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MAY 2 9 2014 

PROGRAM INSTRUCTION 


AoA-PI-14-04 


TO: STATE AGENCIES ON AGING ADMINISTERING PLANS UNDER TITLE 

III OF THE OLDER AMERICAN ACT, AS AMENDED 

SUBJECT: Certification on Maintenance of Effort for the Title III and Certification of 

Long-Term Care Ombudsman Program Expenditures- Fiscal Year 2013 

LEGAL AND 

RELATED 

REFERENCES: 45 CFR 'l321.49 and Section 309(c) ofthe Older Americans Act, as Amended; 

and Sections 304 (d) (1), 306 (a) (9), 307 (a) (9), and 705 (a) (4) ofthe Older 

Americans Act, as Amended. 

This program instruction (PI) requests the authorized official in each State agency on aging to submit a 

certification on maintenance of effort for Title III and certification of Long-Term Ombudsman 

Program expenditure under Title III ofthe Older Americans Act (OAA) for fiscal year 2013. As 

required in the OAA, the State agency maintenance of effort level is to be determined annually. 

In compliance with 45 CFR 1321.49: To avoid a penalty, each fiscal year the State agency, to 

meet the required non-Federal share applicable to its allotments under this part, shall spend 

under the State plan for both services and administration at least the average amount of State 

funds it spent under the plan for the three previous fiscal years. If the State agency spends less 

than this amount, the Assistant Secretary reduces the State's allotments for supportive and 

nutrition services under this part by a percentage equal to the percentage by which the State 

reduces its expenditures. 

In reporting the amount of State expenditures for the maintenance of effort requirement, States 

may include expenditures incurred under the approved cost allocation plan for the State agency. 

In compliance with the Section 307 (a) (9): States must expend on their Statewide 

Ombudsman Programs no less than they expended in Title III-Band Title VII funds for FY 

2000. This amount must be expended annually on Ombudsman service to residents oflongterm care facilities. In addition, a State may not use ombudsman Title VII funds to supplant, 

replace, or in substitution for any other Federal or State funding. All of the Title VII 

ombudsman funding appropriated by Congress and allotted to a State for a specific year must 

be expended on direct costs ofthe Ombudsman Program. 

In compliance with Section 306 (a) (9): Each area agency must expend on activities ofthe 

Ombudsman Program not less than the amount ofTitle III funds expended by the areas agency 

in FY 2000. 
The authorized official in each State agency is requested to certify to the Administration for 

Community Living that the fiscal year 2013 expenditure requirements have been met. 

Attached are two certification forms which have been approved by the Office ofManagement and 

Budget (OMB). The certification forms must be signed by the authorized State agency official and 

submitted to the Regional Administrators, Administration for Community Living, no later than August 

1, 2014. 

DUE DATE: Due August 1, 2014 to Regional Administrators, Administration for Community 

Living 

ATTACHMENT: Certification ofMaintenance ofEffort Form OMB-0985-0009 

Certification of Long-Term Care Ombudsman Program Expenditures Form 

OMB-0985-0009 

INQUIRIES: State agencies should address inquiries to Regional Administrators 

Deputy Assistant Secretary Director 

Administration on Aging Office of Grants Management 

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