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FY 2023 Commission Support Grant Terms and Conditions 

 

These AmeriCorps (AmeriCorps is the operating name for the Corporation for 

National and Community Service) Grant Program Specific Terms and Conditions 

and the General Terms and Conditions, are binding on the recipient. 

TABLE OF CONTENTS 

I. Changes from the 2022 Terms and Conditions for the Commission 

Support Grants 

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II. Purpose of Commission Support Grants 2 

III. Prohibitions on the Use of Funds 2 

IV. Budget and Programmatic Changes 4

V. Reporting Requirements 5

VI. Award Period and Incremental Funding 6

VII. Program Income 7

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
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I. CHANGES FROM THE 2022 TERMS AND CONDITIONS FOR COMMISSION 

SUPPORT GRANTS 

- No changes.

II. PURPOSE OF COMMISSION SUPPORT GRANTS 

 

The activities must be consistent with the AmeriCorps Regulations 45 CFR 

2550.80, the application instructions, the Program Specific and General Terms 

and Conditions, and with the recipient’s State Service Plan. The duties of state 

commissions are described in 45 CFR 2550.80. Composition requirements 

and other requirements, restrictions and guidelines are described in 45 CFR 

2550.50. 

 

III. PROHIBITION ON THE USE OF FUNDS 

 

While charging time to the Commission Support award, the recipient and/or 

anyone acting under the supervision or authority of the recipient, may not 

engage in the following activities: 

 

A. Attempting to influence legislation. 

 

B. Organizing or engaging in protest, petitions, boycotts, or strikes. 

 

C. Assisting, promoting, or deterring union organizing. 

 

D. Impairing existing contracts for services or collective bargaining 

agreements. 

 

E. Conducting a voter registration drive or using AmeriCorps funds to 

conduct a voter registration drive. 

 

F. Engaging in partisan political activities or other activities designed to 

influence the outcome of an election to any public office. 

 
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G. Participating in, or endorsing, events or activities that are likely to 

include advocacy for or against political parties, political platforms, 

political candidates, proposed legislation, or elected officials. 

 

H. Engaging in religious instruction; conducting worship services providing 

instructions as part of a program that includes mandatory religious 

instruction or worship; constructing or operating facilities devoted to 

religious instruction or 

worship; maintaining facilities primarily or inherently devoted to 

religious instruction or worship; or engaging in any form of religious 

proselytization. 

 

I. Providing a direct benefit to: 

1. A for-profit entity; 

2. A labor union; 

3. A partisan political organization; 

4. An organization engaged in the religious activities described in 

the preceding sub-clause (h), unless award funds are not used to 

support the religious activities; or 

5. A nonprofit entity that fails to comply with the restrictions 

contained in section 501(c)(3) of the Internal Revenue Code of 

1986 except that nothing in this section shall be construed to 

prevent participants from engaging in advocacy activities 

undertaken at their own initiative. 

J. Providing abortion services or referrals for receipt of such services.

K. Award funds may not be used for international travel or projects where 

the primary beneficiaries of an activity are outside the United States. 

L. In addition to the above activities, the below activities are additionally 

prohibited: 

1. Census-related activities (e.g., promotion of the Census, 

education about the importance of the Census). 

2. Election and Polling Activities, including services for election or 

polling locations or in support of such activities. 

M. Other activities as AmeriCorps determines will be prohibited, upon 

notice to the recipient. 
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N. Individuals may exercise their rights as private citizens and may 

participate in the above activities on their own initiative, on nonAmeriCorps time, and using non-AmeriCorps funds. 

 

IV. BUDGET AND PROGRAMMATIC CHANGES 

 

A. Programmatic Changes. The recipient must obtain the prior written 

approval of AmeriCorps before making the following changes: 

1. Changes in the objectives or goals of the program, whether or 

not they involve budgetary changes. 

2. Entering into subawards or contracting out any activities funded 

by the award and not specifically identified in the approved 

application and/or award. 

 

B. Changes in the Budget. The recipient must obtain the prior written 

approval of a AmeriCorps Portfolio Manager before deviating from the 

approved budget in any of the following ways: 

 

1. Specific Costs Requiring Prior Approval Before Incurrence under 

the uniform administrative requirement, cost principles, and audit 

requirements for Federal awards at 2 CFR Parts 200 and 2205. 

Certain cost items in 2 CFR Parts 200 and 2205 require approval 

of the awarding agency for the cost to be allowable. Please 

ensure you consult the regulations prior to incurring costs to 

ensure allowability. 

2. Purchases of equipment over $5,000 using award funds, unless 

specified in the approved application and budget. 

C. Approvals of Programmatic and Budget Changes. AmeriCorps’ 

Portfolio Managers are the only officials who have the authority to alter 

or change the terms and conditions or requirements of the award. 

Portfolio Managers will execute written amendments, and recipients 

should not assume approvals have been granted unless documentation 

from the Office of Grant Administration (OGA) has been received via a 

notice of grant award. Programmatic changes also require final 

approval of OGA after written recommendation for approval is received 

from the Portfolio Manager. 
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V. REPORTING REQUIREMENTS 

 

Reporting requirements in these terms and conditions apply only to the 

recipient. The recipient is responsible for timely submission of periodic 

financial and progress reports during the project period and final financial 

report. 

 

A. Financial Reports. The recipient shall complete and submit financial 

reports in eGrants (Financial Status Reports on menu tree) to report the 

status of all funds. Recipients must submit timely cumulative financial 

reports in accordance with AmeriCorps guidelines according to the 

following schedule: 

 

 Due Date Reporting Period Covered 

 July 30 Start of award through June 30 

 January 30 July 1 – December 31 

 

The recipient must submit the Federal Financial Report (FFR) - Cash 

Transactions Report on a quarterly basis to the Department of Health 

and Human Services Payment Management System per the Electronic 

Funds Transfer Agreement. 

 

B. Progress Reports. The recipient shall submit progress reports in 

eGrants according to the following schedule: 

 

 Due Date Reporting Period Covered 

 March 31 Start of award year through December 31 

 

C. Final Financial Reports. Recipients completing the final year of their 

award must submit, in lieu of the last financial report, a final financial 

report in eGrants. This final financial report is due no later than 120 days 

after the end of the project period. Additionally, grantees must submit a 

quarterly FFR/Federal Cash Transaction Report to PMS no later than 120 

days after the end of the project period. 

 

D. Final Progress Reports. Recipients completing the final year of their 

award must submit, in lieu of the last annual progress report, a final 
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progress report. The final progress report is due no later than 90 days 

after the end of the project period. 

E. Request for Extensions. Each recipient must submit financial and 

progress report by the given dates. Extensions of reporting deadlines 

will be granted only when 1) the report cannot be furnished in a timely 

manner for reasons legitimately beyond the control of the recipient, and 

2) AmeriCorps receives a request explaining the need for an extension 

before the due date of the report. 

 

Extensions of deadlines for financial and progress reports may only be 

granted by a Portfolio Manager. 

 

VI. AWARD PERIOD AND INCREMENTAL FUNDING 

 

For the purpose of this award, the project period is the complete length of time 

the recipient is proposed to be funded to complete the approved activities 

under the award. A project period may contain one or more budget periods. 

A budget period is a specific interval of time for which federal funds are 

provided to finance a recipient’s approved activities and budget. 

 

Unless otherwise specified, the award covers a three-year project period. In 

approving a multi-year project period, AmeriCorps generally makes an initial 

award for the first year of operation. Additional funding is contingent upon 

satisfactory performance, a recipient’s demonstrated capacity to manage an 

award and comply with award requirements, and the availability of 

Congressional appropriations. The project period and the budget period are 

noted on the award document. 

The project and budget period may be extended—at no additional cost to the 

government—via a No Cost Extension, which the grantee should request prior 

to the expiration of the award. 

 

VII. PROGRAM INCOME 

 

A. General. Income, including fees for service earned as a direct result of 

the award-funded program activities during the award period, must be 

retained by the recipient and used to finance the Commission Support 

grant’s non-AmeriCorps share. 
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B. Excess Program Income. Program income earned in excess of the 

amount needed to finance the recipient share must follow the 

appropriate requirements of 2 CFR Parts 200 and 2205, in particular, 2 

CFR 200.307 – Program Income and be deducted from total claimed 

costs, or with approval from AmeriCorps through a budget amendment 

be used to enhance the program (additive process). Recipients that 

have unexpended program income must report it on-line “O” of the 

Federal Financial Report (FFR).