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2023 Terms and Conditions for Training and Technical Assistance 

Commission Investment Fund Grants 

These AmeriCorps (AmeriCorps is the operating name for the Corporation for 

National and Community Service) Grant Program Specific Terms and 

Conditions and the General Terms and Conditions, are binding on the 

recipient. 

 

 

TABLE OF CONTENTS 

I. Changes from the 2022 Terms and Conditions for Commission 

Investment Fund Grants 

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II. Purpose of Commission Investment Fund Grants 2 

III. Budget and Programmatic Changes 2 

IV. Reporting Requirements 3 

V. Award Period and Incremental Funding 4 

VI. Program Income 5
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I. CHANGES FROM THE 2022 TERMS AND CONDITIONS FOR 

COMMISSION INVESTMENT FUNDS GRANTS 

- No changes.

II. PURPOSE OF COMMISSION INVESTMENT FUND GRANTS 

The purpose of the funding is training and technical assistance. 

These grants may not be sub-granted out to AmeriCorps members, 

AmeriCorps or other service programs, or other nonprofits for their own 

training needs or purposes unless detailed in the application guidance. 

III. BUDGET AND PROGRAMMATIC CHANGES 

A. Programmatic Changes. The recipient must first obtain the prior 

written approval of the Portfolio Manager before making any of 

the following changes: 

 

1. Changes in the objectives or goals of the program, 

whether or not they involve budgetary changes. 

2. Entering into contracts for activities funded by the award, 

but not identified or included in the approved application 

and/or award. 

 

B. Budgetary Changes. The recipient must obtain the prior written 

approval of the Portfolio Manager before deviating from the 

approved budget in any of the following ways: 

 

1. Specific Costs Requiring Prior Approval before Incurrence

under the uniform administrative requirement, cost 

principles, and audit requirements for Federal awards at 2 

CFR Parts 200 and 2205. Certain cost items in 2 CFR Parts 

200 and 2205 require approval of the awarding agency for 

the cost to be allowable. Please ensure you consult the 

regulations prior to incurring costs to ensure allowability. 
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2. Purchases of Equipment over $5,000 using award funds, 

unless specified in the approved application and budget. 

3. Unless the AmeriCorps share of the award is $50,000 or 

less, changes to cumulative and/or aggregate budget line 

items that amount to 10 per cent or more of the total 

budget must be approved in writing in advance by 

AmeriCorps. Recipients may transfer funds among 

approved direct cost categories when the cumulative 

amount of such transfers does not exceed 10 percent of 

the total budget. 

 

C. Approvals of Programmatic and Budget Changes. 

AmeriCorps’ Portfolio Managers are the only officials who have 

the authority to alter or change the terms and conditions or 

requirements of the award. Portfolio Managers will execute 

written amendments, and recipients should not assume approvals 

have been granted unless documentation from AmeriCorps’ 

Office of Grant Administration (OGA) has been received via a 

notice of grant award. Programmatic changes also require final 

approval of AmeriCorps’ OGA after written recommendation for 

approval is received from the Portfolio Manager. 

 

IV. REPORTING REQUIREMENTS 

 

The recipient is responsible for timely submission of periodic financial 

and progress reports during the project period and a final financial 

report. 

 

A. Financial Reports. The recipient shall complete and submit 

financial reports in eGrants (Financial Status Reports on menu 

tree) to report the status of all funds. The recipient must submit 

timely cumulative financial reports in accordance with 

AmeriCorps guidelines according to the following schedule: 

 

 Due Date Reporting Period Covered 

July 30 Start of award through June 30 

January 30 July 1 – December 31 

 

The recipient must submit the Federal Financial Report (FFR) - 

Cash Transactions Report on a quarterly basis to the Department 
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of Health and Human Services Payment Management System per 

the Electronic Funds Transfer Agreement. 

 

B. Progress Reports. The recipient shall complete and submit 

progress reports in eGrants according to the following schedule: 

Due Date Reporting Period Covered 

March 31 Start of award year through December 31 

 

 

C. Final Financial Reports. A recipient must submit, in lieu of the 

last semi-annual financial report, a final financial report. This final 

report is due no later than 120 days after the end of the project 

period. Additionally, grantees must submit a quarterly 

FFR/Federal Cash Transaction Report to PMS no later than 120 

days after the end of the project period. 

 

D. Final Progress Reports. A recipient must submit, in lieu of the 

last annual progress report, a final progress report. This final 

progress report is due no later than 90 days after the end of the 

project period. 

 

E. Requests for Extensions. Each recipient must submit required 

reports by the given dates. Extensions of reporting deadlines will 

be granted only when 1) the report cannot be furnished in a 

timely manner for reasons, in the determination of AmeriCorps, 

legitimately beyond the control of the recipient, and 2) 

AmeriCorps receives a written request explaining the need for an 

extension before the due date of the report. 

 

Extensions of deadlines for financial and progress reports may 

only be granted by a Portfolio Manager. 

 

V. AWARD PERIOD AND INCREMENTAL FUNDING 

 

For the purpose of the award, the project period is the complete length 

of time the recipient is proposed to be funded to complete approved 

activities under the award. A project period may contain one or more 

budget periods. A budget period is a specific interval of time for which 

federal funds are being provided to fund a recipient’s approved 

activities and budget. 
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Unless otherwise specified, the award covers a three-year project 

period. In approving a multi-year project period, AmeriCorps generally 

makes an initial award for the first year of operation. Additional funding 

is contingent upon satisfactory performance, a recipient’s demonstrated 

capacity to manage an award and comply with award requirements, and 

the availability of Congressional appropriations. The project period 

and the budget period are noted on the award document. 

The project and budget period may be extended—at no additional cost 

to the government—via a No Cost Extension, which the grantee should 

request prior to the expiration of the award. 

 

VI. PROGRAM INCOME 

A. Program Income: Income, including fees for service earned as a 

direct result of the award-funded program activities during the 

award period, must be retained by the grantee and be deducted 

from total claimed costs and noted on the Federal Financial 

Report. 

 

B. Fees for Service. When using assistance under this award, the 

recipient may not enter into a contract for or accept fees for 

service when: 

 

1. The service benefits a for-profit entity, 

2. The service falls within the other prohibited activities set 

forth in these award provisions, or 

3. The service violates the provisions of 42 U.S.C. § 12637 –

Nonduplication and Nondisplacement.