Office of Monitoring 

Overview of Uniform Monitoring Package 

Grantee Resource Guide 

February 26, 2024

Please refer to https://americorps.gov/grantees-sponsors/monitoring to ensure you have the most 

recent version of this document.

This resource provides AmeriCorps awardees with an overview of the Uniform Monitoring 

Package (UMP) used by AmeriCorps monitoring officials to assess grant recipient compliance 

with requirements from AmeriCorps program regulations, Uniform Guidance, policies, and 

terms and conditions.

Awardees selected for grant monitoring can use this resource to learn about the various areas 

of assessment for each monitoring activity and to prepare for remote or on-site monitoring 

activities. Additionally, awardees may use this resource to support self- assessments of 

compliance with applicable AmeriCorps projects.

Crosswalk of UMP with Federal Regulations and Compliance Requirements

This document demonstrates how applicable Code of Federal Regulations, Terms and 

Conditions, and/or program standards guide AmeriCorps compliance assessments. This 

crosswalk identifies the specific requirements from regulations (or other sources) used to 

monitor grant compliance.

IMPORTANT: This overview is intended to be one of the many sources of information to assist 

awardees in demonstrating its program is meeting compliance requirements. It cannot replace 

an awardee’s responsibility to review and understand all regulations, requirements, and terms 

& conditions of the grant award.

This resource will be updated, as needed. AmeriCorps has the right, at all reasonable times, to 

incorporate revisions to its monitoring tools and to include additional areas of assessment for 

compliance monitoring.
Monitoring Activity Types:

This resource provides general guidance and details for each monitoring activity type. 

Monitoring activities are comprised of requests for documentation, interviews, and the 

review of document submissions that guide a monitoring official through the compliance 

assessment. One or more monitoring activity types may be assigned to a grant selected for 

monitoring. The Uniform Monitoring Package contains five monitoring activity types:

Figure 1: An image of the AmeriCorps Office of Monitoring Uniform Monitoring Package Activities.

Table of Contents

• Section 1 – Financial and Operational Fitness Assessment (FOFA)  Program Specific

o Section 3 – AmeriCorps State and National (ASN)

o Section 13 –Commission Operations

o Section 5 – VISTA

o Section 6 – Senior Companion Program (SCP)

o Section 7 – Foster Grandparents (FGP)

o Section 8 – Retired and Senior Volunteer Program (RSVP)

o Section 12 – Days of Service

 Section 9 – National Service Criminal History Check (NSCHC)  Section 10 – Prohibited Activities  Section 11 – New to AmeriCorps Grantee

Days of

Service

AmeriCorps

Seniors

New to 

AmeriCorps 

Grantee 

Prohibited 

Activities 

National Service 

Criminal History 

Check (NSCHC) 

Financial and 

Operational 

Fitness 

Assessment 

(FOFA) 

Uniform Monitoring 

Package (UMP) 

ASN VISTA 

Retired and Senior 

Volunteer Program 

(SCP) 

Operational 

Fitness 

Commissions

Operations 

Foster

Grandparents 

(FGP) 

Senior 

Companion 

Program (SCP)

Financial 

Review 

Program Specific 
FOFA

01.01.01 Review the sponsor’s/grantee’s general ledger or other tracking sheet of grant expenses for the period in 

question. Does the amount reported in line E (“Federal share of expenditures”) of the Federal Financial 

Report (FFR) for the review period reconcile with the sponsor’s/grantee’s financial records?

References: 2 CFR 200.328, 2 CFR 200.302

Notes:

Recommendations for 

Improvement:

01.01.02 Review the sponsor's/grantee's chart of accounts. Can the sponsor/grantee segregate revenue and 

expenses by project or grant? 

References: 2 CFR 200.328, 2 CFR 200.302

Notes:

Recommendations for 

Improvement:

01.02.01 Does the sponsor/grantee have a written policy that addresses how it treats match?

References: 2 CFR 200.306

Notes:

Recommendations for 

Improvement:

If there is a written policy, does it include the following minimum elements?

• address how match is tracked and reported, 

• specify that it comes from a non-federal source (or, if it is from another federal source, it follows 

AmeriCorps guidance and is approved by the funding agency),

• shows how in-kind donations are valued and recorded at fair market value.

References:

Notes:

Monitoring Activity - Financial and Operational Fitness (FOFA)

Financial and Operational Fitness (FOFA)

01.01: REPORTING

OM Staff should include reasoning (e.g. examples, document references, interview responses, etc.) for all compliance 

determinations in the notes box below each question.

01.02: MATCH/RECIPIENT SHARE

01.02.02

2 CFR 200.306
FOFA

Recommendations for 

Improvement:

01.02.03 Review the sponsor’s/grantee’s general ledger or other tracking sheet of match expenses for the period in 

question. Does the amount reported in line J (“Recipient share of expenses”) of the Federal Financial 

Report (FFR) for the review period reconcile with the sponsor’s/grantee’s financial records?

References: 2 CFR 200.306

Notes:

Recommendations for 

Improvement:

01.03.01 Does the sponsor/grantee have a written methodology that adequately describes how direct costs are 

allocated on a reasonable basis? 

If NO, note how costs are allocated below.

References: 2 CFR 200.405, 2 CFR 200.413

Notes:

Recommendations for 

Improvement:

If there is a plan, does it meet the following criteria?

• The plan is current.

• The plan has a method that is reasonable and not based on budgeted percentages.

References:

Notes:

Recommendations for 

Improvement:

01.03.03 Does the sponsor/grantee have written procedures for determining the allowability of costs that are in 

alignment with Uniform Guidance and the Terms and Conditions of their grant?

References: 2 CFR 200.302(b)(7), 2 CFR 200.403, 2 CFR 200.404, 2 CFR 200.405, AmeriCorps Annual General Terms 

and Conditions

Notes:

Recommendations for 

Improvement:

01.03: DIRECT COST ALLOCATION METHODOLOGY

01.04: INDIRECT COST RATE

01.03.02

2 CFR 200.405, 2 CFR 200.413
FOFA

01.04.01 Does the approved budget include indirect costs? 

References: 2 CFR 200.413, 2 CFR 200.414, 2 CFR 200.416, 2 CFR 200.418

Notes:

Recommendations for 

Improvement:

01.04.02 If YES to question 01.04.01, review the approved negotiated rate or cost allocation plan (state and local 

governments can use a cost allocation plan). 

References: 2 CFR 200.413, 2 CFR 200.414, 2 CFR 200.416, 2CFR 200.418

Notes:

Recommendations for 

Improvement:

01.04.03 Review the sponsor/grantee’s cost allocation plan, financial policies, and/or provided list of costs included 

as indirect costs and note which costs they consider indirect. Review the approved budget to ensure 

these costs are not included as direct cost line items. Costs cannot be simultaneously included in the 

direct budget and included in the indirect cost rate. 

References: 2 CFR 200.413, 2 CFR 200.414, 2 CFR 200.416, 2CFR 200.418

Notes:

Recommendations for 

Improvement:

01.05.01 Does the sponsor/grantee have a policy and procedure to manage Federal cash drawdowns?

References: 2 CFR 200.305

Notes:

Recommendations for 

Improvement:

If there is a policy and procedure to manage cash drawdowns, do they include the following minimum 

elements? 

• Cash is drawn on a reimbursement or ‘as-needed’ basis, and note held in excess of three (3) working 

days

• Procedural steps that outline the approval and drawdown process, including who is responsible for each 

action

References:

Notes:

Recommendations for 

Improvement:

2 CFR 200.305, PMS Payment Certification

01.05.02

01.05: CASH MANAGEMENT
FOFA

01.05.03 Does the grantee follow the policy or procedures established in their Federal Cash Management policy?

Review the supporting documentation for the requested Payment Management System drawdown(s) to 

ensure that the calculations and process used are in alignment with the grantee's written policies.

References: 2 CFR 200.305, PMS Payment Certification

Notes:

Recommendations for 

Improvement:

When viewing the Payment Management System summary of payments for this grant and the associated 

supporting documentation for selected drawdown samples, do drawdowns appear to be made in an 

allowable manner? 

Specifically, did the tested costs demonstrate that drawdowns were based on actual expenses that - 

• were incurred before or within three working days of the associated drawdowns; and, 

• were allocable, allowable, reasonable and adequately documented?

References:

Notes:

Recommendations for 

Improvement:

01.06.01 Are the sampled costs free of issues/errors?

If NO, document issues in the Cost Testing Worksheet.

References: 2 CFR 200.303, 2 CFR 200.420 – 476 General Provisions for Selected Items of Cost

Notes:

Recommendations for 

Improvement:

01.07.01 Review the Segregation of Duties Worksheet filled out by the sponsor/grantee and complete the required 

interviews with prime staff. 

References: 2 CFR 200.303

Notes:

Recommendations for 

Improvement:

01.07.02 Do the sponsor’s/grantee’s written financial polices explicitly state the internal controls in place, 

consistent with the worksheet's results, required staff interviews and cost testing observations?

01.07: Internal Controls

01.06: Cost Testing

01.05.04

2 CFR 200.305, PMS Payment Certification
FOFA

References: 2 CFR 200.303

Notes:

Recommendations for 

Improvement:

01.07.03 Has at least one staff member completed the required Key Concepts of Financial Grants Management 

Training in the last year?

References: AmeriCorps Annual Program Specific Terms and Conditions

Notes:

Recommendations for 

Improvement:

01.08.01 Does the sponsor/grantee have a written policy for retention of financial records and supporting 

documentation for three years from the date of the submission of the final FFR, or when any final action is 

References: taken to resolve any claim, audit, or investigation involving the grant? 2 CFR 200.334

Notes:

Recommendations for 

Improvement:

Is the grantee compliant with the Standards for Documentation of Personnel Expenses (e.g. 

Timekeeping)? 

o Be supported by a system of internal control that provides reasonable assurance that charges are 

accurate, allowable, and properly allocated. 

o Incorporated into the official records of the organization

o Reasonably reflects the total activity for which employee is compensated

o Comply with the grantee's accounting policies and practices

• For an employee who is billed less than 100% to the grant, salary or wages are allocated to specific 

activities or cost objectives

References:

Notes:

2 CFR 200.430, 2 CFR 200.430(i), 2 CFR 200.431, 2 CFR 200.413(c), 2 CFR 200.416

• Charges to the grant for salaries and wages are based on records (e.g. timesheets) that accurately reflect the work 

performed. These records must:

01.09.01

01.09: Time Keeping

01.08: Record Retention
FOFA

Recommendations for 

Improvement:

01.10.01 Does the sponsor/grantee have a procurement policy?

References: 2 CFR 200.317-327

Notes:

Recommendations for 

Improvement: If there is a policy, does it include the following minimum elements? 

• Standards of conduct that cover at minimum conflicts of interest and disciplinary actions to be applied 

for violations of such standards

• Delineation of purchase thresholds,

• Single source provisions, and 

• Necessary affirmative steps to assure minority businesses, women's business enterprises, and labor 

surplus area firms are used when possible

References:

Notes:

Recommendations for 

Improvement:

01.10: Procurement

Additional Monitoring Comments

2 CFR 200.317-327

01.10.02
ASN

Is there evidence that Member eligibility documentation was reviewed and found satisfactory prior to 

enrollment? 

• Proof of citizenship or allowable legal status; 

• Proof of age; 

• Member certification of GED or HS diploma or statement that Member agrees to earn one prior to using 

the Education Award. 

References:

Notes:

Recommendations for 

Improvement:

Is there evidence the grantee grant-funded activities are compliant with Non-Supplantation, NonDuplication and Non-Displacement restrictions? 

The commission/direct ensures grant-funded activities are compliant with;

• Non-supplantation

• Non-duplication

• Non-displacement

References:

Notes:

Recommendations for 

Improvement:

Member fundraising time is limited to 10% of the maximum allowable number of service hours, and 

member training is limited to 20% or less of the total aggregate agreed-upon member service hours in the 

program. 

Does the program have a process for ensuring member hours are tracked and fundraising time does not 

exceed the 10% limit? 

Does the program have a process for ensuring member hours are tracked and member education and 

training do not exceed the 20% limit? 

References:

Notes:

03.01.02

OM Staff should include reasoning (e.g. examples, document references, interview responses, etc.) for all compliance 

determinations in the notes box below each question.

Monitoring Activity - ASN Programmatic

Program-Specific (ASN)

03.01: ASN MEMBER MANAGEMENT - ASN Programmatic

03.01.01

45 CFR § 2520.40

Grant Program Specific Terms and Conditions

45 CFR § 2540.100

03.01.03

45 CFR § 2520.45

 45 CFR § 2520.50
ASN

Recommendations for 

Improvement:

03.01.04 Are all acƟviƟes included in the Member PosiƟon DescripƟon compliant? 

References: General Grant Terms and Conditions; 45 CFR 2520.65, 45 CFR 2520.40, 45 CFR 2520.45

Notes:

Recommendations for 

Improvement:

03.01.05 Do the service acƟviƟes of the member align with the posiƟon descripƟon? 

References: Grant Program Specific Terms and Conditions (AC V A)

Notes:

Recommendations for 

Improvement:

03.01.06 Is there a designated supervisor providing regular and consistent support and supervision for each 

Member? 

References: Grant Program Specific Terms and Conditions (AC V D)

Notes:

Recommendations for 

Improvement:

03.01.07 Have supervisors completed member management training to effecƟvely manage AmeriCorps Members? 

References: Grant Program Specific Terms and Conditions (AC V D)

Notes:

Recommendations for 

Improvement:

Does the grantee recognize AmeriCorps support? 

• Are projects visually identified as AmeriCorps (including, but not limited to logos, websites, social media, 

service gear and clothing) and following AmeriCorps brand guidelines?

• Are members provided information that projects are part of AmeriCorps?

• Are there alterations to AmeriCorps logos or other brand identities? If yes, did the grantee receive prior 

written approval from AmeriCorps?

• If applicable, do agreements with subsites explicitly state the program is an AmeriCorps program?

References:

Notes:

03.01.08

General Terms and Conditions
ASN

Recommendations for 

Improvement:

03.01.09 Does the progress report raw/source Documentation provided demonstrate accuracy and validity of 

performance measure progress reported?

If NO, write a brief explanation in the notes section below.

References:

Notes:

Recommendations for 

Improvement:

03.02.01 If the grant is a fixed price award, (Professional Corps, Full-time, or EAP) does the grantee have a policy to 

manage the calculation and drawdown of fixed price awards?

References: Fixed Amount Grant Financial and Administrative Process Guide (Edition 2.10, September 13, 2018).

Notes:

Recommendations for 

Improvement:

 If there is a policy, does it include the following elements in line with the 2018 Fixed Price Financial 

Process Guide provided by AmeriCorps? 

• Advances of fixed amount grant funds are not permitted outside of express written approval from 

AmeriCorps

• Show drawdowns are determined for the type of fixed amount award in use:

o For Professional Corps and Full-time awards: Earned funds are based on the hours served by enrolled 

members

o For EAP awards: Earned funds are based on the number of members enrolled, adjusted by slot type.

References:

Notes:

Recommendations for 

Improvement:

Is there documentation to show that the recipient maintains a procedure for the filing and adjudication of 

grievances in alignment with 45 CFR § 1225? 

Documentation should outline the following at minimum: 

• Time frames for filing and response

• Person who receives and responds to the complaints both informal (grantee personnel) and formal 

(EEOP Director of AmeriCorps or AmeriCorps designee) 

• Documentation required 

• Legal representation is allowed 

03.03.01

03.03: Verification of Terms and Conditions

Fixed Amount Grant Financial and Administrative Process Guide (Edition 2.10, September 13, 2018).

03.02.02

03.02: ASN Program Financial Review
ASN

• Freedom from retaliation/reprisal 

• The process involved from initial filing, review, decisions made, corrective action, through close out 

References:

Notes:

Recommendations for 

Improvement:

Does the organization have a non-discrimination policy that includes all the federally required protected 

classes as listed below?  

*NOTE:  Updated in the AmeriCorps Program Civil Rights and Non-Harassment Policy 11/7/23. Compliance 

should be determined based on grant award requirements. 

• Race  

• Color  

• National origin 

• Gender/gender identity or expression/sex

• Age

• Religion

• Sexual orientation 

• Disability 

• Political affiliation 

• Marital or parental status 

• Reprisal*

• Genetic information  

• Military service  

• Pregnancy*

• Submission of a complaint*

References:

Notes:

Recommendations for 

Improvement:

Based on information available to AmeriCorps, in the last two years, did the grantee document grievances 

and/or discrimination/harassment complaints and the corresponding follow up/response in compliance 

with applicable federal statutes as embodied in the program regulations? 

Has the sponsor or any of the service sites/volunteer stations had grievances and/or 

discrimination/harassment complaints filed against them regarding services provided under this grant or 

had civil rights compliance reviews regarding services conducted? 

Has the grantee or any service site had grievances and/or /discrimination/harassment complaints filed 

against them?

• Was the grievance and/or discrimination/harassment complaint or non-compliance substantiated?

• Was relief or remedial action taken? (Please describe)

03.03.03

45 CFR 1225

AmeriCorps Annual General Terms and Conditions

03.03.02
ASN

References:

Notes:

Recommendations for 

Improvement:

03.03.04 Does the grantee/sponsor have a policy and procedure in place regarding the provision of reasonable 

accommodation for members and staff to ensure accessibility as per the federal requirements? 

References: 45 CFR 1203/1214/1232, Rehabilitation Act of 1973: Sections 504, 508

Notes:

Recommendations for 

Improvement:

03.03.05 Does the sponsor/grantee have a system (a plan or process) in place for ensuring accessibility to persons 

with Limited English Proficiency?  

References: AmeriCorps Annual General Terms and Conditions, Executive Order 13166, 67 FR 64604, Title VI, Civil 

Rights Act 1964: Prohibition Against National Origin Discrimination Affecting Limited English Proficient 

Notes:

Recommendations for 

Improvement:

Does the grantee notify members, community beneficiaries, applicants, program staff, and the public, 

including those with impaired vision or hearing, that it operates in accordance with federal and program 

requirements on non-discrimination and non-harassment? 

a. Does the policy summarize the requirements, note the availability of compliance history information, 

and explain the procedures for filing discrimination complaints with AmeriCorps? 

b. Does the policy include information on civil rights and non-harassment requirements, complaint 

procedures and the rights of beneficiaries in member/volunteer service agreements, handbooks, manuals, 

pamphlets, and posted in prominent locations, as appropriate? 

c. Does the sponsor/grantee notify the public in recruitment material and application forms that it 

operates its program or activity subject to nondiscrimination requirements? 

References:

Notes:

Recommendations for 

Improvement:

45 CFR 1225, AmeriCorps Annual General Terms and Conditions, 45 CFR 2540

Additional Monitoring Comments

AmeriCorps Annual General Terms and Conditions, 45 CFR Parts 2540

03.03.06
Commission Operations

13.01.01 Does the Commission have current, completed subrecipient agreements on file for the sampled 

subrecipients?

References: 2 CFR §200.332   

Notes:

Recommendations for 

Improvement:

Does the agreement contain all required elements listed below?

• Federal award identification 

• Subrecipient name (which must match the name associated with its unique entity identifier); 

• Subaward Period of Performance Start and End Date; 

• Subaward Budget Period Start and End Date (if different from performance period)

• Total amount of federal funds obligated and committed to the subrecipient by the pass-through entity 

including the current financial obligation

• Federal award project descripƟon, as required to be responsive to the Federal Funding Accountability 

and Transparency Act (FFATA)

• Name of Federal awarding agency, pass-through enƟty, and contact informaƟon for awarding official of 

the Pass-through entity

• Indirect cost rate for the Federal award (including if the de minimis rate is charged) per § 200.414

• Description of requirements imposed by the pass-through entity on the subrecipient so that the award is 

used in accordance with Federal statutes, regulations and the T&C's of the Federal award; 

• The approved federally recognized indirect cost rate negotiated between the subrecipient and the 

Federal Government. If no approved rate exists, the pass-through entity must determine the appropriate 

rate in collaboration with the subrecipient 

• Description of the requirement that the subrecipient permit the pass-through entity and auditors to 

have access to the subrecipient's records and financial statements as necessary for the pass-through entity 

to meet the requirements of this part

• Description of the appropriate terms and conditions concerning closeout of the subaward (or if not 

explicitly listed in agreement, is the instruction clearly listed elsewhere? MO should identify the 

documentation where this is found, if not in agreement)

References:

Notes:

Recommendations for 

Improvement:

Does the Commission assess each subrecipient's risk of noncompliance for the purpose of determining the 

appropriate subrecipient monitoring?

Has the Commission completed risk assessment packages for the sampled subrecipients? 

13.01.03

Monitoring Activity - Commission Operations

Commission Operations

OM Staff should include reasoning (e.g. examples, document references, interview responses, etc.) for all compliance 

determinations in the notes box below each question.

13.01: Subrecipient Foundations

13.01.02

2 CFR §200.332 (a), 2 CFR §200.344
Commission Operations

Has the Commission identified a way to tailor monitoring for subrecipients based on their risk 

assessments?

References:

Notes:

Recommendations for 

Improvement:

Is there evidence in the Commission's monitoring materials (monitoring policy, plan, packages, tools) that 

they monitor the following items and topics?

Required financial and performance reports (does the commission monitor for subrecipients' accuracy and 

validity in FFR data?)

Subrecipients' resolution of any findings or issues uncovered during an audit, site visit, or by other means

NSCHC records, if NSCHC's are conducted at the subrecipient level

Expenditures (does the Commission regularly review source documentation for expenditures to ensure 

they are allowable, allocable, and reasonable?)

References:

Notes:

Recommendations for 

Improvement:

13.01.05 Does the Commission track its subrecipients’ audit requirements? 

References: 2 CFR §200.332 (f), 2 CFR § 200.501(a)

Notes:

Recommendations for 

Improvement:

13.01.06 If any subrecipients had any findings with financial implications in their audit or during the course of 

subrecipient monitoring by the Commission, did the Commission adjust its internal records to reflect the 

References: 2 CFR 200.332(g) 

Notes:

Recommendations for 

Improvement:

13.01.07 Does the recipient make individual subawards in amounts greater than $30,000?

References: AmeriCorps General Terms and Conditions 

Notes:

Recommendations for 

Improvement:

13.01.04

2 CFR 200.332 (b)

2 CFR 200.332(d) 
Commission Operations

13.01.08 If subawards are made in amounts greater or equal to $30,000, is each subaward reported through 

http//www.fsrs.gov?

References: AmeriCorps General Terms and Conditions 

Notes:

Recommendations for 

Improvement:

13.02.01 Does the Commission administer a competitive process to select national service programs for funding?

References: 45 CFR 2550.80(b)(2) 

Notes:

Recommendations for 

Improvement:

Does the Commission use all the required criteria when selecting formula programs?

The quality of national service program proposed to be carried out directly by the applicant or supported 

by a grant from the applicant

The sustainability of the national service program

The quality of the leadership of the national service program, the past performance of the program, and 

the extent to which the program builds on existing programs The extent to which participants of the national service program are recruited from among residents of 

the communities in which projects are to be conducted, and the extent to which participants and The extent to which projects would be conducted in distressed communities, specifically in one of the 

areas listed in 45 CFR 2522.450 (c)(1) through (5)

References:

Notes:

Recommendations for 

Improvement:

13.02.03 Does the Commission make a reasonable effort to fulfill its responsibility to develop mechanisms for 

recruitment and placement of people interested in participating in national service programs (as required 

by 45 CFR 2550.80 (h))?

References: 45 CFR 2550.80 (h)

Notes:

Recommendations for 

Improvement:

13.02.04 Does the Commission provide guidance to subrecipients around member supervision requirements -- in 

particular that each member is assigned a supervisor to provide consistent support? If yes, describe where 

this guidance is outlined. 

References: Grant-Specific Terms and Conditions section (V)(D) 

45 CFR 2522.475 

13.02.02

13.02: Selection and Post Award
Commission Operations

Notes:

Recommendations for 

Improvement:

13.02.05 Does the Commission ensure that supervisors of AmeriCorps members in the field complete training 

specific to overseeing AmeriCorps members? If yes, specify the documentation that supports the finding 

in the notes section. 

References: Grant-Specific Terms and Conditions section (V)(D) 

Notes:

Recommendations for 

Improvement:

13.02.06 Does the Commission recognize AmeriCorps support by visually identifying projects as AmeriCorps 

(including some combination of, but not limited to logos, websites, social media, service gear and clothing) 

in accordance with AmeriCorps brand guidelines? 

References: General Terms and Conditions – “Acknowledgment of Support” , Branding Guidelines

Notes:

Recommendations for 

Improvement:

Is there evidence of duplication, supplantation, or displacement within the Commission or its subgrantees, 

observable through document reviews or interviews?

Evidence of duplication?

Evidence of supplantation? 

Evidence of displacement? 

References:

Notes:

Recommendations for 

Improvement:

13.03.03 Are all activities included in the sampled member position descriptions allowable?

References: 45 CFR 2520.65, 45 CFR 2520.10 through 2520.30 

Notes:

13.03: Portfolio Management

13.03.01

45 CFR §2540.100 
Commission Operations

Recommendations for 

Improvement:

13.03.04 Do the service activities of the member align with the position description, based on member and 

supervisor interviews?

References: Grant-Specific Terms and Conditions (V)(A) 

Notes:

Recommendations for 

Improvement:

13.03.05 Is there a designated supervisor providing regular and consistent support and supervision for each 

member (based on member file documents and interviews)?

References: Grant-Specific Terms and Conditions (V)(A) 

Notes:

Recommendations for 

Improvement:

Does the Commission take reasonable steps to ensure PPR data are valid and accurate? 

Does the Commission provide tools to subrecipients to ensure accurate reporting?

Does the Commission take reasonable steps to ensure subrecipient data are valid?

Does the reported figure for the selected PM match the organization's internal records? (Is the data 

accurate?) 

Does the selected source documentation sample support the validity of the PM data reported in the PPR?

References:

Notes:

Recommendations for 

Improvement:

13.03.07 Are members, site supervisors, and prime staff aware of prohibited activities?

References: 45 CFR 2520.65 

Notes:

Recommendations for 

Improvement:

13.03.08 Do interviews indicate that members, supervisors, and Commission staff do NOT engage in prohibited 

activities? 

FY22 General Terms and Conditions B. Other Applicable Terms and Conditions, 2 CFR 200.301, AmeriCorps Performance 

Measures Instructions 2023  

13.03.06
Commission Operations

References: 45 CFR 2520.65 

Notes:

Recommendations for 

Improvement:

13.03.08 Do interviews indicate that members, supervisors, and Commission staff do NOT engage in prohibited 

activities? 

References: 45 CFR 2520.65 

Notes:

Recommendations for 

Improvement:

13.03.09 Does the Commission provide written policies, guidance, and / or training to subrecipients regarding 

Prohibited Activities? Cite the document that supports the finding in the notes.

References: 45 CFR 2520.65 

Notes:

Recommendations for 

Improvement:

Does the Commission maintain a set of policies that support internal controls in accordance with 2 CFR 

200.303, in order to adequately oversee subrecipients? 

Policy or procedure for evaluating subrecipients' risk of noncompliance and tailoring monitoring 

accordingly?

Policy or procedure for monitoring subrecipients to ensure compliance with AmeriCorps and grant 

regulations?

Policy or procedure outlining possible enforcement actions for instances of noncompliance?

A practice for considering specific conditions (according to their notice of funding, application review 

process, risk assessment policy / procedure, subrecipient agreement, or other document)?

Adequate policies or procedures, and / or training materials to subgrantees regarding tracking member 

hours? Adequate materials will be easily accessible, and inform subrecipients of the need to track training 

and fundraising hours. 

References:

Notes:

Recommendations for 

Improvement:

2 CFR 200.303

13.04.01

13.04: Policies and Procedures

Additional Monitoring Comments
VISTA

05.01.01 Is there evidence that VISTAs, Summer Associates, or Leaders are serving full-time as defined by the host 

site? 

References: DVSA Sec. 104, 

42 U.S.C. §4954 (a),

45 CFR 2556.205,

VISTA Member Handbook Chapter 1

Notes:

Recommendations for 

Improvement:

05.01.02 Is there documentation to show that the sponsor is documenting member leave, and is leave in allowable 

amounts? 

References: Memorandum of Agreement, 

DVSA Sec. 105 (b), 

42 U.S.C. § 4955 (b), 

VISTA Member Handbook Chaper 9

Notes:

Recommendations for 

Improvement:

05.01.03 Does the organization have a policy for VISTA member leave? If so, is the policy compliant with VISTA 

requirements? 

References: Memorandum of Agreement, 

DVSA Sec. 105 (b), 

42 U.S.C. § 4955 (b), 

VISTA Member Handbook Chaper 9

Notes:

Recommendations for 

Improvement:

05.01.04 Is there a designated supervisor for each VISTA member, Leader, or Summer Associate?

References: VISTA Sponsor Handbook - Supporting and Supervising Members; VISTA Member Handbook Chapter 3; 

Memorandum of Agreement

Notes:

Monitoring Activity - VISTA Programmatic

Program-Specific (VISTA)

05.01: VISTA MEMBER MANAGEMENT - VISTA Programmatic

OM Staff should include reasoning (e.g. examples, document references, interview responses, etc.) for all compliance 

determinations in the notes box below each question.
VISTA

Recommendations for 

Improvement:

05.01.05 Has the VISTA Project Director completed the VISTA Sponsor Orientation and have site supervisors been 

adequately trained to manage members by the sponsor? 

References: Memorandum of Agreement

Notes:

Recommendations for 

Improvement:

05.01.06 Are all acƟviƟes in the VISTA Assignment DescripƟon (VAD) compliant? 

References: Memorandum of Agreement; VISTA Member Handbook Chapter 1; VISTA Sponsor Handbook - Preparing 

for New Members

Notes:

Recommendations for 

Improvement:

05.01.07 Do the performed service acƟviƟes of the member align with the VISTA Assignment DescripƟon (VAD)? 

References: Memorandum of Agreement; VISTA Member Handbook Chapter 1;

Notes:

Recommendations for 

Improvement:

05.01.08 Is the designated supervisor providing regular and consistent support for each member?

References: Memorandum of Agreement; 45 CFR § 2556.310; VISTA Member Handbook Chapters 2 and 3; VISTA 

Sponsor Handbook - Supporting and Supervising Members

Notes:

Recommendations for 

Improvement:

05.01.10 Are members provided work space and any other materials necessary to operate and complete members' 

assignments? 

References: Memorandum of Agreement; 45 CFR 2556.115(b); VISTA Sponsor Handbook - Supporting and Supervising 

Members; VISTA Member Handbook Chapter 14

Notes:

Recommendations for 

Improvement:
VISTA

05.01.11 If applicable, are members reimbursed for service-related transportation or provided other means of 

transport? 

References: 45 CFR 2556.115(b); Memorandum of Agreement; VISTA Sponsor Handbook - Supporting and Supervising 

Members; VISTA Member Handbook Chapter 7

Notes:

Recommendations for 

Improvement:

05.01.12 If applicable, are opƟonal benefits given to the members appropriate? 

References: Memorandum of Agreement; 45 CFR 2556.205; 45 CFR 2556.320; 45 CFR 2556.505; VISTA Sponsor 

Handbook - Supporting and Supervising Members; VISTA Member Handbook Chapters 5 and 11

Notes:

Recommendations for 

Improvement:

Is there evidence that members:

• perform activities that would otherwise be performed by employed workers or volunteers?

• supplant the hiring of or result in the displacement of employed workers or other volunteers?

• engage in activities that impair existing contracts for service?

References:

Notes:

Recommendations for 

Improvement:

05.01.14 Does the sponsor offer a site orientation and training at the beginning of each members' service, as well 

as other training opportuniƟes throughout their service year? 

References: Memorandum of Agreement; VISTA Sponsor Handbook - Supporting and Supervising Members; VISTA 

Member Handbook Chapter 4

Notes:

Recommendations for 

Improvement:

If applicable, do members' outside employment meet requirements and is it documented?

• Are outside employment forms approved and on file?

• Is members' outside employment part-time?

• Is members' outside employment hours not in conflict with VISTA service hours?

• Members' outside employers are not the sponsor, sub-site, contractor for the sponsor, or other projectrelated organization?

References:

05.01.13

45 CFR 2556.150

05.01.15

VISTA Member Terms and Conditions; VISTA Sponsor Handbook - Supporting and Supervising Members; VISTA Member 

Handbook Chapter 14
VISTA

Notes:

Recommendations for 

Improvement:

05.01.16 If applicable, are teleservice forms complete and approved by the supervisor in eGrants?

References: VISTA Member Terms and Conditions; VISTA Sponsor Handbook - Supporting and Supervising Members; 

VISTA Member Handbook Chapter 14

Notes:

Recommendations for 

Improvement:

Does the sponsor recognize AmeriCorps support? 

• Are projects visually identified as AmeriCorps (including, but not limited to logos, websites, social media, 

service gear and clothing) and following AmeriCorps brand guidelines?

• Are members provided information that projects are part of AmeriCorps?

• Are there alterations to AmeriCorps logos or other brand identities? If yes, did the grantee receive prior 

written approval from AmeriCorps?

• If applicable, do agreements with subsites explicitly state that the program is an AmeriCorps program?

References:

Notes:

Recommendations for 

Improvement:

05.01.18 Does the progress report raw/source documentation provided demonstrate accuracy and validity of 

performance measure progress reported?

If NO, write a brief explanation in the notes section below.

References: Post Federal Award Requirements: Performance Measurement; FY22 General Terms and Conditions B. 

Other Applicable Terms and Conditions

Notes:

Recommendations for 

Improvement:

05.02.01 Has the sponsor provided informaƟon to current subsites on the condiƟons of VISTA service? 

References: Memorandum of Agreement

Notes:

Recommendations for 

Improvement:

05.02.02 Has the sponsor entered into a subsite agreement with each subsite? 

 

05.02: SUB-SITE OVERSIGHT [Multi-site Projects Only]

05.01.17

General Terms and Conditions
VISTA

References: Memorandum of Agreement

Notes:

Recommendations for 

Improvement:

Does each subsite agreement or Memorandum of Understanding (MOU) contain at least the following 

elements?

• Written understanding and agreement that the Site is required to properly ensure that all VISTA 

resources are used to carry out the VISTA project in conformity with all applicable AmeriCorps laws, 

regulations, policies, procedures, program guidance and the MA Provisions

• Responsibilities of the parties and other program requirements

• Policies and procedures regarding requesting removal of members

• Records to be kept and reports on project and member progress to be submitted 

• Written understanding and agreement that while the Sponsor maintains responsibility for the Site's 

proper use of members, the Site may be held financially responsible to AmeriCorps for the inappropriate 

use of all such VISTA resources by the Site.

• If applicable site support payments.

References:

Notes:

Recommendations for 

Improvement:

05.02.04 Are all subsites eligible to receive VISTA members? 

References: VISTA Member Handbook Chapter 1, 

DVSA, SEC. 103 (a) (42 U.S.C. 4953(a)), Notes:

Recommendations for 

Improvement:

05.02.05 Does the sponsor require or accept application fees from potential subsites or require subsites to 

contribute financially to the project beyond Site Support Payment, cost share, or reimbursement (which 

includes reasonable and actual costs incurred for project administration provided by the sponsor).

References: Memorandum of Agreement; 45 CFR 2556.155

Notes:

Recommendations for 

Improvement:

05.02.06 Does the sponsor monitor subsites to ensure compliance with grant requirements? 

References: Memorandum of Agreement; General Terms and Conditions; 2 CFR 200.303(c); 2 CFR 200.329(a)

Notes:

Recommendations for 

Improvement:

05.02.03

Memorandum of Agreement; 45 CFR § 2556.155

05.03: Verification of Terms and Conditions
VISTA

Is there documentation to show that the recipient maintains a procedure for the filing and adjudication of 

grievances in alignment with 45 CFR § 1225? 

• Time frames for filing and response

• Person who receives and responds to the complaints both informal (grantee personnel) and formal 

(EEOP Director of AmeriCorps or AmeriCorps designee) • Documentation required 

• Legal representation is allowed 

• Freedom from retaliation/reprisal 

• The process involved from initial filing, review, decisions made, corrective action, through close out 

References:

Notes:

Recommendations for 

Improvement:

Does the organization have a non-discrimination policy that includes all the federally required protected 

classes as listed below?  

*NOTE:  Updated in the AmeriCorps Program Civil Rights and Non-Harassment Policy 11/7/23. Compliance 

should be determined based on grant award requirements. 

• Race  

• Color  

• National origin 

• Gender/gender identity or expression/sex

• Age

• Religion

• Sexual orientation 

• Disability 

• Political affiliation 

• Marital or parental status 

• Reprisal*

• Genetic information  

• Military service  

• Pregnancy*

• Submission of a complaint*

References:

Notes:

Recommendations for 

Improvement:

Based on information available to AmeriCorps, in the last two years, did the grantee document grievances 

and/or discrimination/harassment complaints and the corresponding follow up/response in compliance 

with applicable federal statutes as embodied in the program regulations? 

Has the sponsor or any of the service sites/volunteer stations had grievances and/or 

discrimination/harassment complaints filed against them regarding services provided under this grant or 

had civil rights compliance reviews regarding services conducted? 

Has the grantee or any service site had grievances and/or /discrimination/harassment complaints filed 

against them? 

05.03.03

05.03.01

05.03.02

AmeriCorps Annual General Terms and Conditions

45 CFR 1225
VISTA

• Was the grievance and/or discrimination/harassment complaint or non-compliance substantiated?

• Was relief or remedial action taken? (Please describe)

References:

Notes:

Recommendations for 

Improvement:

05.03.04 Does the grantee/sponsor have a policy and procedure in place regarding the provision of reasonable 

accommodation to ensure accessibility as per the federal requirements? 

References: 45 CFR 1203/1214/1232, Rehabilitation Act of 1973: Sections 504, 508

Notes:

Recommendations for 

Improvement:

05.03.05 Does the sponsor/grantee have a system (a plan or process) in place for ensuring accessibility to persons 

with Limited English Proficiency?  

References: AmeriCorps Annual General Terms and Conditions, Executive Order 13166, 67 FR 64604, Title VI, Civil 

Rights Act 1964: Prohibition Against National Origin Discrimination Affecting Limited English Proficient 

Persons

Notes:

Recommendations for 

Improvement:

Does the grantee notify members, community beneficiaries, applicants, program staff, and the public, 

including those with impaired vision or hearing, that it operates in accordance with federal and program 

requirements on non-discrimination and non-harassment? 

a. Does the policy summarize the requirements, note the availability of compliance history information, 

and explain the procedures for filing discrimination complaints with AmeriCorps? 

b. Does the policy include information on civil rights and non-harassment requirements, complaint 

procedures and the rights of beneficiaries in member/volunteer service agreements, handbooks, manuals, 

pamphlets, and posted in prominent locations, as appropriate? 

c. Does the sponsor/grantee notify the public in recruitment material and application forms that it 

operates its program or activity subject to nondiscrimination requirements? 

References:

Notes:

Recommendations for 

Improvement:

Additional Monitoring Comments

05.03.06

45 CFR 1225, AmeriCorps Annual General Terms and Conditions, 45 CFR 2556

AmeriCorps Annual General Terms and Conditions, 45 CFR 2556
SCP

06.01.01 Do all volunteers meet the minimum age requirement at the time of enrollment?

References: SCP Regulation: 45 CFR § 2551.41 (a)(1)

Notes:

Recommendations for 

Improvement:

06.01.02 Are stipend volunteers all income eligible? 

References: 45 § 2551.41(a)(2), 45 CFR 2551.43, 45 CFR § 2551.44

Notes:

Recommendations for 

Improvement:

06.01.04 Review the volunteer assignment plans and complete the required interviews. Do the volunteer's service 

activities align with their plan?

References: 45 CFR §2551.71, 45 CFR § 2551.72, 45 CFR § 2551.73

Notes:

Recommendations for 

Improvement:

06.01.05 Is there a designated supervisor providing regular and consistent support for each volunteer?

References: SCP Regulation: 45 CFR §2551.62(f); §2551.71(a)(4)

Notes:

Recommendations for 

Improvement:

06.01.06 Are supervisors adequately trained by the grantee to manage volunteers?

References: SCP Regulation: 45 CFR §2551.62(f); §2551.71(a)(4),

Notes:

Monitoring Activity - SCP Programmatic

Program-Specific (SCP)

06: SCP VOLUNTEER MANAGEMENT - SCP Programmatic

OM Staff should include reasoning (e.g. examples, document references, interview responses, etc.) for all compliance 

determinations in the notes box below each question.
SCP

Recommendations for 

Improvement:

Review Volunteer Assignment Plans and respond to these questions:

Select NO if any of the above criteria are not met.

a. Are all Senior Companions performing direct services to individual clients provided written volunteer 

assignment plans? 

b. Do records show that the plans are approved by the sponsor and accepted by the volunteer? 

c. Do the plans identify the client(s) to be served? 

d. Do the plans address the period the client(s) will receive the volunteer's services? 

e. Do the plans identify the roles and activities of the volunteer and the expected outcomes? 

f. Are all activities included in the assignment plan compliant? 

References:

Notes:

Recommendations for 

Improvement:

06.01.08 For SCP, do Senior Companions who directly serve clients serve one or more eligible adults in a manner 

that: results in person-to-person supportive relationships with each client served and that supports the 

achievement and maintenance of the highest level of independent living for their clients? 

References: SCP Regulation: 45 CFR §2551.71(a)

Notes:

Recommendations for 

Improvement:

06.01.09 For SCP, does the project ensure that Senior Companions do not provide services such as those 

performed by medical personnel, services to large numbers of clients, custodial services, administrative 

support services, or other services that would detract from their assignment? 

References: 45 CFR § 2551.71(b)

Notes:

Recommendations for 

Improvement:

Does the grantee recognize AmeriCorps support? 

• Are projects visually identified as AmeriCorps (including, but not limited to logos, websites, social media, 

service gear and clothing) and following AmeriCorps brand guidelines?

• Are volunteers provided information that projects are part of AmeriCorps?

• Are there alterations to AmeriCorps logos or other brand identities? If yes, did the grantee receive prior 

written approval from AmeriCorps?

• If applicable, do agreements with subsites explicitly state that the program is an AmeriCorps program?

06.01.07

45 CFR § 2551.72, § 2551.73, §2551.71(a) and (b)

06.01.10
SCP

References:

Notes:

Recommendations for 

Improvement:

06.01.11 Does the progress report raw/source documentation provided demonstrate accuracy and validity of 

performance measure progress reported?

If NO, write a brief explanation in the notes section below.

References: Post Federal Award Requirements: Performance Measurement; FY22 General Terms and Conditions B. 

Other Applicable Terms and Conditions

Notes:

Recommendations for 

Improvement:

06.02.01 Is there a current MOU for all volunteer stations, where volunteers are currently serving, signed within 

the past 3 years? 

References: SCP Regulation: 45 CFR §2551.23(c)(2)

Notes:

Recommendations for 

Improvement:

Do MOUs meet the basic requirements as stated in the regulations, i.e.:

a. Negotiated prior to volunteer placement;

b. Specifies the mutual responsibilities of the station and sponsor;

c. Renegotiated every 3 years;

d. Contains the required non-discrimination commitment;

e. Contains the required reasonable accommodation language?

References:

Notes:

Recommendations for 

Improvement:

06.02.03 Does the project document that the volunteer stations are public or private non-profit agencies or 

organizations, with the exception of proprietary health care facilities? What is the grantees method for 

ensuring that volunteer station sites are appropriate per the regulations?

References: SCP Regulation: 45 CFR §2551.23(c)(1)

Notes:

06.02.02

SCP Regulation: 45 CFR §2551.23(c)(2)

06.02: SCP STATION OVERSIGHT

General Terms and Conditions
SCP

Recommendations for 

Improvement:

06.02.04 Does the grantee monitor service site(s) to ensure compliance with grant requirements? 

References: Memorandum of Agreement; General Terms and Conditions; 2 CFR 200.303(c); 2 CFR 200.329(a)

Notes:

Recommendations for 

Improvement:

Is there documentation to show that the recipient maintains a procedure for the filing and adjudication of 

grievances in alignment with 45 CFR § 1225? 

Documentation should outline the following at minimum: 

• Time frames for filing and response

• Person who receives and responds to the complaints both informal (grantee personnel) and formal 

(EEOP Director of AmeriCorps or AmeriCorps designee) • Documentation required 

• Legal representation is allowed 

• Freedom from retaliation/reprisal 

• The process involved from initial filing, review, decisions made, corrective action, through close out 

References:

Notes:

Recommendations for 

Improvement:

Does the organization have a non-discrimination policy that includes all the federally required protected 

classes as listed below?  

*NOTE:  Updated in the AmeriCorps Program Civil Rights and Non-Harassment Policy 11/7/23. Compliance 

should be determined based on grant award requirements. 

• Race  

• Color  

• National origin 

• Gender/gender identity or expression/sex

• Age

• Religion

• Sexual orientation 

• Disability 

• Political affiliation 

• Marital or parental status 

• Reprisal*

• Genetic information  

• Military service  

06.03: Verification of Terms and Conditions

06.03.02

06.03.01

45 CFR 1225
SCP

• Pregnancy*

• Submission of a complaint*

References:

Notes:

Recommendations for 

Improvement:

Based on information available to AmeriCorps, in the last two years, did the grantee document grievances 

and/or discrimination/harassment complaints and the corresponding follow up/response in compliance 

with applicable federal statutes as embodied in the program regulations? 

Has the sponsor or any of the service sites/volunteer stations had grievances and/or 

discrimination/harassment complaints filed against them regarding services provided under this grant or 

had civil rights compliance reviews regarding services conducted?

Has the grantee or any service site had grievances and/or /discrimination/harassment complaints filed 

against them?

• Was the grievance and/or discrimination/harassment complaint or non-compliance substantiated?

• Was relief or remedial action taken? (Please describe)

References:

Notes:

Recommendations for 

Improvement:

06.03.04 Does the grantee/sponsor have a policy and procedure in place regarding the provision of reasonable 

accommodation to ensure accessibility as per the federal requirements? 

References: 45 CFR 1203/1214/1232, Rehabilitation Act of 1973: Sections 504, 508

Notes:

Recommendations for 

Improvement:

06.03.05 Does the sponsor/grantee have a system (a plan or process) in place for ensuring accessibility to persons 

with Limited English Proficiency?  

References: AmeriCorps Annual General Terms and Conditions, Executive Order 13166, 67 FR 64604, Title VI, Civil 

Rights Act 1964: Prohibition Against National Origin Discrimination Affecting Limited English Proficient 

Notes: Persons

Recommendations for 

Improvement:

45 CFR 1225, AmeriCorps Annual General Terms and Conditions, 45 CFR 2551

06.03.03

AmeriCorps Annual General Terms and Conditions
SCP

Does the grantee notify members, community beneficiaries, applicants, program staff, and the public, 

including those with impaired vision or hearing, that it operates in accordance with federal and program 

requirements on non-discrimination and non-harassment? 

a. Does the policy summarize the requirements, note the availability of compliance history information, 

and explain the procedures for filing discrimination complaints with AmeriCorps? 

b. Does the policy include information on civil rights and non-harassment requirements, complaint 

procedures and the rights of beneficiaries in member/volunteer service agreements, handbooks, manuals, 

pamphlets, and posted in prominent locations, as appropriate? c. Does the sponsor/grantee notify the public in recruitment material and application forms that it 

operates its program or activity subject to nondiscrimination requirements? 

References:

Notes:

Recommendations for 

Improvement:

Additional Monitoring Comments

06.03.06

AmeriCorps Annual General Terms and Conditions, 45 CFR 2551
FGP

07.01.01 Eligibility: Do volunteers meet the minimum age requirement at the Ɵme of enrollment? 

References: FGP Regulation: 45 CFR § 2552.41 (a)(1)

Notes:

Recommendations for 

Improvement:

07.01.02 Are stipended volunteers all income eligible? 

References: FGP Regulation: 45 CFR § 2552.41 (2); 45 CFR § 2552.44

Notes:

Recommendations for 

Improvement:

07.01.04 Review the volunteer service agreements and complete the required interviews. 

Do the service activities of the volunteer align with the agreement?

References: 45 CFR §2552.72 and 45 CFR §2552.71

Notes:

Recommendations for 

Improvement:

07.01.05 Is there a designated supervisor providing regular and consistent support for each volunteer?

References: FGP Regulation: 45 CFR §2552.62(f); 45 CFR §2552.71(e)

Notes:

Recommendations for 

Improvement:

07.01.06 Are supervisors adequately trained by the grantee to manage volunteers?

References: FGP Regulation: 45 CFR §2552.62(f); 45 CFR §2552.71(e)

Notes:

Monitoring Activity - FGP Programmatic

Program-Specific (FGP)

07.01: FGP VOLUNTEER MANAGEMENT - FGP Programmatic

OM Staff should include reasoning (e.g. examples, document references, interview responses, etc.) for all compliance 

determinations in the notes box below each question.
FGP

Recommendations for 

Improvement:

Review volunteer assignment plans and respond to these questions: 

(a) Are all Foster Grandparents provided written volunteer assignment plans? 

(b) Do records show that the plans are approved by the sponsor and accepted by the Foster Grandparent?

(c) Do the plans identify the individual child(ren) to be served?

(d) Do the plans address the period the child(ren) will receive the volunteer's services?

(e) Do the plans identify the roles and activities of the volunteer and the expected outcomes for the 

child(ren)? 

(f) Are all activities included in the volunteer assignment plan compliant?

References:

Notes:

Recommendations for 

Improvement:

07.01.08 Approved acƟviƟes: Complete the required volunteer interviews. 

For FGP, do all Foster Grandparents provide direct services to one or more eligible children that result in 

person-to-person supportive relationships with each child served and that support the development and 

growth of each child served? 

References: FGP: Regulation: 45 CFR § 2552.71 (a)-(c)

Notes:

Recommendations for 

Improvement:

07.01.09 Approved acƟviƟes: Complete the required volunteer interviews. 

For FGP, does the project ensure that Foster Grandparents are not assigned to roles such as teacher's 

aides, group leaders or other similar posiƟons that would detract from the person-to-person relaƟonship? 

References: FGP Regulation: 45 CFR §2552.71(a)-(c)

Notes:

Recommendations for 

Improvement:

Does the grantee recognize AmeriCorps support? 

• Are projects visually identified as AmeriCorps (including, but not limited to logos, websites, social media, 

service gear and clothing) and following AmeriCorps brand guidelines?

• Are volunteers provided information that projects are part of AmeriCorps?

• Are there alterations to AmeriCorps logos or other brand identities? If yes, did the grantee receive prior 

written approval from AmeriCorps?

• If applicable, do agreements with subsites explicitly state that the program is an AmeriCorps program?

References:

07.01.07

FGP Regulation: 45 CFR § 2552.72

07.01.10

General Terms and Conditions
FGP

Notes:

Recommendations for 

Improvement:

07.01.11 Does the progress report raw/source documentation provided demonstrate accuracy and validity of 

performance measure progress reported?

References: 2 CFR 200.301; General Terms and Conditions

Notes:

Recommendations for 

Improvement:

07.02.01 Is there a current MOU for all volunteer stations, where volunteers are currently serving, signed within 

the past 3 years? 

References: FGP Regulation: 45 CFR §2552.23(c)(2)

Notes:

Recommendations for 

Improvement:

Do MOUs meet the basic requirements as stated in the regulations, i.e.:

a. Negotiated prior to volunteer placement;

b. Specifies the mutual responsibilities of the station and sponsor;

c. Renegotiated every 3 years;

d. Contains the required non-discrimination commitment;

e. Contains the required reasonable accommodation language?

References:

Notes:

Recommendations for 

Improvement:

07.02.03 1) Does the project document that the volunteer stations are public or private non-profit agencies or

organizaƟons, with the excepƟon of proprietary health care faciliƟes?

2) What is your method for ensuring that volunteer stations are appropriate per the regulations?

References: FGP Regulation: 45 CFR § 2552.23(c)(1)

Notes:

Recommendations for 

Improvement:

07.02.04 Does the grantee monitor service site(s) to ensure compliance with grant requirements? 

FGP Regulation: 45 CFR §2552.23(c)(2)

07.02.02

07.02: FGP STATION OVERSIGHT
FGP

References: Memorandum of Agreement; General Terms and Conditions; 2 CFR 200.303(c); 2 CFR 200.329(a)

Notes:

Recommendations for 

Improvement:

Is there documentation to show that the recipient maintains a procedure for the filing and adjudication of 

grievances in alignment with 45 CFR § 1225? 

Documentation should outline the following at minimum: 

• Time frames for filing and response

• Person who receives and responds to the complaints both informal (grantee personnel) and formal

(EEOP Director of AmeriCorps or AmeriCorps designee) • Documentation required 

• Legal representation is allowed

• Freedom from retaliation/reprisal

• The process involved from initial filing, review, decisions made, corrective action, through close out

References:

Notes:

Recommendations for 

Improvement:

Does the organization have a non-discrimination policy that includes all the federally required protected 

classes as listed below?  

*NOTE:  Updated in the AmeriCorps Program Civil Rights and Non-Harassment Policy 11/7/23. Compliance

should be determined based on grant award requirements.

• Race  

• Color  

• National origin

• Gender/gender identity or expression/sex

• Age

• Religion

• Sexual orientation

• Disability

• Political affiliation

• Marital or parental status

• Reprisal*

• Genetic information  

• Military service  

• Pregnancy*

• Submission of a complaint*

References:

07.03: Verification of Terms and Conditions

07.03.01

45 CFR 1225 [These additional references are related to this question however are no longer maintained within the 

question/compliance determination. They are here to provide additional background information and context and for 

archival purposes. AmeriCorps Annual General Terms and Conditions, NCSA § 175, 176f or § 417 of the DVSA, 2 CFR § 

3187.12, 45 CFR 2540.210, 45 CFR 4552]

General Terms and Conditions These additional references are related to this question however are no longer maintained 

within the question/compliance determination. They are here to provide additional background information and context 

and for archival purposes. NCSA § 175, 176f or § 417 of the DVSA, 2 CFR § 3187.12, 45 CFR 2540.210, 45 CFR 4552

07.03.02
FGP

Notes:

Recommendations for 

Improvement:

Based on information available to AmeriCorps, in the last two years, did the grantee document grievances 

and/or discrimination/harassment complaints and the corresponding follow up/response in compliance 

with applicable federal statutes as embodied in the program regulations? 

Has the sponsor or any of the service sites/volunteer stations had grievances and/or 

discrimination/harassment complaints filed against them regarding services provided under this grant or 

had civil rights compliance reviews regarding services conducted?

Has the grantee or any service site had grievances and/or /discrimination/harassment complaints filed 

against them?

• Was the grievance and/or discrimination/harassment complaint or non-compliance substantiated?

• Was relief or remedial action taken? (Please describe)

References:

Notes:

Recommendations for 

Improvement:

07.03.04 Does the grantee/sponsor have a policy and procedure in place regarding the provision of reasonable 

accommodation for staff and volunteers to ensure accessibility as per the federal requirements? 

References: 45 CFR 1203/1214/1232, Rehabilitation Act of 1973: Sections 504, 508

Notes:

Recommendations for 

Improvement:

07.03.05 Does the sponsor/grantee have a system (a plan or process) in place for ensuring accessibility to persons 

with Limited English Proficiency?  

References: AmeriCorps Annual General Terms and Conditions, Executive Order 13166, 67 FR 64604, Title VI, Civil 

Rights Act 1964: Prohibition Against National Origin Discrimination Affecting Limited English Proficient 

Notes: Persons

Recommendations for 

Improvement:

07.03.03

45 CFR 1225, General Terms and Conditions, 45 CFR 4552 These additional references are related to this question however 

are no longer maintained within the question/compliance determination. They are here to provide additional background 

information and context and for archival purposes. NCSA § 175, 176f or § 417 of the DVSA, 2 CFR § 3187.12, 45 CFR 

2540.210
FGP

Does the grantee notify members, community beneficiaries, applicants, program staff, and the public, 

including those with impaired vision or hearing, that it operates in accordance with federal and program 

requirements on non-discrimination and non-harassment? 

a. Does the policy summarize the requirements, note the availability of compliance history information,

and explain the procedures for filing discrimination complaints with AmeriCorps?

b. Does the policy include information on civil rights and non-harassment requirements, complaint

procedures and the rights of beneficiaries in member/volunteer service agreements, handbooks, manuals,

pamphlets, and posted in prominent locations, as appropriate?

c. Does the sponsor/grantee notify the public in recruitment material and application forms that it

operates its program or activity subject to nondiscrimination requirements?

References:

Notes:

Recommendations for 

Improvement:

Additional Monitoring Comments

07.03.06

AmeriCorps Annual General Terms and Conditions, 45 CFR 2552
RSVP

08.01.01 Do volunteers meet the minimum age requirement at the time of enrollment?

References: RSVP Regulation: 45 CFR § 2553.41 (a)(1)

Notes:

Recommendations for 

Improvement:

08.01.02 Are all acƟviƟes included in the descripƟon/assignment compliant? 

References: RSVP Regulation: 45 CFR §2553.12

Notes:

Recommendations for 

Improvement:

08.01.03 Review the volunteer service agreements and complete the required interviews. 

Do the service activities of the volunteer align with the agreement?

References: RSVP Regulation: 45 CFR §2553.12

Notes:

Recommendations for 

Improvement:

08.01.04 Is there a designated supervisor providing regular and consistent support for each volunteer?

References: RSVP Regulation: 45 CFR §2553.62(b); §2553.62(f)(3)

Notes:

Recommendations for 

Improvement:

08.01.05 Are supervisors adequately trained by the grantee to manage volunteers?

References: RSVP Regulation: 45 CFR §2553.62(b); §2553.62(f)(3)

Monitoring Activity - RSVP Programmatic

Program-Specific (RSVP)

08.01: RSVP VOLUNTEER MANAGEMENT - RSVP Programmatic

OM Staff should include reasoning (e.g. examples, document references, interview responses, etc.) for all compliance 

determinations in the notes box below each question.
RSVP

Notes:

Recommendations for 

Improvement:

Does the grantee recognize AmeriCorps support? 

• Are projects visually identified as AmeriCorps (including, but not limited to logos, websites, social media,

service gear and clothing) and following AmeriCorps brand guidelines?

• Are volunteers provided information that projects are part of AmeriCorps?

• Are there alterations to AmeriCorps logos or other brand identities? If yes, did the grantee receive prior

written approval from AmeriCorps?

• If applicable, do agreements with subsites explicitly state that the program is an AmeriCorps program?

References:

Notes:

Recommendations for 

Improvement:

08.01.08 Does the progress report raw/source documentation provided demonstrate accuracy and validity of 

performance measure progress reported?

References: Post Federal Award Requirements: Performance Measurement; FY22 General Terms and Conditions B. 

Other Applicable Terms and Conditions

Notes:

Recommendations for 

Improvement:

08.02.01 Is there a current MOU for all volunteer stations, where volunteers are currently serving, signed within 

the past 3 years? 

References: RSVP Regulation: 45 CFR §2553.23(c)(2)

Notes:

Recommendations for 

Improvement:

Do MOUs meet the basic requirements as stated in the regulations, i.e.:

a. Negotiated prior to volunteer placement;

b. Specifies the mutual responsibilities of the station and sponsor;

c. Renegotiated every 3 years;

d. Contains the required non-discrimination commitment;

e. Contains the required reasonable accommodation language?

References:

08.02.02

RSVP Regulation: 45 CFR §2553.23(c)(2)

08.02: RSVP STATION OVERSIGHT

08.01.07

General Terms and Conditions
RSVP

Notes:

Recommendations for 

Improvement:

08.02.03 1) Does the project document that the volunteer stations are public or private non-profit agencies or

organizaƟons, with the excepƟon of proprietary health care faciliƟes?

2) What is your method for ensuring that volunteer stations are appropriate per the regs?

References: RSVP Regulation: 45 CFR §2553.23(c)(1)

Notes:

Recommendations for 

Improvement:

08.02.04 Does the grantee monitor service site(s) to ensure compliance with grant requirements? 

References: Memorandum of Agreement; General Terms and Conditions; 2 CFR 200.303(c); 2 CFR 200.329(a)

Notes:

Recommendations for 

Improvement:

Is there documentation to show that the recipient maintains a procedure for the filing and adjudication of 

grievances in alignment with 45 CFR § 1225? 

Documentation should outline the following at minimum: 

• Time frames for filing and response

• Person who receives and responds to the complaints both informal (grantee personnel) and formal

(EEOP Director of AmeriCorps or AmeriCorps designee)

• Documentation required

• Legal representation is allowed

• Freedom from retaliation/reprisal

• The process involved from initial filing, review, decisions made, corrective action, through close out

References:

Notes:

Recommendations for 

Improvement:

Does the organization have a non-discrimination policy that includes all the federally required protected 

classes as listed below?  

*NOTE:  Updated in the AmeriCorps Program Civil Rights and Non-Harassment Policy 11/7/23. Compliance

should be determined based on grant award requirements.

• Race  

• Color  

08.03.01

45 CFR 1225

08.03.02

08.03: Verification of Terms and Conditions
RSVP

• National origin

• Gender/gender identity or expression/sex

• Age

• Religion

• Sexual orientation

• Disability

• Political affiliation

• Marital or parental status

• Reprisal*

• Genetic information  

• Military service  

• Pregnancy*

• Submission of a complaint*

References:

Notes:

Recommendations for 

Improvement:

Based on information available to AmeriCorps, in the last two years, did the grantee document grievances 

and/or discrimination/harassment complaints and the corresponding follow up/response in compliance 

with applicable federal statutes as embodied in the program regulations? 

Has the sponsor or any of the service sites/volunteer stations had grievances and/or 

discrimination/harassment complaints filed against them regarding services provided under this grant or 

had civil rights compliance reviews regarding services conducted? 

Has the grantee or any service site had grievances and/or /discrimination/harassment complaints filed 

against them? 

• Was the grievance and/or discrimination/harassment complaint or non-compliance substantiated?

• Was relief or remedial action taken? (Please describe)

References:

Notes:

Recommendations for 

Improvement:

08.03.04 Does the grantee/sponsor have a policy and procedure in place regarding the provision of reasonable 

accommodation to ensure accessibility as per the federal requirements? 

References: 45 CFR 1203/1214/1232, Rehabilitation Act of 1973: Sections 504, 508

Notes:

Recommendations for 

Improvement:

08.03.05 Does the sponsor/grantee have a system (a plan or process) in place for ensuring accessibility to persons 

with Limited English Proficiency?  

08.03.03

AmeriCorps Annual General Terms and Conditions

45 CFR 1225, AmeriCorps Annual General Terms and Conditions, 45 CFR 2553
RSVP

References: AmeriCorps Annual General Terms and Conditions, Executive Order 13166, 67 FR 64604, Title VI, Civil 

Rights Act 1964: Prohibition Against National Origin Discrimination Affecting Limited English Proficient 

Persons

Notes:

Recommendations for 

Improvement:

Does the grantee notify members, community beneficiaries, applicants, program staff, and the public, 

including those with impaired vision or hearing, that it operates in accordance with federal and program 

requirements on non-discrimination and non-harassment? 

a. Does the policy summarize the requirements, note the availability of compliance history information,

and explain the procedures for filing discrimination complaints with AmeriCorps?

b. Does the policy include information on civil rights and non-harassment requirements, complaint

procedures and the rights of beneficiaries in member/volunteer service agreements, handbooks, manuals,

pamphlets, and posted in prominent locations, as appropriate?

c. Does the sponsor/grantee notify the public in recruitment material and application forms that it

operates its program or activity subject to nondiscrimination requirements?

References:

Notes:

Recommendations for 

Improvement:

Additional Monitoring Comments

AmeriCorps Annual General Terms and Conditions, 45 CFR 2553

08.03.06
Days of Service

12.01.01 Are service acƟviƟes consistent with the approved project applicaƟon? 

References: General Terms and Conditions

Notes:

Recommendations for 

Improvement:

12.01.02 Are service activities consistent with the grant purpose as described in 42 U.S. Code § 12653 (i) Martin 

Luther King, Jr., Service Day or 42 U.S. Code § 12653 (k) September 11th Day of Service as applicable? 

(For MLK Day service activities shall consist of activities reflecting the life and teachings of MLK, Jr., and 

for 9/11 service acƟviƟes include charitable and remembrance opportuniƟes.) 

References: 42 US Code § 12653 Additional Corporation activities to support national service 

DoS NOFO Section A.1.

General Terms and Conditions

Notes:

Recommendations for 

Improvement:

12.01.03 Were service acƟviƟes carried out at a minimum of ten service sites? 

References: Day of Service Notice of Funding Opportunity; General Terms and Conditions

Notes:

Recommendations for 

Improvement:

12.01.04 Did service activities occur either on September 11th or MLK Day as applicable or in close proximity to 

that date? 

References: 42 U.S.C. § 12653; Day of Service Notice of Funding Opportunity; General Terms and Conditions

Notes:

Recommendations for 

Improvement:

Does the grantee recognize AmeriCorps support? 

Monitoring Activity - Days of Service Programmatic

Program-Specific (Days of Service)

12.01: Activities - Days of Service Programmatic

OM Staff should include reasoning (e.g. examples, document references, interview responses, etc.) for all compliance 

determinations in the notes box below each question.

12.01.05
Days of Service

• Are projects visually identified as AmeriCorps (including, but not limited to logos, websites, social media,

service gear and clothing) and following AmeriCorps brand guidelines?

• Are volunteers provided information that projects are part of AmeriCorps?

• Are there alterations to AmeriCorps logos or other brand identities? If yes, did the grantee receive prior

written approval from AmeriCorps?

• If applicable, do agreements with subrecipients or service locations explicitly state that the program is

an AmeriCorps program?

References:

Notes:

Recommendations for 

Improvement:

12.01.06 Does the raw/source data provided demonstrate accuracy and validity of performance measure progress 

reported? 

References: Day of Service Notice of Funding Opportunity; General Terms and Conditions

Notes:

Recommendations for 

Improvement:

12.02.01 If applicable, are subawards made compeƟƟvely? 

References: Day of Service Notice of Funding Opportunity; General Terms and Conditions

Notes:

Recommendations for 

Improvement:

12.02.02 If applicable, is each subaward greater or equal to $1,000 annually per subaward? 

References: Day of Service Notice of Funding Opportunity; General Terms and Conditions

Notes:

Recommendations for 

Improvement:

Is there documentation to show that the recipient maintains a procedure for the filing and adjudication of 

grievances in alignment with 45 CFR § 1225? 

Documentation should outline the following at minimum: 

• Time frames for filing and response

• Person who receives and responds to the complaints both informal (grantee personnel) and formal

(EEOP Director of AmeriCorps or AmeriCorps designee)

• Documentation required

12.03.01

General Terms and Conditions, AmeriCorps Branding Page

12.03: Verification of Terms and Conditions

12.02: DoS Subaward Competition
Days of Service

• Legal representation is allowed

• Freedom from retaliation/reprisal

• The process involved from initial filing, review, decisions made, corrective action, through close out

References:

Notes:

Recommendations for 

Improvement:

Does the organization have a non-discrimination policy that includes all the federally required protected 

classes as listed below?   

*NOTE:  Updated in the AmeriCorps Program Civil Rights and Non-Harassment Policy 11/7/23. Compliance

should be determined based on grant award requirements.

• Race  

• Color  

• National origin

• Gender/gender identity or expression/sex

• Age

• Religion

• Sexual orientation

• Disability

• Political affiliation

• Marital or parental status

• Reprisal*

• Genetic information  

• Military service  

• Pregnancy*

• Submission of a complaint*

References:

Notes:

Recommendations for 

Improvement:

Based on information available to AmeriCorps, in the last two years, did the grantee document grievances 

and/or discrimination/harassment complaints and the corresponding follow up/response in compliance 

with applicable federal statutes as embodied in the program regulations? 

Has the sponsor or any of the service sites/volunteer stations had grievances and/or 

discrimination/harassment complaints filed against them regarding services provided under this grant or 

had civil rights compliance reviews regarding services conducted? Yes/No

Has the grantee or any service site had grievances and/or /discrimination/harassment complaints filed 

against them? Yes/No

• Was the grievance and/or discrimination/harassment complaint or non-compliance substantiated?

• Was relief or remedial action taken? (Please describe)

References:

If the answer to any of the above questions is YES, review the following:

12.03.03

45 CFR 1225, AmeriCorps Annual General Terms and Conditions

12.03.02

AmeriCorps Annual General Terms and Conditions

45 CFR 1225 
Days of Service

Notes:

Recommendations for 

Improvement:

12.03.04 Does the grantee/sponsor have a policy and procedure in place regarding the provision of reasonable 

accommodation for staff and volunteers to ensure accessibility as per the federal requirements? 

References: 45 CFR 1203/1214/1232, Rehabilitation Act of 1973: Sections 504, 508

Notes:

Recommendations for 

Improvement:

12.03.05 Does the sponsor/grantee have a system (a plan or process) in place for ensuring accessibility to persons 

with Limited English Proficiency?  

References: AmeriCorps Annual General Terms and Conditions, Executive Order 13166, 67 FR 64604, Title VI, Civil 

Rights Act 1964: Prohibition Against National Origin Discrimination Affecting Limited English Proficient 

Persons

Notes:

Recommendations for 

Improvement:

Does the grantee notify members, community beneficiaries, applicants, program staff, and the public, 

including those with impaired vision or hearing, that it operates in accordance with federal and program 

requirements on non-discrimination? 

a. Does the policy summarize the requirements, note the availability of compliance history information,

and explain the procedures for filing discrimination complaints with AmeriCorps?

b. Does the policy include information on civil rights requirements, complaint procedures and the rights of 

beneficiaries in member/volunteer service agreements, handbooks, manuals, pamphlets, and posted in 

prominent locations, as appropriate?

c. Does the sponsor/grantee notify the public in recruitment material and application forms that it

operates its program or activity subject to nondiscrimination requirements?

References:

Notes:

Recommendations for 

Improvement:

Does the grantee have a policy on Prohibited Activities?

a. Are members/volunteers, site supervisors, and prime staff aware of prohibited activities applicable to

their respective programs? (Able to name at least two)

b. Does the grantee provide appropriate oversight of the staff/volunteers with regard to Prohibited

Activities? (Please Describe)

12.04.01

12.03.06

AmeriCorps Annual General Terms and Conditions, relevant program regulations: 45 CFR Parts 2540 (ASN), 45 CFR 2551 

(SCP), 45 CFR 2552 (FGP), 45 CFR 2553 (RSVP), and 45 CFR 2556 (VISTA).

12.04: Prohibited Activities
Days of Service

References:

Notes:

Recommendations for 

Improvement:

Additional Monitoring Comments
09.01.01 Does the organization have a policy or procedure describing the internal process for conducting NSCHC?

References:

Notes:

Recommendations for 

Improvement:

09.01.02 Does the NSCHC policy or procedure cover all recommended topics, as applicable?

Sub Reference:

• The policy correctly explains who is subject to the NSCHC process (as applicable to the grant/program).

Sub Reference:

• The policy correctly outlines the eligibility criteria / describes ineligible individuals as listed in 45 CFR § 

2540.202.

Sub Reference:

• Grantees may establish screening criteria beyond the NSCHC eligibility requirements specified in 45 CFR 

§ 2540.202. If establishing screening criteria beyond the NSCHC eligibility requirements, the policy 

requires that the program ensure suitability criteria are consistent with state and Federal Civil Rights and 

nondiscrimination laws.

Sub Reference:

Monitoring Activity - National Service Criminal History Check (NSCHC)

NATIONAL SERVICE CRIMINAL HISTORY CHECK (NSCHC) 

09.01: NSCHC Policy

OM Staff should include reasoning (e.g. examples, document references, interview responses, etc.) for all compliance 

determinations in the notes box below each question.

Covered Positions (45 CFR §2540.201)

Eligibility (45 CFR §2540.202)

Nondiscriminatory Screening Criteria (45 CFR §2540.203)

Check Components (45 CFR §2540.204)
• The policy correctly specifies what NSCHC components are required: (1) a nationwide check of the 

NSOPW.gov, (2) a check of the individual's state of residence and state of service, and (3) a fingerprintbased check of the FBI.

• The policy identifies which AmeriCorps-approved sources will be used for all levels of NSCHC as listed in 

45 CFR § 2540.204.

• The policy explains the process used to determine the current first and last name used on a name-based 

check.

• The policy describes how the program determines the applicant's state of residence.

• If not using Truescreen, the policy includes a requirement to conduct a subsequent NSOPW.gov check if 

states/territories are not reporting when the initial check is run, OR a requirement to run statewide sex 

offender checks in the states/territories not reporting.

Sub Reference:

• The policy explains the timing requirement: that all checks are conducted, reviewed, and an eligibility 

determination made by the recipient no later than the day before the start date of work or service.

• The policy requires the full NSCHC to be conducted again if an individual's relationship with the 

organization is terminated (break in work or service) for a period of more than 180 days.

Sub Reference:

• The policy describes the process for staff to review results and make an eligibility determination, 

including documenting when this takes place.

• The policy ensures that staff requiring NSCHC are not responsible for reviewing and adjudicating their 

own check results.

• If using the AmeriCorps-approved vendors, the policy describes the process to determine eligibility if a 

vendor’s adjudication recommendation is 'not to recommend'.

• If not using Truescreen, the policy describes the process for resolving any hits that have the same name 

as the applicant on the NSOPW.gov check.

Sub Reference:

• The policy requires the program to obtain a person's consent before conducting the state and FBI 

components of the National Service Criminal History Check.

• The policy describes how notice is provided to the individual that selection into the program is 

contingent upon the organization’s review of the individual's NSCHC results.

• The policy requires that a program provide a reasonable opportunity for the individual to review and 

challenge the factual accuracy of a result before action is taken to exclude the individual from the 

position.

Review and Eligibility Determination / Adjudication (45 CFR §2540.205)

Procedures and Documentation (45 CFR §2540.206)

Timing (45 CFR §2540.205)
• The policy requires the program to provide safeguards to ensure the confidentiality of any information 

relating to the criminal history check, consistent with authorization provided by the applicant.

• The policy requires the program to maintain documentation of the NSCHC as grant records.

• The policy ensures that the individual is not charged for the cost of any component of a NSCHC, unless 

specifically approved by AmeriCorps.

Sub Reference:

• If the program uses any AmeriCorps' pre-approved NSCHC waivers (as listed in the NSCHC Manual, 

effective May 1, 2021), the policy correctly describes the terms of the pre-approved waivers used, and are 

the references current.

• If the program has any individual- or program-level waivers approved by AmeriCorps, whether expired 

or current, the policy references such waivers and requires that appropriate documentation be retained.

Sub Reference:

• The policy requires that at minimum one staff person who has some responsibility for NSCHC 

compliance take the AmeriCorps-designated e-Course annually on behalf of the organization and retain 

documentation of e-Course completion.

• The policy identifies staff position(s) with responsibility for the NSCHC process.

Sub Reference:

• If using an AmeriCorps-approved vendor Truescreen or Fieldprint, the policy supports management and 

continuity of the account(s), i.e. lists the individuals with account access, ensures access is transferred 

from exiting employees, references vendor contact information, etc.

Sub Reference:

• If applicable, the policy includes a process for monitoring sub-recipients and/or service locations if they 

are responsible for any part of the NSCHC process.

Sub Reference:

• The policy includes a process for being updated to ensure it reflects current regulations, guidance, and 

program practices, including the staff position(s) responsible.

References:

Notes:

Waivers (45 CFR §2540.207)

Training (Program-Specific Terms and Conditions)

AmeriCorps-Approved Vendor Accounts

Monitoring

Policy Maintenance
Recommendations for 

Improvement:

09.02.01 Has at least one staff member completed the required NSCHC e-course training within the past year?

References: Grant Specific Terms and Conditions: Section on National Service Criminal History Check Training

Notes:

Recommendations for 

Improvement:

09.03.01 Were all NSCHC records compliant?

Enter the number of issues found for each issue below. 

References: 45 CFR 2540.200-207

Total number of records with noncompliance.

Sub Reference:

• Missing NSOPW check

• Missing state of service check

• Missing state of residence check

• Missing FBI check

Sub Reference:

• NSOPW check not from approved source

• State check not from approved source

• FBI check not from approved source

Sub Reference:

• NSOPW check missing reporting jurisdictions

Sub Reference:

• Missing valid name documentation

The Certificate of Completion submitted is not dated within one day prior to the date of this request or within the past year of 

this request.

09.03 NSCHC Records

Check components (45 CFR § 2540.204)

Check sources (45 CFR § 2540.204)

NSOPW nationwide (45 CFR § 2540.204)

Name-based checks (45 CFR § 2540.204)

09.02 NSCHC Training
• NSOPW check name does not match name documentation

• Name-based state check name does not match name documentation

• Name-based FBI check name does not match name documentation

Sub Reference:

• NSOPW check not adjudicated on time

• State check not adjudicated on time

• FBI check not adjudicated on time

Sub Reference:

• NSOPW check not adjudicated

• State check not adjudicated

• FBI check not adjudicated

• Fieldprint adjudicated without viewing results

Sub Reference:

• Missing consent documentation

• Consent form not signed before state/FBI checks conducted

Sub Reference:

• Missing documentation of notice that selection is contingent on NSCHC results

Sub Reference:

• Truescreen NSOPW not in pass status and missing documentation candidate is eligible to serve/work 

• Truescreen state check not in pass status and missing documentation candidate is eligible to serve/work 

• Fieldprint check not cleared and missing documentation candidate is eligible to serve/work 

Sub Reference:

• Noncompliant with terms of approved NSCHC waiver

Sub Reference:

• Individual appears ineligible from NSCHC results

Sub Reference:

Other

Notes:

Recommendations for 

Improvement:

Timing (45 CFR § 2540.205)

Review and eligibility determination / adjudication (45 CFR §2540.205)

Consent (45 CFR § 2540.206)

Notice that selection contingent upon review of NSCHC results (45 CFR § 2540.206)

Documentation of eligibility if vendor's adjudication recommendation does not endorse the candidate (45 CFR § 2540.202; 45 CFR § 

2540.205)

Waiver (45 CFR § 2540.207)

Eligibility (45 CFR § 2540.202)

Other
Additional Monitoring Comments
Prohibited Activities

10.01.01 Do member/volunteer service activities align with their position descriptions/assignment plans?

References: General Prohibited Activities References 

General: 45 CFR 2540.100; 45 CFR 1226.8; 45 CFR 1226.10 

Exceptions: 45 CFR 1226.9

Notes:

Recommendations for 

Improvement:

10.01.02 Are members/volunteers, site supervisors, and prime staff aware of prohibited activities applicable to 

their respective programs?

References: General Prohibited Activities References 

General: 45 CFR 2540.100; 45 CFR 1226.8; 45 CFR 1226.10 

Exceptions: 45 CFR 1226.9

Notes:

Recommendations for 

Improvement:

10.01.03 Do prime staff provide appropriate training to members/volunteers on prohibited activities?

References: General Prohibited Activities References 

General: 45 CFR 2540.100; 45 CFR 1226.8; 45 CFR 1226.10 

Exceptions: 45 CFR 1226.9

Notes:

Recommendations for 

Improvement:

10.01.04 Do prime staff provide appropriate training to site supervisors on prohibited activities?

References: General Prohibited Activities References 

General: 45 CFR 2540.100; 45 CFR 1226.8; 45 CFR 1226.10 

Exceptions: 45 CFR 1226.9

Notes:

Recommendations for 

Improvement:

10.01.05 Do site supervisors provide appropriate oversight of the members/volunteers with regard to prohibited 

activities?

Monitoring Activity - Prohibited Activities

Prohibited Activties

10.01. PROHIBITED ACTIVITIES

OM Staff should include reasoning (e.g. examples, document references, interview responses, etc.) for all compliance 

determinations in the notes box below each question.
Prohibited Activities

References: General Prohibited Activities References 

General: 45 CFR 2540.100; 45 CFR 1226.8; 45 CFR 1226.10 

Exceptions: 45 CFR 1226.9

Notes:

Recommendations for 

Improvement:

10.01.06 Do prime staff provide appropriate monitoring and oversight of service sites with regard to prohibited 

activities?

References: General Prohibited Activities References 

General: 45 CFR 2540.100; 45 CFR 1226.8; 45 CFR 1226.10 

Exceptions: 45 CFR 1226.9

Notes:

Recommendations for 

Improvement:

10.01.07 Do interviews indicate that members/volunteers and prime staff do NOT engage in prohibited activities?

References: General Prohibited Activities References 

General: 45 CFR 2540.100; 45 CFR 1226.8; 45 CFR 1226.10 

Exceptions: 45 CFR 1226.9

Notes:

Recommendations for 

Improvement:

10.01.08 Does the prime grantee or sponsor have a policy on Prohibited Activities?

References: General Prohibited Activities References 

General: 45 CFR 2540.100; 45 CFR 1226.8; 45 CFR 1226.10 Exceptions: 45 CFR 1226.9 

Notes:

Recommendations for 

Improvement:

10.01.09 Is there any evidence that individuals involved in the project misuse authority or their position for 

personal financial gain or the gain of an immediate or close family member or business associate?

References: Annual General Terms and Conditions, 2 CFR 200.318(c)(1), FGP and SCP Terms and Conditions, RSVP 

Terms and Conditions, 45 CFR 2551.121, 45 CFR 2552.121, 45 CFR 2553.91, VISTA Memorandum of 

Agreement Notes:

Recommendations for 

Improvement:

10.01.10 Is there evidence the grantee is falsely enrolling service members?

References: AmeriCorps Annual General Terms and Conditions; Agency Fraud Risk Priority based on risk assessment
Prohibited Activities

Notes:

Recommendations for 

Improvement:

Additional Monitoring Comments
New to AmeriCorps

11.01.01 Review the sponsor’s/grantee’s chart of accounts. Can the sponsor/grantee segregate revenue and 

expenses by project or grant? 

If NO, describe the deficiency in the notes section below.

References: 2 CFR 200.302; 2 CFR 200.328

Notes:

Recommendations for 

Improvement:

11.01.02 Does the sponsor/grantee have a policy and procedure to manage Federal cash drawdowns?

References: 2 CFR 200.305

Notes:

Recommendations for 

Improvement:

If there is a policy and procedure to manage cash drawdowns, do they include the following minimum 

elements? 

• Cash is drawn on a reimbursement or ‘as-needed’ basis, and not drawn in advance of need

• The Non-Federal entity minimizes the time between drawing down and dispersal of cash 

• Procedural steps that outline the approval and drawdown process, including who is responsible for each 

action

References:

Notes:

Recommendations for 

Improvement:

11.01.04 Review the Segregation of Duties Worksheet filled out by the sponsor/grantee. 

Does there appear to be adequate segregation of duties amongst staff for key financial functions?

References: 2 CFR 200.303

Notes:

2 CFR 200.305

OM Staff should include reasoning (e.g. examples, document references, interview responses, etc.) for all compliance 

determinations in the notes box below each question.

11.01.03

Monitoring Activity - New to AmeriCorps Grantee

New to AmeriCorps Grantee

11.01: REPORTING
New to AmeriCorps

Recommendations for 

Improvement:

11.01.05 Does the sponsor's/grantee's written financial polices explicitly state the internal controls in place, 

consistent with the workbook's results?

References: 2 CFR 200.303

Notes:

Recommendations for 

Improvement:

Is the grantee compliant with the Standards for Documentation of Personnel Expenses (e.g. 

Timekeeping)? 

Consider the sponsor’s/grantee’s policies around documentation of personnel expenses and sample 

timesheet. Does the combination of the provided information reflect the necessary components for 

documentation of personnel expenses as outlined below? 

o Be supported by a system of internal control that provides reasonable assurance that charges are

accurate, allowable, and properly allocated.

o Incorporated into the official records of the organization

o Reasonably reflects the total activity for which employee is compensated

o Comply with the grantee's accounting policies and practices

• For an employee who is billed less than 100% to the grant, salary or wages are allocated to specific

activities or cost objectives

References:

Notes:

Recommendations for 

Improvement:

11.01.07 Does the sponsor/grantee have a procurement policy?

References: 2 CFR 200.317-327

Notes:

Recommendations for 

Improvement:

If there is a policy, does it include the following minimum elements? 

• Standards of conduct that cover at minimum conflicts of interest and disciplinary actions to be applied

for violations of such standards

• Delineation of purchase thresholds,

• Single source provisions, and

• Necessary affirmative steps to assure minority businesses, women's business enterprises, and labor

surplus area firms are used when possible

11.01.06

2 CFR 200.430, 2 CFR 200.431, 2 CFR 200.413(c), 2 CFR 200.416, 2 CFR 200.430(i)

• Charges to the grant for salaries and wages are based on records (e.g. timesheets) that accurately reflect the work

performed. These records must:

11.01.08
New to AmeriCorps

References:

Notes:

Recommendations for 

Improvement:

11.01.09 Does the grantee have a policy or procedure on how they will monitor their sites (subrecipients, host 

sites, service locations, operating sites, etc.) to ensure compliance with AmeriCorps and grant 

regulations? References: 2 CFR 200.332 (b, d, g-h)

Notes:

Recommendations for 

Improvement:

Does the policy describe:

• The reports, both financial and programmatic, that will be collected and reviewed by the grantee;

• How the grantee will follow-up and ensure that any findings or issues uncovered during an audit, site 

visit, or by other means are resolved; and

• How management decisions are issued for audit findings pertaining to the Federal award provided to 

the subrecipient from the pass-through entity. 

References:

Notes:

Recommendations for 

Improvement:

Is there documentation to show that the recipient maintains a procedure for the filing and adjudication of 

grievances in alignment with 45 CFR § 1225? Documentation should outline the following at minimum:

• Time frames for filing and response 

• Person who receives and responds to the complaints both informal (grantee personnel) and formal 

(EEOP Director of AmeriCorps or AmeriCorps designee) 

• Documentation required 

• Legal representation is allowed 

• Freedom from retaliation/reprisal 

• The process involved from initial filing, review, decisions made, corrective action, through close out 

References:

Notes:

Recommendations for 

Improvement:

Does the organization have a non-discrimination policy that includes all of the federally required 

protected classes as listed below? 

*NOTE:  Updated in the AmeriCorps Program Civil Rights and Non-Harassment Policy 11/7/23. Compliance 

should be determined based on grant award requirements. 

• Race  

2 CFR 200.317-327

11.02: Program Specific

11.02.01

11.01.10

2 CFR §200.332 (d);2 CFR §200.521

45 CFR 1225

11.02.02
New to AmeriCorps

• Color  

• National origin

• Gender/gender identity or expression/sex

• Age

• Religion

• Sexual orientation

• Disability

• Political affiliation

• Marital or parental status

• Reprisal*

• Genetic information  

• Military service  

• Pregnancy*

• Submission of a complaint*

References:

Notes:

Recommendations for 

Improvement:

Does the grantee notify members, community beneficiaries, applicants, program staff, and the public, 

including those with impaired vision or hearing, that it operates in accordance with federal and program 

requirements on non-discrimination? 

Does the policy summarize the requirements, note the availability of compliance history information, and 

explain the procedures for filing discrimination complaints with AmeriCorps? 

Does the policy include information on civil rights requirements, complaint procedures and the rights of 

beneficiaries in member/volunteer service agreements, handbooks, manuals, pamphlets, and post it in 

prominent locations, as appropriate?

Does the sponsor/grantee notify the public in recruitment material and application forms that it operates 

its program or activity subject to nondiscrimination requirements?

References:

Notes:

Recommendations for 

Improvement:

Does the grantee have a system to follow required timekeeping practices for their members/volunteers?

o Fundraising

o Member education and training

• Is there evidence that VISTAs, Summer Associates, and/or VISTA Leaders are serving full-time, as

defined by the host site? (Does the sponsor define full-time service? Does timekeeping

documentation reflect full-time service of members?)

For ASN: 

Member fundraising time is limited to 10% of the maximum allowable number of service hours, and member training is 

limited to 20% or less of the total aggregate agreed-upon member service hours in the program. Does the program have 

a process and corresponding timekeeping documentation for ensuring member hours are tracked and do not exceed the 

percentage limits for: 

• For VISTA:

AmeriCorps Annual General Terms and Conditions

11.02.03

AmeriCorps Annual General Terms and Conditions, relevant program regulations: 45 CFR Parts 2540 (ASN), 45 CFR 2551 

(SCP), 45 CFR 2552 (FGP), 45 CFR 2553 (RSVP), and 45 CFR 2556 (VISTA).

11.02.04
New to AmeriCorps

• Is there evidence that the grantee is documenting time attendance in relation to all variations of 

allowed Leave benefits for VISTA members? (Does timekeeping documentation show a way to 

document all variations of leave?)

o Display the actual hours served by each volunteer

o Are signed or validated by the individual volunteer and the responsible volunteer station supervisor 

(on the template, is there a place for signatures / certification?)

References:

Notes:

Recommendations for 

Improvement:

11.02.05 Do prime staff provide appropriate training to site supervisors on prohibited activities?

References: General: 45 CFR 2540.100/45 CFR 1226.8; 45 CFR 1226.10; 45 CFR 1226.11 (training); 2 CFR 200.303(c), 2 

CFR 200.329(a)

Exceptions: 45 CFR 1226.9

Notes:

Recommendations for 

Improvement:

11.02.06 If applicable, does the grantee/sponsor have a finalized template for subrecipient agreements?

References: 2 CFR 200.332

Notes:

Recommendations for 

Improvement:

Does the subrecipient agreement template contain all the required elements:

• Clear identification as a subaward

• Federal Award Identification

• All requirements imposed by the pass-through entity on the subrecipient so that the Federal award is 

used in accordance with Federal statutes, regulations and the terms and conditions of the Federal award

• Any additional requirements that the pass-through entity imposes on the subrecipient in order for the 

pass-through entity to meet its own responsibility to the Federal awarding agency including identification 

of any required financial and performance reports

• An approved federally recognized indirect cost rate negotiated between the subrecipient and the 

Federal Government or, if no such rate exists, either a rate negotiated between the pass-through entity 

and the subrecipient (in compliance with this part), or a de minimis indirect cost rate as defined in 

Â§200.414 Indirect (F&A) costs, paragraph (f)

•For AmeriCorps Seniors:

Does the grantee maintain timesheets or electronic time and attendance records that:

11.02.07

ASN - 45 CFR 2520.45 and 45 CFR 2530.50

ACS: 45 CFR 2552.51

VISTA: DVSA Sec. 104, 42 U.S.C. § 4954 (a), 45 CFR 2556.205, VISTA Member Handbook Chapter 1
New to AmeriCorps

• A requirement that the subrecipient permit the pass-through entity and auditors to have access to the 

subrecipient's records and financial statements as necessary for the pass-through entity to meet the 

requirements of this part; and  

• Appropriate terms and conditions concerning closeout of the subaward.  

References:

Notes:

Recommendations for 

Improvement:

11.02.08 If applicable, does the grantee/sponsor have a finalized template for service site/volunteer station 

agreements/MOU’s? (For ASN select Compliant; if there is no template, select Compliant and write in a 

Recommendation for Improvement.)

References: 45 CFR 2551.23

45 CFR 2552.23

45 CFR 2553.23

Notes:

Recommendations for 

Improvement:

11.02.09 Does the service site agreement template contain all the required elements (compliant and 

recommendation for improvement for ASN if no)? 

References: 45 CFR §2551.23(c)(2)

45 CFR 2552.23

45 CFR 2553.23

Notes:

Recommendations for 

Improvement:

11.02.10 (ASN Only) Does the grantee have a template for member service agreements? 

References: ASN Terms and Conditions

Notes:

Recommendations for 

Improvement:

Does the service agreement template contain all the required elements as follows (ASN only - N/A for 

VISTA and ACS)? 

• Description of the member’s role

• The minimum number of service hours (as required by statute) and other requirements (as developed 

by the recipient) necessary to successfully complete the term of service and to be eligible for the 

education award

2 CFR §200.332 (a); 2 CFR § 200.344

11.02.11
New to AmeriCorps

• The amount of the education award being offered for successful completion of the terms of service in 

which the individual is enrolling

• Standards of conduct, as developed by the recipient or sub recipient

• The list of prohibited activities, including those specified in the regulations at 45 CFR § 2520.65

• The text of 45 CFR §§ 2540.100(e)-(f), which relates to Nonduplication and Nondisplacement

• The text of 45 CFR §§ 2520.40-.45, which relates to fundraising by members; 

• Requirements under the Drug-Free Workplace Act (41 U.S.C. § 701 et seq.)

• Civil rights requirements, complaint procedures, and rights of beneficiaries

• Suspension and termination rules

• The specific circumstances under which a member may be released for cause

• Grievance procedures; and 

• Other requirements established by the recipient.

References:

Notes:

Recommendations for 

Improvement:

Does the grantee recognize AmeriCorps support? 

• Are projects visually identified as AmeriCorps (including, but not limited to logos, websites, social media, 

service gear and clothing) and following AmeriCorps brand guidelines?

• Are members provided information that projects are part of AmeriCorps?

• Are there alterations to AmeriCorps logos or other brand identities? If yes, did the grantee receive prior 

written approval from AmeriCorps?

• If applicable, do agreements with subsites explicitly state the program is an AmeriCorps program?

References:

Notes:

Recommendations for 

Improvement:

11.02.13 Has the VISTA Project Director completed the VISTA Sponsor Orientation and have site supervisors been 

adequately trained to manage members by the sponsor?

References: Memorandum of Agreement

Notes:

Recommendations for 

Improvement:

11.02.14 Does the grantee/sponsor have a policy and procedure in place regarding the provision of reasonable 

accommodation for members and staff to ensure accessibility as per the federal requirements?

11.02.12

General Terms and Conditions

ASN Terms and Conditions
New to AmeriCorps

References: 45 CFR 1203, 45 CFR 1214, 45 CFR 1232, Rehabilitation Act of 1973: Sections 504, 508, Program Specific 

Terms and Conditions, Americans with Disabilities Act of 1990

Notes:

Recommendations for 

Improvement:

11.02.15 Does the sponsor/grantee have a system (a plan or process) in place for ensuring accessibility to persons 

with Limited English Proficiency?  

References: General Terms and Conditions, Executive Order 13166, 67 FR 64604, Title VI, Civil Rights Act 1964: 

Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons

Notes:

Recommendations for 

Improvement:

11.03.01 Does the organization have a policy or procedure describing the internal process for conducting NSCHC?

References:

Notes:

Recommendations for 

Improvement:

Does the NSCHC policy or procedure cover all recommended topics, as applicable?

The policy correctly explains who is subject to the NSCHC process (as applicable to the grant/program).

The policy correctly outlines the eligibility criteria / describes ineligible individuals as listed in 45 CFR § 

2540.202.

Grantees may establish screening criteria beyond the NSCHC eligibility requirements specified in 45 CFR § 

2540.202. If establishing screening criteria beyond the NSCHC eligibility requirements, the policy requires 

that the program ensure suitability criteria are consistent with state and Federal Civil Rights and 

nondiscrimination laws.

The policy correctly specifies what NSCHC components are required: (1) a nationwide check of the 

NSOPW.gov, (2) a check of the individual's state of residence and state of service, and (3) a fingerprintbased check of the FBI.

The policy identifies which AmeriCorps-approved sources will be used for all levels of NSCHC as listed in 

45 CFR § 2540.204.

The policy explains the process used to determine the current first and last name used on a name-based 

check.

The policy describes how the program determines the applicant's state of residence.

If not using Truescreen, the policy includes a requirement to conduct a subsequent NSOPW.gov check if 

states/territories are not reporting when the initial check is run, OR a requirement to run statewide sex 

offender checks in the states/territories not reporting.

The policy explains the timing requirement: that all checks are conducted, reviewed, and an eligibility 

determination made by the recipient no later than the day before the start date of work or service.

The policy requires the full NSCHC to be conducted again if an individual's relationship with the 

organization is terminated (break in work or service) for a period of more than 180 days.

11.03: NSCHC

11.03.02
New to AmeriCorps

The policy describes the process for staff to review results and make an eligibility determination, including 

documenting when this takes place.

The policy ensures that staff requiring NSCHC are not responsible for reviewing and adjudicating their 

own check results.

If using the AmeriCorps-approved vendors, the policy describes the process to determine eligibility if a 

vendor’s adjudication recommendation is 'not to recommend'.

If not using Truescreen, the policy describes the process for resolving any hits that have the same name as 

the applicant on the NSOPW.gov check.

The policy requires the program to obtain a person's consent before conducting the state and FBI 

components of the National Service Criminal History Check.

The policy describes how notice is provided to the individual that selection into the program is contingent 

upon the organization’s review of the individual's NSCHC results.

The policy requires that a program provide a reasonable opportunity for the individual to review and 

challenge the factual accuracy of a result before action is taken to exclude the individual from the 

position.

The policy requires the program to provide safeguards to ensure the confidentiality of any information 

relating to the criminal history check, consistent with authorization provided by the applicant.

The policy requires the program to maintain documentation of the NSCHC as grant records.

The policy ensures that the individual is not charged for the cost of any component of a NSCHC, unless 

specifically approved by AmeriCorps.

If the program uses any AmeriCorps' pre-approved NSCHC waivers (as listed in the NSCHC Manual, 

effective May 1, 2021), the policy correctly describes the terms of the pre-approved waivers used, and are 

the references current.

If the program has any individual- or program-level waivers approved by AmeriCorps, whether expired or 

current, the policy references such waivers and requires that appropriate documentation be retained.

The policy requires that at minimum one staff person who has some responsibility for NSCHC compliance 

take the AmeriCorps-designated e-Course annually on behalf of the organization and retain 

documentation of e-Course completion.

The policy identifies staff position(s) with responsibility for the NSCHC process.

If using an AmeriCorps-approved vendor Truescreen or Fieldprint, the policy supports management and 

continuity of the account(s), i.e. lists the individuals with account access, ensures access is transferred 

from exiting employees, references vendor contact information, etc.

If applicable, the policy includes a process for monitoring sub-recipients and/or service locations if they 

are responsible for any part of the NSCHC process.

The policy includes a process for being updated to ensure it reflects current regulations, guidance, and 

program practices, including the staff position(s) responsible.

References:

Notes:

Recommendations for 

Improvement:

Do the grantee’s responses to the NSCHC Record Review Form align with the submitted NSCHC policy 

when it comes to the following NSCHC components? 

• Process for obtaining consent 

11.03.03
New to AmeriCorps

• Process for running each check (vendor / repository)

• Process for documenting adjudication

References:

Notes:

Recommendations for 

Improvement:

Does the submitted NSCHC record demonstrate implementation of the organization’s NSCHC policy when 

it comes to the following NSCHC components? 

• Process for obtaining consent

• Process for running each check (vendor / repository)

• Process for documenting adjudication

References:

Notes:

Recommendations for 

Improvement:

Are all components of the submitted NSCHC record compliant?

Missing NSOPW check

Missing state of service check

Missing state of residence check

Missing FBI check

NSOPW check not from approved source

State check not from approved source

FBI check not from approved source

NSOPW check missing reporting jurisdictions

Missing valid name documentation

NSOPW check name does not match name documentation

Name-based state check name does not match name documentation

Name-based FBI check name does not match name documentation

NSOPW check not adjudicated on time

State check not adjudicated on time

FBI check not adjudicated on time

NSOPW check not adjudicated

State check not adjudicated

11.03.04

11.03.05
New to AmeriCorps

FBI check not adjudicated

Fieldprint adjudicated without viewing results

Missing consent documentation

Consent form not signed before state/FBI checks conducted

Missing documentation of notice that selection is contingent on NSCHC results

Truescreen NSOPW not in pass status and missing documentation candidate is eligible to serve/work 

Truescreen state check not in pass status and missing documentation candidate is eligible to serve/work 

Fieldprint check not cleared and missing documentation candidate is eligible to serve/work 

Noncompliant with terms of approved NSCHC waiver

Individual appears ineligible from NSCHC results

Other

References:

Notes:

Recommendations for 

Improvement:

11.03.06 Has at least one staff member completed the required NSCHC e-course training within the past year?

The grant recipient and, if applicable, any sampled subrecipients must each provide at least one staff References: Grant Specific Terms and Conditions: National Service Criminal History Check Training

Notes:

Recommendations for 

Improvement:

11.03.07 Does the grantee utilize the AmeriCorps approved vendors Fieldprint and TrueScreen?

References:

Notes:

Recommendations for 

Improvement:

45 CFR 2540 200-207

Additional Monitoring Comments