ACL COVID-19 Response · Title VI Grantees –FFCRA & CARES Act Reporting Requirements · Page 2 

## TITLE VI REPORTING GUIDANCE FOR COVID RESPONSE ACTIVITIES 

May 4, 2020 

# Families First Coronavirus Response Act (FFCRA) and Coronavirus Aid, Relief and Economic Recovery Act (CARES) Reporting Overview

ACL appreciates the national Title VI network’s commitment to elders and responsiveness to the unprecedented COVID public health emergency. ACL is confident that the FFCRA and CARES grant funds awarded to the Title VI network assisted in supporting elders during this pandemic.  ACL requires programmatic reporting on all grant awards, including the FFCRA and CARES grant funds. For ease of reporting, Title VI programs will use the existing Title VI Program Performance Report (PPR) (OMB 00985-0007) to report all FFCRA and CARES grant services.  

ACL intends to use the data collected to show accountability for the supplemental funding received, as well as to demonstrate the scope and reach of the Title VI network’s involvement in COVID response.  ACL thanks the members of the national Title VI network for their efforts to report accurate, complete data regarding service to elders and caregivers.

Nearly all services provided in response to the COVID pandemic can be categorized using the existing PPR service definitions. Where greater flexibility was required, service definitions have been expanded and adapted. The following are Title VI services that can be provided in a stay-at-home environment with service definitions and examples updated to reflect the way the Title VI network has adapted to provide services in response to the COVID pandemic. **This is not an exhaustive list.** These are the categories ACL felt were most applicable given how services are being delivered in the time of COVID. If you have provided a service based on your community and response needs and it is not included on the list, please reach out to Title VI staff to report appropriately.

# Programmatic Reporting for FFCRA and CARES Grants to Title VI Grantees

FFCRA and CARES grant funds were awarded to Title VI grantees to provide Part A/B services in preventing, preparing for and responding to Coronavirus Disease 2019. Although the project period is March 20, 2020 (for FFCRA) and April 1, 2020 (for CARES) until September 20, 2021, grantees may incur pre-award costs prior to the effective date of this award dating back to January 20, 2020. 

An annual programmatic report is due June 30, 2021 using the PPR form OMB 0985-0007  and submission will be done through the Older Americans Act Performance System (OAAPS).  Services provided with FFCRA and CARES funds must be reported in the PPR section labeled “Optional space for other supportive services offered that are not listed above.”  For each service provided with CARES and FFCRA funds, grantees must report on: 

· Type of service;

· Number of individuals served;

· Number of units provided; and 

· Whether funding source was FFCRA or CARES.

An example of this reporting would be: 

· Home-delivered meals: 250 elders, 15,000 meals, $150,000 in FFCRA expenditures.

· Homemaker – 100 elders, 120 units, $2,000 expenditures in CARES expenditures.  Tribe/Village provided weekly shopping and grocery delivery for 12 weeks to family caregivers

# Service Definitions and Units as Applied to COVID Response

## Part A/B Services—Nutrition & Supportive Services

These categories are the existing PPR service categories that have been updated to reflect the stay-at-home nature of many Title VI services provided in response to COVID. 

## Part C Services—Caregiver 

Part C Services are intended for informal caregivers. Informal caregivers are unpaid providers of in-home and community care. Caregivers may be family members, neighbors, friends and others. Title VI Part C services can serve several types of caregivers such as caregivers to elders or individuals of any age with Alzheimer ’s disease and related disorders, Elder caregivers caring for children (grandparents caring for grandchildren), and Elder caregivers providing care to adults with disabilities.

# Resources:

· For FAQs on Title VI and COVID-19 see https://acl.gov/covid-19 and https://olderindians.acl.gov/covid-19

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