[Federal Register Volume 65, Number 14 (Friday, January 21, 2000)]
[Notices]
[Pages 3486-3496]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-1393]


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NATIONAL CREDIT UNION ADMINISTRATION


Privacy Act of 1974; Revisions of Systems of Records

AGENCY:  National Credit Union Administration.

ACTION:  Notification of revisions and deletions of systems of records.

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SUMMARY:  The National Credit Union Administration (NCUA) is revising 
its Privacy Act systems notices. The revisions result from a review of 
agency information practices conducted in accordance with the 
President's May 14, 1998, memorandum on privacy and personal 
information in federal records. In the review, NCUA identified several 
changes in its record-keeping practices which permitted the elimination 
of some systems and the consolidation of others. Due to organizational 
changes, several system managers had changed. In some systems, NCUA 
staff identified new routine uses compatible with the purposes for 
which the information is collected. No new exemptions from provisions 
of the Privacy Act of 1974 were required. The revisions reflect the 
changes, and clarify the system notices.

EFFECTIVE DATE:  The revised system notices will be effective without 
further notice on February 22, 2000, unless comments received before 
that date cause a contrary decision. If, based on the review of 
comments received, NCUA determines to make changes to the system 
notices, a new final notice will be published.

FOR FURTHER INFORMATION CONTACT:  Dianne M. Salva, Staff Attorney, 
Division of Operations, Office of General Counsel, at the National 
Credit Union Administration, 1775 Duke Street, Alexandria, Virginia 
22314, or telephone: (703) 518-6540.

SUPPLEMENTARY INFORMATION:  In a memorandum dated May 14, 1998, 
President Clinton directed federal agencies to conduct a thorough 
review of all agency systems of records. The President specifically 
directed agencies to consider changes in technology, function and 
organization that may have made the systems out of date and to review 
the routine uses published in the system notices to make sure that they 
continue to be necessary and compatible with the purposes for which 
they were collected. He also directed agencies to identify systems that 
may not have been described in a notice published in the Federal 
Register and to publish notices for any changes to the agency systems 
of records and report to the Office of Management and Budget within one 
year regarding the results of their efforts.

[[Page 3487]]

    In its review NCUA determined to eliminate redundancies in its 
system notices, and as a result was able to delete nine systems. Most 
of the changes made by this notice are technical in nature, reflecting 
the current name and address of the office responsible for each system 
and renumbering the systems. In total NCUA reduced the number of 
systems from twenty-two to thirteen. It also updated its appendix B, 
listing the addresses of the regional offices.
    The review provided an opportunity to combine what were six 
identical systems published for employee records from each of the six 
NCUA regional offices, into one unified system covering all employees. 
This permitted the revision of one system and the elimination of five 
others. A routine use was added to permit disclosure of information 
relating to the qualifications of an individual to a licensing board.
    A routine use was added to the system covering employee payroll 
records, as required by the Personal Responsibility and Work 
Opportunity Reconciliation Act of 1996. 42 U.S.C. 653.
    The systems covering delinquent Freedom of Information Act request 
invoices was updated and expanded to cover the entire Freedom of 
Information Act and Privacy Act request file and the method of record 
storage was changed to reflect the use of a computerized database to 
track requests and invoice payments.
    Three systems previously covered the files of failed credit unions 
which are placed in liquidation by NCUA. These three systems have been 
combined into one and two new routine uses were added. One new routine 
use covers required disclosures to other agencies and the other new 
routine use covers NCUA's maintenance of an Internet web page listing 
the names associated with unclaimed accounts at failed credit unions.
    Several new routine uses were added to the system covering 
investigative records maintained by the Office of Inspector General. 
One routine use permits the disclosure of information for audit 
purposes. Another routine use permits disclosure of information to 
other government agencies if it is required in order to obtain 
information about an individual. A routine use was also added to permit 
disclosure of information reflecting upon the qualifications of an 
individual to a licensing board.
    The system covering consumer complaints filed against credit unions 
was amended to reflect the use of a computerized database to track 
complaints.
    A routine use was added to the system covering litigation case 
files that would permit disclosure of information reflecting upon the 
qualifications of an individual to a licensing board.
    NCUA has deleted the following systems:

(NCUA-4, Verified Employee Mailing List; NCUA-6, New Examiner 
Training Files; NCUA-8, Region II Employee Development/
Correspondence Records; NCUA-9, Region III Employee Development/
Correspondence Records; NCUA-10, Region IV Employee Development/
Correspondence Records; NCUA-11, Region V Employee Development/
Correspondence Records; NCUA-12, Region VI Employee Development/
Correspondence Records; NCUA-17, Acquired Assets and Share Payout 
Records System; NCUA-19, Trusteed Account Records System.

    Having made these changes, NCUA's revised systems of records, along 
with the appendices, are published in their entirety below.

National Credit Union Administration

Systems of Records

Table of Contents

List of Systems

1. Employee Suitability and Security Investigations Containing 
Adverse Information, NCUA.
2. Grievance Records, NCUA.
3. Payroll Records System, NCUA.
4. Travel Advance and Voucher Information System, NCUA.
5. Unofficial Personnel and Employee Development/Correspondence 
Records, NCUA.
6. Emergency Information (Employee) File, NCUA.
7. Employee Injury File, NCUA.
8. Investigative Reports Involving Any Crime, Suspected Crime or 
Suspicious Activity Against a Credit Union, NCUA.
9. Freedom of Information Act and Privacy Act Requests and Invoices, 
NCUA.
10. Liquidating Credit Union Records, NCUA.
11. Office of Inspector General (OIG) Investigative Records, NCUA.
12. Consumer Complaints Against Federal Credit Unions, NCUA.
13. Litigation Case Files, NCUA.

    Note --See Appendices for general ``routine uses'' applicable to 
each system of records and for a listing of the locations of NCUA 
Regional Offices.

NCUA-1

System Name:
    Employee Suitability and Security Investigations Containing Adverse 
Information, NCUA.

System location:
    Office of Human Resources, National Credit Union Administration, 
1775 Duke Street, Alexandria, VA 22314-3428.

Categories of Individuals covered by this system:
    NCUA employees on whom a routine Office of Personnel Management 
(OPM) security investigation has been conducted, the results of which 
contain adverse information.

Categories of records in the system:
    Arrest records and/or information on moral character, integrity, or 
loyalty to the United States.

Authority for maintenance of the system:
    Records maintained pursuant to OPM requirements. A separate notice 
is published because these records are maintained separately to provide 
extraordinary safeguards against unwarranted access and disclosures.

Purpose(s):
    The information in this system of records is used to assist in the 
determination of the suitability of the effected individual for initial 
or continued NCUA employment, or other necessary action.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Records are reviewed by the NCUA Security Officer (the Director 
of Human Resources). If the records are determined to be of a 
substantive nature, they are referred to the appropriate Associate 
Regional Director or Office Director for whatever action, if any, is 
deemed necessary. (2) Standard routine uses as set forth in Appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system: Storage:
    Records are maintained on paper hard copy.

Retrievability:
    Records are indexed by name.

Safeguards:
    Records are maintained in a locked file cabinet accessible only to 
the Security Officer and his/her designated assistant.

Retention and disposal:
    If the investigation is favorable to the employee, the record is 
destroyed. If the investigation uncovers adverse information, the 
record is held for two years.

[[Page 3488]]

System manager(s) and address:
    Security Officer, Office of Human Resources, National Credit Union 
Administration, 1775 Duke Street, Alexandria, VA 22314-3428.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedure:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    OPM Security Investigations Index, FBI Headquarters investigative 
files, fingerprint index of arrest records, Defense Central Index of 
Investigations, employers within the last five years, listed 
references, and personal associates, school registrars and responsive 
law enforcement agencies.

Systems exempted from certain provisions of the Act:
    In addition to any exemption to which this system is subject by 
Notices published by or regulations promulgated by the OPM, the system 
is subject to a specific exemption pursuant to 5 U.S.C. 552a(k)(5) to 
the extent that disclosures would reveal a source who furnished 
information under an express promise of confidentiality, or prior to 
September 27, 1975, under an express or implied promise of 
confidentiality.
NCUA-2

System name:
    Grievance Records, NCUA.

System location:
    Office of Human Resources, National Credit Union Administration, 
1775 Duke Street, Alexandria, Virginia 22314-3428.

Categories of individuals covered by the system:
    Current or former Federal employees who have submitted grievances 
with NCUA in accordance with part 771 of the OPM's regulations. These 
case files contain all documents related to the grievance, including 
statements of witnesses, reports of interviews and hearings, examiners' 
findings and recommendations, a copy of the original and final decision 
with related correspondence and exhibits.

Authority for maintenance of the system:
    5 U.S.C. 1302, 3301, and 3302, E.O. 10577, 3 CFR 1954-1958 Comp., 
p. 218; E.O. 10987; 3 CFR 1959-1963 Comp., p. 519.

Purpose(s):
    The information in this system is used in the Agency's formal 
grievance process.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Information is used by the appropriate Federal, State, or local 
agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulations. (2) Information is 
used by any source from which additional information is requested in 
the course of processing a grievance to the extent necessary to 
identify the individual, inform the source of the purpose(s) of the 
request, and identify the type of information requested. (3) 
Information is used by a Federal agency in response to its request in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the conducting of a security or suitability 
investigation of an individual, the classifying of jobs, the letting of 
a contract, or the issuance of a license, grant, or other benefit by 
the requesting agency, to the extent that the information is relevant 
and necessary to the requesting agency's decision on the matter. (4) 
Information is used by the congressional office from the record of an 
individual in response to an inquiry from that congressional office 
made at the request of that individual. (5) Information is used by 
another Federal agency or by a court when the Government is party to a 
judicial proceeding before the court. (6) Information is used by the 
National Archives and Records Administration (General Services 
Administration) in records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906. (7) Information is used by NCUA 
in the production of summary descriptive statistics and analytical 
studies in support of the function for which the records are collected 
and maintained, or for related work force studies. While published 
statistics and studies do not contain individual identifiers, in some 
instances, the selection of elements of data included in the study may 
be structured in such a way as to make the data individually 
identifiable by inference. (8) Information is used by officials of the 
Office of Personnel Management, the Merit Systems Protection Board, 
including the Office of the Special Counsel, the Federal Labor 
Relations Authority and its General Counsel, or the Equal Employment 
Opportunity Commission when requested in performance of their 
authorized duties. (9) Information (that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding) is 
used to respond to a request for discovery or for appearance of a 
witness. (10) Information is used by officials of labor organizations 
reorganized under the Civil Service Reform Act when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting work conditions. 
(11) Standard routine uses as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in file folders.

Retrievability:
    Records are retrievable by the names of the individuals on whom 
they are maintained.

Safeguards:
    Records are maintained in lockable metal filing cabinets to which 
only authorized personnel have access.

Retention and disposal:
    Records are disposed of three (3) years after closing of the case. 
Disposal is by shredding or burning.

System manager(s) and address:
    Director, Office of Human Resources, National Credit Union 
Administration, 1775 Duke Street, Alexandria, Virginia 22314-3428.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

[[Page 3489]]

Contesting record procedures:
    Request to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    Individual on whom the record is maintained; testimony of witness; 
agency officials; related correspondence from organization or persons.
NCUA-3

System name:
    Payroll Records System, NCUA.

System location:
    (1) Office of the Chief Financial Officer, National Credit Union 
Administration, 1775 Duke Street, Alexandria, Virginia 22314-3428. (2) 
General Services Administration, Region VI, Kansas City, Missouri.

Categories of individuals covered by the system:
    Employees of NCUA.

Categories of records in the system:
    Salary and related payroll data, including time and attendance 
information.

Authority for maintenance of the system:
    5 U.S.C. 703; 44 U.S.C. 3301.

Purpose(s):
    This system documents time and attendance and ensures that 
employees receive proper compensation.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Information is used to ensure proper compensation to all NCUA 
employees and to formulate financial reports and plans used within the 
agency or is sent to the General Services Administration (GSA). (2) 
Also, information is used to document time worked and provide a record 
of attendance to support payment of salaries and use of annual, sick, 
and nonpaid leave. (3) Users of the time and attendance information 
include the employee's supervisor, the office's timekeeper the payroll 
officer, and the GSA National Payroll Center in Kansas City, Missouri. 
(4) Further information in this system is used to make reportings to 
state and local taxing authorities. (5) The names, social security 
numbers, home addresses, dates of birth, dates of hire, quarterly 
earnings, employer identifying information, and State of hire of 
employees may be disclosed to the Office of Child Support Enforcement, 
Administration for Children and Families, Department of Health and 
Human Services for the purpose of locating individuals to establish 
paternity, establish or modify orders of child support, identify 
sources of income and for other child support enforcement actions as 
required by the Personal Responsibility and Work Opportunity 
Reconciliation Act (Welfare Reform Law, Pub. L. 104-193). (6) Standard 
routine uses as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system: Storage:
    Records are maintained in file folders.

Retrievability:
    Records are retrieved by name or social security number.

Safeguards:
    Records are maintained in secured offices, accessible by written 
authorization only.

Retention and disposal:
    Records are retained and disposed of in accordance with GSA policy.

System manager(s) and address: Primary:
    Payroll Officer, Office of the Chief Financial Officer, National 
Credit Union Administration, 1775 Duke Street, Alexandria, Virginia 
22314-3428.

Secondary:
    Office Timekeepers, National Credit Union Administration, Central 
Office (1775 Duke Street, Alexandria, Virginia 22314-3428) and Regional 
Offices (see Appendix B for Regional Offices' addresses).

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    Information is primarily obtained from the individual whom the 
record concerns, the Office of Personnel Management, and the GSA. Also, 
time and attendance information is prepared and submitted by the 
timekeeper in a given employee's office.
NCUA-4

System name:
    Travel Advance and Voucher Information System, NCUA.

System location:
    Office of the Chief Financial Officer, National Credit Union 
Administration, 1775 Duke Street, Alexandria, Virginia 22314-3428. Some 
relocation files are maintained in the Office of Administration, at the 
same address.

Categories of individuals covered by the system:
    All NCUA employees who have traveled or relocated in the course of 
performing their duty and who have been reimbursed for the expense of 
such travel.

Categories of records in the system:
    This system contains information from the following forms: Travel 
Vouchers (NCUA 1012), Relocation Travel Order (NCUA 1617) Application 
for Travel Advance (NCUA 1371), and Travel Voucher Cover Sheet (NCUA 
1364), Agreement to Remain in Federal Service (NCUA 1030), Statement of 
Difference (NCUA 1310), Repayment of Travel Advance (NCUA 1372).

Authority for maintenance of the system:
    5 U.S.C. 5701-5752; Executive Order 11609 (July 22, 1971); 
Executive Order 11012 (March 27, 1962); 5 U.S.C. 4101-4118; Federal 
Travel Regulations, FPMR 101-7, Chapter 2, Section 6.3.

Purpose(s):
    The purpose of this system is to provide documentary support for 
reimbursements to employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Records are used to provide documentary support for 
reimbursements to employees for on-the-job and relocation travel 
expenses. (2) Users of the information include first and second line 
supervisors, NCUA accounting staff, and budgeting staff. (3) Standard 
routine uses as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper hard copy form and in a computer 
system.

Retrievability:
    Records are retrievable by social security number.

[[Page 3490]]

Safeguards:
    The paper hard copy records are maintained in secured offices. The 
computer disc is located in a secured office and its access is limited 
to user employees who know the logical identification access number.

Retention and disposal:
    Records are maintained in the Division of Accounting Services until 
the annual GAO audit is completed. After the audit, the paper hard copy 
records are stored in a Federal Records Center for a minimum of three 
years and the computer disc is purged.

System manager(s) and address:
    Director, Accounting Services Division, Office of the Chief 
Financial Officer, National Credit Union Administration, 1775 Duke 
Street, Alexandria, Virginia 22314-3428.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    Records are prepared by the individual whom the record concerns.
NCUA-5

System name:
    Unofficial Personnel and Employee Development/Correspondence 
Records, NCUA.

System location:
    For employees of a regional office, the system is located at the 
regional office where the employee is assigned, National Credit Union 
Administration, (See appendix B for addresses of Regional Offices). For 
employees of the central office, the system is located at the assigned 
office, National Credit Union Administration, 1775 Duke Street, 
Alexandria, Virginia 22314-3428.

Categories of individuals covered by the system:
    NCUA employees.

Categories of records in the system:
    The system contains information on NCUA employees assigned to the 
particular regional or central office related to some or all of the 
following areas: Name; address; telephone number; birthdate; ethnicity 
and gender codes; cu grade; employee identification number; work 
performance appraisals; district management; chartering efforts; 
reactions from credit union officials; individual development plans; 
supply and equipment information; for new examiners, bi-weekly training 
reports, training progress reports and training evaluations; work 
product samples; suggestions; awards; data on time and attendance, 
leave and pay; memos or notations and evaluations by superiors or 
others; and copies of personnel, travel and grievance records.

Authority for maintenance of the system:
    5 U.S.C. 301; 44 U.S.C. 3301.

Purpose(s):
    Information is used for recording time, attendance and leave, 
controlling equipment inventories, contacting employees; evaluating and 
training staff, evaluating work progress; and for general 
administrative matters. For new examiners, training information is used 
to determine the examiner's retention or termination after 23 weeks of 
on-the-job training.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) The information in this system may be disclosed to the United 
States Office of Personnel Management, the Merit Systems Protection 
Board, the Office of Special Counsel, the Equal Employment Opportunity 
Commission, the Federal Labor Relations Authority, the General Services 
Administration or an arbitrator or agent, to the extent the disclosure 
is needed to carry out the government-wide personnel management, 
investigatory, adjudicatory and appellate functions within their 
respective jurisdictions, or to obtain information. (2) The information 
in this system may be disclosed to federal, state, local or 
professional licensing boards or Boards of Medical Examiners, when such 
records reflect on the qualifications of an licensed individual or an 
individual seeking to be licensed. (3) This information is used to 
generate a telephone directory for all NCUA employees. (4) Standard 
routine uses as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on paper hard copy. Some records are also 
maintained on computer systems electronically.

Retrievability:
    Records are indexed alphabetically by name.

Safeguards:
    Physical security consists of maintaining records in locked metal 
file cabinets within secured offices and password protected computer 
systems.

Retention and disposal:
    Current and relevant information is maintained generally for a 
period of at least one to two years. Obsolete material is maintained in 
the same file cabinets and is periodically destroyed or returned to the 
originator.

System manager(s) and address:
    For employees assigned to a regional office the system manager is 
the Administrative Officer, Regional Office, National Credit Union 
Administration. (See appendix B for addresses of Regional Offices). For 
employees assigned to an office within the central office, the system 
manager is the Office Director, National Credit Union Administration, 
1775 Duke Street, Alexandria, Virginia 22314.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the Regional Director where the system is located. If 
there is no record on the individual, the individual will be so 
advised.

Record access procedures:
    Upon request, the Regional Director will set forth the procedures 
for gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
Regional Director.

Record source categories:
    Sources may include the individual whom the record concerns, 
supervisors of the individual, fellow employees, credit union 
officials, administrative officer or office assistant, and other 
persons whom the individual may encounter in the course of work 
performance. For payroll- and personnel-related information, the 
sources may include the General Service

[[Page 3491]]

Administration and Office of Human Resources.
NCUA-6

System name:
    Emergency Information (Employee) File, NCUA.

System location:
    For employees of a regional office, the system is located at the 
regional office where the employee is assigned, National Credit Union 
Administration, (See appendix B for addresses of Regional Offices). For 
employees of the central office, the system is located at the assigned 
office, National Credit Union Administration, 1775 Duke Street, 
Alexandria, Virginia 22314-3428.

Categories of individuals covered by the system:
    This system contains personal information on the NCUA employee, 
such as height, weight, hair color, eye color, current address, and 
telephone number. Also, this system identifies the individual to 
contact in case of an emergency involving the employee.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    The information in this system is used to create employee 
identification cards and in case of emergency.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) The information on the individual to contact in cases of 
emergency may be disclosed in case of emergency to any federal, state 
or local authority responding to the emergency. (2) In the event of an 
emergency, the information may be disclosed to the individual listed as 
a contact in case of emergency, or other person identified as a family 
member of the employee. (3) The Security Officer maintains a list of 
all employees, with their addresses and telephone numbers. This list is 
updated as necessary. The listed information is used to contact the 
employee if there is a national emergency. (4) Standard routine uses as 
set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system: Storage:
    Records are stored on paper hard copy.

Retrievability:
    Records are indexed alphabetically by name.

Safeguards:
    Records are maintained in locked file drawer.

Retention and disposal:
    Records are disposed of after an employee is separated from the 
agency.

System manager(s) and address:
    (1) For employees of a regional office, the system manager is the 
regional director of the regional office where the employee is 
assigned, National Credit Union Administration, (See appendix B for 
addresses of Regional Offices). For employees of the central office, 
the system manager is the Office Director of the assigned office, 
National Credit Union Administration, 1775 Duke Street, Alexandria, 
Virginia, 22314-3428. (2) Security Officer, Administrative Office, at 
the same address above.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the appropriate system manager listed above. If there is 
no record on the individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
appropriate system manager listed above.

Record source categories:
    Individual on whom the record is maintained.
NCUA-7

System name:
    Employee Injury File, NCUA.

System location:
    Office of Human Resources, National Credit Union Administration, 
1775 Duke Street, Alexandria, Virginia 22314-3428.

Categories of individuals covered by the system:
    Any employee who has sustained a job-related injury or disease.

Categories of records in the system:
    Copies of reports submitted by individual who has sustained a job-
related injury or disease. Copies of any further claims made regarding 
the same injury or disease or any other material required for 
documenting and adjudicating the claim.

Authority for maintenance of the system:
    Occupational Safety and Health Act of 1970, 29 CFR part 1960.

Purpose(s):
    This information is maintained to provide data to the Department of 
Labor, when needed, for adjudication of a claim, and to prepare reports 
as required by the Department of Labor.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Information is disclosed to the Department of Labor. (2) 
Standard routine use as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system: Storage:
    Records are stored on paper in file cabinets.

Retrievability:
    Records are indexed by NCUA Region, and date of injury.

Safeguards:
    Records are maintained in locked file drawer.

Retention and disposal:
    Records are disposed five years after the year to which they 
relate.

System manager(s) and address:
    Director, Office of Human Resources, National Credit Union 
Administration, 1775 Duke Street, Alexandria, Virginia 22314-3428.

<ls-thn-eq>Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, then individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    Individual on whom the record is maintained; superiors of 
individual; individual's physician; hospital attending individual; 
Department of Labor.

[[Page 3492]]

NCUA-8

System name:
    Investigative Reports Involving Any Crime, Suspected Crime or 
Suspicious Activity Against a Credit Union, NCUA.

System location:
    Office of General Counsel, National Credit Union Administration, 
1775 Duke Street, Alexandria, VA 22314-3428. Computerized records of 
Suspicious Activity Reports (SAR), with status updates, are managed by 
the Financial Crimes Enforcement Network (FinCEN), Department of the 
Treasury, pursuant to a contractual agreement, and are stored in 
Detroit, Michigan. Authorized personnel at NCUA's Central Office and 
six regional offices have on-line access to the computerized database 
managed by FinCEN through individual work stations that are linked to 
the database central computer.

Categories of individuals covered by the system:
    Directors, officers, committee members, employees, agents, and 
persons participating in the conduct of the affairs of federally 
insured credit unions who are reported to be involved in suspected 
criminal activity or suspicious financial transactions and are referred 
to law enforcement officials; and other individuals who have been 
involved in irregularities, violations of law, or unsafe or unsound 
practices referenced in documents received by the NCUA in the course of 
exercising its supervisory functions.

Categories of records in the system:
    Inter- and intra-agency correspondence, memoranda and reports. The 
SAR contains information identifying the credit union involved, the 
suspected person, the type of suspicious activity involved, and any 
witnesses.

Authority for maintenance of the system:
    12 U.S.C. 1786 and 1789.

Purpose(s):
    The overall system serves as a NCUA repository for investigatory or 
enforcement information related to its responsibility to examine and 
supervise federally insured credit unions. The system maintained by 
FinCEN serves as the database for the cooperative storage, retrieval, 
analysis, and use of information relating to Suspicious Activity 
Reports made to or by the NCUA Board, the Federal Reserve Board, the 
Office of the Comptroller of the Currency, the Federal Deposit 
Insurance Corporation, the Office of Thrift Supervision, (collectively, 
the federal financial regulatory agencies), and FinCEN to various law 
enforcement agencies for possible criminal, civil, or administrative 
proceedings based on known or suspected violations affecting or 
involving persons, financial institutions, or other entities under the 
supervision or jurisdiction of such federal financial regulatory 
agencies.

Routine uses of records maintained in the system, including categories 
of users, and the purposes of such uses: Information in these records 
may be used to:
    (1) Determine if any further agency action should be taken. (2) 
Provide the federal financial regulatory agencies and FinCEN with 
information relevant to their operations; (3) Disclose information to 
third parties during the course of an investigation to the extent 
necessary to obtain information pertinent to the investigation; (4) 
With regard to formal or informal enforcement actions; release 
information pursuant to 12 U.S.C. 1786(s), which requires the NCUA 
Board to publish and make available to the public final orders and 
written agreements, and modifications thereto; and (5) Standard routine 
uses as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system: Storage:
    The records will be maintained in electronic data processing 
systems and paper files.

Retrievability:
    Computer output and file folders are retrievable by indexes of data 
fields, including name of the credit union, NCUA Region, and 
individuals' names.

Safeguards:
    Paper records and word processing discs are stored at the NCUA in 
lockable metal file cabinets. The database maintained by FinCEN 
complies with applicable security requirements of the Department of the 
Treasury. On-line access to the information in the database is limited 
to authorized individuals who have been designated by each federal 
financial regulatory agency and FinCEN, and each such individual has 
been issued a nontransferable identifier or password.

Retention and disposal:
    Records are maintained indefinitely.

System manager(s) and address:
    General Counsel, NCUA, 1775 Duke Street, Alexandria, VA 22314-3428.

Notification procedure:
    Inquiries should be sent to the System Manager as noted above.

Record access procedures:
    Same as ``Notification procedure'' above.

Contesting records procedures:
    Same as ``Notification procedure'' above.

Record source categories:
    Information received by the NCUA Board from various sources, 
including, but not limited to law enforcement and other agency 
personnel involved in sending inquiries to the NCUA Board, NCUA 
examiners, credit union officials, employees, and members. The 
information maintained by FinCEN is compiled from SAR and related 
historical and updating forms compiled by financial institutions, the 
NCUA Board, and the other federal financial regulatory agencies for law 
enforcement purposes.

System exempted from certain provisions of the Act:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4) (G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a(k)(2).
NCUA-9

System name:
    Freedom of Information and Privacy Act Requests and Invoices, NCUA.

System location:
    For requests processed by the central office, the system is located 
at the Office of General Counsel, National Credit Union Administration, 
1775 Duke Street, Alexandria, Virginia 22314-3428. For requests 
processed by a regional office, the system is located at the regional 
office (See appendix B for a list of addresses of the regional 
offices.) For requests processed by the Office of Inspector General, 
the system is located in the Office of the Inspector General, National 
Credit Union Administration, 1775 Duke Street, Alexandria, Virginia 
22314. For requests processed by the Asset Management and Assistance 
Center, the system is located at AMAC, 4807 Spicewood Springs Road, 
Austin, Texas 78759.

Categories of individuals covered by the system:
    This system of records includes information pertaining to any 
Freedom of Information Act (FOIA) or Privacy Act requester.

[[Page 3493]]

Categories of records in the system:
    The system may contain the requester's name, company name or 
organization, address, date of request, invoice number, amount due, 
phone number, social security or tax identification number, description 
of information requested and documents located or result of search for 
documents.

Authority for maintenance of the system:
    12 U.S.C. 1789, 5 U.S.C. 552, 5 U.S.C. 552a.

Purpose(s):
    Records in this system are used to process requests received. These 
records may be used by the NCUA for collection of the amount due, as 
well as to identify subsequent requests made by the same individuals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) The information may be disclosed to a consumer reporting 
agency. The information disclosed to a consumer reporting agency is 
limited to: (a) Information necessary to establish the identity of the 
individual, including name, address, and social security or taxpayer 
identification number; (b) the amount, status, and history of the 
claim; and (c) the agency or program under which the claim arose.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on paper hard copy and computer disk.

Retrievability:
    Records in this system are retrievable by requester's name, company 
name or organization, date of request, category of requester or invoice 
number.

Safeguards:
    Physical security consists of storing records on a password 
protected computer database and a hard copy secured in a metal file 
cabinet which is accessible only to those individuals responsible for 
processing requests and collecting outstanding payments.

Retention and disposal:
    Records are retained for various periods depending on the 
determination made on the request, but normally no greater than six 
years following the year in which the request was processed.

System manager(s) and address:
    For requests processed at the central office, the system manager is 
the Freedom of Information Act Officer, Office of General Counsel, 
National Credit Union Administration, 1775 Duke Street, Alexandria, 
Virginia 22314. For requests processed in a regional office, the system 
manager is the Regional Director (See appendix B for a list of 
addresses of the regional offices.) For requests processed by the 
Office of Inspector General, the system manager is the Inspector 
General, National Credit Union Administration, 1775 Duke Street, 
Alexandria, Virginia 22314. For requests processed by the Asset 
Management and Assistance Center, the system manager is the President, 
AMAC, 4807 Spicewood Springs Road, Austin, Texas 78759.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    The sources of records for this system of records are the FOIA and 
Privacy Act request files.
NCUA-10

System name:
    Liquidating Credit Union Records System, NCUA.

System location:
    Information within this system of records is located at the Asset 
and Management Assistance Center (AMAC) 4807 Spicewood Springs Road, 
Suite 5100, Austin, Texas 78759.

Categories of individuals covered by the system:
    Members, employees and creditors of liquidating federally-insured 
credit unions.

Categories of records in the system:
    Share and account records; personal data regarding income and 
debts; payment or employment history; accounts payable records.

Authority for maintenance of the system:
    12 U.S.C. 1787.

Purpose(s):
    The information in this system is used to determine insurance, 
collect loan amounts due and for all purposes necessary to close out 
the affairs of the liquidated credit union.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Information is used for payment of insurance claims to 
shareholders in liquidating federally-insured credit unions. (2) 
Information is used in the collection of outstanding loans, which may 
include referral of information to third party servicer providers or 
potential purchasers of the loans. (3) Information is used for all 
purposes necessary to close out the affairs of the liquidated credit 
union and carry out all appropriate liquidation-related functions of 
NCUA. (4) Information may be disclosed to address locators or a surety 
company in pursuit of a fidelity bond claim. (5) Information on 
unclaimed insured shares is included in a database on the NCUA web site 
after other efforts to locate account holders have failed. (6) 
Information may be disclosed to the appropriate federal, state or local 
government agency, such as the Internal Revenue Service, if required by 
law or regulation or upon appropriate request. (7) Standard routine 
uses as set forth in Appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    This information is maintained on computer databases and hard copy. 
Copies of share and loan documents, incoming payments, and loan 
portfolios may also be maintained on microfilm copy.

Retrievability:
    Information is indexed by name of individual and by name of closed 
insured credit union.

Safeguards:
    Information is maintained in secured offices and in password 
protected computer databases.

Retention and disposal:
    Information is disposed of when no longer needed or within seven 
years after date of charter cancellation.

System manager(s) and address:
    President, AMAC, 4807 Spicewood Springs Road, Suite 5100, Austin, 
Texas 78759.

Notification procedure:
    An individual may inquire as to whether the system contains

[[Page 3494]]

information pertaining to the individual by addressing a request in 
person or by mail to the system manager listed above. If there is no 
information on the individual, the individual will be so advised. 
Written inquiries should include name of inquirer, name of closed 
insured credit union of which inquirer was a member, and share and loan 
account numbers, if known.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available information.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above. Record source categories: Information is 
obtained from outside address locators; share and loan account files of 
the liquidating credit union of which the individual was a member; 
third party service providers; and credit bureaus.
NCUA-11

System name:
    Office of Inspector General (OIG) Investigative Records, NCUA.

System location:
    Office of Inspector General, NCUA, 1775 Duke Street, Alexandria, VA 
22314-3428.

Categories of individuals covered by the system:
    Subjects of investigation, complainants, and witnesses referred to 
in complaints or actual investigative cases, reports, accompanying 
documents, and correspondence prepared by, compiled by, or referred to 
the OIG.

Categories of records in the system:
    The system is comprised of paper files of all OIG and some 
predecessor Office of Internal Auditor reports, correspondence, cases, 
matters, cross-indices, memoranda, materials, legal papers, evidence, 
exhibits, data, and workpapers pertaining to all closed and pending 
investigations and inspections.

Authority for maintenance of the system:
    The Inspector General Act of 1978, as amended, 5 U.S.C. App.3; 12 
U.S.C. 1766.

Purpose(s):
    Records in this system document the investigative work of the 
Office of Inspector General.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The National Credit Union Administration Office of Inspector 
General (OIG) may disclose information contained in a record in this 
system of records without the consent of the individual if the 
disclosure is compatible with the purpose for which the record was 
collected, under the following routine uses. (1) The OIG may disclose 
information from this system of records as a routine use to any public 
or private source, including a federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, but only to the extent necessary for 
the OIG to obtain information from those sources relevant to an OIG 
investigation, audit, inspection, or other inquiry. (2) The OIG may 
disclose information from this system of records as a routine use to 
the Department of Justice to the extent necessary to obtain its legal 
advice on any matter relevant to an OIG investigation, audit, 
inspection, or other inquiry related to the responsibilities of the 
OIG. (3) The OIG may disclose information to other federal entities, 
such as other Offices of Inspector General, to the General Accounting 
Office, or to a private party with which the OIG or the NCUA has 
contracted or with which it contemplates contracting, for the purpose 
of auditing or reviewing the performance or internal management of the 
OIG's investigative program, or for performing any other functions or 
analyses that facilitate or are relevant to an OIG investigation, 
audit, inspection or other inquiry. Such contractor or private firm 
shall be required to maintain Privacy Act safeguards with respect to 
such information. (4) The OIG may disclose information from this system 
of records to any federal, state, local, or foreign agency maintaining 
civil, criminal, or other relevant enforcement or other pertinent 
records, or to another public authority or professional organization, 
if necessary to obtain information relevant to an OIG decision 
concerning the retention of an employee or other personnel action 
(other than hiring), the retention of a security clearance, the letting 
of a contract, or the issuance or retention of a grant or other 
benefit. (5) The OIG may disclose information in this system to 
federal, state, local or professional licensing boards or Boards of 
Medical Examiners, when such records reflect on the qualifications of 
an licensed individual or an individual seeking to be licensed. (6) The 
OIG may disclose information from this system of records for the 
purposes set forth in Appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information contained in this system is stored manually in files.

Retrievability:
    Information is retrieved in files by case number, general subject 
matter, or name of the subject of investigation.

Safeguards:
    Case reports and workpapers are maintained in approved security 
containers and locked filing cabinets in a locked room. Associated 
paper records are stored in locked metal filing cabinets, safes, or 
similar secure facilities.

Retention and disposal:
    Investigative Case Files
    1. Case files are normally destroyed when they are 5 years old.
    2. Significant cases (those that result in national media 
attention, congressional investigation, or substantive changes in 
agency policy or procedures)--To be determined by the National Archives 
and Records Administration on a case-by-case basis.

System manager(s) and address:
    Inspector General, National Credit Union Administration, 1775 Duke 
Street, Alexandria, VA 22314-3428.

Notification procedure:
    This System of Records is generally exempt from the notice, access, 
and amendment requirements of the Privacy Act. However, the NCUA will 
entertain written requests to the systems manager on a case by case 
basis for notification regarding whether this system of records 
contains information about an individual. Requests should be marked 
``Privacy Act request,'' and should state the name and address of the 
requester, and provide a notarized statement, or other documentation, 
e.g., copy of a driver's license, attesting to the individual's 
identity. Requests submitted on behalf of other persons must include 
their written authorizations. Such requests in the form prescribed may 
also be presented in person at the Office of Inspector General, 
National Credit Union Administration, 1775 Duke Street, Alexandria, VA 
22314-3428. Simultaneously with requesting notification of inclusion in 
his system of records, the individual may request record access as 
described in this section.

Record access procedures:
    Same as ``Notification procedure.''

[[Page 3495]]

Contesting record procedures:
    Same as ``Notification procedure.''

Record source categories:
    The OIG collects information from many sources, including the 
subject individuals, employees of the NCUA, other government employees, 
and witnesses and informants, and non-governmental sources.

Systems exempted from certain provisions of the act:
    Pursuant to 5 USC 552a(j)(2), this system of records is exempt from 
subsections (c)(3) and (4), (d), (e)(1), (e)(2), (e)(3), (e)(4)(G), 
(e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f) and (g) of the Act. This 
exemption applies to information in the system that relates to criminal 
law enforcement and meets the criteria of the (j)(2) exemption. 
Pursuant to 5 USC 552(k)(2), to the extent that the system contains 
investigative material compiled for law enforcement purposes, other 
than material within the scope of subsection (j)(2), this system of 
records is exempt from 5 USC 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), 
and (I), and (f). The exemption rule is contained in 12 CFR 792.34 of 
the NCUA regulations.
NCUA-12

System name:
    Consumer Complaints Against Federal Credit Unions, NCUA.

System location:
    Information is maintained in NCUA's six regional offices (see 
appendix B for regional office locations).

Categories of individuals covered by the system:
    Persons who submit complaints concerning operating federal credit 
unions.

Categories of records in the system:
    Complaint letters, investigation reports, and related 
correspondence concerning the complainants and the federal credit union 
involved.

Authority for maintenance of the system:
    12 U.S.C. 1766(i)(1) and 1789(a)(7); 5 U.S.C. 301; 15 U.S.C. 1601-
1693.

Purpose(s):
    This system documents the number and type of consumer complaints 
received and processed by NCUA.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Information may be disclosed to officials of Federal credit 
unions and other persons mentioned in a complaint or identified during 
an investigation. (2) Disclosures may be made to the Federal Reserve 
Board, other federal financial regulatory agencies, the Federal 
Financial Institutions Examination Council, the White House Office of 
Consumer Affairs, and the Congress or any of its authorized committees 
in fulfilling reporting requirements or assessing implementation of 
applicable laws and regulations. (Such disclosures will be made in a 
nonidentifiable manner when feasible and appropriate.) (3) Referrals 
may also be made to other federal and nonfederal supervisory or 
regulatory authorities when the subject matter is a complaint or 
inquiry which is more properly within such agency's jurisdiction. (4) 
Standard routine uses as set forth in appendix A.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system: Storage:
    Records are stored on paper or computer database.

Retrievability:
    Records are retrievable from files by federal credit union name, by 
complainant name, or assigned control number.

Safeguards:
    Records are maintained in secured offices in either a file cabinet 
or on a password protected computer system.

Retention and disposal:
    Records are retained for three years, then destroyed. Consumer's 
name, federal credit union's name, subject of complaint, date received, 
and date resolved are kept until no longer needed.

System manager(s) and address:
    The System Manager is the Regional Director in the regional office 
where the complaint was processed. (See appendix B for Regional Office 
addresses.)

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedures:
    Upon request, the system manager will set forth the procedures for 
gaining access to available records.

Contesting record procedures:
    Request to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    Complainant (and his or her representative, which may include, 
e.g., a member of Congress or an attorney); federal credit union 
officials; employees and members of the credit union involved; and NCUA 
examiners and central files on federal credit unions.
NCUA-13

System name:
    Litigation Case Files, NCUA.

System location:
    Office of General Counsel, National Credit Union Administration, 
1775 Duke Street, Alexandria, Virginia 22314-3428.

Categories of individuals covered by the system:
    Records are maintained in files by the case name of individuals who 
are: The subject of NCUA investigations made in contemplation of legal 
action; involved in civil litigation with NCUA or involved in 
administrative proceedings; involved in litigation of interest to NCUA; 
or pursuing tort claims.

Categories of records in the system:
    Records in case files include: Investigative reports relating to 
possible felonies or violations of the Federal Credit Union Act; 
transcripts of testimony or affidavits; documents and other evidentiary 
matters, pleadings and other documents filed in court; orders filed or 
issued in civil, administrative or criminal proceedings; correspondence 
relating to investigatory or litigation matters; information provided 
by the individual under investigation or from a federal credit union; 
and other memoranda gathered and prepared by staff in performance of 
their duties.

Authority for maintenance of the system:
    12 U.S.C. 1766, 1786, 1787, and 1789; 28 U.S.C. 2671-2680.

Purpose(s):
    This system documents the preparation and progress of legal 
proceedings and investigations conducted by the Office of General 
Counsel.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) The staff of the Office of General Counsel may use such records 
to render legal advice concerning investigations or courses of legal 
action; to represent NCUA in all judicial and administrative 
proceedings in which NCUA or any of its employees who, within the scope 
of employment and in an official capacity, is a party; or to intervene 
as an amicus

[[Page 3496]]

curiae. (2) The information in this system may be disclosed to federal, 
state, local or professional licensing boards or Boards of Medical 
Examiners, when such records reflect on the qualifications or fitness 
of a licensed individual or an individual seeking to be licensed. (3) 
Standard routine uses set forth in appendix A.

System manager(s) and address:
    General Counsel, National Credit Union Administration, 1775 Duke 
Street, Alexandria, Virginia 22314-3428.

Notification procedure:
    An individual may inquire as to whether the system contains a 
record pertaining to the individual by addressing a request in person 
or by mail to the system manager listed above. If there is no record on 
the individual, the individual will be so advised.

Record access procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above.

Contesting record procedures:
    Requests to amend or correct a record should be directed to the 
system manager listed above.

Record source categories:
    Record source categories vary depending upon the legal issue but 
generally are obtained from the following: NCUA staff and internal 
agency memoranda; federal employees and private parties involved in 
torts; contracts; federal credit union files or officials; general law 
texts and sources; law enforcement officers; witnesses and others; 
administrative and court pleadings, transcripts or judicial orders/
decisions; evidence gathered in connection with the matter involved; 
and from individuals to whom the records relate.

Systems exempted from certain provisions of the act:
    This system is subject to the specific exemption provided by 5 
U.S.C. 552a(k)(2), as the system of records is investigatory material 
compiled for law enforcement purposes.

Appendix A--Standard Routine Uses Applicable to NCUA Systems of Records

    1. If a record in a system of records indicates a violation or 
potential violation of civil or criminal law or a regulation, and 
whether arising by general statute or particular program statute, or 
by regulation, rule, or order, the relevant records in the system or 
records may be disclosed as a routine use to the appropriate agency, 
whether federal, state, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, 
regulation, or order issued pursuant thereto. 2. A record from a 
system of records may be disclosed as a routine use to a federal, 
state, or local agency which maintains civil, criminal, or other 
relevant enforcement information or other pertinent information, 
such as current licenses, if necessary, to obtain information 
relevant to an agency decision concerning the hiring or retention of 
an employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. 3. 
A record from a system of records may be disclosed as a routine use 
to a federal agency, in response to its request, for a matter 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an 
employee, the letting of a contract, or the issuance of a license, 
grant, or other benefit by the requesting agency, to the extent that 
the information is relevant and necessary to the requesting agency's 
decision in the matter. 4. A record from a system of records may be 
disclosed as a routine use to an authorized appeal grievance 
examiner, formal complaints examiner, equal employment opportunity 
investigator, arbitrator or other duly authorized official engaged 
in investigation or settlement of a grievance, complaint, or appeal 
filed by an employee. Further, a record from any system of records 
may be disclosed as a routine use to the Office of Personnel 
Management in accordance with the agency's responsibility for 
evaluation and oversight of federal personnel management. 5. A 
record from a system of records may be disclosed as a routine use to 
officers and employees of a federal agency for purposes of audit. 6. 
A record from a system of records may be disclosed as a routine use 
to a member of Congress or to a congressional staff member in 
response to an inquiry from the congressional office made at the 
request of the individual about whom the record is maintained. 7. A 
record from a system of records may be disclosed as a routine use to 
the officers and employees of the General Services Administration 
(GSA) in connection with administrative services provided to this 
Agency under agreement with GSA. 8. Records in a system of records 
may be disclosed as a routine use to the Department of Justice, when 
(a) NCUA, or any of its components or employees acting in their 
official capacities; or (b) Any employee of NCUA in his or her 
individual capacity where the Department of Justice has agreed to 
represent the employee; or (d) The United States, where NCUA 
determines that litigation is likely to affect the agency or any of 
its components, is a party to litigation or has an interest in such 
litigation, and NCUA determines that use of such records is relevant 
and necessary to the litigation, provided, however, that in each 
case, NCUA determines that disclosure of the records to the 
Department of Justice is a use of the information contained in the 
records that is compatible with the purpose for which the records 
were collected. 9. Records in a system of records may be disclosed 
as a routine use in a proceeding before a court or adjudicative body 
before which NCUA is authorized to appear, when (a) NCUA, or any of 
its components or employees acting in their official capacities; or 
(b) Any employee of NCUA in his or her individual capacity where 
NCUA has agreed to represent the employee; or (d) The United States, 
where NCUA determines that litigation is likely to affect the agency 
or any of its components, is a party to litigation or has an 
interest in such litigation, and NCUA determines that use of such 
records is relevant and necessary to the litigation, provided, 
however, that in each case, NCUA determines that disclosure of the 
records to the Department of Justice is a use of the information 
contained in the records that is compatible with the purpose for 
which the records were collected.

Appendix B--List of Regional Offices (Addresses and States Covered by 
Each Region)

I. NCUA Region I Regional Office: 9 Washington Square, Washington 
Square Extension, Albany, NY, Phone (518) 472-4554.
    States covered: Connecticut, Maine, Massachusetts, New 
Hampshire, New Jersey, New York, Puerto Rico, Rhode Island, Vermont, 
Virgin Islands.
II. NCUA Region II Regional Office: 1775 Duke Street, Suite 4206, 
Alexandria, VA 22314, Phone: (703) 519-4600.
    States covered: Delaware, District Of Columbia, Maryland, New 
Jersey, Pennsylvania, Virginia.
III. NCUA Region III Regional Office: 7000 Central Parkway, Suite 
1600, Atlanta, GA 30328, Phone (678) 443-3000.
    States covered: Arkansas, Alabama, Florida, Georgia, Kentucky, 
Louisiana, Mississippi, North Carolina, Puerto Rico, South Carolina, 
Tennessee, Virgin Islands.
IV. NCUA Region IV Regional Office: 4225 Naperville Road, Suite 125, 
Lisle, IL 60532, Phone:(630) 955-4100.
    States covered: Illinois, Indiana, Michigan, Missouri, Ohio, 
West Virginia, Wisconsin.
V. NCUA Region V Regional Office: 4807 Spicewood Springs Road, Suite 
5200, Austin, TX 78759, Phone: (512) 342-5600.
    States covered: Arizona, Colorado, Iowa, Kansas, Minnesota, 
Nebraska, New Mexico, North Dakota, Oklahoma, South Dakota, Texas.
VI. NCUA Region VI Regional Office: 2300 Clayton Road, Suite 1350, 
Concord, CA 94520, Phone: (925) 363-6200.
    States covered: Alaska, California, Guam, Hawaii, Idaho, 
Montana, Nevada, Oregon, Utah, Washington, Wyoming.

    By the National Credit Union Administration Board on January 4, 
2000.
Becky Baker,
Secretary of the Board.

[FR Doc. 00-1393 Filed 1-20-00; 8:45 am]
BILLING CODE 7535-01-U