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AmeriCorps VISTA Campus Recruiters 

FY 2019 AWARD TERMS AND CONDITIONS

Effective September 2019 

These Corporation for National & Community Service (CNCS) Award Terms and Conditions are

binding on the recipient. By accepting funds under this award, the recipient agrees to comply with, and 

include in all awards, these specific Award Terms and Conditions, the CNCS general Terms and 

Conditions, all applicable federal statutes, regulations and guidelines, and any amendments thereto. 

The recipient agrees to operate the funded program in accordance with the approved application and 

budget, supporting documents, and other representations made in support of the approved application. 

The term “recipient” is used to connote a funding recipient throughout these Award Terms and 

Conditions. 

TABLE OF CONTENTS

I. Notice of Funding Opportunities 2

II. Award Acceptance 2

III. Funding Period 2

IV. Encumbrance of Award Funds 2

V. Reporting Requirements 2

VI. Federal Financial Reports (FFRs) 3

VII. Federal Financial Reporting/Disbursements 3

VIII. Project Progress Report 4

IX. Recognition of Federal Funding 4

X. Program/Project Manager Authority 4

XI. External and Data Collection 4

XII. Allowable Costs 4

XIII. Audits and Attestation Agreements 4

XIV. Monitoring 4

XV. Subawards Prohibited 5

XVI. Budget and Programmatic Changes 5

XVII. Lobby Disclosure 5

I. NOTICE OF FUNDING OPPORTUNITY

The Notice of Funding opportunity (NOFO) and any amendments are hereby incorporated into this

agreement. Recipients are bound by the authorizations, restrictions and requirements contained in

the NOFO. If there are any inconsistencies between the NOFO and any statute, regulation, guidance

or cost principle, the statute, regulation, guidance or cost principle take precedence over matters set

forth in the NOFO.

II. AWARD ACCEPTANCE

The signature on the SF‐424, including electronic signature via e‐authentication on e-grants,

constitutes a binding offer and constitutes agreement to the terms and conditions of award. CNCS
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reserves the right to withdraw the award if activity does not begin upon award and/or as a remedy 

for non‐compliance as described in 2 CFR 200.338‐339.

III. FUNDING PERIOD

Unless otherwise specified, the award covers a one-year project period. If approving a multiyear

project period, CNCS makes an initial award for the first budget period. Additional funding for

subsequent budget periods is contingent upon satisfactory progress and the availability of funds. The

project period and the budget are noted on the award document. 

IV. ENCUMBRANCE OF AWARD FUNDS

Award funds may not be encumbered or obligated by the recipient prior to or after the award period. 

Encumbrances or obligations outstanding as of the end of the award period may be liquidated (paid 

out) after the end of the award period. Such encumbrances or obligations shall involve only 

specified commitments for which a need existed during the award period and that are supported by 

approved contracts, purchase orders, requisitions, invoices, bills, or other evidence of liability 

consistent with the recipient's purchasing procedures and incurred within the award period. All 

encumbrances/obligations incurred during the award period shall be liquidated no later than 90 days 

after the end of the award period or prior to the expiration of the awarded funds, whichever is 

sooner. 

V. REPORTING REQUIREMENTS

The recipient is responsible for timely submission of periodic financial, progress, and member 

reports during the project period and a final financial report. The recipient is also responsible for 

setting submission deadlines for its respective subrecipients, if applicable, that ensure the timely 

submission of recipient reports. 

A. Federal Financial Reports (CNCS). See Part VI.

B. Final Federal Financial Report (CNCS). See Part VI. 

C. Reporting at the Dept. of Health and Human Services/Payment Management System

(HHS/PMS). See Part VII. 

D. Progress Reports. See Part VIII. 

E. Requests for Extensions. Extensions of reporting deadlines will be granted only when 1) the 

report cannot be furnished in a timely manner for reasons, in the determination of CNCS,

legitimately beyond the control of the grantee, and 2) CNCS receives a written request

explaining the need for an extension before the due date of the report.

F. Other. The recipient shall meet as necessary with CNCS staff or consultants designated by the

CNCS Program Officer to exchange views, ideas, and information concerning the project. The 

recipient shall submit such special reports as may be reasonably requested by CNCS.

VI. FEDERAL FINANCIAL REPORTS (CNCS) 

CNCS Semi-Annual SF-425 Federal Financial Report. Recipients complete a semi-annual Federal 
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Financial Report (FFR), twice yearly in six month increments from the budget start date of the 

award to report federal expenditures of funding. 

CNCS Final Federal Financial Report. Recipients completing the final year of their funding must 

submit, in lieu of the last semi-annual FFR, a final FFR. The final FFR is cumulative over the 

performance period of the funding within 90 days after the close of the grant. Final FFRs must 

report expenditure of funds on a cumulative basis over the budget period of the award and must be 

submitted through the CNCS eGrants system. 

VII. FEDERAL FINANCIAL REPORTING/DISBURSEMENTS (HHS)

U.S. Department of Health and Human Services Payment Management System SF-425 

Federal Financial Report/Federal Cash Transaction Report (FCTR). CNCS issues VISTA

Recruitment Support funds to award recipients through the U.S. Department of Health and Human 

Service (HHS) Payment System. Recipientsreceiving funds through this system must submit a 

Federal Financial Report (FFR) to report AmeriCorps VISTA CNCS federal funding disbursements 

and cash on hand, 30 days after each calendar quarter beginning with the first calendar quarter that

contains the start date of the award. FFR/FCTRs must report disbursement of funds on a 

cumulative basis over the performance period of the grant and be submitted through the HHS

Payment Management System on the following schedule:

Period Covering: Report Due No Later Than: 

January 1 to March 31 April 30 

April 1 to June 30 July 30 

July 1 to September 31 October 30 

October 1 to December 31 January 30 

VIII. PROJECT PROGRESS REPORT

The recipient shall complete and submit Project Progress Reports via CNCS’ eGrants system or 

other designated mechanism to the CNCS VISTA HQ Office. The Project Progress Reports shall 

report on the progress toward achievement of project performance targets. The Project Progress 

Report will be submitted on the following schedule: 

Period Covering: Report Due No Later Than: 

September 30 to March 31 April 30 

April 1 to September 29 October 30 

IX. RECOGNITION OF FEDERAL FUNDING 

When issuing statements, press releases, requests for proposals, bid solicitations, annual reports and 

other documents describing projects or programs funded in whole or in part with CNCS money, the 

recipient receiving federal funds, including but not limited to state and local governments, shall

clearly state (1) the percentage of the total cost of the program which will be financed with CNCS 

money, and (2) the dollar amount of CNCS funds for the project or program. 

X. PROGRAM/PROJECT MANAGER AUTHORITY

The CNCS Program/Project Manager for this award is listed on the first page of the Notice of
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Grant Award. The Program/Project Manager has full authority to represent CNCS in connection 

with the management of the technical and programmatic performance of the award. However, they

are not authorized to change the terms and conditions, estimated costs, or period of performance,

or to give approvals, written or verbal, specifically reserved for the Grant Officer. 

XI. EXTERNAL AND DATA COLLECTION

The recipient must cooperate with CNCS and its evaluators in all monitoring and evaluation efforts.

As part of this effort, must provide data as requested or needed to support external evaluations. 

XII. ALLOWABLE COSTS

Costs allowed under this grant are limited to those categories contained in the signed application 

package.

XIII. AUDITS AND ATTESTATION ENGAGEMENTS

Recipients must comply with the audit requirements set forth in Subpart F – Audit 

Requirements of the Uniform Guidance (2 CFR Part 200) and must comply with the 

timeframes established in those regulations for the submission of their audits to the Federal 

Audit Clearinghouse. Recipients must notify their assigned GMS of each audit conducted 

within the timeframe of the CNCS‐funded project at the time it is submitted to the Federal 

Audit Clearinghouse. 

XIV. MONITORING

CNCS, through its authorized representatives, has the right, at all reasonable times, to make 

site visits to review project accomplishments, financial and performance records, fiscal and 

administrative control systems and to provide such technical assistance as may be required. 

CNCS intends to make every effort to notify the recipient at least two weeks in advance of any 

trip to the CNCS‐funded project site. If CNCS makes any site visit on the premises of a 

recipient or a subrecipient(s), the recipient must provide all reasonable facilities and assistance 

for the safety and convenience of government officials in the performance of their duties. All 

site visits and evaluations are expected to be performed in a manner designed to not unduly 

delay or disrupt the implementation of the project. 

XV. SUBAWARDS PROHIBITED

Award recipients may not make subawards of grant funds. 

XVI. BUDGET AND PROGRAMMATIC CHANGES

CNCS’s Grants Officers are the only officials who have the authority to alter or change the 

provisions or requirements of the grant. Programmatic changes also require final approval of

Program Office representative after written recommendation for approval is received from the 
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CNCS VISTA HQ Office. The Grants Officer will execute written amendments, and the Recipient

should not assume approvals have been granted unless and until the Grants Officer has notified the 

Recipient of that the alteration or change has been approved. 

XVII. LOBBY DISCLOSURE

For awards exceeding $100,000, pursuant to 31 U.S.C. 1352, the Grantee is required to file a 

disclosure report, Standard Form LLL, Disclosure of Lobbying Activities, at the end of any quarter, 

when the Grantee has paid or agreed to pay any lobbying entity for influencing or attempting to

influence an officer or employee of any agency, a Member of Congress, an officer or employee of

Congress, or an employee of a Member of Congress in connection with a covered Federal action. The 

report must be submitted to CNCS VISTA HQ Office.