66696 Federal Register / Vol. 76, No. 208 / Thursday, October 27, 2011 / Notices 

records systems being amended are set 

forth below followed by the notices, as 

amended, published in their entirety. 

The proposed amendments are not 

within the purview of subsection (r) of 

the Privacy Act of 1974, (5 U.S.C. 552a), 

as amended, which requires the 

submission of a new or altered system 

report. 

Dated: October 21, 2011. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DWHS P04 

SYSTEM NAME: 

Reduction-In-Force Case Files 

(February 11, 2011, 76 FR 7825). 

CHANGES: 

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Human Resources Directorate, 

Personnel Services Division, 4800 Mark 

Center Drive, Suite 03D08, Alexandria, 

VA 20350–3200.’’ 

* * * * * 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with ‘‘Chief 

of Staffing Division, Human Resources 

Directorate, Personnel Services 

Division, 4800 Mark Center Drive, Suite 

03D08, Alexandria, VA 20350–3200.’’ 

* * * * * 

DWHS P04 

SYSTEM NAME: 

Reduction-In-Force Case Files. 

SYSTEM LOCATION: 

Human Resources Directorate, 

Personnel Services Division, 4800 Mark 

Center Drive, Suite 03D08, Alexandria, 

VA 20350–3200. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM

Civilian employees serviced by the 

Washington Headquarters Service, 

Human Resource Office who have been 

notified of reduction-in-force action. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, home/mailing address, service 

computation date, veterans preference 

for Reduction in Force (RIF), 

performance appraisal ratings, tenure, 

and subgroup. Documents in the files 

may include letters from management 

officials, letters prepared by personnel 

to the individual regarding type of 

action required, correspondence from 

individual concerned and other 

miscellaneous correspondence 

concerning the specific action. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7103, Definitions, 

application; 10 U.S.C. 1597, Civilian 

positions: guidelines for reductions; 5 

CFR part 351, Chapter 1–Office of 

Personnel Management, Reductions in 

Force; and DoD 1400.25–M, chapter 

1701, Department of Defense Civilian 

Personnel Manual. 

PURPOSE(S): 

To document the communication of 

the reduction-in-force process and 

communicate with affected employees. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records may specifically be disclosed 

outside the DoD as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

To the Office of Personnel 

Management in instances where an 

affected employee appeals the decision. 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Office of 

the Secretary of Defense (OSD) 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper file folders. 

RETRIEVABILITY: 

Filed alphabetically by last name. 

SAFEGUARDS: 

Records are maintained in locked file 

cabinets in a secure area in a building 

with 24-hour security. Access to records 

is only by authorized Reduction in 

Force (RIF) team personnel. 

RETENTION AND DISPOSAL: 

Records are destroyed two years after 

case is closed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief of Staffing Division, Human 

Resources Directorate, Personnel 

Services Division, 4800 Mark Center 

Drive, Suite 03D08, Alexandria, VA 

20350–3200. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Chief of 

Staffing Division, Personnel Services, 

Human Resources Directorate, 

Washington Headquarters Service, 1155 

Defense Pentagon, Washington, DC 

20301–1155. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the OSD/Joint Staff, 

Freedom of Information Act Requester 

Service Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Requests must include the name and 

number of this System of Records 

Notice, the name of the individual, 

approximate date of reduction in force 

and be signed. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

The individual, the Official Personnel 

File (OPF), and correspondence from 

appeal examiner in appealed cases. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2011–27729 Filed 10–26–11; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2011–OS–0116] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary, 

Department of Defense (DoD). 

ACTION: Notice to amend a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense is proposing to amend a system 

of records notice in its existing 

inventory of records systems subject to 

the Privacy Act of 1974, (5 U.S.C. 552a), 

as amended. 

DATES: The changes will be effective on 

November 28, 2011 unless comments 

are received that would result in a 

contrary determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

• Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 


wreier-aviles on DSK7SPTVN1PROD with NOTICES
Federal Register / Vol. 76, No. 208 / Thursday, October 27, 2011 / Notices 66697 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard, Chief, OSD/JS Privacy 

Office, Freedom of Information 

Directorate, Washington Headquarters 

Services, 1155 Defense Pentagon, 

Washington, DC 20301–1155, or by 

phone at (571) 372–0461. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address in FOR FURTHER INFORMATION

CONTACT. 

The specific changes to the records 

systems being amended are set forth 

below followed by the notices, as 

amended, published in their entirety. 

The proposed amendments are not 

within the purview of subsection (r) of 

the Privacy Act of 1974, (5 U.S.C. 552a), 

as amended, which requires the 

submission of a new or altered system 

report. 

Dated: October 21, 2011. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DWHS P37 

SYSTEM NAME: 

Grievance and Unfair Labor Practices 

Records (December 8, 2010, 75 FR 

76430). 

CHANGES: 

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with ‘‘Labor 

and Management Employee Relations 

Division, Human Resources Directorate, 

Washington Headquarters Services, 

4800 Mark Center Drive, Suite 03D08, 

Alexandria, VA 22350–3200.’’ 

* * * * * 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with 

‘‘Assistant Director, Labor and 

Management Employee Relations 

Division, Human Resources Directorate, 

Washington Headquarters Services, 

4800 Mark Center Drive, Suite 03D08, 

Alexandria, VA 22350–3200.’’ 

* * * * * 

DWHS P37 

SYSTEM NAME: 

Grievance and Unfair Labor Practices 

Records. 

SYSTEM LOCATION: 

Labor and Management Employee 

Relations Division, Human Resources 

Directorate, Washington Headquarters 

Services, 4800 Mark Center Drive, Suite 

03D08, Alexandria, VA 22350–3200. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees of the Office of the 

Secretary of Defense, Joint Staff, 

Washington Headquarters Services, and 

Department of Defense (DoD) Agencies 

and Field Activities serviced by 

Washington Headquarters Services 

Human Resources Directorate who have 

submitted grievances covered by a 

negotiated grievance procedure or unfair 

labor practice charges. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Case file contains individuals name, 

case number, subject of grievance, 

background papers, and details 

pertaining to the case or issue. Case files 

may also contain the following 

information that is not solicited from 

individuals: work and/or home 

addresses and telephone numbers and 

Social Security Numbers (SSN). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7121, Grievance Procedures; 

DoD 1400.25–M (Subchapter 771), DoD 

Civilian Personnel Manual 

(Administrative Grievance System); 

Washington Headquarters Services 

Administrative Instruction 37, 

Employee Grievances, and E.O. 9397 

(SSN), as amended. 

PURPOSE(S): 

Records are used in the 

administration, processing, and 

resolution of unfair labor complaints, 

grievance arbitrations, negotiability, and 

representation issues. De-identified 

statistical data may be used by 

management for reporting and policy 

evaluation purposes. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records may specifically be disclosed 

outside the DoD as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

To officials of labor organizations 

reorganized under the Civil Service 

Reform Act when relevant and 

necessary to the performance of their 

exclusive representation duties 

concerning personnel policies, 

practices, and matters affecting working 

conditions. 

To representatives of the U.S. Office 

of Personnel Management (OPM) on 

matters relating to the inspection, 

survey, audit, or evaluation of civilian 

personnel management programs. 

To the Comptroller General, or any of 

his authorized representatives, in the 

course of the performance of duties of 

the Government Accountability Office 

relating to the Labor-Management 

Relations Program. 

To arbitrators, examiners, or other 

third parties appointed to inquire into 

or adjudicate labor-management issues. 

The Blanket Routine Uses set forth at 

the beginning of the Office of the 

Secretary of Defense compilation of 

systems of notices also apply to this 

system of records. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper file folders and electronic 

storage media. 

RETRIEVABILITY: 

Names of individuals initiating 

grievance procedures, case number, and 

by subject matter. 

SAFEGUARDS: 

Records are maintained in areas only 

accessible to Labor Management 

Employee Relations personnel who 

must access the records to perform their 

official duties. The electronic records 

require a Common Access Card and can 

only be accessed by Labor Management 

Employee Relations personnel. Paper 

records are stored in locked file cabinets 

in secured offices and buildings that are 

locked and guarded during non-duty 

hours. 

RETENTION AND DISPOSAL: 

Grievance files are disposed of four 

years after the case is closed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant Director, Labor and 

Management Employee Relations 

Division, Human Resources Directorate, 

Washington Headquarters Services, 

4800 Mark Center Drive, Suite 03D08, 

Alexandria, VA 22350–3200. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

Assistant Director for Labor and 

Management Employee Relations, 


wreier-aviles on DSK7SPTVN1PROD with NOTICES
66698 Federal Register / Vol. 76, No. 208 / Thursday, October 27, 2011 / Notices 

Human Resources Directorate, 

Washington Headquarters Services, 

Department of Defense, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Office of the Secretary 

of Defense/Joint Staff Freedom of 

Information Act Requester Service 

Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Requests should include the name 

and number of this system of records 

notice the type of issue (e.g., 

administrative grievance) and the case 

subject or case number and be signed 

and dated. 

CONTESTING RECORD PROCEDURES: 

The Office of the Secretary of Defense 

rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in Office of the Secretary of 

Defense Administrative Instruction 81, 

32 CFR part 311, or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

The individual, management officials 

involved with the incident leading to or 

adjudication of grievance or unfair labor 

practice charges, Washington 

Headquarters Service Labor 

Management Employee Relations 

personnel, arbitrators office, the Federal 

Labor Relations Authority Headquarters 

and Regional Offices, and union 

officials. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2011–27736 Filed 10–26–11; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2011–OS–0117] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary, 

Department of Defense (DoD). 

ACTION: Notice to delete a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense is deleting a systems of record 

notice from its existing inventory of 

record systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended. 

DATES: This proposed action will be 

effective without further notice on 

November 28, 2011 unless comments 

are received which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

• Federal Rulemaking Portal: http:// 

www.regulations.gov. 

Follow the instructions for submitting 

comments. 

• Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Mrs. 

Cindy Allard, Privacy Act Officer, Office 

of Freedom of Information, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155, 

or by phone at (571) 372–0461. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address in FOR FURTHER INFORMATION

CONTACT. 

The Office of the Secretary of Defense 

proposes to delete one system of records 

notice from its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. The 

proposed deletion is not within the 

purview of subsection (r) of the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report. 

Dated: October 21, 2011. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DELETION: 

DPR 29 

Language and Skills Participation 

Program (August 5, 2003, 68 FR 46167). 

REASON: 

Based on a recent review of DPR 29, 

Language and Skills Participation 

Program, it has been determined that 

DPR 29 is duplicative of DHRA 07, 

National Language Service Corps Pilot 

Records (September 11, 2008, 73 FR 

52839), and can therefore be deleted. 

[FR Doc. 2011–27737 Filed 10–26–11; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF EDUCATION 

Postsecondary Educational 

Institutions Invited To Participate in 

Experiments Under the Experimental 

Sites Initiative 

AGENCY: Office of Postsecondary 

Education, Department of Education. 

ACTION: Notice. 

Overview Information: Federal 

Student Financial Assistance Programs 

under Title IV of the Higher Education 

Act of 1965, as amended; notice inviting 

postsecondary educational institutions 

to participate in experiments under the 

Experimental Sites Initiative. 

SUMMARY: The Secretary invites 

postsecondary educational institutions 

(institutions) that participate in the 

student assistance programs authorized 

under Title IV of the Higher Education 

Act of 1965, as amended (the HEA), to 

apply to participate in one or more new 

experiments under the Experimental 

Sites Initiative (ESI), as authorized by 

section 487A(b) of the HEA. Under 

section 487A(b) the Secretary has the 

authority to grant waivers from specific 

Title IV, HEA statutory or regulatory 

requirements to allow institutions to test 

alternative methods for administering 

the Title IV, HEA programs. 

DATES: Applications to participate in 

any experiment must be received by the 

Department no later than December 12, 

2011 in order for an institution to 

receive priority to be considered for 

participation in an experiment. Letters 

of application received after December 

12, 2011 may be considered for 

participation at a later time. 

ADDRESSES: Letters of application must 

be submitted via electronic mail to the 

following email address: 

experimentalsites@ed.gov. For formats 

and other required information, see 

‘‘Instructions for Submitting Letters of 

Application’’ under SUPPLEMENTARY

INFORMATION, below. 

FOR FURTHER INFORMATION CONTACT: 

Warren Farr, U.S. Department of 

Education, Federal Student Aid, 830 

First Street, NE., Washington, DC 20002. 

Telephone: (202) 377–4380 or by email 

at: Warren.Farr@ed.gov. 

If you use a telecommunications 

device for the deaf (TDD), call the 

Federal Relay Service (FRS), toll free, at 

1–800–877–8339. 


wreier-aviles on DSK7SPTVN1PROD with NOTICES