## United States Environmental Protection Agency Region 6 1445 Ross Avenue Dallas, Texas 75202-2733

ADMINISTRATIVE RECORD REMOVAL ACTION
for
IMPERIAL REFINING COMPANY SUPERFUND NPL SITE ARDMORE, CARTER COUNTY, OKLAHOMA

CERCLIS NO: OK0002024099

## 1 INTRODUCTION

The “Administrative Record” is the collection of documents which form the basis for the U.S. Environmental Protection Agency’s (EPA) se lection of a response action at a Superfund site. Superfund is the name given to the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) which can be found in Title 42 of the U.S. Code (U.S.C.) at Sections 9601 through 9675. Response actions under Superfund can be either “removal action” or “remedial action”. This Administrative Record involves a removal action . As EPA decides what to do at the site of a release of hazardous substances, EPA compiles documents concerning the site and EPA’s decision into an “Adminis trative Record File.” Documents may be added to the “Administrative Record File” from time to tim e. Once the EPA Regional Administrator or the Regional Administrator’s delegate signs the Action Memorandum memorializing the selection of the removal action, the documents which form the basis for the selection of the removal action are known as the “Administrative Record.”
The Administrative Record will be availabl e for public review during normal business hours at EPA, Region 6 offices which is located at the address given below, and it will also be available at the, Ardmore Public Library, 320 E. Street, NW, Ardmore, Oklahoma 73401 The Administrative Record is treated as a non-circulating reference document. Individuals may photocopy any documents contained in the Administrative Record File, according to the photocopying procedures at the EPA, Region 6 offices and at the repository located near the Site. The Administrative Record will be maintained at the local repository(s) until further notice. EPA may send additional documents to the repository (s) as work progresses at the Site EPA may hold formal public comment periods at certain stages of the response process. The public is urged to use the formal public comme nt periods to submit written comments to EPA regarding the removal at the Site. However, EP A welcomes written comments at any time. Please send all comments to: Removal Administrative Record Coordinator (6SF-R) U.S. Environmental Protection Agency, Region 6 1445 Ross Avenue Dallas, TX 75202-2733 Except as explained below, this index and the record was compiled in accordance with EPA’s Final Guidance on Administrative Records for Selecting CERCLA Response Actions, Office of Solid Waste and Emergency Response (OSWER) Directive Number 9833.3A-1 (December 3,

## 2 1990), and in accordance with Superfund Removal Pr ocedures Public Participation Guidance for On-scene Coordinators: Community Relations and the Administrative Record, OSWER 9360.3-05 (July 1992), and the National Oil and Hazardous Substances Pollution Contingency Plan (NCP), 40 CFR Part 300. According to OSWER Directive No. 9833.3A-1, Page 37, each Region should maintain a compendium of guidance documents which are fre quently used in selecting response actions, and the record located at or near th e site of response action should c ontain an index to the compendium of response selection guidance documents. Howe ver, the EPA-headquarters generated compendium of guidance documents has not b een updated since March 22, 1991 [see CERCLA Administrative Records: First Update of the Compendium of Documents Used for Selecting CERCLA Response Actions (March 1991)]. Moreove r, the EPA, Region 6 Superfund Division Director has decided that developing and maintaining a compendium i ndex in Region 6 would require extensive resources which are better utilized elsewhere in the Division. Accordingly, the Division Director has decided not to maintain an indexed compendium of response-selection guidance documents. Instead, consistent with 40 CFR Sec tions 300.805 (a) (2), 300.810 (a) (2), and OSWER Directive No. 9833.3A-1, Page 37, the Region has listed, in the Admi nistrative Record Index (or in bibliographies of documents listed in the index), all guidance doc uments which may form a basis for the selection of this response action. See Section I of the Administrative Record. Unless the guidance documents indexed were generated specifically for the Site, the guidance documents may not be physically present in the Administrative Record. Documents listed as bibliographic sources for other documents in the record might not be listed separately in the Site Index. Where a document is listed in the Site Index but not located among the documents which EPA has made available in the repository, EPA will, upon request, include the document in the repository. This applies to verified sampling data, chain of custody forms, and guidance and policy documents. It does not apply to documents in EPA’s “Confidential File”. Requests for such documents should be addressed to the Removal Administrative Record Coordinator at the address listed above.

# COMMONLY USED ACRONYMS

ADEQ Arkansas Department of Environmental Quality ATSDR Agency for Toxic Substances and Disease Registry
CDC Centers for Disease Control and Prevention CERCLA Comprehensive Environmental Response, Compensation, and Liability Act of 1980 EPA United States Environmental Protection Agency RPB Response and Prevention Branch, EPA Region 6 ERRS Emergency and Rapid Respons e Services (EPA Contractor) LDEQ Louisiana Department of Environmental Quality
NFRAP No Further Remedial Action Planned NMED New Mexico Environmental Department
NPL National Priorities List
OPA Oil Pollution Act of 1990
OSC Federal On-Scene Coordinator ODEQ Okalahoma Department of Environmental Quality OSHA Occupational Safety a nd Health Administration POLREP Pollution Report PRP Potentially Responsible Party RCRA Resource Conservation and Recovery Act of 1976 SARA Superfund Amendment and Reauthorization Act of 1986 START Superfund Technical Assessment and Response Team (EPA Contractor) TCEQ Texas Commission on Environmental Quality

# Administrative Record, Removal Action EPA Guidance Documents, Non-Site Specific
Title: Superfund Removal Procedures, Revision Number Three Date of publication: February, 1988 Document #: OSWER: 9360.0-03B EPA: not available NTIS: PB90-192055 Title: Quality Assurance / Quality Control Guidance for Removal Activities: Sampling QA/QC Plan and Data Validation Procedures: Interim Final Date of publication: April, 1990 Document #: OSWER: 9360.4-01 EPA: EPA/540/G-90/004 NTIS: PB90-274481 Title: Superfund Removal Procedures: Action Memorandum Guidance Date of publication: December, 1990 Document #: OSWER: 9360.3-01 EPA: EPA/540/P-90/004 NTIS: PB90-274473 Title: Final Guidance on Administrative Records, Selecting CERCLA Response Actions Date of publication: December 3, 1990 Document #: OSWER: 9833.3A-1 EPA: not available NTIS: PB91-139121 Title: Superfund Removal Procedures: Guidance on the Consideration of ARARS During Removal Actions Date of publication: September, 1991 Document # OSWER: 9360.3-02 EPA: EPA/540/P-91/011 NTIS: PB92-963401 Title: Superfund Removal Procedures: Removal Enforcement Guidance for On-Scene Coordinators Date of publication: April, 1992 Document #: OSWER: 9360.3-06 EPA: not available NTIS: PB92-963409

## Title: Superfund Removal Procedures: Public Participation Guidance for On-Scene Coordinators: Community Relations and the Administrative Record Date of publication: July, 1992 Document #: OSWER: 9360.3-05 EPA: not available NTIS: PB92-963416 Title: Guidance on Conducting Non-Time
- Critical Removal Actions under CERCLA Date of publication: August, 1993 Document #: OSWER: 9360.0-32 EPA: EPA/540/R-93/057 NTIS: PB93-963402 Title: Superfund Removal Procedures: Removal Response Reporting: POLREPs and OSC Reports Date of publication: June, 1994 Document #: OSWER: 9360.3-03 EPA: EPA/540/R-94/023 NTIS: PB93-963421 Title: Superfund Removal Procedures : Response Management , Start
- up to Close-out Date of publication: September, 1996 Document #: OSWER 9360.3-04 EPA EPA/540/R-96/039 NTIS- PB96-963407

National Service Center for Environmental Publications (NSCEP) Clearinghouse for EPA documents which are still in print. Can order up to five documents at a time for free plus no postage. Search the catalog online at: http://www.epa.gov/ncepihom/ or call: 1-800-490-9198 to order from an operator. (Note: need to have EPA document # or exact title.)
National Technical Information Center (NTIS) Fee-based archive of government documents, including EPA. Costs vary according to the document. Some are available in fiche only. This clearinghouse has older documents which are no longer in print at NSCEP. Search the catalog online at: http://www.ntis.gov or call: Sales Desk -1-800-553-6847 or (703) 605-6000 8 a.m. - 6 p.m.; EST, Mon-Fri FAX (703) 605-6900

# ADMINISTRATIVE RECORDS 09/13/2004 ADMINISTRATIVE RECORD INDEX Site Name: CERCLIS: OUID: SSID: Action: IMPERIAL REFINING COMPANY OK0002024099

IMPERIAL REFINING COMPANY REMOVAL

114044 Docid: 000001 Bates: 000121 To: 09/24/1997 Date: 121 Pages: PRELIMINARY ASSESSMENT

Title: Doc Type: REPORT / STUDY Name Organization Author: STEPHENS, TERESA A OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Name Organization Addressee: HIRT, ROBERTA U.S. ENVIRONMENTAL PROTECTION AGENCY

172774 Docid: 000122 Bates: 000147 To: 09/24/1997 Date: 26 Pages: PA-SCORE PACKET

Title: Doc Type: REPORT / STUDY Name Organization Author: STEPHENS, TERESA A OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Name Organization Addressee: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

172773 Docid: 000148 Bates: 000148 To: 09/29/1997 Date: 1 Pages: [TRANSMITTAL OF THE PRELIMINARY ASSESSMENT REPORT AND THE PA-SCORE PACKET] Title: Doc Type: CORRESPONDENCE Name Organization Author: STEPHENS, TERESA A OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Name Organization Addressee: HIRT, ROBERTA U.S. ENVIRONMENTAL PROTECTION AGENCY



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# ADMINISTRATIVE RECORDS 09/13/2004 ADMINISTRATIVE RECORD INDEX Site Name: CERCLIS: OUID: SSID: Action: IMPERIAL REFINING COMPANY OK0002024099

IMPERIAL REFINING COMPANY REMOVAL

123377 Docid: 000149 Bates: 000150 To: 01/28/1998 Date: 2 Pages: SUPERFUND SITE STRATEGY RECOMMENDATION FOR PRELIMINARY ASSESSMENT FOR SEPTEMBER 1997 Title: Doc Type: FORM Name Organization Author: GAZDA, CHARLES A U.S. ENVIRONMENTAL PROTECTION AGENCY OFOSU, PHILLIP U.S. ENVIRONMENTAL PROTECTION AGENCY

910206 Docid: 000151 Bates: 000413 To: 07/31/1998 Date: 263 Pages: SITE INSPECTION NARRATIVE REPORT

Title: Doc Type: REPORT / STUDY Name Organization Author: STEPHENS, TERESA A OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Name Organization Addressee: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

910208 Docid: 000414 Bates: 00414 To: 09/03/1998 Date: 1 Pages: [TRANSMITTAL OF SITE INSPECTION NARRATIVE REPORT]

Title: Doc Type: CORRESPONDENCE Name Organization Author: STEPHENS, TERESA A OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Name Organization Addressee: OFASU, PHILIP U.S. ENVIRONMENTAL PROTECTION AGENCY



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# ADMINISTRATIVE RECORDS 09/13/2004 ADMINISTRATIVE RECORD INDEX Site Name: CERCLIS: OUID: SSID: Action: IMPERIAL REFINING COMPANY OK0002024099

IMPERIAL REFINING COMPANY REMOVAL

114014 Docid: 000415 Bates: 000416 To: 09/30/1998 Date: 2 Pages: SUPERFUND SITE STRATEGY RECOMMENDATION FOR A SITE INSPECTION

Title: Doc Type: FORM Name Organization Author: OFOSU, PHILLIP U.S. ENVIRONMENTAL PROTECTION AGENCY WEBSTER, SUSAN U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY

114196 Docid: 000417 Bates: 002216 To: 05/28/1999 Date: 1800 Pages: [REMOVAL ASSESSMENT REPORT]

Title: Doc Type: REPORT / STUDY Name Organization Author: ROTAN, DEAN ECOLOGY & ENVIRONMENT INCORPORATED Name Organization Addressee: JONES, NANCY U.S. ENVIRONMENTAL PROTECTION AGENCY THOMPSON, HENRY U. S. ENVIRONMENTAL PROTECTION AGENCY

172763 Docid: 002217 Bates: 003646 To: 04/01/2000 Date: 1430 Pages: HRS DOCUMENTATION AND REFERENCES 1-46 VOLUMES 1 AND 2

Title: Doc Type: REPORT / STUDY Name Organization Author: NONE, ECOLOGY & ENVIRONMENT INCORPORATED Name Organization Addressee: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY



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# ADMINISTRATIVE RECORDS 09/13/2004 ADMINISTRATIVE RECORD INDEX Site Name: CERCLIS: OUID: SSID: Action: IMPERIAL REFINING COMPANY OK0002024099

IMPERIAL REFINING COMPANY REMOVAL

173344 Docid: 003647 Bates: 003647 To: 08/01/2000 Date: 1 Pages: [U.S. EPA PUBLIC NOTICE: IMPERIAL REFINING COMPANY SITE PLACED ON NPL]

Title: Doc Type: NOTICE Name Organization Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, NONE

906410 Docid: 003648 Bates: 003660 To: 10/06/2000 Date: 13 Pages: REMOVAL ASSESSMENT REPORT - WASTE ENCAPSULATION

Title: Doc Type: REPORT / STUDY Name Organization Author: ROTAN, DEAN ECOLOGY & ENVIRONMENT INCORPORATED Name Organization Addressee: THOMPSON JR., HENRY U.S. ENVIRONMENTAL PROTECTION AGENCY JONES, NANCY U.S. ENVIRONMENTAL PROTECTION AGENCY

901609 Docid: 003661 Bates: 03661 To: 03/01/2001 Date: 1 Pages: [PUBLIC NOTICE U.S.EPA RECEIVES LETTER OF INTENT TO APPLY FOR THE TECHNICAL ASSISTANCE GRANT] Title: Doc Type: PRESS RELEASE Name Organization Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, NONE



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# ADMINISTRATIVE RECORDS 09/13/2004 ADMINISTRATIVE RECORD INDEX Site Name: CERCLIS: OUID: SSID: Action: IMPERIAL REFINING COMPANY OK0002024099

IMPERIAL REFINING COMPANY REMOVAL

173330 Docid: 003662 Bates: 003664 To: 05/22/2001 Date: 3 Pages: SITE UPDATE

Title: Doc Type: FACTSHEET Name Organization Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, NONE

912241 Docid: 003665 Bates: 003698 To: 12/11/2001 Date: 34 Pages: PUBLIC HEALTH ASSESSMENT

Title: Doc Type: HEALTH ASSESSMENT Name Organization Author: NONE, AGENCY FOR TOXIC SUBSTANCES AND DISEASE REGISTRY Name Organization Addressee: NONE, NONE

912242 Docid: 003699 Bates: 003699 To: 12/14/2001 Date: 1 Pages: [TRANSMITTAL OF THE PUBLIC HEALTH ASSESSMENT REPORT]

Title: Doc Type: CORRESPONDENCE Name Organization Author: HOWIE, JR., MAX M DEPARTMENT OF HEALTH & HUMAN SERVICES Name Organization Addressee: COLTRAIN, KATRINA U.S. ENVIRONMENTAL PROTECTION AGENCY



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# ADMINISTRATIVE RECORDS 09/13/2004 ADMINISTRATIVE RECORD INDEX Site Name: CERCLIS: OUID: SSID: Action: IMPERIAL REFINING COMPANY OK0002024099

IMPERIAL REFINING COMPANY REMOVAL

161724 Docid: 003700 Bates: 003703 To: 05/05/2003 Date: 4 Pages: SITE STATUS SUMMARY UPDATED MAY 01, 2003

Title: Doc Type: FACTSHEET ELECTRONIC RECORD Name Organization Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, NONE

161679 Docid: 003704 Bates: 003707 To: 06/05/2003 Date: 4 Pages: SITE STATUS SUMMARY UPDATED MAY 30, 2003

Title: Doc Type: FACTSHEET ELECTRONIC RECORD Name Organization Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, NONE

161784 Docid: 003708 Bates: 003711 To: 08/06/2003 Date: 4 Pages: SITE STATUS SUMMARY UPDATED JULY 25, 2003

Title: Doc Type: ELECTRONIC RECORD FACTSHEET Name Organization Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, NONE



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# ADMINISTRATIVE RECORDS 09/13/2004 ADMINISTRATIVE RECORD INDEX Site Name: CERCLIS: OUID: SSID: Action: IMPERIAL REFINING COMPANY OK0002024099

IMPERIAL REFINING COMPANY REMOVAL

159668 Docid: 003712 Bates: 003715 To: 09/04/2003 Date: 4 Pages: SITE STATUS SUMMARY UPDATED AUGUST 27, 2003

Title: Doc Type: FACTSHEET ELECTRONIC RECORD Name Organization Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, NONE

159598 Docid: 003716 Bates: 003719 To: 10/07/2003 Date: 4 Pages: SITE STATUS SUMMARY UPDATED SEPTEMBER 29, 2003

Title: Doc Type: FACTSHEET ELECTRONIC RECORD Name Organization Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, NONE

159464 Docid: 003720 Bates: 003723 To: 11/06/2003 Date: 4 Pages: SITE STATUS SUMMARY UPDATED OCTOBER 27, 2003

Title: Doc Type: FACTSHEET ELECTRONIC RECORD Name Organization Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, NONE



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# ADMINISTRATIVE RECORDS 09/13/2004 ADMINISTRATIVE RECORD INDEX Site Name: CERCLIS: OUID: SSID: Action: IMPERIAL REFINING COMPANY OK0002024099

IMPERIAL REFINING COMPANY REMOVAL

159544 Docid: 003724 Bates: 003727 To: 12/12/2003 Date: 4 Pages: SITE STATUS SUMMARY UPDATED DECEMBER 3, 2003

Title: Doc Type: FACTSHEET ELECTRONIC RECORD Name Organization Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, NONE

165613 Docid: 003728 Bates: 003731 To: 04/06/2004 Date: 4 Pages: SITE STATUS SUMMARY UPDATED MARCH 26, 2004

Title: Doc Type: FACTSHEET ELECTRONIC RECORD Name Organization Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, NONE

167320 Docid: 003732 Bates: 003735 To: 05/05/2004 Date: 4 Pages: SITE STATUS SUMMARY UPDATED APRIL 22, 2004

Title: Doc Type: FACTSHEET ELECTRONIC RECORD Name Organization Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, NONE



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# ADMINISTRATIVE RECORDS 09/13/2004 ADMINISTRATIVE RECORD INDEX Site Name: CERCLIS: OUID: SSID: Action: IMPERIAL REFINING COMPANY OK0002024099

IMPERIAL REFINING COMPANY REMOVAL

168052 Docid: 003736 Bates: 003739 To: 06/04/2004 Date: 4 Pages: SITE STATUS SUMMARY UPDATED JUNE 1, 2004

Title: Doc Type: FACTSHEET ELECTRONIC RECORD Name Organization Author: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, NONE

171512 Docid: 003740 Bates: 003753 To: 08/04/2004 Date: 14 Pages: DOCUMENTATION OF A REMOVAL ACTION

Title: Doc Type: ACTION MEMORANDUM Name Organization Author: ENGBLOM, RITA M U.S. ENVIRONMENTAL PROTECTION AGENCY Name Organization Addressee: NONE, U.S. ENVIRONMENTAL PROTECTION AGENCY



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