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APS Program Planning Template: State/Territory/District-Specific Focus

State/Territory/District New York State

Contact Shelly Fiebich

Budget Allocation $ 4,864,372 (ARPA 1); $9,195,346 (ARPA 2)

Timeline AMERICAN RESCUE PLAN ACT (ARPA) OF 2021- Grant 1 

August 2021 – September 2023

AMERICAN RESCUE PLAN ACT (ARPA) OF 2021 - Grant 2 

August 2022 – September 2024

Vision 2025

The Vision clarifies what your ARPA Grant 1 Program 

aspires to become and achieve. It is designed to 

inspire by providing a picture of where the program 

is heading in 3-5 years. 

Note: If you are a part of a larger organization, does 

it have its own future vision? If so, you may want to 

adapt it to your own program. 

Improve practice and service delivery through oversight, guidance, support, and 

funding to local adult protective services (APS) programs to protect vulnerable adults 

from abuse, neglect, and exploitation in the least intrusive and least restrictive setting 

possible.
APS Program Planning Template: State/Territory/District-Specific Focus Page 2

Mission Statement

Mission and Values statements can be an effective 

tool to educate the public; state and local 

government officials; state government agencies; 

provider agencies; and service recipients as to what 

the Adult Protective Services is and how they do 

business. 

Mission Statements answer four key questions 

about your APS Program: 

• Who do we serve?

• What needs do they have that we can fulfil?

• How do we meet those needs? How do we

make the clients' lives better?

• Does it link directly to the Vision Statement?

Note: if you are a part of a larger organization, does 

it have its Mission Statement? If so, you may want 

to adapt it for your own program. 

The New York State Office of Children and Family Services (OCFS) serves New York’s 

public by promoting the safety, permanency and well-being of our children, families, and 

communities. We will achieve results by setting and enforcing policies, building 

partnerships, and funding and providing quality services. 

New York State is state-supervised and locally administered. Therefore, adult protective 

services (APS) are provided directly by the local departments of social services (LDSSs).
APS Program Planning Template: State/Territory/District-Specific Focus Page 3

Guiding Principles / Core Values

Guiding Principles or Core Values guide internal

processes and client interactions for your APS

Program.

Note: if you are a part of a larger organization, does it 

have its own set of Guiding Principles or Core Values? 

If so, you may want to adapt it for this program. 

We believe everyone has the right to be safe and have permanent, lasting 

relationships. 

We believe that services must be individualized and culturally competent, recognizing 

and honoring differences in traditions, heritage, values, and beliefs. 

We value the principles of partnership: 

• Everyone desires respect.

• Everyone needs to be heard.

• Everyone has strengths.

• Judgements can wait.

• Partners share power.

• Partnership is a process.
APS Program Planning Template: State/Territory/District-Specific Focus Page 8

Goals for Program Improvement

These are goals to be obtained in order to move your APS 

program from current practices to your Vision.

Now that you have new funds targeted for your work with 

APS, what can be enhanced or improved in your current 

program? These goals must meet the APS Formula Grant 

requirements. It is recommended these goals become 

SMART goals (specific, measurable, actionable, and 

timely). 

Using the results of your Environmental Scan, identify key 

issues that need to be addressed during this planning 

cycle. 

These are goals to move your APS Program from current 

practices to your Vision #1. 

• Improve/enhance identification and investigation of vulnerable adults who

self-neglect or are abused, neglected, or exploited by others.

• Enhance/improve use of legal interventions, including improved advocacy,

awareness, and training for legal systems partners and stakeholders.

• Improve/enhance effective utilization of multidisciplinary teams and

community partners and resources to improve investigations, assessments,

and service delivery to reduce risk and protect vulnerable adults.

• Enhance provision of protective and residential services in the least

restrictive manner that will effectively protect and support selfdetermination of vulnerable and dependent adults.

• Youth aging out of foster care or other welfare services who could benefit

from and are eligible for adult protective services as they reach adulthood

will be identified, have their needs assessed and be protected.

• Promote the safety and dignity of vulnerable adults by improving

awareness of APS authority and incidences of abuse, injury, exploitation,

violence, and neglect.
APS Program Planning Template: State/Territory/District-Specific Focus Page 9

Targeted Improvement Projects

Using the results of your Environmental Scan and PESTEL, 

describe the targeted improvements and enhancements 

needed for this planning cycle. 

Your improvements should be concrete, measurable, and 

complete. 

WHY is this improvement needed? 

What Purpose or NEED will it fill? 

What RESOURCES will be used? 

What ACTIVITIES will it entail? 

What are the direct OUTPUTS of the activities? What are 

the intended results and how will clients benefit? 

• Project 1: Improve/enhance identification and investigation of vulnerable

adults who self-neglect or are abused, neglected, or exploited by others.

• Project 2: Enhance/improve use of legal interventions, including improved

advocacy, awareness, and training for legal systems partners and

stakeholders.

• Project 3: Improve/enhance effective utilization of multidisciplinary teams

and community partners and resources to improve investigations,

assessments, and service delivery to reduce risk and protect vulnerable

adults.

• Project 4: Enhance provision of protective and residential services in the

least restrictive manner that will effectively protect and support selfdetermination of vulnerable and dependent adults.

• Project 5: Youth aging out of foster care or other welfare services who

could benefit from and are eligible for adult protective services as they

reach adulthood will be identified, have their needs assessed and be

protected.

• Project 6: Promote the safety and dignity of vulnerable adults by improving

awareness of APS authority and incidences of abuse, injury, exploitation,

violence, and neglect.
APS Program Planning Template: State/Territory/District-Specific Focus Page 10

Activities Improvement Key: 

1: Establishing or enhancing the availability of elder shelters or other emergency, short-term housing and accompanying “wrap-around” services 

for APS clients 

2: Establishing or expanding/enhancing the state-wide and local-level elder justice networks 

3: Working with tribal adult protective services efforts 

4: Improving or enhancing existing APS processes 

5: Improving and supporting remote work, such as purchasing communications and technology hardware, software, or infrastructure (equipment 

$5,000 or more needs OCFS and ACL approval) 

6: Improving data collection and reporting at the caseworker, local, and state levels in a manner consistent with the National Adult Maltreatment 

Reporting System (NAMRS) 

7: Establishing new or improving existing processes for responding to alleged scams and frauds 

8: Conducting community outreach 

9: Providing goods and services to APS clients 

10: Acquiring personal protective equipment and supplies 

11: Paying for extended hours/overtime for staff, hiring temporary staff and associated personnel costs 

12: Training costs 

13: Assisting APS clients with securing the least restrictive option for emergency or alternative housing and with obtaining, providing, or 

coordinating with care transitions as appropriate.
APS Program Planning Template: State/Territory/District-Specific Focus Page 11

Purpose/

Needs to Be Filled 

by ARPA Funds

Inputs

(Resources 

Deployed)

Activities

(Refer to Key 

on page 10)

Outputs From 

Investment

Short-Term Outcomes Long-Term Outcomes

Based on the 

results of your 

Environmental Scan 

and PESTEL, what 

needs of your APS 

Program will be 

served by the ARPA 

funds?

Should be a clear 

“connection” with 

the Environmental 

Scan items.

People, financial, 

organizational,

or community 

resources

directed

toward doing 

the activity.

Improvement

Projects 

Identify the 

“What” for 

each targeted 

improvement

with enough 

context and 

information 

to explain.

Direct products of 

program activities. 

May include

types, levels, 

and targets of services 

to be delivered by the 

program. 

Examples include 

number of 

people served, 

number of events 

held, and number of 

units 

of service provided.

Specific changes 

in behavior,

knowledge, skills, 

status, or level of 

functioning in 1 year.

Internal benefits.

Specific changes in 

behavior, knowledge, 

skills, status, or level 

of functioning. 

Long-term outcomes should be 

achievable within the 2-to-5-year 

timeframe of grants.

Benefits to your clients.
APS Program Planning Template: State/Territory/District-Specific Focus Page 12

Purpose/

Needs to Be Filled 

by ARPA Funds

Inputs

(Resources 

Deployed)

Activities

(Refer to Key 

on page 10) 

Outputs From 

Investment

Short-Term Outcomes Long-Term Outcomes

Project 1

Improve/ enhance 

identification and 

investigation of 

vulnerable adults 

who self-neglect or 

are abused, 

neglected, or 

exploited by 

others.

Utilization of 

funds to improve 

public 

awareness, 

enhance client 

safety, worker 

skill set, 

timeliness, and

outcomes of 

investigations 

1, 2, 3, 4, 5, 7,

8, 9, 10, 11,

12, 13

Updates to worker 

guidance and training 

materials

Number of trainings 

offered/attended

Number of community 

events held 

Total equipment 

purchased for APS staff

Amount spent in 

overtime or temp staff

Number of clients in 

receipt of services

Expand APS staff skill 

set and knowledge;

provide updated 

reference materials

Bolster consistency of 

regulatory guidelines 

across the state

Increase opportunities 

for APS staff to 

network and 

collaborate with other 

LDSS and partners

Reduce technologyrelated barriers that 

delay the APS process 

Address APS 

administrative backlog,

and support increase in 

client’s casemanagement needs

Improve caseworker ability to 

identify, assess, and minimize risk 

impacting vulnerable adults

Execute delivery of APS services 

in a timely and efficient manner

Maintain consistency in 

regulatory guidelines and service 

delivery across the state

Reduce the length of time to 

reduce risks and achieve 

outcomes in open APS cases

Decrease the frequency of APS 

involvement

Maintain positive relationship 

with the community
APS Program Planning Template: State/Territory/District-Specific Focus Page 13

Purpose/Needs to 

Be Filled by ARPA 

Funds

Inputs

(Resources 

Deployed)

Activities

(Refer to Key 

on page 10) 

Outputs From 

Investment

Short-Term Outcomes Long-Term Outcomes

Project 2

Enhance/ improve 

use of legal 

interventions, 

including improved 

advocacy, 

awareness, and 

training for legal 

systems partners 

and stakeholders.

Utilization of 

funds to improve 

public 

awareness, and 

contract 

development for 

services and 

training

2, 4, 7, 8, 11,

12, 13 

Number of trainings 

held/attended

Number of events 

held/attended

Number of clients in 

receipt of services

Total costs of 

informational material

Bolster partnership 

with law enforcement 

agencies and other 

legal entities

Assist APS clients with 

legal actions 

Increase awareness and 

prevention of financial 

exploitation among the 

vulnerable population

Increase number of and 

strengthen existing community 

and legal partnerships to raise 

awareness and coordination of 

investigation and case outcomes 

Project 3

Improve/ enhance 

effective utilization 

of multidisciplinary 

teams, community 

partners and 

resources to 

improve 

investigations, 

assessments, 

service delivery to 

reduce risk and 

protect vulnerable 

adults.

Expand

opportunities for

professional

networking 

Increase 

opportunities for 

advanced

training and

professional 

development

Create new 

multidisciplinary 

pilot 

1, 4, 5, 7, 8, 9,

10, 11, 12, 13

Number of trainings 

held/attended 

Number of 

collaborative meetings

held/attended 

Number of new 

partnerships formed

Amount of funds spent 

on temporary 

hires/overtime 

Enhance professional 

development for APS 

staff and related 

disciplines

Improve access to and 

knowledge of 

community-based 

services available to 

APS clients 

Decrease 

administrative backlog

Establish, improve, and sustain 

relationships with professional

and community partners 

Increase knowledge of the APS 

process among non-APS agencies

dealing with vulnerable adults

Increase visibility, and improve

transparency and collaboration 

with partners 

Provide APS workers more time 

to devote to investigations, 

assessments, and service 

referrals 
APS Program Planning Template: State/Territory/District-Specific Focus Page 14

Purpose/Needs to 

Be Filled by ARPA 

Funds

Inputs

(Resources 

Deployed)

Activities

(Refer to Key 

on page 10) 

Outputs From 

Investment

Short-Term Outcomes Long-Term Outcomes

Project 4

Enhance provision 

of protective and 

residential services 

in the least 

restrictive manner 

that will effectively 

protect and 

support selfdetermination of 

vulnerable and 

dependent adults.

Allocate funds to 

supplement 

county 

programs,

conduct 

research, and 

provide direct 

services 

1, 4, 5, 6, 8, 9,

10, 11, 12, 13

Total cost of funds

utilized to assist APS 

clients to secure safe 

and permanent

housing 

Total cost of goods and 

services for APS client

Total cost of personal 

protective equipment. 

Alleviate immediate 

housing needs in a 

timely manner

Increase the number of 

vulnerable adults who 

can retain an

appropriate level of 

independence in their 

residential settings

Obtain and sustain permanent 

housing 

Maximize independence among 

vulnerable adults 

Lessen frequency of critical and 

high-risk cases 

Project 5

Youth aging out of 

foster care or 

other welfare 

services who could 

benefit from and 

are eligible for

adult protective 

services as they 

reach adulthood 

will be identified, 

have their needs 

assessed and be 

protected.

Contract and 

partner with 

local agencies 

Increase 

collaboration 

with child 

welfare, and 

other youth 

supportive 

agencies 

1, 4, 8, 9, 12, 

13

Total cost of goods and 

services for clients

Number of clients in 

receipt of services

Number of training,

and professional 

development 

opportunities

Number of 

collaborative meetings 

and partnerships held 

with agencies and 

providers 

Improve transition 

processes and service 

access for children who

are aging out of the 

foster care system

Bridge the gaps in services 

among young adults. 

Reduce number of young adults 

aging out in need of emergency

protective services 
APS Program Planning Template: State/Territory/District-Specific Focus Page 15

Purpose/Needs to 

Be Filled by ARPA 

Funds

Inputs

(Resources 

Deployed)

Activities

(Refer to Key 

on page 10) 

Outputs From 

Investment

Short-Term Outcomes Long-Term Outcomes

Project 6

Promote the safety 

and dignity of 

vulnerable adults 

by improving 

awareness of APS 

authority and of 

incidences of 

abuse, injury, 

exploitation,

violence, and 

neglect.

Coordinate with 

media outlets to 

disseminate 

information 

about vulnerable 

adults

Increase public 

awareness of 

APS via 

community 

partners and 

stakeholders

4, 8, 9, 11, 13 Number of training and 

professional 

development 

opportunities 

Number of public 

awareness and 

educational events 

Total cost of public 

awareness materials 

Improve public and 

professional partners’

awareness of APS 

criteria, eligibility, and 

authority 

Accessible outreach 

material 

Increase knowledge on 

recognizing and reporting abuse,

neglect, and self-neglect.

Reduce immediate and critical 

risk to APS clients by increasing 

awareness of APS authority
APS Program Planning Template: State/Territory/District-Specific Focus Page 16

Budget / Spending Plan for ARPA funds – Semi-annually for 3 to 5 years.

Budget/Spending Plan will be used to enhance, improve, and expand the ability of APS workers to investigate allegations of abuse, neglect, and 

exploitation. Be sure to use separate line items for each major improvement project. 

ARPA 1- First Grant Allocation - August 2021 - September 2024 

** NYS Spending Authorization Received March 17, 2022 

Description 2022 

Period 1

2022 

Period 2

2023 

Period 1

2023 

Period 2 Total

Project 1

Improve/

enhance identification and 

investigation of vulnerable 

adults who self-neglect or are 

abused, neglected, or 

exploited by others

**

State Level

$69,200

Local Level 

$212,924

State Level 

$237,123

Local Level

$676,420

State Level 

$224,563

Local Level

$483,490

$1,903,720

Project 2

Enhance/

improve use of legal inventions 

including improved advocacy, 

awareness, and training for 

legal systems partners and 

stakeholders

**

State Level

$0

Local Level 

$12,421

State Level

$0

Local Level 

$38,200

State Level 

$0

Local Level

$32,000

$82,621

Project 3

Improve/

enhance effective utilization of 

multidisciplinary teams, 

community partners and 

resources to improve 

investigations, assessments, 

and service

**

State Level 

$140,000

Local Level

$205, 126

State Level

$132,675

Local Level 

$305,414

State Level 

$132,675

Local Level 

$215,000

$1,130,890
APS Program Planning Template: State/Territory/District-Specific Focus Page 17

Project 4

Enhance provision of 

protective and residential 

services in the least restrictive 

manner that will effectively 

protect and support selfdetermination of vulnerable 

and dependent adults

**

State Level

$0

Local Level

$1,200,000

State Level 

$0

Local Level

$145,800

State Level 

$0

Local Level 

$135,000

$1,480,800

Project 5

Youth aging out of foster care 

or other welfare services who 

could benefit from and are 

eligible for adult protective 

services as they reach 

adulthood will be identified, 

have their needs assessed, and 

be protected

**

State Level

$0

Local Level

$12,900

State Level

$0

Local Level

$55,500

State Level

$0

Local Level

$8,900

$77,300

Project 6

Promote the safety and dignity 

of vulnerable adults by 

improving awareness of APS 

authority and of incidents of 

abuse, injury, exploitation,

violence, and neglect

**

State Level

$39,000

Local Level

$15,000

State Level

$0

Local Level

$67,521

State Level

$0

Local Level

$67,520

$189,041

Total 

Allocation **

State Level

$248,200

Local Level

$1,658,371

State Level

$369,798

Local Level

$ 1,288,855

State Level

$357,238

Local Level

$941,910

$4,864,372
APS Program Planning Template: State/Territory/District-Specific Focus Page 18

ARPA 2- Second Grant Allocation - August 2022 September 2024

Description 2023 

Period 1

2023

Period 2

2024 

Period 1

2024 

Period 2 Total

Project 1

Improve/

enhance identification and 

investigation of vulnerable 

adults who self-neglect or are 

abused, neglected, or 

exploited by others. 

State Level

$79,250

Local Level 

$775,120

State Level 

$79,250

Local Level 

$740,950

State Level

$225,250

Local Level

$700,700

State Level 

$146,000

Local Level

$560,500

$3,307,020

Project 2

Enhance/

improve use of legal 

inventions including 

improved advocacy, 

awareness, and training for 

legal systems partners and 

stakeholders.

State Level

$0

Local Level 

$13,000

State Level 

$0

Local Level

$15,500

State Level 

$0

Local Level

$15,900 

State Level

$0

Local Level 

$13,250

$57,650

Project 3

Improve/

enhance effective utilization 

of multidisciplinary teams, 

community partners and 

resources to improve 

investigations, assessments, 

and service

State Level

$0

Local Level

$35,125

State Level

$ 0

Local Level

$25,125

State Level

$134,000

Local Level 

$ 27,125

State Level

$134,000

Local Level

$21,250

$376,625

Project 4

Enhance provision of 

protective and residential 

services in the least restrictive 

manner that will effectively 

protect and support selfdetermination of vulnerable 

and dependent adults

State Level

$100,000

Local Level

$1,200,080

State Level

$300,000

Local Level

$965,320

State Level

$200,000

Local Level

$865,100

State Level

$200,000

Local Level

$756,010

$4,586,510
APS Program Planning Template: State/Territory/District-Specific Focus Page 19

Project 5

Youth aging out of foster care 

or other welfare services who 

could benefit from and are 

eligible for adult protective 

services as they reach 

adulthood will be identified, 

have their needs assessed,

and be protected.

State Level

$0

Local Level

$70,000

State Level

$0

Local Level

$75,900

State Level

$0

Local Level

$72, 000

State Level

$0

Local Level

$75,000

$292,900

Project 6

Promote the safety and 

dignity of vulnerable adults 

by improving awareness of 

APS authority and of 

incidents of abuse, injury,

exploitation, violence, and 

neglect.

State Level 

$19,000

Local Level

$140,800

State Level 

$0

Local Level

$143,850

State Level 

$0

Local Level

$ 145, 000

State Level 

$0

Local Level

125,991

$574,641

Total

Allocation 

State Level

$198,250

Local Level

$2,234,125

State Level

$379,250

Local Level

$1,966,645

State Level 

$559,250

Local Level 

$1,825,825

State Level

$480,000

Local Level

$1,552,001

$9,195, 346
APS Program Planning Template: State/Territory/District-Specific Focus Page 20

Summary of ARPA 1 + ARPA 2 Expense

** NYS Spending Authorization Received March 17, 2022

2022 

Period 1

2022 

Period 2

2023 

Period 1

2023 

Period 2

2024 

Period 1

2024 

Period 2 Total

Summary

** $1,906,571 $4,091,028 $ 3,645,043 $2,385,075 $2,032,001 $14,059,718

Categories of expenditures may include:

• Development Operational Plan

• Staffing (include FTE or Consulting Agreements)

• Training

• Technology Upgrade

• Equipment

• Administrative Costs

• Transportation

• Wraparound Services