Budget Narrative/Justification – Sample Format 

NOTE : Applicants requesting funding for a multi-year grant program are REQUIRED to provide a detailed Budget 

Narrative/Justification for EACH potential year of grant funding requested. 

Object Class 

Category 

Federal 

Funds 

Non-Federal 

Cash 

Non-Federal 

In-Kind 

TOTAL Justification 

Personnel $47,700 $23,554 $0 Federal 

Project Director (name) = .5 FTE @ $95,401/yr =$47,700 

Non-Fed Cash 

Officer Manager (name) = .5FTE @ $47,108/yr =$23,554 

Total $71,254 

Fringe

Benefits $17,482 $8,632 $0 $26,114 Federal 

Fringe on Project Director at 36.65% = $17,482 

FICA (7.65%)

Health (25%) 

Dental (2%) 

Life (1%) 

Unemployment (1%) 

Non-Fed Cash 

Fringe on Office Manager at 36.65% = $8,632 FICA (7.65%) 

Health (25%) 

Dental (2%) 

Life (1%) 

Unemployment (1%) 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Object Class 

Category 

Federal 

Funds 

Non-Federal 

Cash 

Non-Federal 

In-Kind TOTAL Justification 

Travel $4,707 $2,940 $7,647 Federal 

Local travel: 6 TA site visits for 1 person

Mileage: 6RT @ .585 x 700 miles = $2,457 

Lodging: 15 days @ $110/day = $1,650 

Per Diem: 15 days @ $40/day = $600 

Total = $4,707 

Non-Fed Cash 

Travel to National Conference in (Destination) for 3 people

Airfare 1 RT x 3 staff @ $500 = $1,500 

Lodging: 3 days x 3 staff @ $120/day = $1,080 

Per Diem: 3 days x 3 staff @ $40/day = $360 

Total = $2,940 

Equipment $10,000 $0 $0 $10,000 No Equipment requested OR: 

Call Center Equipment Installation = $5,000 

Phones = $5,000 

Total = $10,000 

Supplies $3,700 $5,760 $0 $9,460 Federal 

2 desks @ $1,500 = $3,000 

2 chairs @ $300 = $600 

2 cabinets @ $200 = $400 

Non-Fed Cash 

2 Laptop computers = $3,000 

Printer cartridges @ $50/month = $300 

Consumable supplies (pens, paper, clips etc...)

@ $180/month = $2,160 

Total = $9,460 
 

 

 

 

 

 

 

 

Object Class 

Category 

Federal 

Funds 

Non-Federal 

Cash 

Non-Federal 

In-Kind TOTAL Justification 

Contractual $30,171 $0 $0 $30,171 (organization name, purpose of contract and estimated dollar 

amount) 

Contract with AAA to provide respite services: 

11 care givers @ $1,682 = $18,502 

Volunteer Coordinator = $11,669 

Total $30,171 

If contract details are unknown due to contract yet to be made provide 

same information listed above and: 

A detailed evaluation plan and budget will be submitted by (date),

when contract is made. 

Other $5,600 $0 $5,880 $11,480 Federal 

2 consultants @ $100/hr for 24.5 hours each = $4,900 

Printing 10,000 Brochures @ $.05 = $500 

Local conference registration fee (name conference) = $200 

Total $5,600 

In-Kind Volunteers 

15 volunteers @ $8/hr for 49 hours = $5,880 

Indirect 

Charges 

$20,934 $0 $0 $20,934 21.5 % of salaries and IDC rate is attached. 

fringe = $20,934 

TOTAL $140,294 $40,886 $5,880 $187,060 
 

Budget Narrative/Justification ––Template 

NOTE: Applicants requesting funding for a multi-year grant program are REQUIRED to provide a detailed Budget 

Narrative/Justification for EACH potential year of grant funding requested. 

Object 

Class 

Category 

Federal 

Funds 

NonFederal 

Cash 

NonFederal 

In-Kind 

TOTAL Justification 

Personnel 

Fringe 

Benefits 

Travel 

Equipment 

Supplies 

Contractual 

Other 

Indirect 

Charges 

TOTAL