17908 Federal Register / Vol. 75, No. 67 / Thursday, April 8, 2010 / Notices 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper files and electronic storage 

media. 

RETRIEVABILITY: 

Records are retrieved by name of 

subject, subject matter, and by case 

number. 

SAFEGUARDS: 

Records are maintained in areas 

accessible only to DLA Headquarters 

and Field Activities security and staff 

personnel who use the records to 

perform their duties. All records are 

maintained on closed military 

installations with security force 

personnel performing installation access 

control and random patrols. 

Common Access Cards and personal 

identification numbers are used to 

authenticate authorized desktop and 

laptop computer users. Computer 

servers are scanned monthly to assess 

system vulnerabilities. Systems security 

updates are accomplished daily. The 

computer files are password protected 

with access restricted to authorized 

users with a need for the information. 

Records are secured in locked or 

guarded buildings, locked offices, or 

locked cabinets during non duty hours, 

with access restricted during duty hours 

to authorized users with a need for the 

information. 

RETENTION AND DISPOSAL: 

Records are destroyed 5 years after 

date of last action; incidents involving 

terrorist threats are destroyed 7 years 

after the incident is closed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Program Manager, Law Enforcement 

Operations, Headquarters, Defense 

Logistics Agency, Office of Public 

Safety, 8725 John J. Kingman Road, 

Suite 3533, Fort Belvoir, VA 22060– 

6220, and the Security Managers within 

the DLA Field Activity responsible for 

the operation of security forces and staff 

at the DLA Field Activity. Official 

mailing addresses are published as an 

appendix to DLA’s compilation of 

systems of records notices. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

Privacy Act Office, Headquarters, 

Defense Logistics Agency, ATTN: DGA, 

8725 John J. Kingman Road, Suite 1644, 

Fort Belvoir, VA 22060–6221. 

Individuals are required to provide 

name, Social Security Number (SSN), 

employing activity name and address, 

and, if known, place of investigation. 

In addition, the requester must 

provide a notarized statement or an 

unsworn declaration made in 

accordance with 28 U.S.C. 1746, in the 

following format: 

If executed without the United States: 

‘‘I declare (or certify, verify, or state) 

under penalty of perjury under the laws 

of the United States of America that the 

foregoing is true and correct. Executed 

on (date). (Signature)’’. 

If executed within the United States, 

its territories, possessions, or 

commonwealths: ‘‘I declare (or certify, 

verify, or state) under penalty of perjury 

that the foregoing is true and correct. 

Executed on (date). (Signature)’’. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about them contained in 

this system of records should address 

written inquiries to the Privacy Act 

Office, Headquarters, Defense Logistics 

Agency, ATTN: DGA, 8725 John J. 

Kingman Road, Suite 1644, Fort Belvoir, 

VA 22060–6221. 

Individuals are required to provide 

name, Social Security Number, 

employing activity name and address, 

and, if known, place of investigation. 

In addition, the requester must 

provide a notarized statement or an 

unsworn declaration made in 

accordance with 28 U.S.C. 1746, in the 

following format: 

If executed without the United States: 

‘‘I declare (or certify, verify, or state) 

under penalty of perjury under the laws 

of the United States of America that the 

foregoing is true and correct. Executed 

on (date). (Signature)’’. 

If executed within the United States, 

its territories, possessions, or 

commonwealths: ‘‘I declare (or certify, 

verify, or state) under penalty of perjury 

that the foregoing is true and correct. 

Executed on (date). (Signature)’’. 

CONTESTING RECORD PROCEDURES: 

The DLA rules for accessing records, 

for contesting contents, and appealing 

initial agency determinations are 

contained in 32 CFR part 323, or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

Information is provided by the record 

subject, victims, witnesses, and 

investigators. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Investigatory material compiled for 

law enforcement purposes may be 

exempt pursuant to 5 U.S.C. 552a(k)(2). 

However, if an individual is denied any 

right, privilege, or benefit for which he 

would otherwise be entitled by Federal 

law or for which he would otherwise be 

eligible, as a result of the maintenance 

of such information, the individual will 

be provided access to such information 

except to the extent that disclosure 

would reveal the identity of a 

confidential source. 

Investigatory material compiled solely 

for the purpose of determining 

suitability, eligibility, or qualifications 

for federal civilian employment, 

military service, federal contracts, or 

access to classified information may be 

exempt pursuant to 5 U.S.C. 552a(k)(5), 

but only to the extent that such material 

would reveal the identity of a 

confidential source. 

An exemption rule for this exemption 

has been promulgated in accordance 

with requirements of 5 U.S.C. 553(b)(1), 

(2), and (3), (c) and (e) and published in 

32 CFR part 323. For additional 

information contact the Privacy Act 

Office, Headquarters, Defense Logistics 

Agency, ATTN: DGA, 8725 John J. 

Kingman Road, Suite 1644, Fort Belvoir, 

VA 22060–6221. 

[FR Doc. 2010–7990 Filed 4–7–10; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2010–OS–0039] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary, DoD. 

ACTION: Notice to alter a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records in its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action would be 

effective without further notice on May 

10, 2010 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

• Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Mail: Federal Docket Management 

System Office, 1160 Defense Pentagon, 

Washington, DC 20301–1160. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 


sroberts on DSKD5P82C1PROD with NOTICES
Federal Register / Vol. 75, No. 67 / Thursday, April 8, 2010 / Notices 17909 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard at (703) 588–6830. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

Chief, OSD/JS Privacy Office, Freedom 

of Information Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on March 26, 2010, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996; 61 FR 6427). 

Dated: April 5, 2010. 

Mitchell S. Bryman, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DWHS P18 

SYSTEM NAME: 

Office of the Secretary of Defense 

Identification Badge System (October 

10, 2006; 71 FR 59495). 

CHANGES: 

* * * * * 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with ‘‘All 

permanent military personnel assigned 

to the Office of the Secretary of 

Defense.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Name, 

Social Security Number (SSN), rank, 

service, date assigned and the Office of 

the Secretary of Defense component to 

which assigned.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘10 

U.S.C. 1125, Recognition for 

Accomplishments: Awards & Trophies; 

Recognition for accomplishments: 

Award of trophies, DoD 1348.33–M, 

Manual of Military Decorations and 

Awards and E.O. 9397 (SSN), as 

amended.’’ 

PURPOSE(S): 

Delete entry and replace with ‘‘To be 

used by officials of the Military 

Personnel Division, Human Resources 

Directorate, Washington Headquarters 

Services to temporarily issue the badge 

at arrival and determine who is 

authorized permanent award after a oneyear period and then prepare the 

certificate to recognize this event.’’ 

* * * * * 

STORAGE: 

Delete entry and replace with ‘‘Paper 

and/or electronic storage media’’. 

* * * * * 

SAFEGUARDS: 

Delete entry and replace with 

‘‘Accesses authorized by system 

manager, granted by Information 

Technology Management Directorate to 

a secure computer application database 

and are Common Access Card enabled. 

Users receive annual Privacy Act and 

information assurance training, and 

only those individuals with an official 

‘‘need to know’’ are provided access. 

Back-up data is stored in a locked 

room.’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Records are retired to Washington 

National Records Center 3 years after 

cut off. Destroy when 15 years old’’. 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with ‘‘Chief, 

Office of Secretary of Defense Awards 

Branch, Human Resources Directorate, 

Washington Headquarters Services, 

Department of Defense, 1155 Defense 

Pentagon, Washington, DC 20301– 

1155.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to Military 

Personnel, Human Resources 

Directorate, Washington Headquarters 

Services, Department of Defense, 1155 

Defense Pentagon, Washington, DC 

20301–1155. 

Requests must include the name and 

number of this system of records notice, 

along with the individual’s name, grade, 

service, Social Security Number (SSN) 

and be signed.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Office of Secretary of 

Defense/Joint Staff, Freedom of 

Information Requester Service Center, 

Office of Freedom of Information, 1155 

Defense Pentagon, Washington, DC 

20301–1155. 

Requests must include the name and 

number of this system of records notice, 

along with the individual’s name, grade, 

service, Social Security Number (SSN) 

and be signed.’’ 

* * * * * 

DWHS P18 

SYSTEM NAME: 

Office of the Secretary of Defense 

Identification Badge System. 

SYSTEM LOCATION: 

Military Personnel, Washington 

Headquarters Services, Department of 

Defense, Room 5E556, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All permanent military personnel 

assigned to the Office of the Secretary of 

Defense. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, Social Security Number (SSN), 

rank, service, date assigned and the 

Office of the Secretary of Defense 

component to which assigned. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 1125, Recognition for 

Accomplishments: Awards & Trophies; 

Recognition for accomplishments: 

Award of trophies, DoD 1348.33–M, 

Manual of Military Decorations and 

Awards and E.O. 9397 (SSN), as 

amended. 

PURPOSE(S): 

To be used by officials of the Military 

Personnel Division, Human Resources 

Directorate, Washington Headquarters 

Services to temporarily issue the badge 

at arrival and determine who is 

authorized permanent award after a oneyear period and then prepare the 

certificate to recognize this event. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records may specifically be disclosed 

outside the DoD as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of Office of the 

Secretary of Defense’s compilation of 


sroberts on DSKD5P82C1PROD with NOTICES
17910 Federal Register / Vol. 75, No. 67 / Thursday, April 8, 2010 / Notices 

systems of records notices apply to this 

system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper and/or electronic storage media. 

RETRIEVABILITY: 

Information is retrieved by last name 

of recipient, Social Security Number 

(SSN), grade, and/or service. 

SAFEGUARDS: 

Accesses are authorized by system 

manager, granted by Information 

Technology Management Directorate to 

a secure computer application database 

and are Common Access Card enabled. 

Users receive annual Privacy Act and 

information assurance training, and 

only those individuals with an official 

‘‘need to know’’ are provided access. 

Back-up data is stored in a locked room. 

RETENTION AND DISPOSAL: 

Records are retired to Washington 

National Records Center 3 years after 

cutoff. Destroy when 15 years old. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Office of Secretary of Defense 

Awards Branch, Human Resources 

Directorate, Washington Headquarters 

Services, Department of Defense, 1155 

Defense Pentagon, Washington, DC 

20301–1155. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to Military 

Personnel, Human Resources 

Directorate, Washington Headquarters 

Services, Department of Defense, 1155 

Defense Pentagon, Washington, DC 

20301–1155. 

Requests must include the name and 

number of this system of records notice, 

along with the individual’s name, grade, 

service, Social Security Number (SSN) 

and be signed. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Office of Secretary of 

Defense/Joint Staff, Freedom of 

Information Requester Service Center, 

Office of Freedom of Information, 1155 

Defense Pentagon, Washington, DC 

20301–1155. 

Requests must include the name and 

number of this system of records notice, 

along with the individual’s name, grade, 

service, Social Security Number (SSN) 

and be signed. 

CONTESTING RECORD PROCEDURES: 

The Office of Secretary of Defense 

rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in Office of Secretary of 

Defense Administrative Instruction 81; 

32 CFR part 311; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

Individual. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2010–7965 Filed 4–7–10; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2010–OS–0040] 

Privacy Act of 1974; Systems of 

Records 

AGENCY: Defense Logistics Agency, DoD. 

ACTION: Notice to delete a system of 

records. 

SUMMARY: The Defense Logistics Agency 

proposes to delete a system of records 

notice in its existing inventory of 

records systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended. 

DATES: This proposed action will be 

effective without further notice on May 

10, 2010 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 1160 Defense Pentagon, 

Washington, DC 20301–1160. 

Instructions: All submissions received 

must include the agency name, docket 

number, and title for this Federal 

Register document. The general policy 

for comments and other submissions 

from members of the public is of make 

these submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Jody 

Sinkler at (703) 767–5045. 

SUPPLEMENTARY INFORMATION: The 

Defense Logistics Agency systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the Chief Privacy and FOIA Officer, 

Headquarters Defense Logistics Agency, 

ATTN: DGA, 8725 John J. Kingman 

Road, Suite 1644, Fort Belvoir, VA 

22060–6221. 

The Defense Logistics Agency 

proposes to delete one system of records 

notice from its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. The 

proposed deletion is not within the 

purview of subsection (r) of the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report. 

Dated: April 5, 2010. 

Mitchell S. Bryman, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DELETION: 

S700.20 

SYSTEM NAME: 

Passport, Visa, and Country Clearance 

Files (July 23, 2003; 68 FR 43504). 

REASON: 

System notice is no longer necessary. 

Records are covered under existing 

DoD-wide notices; F011 AF A3 B DoD, 

DoD Foreign Clearance Program Records 

(April 6, 2007; 72 FR 17136) and A0055 

USEUCOM DoD, Europe Command 

Travel Clearance Records (February 13, 

2006; 71 FR 7549). 

[FR Doc. 2010–7991 Filed 4–7–10; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Navy 

[Docket ID: USN–2010–0007] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Navy, DoD. 

ACTION: Notice to delete a system of 

records. 

SUMMARY: The Department of the Navy 

proposes to delete a system of records 

notice in its existing inventory of record 

systems subject to the Privacy Act of 

1974, (5 U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective without further notice on May 

10, 2010 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by dock number and title, by 

any of the following methods: 


sroberts on DSKD5P82C1PROD with NOTICES