PROGRAM INSTRUCTION 

AoA-PI-10-04 

TO: STATE AGENCIES ON AGING ADMINISTERING PLANS 

 UNDER TITLE III AND TITLE VII OF THE OLDER 

 AMERICANS ACT (OAA) OF 1965, AS AMENDED. 

 

SUBJECT: Reallotment Procedure for the Federal Fiscal Year 2010 

 OAA Title III and Title VII Mandatory Grant Funds 

LEGAL AND 

RELATED 

REFERENCES: Section 304(b) and Section 703(b) of the 

 Older Americans Act of 1965, As Amended 

The purpose of this Program Instruction is to notify State Agencies on Aging that, by 

September 21, 2010, they must provide to the Administration on Aging (AoA): 

1) a statement, signed by the authorized state agency official, that all Federal 

Fiscal Year (FY) 2010 Title III and Title VII funds will be fully used; or, 

2) the amount, if any, of FY 2010 Title III and/or Title VII funds the state 

will not use by September 30, 2010, and will be releasing for reallotment; 

and, 

3) the request for additional Title III and/or Title VII funds, if any, which 

could be obligated by the state agency by the end of Federal FY 2011, i.e., 

September 30, 2011. 

Deadline for Obligation of Funds 

We would like to remind you that FY 2010 funds must be obligated by a state during the 

federal fiscal year for which they were appropriated; i.e., funds may not be obligated after 

September 30, 2010. In addition, we would like you to inform area agencies on aging and 

the service providers of their responsibility to liquidate obligated funds within two fiscal 

years after the fiscal year for which these funds were awarded, i.e., this provides a total of 

three fiscal years (including the year awarded) for liquidation of Federal funds 

appropriated during a given fiscal year. 

States are encouraged to expend allocated funds as intended under the reauthorization of 

the Older Americans Act (October 2006). Under the modernization of the Older 

Americans Act, states are asked to promote the development and implementation of a 

comprehensive and coordinated system of long-term care that enables older individuals to 

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receive such care and services in home and community-based settings, in a manner 

responsive to the needs and preferences of the older individuals and their family 

caregivers. 

Reallotted Funds

Reallotted funds are available for obligation by state agencies during the fiscal year 

following the fiscal year for which funds were appropriated. In other words, if a state 

receives reallotted FY 2010 funds, it must obligate those funds not later than September 

30, 2011. 

Statement of Fully Used Funds 

State agencies shall submit a statement, signed by the authorized state agency official, 

that all Federal Fiscal Year (FY) 2010 Title III and Title VII funds will be fully used. 

Release of Unused Funds 

State agencies not intending to use the full amount of their Title III or Title VII 

allotments must submit a statement signed by the authorized state agency official 

releasing Title III and/or Title VII funds for reallotment. This statement must identify 

from which part of Title III (B, C1, C2, D, or E) or Title VII (Ombudsman or Elder 

Abuse Prevention) the funds are being released. If a state releases funds for reallotment, 

AoA will issue a revised grant award reflecting the decrease. 

Request for Funds 

If additional funds can be utilized, state agencies should submit a brief statement 

justifying the need for additional funds signed by the appropriate state agency official. 

The statement must identify the Parts of Title III and/or VII for which funds are being 

requested. 

States must submit their requests to their AoA Regional Administrator by September 21, 

2010. States are reminded that reallotted funds are one-time awards and that there is no 

assurance that the State will receive additional reallotted funds in future years. Also, 

reallotted funds do not affect a state’s allocation of funds in future years. 

DUE DATE: September 21, 2010, for submission to 

 Regional Administrators on Aging, DHHS 

 Regional Offices 

INQUIRIES: Inquiries should be addressed to 

 Regional Administrators on Aging, DHHS 

 Regional Offices 

 ______________________________ 

 Edwin L. Walker 

 Deputy Assistant Secretary for Program Operations 

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 Administration on Aging