[Federal Register Volume 65, Number 99 (Monday, May 22, 2000)]
[Notices]
[Pages 32125-32126]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-12735]


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DEPARTMENT OF JUSTICE

[AAG/A Order No. 198-2000]


Privacy Act of 1974; System of Records

    The Department of Justice proposes to modify the Office of the 
Inspector General Investigative Records System, JUSTICE/OIG-001, last 
published in the Federal Register on March 10, 1992 (57 FR 8476). The 
primary purpose of the system is to enable the Department's Office of 
the Inspector General to conduct its responsibilities under the 
Inspector General Act of 1978, as amended by the Inspector General Act 
Amendments of 1988, 5 U.S.C. App. 3, including its responsibility to 
conduct and supervise investigations relating to programs and 
operations of the Department. The Department now proposes to modify the 
system by adding one new routine use, revising two existing routine 
uses, and making other minor revisions.
    New routine use (i) will permit the Department to share information 
about investigations with complainants and victims in order to inform 
them about the progress and results of investigations arising from the 
matters of which they complained or were the victim.
    In addition, two current routine uses are being revised. First, 
routine use (a) relating to disclosures of records indicating a 
violation or potential violation of law or contract to those entities 
responsible for investigating, prosecuting or enforcing those laws or 
contracts is being revised to make it clear that disclosure extends 
both to records that indicate such a violation or potential violation 
standing alone and to records that do so only when viewed in 
combination with other documents. Second, routine use (d) relating to 
disclosures made to other entities in connection with the assignment, 
hiring, retention, issuance or revocation of a security clearance, 
reporting of an investigation, letting of a contract, or the issuance 
or revocation of a license, grant, or other benefit to an individual by 
those entities is being modified in two respects: (1) To eliminate the 
requirement that information may be released only upon the request of a 
specified entity and (2) to permit information pertinent to the 
issuance or retention of a professional license to be shared with the 
relevant professional licensing organization.
    Finally, the Department is making minor revisions to the `System 
Location,' `Retirevability,' `System Manager and Address,' and 
`Retention and Disposal' sections to reflect current conditions. A 
typographical error in routine use (h) as it was originally published 
in the Federal Register (57 FR 8477), is also being corrected.
    5 U.S.C. 552a(e)(4) and (11) provide that the public be given 
thirty days in which to comment on these proposed changes. Any comments 
must be submitted in writing to Mary Cahill, Management Analyst, 
Management and Planning Staff, Justice Management Division, Department 
of Justice, Washington, DC 20530 by June 21, 2000.

[[Page 32126]]

    As required by 5 U.S.C. 552(r) and Office of Management and Budget 
(OMB) implementing regulations, the Department of Justice has provided 
a report on the proposed changes to OMB and the Congress.
    A modified system description is set forth below.

    Dated: May 8, 2000.
Stephen R. Colgate,
Assistant Attorney General for Administration.
JUSTICE/OIG-001

System name:
    Office of the Inspector General Investigative Records.

System location:
    U.S. Department of Justice, Office of the Inspector General, 950 
Pennsylvania Ave., NW, Washington, DC 20530-0001 and 1425 New York 
Ave., NW, Suite 7100, Washington, DC 20530. During the course of an 
investigation, records are also kept in the investigations field 
offices, the addresses of which are listed on the OIG's website at 
http://www.usdoj.gov/org.
* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
* * * * *
    (a) In the event that a record, either by itself or in combination 
with other information, indicates a violation or potential violation of 
law, whether civil, criminal, or regulatory in nature, and whether 
arising by general stature or particular program statute, or by rule, 
regulation, or order pursuant thereto, or a violation or potential 
violation of a contract, the relevant record may be disclosed to the 
appropriate agency, whether Federal, state, local, foreign, or 
international, charged with the responsibility or investigating or 
prosecuting such violation, enforcing or implementing such statute, 
rule, regulation, or order, or with enforcing such contract.
* * * * *
    (d) A record may be disclosed to a Federal, State, local, foreign, 
or international agency, or other public authority or professional 
licensing organization, in connection with the assignment, hiring, or 
retention of an individual, the issuance or revocation of a security 
clearance, the reporting of an investigation of an individual, the 
letting of a contract, or the issuance or revocation of a license, 
grant, or other benefit by such an entity, to the extent that the 
information is relevant and necessary to that entity's decision on the 
matter. No disclosure will be made under this paragraph unless the 
Inspector General or his designee determines that the information is 
sufficiently reliable to support a referral to another office within 
the Department of Justice or to another Federal, state, or local agency 
for criminal, civil, administrative, personnel, or regulatory action.
* * * * *
    (h) Information permitted to be released to the news media and the 
public pursuant to 28 CFR 50.2 may be made available, unless it is 
determined that release of the specific information in the context of a 
particular case would constitute an unwarranted invasion of personal 
privacy.
    (i) Information may be disclosed to complainants and victims to the 
extent necessary to provide them with information concerning the 
progress or results of the investigation or case arising from the 
matters of which they complained or were the victim.
* * * * *

Retrievability:
    Each OIG investigation is assigned a case number and all records 
relating to a particular investigation are filed and retrieved by that 
case number. In some instances, records may also be retrievable by the 
surnames of subjects, witnesses, and/or complaintants.
* * * * *

Retention and disposal:
    Records in this system are retained and disposed of in accordance 
with the schedule approved by the Archivist of the United States, Job 
Number NI-60-97-4.

System manager(s) and address:
    Office of the General Counsel, Office of the Inspector General, 
Department of Justice, 950 Pennsylvania Avenue, NW, Room 4261, 
Washington, DC 20530-0001.
* * * * *
[FR Doc. 00-12735 Filed 5-19-00; 8:45 am]
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