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AmeriCorps State and National 2022 

Final Project Progress Report 

Instructions

AmeriCorps State and National

June 2023
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Contents

Who Completes the Final Project Progress Report?.................................................. 1

What Are the Components of the PPR?..................................................................... 1

When Is the Final PPR Due?.......................................................................................... 1

Selecting the Right PPR ................................................................................................ 2

Reporting Period ........................................................................................................... 3

Completing the PPR ..................................................................................................... 3

General Information Tab .......................................................................................... 3

Narratives Tab............................................................................................................ 3

Narrative Field 1 ..................................................................................................... 4

Narrative Field 2 ..................................................................................................... 4

Narrative Field 3 ..................................................................................................... 4

Summary Tab............................................................................................................. 5

Submitting the PPR........................................................................................................ 5

Reviewing Feedback and Responding to Clarification Items in the PPR................ 5

Who Completes the Final Project Progress Report?

All AmeriCorps State and National (ASN) grantees who are concluding the final year 

of their grant period must complete a final Project Progress Report (PPR). 

Commissions will submit final PPRs at the conclusion of the grant period for each 

prime grant (competitive cost reimbursement, competitive fixed amount, competitive 

EAP, formula cost reimbursement, formula fixed/EAP, etc.).

What Are the Components of the PPR?

The final PPR consists of a set of narrative responses. No Performance Data Element 

or performance measure data are requested on the final PPR. Any additional 

performance measure data collected since the last end-of-year PPR submission 

should be reported in the Narratives tab in Narrative Field 3. 

Please complete the report using eGrants, AmeriCorps’ integrated, secure, webbased system for grants management, and follow these instructions. 

Please note: AmeriCorps State and National PPRs are not visible to grantees in 

eGrants until four months prior to their due date.

When Is the Final PPR Due?

The final PPR is due 120 days after the grant end date. 
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If you cannot meet the submission deadline for the progress report, you must request 

an extension from your Portfolio Manager. Requests for extensions may be granted 

when:

1. The report cannot be finished in a timely manner for reasons legitimately 

beyond the control of the grantee, and

2. AmeriCorps receives a request explaining the need for an extension before the 

due date of the report.

Selecting the Right PPR

After logging into eGrants, click the Progress Report link in the lower right corner of 

the screen.

Figure 1: Home page of eGrants Phase 2 with the Progress Report link circled.

You will see a list of possible progress reports for each of your existing grants. Find 

the grant number that includes your final program year and expand the list by 

clicking on the orange arrow key to the right of the grant number and grant name. 
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Find the progress report with a due date of 120 days after your grant end date (the 

progress report type should be Progress Report Lite Quarterly) and click on the 

edit link. You will be taken to the main progress report screen. If you do not see a 

report that has the appropriate type and due date, please let your Portfolio Manager 

know.

Reporting Period

The reporting period is from the beginning of your current grant cycle through the 

end date of your grant, inclusive of any no cost extensions received. Note that this 

progress report is cumulative for the entire three-year grant period. The reporting 

period listed in eGrants may be incorrect; please ignore it. 

Completing the PPR

General Information Tab

On this tab, you will see information for the progress report you have selected. Check 

the Progress Report Type and Due Date to ensure you have selected the correct 

report. If you have not selected the correct report, click the Cancel button, and select 

the correct report. If you have selected the correct report, click the Begin button to 

open the progress report. If you return to this tab after starting the report, you will see 

a Continue Working button that allows you to open the report that is in progress.

Open amendments on the same grant year as the PPR may interfere with data entry in 

the PPR. If you have amendment(s) currently in process that fit this description, please 

work with your Portfolio Manager to get the amendment(s) awarded or withdrawn 

before you start entering data into the PPR. Also, it is best to avoid initiating 

amendments on the same grant year while you are entering data into the PPR (i.e., 

after you open the PPR for the first time, but prior to submitting the PPR to 

AmeriCorps). Same-year amendments awarded during the PPR data-entry process 

may result in the need to re-enter all the data from scratch.

A summary table at the bottom of this tab allows you to see all past reports 

associated with your grant and to view or print a PDF version of these reports.

Narratives Tab

Click on the accordion panels to enter narratives. When accordion panels are closed, 

green checkmarks indicate that text has been entered in the text box. Text must be 

entered in every narrative field before submitting the PPR. For fields that are not 

required, if not providing narrative, enter N/A in the text box.

Provide the following narratives. Please limit your remarks to 1,500 words or less. 

(The PDF printout of the PPR often truncates the narratives entered in the Progress 

Report interface. However, the Progress Report screens themselves will accept 
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32,000 characters per narrative field and will save the entire narrative entered up to 

that limit, even if the narrative does not display fully in the PDF.)

Narrative Field 1

National/Tribal Grantees: Describe what you have learned about your theory of 

change during the full three-year grant period: 

• Was your program able to make a meaningful difference in addressing your 

originally identified community needs or problems, and in achieving your logic 

model outcomes? If so, how? 

• Did your intervention (program activities) proceed according to your original 

plan? What changes, if any, did you make to your intervention(s), and what 

were the reason(s) for those changes?

• Have you increased the evidence base for your program over the course of this 

grant cycle? If so, how?

Commissions: Describe what you have learned about your portfolio during the full 

three-year grant period:

• How have the subgrantees supported under this grant addressed 

problems/needs in your state and made a meaningful difference in the state?

• Have your subgrantees increased the evidence base for their programs over 

the course of this grant cycle? If so, please describe.

Narrative Field 2

Please enter N/A.

Narrative Field 3 

Please enter any additional performance measure output or outcome data collected 

after the last end-of-year PPR submission along with a note of explanation. For 

example, if on your last end-of-year PPR you indicated that 30 students demonstrated 

increased academic achievement, but an additional 10 students demonstrated 

increased academic achievement after you submitted the last end-of-year PPR, please 

note the additional 10 students in Narrative Field 3 and explain that this figure is an 

addendum to the previously submitted PPR. 

If you do not have any additional performance measure data to report, please enter 

N/A.

Click Next to go to the next tab.
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Summary Tab

This tab provides a summary of the data entered in previous tabs. 

You can view or print all text and data entered into the PPR by clicking Print Overall 

GPR Summary. 

For national/tribal grantees: to print a visual summary similar to the summary screen, 

click Print Grantee Report.

For commissions: to view or print a summary of all data entered for a single 

subgrantee, select a subgrantee in the Select Subgrantee dropdown box and click 

Print Subgrantee Report.

To comment on this summary, enter text in the Overall Grantee Note text box. 

(Please note: the Overall Grantee Note text box there has a 3,980-character limit.

Any text entered above the character limit will not be saved.)

Submitting the PPR

When all data have been entered into the progress report, go to the Summary tab,

and click the Grantee – Submit to AmeriCorps button.

Reviewing Feedback and Responding to Clarification Items 

in the PPR

For each tab where data is entered, the AmeriCorps Portfolio Manager reviews data 

and determines whether clarification is necessary. If clarification is required, the 

Portfolio Manager checks the Clarification Required box on each tab that requires 

clarification and returns the PPR for rework.

The following text fields for feedback and clarification appear on all tabs where data 

are entered:

• Program Officer Feedback – May contain feedback from the AmeriCorps 

Portfolio Manager. Grantees are not required to provide clarification regarding 

this feedback.

• Program Officer Clarification Items – Contain clarification items from the 

AmeriCorps Portfolio Manager. Grantees are required to respond to these 

clarification items.

• Grantee Clarification – Grantees use this text field to enter their responses to 

the clarification items that appear in the Program Officer Clarification Items 

field. (Please note: the Grantee Clarification text box has a 1,984-character 

limit. Any text entered above the character limit will not be saved.)
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After responding to all clarification items, the grantee returns the report to 

AmeriCorps by clicking the Grantee – Submit to AmeriCorps button on the 

Summary tab.

If the progress report does not require clarification or all clarification items have been 

satisfactorily addressed, the AmeriCorps Portfolio Manager will set the PPR status to 

Reviewed. The grantee will receive email notification and will be able to review all 

feedback provided in the progress report when the report is in Reviewed status.