Budget Narrative: SAMPLE for FY 2023 Martin Luther King, Jr., Day of Service applicants page 1

Budget Narrative: SAMPLE for FY 2023 Martin Luther King, Jr., Day of Service applicants

Not intended for replication.

Section I. Support Expenses

A. Project Personnel Expenses

Position/Title -Qty -Annual Salary -% Time CNCS Share Grantee Share Total Amount

Vice President of Programs - overall program oversight and 

leadership: - 1 person(s) at 129000 each x 5 % usage

0 6,450 6,450

Comptroller - financial management and reporting: - 1 person(s) 

at 107000 each x 8 % usage

0 8,560 8,560

Director of Programs - daily oversight of grant program: - 1 

person(s) at 97000 each x 20 % usage

0 19,400 19,400

MLK Program Manager - supports project activities & coordinates 

all MLK events: - 1 person(s) at 79000 each x 100 % usage

0 79,000 79,000

Volunteer Program Coordinators - train, assign, and support 

volunteers: - 3 person(s) at 54500 each x 45 % usage

0 73,575 73,575

No individual staff salary exceeds 100% across all AmeriCorps 

programs: - 0

0 0 0

Category Totals 0 186,985 186,985

Table 1 Sample budget narrative Section I.A.

B. Personnel Fringe Benefits

Item -Description CNCS Share Grantee Share Total Amount

FICA: 7.65% of project personnel expenses 0 14,304 14,304

Health Insurance: varies among staff, average 19% of project 

personnel expenses

0 35,527 35,527

Retirement: average 8.8% of project personnel expenses 0 16,455 16,455

Life Insurance: average 2.7% of project personnel expenses 0 5,049 5,049

Category Totals 0 71,335 71,335

Table 2 Sample budget narrative Section I.B.

C. Travel

Purpose -Calculation CNCS Share Grantee Share Total Amount

Local Travel: Site Visits to 20-30 site by 5 program staff: 

Estimated 6000 miles, $.59 per mile (mileage rate determined by 

organizational policy)

3,540 0 3,540

Category Totals 3,540 0 3,540

Table 3 Sample budget narrative Section I.C.

D. Equipment

Item/Purpose -Qty -Unit Cost CNCS Share Grantee Share Total Amount

Category Totals 0 0 0

Table 4 Sample budget narrative Section I.D.

E. Supplies

Item -Calculation CNCS Share Grantee Share Total Amount
Sample only Not intended for replication

Budget Narrative: SAMPLE for FY 2023 Martin Luther King, Jr., Day of Service applicants page 2

Office Supplies: based on historical costs 0 300 300

Promotional material printing: based on historical costs 0 7,000 7,000

Category Totals 0 7,300 7,300

Table 5 Sample budget narrative Section I.E.

F. Contractual and Consultant Services

Purpose -Calculation CNCS Share Grantee Share Total Amount

Print media design (posters, postcards, etc): estimated 40 hours 

@ $65/hour

0 2,600 2,600

Social media and website design and maintenance: estimated 

100 hours @ $70/hour

3,500 3,500 7,000

Videography services (before/during/after service activities): 

estimated 240 hours @$75/hour

18,000 0 18,000

Category Totals 21,500 6,100 27,600

Table 6 Sample budget narrative Section I.F.

I. Other Support Costs

Item CNCS Share Grantee Share Total Amount

National Service Criminal History Checks for 7 staff ($118/each) 0 826 826

Mini grants: estimated 10 @ $1500-$3000 each with 50% match 

requirement

22,500 22,500 45,000

Subgrants: estimated 10-20 @ $5000-$20000 each with 50% 

match requirement (subgrantees will budget for NSCHCs)

187,500 187,500 375,000

Category Totals 210,000 210,826 420,826

Table 7 Sample budget narrative Section I.I.

Section Totals 235,040 482,546 717,586

PERCENTAGE 32.75% 67.25%

Table 8 Sample budget narrative Section I subtotal

Section II. Indirect Costs

Description CNCS Share Grantee Share Total Amount

Section Totals 0 0 0

PERCENTAGE 0.00% 0.00% 0.00%

Table 9 Sample budget narrative Section II subtotal (Applicants should not populate this category.)

Section III. Volunteer Expenses

J. Indirect Costs

Description CNCS Share Grantee Share Total Amount

10% de minimis rate, based on modified total direct costs 0 71,759 71,759

Category Totals 0 71,759 71,759

Table 10 Sample budget narrative Section III.J., using De Minimis Indirect Cost Rate

A. Volunteer Costs

Description CNCS Share Grantee Share Total Amount

Category Totals 0 0 0
Sample only Not intended for replication

Budget Narrative: SAMPLE for FY 2023 Martin Luther King, Jr., Day of Service applicants page 3

Table 11 Sample budget narrative Section III.A. (Applicants should not populate this category.)

Section Totals 0 71,759 71,759

PERCENTAGE 0.00% 0.00%

Table 12 Sample budget narrative Section III subtotal

Budget Totals 235,040 554,305 789,345

PERCENTAGE 29.78% 70.22%

Required Match 70.00%

Table 13 Sample budget narrative totals

Source of Funds

Section Match Description Amount Classification Source

Source of Funds Organizational general fund (secured) 331,205 Cash Private

Legacy Foundation (proposed) 9,600 Cash Private

Social media contractor (secured) 3,500 In-Kind Private

Subgrantee partners (proposed) 187,500 Cash Private

Total Source of Funds 531,805

Table 14 Sample budget narrative Source of Funds