My AmeriCorps

AmeriCorps and VISTA Programs

Create and Manage an eGrants Account

Presentation developed for the Corporation for National and Community Service by the eGrants Coaching Unit

JBS International, Aguirre Division (2009); 1-888-333-8272
Introduction

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The following presentation* is designed for 

AmeriCorps State, National, and VISTA 

program users. This presentation will guide 

users through the processes of creating and 

managing an eGrants account request. 

eGrants is the gateway to the My AmeriCorps

eGrants Coaching Unit

system, users must have an account in eGrants in order to access 

the My AmeriCorps functions. We will also cover user roles.

*Instructions are quoted in some slides for reference only. Please confirm the guidelines 

with your State Commission Program Officer, CNCS State Office, or CNCS Program Officer.
Agenda

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 Access the eGrants login screen

 Create an account request

 Complete the login information

 Submit the account request

 Manage your account information

 User roles defined

 Assign a user role

 Survey

 What’s next?

eGrants Coaching Unit 1/7/2015
www.cns.gov

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eGrants Coaching Unit 1/7/2015
eGrants Page

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eGrants Coaching Unit 1/7/2015
eGrants Login Page

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eGrants Coaching Unit 1/7/2015
Create a Grantee Account

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eGrants Coaching Unit 1/7/2015
Create a New Account

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Login Information Page

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eGrants Coaching Unit 1/7/2015
Turn off Pop-up Blocker

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Help Menu for Password

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Toggle Help Menu

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Complete Required Fields

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Enter EIN

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Select Your Organization

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Organization Information

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Enter Your Contact Numbers

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Review and Submit Account Request

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Account Request Confirmation Page

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Email to Account Requestor

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eGrants Coaching Unit 1/7/2015
Sample Email to the Grantee Administrator

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Home Page for My AmeriCorps-only Access

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Account Page with My AmeriCorps-only Access

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Edit Login Information

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Home Page for eGrants and My AmeriCorps User

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My Account Page

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eGrants Coaching Unit
Update Email Address

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User Roles and Overview

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eGrants -only User Roles:

Grantee without access to budget

Has limited application information; no budget access.

Cannot assign user role.

Can authorize, assure, and certify. 

Grantee with access to budget

Has access to entire application information, including budget information.

Cannot assign user role.

Can authorize, assure, and certify. 

eGrants and My AmeriCorps User Role:

*Grantee Administrator

Has access to entire application, including budget information.

Can assign user role and update organizational information.

Can authorize, assure, and certify.

Has access to Portal functions for all programs, operating sites, and/or service locations.

eGrants Coaching Unit
User Roles and Overview

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My AmeriCorps-only User Roles (these roles do not have access to the eGrants screens, except when noted):

*Grantee Administrator

This user role has both eGrants and My AmeriCorps functions. Please see previous slide for details.

Grantee Recruiter

Has access to all recruitment functions.

VISTA Grantee Member Management

Applies to VISTA sponsors and supervisors

Has access to all member management functions, including user role management, for assigned programs, 

operating sites, and/or service locations.

State/National Member Management

Applies to state and national grantees.

Has access to all member management functions, including user role management, for assigned programs, 

operating sites, and/or service locations.

Grantee Travel Profile

Applies only to VISTA sponsors and supervisors.

Can process V-81 travel forms.

**For additional information on My AmeriCorps user roles and access, please review the tutorial on User Roles and Management.

eGrants Coaching Unit
User Roles and Overview

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eGrants User Roles for State Commission Staff Only:

Commissioner

This is a state commission-only role.

Commissioner – Executive Director

This is a state commission-only role for the Executive Director.

Commissioner – Chair Person

This is a state commission-only role for the Chair.

PDAT Budget Role

This is a state commission-only role for viewing budget information for PDAT grants.

CADMIN Budget Role

This is a state commission-only role for viewing budget information for Commission 

Administrative grants.

DISAB Budget Role

This is a state commission-only role for viewing budget information for Disability grants.

eGrants Coaching Unit
Edit User Role/Permissions Page

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eGrants Coaching Unit 1/7/2015
Show Inactive Roles

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eGrants Coaching Unit
User Role Assigned

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What’s next?

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 The Resource Center

o www.nationalserviceresources.org/ac-training-support

o Includes other tutorials

o Live training and registration schedule

 The eGrants Coaching Unit

o 1-888-333-8272

o egrantstta@jbsinternational.com 

o Training/Technical Assistance

 The eGrants Help Desk

o 1-888-677-7849

o Technical Assistance

o User name/Password reset assistance

eGrants Coaching Unit 1/7/2015