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## Table of Contents

1. Final DOT rule on Passenger Manifest Information.

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2. A brief statement on Orange Air Passenger Manifest Inform ation.

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3. US Passenger Manifest Information

................................ ................................ ................ 1

4. Collecting the Details

................................ ................................ ................................ ...... 2

5. Storing the US Citizen Passenger Forms

................................ ................................ ........ 4

6. In Case of An Accident......................................................................................5

7. Compilation and Transmission of US Passenger Details............................................6

8. US Citizen Passe nger List...................................................................................7

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## 1. Final DOT rule on Passenger Manifest Information

With reference to this rule Orange Air, LLC a Supplemental FAR 121 Air Carrier is hereby filing the procedures for collecting, compiling and transmitting the names and passenger contact details for U.S. citizen passengers on covered flight segments after an air disaster as defined in
Final Rule 243.3.

The procedures are written in compliance with Department of Transportations Final rule on Passenger Manifest Information, published in Federal Register/Vol. 63, No. 32, February 18, 1998/Rules and Regulations.

If any questions should be raised regarding these procedures you may contact Orange Air ’ s Director of Safety and Security,



## 2. A brief statement on Orange Air Passenger Manifest Information

a. Orange Air will use forms to be completed by all U.S. citizen passengers on covered segments.
b. Orange Air will identify all U.S. citizens by checking all passports at check-in prior to departure

. c. Orange Air will store the forms from the moment the U.S. citizen passenger embark the flight until the U.S. citizen passenger disembarks the flight.
d. Orange Air will, after confirmation from arrival station that all passengers have disembarked the flight concerned, destroy all completed forms.

e. Orange Air will, immediately after learning of an aviation disaster on a covered flight, inform the Managing Director of Overseas Citizen Services, U.S Department of State, by using the following 24-hour number:
f. Orange Air will, in case of an aviation disaster (as defined in PART 243 Passenger Manifest Information 243.3) without any delay, but no later than three hours after learning of an aviation disaster involving an Orange Air flight on a covered segment

, transmit a complete and accurate compilation of the information collected from all U.S. citizen passengers.

g. Orange Air contact, Director of Safety and Security, available at any time, can be reached through the following telephone numbers:



## 3. US Passenger Manifest Information

a. Introduction
i. Background

1. Due to the problems connected with identifying victims and injured passengers in an accident situation, the US Government has introduced a law, obliging the

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airlines transporting passengers to/from USA , to keep files on all U.S citizens
onboard the aircraft.

2. The purpose in collection and storing the details, is

a. to ensure that the U.S. government has prompt and adequate information,
and also ; b. t he possibility to reach contact with relatives of the U.S. citizen passenger s onboard in case of an aviation disaster on covered flight segments.
ii. Definition:

1. Aviation disaster , in this context, means :

a. An occurrence associated with the operation of an aircraft that takes place between the time any passengers have boarded the air craft with the intention of flight and the time all such persons have disembarked or have been removed from the aircraft, and in which any person suffers the death or injury was caused by a crash, fire, collision, sabotage or accident

. b. A missing aircraft, or

c. An act of air piracy.

2. US citizen or US national , in this context, means :

a. A citizen of the United States, or
b. A person who, though not a citizen of the United Sates owes a permanent allegiance to the United Sates

. Note : The definition does not include lawful U.S. permanent residents holding passports from another country (“Alien Resident”)

3. Date of Implementation

a. As from the 1 st of October, 1998 all U.S. citizens on Orange Air non

- stop flights to, and from USA must be registered on an U.S. Citizen Passen ger Form.

4. LEPP

- Local Emergency Plans and Procedures

a. Orange Air ’s Principal Base of Operations

, located at KSFB, shall have these procedures included in LEPP:

5. Responsibilities

a. Following functions, at Orange Air Principal Base of Operations mentioned
above , are responsible for the execution of procedures described herein : i. Director of Operations;
ii. Manager of Security or Director of Safety and Security



## 4. Collecting the Details

a. Introduction : i. Orange Air will use a special form to be completed by the US citizen passenger. b. How to identify US Citizens : i. In order to secure that

1. all U.S. citizens onboard Orange Air flights to/ from the US are contacted, and

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2. T he forms are handed over to the passengers concerned
document control for all Orange Air non

- stop flights, to and from the US, must be
carried out at

a. check

- in, and
b. a t the departure gates or other locations

. c. Distribution : i. Based on the nationalities established in the passports, the forms shall be distributed

to
1. U.S. citizens.

Note : Only U.S citizens are require d to complete the forms. This excludes

, for example

, Alien Card (“Green Card”) holders as they are not U.S. citizens

- only
lawful residents.

d. Non US Citizens : i. It shall be optional for non

- U.S. citizens to complete the form.
ii. The distribution of a form to a non

- US citizen shall only take place upon request from
him/herself.

Note : The details in a non

- U.S. passenger form shall not be included in the transmission of passenger manifest list to the US Authorities

.

e. Collection

- Where ?
i. The forms from all U.S citi zen passengers shall be collected at the departure gate for the fligh t t o/from USA in accordance with local procedures.
f. Collection

- When ?
i. The forms must be collected by Orange Air prior to embarkation

g. Details

- Mandatory : i. The following details are mandatory

, i.e. the U.S. citizen passenger must provide this information upon request from Orange Air : 1. Passenger full name i.e.

1. Given name,

2. Middle name or initial, and
3. Last name
Note : If a U.S. citizen passenger refuse to complete, at least the mandatory details in the form, he/she shall be refused transportation.
h. Details

- Optional for passenger : i. The following details are optional for the passenger : 1. Name and telephone number of a contact

Note : The definition of a contact, in this context means “ a person not on the cov ered flight or an entity that should be contacted in case of an aviation disaster ” . The contact need not have any particular relationship to a passenger.

However, it is mandatory for the airline (Orange Air) to request the details.

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i. Illustration of form
i. Be low is an example o f a U.S. Citizen Passenger Form:

U.S. Citizen ? YES NO (Mark with “X”) Please use BLOCK letters.

Other Citizenship:

Given name, initial, or middle name:

Last name:

Contact person/entity name:

C ontact person/entity telephone number:



## Thank You for Your co

- operation

5. Storing the U.S. Citizen Passenger Forms

a. Period of Storing

The U.S. Citizen Passenger Form shall be stored by Orange Air at the point of departure under the following period:

1. From the moment when all passengers have embarked the flight,
until

2. The moment when all passengers have disembarked the flight on
arrival destination

.

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Recommendation:

It is recommended that all completed forms from one flight are stored in a location at the airport where the forms are not accessible to nonauthorized personnel or passengers,

b. Restrictions

The completed U.S. Citizen Passenger Form

1. Must be stored at the airport and must be accessible to Local Accident Management, and

2. Must not be used for any other purpose than listed out in these procedures.

c. Destruction of completed forms

When a confirmation

1. From arrival station

Has been received

2. By departure station

That all passengers have disembarked the flight on the arrival station, all completed U.S. Citizen Passenger Forms shall be destroyed.



## 6. In Case of an Accident

a. Introduction

The details on the forms obtained by Orange Air prior to embarkation shall, in case of an accident, be

1. compiled, and

2. transmitted;

to the US authorities (see below) concerned.

b. Initial Contact

Orange Air Director of Safety shall, in the event of an accident involving an Orange Air flight to or from the USA, without any delay, inform the following U.S. government department of such an accident in order to initiate actions required at both ends (Orange Air and US Department):

1. US State Department Operations Center

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## 7. Compilation and Transmission of US Passenger Details

a. Introduction
Orange Air shall, in case of

1. an accident, involving an Orange Air aircraft to/from any US destination, or

2. upon request from the National Transportation Safety Board (NTSB) compile all details in the completed forms, and arrange for transmission of the U.S. Citizen Passenger List to

3. the U.S. Department of State, and

4. (Upon NTSB’s request), to The Director, Family Support Services
NTSB.

b. Contents
The compiled and complete U.S. Citizen Passenger List shall, in addition to the passenger details for US citizen passengers collected in the U.S. Citizen Passenger Forms, contain the following information:

1. Carrier.

2. Flight number.

3. Date of departure.

4. Departure station.

5. Arrival station.

6. Number of U.S. citizens onboard.

7. Number of (transmitted) pages in the U.S. Citizen Passenger List.

c. Time limit-Three hours
The copied and complete passenger list shall be transmitted no later than three (3) hours after learning of an aviation disaster on a covered flight segment involving an Orange Air flight.

d. Fax and phone numbers
The following fax and telephone numbers shall be used

1. Managing Director of Overseas Citizen Services, Bureau of Consular Affairs, U.S. Department of State

2. Director, Family Support Services, National Transportation Safe ty
Board

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e. NTSB Request
Should NTSB, in case of an a viation disaster, request a U.S. Citizen Passenger List a fax number will be provided with the request.

1. Orange Air personnel shall then call the NTSB (see above) to confirm that

a. the person making the request is an authorized NTSB employee and

b. that the fax number given is correct.



## 8. US Citizen Passenger List

a. Availability
The U.S. Citizen Passenger List template is available in paper format, and

- if requested by stations

- on disc in Microsoft Windows 7 or XP format.

b. Recommendation

It is recommended that the compilation of U.S. Citizen Passenger List should be by last name in alphabetical order.

c. Example
An example of the US Citizen Passenger List is attached to this section :

US Citizen Passenger List

In accordance with US DOT rule, new part 243

Message to:

Company:

Name:

Fax Number:

Phone Number:

From:

Name: Department

Fax Number: Date

Phone Number:

No: 1 Given name, Middle name or Initial and Family name:

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Contact person

name:
Contact person
number:

No: 2 Given name, Middle name o r Initial and Family name:

Contact person

name:
Contact person
number:

No: 3 Given name, Middle name or Initial and Family name:

Contact person

name:
Contact person
number:

No: 4 Given name, Middle name or Initial and Family name:

Contact person

name:
Contact person
number:

No: 5 Given name, Middle name or Initial and Family name:

Contact person

name:
Contact person
number:

No: 6 Given name, Middle name or Initial and Family name:

Contact person

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name:

Co ntact person
number:

No: 7 Given name, Middle name or Initial and Family name:

Contact person

name:
Contact person
number:

No: 8 Given name, Middle name or Initial and Family name:

Contact person

name:
Contact person
number:

No: 9 Given name, Middle name or Initial and Family name:

Contact person

name:
Contact person
number:

No: 10 Given name, Middle name or Initial and Family name:

Contact person

name:
Contact person
number:

No: 11 Given name, Middle name or Ini tial and Family name:

Contact person

name:

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Contact person
number:

And so on............