United States Environmental Protection Agency 

Region 6

1445 Ross Avenue 

Dallas, Texas 75202-2733

ADMINISTRATIVE RECORD 

REMOVAL ACTION

for

IMPERIAL REFINING COMPANY

SUPERFUND NPL SITE

ARDMORE, CARTER COUNTY, OKLAHOMA

CERCLIS NO: OK0002024099

004274
1

INTRODUCTION

The “Administrative Record” is the collection of documents which form the basis for the

U.S. Environmental Protection Agency’s (EPA) selection of a response action at a Superfund site.

Superfund is the name given to the Comprehensive Environmental Response, Compensation and

Liability Act (CERCLA) which can be found in Title 42 of the U.S. Code (U.S.C.) at Sections 9601

through 9675. Response actions under Superfund can be either “removal action” or “remedial

action”. This Administrative Record involves a removal action. As EPA decides what to do at the

site of a release of hazardous substances, EPA compiles documents concerning the site and EPA’s

decision into an “Administrative Record File.” Documents may be added to the “Administrative

Record File” from time to time. Once the EPA Regional Administrator or the Regional

Administrator’s delegate signs the Action Memorandum memorializing the selection of the removal

action, the documents which form the basis for the selection of the removal action are known as the

“Administrative Record.” 

The Administrative Record will be available for public review during normal business

hours at EPA, Region 6 offices which is located at the address given below, and it will also be

available at the, Ardmore Public Library, 320 E. Street, NW, Ardmore, Oklahoma 73401 The

Administrative Record is treated as a non-circulating reference document. Individuals may

photocopy any documents contained in the Administrative Record File, according to the

photocopying procedures at the EPA, Region 6 offices and at the repository located near the Site.

The Administrative Record will be maintained at the local repository(s) until further notice. EPA

may send additional documents to the repository (s) as work progresses at the Site 

EPA may hold formal public comment periods at certain stages of the response process. The

public is urged to use the formal public comment periods to submit written comments to EPA

regarding the removal at the Site. However, EPA welcomes written comments at any time. Please

send all comments to:

Removal Administrative Record Coordinator (6SF-R)

U.S. Environmental Protection Agency, Region 6

1445 Ross Avenue

Dallas, TX 75202-2733

Except as explained below, this index and the record was compiled in accordance with

EPA’s Final Guidance on Administrative Records for Selecting CERCLA Response Actions, Office

of Solid Waste and Emergency Response (OSWER) Directive Number 9833.3A-1 (December 3,

004275
2

1990), and in accordance with Superfund Removal Procedures Public Participation Guidance for

On-scene Coordinators: Community Relations and the Administrative Record, OSWER 9360.3-05

(July 1992), and the National Oil and Hazardous Substances Pollution Contingency Plan (NCP), 40

CFR Part 300.

According to OSWER Directive No. 9833.3A-1, Page 37, each Region should maintain a

compendium of guidance documents which are frequently used in selecting response actions, and

the record located at or near the site of response action should contain an index to the compendium

of response selection guidance documents. However, the EPA-headquarters generated compendium

of guidance documents has not been updated since March 22, 1991 [see CERCLA Administrative

Records: First Update of the Compendium of Documents Used for Selecting CERCLA Response

Actions (March 1991)]. Moreover, the EPA, Region 6 Superfund Division Director has decided

that developing and maintaining a compendium index in Region 6 would require extensive resources

which are better utilized elsewhere in the Division. Accordingly, the Division Director has decided

not to maintain an indexed compendium of response-selection guidance documents. Instead,

consistent with 40 CFR Sections 300.805 (a) (2), 300.810 (a) (2), and OSWER Directive No.

9833.3A-1, Page 37, the Region has listed, in the Administrative Record Index (or in bibliographies

of documents listed in the index), all guidance documents which may form a basis for the selection

of this response action. See Section I of the Administrative Record. Unless the guidance

documents indexed were generated specifically for the Site, the guidance documents may not be

physically present in the Administrative Record.

Documents listed as bibliographic sources for other documents in the record might not be

listed separately in the Site Index. Where a document is listed in the Site Index but not located

among the documents which EPA has made available in the repository, EPA will, upon request,

include the document in the repository. This applies to verified sampling data, chain of custody

forms, and guidance and policy documents. It does not apply to documents in EPA’s “Confidential

File”. Requests for such documents should be addressed to the Removal Administrative Record

Coordinator at the address listed above.

 

004276
 COMMONLY USED ACRONYMS 

ADEQ Arkansas Department of Environmental Quality 

ATSDR Agency for Toxic Substances and Disease Registry 

CDC Centers for Disease Control and Prevention 

CERCLA Comprehensive Environmental Response, Compensation, and Liability 

Act of 1980 

EPA United States Environmental Protection Agency 

RPB Response and Prevention Branch, EPA Region 6 

ERRS Emergency and Rapid Response Services (EPA Contractor) 

LDEQ Louisiana Department of Environmental Quality 

NFRAP No Further Remedial Action Planned 

NMED New Mexico Environmental Department 

NPL National Priorities List 

OPA Oil Pollution Act of 1990 

OSC Federal On-Scene Coordinator 

ODEQ Okalahoma Department of Environmental Quality 

OSHA Occupational Safety and Health Administration 

POLREP Pollution Report 

PRP Potentially Responsible Party 

RCRA Resource Conservation and Recovery Act of 1976 

SARA Superfund Amendment and Reauthorization Act of 1986 

START Superfund Technical Assessment and Response Team (EPA Contractor) 

TCEQ Texas Commission on Environmental Quality 

004277
Administrative Record, Removal Action

EPA Guidance Documents, Non-Site Specific

Title: Superfund Removal Procedures, Revision Number Three

Date of publication: February, 1988

Document #:

OSWER: 9360.0-03B

EPA: not available

NTIS: PB90-192055

Title: Quality Assurance/Quality Control Guidance for Removal Activities: Sampling

QA/QC Plan and Data Validation Procedures: Interim Final

Date of publication: April, 1990

Document #:

OSWER: 9360.4-01

EPA: EPA/540/G-90/004

NTIS: PB90-274481

Title: Superfund Removal Procedures: Action Memorandum Guidance

Date of publication: December, 1990

Document #:

OSWER: 9360.3-01

EPA: EPA/540/P-90/004

NTIS: PB90-274473

Title: Final Guidance on Administrative Records, Selecting CERCLA Response Actions

Date of publication: December 3, 1990

Document #:

OSWER: 9833.3A-1

EPA: not available

NTIS: PB91-139121

Title: Superfund Removal Procedures: Guidance on the Consideration of ARARS During

Removal Actions

Date of publication: September, 1991

Document # 

OSWER: 9360.3-02

EPA: EPA/540/P-91/011

NTIS: PB92-963401 

Title: Superfund Removal Procedures: Removal Enforcement Guidance for On-Scene

Coordinators

Date of publication: April, 1992

Document #:

OSWER: 9360.3-06 

EPA: not available

NTIS: PB92-963409

004278
Title: Superfund Removal Procedures: Public Participation Guidance for On-Scene

Coordinators: Community Relations and the Administrative Record

Date of publication: July, 1992

Document #:

OSWER: 9360.3-05

EPA: not available

NTIS: PB92-963416

Title: Guidance on Conducting Non-Time-Critical Removal Actions under CERCLA

Date of publication: August, 1993

Document #:

OSWER: 9360.0-32

EPA: EPA/540/R-93/057

NTIS: PB93-963402

Title: Superfund Removal Procedures: Removal Response Reporting: POLREPs and

OSC Reports

Date of publication: June, 1994

Document #:

OSWER: 9360.3-03

EPA: EPA/540/R-94/023

NTIS: PB93-963421

Title: Superfund Removal Procedures: Response Management, Start-up to Close-out 

Date of publication: September, 1996

Document #:

OSWER 9360.3-04

EPA EPA/540/R-96/039

NTIS- PB96-963407

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FAX (703) 605-6900

004279
ADMINISTRATIVE RECORDS

09/13/2004

ADMINISTRATIVE RECORD INDEX

Site Name:

CERCLIS:

OUID:

SSID:

Action:

IMPERIAL REFINING COMPANY

OK0002024099

IMPERIAL REFINING COMPANY

REMOVAL

Docid: 114044

Bates: 000001 To: 000121 

Date: 09/24/1997

Pages: 121

Title: PRELIMINARY ASSESSMENT

Doc Type: REPORT / STUDY

Name Organization

Author: STEPHENS, TERESA A OKLAHOMA DEPARTMENT OF ENVIRONMENTAL 

QUALITY

Name Organization

Addressee: HIRT, ROBERTA U.S. ENVIRONMENTAL PROTECTION AGENCY

Docid: 172774

Bates: 000122 To: 000147 

Date: 09/24/1997

Pages: 26

Title: PA-SCORE PACKET

Doc Type: REPORT / STUDY

Name Organization

Author: STEPHENS, TERESA A OKLAHOMA DEPARTMENT OF ENVIRONMENTAL 

QUALITY

Name Organization

Addressee: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Docid: 172773

Bates: 000148 To: 000148 

Date: 09/29/1997

Pages: 1

[TRANSMITTAL OF THE PRELIMINARY ASSESSMENT REPORT AND THE PA-SCORE 

PACKET]

Title:

Doc Type: CORRESPONDENCE

Name Organization

Author: STEPHENS, TERESA A OKLAHOMA DEPARTMENT OF ENVIRONMENTAL 

QUALITY

Name Organization

Addressee: HIRT, ROBERTA U.S. ENVIRONMENTAL PROTECTION AGENCY

Page 1 of 9

004280
ADMINISTRATIVE RECORDS

09/13/2004

ADMINISTRATIVE RECORD INDEX

Site Name:

CERCLIS:

OUID:

SSID:

Action:

IMPERIAL REFINING COMPANY

OK0002024099

IMPERIAL REFINING COMPANY

REMOVAL

Docid: 123377

Bates: 000149 To: 000150 

Date: 01/28/1998

Pages: 2

SUPERFUND SITE STRATEGY RECOMMENDATION FOR PRELIMINARY ASSESSMENT FOR 

SEPTEMBER 1997

Title:

Doc Type: FORM

Name Organization

Author: GAZDA, CHARLES A U.S. ENVIRONMENTAL PROTECTION AGENCY

OFOSU, PHILLIP U.S. ENVIRONMENTAL PROTECTION AGENCY

Docid: 910206

Bates: 000151 To: 000413 

Date: 07/31/1998

Pages: 263

Title: SITE INSPECTION NARRATIVE REPORT

Doc Type: REPORT / STUDY

Name Organization

Author: STEPHENS, TERESA A OKLAHOMA DEPARTMENT OF ENVIRONMENTAL 

QUALITY

Name Organization

Addressee: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Docid: 910208

Bates: 000414 To: 00414 

Date: 09/03/1998

Pages: 1

Title: [TRANSMITTAL OF SITE INSPECTION NARRATIVE REPORT]

Doc Type: CORRESPONDENCE

Name Organization

Author: STEPHENS, TERESA A OKLAHOMA DEPARTMENT OF ENVIRONMENTAL 

QUALITY

Name Organization

Addressee: OFASU, PHILIP U.S. ENVIRONMENTAL PROTECTION AGENCY

Page 2 of 9

004281
ADMINISTRATIVE RECORDS

09/13/2004

ADMINISTRATIVE RECORD INDEX

Site Name:

CERCLIS:

OUID:

SSID:

Action:

IMPERIAL REFINING COMPANY

OK0002024099

IMPERIAL REFINING COMPANY

REMOVAL

Docid: 114014

Bates: 000415 To: 000416 

Date: 09/30/1998

Pages: 2

Title: SUPERFUND SITE STRATEGY RECOMMENDATION FOR A SITE INSPECTION

Doc Type: FORM

Name Organization

Author: OFOSU, PHILLIP U.S. ENVIRONMENTAL PROTECTION AGENCY

WEBSTER, SUSAN U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Docid: 114196

Bates: 000417 To: 002216 

Date: 05/28/1999

Pages: 1800

Title: [REMOVAL ASSESSMENT REPORT]

Doc Type: REPORT / STUDY

Name Organization

Author: ROTAN, DEAN ECOLOGY & ENVIRONMENT INCORPORATED

Name Organization

Addressee: JONES, NANCY U.S. ENVIRONMENTAL PROTECTION AGENCY

THOMPSON, HENRY U. S. ENVIRONMENTAL PROTECTION AGENCY

Docid: 172763

Bates: 002217 To: 003646 

Date: 04/01/2000

Pages: 1430

Title: HRS DOCUMENTATION AND REFERENCES 1-46 VOLUMES 1 AND 2

Doc Type: REPORT / STUDY

Name Organization

Author: NONE, ECOLOGY & ENVIRONMENT INCORPORATED

Name Organization

Addressee: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Page 3 of 9

004282
ADMINISTRATIVE RECORDS

09/13/2004

ADMINISTRATIVE RECORD INDEX

Site Name:

CERCLIS:

OUID:

SSID:

Action:

IMPERIAL REFINING COMPANY

OK0002024099

IMPERIAL REFINING COMPANY

REMOVAL

Docid: 173344

Bates: 003647 To: 003647

Date: 08/01/2000

Pages: 1

Title: [U.S. EPA PUBLIC NOTICE: IMPERIAL REFINING COMPANY SITE PLACED ON NPL]

Doc Type: NOTICE

Name Organization

Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, NONE

Docid: 906410

Bates: 003648 To: 003660

Date: 10/06/2000

Pages: 13

Title: REMOVAL ASSESSMENT REPORT - WASTE ENCAPSULATION

Doc Type: REPORT / STUDY

Name Organization

Author: ROTAN, DEAN ECOLOGY & ENVIRONMENT INCORPORATED

Name Organization

Addressee: THOMPSON JR., HENRY U.S. ENVIRONMENTAL PROTECTION AGENCY

JONES, NANCY U.S. ENVIRONMENTAL PROTECTION AGENCY

Docid: 901609

Bates: 003661 To: 03661 

Date: 03/01/2001

Pages: 1

[PUBLIC NOTICE U.S.EPA RECEIVES LETTER OF INTENT TO APPLY FOR THE TECHNICAL 

ASSISTANCE GRANT]

Title:

Doc Type: PRESS RELEASE

Name Organization

Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, NONE

Page 4 of 9

004283
ADMINISTRATIVE RECORDS

09/13/2004

ADMINISTRATIVE RECORD INDEX

Site Name:

CERCLIS:

OUID:

SSID:

Action:

IMPERIAL REFINING COMPANY

OK0002024099

IMPERIAL REFINING COMPANY

REMOVAL

Docid: 173330

Bates: 003662 To: 003664 

Date: 05/22/2001

Pages: 3

Title: SITE UPDATE

Doc Type: FACTSHEET

Name Organization

Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, NONE

Docid: 912241

Bates: 003665 To: 003698 

Date: 12/11/2001

Pages: 34

Title: PUBLIC HEALTH ASSESSMENT

Doc Type: HEALTH ASSESSMENT

Name Organization

Author: NONE, AGENCY FOR TOXIC SUBSTANCES AND DISEASE 

REGISTRY

Name Organization

Addressee: NONE, NONE

Docid: 912242

Bates: 003699 To: 003699 

Date: 12/14/2001

Pages: 1

Title: [TRANSMITTAL OF THE PUBLIC HEALTH ASSESSMENT REPORT]

Doc Type: CORRESPONDENCE

Name Organization

Author: HOWIE, JR., MAX M DEPARTMENT OF HEALTH & HUMAN SERVICES

Name Organization

Addressee: COLTRAIN, KATRINA U.S. ENVIRONMENTAL PROTECTION AGENCY

Page 5 of 9

004284
ADMINISTRATIVE RECORDS

09/13/2004

ADMINISTRATIVE RECORD INDEX

Site Name:

CERCLIS:

OUID:

SSID:

Action:

IMPERIAL REFINING COMPANY

OK0002024099

IMPERIAL REFINING COMPANY

REMOVAL

Docid: 161724

Bates: 003700 To: 003703 

Date: 05/05/2003

Pages: 4

Title: SITE STATUS SUMMARY UPDATED MAY 01, 2003

Doc Type: FACTSHEET

ELECTRONIC RECORD

Name Organization

Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, NONE

Docid: 161679

Bates: 003704 To: 003707 

Date: 06/05/2003

Pages: 4

Title: SITE STATUS SUMMARY UPDATED MAY 30, 2003

Doc Type: FACTSHEET

ELECTRONIC RECORD

Name Organization

Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, NONE

Docid: 161784

Bates: 003708 To: 003711 

Date: 08/06/2003

Pages: 4

Title: SITE STATUS SUMMARY UPDATED JULY 25, 2003

Doc Type: ELECTRONIC RECORD

FACTSHEET

Name Organization

Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, NONE

Page 6 of 9

004285
ADMINISTRATIVE RECORDS

09/13/2004

ADMINISTRATIVE RECORD INDEX

Site Name:

CERCLIS:

OUID:

SSID:

Action:

IMPERIAL REFINING COMPANY

OK0002024099

IMPERIAL REFINING COMPANY

REMOVAL

Docid: 159668

Bates: 003712 To: 003715 

Date: 09/04/2003

Pages: 4

Title: SITE STATUS SUMMARY UPDATED AUGUST 27, 2003

Doc Type: FACTSHEET

ELECTRONIC RECORD

Name Organization

Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, NONE

Docid: 159598

Bates: 003716 To: 003719 

Date: 10/07/2003

Pages: 4

Title: SITE STATUS SUMMARY UPDATED SEPTEMBER 29, 2003

Doc Type: FACTSHEET

ELECTRONIC RECORD

Name Organization

Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, NONE

Docid: 159464

Bates: 003720 To: 003723 

Date: 11/06/2003

Pages: 4

Title: SITE STATUS SUMMARY UPDATED OCTOBER 27, 2003

Doc Type: FACTSHEET

ELECTRONIC RECORD

Name Organization

Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, NONE

Page 7 of 9

004286
ADMINISTRATIVE RECORDS

09/13/2004

ADMINISTRATIVE RECORD INDEX

Site Name:

CERCLIS:

OUID:

SSID:

Action:

IMPERIAL REFINING COMPANY

OK0002024099

IMPERIAL REFINING COMPANY

REMOVAL

Docid: 159544

Bates: 003724 To: 003727 

Date: 12/12/2003

Pages: 4

Title: SITE STATUS SUMMARY UPDATED DECEMBER 3, 2003

Doc Type: FACTSHEET

ELECTRONIC RECORD

Name Organization

Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, NONE

Docid: 165613

Bates: 003728 To: 003731 

Date: 04/06/2004

Pages: 4

Title: SITE STATUS SUMMARY UPDATED MARCH 26, 2004

Doc Type: FACTSHEET

ELECTRONIC RECORD

Name Organization

Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, NONE

Docid: 167320

Bates: 003732 To: 003735 

Date: 05/05/2004

Pages: 4

Title: SITE STATUS SUMMARY UPDATED APRIL 22, 2004

Doc Type: FACTSHEET

ELECTRONIC RECORD

Name Organization

Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, NONE

Page 8 of 9

004287
ADMINISTRATIVE RECORDS

09/13/2004

ADMINISTRATIVE RECORD INDEX

Site Name:

CERCLIS:

OUID:

SSID:

Action:

IMPERIAL REFINING COMPANY

OK0002024099

IMPERIAL REFINING COMPANY

REMOVAL

Docid: 168052

Bates: 003736 To: 003739 

Date: 06/04/2004

Pages: 4

Title: SITE STATUS SUMMARY UPDATED JUNE 1, 2004

Doc Type: FACTSHEET

ELECTRONIC RECORD

Name Organization

Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, NONE

Docid: 171512

Bates: 003740 To: 003753 

Date: 08/04/2004

Pages: 14

Title: DOCUMENTATION OF A REMOVAL ACTION

Doc Type: ACTION MEMORANDUM

Name Organization

Author: ENGBLOM, RITA M U.S. ENVIRONMENTAL PROTECTION AGENCY

Name Organization

Addressee: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

Page 9 of 9

004288