21102 Federal Register / Vol. 75, No. 77 / Thursday, April 22, 2010 / Notices 

VI. Award Administration Information 

VI.1a. Award Notices 

Final awards cannot be made until 

funds have been appropriated by 

Congress, allocated and committed 

through internal Bureau procedures. 

Successful applicants will receive a 

Federal Assistance Award (FAA) from 

the Bureau’s Grants Office. The FAA 

and the original proposal with 

subsequent modifications (if applicable) 

shall be the only binding authorizing 

document between the recipient and the 

U.S. Government. The FAA will be 

signed by an authorized Grants Officer, 

and mailed to the recipient’s 

responsible officer identified in the 

application. 

Unsuccessful applicants will receive 

notification of the results of the 

application review from the ECA 

program office coordinating this 

competition. 

VI. 1b. 

All awards made under this 

competition must be executed according 

to all relevant U.S. laws and policies 

regarding assistance to the Palestinian 

Authority, and to the West Bank and 

Gaza. Organizations must consult with 

relevant Public Affairs Offices before 

entering into any formal arrangements 

or agreements with Palestinian 

organizations or institutions. 

Note: To assure that planning for the 

inclusion of the Palestinian Authority 

complies with requirements, please contact 

Linne ́a E. Allison at (202) 632–6060, or 

allisonle@state.gov, for additional 

information. 

VI.2 Administrative and National 

Policy Requirements 

Terms and Conditions for the 

Administration of ECA agreements 

include the following: 

Office of Management and Budget 

Circular A–122, ‘‘Cost Principles for 

Nonprofit Organizations’’ 

Office of Management and Budget 

Circular A–21, ‘‘Cost Principles for 

Educational Institutions’’ 

OMB Circular A–87, ‘‘Cost Principles for 

State, Local and Indian Governments’’ 

OMB Circular No. A–110 (Revised), 

Uniform Administrative 

Requirements for Grants and 

Agreements with Institutions of 

Higher Education, Hospitals, and 

other Nonprofit Organizations 

OMB Circular No. A–102, Uniform 

Administrative Requirements for 

Grants-in-Aid to State and Local 

Governments 

OMB Circular No. A–133, Audits of 

States, Local Government, and Nonprofit Organizations 

Please reference the following Web 

sites for additional information: 

http://www.whitehouse.gov/omb/grants. 

http://fa.statebuy.state.gov. 

VI.3. Reporting Requirements 

You must provide ECA with an 

electronic copy of the following reports 

at reportseca@state.gov: 

Mandatory 

(1) A final program and financial 

report no more than 90 days after the 

expiration of the award; 

(2) A concise, one-page final program 

report summarizing program outcomes 

no more than 90 days after the 

expiration of the award. This one-page 

report will be transmitted to OMB, and 

be made available to the public via 

OMB’s USAspending.gov Web site—as 

part of ECA’s Federal Funding 

Accountability and Transparency Act 

(FFATA) reporting requirements. 

(3) A SF–PPR, ‘‘Performance Progress 

Report’’ Cover Sheet with all program 

reports. 

(4) Quarterly program and financial 

reports highlighting all major activities 

undertaken during the grant period 

including program analysis and lessons 

learned. 

Award recipients will be required to 

provide reports analyzing their 

evaluation findings to the Bureau in 

their regular program reports. (Please 

refer to IV. Application and Submission 

Instructions (IV.3.d.3) above for Program 

Monitoring and Evaluation information. 

All data collected, including survey 

responses and contact information, must 

be maintained for a minimum of three 

years and provided to the Bureau upon 

request. 

All reports must be sent to the ECA 

Grants Officer and ECA Program Officer 

listed in the final assistance award 

document. 

VI.4. Program Data Requirements 

Award recipients will be required to 

maintain specific data on program 

participants and activities in an 

electronically accessible database format 

that can be shared with the Bureau as 

required. At a minimum, the data must 

include the following: 

(1) Name, address, contact 

information and biographic sketch of all 

persons who travel internationally on 

funds provided by the agreement or who 

benefit from the award funding but do 

not travel. 

(2) Itineraries of international and 

domestic travel, providing dates of 

travel and cities in which any exchange 

experiences take place. Final schedules 

for in-country and U.S. activities must 

be received by the ECA Program Officer 

at least three work days prior to the 

official opening of the activity. 

VII. Agency Contacts 

For questions about this 

announcement, please contact: Linne ́a 

E. Allison, U.S. Department of State, 

Office of Citizen Exchanges, 2200 C 

Street (SA–5, 3rd Floor), NW., 

Washington, DC 20522–0503, (202) 632– 

6060 (tel.) (202) 632–6492 (fax), or 

allisonle@state.gov. 

All correspondence with the Bureau 

concerning this RFGP should reference 

the above title and number (ECA/PE/C/ 

EUR–SCA–10–60). 

Please read the complete 

announcement before sending inquiries 

or submitting proposals. Once the RFGP 

deadline has passed, Bureau staff may 

not discuss this competition with 

applicants until the proposal review 

process has been completed. 

VIII. Other Information 

Notice 

The terms and conditions published 

in this RFGP are binding and may not 

be modified by any Bureau 

representative. 

Explanatory information provided by 

the Bureau that contradicts published 

language will not be binding. Issuance 

of the RFGP does not constitute an 

award commitment on the part of the 

Government. The Bureau reserves the 

right to reduce, revise, or increase 

proposal budgets in accordance with the 

needs of the program and the 

availability of funds. Awards made will 

be subject to periodic reporting and 

evaluation requirements per section VI.3 

above. 

Dated: April 15, 2010. 

Maura M. Pally, 

Acting Assistant Secretary for Educational 

and Cultural Affairs, Department of State. 

[FR Doc. 2010–9360 Filed 4–21–10; 8:45 am] 

BILLING CODE 4710–05–P 

DEPARTMENT OF STATE 

[Public Notice 6962] 

Bureau of Educational and Cultural 

Affairs (ECA) Request for Grant 

Proposals: Kennedy-Lugar Youth 

Exchange and Study (YES) Program: 

‘‘Overseas YES Inbound Recruitment, 

YES Abroad Placement, and Alumni 

Components’’ for the 2011–12 

Academic Year 

Announcement Type: New Grant. 

Funding Opportunity Number: ECA/ 

PE/C/PY–10–06. 

Catalog of Federal Domestic 

Assistance Number: 19.415. 


srobinson on DSKHWCL6B1PROD with NOTICES
Federal Register / Vol. 75, No. 77 / Thursday, April 22, 2010 / Notices 21103 

Key Dates: September 1, 2010— 

September 30, 2013. 

Application Deadline: June 3, 2010. 

Executive Summary: The Office of 

Citizen Exchanges of the Bureau of 

Educational and Cultural Affairs (ECA) 

announces an open competition for a 

grant to support exchanges and 

relationship building between high 

school students from countries with 

significant Muslim populations and the 

people of the United States. Public and 

private non-profit organizations meeting 

the provisions described in Internal 

Revenue Code section 26 U.S.C. 

501(c)(3) and public institutions may 

submit a proposal for the Overseas YES 

Inbound Recruitment, YES Abroad 

Placement, and Alumni Components to: 

Recruit and select approximately 1,077 

students from designated countries 

(referred to herein as ‘‘inbound’’ 

participants), provide orientations, 

coordinate logistics, and provide followon alumni programs in support of an 

academic year or semester of study in 

the United States, incorporating themes 

promoting civil society, leadership, and 

mutual understanding; and select 

approximately 50 American participants 

and identify host families and schools 

for their placement and support in ten 

countries overseas. 

To implement the entirety of the YES 

program, two Requests for Grant 

Proposals are being announced at this 

time (the Disabilities Components will 

be handled through a separate grant 

process.): one (this announcement) 

covers Kennedy-Lugar Youth Exchange 

and Study Program (YES) Overseas 

Recruitment, YES Abroad Placement, 

and Alumni Components. A separate 

announcement will solicit organizations 

to arrange placement of Inbound 

Kennedy-Lugar YES students with U.S. 

host families and schools and monitor 

their health, safety and welfare, and 

identify and nominate U.S. students for 

consideration for the YES Abroad 

program. 

This Overseas YES Inbound 

Recruitment, YES Abroad Placement, 

and Alumni Components 

announcement requires: 

• Development of all program 

materials for marketing to U.S. and nonU.S. students, a host family and school 

handbooks, web presence, student 

application forms, and other 

standardized program forms and 

publications. 

• Recruitment and selection of 

approximately 1,077 YES Inbound 

participants in designated countries 

overseas. 

• Final selection of approximately 50 

American participants from among 

those recruited and proposed by U.S. 

Placement Organizations. 

• Placement and support of YES 

Abroad American participants with host 

families and schools in ten eligible 

countries overseas. 

• All overseas orientations for all YES 

Abroad and YES Inbound participants. 

• Alumni programs for YES Abroad 

and YES Inbound participants. 

Organizations are invited to submit 

proposals to recruit, screen and select 

approximately 1,077 qualified high 

school students from over 35 designated 

countries; conduct local student and 

natural family orientations; provide 

cross-cultural training; collaborate with 

U.S. placement organizations for onprogram counseling; coordinate 

programmatic and on-program 

participant monitoring activities; and 

evaluate program implementation for 

students participating in the YES 

Inbound program during the 2011–12 

academic year. 

In addition, the organization selected 

under this announcement will select 

from among American students 

proposed by U.S. Placement 

Organizations 50 American students 

and place them in ten eligible countries 

overseas for the YES Abroad Program. 

For YES Abroad, the eligible hosting 

countries at the time of publication of 

this RFGP are: Egypt, Ghana, India, 

Indonesia, Malaysia, Mali, Morocco, 

Oman, Thailand, and Turkey. 

The Bureau reserves the right to 

amend these lists at any time as 

conditions change. 

Under the Kennedy-Lugar Youth 

Exchange and Study (YES) Program 

Overseas Inbound Recruitment, YES 

Abroad Placement, and Alumni 

Components grant, applicants are 

encouraged to consider the formation of 

a consortium of partners to implement 

activities in all countries listed below. 

(Partial lists of country programs will 

not be accepted.) It is ECA’s expectation 

that it will not be likely that one 

organization will have the desired 

experience and expertise in all 

countries, therefore the strongest 

proposals may be from organizations 

that propose oversight to a number of 

organizations with the necessary 

capacity to carry out activities in each 

country. Nonetheless, the applicant 

must accept full responsibility for 

coordination, standardization, and 

delivery of high-quality performance 

within each country. 

I. Funding Opportunity Description 

Authority 

Overall grant making authority for 

this program is contained in the Mutual 

Educational and Cultural Exchange Act 

of 1961, as amended, Public Law 87– 

256, also known as the Fulbright-Hays 

Act. The purpose of the Act is ‘‘to enable 

the Government of the United States to 

increase mutual understanding between 

the people of the United States and the 

people of other countries * * *; to 

strengthen the ties which unite us with 

other nations by demonstrating the 

educational and cultural interests, 

developments, and achievements of the 

people of the United States and other 

nations * * * and thus to assist in the 

development of friendly, sympathetic, 

and peaceful relations between the 

United States and the other countries of 

the world.’’ The funding authority for 

the program above is provided through 

legislation. 

Purpose 

The Kennedy-Lugar Youth Exchange 

and Study (YES) Program is designed to 

foster a global community of shared 

interests and values developed through 

better mutual understanding via firsthand participation of high school 

students, preferably aged 15–18.5, from 

countries with significant Muslim 

populations in academic year or 

semester exchanges to the United States. 

The program seeks to select up to 1,077 

inbound students with leadership 

potential, to develop their leadership 

skills while in the U.S., and to support 

them in alumni activities after they 

return home. The YES Abroad program 

would include approximately 50 high 

school students from the United States. 

The overarching goals of the program 

are to: 

1. Promote better understanding by 

youth from selected countries about 

local society, people, institutions, 

values and culture; 

2. Foster lasting personal ties; 

3. Engage the exchange participants in 

activities that advance mutual 

understanding, respect for diversity, 

leadership skills, and understanding of 

civil society during their exchange 

experience; 

4. Enhance Americans’ understanding 

of other countries and cultures; 

5. Increase the capacity of 

organizations in participating countries 

to engage youth in activities that 

enhance mutual understanding, respect 

for diversity, leadership skills, and 

understanding of civil society through 

alumni activities. 

Eligible Countries 

The partner countries for this program 

have been selected based on several 

factors: (1) Foreign policy 

considerations, (2) a favorable climate 

for exchange, and (3) anticipated 


srobinson on DSKHWCL6B1PROD with NOTICES
21104 Federal Register / Vol. 75, No. 77 / Thursday, April 22, 2010 / Notices 

recruitment and placement capacity for 

students from each listed country. The 

list below includes the countries that 

are currently participating in the YES 

Inbound program. An approximate 

target number of students is indicated 

for each country based on the 

experience of previous years and/or 

anticipated capacities for successful 

recruitment and placement. Proposals 

should budget for up to the targeted 

number of inbound students: 

Afghanistan (50) Gaza (10) 

Albania (15) Ghana (35) 

Bahrain (10) India (45) 

Bangladesh (35) Indonesia (103) 

Bosnia and 

Herzegovina (15) 

Israel (Arab Communities) (22) 

Bulgaria (7) Jordan (28) 

Cameroon (6) Kenya (25) 

Egypt (50) Kosovo (7) 

Lebanon (45) Kuwait (18) 

Liberia (6) Saudi Arabia (20) 

Macedonia (15) Senegal (17) 

Malaysia (50) Sierra Leone (7) 

Mali (17) South Africa (6) 

Morocco (25) Suriname (5) 

Mozambique (10) Tanzania (30) 

Nigeria (30) Thailand (20) 

Oman (9) Tunisia (20) 

Pakistan (108) Turkey (50) 

Philippines (40) West Bank (25) 

Qatar (6) Yemen (35) 

For YES Abroad, the eligible countries 

at the time of publication of this RFGP 

are: Egypt, Ghana, India, Indonesia, 

Malaysia, Mali, Morocco, Oman, 

Thailand, and Turkey. 

The Bureau reserves the right to 

amend these lists at any time as 

conditions change. Should an applicant 

have questions in regards to countries 

on this list, please contact the Bureau. 

(See Section IV.1 for contact 

information.) 

For Overseas YES Inbound 

Recruitment, an applicant must propose 

no fewer than the number of students 

per country shown above. Applicants 

must submit proposals that include all 

the countries. YES Inbound participants 

are governed by the protections of the J– 

1 visa regulations governing exchange 

students coming to the U.S.; applicants 

must coordinate with Placement 

Organizations to insure and uphold all 

U.S. J–1 visa regulations. 

In their proposals applicants must 

describe in detail their plans for YES 

Overseas Inbound student recruitment, 

selection, placement, orientation, and 

monitoring procedures that will ensure 

this requirement’s implementation. You 

will coordinate with the YES Inbound 

Placement Organizations to provide 

inbound student information and 

logistics. Proposals should provide 

implementation plans by country for 

student orientations pre- and postexchange, and follow-on activities for 

returning alumni of the program. 

For YES Abroad, an applicant must 

propose placing no fewer than three (3) 

students per country. It is acknowledged 

that outbound American participants 

are not governed by the same 

protections of the J–1 visa regulations 

governing exchange students coming to 

the U.S; therefore for the safety and 

security of the American participants, it 

is a requirement that an applicant must 

provide similar protections and 

oversight traditionally afforded to 

inbound students under the U.S. J–1 

visa regulations. One potential 

exception may be the J–1 visa regulation 

of requiring criminal background checks 

of host families, which the Program 

Office recognizes may not be possible. 

However, the applicant must propose an 

appropriate means of verifying the 

integrity and suitability of each host 

family. 

In their proposals applicants must 

describe in detail their plans for YES 

Abroad host family screening, selection, 

placement, orientation, initial and ongoing language training, and monitoring 

procedures that will ensure this 

requirement’s implementation. YES 

Abroad student recruitment will be 

handled through another grant. 

Successful applicants must coordinate 

with these grantees for recruitment 

information and logistics, and make the 

final selection of YES Abroad students 

based on the students’ interests and 

backgrounds and the numbers needed 

for placement per country. The 

applicant must develop and coordinate 

selection criteria and a process whereby 

each U.S. YES Inbound Placement and 

YES Abroad Recruitment grantee will 

market the YES Program, receive 

applications and have the opportunity 

to nominate qualified student 

candidates for the YES Abroad program. 

In a transparent, merit-based process, 

the applicant will then select and 

submit to ECA and the respective 

embassies the names and information 

on the finalists for review and 

concurrence. 

Proposals should provide 

implementation plans by country for 

YES Abroad school enrollment, host 

family screening and placement, 

cultural enrichment activities, and 

student support that includes postarrival, mid-year, and re-entry 

orientations for American participants. 

Organizations may propose sub-grantee 

or partner organizations to implement 

overseas portions of the grant. 

Execution of the YES Program: Other 

Components 

The Bureau will be awarding other 

grants to administer the ‘‘Placement 

Components’’ of the YES Inbound 

program, to perform the following 

functions for inbound students: to 

recruit and screen U.S. host families; 

secure school placements; conduct local 

student and host family orientations; 

provide cultural and educational 

enrichment activities; handle all 

counseling and programmatic issues; 

and evaluate program implementation. 

These grants will also support 

identification and recruitment of U.S. 

students for YES Abroad among the 

placement organization’s network of 

American high schools. 

Another organization is currently 

responsible for supporting students with 

disabilities. This involves a preparatory 

program orientation and a year-end 

reentry training, as well as 

supplementary ongoing support 

throughout the year in order to help 

students with disabilities cope with 

challenges specific to their 

circumstances. 

Grant Funding History 

The first competition for the YES 

program was conducted in 2002 and 

grants were awarded in FY 2002 to bring 

students to the U.S. in the fall of 2003. 

Grants were subsequently renewed in 

FY 2003 and FY 2004. The second 

competition for grants to assist ECA in 

expanding the reach of the program was 

conducted in FY 2005, and the grants 

awarded were subsequently renewed in 

FY 2006 and FY 2007. In FY 2008, 

grants were awarded on a competitive 

basis, with a renewal in FY 2009. This 

RFGP reflects a new grant structure and 

includes YES Abroad. The YES program 

has grown incrementally each year from 

approximately 165 students from 11 

countries in academic year 2003–04 to 

nearly 1,000 students from over 35 

countries in 2010–11. 

Through this open competition ECA 

seeks to provide an award to fund 

approximately 50 students from the 

United States to participate in the YES 

Abroad program during the 2011–2012 

academic year. Applicants that have not 

participated in the YES program 

previously are encouraged to view the 

program’s Web site at: http:// 

exchanges.state.gov/education/citizens/ 

students/programs/yes.htm and to 

contact the Youth Division Program 

Office representatives listed in this 

solicitation. 


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Federal Register / Vol. 75, No. 77 / Thursday, April 22, 2010 / Notices 21105 

Scope of Program, Timeline, and 

Applicant Infrastructure 

Funding for the YES Inbound program 

will support academic year-long 

exchanges (between August 2011 and 

June 2012) with students enrolled in 

accredited U.S. schools and living with 

host families. Proposals for single 

semester exchanges for inbound 

students (spring 2012) may be proposed 

only for Malaysia where the academic 

calendar will not allow a full-year U.S. 

program. 

It is anticipated that awards will 

commence in September 2010 with 

marketing, recruitment, selection of 

inbound students and exchange 

program planning taking place 

throughout the remainder of 2010–2011 

period. 

Given current U.S. visa processing 

timelines in some countries, inbound 

students must be selected early enough 

to allow up to six months between the 

visa interview date and the date of 

departure for students to obtain visas in 

time for an August 2011 arrival. The 

grantee must work with the U.S. 

Embassy in each country to ensure 

timely processing of U.S. visas for all 

inbound participants. 

The grantee will distribute YES 

Inbound finalists to U.S. placement 

organizations, selected and funded 

through a separate grant competition, 

through a fair, equitable and transparent 

process, which applicants should 

explain in their proposal narrative. The 

applicant will be in direct 

communication with all placement 

organizations working with YES 

students and will be the primary liaison 

with ECA program officers. 

For countries where the standard of 

English instruction does not provide an 

adequate qualified applicant pool, 

selected inbound students requiring 

additional language instruction may 

receive pre-program English language 

enhancement activities. This will help 

to ensure that the weaker language 

qualifications of students from more 

remote areas are not an excluding factor 

in their selection. 

For YES Abroad, the grantee will 

develop marketing materials for 

recruitment of American students to be 

carried out by placement organizations 

(funded under another grant) and recruit 

host families, hold a competitive 

selection process, and develop and 

implement all aspects of its proposed 

program in consultation with ECA and 

each host country’s U.S. Embassy. YES 

placement organizations will provide 

nominations of YES Abroad applicants 

for consideration in selection. 

YES Abroad participants will depart 

the United States during the summer of 

2011 and remain in their host countries 

for 10 or 11 months until their departure 

during the period of mid-May to early 

July 2012. Schedules will depend on the 

academic calendar in each host country. 

In addition to attending school, YES 

Abroad students from the United States 

must receive intensive language and 

cross-cultural training for two to four 

weeks upon arrival and on-going formal 

tutoring at least during the first (fall) 

semester. The students will be exposed 

to local culture through enhancement 

activities that will enable them to attain 

a broad view of the host country’s 

society. Students will explore 

opportunities for volunteerism and 

community service and be encouraged 

to share their culture, lifestyle and 

traditions with local citizens throughout 

their stay. 

All YES Inbound participants will 

have opportunities to give presentations 

on the U.S. in community forums. 

Therefore, students must be prepared 

beforehand on how to present 

information on their home countries. 

ECA will accept proposals from 

individual organizations with adequate 

infrastructure in both the U.S. and the 

partner countries to conduct all aspects 

of the program as described in the POGI, 

or from organizations that have formed 

consortia with qualified organizations or 

representatives to implement specified 

tasks to complete the project. In the 

latter case, the applicant must have a 

significant role in implementing a 

significant portion of the programs and 

meet all eligibility criteria discussed in 

this solicitation. 

Applicants may propose value-added 

programming for students as long as it 

directly supports YES program 

objectives, themes, and goals, and 

enhancement activities related to the 

YES program mission. Examples could 

include special workshops or student 

projects focused on issues particularly 

relevant in the Inbound students’ home 

country or region. 

Applicants may not propose names 

other than ‘‘Kennedy-Lugar Youth 

Exchange and Study (YES) Program’’ for 

their program, so that all student 

participants and alumni will identify 

themselves first and foremost with the 

YES program. All materials produced 

for grant activities should bear the YES 

logo, acknowledge the Department of 

State as the funding source and reflect 

the State Department’s objectives for the 

program. An exception to this 

requirement can only be made upon 

agreement from ECA and the U.S. 

Embassy in the respective countries. 

The YES Inbound program is for all 

students from countries with significant 

Muslim populations. However, 

participation in the YES program is not 

limited to Muslim students. It is ECA’s 

expectation that the participants from 

any country will collectively reflect the 

religious, ethnic, socio-economic, and 

geographic diversity of their country, to 

the extent possible. In order to support 

cross-cultural communication and 

understanding, ECA encourages 

applicants to request funding for 

consultants specially skilled in Islamic 

cultures. These consultants will provide 

training for grantee staff and volunteers 

to develop printed and online resource 

materials that support the unique 

cultural needs of their YES students, 

and should offer services such as an oncall resource for staff, volunteers, host 

and natural families, and to provide 

students with support. 

General Responsibilities 

The grantee organization will be 

responsible for all aspects of the YES 

Program’s organizational and 

administrative implementation, 

including marketing, recruitment, and 

selection of inbound and outbound 

students, procurement of U.S. visas and 

transit visas for inbound students as 

required, transportation to and from the 

U.S., pre-departure orientation for YES 

Abroad and YES inbound, and re-entry 

orientations of inbound students as well 

as their natural and host families, 

support of students throughout the year, 

and follow-on alumni activities for 

returning Inbound students. The 

responsibilities of the grantee are 

described in further detail in the 

accompanying Program Objectives, 

Goals, and Implementation (POGI) 

document. 

YES Inbound program responsibilities 

include: 

• Recruitment and selection of 1,077 

high school students from countries 

with significant Muslim populations. 

• Provision of extensive orientation of 

the selected students to the program 

prior to their coming to the U.S. English 

language training may also be provided 

to encourage diversity in the selection 

pool and as needed, to meet projected 

recruitment levels. 

• Provision of pre-departure and reentry orientations for students to 

address program rules and goals and to 

provide support to students while in the 

U.S. and following their return home. 

• Preparation of YES program 

participants to share their culture, 

lifestyle, and traditions with U.S. 

citizens throughout their stay and 

during special international events that 

highlight exchanges such as 


srobinson on DSKHWCL6B1PROD with NOTICES
21106 Federal Register / Vol. 75, No. 77 / Thursday, April 22, 2010 / Notices 

International Education Week and 

Global Youth Service Day. 

• Provision of YES students with 

leadership training and opportunities 

that will foster skills they can take back 

with them and use in their home 

countries. 

• Provision of activities that will 

increase and enhance students’ 

understanding of the importance of 

tolerance and respect for the views, 

beliefs, and practices of others in a 

diverse society. 

• Development of an alumni database 

and creation of alumni programs—both 

in coordination with the U.S. 

Embassies—giving opportunities for 

returning students to incorporate their 

knowledge and skills into service in 

their home countries. 

• Holding an alumni conference for 

which all interested YES alumni can 

apply to attend. The conference may be 

one global event, or multiple events 

held in various regions. 

YES Abroad responsibilities include: 

• Substantially involving U.S. 

Embassies in the program activities 

outlined herein and beyond routine 

grant monitoring. 

• Developing and implementing all 

aspects of the proposed program in 

consultation with ECA and the host 

country’s U.S. Embassy. 

• Developing a standardized 

screening process in the selection of 

host families for YES Abroad students 

and obtaining the Public Affairs Section 

(PAS) of the U.S. Embassy’s 

concurrence on proposed placement 

locations (neighborhoods, regions) prior 

to sharing placement information with 

YES Abroad participants. 

• Enrolling American YES Abroad 

participants in accredited public or 

private schools with other host country 

national with a general academic 

curriculum. 

• Providing intensive program, 

cultural, and language training and 

continued language training throughout 

the program. 

• Monitoring the welfare, health and 

safety of YES Abroad participants while 

overseas and documenting their 

progress throughout the program, 

providing counseling, feedback, and 

support. Reporting significant 

adjustment issues to the U.S. Embassy 

and ECA. 

General YES Program Overseas 

Component Responsibilities Include: 

• In consultation with U.S. Embassies 

and ECA, developing a comprehensive 

operational guideline manual setting 

procedures for communication, 

documentation, and logistics throughout 

the program. 

• Developing and distributing 

marketing materials (brochures, posters, 

advertisements, press releases, etc.) for 

the YES Program in each country. 

• Developing and monitoring a broadscope interactive YES program Web site 

to market and present the YES program 

with foci on both the YES Abroad and 

Inbound components. The Web site 

must have features that target and 

instruct both prospective students and 

host families and alumni of both 

programs. 

• Developing and publishing 

handbooks for schools, host families 

and students for both the YES Abroad 

and Inbound components. 

• Developing standardized templates 

for participant applications for both the 

YES Abroad and Inbound components. 

• Developing and maintaining a 

database for all participant and host 

family information for both the YES 

Abroad and Inbound components. 

The ECA program office and U.S. 

Embassy activities and responsibilities 

for this program are as follows: 

• Determining in-country the 

priorities for recruitment of YES 

Inbound participants, and to participate 

in the final interview and selection 

process of inbound participants. 

• Reviewing and approving all incountry YES program materials for the 

public. 

• Reviewing proposed school and 

host family placement or alternative 

housing arrangement plans per criteria 

set forward in the POGI for each YES 

Abroad participant before final 

arrangements are made. 

Through participation in the YES 

program, Inbound students should: 

1. Acquire an understanding of 

important elements of a civil society. 

This includes concepts such as 

volunteerism, the idea that American 

citizens can and do act at the grassroots 

level to deal with societal problems, and 

an awareness of and respect for the rule 

of law. 

2. Develop an appreciation for 

American culture, an understanding of 

the diversity of American society and 

increased respect for diversity, and 

appreciation for others with differing 

views, beliefs and practices. 

3. Interact with Americans and 

generate enduring ties. 

4. Teach Americans about the cultures 

of their home countries. 

5. Gain leadership capacity that will 

enable them to initiate and support 

activities in their home countries that 

focus on development and community 

service in their role as YES alumni. 

The overall goals of the YES Abroad 

program are to: 

1. Promote better understanding by 

American youth about selected 

countries and their society, people, 

institutions, values and culture; 

2. Foster lasting personal ties; 

3. Enhance foreign audiences’ 

understanding of American culture; 

4. Expose program participants to 

leadership development opportunities 

and enhancement activities; 

5. Increase the capacity of the 

exchange infrastructure in participating 

countries to engage youth in activities 

that advance mutual understanding, 

respect for diversity, and civil society. 

Further Considerations 

1. It is anticipated that one grant will 

be awarded for the Overseas YES 

Inbound Recruitment, YES Abroad 

Placement, and Alumni Components for 

the 2011–12 Academic Year. Applicants 

must demonstrate that training of local 

staff ensures their competence in 

providing culture and YES-specific 

orientation programs. Please refer to the 

Solicitation Package for details on 

essential program elements, permissible 

costs, and criteria used to select 

students. 

2. ECA anticipates the grant beginning 

no later than September 2010. 

3. Administration of the YES program 

must be in compliance with reporting 

and withholding regulations for Federal, 

state, and local taxes as applicable. 

4. The grantee is required to make an 

effort to recruit and include students 

with disabilities in the exchange. As 

previously noted, the ECA Program 

Office intends to award a grant to a 

separate organization to provide a 

special arrival orientation (in August 

2011) and a pre-departure orientation in 

the spring of 2012, as well as on-going 

support throughout the year for the 

students with disabilities. These 

orientations are in addition to general 

orientations to be conducted by the 

recipient of this grant. The recipient 

will also be expected to assist in 

accommodating for the timing of these 

special orientations. 

5. All YES Inbound exchange 

participants must travel on J–1 visas 

using DS–2019s issued by the ECA 

program office under its program 

designation. 

6. Applicants should reflect an 

understanding of the related youth work 

of various international agencies in the 

proposed countries, such as the U.S. 

Agency for International Development, 

World Bank, non-governmental 

organizations (NGOs) working with 

youth, and development foundations as 

a way to enhance alumni programming 

and provide participants with resources 

and support when they return home. 

7. Projects should promote youth 

awareness of and involvement in civic 


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and democratic processes, including 

respect for diversity, accountability of 

government, human rights, and 

inclusiveness of women, people with 

disabilities, and minorities. Proposals 

may include small grants to encourage 

alumni to utilize what they have learned 

while on the exchange upon their return 

to their home countries to promote civic 

education projects and community 

development and community service 

initiatives. 

8. Proposals must contain letters of 

commitment from any foreign or 

domestic partners to be involved in the 

program, and these letters should be 

tailored to the activities being proposed. 

Please refer to the Solicitation 

Package for further information, 

especially the Project Objectives, Goals 

and Implementation (POGI) and the 

Proposal Submission Instructions (PSI). 

II. Award Information 

Type of Award: Grant Agreement. 

Fiscal Year Funds: 2010. 

Approximate Total Funding: 

$17,500,000. 

Approximate Number of Awards: 1. 

Approximate Average Award: 

$17,500,000. 

Anticipated Award Date: September 

2010. 

Anticipated Project Completion Date: 

September 30, 2013. 

Additional Information: Pending 

successful implementation of this 

program, awardees’ ability to comply 

with Federal Regulations and ECA 

guidelines, and the availability of funds 

in subsequent fiscal years, it is ECA’s 

intent to renew this grant or cooperative 

agreement for two additional fiscal 

years, before openly competing it again. 

III. Eligibility Information 

III.1. Eligible Applicants 

Applications may be submitted by 

public and private non-profit 

organizations meeting the provisions 

described in Internal Revenue Code 

section 26 U.S.C. 501(c)(3). 

III.2. Cost Sharing or Matching Funds 

There is no minimum or maximum 

percentage required for this 

competition. However, the Bureau 

encourages applicants to provide 

maximum levels of cost sharing and 

funding in support of its programs. 

When cost sharing is offered, it is 

understood and agreed that the 

applicant must provide the amount of 

cost sharing as stipulated in its proposal 

and later included in an approved grant 

agreement. Cost sharing may be in the 

form of allowable direct or indirect 

costs. For accountability, you must 

maintain written records to support all 

costs which are claimed as your 

contribution, as well as costs to be paid 

by the Federal government. Such 

records are subject to audit. The basis 

for determining the value of cash and 

in-kind contributions must be in 

accordance with OMB Circular A–110, 

(Revised), Subpart C.23—Cost Sharing 

and Matching. In the event you do not 

provide the minimum amount of cost 

sharing as stipulated in the approved 

budget, ECA’s contribution will be 

reduced in like proportion. 

III.3. Other Eligibility Requirements 

a. Grants awarded to eligible 

organizations with less than four years 

of experience in conducting 

international exchange programs will be 

limited to $60,000. ECA anticipates 

awarding one grant, in an amount over 

$60,000 to support program and 

administrative costs required to 

implement this exchange program. 

Therefore, organizations with less than 

four years of experience in conducting 

international exchange programs are 

ineligible to apply under this 

competition. The Bureau encourages 

applicants to provide maximum levels 

of cost sharing and funding in support 

of its programs. 

b. Sub-Awards: Due to the scope and 

geographic breadth of this grant, it is 

highly anticipated that applicants may 

propose multiple organizations as subaward partners. This is encouraged to 

strengthen the awardee’s capacity in 

each country. Each partner must have 

significant previous history in youth 

exchange within the respective 

country(ies) where they will implement 

the program. The applicant will 

however be fully responsible for the 

oversight of its sub-awardees. Further 

information on sub-agreements is 

provided in the OMB Circulars 

referenced in Section VI.2. 

c. Technical Eligibility: All proposals 

must comply with the following, or they 

will result in your proposal being 

declared technically ineligible and 

given no further consideration in the 

review process: 

• Proposed programs may not involve 

multiple academic year exchanges or 

exchanges to take place other than 

within the dates of August 2011 and 

June 2012; 

• Proposals must identify essential 

partners and include letters of 

commitment from partners critical to 

the implementation of the program. 

IV. Application and Submission 

Information 

Note: Please read the complete 

Federal Register announcement before 

sending inquiries or submitting 

proposals. Once the RFGP deadline has 

passed, Bureau staff may not discuss 

this competition with applicants until 

the proposal review process has been 

completed. 

IV.1 Contact Information To Request an 

Application Package 

Please contact Matt O’Rourke at ECA/ 

PE/C/PY, U.S. Department of State, SA– 

5, 3–I17, 2200 C St. NW., Washington, 

DC 20522, telephone: 202–632–6065 or 

ORourkeMM@state.gov to request a 

Solicitation Package. Please refer to the 

Funding Opportunity Number ECA/PE/ 

C/PY–10–06 located at the top of this 

announcement when making your 

request. 

Alternatively, an electronic 

application package may be obtained 

from grants.gov. Please see section IV.3f 

for further information. 

The Solicitation Package contains the 

Proposal Submission Package, which 

consists of required application forms, 

and standard guidelines for proposal 

preparation. It also contains the Project 

Objectives, Goals and Implementation 

(POGI) document, which provides 

specific information, award criteria and 

budget instructions tailored to this 

competition. 

Please specify Kevin Baker, Program 

Officer, and refer to the Funding 

Opportunity Number ECA/PE/C/PY–10– 

06 located at the top of this 

announcement on all other inquiries 

and correspondence. 

IV.2. To Download a Solicitation 

Package via Internet 

The entire Solicitation Package may 

be downloaded from the Bureau’s Web 

site at http://exchanges.state.gov/grants/ 

open2.html or from the Grants.gov Web 

site at http://www.grants.gov. Please 

read all information before 

downloading. 

IV.3. Content and Form of Submission 

Applicants must follow all 

instructions in the Solicitation Package. 

The original and ten copies of the 

application should be submitted per the 

instructions under IV.3f. ‘‘Application 

Deadline and Methods of Submission’’ 

section below. 

IV.3a. You are required to have a Dun 

and Bradstreet Data Universal 

Numbering System (DUNS) number to 

apply for a grant or cooperative 

agreement from the U.S. Government. 

This number is a nine-digit 

identification number, which uniquely 

identifies business entities. Obtaining a 

DUNS number is easy and there is no 

charge. To obtain a DUNS number, 

access http:// 


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www.dunandbradstreet.com or call 1– 

866–705–5711. Please ensure that your 

DUNS number is included in the 

appropriate box of the SF–424 which is 

part of the formal application package. 

IV.3b. All proposals must contain an 

executive summary, proposal narrative 

and budget. 

Please Refer to the Solicitation 

Package. It contains the mandatory 

Proposal Submission Instructions (PSI) 

document and the Project Objectives, 

Goals and Implementation (POGI) 

document for additional formatting and 

technical requirements. 

IV.3c. You must have nonprofit status 

with the IRS at the time of application. 

Please Note: Effective January 7, 2009, 

all applicants for ECA Federal 

assistance awards must include in their 

application the names of directors and/ 

or senior executives (current officers, 

trustees, and key employees, regardless 

of amount of compensation). In 

fulfilling this requirement, applicants 

must submit information in one of the 

following ways: 

(1) Those who file Internal Revenue 

Service Form 990, ‘‘Return of 

Organization Exempt From Income 

Tax,’’ must include a copy of relevant 

portions of this form. 

(2) Those who do not file IRS Form 

990 must submit information above in 

the format of their choice. 

In addition to final program reporting 

requirements, award recipients will be 

required to submit a one-page 

document, derived from their program 

reports, listing and describing their 

grant activities. For award recipients, 

the names of directors and/or senior 

executives (current officers, trustees, 

and key employees), as well as the onepage description of grant activities, will 

be transmitted by the State Department 

to OMB, along with other information 

required by the Federal Funding 

Accountability and Transparency Act 

(FFATA), and will be made available to 

the public by the Office of Management 

and Budget on its USASpending.gov 

Web site as part of ECA’s FFATA 

reporting requirements. 

If your organization is a private 

nonprofit which has not received a grant 

or cooperative agreement from ECA in 

the past three years, or if your 

organization received nonprofit status 

from the IRS within the past four years, 

you must submit the necessary 

documentation to verify nonprofit status 

as directed in the PSI document. Failure 

to do so will cause your proposal to be 

declared technically ineligible. 

IV.3d. Please take into consideration 

the following information when 

preparing your proposal narrative: 

IV.3d.1. Adherence to All Regulations 

Governing the J Visa 

The Office of Citizen Exchanges of the 

Bureau of Educational and Cultural 

Affairs is the official program sponsor of 

the exchange program covered by this 

RFGP, and an employee of the Bureau 

will be the ‘‘Responsible Officer’’ for the 

program under the terms of 22 CFR 62, 

which covers the administration of the 

Exchange Visitor Program (J visa 

program). Under the terms of 22 CFR 62, 

organizations receiving awards (either a 

grant or cooperative agreement) under 

this RFGP will be third parties 

‘‘cooperating with or assisting the 

sponsor in the conduct of the sponsor’s 

program.’’ The actions of recipient 

organizations shall be ‘‘imputed to the 

sponsor in evaluating the sponsor’s 

compliance with’’ 22 CFR 62. Therefore, 

the Bureau expects that any 

organization receiving an award under 

this competition will render all 

assistance necessary to enable the 

Bureau to fully comply with 22 CFR 62 

et seq. 

The Bureau of Educational and 

Cultural Affairs places critically 

important emphases on the secure and 

proper administration of Exchange 

Visitor (J visa) Programs and adherence 

by recipient organizations and program 

participants to all regulations governing 

the J visa program status. Therefore, 

proposals should explicitly state in 

writing that the applicant is prepared to 

assist the Bureau in meeting all 

requirements governing the 

administration of Exchange Visitor 

Programs as set forth in 22 CFR 62. 

If your organization has experience as 

a designated Exchange Visitor Program 

Sponsor, you should discuss your 

record of compliance with 22 CFR 62 et 

seq., including the oversight of 

Responsible Officers and Alternate 

Responsible Officers, screening and 

selection of program participants, 

provision of pre-arrival information and 

orientation to participants, monitoring 

of participants, proper maintenance and 

security of forms, record-keeping, 

reporting and other requirements. ECA 

will review the record of compliance 

with 22 CFR 62 et Seq. of applicant 

organizations designated as Exchange 

Visitor Program Sponsors by ECA’s 

Office of Private Sector Exchange as one 

factor in evaluating the record/ability of 

organizations to carry out successful 

exchange programs. 

The Office of Citizen Exchanges of 

ECA will be responsible for issuing DS– 

2019 forms to participants in this 

program. 

A copy of the complete regulations 

governing the administration of 

Exchange Visitor (J) programs is 

available at http://exchanges.state.gov 

or from: Office of Designation, ECA/EC/ 

D, SA–5, Floor C2, Department of State, 

Washington, DC 20522–0582. 

IV.3d.2. Diversity, Freedom and 

Democracy Guidelines 

Pursuant to the Bureau’s authorizing 

legislation, programs must maintain a 

non-political character and should be 

balanced and representative of the 

diversity of American political, social, 

and cultural life. ‘‘Diversity’’ should be 

interpreted in the broadest sense and 

encompass differences including, but 

not limited to ethnicity, race, gender, 

religion, geographic location, socioeconomic status, and disabilities. 

Applicants are strongly encouraged to 

adhere to the advancement of this 

principle both in program 

administration and in program content. 

Please refer to the review criteria under 

the ‘‘Support for Diversity’’ section for 

specific suggestions on incorporating 

diversity into your proposal. Public Law 

104–319 provides that ‘‘in carrying out 

programs of educational and cultural 

exchange in countries whose people do 

not fully enjoy freedom and 

democracy,’’ the Bureau ‘‘shall take 

appropriate steps to provide 

opportunities for participation in such 

programs to human rights and 

democracy leaders of such countries.’’ 

Public Law 106–113 requires that the 

governments of the countries described 

above do not have inappropriate 

influence in the selection process. 

Proposals should reflect advancement of 

these goals in their program contents, to 

the full extent deemed feasible. 

Funds provided through this award 

may not be used to promote 

participation in, or to purchase 

equipment or supplies intended for, 

activities related to religious worship or 

proselytization. Host families, school 

officials, and grantee organizations shall 

not require program participants to 

attend religious services. However, as 

part of their exchange experience, 

participants may be offered the 

opportunity to take part voluntarily in 

this facet of their host culture, at their 

own discretion. Host families are 

encouraged to enable participants living 

with them to attend services of the 

participant’s religion, if the participant 

so desires and the services are available 

within a reasonable distance of the host 

family’s residence. 

IV.3d.3. Program Monitoring and 

Evaluation 

Proposals must include a plan to 

monitor and evaluate the project’s 

success, both as the activities unfold 


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and at the end of the program. The 

Bureau recommends that your proposal 

include a draft survey questionnaire or 

other technique plus a description of a 

methodology to use to link outcomes to 

original project objectives. The Bureau 

expects that the recipient organization 

will track participants or partners and 

be able to respond to key evaluation 

questions, including satisfaction with 

the program, learning as a result of the 

program, changes in behavior as a result 

of the program, and effects of the 

program on institutions (institutions in 

which participants work or partner 

institutions). The evaluation plan 

should include indicators that measure 

gains in mutual understanding as well 

as substantive knowledge. 

Successful monitoring and evaluation 

depend heavily on setting clear goals 

and outcomes at the outset of a program. 

Your evaluation plan should include a 

description of your project’s objectives, 

your anticipated project outcomes, and 

how and when you intend to measure 

these outcomes (performance 

indicators). The more that outcomes are 

‘‘smart’’ (specific, measurable, attainable, 

results-oriented, and placed in a 

reasonable time frame), the easier it will 

be to conduct the evaluation. You 

should also show how your project 

objectives link to the goals of the 

program described in this RFGP. 

Your monitoring and evaluation plan 

should clearly distinguish between 

program outputs and outcomes. Outputs 

are products and services delivered, 

often stated as an amount. Output 

information is important to show the 

scope or size of project activities, but it 

cannot substitute for information about 

progress towards outcomes or the 

results achieved. Examples of outputs 

include the number of people trained or 

the number of seminars conducted. 

Outcomes, in contrast, represent 

specific results a project is intended to 

achieve and is usually measured as an 

extent of change. Findings on outputs 

and outcomes should both be reported, 

but the focus should be on outcomes. 

We encourage you to assess the 

following four levels of outcomes, as 

they relate to the program goals set out 

in the RFGP (listed here in increasing 

order of importance): 

1. Participant satisfaction with the 

program and exchange experience. 

2. Participant learning, such as 

increased knowledge, aptitude, skills, 

and changed understanding and 

attitude. Learning includes both 

substantive (subject-specific) learning 

and mutual understanding. 

3. Participant behavior, concrete 

actions to apply knowledge in work or 

community; greater participation and 

responsibility in civic organizations; 

interpretation and explanation of 

experiences and new knowledge gained; 

continued contacts between 

participants, community members, and 

others. 

4. Institutional changes, such as 

increased collaboration and 

partnerships, policy reforms, new 

programming, and organizational 

improvements. 

Please note: Consideration should be 

given to the appropriate timing of data 

collection for each level of outcome. For 

example, satisfaction is usually 

captured as a short-term outcome, 

whereas behavior and institutional 

changes are normally considered longerterm outcomes. 

Overall, the quality of your 

monitoring and evaluation plan will be 

judged on how well it (1) specifies 

intended outcomes; (2) gives clear 

descriptions of how each outcome will 

be measured; (3) identifies when 

particular outcomes will be measured; 

and (4) provides a clear description of 

the data collection strategies for each 

outcome (i.e., surveys, interviews, or 

focus groups). (Please note that 

evaluation plans that deal only with the 

first level of outcomes [satisfaction] will 

be deemed less competitive under the 

present evaluation criteria.) 

Recipient organizations will be 

required to provide reports analyzing 

their evaluation findings to the Bureau 

in their regular program reports. All 

data collected, including survey 

responses and contact information, must 

be maintained for a minimum of three 

years and provided to the Bureau upon 

request. 

Program Monitoring includes 

Participant Monitoring, which focuses 

specifically on ensuring students’ 

health, safety and welfare throughout 

the year; see below for details and 

instructions. This section focuses on 

other aspects of Program Monitoring. 

Program Monitoring: Proposals must 

include a plan to monitor and report on 

the YES Abroad students’ successes, 

both as the activities unfold and at the 

end of the program. (YES inbound 

students will be monitored by the 

Placement Organization grants.) For 

YES Abroad students, the Bureau 

recommends that your proposal include 

a draft survey questionnaire or other 

technique, plus a description of a 

methodology that will be used to link 

outcomes to original project objectives. 

The Bureau expects that the grantee will 

track YES Abroad participants and be 

able to respond to key monitoring 

questions throughout the year, 

particularly on effects of the program on 

program participants, their host families 

and communities. 

Successful monitoring depends 

heavily on setting clear goals and 

outcomes at the outset of a program. 

Your monitoring plan should include a 

description of your objectives for YES 

Abroad and how and when you intend 

to measure these outcomes. You should 

also show how your project objectives 

link to the goals of the program 

described in this RFGP. 

Overall, the quality of your 

monitoring plan will be judged on how 

well it specifies successes and 

challenges. Grantees will be required to 

provide reports analyzing their YES 

Abroad monitoring findings to the 

Bureau in their quarterly program 

reports. All data collected, including 

survey responses and contact 

information, must be maintained for a 

minimum of three years and provided to 

the Bureau upon request. 

IV.3e. Please take the following 

information into consideration when 

preparing your budget: 

IV.3e.1. Applicants must submit SF– 

424A—‘‘Budget Information—NonConstruction Programs’’ along with a 

comprehensive budget for the entire 

program. Awards may not exceed 

$17,500,000. Please indicate clearly the 

number of students funded, by country. 

There must be a summary budget as 

well as breakdowns reflecting both 

administrative and program budgets. 

Applicants may provide separate subbudgets for each program component, 

phase, location, or activity to provide 

clarification. 

IV.3e.2. Any/all sub-awards/ 

agreements including accompanying 

budgets required to accomplish overall 

program objectives described herein, 

shall be submitted with the proposal 

package and must be approved by the 

Grants Officer, prior to commencement. 

Please refer to the Solicitation 

Package for complete budget guidelines 

and formatting instructions. 

IV.3f. Submission Dates and Times 

Application Deadline Date: June 3, 

2010. 

Reference Number: ECA/PE/C/PY– 

10–06. 

Methods of Submission— 

Applications may be submitted in one 

of two ways: 

(1) In hard-copy, via a nationally 

recognized overnight delivery service 

(i.e., DHL, Federal Express, UPS, 

Airborne Express, or U.S. Postal Service 

Express Overnight Mail, etc.), or 

(2) Electronically through http:// 

www.grants.gov. 

Along with the Project Title, all 

applicants must enter the above 


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Reference Number in Box 11 on the SF– 

424 contained in the mandatory 

Proposal Submission Instructions (PSI) 

of the solicitation document. 

IV.3f.1. Submitting Printed Applications 

Applications must be shipped no later 

than the above deadline. Delivery 

services used by applicants must have 

in-place, centralized shipping 

identification and tracking systems that 

may be accessed via the Internet and 

delivery people who are identifiable by 

commonly recognized uniforms and 

delivery vehicles. Proposals shipped on 

or before the above deadline but 

received at ECA more than seven days 

after the deadline will be ineligible for 

further consideration under this 

competition. Proposals shipped after the 

established deadlines are ineligible for 

consideration under this competition. 

ECA will not notify you upon receipt of 

application. It is each applicant’s 

responsibility to ensure that each 

package is marked with a legible 

tracking number and to monitor/confirm 

delivery to ECA via the Internet. 

Delivery of proposal packages may not 

be made via local courier service or in 

person for this competition. Faxed 

documents will not be accepted at any 

time. Only proposals submitted as 

stated above will be considered. 

Important note: When preparing your 

submission please make sure to include 

one extra copy of the completed SF–424 

form and place it in an envelope 

addressed to ‘‘ECA/EX/PM’’. 

The original and ten (10) copies of the 

application should be sent to: Program 

Management Division, ECA–IIP/EX/PM, 

Ref.: ECA/PE/C/PY–10–06, SA–5, Floor 

4, Department of State, 2200 C Street, 

NW., Washington, DC 20522–0504. 

Applicants submitting hard-copy 

applications must also submit the 

‘‘Executive Summary’’ and ‘‘Proposal 

Narrative’’ sections of the proposal in 

text (.txt) or Microsoft Word format on 

CD–ROM to the program officer at 

BakerKM1@state.gov. As appropriate, 

the Bureau will provide these files 

electronically to Public Affairs 

Section(s) at the U.S. embassies for their 

review. 

IV.3f.2. Submitting Electronic 

Applications 

Applicants have the option of 

submitting proposals electronically 

through Grants.gov (http:// 

www.grants.gov). Complete solicitation 

packages are available at Grants.gov in 

the ‘‘Find’’ portion of the system. 

Please Note: ECA bears no 

responsibility for applicant timeliness of 

submission or data errors resulting from 

transmission or conversion processes for 

proposals submitted via Grants.gov. 

Please follow the instructions 

available in the ‘Get Started’ portion of 

the site (http://www.grants.gov/ 

GetStarted). 

Several of the steps in the Grants.gov 

registration process could take several 

weeks. Therefore, applicants should 

check with appropriate staff within their 

organizations immediately after 

reviewing this RFGP to confirm or 

determine their registration status with 

Grants.gov. 

Once registered, the amount of time it 

can take to upload an application will 

vary depending on a variety of factors 

including the size of the application and 

the speed of your internet connection. 

In addition, validation of an electronic 

submission via Grants.gov can take up 

to two business days. 

Therefore, we strongly recommend 

that you not wait until the application 

deadline to begin the submission 

process through Grants.gov. 

The Grants.gov Web site includes 

extensive information on all phases/ 

aspects of the Grants.gov process, 

including an extensive section on 

frequently asked questions, located 

under the ‘‘For Applicants’’ section of 

the Web site. ECA strongly recommends 

that all potential applicants review 

thoroughly the Grants.gov Web site, 

well in advance of submitting a 

proposal through the Grants.gov system. 

ECA bears no responsibility for data 

errors resulting from transmission or 

conversion processes. 

Direct all questions regarding 

Grants.gov registration and submission 

to: 

Grants.gov Customer Support. 

Contact Center Phone: 800–518–4726. 

Business Hours: Monday–Friday, 7 

a.m.–9 p.m. EST. 

E-mail: support@grants.gov. 

Applicants have until midnight (12 

a.m.), Washington, DC time of the 

closing date to ensure that their entire 

application has been uploaded to the 

Grants.gov site. There are no exceptions 

to the above deadline. Applications 

uploaded to the site after midnight of 

the application deadline date will be 

automatically rejected by the Grants.gov 

system, and will be technically 

ineligible. 

Applicants will receive a 

confirmation e-mail from Grants.gov 

upon the successful submission of an 

application. ECA will not notify you 

upon receipt of electronic applications. 

It is the responsibility of all applicants 

submitting proposals via the Grants.gov 

web portal to ensure that proposals have 

been received by Grants.gov in their 

entirety. ECA bears no responsibility for 

data errors resulting from transmission 

or conversion processes. 

IV.3g. Intergovernmental Review of 

Applications 

Executive Order 12372 does not apply 

to this program. 

IV.3f.2. Submitting Electronic 

Applications 

Applicants have the option of 

submitting proposals electronically 

through Grants.gov (http:// 

www.grants.gov). Complete solicitation 

packages are available at Grants.gov in 

the ‘‘Find’’ portion of the system. 

Please Note: Due to Recovery Act 

related opportunities, there has been a 

higher than usual volume of grant 

proposals submitted through Grants.gov. 

Potential applicants are advised that the 

increased volume may affect the 

grants.gov proposal submission process. 

As stated in this RFGP, ECA bears no 

responsibility for applicant timeliness of 

submission or data errors resulting from 

transmission or conversion processes for 

proposals submitted via Grants.gov. 

Please follow the instructions available 

in the ‘Get Started’ portion of the site 

(http://www.grants.gov/GetStarted). 

Several of the steps in the Grants.gov 

registration process could take several 

weeks. Therefore, applicants should 

check with appropriate staff within their 

organizations immediately after 

reviewing this RFGP to confirm or 

determine their registration status with 

Grants.gov. Once registered, the amount 

of time it can take to upload an 

application will vary depending on a 

variety of factors including the size of 

the application and the speed of your 

internet connection. In addition, 

validation of an electronic submission 

via Grants.gov can take up to two 

business days. 

Therefore, we strongly recommend 

that you not wait until the application 

deadline to begin the submission 

process through Grants.gov. 

The Grants.gov Web site includes 

extensive information on all phases/ 

aspects of the Grants.gov process, 

including an extensive section on 

frequently asked questions, located 

under the ‘‘For Applicants’’ section of 

the Web site. ECA strongly recommends 

that all potential applicants review 

thoroughly the Grants.gov Web site, 

well in advance of submitting a 

proposal through the Grants.gov system. 

ECA bears no responsibility for data 

errors resulting from transmission or 

conversion processes. 

Direct all questions regarding 

Grants.gov registration and submission 

to: 

Grants.gov Customer Support. 


srobinson on DSKHWCL6B1PROD with NOTICES
Federal Register / Vol. 75, No. 77 / Thursday, April 22, 2010 / Notices 21111 

Contact Center Phone: 800–518–4726. 

Business Hours: Monday–Friday, 7 

a.m.–9 p.m. EST. 

E-mail: support@grants.gov. 

Applicants have until midnight (12:00 

a.m.), Washington, D.C. time of the 

closing date to ensure that their entire 

application has been uploaded to the 

Grants.gov site. There are no exceptions 

to the above deadline. Applications 

uploaded to the site after midnight of 

the application deadline date will be 

automatically rejected by the Grants.gov 

system, and will be technically 

ineligible. 

Applicants will receive a 

confirmation e-mail from Grants.gov 

upon the successful submission of an 

application. ECA will not notify you 

upon receipt of electronic applications. 

It is the responsibility of all 

applicants submitting proposals via the 

Grants.gov Web portal to ensure that 

proposals have been received by 

Grants.gov in their entirety. ECA bears 

no responsibility for data errors 

resulting from transmission or 

conversion processes. 

IV.3g. Intergovernmental Review of 

Applications: Executive Order 12372 

does not apply to this program. 

V. Application Review Information 

V.1. Review Process 

The Bureau will review all proposals 

for technical eligibility. Proposals will 

be deemed ineligible if they do not fully 

adhere to the guidelines stated herein 

and in the Solicitation Package. In 

addition, ECA will review the record of 

compliance with 22 CFR 62 et seq. of 

applicant organizations designated as 

Exchange Visitor Program Sponsors by 

ECA’s Office of Private Sector Exchange. 

If it is determined that an applicant 

organization submitting a proposal has 

a record of not being in compliance, 

their proposal will be deemed 

technically ineligible and receive no 

further consideration in the review 

process. If in compliance, the applicant 

organization’s record of compliance will 

be used as one factor in evaluating the 

record/ability of organizations to carry 

out successful exchange programs. 

All eligible proposals will be 

reviewed by the program office, as well 

as the Public Diplomacy section 

overseas, where appropriate. Eligible 

proposals will be subject to compliance 

with Federal and Bureau regulations 

and guidelines and forwarded to Bureau 

grant panels for advisory review. 

Proposals may also be reviewed by the 

Office of the Legal Adviser or by other 

Department elements. Final funding 

decisions are at the discretion of the 

Department of State’s Assistant 

Secretary for Educational and Cultural 

Affairs. Final technical authority for 

assistance awards grants resides with 

the Bureau’s Grants Officer. 

Review Criteria 

Technically eligible applications will 

be competitively reviewed according to 

the criteria stated below. These criteria 

are not rank ordered and all carry equal 

weight in the proposal evaluation: 

1. Quality of the program idea and 

planning: Proposals should exhibit 

originality, substance, precision, and 

relevance to the Bureau’s mission and 

the purposes outlined in the 

solicitation. Detailed agenda and 

relevant work plan should demonstrate 

the ability to ensure that the proposed 

project accomplishes the stated 

objectives in the desired time frame. 

Proposals should demonstrate how 

students will be recruited, selected, 

monitored, trained and prepared for 

their role as YES alumni. The level of 

creativity, resources, and effectiveness 

will be primary factors for review. 

Proposals should be clearly and 

accurately written, with sufficient, 

relevant detail. The Narrative should 

address all of the items in the Statement 

of Work and Guidelines described 

above. 

2. Support of Diversity: Proposals 

should demonstrate substantive support 

of the Bureau’s policy on diversity in all 

program aspects including participants 

(exchange students and hosts), sending 

and hosting communities, as well as 

content of orientation, program 

activities, resource materials, and 

follow-up activities. Proposals should 

articulate a diversity plan, not just a 

statement of compliance. 

3. Organization’s Record/Institutional 

Capacity: Proposed personnel and 

institutional resources should be 

adequate and appropriate to achieve the 

program’s goals. Reviewers will assess 

the applicant and its partners to 

determine if they offer adequate 

resources, expertise, and experience to 

fulfill program objectives. Partner 

activities should be clearly defined. 

Proposals should demonstrate an 

institutional record of successful 

exchange programs, including 

responsible fiscal management and full 

compliance with all reporting and J–1 

Visa requirements for past Bureau grants 

as determined by Bureau Grant Staff. 

ECA will consider the past performance 

of prior recipients and the demonstrated 

potential of new applicants. In addition, 

organizations designated as Exchange 

Visitor Program Sponsors must include 

a discussion of their record of 

compliance with 22 CFR 62 et seq., 

including the oversight of their 

Responsible Officers and Alternate 

Responsible Officers, screening and 

selection of program participants, 

provision of pre-arrival information and 

orientation to participants, monitoring 

of participants, proper maintenance and 

security of forms, record-keeping, 

reporting and other requirements. 

Proposals that fail to include the above 

information in their narrative will be 

deemed less or not competitive under 

this review criterion. ECA will review 

the record of compliance with 22 CFR 

62 et seq. of organizations designated as 

Exchange Visitor Program Sponsors as 

one factor in evaluating the record/ 

ability of organizations to carry out 

successful exchange programs. 

4. Multiplier effect/Follow-on 

activities: Proposed programs should 

strengthen long-term mutual 

understanding, including maximum 

sharing of information and 

establishment of long-term institutional 

and individual ties both during the 

exchange and after the participants 

return home. Proposals should provide 

a plan for continued contact with 

alumni to ensure that they are tracked 

over time, utilized and/or organized as 

alumni, and provided opportunities to 

reinforce the knowledge and skills they 

acquired on the exchange and share 

them with others. 

5. Participant Monitoring: Proposals 

must include a detailed monitoring plan 

for YES Abroad students. Given the 

importance the Department places on 

this criterion, you should dedicate a 

significant percentage of the narrative to 

explaining how you will achieve the 

Department’s goals in regard to 

monitoring. You may use the 

appendices to house additional details 

and supporting documentation. 

6. Project Evaluation: The proposal 

narrative must demonstrate how the 

applicant plans to assess the program’s 

success in achieving program objectives 

and efficient operations, and what 

instruments will be employed to 

evaluate the program, including predeparture orientations. Applicants may 

describe any experience conducting 

results-oriented evaluations. Successful 

applicants will demonstrate clear 

program goals and objectives as well as 

strategies for monitoring YES Abroad 

student and alumni progress, for both 

YES Abroad and YES inbound students. 

The grantee is also expected to submit 

quarterly reports that include YES 

Abroad student and alumni activities 

and progress. 

7. Cost-effectiveness/Cost-Sharing: 

Reviewers will analyze the budget for 

clarity and cost-effectiveness. They will 

also assess the rationale of the proposed 

budget and whether the allocation of 


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21112 Federal Register / Vol. 75, No. 77 / Thursday, April 22, 2010 / Notices 

funds is appropriate to complete tasks 

outlined in the project narrative. The 

overhead and administrative 

components of the proposal, including 

salaries and honoraria, should be kept 

as low as possible. All other items 

should be necessary and appropriate. 

Proposals should maximize cost-sharing 

through other private sector support as 

well as institutional direct funding 

contributions. Preference will be given 

to organizations whose proposals 

demonstrate a quality, cost-effective 

program. 

8. Value to U.S.-Partner Country 

Relations: Proposals should indicate 

how the program is of value to US and 

partner countries’ interests, and receive 

positive assessments by the U.S. 

Department of State’s geographic area 

desks and overseas officers of program 

need, potential impact, and significance 

in the partner countries. 

VI. Award Administration Information 

VI.1a. Award Notices 

Final awards cannot be made until 

funds have been appropriated by 

Congress, allocated and committed 

through internal Bureau procedures. 

Successful applicants will receive a 

Federal Assistance Award (FAA) from 

the Bureau’s Grants Office. The FAA 

and the original proposal with 

subsequent modifications (if applicable) 

shall be the only binding authorizing 

document between the recipient and the 

U.S. Government. The FAA will be 

signed by an authorized Grants Officer, 

and mailed to the recipient’s 

responsible officer identified in the 

application. Unsuccessful applicants 

will receive notification of the results of 

the application review from the ECA 

program office coordinating this 

competition. 

VI.1b. The following additional 

requirements apply to this project: 

All awards made under this 

competition must be executed according 

to all relevant U.S. laws and policies 

regarding assistance to the Palestinian 

Authority, and to the West Bank and 

Gaza. Organizations must consult with 

relevant Public Affairs Offices before 

entering into any formal arrangements 

or agreements with Palestinian 

organizations or institutions. 

Note: To assure that planning for the 

inclusion of the Palestinian Authority 

complies with requirements, please contact 

Kevin Baker, Program Officer, telephone 

(202) 632–6073 or BakerKM1@state.gov for 

additional information. 

Special Provision for Performance in a 

Designated Combat Area (Currently Iraq 

and Afghanistan) (December 2008) 

All Recipient personnel deploying to 

areas of combat operations, as 

designated by the Secretary of Defense 

(currently Iraq and Afghanistan), under 

assistance awards over $100,000 or 

performance over 14 days must register 

in the Department of Defense 

maintained Synchronized Predeployment and Operational Tracker 

(SPOT) system. Recipients of Federal 

assistance awards shall register in SPOT 

before deployment, or if already in the 

designated operational area, register 

upon becoming an employee under the 

assistance award, and maintain current 

data in SPOT. Information on how to 

register in SPOT will be available from 

your Grants Officer or Grants Officer 

Representative during the final 

negotiation and approval stages in the 

Federal assistance awards process. 

Recipients of Federal assistance awards 

are advised that adherence to this policy 

and procedure will be a requirement of 

all final Federal assistance awards 

issued by ECA. 

Recipient performance may require 

the use of armed private security 

personnel. To the extent that such 

private security contractors (PSCs) are 

required, grantees are required to ensure 

they adhere to Chief of Mission (COM) 

policies and procedures regarding the 

operation, oversight, and accountability 

of PSCs. 

VI.2. Administrative and National 

Policy Requirements 

Terms and Conditions for the 

Administration of ECA agreements 

include the following: 

Office of Management and Budget 

Circular A–122, ‘‘Cost Principles for 

Nonprofit Organizations’’ 

Office of Management and Budget 

Circular A–21, ‘‘Cost Principles for 

Educational Institution’’ 

OMB Circular A–87, ‘‘Cost Principles for 

State, Local and Indian Governments’’ 

OMB Circular No. A–110 (Revised), 

Uniform Administrative 

Requirements for Grants and 

Agreements with Institutions of 

Higher Education, Hospitals, and 

other Nonprofit Organizations 

OMB Circular No. A–102, Uniform 

Administrative Requirements for 

Grants-in-Aid to State and Local 

Governments 

OMB Circular No. A–133, Audits of 

States, Local Government, and Nonprofit Organizations 

Please reference the following Web 

sites for additional information: http:// 

www.whitehouse.gov/omb/grants; 

http://fa.statebuy.state.gov. 

VI.3. Reporting Requirements 

You must provide ECA with a hard 

copy original plus one copy of the 

following reports: 

(1) A final program and financial 

report no more than 90 days after the 

expiration of the award; 

(2) A concise, one-page final program 

report summarizing program outcomes 

no more than 90 days after the 

expiration of the award. This one-page 

report will be transmitted to OMB, and 

be made available to the public via 

OMB’s USAspending.gov Web site—as 

part of ECA’s Federal Funding 

Accountability and Transparency Act 

(FFATA) reporting requirements. 

(3) A SF–PPR, ‘‘Performance Progress 

Report’’ Cover Sheet with all program 

reports. 

(4) Quarterly program and financial 

reports which should include both 

quantitative and qualitative data you 

have available; 

All data collected, including survey 

responses and contact information, must 

be maintained for a minimum of three 

years and provided to the Bureau upon 

request. 

Award recipients will be required to 

provide reports analyzing their 

evaluation findings to the Bureau in 

their regular program reports. (Please 

refer to IV. Application and Submission 

Instructions (IV.3.d.3) above for Program 

Monitoring and Evaluation 

information.) 

All data collected, including survey 

responses and contact information, must 

be maintained for a minimum of three 

years and provided to the Bureau upon 

request. 

All reports must be sent to the ECA 

Grants Officer and ECA Program Officer 

listed in the final assistance award 

document. 

Program Data Requirements: 

Award recipients will be required to 

maintain specific data on program 

participants and activities in an 

electronically accessible database format 

that can be shared with the Bureau as 

required. As a minimum, the data must 

include the following: 

(1) Name, address, contact 

information and biographic sketch of all 

persons who travel internationally on 

funds provided by the agreement or who 

benefit from the award funding but do 

not travel. 

(2) Itineraries of international and 

domestic travel, providing dates of 

travel and cities in which any exchange 

experiences take place. Final schedules 

for in-country and U.S. activities must 

be received by the ECA Program Officer 


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Federal Register / Vol. 75, No. 77 / Thursday, April 22, 2010 / Notices 21113 

at least three work days prior to the 

official opening of the activity. 

VII. Agency Contacts 

For questions about this 

announcement, contact: Kevin Baker, 

Program Officer, ECA/PE/C/PY, 3E14 

Ref. Nr. ECA/PE/C/PY–10–06, U.S. 

Department of State, SA–5, 2200 C St., 

NW., Washington, DC 20522, tel. 202– 

632–6073 or e-mail: 

BakerKM1@state.gov. 

All correspondence with the Bureau 

concerning this RFGP should reference 

the above title and number ECA/PE/C/ 

PY–10–06. Please read the complete 

Federal Register announcement before 

sending inquiries or submitting 

proposals. Once the RFGP deadline has 

passed, Bureau staff may not discuss 

this competition with applicants until 

the proposal review process has been 

completed. 

VIII. Other Information 

Notice 

The terms and conditions published 

in this RFGP are binding and may not 

be modified by any Bureau 

representative. Explanatory information 

provided by the Bureau that contradicts 

published language will not be binding. 

Issuance of the RFGP does not 

constitute an award commitment on the 

part of the Government. The Bureau 

reserves the right to reduce, revise, or 

increase proposal budgets in accordance 

with the needs of the program and the 

availability of funds. Awards made will 

be subject to periodic reporting and 

evaluation requirements per section VI.3 

above. 

Dated: April 15, 2010. 

Maura M. Pally, 

Acting Assistant Secretary for Educational 

and Cultural Affairs, Department of State. 

[FR Doc. 2010–9334 Filed 4–21–10; 8:45 am] 

BILLING CODE 4710–05–P 

DEPARTMENT OF STATE 

[Public Notice 6968] 

Bureau of Educational and Cultural 

Affairs (ECA) Request for Grant 

Proposals: Community College Faculty 

and Administrator Program With 

Indonesia 

Announcement Type: New 

Cooperative Agreement. 

Funding Opportunity Number: 

ECA/A/S/U–10–03. 

Catalog of Federal Domestic 

Assistance Number: 19.408. 

Application Deadline: June 1, 2010. 

Executive Summary: The Office of 

Global Educational Programs of the U.S. 

Department of State’s Bureau of 

Educational and Cultural Affairs (ECA) 

announces an open competition to 

administer the Community College 

Faculty and Administrator Program 

with Indonesia. Community college 

consortia and other associations of 

accredited U.S. community colleges 

meeting the provisions described in 

Internal Revenue Code section 501(c)3 

may submit proposals to cooperate with 

the Bureau to administer and implement 

a four-month exchange program for 

participants from post-secondary 

vocational and technical institutions in 

Indonesia. Key components of the 

Program will include professional 

development, leadership training, and 

the experience of U.S. society and 

culture. 

The four-month academic exchange 

program will take place from January 

2011 onward. In addition, if needed, 

English instruction will be offered in the 

U.S. to selected participants during the 

fall prior to the start of the academic 

program. The total award for all 

program and administrative expenses 

covered under the agreement will be up 

to approximately $500,000. In order to 

maximize the number of participants 

under this program, it is the Bureau’s 

expectation that significant institutional 

and private sector funding and costsharing will be made available by 

cooperating organizations. We 

anticipate that approximately 18 to 20 

faculty and administrators will 

participate in the program with one 

faculty and one administrator 

participating from each one of nine or 

ten vocational or technical institutions 

in Indonesia. 

I. Funding Opportunity Description 

Authority 

Overall grant making authority for 

this program is contained in the Mutual 

Educational and Cultural Exchange Act 

of 1961, Public Law 87–256, as 

amended, also known as the FulbrightHays Act. The purpose of the Act is ‘‘to 

enable the Government of the United 

States to increase mutual understanding 

between the people of the United States 

and the people of other countries * * *; 

to strengthen the ties which unite us 

with other nations by demonstrating the 

educational and cultural interests, 

developments, and achievements of the 

people of the United States and other 

nations * * * and thus to assist in the 

development of friendly, sympathetic 

and peaceful relations between the 

United States and the other countries of 

the world.’’ The funding authority for 

the program above is provided through 

legislation. 

Purpose 

The Community College Faculty and 

Administrator Program with Indonesia 

will provide professional development 

opportunities for educators from postsecondary vocational and technical 

institutions in Indonesia that serve 

economically disadvantaged and 

historically underserved populations, 

including women and ethnic minorities. 

Participants will share information 

about their own institutions with their 

host colleges; further develop 

administrative or pedagogical skills; and 

learn first-hand about U.S. society and 

culture. A key objective of the Program 

is to introduce participants to the U.S. 

higher education system and provide 

them with a better understanding of 

U.S. community colleges, their mission, 

their administration, and their role in 

the U.S. economy, especially in linking 

education to employment. The Program 

will include vocational skills 

acquisition, leadership skills 

development, and English language 

training. The Program will prepare 

participants to make enhanced 

contributions to Indonesia’s 

development by encouraging a more 

dynamic relationship between their 

institutions and key sectors in 

Indonesia’s economy and by improving 

administrative and instructional 

practices in vocational and technical 

education. 

The Program also will provide 

participants and their U.S. colleagues 

with the opportunity to develop lasting 

ties as a basis for on-going cooperation. 

Participants will discuss and 

experience, in consultation with U.S. 

counterparts, strategies for increasing 

access to higher education among 

underserved sectors; for teaching in 

mixed-age, mixed-ability classrooms; for 

developing partnerships with business 

and industry; and other educational 

approaches with which U.S. community 

colleges have relevant expertise. 

Guidelines 

Applicants are requested to submit a 

narrative of no more than 20 doublespaced, single-sided pages outlining a 

comprehensive strategy for the 

administration and implementation of 

the Community College Faculty and 

Administrator Program with Indonesia. 

Participants 

The Fulbright Commission in Jakarta, 

Indonesia will recruit participants. 

Faculty participants are expected to 

have a minimum of five years of 

teaching experience as well as hands-on 

work experience in their fields of 

teaching expertise; show a strong 


srobinson on DSKHWCL6B1PROD with NOTICES