Fiscal Year 2023 AmeriCorps Seniors Workforce Development Sample Budget Narrative – Not for Replication Page 1 of 3

Fiscal Year 2023 AmeriCorps Seniors Workforce Development

SAMPLE BUDGET NARRATIVE

Non-Stipended Program

This resource is for reference only, not for replication.

Section I. Volunteer Support Expenses 

A. Project Personnel Expenses 

Position/Title -Qty -Annual Salary -% Time CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Project Director - 1 FTE @ $56,000 annually: - 1 person(s) at 56000 each 

x 100 % usage

56,000 0 56,000 0

Project Assistant - 0.25 FTE @ $33,800 annually: - 1 person(s) at 33800 

each x 25 % usage

8,450 0 8,450 0

Data Specialist - 0.6 FTE @ 38,660 annually: - 1 person(s) at 38660 each 

x 60 % usage

23,196 0 23,196 0

Category Totals 87,646 0 87,646 0

B. Personnel Fringe Benefits 

Item -Description CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

FICA: 7.65% of total salaries 6,705 0 6,705 0

Health Insurance: PD - 11.4% of salary (6384), PA - 18.2% of salary 

(1538), DS - 17% of salary (3943)

11,865 0 11,865 0

Retirement: 5.5% of total salaries 4,821 0 4,821 0

Life Insurance: $678 annual premium per person for basic benefit. 

(Employees cover costs for expanded coverage.) x 1.85 FTE

1,254 0 1,254 0

Workers Comp: Workers Comp: Based on 2.27% of salaries 1,990 0 1,990 0

Category Totals 26,635 0 26,635 0

C. Project Staff Travel 

Local Travel 

Purpose -Calculation CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Staff travel for site visits, project material distribution, recruitment, etc: 

Average 200 mi/month x $.55/mi (per organizational policy)

1,320 0 1,320 0

Category Totals 1,320 0 1,320 0

Long Distance Travel 

Purpose -Destination -Other Travel -Trans. Amount -Meals/ Lodging CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

PD travel to CNCS-sponsored TTA: per diem - $45/day x 3 days; lodging -

$106 x 2 nights; round trip airfare - $191; local transportation - $50 

(estimated) - Meals/Lodging 347 Trans 241 Other 0

588 0 588 0

Category Totals 588 0 588 0

D. Equipment 

Item/Purpose -Qty -Unit Cost CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Category Totals 
Fiscal Year 2023 AmeriCorps Seniors Workforce Development Sample Budget Narrative – Not for Replication Page 2 of 3

E. Supplies 

Item/ Purpose -Calculation CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Basic office supplies, copier paper, toner and ink cartridges, folders, etc: 

Average $85 per month (based on historical data for similar programs)

1,020 0 1,020 0

Postage: Estimated 75 pieces per month at .60 per piece 540 0 540 0

Laptop, mouse, keyboard, external monitor, printer for PD: estimated $750 750 0 750 0

Program Supplies: program materials for service delivery (avg cost 

$50/month per site x 13 sites 

7,800 0 7,800 0

Category Totals 10,110 0 10,110 ,0

F. Contractual and Consultant Services 

Purpose -Calculation CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Photocopier rental and maintenance contract: $136/month x .15 (1.85 FTE 

allocated to this project of 12 total staff) 

0 245 245 0

Payroll Services: $35 monthly fee to process payroll x .25 (3 individuals 

allocated to this project of 12 total staff - payroll based on individuals rather 

than FTE) 

0 105 105 0

Category Totals 0 350 350 0

I. Other Volunteer Support Costs 

Item CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Criminal Background Check: 0 0 0 0

National Service Criminal History Checks for 3 new staff - $56: 168 0 168 0

Technology: office phones, internet, cell phone service @ $360/month x 

.15 (1.85 FTE allocated to this project of 12 total staff):

0 648 648 0

Office space rent at $766/month x .15 (1.85 FTE allocated to this project of 

12 total staff):

0 1,379 1,379 0

Volunteer engagement (recruitment, management) workshops for 2 staff 

($250/pp):

500 0 500 0

Requested Amount Year 2 563,902 62,656 626,558

Requested Amount Year 3 563,902 62,656 626,558

Category Totals 1,128,472 127,339 1,255,811 0

J. Indirect Costs 

Calculation -Rate Type -Rate -Rate Claimed -Cost Basis CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Provisional: Total Direct Costs: Provisional rate of 20% of total direct Year 

1 costs (381,962); claiming 18% of total direct costs with a rate of 20 and a 

rate claimed of 18

31,329 83,923 115,252 0

Category Totals 31,329 83,923 115,252 0

Section Totals 1,286,100 211,612 1,497,712 0

PERCENTAGE 85.87% 14.13%

Section II. Volunteer Expenses 

A. Stipends

Item -Description CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Corporation Funded: - x 0 0 0 0

Non-Corporation Funded: - x 0 0 0 0

Non-Stipended: - x 0 0 0 0

Category Totals 0 0 0 0
Fiscal Year 2023 AmeriCorps Seniors Workforce Development Sample Budget Narrative – Not for Replication Page 3 of 3

B. Other Volunteer Costs 

Item -Description CNCS 

Share 

Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Meals: Rate at 4 local sites for meals to volunteers following service, based 

on historical costs at sites (avg $6/meal x 28 vols x 100 meals/year per vol)

12,600 4,200 16,800 0

Uniforms: branded uniforms and ID badges for 76 volunteers (avg $11 

each)

836 0 836 0

Insurance: required volunteer insurance, quoted premium (4237) 4,237 0 4,237 0

Recognition: lunch event: for 76 volunteers: Facility rental: $400, Meals: 

$22.75/person, Gift: $20/volunteer

3,249 400 3,649 0

Volunteer Travel: Volunteer mileage reimbursement at .55 per mile (per 

organizational policy) with a cap of $55 a month x 76 volunteer 

4,180 0 4,180 0

Physical Examinations 0 0 0

Participant allowance: $4,000 per volunteer 304,000 0 304,000

Participant incentive for achieving retention and placement milestones 

(estimated 90% of 76 @ $150 each)

10,260 0 10,260

Monthly employment retention workshops for successfully employed 

Seniors ($15 per participant for workshop materials x estimated 25 

successfully placed volunteers x 12 months)

4,500 0 4,500 0

Category Totals 343,862 4,600 348,462 0

Section Totals 343,862 4,600 348,462 0

PERCENTAGE 98.68% 1.32%

Budget Totals 1,629,962 216,212 1,846,174 0

PERCENTAGE 88.29% 11.71%

Required Match 10.00%

Source of Funds 

Section Description 

Section I. Volunteer Support Expenses $202,412 in cash resources is secured by (private) legal applicant's general operating funds.

Section II. Volunteer Expenses $13,800 in in-kind resources is secured by (private) volunteer stations ($4,200 x 3 years) and 

community partners ($400 x 3 years).