2017 Terms and Conditions for Training and Technical Assistance
 

Commission Investment Fund Grants
 

Updated February 12, 2018
 

These Corporation for National & Community Service (CNCS) Grant Program 

Specific Terms and Conditions and the General Terms and Conditions, are binding 

on the recipient. 

TABLE OF CONTENTS 

Section Section Title Page 

I. Changes from the 2016 Terms and Conditions for Commission Investment 

Fund Grants 

2 

II. Definitions 2 

III. Budget and Programmatic Changes 2 

IV. Reporting Requirements 3 

V. Award Period and Incremental Funding 4 

VI. Program Income 5 

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I.	 CHANGES FROM THE 2016 TERMS AND CONDITIONS FOR 

COMMISSION INVESTMENT FUNDS GRANTS
 

The following revision was made to the original 2017 Commission Investment Fund 

Grant Terms and Conditions: 

Section IV – Deleted the requirement to submit an annual progress report. Corrected 

Section IV.D., noting only a final progress report is required. 

The changes listed below were the original changes noted as changes from the 2016 

Commission Investment Fund Grant Terms and Conditions: 

Section III.B.1. – Updated the language regarding pre-approval of costs.
 

Section IV.B. – Added an additional financial reporting period.
 

Section IV.A. – Changed reporting requirements for progress reports.
 

Section V. – Changed the award period to a two year period.
 

Section VI. – Revised the language related to program income and deleted the excess
 

program income section.
 

Added Section VII – National Service Criminal History Check Training.
 

All references to subrecipients have been removed because subgranting is 

unallowable for these grants. All references to grantee share of funds have been 

removed because match is not required for CIF grants. All references to national 

criminal history checks and training have been removed because the checks are 

not applicable and training not required for the CIF grants. 

II.	 DEFINITIONS 

A.	 Recipient, for the purposes of this agreement, means the direct recipient 

of this award. The recipient is legally accountable to CNCS for the use of 

award funds and is bound by the provisions of the award. The recipient is 

responsible for ensuring compliance with all applicable Federal 

requirements, including the CNCS General Terms and Conditions, these 

specific terms and conditions, regulations applicable to the program, and 

the NCSA. 

B.	 Program refers to the activities supported under the award. 

C.	 NCSA means the National and Community Service Act of 1990, as 

amended. See 42 U.S.C. §§ 12501-12657. 

III. BUDGET AND PROGRAMMATIC CHANGES 

A.	 Programmatic Changes. The recipient must first obtain the prior written 

approval of the AmeriCorps Program Office before making any of the 

following changes: 

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1.	 Changes in the scope, objectives or goals of the program, whether 

or not they involve budgetary changes. 

2.	 Entering into contracts for activities funded by the award, but not 

identified or included in the approved application and/or award. 

B.	 Budgetary Changes. The recipient must obtain the prior written approval 

of CNCS’s Office of Grants Management before deviating from the 

approved budget in any of the following ways: 

1.	 Specific Costs Requiring Prior Approval before Incurrence under 

the uniform administrative requirement, cost principles, and audit 

requirements for Federal awards at 2 CFR Parts 200 and 2205. 

Certain cost items in 2 CFR Parts 200 and 2205 require approval of 

the awarding agency for the cost to be allowable such as pre-award 

costs. Please ensure you consult the regulations prior to incurring 

costs to ensure allowability. 

2.	 Purchases of Equipment over $5,000 using award funds, unless 

specified in the approved application and budget. 

3.	 Unless the CNCS share of the award is $50,000 or less, changes to 

cumulative and/or aggregate budget line items that amount to 10 

per cent or more of the total budget must be approved in writing in 

advance by CNCS. Recipients may transfer funds among approved 

direct cost categories when the cumulative amount of such 

transfers does not exceed 10 percent of the total budget. 

C.	 Approvals of Programmatic and Budget Changes. CNCS’s Grants 

Officers are the only officials who have the authority to alter or change the 

terms and conditions or requirements of the award. Grants Officers will 

execute written amendments, and recipients should not assume approvals 

have been granted unless documentation from the Grants Office has been 

received. Programmatic changes also require final approval of CNCS’s 

Office of Grants Management after written recommendation for approval 

is received from the Program Office. 

IV.	 REPORTING REQUIREMENTS 

The recipient is responsible for timely submission of periodic financial and 

progress reports during the project period and a final financial report. 

A.	 Financial Reports. The recipient shall complete and submit financial 

reports in eGrants (Financial Status Reports on menu tree) to report the 

status of all funds. The recipient must submit timely cumulative financial 

reports in accordance with CNCS guidelines according to the following 

schedule: 

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Due Date	 Reporting Period Covered 

January 31 Start of award through December 31 

July 31 January 1 – June 30 

January 31 July 1 – December 31 

The recipient must submit the Federal Financial Report (FFR) - Cash 

Transactions Report on a quarterly basis to the Department of Health and 

Human Services Payment Management System per the Electronic Funds 

Transfer Agreement. 

B.	 Requests for Extensions. Each recipient must submit required reports by 

the given dates. Extensions of reporting deadlines will be granted only 

when 1) the report cannot be furnished in a timely manner for reasons, in 

the determination of CNCS, legitimately beyond the control of the 

recipient, and 2) CNCS receives a written request explaining the need for 

an extension before the due date of the report. 

Extensions of deadlines for Financial Reports may only be granted by the 

Office of Grants Management, and extensions of deadlines for Progress 

Reports may only be granted by the AmeriCorps Program Office. 

C. Final Financial Reports. A recipient must submit, in lieu of the last 

semi-annual financial report, a final financial report. This final report is 

due no later than 90 days after the end of the project period. 

D.	 Final Progress Reports. A recipient must submit a final project report. 

This final progress report is due no later than 90 days after the end of the 

project period. 

V. AWARD PERIOD AND INCREMENTAL FUNDING 

For the purpose of the award, the project period is the complete length of time the 

recipient is proposed to be funded to complete approved activities under the 

award. A project period may contain one or more budget periods. A budget 

period is a specific interval of time for which federal funds are being provided to 

fund a recipient’s approved activities and budget. 

Unless otherwise specified, the award covers a two year project period. In 

approving a multi-year project period, CNCS generally makes an initial award for 

the first year of operation. Additional funding is contingent upon satisfactory 

performance, a recipient’s demonstrated capacity to manage an award and comply 

with award requirements, and the availability of Congressional appropriations. 

The project period and the budget period are noted on the award document. 

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VI.	 PROGRAM INCOME 

A.	 Program Income: Income, including fees for service earned as a direct 

result of the award-funded program activities during the award period, 

must be retained by the grantee and be deducted from total claimed costs 

and noted on the Federal financial report. 

B.	 Fees for Service. When using assistance under this award, the recipient 

may not enter into a contract for or accept fees for service when: 

1.	 The service benefits a for-profit entity, 

2.	 The service falls within the other prohibited activities set forth in 

these award provisions, or 

3.	 The service violates the provisions of 42 U.S.C. § 12637 – 

Nonduplication and Nondisplacement. 

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