Fiscal Year 2024 AmeriCorps Seniors RSVP Sample Budget Narrative – Not for Replication Page 1 of 4

Fiscal Year 2024 AmeriCorps Seniors RSVP

SAMPLE BUDGET NARRATIVE

This resource is for reference only, not for replication.

Section I. Volunteer Support Expenses 

A. Project Personnel Expenses 

Position/Title -Qty -Annual Salary -% Time CNCS Share Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Project Director - 1 FTE @ $66,000 annually: - 1 person(s) at 66,000 each 

x 100 % usage: - 1 person(s) at 66,000 each x 100 % usage 66,000 0 66,000 0

Project Assistant - 0.55 FTE @ $43,800 annually: - 1 person(s) at 43,800 

each x 55 % usage: - 1 person(s) at 43,800 each x 55 % usage 24,090 0 24,090 0

Data Specialist - 0.4 FTE @ 48,660 annually: - 1 person(s) at 48,660 each 

x 40 % usage: - 1 person(s) at 48,660 each x 40 % usage 0 19,464 19,464 0

Category Totals 90,090 19,464 109,554 0

B. Personnel Fringe Benefits 

Item -Description CNCS Share Grantee 

Share 

Total 

Amount 

Excess 

Amount 

FICA: 7.65% of total compensation (all budgeted staff) 6,892 1,489 8,381 0

Health Insurance: PD - 11.4% of salary (7,524), PA - 18.2% of salary 

(4,384), DS - 17% of salary (3,309) 11,908 3,309 15,217 0

Retirement: 5.8% of total compensation (all budgeted staff) 5,225 1,129 6,354 0

Life Insurance: $778 annual premium per person for basic benefit. 

(Employees cover costs for expanded coverage.) x 1.95 FTE 1,206 311 1,517 0

Workers Comp: Workers Comp: Based on 2.37% of compensation (all 

budgeted staff) 2,135 461 2,596 0

Category Totals 27,366 6,699 34,065 0

C. Project Staff Travel 

Local Travel 

Purpose -Calculation CNCS Share Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Staff travel (PD and PA) for site visits, project material distribution, 

recruitment, etc: Average 300 mi/month x $.675/mi (per organizational 

policy)

2,430 0 2,430 0

Category Totals 2,430 0 2,430 0

Long Distance Travel 
Fiscal Year 2024 AmeriCorps Seniors RSVP Sample Budget Narrative – Not for Replication Page 2 of 4

Purpose -Destination -Other Travel -Trans. Amount -Meals/ Lodging CNCS Share Grantee 

Share 

Total 

Amount 

Excess 

Amount 

PD and PA travel to CNCS-sponsored TTA (annual convening): per diem -

$79/day x 4 days (@ 75% on first and last days); lodging - $258 x 3 nights; 

round trip airfare - $303; local transportation - $50 (est) - Meals/Lodging 

2,101 Trans 706 Other 0

2,500 307 2,807 0

Category Totals 2,500 307 2,807 0

D. Equipment 

Item/Purpose -Qty -Unit Cost CNCS Share Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Category Totals 

E. Supplies 

Item/ Purpose -Calculation CNCS Share Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Basic office supplies, copier paper, toner and ink cartridges, folders, etc: 

Average $85 per month (based on historical data for similar programs) 1,020 0 1,020 0

Postage: Estimated 125 pieces per month at .66 per piece 990 0 990

Laptop, mouse, keyboard, external monitor, printer for PD: estimated $850 850 0 850 0

Program Supplies: program materials for service delivery (avg cost 

$50/month per site x 13 sites 7,800 0 7,800 0

Category Totals 10,660 0 10,660 0

F. Contractual and Consultant Services 

Purpose -Calculation CNCS Share Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Photocopier rental and maintenance contract for project related copying: 

$136/month x .1625 (1.95 FTE allocated to this project of 12 total staff) 0 265 265 0

Payroll Services: $35 monthly fee to process payroll x .25 (3 individuals 

allocated to this project of 12 total staff - payroll based on individuals rather 

than FTE) 

0 105 105 0

3-day volunteer engagement training (agenda includes recruitment, 

screening and placement, orientation and training, supervision, evaluation, 

and recognition) for 2 staff to enhance their skills and share knowledge with 

service site staffs ($675/pp):

0 1,350 1,350 0

Category Totals 0 1,720 1,720 0

I. Other Volunteer Support Costs 

Item CNCS Share Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Criminal Background Check: 0 0 0 0
Fiscal Year 2024 AmeriCorps Seniors RSVP Sample Budget Narrative – Not for Replication Page 3 of 4

National Service Criminal History Checks for 2 new staff - $88each 

(existing staff member has current and complete NSCHC): 176 0 176 0

Technology: office phones, internet, cell phone service @ $360/month x 

.1625 (1.95 FTE allocated to this project of 12 total staff): 0 702 702 0

Office space rent at $766/month x .1625 (1.95 FTE allocated to this project 

of 12 total staff): 1,494 0 1,494 0

Category Totals 1,670 702 2,372 0

J. Indirect Costs 

Calculation -Rate Type -Rate -Rate Claimed -Cost Basis CNCS Share Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Provisional: Total Direct Costs: Provisional rate is 20.25% of modified total 

direct costs (200,150); Amount claimed is 17.9% of modified total direct 

costs, with a rate of 20.25 and a rate claimed of 17.9

17,913 17,913 35,826 0

Category Totals 17,913 17,913 35,826 0

Section Totals 152,629 46,805 199,434 0

PERCENTAGE 76.53% 23.47%

Section II. Volunteer Expenses 

A. Other Volunteer Costs 

Item -Description CNCS Share Grantee 

Share 

Total 

Amount 

Excess 

Amount 

Meals: Rate at 4 local sites for meals to volunteers following service, based 

on historical costs at sites (avg $6/meal x 28 vols x 100 meals/year per vol) 16,800 0 16,800 0

Uniforms: branded uniforms and ID badges for 76 volunteers (avg $11 

each) 836 0 836 0

Insurance: required volunteer accident, personal liability, and excess auto 

liability insurance, quoted premium (4237) 4,237 0 4,237 0

Recognition: lunch event: for 76 volunteers: Facility rental: $400, Meals: 

$22.75/person, Gift: $20/volunteer 3,249 400 3,649 0

Volunteer Travel: Volunteer mileage reimbursement at $.675/mi (per 

organizational policy) with a cap of $50/month ($600/year) x 76 volunteers 

(calculation based on historical average of $145/year per volunteer)

11,020 0 11,020 0

Category Totals 36,142 400 36,542 0

Section Totals 36,142 400 36,542 0

PERCENTAGE 98.91% 1.09%

Budget Totals 188,771 47,205 235,976 0

PERCENTAGE 80.00% 20.00%

Required Match 20.00%

Source of Funds 
Fiscal Year 2024 AmeriCorps Seniors RSVP Sample Budget Narrative – Not for Replication Page 4 of 4

Section Description 

Section I. Volunteer Support Expenses

$45,455 - ORGANIZATION'S GENERAL OPERATING FUNDS: secured, cash resources, 

private source

$1,350 - VOLUNTEER IMPACT SOLUTIONS, LLC: secured, in-kind resources, private source

Section II. Volunteer Expenses $400 - HIGHER EDUCATION PARTNER (TBD): proposed, in-kind resources, state/local 

government source