station may contribute to the financial support of the Senior 

Demonstration Grant Program. However, this support shall not be a required 

precondition for a potential station to obtain Senior Demonstration Grant 

Program volunteer services.

iii If a volunteer station agrees to provide funds to support additional Senior 

Demonstration Grant Program volunteers or pay for other volunteer support 

costs, the agreement shall be stated in a written Memorandum of 

Understanding. The sponsor shall withdraw services if the station's inability to 

provide monetary or in-kind support to the project under the Memorandum of 
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Understanding diminishes or jeopardizes the project's financial capabilities to 

fulfill its obligations;

iv Under no circumstances shall a Senior Demonstration Grant Program 

volunteer receive a fee for service from service recipients, their legal guardian, 

members of their family, or friends.

4. Labor and anti-labor activity. The sponsor shall not use grant funds directly or 

indirectly to finance labor or anti-labor organization or related activity.

5. Fair labor standards. A sponsor that employs laborers and mechanics for 

construction, alteration, or repair of facilities shall pay wages at prevailing rates as 

determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as 

amended, 40 U.S.C. 276a.

6. Religious activities. A Senior Demonstration Grant Program volunteer or a 

member of the project staff authorized or funded by CNCS shall not give religious 

instruction, conduct worship services or engage in any form of proselytization as 

part of his or her duties.

i A sponsor or volunteer station may retain its independence and may continue 

to carry out its mission, including the definition, development, practice, and 

expression of its religious beliefs, provided that it does not use the Senior 

Demonstration Grant Program or CNCS funds to support any inherently 

religious activities, such as worship, religious instruction, or proselytization, as 

part of the programs or services authorized or funded. If an organization 

conducts such activities, the activities must be offered separately, in time or 

location, from the programs or services authorized or funded under this part.

7. Nepotism. Persons selected for project staff positions shall not be related by 

blood or marriage to other project staff, sponsor staff or officers, or members 

of the sponsor Board of Directors, unless there is written concurrence from the 

community group established by the sponsor and with notification to the 

Corporation

K. EXTERNAL AND DATA COLLECTION

The recipient must cooperate with CNCS and its evaluators in all monitoring and evaluation 

efforts. As part of this effort, the recipient must collect and submit certain project data, as 

defined in the Project Profile and Volunteer Activity (PPVA) and must provide data as 

requested or needed to support external evaluations.

L. LOBBY DISCLOSURE

For grant awards exceeding $100,000, pursuant to 31 U.S.C. 1352, the recipient is required to 

file a disclosure report, Standard Form LLL, Disclosure of Lobbying Activities, at the end of 

any quarter, when the recipient has paid or agreed to pay any lobbying entity for influencing 

or attempting to influence an officer or employee of any agency, a Member of Congress, an 

officer or employee of Congress, or an employee of a Member of Congress in connection 
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with a covered Federal action. The report must be submitted to the CNCS State Program 

Director.

M. REPORTING REQUIREMENTS

This section applies only to the recipient. The recipient is responsible for timely submission 

of periodic financial and progress reports during the project period and a final financial report 

and for setting submission deadlines for its respective subrecipients, if applicable, that ensure 

the timely submission of recipient reports.

1. Financial Reports. The recipient shall complete and submit financial reports in eGrants 

to report the status of all funds. The recipient must submit timely cumulative financial 

reports in accordance with CNCS guidelines and sections E and F, above. 

2. Final Financial Report. A recipient must submit, in lieu of the last semi-annual 

financial report, a final financial report. These reports are due no later than 90 days after 

the end of the project period.

3. Progress Reports. The recipient shall complete and submit timely progress reports to 

include a summary of accomplishments during the reporting period. This includes 

reporting on the progress to date made by the recipient and subrecipients for that 

reporting period. The report is submitted through the appropriate electronic system. 

Individual program guidance determines the due date for the reports. 

4. Requests for Extensions. Each recipient must submit a financial report by the given 

dates. Extensions of reporting deadlines will be granted only when 1) the report cannot 

be furnished in a timely manner for reasons, in the determination of CNCS, legitimately 

beyond the control of the recipient, and 2) CNCS receives a written request explaining 

the need for an extension before the due date of the report. 

Extensions of deadlines for financial reports may only be granted by the Field Financial 

Management Center (FFMC), and extensions of deadlines for progress reports may only 

be granted by the Program Office.

5. Other. The recipient shall meet as necessary with the CNCS Program Office or with 

other staff or consultants designated by the CNCS Program Official to exchange views, 

ideas, and information concerning the project. The recipient shall submit such special 

reports as may be reasonably requested by CNCS.

N. PROGRAM INCOME

1. General. Income, including fees for service earned as a direct result of the Senior 

Demonstration Grant Program activities during the award period, must be retained by the 

grant recipient and used to finance the grant’s non-CNCS share.

2. Excess Program Income. Program income earned in excess of the amount needed to 

finance the grant recipient share must follow the appropriate requirements of 2 CFR § 

200.307(e)(1) and be deducted from total claimed costs, or with prior written approval 
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from CNCS, the requirements of 2 CFR § 200.307(e)(2) through a budget amendment be 

used to enhance the program (additive process). Recipients that earn excess income must 

specify the amount of the excess in the comment box on the financial report.

3. Fees for service. When using assistance under this grant, the recipient may not enter into 

a contract for or accept fees for service performed by participants when:

i. The service benefits a for-profit entity; 

ii. The service falls within the other prohibited activities set forth in statute, 

regulation, or these award terms and conditions. 

O. BUDGET AND PROGRAMMATIC CHANGES

1. Programmatic Changes. The recipient must obtain the prior written approval of CNCS 

before making the following changes:

a. Changes in the scope, objectives or goals of the project, transfer of the project effort, 

or project timeline whether or not they involve budgetary changes.

b. Entering into subawards or contracts for activities authorized or funded by the award, 

but not identified or included in the approved application and grant budget.

2. Budgetary Changes. The recipient must obtain the prior written approval of CNCS’s 

Field Financial Management Center (FFMC) before deviating from the approved budget 

in any of the following ways:

a. Specific Costs Requiring Prior Approval Before Incurrence under 2 CFR § 200.407. 

Examples of costs requiring prior written approval before they are allowed include

rearrangement and alteration costs, and pre-award costs.

b. Purchases of Equipment over $5,000 using CNCS grant funds, unless specified in the 

approved application and budget.

c. Unless the CNCS share of the award is $50,000 or less, changes to cumulative and/or 

aggregate budget line items that amount to 10 per cent or more of the total budget 

must be approved in writing in advance by CNCS. The total budget includes both the 

CNCS and recipient shares. Recipients may transfer funds among approved direct 

cost categories when the cumulative amount of such transfers does not exceed 10 

percent of the total budget.

3. Approvals of Programmatic and Budget Changes. CNCS’s Grants officers are the only 

officials who have the authority to alter or change the provisions or requirements of the 

grant. Programmatic changes also require final approval of CNCS’s Field Financial 

Management Center (FFMC) after written recommendation for approval is received from 

the Program Office. The Grants Officers will execute written amendments, and 

Recipients should not assume approvals have been granted unless documentation from the 

Grants Office has been received.
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ATTACHMENTS

Grant Program Civil Rights and Non-Harassment Policy

The Corporation for National and Community Service (CNCS) has zero tolerance for the

harassment of any individual or group of individuals for any reason. CNCS is committed to

treating all persons with dignity and respect. CNCS prohibits all forms of discrimination based

upon race, color, national origin, gender, age, religion, sexual orientation, disability, gender identity 

or expression, political affiliation, marital or parental status, or military service. All programs 

administered by, or receiving Federal financial assistance from CNCS, must be free from all

forms of harassment. Whether in CNCS offices or campuses, in other service-related settings such

as training sessions or service sites, or at service-related social events, such harassment is

unacceptable. Any such harassment, if found, will result in immediate corrective action, up to and 

including removal or termination of any CNCS employee or volunteer. Recipients of Federal

financial assistance, be they individuals, organizations, programs and/or projects are also subject

to this zero tolerance policy. Where a violation is found, and subject to regulatory procedures, 

appropriate corrective action will be taken, up to and including termination of Federal financial

assistance from all Federal sources.

Slurs and other verbal or physical conduct relating to an individual’s gender, race, ethnicity,

religion, sexual orientation or any other basis constitute harassment when it has the purpose or effect

of interfering with service performance or creating an intimidating, hostile, or offensive service 

environment. Harassment includes, but is not limited to: explicit or implicit demands for sexual 

favors; pressure for dates; deliberate touching, leaning over, or cornering; offensive teasing, 

jokes, remarks, or questions; letters, phone calls, or distribution or display of offensive materials;

offensive looks or gestures; gender, racial, ethnic, or religious baiting; physical assaults or other 

threatening behavior; or demeaning, debasing or abusive comments or actions that intimidate.

CNCS does not tolerate harassment by anyone including persons of the same or different races,

sexes, religions, or ethnic origins; or from a CNCS employee or supervisor; a project, or site

employee or supervisor; a non-employee (e.g., client); a co-worker or service member.

I expect supervisors and managers of CNCS programs and projects, when made aware of alleged 

harassment by employees, service participants, or other individuals, to immediately take swift and 

appropriate action. CNCS will not tolerate retaliation against a person who raises harassment 

concerns in good faith. Any CNCS employee who violates this policy will be subject to

discipline, up to and including termination, and any grantee that permits harassment in violation

of this policy will be subject to a finding of non-compliance and administrative procedures that 

may result in termination of Federal financial assistance from CNCS and all other Federal

agencies.

Any person who believes that he or she has been discriminated against in violation of civil rights

laws, regulations, or this policy, or in retaliation for opposition to discrimination or participation 

in discrimination complaint proceedings (e.g., as a complainant or witness) in any CNCS program 

or project, may raise his or her concerns with our Office of Civil Rights and Inclusiveness

(OCRI). Discrimination claims not brought to the attention of OCRI within 45 days of their

occurrence may not be accepted in a formal complaint of discrimination. No one can be required to

use a program, project or sponsor dispute resolution procedure before contacting OCRI. If another 

procedure is used, it does not affect the 45-day time limit. OCRI may be reached at (202) 606-

7503 (voice), (202) 606-3472 (TTY), eo@cns.gov, or through www.nationalservice.gov.

5/1/2014

Date