3216 Federal Register / Vol. 65, No. 13 / Thursday, January 20, 2000 / Notices

civilian attorneys subject to the

disciplinary authority of the Judge

Advocate General who have been the

subject of a complaint related to their

impairment, professional conduct or

mismanagement or when a court has

convicted, diverted, or sanctioned the

attorney, or has found contempt or an

ethics violation, or the attorney has been

disciplined elsewhere.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records include, but are not limited

to, complaints with substantiating

documents, tasking memoranda,

preliminary screening inquiry (PSI)

reports and mismanagement inquiry

reports (containing sensitive personal

information, witness statements, and

inquiry officer’s findings and

recommendations), supervisory Judge

Advocate recommendations and actions,

staff memoranda to Judge Advocate

General’s Corps leadership, Professional

Responsibility Committee opinions,

memoranda related to disciplinary

actions, responses from subjects and

correspondence with Governmental

agencies and professional licensing

authorities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013, Secretary of the Army;

10 U.S.C. 3037(c); RCM 109, Manual for

Courts-Martial, 1995; Army Regulation

690–300, Employment (Civilian

Personnel); Army Regulation 27–1,

Judge Advocate Legal Service.

PURPOSE(S):

To assist the Judge Advocate General

in the evaluation, management,

administration, and regulation of the

delivery of legal services by offices and

personnel under his jurisdiction; and to

record the disposition of ethics

complains and to document ethics

violations and corrective action taken.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

of information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C., 522a(b)(3) as follows:

Information concerning substantiated

misconduct may be released to

professional licensing authorities (e.g.,

state and federal disciplinary agencies);

To current and potential

governmental employers during

authorized background checks to assist

their efforts to protect the public by

maintaining the integrity of the legal

profession;

To ‘The Army Lawyer’, a monthly

publication for Army lawyers, for

publication when directed by the Judge

Advocate General or the Assistant Judge

Advocate General; and

To directly interested complainants to

inform them of the disposition of

professional misconduct allegations.

The ‘Blanket Routine Uses’ set forth at

the beginning of the Army’s compilation

of systems of records notices also apply

to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS:

STORAGE:

Papers records in file folders and on

computers.

RETRIEVABILITY:

By subject’s name.

SAFEGUARDS:

Records are maintained in locked

offices and/or in locked file cabinets in

secured building or on military

installations protected by police patrols.

All information is maintained in

secured areas accessible only to

designated individuals having official

need therefor in the performance of

official duties. Computer stored

information is password protected.

RETENTION AND DISPOSAL:

Disposition pending (until NARA

disposition is approved, treat as

permanent).

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Department of the Army

Standards of Conduct Office, ATTN:

DAJA–SC, 10th Floor, Rosslyn Plaza

North, 1777 North Kent Street, Rosslyn,

VA 22209–2194.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system of records

should address written inquires to the

Department of the Army Standards of

Conduct Office, ATTN: DAJA–SC, 10th

Floor, Rosslyn Plaza North, 1777 North

Kent Street, Rosslyn, VA 22209–2194.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records

about themselves should address

written inquiries to the Department of

the Army Standards of Conduct Office,

ATTN: DAJA–SC, 10th Floor, Rosslyn

Plaza North, 1777 North Kent Street,

Rosslyn, VA 22209–2194.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

Information is received from

individuals and from federal, state, and

local authorities (e.g., preliminary

screening report, other Army records,

state bar records, law enforcement

records, educational institution records,

etc.).

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 00–1311 Filed 1–19–00; 8:45 am]

BILLING CODE 5001–10–M

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; System of

Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Alter Systems of

Records.

SUMMARY: The Department of the Army

is altering two systems of records

notices in its existing inventory of

record systems subject to the Privacy

Act of 1974, (5 U.S.C. 552a), as

amended.

DATES: This proposed action will be

effective without further notice on

February 22, 2000, unless comments are

received which result in a contrary

determination.

ADDRESSES: Privacy Act Officer,

Records Management Program Division,

U.S. Total Army Personnel Command,

ATTN: TAPC–PDR–P, Stop C55, Ft.

Belvoir, VA 22060–5576.

FOR FURTHER INFORMATION CONTACT: Ms.

Janice Thornton at (703) 806–4390 or

DSN 656–4390.

SUPPLEMENTARY INFORMATION: The

Department of the Army systems of

records notices subject to the Privacy

Act of 1974, (5 U.S.C. 552a), as

amended, have been published in the

Federal Register and are available from

the address above.

The proposed system report, as

required by 5 U.S.C. 552a(r) of the

Privacy Act of 1974, as amended, was

submitted on January 5, 2000 to the

House Committee on Government

Reform, the Senate Committee on

Governmental Affairs, and the Office of

Management and Budget (OMB)

pursuant to paragraph 4c of Appendix I

to OMB Circular No. A–130, ‘Federal

Agency Responsibilities for Maintaining

Records About Individuals,’ February 8,

1996 (February 20, 1996, 61 FR 6427).

Federal Register / Vol. 65, No. 13 / Thursday, January 20, 2000 / Notices 3217

Dated: January 13, 2000.

L.M. Bynum,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

A0210–50 CE

SYSTEM NAME:

Army Housing Operations

Management System (February 22, 1993,

58 FR 10002).

CHANGES:

* * * * *

SYSTEM IDENTIFIER:

Delete entry and replace with ‘A0210–

50DAIM’.

* * * * *

SYSTEM LOCATION:

Delete entry and replace with ‘Office

of the Assistant Chief of Staff for

Installation Management, Directorate of

Facilities and Housing, ATTN: DAIM–

FDH, 7701 Telegraph Road, Alexandria,

VA 22315–3800.

Secondary location: Offices of

Facilities and Housing at major Army

commands, field operating agencies,

installations and activities, Army-wide.

Official mailing addresses are published

as an appendix to the Army’s

compilation of systems of records

notices.’’

CATEGORIES OF RECORDS IN THE SYSTEM:

Replace ‘hand receipts’ with

‘inventory listing’.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete entry and replace with ‘10

U.S.C. 3013, Secretary of the Army; DoD

Directive 4165.63, DoD Housing; Army

Regulation 210–50, Housing

Management; and E.O. 9397 (SSN).’

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Add a new paragraph ‘To the

Department of Housing and Urban

Development to resolve and/or

adjudicate matters falling within their

jurisdiction.’

* * * * *

STORAGE:

Delete ‘cards’ from entry.

RETRIEVABILITY:

Delete entry and replace with ‘By

individual’s surname and/or Social

Security Number.’

* * * * *

A0210–50 DAIM

SYSTEM NAME:

Army Housing Operations

Management System (HOMS).

SYSTEM LOCATION:

Office of the Assistant Chief of Staff

for Installation Management, Directorate

of Facilities and Housing, ATTN:

DAIM–FDH, 7701 Telegraph Road,

Alexandria, VA 22315–3800.

Secondary location: Offices of

Facilities and Housing at major Army

commands, field operating agencies,

installations and activities, Army-wide.

Official mailing addresses are published

as an appendix to the Army’s

compilation of systems of records

notices.

CATEGORIES OF RECORDS IN THE SYSTEM:

Application for on/off post housing

containing name, service/Social

Security Number, rank/grade and date,

service data, organization of assignment,

home address and telephone number;

locator data; appropriate travel orders;

records reflecting housing availability/

assignment/termination; housing

financial records; referral services;

property inventories, inventory listing,

and issue slips; cost control, job orders;

survey data; reports of liaison with real

estate boards, realtors, brokers and other

Government agencies; other

management reports regarding the Army

housing system, complaints and

investigations; and similar relevant

documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013, Secretary of the Army;

DoD Directive 4165.63, DoD Housing;

Army Regulation 210–50, Housing

Management; and E.O. 9397 (SSN).

PURPOSE(S):

To provide information relating to the

management, operation, and control of

the Army housing program; to provide

necessary housing for military

personnel, their dependents, and

qualified civilian employees; to

determine housing adequacy/suitability;

to document cost data for alterations/

repair of units; to establish rental rates;

to provide guidance and referral service;

to reflect liaison with real estate boards,

brokers, and other Government

agencies; to render reports; to

investigate complaints and related

matters.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

To the Department of Housing and

Urban Development to resolve and/or

adjudicate matters falling within their

jurisdiction.

The ‘Blanket Routine Uses’ set forth at

the beginning of the Army’s compilation

of systems of records notices also apply

to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records, computer tapes, discs,

and printouts.

RETRIEVABILITY:

By individual’s surname and/or

Social Security Number.

SAFEGUARDS:

Records are maintained in areas

accessible only to authorized persons

having official need therefor, housed in

buildings protected by security guards

or locked when not in use. Information

in automated media is further protected

by physical security devices; access to

or update of information in the system

is protected through a system of

passwords, thereby preserving integrity

of data.

RETENTION AND DISPOSAL:

Installation troop housing files are

destroyed after 3 years; installation

housing project tenancy files are

destroyed 3 years after termination of

quarters occupancy; family housing cost

controls are destroyed 11 years after last

entry; family housing leasing files are

destroyed 3 years after lease terminates,

is canceled, lapses, or after any

litigation is concluded; family housing

rental rates are destroyed after 10 years;

housing referral services are destroyed

after 5 years; off-post rental housing

reports are destroyed after 2 years; offpost housing complaints and

investigations are destroyed 5 years after

completion at office having Army-wide

responsibility, and at other offices;

complaint and investigation records are

destroyed 2 years after completion.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Army Housing Automation,

Office of the Assistant Chief of Staff for

Installation Management, Directorate of

Facilities and Housing, ATTN: DAIM–

FDH, 600 Army Pentagon, Washington,

DC 20310–0600.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the

Directorate of Public Works, Chief of

Housing Division at appropriate

installation. Official mailing addresses

are published as an appendix to the

3218 Federal Register / Vol. 65, No. 13 / Thursday, January 20, 2000 / Notices

Army’s compilation of systems of

records notices.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Director of Public

Works, Chief Housing Division at the

appropriate installation. Official mailing

addresses are published as an appendix

to the Army’s compilation of systems of

records notices.

Individual should provide his/her

name, address and last assignment

location.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

From the individual, his/her

personnel records, tenants/landlords

and realty activities, financial

institutions, and previous employers/

commanders.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

A0215–3 DAPE

SYSTEM NAME:

NAF Personnel Records (February 22,

1993, 58 FR 10002).

CHANGES:

* * * * *

SYSTEM IDENTIFIER

Delete entry and replace with

‘‘A0215–3 SAMR’’.

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete entry and replace with ‘‘5

U.S.C. 301, Departmental Regulations;

10 U.S.C. 3013, Secretary of the Army;

E.O. 9397 (SSN); and Army Regulation

215–3, Nonappropriated Funds and

Related Activities Personnel Policies

and Procedures.’’

* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Second paragraph, add ‘‘Equal

Employment Opportunity Commission’’

and delete ‘‘Office of Personnel

Management’’, ‘‘Department of Justice’’,

‘‘General Accounting Office’’, and

‘‘General Services Administration’’.

STORAGE:

Add to Entry ‘‘and electronic storage

media.’’

RETRIEVABILITY:

Delete entry and replace with ‘‘Paper

records are retrieved by surname and

electronic retrieval is both surname and

Social Security Number.’’

* * * * *

A0215–3 DAPE

SYSTEM NAME:

NAF Personnel Records.

SYSTEM LOCATION:

Civilian Personnel Offices and at

Army installations; National Personnel

Records Center, (Civilian), 111

Winnebago Street, St. Louis, MO 63118–

4199. Where duplicates of these records

are stored in a manager’s employment

file, e.g., an administrative office closer

to where the employee actually works,

this notice applies.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All individuals who have applied for

employment with, are employed by, or

were employed by nonappropriated

fund (NAF) activities.

CATEGORIES OF RECORDS IN THE SYSTEM:

Applications for employment,

documents relating to testings, ratings,

qualifications, prior employment,

appointment, suitability, security,

retirement, group insurance, medical

certificates; performance evaluations;

job descriptions; training and career

development records; awards and

commendations data, tax withholding

authorizations; documents relating to

injury and death compensation,

unemployment compensation, travel

and transportation, Business Based

Action (BBA), adverse actions, conflictof-interest and/or conduct, and similar

relevant matters.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; 10 U.S.C. 3013, Secretary

of the Army; E.O. 9397 (SSN); and Army

Regulation 215–3, Nonappropriated

Funds and Related Activities Personnel

Policies and Procedures.

PURPOSE(S):

These records are maintained to carry

out a personnel management program

for Department of the Army nonappropriated fund instrumentalities.

Records are used to recruit, appoint,

assign, pay, evaluate, recognize,

discipline, train and develop, and

separate individuals; to administer

employee benefits; and to conduct

labor-management relations, employeemanagement relations, and

responsibilities inheret in managerial

and supervisory functions.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

Information may be disclosed to

appropriate Federal agencies, such as

the Department of Labor and the Equal

Employment Opportunity Commission,

to resolve and/or adjudicate matters

falling within their jurisdiction.

Records may also be disclosed to

labor organizations in response to

requests for names of employees and

identifying information.

The ‘Blanket Routine Uses’ set forth at

the beginning of the Army’s compilation

of systems of records notices also apply

to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders, kardex

files, and electronic storage media.

RETRIEVABILITY:

Paper records are retrieved by

surname and electronic retrieval is both

surname and Social Security Number.

SAFEGUARDS:

Records are maintained in areas

restricted to authorized persons having

official need therefor; all information is

regarded as if it were marked ‘For

Official Use Only’.

RETENTION AND DISPOSAL:

Records are permanent; after

employee separates records are retired

to the National Personnel Records

Center (Civilian), 111 Winnebago Street,

St. Louis, MO 63118–4199 within 30

days. Copies of these records

maintained in an administrative office

or by the supervisor are retained until

the employee transfers or separates;

destroyed 30 days later.

SYSTEM MANAGERS(S) AND ADDRESS:

Office of the Assistant Secretary of the

Army, Manpower and Reserve Affairs,

200 Stovall Street, Alexandria, VA

22332–0300.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the local

Civilian Personnel Officer; former

nonappropriated fund employees

should write to the National Personnel

Federal Register / Vol. 65, No. 13 / Thursday, January 20, 2000 / Notices 3219

Records Center (Civilian) 111

Winnebago Street, St. Louis, Mo 63118–

4199.

Individual should provide his/her full

name, current address and telephone

number, a specific description of the

information/records sought, and any

identifying numbers such as Social

Security Number.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the local Civilian Personnel

Officer; former nonappropriated fund

employees should write to the National

Personnel Records Center (Civilian) 111

Winnebago Street, St. Louis, MO 63118–

4199.

Individual should provide his/her full

name, current address and telephone

number, a specific description of the

information/records sought, and any

identifying numbers such as Social

Security Number.

CONTESTING RECORD PROCEDURES:

The Army’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained

from the system manager.

RECORD SOURCE CATEGORIES:

From the applicant; statements or

correspondence from persons having

knowledge of the individual; official

records; actions affecting individual’s

employment and/or pay.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 00–1312 Filed 1–19–00; 8:45 am]

BILLING CODE 5001–10–M

DEPARTMENT OF DEFENSE

Department of the Army

Privacy Act of 1974; System of

Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of

records.

SUMMARY: The Department of the Army

is altering a system of records notice in

its existing inventory of record systems

subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended. The alteration

adds a routine use to the system of

records notice to permit the disclosure

of information to the Internal Revenue

Service to report taxable earnings and

taxes withheld and other taxable data.

DATES: This proposed action will be

effective without further notice on

February 22, 2000, unless comments are

received which result in a contrary

determination.

ADDRESSES: Privacy Act Officer,

Records Management Program Division,

U.S. Total Army Personnel Command,

ATTN: TAPC–PDR–P, Stop C55, Ft.

Belvoir, VA 22060–5576.

FOR FURTHER INFORMATION CONTACT: Ms.

Janice Thornton at (703) 806–4390 or

DSN 656–4390.

SUPPLEMENTARY INFORMATION: The

Department of the Army systems of

records notices subject to the Privacy

Act of 1974 (5 U.S.C. 552a), as amended,

have been published in the Federal

Register and are available from the

address above.

The proposed system report, as

required by 5 U.S.C. 552a(r) of the

Privacy Act of 1974, as amended, was

submitted on January 5, 2000 to the

House Committee on Government

Reform, the Senate Committee on

Governmental Affairs, and the Office of

Management and Budget (OMB)

pursuant to paragraph 4c of Appendix I

to OMB Circular No. A–130, ‘‘Federal

Agency Responsibilities for Maintaining

Records About Individuals,’’ dated

February 8, 1996 (February 20, 1996, 61

FR 6427).

Dated: January 13, 2000.

L.M. Bynum,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

A0037–104–3 USMA

SYSTEM NAME:

USMA Cadet Account System

(February 22, 1993, 58 FR 10002).

CHANGES:

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete entry and replace with ‘‘10

U.S.C. 3013, Secretary of Army; 10

U.S.C. 4340 and 4350; Title 7 of the

General Accounting Office Policy and

Procedures Manual for Guidance of

Federal Agencies; and E.O. 9397 (SSN)’’.

PURPOSE(S):

Delete second paragraph.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Add a new paragraph to entry ‘‘To the

Internal Revenue Service to report

taxable earnings and taxes withheld and

other taxable data.’’

* * * * *

SAFEGUARDS:

Delete entry and replace with

‘‘Records are maintained in office areas

which are secured and accessible only

to personnel who have need therefor in

the performance of official duties. User

ID and password protect automated

system. The physical system is

accessible only to authorized

personnel.’’

RETENTION AND DISPOSAL:

Delete entry and replace with

‘‘Financial statements and schedules,

both fiche and automated data, will be

retained for a period of at least 6 years

and 3 months. This information is not

archived but destroyed by shedding/

erasure.’’

* * * * *

A0037–104–3 USMA

SYSTEM NAME:

USMA Cadet Account System.

SYSTEM LOCATION:

U.S. Military Academy, West Point,

NY 10996–1783.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Members of the U.S. Corps of Cadets,

U.S. Military Academy.

CATEGORIES OF RECORDS IN THE SYSTEM:

Monthly deposit listings of Corps of

Cadets members showing entitlements

and activities pertaining to funds held

in trust by the USMA Treasurer.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013, Secretary of Army; 10

U.S.C. 4340 and 4350; Title 7 of the

General Accounting Office Policy and

Procedures Manual for Guidance of

Federal Agencies; and E.O. 9397 (SSN).

PURPOSE(S):

To compute debits and credits posted

against cadet account balances. Debits

include charges to the cadet account for

uniforms, textbooks, computers and

related supplies, academic supplies,

various fees, etc.; credits include

advance pay, monthly deposits from

payroll, scholarships, initial deposits,

interest accumulated on cadet account

balances, and individual deposits. All

funds are held in trust by the Treasurer,

USMA.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows: