Fiscal Year 2024 AmeriCorps State and National Native Nations sample budget narrative – Not for Replication Page 1 of 4

Fiscal Year 2024 AmeriCorps State and National Native Nations

SAMPLE BUDGET NARRATIVE

This resource is for reference only, not for replication.

This is a sample operating grant budget narrative. Planning grant budgets follow the same format, excluding 

member-related costs.

Section I. Program Operating Costs

A. Personnel Expenses 

Position/Title -Qty -Annual Salary -% Time CNCS Share Grantee Share Total Amount 

Executive Director: - 1 person(s) at 110,795 each x 8.5 % usage 0 9,418 9,418 

Program Director: - 1 person(s) at 66,500 each x 100 % usage 66,500 0 66,500 

Program Specialist: - 1 person(s) at 43,800 each x 100 % usage 43,800 0 43,800 

Data Specialist: - 1 person(s) at 46,660 each x 40 % usage 0 18,664 18,664 

Category Totals 110,300 28,082 138,382

Table 2 Sample budget narrative Section I.A.

B. Personnel Fringe Benefits 

Purpose -Calculation CNCS Share Grantee Share Total Amount 

Executive Director @ 33.63%: health/life ins – 17.75%, FICA – 7.65%, 

retirement – 5.23%, worker's comp - 2%, state unemployment - 1%

0 3,167 3,167 

Program Director @ 37.05%: health/life ins – 22.25%, FICA – 7.65%, 

retirement – 4.15%, worker's comp - 2%, state unemployment - 1%

24,638 0 24,638 

Program Specialist @ 37.10%: health/life ins – 22.25%, FICA – 7.65%, 

retirement – 4.2%, worker's comp - 2%, state unemployment - 1%

16,250 0 16,250 

Data Specialist @ 33.95%: health/life ins – 17.75%, FICA – 7.65%, retirement 

– 5.55%, worker's comp - 2%, state unemployment - 1%

0 6,336 6,336 

Category Totals 40,888 9,503 50,391

Table 2 Sample budget narrative Section I.B.

C. Travel 

Staff Travel 

Purpose -Calculation CNCS Share Grantee Share Total Amount 

Executive Director and Program Director travel to AmeriCorps-Sponsored 

Grantee Training (Washington DC): [per diem - $79/day x 4 days (@ 75% on 

first and last days); lodging - $258 x 3 nights; round trip airfare - $303.50; 

local transportation - $50 (estimated)] x 2 staff

1,404 1,404 2,808 

Program site and member monitoring and oversight: Estimated 36 trips, avg 

100 miles per round trip @ $0.675/mile (mileage rate determined by 

organizational policy)

2,430 0 2,430 

Regional training conference (Program Director and Program Specialist), k:

[per diem - $79/day x 4 days (@ 75% on first and last days); lodging - $134 x 

3 nights; round trip airfare - $265; local transportation - $50 (estimated)] x 2 

staff

1,987 0 1,987 

Category Totals 5,821 1,404 7,225

Table 3 Sample budget narrative Section I.C.1.
Fiscal Year 2024 AmeriCorps State and National Native Nations sample budget narrative – Not for Replication Page 2 of 4

Member Travel 

Purpose -Calculation CNCS Share Grantee Share Total Amount 

Member Training – Travel: 46 members using 12 vehicles (average 90 miles 

roundtrip @ $0.675/mile (mileage rate determined by organizational policy)

729 0 729 

Member Training – Lodging (5 nights): 23 double rooms for 46 members, 5 

nights @ $85/night

9,775 0 9,775 

Member Training – Per diem (6 days): 46 members, 6 days @ $64/day (@ 

75% on first and last days)

16,192 0 16,192 

Member Travel as part of workday (between worksites): Avg 25 mi/week, 50 

weeks, 46 members, $0.675/mile (mileage rate determined by 

organizational policy)

38,813 0 38,813 

Category Totals 65,509 0 65,509

Table 4 Sample budget narrative Section I.C.2.

D. Equipment 

Item/Purpose -Qty -Unit Cost CNCS Share Grantee Share Total Amount 

Category Totals 0 0 0 

Table 5 Sample budget narrative Section I.D.

E. Supplies 

Item -Calculation CNCS Share Grantee Share Total Amount 

AmeriCorps member service gear(includes the AmeriCorps logo) for 46

members: 4 short sleeved polo shirts @ $24, 2 long sleeved polo shirts @ $43

8,372 0 8,372 

General office supplies: Avg $55/month 0 660 660 

Computer equipment (laptop, external monitor, external keyboard, and 

mouse) for new program staff (Program Director and Program Specialist): 2 

@ $1,100/each

2,200 0 2,200 

Shared printer for Program Director and Program Specialist: 1 @ $550 550 0 550 

Member supplies for program implementation: Avg $435/member 20,010 0 20,010 

Category Totals 31,132 660 31,792

Table 6 Sample budget narrative Section I.E.

F. Contractual and Consultant Services 

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount 

Payroll Management Service: Annual rate of $125 per individual x 48.485

(46 members and 2.485 FTEs), daily rate = 0- Daily Rate of 0

0 6,061 6,061

Category Totals 0 6,061 6,061

Table 7 Sample budget narrative Section I.F.

G. Training 

Staff Training 

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount 

New employee training (2 days): 2 new staff (using agency resources)-

Daily Rate of 0

0 0 0 

Financial Management training (3 days): Training for Program Director 

(rate determined by provider, by contract)- Daily Rate of 0

875 875 1,750

Category Totals 875 875 1,750

Table 8 Sample budget narrative Section I.G.1.
Fiscal Year 2024 AmeriCorps State and National Native Nations sample budget narrative – Not for Replication Page 3 of 4

Member Training 

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount 

Pre-service orientation and team building/service specific training for 46 

members: 4.5-day campus-based training ($15,950 contracted rate includes 

training/lodging space and training facilitators)- Daily Rate of 0

13,500 2,450 15,950 

Leadership training consultant (for 10 members): 1 day prep, 3 days of 

training)- Daily Rate of 700

0 2,800 2,800 

Category Totals 13,500 5,250 18,750

Table 9 Sample budget narrative Section I.G.2.

H. Evaluation

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount 

Independent evaluator: 15 days- Daily Rate of 700 0 10,500 10,500

Category Totals 0 10,500 10,500

Table 10 Sample budget narrative Section I.H.

I. Other Program Operating Costs 

Purpose -Calculation CNCS Share Grantee Share Total Amount 

Staff criminal history checks (2 staff returning with completed checks): 2 @ 

$79

158 0 158 

Member criminal history checks (assuming all members are new): 46 @ $79 3,634 0 3,634

Category Totals 3,792 0 3,792

Table 11 Sample budget narrative Section I.I.

Section Totals 271,817 62,335 334,152

PERCENTAGE 81.35% 18.65%

Table 12 Sample budget narrative Section I. Subtotals 

Section II. Member Costs

A. Living Allowance

Item -# Mbrs w/ Allow -Allowance Rate -# Mbrs w/o Allow CNCS Share Grantee Share Total Amount 

Full Time (1700 hrs): 36 Member(s) at a rate of 30900 each

Members W/O allowance 0

556,200 556,200 1,112,400 

Three Quarter Time slots (1200 hours): 10 Member(s) at a rate of 23200 

each

Members W/O allowance 0

174,000 58,000 232,000 

1-Year Half Time (900 hrs): Member(s) at a rate of each

Members W/O allowance 

0 0 0 

2-Year Half Time (1st Year): Member(s) at a rate of each

Members W/O allowance

0 0 0 

2-Year Half Time (2nd Year): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Reduced Half Time (675 hrs): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Quarter Time (450 hrs): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Minimum Time (300 hrs): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Abbreviated Time (100 hrs): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Category Totals 730,200 614,200 1,344,400

Table 13 Sample budget narrative Section II.A.
Fiscal Year 2024 AmeriCorps State and National Native Nations sample budget narrative – Not for Replication Page 4 of 4

B. Member Support Costs 

Purpose -Calculation CNCS Share Grantee Share Total Amount 

FICA for Members: 7.65% of total member living allowances 55,860 46,987 102,847 

Health Care for FT members who accept it (provided by Indian Health 

Services): estimated 90% of FT members will accept, costs covered off 

budget

0 0 0 

Worker’s Compensation: 2% of total member living allowances 14,604 12,284 26,888 

State Unemployment Insurance (required): 1% of total member living 

allowances

7,302 6,142 13,444 

Category Totals 77,766 65,413 143,179

Table 14 Sample budget narrative Section II.B.

Section Totals 807,966 679,613 1,487,579 

PERCENTAGE 54.31% 45.69%

Table 15 Sample budget narrative Section II. Subtotals

Section III. Administrative/Indirect Costs 

A. Corporation Fixed Percentage

Item -Calculation CNCS Share Grantee Share Total Amount 

Category Totals 0 0 0 

Table 16 Sample budget narrative Section III.A.

B. Federally Approved Indirect Cost Rate

Calculation -Cost Type -Rate -Rate Claimed -Cost Basis CNCS Share Grantee Share Total Amount 

Final: Salaries and benefits ($188,773) x .48= $90,611 (claiming 45%) -

CNCS Share of 5% (total CNCS direct costs of $1,079,783 x 0.0526 = 

$56,797)with a rate of 48 and a rate claimed of 45

56,797 28,151 84,948

Category Totals 56,797 28,151 84,948

Table 17 Sample budget narrative Section III.B.

Section Totals 56,797 28,151 84,948

PERCENTAGE 66.86% 33.14

Table 18 Sample budget narrative Section III. Subtotals

Budget Totals 1,136,580 770,099 1,906,679

PERCENTAGE 59.61% 40.39%

Required Match 38%

Total MSYs 43.00

Cost/MSY 26,432.09 

Table 19 Sample budget narrative Totals

Source of Funds 

Section Match Description Amount Classification Source

Source of Funds Organization’s General Funds (secured) 74,736 Cash Private

Professional services donation (secured) 13,300 In Kind Private

Space at National Park Service site (secured) 2,450 In Kind Federal

State Department of Education (proposed) 679,613 Cash State/Local

Total Source of Funds 770,099

Table 20 Sample budget narrative Source of Funds