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Commission Support Grants 

Grantee Progress Report Instructions

How will the Corporation use the information reported? 

The Commission Support Grants Grantee Progress Report (GPR) provides information for CNCS staff to 

monitor grantee progress and to respond to requests from Congress and other stakeholders. Some 

information provided in your GPR may be used by CNCS’s Office of Public Affairs to promote service. 

Program staff will use the information you provide to identify trends and issues that may lead to 

changes in policies and procedures, allocation of training and technical assistance, or opportunities for 

peer learning. 

What are the components of the GPR? 

The Commission Support Grants Grantee Progress Report consists of three sections: Demographic 

Information, Performance Measures, and Narratives. 

Please complete the report using eGrants (http://www.nationalservice.gov/egrants/), the Corporation’s 

integrated, secure, web-based system for applications, and follow these instructions. 

When is the GPR due? 

The GPR is due on March 31, 2019.* 

If you cannot meet the submission deadline for the progress report, you must request an extension from 

your Program Officer. Requests for extensions may be granted when: 

1. The report cannot be finished in a timely manner for reasons legitimately beyond the control 

of the grantee, and 

2. CNCS receives a request explaining the need for an extension before the due date of the 

report. 

*If 2018 was the last year of the project period, the GPR is due 90 days after the end of the project 

period, inclusive of any no-cost extensions. 

Selecting the Right GPR 

After logging into eGrants, click the “Progress Report” link in the lower right corner of the screen. 
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You will see a list of possible progress reports for each of your existing grants. Find the grant number 

that includes the 2018 grant year, and expand the list by clicking on the orange arrow key to the right of 

the grant number. 

Find the progress report with the 3/31/19 due date and click on the “edit” link. You will be taken to the 

main progress report screen. 

Reporting Period 

The reporting period is from January 1, 2018 through December 31, 2018. Note that this progress 

report covers the specified reporting period only. The report is not cumulative for the entire three-year 

grant period and should not include data already reported in past end-of-year GPRs. 

If you have demographic or performance measurement data from the previous reporting period that 

were not included in the prior GPR (i.e., noted as “ongoing” on prior report due to continuing program 

activities/data collection), please include these data in the “actuals” fields of the current GPR. Provide a 

note of explanation as described in the sections below that clearly explains which data correspond to 

which year. 

Data submitted in the Progress Report must be valid (i.e., the data collected and reported must 

accurately align with the performance measure instructions, approved program design, and grant 

application) and verifiable (i.e., the grantee must be able to demonstrate the data are accurate). Source 

documentation that supports the reported results must be maintained as grant records. 
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General Information Tab 

This tab displays information for the progress report you have selected. Check the reporting period start 

and end dates, as well as the due date, to ensure you have selected the correct report. If you have not 

selected the correct report for the reporting period and due date, click the “Cancel” button and select 

the correct report. If you have selected the correct report, click the “Begin” button to open the progress 

report. If you return to this tab after starting the report, you will see a “Continue Working” button that 

allows you to open the report that is in progress. 

Open amendments may interfere with data entry in the GPR. If you have amendments currently in 

process on any of your grants, please work with your Program Officer or Grants Officer to get those 

amendments awarded or withdrawn before you start entering data into the GPR. Also, it is best to avoid 

initiating any new amendments while you are entering data into the GPR (i.e., after you open the GPR 

for the first time, but prior to submitting the GPR to CNCS); amendments awarded during the GPR dataentry process may result in the need to re-enter all of the data from scratch. 

A summary table at the bottom of this tab allows you to see all past reports associated with your grant 

and to view or print a PDF version of these reports. 
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Demographics Tab 

This tab contains a list of indicators of interest to CNCS. You are required to report on the following: 

 Number of episodic volunteers recruited, trained, or coordinated by the commission 

 Number of ongoing volunteers recruited, trained, or coordinated by the commission 

 Number of disasters to which the commission responded 

 Number of individuals receiving assistance from commission during a disaster 

 Number of new applicants that applied to the commission’s AmeriCorps competition (new is 

defined as an organization that has never received funding from AmeriCorps State and National 

in your state) 

 Total dollars leveraged from community or private sector sources in support of the goals of the 

State Service Plan 

Enter a numerical value in each field; do not enter decimals or punctuation. If you do not collect data on 

an indicator, enter a zero (0) in that field. The progress report cannot be submitted until there is a 

numerical value, including zero, entered in every field on this tab. 

Ensure that counts are not duplicated and only represent the direct efforts of the commission (not the 

work of subgrantees). Demographic data reported should not be duplicated in any other CNCS grantee 

progress reports including, but not limited to, AmeriCorps State and National, Volunteer Generation 

Fund, Commission Investment Fund, VISTA or Senior Corps progress reports. 

If you have demographic data from the previous reporting period that was not included in the prior year 

GPR, please include this data in the current GPR. Provide a note in the Grantee Note field clearly 

explaining which data correspond to which year. For example, if you are reporting “Number of episodic 

volunteers recruited, trained, or coordinated” with data from two grant years, your explanation would 

read as follows: The number of 100 total episodic volunteers includes 80 volunteers from the current year 

and 20 volunteers from the previous year due to additional data that was collected after the last GPR 

submission.

Click “Next” to proceed to the next tab.
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Performance Measures Tab 

Each performance measure panel contains a chart showing each output and outcome for the 

performance measure. For each output and outcome, enter a numerical value documenting progress 

toward the target. Round any decimals to the nearest whole number. Note: Enter “0” in the Amount 

field. If you do not enter “0” in the Amount field as required, the GPR will be returned to you for 

revision.

When you have entered all data for one performance measure, check the “Done with Section” box. This 

will cause a green checkmark to appear on the accordion panel when it is collapsed, signaling that you 

are done entering data in this panel. 

Once data have been entered for each performance measure, click the “Calculate” button at the bottom 

of the page. This will enable eGrants to calculate the percent of target in the “Progress” column. 

An explanation is required for any output or outcome measure for which one or more of the following is 

true: 

 The actual is lower than the target value;* 

 The actual greatly exceeds the target value (i.e., by 400% or more);

 Data from the previous grant year that were not reported on the previous GPR have been 

included in the reported actuals. 

The content of the explanations should be as follows: 
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Situation Required Explanation 

Actual that is lower than 

the target value* 

Reason(s) why the target was not met. 

note this in the explanation.

If activities are still ongoing, please 

Actual that exceeds the 

target value by 400% or 

more 

Reason(s) why the actual value is significantly higher than originally 

projected. It must be clear in the explanation that no data were doublecounted and that all data are directly attributable to commission activities.

Data included that were 

not reported in the 

previous grant year 

Indicate what numerical portion of the actual value corresponds to the 

current grant year vs. the previous grant year. Only data that were NOT 

already reported on the previous year’s GPR should be included here.

*If you include performance measurement data from the previous year that were not reported in the 

prior GPR (i.e., noted as “ongoing” on prior report due to continuing activities and/or data collection), it 

may appear that targets for the current year were met when they actually were not. Explanations 

should be provided for any output or outcome where the actual value for the CURRENT grant year is 

lower than the target value. 

Performance measurement data reported in this GPR should not be duplicated in any other CNCS 

grantee progress report submitted by the commission, including but not limited to, AmeriCorps State 

and National grant, Commission Support Grant, Commission Investment Fund, Volunteer Generation 

Fund, VISTA, or Senior Corps progress reports. 

The progress report cannot be submitted unless all required data have been entered. 

Click “Next” to go to the next tab.

Narratives Tab 
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Click on the accordion panels to enter narratives. When accordion panels are closed, green check marks 

indicate that text has been entered in the text box. Text must be entered in every narrative field before 

submitting the GPR. For fields that are not required, if not providing narrative, enter “NA” in the text 

box. 

Provide the following narratives: 

Summary of Results and Accomplishments (Required): Provide a brief summary of the Commission’s 

most important accomplishments during the year (up to three). 

Performance Management (Required): Describe how the Commission has collected data about its own 

processes or outcomes (as depicted in the logic model and State Service Plan) to inform continuous 

improvement, including but not limited to data from the Commission’s performance measure. Describe 

what the Commission learned from the data it collected. What Commission activities are working well, 

and what changes will the Commission make to improve its processes and/or outcomes in the coming 

year? 

Collaboration and Sustainability (Required): Describe the outcomes of ongoing efforts or special 

initiatives that involved convening and/or collaborating with the CNCS state offices, multi-state 

AmeriCorps programs, AmeriCorps VISTA, AmeriCorps NCCC, Senior Corps, state education agencies, 

state networks of volunteer centers, and/or other volunteer service organizations within the state. 

Monitoring (Required): Describe the trends the Commission has observed for compliance issues and 

corrective actions. Do not describe monitoring findings for every subgrantee; rather, summarize the 

type and frequency of compliance findings and corrective actions across the portfolio. 

Other Narratives (Optional): Enter demographic explanations as directed elsewhere in these 

instructions. If required narrative explanations in other sections of the GPR exceeded character limits, 

provide overflow explanations here. 

Promising Practices (Optional): Describe no more than one promising practice, in no more than one of 

the following areas, that may be shared with other State Commissions: AmeriCorps Grant Outreach and 

Selection, Compliance and Performance, Collaboration and Sustainability. 

Click “Next” to go to the next tab.
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Summary Tab 

This tab provides a summary of the data entered in previous tabs. 

From this tab, you can view or print all text and data entered into the GPR by clicking “Print PPR

Summary.” To print all notes entered in the GPR, click “Print Complete Note History.”

To comment on this summary, enter text in the “Overall Grantee Note” text box. 

Submitting the GPR 

When all data have been entered into the progress report, go to the Summary Tab and click the 

“Grantee – Submit to CNCS” button.