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2022 Terms and Conditions for Day of Service Grants 

These AmeriCorps1 Grant Program- Specific Terms and Conditions as well as the 2022

AmeriCorps General Terms and Conditions are binding on the recipient.

 TABLE OF CONTENTS

I. Changes from the 2021 Day of Service Terms and 

Conditions

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II. Definitions 1

III. Budget and Programmatic Changes 2

IV. Reporting Requirements 3

V. Award Period and Incremental Funding 4

 VI. Program Income 4

VII. National Criminal History Checking Training 5

I. CHANGES FROM THE 2021 DAY OF SERVICE PROGRAM TERMS AND CONDITIONS 

- Section IV. A-C: removed years from progress reporting dates. 

- Section IV.F: Clarified Payment Management System reporting requirements.

- Section VII: updated the links for the required National Service Criminal History Check 

training.

II. DEFINITIONS

A. Recipient, for the purposes of this agreement, means the direct recipient of 

this award. The recipient is legally accountable to AmeriCorps for the use of 

award funds and is bound by the provisions of the award. The recipient is 

responsible for ensuring that subrecipients or other organizations carrying 

out activities under this award comply with all applicable Federal 

requirements, including the AmeriCorps General Terms and Conditions, 

these specific terms and conditions, and regulations applicable to the 

program, and the National and Community Service Act of 1990, as amended. 

See 42 U.S.C. §§ 12501 et. seq. 

B. Subrecipient refers to an organization receiving AmeriCorps grant funds 

from a recipient of AmeriCorps funds. See 2 CFR § 200.93. 

C. Program refers to the activities supported under the award. 

1 AmeriCorps is the operating name for the Corporation for National and Community Service.
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III. BUDGET AND PROGRAMMATIC CHANGES

 

A. Programmatic Changes. The recipient must first obtain the prior written 

approval of the AmeriCorps Portfolio Manager before making any of the 

following changes (1-3):

1. Changes in the scope, objectives or goals of the program, whether or not

they involve budgetary changes.

2. Entering into subawards or contracts for activities funded by the award, 

but not identified or included in the approved application and award

budget.

B. Budgetary Changes. The recipient must obtain the prior written approval of 

AmeriCorps’ Portfolio Manager before deviating from the approved budget in 

any of the following ways:

 

1. Specific Costs Requiring Prior Approval before Incurrence under the 

uniform administrative requirement, cost principles, and audit 

requirements for Federal grants at 2 CFR § 200.407. Certain cost items in 

2 CFR § 200.407 require prior written approval of the awarding agency for 

the cost to be allowable such as pre-award costs. Please ensure you 

consult the regulations prior to incurring costs to ensure allowability. 

2. Purchases of Equipment over $5,000 using grant funds, unless specified 

in the approved application and budget. 

3. Unless the AmeriCorps share of the grant is $50,000 or less, changes to 

cumulative and/or aggregate budget line items that amount to 10 

percent or more of the total budget must be approved in writing in 

advance by AmeriCorps. The total budget includes both the AmeriCorps

and recipient shares. Recipients may transfer funds among approved 

direct cost categories when the cumulative amount of such transfers does 

not exceed 10 percent of the total budget. 

C. Approval of Programmatic and Budget Changes. AmeriCorps’ Portfolio 

Managers are the only officials who have the authority to alter or change the 

terms and conditions or requirements of the award. Portfolio Managers will 

execute written amendments and recipients should not assume approvals have 

been granted unless documentation from AmeriCorps’ Office of Grant 

Administration (OGA) has been received via a Notice of Grant Award. 

Programmatic changes also require final approval of AmeriCorps’ OGA after 

written recommendation for approval is received from the Portfolio Manager.
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IV. REPORTING REQUIREMENTS

The recipient is responsible for timely submission of periodic progress and financial 

reports during the project period and a final progress and financial report at the end of 

the period. Recipients will also be asked to submit a list of all their day of service projects 

not less than one month before the day of service and to provide snapshot reports of 

accomplishments within 24 hours of the day of service activities.

A. Progress Reports for MLK Awards that end in September. Continuation 

recipients shall complete and submit progress reports in eGrants to report on 

progress toward achievement of its approved performance targets. 

Due Date Reporting Period Covered 

 December 29 Start of the award through September 30

 

B. Progress Reports for MLK Awards that end in July. The recipient shall 

complete and submit progress reports in eGrants to report on progress 

toward achievement of its approved performance targets. 

Due Date Reporting Period Covered 

October 12 Start of the award through July 14 

 

C. Progress Reports for September 11 Awards. The recipient shall complete 

and submit progress reports in eGrants to report on progress toward 

achievement of its approved performance targets. 

Due Date Reporting Period Covered 

 December 29 Start of the award through September 30 

D. Final Progress Reports for All Awards. A recipient must submit, in addition 

to the last semi-annual progress report, a final project report. This final 

progress report is due no later than 120 days after the end of the project 

period. 

E. Federal Financial Reports (FFRs). The recipient shall complete and submit 

financial reports in eGrants. The recipient must submit timely cumulative financial 

reports in accordance with AmeriCorps guidelines according to the following 

schedule:

Due Date Reporting Period Covered 

April 30 Start of the award through March 31

October 31 April 1 – September 30

A recipient must set submission deadlines for its respective subrecipients that 

ensure the timely submission of recipient reports. 
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F. Final Financial Report. A recipient must submit, in lieu of the last semi-annual 

financial report, a final financial report. The final report is due no later than 120 

days after the end of the project period. Additionally, grantees must submit a 

quarterly FFR/Federal Cash Transaction Report to PMS no later than 120 days 

after the end of the project period.

G. Reporting at the Dept. of Health and Human Services/Payment Management 

System (HHS/PMS). The recipient must submit the Federal Financial Report (FFR) 

Cash Transactions Report on a quarterly basis to the HHS/PMS per the Electronic 

Funds Transfer Agreement.

H. Requests for Extensions. Each recipient must submit required reports by the 

given dates. Extensions of reporting deadlines will be granted only when: 1) the 

report cannot be furnished in a timely manner for reasons, in the determination of 

AmeriCorps, which are legitimately beyond the control of the recipient, and 2) 

AmeriCorps receives a written request explaining the need for an extension 

before the due date of the report.

Extensions of deadlines for reports may only be granted by the AmeriCorps 

Portfolio Manager, as appropriate. 

 

V. AWARD PERIOD AND INCREMENTAL FUNDING

For the purpose of this award, a project period is the complete length of time the 

recipient is proposed to be funded to complete approved activities under the award. A 

project period may contain one or more budget periods. A budget period is a specific 

interval of time for which Federal funds are provided to fund a recipient’s approved 

activities and budget. 

Unless otherwise specified, the award covers a three-year project period. In approving a 

multi-year project period, AmeriCorps generally makes an initial award for the first year 

of operation. Additional funding is contingent upon satisfactory performance, a 

recipient’s demonstrated capacity to manage an award and comply with award 

requirements, and the availability of Congressional appropriations. AmeriCorps reserves

the right to adjust the amount of an award or elect not to continue funding for 

subsequent years. The project period and the budget period are noted on the award 

document. 

VI. PROGRAM INCOME

A. General. Income, including fees for service earned as a direct result of the awardfunded program activities during the award period, must be retained by the 

recipient and used to finance the grant’s non-AmeriCorps share.
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September 11th Day of Service and Remembrance Awards – For September 11th 

awards that do not have a matching requirement, income, including fees for 

service earned as a direct result of the award-funded program activities during the 

award period, must be retained by the recipient and be deducted from total 

claimed costs and noted on the FFR. 

B. Excess Program Income. Program income earned in excess of the amount needed 

to finance the recipient share must follow the appropriate requirements of 2 CFR § 

200.307(e)(1) and be deducted from total claimed costs. Recipients that earn excess 

income must specify the amount of the excess on the financial report. 

C. Fees for service. When using assistance under this grant, the recipient may not 

enter into a contract for or accept fees for service performed under the award when: 

1. The service benefits a for-profit entity;

2. The service falls within the other prohibited activities set forth in statute, 

regulation, or these grant terms and conditions, or

3. The service violates the provisions of 42 U.S.C. § 12637 – Nonduplication 

and Nondisplacement. 

VII. NATIONAL SERVICE CRIMINAL HISTORY CHECK TRAINING 

 

All recipients and subrecipients must complete and retain a certificate of 

completion of the AmeriCorps’ National Service Criminal History Check (NSCHC) 

) e-course training every year to ensure that recipients and subrecipients 

conducting criminal history background checks comply with all NSCHC 

requirements.. The AmeriCorps designated e-course provides a thorough 

overview of the requirements and can be found at: 

https://americorpsonlinecourses.litmos.com. 

Each grant recipient and subrecipient must identify at minimum one staff 

person who has some responsibility for NSCHC compliance to fulfill this 

requirement on behalf of the grant recipient or subrecipient. The grant 

recipient and subrecipient must retain the certificate of completion and assign 

staff to retake the course annually prior to the expiration of the certificate. 

Grant recipients must save certificates of completion from each year as grant 

records.