# Overview and Instructions

# FGP Work Plan Development Worksheets

**Overview:** The summary sheets below, along with the pre-formatted Work Plan Development Worksheets, are optional tools to help you **plan** placement of your volunteers in the Focus Areas and Performance Measures for the **three-year performance period**, as specified in the Grant Application Instructions.  By using these templates to pre-plan how your volunteers will be placed in service opportunities and activities, you can plot the scope of your FGP project, and use each completed sheet to calculate your percentages in each type of Performance Measure. Additionally, the completed Worksheets can be used as reference when you enter your Work Plan data into the eGrants System.

## Instructions:

1) **As you complete these worksheets, we encourage you to reference the following resources:**

· **Appendix B: National Performance Measures Instructions:****http://www.nationalservice.gov/documents/senior-corps/2015/fgp-appendix-b-performance-measures-instructions**

· **National Performance Measure Instruments for FGP:****http://www.nationalservice.gov/resources/performance-measurement/national-performance-measure-instruments-foster-grandparenthttp://www.nationalservice.gov/resources/performance-measurement/national-performance-measure-instruments-foster-grandparent**

2) **Use the following definitions when calculating “Total Number of Unduplicated Volunteers” and “Total Number of Volunteers”:**

· **Number of Unduplicated Volunteers:**This is the proposed number of volunteers who will be performing each service activity.  Each volunteer can only be counted once when assigned to a service activity. The volunteer should be counted in the area where he/she will make the most impact- in terms of the type of service or in terms of the scope of service, such as the most number of hours served.

· **Total Number of Volunteers:**The total number of volunteers engaged in the activities, if you were to assign all of them according to each activity, will be entered in this section. In this way, volunteers **can**be counted more than once- for example, if the same volunteer does two different types of activities such as mentoring AND tutoring, you can account for all assignments in this field.

**TIP:**When completing these worksheets and entering your volunteer numbers into the eGrants System, remember that the sum of the Number of Unduplicated Volunteers from each work plan must equal the Total Number of Unduplicated Volunteers for the project.    

## Volunteer Calculations:

1) **The total number of unduplicated volunteers in your proposed project: ______**

a. **Your total unduplicated volunteers in outcome-based assignments *and/or in H15-Inclusion of individuals with disabilities output assignment =  ________ volunteers**

This is the **minimum**number of unduplicated volunteers to be placed in **outcome-based assignments****(*output H15 is available for legacy programs only)**.

b. **Your remaining number of unduplicated volunteers, if any = ________ volunteers**

These unduplicated volunteers may be placed in any combination of outcome-based assignments, output-based assignments, or Community Priorities.

2) **Use the worksheets below****as needed to plan placement for your unduplicated volunteers.**

Note that the work plans should be created for the 3-year performance period. Programs should forecast what they expect to achieve in Year 3. Programs are able to make progress towards those goals in Year 1 and Year 2. 

Each service activity creates a new work plan. If selecting more than one service activity for an output or output/outcome pair, please also provide a service activity description and instrument descriptions for each work plan.

3) **Ensure that the total number of unduplicated volunteers equals the Year 3 requirement for unduplicated volunteers in outcome-based assignments and/or in the evidence-based health program output plus the remaining number of unduplicated volunteers.**

Please double-check your math. The eGrants system can only perform basic calculations and will not be able to check that for every $6,000 in federal funding VSY is placed in work plans that either result in outcomes or in H15-Inclusion of individuals with disabilities output. For work plan purposes 1 VSY = 1 one unduplicated volunteer.

4) Once you have completed these worksheets and you are ready to enter Work Plan data into the eGrants System, please refer back to the **Grant Application Instructions** for step-by-step instructions on how to enter data into the Performance Measures Module.

### Work Plan Development WorksheetFocus Area: EducationObjective:  K-12 Success

### Work Plan Development WorksheetFocus Area: EducationObjective: School Readiness

### Work Plan Development WorksheetFocus Area: Education Objective: Other Education

### Work Plan Development WorksheetFocus Area: Economic Opportunity Objective: Employment

### Work Plan Development WorksheetFocus Area: Healthy FuturesObjective: Access to Care  

### Work Plan Development WorksheetFocus Area: Healthy FuturesObjective: Obesity and Food  

### Work Plan Development WorksheetFocus Area: Healthy FuturesObjective: Aging in Place  

### Work Plan Development WorksheetFocus Area: Healthy FuturesObjective: Inclusion of People with Disabilities

### Work Plan Development WorksheetFocus Area: Community PrioritiesObjective:   Other Community Priorities

For all “Community Priorities” measures and activities, there is one standard output: “Grantee met its target for community priority activity (Yes/No).”

Use the worksheets below to develop one work plan that includes all volunteers (no more than 30% of the total unduplicated volunteers) in the Community Priorities Focus Area.

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