DCFUEL Submission

Quick Start Guide

Version 0.1
EPA420-B-11-029

July 2011

Compliance and Innovative Strategies Division

Office of Transportation and Air Quality

U.S. Environmental Protection Agency

DCFUEL Submission

Quick Start Guide

Version 0.1
Office of Transportation and Air Quality DC FUEL Submission Quick Start Guide July 18, 2011

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Table of Contents

1 Introduction ........................................................................................................................1

2 DC FUEL Submissions.......................................................................................................2

2.1 Enter DC FUEL.............................................................................................................2

2.2 Confirm Company and RCO Information ......................................................................3

2.3 Upload File ...................................................................................................................4

2.4 Encrypt and Sign Submission.....................................................................................10

2.5 Submission Confirmation............................................................................................11

2.6 Submitting Reports from Different Computers ............................................................12

3 Support Information..........................................................................................................13
Office of Transportation and Air Quality DC FUEL Submission Quick Start Guide July 18, 2011 

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List of Figures

Figure 2-1 MyCDX Home Page...................................................................................................2

Figure 2-2 DC FUEL File Upload ................................................................................................3

Figure 2-3 JRE Installation..........................................................................................................4

Figure 2-4 Mozilla Firefox Security Warnings ..............................................................................4

Figure 2-5 Internet Explorer Security Warnings...........................................................................5

Figure 2-6 Safari Security Warnings............................................................................................5

Figure 2-7 Google Chrome Security Warnings............................................................................6

Figure 2-8 File Upload – File Type Selection...............................................................................7

Figure 2-9 Report Status “Resubmission” ...................................................................................8

Figure 2-10 File Open Dialogue Box ...........................................................................................8

Figure 2-11 File Selected ............................................................................................................9

Figure 2-12 Certify Reports.........................................................................................................9

Figure 2-13 Authentication ........................................................................................................10

Figure 2-14 Answer Secret Question ........................................................................................10

Figure 2-15 Encrypt and Sign File.............................................................................................11

Figure 2-16 File Upload Confirmation........................................................................................11
Office of Transportation and Air Quality DC FUEL Submission Quick Start Guide July 18, 2011

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1 Introduction

This document is the Quick Submission Guide for the OTAQ DC FUEL online application. It 

describes the process a user must follow to submit reports using DC FUEL. 

If you have any questions about the content, formats, or policies for the Office of Transportation 

and Air Quality (OTAQ) please reference the Fuels Program website at 

http://www.epa.gov/otaq/fuels.htm. 

You may also contact the EPA Fuels Program Support Line at 202-343-9755 or by sending an 

email to EPAFuelsPrograms@epa.gov. 

If you have any general or technical questions related to the Central Data Exchange, CDX, you 

may contact any of the following:

• Telephone - Person-to-person telephone support is available from the CDX Help Desk 8:00 

am to 6:00 pm EST. Call our toll-free line at 888-890-1995. 

• Email - Send e-mail to Technical Support at helpdesk@epacdx.net with “Technical Support” 

in the Subject line.

• Fax - Assistance requests are accepted 24 hours a day at 703-227-4199. Support personnel 

will respond to faxed requests Monday through Friday from 8:00 am to 6:00 pm EST
Office of Transportation and Air Quality DC FUEL Submission Quick Start Guide July 18, 2011 

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2 DC FUEL Submissions

The following sections describe how to navigate within the DC FUEL application and perform a 

successful report submission. 

2.1 Enter DC FUEL

Figure 2-1 MyCDX Home Page

1. Click the “OTAQDCFUEL: OTAQ DC FUEL Application” dataflow link

. 

Note: If you do not have this link, please reference the OTAQ DC FUEL User Guide or the OTAQ 

DC FUEL Registration Quick Start Guide.
Office of Transportation and Air Quality DC FUEL Submission Quick Start Guide July 18, 2011

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2.2 Confirm Company and RCO Information

Figure 2-2 DC FUEL File Upload

2. Select the company for which you will submit a report in the Company Name drop down 

list. 

3. Confirm that the Company Name, RCO Name, RCO Title, RCO Email, RCO Phone, and 

RCO Fax are all accurate then select “Yes”. 

4. Identify yourself as an agent or non-agent. Select “Yes” if you are an agent for the selected 

Company. Select “No” if you are not an agent and you are a delegated employee of the 

selected Company.

5. Click the “Confirm” button. 
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2.3 Upload File

The DC FUEL application requires that you have Java Runtime Environment (JRE) 1.6.0_11+ 

installed on your device. You will be prompted with the message seen in Figure 2-3 if you do not 

have JRE installed. 

Figure 2-3 JRE Installation 

6. Click the “OK” button to download Java Runtime Environment. 

If your device already has JRE installed, then you will be prompted with a security warning 

before entering the “File Upload-File Type Selection” page. See Figure 2-4 through Figure 2-7. 

Figure 2-4 Mozilla Firefox Security Warnings 

Note: Certain configurations require administrator rights to install and update JRE. Please check your 

corporate IT policy before installing and using this software.
Office of Transportation and Air Quality DC FUEL Submission Quick Start Guide July 18, 2011

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Figure 2-5 Internet Explorer Security Warnings 

Figure 2-6 Safari Security Warnings 
Office of Transportation and Air Quality DC FUEL Submission Quick Start Guide July 18, 2011 

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Figure 2-7 Google Chrome Security Warnings

7. Select the “Run”, “Trust”, or “Allow” button (depending on your web browser). 
Office of Transportation and Air Quality DC FUEL Submission Quick Start Guide July 18, 2011

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Figure 2-8 File Upload – File Type Selection 

8. Identify whether your report is an original submission or a resubmission. If your

submission is an “Original” then you may optionally provide comments in the comments 

field. If your submission is a “Resubmission” you are required to provide comments in the 

comments field. 
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Figure 2-9 Report Status “Resubmission”

9. To attach a file, click the “Browse” button. 

Figure 2-10 File Open Dialogue Box

10. Navigate to your submission file.

11. Double click the file name and the file will appear in the File Name text box.

12. Click the “Open” button. 
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Figure 2-11 File Selected

13. Click the “Encrypt and Sign” button. 

Figure 2-12 Certify Reports 

14. Click the expand/collapse icon next to each Program. 

15. Select the appropriate Certify Report(s) you are reporting for. 

16. Click the “Accept” button. 

Reminder: You may only upload one file per submission. You may use .Zip format for multi-file 

submissions. You may also include all reports on one worksheet of an XLS file or CSV file. CSV or XLS file. 
Office of Transportation and Air Quality DC FUEL Submission Quick Start Guide July 18, 2011 

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2.4 Encrypt and Sign Submission

Figure 2-13 Authentication

17. Enter the password that corresponds to the displayed. 

18. Click the “Login” button. 

If you enter an incorrect password, you will be prompted with the error message. Your CDX 

account will lock after three failed attempts. To unlock your account, contact the CDX Help 

Desk at 888-890-1995 or heldesk@cdx.net. 

Figure 2-14 Answer Secret Question

19. Enter the answer to the displayed secret question. 

20. Click the “Answer” button. 

If you fail to respond or enter an incorrect answer, you will be prompted with an error message. 

Please note that the secret question will not change should you answer incorrectly. After three 

failed attempts, your CDX account will be locked. To unlock your account, contact the CDX 

Help Desk at 888-890-1995 or heldesk@cdx.net. 
Office of Transportation and Air Quality DC FUEL Submission Quick Start Guide July 18, 2011

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Figure 2-15 Encrypt and Sign File

21. Click the “Sign” button. 

2.5 Submission Confirmation

Figure 2-16 File Upload Confirmation

Congratulations! You have successfully signed and submitted your report to the OTAQ Program.

This page displays a summary of your report information along with a confirmation message 

stating that CDX has received your encrypted submission. An email notification will be sent to 

you and your Company’s RCO confirming a report has been submitted. 
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2.6 Submitting Reports from Different Computers

A user certificate and Private/Public Key pair is used to digitally sign and encrypt the submitted 

files, providing security protection for DC FUEL submissions. The certificate and key pair will 

be automatically obtained after the first DC FUEL login. 

The following data is stored into a keystore under your home directory: 

• user ID

• user private key

• user certificate

• creation time

The following file will be created: \<userHome>\ .<userId>-cromerr-keystore.jks where 

<userHome> is a local user home directory (C:\Documents and Settings\myuser) and <userId> is 

your DC FUEL user ID registered with CDX Web (i.e. DCFuelTest01-cromerr-keystore.jks). 

This file is stored on the local drive of the machine that was used to log into DC FUEL to 

complete a submission. While you may submit files from any machine, you will only be able to 

access the copy of records for the submitted documents from the specific machine for a 

submission unless the key file is copied into the same location of another machine. In any case, it 

is recommended that you copy this file to another safe location for backup. 

Reminder: Files may be submitted from any machine however you will only be able to access the copy of 

records for the submitted documents from the specific machine for a submission unless the key file is copied 

into the same location of another machine. Please refer to Section 2.6 for complete details.
Office of Transportation and Air Quality DC FUEL Submission Quick Start Guide July 18, 2011

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3 Support Information

For frequently asked questions about the content, formats, or policies for the Office of 

Transportation and Air Quality (OTAQ) please reference the OTAQ Frequently Asked Questions 

please visit http://fuelsprograms.supportportal.com/ics/support/default.asp?deptID=23005 or the 

fuels program website at http://www.epa.gov/otaq/fuels.htm. 

You may also contact the EPA Fuels Program Support Line at 202-343-9755 or by sending an 

email to EPAFuelsPrograms@epa.gov. 

For any general or technical questions related to the Central Data Exchange you may contact any 

of the following: 

• Telephone - Person-to-person telephone support is available from the CDX Help Desk 8:00 

am to 6:00 pm EST. Call our toll-free line at 888-890-1995. 

• Email - Send e-mail to Technical Support at helpdesk@epacdx.net with “Technical Support” 

in the Subject line.

• Fax - Assistance requests are accepted 24 hours a day at 703-227-4199. Support personnel 

will respond to faxed requests Monday through Friday from 8:00 am to 6:00 pm EST. 

For complete OTAQ DC FUEL user instructions, please reference the OTAQ DC FUEL User 

Guide.