Fiscal Year 2024 AmeriCorps State and National and Public Health AmeriCorps Sample Budget Narrative – Not for Replication Page 1 of 4

Fiscal Year 2024 AmeriCorps State and National and Public Health AmeriCorps 

SAMPLE BUDGET NARRATIVE

This resource is for reference only, not for replication.

Section I. Program Operating Costs

A. Personnel Expenses 

Position/Title -Qty -Annual Salary -% Time CNCS Share Grantee Share Total Amount 

Executive Director: - 1 person(s) at 110,795 each x 8.5 % usage 0 9,418 9,418 

Project Director: - 1 person(s) at 66,500 each x 100 % usage 66,500 0 66,500 

Project Specialist: - 1 person(s) at 43,800 each x 100 % usage 43,800 0 43,800 

Data Specialist: - 1 person(s) at 46,660 each x 40 % usage 0 18,664 18,664 

Category Totals 110,300 28,082 138,382

Table 1 Sample budget narrative Section I.A.

B. Personnel Fringe Benefits 

Purpose -Calculation CNCS Share Grantee Share Total Amount 

Executive Director @ 33.63%: health/life ins – 17.75%, FICA – 7.65%, 

retirement – 5.23%, worker's comp - 2%, state unemployment - 1%

0 3,167 3,167 

Project Director @ 37.05%: health/life ins – 22.25%, FICA – 7.65%, retirement 

– 4.15%, worker's comp - 2%, state unemployment - 1%

24,638 0 24,638 

Project Specialist @ 37.10%: health/life ins – 22.25%, FICA – 7.65%, 

retirement – 4.2%, worker's comp - 2%, state unemployment - 1%

16,250 0 16,250 

Data Specialist @ 33.95%: health/life ins – 17.75%, FICA – 7.65%, retirement 

– 5.55%, worker's comp - 2%, state unemployment - 1%

0 6,336 6,336 

Category Totals 40,888 9,503 50,391

Table 2 Sample budget narrative Section I.B.

C. Travel 

Staff Travel 

Purpose -Calculation CNCS Share Grantee Share Total Amount 

ED and PD travel to AmeriCorps-Sponsored Grantee Training (Washington 

DC): [per diem - $79/day x 4 days (@ 75% on first and last days); lodging -

$258 x 3 nights; round trip airfare - $303.50; local transportation - $50 

(estimated)] x 2 staff

1,404 1,404 2,808 

Program site and member monitoring and oversight: Estimated 36 trips, avg 

100 miles per round trip @ $0.675/mile (mileage rate determined by 

organizational policy)

2,430 0 2,430 

Regional training conference (PD and PS): [per diem - $79/day x 4 days (@ 

75% on first and last days); lodging - $134 x 3 nights; round trip airfare -

$265; local transportation - $50 (estimated)] x 2 staff

1,987 0 1,987 

Category Totals 5,821 1,404 7,225

Table 3 Sample budget narrative Section I.C.1.

Member Travel 
Fiscal Year 2024 AmeriCorps State and National and Public Health AmeriCorps Sample Budget Narrative – Not for Replication Page 2 of 4

Purpose -Calculation CNCS Share Grantee Share Total Amount 

Member Training – Travel: 46 members using 12 vehicles (average 90 miles 

roundtrip @ $0.675/mile (mileage rate determined by organizational policy)

729 0 729 

Member Training – Lodging (5 nights): 46 members, 5 nights @ $85/night, 

(double room)

9,775 0 9,775 

Member Training – Per diem (6 days): 46 members, 6 days @ $64/day (@ 

75% on first and last days)

16,192 0 16,192 

Member Travel as part of workday (between worksites): Avg 25 mi/week, 50 

weeks, 46 members, $0.675/mile (mileage rate determined by 

organizational policy)

38,813 0 38,813 

Category Totals 65,509 0 65,509

Table 4 Sample budget narrative Section I.C.2.

D. Equipment 

Item/Purpose -Qty -Unit Cost CNCS Share Grantee Share Total Amount 

Category Totals 0 0 0 

Table 5 Sample budget narrative Section I.D.

E. Supplies 

Item -Calculation CNCS Share Grantee Share Total Amount 

AmeriCorps member service gear(includes the AmeriCorps logo) for 46

members: 4 short sleeved polo shirts @ $24, 2 long sleeved polo shirts @ $43

8,372 0 8,372 

General office supplies: Avg $55/month 0 660 660 

Computer equipment (laptop, external monitor, external keyboard, and 

mouse) for new program staff (PD and PS): 2 @ $1,100/each

2,200 0 2,200 

Shared printer for program staff: 1 @ $550 550 0 550 

Member supplies for program implementation: Avg $435/member 20,010 0 20,010 

Category Totals 31,132 660 31,792

Table 6 Sample budget narrative Section I.E.

F. Contractual and Consultant Services 

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount 

Payroll Management Service: Annual rate of $125 per individual x 50 (46 

members and 4 employees) )- Daily Rate of 0

0 6,250 6,250

Category Totals 0 6,250 6,250

Table 7 Sample budget narrative Section I.F.

G. Training 

Staff Training 

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount 

New employee training (2 days): 2 new staff (using agency resources)-

Daily Rate of 0

0 0 0 

Financial Management training (3 days): Training for Program Director 

(rate determined by provider, by contract)- Daily Rate of 0

875 875 1,750

Category Totals 875 875 1,750

Table 8 Sample budget narrative Section I.G.1.
Fiscal Year 2024 AmeriCorps State and National and Public Health AmeriCorps Sample Budget Narrative – Not for Replication Page 3 of 4

Member Training 

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount 

Pre-service orientation and team building/service specific training for 46 

members: 4.5-day campus-based training, $15,950 contracted rate includes 

training space and training facilitators)- Daily Rate of 0

13,500 2450 15,950 

Leadership training consultant (for 10 members): 1 day prep, 3 days of 

training)- Daily Rate of 700

0 2,800 2,800 

Category Totals 13,500 5,250 18,750

Table 9 Sample budget narrative Section I.G.2.

H. Evaluation

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount 

Independent evaluator: 15 days- Daily Rate of 700 0 10,500 10,500

Category Totals 0 10,500 10,500

Table 10 Sample budget narrative Section I.H.

I. Other Program Operating Costs 

Purpose -Calculation CNCS Share Grantee Share Total Amount 

Staff criminal history checks (2 staff returning with completed checks): 2 @

$79

158 0 158 

Member criminal history checks (assuming all members are new): 46 @ $79 3,634 0 3,634

Category Totals 3,792 0 3,792

Table 11 Sample budget narrative Section I.I.

Section Totals 271,817 62,524 334,341

PERCENTAGE 81.30% 18.70%

Table 12 Sample budget narrative Section I. Subtotals 

Section II. Member Costs

A. Living Allowance

Item -# Mbrs w/ Allow -Allowance Rate -# Mbrs w/o Allow CNCS Share Grantee Share Total Amount 

Full Time (1700 hrs): 36 Member(s) at a rate of 30900 each

Members W/O allowance 0

494 400 618,000 1,112,400 

Three Quarter Time slots (1200 hours): 10 Member(s) at a rate of 23200 each

Members W/O allowance 0

116,000 116,000 232,000 

1-Year Half Time (900 hrs): Member(s) at a rate of each

Members W/O allowance 

0 0 0 

2-Year Half Time (1st Year): Member(s) at a rate of each

Members W/O allowance

0 0 0 

2-Year Half Time (2nd Year): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Reduced Half Time (675 hrs): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Quarter Time (450 hrs): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Minimum Time (300 hrs): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Abbreviated Time (100 hrs): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Category Totals 610,400 734,000 1,344,400

Table 13 Sample budget narrative Section II.A.
Fiscal Year 2024 AmeriCorps State and National and Public Health AmeriCorps Sample Budget Narrative – Not for Replication Page 4 of 4

B. Member Support Costs 

Purpose -Calculation CNCS Share Grantee Share Total Amount

FICA for Members: 7.65% of total member living allowances ($1,344,400) 46,696 56,151 102,847 

Health Care: estimated 90% of FT members (32) will accept @ 

$6,000/member

84,000 108,000 192,000 

Worker’s Compensation: 2% of total member living allowances ($1,344,400) 12,208 14,680 26,888 

State Unemployment Insurance (required): 1% of total member living 

allowances ($1,344,400)

6,104 7,340 13,444 

Category Totals 149,008 186,171 335,179

Table 14 Sample budget narrative Section II.B.

Section Totals 759,408 920,171 1,679,579

PERCENTAGE 45.21% 54.79%

Table 15 Sample budget narrative Section II. Subtotals

Section III. Administrative/Indirect Costs 

A. Corporation Fixed Percentage

Item -Calculation CNCS Share Grantee Share Total Amount 

Corporation Fixed Amount: CNCS - total direct CNCS costs (1,031,225) x 

5.26% @ 80%; Grantee - total direct program costs (2,013,920) x 10% 

(claiming 5%)

43,394 100,696 144,090

Commission Fixed Amount: CNCS - total direct CNCS costs (1,031,225) x 

5.26% @ 20%

10,848 0 10,848

Category Totals 54,242 100,696 154,938

Table 16 Sample budget narrative Section III.A.

B. Federally Approved Indirect Cost Rate

Calculation -Cost Type -Rate -Rate Claimed -Cost Basis CNCS Share Grantee Share Total Amount 

Category Totals 0 0 0

Table 17 Sample budget narrative Section III.B.

Section Totals 54,242 100,696 154,938

PERCENTAGE 35.01% 64.99%

Table 18 Sample budget narrative Section III. Subtotals

Budget Totals 1,085,467 1,083,391 2,168,858

PERCENTAGE 50.05% 49.95%

Required Match 42%

Total MSYs 46.00

Cost/MSY 23,597.11

Table 19 Sample budget narrative Totals

Source of Funds 

Section Match Description Amount Classification Source

Source of Funds Organization’s General Funds (secured) 147,470 Cash Private

Professional services donation (secured) 13,300 In Kind Private

Space at National Park Service site (secured) 2,450 In Kind Federal

State Department of Education (proposed) 920,171 Cash State/Local

Total Source of Funds 1,083,391 

Table 20 Sample budget narrative Source of Funds