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[Federal Register: August 27, 2010 (Volume 75, Number 166)]
[Notices]               
[Page 52798-52799]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr27au10-102]                         

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DEPARTMENT OF STATE

[Public Notice 7132]

 
State-07, Cryptographic Clearance Records

    Summary: Notice is hereby given that the Department of State 
proposes to amend an existing system of records, Cryptographic 
Clearance Records, State-07, pursuant to the provisions of the Privacy 
Act of 1974, as amended (5 U.S.C. 552a) and Office of Management and 
Budget Circular No. A-130, Appendix I. The Department's report was 
filed with the Office of Management and Budget on July 27, 2010.
    It is proposed that the current system will retain the name 
``Cryptographic Clearance Records.'' It is also proposed that the 
amended system description will include revisions/additions to the: 
Categories of individuals, Categories of records, Authority for 
maintenance of the system, Purpose, Safeguards and Retrievability as 
well as other administrative updates.
    Any persons interested in commenting on the amended system of 
records may do so by submitting comments in writing to Margaret P. 
Grafeld, Director, Office of Information Programs and Services, A/GIS/
IPS, Department of State, SA-2, 515 22nd Street, NW., Washington, DC 
20522-8001. This system of records will be effective 40 days from the 
date of publication, unless we receive comments that will result in a 
contrary determination.
    The amended system description, ``Cryptographic Clearance Records, 
State-07,'' will read as set forth below.

[[Page 52799]]

    Dated: July 27, 2010.
Steven J. Rodriguez,
Deputy Assistant Secretary of Operations, Bureau of Administration, 
U.S. Department of State.
STATE-07

SYSTEM NAME:
    Cryptographic Clearance Records.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Department of State, 301 4th St., SW., Room 750 Washington, DC 
20547.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All current Civil Service and Foreign Service direct hire employees 
of the Department of State and Agency for International Development who 
have applied for cryptographic clearances as well as those who have 
already received cryptographic clearance.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains employee name; the position held by an 
employee; correspondence from the Bureau of Diplomatic Security 
concerning an individual's clearance; and the date the clearance was 
granted or denied.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 13526.

PURPOSE:
    The information contained in these records is used to protect the 
Bureau of Information Resource Management's cryptographic duties and to 
protect sensitive information from unauthorized disclosure. Information 
relating to an employee's eligibility for cryptographic clearance is 
used solely by the Bureau of Information Resource Management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Department of State periodically publishes in the Federal 
Register its standard routine uses that apply to all of its Privacy Act 
systems of records. These notices appear in the form of a Prefatory 
Statement. These standard routine uses apply to the Cryptographic 
Clearance Records, State-07.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard copy; magnetic computer media.

RETRIEVABILITY:
    By individual name.

SAFEGUARDS:
    All users are given information system security awareness training, 
including the procedures for handling Sensitive but Unclassified 
information and personally identifiable information. Annual refresher 
training is mandatory. Before being granted access to Cryptographic 
Clearance Records, a user must first be granted access to the 
Department of State computer system.
    All Department of State employees and contractors with authorized 
access have undergone a thorough background security investigation. 
Access to the Department of State, its annexes and posts abroad is 
controlled by security guards and admission is limited to those 
individuals possessing a valid identification card or individuals under 
proper escort. All paper records containing personal information are 
maintained in secured file cabinets in restricted areas, access to 
which is limited to authorized personnel only. Access to computerized 
files is password-protected and under the direct supervision of the 
system manager. The system manager has the capability of printing audit 
trails of access from the computer media, thereby permitting regular 
and ad hoc monitoring of computer usage.
    When it is determined that a user no longer needs access, the user 
account is disabled.

RETENTION AND DISPOSAL:
    Records are retired in accordance with published Department of 
State Records Disposition Schedules as approved by the National 
Archives and Records Administration (NARA). More specific information 
may be obtained by writing the Director, Office of Information Programs 
and Services, Department of State, SA-2, 515 22nd Street, NW., 
Washington, DC 20522-8001.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Cryptographic Services Branch, Systems Integrity Division, 
Bureau of Information Resource Management, Room 750, SA-44, 301 4th 
Street, SW., Washington, DC 20547.

NOTIFICATION PROCEDURE:
    Individuals who have cause to believe that the Cryptographic 
Services Branch might have records pertaining to them should write to 
the Director, Office of Information Programs and Services, Department 
of State, SA-2, 515 22nd Street, NW., Washington, DC 20522-8001. The 
individual must specify that he/she wishes the records of the Systems 
Integrity Division to be checked. At a minimum, the individual must 
include: Name; date and place of birth; current mailing address and zip 
code; signature; the approximate dates of employment with the 
Department of State; and the nature of such employment.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to or amend records pertaining 
to themselves should write to the Director, Office of Information 
Programs and Services (address above).

CONTESTING RECORD PROCEDURES:
    (See above).

RECORD SOURCE CATEGORIES:
    The individual; Cryptographic Services Branch.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. 2010-21429 Filed 8-26-10; 8:45 am]
BILLING CODE 4710-24-P
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