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FY 2023 Commission Support Grant Terms and Conditions

Effective 4/25/2023

These AmeriCorps (AmeriCorps is the operating name for the Corporation for 

National and Community Service) Grant Program Specific Terms and Conditions 

and the General Terms and Conditions, are binding on the recipient.

Table of Contents

I. CHANGES FROM THE 2022 TERMS AND CONDITIONS FOR COMMISSION 

SUPPORT GRANTS...................................................................................................... 1

II. PURPOSE OF COMMISSION SUPPORT GRANTS ................................................... 1

III. PROHIBITION ON THE USE OF FUNDS ................................................................... 2

IV. BUDGET AND PROGRAMMATIC CHANGES .......................................................... 3

V. REPORTING REQUIREMENTS ................................................................................... 4

VI. AWARD PERIOD AND INCREMENTAL FUNDING .................................................. 5

VII. PROGRAM INCOME ................................................................................................... 5

VIII. KEY CONCEPTS OF FINANCIAL GRANTS MANAGEMENT TRAINING ......................... 5

I. CHANGES FROM THE 2022 TERMS AND CONDITIONS FOR COMMISSION 

SUPPORT GRANTS

We have identified additional changes from the initial 2023 Commission Support 

Grant terms and conditions. We reiterate the importance of reviewing all award 

terms and conditions, because recipients are responsible for knowing, 

understanding, and complying with all award terms and conditions.

The following revisions were made to the initial 2023 Commission Support Grant 

Terms and Conditions: 

- Section V: Removed the HHS/PMS reporting requirement

- Section VIII: Added annual Key Concepts of Financial Grants Management 

eCourse

The changes listed below were the original changes noted as changes to the 2022 

Commission Support Grant Terms and Conditions: No changes.

II. PURPOSE OF COMMISSION SUPPORT GRANTS

The activities must be consistent with the AmeriCorps Regulations 45 CFR 

2550.80, the application instructions, the Program Specific and General Terms 

and Conditions, and with the recipient’s State Service Plan. The duties of state 

commissions are described in 45 CFR 2550.80. Composition requirements and 
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other requirements, restrictions and guidelines are described in 45 CFR 

2550.50. 

III. PROHIBITION ON THE USE OF FUNDS

While charging time to the Commission Support award, the recipient and/or 

anyone acting under the supervision or authority of the recipient, may not 

engage in the following activities:

A. Attempting to influence legislation.

B. Organizing or engaging in protest, petitions, boycotts, or strikes. 

C. Assisting, promoting, or deterring union organizing. 

D. Impairing existing contracts for services or collective bargaining 

agreements.

E. Conducting a voter registration drive or using AmeriCorps funds to 

conduct a voter registration drive. 

F. Engaging in partisan political activities or other activities designed to 

influence the outcome of an election to any public office.

G. Participating in, or endorsing, events or activities that are likely to include 

advocacy for or against political parties, political platforms, political 

candidates, proposed legislation, or elected officials. 

H. Engaging in religious instruction; conducting worship services providing 

instructions as part of a program that includes mandatory religious 

instruction or worship; constructing or operating facilities devoted to 

religious instruction or worship; maintaining facilities primarily or inherently 

devoted to religious instruction or worship; or engaging in any form of 

religious proselytization. 

I. Providing a direct benefit to: 

1. A for-profit entity;

2. A labor union;

3. A partisan political organization; 

4. An organization engaged in the religious activities described in the 

preceding sub-clause (h), unless award funds are not used to support 

the religious activities; or 
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5. A nonprofit entity that fails to comply with the restrictions contained 

in section 501(c)(3) of the Internal Revenue Code of 1986 except that 

nothing in this section shall be construed to prevent participants 

from engaging in advocacy activities undertaken at their own 

initiative. 

J. Providing abortion services or referrals for receipt of such services. 

K. Award funds may not be used for international travel or projects where the 

primary beneficiaries of an activity are outside the United States.

L. In addition to the above activities, the below activities are additionally 

prohibited: 

1. Census-related activities (e.g., promotion of the Census, education 

about the importance of the Census).

2. Election and Polling Activities, including services for election or 

polling locations or in support of such activities.

M. Other activities as AmeriCorps determines will be prohibited, upon notice 

to the recipient. 

N. Individuals may exercise their rights as private citizens and may participate 

in the above activities on their own initiative, on non- AmeriCorps time, and 

using non-AmeriCorps funds. 

IV. BUDGET AND PROGRAMMATIC CHANGES

A. Programmatic Changes. The recipient must obtain the prior written 

approval of AmeriCorps before making the following changes:

1. Changes in the objectives or goals of the program, whether or not 

they involve budgetary changes.

2. Entering into subawards or contracting out any activities funded by 

the award and not specifically identified in the approved application 

and/or award.

B. Changes in the Budget. The recipient must obtain the prior written 

approval of a AmeriCorps Portfolio Manager before deviating from the 

approved budget in any of the following ways:

1. Specific Costs Requiring Prior Approval Before Incurrence under the 

uniform administrative requirement, cost principles, and audit 
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requirements for Federal awards at 2 CFR Parts 200 and 2205. 

Certain cost items in 2 CFR Parts 200 and 2205 require approval of 

the awarding agency for the cost to be allowable. Please ensure you 

consult the regulations prior to incurring costs to ensure allowability.

2. Purchases of equipment over $5,000 using award funds, unless 

specified in the approved application and budget. 

C. Approvals of Programmatic and Budget Changes. AmeriCorps’ Portfolio 

Managers are the only officials who have the authority to alter or change 

the terms and conditions or requirements of the award. Portfolio Managers 

will execute written amendments, and recipients should not assume 

approvals have been granted unless documentation from the Office of 

Grant Administration (OGA) has been received via a notice of grant award. 

Programmatic changes also require final approval of OGA after written 

recommendation for approval is received from the Portfolio Manager. 

V. REPORTING REQUIREMENTS

Reporting requirements in these terms and conditions apply only to the 

recipient. The recipient is responsible for timely submission of periodic 

financial and progress reports during the project period and final financial 

report. 

A. Financial Reports. The recipient shall complete and submit financial 

reports in eGrants (Financial Status Reports on menu tree) to report the 

status of all funds. Recipients must submit timely cumulative financial 

reports in accordance with AmeriCorps guidelines according to the 

following schedule:

Due Date Reporting Period Covered

July 30 Start of award through June 30

January 30 July 1 – December 31

B. Progress Reports. The recipient shall submit progress reports in eGrants 

according to the following schedule:

Due Date Reporting Period Covered

March 31 Start of award year through December 31
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C. Final Financial Reports. Recipients completing the final year of their award 

must submit, in lieu of the last financial report, a final financial report in 

eGrants. This final financial report is due no later than 120 days after the 

end of the project period. 

D. Final Progress Reports. Recipients completing the final year of their award 

must submit, in lieu of the last annual progress report, a final progress 

report. The final progress report is due no later than 90 days after the end 

of the project period.

E. Request for Extensions. Each recipient must submit financial and progress 

report by the given dates. Extensions of reporting deadlines will be granted 

only when 1) the report cannot be furnished in a timely manner for reasons 

legitimately beyond the control of the recipient, and 2) AmeriCorps 

receives a request explaining the need for an extension before the due 

date of the report.

Extensions of deadlines for financial and progress reports may only be 

granted by a Portfolio Manager.

VI. AWARD PERIOD AND INCREMENTAL FUNDING 

For the purpose of this award, the project period is the complete length of 

time the recipient is proposed to be funded to complete the approved 

activities under the award. A project period may contain one or more budget 

periods. A budget period is a specific interval of time for which federal funds 

are provided to finance a recipient’s approved activities and budget. 

Unless otherwise specified, the award covers a three-year project period. In 

approving a multi-year project period, AmeriCorps generally makes an initial 

award for the first year of operation. Additional funding is contingent upon 

satisfactory performance, a recipient’s demonstrated capacity to manage an 

award and comply with award requirements, and the availability of 

Congressional appropriations. The project period and the budget period are 

noted on the award document.

The project and budget period may be extended—at no additional cost to the 

government—via a No Cost Extension, which the grantee should request prior 

to the expiration of the award.

VII. PROGRAM INCOME

A. General. Income, including fees for service earned as a direct result of the 

award-funded program activities during the award period, must be 
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retained by the recipient and used to finance the Commission Support 

grant’s non-AmeriCorps share. 

B. Excess Program Income. Program income earned in excess of the amount 

needed to finance the recipient share must follow the appropriate 

requirements of 2 CFR Parts 200 and 2205, in particular, 2 CFR 200.307 – 

Program Income and be deducted from total claimed costs, or with 

approval from AmeriCorps through a budget amendment be used to 

enhance the program (additive process). Recipients that have unexpended 

program income must report it on-line “O” of the Federal Financial Report 

(FFR).

VIII. KEY CONCEPTS OF FINANCIAL GRANTS MANAGEMENT TRAINING

All recipients and subrecipients must complete and retain a certificate of 

completion of the AmeriCorps’ Key Concepts of Financial Grants Management 

eCourse training every year to ensure that recipients and subrecipients are 

aware of major financial grants management requirements for all federal 

recipients and subrecipients. The AmeriCorps designated eCourse provides a 

thorough overview of the requirements and can be found at: 

https://americorpsonlinecourses.litmos.com/account/login/?C=7513619. 

Each grant recipient and subrecipient must identify at minimum one staff 

person who has some responsibility for financial grants management 

compliance to fulfill this requirement on behalf of the grant recipient or 

subrecipient. The grant recipient and subrecipient must retain the certificate of 

completion and assign staff to retake the course annually prior to the 

expiration of the certificate. Grant recipients and subrecipients must save 

certificates of completion from each year as grant records.