51128 Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 

Constitution Avenue, NW., Washington, 

DC 20224, or at (202) 927–9368, or 

through the Internet at 

Joel.P.Goldberger@irs.gov. 

SUPPLEMENTARY INFORMATION: 

Title: Diesel Fuel and Kerosene Excise 

Tax; Dye Injection. 

OMB Number: 1545–1418. 

Regulation Project Number: REG– 

154000–04 (T.D. 9199). 

Abstract: In order for diesel fuel and 

kerosene that is used in a nontaxable 

use to be exempt from tax under section 

4082(a), it must be indelibly dyed by 

use of a mechanical dye injection 

system that satisfies the requirements in 

the regulations. 

Current Actions: There are no changes 

being made to this existing regulation. 

Type of Review: Extension of a 

currently approved collection. 

Affected Public: Business or other forprofit organizations. 

Estimated Number of Respondents: 

200. 

Estimated Time per Respondent: 7 

hours. 

Estimated Total Annual Burden 

Hours: 1,400. 

The following paragraph applies to all 

of the collections of information covered 

by this notice: 

An agency may not conduct or 

sponsor, and a person is not required to 

respond to, a collection of information 

unless the collection of information 

displays a valid OMB control number. 

Books or records relating to a collection 

of information must be retained as long 

as their contents may become material 

in the administration of any internal 

revenue law. Generally, tax returns and 

tax return information are confidential, 

as required by 26 U.S.C. 6103. 

Request For Comments: Comments 

submitted in response to this notice will 

be summarized and/or included in the 

request for OMB approval. All 

comments will become a matter of 

public record. Comments are invited on: 

(a) Whether the collection of 

information is necessary for the proper 

performance of the functions of the 

agency, including whether the 

information shall have practical utility; 

(b) the accuracy of the agency’s estimate 

of the burden of the collection of 

information; (c) ways to enhance the 

quality, utility, and clarity of the 

information to be collected; (d) ways to 

minimize the burden of the collection of 

information on respondents, including 

through the use of automated collection 

techniques or other forms of information 

technology; and (e) estimates of capital 

or start-up costs and costs of operation, 

maintenance, and purchase of services 

to provide information. 

Approved: July 29, 2011. 

Yvette B. Lawrence, 

IRS Reports Clearance Officer. 

[FR Doc. 2011–20985 Filed 8–16–11; 8:45 am] 

BILLING CODE 4830–01–P 

DEPARTMENT OF THE TREASURY 

Internal Revenue Service 

Proposed Collection; Comment 

Request for Form 1099–LTC 

AGENCY: Internal Revenue Service (IRS), 

Treasury. 

ACTION: Notice and request for 

comments. 

SUMMARY: The Department of the 

Treasury, as part of its continuing effort 

to reduce paperwork and respondent 

burden, invites the general public and 

other Federal agencies to take this 

opportunity to comment on proposed 

and/or continuing information 

collections, as required by the 

Paperwork Reduction Act of 1995, 

Public Law 104–13 (44 U.S.C. 

3506(c)(2)(A)). Currently, the IRS is 

soliciting comments concerning Form 

1099–LTC, Long-term Care and 

Accelerated Death Benefits. 

DATES: Written comments should be 

received on or before October 17, 2011 

to be assured of consideration. 

ADDRESSES: Direct all written comments 

to Yvette B. Lawrence, Internal Revenue 

Service, Room 6129, 1111 Constitution 

Avenue, NW., Washington, DC 20224. 

FOR FURTHER INFORMATION CONTACT: 

Requests for additional information or 

copies of the form and instructions 

should be directed to Joel Goldberger at 

Internal Revenue Service, Room 6129, 

1111 Constitution Avenue, NW., 

Washington, DC 20224, or at (202) 927– 

9368, or through the Internet at 

Joel.P.Goldberger@irs.gov. 

SUPPLEMENTARY INFORMATION: 

Title: Long-Term Care and 

Accelerated Death Benefits. 

OMB Number: 1545–1519. 

Form Number: 1099–LTC. 

Abstract: File Form 1099–LTC, LongTerm Care and Accelerated Death 

Benefits, if you pay any long-term care 

benefits. 

Current Actions: There are no changes 

being made to the form at this time. 

Type of Review: Extension of a 

currently approved collection. 

Affected Public: Businesses or other 

for-profit organizations, individuals or 

households, not-for-profit institutions, 

and State, local or tribal governments. 

Estimated Number of Responses: 

79,047. 

Estimated Time per Response: 13 

minutes. 

Estimated Total Annual Burden 

Hours: 18,181. 

The following paragraph applies to all 

of the collections of information covered 

by this notice: 

An agency may not conduct or 

sponsor, and a person is not required to 

respond to, a collection of information 

unless the collection of information 

displays a valid OMB control number. 

Books or records relating to a collection 

of information must be retained as long 

as their contents may become material 

in the administration of any internal 

revenue law. Generally, tax returns and 

tax return information are confidential, 

as required by 26 U.S.C. 6103. 

Request for Comments: Comments 

submitted in response to this notice will 

be summarized and/or included in the 

request for OMB approval. All 

comments will become a matter of 

public record. Comments are invited on: 

(a) Whether the collection of 

information is necessary for the proper 

performance of the functions of the 

agency, including whether the 

information shall have practical utility; 

(b) the accuracy of the agency’s estimate 

of the burden of the collection of 

information; (c) ways to enhance the 

quality, utility, and clarity of the 

information to be collected; (d) ways to 

minimize the burden of the collection of 

information on respondents, including 

through the use of automated collection 

techniques or other forms of information 

technology; and (e) estimates of capital 

or start-up costs and costs of operation, 

maintenance, and purchase of services 

to provide information. 

Approved: August 3, 2011. 

Yvette B. Lawrence, 

IRS Reports Clearance Officer. 

[FR Doc. 2011–20980 Filed 8–16–11; 8:45 am] 

BILLING CODE 4830–01–P 

DEPARTMENT OF THE TREASURY 

Bureau of the Public Debt 

Privacy Act of 1974; Systems of 

Records 

AGENCY: Bureau of the Public Debt, 

Treasury. 

ACTION: Notice of systems of records. 

SUMMARY: In accordance with the 

requirements of the Privacy Act of 1974, 

as amended, 5 U.S.C. 552a, the Bureau 

of the Public Debt, Treasury, is 

publishing its inventory of Privacy Act 

systems of records. 

SUPPLEMENTARY INFORMATION: Pursuant 

to the Privacy Act of 1974 (5 U.S.C. 


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Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 51129 

552a) and the Office of Management and 

Budget (OMB), Circular No. A–130, the 

Bureau of the Public Debt (BPD) has 

completed a review of its Privacy Act 

systems of records notices to identify 

changes that will more accurately 

describe these records. Such changes 

throughout the document are editorial 

in nature and consist principally of 

changes to system locations and system 

manager addresses, and revisions to 

organizational titles. 

In addition, BPD has deleted a routine 

use from BPD.001—Human Resources 

and Administrative Records, under 

which over-the-phone verification of 

certain employment information had 

been made for the benefit of BPD 

employees. The bureau has changed the 

process to require a written request from 

the employee as a best practice and to 

better protect BPD employees. 

This publication also incorporates the 

alterations made to BPD.004— 

Controlled Access Security System, as 

published on July 17, 2009, at 74 FR 

34867. The systems of records were last 

published in their entirety on July 23, 

2008, at 73 FR 42904–42921. 

Systems Covered by this Notice 

This notice covers all systems of 

records adopted by the Bureau of the 

Public Debt up to April 1, 2011. The 

systems notices are reprinted in their 

entirety following the Table of Contents. 

Dated: August 11, 2011. 

Veronica Marco, 

Acting Deputy Assistant Secretary for Privacy, 

Transparency, and Records. 

Table of Contents 

Bureau of the Public Debt 

BPD.001—Human Resources and 

Administrative Records 

BPD.002—United States Savings-Type 

Securities 

BPD.003—United States Securities (Other 

than Savings-Type Securities) 

BPD.004—Controlled Access Security System 

BPD.005—Employee Assistance Records 

BPD.006—Health Service Program Records 

BPD.007—Gifts to Reduce the Public Debt 

BPD.008—Retail Treasury Securities Access 

Application 

BPD.009—U.S. Treasury Securities Fraud 

Information System 

TREASURY/BPD.001 

SYSTEM NAME: 

Human Resources and Administrative 

Records—Treasury/BPD. 

SYSTEM LOCATION(S): 

Records are maintained at the 

following Bureau of the Public Debt 

locations: 200 Third Street, Parkersburg, 

WV; 320 Avery Street, Parkersburg, WV; 

Second and Avery Streets, Parkersburg, 

WV; and 799 9th Street, NW., 

Washington, DC. Copies of some 

documents have been duplicated for 

maintenance by supervisors for 

employees or programs under their 

supervision. These duplicates are also 

covered by this system of records. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Records cover present and former 

employees, applicants for employment, 

contractors, vendors, and visitors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system of records is limited to 

those records the Bureau of the Public 

Debt needs to function in an efficient 

manner and does not cover those 

records reported under another system 

of records notice. 

(A) Human Resources Records: These 

records relate to categories such as 

disciplinary and adverse actions; leave 

and hours of duty; alternate work 

schedules, standards of conduct and 

ethics programs; indebtedness; 

employee suitability and security 

determinations; grievances; performance 

problems; bargaining unit matters; 

Federal labor relations issues; relocation 

notices; outside employment; 

recruitment; placement; merit 

promotion; special hiring programs, 

including veterans recruitment, 

employment of people with disabilities, 

Student Employment Programs; position 

classification and management; special 

areas of pay administration, including 

grade and pay retention, premium pay, 

scheduling of work, performance 

management and recognition; training 

and employee development programs; 

incentive awards; benefits and 

retirement programs; personnel and 

payroll actions; insurance; worker’s and 

unemployment compensation; 

employee orientation; retirement; 

accident reports; and consolidation of 

personnel/program efforts among 

offices. 

(B) Equal Employment Opportunity 

Records: These are records of informal 

EEO complaints and discussions that 

have not reached the level of formal 

complaints. After 30 days these records 

are destroyed or incorporated in a 

formal complaint file. Formal 

complaints are handled by the Treasury 

Department’s Regional Complaints 

Center. Copies of formal complaint 

documents are sometimes maintained 

by the Bureau of the Public Debt’s EEO 

Office. 

(C) Administrative Services Records: 

These records relate to administrative 

support functions including motor 

vehicle operation, safety and security, 

access to exterior and interior areas, 

contract guard records, offense/incident 

reports, accident reports, and security 

determinations. 

(D) Procurement Records: These 

records relate to contractors/vendors if 

they are individuals; purchase card 

holders, including the name, social 

security number and credit card number 

for employees who hold Governmentuse cards; procurement integrity 

certificates, containing certifications by 

procurement officials that they are 

familiar with the Federal Procurement 

Policy Act. 

(E) Financial Management Records: 

These records relate to government 

travel, vendor accounts, other employee 

reimbursements, interagency 

transactions, employee pay records, 

vendor registration data, purchase card 

accounts and transactions, and program 

payment agreements. 

(F) Retiree Mailing Records: These 

records contain the name and address 

furnished by Bureau of the Public Debt 

retirees requesting mailings of 

newsletters and other special mailings. 

(G) Travel Records: These records 

relate to employee relocation travel 

authorizations, reimbursements, and 

related vendor invoices. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 31 U.S.C. 321. 

PURPOSE(S): 

These records are collected and 

maintained to document various aspects 

of a person’s employment with the 

Bureau of the Public Debt and to assure 

the orderly processing of administrative 

actions within the Bureau. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be disclosed to: 

(1) The Office of Personnel 

Management, the Merit Systems 

Protection Board, the Equal 

Employment Opportunity Commission, 

and the Federal Labor Relations 

Authority upon authorized request; 

(2) Other Federal, State, or local 

agencies, such as a State employment 

compensation board or housing 

administration agency, so that the 

agency may adjudicate an individual’s 

eligibility for a benefit, or liability in 

such matters as child support; 

(3) Next-of-kin, voluntary guardians, 

and other representative or successor in 

interest of a deceased or incapacitated 

employee or former employee; 

(4) Unions recognized as exclusive 

bargaining representatives under 5 

U.S.C. chapter 71, arbitrators, and other 

parties responsible for the 

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management program if needed in the 

performance of their authorized duties; 

(5) Private creditors for the purpose of 

garnishing wages of an employee if a 

debt has been reduced to a judgment; 

(6) Authorized Federal and nonFederal entities for use in approved 

computer matching efforts, limited to 

those data elements considered 

necessary in making a determination of 

eligibility under particular benefit 

programs administered by those 

agencies or entities, to improve program 

integrity, and to collect debts and other 

monies owed to those agencies or 

entities or to the Bureau of the Public 

Debt; 

(7) Contractors of the Bureau of the 

Public Debt for the purpose of 

processing personnel and administrative 

records; 

(8) Other Federal, State, or local 

agencies in connection with the hiring 

or retention of an individual, the 

issuance of a security clearance, the 

conducting of a security or suitability 

investigation of an individual, the 

issuance of a license, contract, grant, or 

other benefit; 

(9) Congressional offices in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(10) Other Federal agencies to effect 

salary or administrative offset for the 

purpose of collecting a debt, except that 

addresses obtained from the Internal 

Revenue Service shall not be disclosed 

to other agencies; 

(11) Consumer reporting agencies, 

including mailing addresses obtained 

from the Internal Revenue Service to 

obtain credit reports; 

(12) Debt collection agencies, 

including mailing addresses obtained 

from the Internal Revenue Service, for 

debt collection services; 

(13) Appropriate Federal, State, local, 

or foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing a statute, rule, regulation, 

order, or license, where the disclosing 

agency becomes aware of an indication 

of a violation or potential violation of 

civil or criminal law or regulation; 

(14) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations or in connection with 

criminal law proceedings or in response 

to a subpoena; 

(15) Third parties during the course of 

an investigation to the extent necessary 

to obtain information pertinent to the 

investigation; and 

(16) To appropriate agencies, entities, 

and persons when (a) The Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

In accordance with the Privacy Act (5 

U.S.C. 552a(b)(12)), disclosures may be 

made from this system of records to 

‘‘consumer reporting agencies’’ as 

defined in 31 U.S.C. 3701(a)(3). The 

purpose of the disclosure is to aid in the 

collection of outstanding debts owed to 

the Federal Government. After the 

prerequisites of 31 U.S.C. 3711 have 

been followed, the Bureau of the Public 

Debt may disclose information 

necessary to establish the identity of the 

individual responsible for the claim, 

including name, address, and taxpayer 

identification number; the amount, 

status, and history of the claim; and the 

agency or program under which the 

claim arose. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored on 

paper, microform, or in electronic 

media. 

RETRIEVABILITY: 

By name, social security number, or 

other assigned identifier. 

SAFEGUARDS: 

These records are maintained in 

controlled access areas. Identification 

cards are verified to ensure that only 

authorized personnel are present. 

Electronic records are protected by 

restricted access procedures, including 

the use of passwords and sign-on 

protocols that are periodically changed. 

Only employees whose official duties 

require access are allowed to view, 

administer, and control these records. 

Copies of records maintained on 

computer have the same limited access 

as paper records. 

RETENTION AND DISPOSAL: 

Records are maintained in accordance 

with National Archives and Records 

Administration retention schedules. 

Paper and microform records ready for 

disposal are destroyed by shredding or 

maceration. Records in electronic media 

are electronically erased using accepted 

techniques. 

SYSTEM MANAGER AND ADDRESS: 

(A) Human Resources Records: 

Assistant Commissioner, Office of 

Management Services, Human 

Resources Division, Bureau of the 

Public Debt, 200 Third Street, 

Parkersburg, WV 26106–5312 and 

Executive Director, Administrative 

Resource Center, Human Resources 

Operations Division, Bureau of the 

Public Debt, 200 Third Street, 

Parkersburg, WV 26106–5312. 

(B) Equal Employment Opportunity 

Records: Assistant Commissioner, Office 

of Management Services, Equal 

Employment Opportunity, Bureau of the 

Public Debt, 200 Third Street, 

Parkersburg, WV 26106–5312. 

(C) Administrative Services Records: 

Assistant Commissioner, Office of 

Management Services, Division of 

Administrative Services and Division of 

Security and Emergency Preparedness, 

Bureau of the Public Debt, 200 Third 

Street, Parkersburg, WV 26106–5312. 

(D) Procurement Records: Executive 

Director, Administrative Resource 

Center, Division of Procurement, Bureau 

of the Public Debt, 200 Third Street, 

Parkersburg, WV 26106–5312. 

(E) Financial Management Records: 

Executive Director, Administrative 

Resource Center, Accounting Services 

Division, 200 Third Street, Parkersburg, 

WV 26106–5312. 

(F) Retiree Mailing Records: Assistant 

Commissioner, Office of Management 

Services, Division of Administrative 

Services, Bureau of the Public Debt, 200 

Third Street, Parkersburg, WV 26106– 

5312. 

(G) Travel Records: Executive 

Director, Administrative Resource 

Center, Travel Services Division, 200 

Third Street, Parkersburg, WV 26106– 

5312. 

NOTIFICATION PROCEDURE: 

Individuals may submit their requests 

for determination of whether the system 

contains records about them or for 

access to records as provided under 

‘‘Records Access Procedures.’’ Requests 

must be made in compliance with the 

applicable regulations (31 CFR part 1, 

subpart C). Requests that do not comply 


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fully with these procedures may result 

in noncompliance with the request, but 

will be answered to the extent possible. 

RECORD ACCESS PROCEDURES: 

(1) A request for access to records 

must be in writing, signed by the 

individual concerned, identify the 

system of records, and clearly indicate 

that the request is made pursuant to the 

Privacy Act of 1974. If the individual is 

seeking access in person, identity may 

be established by the presentation of a 

single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

showing a name and signature. If the 

individual is seeking access by mail, 

identity may be established by 

presenting a signature, address, and one 

other identifier such as a photocopy of 

an official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Submit requests to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(3) The request must state whether the 

requester wishes to be notified that the 

record exists or desires to inspect or 

obtain a copy of the record. If a copy of 

the record is desired, the requester must 

agree to pay the fees for copying the 

documents in accordance with 31 CFR 

1.26(d)(2)(ii). 

CONTESTING RECORD PROCEDURES: 

Initial amendment requests: 

(1) A request by an individual 

contesting the content of records or for 

correction of records must be in writing, 

signed by the individual involved, 

identify the system of records, and 

clearly state that the request is made 

pursuant to the Privacy Act of 1974. If 

the request is made in person, identity 

may be established by the presentation 

of a single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

instead showing a name and signature. 

If the request is made by mail, identity 

may be established by the presentation 

of a signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Submit requests to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(3) The request must specify: 

(a) The dates of records in question, 

(b) The specific records alleged to be 

incorrect, 

(c) The correction requested, and 

(d) The reasons. 

(4) The request must include available 

evidence in support of the request. 

Appeals from an initial denial of a 

request for correction of records: 

(1) An appeal from an initial denial of 

a request for correction of records must 

be in writing, signed by the individual 

involved, identify the system of records, 

and clearly state that it is made 

pursuant to the Privacy Act of 1974. If 

the individual is making an appeal in 

person, identity may be established by 

the presentation of a single official 

document bearing the individual’s 

photograph or by the presentation of 

two items of identification without a 

photograph, but showing a name and 

signature. If the individual is making an 

appeal by mail, identity may be 

established by the presentation of a 

signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Appellate determinations will be 

made by the Commissioner of the 

Bureau of the Public Debt or the 

delegate of such officer. Appeals must 

be mailed or delivered personally to: 

Chief Counsel, Bureau of the Public 

Debt, 799 9th Street, NW., Washington, 

DC 20239–0001 (or as otherwise 

provided for in the applicable appendix 

to 31 CFR part 1, subpart C), within 35 

days of the individual’s receipt of the 

initial denial of the requested 

correction. 

(3) An appeal must be marked 

‘‘Privacy Act Amendment Appeal’’ and 

specify: 

(a) The records to which the appeal 

relates, 

(b) The date of the initial request 

made for correction of the records, and 

(c) The date the initial denial of the 

request for correction was received. 

(4) An appeal must also specify the 

reasons for the requester’s disagreement 

with the initial denial of correction and 

must include any applicable supporting 

evidence. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by the subject of the record, 

authorized representatives, supervisor, 

employers, medical personnel, other 

employees, other Federal, State, or local 

agencies, and commercial entities. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BPD.002 

SYSTEM NAME: 

United States Savings-Type 

Securities—Treasury/BPD. 

SYSTEM LOCATION(S): 

Bureau of the Public Debt, 200 Third 

Street, Parkersburg, WV; Bureau of the 

Public Debt, 799 9th Street, NW., 

Washington, DC; and Federal Reserve 

Banks and Branches in Minneapolis, 

MN and Pittsburgh, PA. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Present and former owners of, 

claimants to, persons entitled to, and 

inquirers concerning United States 

savings-type securities and interest on 

securities, including without limitation 

United States Savings Bonds, Savings 

Notes, Retirement Plan Bonds, and 

Individual Retirement Bonds. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(1) Issuance: Records relating to 

registration, issuance, and 

correspondence in connection with 

issuance of savings-type securities. This 

category includes records of current 

income savings bonds processed under 

an automated system that will permit 

access by selected Federal Reserve 

Banks and Branches. 

(2) Holdings: Records documenting 

ownership, status, payments by date 

and account numbers, and inscription 

information; interest activity; 

correspondence in connection with 

notice of change of name and address; 

non-receipt or over- or underpayments 

of interest and principal; and numerical 

registers of ownership. Such records 

include information relating to savingstype securities held in safekeeping in 

conjunction with the Department’s 

program to deliver such securities to the 

owners or persons entitled. This 

category includes records of current 

income savings bonds processed under 

an automated system that will permit 

access by selected Federal Reserve 

Banks and Branches. 

(3) Transactions (redemptions, 

payments, and reissues): Records, which 

include securities transaction requests; 

interest activity; legal papers supporting 

transactions; applications for 

disposition or payment of securities 

and/or interest thereon of deceased or 

incapacitated owners; records of retired 

securities; and payment records. This 

category includes records of current 

income savings bonds processed under 

an automated system that will permit 

access by selected Federal Reserve 

Banks and Branches. 

(4) Claims: Records including 

correspondence concerning lost, stolen, 


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destroyed, or mutilated savings-type 

securities; bonds of indemnity; legal 

documents supporting claims for relief; 

and records of caveats entered. 

(5) Inquiries: Records of 

correspondence with individuals who 

have requested information concerning 

savings-type securities and/or interest 

thereon. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 31 U.S.C. 3101, et seq. 

PURPOSES: 

Information in this system of records 

is collected and maintained to enable 

the Bureau of the Public Debt and its 

agents to issue savings bonds, to process 

transactions, to make payments, and to 

identify owners and their accounts. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be disclosed to: 

(1) Agents or contractors of the 

Department for the purpose of 

administering the public debt of the 

United States; 

(2) Next-of-kin, voluntary guardian, 

legal representative or successor in 

interest of a deceased or incapacitated 

owner of securities and others entitled 

to the reissue, distribution, or payment 

for the purpose of assuring equitable 

and lawful disposition of securities and 

interest; 

(3) Either co-owner for bonds 

registered in that form or to the 

beneficiary for bonds registered in that 

form, provided that acceptable proof of 

death of the owner is submitted; 

(4) The Internal Revenue Service for 

the purpose of facilitating collection of 

the tax revenues of the United States; 

(5) The Department of Justice when 

seeking legal advice or when 

(a) The Department of the Treasury 

(agency) or 

(b) The Bureau of the Public Debt, or 

(c) Any employee of the agency in his 

or her official capacity, or 

(d) Any employee of the agency in his 

or her individual capacity where the 

Department of Justice has agreed to 

represent the employee, or 

(e) The United States, where the 

agency determines that litigation is 

likely to affect the agency or the Bureau 

of the Public Debt, is a party to litigation 

or has an interest in such litigation, and 

the use of such records by the 

Department of Justice is deemed by the 

agency to be relevant and necessary to 

the litigation; 

(6) The Department of Veterans 

Affairs and selected veterans’ 

publications for the purpose of locating 

owners or other persons entitled to 

undeliverable bonds held in safekeeping 

by the Department; 

(7) Other Federal agencies to effect 

salary or administrative offset for the 

purpose of collecting debts; 

(8) A consumer reporting agency, 

including mailing addresses obtained 

from the Internal Revenue Service, to 

obtain credit reports; 

(9) A debt collection agency, 

including mailing addresses obtained 

from the Internal Revenue Service, for 

debt collection services; 

(10) Contractors conducting Treasurysponsored surveys, polls, or statistical 

analyses relating to the marketing or 

administration of the public debt of the 

United States; 

(11) Appropriate Federal, State, local, 

or foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license; 

(12) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations or in connection with 

criminal law proceedings or in response 

to a subpoena; 

(13) A Congressional office in 

response to an inquiry made at the 

request of the individual to whom the 

record pertains; 

(14) Disclose through computer 

matching information on individuals 

owing debts to the Bureau of the Public 

Debt to other Federal agencies for the 

purpose of determining whether the 

debtor is a Federal employee or retiree 

receiving payments that may be used to 

collect the debt through administrative 

or salary offset; 

(15) Disclose through computer 

matching information on holdings of 

savings-type securities to requesting 

Federal agencies under approved 

agreements limiting the information to 

that which is relevant in making a 

determination of eligibility for Federal 

benefits administered by those agencies; 

(16) Disclose through computer 

matching, information on individuals 

with whom the Bureau of the Public 

Debt has lost contact, to other Federal 

agencies for the purpose of utilizing 

letter forwarding services to advise 

these individuals that they should 

contact the Bureau about returned 

payments and/or matured, unredeemed 

securities; and 

(17) Appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

In accordance with the Privacy Act (5 

U.S.C. 552a(b)(12)), disclosures may be 

made from this system of records to 

‘‘consumer reporting agencies’’ as 

defined in 31 U.S.C. 3701(a)(3). The 

purpose of the disclosure is to aid in the 

collection of outstanding debts owed to 

the Federal Government. After the 

prerequisites of 31 U.S.C. 3711 have 

been followed, the Bureau of the Public 

Debt may disclose information 

necessary to establish the identity of the 

individual responsible for the claim, 

including name, address, and taxpayer 

identification number; the amount, 

status, and history of the claim; and the 

agency or program under which the 

claim arose. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored on 

paper, microform, or in electronic 

media. 

RETRIEVABILITY: 

Information can be retrieved 

alphabetically by name, address, and 

period of time the security was issued, 

by bond serial numbers, other assigned 

identifier, or, in some cases, 

numerically by social security number. 

In the case of securities, except Series G 

savings bonds, registered in more than 

one name, information relating to those 

securities can be retrieved only by the 

names, or, in some cases, the social 

security number of the registrants, 

primarily the registered owners or firstnamed co-owners. In the case of gift 

bonds inscribed with the social security 

number of the purchaser, bonds are 

retrieved under that number, or by bond 

serial number. 

SAFEGUARDS: 

Information is contained in secure 

buildings or in areas which are 


Emcdonald on DSK2BSOYB1PROD with NOTICES
Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 51133 

occupied either by officers and 

responsible employees of the Bureau of 

the Public Debt who are subject to 

personnel screening procedures and to 

the Treasury Department Code of 

Conduct or by agents of the Bureau of 

the Public Debt who are required to 

maintain proper control over records 

while in their custody. Additionally, 

since in most cases, numerous steps are 

involved in the retrieval process, 

unauthorized persons would be unable 

to retrieve information in meaningful 

form. Information stored in electronic 

media is safeguarded by automatic data 

processing security procedures in 

addition to physical security measures. 

Additionally, for those categories of 

records stored in computers with online 

terminal access, the information cannot 

be accessed without proper passwords 

and preauthorized functional capability. 

RETENTION AND DISPOSAL: 

Records of holdings, forms, 

documents, and other legal papers 

which constitute the basis for 

transactions subsequent to original issue 

are maintained for such time as is 

necessary to protect the legal rights and 

interests of the United States 

Government and the persons affected, or 

otherwise until they are no longer 

historically significant. Other records 

are disposed of at varying intervals in 

accordance with records retention 

schedules reviewed and approved by 

the National Archives and Records 

Administration (NARA). Paper and 

microform records ready for disposal are 

destroyed by shredding or maceration. 

Records in electronic media are 

electronically erased using accepted 

techniques. 

SYSTEM MANAGER AND ADDRESS: 

Assistant Commissioner, Office of 

Retail Securities, Bureau of the Public 

Debt, 200 Third Street, Parkersburg, WV 

26106–5312. 

NOTIFICATION PROCEDURE: 

Individuals may submit their requests 

for determination of whether the system 

contains records about them or for 

access to records as provided under 

‘‘Records Access Procedures.’’ Requests 

must be made in compliance with the 

applicable regulations (31 CFR part 1, 

subpart C). Requests that do not comply 

fully with these procedures may result 

in noncompliance with the request, but 

will be answered to the extent possible. 

RECORD ACCESS PROCEDURES: 

(1) A request for access to records 

must be in writing, signed by the 

individual concerned, identify the 

system of records, and clearly indicate 

that the request is made pursuant to the 

Privacy Act of 1974. If the individual is 

seeking access in person, identity may 

be established by the presentation of a 

single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

showing a name and signature. If the 

individual is seeking access by mail, 

identity may be established by 

presenting a signature, address, and one 

other identifier such as a photocopy of 

an official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) The request must state whether the 

requester wishes to be notified that the 

record exists or desires to inspect or 

obtain a copy of the record. If a copy of 

the record is desired, the requester must 

agree to pay the fees for copying the 

documents in accordance with 31 CFR 

1.26(d)(2)(ii). 

(3) Requests by individuals about 

securities they own: 

(a) For current income savings bonds: 

Individuals may contact the nearest 

Treasury Retail Securities Site as listed 

in the Appendix to this system of 

records or the Office of Retail Securities, 

Bureau of the Public Debt, 200 Third 

Street, Parkersburg, WV 26106–5312. If 

the Treasury Retail Securities Site 

cannot access the particular record, the 

individual will be advised to contact 

Retail Securities at the Bureau of the 

Public Debt. Individuals must provide 

sufficient information, including their 

address and social security number, to 

identify themselves as owner or coowner of the securities. They should 

provide the complete bond serial 

numbers, including alphabetic prefixes 

and suffixes, if known. Otherwise, the 

series, approximate date, form of 

registration, and, except for Series G 

Savings Bonds registered in coownership form, the names and social 

security numbers of all persons named 

in the registration should be provided. 

If a Case Identification Number is 

known, that should be provided. 

(b) For all other types of securities 

covered by this system of records: 

Individuals should contact the 

following: Office of Retail Securities, 

Bureau of the Public Debt, 200 Third 

Street, Parkersburg, WV 26106–5312. 

Individuals should provide sufficient 

information, including their address and 

social security number, to identify 

themselves as owner or co-owner of the 

securities. Individuals must provide 

sufficient information to identify the 

securities, such as type or series of 

security, approximate date of issue, 

serial number, form of registration, and 

the name and social security number of 

the first-named co-owner, or in the case 

of gift bonds the social security number 

of the purchaser if that number was 

used. 

(4) Requests by anyone other than 

individuals named on securities must 

contain sufficient information to 

identify the securities; this would 

include type or series of securities, 

approximate date of issue, serial 

number, and form of registration. These 

requests will be honored only if the 

identity and right of the requester to the 

information have been established. Send 

requests to the addresses shown in (3)(a) 

or (3)(b) above, depending on the type 

of security involved. 

(a) Requests by a beneficiary for 

information concerning securities 

registered in beneficiary form must be 

accompanied by the name and social 

security number of the owner and by 

proof of death of the registered owner. 

(b) Requests for records of holdings or 

other information concerning a 

deceased or incapacitated individual 

must be accompanied either by 

evidence of the requester’s appointment 

as legal representative of the estate of 

the individual or by a statement 

attesting that no such representative has 

been appointed and giving the nature of 

the relationship between the requester 

and the individual. 

CONTESTING RECORD PROCEDURES: 

Initial amendment requests: 

(1) A request by an individual 

contesting the content of records or for 

correction of records must be in writing, 

signed by the individual involved, 

identify the system of records, and 

clearly state that the request is made 

pursuant to the Privacy Act of 1974. If 

the request is made in person, identity 

may be established by the presentation 

of a single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

instead showing a name and signature. 

If the request is made by mail, identity 

may be established by the presentation 

of a signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Submit requests to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(3) The request must specify: 

(a) The dates of records in question, 

(b) The specific records alleged to be 

incorrect, 


Emcdonald on DSK2BSOYB1PROD with NOTICES
51134 Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 

(c) The correction requested, and 

(d) The reasons. 

(4) The request must include available 

evidence in support of the request. 

Appeals from an initial denial of a 

request for correction of records: 

(1) An appeal from an initial denial of 

a request for correction of records must 

be in writing, signed by the individual 

involved, identify the system of records, 

and clearly state that it is made 

pursuant to the Privacy Act of 1974. If 

the individual is making an appeal in 

person, identity may be established by 

the presentation of a single official 

document bearing the individual’s 

photograph or by the presentation of 

two items of identification without a 

photograph, but showing a name and 

signature. If the individual is making an 

appeal by mail, identity may be 

established by the presentation of a 

signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Appellate determinations will be 

made by the Commissioner of the Public 

Debt or the delegate of such officer. 

Appeals must be mailed or delivered 

personally to: Chief Counsel, Bureau of 

the Public Debt, 799 9th Street, NW., 

Washington, DC 20239–0001 (or as 

otherwise provided for in the applicable 

appendix to 31 CFR part 1, subpart C), 

within 35 days of the individual’s 

receipt of the initial denial of the 

requested correction. 

(3) An appeal must be marked 

‘‘Privacy Act Amendment Appeal’’ and 

specify: 

(a) The records to which the appeal 

relates, 

(b) The date of the initial request 

made for correction of the records, and 

(c) The date the initial denial of the 

request for correction was received. 

(4) An appeal must also specify the 

reasons for the requester’s disagreement 

with the initial denial of correction and 

must include any applicable supporting 

evidence. 

RECORD SOURCE CATEGORIES: 

Information on records in this system 

is furnished by the individuals or their 

authorized representatives as listed in 

‘‘Categories of Individuals’’ and issuing 

agents for securities or is generated 

within the system itself. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

APPENDIX OF TREASURY RETAIL SECURITIES

SITES: 

This appendix provides individuals 

contact information for inquiring about 

their securities. 

Federal Reserve Bank, Pittsburgh 

Branch, P.O. Box 299, Pittsburgh, PA 

15230–0299; Telephone 1–800–245– 

2804. 

Federal Reserve Bank, Minneapolis 

Branch, P.O. Box 214, Minneapolis, MN 

55480–0214; Telephone 1–800–553– 

2663. 

Bureau of the Public Debt, Retail 

Securities, Parkersburg, WV 26106– 

5312. 

TREASURY/BPD.003 

SYSTEM NAME: 

United States Securities (Other than 

Savings-Type Securities)—Treasury/ 

BPD. 

SYSTEM LOCATION(S): 

Bureau of the Public Debt, 200 Third 

Street, Parkersburg, WV; Bureau of the 

Public Debt, 799 9th Street, NW., 

Washington, DC; and Federal Reserve 

Banks and Branches in Minneapolis, 

MN; Philadelphia, PA; and Pittsburgh, 

PA. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Present and former owners of, 

subscribers to, claimants to, persons 

entitled to, and inquirers concerning 

United States Treasury securities 

(except savings-type securities) and 

interest on securities and such securities 

for which the Treasury acts as agents, 

including without limitation, Treasury 

Bonds, Notes, and Bills; Adjusted 

Service Bonds; Armed Forces Leave 

Bonds; and Federal Housing 

Administration Debentures. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(1) Issuance: Records relating to 

tenders, bids, subscriptions, advices of 

shipment, requests (applications) for 

original issue, and correspondence 

concerning erroneous issue and 

nonreceipt of securities. 

(2) Holdings: Records of ownership 

and interest activity on registered or 

recorded United States securities (other 

than savings-type securities); records 

about fees for Legacy TreasuryDirect 

accounts exceeding a stipulated amount; 

change of name and address notices; 

correspondence concerning errors in 

registration or recordation; nonreceipt 

or over- and underpayments of interest 

and principal; records of interest 

activity; records of unclaimed accounts; 

and letters concerning the New York 

State tax exemption for veterans of 

World War I. 

(3) Transactions (redemptions, 

payments, reissues, transfers, and 

exchanges): Records which include 

securities transaction requests; records 

about fees for definitive securities 

issued; legal papers supporting 

transactions; applications for transfer, 

disposition, or payment of securities of 

deceased or incompetent owners; 

records of Federal estate tax 

transactions; certificates of ownership 

covering paid overdue bearer securities; 

records of erroneous redemption 

transactions; records of retired 

securities; and payment records. 

(4) Claims: Records including 

correspondence concerning lost, stolen, 

destroyed, or mutilated United States 

securities (other than savings-type 

securities) or securities for which the 

Treasury acts as agent and interest 

coupons thereon; bonds of indemnity; 

legal documents supporting claims for 

relief; and records of caveats entered. 

(5) Inquiries: Records of 

correspondence with individuals who 

have requested information concerning 

United States Treasury securities (other 

than savings-type securities) or 

securities for which the Treasury acts as 

agent. 

(6) All of the above categories of 

records except ‘‘(4) Claims’’ include 

records of Treasury bills, notes, and 

bonds in the TreasuryDirect Book-entry 

Securities System. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 31 U.S.C. 3101 et seq. 

PURPOSE(S): 

Information in this system of records 

is collected and maintained to enable 

the Bureau of the Public Debt and its 

agents to issue United States securities 

(other than savings-type securities), to 

process transactions, to make payments, 

and to identify owners and their 

accounts. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be disclosed to: 

(1) Agents or contractors of the 

Department for the purpose of 

administering the public debt of the 

United States; 

(2) Next-of-kin, voluntary guardian, 

legal representative or successor in 

interest of a deceased or incapacitated 

owner of securities and others entitled 

upon transfer, exchange, distribution, or 

payment for the purpose of assuring 

equitable and lawful disposition of 

securities and interest; 

(3) Any of the owners if the related 

securities are registered or recorded in 

the names of two or more owners; 


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Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 51135 

(4) The Internal Revenue Service for 

the purpose of facilitating the collection 

of the tax revenues of the United States; 

(5) The Department of Justice when 

seeking legal advice or when: 

(a) The Department of the Treasury 

(agency) or 

(b) The Bureau of the Public Debt, or 

(c) Any employee of the agency in his 

or her official capacity, or 

(d) Any employee of the agency in his 

or her individual capacity where the 

Department of Justice has agreed to 

represent the employee, or 

(e) The United States, where the 

agency determines that litigation is 

likely to affect the agency or the Bureau 

of the Public Debt, is a party to litigation 

or has an interest in such litigation, and 

the use of such records by the 

Department of Justice is deemed by the 

agency to be relevant and necessary to 

the litigation; 

(6) The Department of Veterans 

Affairs when it relates to the holdings of 

Armed Forces Leave Bonds to facilitate 

the redemption or disposition of these 

securities; 

(7) Other Federal agencies to effect 

salary or administrative offset for the 

purpose of collecting debts; 

(8) A consumer reporting agency, 

including mailing addresses obtained 

from the Internal Revenue Service, to 

obtain credit reports; 

(9) A debt collection agency, 

including mailing addresses obtained 

from the Internal Revenue Service, for 

debt collection services; 

(10) Contractors conducting Treasurysponsored surveys, polls, or statistical 

analyses relating to marketing or 

administration of the public debt of the 

United States; 

(11) Appropriate Federal, State, local, 

or foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing, a statute, rule, 

regulation, order, or license; 

(12) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations or in connection with 

criminal law proceedings or in response 

to a subpoena; 

(13) A Congressional office in 

response to an inquiry made at the 

request of the individual to whom the 

record pertains; 

(14) Disclose through computer 

matching information on individuals 

owing debts to the Bureau of the Public 

Debt to other Federal agencies for the 

purpose of determining whether the 

debtor is a Federal employee or retiree 

receiving payments that may be used to 

collect the debt through administrative 

or salary offset; 

(15) Disclose through computer 

matching information on holdings of 

Treasury securities to requesting Federal 

agencies under approved agreements 

limiting the information to that which is 

relevant in making a determination of 

eligibility for Federal benefits 

administered by those agencies; 

(16) Disclose through computer 

matching, information on individuals 

with whom the Bureau of the Public 

Debt has lost contact, to other Federal 

agencies for the purpose of utilizing 

letter-forwarding services to advise 

these individuals that they should 

contact the Bureau about returned 

payments and/or matured unredeemed 

securities; and 

(17) To appropriate agencies, entities, 

and persons when (a) the Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

In accordance with the Privacy Act (5 

U.S.C. 552a(b)(12)), disclosures may be 

made from this system of records to 

‘‘consumer reporting agencies’’ as 

defined in 31 U.S.C. 3701(a)(3). The 

purpose of the disclosure is to aid in the 

collection of outstanding debts owed to 

the Federal Government. After the 

prerequisites of 31 U.S.C. 3711 have 

been followed, the Bureau of the Public 

Debt may disclose information 

necessary to establish the identity of the 

individual responsible for the claim, 

including name, address, and taxpayer 

identification number; the amount, 

status, and history of the claim; and the 

agency or program under which the 

claim arose. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored on 

paper, microform, or in electronic 

media. 

RETRIEVABILITY: 

Information can be retrieved by social 

security account number, other assigned 

identifier, or, in some cases, 

alphabetically by name or numerically 

by security serial number. In the case of 

securities registered in more than one 

name, information relating to those 

securities generally can be retrieved 

only by social security number or by the 

name of the first-named owner. 

SAFEGUARDS: 

Information is contained in secure 

buildings, Federal Records Centers, or 

in areas which are occupied either by 

officers and responsible employees of 

the Department who are subject to 

personnel screening procedures and to 

the Executive Branch and Treasury 

Department Standards of Conduct or by 

agents of the Department who are 

required by the Department to maintain 

proper control over records while in 

their custody. Additionally, since in 

most cases, numerous steps are involved 

in the retrieval process, unauthorized 

persons would be unable to retrieve 

information in a meaningful form. 

Information stored in electronic media 

is safeguarded by automatic data 

processing security procedures in 

addition to physical security measures. 

Additionally, for those categories of 

records stored in computers with 

terminal access, the information cannot 

be obtained or modified without proper 

passwords and preauthorized functional 

capability. 

RETENTION AND DISPOSAL: 

Records of holdings, forms, 

documents, and other legal papers 

which constitute the basis for 

transactions subsequent to original issue 

are maintained for such time as is 

necessary to protect the legal rights and 

interests of the U.S. Government and the 

persons affected, or otherwise until they 

are no longer historically significant. 

Other records are disposed of at varying 

intervals in accordance with records 

retention schedules reviewed and 

approved by the National Archives and 

Records Administration (NARA). Paper 

and microform records ready for 

disposal are destroyed by shredding or 

maceration. Records in electronic media 

are electronically erased using accepted 

techniques. 


Emcdonald on DSK2BSOYB1PROD with NOTICES
51136 Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 

SYSTEM MANAGER AND ADDRESS: 

Assistant Commissioner, Office of 

Retail Securities, Bureau of the Public 

Debt, 200 Third Street, Parkersburg, WV 

26106–5312. 

NOTIFICATION PROCEDURE: 

Individuals may submit their requests 

for determination of whether the system 

contains records about them or for 

access to records as provided under 

‘‘Records Access Procedures.’’ Requests 

must be made in compliance with the 

applicable regulations (31 CFR part 1, 

subpart C). Requests that do not comply 

fully with these procedures may result 

in noncompliance with the request, but 

will be answered to the extent possible. 

RECORD ACCESS PROCEDURES: 

(1) A request for access to records 

must be in writing, signed by the 

individual concerned, identify the 

system of records, and clearly indicate 

that the request is made pursuant to the 

Privacy Act of 1974. If the individual is 

seeking access in person, identity may 

be established by the presentation of a 

single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

showing a name and signature. If the 

individual is seeking access by mail, 

identity may be established by 

presenting a signature, address, and one 

other identifier such as a photocopy of 

an official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) The request must state whether the 

requester wishes to be notified that the 

record exists or desires to inspect or 

obtain a copy of the record. If a copy of 

the record is desired, the requester must 

agree to pay the fees for copying the 

documents in accordance with 31 FR 

1.26(d)(2)(ii). 

(3) Requests by individuals about 

securities they own: 

(a) For Treasury bills, notes, or bonds 

held in the Legacy Treasury Direct 

Book-entry Securities System: 

Individuals may contact the nearest 

Treasury Retail Securities Site listed in 

the Appendix to this system of records 

or contact Office of Retail Securities, 

Bureau of the Public Debt, 200 Third 

Street, Parkersburg, WV 26106–5312. 

Individuals should provide sufficient 

information, including their social 

security number, to identify themselves 

as owners of securities and sufficient 

information, including account number, 

to identify their TreasuryDirect account. 

(b) For all other categories of records 

in this system of records: Individual 

owners should contact: Office of Retail 

Securities, Bureau of the Public Debt, 

200 Third Street, Parkersburg, WV 

26106–5312. Requests must contain 

information to identify themselves 

including name, address, and social 

security number; the type of security 

involved such as a registered note or 

bond, an Armed Forces Leave Bond, 

etc.; and, to the extent possible specify 

the loan, issue date, denomination, 

exact form of registration, and other 

information about the securities. 

(4) Requests by individuals who are 

representatives of owners or their 

estates require appropriate authority 

papers. Write to: Office of Retail 

Securities, Bureau of the Public Debt, 

200 Third Street, Parkersburg, WV 

26106–5312, to obtain information on 

these requirements. 

(5) In all cases: The request for 

information will be honored only if the 

identity and right of the requester to the 

information have been established. 

CONTESTING RECORD PROCEDURES: 

Initial amendment requests: 

(1) A request by an individual 

contesting the content of records or for 

correction of records must be in writing, 

signed by the individual involved, 

identify the system of records, and 

clearly state that the request is made 

pursuant to the Privacy Act of 1974. If 

the request is made in person, identity 

may be established by the presentation 

of a single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

instead showing a name and signature. 

If the request is made by mail, identity 

may be established by the presentation 

of a signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Submit requests to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(3) The request must specify: 

(a) The dates of records in question, 

(b) The specific records alleged to be 

incorrect, 

(c) The correction requested, and 

(d) The reasons. 

(4) The request must include available 

evidence in support of the request. 

Appeals from an initial denial of a 

request for correction of records: 

(1) An appeal from an initial denial of 

a request for correction of records must 

be in writing, signed by the individual 

involved, identify the system of records, 

and clearly state that it is made 

pursuant to the Privacy Act of 1974. If 

the individual is making an appeal in 

person, identity may be established by 

the presentation of a single official 

document bearing the individual’s 

photograph or by the presentation of 

two items of identification without a 

photograph, but showing a name and 

signature. If the individual is making an 

appeal by mail, identity may be 

established by the presentation of a 

signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Appellate determinations will be 

made by the Commissioner of the Public 

Debt or the delegate of such officer. 

Appeals must be mailed to or delivered 

personally to: Chief Counsel, Bureau of 

the Public Debt, 799 9th Street, NW., 

Washington, DC 20239–0001 (or as 

otherwise provided for in the applicable 

appendix to 31 CFR part 1, subpart C), 

within 35 days of the individual’s 

receipt of the initial denial of the 

requested correction. 

(3) An appeal must be marked 

‘‘Privacy Act Amendment Appeal’’ and 

specify: 

(a) The records to which the appeal 

relates, 

(b) The date of the initial request 

made for correction of the records, and 

(c) The date the initial denial of the 

request for correction was received. 

(4) An appeal must also specify the 

reasons for the requester’s disagreement 

with the initial denial of correction and 

must include any applicable supporting 

evidence. 

RECORD SOURCE CATEGORIES: 

Information contained in records in 

the system is furnished by the 

individuals or their authorized 

representatives as listed in ‘‘Categories 

of Individuals,’’ or is generated within 

the system itself. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

APPENDIX OF TREASURY RETAIL SECURITIES

SITES: 

This appendix lists the mailing 

addresses and telephone number of the 

places that individuals may contact to 

inquire about their securities accounts 

maintained in Legacy Treasury Direct. 

The toll-free telephone number 1–800– 

722–2678 is used to reach all the 

locations. 

Office of Retail Securities, Bureau of 

the Public Debt, 200 Third Street, 

Parkersburg, WV 26106–5312. 


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Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 51137 

Treasury Retail Securities Site, P.O. 

Box 567, Pittsburgh, PA 15230–0567. 

Treasury Retail Securities Site, P.O. 

Box 9150, Minneapolis, MN 55480– 

9150. 

TREASURY/BPD.004 

SYSTEM NAME: 

Controlled Access Security System— 

Treasury/BPD. 

SYSTEM LOCATION(S): 

Bureau of the Public Debt, 

Parkersburg, WV. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Bureau of the Public Debt employees, 

employees of contractors or service 

companies, and official visitors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

A record is created for each physical 

access to designated areas and includes 

card number, work shift, access level, 

and the time, date and location of each 

use of the access card at a card reader. 

The access record also includes the 

individual’s biographic information (full 

legal name, date of birth, and Social 

Security Number) and biometric 

information (fingerprints, digital color 

photograph, height, weight, and eye/ 

hair color). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 U.S.C. Sec. 321; 41 CFR 101– 

20.103. 

PURPOSE(S): 

Information in this system of records 

is collected and maintained to allow the 

Bureau of the Public Debt to control and 

verify access to all Parkersburg, West 

Virginia Public Debt facilities. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be disclosed to: 

(1) Appropriate Federal, State, local, 

or foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing a statute, rule, regulation, 

order, or license; 

(2) A Federal, State, or local agency 

maintaining civil, criminal, or other 

relevant enforcement information or 

other pertinent information, which has 

requested information relevant to or 

necessary to the requesting agency’s or 

the bureau’s hiring or retention of an 

individual, or issuance of a security 

clearance, license, contract, grant, or 

other benefit; 

(3) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, or in connection with 

criminal law proceedings, or in 

response to a subpoena; 

(4) A Congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(5) Unions recognized as exclusive 

bargaining representatives under the 

Civil Service Reform Act of 1978, 5 

U.S.C. 7111 and 7114, arbitrators and 

other parties responsible for the 

administration of the Federal labormanagement program if needed in the 

performance of their authorized duties; 

and 

(6) To appropriate agencies, entities, 

and persons when (a) The Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored on 

paper, microform, or in electronic 

media. 

RETRIEVABILITY: 

Information on individuals can be 

retrieved by name or card number or 

other assigned identifier such as 

biometric or biographic information. 

SAFEGUARDS: 

Both the central system and the 

peripheral system will have limited 

accessibility. Paper records and 

magnetic disks are maintained in locked 

file cabinets with access limited to those 

personnel whose official duties require 

access, such as the systems manager, 

Bureau security officials, and employee 

relations specialists. Access to terminals 

is limited through the use of passwords 

to those personnel whose official duties 

require access. 

RETENTION AND DISPOSAL: 

The retention period is for five years. 

Paper and microform records ready for 

disposal are destroyed by shredding or 

maceration. Records in electronic media 

are electronically erased using accepted 

techniques. 

SYSTEM MANAGER AND ADDRESS: 

Assistant Commissioner, Office of 

Management Services, Division of 

Security and Emergency Programs, 

Bureau of the Public Debt, 200 Third 

Street, Parkersburg, WV 26106–5312. 

NOTIFICATION PROCEDURE: 

Individuals may submit their requests 

for determination of whether the system 

contains records about them or for 

access to records as provided under 

‘‘Records Access Procedures.’’ Requests 

must be made in compliance with the 

applicable regulations (31 CFR part 1, 

subpart C). Requests that do not comply 

fully with these procedures may result 

in noncompliance with the request, but 

will be answered to the extent possible. 

RECORD ACCESS PROCEDURES: 

(1) A request for access to records 

must be in writing, signed by the 

individual concerned, identify the 

system of records, and clearly indicate 

that the request is made pursuant to the 

Privacy Act of 1974. If the individual is 

seeking access in person, identity may 

be established by the presentation of a 

single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

showing a name and signature. If the 

individual is seeking access by mail, 

identity may be established by 

presenting a signature, address, and one 

other identifier such as a photocopy of 

an official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Submit requests to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(3) The request must state whether the 

requester wishes to be notified that the 

record exists or desires to inspect or 

obtain a copy of the record. If a copy of 

the record is desired, the requester must 

agree to pay the fees for copying the 

documents in accordance with 31 CFR 

1.26(d)(2)(ii). 

CONTESTING RECORD PROCEDURES: 

Initial amendment requests: 

(1) A request by an individual 

contesting the content of records or for 

correction of records must be in writing, 

signed by the individual involved, 


Emcdonald on DSK2BSOYB1PROD with NOTICES
51138 Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 

identify the system of records, and 

clearly state that the request is made 

pursuant to the Privacy Act of 1974. If 

the request is made in person, identity 

may be established by the presentation 

of a single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

instead showing a name and signature. 

If the request is made by mail, identity 

may be established by the presentation 

of a signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Submit requests to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(3) The request must specify: 

(a) The dates of records in question, 

(b) The specific records alleged to be 

incorrect, 

(c) The correction requested, and 

(d) The reasons. 

(4) The request must include available 

evidence in support of the request. 

Appeals from an initial denial of a 

request for correction of records: 

(1) An appeal from an initial denial of 

a request for correction of records must 

be in writing, signed by the individual 

involved, identify the system of records, 

and clearly state that it is made 

pursuant to the Privacy Act of 1974. If 

the individual is making an appeal in 

person, identity may be established by 

the presentation of a single official 

document bearing the individual’s 

photograph or by the presentation of 

two items of identification without a 

photograph, but showing a name and 

signature. If the individual is making an 

appeal by mail, identity may be 

established by the presentation of a 

signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Appellate determinations will be 

made by the Commissioner of the 

Bureau of the Public Debt or the 

delegate of such officer. Appeals must 

be mailed to or delivered personally to: 

Chief Counsel, Bureau of the Public 

Debt, 799 9th Street, NW., Washington, 

DC 20239–0001 (or as otherwise 

provided for in the applicable appendix 

to 31 CFR part 1, subpart C), within 35 

days of the individual’s receipt of the 

initial denial of the requested 

correction. 

(3) An appeal must be marked 

‘‘Privacy Act Amendment Appeal’’ and 

specify: 

(a) The records to which the appeal 

relates, 

(b) The date of the initial request 

made for correction of the records, and 

(c) The date the initial denial of the 

request for correction was received. 

(4) An appeal must also specify the 

reasons for the requester’s disagreement 

with the initial denial of correction and 

must include any applicable supporting 

evidence. 

RECORD SOURCE CATEGORIES: 

The individual concerned, his/her 

supervisor, or an official of the 

individual’s firm or agency. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BPD.005 

SYSTEM NAME: 

Employee Assistance Records— 

Treasury/BPD. 

SYSTEM LOCATION(S): 

This system covers Bureau of the 

Public Debt employee assistance records 

that are maintained by another Federal, 

State, or local government, or contractor 

under an agreement with the Bureau of 

the Public Debt directly or through 

another entity to provide the Employee 

Assistance Program (EAP) functions. 

The address of the other agency or 

contractor may be obtained from the 

system manager below. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Bureau of the Public Debt employees 

and former employees who will be or 

have been counseled, either by selfreferral or supervisory-referral regarding 

alcohol or drug abuse, emotional health, 

or other personal problems. Where 

applicable, this system also covers 

family members of these employees 

when the family member utilizes the 

services of the EAP as part of the 

employee’s counseling or treatment 

process. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records of each 

employee and, in some cases, family 

members of the employee who have 

utilized the Employee Assistance 

Program for an alcohol, drug, emotional, 

or personal problem. Examples of 

information which may be found in 

each record are the individual’s name, 

social security number, date of birth, 

grade, job title, home address, telephone 

numbers, supervisor’s name and 

telephone number, assessment of 

problem, and referrals to treatment 

facilities and outcomes. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, 7361, 7362, 7904; 44 

U.S.C. 3101. 

PURPOSE(S): 

To provide a history and record of the 

employee counseling session. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be disclosed to: 

(1) An entity under contract with the 

Bureau of the Public Debt for the 

purpose of providing the EAP function; 

(2) Medical personnel to the extent 

necessary to meet a bona fide medical 

emergency in accordance with the 

Confidentiality of Alcohol and Drug 

Abuse Patient Records regulations 

(42 CFR part 2); 

(3) Qualified personnel for the 

purpose of conducting scientific 

research, management audits, financial 

audits, or program evaluation, provided 

individual identifiers are not disclosed 

in any manner, in accordance with the 

Confidentiality of Alcohol and Drug 

Abuse Patient Records regulations (42 

CFR part 2); 

(4) A third party upon authorization 

by an appropriate order of a court of 

competent jurisdiction granted after 

application showing good cause 

therefore, in accordance with the 

Confidentiality of Alcohol and Drug 

Abuse Patient Records regulations (42 

CFR part 2); 

(5) The Department of Justice or other 

appropriate Federal agency in defending 

claims against the United States when 

the records are not covered by the 

Confidentiality of Alcohol and Drug 

Abuse Patient Records regulations at 42 

CFR part 2; and 

(6) To appropriate agencies, entities, 

and persons when (a) The Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 


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POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored on 

paper, microform, or in electronic 

media. 

RETRIEVABILITY: 

These records are retrieved by the 

name and social security number or 

other assigned identifier of the 

individual on whom they are 

maintained. 

SAFEGUARDS: 

Records are maintained in a secure 

room in a locked file cabinet, safe, or 

similar container when not in use. 

Automated records are protected by 

restricted access procedures. Access to 

records is strictly limited to agency or 

contractor officials with a bona fide 

need for the records. When the Bureau 

of the Public Debt contracts with an 

entity for the purpose of providing the 

EAP functions, the contractor shall be 

required to maintain Privacy Act 

safeguards with respect to such records. 

RETENTION AND DISPOSAL: 

The retention period is three years 

after termination of counseling or until 

any litigation is resolved, after which 

the records are destroyed. 

SYSTEM MANAGER AND ADDRESS: 

Executive Director, Administrative 

Resource Center, Human Resources 

Operations Division, Bureau of the 

Public Debt, 200 Third Street, 

Parkersburg, WV 26106–5312. 

NOTIFICATION PROCEDURE: 

Individuals may submit their requests 

for determination of whether the system 

contains records about them or for 

access to records as provided under 

‘‘Records Access Procedures.’’ Requests 

must be made in compliance with the 

applicable regulations (31 CFR part 1, 

subpart C). Requests that do not comply 

fully with these procedures may result 

in noncompliance with the request, but 

will be answered to the extent possible. 

RECORD ACCESS PROCEDURES: 

After you contact the contractor, 

following are the steps that will be 

required: 

(1) Submit requests to the contractor. 

For information about how to contact 

the contractor, write to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(2) A request for access to records 

must be in writing, signed by the 

individual concerned, identify the 

system of records, and clearly indicate 

that the request is made pursuant to the 

Privacy Act of 1974. If the individual is 

seeking access in person, identity may 

be established by the presentation of a 

single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

showing a name and signature. If the 

individual is seeking access by mail, 

identity may be established by 

presenting a signature, address, and one 

other identifier such as a photocopy of 

an official document bearing the 

individual’s signature. The contractor 

reserves the right to require additional 

verification of an individual’s identity. 

(3) The request must state whether the 

requester wishes to be notified that the 

record exists or desires to inspect or 

obtain a copy of the record. If a copy of 

the record is desired, the requester must 

agree to pay the fees for copying the 

documents in accordance with 31 CFR 

1.26(d)(2)(ii). 

CONTESTING RECORD PROCEDURES: 

Initial amendment requests: After you 

contact the contractor, following are the 

steps that will be required: 

(1) A request by an individual 

contesting the content of records or for 

correction of records must be in writing, 

signed by the individual involved, 

identify the system of records, and 

clearly state that the request is made 

pursuant to the Privacy Act of 1974. If 

the request is made in person, identity 

may be established by the presentation 

of a single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

instead showing a name and signature. 

If the request is made by mail, identity 

may be established by the presentation 

of a signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The contractor 

reserves the right to require additional 

verification of an individual’s identity. 

(2) Submit requests to the contractor. 

For information about how to contact 

the contractor, write to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(3) The request must specify: 

(a) The dates of records in question, 

(b) The specific records alleged to be 

incorrect, 

(c) The correction requested, and 

(d) The reasons. 

(4) The request must include available 

evidence in support of the request. 

Appeals from an initial denial of a 

request for correction of records: 

(1) An appeal from an initial denial of 

a request for correction of records must 

be in writing, signed by the individual 

involved, identify the system of records, 

and clearly state that it is made 

pursuant to the Privacy Act of 1974. If 

the individual is making an appeal in 

person, identity may be established by 

the presentation of a single official 

document bearing the individual’s 

photograph or by the presentation of 

two items of identification without a 

photograph, but showing a name and 

signature. If the individual is making an 

appeal by mail, identity may be 

established by the presentation of a 

signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Appellate determinations will be 

made by the Commissioner of the 

Bureau of the Public Debt or the 

delegate of such officer. Appeals must 

be mailed to or delivered personally to: 

Chief Counsel, Bureau of the Public 

Debt, 799 9th Street, NW., Washington, 

DC 20239–0001 (or as otherwise 

provided for in the applicable appendix 

to 31 CFR part 1, subpart C), within 35 

days of the individual’s receipt of the 

initial denial of the requested 

correction. 

(3) An appeal must be marked 

‘‘Privacy Act Amendment Appeal’’ and 

specify: 

(a) The records to which the appeal 

relates, 

(b) The date of the initial request 

made for correction of the records, and 

(c) The date the initial denial of the 

request for correction was received. 

(4) An appeal must also specify the 

reasons for the requester’s disagreement 

with the initial denial of correction and 

must include any applicable supporting 

evidence. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

comes from the individual to whom it 

applies, the supervisor of the individual 

if the individual was referred by a 

supervisor, or the contractor’s staff 

member who records the counseling 

session. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BPD.006 

SYSTEM NAME: 

Health Service Program Records— 

Treasury/BPD. 

SYSTEM LOCATION(S): 

Bureau of the Public Debt locations at 

200 Third Street, Parkersburg, WV; and 

Avery Street Building, 320 Avery Street, 

Parkersburg, WV. 


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51140 Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

(1) Bureau of the Public Debt 

employees who receive services under 

the Federal Employee Health Services 

Program from the Bureau of the Public 

Debt Health Unit in Parkersburg, West 

Virginia. 

(2) Federal employees of other 

organizations in the Parkersburg, West 

Virginia vicinity who receive services 

under the Federal Employee Health 

Services Program from the Bureau of the 

Public Debt Health Unit in Parkersburg, 

West Virginia. 

(3) Non-Federal individuals working 

in or visiting the buildings, who may 

receive emergency treatment from the 

Bureau of the Public Debt Health Unit 

in Parkersburg, West Virginia. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system is comprised of records 

developed as a result of an individual’s 

utilization of services provided under 

the Federal Government’s Health 

Service Program. These records contain 

information such as: Examination, 

diagnostic, assessment and treatment 

data; laboratory findings; nutrition and 

dietetic files; nursing notes; 

immunization records; blood donor 

records; CPR training; First Aider; 

names, Social Security number, date of 

birth, handicap code, addresses, and 

telephone numbers of individual; name, 

address, and telephone number of 

individual’s physician; name, address, 

and telephone number of hospital; 

name, address, and telephone number of 

emergency contact; and information 

obtained from the individual’s 

physician; and record of requested 

accesses by any Bureau of the Public 

Debt employee (other than Health Unit 

personnel) who has an official need for 

the information. 

Note: 

This system does not cover records related 

to counseling for drug, alcohol, or other 

problems covered by System No. Treasury/ 

BPD.005–Employee Assistance Records. 

Medical records relating to a condition of 

employment or an on-the-job occurrence are 

covered by the Office of Personnel 

Management’s System of Records No. OPM/ 

GOVT–10–Employee Medical File System 

Records. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7901. 

PURPOSE(S): 

These records document an 

individual’s utilization on a voluntary 

basis of health services provided under 

the Federal Government’s Health 

Service Program at the Health Unit at 

the Bureau of the Public Debt in 

Parkersburg, West Virginia. Data is 

necessary to ensure proper evaluation, 

diagnosis, treatment, and referral to 

maintain continuity of care; a medical 

history of care received by the 

individual; planning for further care of 

the individual; a means of 

communication among health care 

members who contribute to the 

individual’s care; a legal document of 

health care rendered; a tool for 

evaluating the quality of health care 

rendered. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be disclosed to: 

(1) Medical personnel under a 

contract agreement with the Bureau of 

the Public Debt; 

(2) A Federal, State, or local public 

health service agency as required by 

applicable law, concerning individuals 

who have contracted certain 

communicable diseases or conditions. 

Such information is used to prevent 

further outbreak of the disease or 

condition; 

(3) Appropriate Federal, State, or local 

agencies responsible for investigation of 

an accident, disease, medical condition, 

or injury as required by pertinent legal 

authority; 

(4) The Department of Justice when 

seeking legal advice or when 

(a) The Department of the Treasury 

(agency) or 

(b) The Bureau of the Public Debt, or 

(c) Any employee of the agency in his 

or her official capacity, or 

(d) Any employee of the agency in his 

or her individual capacity where the 

Department of Justice has agreed to 

represent the employee, or 

(e) The United States, where the 

agency determines that litigation is 

likely to affect the agency or the Bureau 

of the Public Debt, is a party to litigation 

or has an interest in such litigation, and 

the use of such records by the 

Department of Justice is deemed by the 

agency to be relevant and necessary to 

the litigation; 

(5) A Federal agency responsible for 

administering benefits programs in 

connection with a claim for benefits 

filed by an employee; 

(6) A Congressional office from the 

record of an individual in response to 

an inquiry from the Congressional office 

made at the request of that individual; 

(7) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, or in response to a 

subpoena or in connection with 

criminal law proceedings; and 

(8) To appropriate agencies, entities, 

and persons when (a) The Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored on 

paper, or in electronic media. 

RETRIEVABILITY: 

These records are retrieved by the 

name or other assigned identifier of the 

individual to whom they pertain. 

SAFEGUARDS: 

These records are maintained in a 

secured room with access limited to 

Health Unit personnel whose duties 

require access. Medical personnel under 

a contract agreement who have access to 

these records are required to maintain 

adequate safeguards with respect to 

such records. 

RETENTION AND DISPOSAL: 

Records are maintained in accordance 

with National Archives and Records 

Administration retention schedules. 

Paper and microform records ready for 

disposal are destroyed by shredding or 

maceration. Records in electronic media 

are electronically erased using accepted 

techniques. 

SYSTEM MANAGER AND ADDRESS: 

Assistant Commissioner, Office of 

Management Services, Division of 

Security and Emergency Programs, 

Bureau of the Public Debt, 200 Third 

Street, Parkersburg, WV 26106–5312. 

NOTIFICATION PROCEDURE: 

Individuals may submit their requests 

for determination of whether the system 

contains records about them or for 

access to records as provided under 

‘‘Records Access Procedures.’’ Requests 

must be made in compliance with the 

applicable regulations (31 CFR part 1, 


Emcdonald on DSK2BSOYB1PROD with NOTICES
Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 51141 

subpart C). Requests that do not comply 

fully with these procedures may result 

in noncompliance with the request, but 

will be answered to the extent possible. 

RECORD ACCESS PROCEDURES: 

(1) A request for access to records 

must be in writing, signed by the 

individual concerned, identify the 

system of records, and clearly indicate 

that the request is made pursuant to the 

Privacy Act of 1974. If the individual is 

seeking access in person, identity may 

be established by the presentation of a 

single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

showing a name and signature. If the 

individual is seeking access by mail, 

identity may be established by 

presenting a signature, address, and one 

other identifier such as a photocopy of 

an official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Submit requests to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(3) The request must state whether the 

requester wishes to be notified that the 

record exists or desires to inspect or 

obtain a copy of the record. If a copy of 

the record is desired, the requester must 

agree to pay the fees for copying the 

documents in accordance with 31 CFR 

1.26(d)(2)(ii). An individual who 

requests access to a Health Service 

Program Record shall, at the time the 

request is made, designate in writing the 

name of a responsible representative 

who will be willing to review the record 

and inform the subject individual of its 

content. This does not permit the 

representative to withhold the records 

from the requester. Rather, the 

representative is expected to provide 

access to the records while explaining 

sensitive or complex information 

contained in the records. 

CONTESTING RECORD PROCEDURES: 

Initial amendment requests: 

(1) A request by an individual 

contesting the content of records or for 

correction of records must be in writing, 

signed by the individual involved, 

identify the system of records, and 

clearly state that the request is made 

pursuant to the Privacy Act of 1974. If 

the request is made in person, identity 

may be established by the presentation 

of a single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

instead showing a name and signature. 

If the request is made by mail, identity 

may be established by the presentation 

of a signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Submit requests to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(3) The request must specify: 

(a) The dates of records in question, 

(b) The specific records alleged to be 

incorrect, 

(c) The correction requested, and 

(d) The reasons. 

(4) The request must include available 

evidence in support of the request. 

Appeals from an initial denial of a 

request for correction of records: 

(1) An appeal from an initial denial of 

a request for correction of records must 

be in writing, signed by the individual 

involved, identify the system of records, 

and clearly state that it is made 

pursuant to the Privacy Act of 1974. If 

the individual is making an appeal in 

person, identity may be established by 

the presentation of a single official 

document bearing the individual’s 

photograph or by the presentation of 

two items of identification without a 

photograph, but showing a name and 

signature. If the individual is making an 

appeal by mail, identity may be 

established by the presentation of 

signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Appellate determinations will be 

made by the Commissioner of the 

Bureau of the Public Debt or the 

delegate of such officer. Appeals must 

be mailed to or delivered personally to: 

Chief Counsel, Bureau of the Public 

Debt, 799 9th Street, NW., Washington, 

DC 20239–0001 (or as otherwise 

provided for in the applicable appendix 

to 31 CFR part 1, subpart C), within 35 

days of the individual’s receipt of the 

initial denial of the requested 

correction. 

(3) An appeal must be marked 

‘‘Privacy Act Amendment Appeal’’ and 

specify: 

(a) The records to which the appeal 

relates, 

(b) The date of the initial request 

made for correction of the records, and 

(c) The date the initial denial of the 

request for correction was received. 

(4) An appeal must also specify the 

reasons for the requester’s disagreement 

with the initial denial of correction and 

must include any applicable supporting 

evidence. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

comes from the individual to whom it 

applies; laboratory reports and test 

results; Health Unit physicians, nurses, 

and other medical technicians who have 

examined, tested, or treated the 

individual; the individual’s personal 

physician; other Federal employee 

health units; and other Federal agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BPD.007 

SYSTEM NAME: 

Gifts to Reduce the Public Debt— 

Treasury/BPD. 

SYSTEM LOCATION(S): 

Bureau of the Public Debt, 200 Third 

Street, Parkersburg, WV. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Donors of gifts to reduce the public 

debt. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Correspondence; copies of checks, 

money orders, or other payments; copies 

of wills and other legal documents; and 

other material related to gifts to reduce 

the public debt received on or after 

October 1, 1984, by the Bureau of the 

Public Debt either directly from the 

donor, through the donor’s 

Congressional or other representative, 

or, since January 14, 2010, from the 

Financial Management Service. 

NOTE: 

This system does not cover gifts to 

reduce the public debt received prior to 

October 1, 1984, when the Financial 

Management Service handled this 

function. This system of records does 

not cover gifts sent to other agencies, 

such as gifts sent with one’s Federal 

income tax return to the Internal 

Revenue Service. This system does not 

include any other gifts to the United 

States. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 U.S.C. 3113. 

PURPOSE(S): 

These records document the receipt 

from donors of gifts to reduce the public 

debt. They provide a record of 

correspondence acknowledging receipt, 

information concerning any legal 

matters, and a record of depositing the 

gift and accounting for it. 


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51142 Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be disclosed to: 

(1) Appropriate Federal, State, local, 

or foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing a statute, rule, regulation, 

order, or license; 

(2) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, or in response to a 

subpoena, or in connection with 

criminal law proceedings; 

(3) A Congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(4) Agents or contractors of the 

Department for the purpose of 

administering the public debt of the 

United States; 

(5) A legal representative of a 

deceased donor for the purpose of 

properly administering the estate of the 

deceased; 

(6) The Internal Revenue Service for 

the purpose of confirming whether a 

tax-deductible event has occurred; 

(7) The Department of Justice when 

seeking legal advice or when 

(a) The Department of the Treasury 

(agency) or 

(b) The Bureau of the Public Debt, or 

(c) Any employee of the agency in his 

or her official capacity, or 

(d) Any employee of the agency in his 

or her individual capacity where the 

Department of Justice has agreed to 

represent the employee, or 

(e) The United States, where the 

agency determines that litigation is 

likely to affect the agency or the Bureau 

of the Public Debt, is a party to litigation 

or has an interest in such litigation, and 

the use of such records by the 

Department of Justice is deemed by the 

agency to be relevant and necessary to 

the litigation; 

(8) To appropriate agencies, entities, 

and persons when (a) The Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored on 

paper, microform, or in electronic 

media. 

RETRIEVABILITY: 

These records are retrieved by the 

name of the donor; amount of gift; type 

of gift; date of gift; social security 

number of donor, if provided; control 

number; check number; State code; or 

other assigned identifier. 

SAFEGUARDS: 

These records are maintained in 

controlled access areas. Automated 

records are protected by restricted 

access procedures. Checks and other 

payments are stored in locked safes with 

access limited to personnel whose 

duties require access. 

RETENTION AND DISPOSAL: 

Records of gifts to reduce the public 

debt are maintained in accordance with 

National Archives and Records 

Administration retention schedules. 

Paper and microform records ready for 

disposal are destroyed by shredding or 

maceration. Records in electronic media 

are electronically erased using accepted 

techniques. 

SYSTEM MANAGER AND ADDRESSES: 

(A) Customer Service Records: 

Assistant Commissioner, Office of Retail 

Securities, Division of Accounting and 

Risk Management, Bureau of the Public 

Debt, 200 Third Street, Parkersburg, WV 

26106–5312. 

(B) Accounting Records: Assistant 

Commissioner, Office of Public Debt 

Accounting, Bureau of the Public Debt, 

200 Third Street, Parkersburg, WV 

26106–5312. 

NOTIFICATION PROCEDURE: 

Individuals may submit their requests 

for determination of whether the system 

contains records about them or for 

access to records as provided under 

‘‘Records Access Procedures.’’ Requests 

must be made in compliance with the 

applicable regulations (31 CFR part 1, 

subpart C). Requests that do not comply 

fully with these procedures may result 

in noncompliance with the request, but 

will be answered to the extent possible. 

RECORD ACCESS PROCEDURES: 

(1) A request for access to records 

must be in writing, signed by the 

individual concerned, identify the 

system of records, and clearly indicate 

that the request is made pursuant to the 

Privacy Act of 1974. If the individual is 

seeking access in person, identity may 

be established by the presentation of a 

single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

showing a name and signature. If the 

individual is seeking access by mail, 

identity may be established by 

presenting a signature, address, and one 

other identifier such as a photocopy of 

an official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Submit requests to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(3) The request must state whether the 

requester wishes to be notified that the 

record exists or desires to inspect or 

obtain a copy of the record. If a copy of 

the record is desired, the requester must 

agree to pay the fees for copying the 

documents in accordance with 31 CFR 

1.26(d)(2)(ii). 

CONTESTING RECORD PROCEDURES: 

Initial amendment requests: 

(1) A request by an individual 

contesting the content of records or for 

correction of records must be in writing, 

signed by the individual involved, 

identify the system of records, and 

clearly state that the request is made 

pursuant to the Privacy Act of 1974. If 

the request is made in person, identity 

may be established by the presentation 

of a single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

instead showing a name and signature. 

If the request is made by mail, identity 

may be established by the presentation 

of a signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Submit requests to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(3) The request must specify: 

(a) The dates of records in question, 

(b) The specific records alleged to be 

incorrect, 

(c) The correction requested, and 

(d) The reasons. 


Emcdonald on DSK2BSOYB1PROD with NOTICES
Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 51143 

(4) The request must include available 

evidence in support of the request. 

Appeals from an initial denial of a 

request for correction of records: 

(1) An appeal from an initial denial of 

a request for correction of records must 

be in writing, signed by the individual 

involved, identify the system of records, 

and clearly state that it is made 

pursuant to the Privacy Act of 1974. If 

the individual is making an appeal in 

person, identity may be established by 

the presentation of a single official 

document bearing the individual’s 

photograph or by the presentation of 

two items of identification without a 

photograph, but showing a name and 

signature. If the individual is making an 

appeal by mail, identity may be 

established by the presentation of a 

signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Appellate determinations will be 

made by the Commissioner of the 

Bureau of the Public Debt or the 

delegate of such officer. Appeals must 

be mailed to or delivered personally to: 

Chief Counsel, Bureau of the Public 

Debt, 799 9th Street, NW., Washington, 

DC 20239–0001 (or as otherwise 

provided for in the applicable appendix 

to 31 CFR part 1, subpart C), within 35 

days of the individual’s receipt of the 

initial denial of the requested 

correction. 

(3) An appeal must be marked 

‘‘Privacy Act Amendment Appeal’’ and 

specify: 

(a) The records to which the appeal 

relates, 

(b) The date of the initial request 

made for correction of the records, and 

(c) The date the initial denial of the 

request for correction was received. 

(4) An appeal must also specify the 

reasons for the requester’s disagreement 

with the initial denial of correction and 

must include any applicable supporting 

evidence. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

comes from the individual to whom it 

applies, executors, administrators, and 

other involved persons. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BPD.008 

SYSTEM NAME: 

Retail Treasury Securities Access 

Application—Treasury/BPD. 

SYSTEM LOCATION(S): 

Bureau of the Public Debt locations at 

200 Third Street, Parkersburg, WV; and 

799 9th Street, NW., Washington, DC. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Records cover those individuals who 

provide information to create an 

account in TreasuryDirect for the 

purchase of United States Treasury 

securities through the Internet. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system collects and uses 

personal information to ensure the 

accurate identification of individuals 

who have an account in TreasuryDirect 

or to provide personalized service to 

these individuals. The types of personal 

information presently include or 

potentially could include the following: 

(a) Personal identifiers (name, 

including previous name used; social 

security number; date of birth; physical 

and electronic addresses; telephone, fax, 

and pager numbers); 

(b) Authentication aids (personal 

identification number, password, 

account number, shared-secret 

identifier, digitized signature, or other 

unique identifier). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 31 U.S.C. 3101, et seq. 

PURPOSE(S): 

Information in this system of records 

is collected and maintained to identify 

the individuals doing electronic 

business with the Bureau of the Public 

Debt. The information is required for 

individuals who invest in Treasury 

securities by using the Internet to 

purchase securities and conduct related 

transactions. The records are also used 

to improve service to those individuals. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be disclosed to: 

(1) Appropriate Federal, State, local, 

or foreign agencies or other public 

authority responsible for investigating 

or prosecuting the violations of, or for 

enforcing or implementing a statute, 

rule, regulation, order or license where 

the disclosing agency becomes aware of 

an indication of a violation or potential 

violation of civil or criminal law or 

regulation; 

(2) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations, or in response to a courtordered subpoena, or in connection 

with criminal law proceedings where 

relevant or potentially relevant to a 

proceeding; 

(3) A Congressional office in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(4) Agents or contractors who have 

been engaged to assist the Bureau of the 

Public Debt in the performance of a 

service related to this system of records 

and who need to have access to the 

records in order to perform the activity; 

(5) The Department of Justice when 

seeking legal advice or when 

(a) The Department of the Treasury 

(agency) or 

(b) The Bureau of the Public Debt, or 

(c) Any employee of the agency in his 

or her official capacity, or 

(d) Any employee of the agency in his 

or her individual capacity where the 

Department of Justice has agreed to 

represent the employee, or 

(e) The United States, where the 

agency determines that litigation is 

likely to affect the agency or the Bureau 

of the Public Debt, is a party to litigation 

or has an interest in such litigation, and 

the use of such records by the 

Department of Justice is deemed by the 

agency to be relevant and necessary to 

the litigation; and 

(6) To appropriate agencies, entities, 

and persons when (a) The Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on electronic 

media, multiple client-server platforms 

that are backed up to magnetic tape, 

microform, or other storage media, and/ 

or hard copy. 

RETRIEVABILITY: 

Records may be retrieved by name, 

alias names, social security number, 

account number, or other unique 

identifier. 


Emcdonald on DSK2BSOYB1PROD with NOTICES
51144 Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 

SAFEGUARDS: 

The Bureau of the Public Debt has 

Internet firewall security via hardware 

and software configurations as well as 

specific monitoring tools. Records are 

maintained in controlled access areas. 

Identification cards are verified to 

ensure that only authorized personnel 

are present. Electronic records are 

protected by restricted access 

procedures, including the use of 

passwords, sign-on protocols, and user 

authentication that are periodically 

changed. Only employees whose official 

duties require access are allowed to 

view, administer, and control these 

records. 

RETENTION AND DISPOSAL: 

Records are disposed of at varying 

intervals in accordance with records 

retention schedules reviewed and 

approved by the National Archives and 

Records Administration (NARA). Paper 

and microform records ready for 

disposal are destroyed by shredding or 

maceration. Records in electronic media 

are electronically erased using accepted 

techniques. 

SYSTEM MANAGER AND ADDRESS: 

Assistant Commissioner, Office of 

Retail Securities, Bureau of the Public 

Debt, 200 3rd Street, Parkersburg, WV 

26106–5312 

NOTIFICATION PROCEDURE: 

Individuals may submit their requests 

for determination of whether the system 

contains records about them or for 

access to records as provided under 

‘‘Records Access Procedures.’’ Requests 

must be made in compliance with the 

applicable regulations (31 CFR part 1, 

subpart C). Requests that do not comply 

fully with these procedures may result 

in noncompliance with the request, but 

will be answered to the extent possible. 

RECORD ACCESS PROCEDURES: 

(1) A request for access to records 

must be in writing, signed by the 

individual concerned, identify the 

system of records, and clearly indicate 

that the request is made pursuant to the 

Privacy Act of 1974. If the individual is 

seeking access in person, identity may 

be established by the presentation of a 

single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

showing a name and signature. If the 

individual is seeking access by mail, 

identity may be established by 

presenting a signature, address, and one 

other identifier such as a photocopy of 

an official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Submit requests to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(3) The request must state whether the 

requester wishes to be notified that the 

record exists or desires to inspect or 

obtain a copy of the record. If a copy of 

the record is desired, the requester must 

agree to pay the fees for copying the 

documents in accordance with 31 CFR 

1.26(d)(2)(ii). 

CONTESTING RECORD PROCEDURES: 

Initial amendment requests: 

(1) A request by an individual 

contesting the content of records or for 

correction of records must be in writing, 

signed by the individual involved, 

identify the system of records, and 

clearly state that the request is made 

pursuant to the Privacy Act of 1974. If 

the request is made in person, identity 

may be established by the presentation 

of a single official document bearing the 

individual’s photograph or by the 

presentation of two items of 

identification without a photograph, but 

instead showing a name and signature. 

If the request is made by mail, identity 

may be established by the presentation 

of a signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Submit requests to the appropriate 

office as shown under ‘‘System Manager 

and Address’’ above. 

(3) The request must specify: 

(a) The dates of records in question, 

(b) The specific records alleged to be 

incorrect, 

(c) The correction requested, and 

(d) The reasons. 

(4) The request must include available 

evidence in support of the request. 

Appeals from an initial denial of a 

request for correction of records: 

(1) An appeal from an initial denial of 

a request for correction of records must 

be in writing, signed by the individual 

involved, identify the system of records, 

and clearly state that it is made 

pursuant to the Privacy Act of 1974. If 

the individual is making an appeal in 

person, identity may be established by 

the presentation of a single official 

document bearing the individual’s 

photograph or by the presentation of 

two items of identification without a 

photograph, but showing a name and 

signature. If the individual is making an 

appeal by mail, identity may be 

established by the presentation of a 

signature, address, and one other 

identifier such as a photocopy of an 

official document bearing the 

individual’s signature. The Bureau of 

the Public Debt reserves the right to 

require additional verification of an 

individual’s identity. 

(2) Appellate determinations will be 

made by the Commissioner of the 

Bureau of the Public Debt or the 

delegate of such officer. Appeals must 

be mailed to or delivered personally to: 

Chief Counsel, Bureau of the Public 

Debt, 799 9th Street, NW., Washington, 

DC 20239–0001 (or as otherwise 

provided for in the applicable appendix 

to 31 CFR part 1, subpart C), within 35 

days of the individual’s receipt of the 

initial denial of the requested 

correction. 

(3) An appeal must be marked 

‘‘Privacy Act Amendment Appeal’’ and 

specify: 

(a) The records to which the appeal 

relates, 

(b) The date of the initial request 

made for correction of the records, and 

(c) The date the initial denial of the 

request for correction was received. 

(4) An appeal must also specify the 

reasons for the requester’s disagreement 

with the initial denial of correction and 

must include any applicable supporting 

evidence. 

RECORD SOURCE CATEGORIES: 

Information is provided by the 

individual covered by this system of 

records or, with their authorization, is 

derived from other systems of records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TREASURY/BPD.009 

SYSTEM NAME: 

U.S. Treasury Securities Fraud 

Information System—Treasury/BPD. 

SYSTEM LOCATION(S): 

The system of records is located at the 

Bureau of the Public Debt in 

Parkersburg, WV and Washington, DC as 

well as the Federal Reserve Banks of 

Philadelphia, Pittsburgh, and 

Minneapolis. This system also covers 

the Bureau of the Public Debt records 

that are maintained by contractor(s) 

under agreement. The system 

manager(s) maintain(s) the system 

location of these records. The 

address(es) of the contractor(s) may be 

obtained from the system manager(s) 

below. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals under investigation or 

who make inquiries or report fraudulent 


Emcdonald on DSK2BSOYB1PROD with NOTICES
Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 51145 

or suspicious activities related to 

Treasury securities and other U.S. 

obligations. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The types of personal information 

collected/used by this system are 

necessary to ensure the accurate 

identification of individuals who report 

or make fraudulent transactions 

involving Treasury securities and other 

U.S. obligations. The types of personal 

information potentially could include 

the following: 

(1) Personal identifiers (name, 

including previous name used, and 

aliases; social security number; tax 

identification number; physical and 

electronic addresses; telephone, fax, and 

pager numbers); and 

(2) Authentication aids (personal 

identification number, password, 

account number, credit card number, 

shared-secret identifier, digitized 

signature, or other unique identifier). 

Supporting records may contain 

correspondence between the Bureau of 

the Public Debt and the entity or 

individual submitting a complaint or 

inquiry, correspondence between the 

Bureau of the Public Debt and the 

Department of the Treasury, or 

correspondence between the Bureau of 

the Public Debt and law enforcement, 

regulatory bodies, or other third parties. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 U.S.C. 321(a)(5), 31 U.S.C. 333, 31 

U.S.C. 3101, et seq. 31 U.S.C. 5318, and 

5 U.S.C. 301. 

PURPOSE(S): 

Records in this system are used to: (1) 

Identify and monitor fraudulent and 

suspicious activity related to Treasury 

securities and other U.S. obligations; (2) 

ensure that the Bureau of the Public 

Debt provides a timely and appropriate 

notification of a possible violation of 

law to law enforcement and regulatory 

agencies; (3) protect the Government 

and individuals from fraud and loss; (4) 

prevent the misuse of Treasury names 

and symbols on fraudulent instruments; 

and, (5) compile summary reports that 

conform with the spirit of the USA 

Patriot Act’s anti-terrorism financing 

provisions and the Bank Secrecy Act’s 

anti-money laundering provisions, and 

submit the reports to the Financial 

Crimes Enforcement Network (FinCEN). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records may be disclosed to: 

(1) Congressional offices in response 

to an inquiry made at the request of the 

individual to whom the record pertains; 

(2) Appropriate Federal, State, local, 

or foreign agencies responsible for 

investigating or prosecuting the 

violations of, or for enforcing or 

implementing a statute, rule, regulation, 

order, or license; 

(3) A court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations or in connection with 

criminal law proceedings or in response 

to a subpoena; 

(4) Third parties during the course of 

an investigation to the extent necessary 

to obtain information pertinent to the 

investigation; 

(5) Agents or contractors who have 

been engaged to assist the Bureau of the 

Public Debt in the performance of a 

service related to this system of records 

and who need to have access to the 

records in order to perform the activity; 

(6) The Department of Justice when 

seeking legal advice or when 

(a) The Department of the Treasury 

(agency) or 

(b) The Bureau of the Public Debt, or 

(c) Any employee of the agency in his 

or her official capacity, or 

(d) Any employee of the agency in his 

or her individual capacity where the 

Department of Justice has agreed to 

represent the employee, or 

(e) The United States, where the 

agency determines that litigation is 

likely to affect the agency or the Bureau 

of the Public Debt, is a party to litigation 

or has an interest in such litigation, and 

the use of such records by the 

Department of Justice is deemed by the 

agency to be relevant and necessary to 

the litigation; and 

(7) To appropriate agencies, entities, 

and persons when (a) The Department 

suspects or has confirmed that the 

security or confidentiality of 

information in the system of records has 

been compromised; (b) the Department 

has determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and (c) the disclosure made 

to such agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on electronic 

media, multiple client-server platforms 

that are backed-up to magnetic tape or 

other storage media, and/or hard copy. 

RETRIEVABILITY: 

Records may be retrieved by (name, 

alias name, social security number, tax 

identification number, account number, 

or other unique identifier). 

SAFEGUARDS: 

These records are maintained in 

controlled access areas. Identification 

cards are verified to ensure that only 

authorized personnel are present. 

Electronic records are protected by 

restricted access procedures, including 

the use of passwords and sign-on 

protocols that are periodically changed. 

Only employees whose official duties 

require access are allowed to view, 

administer, and control these records. 

Copies of records maintained on 

computer have the same limited access 

as paper records. 

RETENTION AND DISPOSAL: 

Records are maintained in accordance 

with National Archives and Records 

Administration retention schedules. 

Paper and microform records ready for 

disposal are destroyed by shredding or 

maceration. Records in electronic media 

are electronically erased using accepted 

techniques. 

SYSTEM MANAGER(S) AND ADDRESS(ES): 

(1) Assistant Commissioner, Office of 

Information Technology, Bureau of the 

Public Debt, 200 Third Street, 

Parkersburg, WV 26106–5312. 

(2) Assistant Commissioner, Office of 

Retail Securities, Bureau of the Public 

Debt, 200 Third Street, Parkersburg, WV 

26106–5312 

(3) Office of the Chief Counsel, 

Bureau of the Public Debt, 200 Third 

Street, Parkersburg, WV 26106–5312 

NOTIFICATION PROCEDURE: 

This system of records is exempt from 

the Privacy Act provision on 

notification procedures. (See 

‘‘Exemptions Claimed for the System,’’ 

below.) An individual wishing to be 

notified if he or she is named in nonexempt records maintained in this 

system must submit a written request to 

the Disclosure Officer. See 31 CFR part 

1, Subpart C, appendix I. 

IDENTIFICATION REQUIREMENTS: 

An individual seeking notification 

through the mail must establish his or 

her identity by providing a signature 


Emcdonald on DSK2BSOYB1PROD with NOTICES
51146 Federal Register / Vol. 76, No. 159 / Wednesday, August 17, 2011 / Notices 

and an address as well as one other 

identifier bearing the individual’s name 

and signature (such as a photocopy of a 

driver’s license or other official 

document). An individual seeking 

notification in person must establish his 

or her identity by providing proof in the 

form of a single official document 

bearing a photograph (such as a passport 

or identification badge) or two items of 

identification that bear both a name and 

signature. Alternatively, identity may be 

established by providing a notarized 

statement, swearing or affirming to an 

individual’s identity, and to the fact that 

the individual understands the penalties 

provided in 5 U.S.C. 552a(i)(3) for 

requesting or obtaining information 

under false pretenses. Additional 

documentation establishing identity or 

qualification for notification may be 

required, such as in an instance where 

a legal guardian or representative seeks 

notification on behalf of another 

individual. 

RECORD ACCESS PROCEDURES: 

This system of records is exempt from 

the Privacy Act provision on record 

access procedures. (See ‘‘Notification 

Procedure’’ above.) 

CONTESTING RECORD PROCEDURES: 

This system of records is exempt from 

the Privacy Act provision on contesting 

record procedures. (See ‘‘Notification 

Procedure’’ above.) 

RECORD SOURCE CATEGORIES: 

This system of records is exempt from 

the Privacy Act provision that requires 

that record source categories be 

reported. (See ‘‘Exemptions Claimed for 

the System,’’ below.) 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Records maintained in this system 

have been designated as exempt from 5 

U.S.C. 552a(c)(3), (d)(1), (2), (3), and (4), 

(e)(1), (e)(4)(G), (H), and (I), and (f) of 

the Privacy Act pursuant to 5 U.S.C. 

552a(k)(2). See 31 CFR 1.36. 

[FR Doc. 2011–20949 Filed 8–16–11; 8:45 am] 

BILLING CODE 4810–39–P 


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