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AmeriCorps State and National

Final Grantee Progress Report Instructions

Who completes the Final Grantee Progress Report (GPR)?

All grantees who are concluding the final year of their grant period must complete a final GPR. 

Commissions will submit final GPRs at the conclusion of the grant period for each prime grant

(competitive cost reimbursement, competitive fixed amount, competitive EAP, formula cost 

reimbursement, formula fixed/EAP, etc.).

What are the components of the GPR?

The Grantee Progress Report consists of a set of narrative responses. No demographic or performance 

measure data are requested on the Final GPR; any additional performance measure data collected since 

the last End-of-Year GPR submission should be reported in the Narratives tab in Narrative Field 3. 

Please complete the report using eGrants (http://www.nationalservice.gov/egrants/), the Corporation’s 

integrated, secure, web-based system for grants management, and follow these instructions. 

Please note: AmeriCorps GPRs are not visible to grantees in eGrants until 2 months prior to their due 

date.

When is the final GPR due?

The GPR is due 90 days after the grant end date.

If you cannot meet the submission deadline for the progress report, you must request an extension from 

your Portfolio Manager. Requests for extensions may be granted when:

1. The report cannot be finished in a timely manner for reasons legitimately beyond the control 

of the grantee, and

2. CNCS receives a request explaining the need for an extension before the due date of the 

report.

Selecting the Right GPR

After logging into eGrants, click the “Progress Report” link in the lower right corner of the screen.
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You will see a list of possible progress reports for each of your existing grants. Find the grant number 

that includes your final program year, and expand the list by clicking on the orange arrow key to the 

right of the grant number and grant name. 

Find the progress report with a due date of 90 days after your grant end date (the progress report type 

should be "Progress Report Lite Quarterly"), and click on the “edit” link. You will be taken to the main 

progress report screen. If you do not see a report that has the appropriate type and due date, please 

let your Portfolio Manager know.

Reporting Period

The reporting period is from the beginning of your current grant cycle through the end date of your 

grant, inclusive of any no-cost extensions received. Note that this progress report is cumulative for the 

entire three-year grant period. The reporting period listed in eGrants may be incorrect; please ignore it.
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General Information Tab 

On this tab, you will see information for the progress report you have selected. Check the Progress 

Report Type and Due Date to ensure you have selected the correct report. If you have not selected the 

correct report, click the “Cancel” button and select the correct report. If you have selected the correct 

report, click the “Begin” button to open the progress report. If you return to this tab after starting the 

report, you will see a “Continue Working” button that allows you to open the report that is in progress.

Open amendments interfere with the accuracy of the progress report. If there is an open amendment 

on your grant and you click the “Begin” button, you will see a warning message. If you receive this error 

message, you should talk with your Portfolio Manager to ensure resolution of the amendment so that 

you can submit your GPR on time.

A summary table at the bottom of this tab allows you to see all past reports associated with your grant 

and to view or print a PDF version of these reports.
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Narratives Tab

Click on the accordion panels to enter narratives. When accordion panels are closed, green checkmarks 

indicate that text has been entered in the text box. Text must be entered in every narrative field before 

submitting the GPR. For fields that are not required, if not providing narrative, enter “N/A” in the text 

box.

Provide the following narratives in Narrative Field 1 (please limit your remarks to 1,500 words or less):

National/Tribal Grantees: Describe what you have learned about your theory of change during the 

full three-year grant period: 

• Was your program able to make a meaningful difference in addressing your originally 

identified community needs or problems, and in achieving your logic model outcomes? If 

so, how? 

• Did your intervention (program activities) proceed according to your original plan? What 

changes, if any, did you make to your intervention(s), and what were the reason(s) for those 

changes?

• Have you increased the evidence base for your program over the course of this grant cycle? 

If so, how?

Commissions: Describe what you have learned about your portfolio during the full three-year grant 

period:

• How have the subgrantees supported under this grant addressed problems/needs in your 

state and made a meaningful difference in the state? 

• Have your subgrantees increased the evidence base for their programs over the course of 

this grant cycle? If so, please describe.

Please enter “N/A” in Narrative Field 2. 

If you have any additional performance measure output or outcome data collected after the last End-ofYear GPR submission, please enter it in Narrative Field 3 along with a note of explanation. For example, 

if on your last End-of-Year GPR you indicated that 30 students demonstrated increased academic 
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achievement, but an additional 10 students demonstrated increased academic achievement after you 

submitted the last End-of-Year GPR, please note the additional 10 students in Narrative Field 3 and 

explain that this figure is an addendum to the previously submitted GPR. If you do not have any 

additional performance measure data to report, please enter “N/A” in Narrative Field 3.

Click “Next” to go to the next tab.

Summary Tab

This tab provides a summary of the data entered in previous tabs. 

From this tab, you can view or print all text and data entered into the GPR by clicking “Print Overall GPR 

Summary.” 

For national/tribal grantees, to print a visual summary similar to the summary screen, click, “Print 

Grantee Report.”

For commissions, to view or print a summary of all data entered for a single subgrantee, select a 

subgrantee in the “Select Subgrantee” dropdown box and click “Print Subgrantee Report.”

To comment on this summary, enter text in the “Overall Grantee Note” text box. (Please note: there is 

a 3,980-character limit on the Overall Grantee Note text box; any text entered above the character limit 

will not be saved.)

Submitting the GPR

When all data have been entered into the progress report, go to the Summary Tab and click the 

“Grantee – Submit to CNCS” button.
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REVIEWING FEEDBACK AND RESPONDING TO CLARIFICATION ITEMS IN THE GPR

For each tab where data is entered, the CNCS Portfolio Manager reviews data and determines whether 

clarification is necessary. If clarification is required, the Portfolio Manager checks the “Clarification 

Required” box on each tab that requires clarification and returns the GPR for rework.

The following text fields for feedback and clarification appear on all tabs where data are entered:

• Program Officer Feedback – May contain feedback from the CNCS Portfolio Manager. Grantees 

are not required to provide clarification regarding this feedback.

• Program Officer Clarification Items – Contain clarification items from the CNCS Portfolio 

Manager. Grantees are required to respond to these clarification items.

• Grantee Clarification – Grantees use this text field to enter their responses to the clarification 

items that appear in the Program Officer Clarification Items field.

After responding to all clarification items, the grantee returns the report to CNCS by clicking the 

“Grantee – Submit to CNCS” button on the summary tab.

If the progress report does not require clarification or all clarification items have been satisfactorily 

addressed, the CNCS Portfolio Manager will set the GPR status to “Reviewed.” The grantee will receive 

email notification and will be able to review all feedback provided in the progress report when the 

report is in Reviewed status.