Sample only Not intended for replication

Budget Narrative: SAMPLE for FY 2023 AmeriCorps Seniors Native Nations and Indigenous Elders

Stipend Senior Demonstration Program applicants page 1

Budget Narrative: SAMPLE for FY 2023 AmeriCorps Seniors Native Nations and Indigenous Elders

Stipend Senior Demonstration Program applicants

Not intended for replication.

Section I. Volunteer Support Expenses

A. Project Personnel Expenses

Position/Title -Qty -Annual Salary -% Time CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Project Director - 1 FTE @ $56,000 annually: - 1 person(s) at 

56000 each x 100 % usage

56,000 0 56,000 0

Project Assistant - 0.25 FTE @ $33,800 annually: - 1 

person(s) at 33800 each x 25 % usage

8,450 0 8,450 0

Data Specialist - 0.6 FTE @ 38,660 annually: - 1 person(s) at 

38660 each x 60 % usage

23,196 0 23,196 0

Category Totals 87,646 0 87,646 0

Table 1 Sample budget narrative Section I.A.

B. Personnel Fringe Benefits

Item -Description CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

FICA: 7.65% of total salaries 6,705 0 6,705 0

Health Insurance: PD - 11.4% of salary (6384), PA - 18.2% of 

salary (1538), DS - 17% of salary (3943)

11,865 0 11,865 0

Retirement: 5.5% of total salaries 4,821 0 4,821 0

Life Insurance: $678 annual premium per person for basic 

benefit. (Employees cover costs for expanded coverage.) x 

1.85 FTE

1,254 0 1,254 0

Workers Comp: Workers Comp: Based on 2.27% of salaries 1,990 0 1,990 0

Category Totals 26,635 0 26,635 0

Table 2 Sample budget narrative Section I.B.

C. Project Staff Travel

1. Local Travel 

Purpose -Calculation CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Staff travel for site visits, project material distribution, 

recruitment, etc: Average 200 mi/month x $.55/mi (per 

organizational policy)

1,320 0 1,320 0

Category Totals 1,320 0 1,320 0

Table 3 Sample budget narrative Section I.C.1.

2. Long Distance Travel 

Purpose -Destination -Other Travel -Trans. Amount -Meals/ 

Lodging 

CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

PD travel to CNCS-sponsored TTA: per diem - $45/day x 3 

days; lodging - $106 x 2 nights; round trip airfare - $191; local 

588 0 588 0
Sample only Not intended for replication

Budget Narrative: SAMPLE for FY 2023 AmeriCorps Seniors Native Nations and Indigenous Elders

Stipend Senior Demonstration Program applicants page 2

transportation - $50 (estimated) - Meals/Lodging 347 Trans 

241 Other 0

Category Totals 588 0 588 0

Table 4 Sample budget narrative Section I.C.2.

D. Equipment

Item/Purpose -Qty -Unit Cost CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Category Totals

Table 5 Sample budget narrative Section I.D.

E. Supplies

Item/ Purpose -Calculation CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Basic office supplies, copier paper, toner and ink cartridges, 

folders, etc: Average $85 per month (based on historical data 

for similar programs)

1,020 0 1,020 0

Postage: Estimated 75 pieces per month at .60 per piece 540 0 540 0

Laptop, mouse, keyboard, external monitor, printer for PD: 

estimated $750

750 0 750 0

Program Supplies: program materials for service delivery (avg 

cost $50/month per site x 13 sites 

7,800 0 7,800 0

Category Totals 10,110 0 10,110 0

Table 6 Sample budget narrative Section I.E.

F. Contractual and Consultant Services

Purpose -Calculation CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Photocopier rental and maintenance contract: $136/month x 

.15 (1.85 FTE allocated to this project of 12 total staff) 

0 245 245 0

Payroll Services: $35 monthly fee to process payroll x .25 (3 

individuals allocated to this project of 12 total staff - payroll 

based on individuals rather than FTE) 

0 105 105 0

Category Totals 0 350 350 0

Table 7 Sample budget narrative Section I.F.

I. Other Volunteer Support Costs

Item CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Criminal Background Check: 0 0 0 0

National Service Criminal History Checks for 2 new staff and 

76 volunteers - $56 each (existing staff member has current 

and complete NSCHC):

4,368 0 4,368

0

Technology: office phones, internet, cell phone service @ 

$360/month x .15 (1.85 FTE allocated to this project of 12 total 

staff):

0 648 648 0

Office space rent at $766/month x .15 (1.85 FTE allocated to 

this project of 12 total staff):

0 1,379 1,379 0

Volunteer engagement (recruitment, management) workshops 

for 2 staff ($250/pp):

500 0 500 0

Requested Amount Year 2 560,157 6,977 567,134 0
Sample only Not intended for replication

Budget Narrative: SAMPLE for FY 2023 AmeriCorps Seniors Native Nations and Indigenous Elders

Stipend Senior Demonstration Program applicants page 3

Requested Amount Year 3 560,157 6,977 567,134 0

Category Totals 1,125,182 15,981 1,141,163 0

Table 8 Sample budget narrative Section I.I.

J. Indirect Costs 

Calculation -Rate Type -Rate -Rate Claimed -Cost Basis CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Provisional: Total Direct Costs: Provisional rate of 20% of total 

direct Year 1 costs (480,622); claiming 18% of total direct 

costs with a rate of 20 and a rate claimed of 18

86,512 0 86,512 0

Category Totals 86,512 0 86,512 0

Table 9 Sample budget narrative Section I.J.

Section Totals 1,337,993 16,331 1,354,324 0

PERCENTAGE 98.79% 1.21%

Table 10 Sample budget narrative Section I totals.

Section II. Volunteer Expenses 

A. Stipends 

Item -Description CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Corporation Funded: 76 x 4176 317,376 0 317,376 0

Non-Corporation Funded: - x 0 0 0 0

Non-Stipended: - x 0 0 0 0

Category Totals 317,376 0 317,376 0

Table 11 Sample budget narrative Section II.A.

B. Other Volunteer Costs 

Item -Description CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Meals: Rate at 4 local sites for meals to volunteers following 

service, based on historical costs at sites (avg $6/meal x 28 

vols x 100 meals/year per vol)

12,600 4,200 16,800 0

Uniforms: branded uniforms and ID badges for 76 volunteers 

(avg $11 each)

836 0 836 0

Insurance: required volunteer insurance, quoted premium 

(4237)

4,237 0 4,237 0

Recognition: lunch event: for 76 volunteers: Facility rental: 

$400, Meals: $22.75/person, Gift: $20/volunteer

3,249 400 3,649 0

Volunteer Travel: Volunteer mileage reimbursement at .55 per 

mile (per organizational policy) with a cap of $55 a month x 76 

volunteer 

4,180 0 4,180 0

Physical Examinations 0 0 0

Category Totals 25,102 4,600 29,702 0

Table 12 Sample budget narrative Section II.B.

Section Totals 342,478 4,600 347,078 0
Sample only Not intended for replication

Budget Narrative: SAMPLE for FY 2023 AmeriCorps Seniors Native Nations and Indigenous Elders

Stipend Senior Demonstration Program applicants page 4

PERCENTAGE 98.67% 1.33%

Table 13 Sample budget narrative Section II totals.

Budget Totals 1,680,471 20,931 1,701,402 0

PERCENTAGE 98.77% 1.23%

Required Match 0%

Table 14 Sample budget narrative Section II totals.

Source of Funds 

Section Description 

Section I. Volunteer Support 

Expenses

$7,131 in cash resources is secured by (private) legal applicant's general operating 

funds.

Section II. Volunteer Expenses $13,800 in in-kind resources is secured by (private) volunteer stations ($4,200 x 3 

years) and community partners ($400 x 3 years).

Table 15 Sample budget narrative Source of Funds