PROGRAM INSTRUCTION

AoA-PI-09-04

TO: STATE AGENCIES ON AGING ADMINISTERING PLANS

 UNDER TITLE III AND TITLE VII OF THE OLDER

 AMERICANS ACT (OAA) OF 1965, AS AMENDED.

 

SUBJECT: Reallotment Procedure for the Federal Fiscal Year 2009

 OAA Title III and Title VII Mandatory Grant Funds

LEGAL AND

RELATED

REFERENCES: Section 304(b) and Section 703(b) of the

 Older Americans Act of 1965, As Amended

The purpose of this Program Instruction is to notify State Agencies on Aging that, by September 

21, 2009, they must provide to the Administration on Aging (AoA):

1) a statement, signed by the authorized state agency official, that all Federal Fiscal 

Year (FY) 2009 Title III and Title VII funds will be fully used; or,

2) the amount, if any, of FY 2009 Title III and/or Title VII funds the state will not 

use by September 30, 2009, and will be releasing for reallotment; and,

3) the request for additional Title III and/or Title VII funds, if any, which could be 

obligated by the state agency by the end of Federal FY 2010, i.e., September 30, 

2010.

Deadline for Obligation of Funds

We would like to remind you that FY 2009 funds must be obligated by a state during the federal 

fiscal year for which they were appropriated; i.e., funds may not be obligated after September 30, 

2009. In addition, we would like you to inform area agencies on aging and the service providers 

of their responsibility to liquidate obligated funds within two fiscal years after the fiscal year for 

which these funds were awarded, i.e., this provides a total of three fiscal years (including the 

year awarded) for liquidation of Federal funds appropriated during a given fiscal year.

States are encouraged to expend allocated funds as intended under the reauthorization of the Older 

Americans Act (October 2006). Under the modernization of the Older Americans Act, states are 

asked to promote the development and implementation of a comprehensive and coordinated 

system of long-term care that enables older individuals to receive such care and services in home 

and community-based settings, in a manner responsive to the needs and preferences of the older 

individuals and their family caregivers.

Reallotted Funds
Reallotted funds are available for obligation by state agencies during the fiscal year following the 

fiscal year for which funds were appropriated. In other words, if a state receives reallotted FY 

2009 funds, it must obligate those funds not later than September 30, 2010.

Statement of Fully Used Funds

State agencies shall submit a statement, signed by the authorized state agency official, that all 

Federal Fiscal Year (FY) 2009 Title III and Title VII funds will be fully used.

Release of Unused Funds

State agencies not intending to use the full amount of their Title III or Title VII allotments must 

submit a statement signed by the authorized state agency official releasing Title III and/or Title

VII funds for reallotment. This statement must identify from which part of Title III (B, C1, C2, 

D, or E) or Title VII (Ombudsman or Elder Abuse Prevention) the funds are being released. If a 

state releases funds for reallotment, AoA will issue a revised grant award reflecting the decrease.

Request for Funds

If additional funds can be utilized, state agencies should submit a brief statement justifying the 

need for additional funds signed by the appropriate state agency official. The statement must 

identify the Parts of Title III and/or VII for which funds are being requested. 

States must submit their requests to their AoA Regional Administrator by September 21, 2009. 

States are reminded that reallotted funds are one-time awards and that there is no assurance that 

the State will receive additional reallotted funds in future years. Also, reallotted funds do not 

affect a state’s allocation of funds in future years.

DUE DATE: September 21, 2009, for submission to

 Regional Administrators on Aging, DHHS

 Regional Offices

INQUIRIES: Inquiries should be addressed to 

 Regional Administrators on Aging, DHHS

 Regional Offices

 ______________________________

 John Wren

 Deputy Assistant Secretary for Policy and Management

 Administration on Aging