SAMPLE - AmeriCorps Budget Narrative page 1

Budget Narrative: SAMPLE for AmeriCorps applicants

(Not intended for replication)

Section I. Program Operating Costs

A. Personnel Expenses

Position/Title Qty Annual Salary % Time Total Amount CNCS Share Grantee Share

Executive Director 1 $75,425 8.50% $6,411 $0 $6,411 

Project Director 1 $52,450 100% $52,450 $52,450 $0 

Project Assistant 1 $38,750 100% $38,750 $0 $38,750 

Subtotal $97,611 $52,450 $45,161

B. Personnel Fringe Benefits

Purpose Calculation Total Amount CNCS Share Grantee Share

Executive Director @ 

43.63%

health/life ins – 27.75%, FICA –

7.65%, retirement – 8.23%

$2,797 $0 $2,797 

Project Director @ 

36.05%

health/life ins – 22.25%, FICA –

7.65%, retirement – 6.15%

$18,908 $18,908 $0 

Project Assistant @ 

34.90%

health/life ins – 22.25%, FICA –

7.65%, retirement – 5%

$13,524 $0 $13,524

Subtotal $35,229 $18,908 $16,321

C. Travel

1. Staff Travel

Purpose Calculation Total Amount CNCS Share Grantee 

Share

ED and PD travel to 

CNCS-Sponsored Grantee 

Training (Washington DC)

$1465 per person (airfare - $600; 

lodging - $177/night, 3 nights; per 

diem - $71/day, 4 days; ground 

transportation - $50) x 2 staff

$2,930 $2,930 $0 

Program site monitoring 

and oversight

40 trips, average 29.7 miles round 

trip @ $0.64/mile (mileage rate 

determined by organizational 

policy)

$760 $0 $760 

Regional training 

conference (PD and PC)

$977 per person (airfare - $450; 

lodging - $132/night, 2 nights; per 

diem - $71/day, 3 days; ground 

transportation - $50) x 2 staff

$1,954 $977 $977 
SAMPLE - AmeriCorps Budget Narrative page 2

Subtotal $5,644 $3,907 $1,737

2. Member Travel

Purpose Calculation Total Amount CNCS Share Grantee 

Share

Member Training - Travel 38 members using 10 vehicles 

(100 miles roundtrip @ $0.64/mile

$640 $640 $0 

Member Training –

Lodging (5 nights) 

38 members, 5 nights @ 

$85/night, (double room)

$8,075 $0 $8,075 

Member Training – Per 

diem

38 members, 6 days @ $51/day $11,628 $0 $11,628 

Member Travel as part of 

workday (between 

worksites)

Avg 20 mi/week, 50 weeks, 38 

members, $0.64/mile

$24,320 $12,160 $12,160 

Subtotal $44,663 $12,800 $31,863

D. Equipment

Item/ Purpose Qty Unit Cost Total Amount CNCS Share Grantee 

Share

Subtotal $0 $0 $0

E. Supplies

Item Calculation Total Amount CNCS Share Grantee 

Share

AmeriCorps member service gear 

(includes the AmeriCorps Logo)

38 members, 3 shirts @ 

$26/shirt

$2,964 $2,964 $0 

Office Supplies Avg $40/month $480 $0 $480 

Computers for new staff (laptop, 

external monitor, external keyboard,

and mouse)

2 @ $1,100/each $2,200 $1,100 $1,100 

Member Supplies Avg $185/member $7,030 $3,335 $3,695 

Subtotal $12,674 $7,399 $5,275

F. Contractual and Consultant Services

Purpose Calculation Daily 

Rate Total Amount CNCS Share Grantee Share
SAMPLE - AmeriCorps Budget Narrative page 3

Payroll Management 

Service

Annual rate of $125 per 

individual x 41 (38

members and 3 

employees)

$0 $5,125 $0 $5,125

Subtotal $5,125 $0 $5,125

G. Training

1. Staff Training

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee 

Share

New employee training (2 

days)

2 staff (using 

agency resources)

$0 $0 $0 $0 

Financial Management 

training for Program Director

flat fee for 3-day 

training

$375 $1,125 $0 $1,125 

Subtotal $1,125 $ 0 $1,125

2. Member Training

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee 

Share

Leadership training 

consultant (for 10 members)

1 day prep, 3 days 

of training

$700 $2,800 $2,800 $0 

Subtotal $2,800 $2,800 $0

H. Evaluation

Purpose Calculation Daily Rate Total Amount CNCS Share Grantee 

Share

Independent evaluator 15 days $850 $12,750 $0 $12,750 

Subtotal $12,750 $0 $12,750 

I. Other Program Operating Costs

Purpose Calculation Total Amount CNCS Share Grantee Share

Staff criminal history checks 

(1 staff returning with 

completed check)

2 @ $97.5 $195 $195 $0 

Member criminal history 

checks

38 @ $97.5 $3,705 $3,705 $0 
SAMPLE - AmeriCorps Budget Narrative page 4

Subtotal $3,900 $3,900 $ 0

Subtotal:

Total Amount CNCS Share Grantee Share

$221,521 $102,164 $119,357 

46% 54%

Section II. Member Costs

A. Living Allowance

Item # Mbrs

w/ Allow

Allowance 

Rate

# w/o 

Allow

Total 

Amount CNCS Share Grantee Share

Full Time (1700 hrs) 38 $25,950 0 $986,100 $547,840 $438,260 

Three Quarter Time (1200 

hrs) $0 $0 $0

Half Time (900 hrs) $0 $0 $0

Reduced Half Time (675 hrs) $0 $0 $0

Quarter Time (450 hrs) $0 $0 $0

Minimum Time (300 hrs) $0 $0 $0

Abbreviated Time (100 hrs) $0 $0 $0

Subtotal 38 0 $986,100 $547,840 $438,260

B. Member Support Costs

Purpose Calculation Total Amount CNCS Share Grantee 

Share

FICA for Members 7.65% of total member 

living allowances

$75,437 $51,440 $23,997 

Health Care estimated 30 of 38 

members will accept 

(based on history), 

$350/month

$126,000 $0 $126,000

Worker’s Compensation 2% of total member 

living allowances

$19,722 $11,463 $8,259 

Subtotal $221,159 $62,903 $158,256

Subtotal:
SAMPLE - AmeriCorps Budget Narrative page 5

Total Amount CNCS Share Grantee 

Share

$1,207,259 $610,743 $596,516 

51% 49%

Section III. Administrative/Indirect Costs

A. Corporation Fixed Percentage 

Item Calculation Total 

Amount CNCS Share Grantee Share

Corporation Fixed 

Amount

Grantee: total direct costs x 10% 

(claiming 6%); CNCS: total CNCS

direct costs x 4.21% 

$115,740 $30,013 $85,727

Commission Fixed 

Amount

CNCS: total CNCS direct costs x 

1.05% $7,486 $7,486 $0 

Subtotal $123,226 $37,499 $85,727

B. Federally Approved Indirect Cost Rate 

Cost 

Type Cost Basis Calculation Rate Rate Claimed Total Amount CNCS Share Grantee Share

Subtotal $0 $0 $0

Subtotal:

Total Amount CNCS Share Grantee Share

$123,226 $37,499 $85,727

30% 70%

Total $1,552,006 $750,406 $801,600 

48% 52%

Total MSYs 38

Cost/MSY $19,748
SAMPLE - AmeriCorps Budget Narrative page 6

Source of Matching Funds

Match Description Amount Match Classification Match Source

Organization’s General Funds (secured) $191,209 Cash Other

State DOE (secured) $300,000 Cash State/Local

Professional services donation (secured) $13,875 In Kind Other

AmeriCorps Cash Match Replacement (proposed) $296,516 Cash Federal

Subtotal $801,600