Populating the Contact Information Module in eGrants

The instructions below describe how to fill out the eGrants Contact Information Module. In order to receive relevant 

communications from AmeriCorps State and National (ASN), all ASN National Direct and Tribal grantees and State 

Commissions must fill out the Contact Information Module for all of their active and closing projects. Please note that 

these contacts are in addition to the Project Director and Authorized Representative listed on the most recent grant 

award, which are managed via a different process and also need to be kept current.

1) Log into your eGrants account and click on the “My Account” link

2) Under “Edit My Organization Info...”, click on the “Add and View Project Contacts” link
3) You will be taken to the Project Contacts screen. To start adding contact information, click on the “Add or Edit 

Organization Contacts” link

4) This will take you to the Organization Contacts screen. Click “add new” to add a contact to your organization

5) Type in all required information for the contact (red asterisk = required), then click “save & close”
6) You will now be able to see your organizational contact, which by default will be marked as “Active.” You can edit 

the information for this contact by clicking the “view/edit” link. If an individual later leaves your organization, you 

can de-select the “Active” checkbox and click “Save” to de-activate that individual from your organization contacts

(the individual will also be de-activated from all projects to which he/she had been assigned). For now, click the 

“back to project contacts” button to return to the Project Contacts screen. 

7) On the Project Contacts screen: 

1. Select the name of one of your current projects

2. Select a contact name from the drop-down list on the screen (this list is populated by the organization 

contacts you have entered). If you don’t see the name you want, click the “Add or Edit Organization 

Contacts” link to ensure the individual has been entered and marked as “Active” on the Organization

Contacts screen

3. Click “add contact”

8) The individual will now display as a contact for this project and will by default be marked as “Active” 

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9) Select one or more roles for this individual within this particular project. You can select multiple roles by holding 

down the CTRL button and clicking on more than one role. Use the up and down arrows in the “Roles” box to see all 

the available roles: 

• Criminal History

• Fiscal Contact

• Impact Performance Evaluation

• Member Management

• Programmatic Contact

• Senior Leadership

Click “Save” to save the role(s) you have selected for that individual

10) If an individual later leaves the project, de-select the “Active” checkbox and click “Save.” This will put the individual 

in the Inactive Contacts list. The individual can be re-activated on this project at any time by selecting the “Active” 

checkbox and clicking “Save”

11) Repeat steps 7-9 to add contacts for all active and closing projects managed by the organization. Please note that a 

single organizational contact can be assigned to multiple projects under different roles, and each role can be 

assigned to more than one individual within a project. 
12) To view the contact(s) assigned to each role in a particular project, click the “View Project Contact Report” link

13) This will generate a CSV report showing all active and inactive contacts for this project along with the role(s) to 

which they are assigned. Use this report to check that all role types have been assigned to active contacts within the

project. If any roles are not yet assigned, add additional project contacts and/or assign additional roles to existing 

active contacts.