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FY 2024 GENERAL GRANT AND COOPERATIVE AGREEMENT TERMS AND 

CONDITIONS

By accepting funds under this award from AmeriCorps (AmeriCorps is the operating 

name for the Corporation for National Service), the recipient agrees to comply with, 

and include in all awards and subawards, these General Terms and Conditions, the 

program-specific terms and conditions, all applicable Federal statutes, regulations 

and guidelines, and any amendments thereto. The recipient agrees to operate the 

funded program in accordance with the approved application and budget, 

supporting documents, and other representations made in support of the approved 

application. 

The term recipient is used to connote either recipient or subrecipient, as appropriate, 

throughout these General Terms and Conditions.

Table of Contents

I. CHANGES FROM THE 2023 GENERAL TERMS AND CONDITIONS ................... 2

II. GOVERNING AUTHORITIES ...................................................................................... 2

A. LEGISLATIVE AND REGULATORY AUTHORITY ...................................................... 2

B. OTHER APPLICABLE TERMS AND CONDITIONS ................................................... 2

C. ORDER OF PRECEDENCE ......................................................................................... 3

III. GENERAL TERMS AND CONDITIONS ..................................................................... 3

A. RESPONSIBILITIES UNDER AWARD ADMINISTRATION ....................................... 3

B. FINANCIAL MANAGEMENT STANDARDS .............................................................. 4

C. CHANGES IN BUDGET OR KEY PERSONNEL ......................................................... 6

D. BANKRUPTCY .............................................................................................................. 6

E. PROHIBITED PROGRAM ACTIVITIES ........................................................................ 6

F. NATIONAL SERVICE CRIMINAL HISTORY CHECK REQUIREMENTS ................... 6

G. THE OFFICE OF INSPECTOR GENERAL .................................................................. 7

H. RECOGNITION OF AMERICORPS SUPPORT .......................................................... 8

I. REPORTING OF FRAUD, WASTE, AND ABUSE .................................................... 10

J. WHISTLEBLOWER PROTECTION ........................................................................... 11

K. LIABILITY AND SAFETY ISSUES ............................................................................... 12

L. AWARD MONITORING ............................................................................................ 12

M. NON-DISCRIMINATION PUBLIC NOTICE AND RECORDS COMPLIANCE ....... 12

N. IDENTIFICATION OF FUNDING.............................................................................. 14
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O. AWARD PRODUCTS ................................................................................................. 14

P. SUSPENSION OR TERMINATION OF AWARD ...................................................... 15

Q. TRAFFICKING IN PERSONS ..................................................................................... 15

R. SYSTEM FOR AWARD MANAGEMENT (SAM) and UNIVERSAL IDENTIFIER 

REQUIREMENTS (Required provision under 2 CFR § 25.220) .......................... 17

S. TRANSPARENCY ACT REQUIREMENTS (for Grants and Cooperative 

Agreements of $30,000 or More) .......................................................................... 19

T. CONFLICT OF INTEREST ......................................................................................... 23

U. AWARD TERM AND CONDITION FOR RECIPIENT INTEGRITY AND 

PERFORMANCE MATTERS (Required provision under 2 CFR § 200.210(b)(iii) 

for grants and cooperative agreements of $500,000 or more) ......................... 24

V. BREACHES OF PERSONALLY IDENTIFIABLE INFORMATION (PII) .................... 27

IV. Program Civil Rights and Non-Harassment Policy. ............................................... 27

I. CHANGES FROM THE 2023 GENERAL TERMS AND CONDITIONS

A. Section III.B.: Removed references to reporting to Payment Management 

System 

B. Section III.F.: Added link to NSCHC manual 

II. GOVERNING AUTHORITIES

A. LEGISLATIVE AND REGULATORY AUTHORITY

This award is authorized by and subject to The National and Community 

Service Act of 1990, as amended, (42 U.S.C. 12501 et seq.) (NCSA) and/or the 

Domestic Volunteer Service Act of 1973, as amended, (42 U.S.C. 4950 et seq.) 

(DVSA), the Federal Grant and Cooperative Agreement Act (FGCAA), 31 U.S.C. 

§§6301-6308, and AmeriCorps’ implementing regulations in 45 CFR Chapter 

XII and/or XXV. Recipients must comply with the requirements of the NCSA 

and/or DVSA and AmeriCorps’ implementing regulations, as applicable. 

B. OTHER APPLICABLE TERMS AND CONDITIONS

This award is subject to the Uniform Administrative Requirements, Cost 

Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 

200 and the agency’s implementing regulation at 2 CFR Part 2205 (hereinafter, 

the Uniform Guidance). Award recipients must read, understand, and 

implement these federal regulations. 2 CFR Part 200, and the August 2020 
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amendments thereto are incorporated into these terms and conditions by 

reference.

The recipient must comply with all other applicable statutes, executive orders, 

regulations, and policies governing the award, including, but not limited to, 

those included in 2 CFR Chapter I, as well as those cited in these General 

Terms and Conditions and Program-Specific Terms and Conditions, and the 

Assurances and Certifications. Some of these requirements are discussed in 

these General Terms and Conditions to provide emphasis or additional 

explanations to recipients. Other provisions are included in these AmeriCorps’ 

General Terms and Conditions because they are required by specific laws or 

regulations.

In addition to the applicable statutes and regulations referred to above, the 

recipient must comply with and perform its award consistent with the 

requirements stated in:

1. The Notice of Grant Award and Signature Page;

2. These General Terms and Conditions;

3. The Program-Specific Terms and Conditions; 

4. The Notice of Funding Availability; 

5. The recipient’s approved application (including the final approved 

budget, attachments, and pre-award negotiations); and

6. Grant Certification and Assurances.

C. ORDER OF PRECEDENCE

Any inconsistency in the authorities governing the Award shall be resolved by 

giving precedence in the following order: (a) applicable Federal statutes, (b) 

applicable Federal regulations, (c) Notice of Grant Award and Signature Page; 

(d) AmeriCorps Program Specific Terms and Conditions, (e) AmeriCorps 

General Terms and Conditions, (f) the Notice of Funding Opportunity, and (g) 

the approved Award Application including all assurances, certifications, 

attachments, and pre-award negotiations.

III. GENERAL TERMS AND CONDITIONS

A. RESPONSIBILITIES UNDER AWARD ADMINISTRATION
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1. Accountability of the Recipient. The recipient has full fiscal and 

programmatic responsibility for managing all aspects of the award and 

award-supported activities, subject to the oversight of AmeriCorps. The 

recipient is accountable to AmeriCorps for its operation of the program 

and the use of AmeriCorps award funds. The recipient must expend 

award funds in a manner consistent with the cost principles in 2 CFR and 

in a reasonable manner, and it must record accurately the service 

activities and outcomes achieved under the award. Although recipients 

are encouraged to seek the advice and opinion of AmeriCorps on 

special problems that may arise, such advice does not diminish the 

recipient’s responsibility for making sound judgments and does not shift 

the responsibility for operating decisions to AmeriCorps. 

2. Subawards. If authorized by law and permitted by AmeriCorps, a 

recipient may make subawards in accordance with the requirements set 

forth in the Uniform Guidance. The recipient must have and implement a 

plan for oversight and monitoring that complies with the requirements 

applicable to pass through entities identified at 2 CFR § 200.332 to 

ensure that each subrecipient has agreed to comply, and is complying, 

with award requirements. 

A recipient of a Federal award that is a pass-through entity has certain 

obligations to its subrecipients. Those requirements are located at 2 

CFR §200.208, § 200.332, § 200.339, and 2 CFR Part 200 Subpart F. 

3. Notice to AmeriCorps. The recipient will notify the appropriate 

AmeriCorps Portfolio Manager immediately of any developments or 

delays that have a significant impact on funded activities, any significant 

problems relating to the administrative or financial aspects of the award, 

or any suspected misconduct or malfeasance related to the award or 

recipient. The recipient will inform the AmeriCorps Portfolio Manager 

about the corrective action taken or contemplated by the recipient and 

any assistance needed to resolve the situation. Recipients must also 

ensure that they comply with the mandatory reporting requirements for 

suspected criminal activity or fraud, waste or abuse as specified in 

section III. I.

B. FINANCIAL MANAGEMENT STANDARDS 

1. General. The recipient must maintain financial management systems 

that comply with 2 CFR § 200.302(b). The recipient’s financial 

management systems must be capable of distinguishing expenditures 

attributable to this award from expenditures not attributable to this 

award. The systems must be able to identify costs by program year and 
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by budget category, and to differentiate between direct and indirect 

costs. For all recipient’s financial management requirements and 

responsibilities, refer to Subparts D and E of 2 CFR Part 200.

2. Allowability of Costs. To be allowable under an award, costs must 

meet the criteria of 2 CFR § 200.403, which provides that costs must be 

necessary and reasonable for the performance of the award, must 

conform to limitations in the award or 2 CFR Part 200 as to types or 

amounts of cost items, must be consistent with policies and procedures 

that apply uniformly to both Federally financed and other activities of 

the recipient, must be adequately documented, and must not be 

included as a cost or used to meet cost share or matching requirements 

of any other Federally financed program. Furthermore, the costs must 

be accorded consistent treatment in like circumstances as either direct 

or indirect costs in order to avoid the double charging of Federal 

awards (see 2 CFR § 200.403(d) and § 200.412).

3. Cost Reporting. Recipients will be reporting their Federal share of grant 

program expenditures (including indirect costs, if applicable) through 

AmeriCorps’ eGrants system. Recipient’s financial management systems 

must be able to routinely produce reports which support and reconcile 

to the amounts drawn from the Payment Management System (PMS) 

and/or reported to eGrants. As part of closing out individual awards, 

recipients must ensure drawdowns reconcile to the FFR in eGrants as 

applicable within 120 days of the end of the project period. Recipients 

must also ensure that the financial management systems of any 

subrecipients can routinely produce the same reports. As part of its 

ongoing fiscal oversight of recipients, AmeriCorps may randomly select 

recipients to provide reports supporting their Federal cash 

disbursements (including supporting information for cash 

disbursements made by subrecipients). AmeriCorps expects recipients’ 

and subrecipients’ financial management systems to be able to produce 

those supporting reports on a routine basis.

4. Audits. Recipient organizations that expend $750,000 or more in total 

Federal awards in a fiscal year shall have a single or program-specific 

audit conducted for that year in accordance with the Single Audit Act, as 

amended, 31 U.S.C. 7501, et seq., and 2 CFR Part 200, Subpart F. If the 

recipient expends Federal awards under only one Federal program, it 

may elect to have a program specific audit if it is otherwise eligible. A 

recipient that does not expend $750,000 in Federal awards is exempt 

from the audit requirements for that year. However, it must continue to 

conduct financial management reviews of its subrecipients, and its 
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records and its subrecipients’ records must be available for review and 

audit in accordance with 2 CFR §§ 200.334-200.338 and §200.332(a)(5). 

Additionally, a recipient acting as a pass-through entity must issue 

management decisions for audit findings pertaining to the Federal 

award provided to the subrecipient as required by 2 CFR § 200.521 and 

ensure follow-up on audit findings in a timely manner to ensure that the 

subrecipient corrects any deficiencies identified in the audit.

C. CHANGES IN BUDGET OR KEY PERSONNEL

All budget and programmatic changes must comply with 2 CFR § 200.308 – 

Revision of budget and program plans. 2 CFR § 200.407 Prior written approval 

(prior approval) – provides an exhaustive list of those other items requiring 

AmeriCorps’ advance approval. 

D. BANKRUPTCY

The recipient must notify AmeriCorps if, during the term of its award, the 

recipient or one of its subrecipients becomes insolvent or is unable to pay its 

debts as they mature, or files a voluntary petition in bankruptcy or is the 

subject of an involuntary petition that is neither stayed nor dismissed within 60 

days after the petition is filed.

E. PROHIBITED PROGRAM ACTIVITIES

The recipient must comply with, and require all subrecipients to comply with, 

the prohibitions on use of AmeriCorps funds applicable to their program as 

identified in sections 132A and 174 of the NCSA (42 U.S.C. §§ 12584a and 

12634) and section 403 of the DVSA (42 U.S.C. § 5043), and provisions by 

Congress in annual appropriations acts. More specific guidance on these 

prohibitions will be provided in AmeriCorps’ Program Specific Terms and 

Conditions and in other guidance.

F. NATIONAL SERVICE CRIMINAL HISTORY CHECK REQUIREMENTS

The National Service Criminal History Check (NSCHC) is a screening procedure 

established by law to protect the beneficiaries of national service. On February 

24, 2021, AmeriCorps published a new NSCHC regulation that went into effect 

May 1, 2021. See 45 CFR §§ 2540.200-2540.207 and the NSCHC webpage for 

complete information and FAQs. The regulation requires recipients to conduct 

and document NSCHCs on specific individuals. 

Refer to 45 CFR §§ 2540.200-2540.201 for the list of entities and individuals 

required to comply with NSCHC. The NSCHC must be conducted, reviewed, 

and an eligibility determination made by the grant recipient based on the 
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results of the NSCHC no later than the day before a person begins to work or 

serve on an NSCHC-required grant. An individual is ineligible to work or serve 

in a position specified in 45 CFR § 2540.201(a) if the individual is registered, or 

required to be registered, as a sex offender or has been convicted of murder. 

The cost of conducting NSCHCs is an allowable expense under the award.

Unless AmeriCorps has provided a recipient with a written waiver, recipients 

must perform the following checks for each individual in a position specified in 

45 CFR § 2540.201(a): 

1. A nationwide name-based search of the National Sex Offender Public 

Website (NSOPW); and

2. A name- or fingerprint-based check of the state criminal history record 

repository or agency-designated alternative for the person’s state of 

residence and state where the person will serve/work; and

3. A fingerprint-based FBI criminal history check through the state criminal 

history record repository or agency-approved vendor.

One way for grant recipients or subrecipients to obtain and document the 

required components of the NSCHC is through the use of agency-approved 

vendors.

Recipients and subrecipients must retain adequate documentation that they 

completed all required components of the NSCHC specified in 45 CFR §§ 

2540.200- 2540.207. Inability to demonstrate that you conducted a required 

criminal history check component, to include the NSOPW, as specified in the 

regulations, may result in sanctions including disallowance of costs. For details 

about cost disallowance and other enforcement actions, see the NSCHC 

Manual, found on the NSCHC webpage. 

G. THE OFFICE OF INSPECTOR GENERAL

AmeriCorps’ Office of Inspector General (OIG) conducts and supervises 

independent audits, evaluations, and investigations of AmeriCorps’ programs 

and operations.

Based on the results of these audits, reviews, and investigations, the OIG 

recommends disallowing costs and also recommends amending or adding 

policies to promote economy and efficiency and to prevent and detect fraud, 

waste, and abuse in AmeriCorps’ programs and operations.

The OIG conducts and supervises audits of AmeriCorps recipients, as well as 

legally required audits and reviews. The legally required audits include 
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evaluating AmeriCorps’ compliance with the Payment Integrity Information Act 

of 2019, which may result in grantees being requested to produce responsive 

documentation. The OIG uses a risk-based approach, along with input 

received from AmeriCorps management, to select recipients and awards for 

audit. The OIG hires independent audit firms to conduct some of its audits. The 

OIG audit staff is available to discuss any audit and can be reached at (202) 

606-9390. 

Recipients must cooperate fully with AmeriCorps requests for documentation 

and OIG inquiries by timely disclosing complete and accurate information 

pertaining to matters under investigation, audit, or review, and by not 

concealing information or obstructing audits, inspections, investigations, or 

other official inquiries. 

H. RECOGNITION OF AMERICORPS SUPPORT

1. General Statement. Recipients and subrecipients of federal agency 

AmeriCorps assistance or resources shall identify their programs, 

projects or initiatives as AmeriCorps or AmeriCorps Seniors programs or 

projects accordingly. All agreements with subrecipients, operating sites, 

or service locations, related to AmeriCorps programs and initiatives 

must explicitly state that the program is an AmeriCorps or AmeriCorps 

Seniors program. 

Similarly, recipients and subrecipients shall identify all national service 

members or volunteers serving at their programs, projects, or initiatives 

as either AmeriCorps members, AmeriCorps Seniors volunteers, Day of 

Service volunteers or where appropriate for Volunteer Generation Fund, 

simply “volunteers.”

2. Visual Representations and Prominent Display. Recipients shall 

identify their programs, projects, or initiatives, and their members or 

volunteers, through the use of visual representations, including: logos; 

insignias; written acknowledgements, publications and other written 

materials; websites and social media platforms; and service gear such as 

clothing. All visual representations must follow current AmeriCorps 

branding guidelines, which include proper logo use and cobranding 

requirements. To provide recipients technical assistance in ensuring 

compliance with proper logo use and cobranding requirements, 

AmeriCorps provides brand guidelines, to which recipients and 

subrecipients should refer and follow. The brand guidelines are 

available at Communication resources | AmeriCorps. 
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All recipient and subrecipient websites and social media 

communications shall clearly state, as appropriate, that they are an 

AmeriCorps recipient or funded by a grant from AmeriCorps and shall 

prominently display the AmeriCorps or AmeriCorps Seniors logo. Logo 

graphics should be embedded with a link back to the AmeriCorps.gov

home page (referral link) or to an AmeriCorps program- specific web 

page at AmeriCorps.gov. Recipients and subrecipients shall prominently 

display the AmeriCorps, AmeriCorps Seniors, or appropriate 

AmeriCorps Day of Service name and logo on all service gear and 

public materials, in accordance with AmeriCorps’ requirements. Public 

materials are defined in the branding toolkit. 

3. Acknowledgement and Disclaimer on Published Materials. The 

appropriate AmeriCorps or AmeriCorps Seniors logo shall be included 

on publications related to an award of AmeriCorps assistance or 

resources. An acknowledgement and disclaimer shall be displayed on 

all reports and other published materials based upon work supported 

by the award. The acknowledgement and disclaimer may contain 

language the same as or similar to:

This material is based upon work supported by AmeriCorps under Grant 

No(s) []. Opinions or points of view expressed in this document are those 

of the authors and do not necessarily reflect the official position of, or a 

position that is endorsed by, AmeriCorps.” 

4. Brand Identification through Publicity. Recipients shall provide 

information or training to their AmeriCorps members, AmeriCorps 

Seniors volunteers, Day of Service volunteers, or Volunteer Generation 

Fund volunteers about how their programs, projects or initiatives are 

part of AmeriCorps. Recipients are strongly encouraged to place signs 

that include the AmeriCorps or AmeriCorps Seniors name and logo, or 

the appropriate AmeriCorps version of the Day of Service logo at all 

their service sites and may use the slogan “AmeriCorps Serving Here” or 

“AmeriCorps Seniors Serving Here,” as appropriate. 

When AmeriCorps members and programs or AmeriCorps Seniors 

volunteers and programs are publicized – including but not limited to 

public speaking opportunities, press releases, news stories, blog posts, 

websites, social media posts, online videos, public service 

announcements, paid advertising, brochures and other communications 

channels – individuals must be identified as AmeriCorps members or 

AmeriCorps Seniors volunteers, while programs should be identified as 

AmeriCorps or AmeriCorps Seniors programs or projects and, where 

possible, appropriate logos must be displayed.
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5. Alteration of Brand Identities Prohibited Without AmeriCorps 

Written Permission. Recipients may not alter the AmeriCorps or 

AmeriCorps Seniors logos or other AmeriCorps branding and must 

obtain written permission from AmeriCorps before using the 

AmeriCorps name or logo, or the AmeriCorps Seniors name or logo on 

materials that will be sold. Recipients must also obtain written 

permission from AmeriCorps before permitting donors to use the 

AmeriCorps name or logo, or the AmeriCorps Seniors name or logo in 

promotional materials.

6. Prohibited Use or Display of Names and Logos for Certain Activities. 

The recipient or subrecipient may not use or display the AmeriCorps 

name or logo, or the AmeriCorps Seniors name or logo in connection 

with any activity prohibited by statute or regulation, including any 

political activities. 

I. REPORTING OF FRAUD, WASTE, AND ABUSE

Recipients must contact the OIG and their Portfolio Manager without delay 

when they first suspect:

1. Any criminal activity or violations of law has occurred, such as:

• Fraud, theft, conversion, misappropriation, embezzlement, or 

misuse of funds or property by any person, including AmeriCorps 

personnel, grantees, or contractors—even if no federal funds or 

property was involved;

• Submission of a false claim or a false statement by any person in 

connection with any AmeriCorps program, activity, grant or 

operations;

• Concealment, forgery, falsification, or unauthorized destruction of 

government or program records; 

• Corruption, bribery, kickbacks, acceptance of illegal gratuities, 

extortion, or conflicts of interest in connection with operations, 

programs, activities, contracts, or grants; 

• Other misconduct in connection with operations, programs, 

activities, contracts, or grants; or 

• Mismanagement, abuse of authority, or other misconduct by 

AmeriCorps personnel. 
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2. Fraud, waste, or abuse.

• Fraud occurs when someone is intentionally dishonest or uses 

intentional misrepresentation or misleading omission to receive 

something of value or to deprive someone, including the 

government, of something of value.

• Waste occurs when taxpayers do not receive reasonable value for 

their money in connection with a government-funded activity due 

to an inappropriate act or omission by people with control over or 

access to government resources. 

• Abuse is behavior that is deficient, objectively unreasonable, or 

improper under the circumstances. Abuse also includes the 

misuse of authority or position for personal financial gain or the 

gain of an immediate or close family member or business 

associate.

The OIG maintains a hotline to receive this information, which can be reached 

via a web-based hotline portal or by telephone at (800) 452-8210. Upon 

request, OIG will take appropriate measures to protect the identity of any 

individual who reports misconduct, as authorized by the Inspector General Act 

of 1978, as amended. Reports to OIG may also be made anonymously.

The recipient should take no further steps to investigate suspected 

misconduct, except as directed by the OIG or to prevent the destruction of 

evidence or information.

J. WHISTLEBLOWER PROTECTION

1. This award and employees working on this award will be subject to the 

whistleblower rights and remedies in the pilot program on Contractor 

employee whistleblower protections established at 41 U.S.C. 4712 by 

section 828 of the National Defense Authorization Act for Fiscal Year 

2013 (Pub. L. 112-239). 

2. An employee of a recipient may not be discharged, demoted, or 

otherwise discriminated against as a reprisal for disclosing information 

that the employee reasonably believes is evidence of gross 

mismanagement of a Federal contract or award, a gross waste of 

Federal funds, an abuse of authority (an arbitrary and capricious 

exercise of authority that is inconsistent with the mission of AmeriCorps 

or the successful performance of a contract or award of AmeriCorps) 

relating to a Federal contract or award, a substantial and specific danger 
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to public health or safety, or a violation of law, rule, or regulation related 

to a Federal contract (including the competition for or negotiation of a 

contract) or award. 

3. The recipient shall inform its employees and contractors in writing, in 

the predominant language of the workforce or organization, of 

employee whistleblower rights and protections under 41 U.S.C. 4712, as 

described above and at Whistleblower Rights and Protections | 

AmeriCorps (americorpsoig.gov). 

K. LIABILITY AND SAFETY ISSUES

The recipient must institute safeguards as necessary and appropriate to ensure 

the safety of members and volunteers. Members and volunteers may not 

participate in projects that pose undue safety risks. Any insurance costs under 

the award must comply with 2 CFR § 200.447, which outlines what insurance 

costs are allowable.

L. AWARD MONITORING

1. Monitoring Activities. AmeriCorps may conduct on-site or remote 

monitoring activities to review and evaluate recipient records, 

accomplishments, organizational procedures, and financial control 

systems; to make verifications of recipient compliance with the terms of 

the award; to conduct interviews; to identify any practice or procedure 

that may require further scrutiny; and to provide technical assistance.

2. Responding to information requests. Pursuant to 2 CFR 200.337, 

AmeriCorps may request documentation from recipients in order to 

monitor the award or to comply with other legal requirements, such as 

the Payment Integrity Information Act of 2019. Failure to make timely 

responses to such requests may result in award funds being placed 

on temporary manual hold, reimbursement only, or other remedies 

as appropriate.

M. NON-DISCRIMINATION PUBLIC NOTICE AND RECORDS COMPLIANCE

1. Public Notice of Non-discrimination. The recipient must notify 

members, community beneficiaries, applicants, program staff, and the 

public, including those with impaired vision or hearing, that it operates 

its program or activity subject to the non-discrimination requirements 

applicable to their program found at §§ 175 and 176(f) of the NCSA or § 

417 of the DVSA, and relevant program regulations found at 45 CFR 

Parts 2540 (AmeriCorps State and National), 2551 (Senior Companion 
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Program), 2552 (Foster Grandparent Program), 2553 (RSVP), and 2556 

(AmeriCorps VISTA). The notice must summarize the requirements, note 

the availability of compliance information from the recipient and 

AmeriCorps, and briefly explain procedures for filing discrimination 

complaints with AmeriCorps. 

Recipients and subrecipients must also prominently post and make

program participants aware of AmeriCorps’ Program Civil Rights and 

Non-Harassment Policy which is reissued annually and available at 

AmeriCorps.gov. 

The recipient must include information on civil rights requirements, 

complaint procedures and the rights of beneficiaries in member or 

volunteer service agreements, handbooks, manuals, pamphlets, and 

post in prominent locations, as appropriate. The recipient must also 

notify the public in recruitment material and application forms that it 

operates its program or activity subject to the nondiscrimination 

requirements. Sample language, in bold print, is: This program is 

available to all, without regard to race, color, national origin, 

gender, age, religion, sexual orientation, disability, gender identity 

or expression, political affiliation, marital or parental status, genetic 

information and military service. Where a significant portion of the 

population eligible to be served needs services or information in a 

language other than English, the recipient shall take reasonable steps to 

provide written material of the type ordinarily available to the public in 

appropriate languages.

2. Prohibition Against National Origin Discrimination Affecting 

Limited English Proficient (LEP) Persons. Pursuant to Executive Order 

(EO) 13166 – Improving Access to Services for Persons with Limited 

English Proficiency, recipients are required to provide meaningful 

access to their programs and activities by LEP persons. For more 

information, please see the policy guidance at 67 FR 64604.

3. Records and Compliance Information. The recipient must keep 

records and make available to AmeriCorps timely, complete, and 

accurate compliance information to allow AmeriCorps to determine if 

the recipient is complying with the civil rights statutes and implementing 

regulations. Where a recipient extends Federal financial assistance to 

subrecipients, the subrecipients must make available compliance 

information to the recipient so it can carry out its civil rights obligations 

in accordance with the records requirements at 2 CFR §§ 

200.334200.338 and § 200.331(a)(5).
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4. Obligation to Cooperate. The recipient must cooperate with 

AmeriCorps so that AmeriCorps can ensure compliance with the civil 

rights statutes and implementing regulations. The recipient shall permit 

access by AmeriCorps during normal business hours to its books, 

records, accounts, staff, members or volunteers, facilities, and other 

sources of information as may be needed to determine compliance. The 

recipient and subrecipients must cooperate when contacted regarding 

investigations into allegations of discrimination including, but not 

limited, to providing requested documentation and making relevant 

officials available to provide information and/or statements.

N. IDENTIFICATION OF FUNDING

When issuing statements, press releases, requests for proposals, bid 

solicitations and other documents describing projects or programs funded in 

whole or in part with Federal money, all grantees receiving AmeriCorps funds 

included, shall clearly state— (1) the percentage of the total costs of the 

program or project which will be financed with Federal money; (2) the dollar 

amount of Federal funds for the project or program; and (3) the percentage 

and dollar amount of the total costs of the project or program that will be 

financed by non-governmental sources.

O. AWARD PRODUCTS

1. Sharing Award Products. To the extent practicable, the recipient 

agrees to make products produced under the award available at the 

cost of reproduction to others in the field.

2. Acknowledgment of Support. Publications created by members, 

volunteers or award-funded staff must be consistent with the purposes 

of the award. The appropriate AmeriCorps logo shall be included on 

such documents. The recipient is responsible for assuring that the 

following acknowledgment and disclaimer appears in any external 

report or publication of material based upon work supported by this 

award:

“This material is based upon work supported by AmeriCorps, the 

operating name of the Corporation for National and Community 

Service, under Grant No(s). []. Opinions or points of view expressed in 

this document are those of the authors and do not necessarily reflect the 

official position of, or a position that is endorsed by, AmeriCorps or [the 

relevant AmeriCorps program].”
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P. SUSPENSION OR TERMINATION OF AWARD

AmeriCorps may suspend or terminate this award in accordance with 2 CFR §§ 

200. 200.339 and 200.340 (85 FR 49506, 49559-60) such as applicable 

AmeriCorps regulations and statutes. In addition, a recipient may suspend or 

terminate assistance to one of its subrecipients in accordance with 2 CFR §§ 

200.339 and 200.340, provided that such action complies with 2 CFR § 

200.341. 2 CFR § 200.340(a)(2) prohibits arbitrary termination of grant awards 

by AmeriCorps. As before the clarifications to 2 CFR Part 200, AmeriCorps may 

initiate termination for cause, or when (based on new evidence) there is a 

significant question about the feasibility or effectiveness of the intended 

objective of the award.

Q. TRAFFICKING IN PERSONS

This award is subject to requirements of Section 106(g) of the Trafficking 

Victims Protection Act of 2000, as amended (22 U.S.C. § 7104). 

1. Provisions applicable to a recipient that is a private entity. 

a. You as the recipient, your employees, subrecipients under this 

award, and subrecipients' employees may not:

(1) Engage in severe forms of trafficking in persons during the 

period of time that the award is in effect; 

(2) Procure a commercial sex act during the period of time 

that the award is in effect; or

(3) Use forced labor in the performance of the award or 

subawards under the award.

b. We as the Federal awarding agency may unilaterally terminate 

this award, without penalty, if you or a subrecipient that is a 

private entity 

(1) Violates a prohibition in paragraph (a.) of this award term; 

or

(2) Has an employee who violates a prohibition in paragraph 

(a.) of this award term through conduct that is either: (A.) 

Associated with performance under this award; or (B.) 

Imputed to you or the subrecipient using the standards 

and due process for imputing the conduct of an individual 

to an organization that are provided in 2 CFR Part 180, 
16 

“OMB guidelines to Agencies on Government-wide 

Debarment and Suspension (Non-procurement),” as 

implemented by our agency at 2 CFR Part 2200. 

2. Provisions applicable to a recipient other than a private entity. We as the 

Federal awarding agency may unilaterally terminate this award, without 

penalty, if a subrecipient that is not a private entity– 

a. Is determined to have violated an applicable prohibition of 

paragraph (1)(a.) of this award term; or 

b. Has an employee who is determined by the agency official 

authorized to terminate the award to have violated an applicable 

prohibition in paragraph (1)(a)(i) of this award term through 

conduct that is – 

(1) Associated with performance under this award; or 

(2) Imputed to you using the standards and due process for 

imputing conduct of an individual to an organization that 

are provided in 2 CFR Part 180, “OMB Guidelines to 

Agencies on Government- wide Debarment and 

Suspension (Non-procurement),” as implemented by our 

agency at 2 CFR Part 2200. 

3. Provisions applicable to any recipient. 

a. You must inform us immediately of any information you receive 

from any source alleging a violation of a prohibition in paragraph 

(1)(a) of this award term. 

b. Our right to terminate unilaterally that is described in paragraph 

(1) and (2) of this section: 

(1) Implements section 106(g) of the Trafficking Victims 

Protection Act of 2000 (TVPA), as amended (22 U.S.C. 

7104(g)), and 

(2) Is in addition to all other remedies for noncompliance that 

are available to us under this award.

c. You must include the requirements of paragraph (1)(a) of this 

award term in any subaward you make to a private entity.

4. Definitions. For purposes of this award term: 
17 

a. “Employee” means either:

(1) An individual employed by you or a subrecipient who is 

engaged in the performance of the project or program 

under this award; or 

(2) Another person engaged in the performance of the project 

or program under this award and not compensated by you 

including, but not limited to, a volunteer or individual 

whose service are contributed by a third party as an in-kind 

contribution toward cost sharing or matching 

requirements.

b. “Forced labor” means labor obtained by any of the following 

methods: the recruitment, harboring, transportation, provision, or 

obtaining of a person for labor or services, through the use of 

force, fraud, or coercion for the purpose of subjection to 

involuntary servitude, peonage, debt bondage, or slavery.

c. “Private entity”:

(1) Means any entity other than a State, local government, 

Indian tribe, or foreign public entity, as those terms are 

defined in 2 CFR §175.25. 

(2) Includes:

(i) A nonprofit organization, including any non-profit 

institution of higher education, hospital, or tribal 

organization other than one included in the 

definition of Indian tribe at 2 CFR § 175.25(b). 

(ii) A for-profit organization.

d. “Severe forms of trafficking in persons,” “commercial sex act,” and 

“coercion” have the meanings given at section 103 of the TVPA, 

as amended (22 U.S.C. § 7102). 

R. SYSTEM FOR AWARD MANAGEMENT (SAM) and UNIVERSAL IDENTIFIER 

REQUIREMENTS (Required provision under 2 CFR § 25.220)

1. Requirement for System for Award Management (SAM) Registration: 

Unless you are exempted from this requirement under 2 CFR § 25.110, 

you as the recipient must maintain the currency of your SAM registration 

information until you submit the final financial report required under this 
18 

award or receive the final payment, whichever is later. This requires that 

you review and update the information at least annually after the initial 

registration, and more frequently if required by changes in your 

information or another award term. Additionally, recipients’ legal 

applicant name and physical address in eGrants must align exactly to 

the information in their SAM registration. 

2. Requirement for Unique Entity Identifier: If you are authorized to make 

subawards under this award, you:

a. Must have a Unique Entity Identifier

b. Must notify potential subrecipients that no entity (see definition in 

paragraph c of this award term) may receive a subaward from you 

unless the entity has provided its unique entity identifier to you.

c. May not make a subaward to an entity unless the entity has 

provided its unique entity identifier to you.

3. Definitions. For purposes of this award term:

a. System for Award Management (SAM) means the Federal 

repository for standard information about applicants and 

recipients. Additional information about registration procedures 

may be found at the SAM Internet site (currently at 

https://www.sam.gov/content/Home). 

b. Unique Entity Identifier (UEI) is the universal identifier for Federal 

financial assistance applicants, as well as recipients and their 

direct subrecipients. It is generated by SAM. 

c. Subaward:

(1) This term means a legal instrument to provide support for 

the performance of any portion of the substantive project 

or program for which you received this award and that you 

as the recipient award to an eligible subrecipient.

(2) The term does not include your procurement of property 

and services needed to carry out the project or program 

(for further explanation, see 2 CFR § 200.330. 

(3) A subaward may be provided through any legal 

agreement, including an agreement that you consider a 

contract. 
19 

d. Subrecipient means an entity that:

(1) Receives a subaward from you under this award; and

(2) Is accountable to you for the use of the Federal funds 

provided by the subaward.

S. TRANSPARENCY ACT REQUIREMENTS (for Grants and Cooperative 

Agreements of $30,000 or More)

Reporting Subawards and Executive Compensation:

1. Reporting of first-tier subawards.

a. Applicability. Unless you are exempt as provided in paragraph 4, 

of this award term (below), you must report each action that 

obligates $30,000 or more in Federal funds that does not include 

Recovery funds (as defined in section 1512(a)(2) of the American 

Recovery and Reinvestment Act of 2009, Pub. L. 111-5) for a 

subaward to an entity (see definitions in paragraph 5. of this 

award term).

b. Where and when to report.

(1) You must report each obligating action described in 

paragraph 1.a. of this award term to http://www.fsrs.gov.

(2) For subaward information, report no later than the end of 

the month following the month in which the obligation was 

made. (For example, if the obligation was made on 

November 7th in a given year, the obligation must be 

reported by no later than the end of December.)

c. What to report.

(1) You must report the information about each obligating 

action that the submission instructions posted at 

http://www.fsrs.gov specify.

2. Reporting Total Compensation of Recipient Executives.

a. Applicability and what to report. You must report total 

compensation for each of your five most highly compensated 

executives for the preceding completed fiscal year, if—
20 

(1) The total Federal funding authorized to date under this 

award is $30,000 or more;

(2) In the preceding fiscal year, you received—

(i) 80 percent or more of your annual gross revenues 

from Federal procurement contracts (and 

subcontracts) and Federal financial assistance 

subject to the Transparency Act, as defined at 2 CFR 

§ 170.320 (and subawards); and

(ii) $25,000,000 or more in annual gross revenues from 

Federal procurement contracts (and subcontracts) 

and Federal financial assistance subject to the 

Transparency Act, as defined at 2 CFR § 170.320 

(and subawards); and

(3) The public does not have access to information about the 

compensation of the executives through periodic reports 

filed under section 13(a) or 15(d) of the Securities 

Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or 

section 6104 of the Internal Revenue Code of 1986. (To 

determine if the public has access to the compensation 

information, see the U.S. Security and Exchange 

Commission total compensation filings at 

http://www.sec.gov/answers/execomp.htm.)

b. Where and when to report. You must report executive total 

compensation described in paragraph (2.)(a.) of this award term:

(1) As part of your registration profile 

https://www.sam.gov/content/Home by the end of the 

month following the month in which this award is made, 

and annually thereafter.

3. Reporting of Total Compensation of Subrecipient Executives.

a. Applicability and what to report. Unless you are exempt as 

provided in paragraph 4. of this award term, for each first-tier 

subrecipient under this award, you shall report the names and 

total compensation of each of the subrecipient's five most highly 

compensated executives for the subrecipient's preceding 

completed fiscal year, if—
21 

(1) In the subrecipient's preceding fiscal year, the subrecipient 

received—

(i) 80 percent or more of its annual gross revenues 

from Federal procurement contracts (and 

subcontracts) and Federal financial assistance 

subject to the Transparency Act, as defined at 2 CFR 

§170.320 (and subawards); and

(ii) $25,000,000 or more in annual gross revenues from 

Federal procurement contracts (and subcontracts), 

and Federal financial assistance subject to the 

Transparency Act, as defined at 2 CFR §170.320 

(and subawards); and

(2) The public does not have access to information about the 

compensation of the executives through periodic reports 

filed under section 13(a) or 15(d) of the Securities 

Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or 

section 6104 of the Internal Revenue Code of 1986. (To 

determine if the public has access to the compensation 

information, see the U.S. Security and Exchange 

Commission total compensation filings at 

http://www.sec.gov/answers/execomp.htm.)

b. Where and when to report. You must report subrecipient 

executive total compensation described in paragraph 3.a. of this 

award term:

(1) To the recipient.

(2) By the end of the month following the month during which 

you make the subaward. For example, if a subaward is 

obligated on any date during the month of October of a 

given year (i.e., between October 1 and 31), you must 

report any required compensation information of the 

subrecipient by November 30 of that year.

4. Exemptions. If, in the previous tax year, you had gross income, from all 

sources, under $300,000, you are exempt from the requirements to 

report:

a. Subawards, and
22 

b. The total compensation of the five most highly compensated 

executives of any subrecipient.

5. Definitions. For purposes of this award term:

a. Entity means all of the following, as defined in 2 CFR Part 25:

(1) A Governmental organization, which is a State, local 

government, or Indian tribe;

(2) A foreign public entity;

(3) A domestic or foreign nonprofit organization;

(4) A domestic or foreign for-profit organization;

(5) A Federal agency, but only as a subrecipient under an 

award or subaward to a non- Federal entity.

b. Executive means officers, managing partners, or any other 

employees in management positions.

c. Subaward:

(1) This term means a legal instrument to provide support for 

the performance of any portion of the substantive project 

or program for which you received this award and that you 

as the recipient award to an eligible subrecipient.

(2) The term does not include your procurement of property 

and services needed to carry out the project or program 

(for further explanation, see 2 CFR § 200.331).

(3) A subaward may be provided through any legal 

agreement, including an agreement that you or a 

subrecipient considers a contract.

d. Subrecipient means an entity that:

(1) Receives a subaward from you (the recipient) under this 

award; and

(2) Is accountable to you for the use of the Federal funds 

provided by the subaward.
23 

e. Total compensation means the cash and noncash dollar value 

earned by the executive during the recipient's or subrecipient's 

preceding fiscal year and includes the following (for more 

information see 17 CFR §229.402(c)(2)):

(1) Salary and bonus.

(2) Awards of stock, stock options, and stock appreciation 

rights. Use the dollar amount recognized for financial 

statement reporting purposes with respect to the fiscal 

year in accordance with the Statement of Financial 

Accounting Standards No. 123 (Revised 2004) (FAS 123R), 

Shared Based Payments.

(3) Earnings for services under non-equity incentive plans. This 

does not include group life, health, hospitalization or 

medical reimbursement plans that do not discriminate in 

favor of executives, and are available generally to all 

salaried employees.

(4) Change in pension value. This is the change in present 

value of defined benefit and actuarial pension plans.

(5) Above-market earnings on deferred compensation which 

is not tax-qualified.

(6) Other compensation, if the aggregate value of all such 

other compensation (e.g. severance, termination 

payments, value of life insurance paid on behalf of the 

employee, perquisites or property) for the executive 

exceeds $10,000.

T. CONFLICT OF INTEREST

You must disclose in writing any potential conflict of interest to your 

AmeriCorps Portfolio Manager, or to the pass-through entity if you are a 

subrecipient or contractor. This disclosure must take place immediately. The 

AmeriCorps conflict of interest policies apply to subawards as well as 

contracts, and are as follows:

1. As a non-Federal entity, you must maintain written standards of conduct 

covering conflicts of interest and governing the performance of your 

employees engaged in the selection, award, and administration of 

subawards and contracts.
24 

2. None of your employees may participate in the selection, award, or 

administration of a subaward or contract supported by a Federal award 

if he or she has a real or apparent conflict of interest. Such a conflict of 

interest would arise when the employee, officer, or agent, any member 

of his or her immediate family, his or her partner, or an organization 

which employs or is about to employ any of the parties indicated herein, 

has a financial or other interest in or a tangible personal benefit from an 

organization considered for a subaward or contract. The officers, 

employees, and agents of the non-Federal entity must neither solicit nor 

accept gratuities, favors, or anything of monetary value from 

subrecipients or contractors or parties to subawards or contracts.

3. If you have a parent, affiliate, or subsidiary organization that is not a 

State, local government, or Indian tribe, you must also maintain written 

standards of conduct covering organizational conflicts of interest. 

Organizational conflicts of interest mean that because of relationships 

with a parent company, affiliate, or subsidiary organization, you are 

unable or appear to be unable to be impartial in conducting a subaward 

or procurement action involving a related organization.

U. AWARD TERM AND CONDITION FOR RECIPIENT INTEGRITY AND

PERFORMANCE MATTERS (Required provision under 2 CFR § 

200.210(b)(iii) for grants and cooperative agreements of $500,000 or 

more)

1. General Reporting Requirement

If the total value of your currently active grants, cooperative agreements, 

and procurement contracts from all Federal awarding agencies exceeds 

$10,000,000 for any period of time during the period of performance of 

this Federal award, then you as the recipient during that period of time 

must maintain the currency of information reported to the System for 

Award Management (SAM) that is made available in the designated 

integrity and performance system (currently the Federal Awardee 

Performance and Integrity Information System (FAPIIS)) about civil, 

criminal, or administrative proceedings described in paragraph 2 of this 

award term and condition. This is a statutory requirement under section 

872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required 

by section 3010 of Public Law 111-212, all information posted in the 

designated integrity and performance system on or after April 15, 2011, 

except past performance reviews required for Federal procurement 

contracts, will be publicly available.

2. Proceedings About Which You Must Report.
25 

a. Submit the information required about each proceeding that: 

b. Is in connection with the award or performance of a grant, 

cooperative agreement, or procurement contract from the 

Federal Government; Reached its final disposition during the 

most recent five-year period; and 

c. Is one of the following:

(1) A criminal proceeding that resulted in a conviction, as 

defined in paragraph 5 of this award term and condition; 

(2) A civil proceeding that resulted in a finding of fault and 

liability and payment of a monetary fine, penalty, 

reimbursement, restitution, or damages of $5,000 or more; 

(3) An administrative proceeding, as defined in paragraph 5 of 

this award term and condition, that resulted in a finding of 

fault and liability and your payment of either a monetary 

fine or penalty of $5,000 or more or reimbursement, 

restitution, or damages in excess of $100,000; or 

(4) Any other criminal, civil, or administrative proceeding if: 

(i) It could have led to an outcome described in 

paragraph 2.c.(1), (2), or (3) of this award term and 

condition;

(ii) It had a different disposition arrived at by consent or 

compromise with an acknowledgment of fault on 

your part; and

(iii) The requirement in this award term and condition to 

disclose information about the proceeding does not 

conflict with applicable laws and regulations. 

3. Reporting Procedures 

Enter in the SAM Entity Management area the information that SAM 

requires about each proceeding described in paragraph 2 of this award 

term and condition. You do not need to submit the information a 

second time under assistance awards that you received if you already 

provided the information through SAM because you were required to 

do so under Federal procurement contracts that you were awarded.
26 

4. Reporting Frequency

During any period of time when you are subject to the requirement in 

paragraph 1 of this award term and condition, you must report 

proceedings information through SAM for the most recent five-year 

period, either to report new information about any proceeding(s) that 

you have not reported previously or affirm that there is no new 

information to report. Recipients that have Federal contract, grant, and 

cooperative agreement awards with a cumulative total value greater 

than $10,000,000 must disclose semiannually any information about the 

criminal, civil, and administrative proceedings. 

5. Definitions

For purposes of this award term and condition:

a. Administrative proceeding means a non-judicial process that is 

adjudicatory in nature in order to make a determination of fault or 

liability (e.g., Securities and Exchange Commission Administrative 

proceedings, Civilian Board of Contract Appeals proceedings, 

and Armed Services Board of Contract Appeals proceedings). 

This includes proceedings at the Federal and State level but only 

in connection with performance of a Federal contract or grant. 

It does not include audits, site visits, corrective plans, or 

inspection of deliverables.

b. Conviction, for purposes of this award term and condition, means 

a judgment or conviction of a criminal offense by any court of 

competent jurisdiction, whether entered upon a verdict or a plea, 

and includes a conviction entered upon a plea of nolo 

contendere.

c. Total value of currently active grants, cooperative agreements, 

and procurement contracts includes— 

(1) Only the Federal share of the funding under any Federal 

award with a recipient cost share or match; and 

(2) The value of all expected funding increments under a 

Federal award and options, even if not yet exercised.
27 

V. BREACHES OF PERSONALLY IDENTIFIABLE INFORMATION (PII)

All recipients and subrecipients need to be prepared for potential breaches of 

Personally Identifiable Information (PII). OMB defines PII as any information 

about an individual, including, but not limited to, education, financial 

transactions, medical history, and criminal or employment history and 

information which can be used to distinguish or trace an individual's identity, 

such as their name, social security number, date and place of birth, mother’s 

maiden name, biometric records, etc., including any other personal 

information which is linked or linkable to an individual. All recipients and 

subrecipients must ensure that they have procedures in place to prepare for 

and respond to breaches of PII and notify the Federal awarding agency in the 

event of a breach.

If your AmeriCorps grant-funded program or project creates, collects, uses, 

processes, stores, maintains, disseminates, discloses, or disposes of PII within 

the scope of that Federal grant award, or uses or operates a Federal 

information system, you must establish procedures to prepare for and respond 

to a potential breach of PII, including notice of a breach of PII to AmeriCorps. 

Grantees experiencing a breach should immediately notify AmeriCorps’ Office 

of Information Technology, and the AmeriCorps Portfolio Manager. 

IV. Program Civil Rights and Non-Harassment Policy.