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2020 Terms and Conditions for Training and Technical Assistance 

Commission Investment Fund Grants 

These Corporation for National & Community Service (CNCS) Grant Program 

Specific Terms and Conditions and the General Terms and Conditions, are binding 

on the recipient. 

 

 

TABLE OF CONTENTS 

I. Changes from the 2019 Terms and Conditions for Commission Investment 

Fund Grants 

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II. Purpose of Commission Investment Fund Grants 2 

III. Budget and Programmatic Changes 2 

IV. Reporting Requirements 3 

V. Award Period and Incremental Funding 4 

VI. Program Income 4 
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I. CHANGES FROM THE 2019 TERMS AND CONDITIONS FOR 

COMMISSION INVESTMENT FUNDS GRANTS 

- The definitions section was deleted. 

- Section II – Section added. 

- Sections III.A. and B. – Added references for the Portfolio Manager, 

applicable to states that have transitioned to the regions, as opposed to a 

Grants Officer and Program Officer for states that have not yet 

transitioned. 

- Section IV.A – Updated the financial reporting requirements. 

- Section IV.B – Updated the progress reporting requirements.

- Section IV.C. – Changed Office of Grants Management (OGM) to Office 

of Grant Administration (OGA).

- Section V – Updated the project period to a three-year project period. 

II. PURPOSE OF COMMISSION INVESTMENT FUND GRANTS 

The purpose of the funding is training and technical assistance.

III. BUDGET AND PROGRAMMATIC CHANGES 

A. Programmatic Changes. The recipient must first obtain the prior written 

approval of the Program Officer/ Portfolio Manager before making any of 

the following changes: 

1. Changes in the scope, objectives or goals of the program, whether 

or not they involve budgetary changes. 

2. Entering into contracts for activities funded by the award, but not 

identified or included in the approved application and/or award. 

B. Budgetary Changes. The recipient must obtain the prior written approval 

of the Grants Officer/ Portfolio Manager before deviating from the 

approved budget in any of the following ways: 

1. Specific Costs Requiring Prior Approval before Incurrence under 

the uniform administrative requirement, cost principles, and audit 

requirements for Federal awards at 2 CFR Parts 200 and 2205. 

Certain cost items in 2 CFR Parts 200 and 2205 require approval 

of the awarding agency for the cost to be allowable. Please ensure 

you consult the regulations prior to incurring costs to ensure 

allowability. 

2. Purchases of Equipment over $5,000 using award funds, unless 

specified in the approved application and budget. 

3. Unless the CNCS share of the award is $50,000 or less, changes to 

cumulative and/or aggregate budget line items that amount to 10 
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per cent or more of the total budget must be approved in writing in 

advance by CNCS. Recipients may transfer funds among approved 

direct cost categories when the cumulative amount of such 

transfers does not exceed 10 percent of the total budget. 

C. Approvals of Programmatic and Budget Changes. CNCS’s Grants

Officers/ Portfolio Managers are the only officials who have the authority 

to alter or change the terms and conditions or requirements of the award. 

Grants Officers/ Portfolio Managers will execute written amendments, and 

recipients should not assume approvals have been granted unless 

documentation from OGA has been received. Programmatic changes also 

require final approval of CNCS’s OGA after written recommendation for 

approval is received from the Program Officer/ Portfolio Manager. 

IV. REPORTING REQUIREMENTS 

The recipient is responsible for timely submission of periodic financial and 

progress reports during the project period and a final financial report. 

 

A. Financial Reports. The recipient shall complete and submit financial 

reports in eGrants (Financial Status Reports on menu tree) to report the 

status of all funds. The recipient must submit timely cumulative financial 

reports in accordance with CNCS guidelines according to the following 

schedule: 

 

Due Date Reporting Period Covered

July 31 Start of award through June 30 

January 31 July 1 – December 31 

The recipient must submit the Federal Financial Report (FFR) - Cash 

Transactions Report on a quarterly basis to the Department of Health and 

Human Services Payment Management System per the Electronic Funds 

Transfer Agreement. 

 

B. Progress Reports. The recipient shall complete and submit progress 

reports in eGrants according to the following schedule: 

Due Date Reporting Period Covered

March 31 Start of award year through December 31 

C. Requests for Extensions. Each recipient must submit required reports by 

the given dates. Extensions of reporting deadlines will be granted only 

when 1) the report cannot be furnished in a timely manner for reasons, in 

the determination of CNCS, legitimately beyond the control of the 
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recipient, and 2) CNCS receives a written request explaining the need for 

an extension before the due date of the report. 

 

 Extensions of deadlines for financial reports may only be granted by a 

Grants Officer/ Portfolio Manager, and extension of deadlines for Progress 

Reports may only be granted by a Program Officer/ Portfolio Manager. 

D. Final Financial Reports. A recipient must submit, in lieu of the last 

semi-annual financial report, a final financial report. This final report is 

due no later than 90 days after the end of the project period. 

E. Final Progress Reports. A recipient must submit, in lieu of the last 

annual progress report, a final progress report. This final progress report is 

due no later than 90 days after the end of the project period. 

V. AWARD PERIOD AND INCREMENTAL FUNDING 

For the purpose of the award, the project period is the complete length of time the 

recipient is proposed to be funded to complete approved activities under the 

award. A project period may contain one or more budget periods. A budget 

period is a specific interval of time for which federal funds are being provided to 

fund a recipient’s approved activities and budget. 

 

Unless otherwise specified, the award covers a three year project period. In 

approving a multi-year project period, CNCS generally makes an initial award for 

the first year of operation. Additional funding is contingent upon satisfactory 

performance, a recipient’s demonstrated capacity to manage an award and comply 

with award requirements, and the availability of Congressional appropriations. 

The project period and the budget period are noted on the award document. 

VI. PROGRAM INCOME 

A. Program Income: Income, including fees for service earned as a direct 

result of the award-funded program activities during the award period, 

must be retained by the grantee and be deducted from total claimed costs 

and noted on the Federal financial report. 

B. Fees for Service. When using assistance under this award, the recipient 

may not enter into a contract for or accept fees for service when: 

1. The service benefits a for-profit entity, 

2. The service falls within the other prohibited activities set forth in 

these award provisions, or 
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3. The service violates the provisions of 42 U.S.C. § 12637 – 

Nonduplication and Nondisplacement.