SAMPLE - AmeriCorps Budget Narrative page 1

Budget Narrative: SAMPLE for AmeriCorps applicants (Not intended for replication)

Section I. Program Operating Costs

A. Personnel Expenses

Position/Title Qty Annual Salary % Time Total Amount CNCS Share Grantee Share

Executive Director 1 $75,425 8.50% $6,411 $0 $6,411 

Project Director 1 $52,450 100% $52,450 $52,450 $0 

Project Assistant 1 $38,750 100% $38,750 $0 $38,750 

Subtotal $97,611 $52,450 $45,161

B. Personnel Fringe Benefits

Purpose Calculation Total Amount CNCS Share Grantee Share

Executive Director @ 

43.63%

health/life ins – 27.75%, FICA – 7.65%, 

retirement – 8.23%

$2,797 $0 $2,797 

Project Director @ 36.05% health/life ins – 22.25%, FICA – 7.65%, 

retirement – 6.15%

$18,908 $18,908 $0 

Project Assistant @ 51.90% health/life ins – 22.25%, FICA – 7.65%, 

retirement – 22%

20,111 $0 $20,111 

Subtotal $41,816 $18,908 $22,908

C. Travel

1. Staff Travel

Purpose Calculation Total Amount CNCS Share Grantee Share

ED and PD travel to CNCSSponsored Grantee Training 

(Washington DC)

$1465 per person (airfare - $600; 

lodging - $177/night, 3 nights; per 

diem - $71/day, 4 days; ground 

transportation - $50) x 2 staff

$2,930 $2,930 $0 

Program site monitoring and 

oversight

40 trips, average 29.7 miles round 

trip @ $0.60/mile (mileage rate 

determined by organizational policy)

$713 $0 $713 

Regional training conference 

(PD and PC)

$977 per person (airfare - $450; 

lodging - $132/night, 2 nights; per 

diem - $71/day, 3 days; ground 

transportation - $50) x 2 staff

$1,954 $977 $977 

Subtotal $5,597 $3,907 $1,690

2. Member Travel

Purpose Calculation Total Amount CNCS Share Grantee Share
SAMPLE - AmeriCorps Budget Narrative page 2

Member Training - Travel 38 members using 10 vehicles (100 

miles roundtrip @ $0.60/mile

(mileage rate determined by 

organizational policy)

$600 $600 $0 

Member Training – Lodging 

(5 nights) 

38 members, 5 nights @ $85/night, 

(double room)

$8,075 $0 $8,075 

Member Training – Per diem 38 members, 6 days @ $51/day $11,628 $0 $11,628 

Member Travel as part of 

workday (between worksites)

Avg 20 mi/week, 50 weeks, 38 

members, $0.60/mile (mileage rate 

determined by organizational policy)

$22,800 $11,400 $11,400 

Subtotal $43,103 $12,000 $31,103

D. Equipment

Item/ Purpose Qty Unit Cost Total Amount CNCS Share Grantee Share

Subtotal $0 $0 $0

E. Supplies

Item Calculation Total Amount CNCS Share Grantee Share

AmeriCorps member service gear 

(includes the AmeriCorps Logo)

38 members, 3 shirts @ 

$26/shirt

$2,964 $2,964 $0 

Office Supplies Avg $40/month $480 $0 $480 

Computers for new staff (laptop, external 

monitor, external keyboard, and mouse)

2 @ $1,100/each $2,200 $1,100 $1,100 

Member Supplies Avg $185/member $7,030 $3,335 $3,695 

Subtotal $12,674 $7,399 $5,275

F. Contractual and Consultant Services

Purpose Calculation Daily 

Rate Total Amount CNCS Share Grantee Share

Payroll Management Service

Annual rate of $125 per 

individual x 41 (38 members 

and 3 employees)

$0 $5,125 $0 $5,125

Subtotal $5,125 $0 $5,125

G. Training

1. Staff Training

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee Share

New employee training (2 days) 2 staff (using agency 

resources)

$0 $0 $0 $0 
SAMPLE - AmeriCorps Budget Narrative page 3

Financial Management training 

for Program Director

flat fee for 3-day 

training

$275 $1,125 $0 $1,125 

Subtotal $1,125 $ 0 $1,125

2. Member Training

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee Share

Leadership training consultant 

(for 10 members)

1 day prep, 3 days of 

training

$700 $2,800 $2,800 $0 

Subtotal $2,800 $2,800 $0

H. Evaluation

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee Share

Independent evaluator 15 days $850 $12,750 $0 $12,750 

Subtotal $12,750 $0 $12,750 

I. Other Program Operating Costs

Purpose Calculation Total Amount CNCS Share Grantee Share

Staff criminal history checks (1 

staff returning with completed 

check)

2 @ $97.5 $195 $195 $0 

Member criminal history checks 38 @ $97.5 $3,705 $3,705 $0 

Subtotal $3,900 $3,900 $ 0

Subtotal:

Total Amount CNCS Share Grantee Share

$226,501 $101,364 $125,137 

45% 55%

Section II. Member Costs

A. Living Allowance

Item # Mbrs w/ 

Allow

Allowance 

Rate # w/o Allow Total Amount CNCS Share Grantee Share

Full Time (1700 hrs) 38 $25,950 0 $986,100 $547,840 $438,260 

1-Year Half Time (900 hrs) $0 $0 $0

2-Year Half Time (1st Year) $0 $0 $0

2-Year Half Time (2nd Year) $0 $0 $0

Reduced Half Time (675 hrs) $0 $0 $0
SAMPLE - AmeriCorps Budget Narrative page 4

Quarter Time (450 hrs) $0 $0 $0

Minimum Time (300 hrs) $0 $0 $0

Three Quarter Time slots (1200 

hours) $0 $0 $0

Subtotal 38 0 $986,100 $547,840 $438,260

B. Member Support Costs

Purpose Calculation Total Amount CNCS Share Grantee Share

FICA for Members 7.65% of total member 

living allowances

$75,437 $51,440 $23,997 

Health Care provided by Indian 

Health Services, estimated 35 of 

38 members will accept (based on 

history)

covered off budget $0 $0 $0 

Worker’s Compensation 2% of total member living 

allowances

$19,722 $11,463 $8,259 

Subtotal $95,159 $62,903 $32,256

Subtotal:

Total Amount CNCS Share Grantee Share

$1,081,259 $610,743 $470,516 

56% 44%

Section III. Administrative/Indirect Costs

A. Corporation Fixed Percentage 

Item Calculation Total Amount CNCS Share Grantee Share

Corporation Fixed Amount

Grantee: total program costs x 10% 

(claiming 6%); CNCS: total CNCS 

costs x 4.21% 

$108,446 $29,980 $78,466 

Commission Fixed Amount CNCS: total CNCS costs x 1.05% $7,477 $7,477 $0 

Subtotal $115,923 $37,457 $78,466

B. Federally Approved Indirect Cost Rate 

Cost Type Cost Basis Calculation Rate Rate Claimed Total Amount CNCS Share Grantee Share

Subtotal $0 $0 $0

Subtotal:

Total Amount CNCS Share Grantee Share
SAMPLE - AmeriCorps Budget Narrative page 5

$115,923 $37,457 $78,466 

32% 68%

Total $1,423,683 $749,564 $674,119 

53% 47%

Total MSYs 38

Cost/MSY $19,725

Source of Matching Funds

Match Description Amount Match Classification Match Source

Organization’s General Funds (secured) $188,628 Cash Other

State DOE (secured) $271,616 Cash State/Local

Professional services donation (secured) $13,875 In Kind Other

OJJDP (proposed) $200,000 Cash Federal

Subtotal $674,119