Federal Register / Vol. 76, No. 154 / Wednesday, August 10, 2011 / Notices 49509 

NATIONAL ARCHIVES AND RECORDS 

ADMINISTRATION 

Records Schedules; Availability and 

Request for Comments 

AGENCY: National Archives and Records 

Administration (NARA). 

ACTION: Notice of availability of 

proposed records schedules; request for 

comments. 

SUMMARY: The National Archives and 

Records Administration (NARA) 

publishes notice at least once monthly 

of certain Federal agency requests for 

records disposition authority (records 

schedules). Once approved by NARA, 

records schedules provide mandatory 

instructions on what happens to records 

when no longer needed for current 

Government business. They authorize 

the preservation of records of 

continuing value in the National 

Archives of the United States and the 

destruction, after a specified period, of 

records lacking administrative, legal, 

research, or other value. Notice is 

published for records schedules in 

which agencies propose to destroy 

records not previously authorized for 

disposal or reduce the retention period 

of records already authorized for 

disposal. NARA invites public 

comments on such records schedules, as 

required by 44 U.S.C. 3303a(a). 

DATES: Requests for copies must be 

received in writing on or before 

September 9, 2011. Once the appraisal 

of the records is completed, NARA will 

send a copy of the schedule. NARA staff 

usually prepare appraisal 

memorandums that contain additional 

information concerning the records 

covered by a proposed schedule. These, 

too, may be requested and will be 

provided once the appraisal is 

completed. Requesters will be given 30 

days to submit comments. 

ADDRESSES: You may request a copy of 

any records schedule identified in this 

notice by contacting Records 

Management Services (ACNR) using one 

of the following means: 

Mail: NARA (ACNR), 8601 Adelphi 

Road, College Park, MD 20740–6001. 

E-mail: request.schedule@nara.gov. 

FAX: 301–837–3698. 

Requesters must cite the control 

number, which appears in parentheses 

after the name of the agency which 

submitted the schedule, and must 

provide a mailing address. Those who 

desire appraisal reports should so 

indicate in their request. 

FOR FURTHER INFORMATION CONTACT: 

Laurence Brewer, Director, Records 

Management Services (ACNR), National 

Archives and Records Administration, 

8601 Adelphi Road, College Park, MD 

20740–6001. Telephone: 301–837–1539. 

E-mail: records.mgt@nara.gov. 

SUPPLEMENTARY INFORMATION: Each year 

Federal agencies create billions of 

records on paper, film, magnetic tape, 

and other media. To control this 

accumulation, agency records managers 

prepare schedules proposing retention 

periods for records and submit these 

schedules for NARA’s approval, using 

the Standard Form (SF) 115, Request for 

Records Disposition Authority. These 

schedules provide for the timely transfer 

into the National Archives of 

historically valuable records and 

authorize the disposal of all other 

records after the agency no longer needs 

them to conduct its business. Some 

schedules are comprehensive and cover 

all the records of an agency or one of its 

major subdivisions. Most schedules, 

however, cover records of only one 

office or program or a few series of 

records. Many of these update 

previously approved schedules, and 

some include records proposed as 

permanent. 

The schedules listed in this notice are 

media neutral unless specified 

otherwise. An item in a schedule is 

media neutral when the disposition 

instructions may be applied to records 

regardless of the medium in which the 

records are created and maintained. 

Items included in schedules submitted 

to NARA on or after December 17, 2007, 

are media neutral unless the item is 

limited to a specific medium. (See 36 

CFR 1225.12(e).) 

No Federal records are authorized for 

destruction without the approval of the 

Archivist of the United States. This 

approval is granted only after a 

thorough consideration of their 

administrative use by the agency of 

origin, the rights of the Government and 

of private persons directly affected by 

the Government’s activities, and 

whether or not they have historical or 

other value. 

Besides identifying the Federal 

agencies and any subdivisions 

requesting disposition authority, this 

public notice lists the organizational 

unit(s) accumulating the records or 

indicates agency-wide applicability in 

the case of schedules that cover records 

that may be accumulated throughout an 

agency. This notice provides the control 

number assigned to each schedule, the 

total number of schedule items, and the 

number of temporary items (the records 

proposed for destruction). It also 

includes a brief description of the 

temporary records. The records 

schedule itself contains a full 

description of the records at the file unit 

level as well as their disposition. If 

NARA staff has prepared an appraisal 

memorandum for the schedule, it too 

includes information about the records. 

Further information about the 

disposition process is available on 

request. 

Schedules Pending 

1. Department of Agriculture, Grain 

Inspection, Packers, and Stockyards 

Administration (N1–545–08–12, 8 

items, 8 temporary items). Records of 

the Departmental Initiatives and 

International Affairs division, including 

records created in investigating 

international complaints and data and 

material created to contribute to larger 

government- or department-wide 

initiatives, external collaborative 

projects, and outreach programs. 

2. Department of Agriculture, Risk 

Management Agency (N1–258–09–3, 1 

item, 1 temporary item). Good Farming 

Practice Documentation, including 

producer documentation, request letters, 

company claims files, and expert 

opinions used to allow producers to 

seek reconsideration of adverse good 

farming practice determinations. 

3. Department of Agriculture, Risk 

Management Agency (N1–258–09–4, 1 

item, 1 temporary item). Records of 

large claims reviews including claims 

review request letters, company claim 

files, and expert opinions. 

4. Department of the Army, Agencywide (N1–AU–10–50,1 item, 1 

temporary item). Master files of an 

electronic information system used to 

track information on Equal Employment 

Opportunity discrimination complaint 

cases. 

5. Department of Commerce, Bureau 

of Economic Analysis (N1–375–10–5, 14 

items, 12 temporary items). Records 

related to economic statistics including 

general correspondence, methodologies, 

intermediary economic data, initial 

estimates of Federal expenditures, state 

and local government financial and 

labor data, and supporting documents 

including drafts and reference material 

used to generate final products. 

Proposed for permanent retention are 

official publications, speeches, and final 

reports. 

6. Department of Commerce, 

International Trade Administration 

(N1–489–10–1, 22 items, 19 temporary 

items). Records relating to the chief 

information office, including web site 

content records, transaction files, 

background files, non-case specific 

briefing materials, legislation files, 

negotiation files, review files, unfair 

trade practices files, and administrative 

files. Proposed for permanent retention 

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49510 Federal Register / Vol. 76, No. 154 / Wednesday, August 10, 2011 / Notices 

records, President’s Export Council 

Program files, and President’s Export 

Council Official Recommendations and 

Reports. 

7. Department of Health and Human 

Services, Administration for Children 

and Families (N1–292–10–3, 10 items, 

10 temporary items). Master files and 

outputs of electronic information 

systems used to provide employment 

and location information to state and 

Federal officials for use in child support 

enforcement activities. 

8. Department of Health and Human 

Services, Centers for Medicare & 

Medicaid Services (N1–440–09–10, 5 

items, 3 temporary items). Master files 

of electronic information systems 

containing information on Medicare and 

Medicaid program enrollment and 

utilization data for beneficiaries 

enrolled in hospital insurance or 

medical insurance. Also included are 

surveys and financial expenditure 

reports. Proposed for permanent 

retention are a sampling of standard 

analytical files created annually for 

claims closed that fiscal year. 

9. Department of Homeland Security, 

U.S. Citizenship and Immigration 

Services (N1–566–11–1, 2 items, 2 

temporary items). Master files of an 

electronic information system 

containing reports to headquarters on 

significant security incidents such as 

violations of laws or regulations 

including loss, theft, or damage to 

government property or information and 

disruptions such as fire alarms, loss of 

utilities, and evacuations. 

10. Department of Homeland Security, 

Secret Service (N1–87–11–6, 1 item, 1 

temporary item). Master files of an 

electronic information system 

containing digital photographs used for 

inspecting the undercarriages of 

vehicles. 

11. Department of Justice, Federal 

Bureau of Investigation (N1–65–10–24, 

7 items, 6 temporary items). Records 

relating to security risk assessments, 

including case files for individuals and 

entities and related tracking systems. 

Proposed for permanent retention are 

assessment policy files. 

12. Department of Justice, Federal 

Bureau of Investigation (N1–65–11–22, 

4 items, 2 temporary items). 

Miscellaneous non-subversive 

administrative records and routine case 

files. Proposed for permanent retention 

are policy files and significant case files. 

13. Department of State, Bureau of 

Diplomatic Security (N1–59–11–14, 5 

items, 5 temporary items). Records of 

the Office of the Chief Financial Officer, 

including routine budget 

correspondence, apportionments, 

allotments, reimbursements, and 

miscellaneous obligations files. 

14. Department of the Treasury, 

Internal Revenue Service (N1–58–09– 

80, 3 items, 3 temporary items). Master 

files and system documentation of an 

electronic information system used to 

share reference information related to 

criminal investigations. 

15. Department of the Treasury, 

Internal Revenue Service (N1–58–09– 

84, 13 items, 13 temporary items). 

Master files, outputs, and system 

documentation of an electronic 

information system used to access 

taxpayer information for tax processing. 

16. Department of the Treasury, 

Internal Revenue Service (N1–58–10–6, 

7 items, 7 temporary items). Master 

files, inputs, and system documentation 

of an electronic information system 

used to track the status of criminal 

investigations. 

17. Department of the Treasury, 

Internal Revenue Service (N1–58–10–8, 

35 items, 35 temporary items). Records 

of the Taxpayer Advocate Division 

including non-significant case files, 

customer satisfaction survey reports, 

grant case files, trip files, and 

administrative files. 

18. Architectural and Transportation 

Barriers Compliance Board, also known 

as the Access Board, Agency-wide (N1– 

588–11–1, 18 items, 9 temporary items). 

Background materials to rulemaking 

files, directives, and other substantive 

agency issuances; compliance and 

complaints case files; web site records 

including content maintained in other 

recordkeeping files; and other 

facilitative records. Proposed for 

permanent retention are official board 

records, rulemaking files, and other 

substantive records documenting basic 

program management functions. 

19. Environmental Protection Agency, 

Gulf Coast Ecosystem Restoration Task 

Force (N1–220–11–1, 5 items, 4 

temporary items). Files relating to Task 

Force activities not containing unique 

information of historical value; web site 

records, including electronic versions of 

web sites, web site design, management, 

and technical operation records; and 

electronic versions of content records 

duplicated in paper Task Force records. 

Proposed for permanent retention are 

files documenting the Task Force’s 

establishment, membership, policy, 

organization, deliberations, findings, 

and recommendations. 

20. Farm Credit Administration, 

Agency-wide (N1–103–11–1, 19 items, 

12 temporary items). Records include 

general correspondence, nonsubstantive drafts and background 

materials, administrative program 

operation records, and guidance and 

office records. Proposed for permanent 

retention are program records 

documenting mission-related activities 

including decisions made by the agency 

board, public and congressional 

communications, financial data, public 

rulemaking files, charters and by-laws, 

legal opinions, and litigation records. 

21. Office of the Director of National 

Intelligence, Office of Policy, Plans, and 

Requirements (N1–576–09–5, 28 items, 

9 temporary items). Records relating to 

policy development, strategic planning, 

and security requirements for the 

intelligence community, including 

internal briefings, staff level 

committees, web records, nonsubstantive working papers and drafts, 

and reference files. Proposed for 

permanent retention are senior level 

correspondence, program and policy 

files, security standards reports, 

emergency planning records, strategic 

planning records, external briefings, and 

substantive working papers and drafts. 

22. United States Patent and 

Trademark Office, Office of the Chief 

Information Officer (N1–241–10–1, 26 

items, 24 temporary items). Records 

related to patent granting and 

maintenance including abandoned 

patent applications, preliminary 

examination working files, records 

related to foreign patent application 

granting, quality review files, legal 

records including correspondence and 

policy comments, patent examiner 

training records, and other 

administrative records that support the 

patent granting process. Proposed for 

permanent retention are patent program 

and policy subject files that document 

procedures, projects, and management 

decisions and the granted patent case 

files. 

Dated: August 3, 2011. 

Julie H. Reaves, 

Acting Chief Records Officer for the U.S. 

Government. 

[FR Doc. 2011–20410 Filed 8–9–11; 8:45 am] 

BILLING CODE 7515–01–P 

NATIONAL FOUNDATION ON THE 

ARTS AND THE HUMANITIES 

National Endowment for the Arts 

Proposed Collection; Comment 

Request 

ACTION: Notice. 

SUMMARY: The National Endowment for 

the Arts (NEA), as part of its continuing 

effort to reduce paperwork and 

respondent burden, conducts a 

preclearance consultation program to 

provide the general public and federal 


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