Fiscal Year 2024 AmeriCorps State and National Native Nations Planning Grants sample budget narrative – Not for Replication Page 1 of 4

Fiscal Year 2024 AmeriCorps State and National Native Nations Planning Grant

SAMPLE BUDGET NARRATIVE

This resource is for reference only, not for replication.

This is a sample planning grant budget narrative. Operating grant budgets follow the same format but allow 

member-related costs.

Section I. Program Operating Costs

A. Personnel Expenses 

Position/Title -Qty -Annual Salary -% Time CNCS Share Grantee Share Total Amount 

Executive Director: - 1 person(s) at 98,670 each x 10 % usage 9,867 0 9,867 

Program Director: - 1 person(s) at 62,922each x 90 % usage 56,630 0 56,630 

Program Assistant: - 1 person(s) at 46,779 each x 20 % usage 9,356 0 9,356 

Category Totals 75,853 0 75,853

Table 2 Sample budget narrative Section I.A.

B. Personnel Fringe Benefits 

Purpose -Calculation CNCS Share Grantee Share Total Amount 

Fringe calculated at 33.63% of project personnel expenses: health/life ins –

17.75%, FICA – 7.65%, retirement – 5.23%, worker's comp - 2%, state 

unemployment - 1%

25,509 0 25,509 

Category Totals 25,509 0 25,509

Table 2 Sample budget narrative Section I.B.

C. Travel 

Staff Travel 

Purpose -Calculation CNCS Share Grantee Share Total Amount 

Program Director travel to AmeriCorps-Sponsored Grantee Training 

(Washington DC): [per diem - $79/day x 4 days (@ 75% on first and last 

days); lodging - $258 x 3 nights; round trip airfare - $303.50; local 

transportation - $50 (estimated)] 

1,404 0 1,404

Travel to meet with potential stakeholders: Estimated 36 trips, avg 60 miles 

per round trip @ $.675/mile (mileage rate determined by organizational 

policy)

1,458 0 1,458

Regional training conference (Program Director), location TBD: [per diem -

$79/day x 4 days (@ 75% on first and last days); lodging - $134 x 3 nights; 

round trip airfare - $265; local transportation - $50 (estimated)] 

994 0 994

Category Totals 3,856 0 3,856

Table 3 Sample budget narrative Section I.C.1.

Member Travel 

Purpose -Calculation CNCS Share Grantee Share Total Amount 

Category Totals 0 0 0 

Table 4 Sample budget narrative Section I.C.2.
Fiscal Year 2024 AmeriCorps State and National Native Nations Planning Grants sample budget narrative – Not for Replication Page 2 of 4

D. Equipment 

Item/Purpose -Qty -Unit Cost CNCS Share Grantee Share Total Amount 

Category Totals 0 0 0 

Table 5 Sample budget narrative Section I.D.

E. Supplies 

Item -Calculation CNCS Share Grantee Share Total Amount 

General office supplies: Avg $25/month 300 0 300

Category Totals 300 0 300

Table 6 Sample budget narrative Section I.E.

F. Contractual and Consultant Services 

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount 

Payroll Management Service: Annual rate of $125 per individual x 1.2 FTEs, 

daily rate = 0, daily rate = 0- Daily Rate of 0

150 0 150

Category Totals 150 0 150

Table 7 Sample budget narrative Section I.F.

G. Training 

Staff Training 

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount 

Registration at regional training conference for Volunteer Services 

Manager; estimated $300/person

300 0 300

Category Totals 300 0 300

Table 8 Sample budget narrative Section I.G.1.

Member Training 

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount 

Category Totals 0 0 0 

Table 9 Sample budget narrative Section I.G.2.

H. Evaluation

Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount 

Category Totals 0 0 0 

Table 10 Sample budget narrative Section I.H.

I. Other Program Operating Costs 

Purpose -Calculation CNCS Share Grantee Share Total Amount 

Bi-monthly all day stakeholder engagement retreats for approximately 25 

stakeholders each; space ($200/day), working lunch (estimated 

$30/person), supplies (estimated $100/retreat)

6,300 0 6,300

Category Totals 6,300 0 6,300

Table 11 Sample budget narrative Section I.I.

Section Totals 112,268 0 112,268

PERCENTAGE 100.00% 0.00%

Table 12 Sample budget narrative Section I. Subtotals 
Fiscal Year 2024 AmeriCorps State and National Native Nations Planning Grants sample budget narrative – Not for Replication Page 3 of 4

Section II. Member Costs

A. Living Allowance

Item -# Mbrs w/ Allow -Allowance Rate -# Mbrs w/o Allow CNCS Share Grantee Share Total Amount 

Full Time (1700 hrs): Member(s) at a rate of each

Members W/O allowance 0

0 0 0 

Three Quarter Time slots (1200 hours): Member(s) at a rate of each

Members W/O allowance 0

0 0 0 

1-Year Half Time (900 hrs): Member(s) at a rate of each

Members W/O allowance 

0 0 0 

2-Year Half Time (1st Year): Member(s) at a rate of each

Members W/O allowance

0 0 0 

2-Year Half Time (2nd Year): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Reduced Half Time (675 hrs): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Quarter Time (450 hrs): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Minimum Time (300 hrs): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Abbreviated Time (100 hrs): Member(s) at a rate of each

Members W/O allowance

0 0 0 

Category Totals 0 0 0

Table 13 Sample budget narrative Section II.A.

B. Member Support Costs 

Purpose -Calculation CNCS Share Grantee Share Total Amount 

FICA for Members: 0 0 0 

Worker’s Compensation: 0 0 0 

Health Care: 0 0 0 

Category Totals 0 0 0

Table 14 Sample budget narrative Section II.B.

Section Totals 0 0 0 

PERCENTAGE 0.00% 0.00%

Table 15 Sample budget narrative Section II. Subtotals

Section III. Administrative/Indirect Costs 

A. Corporation Fixed Percentage

Item -Calculation CNCS Share Grantee Share Total Amount 

Corporation Fixed Amount: 0 0 0

Category Totals 0 0 0 

Table 16 Sample budget narrative Section III.A.

B. Federally Approved Indirect Cost Rate

Calculation -Cost Type -Rate -Rate Claimed -Cost Basis CNCS Share Grantee Share Total Amount 

Final: Salaries and benefits ($101,362) x .43 ($43,586)with a rate of 43 and a 

rate claimed of 43

5,905 37,681 43,586

Category Totals 5,905 37,681 43,586

Table 17 Sample budget narrative Section III.B.

Section Totals 5,905 37,681 43,586

PERCENTAGE 13.55% 86.45%

Table 18 Sample budget narrative Section III. Subtotals
Fiscal Year 2024 AmeriCorps State and National Native Nations Planning Grants sample budget narrative – Not for Replication Page 4 of 4

Budget Totals 118,173 37,681 155,854

PERCENTAGE 75.82% 24.18%

Required Match 24%

Table 19 Sample budget narrative Totals

Source of Funds 

Section Match Description Amount Classification Source

Source of Funds Organization’s General Funds (secured) 37,681 Cash Private

Total Source of Funds 37,681

Table 20 Sample budget narrative Source of Funds