SAMPLE – Public Health AmeriCorps Budget Narrative page 1

Budget Narrative: SAMPLE for Public Health AmeriCorps applicants

(Not intended for replication)

Section I. Program Operating Costs

A. Personnel Expenses

Position/Title Qty Annual 

Salary % Time Total Amount

CNCS 

Share

Grantee 

Share

Executive Director 1 $65,000 8.5% $5,525 $5,525 $0

Project Director 1 $35,000 100% $35,000 $35,000 $0

Project Assistant 1 $25,000 100% $25,000 $25,000 $0

Subtotal 3 $125,000.00 $65,525 $65,525 $0

B. Personnel Fringe Benefits

Purpose Calculation Total 

Amount

CNCS 

Share

Grantee 

Share

Executive Director @ 

43.63%

health/life ins – 27.75%, FICA 

– 7.65%, retirement – 8.23% $2,411 $2,411 $0

Project Director @ 

36.05%

health/life ins – 22.25%, FICA 

– 7.65%, retirement – 6.15% $12,618 $12,618 $0

Project Assistant @ 

34.90%

health/life ins – 22.25%, FICA 

– 7.65%, retirement – 5% 8,725 8,725 $0

Subtotal $23,754 $23,754 $0

C. Travel

1. Staff Travel

Purpose Calculation Total 

Amount

CNCS 

Share

Grantee 

Share

ED and PD travel to 

CNCS-Sponsored 

Grantee Training 

(Washington DC)

(airfare - $600, Lodging -

$177/night, 3 nights, per diem 

- $71/day, 4 days, ground 

transportation - $50) x 2 staff

$2,930 $2,930 $0

Program site monitoring 

and oversight

50 trips, average 25 miles 

round trip @ $0.60/mile 

(mileage rate determined by 

state policy)

$750 $750 $0
SAMPLE – Public Health AmeriCorps Budget Narrative page 2

Regional training 

conference (PD and PC)

(airfare - $450, Lodging -

$132/night, 2 nights, per diem 

- $71/day, 3 days, ground 

transportation - $50) x 2 staff

$1,954 $1,954 $0

Subtotal $5,634 $5,634 $0

2. Member Travel

Purpose Calculation Total 

Amount

CNCS 

Share

Grantee 

Share

Member Training - Travel 

38 members using 10 

vehicles (100 miles roundtrip 

@ $0.60/mile

$600 $600 $0

Member Training – Lodging 

(5 nights) 

38 members, 5 nights @ 

$85/night (double room) $8,075 $8,075 $0

Member Training – Per 

diem

38 members, 6 days @ 

$51/day $11,628 $11,628 $0

Member Training –

Supplies

38 members @ $100/each 

(estimate based on history) $3,800 $3,800 $0

Member Travel as part of 

workday (between 

worksites)

Avg 20 mi/week, 50 weeks, 

38 members, $0.60/mile $22,800 $22,800 $0

Subtotal $46,903 $46,903 $0

D. Equipment

Item/ Purpose Qty Unit Cost Total 

Amount

CNCS 

Share

Grantee 

Share

Subtotal $0 $0 $0

E. Supplies

Item Calculation Total 

Amount

CNCS 

Share

Grantee 

Share

AmeriCorps member service 

gear (includes the 

AmeriCorps Logo)

38 members, 3 shirts @ 

$26/shirt $2,964 $2,964 $0

Office Supplies Avg $40/month $480 $480 $0
SAMPLE – Public Health AmeriCorps Budget Narrative page 3

Computers for new staff

(laptop, external monitor, 

external keyboard, and 

mouse)

2 @ $1,100/each $2,200 $2,200 $0

Member Supplies Avg $160/member $6,080 $6,080 $0

Subtotal $11,724 $11,724 $0

F. Contractual and Consultant Services

Purpose Calculation Daily 

Rate

Total 

Amount

CNCS 

Share

Grantee 

Share

Payroll Management 

Service

Annual rate of $125 per 

individual x 41 (38

members and 3 

employees)

$0 $5,125 $5,125 $0

Subtotal $5,125 $5,125 $0

G. Training

1. Staff Training

Purpose Calculation Daily Rate Total 

Amount

CNCS 

Share

Grantee 

Share

New employee training (2 

days) 2 staff $0 $0 $0 $0 

Financial Management 

training (3 days) Program Director $275 $825 $825 $0 

Subtotal $825 $825 $0

2. Member Training

Purpose Calculation Daily Rate Total 

Amount

CNCS 

Share

Grantee 

Share

Leadership training

consultant (for 10 

members)

1 day prep, 3

days of training $700 $2,800 $2,800 $0

Subtotal $2,800 $2,800 $0

H. Evaluation
SAMPLE – Public Health AmeriCorps Budget Narrative page 4

Purpose Calculation Daily Rate Total 

Amount

CNCS 

Share

Grantee 

Share

Independent evaluator 15 days $700 $10,500 $10,500 $0

Subtotal $10,500 $10,500 $0

I. Other Program Operating Costs

Purpose Calculation Total Amount CNCS Share Grantee 

Share

Staff criminal history 

checks (1 staff returning

with completed check)

2 @ $50 - FBI, $24 -

state $148 $148 $0

Member criminal history 

checks

38 @ $50 - FBI, $24 -

state $2,812 $2,812 $0

Subtotal $2,960 $2,960 $0

Subtotal:

Total Amount CNCS Share Grantee 

Share

$175,750 $175,750 $0

100% 0%

Section II. Member Costs

A. Living Allowance

Item # Mbrs

w/ Allow

Allowanc

e Rate

# w/o 

Allow

Total 

Amount

CNCS 

Share

Grantee 

Share

Full Time (1700 hrs) 38 $18,000 0 $684,000 $684,000 $0

Three Quarter Time (1200 

hrs) $0 $0 $0

Half Time (900 hrs) $0 $0 $0

Reduced Half Time (675 

hrs) $0 $0 $0

Quarter Time (450 hrs) $0 $0 $0

Minimum Time (300 hrs) $0 $0 $0
SAMPLE – Public Health AmeriCorps Budget Narrative page 5

Abbreviated Time (100 

hrs) $0 $0 $0

Subtotal 38 $18,000 0 $684,000 $684,000 $0

B. Member Support Costs

Purpose Calculation Total Amount CNCS 

Share

Grantee 

Share

FICA for Members: total 

member living allowances of 

$684,000 

$684,000 @ 7.65% $52,326 $52,326 $0

Health Care

Estimated 30 

members (of 38), 

$350/month 

$126,000 $126,000 $0

Worker’s Compensation 

(provided by host site, offbudget)

2% of total member 

living allowances 

($13,680)

$0 $0 $0

Subtotal $178,326 $178,326 $0

Subtotal:

Total Amount CNCS 

Share

Grantee 

Share

$862,326 $862,326 $0

100% 0%

Section III. Administrative/Indirect Costs

A. Corporation Fixed Percentage 

Item Calculation Total 

Amount

CNCS 

Share

Grantee 

Share

Corporation Fixed 

Amount Total CNCS direct costs x 4.21% $43,703 $43,703 $0 

Commission Fixed 

Amount Total CNCS direct costs x 1.05% $10,890 $10,890 $0 

Subtotal $54,593 $54,593 $0

Subtotal:
SAMPLE – Public Health AmeriCorps Budget Narrative page 6

Total Amount CNCS 

Share

Grantee 

Share

$54,593 $54,593 $0

100% 0%

Total $1,092,669 $1,092,669 $0

100% 0%

Total MSYs 38

Cost/MSY $28,754

Source of Matching Funds

Match Description Amount Match 

Classification

Match 

Source

Subtotal

Alternate examples using Federally Approved or De Minimis Indirect Cost Rates

B. Federally Approved Indirect Cost Rate 

Cost Type Cost Basis Calculation Rate Rate 

Claimed

Total 

Amount CNCS Share Grantee Share

Provisional Total salaries 

and fringe

$89,279 x .485 = $43,300 

(claiming 45%) 48.5% 45% $40,176 $40,176 $0

Subtotal $40,176 $40,176 $0

B. Federally Approved Indirect Cost Rate 

Cost Type Cost Basis Calculation Rate Rate 

Claimed

Total 

Amount CNCS Share Grantee Share

De Minimis Modified Total 

Direct Costs

$1,038,076 x .10

(Claiming 5% of CNCS 

direct costs only)

10% 5% $54,593 $54,593 $0

Subtotal $54,593 $54,593 $0