FY 2019 GENERAL GRANT AND COOPERATIVE AGREEMENT 

TERMS AND CONDITIONS 

By accepting funds under this award, the recipient agrees to comply with, and include in all awards 

and subawards, these General Terms and Conditions, the program-specific terms and conditions, all 

applicable Federal statutes, regulations and guidelines, and any amendments thereto. The recipient 

agrees to operate the funded program in accordance with the approved application and budget, 

supporting documents, and other representations made in support of the approved application. The 

term recipient is used to connote either recipient or subrecipient, as appropriate, throughout these 

General Terms and Conditions. 

TABLE OF CONTENTS

I. Changes from the 2018 General Terms and Conditions 2 

II. Governing Authorities 2 

II.A. Legislative and Regulatory Authority 2 

II.B. Other Applicable Terms and Conditions 2 

II.C. Order of Precedence 3 

III. General Terms and Conditions 3 

III.A. Responsibilities Under Award Administration Legislative and Regulatory 

Authority

3 

III.B. Financial Management Standards 4

III.C. Changes in Budget or Key Personnel 5 

III.D. Bankruptcy 5 

III.E. Prohibited Program Activities 5 

III.F. National Service Criminal History Check Requirements 5 

III.G. The Office of Inspector General 6 

III.H. Reporting of Fraud, Waste, and Abuse 7

III.I. Whistleblower Protection 7 

III.J. Liability and Safety Issues 8 

III.K. Award Monitoring 8 

III.L. Non-Discrimination Public Notice and Records Compliance 8 

III.M. Identification of Funding 10 

III.N. Award Products 10 

III.O. Suspension or Termination of Award 10 

III.P. Grantee Procurement 11

III.Q. Trafficking in Persons 11

III.R. Central Contractor Registration (CCR) and Universal Identifier 

Requirements (Required Provision Under 2 CFR § 25.220)

12 

III.S. Transparency Act Requirements (For Grants and Cooperative Agreements of 

$25,000 or more)

14

III.T. Conflict of Interest 16 
2

III.U. Award Term and Condition for Recipient Integrity and Performance Matters 

(Required Provision under 2 CFR § 200.210(b)(iii) for Grants and Cooperative 

Agreements of $500,000 or more)

17

III.V. Breaches of Personally Identifiable Information (PII) 19

IV. Attachments 20

I. CHANGES FROM THE 2018 GENERAL TERMS AND CONDITIONS 

- Section III.F. - Removed the requirement for annual training.

- Section III.P. – Section added.

- Section III.Q.1.b. i. and ii. – Language updated to be more readable.

- Section III.Q.2. – Added the word not (a private entity) to correct an omission in the 

federal regulations.

- Section III.S.1.b.ii. – Added more current dates.

- Section III.V. - Section added.

- Section IV. - Attached a current policy.

II. GOVERNING AUTHORITIES 

A. LEGISLATIVE AND REGULATORY AUTHORITY 

This award is authorized by and subject to The National and Community Service Act of 1990, as 

amended, (42 U.S.C. 12501 et seq.) (NCSA) and/or the Domestic Volunteer Service Act of 1973, as 

amended, (42 U.S.C. 4950 et seq.) (DVSA), the Federal Grant and Cooperative Agreement Act 

(FGCAA), 31 U.S.C. §§6301-6308, and CNCS’s implementing regulations in 45 CFR Chapter XII 

and/or XXV. Recipients must comply with the requirements of the NCSA and/or DVSA and CNCS’s 

implementing regulations, as applicable. 

B. OTHER APPLICABLE TERMS AND CONDITIONS 

This award is subject to the Uniform Administrative Requirements, Cost Principles, and Audit 

Requirements for Federal Awards located at 2 CFR Part 200 and CNCS’s implementing regulation 

at 2 CFR Part 2205 (hereinafter, the Uniform Guidance). Award recipients must read, understand, 

and implement these federal regulations. 

The recipient must comply with all other applicable statutes, executive orders, regulations, and 

policies governing the award, including, but not limited to, those included in 2 CFR Chapter I, as 

well as those cited in these General Terms and Conditions and Program Specific Terms and 

Conditions, and the Assurances and Certifications. Some of these requirements are discussed in 

these General Terms and Conditions to provide emphasis or additional explanations to recipients. 

Other provisions are included in these CNCS’s General Terms and Conditions because they are 

required by specific laws or regulations. 
3

In addition to the applicable statutes and regulations referred to above, the recipient must comply 

with and perform its award consistent with the requirements stated in: 

1. The Notice of Grant Award and Signature Page; 

2. These General Terms and Conditions; 

3. The Program Specific Terms and Conditions; 

4. The Notice of Funding Availability; 

5. The recipient’s approved application (including the final approved budget, attachments, and 

pre-award negotiations); and 

6. Grant Certification and Assurances. 

C. ORDER OF PRECEDENCE 

Any inconsistency in the authorities governing the Award shall be resolved by giving precedence in 

the following order: (a) applicable Federal statutes, (b) applicable Federal regulations, (c) Notice of 

Grant Award and Signature Page; (d) CNCS Program Specific Terms and Conditions, (e) CNCS 

General Terms and Conditions, (f) the Notice of Funding Opportunity, and (g) the approved Award 

Application including all assurances, certifications, attachments, and pre-award negotiations. 

III. GENERAL TERMS AND CONDITIONS 

A. RESPONSIBILITIES UNDER AWARD ADMINISTRATION 

1. Accountability of the Recipient. The recipient has full fiscal and programmatic responsibility 

for managing all aspects of the award and award-supported activities, subject to the oversight of 

CNCS. The recipient is accountable to CNCS for its operation of the program and the use of 

CNCS award funds. The recipient must expend award funds in a manner consistent with the cost 

principles in 2 CFR and in a reasonable manner, and it must record accurately the service 

activities and outcomes achieved under the award. Although recipients are encouraged to seek 

the advice and opinion of CNCS on special problems that may arise, such advice does not 

diminish the recipient’s responsibility for making sound judgments and does not shift the 

responsibility for operating decisions to CNCS. 

2. Subawards. If authorized by law and permitted by CNCS, a recipient may make subawards in 

accordance with the requirements set forth in the Uniform Guidance. The recipient must have 

and implement a plan for oversight and monitoring that complies with the requirements

applicable to pass through entities identified at 2 CFR § 200.331 to ensure that each subrecipient 

has agreed to comply, and is complying, with award requirements. 

A recipient of a Federal award that is a pass-through entity has certain obligations to its 

subrecipients. Those requirements are located at 2 CFR § 200.331, §200.207, § 200.338, and 2 

CFR Part 200 Subpart F. 

3. Notice to CNCS. The recipient will notify the appropriate CNCS Program or Grants Officer 

immediately of any developments or delays that have a significant impact on funded activities, 
4

any significant problems relating to the administrative or financial aspects of the award, or any 

suspected misconduct or malfeasance related to the award or recipient. The recipient will inform 

the CNCS Program or Grants Officer about the corrective action taken or contemplated by the 

recipient and any assistance needed to resolve the situation. Recipients should also ensure that 

they comply with the mandatory reporting requirements for suspected criminal activity or fraud, 

waste or abuse as specified in section III. H. 

B. FINANCIAL MANAGEMENT STANDARDS 

1. General. The recipient must maintain financial management systems that comply with 2 CFR 

§ 200.302(b). The recipient’s financial management systems must be capable of distinguishing 

expenditures attributable to this award from expenditures not attributable to this award. The 

systems must be able to identify costs by program year and by budget category, and to 

differentiate between direct and indirect costs. For all recipient’s financial management 

requirements and responsibilities, refer to Subparts D and E of 2 CFR Part 200. 

2. Allowability of Costs. To be allowable under an award, costs must meet the criteria of 2 CFR 

§ 200.403, which provides that costs must be necessary and reasonable for the performance of 

the award, must conform to limitations in the award or 2 CFR Part 200 as to types or amounts 

of cost items, must be consistent with policies and procedures that apply uniformly to both 

Federally financed and other activities of the recipient, must be adequately documented, and 

must not be included as a cost or used to meet cost share or matching requirements of any other 

Federally financed program. Furthermore, the costs must be accorded consistent treatment in 

like circumstances as either direct or indirect costs in order to avoid the double-charging of 

Federal awards (see 2 CFR § 200.403(d) and § 200.412). 

3. Cost Reporting. Recipients will be reporting their Federal cash disbursements quarterly 

through the Payment Management System (PMS) at the Department of Health and Human 

Services and their Federal share of grant program expenditures (including indirect costs) semiannually through CNCS’s eGrants system. Recipient’s financial management systems must be 

able to routinely produce reports which support and reconcile to the amounts reported to PMS 

and eGrants. Recipients must also ensure that the financial management systems of any 

subrecipients can routinely produce the same reports. As part of its ongoing fiscal oversight of 

recipients, CNCS will be requesting randomly selected recipients to provide reports supporting 

their Federal cash disbursements reported to PMS (including supporting information for cash 

disbursements made by subrecipients). CNCS expects recipients’ and subrecipients’ financial 

management systems to be able to produce those supporting reports on a routine basis. 

4. Audits. Recipient organizations that expend $750,000 or more in total Federal awards in a fiscal 

year shall have a single or program-specific audit conducted for that year in accordance with the 

Single Audit Act, as amended, 31 U.S.C. 7501, et seq., and 2 CFR Part 200, Subpart F. If the 

recipient expends Federal awards under only one Federal program, it may elect to have a 

program specific audit, if it is otherwise eligible. A recipient that does not expend $750,000 in 

Federal awards is exempt from the audit requirements for that year. However, it must continue 

to conduct financial management reviews of its subrecipients, and its records and its 
5

subrecipients’ records must be available for review and audit in accordance with 2 CFR §§ 

200.333-200.337 and §200.331(a)(5). Additionally, a recipient acting as a pass-through entity 

must issue management decisions for audit findings pertaining to the Federal award provided to 

the subrecipient as required by 2 CFR § 200.521 and ensure follow-up on audit findings in a 

timely manner to ensure that the subrecipient corrects any deficiencies identified in the audit. 

C. CHANGES IN BUDGET OR KEY PERSONNEL 

All budget and programmatic changes must comply with 2 CFR § 200.308 – Revision of budget and 

program plans. 2 CFR § 200.407 Prior written approval (prior approval) – provides an exhaustive 

list of those other items requiring CNCS’s advance approval. CNCS does not waive any of the prior 

written approvals required under that section. In addition to the required prior approval for changes 

in key personnel identified in the budget, the recipient must also notify CNCS of any changes in the 

senior leadership of the recipient and any changes in any positions which are not included in the 

approved budget, but which involve leadership oversight of the activity under this award. 

D. BANKRUPTCY 

The recipient must notify CNCS if, during the term of its award, the recipient or one of its 

subrecipients becomes insolvent or is unable to pay its debts as they mature, or files a voluntary 

petition in bankruptcy or is the subject of an involuntary petition that is neither stayed nor 

dismissed within 60 days after the petition is filed.

E. PROHIBITED PROGRAM ACTIVITIES 

The recipient must comply with, and require all subrecipients to comply with, the prohibitions on use 

of CNCS funds applicable to their program as identified in sections 132A and 174 of the NCSA (42 

U.S.C. §§ 12584a and 12634) and section 403 of the DVSA (42 U.S.C. § 5043), and provisions by 

Congress in annual appropriations acts. More specific guidance on these prohibitions will be 

provided in CNCS’s Program Specific Terms and Conditions and in other guidance. 

F. NATIONAL SERVICE CRIMINAL HISTORY CHECK REQUIREMENTS 

The National Service Criminal History Check (NSCHC) is a screening procedure established by law 

to protect the beneficiaries of national service. See 45 CFR §§ 2540.200-2540.207 and 

http://www.nationalservice.gov/resources/criminal-history-check for complete information and 

FAQs. The law requires recipients to conduct and document NSCHCs on any person (including 

award-funded staff, national service participant, or volunteer) receiving a salary, living allowance, 

stipend or education award through a program receiving CNCS funds. An individual is ineligible to 

serve in a position that receives such CNCS funding if the individual is registered, or required to be 

registered, as a sex offender or has been convicted of murder. The cost of conducting NSCHCs is 

an allowable expense under the award. 
6

Unless CNCS has provided a recipient with a written exemption or written approval of an alternative 

search procedure, recipients must perform the following checks: 

All award-funded staff, national service participants, and volunteers must undergo NSCHCs that 

include: 

1. A nationwide name-based search of the National Sex Offender Public Website (NSOPW); and 

2. Either: 

a. A name- or fingerprint-based search of the statewide criminal history registry in the 

person’s state of residence and in the state where the person will serve/work; or 

b. A fingerprint-based FBI criminal history check. 

Special Rule for Persons Serving Vulnerable Populations. Award-funded staff, national service 

participants, and volunteers with recurring access to vulnerable populations (i.e., children age 17 

or younger, individuals age 60 or older, or individuals with disabilities) must undergo NSCHCs that 

include: 

1. A nationwide name-based check of the NSOPW; and

2. Both: 

a. A name- or fingerprint-based search of the statewide criminal history registry in the 

person’s state of residence and in the state where the person will serve/work; and 

b. A fingerprint-based FBI criminal history check. 

You must retain adequate documentation that you completed the required NSCHC. Inability to 

demonstrate that you conducted a required criminal history check component, to include the 

NSOPW, as specified in the regulations, may result in sanctions, including disallowance of costs or 

financial penalties. 

G. THE OFFICE OF INSPECTOR GENERAL 

CNCS’s Office of Inspector General (OIG) conducts and supervises independent audits, evaluations, 

and investigations of CNCS’s programs and operations. Based on the results of these audits, reviews, 

and investigations, the OIG recommends disallowing costs and also recommends amending or adding 

policies to promote economy and efficiency and to prevent and detect fraud, waste, and abuse in 

CNCS’s programs and operations. 

The OIG conducts and supervises audits of CNCS recipients, as well as legally required audits and 

reviews. The legally required audits include evaluating CNCS’s compliance with the Improper 

Payments Elimination and Recovery Act (IPERIA) which may result in grantees being requested to 

produce responsive documentation. The OIG uses a risk-based approach, along with input received 

from CNCS management, to select recipients and awards for audit. The OIG hires independent audit 

firms to conduct some of its audits. The OIG audit staff is available to discuss any audit and can be 

reached at (202) 606-9390. 

Recipients must cooperate fully with CNCS requests for documentation and OIG inquiries by timely 

disclosing complete and accurate information pertaining to matters under investigation, audit or 
7

review, and by not concealing information or obstructing audits, inspections, investigations, or other 

official inquiries. 

H. REPORTING OF FRAUD, WASTE, AND ABUSE 

Recipients must contact the OIG and their Program Officer without delay when they first suspect: 

1. Any criminal activity or violations of law has occurred, such as: 

• Fraud, theft, conversion, misappropriation, embezzlement, or misuse of funds or 

property by any person, including CNCS personnel, grantees, or contractors—even if 

no federal funds or property was involved; 

• Submission of a false claim or a false statement by any person in connection with any 

CNCS program, activity, grant or operations; 

• Concealment, forgery, falsification, or unauthorized destruction of government or 

program records; 

• Corruption, bribery, kickbacks, acceptance of illegal gratuities, extortion, or conflicts 

of interest in connection with operations, programs, activities, contracts, or grants; 

• Other misconduct in connection with operations, programs, activities, contracts, or 

grants; or 

• Mismanagement, abuse of authority, or other misconduct by CNCS personnel. 

2. Fraud, waste, or abuse. 

• Fraud occurs when someone is intentionally dishonest or uses intentional 

misrepresentation or misleading omission to receive something of value or to deprive 

someone, including the government, of something of value. 

• Waste occurs when taxpayers do not receive reasonable value for their money in 

connection with a government-funded activity due to an inappropriate act or omission 

by people with control over or access to government resources. 

• Abuse is behavior that is deficient, objectively unreasonable, or improper under the 

circumstances. Abuse also includes the misuse of authority or position for personal 

financial gain or the gain of an immediate or close family member or business 

associate. 

The OIG maintains a hotline to receive this information, which can be reached by email at 

hotline@cncsoig.gov or by telephone at (800) 452-8210. Upon request, OIG will take appropriate 

measures to protect the identity of any individual who reports misconduct, as authorized by the 

Inspector General Act of 1978, as amended. Reports to OIG may also be made anonymously. 

The recipient should take no further steps to investigate any suspected misconduct, except as

directed by the OIG or to prevent the destruction of evidence or information.

I. WHISTLEBLOWER PROTECTION 

1. This award and employees working on this award will be subject to the whistleblower rights and 

remedies in the pilot program on Contractor employee whistleblower protections established at 
8

41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 

(Pub. L. 112-239). 

2. An employee of a recipient may not be discharged, demoted, or otherwise discriminated against 

as a reprisal for disclosing information that the employee reasonably believes is evidence of gross 

mismanagement of a Federal contract or award, a gross waste of Federal funds, an abuse of 

authority (an arbitrary and capricious exercise of authority that is inconsistent with the mission 

of CNCS or the successful performance of a contract or award of CNCS) relating to a Federal 

contract or award, a substantial and specific danger to public health or safety, or a violation of 

law, rule, or regulation related to a Federal contract (including the competition for or negotiation 

of a contract) or award. 

3. The recipient shall inform its employees and contractors in writing, in the predominant language 

of the workforce or organization, of employee whistleblower rights and protections under 41 

U.S.C. 4712, as described above and at http://www.cncsoig.gov/whistleblower-protection. 

J. LIABILITY AND SAFETY ISSUES 

 

The recipient must institute safeguards as necessary and appropriate to ensure the safety of members 

and volunteers. Members and volunteers may not participate in projects that pose undue safety risks. 

Any insurance costs under the award must comply with 2 CFR § 200.447, which outlines what 

insurance costs are allowable. 

K. AWARD MONITORING 

1. Site visits. CNCS may make site visits to review and evaluate recipient records, 

accomplishments, organizational procedures and financial control systems; to conduct 

interviews; and to provide technical assistance as necessary. 

2. Desk reviews. CNCS may conduct desk reviews to make limited verifications of recipient 

compliance with the terms of their award, conduct a review of the recipient’s general management 

practices, and identify any practice or procedure that may require further scrutiny. 

3. Responding to information requests. Pursuant to 2 CFR 200.336, CNCS may from time to 

time request documentation from recipients in order to monitor the award or to comply with other 

legal requirements, such as the Improper Payments Information Act of 2002, as amended. 

Failure to make timely responses to such requests may result in award funds being placed on 

temporary manual hold, reimbursement only, or other remedies as appropriate.

L. NON-DISCRIMINATION PUBLIC NOTICE AND RECORDS COMPLIANCE 

1. Public Notice of Non-discrimination. The recipient must notify members, community 

beneficiaries, applicants, program staff, and the public, including those with impaired vision or 

hearing, that it operates its program or activity subject to the non-discrimination requirements 

applicable to their program found at §§ 175 and 176(f) of the NCSA or § 417 of the DVSA, and 
9

relevant program regulations found at 45 CFR Parts 2540 (AmeriCorps State and National), 2551 

(Senior Companion Program), 2552 (Foster Grandparent Program), 2553 (RSVP), and 2556 

(AmeriCorps VISTA). The notice must summarize the requirements, note the availability of 

compliance information from the recipient and CNCS, and briefly explain procedures for filing 

discrimination complaints with CNCS. 

 

Sample language is: 

This program is available to all, without regard to race, color, national origin, disability, age, sex, 

political affiliation, or, in most instances, religion. It is also unlawful to retaliate against any 

person who, or organization that, files a complaint about such discrimination. In addition to 

filing a complaint with local and state agencies that are responsible for resolving discrimination 

complaints, you may bring a complaint to the attention of the Corporation for National and 

Community Service. If you believe that you or others have been discriminated against, or if you 

want more information, contact: 

(Name, address, phone number – both voice and TTY, and preferably toll free – FAX 

number and email address of the recipient) or 

Office of Civil Right and Inclusiveness 

Corporation for National and Community Service 

250 E Street, SW 

Washington, DC 20525 

(800) 833-3722 (TTY and reasonable accommodation line) 

(202) 565-3465 (FAX); eo@cns.gov (email) 

 The recipient must include information on civil rights requirements, complaint procedures and 

the rights of beneficiaries in member or volunteer service agreements, handbooks, manuals, 

pamphlets, and post in prominent locations, as appropriate. The recipient must also notify the 

public in recruitment material and application forms that it operates its program or activity subject 

to the nondiscrimination requirements. Sample language, in bold print, is: This program is 

available to all, without regard to race, color, national origin, disability, age, sex, political 

affiliation, or, in most instances, religion. Where a significant portion of the population eligible 

to be served needs services or information in a language other than English, the recipient shall 

take reasonable steps to provide written material of the type ordinarily available to the public in 

appropriate languages. 

2. Prohibition Against National Origin Discrimination Affecting Limited English Proficient 

(LEP) Persons. Pursuant to Executive Order (EO) 13166 – Improving Access to Services for 

Persons with Limited English Proficiency, recipients are required to provide meaningful access 

to their programs and activities by LEP persons. For more information, please see the policy 

guidance at 67 FR 64604. 

3. Records and Compliance Information. The recipient must keep records and make available to 

CNCS timely, complete, and accurate compliance information to allow CNCS to determine if the 

recipient is complying with the civil rights statutes and implementing regulations. Where a 
10

recipient extends Federal financial assistance to subrecipients, the subrecipients must make 

available compliance information to the recipient so it can carry out its civil rights obligations in 

accordance with the records requirements at 2 CFR §§ 200.333-200.337 and § 200.331(a)(5).

4. Obligation to Cooperate. The recipient must cooperate with CNCS so that CNCS can ensure 

compliance with the civil rights statutes and implementing regulations. The recipient shall 

permit access by CNCS during normal business hours to its books, records, accounts, staff, 

members or volunteers, facilities, and other sources of information as may be needed to 

determine compliance. 

M. IDENTIFICATION OF FUNDING 

When issuing statements, press releases, requests for proposals, bid solicitations and other 

documents describing projects or programs funded in whole or in part with Federal money, all 

grantees receiving CNCS funds included, shall clearly state— (1) the percentage of the total costs 

of the program or project which will be financed with Federal money; (2) the dollar amount of 

Federal funds for the project or program; and (3) the percentage and dollar amount of the total costs 

of the project or program that will be financed by non-governmental sources. 

N. AWARD PRODUCTS 

1. Sharing Award Products. To the extent practicable, the recipient agrees to make products 

produced under the award available at the cost of reproduction to others in the field. 

2. Acknowledgment of Support. Publications created by members, volunteers or award-funded 

staff must be consistent with the purposes of the award. The appropriate program CNCS logo 

shall be included on such documents. The recipient is responsible for assuring that the following 

acknowledgment and disclaimer appears in any external report or publication of material based 

upon work supported by this award: 

“This material is based upon work supported by the Corporation for National and Community 

Service (CNCS) under Grant No. ____. Opinions or points of view expressed in this document 

are those of the authors and do not necessarily reflect the official position of, or a position that 

is endorsed by, CNCS or [the relevant CNCS Program].” 

O. SUSPENSION OR TERMINATION OF AWARD 

CNCS may suspend or terminate this award in accordance with 2 CFR §§ 200.338 and 200.339 and 

applicable CNCS regulations and statutes. In addition, a recipient may suspend or terminate 

assistance to one of its subrecipients in accordance with 2 CFR §§ 200.338 and 200.339, provided 

that such action complies with 2 CFR § 200.341. 
11

P. GRANTEE PROCUREMENT 

Pursuant to the National Defense Authorization Acts for both Fiscal Years 2017 and 2018, effective 

June 20, 2018 and thereafter, all CNCS grant recipients are authorized to use a micro-purchase 

threshold of $10,000 and a simplified acquisition threshold of $250,000.

Q. TRAFFICKING IN PERSONS 

This award is subject to requirements of Section 106(g) of the Trafficking Victims Protection Act of 

2000, as amended (22 U.S.C. § 7104). 

1. Provisions applicable to a recipient that is a private entity. 

a. You as the recipient, your employees, subrecipients under this award, and subrecipients' 

employees may not: 

i. Engage in severe forms of trafficking in persons during the period of time that 

the award is in effect; 

ii. Procure a commercial sex act during the period of time that the award is in 

effect; or

iii. Use forced labor in the performance of the award or subawards under the award. 

b. We as the Federal awarding agency may unilaterally terminate this award, without 

penalty, if you or a subrecipient that is a private entity 

i. Violates a prohibition in paragraph (a.) of this award term; or 

ii. Has an employee who violates a prohibition in paragraph (a.) of this award term 

through conduct that is either: 

 (A.) Associated with performance under this award; or 

(B.) Imputed to you or the subrecipient using the standards and due process for 

imputing the conduct of an individual to an organization that are provided 

in 2 CFR Part 180, “OMB guidelines to Agencies on Government-wide 

Debarment and Suspension (Nonprocurement),” as implemented by our 

agency at 2 CFR Part 2200. 

2. Provisions applicable to a recipient other than a private entity. We as the Federal awarding agency 

may unilaterally terminate this award, without penalty, if a subrecipient that is not a private 

entity–

a. Is determined to have violated an applicable prohibition of paragraph (1)(a.) of this award 

term; or 

b. Has an employee who is determined by the agency official authorized to terminate the 

award to have violated an applicable prohibition in paragraph (1)(a)(i) of this award term 

through conduct that is – 

i. Associated with performance under this award; or 

ii. Imputed to you using the standards and due process for imputing conduct of an 

individual to an organization that are provided in 2 CFR Part 180, “OMB 
12

Guidelines to Agencies on Government-wide Debarment and Suspension 

(Nonprocurement),” as implemented by our agency at 2 CFR Part 2200. 

3. Provisions applicable to any recipient. 

a. You must inform us immediately of any information you receive from any source alleging 

a violation of a prohibition in paragraph (1)(a) of this award term. 

b. Our right to terminate unilaterally that is described in paragraph (1) and (2) of this section: 

i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 

(TVPA), as amended (22 U.S.C. 7104(g)), and 

ii. Is in addition to all other remedies for noncompliance that are available to us 

under this award. 

c. You must include the requirements of paragraph (1)(a) of this award term in any subaward 

you make to a private entity. 

4. Definitions. For purposes of this award term: 

a. “Employee” means either: 

i. An individual employed by you or a subrecipient who is engaged in the 

performance of the project or program under this award; or 

ii. Another person engaged in the performance of the project or program under this 

award and not compensated by you including, but not limited to, a volunteer or 

individual whose service are contributed by a third party as an in-kind 

contribution toward cost sharing or matching requirements. 

b. “Forced labor” means labor obtained by any of the following methods: the recruitment, 

harboring, transportation, provision, or obtaining of a person for labor or services, through 

the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, 

peonage, debt bondage, or slavery. 

c. “Private entity”: 

i. Means any entity other than a State, local government, Indian tribe, or foreign 

public entity, as those terms are defined in 2 CFR §175.25. 

ii. Includes: 

(a.) A nonprofit organization, including any non-profit institution of 

higher education, hospital, or tribal organization other than one 

included in the definition of Indian tribe at 2 CFR § 175.25(b). (b.) 

A for-profit organization. 

d. “Severe forms of trafficking in persons,” “commercial sex act,” and “coercion” have the 

meanings given at section 103 of the TVPA, as amended (22 U.S.C. § 7102). 

R. SYSTEM OF AWARD MANAGEMENT (SAM) and UNIVERSAL IDENTIFIER 

REQUIREMENTS (Required provision under 2 CFR § 25.220)

1. Requirement for Central Contractor Registration (CCR): Unless you are exempted from this 

requirement under 2 CFR § 25.110, you as the recipient must maintain the currency of your 
13

information in the SAM until you submit the final financial report required under this award or 

receive the final payment, whichever is later. This requires that you review and update the 

information at least annually after the initial registration, and more frequently if required by 

changes in your information or another award term. 

2. Requirement for Unique Entity Identifier: If you are authorized to make subawards under this 

award, you: 

a. Must notify potential subrecipients that no entity (see definition in paragraph c of this 

award term) may receive a subaward from you unless the entity has provided its unique 

entity identifier to you. (CNCS’s eGrants system requires a DUNS number.)

b. May not make a subaward to an entity unless the entity has provided its unique entity 

identifier to you. 

3. Definitions. For purposes of this award term: 

a. System of Award Management (SAM) means the Federal repository into which an entity 

must provide information required for the conduct of business as a recipient. Additional 

information about registration procedures may be found at the SAM Internet site 

(currently at https://www.sam.gov/portal/public/SAM/). 

b. Unique Entity Identifier means the identifier required for SAM registration to uniquely 

identify business entities. (CNCS’s eGrants system requires DUNs numbers. DUNs 

stands for Data Universal Numbering System (DUNS) number a nine-digit number 

established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business 

entities. A DUNS number may be obtained from D&B by telephone (currently 866-

7055711) or the Internet (currently at http://fedgov.dnb.com/webform). 

c. Entity, as it is used in this award term, means all of the following, as defined at 2 CFR 

part 25, subpart C: 

i. A Governmental organization, which is a State, local government, or Indian 

Tribe; 

ii. A foreign public entity; 

iii. A domestic or foreign nonprofit organization;

iv. A domestic or foreign for-profit organization; and 

v. A Federal agency, but only as a subrecipient under an award or subaward to a 

non-Federal entity. 

d. Subaward: 

i. This term means a legal instrument to provide support for the performance of 

any portion of the substantive project or program for which you received this 

award and that you as the recipient award to an eligible subrecipient. 

ii. The term does not include your procurement of property and services needed to 

carry out the project or program (for further explanation, see 2 CFR § 200.330. 

iii. A subaward may be provided through any legal agreement, including an 

agreement that you consider a contract. 

e. Subrecipient means an entity that: 
14

i. Receives a subaward from you under this award; and ii. Is accountable to you 

for the use of the Federal funds provided by the subaward. 

S. TRANSPARENCY ACT REQUIREMENTS (for Grants and Cooperative Agreements 

of $25,000 or More) 

Reporting Subawards and Executive Compensation: 

1. Reporting of first-tier subawards. 

a. Applicability. Unless you are exempt as provided in paragraph 4, of this award term 

(below), you must report each action that obligates $25,000 or more in Federal funds that 

does not include Recovery funds (as defined in section 1512(a)(2) of the American 

Recovery and Reinvestment Act of 2009, Pub. L. 111-5) for a subaward to an entity (see 

definitions in paragraph 5. of this award term). 

b. Where and when to report. 

i. You must report each obligating action described in paragraph 1.a. of this award 

term to http://www.fsrs.gov.

ii. For subaward information, report no later than the end of the month following 

the month in which the obligation was made. (For example, if the obligation 

was made on November 7, 2017, the obligation must be reported by no later 

than December 31, 2017.)

c. What to report. You must report the information about each obligating action that the 

submission instructions posted at http://www.fsrs.gov specify. 

2. Reporting Total Compensation of Recipient Executives. 

a. Applicability and what to report. You must report total compensation for each of your 

five most highly compensated executives for the preceding completed fiscal year, if--

i. The total Federal funding authorized to date under this award is $25,000 or 

more; 

ii. In the preceding fiscal year, you received--

(a.) 80 percent or more of your annual gross revenues from Federal 

procurement contracts (and subcontracts) and Federal financial 

assistance subject to the Transparency Act, as defined at 2 CFR § 

170.320 (and subawards); and 

(b.) $25,000,000 or more in annual gross revenues from Federal 

procurement contracts (and subcontracts) and Federal financial 

assistance subject to the Transparency Act, as defined at 2 CFR § 

170.320 (and subawards); and 

iii. The public does not have access to information about the compensation of the 

executives through periodic reports filed under section 13(a) or 15(d) of the 

Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or section 6104 

of the Internal Revenue Code of 1986. (To determine if the public has access to 
15

the compensation information, see the U.S. Security and Exchange Commission 

total compensation filings at http://www.sec.gov/answers/execomp.htm.) 

b. Where and when to report. You must report executive total compensation described in 

paragraph (2.)(a.) of this award term: 

i. As part of your registration profile at https://www.sam.gov/portal/public/SAM/. 

ii. By the end of the month following the month in which this award is made, and 

annually thereafter. 

3. Reporting of Total Compensation of Subrecipient Executives. 

a. Applicability and what to report. Unless you are exempt as provided in paragraph 4. of 

this award term, for each first-tier subrecipient under this award, you shall report the 

names and total compensation of each of the subrecipient's five most highly compensated 

executives for the subrecipient's preceding completed fiscal year, if--

i. In the subrecipient's preceding fiscal year, the subrecipient received--

(a.) 80 percent or more of its annual gross revenues from Federal 

procurement contracts (and subcontracts) and Federal financial 

assistance subject to the Transparency Act, as defined at 2 CFR 

§170.320 (and subawards); and 

(b.) $25,000,000 or more in annual gross revenues from Federal 

procurement contracts (and subcontracts), and Federal financial 

assistance subject to the Transparency Act, as defined at 2 CFR 

§170.320 (and subawards); and 

ii. The public does not have access to information about the compensation of the 

executives through periodic reports filed under section 13(a) or 15(d) of the 

Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or section 6104 of 

the Internal Revenue Code of 1986. (To determine if the public has access to the 

compensation information, see the U.S. Security and Exchange Commission total 

compensation filings at http://www.sec.gov/answers/execomp.htm.) 

b. Where and when to report. You must report subrecipient executive total compensation 

described in paragraph 3.a. of this award term: 

i. To the recipient. 

ii. By the end of the month following the month during which you make the 

subaward. For example, if a subaward is obligated on any date during the month 

of October of a given year (i.e., between October 1 and 31), you must report any 

required compensation information of the subrecipient by November 30 of that 

year. 

4. Exemptions. If, in the previous tax year, you had gross income, from all sources, under $300,000, 

you are exempt from the requirements to report: 

a. Subawards, and 

b. The total compensation of the five most highly compensated executives of any 

subrecipient.

 
16

5. Definitions. For purposes of this award term: 

a. Entity means all of the following, as defined in 2 CFR Part 25: 

i. A Governmental organization, which is a State, local government, or Indian 

tribe; 

ii. A foreign public entity; 

iii. A domestic or foreign nonprofit organization; 

iv. A domestic or foreign for-profit organization; 

v. A Federal agency, but only as a subrecipient under an award or subaward to a 

non- Federal entity. 

b. Executive means officers, managing partners, or any other employees in management 

positions. 

c. Subaward: 

i. This term means a legal instrument to provide support for the performance of 

any portion of the substantive project or program for which you received this 

award and that you as the recipient award to an eligible subrecipient. 

ii. The term does not include your procurement of property and services needed to 

carry out the project or program (for further explanation, see 2 CFR § 200.330). 

iii. A subaward may be provided through any legal agreement, including an 

agreement that you or a subrecipient considers a contract. 

d. Subrecipient means an entity that: 

i. Receives a subaward from you (the recipient) under this award; and 

ii. Is accountable to you for the use of the Federal funds provided by the subaward. 

e. Total compensation means the cash and noncash dollar value earned by the executive 

during the recipient's or subrecipient's preceding fiscal year and includes the following 

(for more information see 17 CFR §229.402(c)(2)): 

i. Salary and bonus. 

ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar 

amount recognized for financial statement reporting purposes with respect to 

the fiscal year in accordance with the Statement of Financial Accounting 

Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. 

iii. Earnings for services under non-equity incentive plans. This does not include 

group life, health, hospitalization or medical reimbursement plans that do not 

discriminate in favor of executives, and are available generally to all salaried 

employees. 

iv. Change in pension value. This is the change in present value of defined benefit 

and actuarial pension plans. 

v. Above-market earnings on deferred compensation which is not tax-qualified. 

vi. Other compensation, if the aggregate value of all such other compensation (e.g. 

severance, termination payments, value of life insurance paid on behalf of the 

employee, perquisites or property) for the executive exceeds $10,000.

T. CONFLICT OF INTEREST 

You must disclose in writing any potential conflict of interest to your CNCS Program Officer, or to 

the pass-through entity if you are a subrecipient or contractor. This disclosure must take place 
17

immediately. The CNCS conflict of interest policies apply to subawards as well as contracts, and are 

as follows: 

1. As a non-Federal entity, you must maintain written standards of conduct covering conflicts of 

interest and governing the performance of your employees engaged in the selection, award, and 

administration of subawards and contracts. 

2. None of your employees may participate in the selection, award, or administration of a subaward 

or contract supported by a Federal award if he or she has a real or apparent conflict of interest. 

Such a conflict of interest would arise when the employee, officer, or agent, any member of his 

or her immediate family, his or her partner, or an organization which employs or is about to 

employ any of the parties indicated herein, has a financial or other interest in or a tangible 

personal benefit from an organization considered for a subaward or contract. The officers, 

employees, and agents of the non-Federal entity must neither solicit nor accept gratuities, favors, 

or anything of monetary value from subrecipients or contractors or parties to subawards or 

contracts. 

3. If you have a parent, affiliate, or subsidiary organization that is not a State, local government, or 

Indian tribe, you must also maintain written standards of conduct covering organizational 

conflicts of interest. Organizational conflicts of interest mean that because of relationships with 

a parent company, affiliate, or subsidiary organization, you are unable or appear to be unable to 

be impartial in conducting a subaward or procurement action involving a related organization. 

U. AWARD TERM AND CONDITION FOR RECIPIENT INTEGRITY AND 

PERFORMANCE MATTERS (Required provision under 2 CFR § 200.210(b)(iii) for 

grants and cooperative agreements of $500,000 or more) 

1. General Reporting Requirement 

If the total value of your currently active grants, cooperative agreements, and procurement 

contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during 

the period of performance of this Federal award, then you as the recipient during that period of 

time must maintain the currency of information reported to the System for Award Management 

(SAM) that is made available in the designated integrity and performance system (currently the 

Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or 

administrative proceedings described in paragraph 2 of this award term and condition. This is a 

statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As 

required by section 3010 of Public Law 111-212, all information posted in the designated integrity 

and performance system on or after April 15, 2011, except past performance reviews required for 

Federal procurement contracts, will be publicly available. 

2. Proceedings About Which You Must Report 

Submit the information required about each proceeding that: 
18

a. Is in connection with the award or performance of a grant, cooperative agreement, or 

procurement contract from the Federal Government; 

b. Reached its final disposition during the most recent five year period; and 

c. Is one of the following: 

(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this 

award term and condition; 

(2) A civil proceeding that resulted in a finding of fault and liability and payment of a 

monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more; 

(3) An administrative proceeding, as defined in paragraph 5 of this award term and 

condition, that resulted in a finding of fault and liability and your payment of either a 

monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages 

in excess of $100,000; or 

(4) Any other criminal, civil, or administrative proceeding if: 

(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of 

this award term and condition; 

(ii) It had a different disposition arrived at by consent or compromise with an 

acknowledgment of fault on your part; and 

(iii) The requirement in this award term and condition to disclose information 

about the proceeding does not conflict with applicable laws and regulations. 

3. Reporting Procedures 

Enter in the SAM Entity Management area the information that SAM requires about each 

proceeding described in paragraph 2 of this award term and condition. You do not need to submit 

the information a second time under assistance awards that you received if you already provided 

the information through SAM because you were required to do so under Federal procurement 

contracts that you were awarded. 

4. Reporting Frequency 

During any period of time when you are subject to the requirement in paragraph 1 of this award 

term and condition, you must report proceedings information through SAM for the most recent five 

year period, either to report new information about any proceeding(s) that you have not reported 

previously or affirm that there is no new information to report. Recipients that have Federal 

contract, grant, and cooperative agreement awards with a cumulative total value greater than 

$10,000,000 must disclose semiannually any information about the criminal, civil, and 

administrative proceedings. 

5. Definitions 

For purposes of this award term and condition: 

a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in 

order to make a determination of fault or liability (e.g., Securities and Exchange 
19

Commission Administrative proceedings, Civilian Board of Contract Appeals 

proceedings, and Armed Services Board of Contract Appeals proceedings). This includes 

proceedings at the Federal and State level but only in connection with performance of a 

Federal contract or grant. It does not include audits, site visits, corrective plans, or 

inspection of deliverables. 

b. Conviction, for purposes of this award term and condition, means a judgment or conviction 

of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict 

or a plea, and includes a conviction entered upon a plea of nolo contendere. 

c. Total value of currently active grants, cooperative agreements, and procurement contracts 

includes—

(1) Only the Federal share of the funding under any Federal award with a recipient 

cost share or match; and 

(2) The value of all expected funding increments under a Federal award and options, 

even if not yet exercised. 

V. BREACHES OF PERSONALLY IDENTIFIABLE INFORMATION (PII) 

All recipients and subrecipients need to be prepared for potential breaches of Personally Identifiable 

Information, PII. OMB defines PII as any information about an individual, including, but not limited 

to, education, financial transactions, medical history, and criminal or employment history and 

information which can be used to distinguish or trace an individual's identity, such as their name, 

social security number, date and place of birth, mother’s maiden name, biometric records, etc., 

including any other personal information which is linked or linkable to an individual. All recipients 

and subrecipients must ensure that they have procedures in place to prepare for and respond to 

breaches of PII, and notify the Federal awarding agency in the event of a breach. 

If your CNCS grant-funded program or project creates, collects, uses, processes, stores, maintains, 

disseminates, discloses, or disposes of PII within the scope of that Federal grant award, or uses or 

operates a Federal information system, you must establish procedures to prepare for and respond to 

a potential breach of PII, including notice of a breach of PII to CNCS. Grantees experiencing a 

breach should immediately notify CNCS’ Office of Information Technology, and the CNCS 

Program Officer. 
20

IV. ATTACHMENT 
21