{"id":27884,"date":"2022-07-11T16:20:53","date_gmt":"2022-07-11T20:20:53","guid":{"rendered":"https:\/\/adr.gov\/?page_id=27884"},"modified":"2022-07-11T16:20:53","modified_gmt":"2022-07-11T20:20:53","slug":"additional-guidance","status":"publish","type":"page","link":"https:\/\/adr.gov\/cofo\/additional-guidance\/","title":{"rendered":"Additional Guidance"},"content":{"rendered":"<h1 style=\"text-align: center;\"><strong>Additional Guidance <\/strong><\/h1>\n<h3><strong>Federal Acquisition Regulations Ombuds (FAR)<\/strong><\/h3>\n<p><a href=\"https:\/\/www.gsa.gov\/policy-regulations\/regulations\/federal-acquisition-regulation-far\">Federal Acquisition Regulation (FAR)<\/a>\u00a0<a href=\"https:\/\/www.acquisition.gov\/sites\/default\/files\/current\/far\/html\/Subpart%2016_5.html\">Section 16.505<\/a>, \u201cOrdering,\u201d requires that the head of the agency shall designate a task-order and delivery-order ombuds. The ombuds must review complaints from contractors, and ensure they are afforded a fair opportunity to be considered, consistent with the procedures in the contract. The ombuds must be a senior agency official who is independent of the contracting officer and may be the agency’s competition advocate.<\/p>\n<p>NASA’s provides an example of how to implement their FAR Ombuds program in\u00a0<a href=\"https:\/\/www.hq.nasa.gov\/office\/procurement\/regs\/1815.htm#15_7003\">Subpart 1815.70\u2014\u201cOmbudsman\u201d<\/a>\u00a0of their procurement procedures. They require that all synopses announcing competitive acquisitions and each contract and task order contain substantially the same clause found in\u00a0<a href=\"https:\/\/www.hq.nasa.gov\/office\/procurement\/regs\/5215-16.htm#52_215-84\">Subpart 1852.215-84<\/a>.<\/p>\n<h3><strong>Records<\/strong><\/h3>\n<p>All federal programs, even a federal Ombuds program, create records needed to document activities for which they are responsible and to demonstrate the effectiveness of the program.\u00a0<a href=\"https:\/\/www.archives.gov\/files\/records-mgmt\/rcs\/schedules\/general-records-schedules\/n1-grs-03-002_sf115.pdf\">The National Archives and Records Administration\u2019s (NARA), General Records Schedule 1, Civilian Personnel Records, Section 27, Alternative Dispute Resolution (ADR) files<\/a>\u00a0contain general guidance on ARD record retention.<\/p>\n<p>Ombuds should consult with their agency records officer and legal counsel when developing their record retention policy, and ensure any records retention procedures do not conflict with Ombuds confidentiality requirements.<\/p>\n<p>Frequently Asked Questions<\/p>\n<h3><strong>U.S. Government Accountability Office (U.S. GAO) Reports<\/strong><\/h3>\n<ul>\n<li><a href=\"https:\/\/www.gao.gov\/archive\/1997\/gg97157.pdf\">Alternative Dispute Resolution: Employers\u2019 Experiences With ADR in the Workplace, GGD-97-157 \u2013 August 1997<\/a><\/li>\n<li><a href=\"https:\/\/www.gao.gov\/new.items\/d01466.pdf\">Human Capital: The Role of the Ombudsmen in Dispute Resolution, GAO-01-466 \u2013 April 2001<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Additional Guidance Federal Acquisition Regulations Ombuds (FAR) Federal Acquisition Regulation (FAR)\u00a0Section 16.505, \u201cOrdering,\u201d requires that the head of the agency shall designate a task-order and delivery-order ombuds. The ombuds must review complaints from contractors, and ensure they are afforded a fair opportunity to be considered, consistent with the procedures in the contract. The ombuds must […]<\/p>\n","protected":false},"author":242,"featured_media":0,"parent":27826,"menu_order":8,"comment_status":"closed","ping_status":"closed","template":"side-navigation.php","meta":{"footnotes":""},"_links":{"self":[{"href":"https:\/\/adr.gov\/wp-json\/wp\/v2\/pages\/27884"}],"collection":[{"href":"https:\/\/adr.gov\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/adr.gov\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/adr.gov\/wp-json\/wp\/v2\/users\/242"}],"replies":[{"embeddable":true,"href":"https:\/\/adr.gov\/wp-json\/wp\/v2\/comments?post=27884"}],"version-history":[{"count":1,"href":"https:\/\/adr.gov\/wp-json\/wp\/v2\/pages\/27884\/revisions"}],"predecessor-version":[{"id":27885,"href":"https:\/\/adr.gov\/wp-json\/wp\/v2\/pages\/27884\/revisions\/27885"}],"up":[{"embeddable":true,"href":"https:\/\/adr.gov\/wp-json\/wp\/v2\/pages\/27826"}],"wp:attachment":[{"href":"https:\/\/adr.gov\/wp-json\/wp\/v2\/media?parent=27884"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}