250 E Street SW

Washington, D.C. 20525

202-606-5000 / 800-942-2677

202-606-5000 / 800-942-2677

Align Your Organization’s eGrants and SAM.gov Information 

Entity Names, Addresses Must Align Prior to Grant Awards

The Office of Management and Budget provided guidance that requires agencies 

to ensure recipient entity names and addresses in their grants management systems 

exactly match SAM.gov entity registration information. 

“OMB has determined that SAM will be the authoritative source for legal entity 

name and address. Agencies will need to ensure that this data is in their 

management systems and exactly matches with what is in SAM. Agencies will 

be responsible for reporting this data to USAspending.gov.” 

This guidance ensures public transparency for the government’s spending, as 

required by the Digital Accountability and Transparency Act. AmeriCorps will 

incorporate this requirement into all application instructions.

Please check your entity’s SAM.gov registration and compare the name and physical 

address with your entity’s name and address in eGrants. If there is misalignment, 

please make changes in eGrants before your organization submits its next application 

to AmeriCorps. 

State Service Commissions: Please ensure subrecipient names and addresses are 

aligned between eGrants and SAM before submitting applications.

Prior to award making, grantees will receive a request to fix these fields in eGrants if

applications are submitted with misaligned names or addresses. Make these changes 

as soon as possible. Failure to make these changes may result in a hold of the award.

Users can easily edit the address fields in eGrants. Please see the FAQS. Grantees 

should contact the AmeriCorps Hotline for assistance: (800) 942-2677 or via eGrants 

Questions.

Grantees that need to change the organization name in eGrants should send a 

request to their portfolio manager who can make the change in the system. Please 

allow at least one week for this change to process. 

Please review the Frequently Asked Questions and contact your portfolio manager if 

you have questions.

Thank you for ensuring that eGrants data enables transparency in federal financial 

assistance spending and all you do to strengthen communities across the nation. 

Thank you,

Office of Grant Administration
 

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250 E Street SW

Washington, D.C. 20525

202-606-5000 / 800-942-2677

202-606-5000 / 800-942-2677

Frequently Asked Questions

Q: Why is it important to avoid misaligned data between SAM.gov?

A: A lack of alignment complicates the public’s ability to have visibility into all awards 

to an entity from across the federal government. 

Q: What are some examples of misalignment?

A: The following are examples of eGrants and SAM.gov misalignment:

SAM.gov eGrants

123 West Main Street 123 W. Main St.

123 W Main St 123 West Main Street

Good Organization Incorporated Good Organization, Inc.

Good Organization (DBA Great 

Organization)

Great Organization

Q: How does the new requirement impact sub-grantees since State Commissions are 

technically the recipient of federal funds?

A: To comply with the Federal Funding Accountability and Transparency Act, state 

commissions must report on subrecipient awards that are anticipated to equal or 

exceed $30,000 via Subaward Reporting System. The subrecipient information 

entered in the reporting system will then be displayed 

on www.USASpending.gov and associated with the prime award, furthering federal 

spending transparency. Subrecipient information should be consistent with the 

subrecipient’s SAM registration. eGrants alignment will help state commissions report 

the information accurately.

Q: What should I do if the information in SAM.gov is incorrect?

A: Please correct SAM.gov first and then ensure eGrants aligns with the correct SAM 

registration information. 

Q: Our State Commission is part of a state agency, and we are prohibited from having 

a separate SAM.gov registration. This state agency includes several entities within 

state government. How should an entity like ours comply with this requirement?
 

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250 E Street SW

Washington, D.C. 20525

202-606-5000 / 800-942-2677

202-606-5000 / 800-942-2677

A: When the State Commission does not have its own SAM registration, the State 

Commission’s name and address in eGrants should align with the state agency’s SAM 

registration name and address. AmeriCorps is in the process of seeking a new field 

for eGrants to record “Doing Business As” (DBA) names. State commissions without 

their own SAM registration will be able to record the state commission name in the 

DBA field. 

Q: How does a grantee change the name field in eGrants?

A: Changes to the name field in eGrants require AmeriCorps intervention. Grantees

should contact their portfolio manager with the request and provide the new name 

information. The portfolio manager will make the change. Please allow at least one 

week for the change to reflect in the system.

Q: Are there limitations in eGrants related to the organization name field (character 

limits and/or special characters)?

A: AmeriCorps is ensuring eGrants will accept names and addresses that are lengthy 

and/or include special characters. 

Q: There is a physical address and a mailing address in SAM.gov. Which should 

eGrants align with?

A: eGrants should align with the physical address in SAM.gov. If the SAM.gov 

registration was done correctly, this should also be the address that was used for the 

DUNS registration.

Q: Is it okay for the address to not align with the one that is recommended in eGrants 

based on the US Postal Service validation?

A: Yes, the address should align with the address in SAM.gov even if it is not the one 

suggested by the on-screen US Postal Service validation. The US Postal Service 

recommended address should be bypassed when it does not align with the SAM.gov 

address.

Q: How does a grantee change their address field in eGrants?

A: To change the address, the grantee should login to eGrants, go to ‘My Account,’ 

and click on the ‘Update Organization's Contact Information’ link. Next, update and 

submit the new information. This is what the ‘My Account’ page looks like:
 

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250 E Street SW

Washington, D.C. 20525

202-606-5000 / 800-942-2677

202-606-5000 / 800-942-2677

Please contact the AmeriCorps Hotline for additional technical assistance with 

address changes at (800) 942-2677 or via eGrants Questions.