OMB Control Number 0985-0054

Expiration Date: 02/29/2020

KEY INDICATORS COMPONENT DATA

PRA Public Burden Statement:

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of 

information unless such collection displays a valid OMB control number (OMB 0985-0054). Public 

reporting burden for this collection of information is estimated to average per response as follows for each 

component of the collection: Agency Component – 7 hours; Key Indicator Component – 32 hours; Case 

Component – 125 hours. These estimates include the time for gathering and maintaining the data needed and 

completing and reviewing the collection of information. The obligation to respond to this collection is 

voluntary. Send comments regarding the burden estimate or any other aspect of this collection of 

information, including suggestions for reducing this burden, to the Administration for Community Living, 

U.S. Department of Health and Human Services, 330 C Street, SW, Washington, DC 20201-0008, Attention: 

Stephanie Whittier Eliason, at 202.795.7467 and Stephanie.WhittierEliason@acl.hhs.gov
B-1

The Key Indicators Component data will be entered directly onto an online form on the NAMRS website on an 

annual basis. The reporting period is the federal fiscal year (October–September). This component includes 

aggregated counts of key statistics and is submitted only by those states that cannot submit the Case 

Component.

Table 1–Investigations

Element

Category/No.

Element Name Element Description/ 

Categories

Required Field Entry

Format

Instructions

Investigations

Closed

K1 Investigations

Closed

Number of investigations closed

during the reporting period.

Yes Numeric - 10

integers

Investigation could have been

received in previous reporting 

period, but must have been 

closed during current

reporting period. Closed 

investigations include those 

completed and resulted in a 

finding (e.g., substantiated, 

unsubstantiated). Closed 

investigations also include 

those where the investigation 

was not completed due to 

reasons such as client 

refused services. Do not 

include investigation closed

due to administrative reasons 

such as opened in error.

K1.1 Comment Provide additional information on

the number of investigations 

closed during the reporting 

period.

No Text - 5,000

characters

Table 2–Clients

Element

Category/No.

Element Name Element Description/ 

Categories

Required Field Entry

Format

Instructions

Clients who 

received 

investigations

Count each client in each

investigation. If a client was 

the subject of two 

investigations, count twice.

K2 Clients who

received an 

investigation

Number of clients involved in an

investigation that was closed or 

completed during the reporting 

period.

Yes Numeric - 10

integers

K2.1 Comment Provide additional information on

how number of clients was 

determined.

No Text - 5,000

characters

Clients who 

received 

interagency 

coordination

Count each client once for

each investigation in which 

he/she received one or more 

interagency coordination 

activities.
B-2

Element

Category/No.

Element Name Element Description/ 

Categories

Required Field Entry

Format

Instructions

K3 Clients who

received 

interagency 

coordination

Number of clients referred to an

agency in which an interagency 

coordination was part of the 

investigation.

No Numeric - 10

integers

Examples of agencies include

law enforcement or 

prosecutorial offices, 

protection and advocacy or 

Client Advocacy Program

(CAP), state licensing agency, 

State Medicaid Fraud Control 

Unit (MFCU), and Long Term 

Care Ombudsman Program.

K3.1 Comment Provide additional information on

how number of clients who 

received interagency 

coordination was determined.

No Text - 5,000

characters

Clients by case 

closure reason

This includes the number of

clients by case closure reason 

whose case was closed for a 

specific reason.

A client is counted for each 

case closure. There can only 

be one primary case closure 

reason per client per case.

K4.1 Investigation completed No Numeric - 10

integers

K4.2 Investigation completed and

protective services case 

completed

No Numeric - 10

integers

K4.3 Investigation unable to be

completed (non-specific)

No Numeric - 10

integers

K4.3.1 Investigation unable to be

completed due to death of client 

during investigation

No Numeric - 10

integers

K4.3.2 Investigation unable to be

completed due to refusal of 

client

No Numeric - 10

integers

K4.4 Protective services case opened

but not completed (non-specific)

No Numeric - 10

integers

K4.4.1 Protective services case closed

due to death of client

No Numeric - 10

integers

K4.4.2 Protective services case closed

due to client decision to not 

continue

No Numeric - 10

integers

K4.5 Other No Numeric - 10

integers

K4.6 Unknown No Numeric - 10 

integers

K4.7 Comment Provide additional information on

how number of clients by case 

closure reason was determined.

No Text - 5,000

characters
B-3

Table 3–Victims

Element

Category/No.

Element Name Element Description/ 

Categories

Required Field Entry

Format

Instructions

Clients found 

to be victims

A victim is counted once for

each investigation in which a 

maltreatment was 

substantiated, no matter how 

many maltreatments were 

substantiated.

K5 Clients found to be

victims

Number of victims in which at

least one maltreatment 

disposition was substantiated 

per investigation.

Yes Numeric - 10

integers

K5.1 Comment Provide additional information on

how number of victims was 

determined.

No Text - 5,000

characters

Victims by Age The victim’s age is computed

by subtracting the client's date 

of birth from the investigation 

start date. An estimated age 

can be used.

The victim’s age is counted 

once per each investigation in 

which the client was found to 

be a victim.

Age could differ between 

investigations.

K6.1 18-29 years No Numeric - 10

integers

K6.2 30-39 years No Numeric - 10

integers

K6.3 40-49 years No Numeric - 10

integers

K6.4 50-59 years No Numeric - 10

integers

K6.5 60-69 years No Numeric - 10

integers

K6.6 70-74 years No Numeric - 10

integers

K6.7 75-84 years No Numeric - 10

integers

K6.8 85 and older No Numeric - 10 

integers

K6.9 Unknown No Numeric - 10

integers

K6.10 Comment Provide additional information on

how age was computed.

No Text - 5,000

characters
B-4

Element

Category/No.

Element Name Element Description/ 

Categories

Required Field Entry

Format

Instructions

Victims by 

race

A multiracial victim is counted

for each race identified. For 

example, if the victim is Asian 

and White, the victim should 

be counted in both race 

categories. If specific races 

cannot be identified for the 

multiracial victim, the victim is 

counted in “other” category.

K7.1 American Indian or Alaska

Native

No Numeric - 10

integers

K7.2 Asian No Numeric - 10

integers

K7.3 Black or African American No Numeric - 10

integers

K7.4 Native Hawaiian or Other Pacific

Islander

No Numeric - 10

integers

K7.5 White No Numeric - 10

integers

K7.6 Other No Numeric - 10

integers

K7.7 Unknown No Numeric - 10 

integers

K7.8 Comment Provide additional information on

how number of victims by race 

was determined.

No Text - 5,000

characters

Victims by 

ethnicity

Count each victim once per

investigation.

K8.1 Hispanic, Latino/a, or Spanish No Numeric -10

integers

K8.2 Not Hispanic, Latino/a, or

Spanish

No Numeric - 10 

integers

K8.3 Unknown No Numeric - 10

integers

K8.4 Comment Provide additional information on

how number of victims by 

ethnicity was determined.

No Text - 5,000

characters

Victims by 

gender identity

Count each victim once per

investigation.

K9.1 Male No Numeric - 10 

integers

K9.2 Female No Numeric - 10

integers

K9.3 Transgender No Numeric - 10

integers

K9.4 Unknown No Numeric - 10

integers

K9.5 Comment Provide additional information on

how number of victims by 

gender was determined.

No Text - 5,000

characters
B-5

Element

Category/No.

Element Name Element Description/ 

Categories

Required Field Entry

Format

Instructions

Victims 

receiving 

benefits

A victim is counted once per

investigation in which he/she 

received one or more 

benefits.

K10 Victims who

received one or 

more benefits

Number of victims who received

one or more federal and/or state 

benefits.

No Numeric - 10

integers

The types of benefits include

but are not limited to: 

Medicaid, Medicare, public 

subsidized housing, Social 

Security Disability Insurance, 

Social Security retirement 

benefits, Supplemental 

Security Income, Temporary 

Assistance for Needy 

Families, and veterans' 

disabled benefits.

K10.1 Comment Provide additional information on 

how number of victims by receipt 

of benefits was determined.

No Text - 5,000 

characters

Victims with 

disabilities

A victim is counted once per

investigation in which he/she 

was identified as having one 

or more disabilities.

K11 Victims with one or

more disabilities

Number of victims with one or

more disabilities.

No Numeric - 10

integers

K11.1 Comment Provide additional information on

how number of victims with one 

or more disabilities was 

determined.

No Text - 5,000

characters

Victims with 

behavioral 

conditions

A victim is counted once per

investigation in which he/she 

was screened as having one

or more behavioral conditions.

K12 Victims with one or

more screened or 

diagnosed 

behavioral 

conditions

Number of victims with one or

more screened or diagnosed 

behavioral conditions.

No Numeric - 10

integers

The types of diagnoses

include, but are not limited to: 

alcohol use disorder, anxiety, 

bipolar disorder, dementia, 

depression, schizophrenia

and other psychotic disorders, 

substance use disorder, and 

traumatic brain injury.

K12.1 Comment Provide additional information on

how number of victims with a 

behavioral condition was 

determined.

No Text - 5,000

characters

Victims by 

maltreatment 

type

A victim is counted each time

he/she was substantiated as a 

victim of a specific 

maltreatment type.

For example, if a person was 

found to be a victim of neglect 

in two investigations, the

count for neglect would be 

two for that victim.
B-6

Element

Category/No.

Element Name Element Description/ 

Categories

Required Field Entry

Format

Instructions

K13.1 Abandonment No Numeric - 10

integers

K13.2 Emotional abuse No Numeric - 10

integers

K13.3 Exploitation (non-specific) No Numeric - 10

integers

K13.3.1 Financial exploitation No Numeric - 10

integers

K13.3.2 Other exploitation No Numeric - 10 

integers

K13.4 Neglect No Numeric - 10

integers

K13.5 Physical abuse No Numeric - 10 

integers

K13.6 Sexual abuse No Numeric - 10

integers

K13.7 Suspicious death No Numeric - 10

integers

K13.8 Self-neglect No Numeric - 10

integers

K13.9 Other No Numeric - 10

integers

K13.10 Unknown No Numeric - 10

integers

K13.11 Comment Provide additional information on

how number of victims by 

maltreatment type was 

determined.

No Text - 5,000

characters

Victims with 

guardian or 

conservator

A victim is counted once per

investigation in which he/she 

was screened as having one 

or more guardians or 

conservators.

K14 Victims with

guardian or 

conservator at start 

of investigation

Number of victims with guardian

or conservator at start of 

investigation.

No Numeric - 10

integers

K14.1 Comment Provide additional information on

how number of victims by one or 

more guardians or conservators 

was determined.

No Text - 5,000

characters

Victims who 

received or 

were referred 

for services

A victim is counted once per

investigation in which he/she 

received or was referred for 

one or more services.

If a client received multiple 

services and also was 

referred for multiple services

in one investigation, he/she is 

counted only once.
B-7

Element

Category/No.

Element Name Element Description/ 

Categories

Required Field Entry

Format

Instructions

K15 Victims who

received services or 

were referred for 

services by APS

Number of victims who received

services or were referred for 

services by APS.

No Numeric - 10

integers

K15.1 Comment Provide additional information on

how number of victims by 

services was determined.

No Text - 5,000

characters

Table 4–Perpetrators

Element

Category/No.

Element

Name

Element Description/ 

Categories

Required Field Entry

Format

Instructions

Perpetrators by 

age

The perpetrator age is

computed by subtracting the 

person's date of birth from the 

investigation start date. An 

estimated age can be used.

Count each perpetrator once 

per client per investigation.

If a person was the 

perpetrator of two clients in 

one investigation, the person 

is counted twice.

K16.1 17 and younger No Numeric - 10 

integers

K16.2 18-29 years No Numeric - 10

integers

K16.3 30-39 years No Numeric - 10 

integers

K16.4 40-49 years No Numeric - 10

integers

K16.5 50-59 years No Numeric - 10

integers

K16.6 60-69 years No Numeric - 10

integers

K16.7 70-74 years No Numeric - 10

integers

K16.8 75-84 years No Numeric - 10

integers

K16.9 85 and older No Numeric - 10

integers

K16.10 Unknown No Numeric - 10

integers

K16.11 Comment Provide additional information on

how number of perpetrators by 

age was determined.

No Text - 5,000

characters

Perpetrators by 

gender identity

K17.1 Male No Numeric - 10

integers
B-8

Element

Category/No.

Element

Name

Element Description/ 

Categories

Required Field Entry

Format

Instructions

K17.2 Female No Numeric - 10

integers

K17.3 Transgender No Numeric - 10

integers

K17.4 Unknown No Numeric - 10

integers

K17.5 Comment Provide additional information on

how number of perpetrators by 

gender was determined.

No Text - 5,000

characters

Perpetrators with 

kinship 

relationship

Count each perpetrator once

per client per investigation.

If a person was the 

perpetrator of two clients in 

one investigation and is 

related to one victim and not 

the second, the perpetrator is 

counted only once.

K18 Perpetrators

who had a 

kinship 

relationship to 

the victim

Number of perpetrators related

to the victim by affinity (blood, 

adoption, marriage, etc.)

No Numeric - 10

integers

K18.1 Comment Provide additional information on 

how number of perpetrators by 

kinship relationship was 

determined.

No Text - 5,000 

characters

Perpetrators with 

association to 

victim

Count each perpetrator once 

per client per investigation.

If a person was the perpetrator

of two clients in one 

investigation and has one or

more caregiving relationships 

to one victim and not the 

second, the

perpetrator is counted only 

once.

K19 Perpetrators 

who had one or 

more 

associations to 

victim

Number of perpetrators with one 

or more caregiving relationships 

to the victim.

No Numeric - 10 

integers

K19.1 Comment Provide additional information on

how number of perpetrators by 

association to the victim was 

determined.

No Text - 5,000

characters
B-9

Element

Category/No.

Element

Name

Element Description/ 

Categories

Required Field Entry

Format

Instructions

Perpetrators with 

legal remedy 

recommendations

Count each perpetrator once

per client per investigation.

If a person was the perpetrator

of two clients in one 

investigation and had one or

more legal remedies 

recommended or sought 

related to one victim and none 

with the second, the 

perpetrator is counted only 

once.

K20 Perpetrators for 

whom one or 

more legal 

remedies on 

behalf of the 

victim were 

recommended 

or sought

Number of perpetrators for 

whom at least one legal remedy 

was recommended or sought.

No Numeric - 10 

integers

K20.1 Comment Provide additional information on

how number of perpetrators by 

legal remedy was determined.

No Text - 5,000

characters