SAMPLE – FY 2023 Volunteer Generation Fund budget narrative page 1 

Budget Narrative: SAMPLE for FY 2023 Volunteer Generation Fund ARP applicants

(Not intended for replication)

Section I. Program Operating Costs

A. Personnel Expenses

Position/Title -Qty -Annual Salary -% Time CNCS Share Grantee Share Total Amount

Volunteer Generation Fund Program Manager (provides oversight 

and monitoring of subgrantees): - 1 person(s) at 68000 each x 100 

% usage

68,000 0 68,000

Volunteer Services Administrator (provides administrative 

assistance to VGF program): - 1 person(s) at 37500 each x 45 % 

usage

0 16,875 16,875

Financial Services Officer (provides fiscal monitoring and reporting): 

- 1 person(s) at 74000 each x 5 % usage

0 3,700 3,700

No individual staff salary exceeds 100% across all AmeriCorps 

programs: - 0

0 0 0

Category Totals 68,000 20,575 88,575

B. Personnel Fringe Benefits

Purpose -Calculation CNCS Share Grantee Share Total Amount

VGF Program Manager: FICA - 7.65% of salary, Retirement - 12% 

of salary, Life Insurance - $600, Health Insurance - $6154 

(individual); fringe allocated at 100%

20,116 0 20,116

Volunteer Services Administrator: FICA - 7.65% of salary, 

Retirement - 12% of salary, Life Insurance - $400, Health Insurance 

- $21,384 (family); fringe allocated at 45%

0 13,119 13,119

Financial Services Officer: FICA - 7.65% of salary, Retirement -

12% of salary, Life Insurance - $525, Health Insurance - $11,444 

(couple); fringe allocated at 5%

0 1,326 1,326

Category Totals 20,116 14,445 34,561

C. Travel

Purpose -Calculation CNCS Share Grantee Share Total Amount

Subgrantee Site Visits overnight travel: estimated 20 trips to provide 

on-site technical assistance and monitoring; lodging $141/night x 20 

nights (2820); per diem $48/day x 40 days (1920); car rental $65/day 

x 40 days (2600); fuel $100 avg trip x 20 trips (2000)

9,340 0 9,340
SAMPLE – FY 2023 Volunteer Generation Fund budget narrative page 2 

Subgrantee Site Visits local (no overnight) travel: estimated 25 trips 

to provide on-site technical assistance and monitoring; mileage 

$0.60/mile (per organizational policy) x estimated 120 miles/trip

1,800 0 1,800

Points of Light Conference travel for VGF Program Manager: airfare= 

$550; lodging 163/night x 3 nights (489); per diem $74/day x 4 days 

(296); local travel to/from airports estimated $150

1,485 0 1,485

Service Enterprise Training for VGF Program Manager: airfare $600; 

lodging $182/ x 3 nights (546); per diem $74/day x 4 days (296); local 

travel to/from airports estimated $150

1,592 0 1,592

Category Totals 14,217 0 14,217

D. Equipment

Item/Purpose -Qty -Unit Cost CNCS Share Grantee Share Total Amount

Category Totals 0 0 0

E. Supplies

Item -Calculation CNCS Share Grantee Share Total Amount

Office supplies (calculation based on historical costs) 0 350 350

Supplies for 2-day Volunteer Generation Fund subgrantee training: 

general event supplies $700; participant materials $25/pp for 

estimated 70 attendees; programmed lunch $48/pp for 70 attendees

3,360 2,450 5,810

Category Totals 3,360 2,800 6,160

F. Contractual and Consultant Services

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount

Service Enterprise annual fee- Daily Rate of 0 5,000 0 5,000

Volunteer Generation Fund subgrantee training (2-day event for 

estimated 70 attendees): event space rental $7,000; A/V rental 

$1,500 (per contract) 

0 8,500 8,500

Category Totals 5,000 8,500 13,500

G. Training

 

Purpose -Calculation CNCS Share Grantee Share Total Amount

Points of Light Conference registration for VGF Program Manager 600 0 600

Service Enterprise Training for VGF Program Manager 600 0 600
SAMPLE – FY 2023 Volunteer Generation Fund budget narrative page 3 

Category Totals 1,200 0 1,200

H. Evaluation

Purpose -Calculation CNCS Share Grantee Share Total Amount

Category Totals 0 0 0

I. Other Program Operating Costs

Item -Calculation CNCS Share Grantee Share Total Amount

Criminal History Check for (new staff) Volunteer Services 

Administrator (Other staff have valid checks.)

0 76 76

Volunteer Center Subgrants: $15,000 grant with 50% (dollar for 

dollar) match, estimated 10 subgrants

150,000 150,000 300,000

Volunteer Support subgrants: $1,500 grant with 50% (dollar for 

dollar) match, estimated 12 grants

18,000 18,000 36,000

Rent: $21.25/sq ft x 945 sq ft of occupancy (annual) 0 20,081 20,081

Category Totals 168,000 188,157 356,157

Section Totals 293,012 221,358 514,370

Percentage 57% 43%

Section II. Administrative/Indirect Costs

A. Federally Approved Indirect Cost Rate 

Calculation -Cost Type -Rate -Rate Claimed -Cost Basis CNCS Share Grantee Share Total Amount

Fixed: Other: Federally Approved Indirect Cost Rate 16.81% of 

salary and fringe expenses with a rate of 16.81 and a rate claimed 

of 12.75

11,988 3,712 15,700

Category Totals 11,988 3,712 15,700

Section Totals 11,988 3,712 15,700

Percentage 76% 24%

Budget Totals 305,000 225,070 530,070

Percentage 58% 42%

Required Match 40%

Source of Matching Funds
SAMPLE – FY 2023 Volunteer Generation Fund budget narrative page 4 

Section Match Description Amount Classification Source

Source of Funds

Organization’s General Funds (secured) 48,570 Cash Other

Subgrantee matching funds (proposed) 168,000 Cash State/Local

Professional services donation (secured) 8,500 In Kind Other

Total Source of Funds 225,070