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AmeriCorps State and National

2021 Final Project Progress Report Instructions

Who completes the Final Project Progress Report (PPR)?

All grantees who are concluding the final year of their grant period must complete a final Project

Progress Report (PPR) (previously known as the Grantee Progress Report (GPR)). Commissions will 

submit final PPRs at the conclusion of the grant period for each prime grant (competitive cost 

reimbursement, competitive fixed amount, competitive EAP, formula cost reimbursement, formula 

fixed/EAP, etc.).

What are the components of the PPR?

The final PPR consists of a set of narrative responses. No Performance Data Element or performance 

measure data are requested on the final PPR; any additional performance measure data collected since 

the last end-of-year PPR submission should be reported in the Narratives tab in Narrative Field 3. 

Please complete the report using eGrants (http://www.nationalservice.gov/egrants/), AmeriCorps’

integrated, secure, web-based system for grants management, and follow these instructions. 

Please note: AmeriCorps State and National PPRs are not visible to grantees in eGrants until 4 months 

prior to their due date.

When is the Final PPR due?

The PPR is due 120 days after the grant end date.

If you cannot meet the submission deadline for the progress report, you must request an extension from 

your Portfolio Manager. Requests for extensions may be granted when:

1. The report cannot be finished in a timely manner for reasons legitimately beyond the control 

of the grantee, and

2. AmeriCorps receives a request explaining the need for an extension before the due date of the 

report.

Selecting the Right PPR

After logging into eGrants, click the “Progress Report” link in the lower right corner of the screen.
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You will see a list of possible progress reports for each of your existing grants. Find the grant number 

that includes your final program year and expand the list by clicking on the orange arrow key to the right 

of the grant number and grant name. 

Find the progress report with a due date of 120 days after your grant end date (the progress report type 

should be "Progress Report Lite Quarterly"), and click on the “edit” link. You will be taken to the main 

progress report screen. If you do not see a report that has the appropriate type and due date, please 

let your Portfolio Manager know.

Reporting Period

The reporting period is from the beginning of your current grant cycle through the end date of your 

grant, inclusive of any no cost extensions received. Note that this progress report is cumulative for the 

entire three-year grant period. The reporting period listed in eGrants may be incorrect; please ignore it.

General Information Tab

On this tab, you will see information for the progress report you have selected. Check the Progress 

Report Type and Due Date to ensure you have selected the correct report. If you have not selected the 

correct report, click the “Cancel” button and select the correct report. If you have selected the correct 
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report, click the “Begin” button to open the progress report. If you return to this tab after starting the 

report, you will see a “Continue Working” button that allows you to open the report that is in progress.

Open amendments on the same grant year as the PPR may interfere with data entry in the PPR. If you 

have amendment(s) currently in process that fit this description, please work with your Portfolio 

Manager to get the amendment(s) awarded or withdrawn before you start entering data into the PPR. 

Also, it is best to avoid initiating amendments on the same grant year while you are entering data into 

the PPR (i.e., after you open the PPR for the first time, but prior to submitting the PPR to AmeriCorps); 

same-year amendments awarded during the PPR data-entry process may result in the need to re-enter 

all of the data from scratch.

A summary table at the bottom of this tab allows you to see all past reports associated with your grant 

and to view or print a PDF version of these reports.

Narratives Tab

Click on the accordion panels to enter narratives. When accordion panels are closed, green checkmarks 

indicate that text has been entered in the text box. Text must be entered in every narrative field before 

submitting the PPR. For fields that are not required, if not providing narrative, enter “N/A” in the text 

box.

Provide the following narratives in Narrative Field 1 (please limit your remarks to 1,500 words or less)*:

National/Tribal Grantees: Describe what you have learned about your theory of change during the 

full three-year grant period: 

• Was your program able to make a meaningful difference in addressing your originally 

identified community needs or problems, and in achieving your logic model outcomes? If so, 

how? 

• Did your intervention (program activities) proceed according to your original plan? What 

changes, if any, did you make to your intervention(s), and what were the reason(s) for those 

changes?

• Have you increased the evidence base for your program over the course of this grant cycle? 

If so, how?

Commissions: Describe what you have learned about your portfolio during the full three-year grant 

period:

• How have the subgrantees supported under this grant addressed problems/needs in your 

state and made a meaningful difference in the state? 

• Have your subgrantees increased the evidence base for their programs over the course of 

this grant cycle? If so, please describe.

Please enter “N/A” in Narrative Field 2. 

If you have any additional performance measure output or outcome data collected after the last end-ofyear PPR submission, please enter it in Narrative Field 3 along with a note of explanation. For example, if 

on your last end-of-year PPR you indicated that 30 students demonstrated increased academic 

achievement, but an additional 10 students demonstrated increased academic achievement after you 
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submitted the last end-of-year PPR, please note the additional 10 students in Narrative Field 3 and 

explain that this figure is an addendum to the previously submitted PPR. If you do not have any 

additional performance measure data to report, please enter “N/A” in Narrative Field 3.

Click “Next” to go to the next tab.

*The PDF printout of the PPR often truncates the narratives entered in the Progress Report interface. 

However, the Progress Report screens themselves will accept 32,000 characters per narrative field and 

will save the entire narrative entered up to that limit, even if the narrative does not display fully in the 

PDF.

Summary Tab

This tab provides a summary of the data entered in previous tabs. 

From this tab, you can view or print all text and data entered into the PPR by clicking “Print Overall GPR 

Summary.” 

For national/tribal grantees, to print a visual summary similar to the summary screen, click “Print 

Grantee Report.”

For commissions, to view or print a summary of all data entered for a single subgrantee, select a 

subgrantee in the “Select Subgrantee” dropdown box and click “Print Subgrantee Report.”

To comment on this summary, enter text in the “Overall Grantee Note” text box. (Please note: there is a 

3,980-character limit on the “Overall Grantee Note” text box; any text entered above the character limit 

will not be saved.)

Submitting the PPR

When all data have been entered into the progress report, go to the Summary Tab and click the 

“Grantee – Submit to AmeriCorps” button.

REVIEWING FEEDBACK AND RESPONDING TO CLARIFICATION ITEMS IN THE PPR

For each tab where data is entered, the AmeriCorps Portfolio Manager reviews data and determines 

whether clarification is necessary. If clarification is required, the Portfolio Manager checks the 

“Clarification Required” box on each tab that requires clarification and returns the PPR for rework.

The following text fields for feedback and clarification appear on all tabs where data are entered:

• Program Officer Feedback – May contain feedback from the AmeriCorps Portfolio Manager. 

Grantees are not required to provide clarification regarding this feedback.

• Program Officer Clarification Items – Contain clarification items from the AmeriCorps Portfolio 

Manager. Grantees are required to respond to these clarification items.

• Grantee Clarification – Grantees use this text field to enter their responses to the clarification 

items that appear in the Program Officer Clarification Items field. (Please note: there is a 1,984 

character limit on the “Grantee Clarification” text box; any text entered above the character limit 

will not be saved.)
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After responding to all clarification items, the grantee returns the report to AmeriCorps by clicking the 

“Grantee – Submit to AmeriCorps” button on the summary tab.

If the progress report does not require clarification or all clarification items have been satisfactorily 

addressed, the AmeriCorps Portfolio Manager will set the PPR status to “Reviewed.” The grantee will 

receive email notification and will be able to review all feedback provided in the progress report when

the report is in Reviewed status.